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Tdr240/2021/2022 Upgrading of Parking Areas and Stormwater Channels in Little Brak River and Great Brak River

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Tdr240/2021/2022 Upgrading of Parking Areas and Stormwater Channels in Little Brak River and Great Brak River TDR240/2021/2022 for UPGRADING OF PARKING AREAS AND STORMWATER CHANNELS IN LITTLE BRAK RIVER AND GREAT BRAK RIVER September 2021 NAME OF BIDDER* ADDRESS* TEL NUMBER* FAX NUMBER* CENTRAL SUPPLIER DATABASE REG NO* CIDB REGISTRATION NO* B-BBEE STATUS LEVEL OF CONTRIBUTION* TENDER AMOUNT (VAT INCLUDED) *(1) COMPLETION PERIOD*(2) (* To completed by the bidder) Notes: (1) From Form of Offer (2) From Contract Data ISSUED BY: PREPARED BY: MOSSEL BAY MUNICIPALITY ELEMENT CONSULTING ENGINEERS 101 Marsh Street PTY) LTD. Mossel Bay 82 Victoria Street , George South Africa South Africa 6500 6530 Tel: +27 44 606 5000 Tel: +27 44 884 1138 Contact Person: Mr Altus Eitner Contact Person: Mr H Lourens [email protected] [email protected] www.mosselbaymun.co.za www.eceng.co.za SCHEDULE OF DOCUMENTS The following documents will form part of the contract: A. AVAILABLE FROM THE SOUTH AFRICAN FEDERATION OF CIVIL ENGINEERING AND THE SOUTH AFRICAN INSTITUTION OF CIVIL ENGINEERING 1) General Conditions of Contract for Construction Works (3rd Edition 2015). 2) SA Bureau of Standards, Standardized Specifications for Civil Engineering Construction, SABS 1200. B. ISSUED TO TENDERERS 3) Bound documents comprising three volumes as follows: Part Description Page VOLUME 1: TENDERING PROCEDURES PART 1: Tender Notice and Invitation to Tender ....................................................................... 2 PART 2: Tender Data ............................................................................................................ 5 VOLUME 2: RETURNABLE DOCUMENTS PART 1: Form of Offer and Acceptance .................................................................................. 15 PART 2: Bill of Quantities ........................................................................................................ 19 PART 3: Returnable Schedules ............................................................................................... 21 VOLUME 3: CONTRACT PART 1: Form of Guarantee and Contract Data ................................................................. 75 PART 2: Pricing Instructions ............................................................................................... 85 PART 3: Scope of Work ...................................................................................................... 86 Portion 1: The Works .......................................................................................... 87 Portion 2: Specification Data ............................................................................... 99 Portion 3: Particular Specification ..................................................................... 100 Portion 4: Drawings ........................................................................................... 114 TDR240/2021/2022 VOLUME 1: TENDERING PROCEDURES PART 1: TENDER NOTICE AND INVITATION TO TENDER CONTENTS Description Page Invitation to Tender .............................................................................................................................. 2 Tender Notice ...................................................................................................................................... 3 1 TDR240/2021/2022 VOLUME 1: TENDERING PROCEDURES PART 1: TENDER NOTICE AND INVITATION TO TENDER INVITATION TO TENDER TENDERS ADVERTISED: Friday, 3 September 2021 CLARIFICATION MEETING: Wednesday 14 September 2021 @ 11h00 VENUE FOR CLARIFICATION MEETING: Via Microsoft Teams CLOSING DATE: Friday 8 October 2021 CLOSING TIME: 12h00 CLOSING VENUE: Mossel Bay Municipality Tender Box at Municipal Main Building Lower Ground Floor 101 Marsh Street Mossel Bay 6500 2 TDR240/2021/2022 VOLUME 1: TENDERING PROCEDURES PART 1: TENDER NOTICE AND INVITATION TO TENDER MOSSEL BAY MUNICIPALITY INVITATION TO TENDER CLOSING TIME: 12:00 CLOSING DATE: 8 OCTOBER 2021 TDR240/2021/2022 : UPGRADING OF PARKING AREAS AND STORMWATER CHANNELS IN LITTLE BRAK RIVER AND GREAT BRAK RIVER Tenders are hereby invited from Contractors with a CIDB grading of 3 CE or higher for the UPGRADING OF PARKING AREAS AND STORMWATER CHANNELS IN LITTLE BRAK RIVER AND GREAT BRAK RIVER. Contractors to sub-contract 15% of the contract to a local EME, QSE or Level 1 B-BBEE registered contractor with a CIDB grading of 1CE and who is registered on the Contractor Development Programme database. Contractor to use local labourers according to the EPWP method and regulations. This is a multi-year project. A set of fully completed tender documents must be submitted on the original documents and remain valid for 90 days after the closing date of the tender. Enquiries about the tender can be addressed to Mr Hannes Lourens of Element Consulting Engineers at telephone (044) 884-1138 or [email protected]. A set of tender documents can be obtained on the Mossel Bay Municipality’s website at https://www.mosselbay.gov.za/tenders-available free of charge (follow the procurement-link). A set of tender documents can also be obtained at a non-refundable cost of R507.41 including VAT (payable to/at the Mossel Bay Municipality), from Element Consulting Engineers at (044) 873-5029. If bidders wish to reserve a tender document and to make arrangements for collection thereof, it must be done not later than 12h00 on Wednesday 15 September 2021 from Lu-Anne Venter at Element Consulting Engineers at (044) 884-1138 or email to [email protected]. Documents will only be handed to prospective bidders who produce a receipt for the payment and who reserved a tender document. A non-compulsory online briefing meeting will take place at 11h00 on Tuesday, 14 September 2021 via Microsoft Teams. Bidders who will attend the online briefing meeting via Microsoft Teams must send their details (Company Name, e-mail address and cell phone number, contact person) to [email protected] before 10h00 on Tuesday, 14 September 2021. Only bidders that indicated attendance will be invited to the arranged Teams meeting. All potential bidders interested in bidding must provide their detail to [email protected] , before 10h00 on Tuesday 14 September 2021. Potential bidders are requested to submit possible questions before 16h00 on Monday, 20 September 2021 to [email protected]. The minutes of the briefing meeting, addendums and all questions and answers will be forwarded to all potential bidders and be published on the Municipality’s website at www.mosselbay.gov.za. PLEASE ENSURE THAT ALL PARTNERS OF THE JOINT VENTURE ARE CIDB REGISTERED. Fully completed tender documents must be placed in a sealed envelope and placed in the tender box on the Lower Ground floor (seaside) at the Mossel Bay Municipality Main Building, 101 Marsh Street, Mossel Bay by not later than 12h00 on 8 October 2021 or be mailed to reach the Tender Box, Mossel Bay Municipality, PO Box 25, Mossel Bay, 6500 before the specified closing date and time. The envelopes must be endorsed clearly with the number, title and closing date of the tender as above. The tender is subject to functionality criteria. 3 Bids will be evaluated on the following functionality criteria and bids that score less than 70 out of 100 points will be considered as non-responsive: Functionality criteria and weight: 1. Similar experience of Company (or JV) carrying a weight of 30 points. 2. References related to similar experience carrying a weight of 15 points. 3. Key Site staff & personnel carrying a weight of 35 points. 4. Relevant plant, equipment, tools & machinery carrying a weight of 20 points. This tender is subject to Regulation 8 “Local Production and Content” of the Preferential Procurement Policy Framework Act, 2017: Preferential Procurement Regulations, 2017 submitting of MBD 6.2 is compulsory. Please note that steel products and components for construction has been designated with a minimum threshold of 100% for local content and production. 1. The exchange rate to be used for the calculation of local production and content must be the exchange rate published by the South African Reserve Bank (SARB) at 12:00 on Friday, 3 September 2021. 2. Only the South African Bureau of Standards (SANS) approved technical specification number SATS 1286:2011 must be used to calculate local content. Responsive bids will then be evaluated on the 80/20 or 90/10 Preference Points system as prescribed by the Preferential Procurement Regulations, 2017. Receipts will be issued on request only for tenders handed in during office hours from Mondays to Fridays. Receipts will not be issued for tenders placed in the tender box after hours or which are received by mail. The tender box will be emptied just after 12:00 on the closing date as above, hereafter all bids will be opened in public. Late tenders or tenders submitted by e-mail or fax will under no circumstances be accepted. The Municipality reserves the right to withdraw any invitation to tender and/or to re-advertise or to reject any tender or to accept a part of it. The Municipality does not bind itself to accepting the lowest tender or award a contract to the bidder scoring the highest number of points. It is expected of all Bidders who are not yet registered on the Central Supplier Database to register without delay on the prescribed form. The Municipality reserves the right not to award tenders to Bidders who are not registered on the Database. MR S NAIDOO ACTING MUNICIPAL MANAGER 4 TDR240/2021/2022 VOLUME 1: TENDERING PROCEDURES PART 2: TENDER DATA CONTENTS Part Description Page F.1 General .................................................................................................................
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