Services Committee
AGENDA
DATE OF MEETING: 09 February 2021 LOCATION: Committee Room TIME: 7.00pm
This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper. AGENDA Services Committee Meeting Date: 09 February 2021
ITEM SUBJECT PAGE
- APOLOGIES AND REASONS ACCEPTED
- CONFIRMATION OF MINUTES
SECTION A ‘Matters referred to Council for its decision’
1: Hughes Street Car Park Fees and Management Arrangements File Number: 18/19136 ...... 7
2: Greening our City Grant File Number: 18/25269 ...... 10
3: Quality Learning Environment Grants, Museum and Galleries NSW Grants, Create NSW Grant and The National Australia Day Council Grants File Number: 10/02639 ...... 13
4: Fairfield Local Planning Panel (FLPP) Membership File Number: 13/05033 ...... 17
5: Variation of Lease - Level 1, 1-3 Hamilton Road Fairfield Related Party: MTC Australia Limited and Warakirri College Limited File Number: 11/03581 ...... 24
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
6: RFT 12-21 Provision of Pest Control Services
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (d(ii)) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 20/15492 ...... 27
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
7: Purchase of Properties for Open Space - Fairfield (Harris/Sackville Streets) and Villawood (Hilwa Street)
Services Committee Page 2
AGENDA Services Committee Meeting Date: 09 February 2021
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/02318 ...... 71
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
8: Purchase of Properties for Open Space - Fairfield Heights (Polding/Smart Streets) and Villawood (Belmore/Mandarin Streets)
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/02318 ...... 103
SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’
9: 2021 Australian Local Government Women's Association NSW Conference File Number: 19/08753 ...... 125
10: Australian Local Government Association - 2021 National General Assembly File Number: 10/01441 ...... 129
11: Sports and Recreation Advisory Group - December 2020 File Number: 15/06912 ...... 132
12: Asset Management - Civil and Built Divisional Report File Number: 15/21178 ...... 138
13: Asset Management - Open Space and Facilities Divisional Report File Number: 19/20494 ...... 143
14: Built Systems Divisional Report File Number: 13/11520 ...... 153
Services Committee Page 3
AGENDA Services Committee Meeting Date: 09 February 2021
15: Catchment Planning Divisional Report File Number: 13/11520 ...... 160
16: Children and Family Services Divisional Report File Number: 18/18762 ...... 164
17: Fairfield City Open Libraries, Fairfield City Museum and Gallery and Customer Service Divisional Report File Number: 12/03512 ...... 167
18: Property Strategy and Services Divisional Report File Number: 20/00262 ...... 179
19: Social Planning and Community Development Divisional Report File Number: 12/05257 ...... 186
20: Information Report - RFT 23-21 Fairfield Leisure Centre Upgrade of 50m Pool Filtration Plant File Number: 19/26979 ...... 197
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
21: Licensing - Consulting Suites at CabraVale Leisure Centre and Coffee Cart at Whitlam Library Cabramatta
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 20/00262 ...... 199
Services Committee Page 4
AGENDA Services Committee Meeting Date: 09 February 2021
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
22: Licensing - 673A Smithfield Road Edensor Park Related Parties: Assyrian Australian Assocation and Fairfield Bulls Football Club
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/00850 ...... 202
Services Committee Page 5
Services Committee
SECTION A
‘Matters referred to Council for its decision’
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 1
SUBJECT: Hughes Street Car Park Fees and Management Arrangements
FILE NUMBER: 18/19136
PREVIOUS ITEMS: 193 - New Car Parking Arrangements for Hughes Street and Dutton Lane Multi-Deck Car Parks Cabramatta - Services Committee - 01 Dec 2020
REPORT BY: Hao Dang, Manager Property Strategy and Services
RECOMMENDATION:
That:
1. The proposed new fees for Hughes Street Car Park associated with the designated loading area on the ground floor, as publicly exhibited, be adopted and included into Council’s 2020-2021 Pricing Policy, Fees and Charges.
2. The car park management arrangements as detailed in the report with the flexibility to alter the use of the new reserved car park spaces to ensure the car park operates efficiently, be adopted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
Council at its Services Committee meeting of 1 December 2020 considered Item 193 and resolved to publicly exhibit the proposed fee structure for the designated loading area within the new Hughes Street Car Park on the ground floor. It also resolved to note the car park management arrangements proposed relating to accessible parking, pedestrian thoroughfare and allocation of additional reserved parking spaces.
The proposed fee structure for the designated loading area was publicly exhibited from 16 December 2020 to 27 January 2021. No submissions were received. Services Committee CSC09022021_18.DOCX Page 7 Section A - Property
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 1
This report recommends Council adopt the new fees in Council’s 2020-2021 Pricing Policy, Fees and Charges, as well as the proposed car park management arrangements.
Background
The designated loading area for service vehicles on the ground floor of the new Hughes Street Car Park is proposed to operate independently to the public car spaces, that is no movement permitted between the 2 areas. The proposed fee structure is as follows:
Free of charge for entry after 6:00pm and exit before 8:00am. A proposed fee of $3.00 per hour to apply between 8:00am and 6:00pm with a maximum stay of 3 hours. Overstaying and lost tickets to incur a charge of $50.00.
The car park management arrangements include the relocation of accessible parking into the existing Dutton Lane Car Park; improved pedestrian thoroughfare; and allocation of additional reserved parking spaces for the tenants within Dutton Plaza, as shown in the diagram below.
Services Committee CSC09022021_18.DOCX Page 8 Section A - Property
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 1
Purpose
The new fees for the designated loading area were publicly exhibited from 16 December 2020 to 27 January 2021. Notices were placed onsite around Dutton Lane Car Park and the Plaza, Council’s webpage, and in the local and community language newspapers. No submissions were received.
Construction of the car park is scheduled for completion in April 2021. It is recommended that Council adopt the proposed fees in Council’s 2020-2021 Pricing Policy, Fees and Charges and also adopt the proposed car park management arrangements. This will improve the functionality of the car parks, servicing requirements, accessible parking and pedestrian thoroughfares.
CONCLUSION
The new Hughes Street Car Park is nearing completion and the adoption now of the proposed fees associated with the designated loading area and proposed car park management arrangements will assist the transition to a larger and more efficient operation.
Hao Dang Manager Property Strategy and Services
Authorisation: Group Manager City Projects Group Manager City Strategic Planning
Services Committee - 9 February 2021
File Name: CSC09022021_18.DOCX ***** END OF ITEM 1 *****
Services Committee CSC09022021_18.DOCX Page 9 Section A - Property
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 2
SUBJECT: Greening our City Grant
FILE NUMBER: 18/25269
PREVIOUS ITEMS: 125 - Asset Management - Open Space and Facilities Divisional Report - Services Committee - 11 Aug 2020
REPORT BY: Cheryl Dewhurst, Policy Officer - Recreation & Open Space
RECOMMENDATION:
That Council accept sixty thousand dollars ($60,000.00) excluding GST offered by the NSW Department of Planning, Industry and Environment for the “Greening our City” Grant to be voted into the 2020-2021 Operational Plan against Project IN559 Tree Planting in Parks and Sportsfields ($30,000.00) and Project IN173 Street Tree Planting ($30,000.00) and expenditure for these purposes be considered in the draft 2021-2022 Operational Plan.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
Council at its Services Committee Meeting on 11 August 2020 supported Item 125 for a grant funding application as part of the Department of Planning, Industry and Environment “Greening our City Grant”.
This report advises the success of this grant application providing an additional $60,000.00 to extend Council’s tree planting program in parks and sportsfields, as well as its street tree planting program.
Services Committee CSC09022021_28.DOCX Page 10 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 2
DISCUSSION
Council has initiatives IN599 Tree Planting in Parks and Sportsfields and IN173 Street Tree Planting proposed for adoption as part of the Draft 2021-2022 Operational Plan. These projects were deferrals from Council’s 2020-2021 Operational Plan.
The tree planting for these projects target 15 sites across Fairfield City where the tree canopy is currently less than 10% and includes the suburbs of Abbotsbury, Bonnyrigg, Bonnyrigg Heights, Cabramatta West, Canley Heights, Fairfield, Fairfield Heights, Fairfield West, Old Guildford, Wakeley, Wetherill Park and Yennora.
The “Greening our City” Grant requires Council to match funds on a 1:1 basis with the criteria enabling Council to include an in-kind component. The Department of Planning, Industry and Environment has allocated grant funding of $60,000.00 for Council with matched funding made up of $50,000.00 cash and a $10,000.00 in-kind contribution.
The following table outlines the proposed allocation of these grant funds:
Operational Plan Project ID Proposed Budget Grant Allocation Total project funds IN559 $25,000.00 $30,000.00 $55,000.00 Tree Planting in Parks and Sportsfields $5,000.00 in-kind ($5,000.00 in-kind) IN173 $25,000.00 $30,000.00 $55,000.00 Street Tree Planting $5,000.00 in-kind ($5,000.00 in kind)
CONCLUSION
This report seeks Council’s acceptance of the “Greening Our City” Grant offered by the NSW Department of Planning, Industry and Environment to support Council’s Project IN559 Tree Planting in Parks and Sportsfields and Project IN173 Street Tree Planting, proposed in Council’s Draft 2021-2022 Operational Plan.
It is proposed, in order to meet the grant funding requirements, that the $60,000.00 grant be matched with Council general funds providing a combined budget allocation of $60,000.00 to be split between projects IN559 Tree Planting in Parks and Sportsfields and IN173 Street Tree Planting. The funding enables Council to expand the scope of existing projects.
Services Committee CSC09022021_28.DOCX Page 11 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 2
Cheryl Dewhurst Policy Officer - Recreation & Open Space
Authorisation: Asset Manager (Open Space) Manager City Assets Group Manager City Assets & Operations
Services Committee - 9 February 2021
File Name: CSC09022021_28.DOCX ***** END OF ITEM 2 *****
Services Committee CSC09022021_28.DOCX Page 12 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 3
SUBJECT: Quality Learning Environment Grants, Museum and Galleries NSW Grants, Create NSW Grant and The National Australia Day Council Grants
FILE NUMBER: 10/02639
REPORT BY: Amanda Bray, Group Manager City & Community Services
RECOMMENDATION:
That:
1. The 14 Quality Learning Environment Grants as outlined in Table 1 of the report, totalling two hundred and four thousand, three hundred and thirty-six dollars and fifty- six cents ($204,336.56) excluding GST offered by the State Government for the purpose of supporting pre-schools to enhance the pre-school learning environment be received into the 2020-2021 Operational Plan and its expenditure for that purpose be voted.
2. The Audience Development Grant of ten thousand dollars ($10,000.00) excluding GST offered by Museum and Galleries NSW for the Behind the Lens exhibition at the Fairfield City Museum and Gallery be received into Council’s 2020-2021 Operational Plan and its expenditure for that purpose be voted.
3. The Project Grant of thirty thousand dollars ($30,000.00) excluding GST offered by Create NSW for the Extra-Ordinary exhibition at the Fairfield City Museum and Gallery be received into Council’s 2020-2021 Operational Plan and its expenditure for that purpose be voted.
4. The Imagination Grant of three thousand dollars ($3,000.00) excluding GST offered by Museum and Gallery NSW for the Living the Past Program at the Fairfield City Museum and Gallery be received into Council’s 2020-2021 Operational Plan and its expenditure for that purpose be voted.
5. The Australia Day COVID Safe Grant of nine thousand, three hundred and ninety- seven dollars ($9,397.00) excluding GST offered by the National Australia Day Council to support Council’s Australia Day 2021 activities be received into Council’s 2020-2021 Operational Plan and its expenditure for that purpose be voted.
6. The Australia Day Council Branding Grant of one thousand dollars ($1,000.00) excluding GST offered by the National Australia Day Council to support the branding of Council’s Australia Day 2021 activities be received into Council’s 2020-2021 Operational Plan and its expenditure for that purpose be voted.
Services Committee CSC09022021_31.DOCX Page 13 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 3
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
The City and Community Services Group has been successful in obtaining a range of grants. This report recommends that Council accepts the grants and receives them into Council’s 2020-2021 Operational Plan and the expenditure for their purposes be voted.
1. Quality Learning Environmental Grants – Children and Family Services
Fairfield City Council’s applications to the NSW Department of Education for the Quality Learning Environment Grants have been successful. The Quality Learning Environments program aims to support services to enhance their pre-school premises by addressing identified safety, health or other functional needs related to the preschool’s physical environment.
Grants of up to $15,000.00 (excluding GST) were available to both preschool and long day care services to enhance their learning environments. Examples of use included minor construction, equipment or other resources to help provide inclusive, safe and supportive preschools that contribute to positive experiences and outcomes for children.
Quality Learning Environment Grants have been awarded to the following services as outlined in Table 1.
Table 1: Quality Learning Environment Grants
Service Name Proposed expenditure Amount Fairfield Preschool Minor upgrades to environment and $14,898.04 equipment Marlborough Street Sandpit refurbishment and replacement of $15,000.00 Preschool doors and taps Bossley Park Preschool Outdoor shed and shade sail $14,772.73 Mobile 2 Preschool Bamboo screening, mud kitchen and centre $14,277.18 events Tasman Parade Early Awning from car park and installation of push $15,000.00 Learning Centre down taps
Services Committee CSC09022021_31.DOCX Page 14 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 3
Service Name Proposed expenditure Amount Smithfield West Resources and equipment, centre events $14,292.00 Preschool Janice Crosio Early Playground surfacing, outdoor art studio, mud $12,993.30 Learning Centre kitchen and Aboriginal mural Bonnyrigg Heights Early Replace sandpit shade structure, improve $15,000.00 Learning Centre bike path Bonnyrigg Early New sliding doors and internal doors, install $14,720.91 Learning Centre new taps and equipment St Johns Park Early Installation of hand dryers, sand pit cover and $14,474.51 Learning Centre equipment Canley Vale Early Shade sail and café blind for sandpit, $14,969.85 Learning Centre playground surfacing and equipment Wetherill Park Early Storage shed and fencing $13,964.83 Learning Centre Wakeley Early Learning New sand for sandpit, cafe blinds for veranda $14,973.21 Centre and equipment Cabramatta Early Flooring and cupboards $15,000.00 Learning Centre TOTAL (excluding GST) $204,336.56
2. Audience Development Grant for the Behind the Lens program – Fairfield City Museum and Gallery (FCMG)
Fairfield City Council’s application to the Museum and Gallery NSW for the Audience Development Grant has been successful with a grant totalling $10,000.00 (excluding GST).
The Fairfield City Museum and Gallery (FCMG) will curate a series of audience engagement programs titled Behind the Lens, which will showcase multi-disciplinary and visual collaborations between western Sydney musicians and artists. Workshops, professional development opportunities and a community call-out will culminate in a unique one-day youth event with panel mixers and video screenings. The evening program features live- performances from Western Sydney musicians and creatives. Western Sydney has seen a recent boom of young music makers from varying artistic backgrounds and genres.
3. Create NSW Grant for exhibition Extra-Ordinary – FCMG
Fairfield City Council’s application to Create NSW for the Extra-Ordinary exhibition has been successful with a grant totalling $30,000.00 (excluding GST).
This grant will pay for artist fees, contractors and audience development programs for our community. The exhibition explores the Museum’s collection and engages with artists to produce new works that respond to some of the themes and objects in the exhibition. The artist in the project represents the communities in the Fairfield City Local Government Area (LGA) and there is representation from Aboriginal communities by Aboriginal artists working in Western Sydney.
Services Committee CSC09022021_31.DOCX Page 15 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 3
4. Imagination Grant for Living the Past – FCMG
Fairfield City Council’s application to the Museum and Gallery NSW Imagination Grant Program has been successful with a grant totalling $3,000.00 (excluding GST).
This grant will partially pay for the video documentation of the Living the Past Program which will be marketed to local and regional schools. In light of the restriction bought by COVID- 19 this will be produced in the first half of the year.
5. National Australia Day Council - Australia Day COVID Safe Grant Program – Communications and Marketing
Fairfield City Council’s application to the Australia Day COVID Safe Grant Program has been successful with a grant totalling $9,397.00 (excluding GST).
The purpose of the grant is to help deliver Australia Day 2021 events in a COVID Safe environment. The funding will be used for cleaning, COVID Marshall, iPad and other COVID safety measures.
6. National Australia Day Council Branding Grant – Communications and Marketing
Fairfield City Council’s applications to the National Australia Day Council (NADC) for the Branding Grant Program has been successful with a grant totalling $1,000.00 (excluding GST).
The purpose of the grant is to assist the NADC and for the use of the Australia Day Logo in accordance with branding guidelines. The NADC logo will be used as part of Fairfield City Council’s Australia Day celebrations.
Amanda Bray Group Manager City & Community Services
Authorisation: Group Manager City & Community Services
Services Committee - 9 February 2021
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SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 4
SUBJECT: Fairfield Local Planning Panel (FLPP) Membership
FILE NUMBER: 13/05033
PREVIOUS ITEMS: 1 - Independent Hearing & Assessment Panel (IHAP) - Extraordinary Council - 13 Feb 2018 At the conclusion of Committee Meetings
REPORT BY: Sunnee Cullen, Manager Development Planning
RECOMMENDATION:
That:
1. Council re-appoint the current Chairperson of the Fairfield Local Planning Panel (FLPP), the Honourable Carl Scully and re-appoint Mary-Lynne Taylor and Charles Hill as alternate Chairperson for the period of 1 March 2021 until 30 June 2021 in accordance with the Minister for Planning and Public Spaces’ Direction dated 2 December 2020.
2. Council re-appoint as Independent Expert Members of the FLPP, Mary-Lynne Taylor and Charles Hill for the period of 1 March 2021 until 30 June 2021 and appoint the following as alternate Independent Expert Members for the period of 1 March 2021 until 30 June 2021:
Mr Steve Kennedy (Architect/Urban Designer) Mr John Travers (Environmental Specialist) Mr Matthew Taylor (Landscape Architect) Mr Steve Pearse (Architect) Ms Kim Crestani (Architect/Urban Designer) Mr Steve Fermio (Environmental and Earth Science Specialist) Mr Bob Meyer (Architect/Urban Designer/Planner) Mr Richard Thorp (Urban Designer/Architect) Mr Shaun Carter (Urban Designer/Architect)
3. Council re-appoint as Community Representatives of the FLPP to represent the Cabravale, Fairfield and Parks wards for the period of 1 March 2021 until 30 June 2021 the following:
Mrs Toni Lord Mr James Newell Mr Lawrence White
Services Committee CSC09022021_5.DOCX Page 17 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 4
4. The Community Representative be remunerated to the amount of $500.00 plus GST for each meeting which they are required to attend as a member of the FLPP.
5. A further report be prepared and submitted to Council once further advice is received from the Department of Planning, Industry and Environment in relation to the Expression of Interest process regarding the Chairperson and expert pools from which Council will make its Panel membership appointments to the FLPP.
SUPPORTING DOCUMENTS:
AT-A⇩ Email correspondence from the Planning Panel Secretariat dated 2 Pages 2 December 2020
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
On 14 August 2017 new planning provisions under the Environmental Planning and Assessment (EP&A) Act 1979 came into force making Local Planning Panels mandatory for all Councils in Greater Sydney and Wollongong in order to determine Development Applications on behalf of Council.
Under these provisions, Development Applications were required to be determined by a Local Planning Panel, a Regional Panel or by staff on behalf of Council. Councillors could no longer be involved in the determination of Development Applications.
As part of the new Panel process, Council did not have any decision making power regarding the appointment of the Chair or Alternate Chairs. Councils were compelled to appoint those persons chosen by the Minister. In the case of Fairfield, the Minister approved the Honourable Carl Scully as Chairperson and Mary-Lynne Taylor and Charles Hill as alternate chairs. Council’s role in this instance was to resolve to appoint the Chair and Alternate chair approved by the Minister.
Accordingly, Council at its Extraordinary Meeting on 13 February 2018 appointed the Honourable Carl Scully as Chairperson and Mary-Lynne Taylor and Charles Hill as alternate chairpersons. Both Mary-Lynne Taylor and Charles Hill were appointed as the independent expert members in addition to a list of alternate expert members, and Mrs Toni Lord, Mr James Newell and Mr Lawrence White as Council’s Community representatives.
Services Committee CSC09022021_5.DOCX Page 18 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 4
Similarly, in terms of the 2 expert members, Council could only appoint its expert members from the pool of experts approved by the Minister. In this regard, Council appointed 2 expert members in addition to a list of alternative expert members from the approved list of experts. The appointment of the Fairfield Local Planning Panel (FLPP) members was for the prescribed period of 3 years commencing from 1 March 2018 until 28 February 2021. Accordingly, the appointment of Council’s current Panel members was due to end on 28 February 2021.
Despite the appointment of Panel members expiring on the 28 February 2021, Council did not commence a formal expression of interest and/or review process as it was awaiting advice from the Department of Planning, Industry and Environment with respect to the appointment of the Chair and Alternate Chair in addition to any changes to the approved pool of experts.
In December 2020, Council received correspondence from the Planning Panels Secretariat (Attachment A) advising as follows:
“The minister for Planning and Public Spaces has requested the Department of Planning, Industry and Environment to conduct an expression of interest during early 2021 to refresh the chair and expert pools from which Councils make appointments to their local planning panels.
As this timing coincides with the end of the first three-year term of office for local planning panel members, on 28 February 2021, Councils have been requested to reappoint current chairs and alternate chairs up to 30 June 2021. Councils can choose to re-appoint current expert members or choose different experts from the expert pool for appointment up to 30 June 2021.
The selection and appointment of community representatives remains a council responsibility.”
In summary, the Minister for Planning and Public Spaces has requested that Councils re- appoint the Chair and Alternate chairs and re-appoint Council’s expert members or choose to appoint different expert members up until 30 June 2021. In addition, the expression of interest process to refresh the chairs and expert members will be undertaken by the Department of Planning in early 2021 from which Council’s make appointments to their Local Planning Panels. Once further advice is received from the Department regarding this process, Council will be in a position to review its Panel membership. The appointment of community representatives remains a Council responsibility.
Given the Minister’s direction, Council is required to re-appoint the FLPP’s current chairperson the Honourable Carl Scully and alternate chairpersons Mary-Lynne Taylor and Charles Hill.
Services Committee CSC09022021_5.DOCX Page 19 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 4
In relation to the appointment of the 2 independent expert members, whilst there is opportunity to appoint different experts, it is recommended that the current independent expert members be re-appointed in addition to the current list of alternate expert members up to 30 June 2021, consistent with the re-appointment of the chair and alternate chairs.
In relation to Council’s nominated community representatives, it is recommended that the current community representatives be re-appointed up to 30 June 2021.
This will allow the Panel to continue its current operations, until such time that further advice is received by the Department of Planning regarding the expression of interest process to refresh the chair and expert pools from which Councils make appointments to their Local Planning Panels.
Once further advice is received from the Department, Council will be required to review its Panel membership. Given the short timeframe that has been provided, and as the Department is presently undertaking this process, the re-appointment of the current Panel members would be the most appropriate course of action in these circumstances.
Accordingly, it is recommended that Council resolve to re-appoint the Honourable Carl Scully as Chairperson and Mary-Lynne Taylor and Charles Hill as alternate Chairperson. Further, that Council re-appoint Mary-Lynne Taylor and Charles Hill as Independent Expert Members and that the following experts be re-appointed as alternate Expert members to the FLPP:
Mr Steve Kennedy (Architect/Urban Designer) Mr John Travers (Environmental Specialist) Mr Matthew Taylor (Landscape Architect) Mr Steve Pearse (Architect) Ms Kim Crestani (Architect/Urban Designer) Mr Steve Fermio (Environmental and Earth Science Specialist) Mr Bob Meyer (Architect/Urban Designer/Planner) Mr Richard Thorp (Urban Designer/Architect) Mr Shaun Carter (Urban Designer/Architect)
It is recommended that Council also re-appoint its current community representatives, Mrs Toni Lord, Mr James Newell and Mr Lawrence White to the FLPP.
The remuneration rates of the Panel members, which is a rate set and determined by the Minister remains unchanged at this point in time and will continue as follows:
Chairperson – $2,000.00 per meeting plus GST Independent Experts – $1,500.00 per meeting plus GST Community Representatives – a minimum of $500.00 per meeting plus GST
There are no other new legislative and/or operational procedures of the Local Planning Panel to be reported at this point in time.
Services Committee CSC09022021_5.DOCX Page 20 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 4
CONCLUSION
Based on the latest advice from the Department of Planning, Infrastructure and Environment regarding the upcoming expression of interest process in early 2021 to refresh the chair and expert pools from which Councils make appointments to their Local Planning Panels, and their request to extend the membership of the Panel members up until 30 June 2021 whilst this process is undertaken, it is recommended that the current chair and alternative chair, as well as the current independent expert members (including list of alternates) and community representatives be re-appointed up until 30 June 2021.
Once further advice is received from the Department of Planning, Infrastructure and Environment, Council will be required to review its Panel membership. Accordingly, a further report will be prepared and forwarded to Council providing further advice concerning Panel appointees and representatives once this information becomes available.
Sunnee Cullen Manager Development Planning
Authorisation: Group Manager City Development & Compliance
Services Committee - 9 February 2021
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Services Committee CSC09022021_5.DOCX Page 21 Section A
ATTACHMENT A Item: 4 Email correspondence from the Planning Panel Secretariat dated 2 December 2020
Attachment A Page 22
ATTACHMENT A Item: 4 Email correspondence from the Planning Panel Secretariat dated 2 December 2020
Attachment A Page 23
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 5
SUBJECT: Variation of Lease - Level 1, 1-3 Hamilton Road Fairfield Related Party: MTC Australia Limited and Warakirri College Limited
FILE NUMBER: 11/03581
PREVIOUS ITEMS: 72 - Consolidation of properties comprising new Fairfield Library and Cafe, 1- 3 Hamilton Road Fairfield - Services Committee - 12 May 2020 155 - Lease of Level 1, 1-3 Hamilton Road Fairfield Related Parties: MTC Australia Ltd - Services Committee - 13 Oct 2020
REPORT BY: Aelina Truong, Manager Property
RECOMMENDATION:
That:
1. Council grant a Variation of Lease over Level 1, 1-3 Hamilton Road Fairfield to reflect the new folio identifier for the consolidated allotments and new lessee name.
2. The Mayor and the City Manager be authorised to execute the Variation of Lease and affix the Seal of Council on the documents and plans, including the Variation of Lease and any other relevant documents, to certify its decision to vary the Lease with MTC Australia Limited.
3. The Land/Lease Register and financial records be updated.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 4 Local Economy and Employment in the Fairfield City Plan.
Services Committee CSC09022021_36.DOCX Page 24 Section A
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 5
SUMMARY
The new Fairfield Library and café is located on the ground floor of 1-3 Hamilton Road Fairfield. Under the development consent, there is a requirement to consolidate 3 lots into 1 allotment. The plan of consolidation has now been registered by NSW Land Registry Services.
The premises on Level 1 is currently leased to MTC Australia limited and expires on 30 June 2022. There is also a consecutive subsequent lease for a further 3 years after the expiry of the current lease.
In addition, MTC Australia has requested a change to the lessee name under the lease to Warakirri College Limited.
This report recommends Council approve a variation to the current and subsequent leases to reflect the newly consolidated allotments and change in lessee name.
Purpose
Council owns the premises located at 1-3 Hamilton Road Fairfield. The premises is classified as Operational Land and previously comprised 3 separate lots being Lot 1 DP943583, Lot 1 DP 947592 and Lot 3 DP1015540.
To fulfil its development consent conditions for the new Fairfield Library and cafe, Council at its Ordinary meeting of 26 May 2020 considered Item 72 and resolved to consolidate the land parcels. The plan of consolidation was registered in December 2020 with new folio identifier being Lot 200 DP1269075 (see Figure 1 below).
MTC Australia Limited currently occupy the first floor (level 1) with their current lease expiring on 30 June 2022, with a consecutive subsequent lease for a further 3 years. MTC Australia Limited has requested approval for a change in the lessee name to Warikirri College Limited (affiliated with the social enterprise) under the lease.
Both leases will need to be varied to reflect the newly consolidated created folio identifier and new lessee name. The variation is minor and has no impact to the tenancy or any other agreed terms. It will ensure the continuation of tenancy and rental return to Council until 30 June 2025.
CONCLUSION
The new Fairfield Library and café has been relocated to the ground floor of 1-3 Hamilton Road Fairfield. Following a plan of consolidation being registered over the premises, a new folio identifier has been created requiring the relevant leases to be varied.
It is recommended that Council grant a variation of lease to the existing and subsequent leases to reflect the newly created folio identifier and new lessee name.
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Meeting Date 9 February 2021 Item Number. 5
Figure 1- Consolidated Plan of 1-3 Hamilton Road Fairfield outlined in blue.
Aelina Truong Manager Property
Authorisation: Manager Property Strategy and Services Group Manager City Strategic Planning
Services Committee - 9 February 2021
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Services Committee
SECTION B
‘Matters submitted to the Committee for decision subject to the right of referral’
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 9
SUBJECT: 2021 Australian Local Government Women's Association NSW Conference
FILE NUMBER: 19/08753
REPORT BY: Reema Khammo, Corporate Policy Co-ordinator
RECOMMENDATION:
That any Councillors wishing to attend the 2021 Australian Local Government Women’s Association NSW Conference, being held in Shellharbour from Thursday 18 to Saturday 20 March 2021, be appointed.
SUPPORTING DOCUMENTS:
AT-A⇩ ALGWA Draft Program 2 Pages
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
Australian Local Government Women’s Association (ALGWA) NSW
The NSW Branch of ALGWA was founded in 1951 and is a peak representative body for women who are in any way involved or interested in local government.
The ALGWA NSW aims to:
Assist in furthering women’s knowledge and understanding of the function of local government Protect and enhance the interests and rights of women in local government Take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation Act in an advisory capacity to intending women candidates for local government elections, and Encourage women into professional careers in local government.
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Meeting Date 9 February 2021 Item Number. 9
2021 Annual Conference
Council has received correspondence from Shellharbour City Council advising of the 2021 ALGWA NSW Annual Conference. Conference attendees have the option to attend online or at the Shellharbour Civic Centre from Thursday 18 to Saturday 20 March 2021.
The Conference provides an opportunity for delegates to exchange ideas, network, debate and engaging in cross-council collaboration on issued affecting women in local government. The theme of the Conference is Women in the Know Grow and is an opportunity to engage in learning and networking that will assist personal and professional development.
Speakers include performer and writer Jean Kittson, executive and personal coach – Kemi Nekvapil, psychologist – Nichole Sullivan, communication and credibility expert – Dr Neryl East and football player and commentator – Michelle Heyman.
A copy of the Draft Program is attached.
Registration Fees ALGWA Members Non Members Full Conference Package $980.00 $1,180.00 Full Conference – Online $400.00 $480.00 Day Registration $630.00 $680.00 Networking Cocktail Function $100.00 $110.00 Gala Dinner $170.00 $185.00
Travel
There will be no flights required for this Conference due to the event being held in New South Wales. A Council vehicle is available upon request.
Accommodation
Accommodation will be booked at a motel located within walking distance of the Conference venue.
Reema Khammo Corporate Policy Co-ordinator
Authorisation: Manager Governance and Legal Director Corporate Governance
Services Committee - 9 February 2021
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ATTACHMENT A Item: 9 ALGWA Draft Program
Attachment A Page 127
ATTACHMENT A Item: 9 ALGWA Draft Program
Attachment A Page 128
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 10
SUBJECT: Australian Local Government Association - 2021 National General Assembly
FILE NUMBER: 10/01441
REPORT BY: Danielle Sosniak, Acting Governance Co-ordinator
RECOMMENDATION:
That:
1. The Mayor and City Manager or their nominees, be appointed to attend the National General Assembly (NGA) being held in Canberra from Sunday 20 June to Wednesday 23 June 2021.
2. Any other Councillors wishing to attend the NGA, be appointed.
3. Any Motions that Council wishes to submit to the Australian Local Government Association for consideration at the NGA be submitted in writing.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
The Australian Local Government Association’s (ALGA) National General Assembly for 2021 is being held in Canberra from Sunday 20 June to Wednesday 23 June 2021.
The National General Assembly brings together many hundreds of delegates from councils across Australia to debate national and priority issues facing local government. Speakers include prominent local government and national political leaders plus leading Australian experts from fields of interest and relevance to local government.
Participants of this Conference will:
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Meeting Date 9 February 2021 Item Number. 10
Debate matters of national importance to local government Hear from peers, national political leaders and senior Australian government executives Be informed on key national issues Meet and interact with local government employees and elected members from across Australia.
At the time of compiling this report, there is no information available on the proposed Program.
Traditionally the Mayor and City Manager (or their nominees) attend this conference. The purpose of this report is to request Councillor nominations.
MOTIONS
The theme for this year’s Assembly is “Working Together for Our Communities”. A Discussion Paper is available from the ALGA to assist councils in developing motions that fall under this theme, if required.
As the motions need to be endorsed by Council and forwarded to the ALGA by Friday 26 March 2021, all submissions need to be finalised and adopted at the Council Meeting on 23 March 2021.
All motions submitted from Council will be reviewed by the National General Assembly Committee to determine eligibility and inclusion in the Conference business papers.
To ensure access to all attendees the 2021 event will be a hybrid event offering both virtual and onsite registrations.
REGISTRATION
Full Registration: Early Bird before 7 May 2021 = $989.00 per delegate Standard after 8 May 2020 = $1,099.00 per delegate The above listed fees include the Welcome Reception on Sunday 20 June 2021.
Optional social functions: Buffet Dinner – Monday 21 June 2021 - $150.00 per delegate NGA Dinner at Parliament House – Tuesday 22 June 2021 - $175.00 per delegate
Day Registration: Monday 21 June 2021 - $529.00 per delegate Tuesday 22 June 2021 - $529.00 per delegate
Any additional costs incurred as a result of a Councillors’ partner attending, will be borne by the Councillor.
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CANCELLATION
An administration charge of $110.00 will be made to any participant cancelling before Friday 7 May 2021. Cancellations received after Friday 7 May 2021 will be required to pay full registration fees. However, if you are unable to attend, substitutes can be made at no additional cost.
ACCOMMODATION
$375.00 per delegate per night, is based on the cost to stay at Crowne Plaza which is the closest hotel to the Convention Centre, where the Assembly will be held.
TRAVEL
A Council vehicle is available for those wishing to travel by motor vehicle.
Danielle Sosniak Acting Governance Co-ordinator
Authorisation: Manager Governance and Legal Director Corporate Governance
Services Committee - 9 February 2021
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Meeting Date 9 February 2021 Item Number. 11
SUBJECT: Sports and Recreation Advisory Group - December 2020
FILE NUMBER: 15/06912
REPORT BY: Cheryl Dewhurst, Policy Officer - Recreation & Open Space
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
AT-A⇩ Sports and Recreation Advisory Group Meeting Minutes - 14 3 Pages December 2020
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
A meeting of the Sports and Recreation Advisory Group was held on Monday 14 December 2020 online via Microsoft Teams. The minutes of the meeting are attached as Attachment A.
The Sports and Recreation Advisory Group provides a forum for local sports and recreation associations and groups to provide advice to Council on providing a diversity of quality recreation facilities and opportunities for all residents. The aims of the Fairfield City Sports and Recreation Advisory Group are to:
Assist Council to develop sport and recreation opportunities that benefit the community. Provide advice and input on issues, trends and developments in the sports and recreation arena. Improve community participation in, and accessibility to, sport and recreation in Fairfield City.
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Meeting Date 9 February 2021 Item Number. 11
An Expression of Interest (EOI) process was conducted in October/November 2020 to seek representatives for sports within Fairfield City for the new 2 year term, as per the Terms of Reference.
The following are the new representatives on the Advisory Group:
Name Sport Organisation Bill Harrigan Oztag Fairfield City Oztag Association Matt Brady Rugby League NRL/Parra Eels Leath Jessup AFL Fairfield Falcons JAFC Peter Moore Cricket Fairfield Liverpool Cricket Association Douglas Draper Cycling Western Sydney Cycling Network Jake Ross Community Core Community Services John Vukasin Soccer Southern Districts Soccer Football Association Royston D'Abrera Baseball Fairfield Phoenix Baseball Lucy Reggio Inclusive sports SNAPP (Special Needs Ability Program Providers)
Key points discussed at the meeting include:
Sports Inclusion Project, Core Community Services – the Sports Coordinator of this project presented to the meeting. This project is designed to assist emerging communities to participate in local sport and recreation opportunities by overcoming the barriers that children and young people experience in getting into sport. The project works as liaison between newly arrived migrants and refugees and local sport. Sports Facility Survey – Council’s annual survey of local sports clubs was undertaken in November-December 2020, and the priorities of clubs was reported back to the Advisory Group. Draft Open Space Strategy – update provided to the meeting that the strategy is scheduled for consideration by Council in 2021.
CONCLUSION
This report provides the minutes of a meeting of the Sports and Recreation Advisory Group, which was held on Monday 14 December 2020 via Microsoft Teams.
The next Sports and Recreation Advisory Group meeting will take place on Monday 15 March 2021.
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Cheryl Dewhurst Policy Officer - Recreation & Open Space
Authorisation: Asset Manager (Open Space) Manager City Assets Group Manager City Assets & Operations
Services Committee - 9 February 2021
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ATTACHMENT A Item: 11 Sports and Recreation Advisory Group Meeting Minutes - 14 December 2020
Attachment A Page 135
ATTACHMENT A Item: 11 Sports and Recreation Advisory Group Meeting Minutes - 14 December 2020
Attachment A Page 136
ATTACHMENT A Item: 11 Sports and Recreation Advisory Group Meeting Minutes - 14 December 2020
Attachment A Page 137
SERVICES COMMITTEE
Meeting Date 9 February 2021 Item Number. 12
SUBJECT: Asset Management - Civil and Built Divisional Report
FILE NUMBER: 15/21178
REPORT BY: Zahid Hassan, Asset Manager (Civil and Built)
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Civil and Built Branch of the Asset Management Division ensures that community assets (buildings, drainage, roads and street lighting) are maintained to an agreed standard by undertaking condition inspections to identify and program required repair/renewal works.
The Branch reports annually against 3 critical targets set by the Office of Local Government (OLG) with regards to asset condition standards and renewal expenditure. These performance targets are achieved by ensuring that condition assessments are undertaken at the required frequencies and that renewal work is recorded in Council’s Asset Management System.
The Branch is also responsible for the business operation of Council’s Administration Building and services, which include the issue of Road Opening Permits, Road and Footpath Occupancy Permits and Vehicular Crossing (Driveway) approvals.
This report provides an update on the key highlights and activities undertaken in Quarter 2 (October to December 2020).
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Meeting Date 9 February 2021 Item Number. 12
ACTIVITY HIGHLIGHTS – QUARTER 2
Condition Assessment – Council Roads and Drainage
Council’s Asset Management, Civil and Built Branch is continuing to undertake Council’s Condition Assessment for the following assets as part Council’s Service Statement for 2020- 2021:
Footpaths Kerb and Gutters Street Furniture Assets in Public Space Bridge and Culverts Detention Basin, Open Channels and Rain Garden
Scope of Work/Road Design, Design Standards and Specifications
Mark up and design work has been commenced for stage 2 of the 2020-2021 Operational Plan including the additional projects which have been added to Council’s Road and Transport Renewal Programs through grant funding (Federal Government’s Infrastructure Stimulus – Local Roads and Community Infrastructure (LRCI) Program - Extension Local Roads and Community Infrastructure Program Phase 2). The Price Schedule for asphalt works for additional projects has been submitted to Council’s Construction and Maintenance Branch for the procurement of this work. 47 of the 53 road and car park pavement designs required for the 2020-2021 Road Rehabilitation Program (Stage 1) have been completed. Scope of Works that specify more detailed road and bridge design have been submitted to Council’s Design Services Branch. The following table shows the progress of designs:
Project ID Project Name and Description Suburb Status Number
Pritchard Street from Anderson Propose to carry over Avenue to Cabramatta Road West. to next year 2021/22 Mount MPRR2143 Repair of pavement failures and Pritchard resurfacing with hot mix asphalt (625m). Arundel Road from house number 63 to Burley Road. Propose to carry over MPRR2168 Horsley Park Repair of pavement failures and to next year 2021/22 resealing with spray seal (900m). Design completed, propose to increase the Redmayne Road Pipe Culvert. budget to meet the new MPBRP1903 To install guard rail to current Horsley Park design estimate and to standards. carry over to next year 2021/22 Services Committee CSC09022021_15.DOCX Page 139 Section B
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Project ID Project Name and Description Suburb Status Number
MPRR2167 Nelson Street from Sackville Street to Fairfield Design completed, Hardy Street. Pending review of the Repair of pavement failures, mill off consideration of full and resurface hot mix asphalt (355m). width driveway crossing replacement MPBRP2006 Railway Parade (aka Pevensey Canley Vale Expected to receive Street) Overline Bridge (S2) design in March 2021 approach. To stabilise the lateral and vertical movement of approach and reinstate the affected assets (road, kerb and gutter, safety barrier and footpath). MPBRP2107 Avonlea Street Foot Bridge approach. Canley Further investigation is To stabilise the vertical movement of Heights in progress by Design approach. Services to obtain an appropriate solution MPRG2101 St Johns Road - From Cumberland Canley Expect to receive Highway to Gladstone Street. Heights design in March 2021 Repair of pavement failures, mill off and resurface with hot mix asphalt (570m). MPRG2105 Prospect Road - From cul-de-sac to Canley Vale Expect to receive Senior Street. design end of January Base replacement and asphalt 2021 overlay (170m).
The mark up and Scopes of Work to specify the work for Council’s Footpath Renewal Program and New Construction Program, and Kerb and Gutter Program is complete for the delivery of the projects in the 2020-2021 Operational Plan.
Statutory Reports
Council is required to undertake statutory reporting about its assets and expenditure. In Quarter 2 the following reports were completed and submitted:
Submission of the quarterly report for the Roads to Recovery Program with the Department of Infrastructure and Regional Development. This is part of the Federal Government’s funding requirement and includes letters to all local Members providing project updates. Australian Bureau of Statistics (ABS) quarterly report.
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Grant Funding
Council received grants of $6,287,177.00 as part of the Federal Government’s Infrastructure Stimulus – Local Roads and Community Infrastructure (LRCI) Program - Extension. Work will commence on 45 road projects using this grant funding and is expected to be completed by June 2021. This funding was adopted into Council budgets at the December 2020 Service Committee Meeting. Project Handover and Capitalisation
The project completion and financial capitalisation handover for Quarter 2 has been completed to the value of $5,687,511.00 at 31 December 2020.
SERVICE SUMMARY
The following provides statistics that capture some of the day-to-day functions of the Civil and Built Branch.
Inspections, Permits and Quarter 1 Quarter 2 Notifications 2020-2021 2020-2021
Formwork Inspections 96 126 Applications/Levels 135 158 Service Requests 5 3
Bond Release 78 56
Concrete Restoration Work 83 55 Asphalt Restoration Work 31 27
Road Occupancy Permit 13 33 Road Opening Permit 70 102
Land Access Notification 144 184 Restoration work scoping for 189 198 utility companies
ASSET MANAGEMENT
Council’s Civil and Built Branch continues to undertake all of the condition assessments, which inform its Asset Management Plans and the development of maintenance and renewal programs.
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Condition Inspections Quarter 1 Quarter 2 2020-2021 2020-2021 Roads and Transport Roads - - Footpaths 28km 62km Bollards (in Cycleways, Pathways, - - Walkways) Kerb and Gutters 31km 67km Car Parks - - Bridges - 18 Road Structure (excl. Line marking) - - Line marking - - Road Furniture (excl. Traffic Signs) 148 - Traffic Signs - - Stormwater and Drainage Stormwater Pits - - Stormwater Pipes - - Stormwater Headwalls - - Detention Basin - 18 Open Channels - 11 Raingardens - 9 Parks & Recreation Public Space - 831
CONCLUSION
This Asset Management Divisional Report provides a summary of the services provided and an update of progress in relation to project delivery for the Civil and Built Branch.
Zahid Hassan Asset Manager (Civil and Built)
Authorisation: Manager City Assets Group Manager City Assets & Operations
Services Committee - 9 February 2021
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Meeting Date 9 February 2021 Item Number. 13
SUBJECT: Asset Management - Open Space and Facilities Divisional Report
FILE NUMBER: 19/20494
REPORT BY: Chris Brown, Asset Manager (Open Space)
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Open Space and Facilities Branch of the Asset Management Division provide services to ensure that Council parks, playgrounds, sportsfields, trees, public toilets and community facilities are well maintained and serviced.
This report provides an update about current project work and services delivered in Quarter 2 (October – December 2020).
ACTIVITY HIGHLIGHTS – QUARTER 2
In this quarter, operations of assets continued to be impacted by COVID-19 with the staged re-opening of community facilities, sportsfields and playgrounds/outdoor fitness equipment.
Council Officers continually worked with hirers throughout this period to ensure that each organisation is COVID Safe. Signage and COVID Safe plans have been developed and implemented at each venue, with each community facility opened at reduced capacity (4m2 per person). This has significantly reduced capacity at each facility, especially for casual hire of Council facilities.
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Asset Renewal Projects and new Open Space capital works are underway for the Operational Plan, with a number of projects being finalised in this period from the previous financial year. Project briefs have been completed and provided to the appropriate delivery team for carriage in the 2020-2021 financial year.
GRANT APPLICATIONS
Applications and Outcomes: October-December 2020
Grant Body Application Grant Amount Outcome NSW Department of Greening Fairfield $60,000.00 Successful. Planning, Industry and City (tree planting) Environment – Greening our City NSW Department of Inclusive Playground $239,500.00 To be advised. Planning, Industry and Upgrade at Environment – Everyone Can Cabravale Memorial Play 2020-21 Park
Application Summary
NSW Department of Planning, Industry and Environment – Greening our City – this application sought $60,000.00 in grant funding (with Council matched funds being $50,000.00 cash and $10,000.00 in-kind). The funding criteria was altered in this round to allow Councils to include in-kind funding as matching funds. As endorsed in the Services Committee 11 August 2020 Asset Management - Open Space and Facilities Divisional Report, Council has applied for funds to match funding that is expected to be available in the 2021-2022 Operational Plan. The tree planting for this project will occur throughout Fairfield City in particular areas where Tree Canopy is less than 10%. The project must be completed 18 months after signing a funding agreement.
NSW Department of Planning, Industry and Environment – Everyone Can Play 2020-21 – this application sought $239,500.00 to offset Council’s expected expenditure in a proposed project for the upgrade of Cabravale Memorial Park playground in 2021-22. The application required matched funds. Projects must be completed by 30 June 2022.
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Upcoming Grant Opportunities
Upcoming grant opportunities expected to be available are:
Round 6 - Stronger Communities Programme grant:
Expressions of Interest will close on 11 February and Council is eligible for allocation of 50% of total project costs. Officers will make applications seeking grant allocation to support the projects that Council has endorsed as part of the adoption of its Operational Plans. Each electorate in Fairfield City has been allocated up to $150,000.00 for grants between $2,500.00 and $20,000.00. To date Council has not been asked to support applications by any local groups.
NSW Government Club Grants – Category 3:
Council is able to apply for a grant for the construction, alteration, renovation, completion and fit-out of buildings and community infrastructure for up to $200,000.00 for community infrastructure and $300,000.00 for sport and recreation with matched Council funding. Council Officers will make application for this funding to offset current general funds expenditure.
SNAPSHOT
Service Summary
The following provides statistics that capture some of the day-to-day functions of the Open Space and Community Facilities Branch of the Asset Management Division.
Community Facilities
Due to COVID-19 closures, our community facilities and bus hire has been severely impacted due to capacity restrictions. Approved bookings needed to comply with the Public Health Order and provide Council with their COVID-Safe plan. Council has continued to ask hirers to adhere to the NSW Public Health Order throughout this period.
Council Officers have worked closely with NSW Health to provide availability for them to provide Pop up COVID Testing Clinics. A number of facilities were utilised during this reporting period, with a total of 600 hours of booked facilities provided to NSW Health for this purpose.
The Hall at 15 Prince Street Canley Vale required closure due to storm damage on 30 November 2020 (fallen tree). The work to repair the roof is being undertaken, with the Hall expected to re-open in late February 2021.
Renewal work is underway at a number of Community and Sporting Facilities that have required some reallocation of bookings and venues. The improvement works are underway at:
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Cabravale Seniors Centre Bonnyrigg Youth Hall Fairfield Oval Emerson Futsal and Tennis Courts
Other upgrades have been completed at Fairfield Services Centre Children’s room with the tenant now back in the premises.
Images of the completed Fairfield Services Centre Children’s room and foyer
FACILITIES UTILISATION DATA
Bookings of Council’s community centres/halls, community buses, tennis and futsal courts generally experience minimal seasonal fluctuation and little variation from year to year. However, COVID-19 has seriously influenced these Council services with staff managing increased hirer requirements (refunds/bookings/cleaning) with associated loss of access to these facilities.
NUMBER OF BOOKINGS User/People Quarter Halls Buses Tennis Futsal per Quarter Jan- March 2,052 905 2,207 135 5,299 April - June 2,668 1,575 2,599 241 7,083 July - Sept 2,725 1,911 2,611 206 7,453 Oct - Dec 2,360 1,735 2,777 209 7,081 2019 Total 9,805 6,126 10,194 791 26,916 Jan- March 1,759 640 2,134 310 4,843 April - June 241 0 1,677 60 1,978 July - Sept 1,438 0 4,078 539 6,055 Oct - Dec 1,771 56 3,903 598 2,369 2020 Total 5,209 640 7,889 1,507 15,245
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NUMBER OF USERS/PEOPLE User/People Quarter Halls Buses Tennis Futsal per Quarter Jan- March 71,299 905 2,207 135 74,546 April - June 91,802 1,575 2,599 241 96,217 July - Sept 92,732 1,911 2,611 206 97,460 Oct - Dec 84,037 1,735 2,777 209 88,758 2019 Total 339,870 6,126 10,194 791 356,981 Jan- March 64,393 640 2,134 310 67,477 April - June 11,786 0 1,677 60 13,523 July - Sept 46,288 0 4,078 539 50,905 Oct - Dec 55,345 56 3,903 598 59,902 2020 Total 177,812 696 11,792 1,507 191,807
Community Buses
Council’s Community Buses have recommended numbers for bookings during this reporting period, with a limited capacity (maximum of 8 people). This reduction in capacity means that the buses are not viable for the majority of our hirers due to their need to transport larger numbers of people or the cost of providing a service for a smaller number of participants in programs.
Council Officers will continue to review the capacity of the Community Buses in line with the Public Health Order and community bus requirements.
Graffiti Incidence and Removal
In this quarter, there has been no removal of graffiti from private property or business premises. A total of 59 incidents have been attended to over the reporting period. Of these, 51 on Council properties whilst 8 were identified and cleaned on bus stops within the Local Government Area (LGA).
The below graphs represent a breakdown by percentage of the reports by suburb and the spread of the reports across private property and Council assets.
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Image: Before and after graffiti removal – Open space signage
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Parks and Open Spaces
Counters have been installed at 4 locations across Fairfield City to assist with data collection informing the use of Council’s parks and open spaces.
The locations are along 2 shared paths and 2 of Council’s off-leash dog areas. The figures for visits/users are summarised below as an average per day in each of the last 3 months.
Period Average visits per day Adams Cabramatta Wilson Park King Park Park Creek Dog Park Dog Park October 143 159 80 379 November 52 205 99 305 December 31 138 53 170
Open Space Customer Requests
During the period of October- December 2020, 840 Customer Service Requests were received with the majority relating to reports of damage to parks and reserves and community facility maintenance requirements.
This was a significant increase on the previous 3 months by approximately 25%.
Category Total Customer Request Council Properties (Maintenance and Usage) 248 Parks and Reserve (Maintenance) 592 Total 840
Public Toilets (Exeloos)
Council provides safe accessible public toilets at various locations for the community’s convenience. Opening hours are generally between 5.00am and 11.00pm daily with some sites such as the Nelson Street Multi-Storey Car Park open 24 hours. These automated (Exeloo) public toilets have a monitoring and self-cleaning function, which assists in the maintenance of the units.
These facilities are well utilised every month of the year. Fluctuations of demand are generally attributed to events or holiday periods. The following provides an indicative 1 month of usage data in late 2020. The units have been adjusted during the COVID-19 pandemic to an internal unit wash cycle every 10 uses for increased infection control.
Cabramatta Station Exeloo has been maintained by Transport for NSW with extra cleaning provided by Fairfield City Council staff since the construction of the toilet as part of works by the Federal and NSW State Government. From 1 February 2021 Transport for NSW will manage the cleaning as well as the maintenance of their asset.
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Suburb Site Total Uses Average Daily Use Bonnyrigg Wilson Park No Data No Data Heights monitoring monitoring Cabramatta Cabravale Memorial Park 6905 200 (2 cubicles) Cabramatta Fisher Street Car Park *upgrade to monitoring unit required* Cabramatta West Chisholm Park 736 23 Canley Heights Canley Vale Road Town *upgrade to monitoring Centre (2 cubicles) unit required* Canley Vale Town Centre Car Park 2109 68 Fairfield Downey Lane Car Park 2433 79 Fairfield Fairfield Park 1219 39 Fairfield Kenyon Street Town *upgrade to monitoring Centre unit required* Fairfield Nelson Street Car Park 1733 55 Fairfield Heights Stanbrook Street Town *upgrade to monitoring Centre unit required* Fairfield West Endeavour Sports Park 1703 54 Horsley Park Horsley Park Town Centre 888 30 St Johns Park St Johns Park 568 23 Smithfield Brenan Park 1208 48
Tree Maintenance
Council undertakes tree maintenance and safety inspections.
Tree Inspections – Private Property July - September October – December Number of applications received 91 120 Total trees inspected 182 234 Trees approved for removal 91 140 Trees approved for pruning 44 93 Trees declined for removal or pruning 1 1
Open Space Policy and Planning
Koonoona Park – Community feedback
Feedback on Koonoona Park has been sought from the community, to understand what they most appreciate and would like to see in future parks, for planning purposes and for the information and acquittal of the $300,000.00 grant received from the NSW Government as part of the Clubgrants Category 3 program.
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Aspects of the park most appreciated by respondents included the outdoor fitness equipment, toilet, the variety of activities in the playground, the uniqueness of the equipment and the basketball area. Ideas that users suggested for additional embellishment of the site included more shade, space for kicking a ball around and more swings.
Parks for People Program – Carrawood Park
Under the Parks for People program, the Department of Planning, Industry and Environment (the Department) is responsible for delivering 8 exemplary parks across Greater Sydney. Carrawood Park in Carramar has been identified as one of these parks with an overall project budget of $2 million.
The Department is managing all aspects of the project, and at the conclusion of the construction, the Department will dedicate the park to Council, as outlined in the report Services Committee, Item 121, 11 August 2020.
Phase 1 of consultation with the community was undertaken in late 2020, with the Department distributing flyers to 600 residences surrounding the park. Phase 2 of consultation on the Draft concept plan and Phase 3 on the Final concept plan will take place early in 2021, with construction due to commence in mid-2021.
Further information is available at https://www.dpie.nsw.gov.au/premiers-priorities/great- public-spaces/open-space/parks-for-people.
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Meeting Date 9 February 2021 Item Number. 13
Ropes Creek Spatial Framework
This project is funded under the NSW Government’s Metropolitan Greenspace Program 2018-19. Ropes Creek was identified as a priority Green Grid Corridor in the Western City District Plan. Council will develop a spatial framework for the Fairfield LGA section of the Ropes Creek priority Green Grid Corridor for this project. Consultants will be engaged in Quarter 3.
Chris Brown Asset Manager (Open Space)
Authorisation: Manager City Assets Group Manager City Assets & Operations
Services Committee - 9 February 2021
File Name: CSC09022021_14.DOCX ***** END OF ITEM 13 *****
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Meeting Date 9 February 2021 Item Number. 14
SUBJECT: Built Systems Divisional Report
FILE NUMBER: 13/11520
REPORT BY: Taseen Hassan, Graduate Engineer
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Built Systems Division is responsible for undertaking work in the areas of Civil Design; Traffic, Transport and Road Safety; Landscape Design; and Survey and Spatial Data. This report provides an overview of the various projects the Built Systems Division implemented in the 2020-2021 financial year.
Traffic, Transport and Road Safety
Q1 Q2 Q3 Q4 Annual Number of signs and lines maintenance/changes 109 127 undertaken Number of traffic enquiries/complaints investigated 96 98 Number of road safety initiatives undertaken 7 7 Number of development applications assessed 49 26 Number of reports presented to the Fairfield Traffic 24 31 Committee Number of heavy vehicle regulator applications assessed 59 37
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The following provides an update on the relevant programs, initiatives and plans undertaken by the Division.
Network Improvements
Black Spot Programs
The Blackspot Program addresses locations where evidence of a crash history exists.
A total of 5 locations with 3 or more injury crashes were identified for treatment within the 2020-2021 Operational Plan. The proposed treatments provide changes to vehicle priority, pedestrian facility and/or separation of traffic movements.
Council was successful in obtaining funding under the Australian Government’s Blackspot Program to install the following proposals:
Location Proposed treatment Cumberland Street and Bridge Street Installation of a single lane roundabout with Cabramatta associated signage and line marking. Canley Vale Road and Avoca Road Reconstruction of a single lane roundabout Canley Heights with wider centre island and associated signage and line marking. The Avenue and Railway Parade Fairfield Installation of pedestrian refuge with associated signage and line marking on The Avenue with the intersection of Railway Parade. Brenan Street and O’Connell Street Installation of a single lane roundabout with Smithfield associated signage and line marking. O’Connell Street and The Horsley Drive Installation of raised concrete island with Smithfield associated signage and line marking on O’Connell Street, closest at the intersection of The Horsley Drive Smithfield.
Consultation with relevant stakeholders concluded in September and the new facilities approved at the October 2020 Traffic Committee meeting.
Local Area Traffic Management
The Local Area Traffic Management (LATM) Program addresses amenity in a street and/or network capacity issues.
In the 2020-2021 financial year there were 4 locations identified for improvement. The proposed treatment is to install traffic calming devices (speed cushions or a raised threshold) on these roads.
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The proposed traffic calming devices were reported to the December 2020 Traffic Committee meeting with the following outcome:
Location Outcome Boronia Road Bossley Park Not Approved Brisbane Road St Johns Park Not Approved Hamel Road Mount Pritchard Approved Locke Street Wetherill Park Not Approved
Pedestrian Access and Mobility Plan
Council developed the Pedestrian Access and Mobility Plan (PAMP) in 2014. The PAMP identifies a list of works to improve pedestrian movements in the city. It also identified the pedestrian refuges installed to previous standards and technical directions (as issued by Transport for NSW).
The PAMP project is as follows:
Location Proposed treatment Smithfield Road between Dunstan Street Construct 2.5m wide shared user path and Myrtle Street Smithfield
Council Officers will be reviewing the PAMP in Quarter 3 of the 2020-2021 Financial Year.
Bike Plan
The Fairfield Bike Plan was completed in 1995. Over the past decade, Council has received grants from the Roads and Maritime Services (RMS) for the implementation of off-road shared user paths within the Local Government Area (LGA).
The Fairfield City Council Bike Plan map depicting the changes to the cycling network within the LGA is updated each year. A Draft Bike Plan has been completed using internal resources.
Safer Roads Action Plan
Council and the RMS prepared a Road Safety Strategic Plan in 2012-13. Council’s Traffic Committee adopted the Safer Roads Action Plan 2017-2021 at its meeting in April 2017.
Council undertakes various road safety initiatives in the LGA. One such initiative involves the installation of courtesy speed signs that have been installed at the following locations:
Street Name Suburb Eyre Street Smithfield
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School Safety Banners Program
Another initiative undertaken is the School Safety Banners program. Under this program, Council has issued banners to the following school:
Fairfield Heights Public School – 3 banners
These banners display safety related messages about parking restrictions.
Child Restraint Vouchers
Council also issues a maximum of 30 child restraint vouchers on a monthly basis. Below is a quarterly summary of this initiative:
Q1 Q2 Q3 Q4 Annual Child Restraint Vouchers Issued 69 78
Civil Design
Council’s Design Team have completed a total of 4 designs in the second quarter ready for construction. These are as follows:
Location Design Smithfield Road Smithfield Shared Path Extension from Dunstan Street to Canley Vale Road Canley Vale Road Wakeley Street Lighting from Smithfield Road to Melbourne Street Dutton Lane Car Park Cabramatta Drainage Ramp Granville Street Smithfield Traffic Calming Device – Speed Cushion
Design Projects in Progress:
The following design projects are currently in progress:
Location Design Nelson Street Car Park Fairfield Increase clearance height of car park The Crescent Fairfield Footpath replacement Walter Street Wetherill Park Landscaping design Montague Street Smithfield Allambie Car Park Edensor Park Site investigation and design Ascot Street Car Park Canley Heights Design for car park Horsley Road Horsley Park New pedestrian bridge and footpath Redmayne Road Horsley Park Guardrails on approach to pipe culvert Intersection of Cumberland Street and Single lane roundabout Bridge Street Cabramatta Intersection of Brenan Street and O’Connell Single lane roundabout Street Smithfield Services Committee CSC09022021_24.DOCX Page 156 Section B
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Meeting Date 9 February 2021 Item Number. 14
Location Design O’Connell Street Smithfield Raised concrete island The Avenue Canley Vale Pedestrian refuge Intersection of Canley Vale Road and Modification to existing single lane Avoca Road Wakeley roundabout Pevensey Street Canley Vale Raise vertical level and reinstate the road and footpath for the overline bridge St Johns Road Cabramatta Repair of pavement failures and resurfacing
The designs are a mix of individual projects in the Operational Plan and larger maintenance works requiring a design for their completion.
Survey
Council’s Survey Team completed 32 survey jobs in the last quarter with 30/32 jobs (94%) completed by the due date. Currently, the survey team has 1 large unusual job at present:
Blanket Road Closure at Prospect Road, Premier Street & Senior Street Canley Vale
The job involves the closure of 28 individual lots, previously Lane, for which Council passed a resolution for the completion of the survey last year. Due to the complexity of the project, the Survey Team has had to engage with consultants and Council’s Town Planner in order to develop a Statement of Environmental Effects.
A development application was submitted on 16 November 2020 and is pending approval.
Landscape
Council’s Landscape Design Team have completed the following construction projects:
1. Chisholm Park Canley Heights - Exercise Equipment
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Landscape Design Projects Completed:
The following designs have been completed in Quarter 2 ready for construction:
Allambie Park Exercise Equipment, Edensor Park – Concept to Construction Documentation – To start construction in February 2021. Prospect View Walking Circuit, Smithfield – To start construction in January 2021. Prospect View Exercise Area, Smithfield – To start construction in January 2021.
MAJOR PROJECTS - Design Development
Built Systems are leading the design development of the following projects:
Fairfield Library – design for the fit out of the new Fairfield Library at 1-3 Hamilton Road including preparation of tender package to appoint the contractor and assisting on design related issues during the construction. Construction completed at the end of December 2020 with minor defects addressed during January.
Community Business Hub – design development for the new community business hub at the existing Fairfield Library site for the tender was completed and released to the market in early October. The successful contractor has been appointed and has commenced the finalisation of the design and construction documentation. Built Systems will continue taking part in contract management on design related issues during the construction.
New Fairfield Showground Grandstand – design development for the new grandstand at Fairfield Showground in preparation for the tender that was released to the market in early October. A Design and Construct tender has closed and the successful contractor has been approved by Council. Built Systems will continue taking part in contract management on design related issues during the construction.
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Meeting Date 9 February 2021 Item Number. 14
Cabravale Leisure Centre Master Plan – concept development for the preferred Master Plan for Cabravale Leisure Centre is in development stage with an anticipation of Development Application later in the year. The project is approved to development consent stage only.
Input continues to be provided on design related items with the Fairfield Showground Stage 2 Regional Multicultural and Indoor Sports Centre, Hughes Street Car Park construction, Aquatopia elements and the City Deal’s Liveability Program works at Fairfield Showground (including Deerbush Park).
Taseen Hassan Graduate Engineer
Authorisation: Manager Built Systems Group Manager City Projects
Services Committee - 9 February 2021
File Name: CSC09022021_24.DOCX ***** END OF ITEM 14 *****
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Meeting Date 9 February 2021 Item Number. 15
SUBJECT: Catchment Planning Divisional Report
FILE NUMBER: 13/11520
REPORT BY: Leonie Gray, Manager Catchment Planning
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 3 Environmental Sustainability in the Fairfield City Plan.
SUMMARY
The Catchment Planning Branch comprises an integrated team of professionals with a variety of skills in engineering, environmental science and natural resource management. The branch delivers projects and programs under Theme 3: Environmental Sustainability within Council’s Delivery Program and the Operational Plan in the areas of stormwater management, floodplain management, natural resource management, water sensitive urban design and creek rehabilitation.
This report outlines the progress made on Catchment Planning Branch projects and programs for the period of October to December 2020.
ACTIVITY HIGHLIGHTS
Flood Mitigation Program
Flood Detention Basin Upgrade Golf Course (Design Phase) – the Fairfield Golf Course Detention Basin Upgrade design is almost complete. A grant application submitted to the NSW Government requesting funds for construction under the Floodplain Management Program was unsuccessful. Council officers will need to explore alternate funding opportunities in order for construction to take place.
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Flood Detention Basin Upgrade Powhatan Street Reserve (Design Phase) – approval from Sydney Water is still pending. The Review of Environmental Factors (REF) can be finalised once approval is received.
Flood Detention Basin Upgrade King Park (Design Phase) – this project is progressing with the flora and fauna assessment underway.
Flood Detention Basin Upgrade Stockdale Reserve (Design Phase) – soil testing is being undertaken at the site, which will inform the design process. This may impact the project budget and timing.
Prospect Creek and Georges River Flood Study – the flood modelling requires adjustment, delaying the project slightly. Further steps to follow.
Georges River Catchment Regional Scoping Study – a consultant is undertaking a review of the collated data, allowing for a better understanding of the Georges River floodplain. This will inform the review of the different development planning controls and development assessment issues throughout the catchment.
Central Catchment Floodplain Risk Management Study and Plan – a grant application submitted to the Department of Planning, Industry and Environment under the Floodplain Management Program was unsuccessful.
This project cannot proceed without grant funding and as such, a new grant application will be submitted to the NSW Government for funding in 2021/22. This has resulted in the project being delayed by a year.
Existing Stormwater Management Program
Green Valley Creek Rehabilitation Reaches 1 & 2 – (Design Phase) – Council has not yet been notified of the success or otherwise of the grant application submitted to the NSW Government requesting funds to undertake a Cost-Benefit Analysis.
Green Valley Creek Rehabilitation Reach 3 (Design Phase) – Council officers are reviewing the design drawings.
Wilson Creek Restoration (Design Phase) – all Sydney Water approvals have been obtained for the project. The consultant is currently undertaking a Safety in Design risk assessment of the final design. Council has not yet been notified of the success or otherwise of the grant application submitted to the NSW Government requesting funds to undertake a Cost-Benefit Analysis.
Rural Area Culvert Upgrades (Design Phase) – designs for 8 very high priority culverts in the rural area at Lincoln Road, Arundel Road, Koala Way, Selkirk Avenue, Goodrich Road, Cobham Street and Burley Road (2 sites), have been completed and will be prioritised for construction in the coming years.
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Dam Safety - a report has been submitted to Dams Safety NSW as required under Section 15 of the NSW Dams Safety Act 2015. The report focussed on 4 of Council’s dams:
1. Fairfield Golf Course Detention Basin 2. Mimosa Road (Powhatan Reserve) Detention Basin 3. King Park Detention Basin 4. Stockdale Reserve Detention Basin
The report described the current situation and proposed works at each basin, as well as a program for implementation. It also incorporated additional interim measures to safely manage risks until upgrades to the basins can be undertaken.
Stormwater Levy Program
Prospect Creek Bank Stabilisation – Investigation and Design – the concept design is complete and has been sent to stakeholders for review. Currently engaging a consultant to undertake the Aboriginal Heritage Assessment.
Maintenance of Major Stormwater Systems – maintenance of major stormwater systems has continued including detention basins, wetlands and rain gardens. In the October to December quarter approximately 1,313 hours was spent across 35 sites on weed removal, planting, rubbish and sediment removal.
Customer Requests
In the October to December quarter, the Catchment Planning Branch prepared 205 Flood Information Sheets for Section 10.7 (2) & (5) Planning Certificates and prepared 50 property- scale flood maps. The Branch also provided expert advice on 8 complex Development Applications, Reviews of Environmental Factors, Planning Proposals and Secretary’s Environmental Assessment Requirements (SEARs).
Forward Planning
The Catchment Planning Branch is participating in the Western Sydney Planning Partnership Uniform Engineering and Design Standards project, which will create uniform planning and engineering specifications for development for the consideration of the City Deal Local Government Areas (LGA)s.
The Georges River Keeper (GRK) is currently developing a Coastal Management Program (CMP) for the Georges River, which will set the long-term strategy for the coordinated management of the coast, with a focus on achieving the objectives of the Coastal Management Act 2016 (CM Act). Officers from Council’s Catchment Planning Branch are involved in this process.
The Catchment Planning Branch is also involved in the Georges River Keeper Environment Restoration Fund project, which has provided a $74,000.00 grant for a priority upgrade of the Gross Pollutants Trap (GPT) near Kookaburra Park Canley Vale.
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Meeting Date 9 February 2021 Item Number. 15
Catchment Planning has finalised 17 Quality Management documents as part of Council’s overall Quality Management review. This aims to ensure consistency, reduced effort and better quality outcomes when undertaking similar projects in the future.
CONCLUSION
The Catchment Planning Branch has been working on a number of projects in the October – December 2020 quarter that are at varying stages of their project life. Progress will continue to be reported to Council as key milestones are achieved.
Leonie Gray Manager Catchment Planning
Authorisation: Strategic Property Advisor - Property Development Fund Group Manager City Strategic Planning
Services Committee - 9 February 2021
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Meeting Date 9 February 2021 Item Number. 16
SUBJECT: Children and Family Services Divisional Report
FILE NUMBER: 18/18762
REPORT BY: Laura Sportelli, Manager Children & Family Services
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
The purpose of this report is to provide a second quarter (Q2) overview of the Children and Family Services division from the October to December 2020 reporting period.
Centre-based Early Education and Care Services
In the October to December reporting period, Council’s early education and care services continued to experience strong occupancy at 91%. This represents an increase on the previous quarter despite the ongoing effects of COVID-19. Services were at 90% occupancy at December which is a very strong result as typically occupancy drops at this time of year.
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Meeting Date 9 February 2021 Item Number. 16
Assessment and Rating of Services against the National Quality Standard (NQS)
In this quarter, Bossley Preschool participated in Assessment and Rating against the 7 National Quality Standards (NQS) and have achieved an overall rating of Exceeding National Quality Standard. The team are to be congratulated on their preparation in the lead up to the submission of the Quality Improvement Plan (QIP) and the visit by the assessing officer.
In its final report of Bossley Park Preschool, the Department noted:
“Your service is acknowledged for its achievements in Exceeding the National Quality Standard and striving for quality outcomes for children. In particular, an educational program that responds to children's interests and scaffolds their learning, careful planning and willingness to collaborate with families and community organisations to enhance children's learning and wellbeing and positive educators and child relationships promoting children's sense of security and belonging encouraging children to participate in collaborative learning and becoming effective communicators demonstrates the commitment to quality by the approved provider, educators and staff.
St Johns Park Early Learning Centre also undertook a reassessment of Quality Area 2 and have achieved an overall rating of Meeting National Quality Standard.
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Meeting Date 9 February 2021 Item Number. 16
Fairstart Early Intervention and Support
In this reporting period, Fairstart provided 843 hours of telehealth sessions and 253 hours of face to face sessions to 138 clients. Fairtstart also continued to deliver capacity building support to 18 preschools in South West Sydney as the lead agency in the NSW Department of Education’s Disability and Inclusion Program (DIP).
Supported Playgroups provided support to 103 families in this reporting period via a range of activities including face to face sessions, zoom sessions, regular contact via phone and email, as well as email packages with resources for families targeted to their need.
As part of Council’s requirement to maintain registration as a National Disability Insurance Scheme (NDIS) provider, the team at Fairstart led the process of undergoing an external audit against to NDIS Practice Standards. BSI Group were engaged to audit both Fairstart and Fairfield City Leisure Centre practices against the quality practice standards and have made a recommendation to the NDIS Commission that Council be registered. Council will be informed of the outcome in the next reporting period.
Fairfield City Family Day Care
In this reporting period 71,346 hours of care were provided to 268 children by 41 educators.
Laura Sportelli Manager Children & Family Services
Authorisation: Group Manager City & Community Services
Services Committee - 9 February 2021
File Name: CSC09022021_23.DOCX ***** END OF ITEM 16 *****
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Meeting Date 9 February 2021 Item Number. 17
SUBJECT: Fairfield City Open Libraries, Fairfield City Museum and Gallery and Customer Service Divisional Report
FILE NUMBER: 12/03512
REPORT BY: Amanda Bray, Group Manager City & Community Services
RECOMMENDATION:
That Council adopt from 1 March 2021 the Library opening hours as outlined in the report.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
This report provides a summary of activity from October – December 2020 for the Fairfield City Open Libraries, Fairfield City Museum and Gallery and Council’s Customer Service Team. It also proposes to amend the Library opening hours to better meet community needs.
During October – December 2020 services offered at Fairfield City Open Libraries and the Fairfield City Museum and Gallery were affected by COVID-19 restrictions. Operational hours were reduced and the delivery of programs were limited. This is reflected in the Key Performance Indicators for both services.
FAIRFIELD CITY OPEN LIBRARIES
Visitations
There were 85,048 visitors to the Fairfield City Open Libraries during October to December 2020. Visitations were significantly lower than the same period in 2019 but slightly higher than the previous quarter. COVID-19 restrictions have affected Fairfield City Open Library services with limited programing and reduced opening hours.
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October - December 2020 BON FLD SMI WHI WPK TOTAL OCTOBER 5,149 7,909 0 14,685 4,522 32,265 NOVEMBER 5,029 6,964 0 12,652 4,601 29,537 DECEMBER 4,523 6,119 0 8,939 3,956 25,537
TOTAL 14,701 20,992 0 36,276 13,079 85,048
Collections
During this time 44,548 items loaned, 2,978 eAudiobooks, 2,978 eMagazines, 6,131 eBooks, and 1,145 Kanopy videos were streamed. There were 131,404 Fairfield City Open Library members at the end of December 2020, an increase of 1,507 members.
eResources borrowed eBooks 6,131 eAudiobooks 2,978 eMagazines 3,435 eComics Subscription cancelled Press Reader 1,962 Kanopy Videos streamed 1,145 Visits 4,130 Lynda.com Logins 273 Total views 1,487
Physical Collection Loans 44,548 Returns 37,725
New memberships Bonnyrigg Library 253 Fairfield Library 406 Smithfield Library 13 Whitlam Library 671 Wetherill Park Library 164 Total 1,507
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Programs
Delivery of programs were limited due to COVID-19. As restrictions ease a small number of programs were conducted. All programs were conducted under a COVID safety plan. There were 199 programs conducted reaching 8,017 participants.
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Promotion and Marketing Activity
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FAIRFIELD CITY MUSEUM AND GALLERY
Exhibitions
SOLASTALGIA: Mawa Ngurra 14 March – 24 October 2020 (extended)
SOLASTALGIA: Mawa Ngurra is a response by Aboriginal artists to the reality of climate change and its impact on the Australian landscape, community and our connection to country. It acknowledges the unique spiritual connection of First Nations people to this land, and is a powerful and thought provoking insight into this often highly emotive topic.
Artists Blak Douglas, Gordon Hookey, Leanne Tobin, Victoria Woods, Jason Douglas, Trevor Eastwood, Leanne Watson and Rhiannon Wright present new work exploring their cultural and personal perspective on this globally relevant issue.
Image by On Jackson Street Photography
Fairfield’s Finest Drop – A history of vineyards and winemakers 29 February – 7 November 2020 (Extended)
Fairfield’s Finest Drop explores a unique period in Fairfield’s past when European migrants established vineyards in the area, producing some of Sydney’s first and finest wines. From the large, commercial vineyards of the late 19th century to families pressing grapes in their backyards today, this exhibition celebrates local winemakers past and present.
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Image by Silversalt Photography
Miras – Celebrating Uyghur Culture 5 September 2020 – 30 January 2021
Through art, music, dance, food, design and language, this community engagement project celebrates the culture of Uyghur people living in South West Sydney. The exhibition will give voice to the local Uyghur people, sharing their personal stories of displacement, loss, activism and hope.
Image by Amber Jamal
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Shireen Taweel: Switching Codes 7 November 2020 – 13 February 2021
Through a new body of work, Sydney-based artist Shireen Taweel questions the evolution of code-switching in a multilingual society. Taweel’s solo exhibition, Switching Codes, focusses on language, unpacking the ongoing Arab, French and English cultural practices in Lebanon and its effects on the shared Lebanese cultural identity in Australia and Lebanon.
Image by Document Photography
Travelling Sounds 21 November 2020 – 15 May 2021
Travelling Sounds is a social history exhibition exploring the connections between music and migration in western Sydney. From legendary rock band The Easybeats, formed at Villawood Migrant Hostel in the early 1960’s, through to contemporary artist A.Girl who sings about growing up in ‘2164’, Fairfield is a place where cultures meet and sounds travel.
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ONLINE/DIGITAL VIRTUAL TOURS https://www.fairfieldcity.nsw.gov.au/Services/Fairfield-City-Museum-Gallery/Exhibitions
You can now visit SOLASTALGIA: Mawa Ngurra and Fairfield’s Finest Drop whenever, wherever, through our virtual tours. Head to www.fairfieldcity.nsw.gov.au/FCMG to view the exhibitions.
CUSTOMER SERVICE TEAM
The Customer Service Team received:
34,121 calls with a service level of 93.5% in the October to December 2020 period. 4,004 calls were taken during Council Christmas shutdown period. 10,846 transactions were processed at the front counter.
FAIRFIELD CITY OPEN LIBRARIES – OPENING HOURS
During COVID Council has operated Fairfield City Open Libraries at a reduced capacity. It is recommended that from 1 March 2021 that the libraries opening hours be amended as followed, to more efficiently align library services with residents’ usage, requirements, preference and convenience. Overall hours of operation remain similar with some hours increasing and some decreasing (variance of -4hrs). The proposed opening hours are consistent with neighbouring libraries.
Approved pre COVID hours Proposed Library hours Whitlam Sunday - 10.00 AM to 2.00 PM Sunday - 10.00 AM to 3.00 PM Library Monday - 9.30 AM to 8.00 PM Monday - 9.30 AM to 8.00 PM Tuesday - 9.30 AM to 8.00 PM Tuesday - 9.30 AM to 8.00 PM Wednesday - 9.30 AM to 8.00 PM Wednesday - 9.30 AM to 8.00 PM Thursday - 9.30 AM to 8.00 PM Thursday - 9.30 AM to 8.00 PM Friday - 9.30 AM to 8.00 PM Friday - 9.30 AM to 5.00 PM Saturday - 9.30 AM to 4.00 PM Saturday - 9.30 AM to 5.00 PM (variance -1 hour) Fairfield Sunday - 12.00 PM to 6.00 PM Sunday - 10.00 AM to 3.00 PM Library Monday - 9.30 AM to 6.00 PM Monday - 9.30 AM to 6.00 PM Tuesday - 9.30 AM to 9.00 PM Tuesday - 9.30 AM to 8.00 PM Wednesday - 9.30 AM to 6.00 PM Wednesday - 9.30 AM to 6.00 PM Thursday - 9.30 AM to 9.00 PM Thursday - 9.30 AM to 8.00 PM
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Friday - 9.30 AM to 5.00 PM Friday - 9.30 AM to 5.00 PM Saturday - 9.30 AM to 6.00 PM Saturday - 9.30 AM to 5.00 PM (variance -4 hours) Wetherill Park Sunday - CLOSED Sunday - CLOSED Library Monday - 9.30 AM to 6.00 PM Monday - 9.30 AM to 6.00 PM Tuesday - 9.30 AM to 9.00 PM Tuesday - 9.30 AM to 8.00 PM Wednesday - 9.30 AM to 6.00 PM Wednesday - 9.30 AM to 6.00 PM Thursday - 9.30 AM to 9.00 PM Thursday - 9.30 AM to 8.00 PM Friday - 9.30 AM to 5.00 PM Friday - 9.30 AM to 5.00 PM Saturday - 9.30 AM to 12.00 PM Saturday - 9.30 AM to 2.30 PM (variance +0.5 hour) Smithfield Sunday - CLOSED Sunday - CLOSED Library* Monday - 9.30 AM to 1.00 PM / Monday - 9.30 AM to 1.00 PM / 2.00 PM to 5.00 PM 2.00 PM to 5.00 PM Tuesday - 9.30 AM to 1.00 PM / Tuesday - 9.30 AM to 1.00 PM / 2.00 PM to 5.00 PM 2.00 PM to 5.00 PM Wednesday - 9.30 AM to 1.00 PM Wednesday - 9.30 AM to 1.00 PM / 2.00 PM to 5.00 PM / 2.00 PM to 5.00 PM Thursday - 9.30 AM to 1.00 PM / Thursday - 9.30 AM to 1.00 PM / 2.00 PM to 5.00 PM 2.00 PM to 5.00 PM Friday - 9.30 AM to 1.00 PM / 2.00 Friday - 9.30 AM to 1.00 PM / 2.00 PM to 5.00 PM PM to 5.00 PM Saturday - 9.30 AM to 12.00 PM Saturday – CLOSED (variance -2.5 hours) Bonnyrigg Sunday - CLOSED Sunday - CLOSED library Monday - 9.30 AM to 6.00 PM Monday - 9.30 AM to 6.00 PM Tuesday - 9.30 AM to 9.00 PM Tuesday - 9.30 AM to 8.00 PM Wednesday - 9.30 AM to 6.00 PM Wednesday - 9.30 AM to 6.00 PM Thursday - 9.30 AM to 9.00 PM Thursday - 9.30 AM to 8.00 PM Friday - 9.30 AM to 5.00 PM Friday - 9.30 AM to 5.00 PM Saturday - 9.30 AM to 12.00 PM Saturday - 9.30 AM to 5.00 PM (variance +3 hours) * Closed since March 2019 due to COVID-19.
It is proposed that the extended hours at Whitlam Library to support HSC students will be:
July / August - Monday – Thursday until 10pm September / November - Monday – Thursday 12 midnight
Demand at Fairfield Library will be assessed and a future report will be tabled should extended hours be identified as a need.
Council at the May 2015 Ordinary Council meeting (Item 60) gave delegated authority for the City Manager to vary opening times and lunch time closures plus or minus up to 2 hours based on customer need. Opening hours will continue to be monitored and amended to meet the needs of the community.
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Please note that Fairfield City Open Libraries will close over Easter from Good Friday 2 April 2021 to Easter Monday 5 April 2021. Like other years patrons will be notified of the closure.
NEW FAIRFIELD LIBRARY
The old Fairfield Library closed from Christmas 2020 to allow for the library to transition to the new site. All collections have now being placed and arranged on shelves and equipment is being installed. Policies and procedures are currently being updated to reflect the changes. The new Fairfield Library will be ready to function and open to the public once the occupancy certificate is issued.
It is anticipated that a launch will be held on Saturday 27 February 2021, subject to Sydney Water and the finalisation of the occupancy certificate. Invitations will be sent once this date is confirmed.
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FAIRFIELD COMMUNITY BUSINESS HUB
Demolition works have commenced converting the old Fairfield Library (Kenyon Street, Fairfield) into a business hub for the community (SP21636).
At the September Ordinary Council meeting it was resolved to establish a new Fairfield City Business Hub Liaison Committee with participation of local businesses and relevant groups. The Mayor and 10 Councillors nominated to be members of the Fairfield City Business Hub Liaison Committee including: Mayor Carbone; Clr Azzo; Clr Grippaudo; Clr Khoshaba; Clr Le; Clr Ly; Clr Rohan; Clr Saliba; Clr Wong and Clr Yilmaz. Clr Le was the nominated Chairperson where the Mayor is unwilling or unable to chair the Committee.
The Terms of Reference are currently being drafted and will be considered by the Committee at the first meeting in 2021.
Council has engaged Daily Press Group to develop a branding strategy for the Fairfield Community Business Hub to ensure the success of the space. Naming and branding options are in development and will be considered by the new Fairfield City Business Hub Liaison Committee and will then be tabled at a future Services Committee.
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Amanda Bray Group Manager City & Community Services
Authorisation: Group Manager City & Community Services
Services Committee - 9 February 2021
File Name: CSC09022021_37.DOCX ***** END OF ITEM 17 *****
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Meeting Date 9 February 2021 Item Number. 18
SUBJECT: Property Strategy and Services Divisional Report
FILE NUMBER: 20/00262
REPORT BY: Aelina Truong, Manager Property
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Property Strategy and Services Division provides a number of real estate functions to Council including acquisitions, sales, property and car park management, leasing, licensing and advisory services to fulfil operational requirements.
This report provides an overview of the key Divisional highlights for Quarter 2 over the period of October to December 2020, which includes:
1. Multi-Storey Car Parks Performance 2. Dutton Plaza Performance 3. Leasing, Licensing and Property Management 4. Property Acquisitions, Sales and Services
ACTIVITY HIGHLIGHTS
1. Multi-Storey Car Parks Performance
The following tables show the total number of visitors to Council’s 4 multi-storey car parks during Quarter 2 of financial year 2020/21 and comparisons with the same quarter in financial year 2019/20.
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The total visitation to Council’s multi-storey car parks in 2020 are summarised in the table below.
Year Total Dutton Ln Fisher St Nelson St Downey Ln Visitors Cabramatta Cabramatta Fairfield Fairfield 2019 2,087,664 1,218,960 90,847 583,729 194,128 2020 1,780,671 1,045,072 39,519 546,704 149,376 Difference % -15% -14% -56% -6% -23%
Dutton Lane Car Park Cabramatta
Visitation has gradually improved since the second COVID-19 wave in Cabramatta during early August and remains approximately 10% below what it was the previous year. Total visitation for 2020 stands at 1,045,072 compared to 1,218,960 in 2019 representing an overall fall of 14%.
Fisher Street Car Park Cabramatta
Visitation remains low with patronage about 50% lower compared to the same quarter last year. Total visitation for 2020 was 39,519 compared with 90,847 in 2019 representing an overall drop of 56%. This trend is due to the reduction of commuter parkers and is expected to continue until containment measures for COVID-19 are completely removed.
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Nelson Street Car Park Fairfield
The graph below shows that visitation over Quarter 2 has improved to almost the same levels to the previous year (before COVID-19). Total visitation for 2020 was 546,704 compared with 583,729 in 2019 representing an overall 6% drop.
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Downey Lane Car Park Fairfield
Visitation over the Quarter is slightly lower than the previous year but showing signs of improvement. Total visitation for 2020 was 149,376 compared with 194,128 in 2019 representing an overall 23% drop.
2. Dutton Plaza Performance
The graph below shows the total number of visitors to Dutton Plaza from June 2020 to December 2020. There are encouraging signs that visitation numbers are almost back to pre-COVID levels and maintaining a level of consistency.
In line with Federal and State Government requirements, staff continue to monitor health advice and updates and implement appropriate COVID-19 safety measures including a current COVID-19 Safety Plan. In December 2020, a COVID-19 NSW Information Hub was set up in the centre to promote education and information which has received a positive response from the general community. Arrangements have been made with NSW Health to continue this service until March 2021.
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Figure 1 - COVID NSW Information Hub at Dutton Plaza
Dutton Plaza has secured 2 new tenancies during Quarter 2 and is now trading at 100% occupancy. The Plaza welcomed 2 new restaurants, Shop 8 (Lam Ky Noodle House) specialising in crispy chicken noodles and Shop 23 (Lucky Cat Pho) specialising in Pho noodles and Vietnamese cuisine.
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Both restaurants will add to the diversity and tenancy mix located at Gough Whitlam Place, which has already seen an increase in night time activity and use.
Shop 23 - Lucky Cat Restaurant Shop 8 - Lam Ky Noodle House
Christmas decorations were installed within the centre during the festive period and marketing is scheduled for the upcoming Lunar New Year, Easter and next school holiday period.
3. Leasing, Licensing and Property Management
The number of vacancies within the Council’s property portfolio is at 3%. The following table summarises Council’s property portfolio for Quarter 2 of Financial Year 2020/21. The property portfolio consists of the following uses:
Property Type Total Properties No. of Vacancies Community (non-profit volunteer sites) 34 0 Sporting Facilities 8 0 Telecommunication Sites 15 0 Commercial – Residential 7 0 Commercial – Other 28 4 Property Development Fund 4 0 Dutton Plaza 33 0 TOTAL 128 4
The 4 vacancies are: Comment 146 Polding Street Fairfield Heights Pending renovations to enable leasing Cabra Vale Leisure Centre Office Suite EOI process underway Cabramatta Library Coffee Cart EOI process underway New Fairfield Library Cafe EOI process underway
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4. Property Acquisitions, Sales and Services
Purchase of 27 Belmore Street Villawood for open space. Counter offer made to Australian Rail Track Corporation (ARTC) for compulsory acquisition of road reserve for the Loop Road Project at Cabramatta. Council’s bus shelter portfolio review which included the termination of the existing agreement with Adbin Pty. Ltd. and an interim arrangement put in place with OohMedia. This will allow Council to procure new agreements that will be more commercially beneficial with bus facilities that reflect current standards. Hughes Street Car Park public notification of proposed amendments to pricing policy, fees and charges. Public notification closes 27 January 2021.
Aelina Truong Manager Property
Authorisation: Manager Property Strategy and Services Group Manager City Strategic Planning
Services Committee - 9 February 2021
File Name: CSC09022021_11.DOCX ***** END OF ITEM 18 *****
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Meeting Date 9 February 2021 Item Number. 19
SUBJECT: Social Planning and Community Development Divisional Report
FILE NUMBER: 12/05257
REPORT BY: Susan Gibbeson, Manager Social Planning & Community Development
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
HEALTH
Lunch box Story time
As part of National Nutrition Week (11 – 17 October 2020), a “Lunch Box” healthy eating children’s story time video was developed in collaboration between Council, and the South Western Sydney Local Health District. The aim of the story time video was to promote what a healthy lunch box looks like and provide ideas for parents on easy, healthy foods to give their kids for lunch. To further raise awareness of this important issue, it will be uploaded to the Fairfield Open Library YouTube and promoted widely to community networks.
Spanish Living Library
The Spanish Living Library was a project initiated to promote positive mental health and wellbeing and reduce stigma associated with mental illness within the Spanish speaking community. It connected members of the Spanish speaking community with others to share stories of lived experiences of mental health and recovery, helping to improve understanding of mental health issues in the community and how to support people experiencing life challenges.
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The project was developed through a collaboration between Council, Bonnyrigg Library, Spanish and Latin American Association for Social Assistance (SLASSA) and the South Western Sydney Local Health District - Mental Health and Health Promotion teams. The ‘Library’ took the form of a video that documented the collective stories of 3 people who shared their experience of mental health, recovery and well-being.
On 29 October the project was launched at an event attended by 42 people on-site and almost 200 people online. Feedback from the event was positive with attendees reporting an increased understanding of mental health experienced by others in the community, how they can support their peers experiencing life challenges and where to seek professional mental health support or information if required.
Gyms in Parks
The Gyms in Parks program resumed on 27 October and ran for 6 weeks until 3 December. There were 19 participants in the program that were also able to benefit from the newly installed fitness equipment at Powhatan Reserve, Greenfield Park.
Make Water Your Drink Initiative
As part of the NSW Make Healthy Normal campaign, a Make Water Your Drink board was displayed at Council’s Administration Centre and at the Fairfield Youth Centre from 2-10 December to highlight the amount of sugar in different popular drinks and to encourage people to drink more water. The campaign reached 291 young people.
Permission granted to publish photograph
Biketober Business Challenge
The Biketober Business Challenge is a state-wide bike-riding initiative, part of the NSW Government ‘Get Healthy at Work’ program aimed at creating healthy workplaces in NSW by encouraging people to take up bike-riding. Workplaces compete against each other to get the most staff riding collective distances to accumulate points. Last year was the first time Council signed up for the challenge with 37 staff participating, placing third against other NSW ‘government and public services industry’ teams and fifth overall against all NSW teams. Feedback from the event was overwhelmingly positive.
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Participants were eager to take part in the challenge annually, most participants would increase their riding habits and 85% of participants would encourage others including their partner, child, family members to ride.
BIKE PROJECT
In this quarter, the volunteers at Western Sydney Cycling Network (WSCN) received donations of 173 bicycles and parts. The volunteers recycled 106 bicycles and 97 bicycles were loaned to the community. The WSCN contributed over 800 volunteer hours of time supporting residents and recycling used bikes. There were 45 community rides held this quarter with 664 people participating.
WSCN was approached by Amiculus, a charity seeking support for an asylum seeker who had the wheels of his electric bicycle stolen. The bicycle was essential for the sole source of income for the family. The WSCN donated an electric bicycle to the man so that he could continue to work. In addition to this support, WSCN donated over 232 helmets and 39 bikes to local schools with disadvantaged families, youth support organisations and local residents during 2020.
AGED AND DISABILITY
International Day of People with Disability
International Day of People with Disability (IDPwD) is held on 3 December each year. IDPwD is a United Nations observed day celebrated internationally. It aims to increase public awareness, understanding and acceptance of people with disability and celebrate their achievements and contributions. Council conducted a social media campaign raising awareness of the day among Fairfield residents from the 3 to 5 December 2020.
Grandparents Day 2020
NSW Grandparents Day (NSWGD) celebrates the role grandparents and older people play in our society, both the things they have done and the things they keep doing. NSWGD is held on the last Sunday in October annually. This year the children of Fairfield City were invited to tell or draw what makes their grandparents special. Through a social media campaign and the provision of entry forms and boxes at Cabramatta, Wetherill Park and Fairfield libraries and Cabra-vale, Fairfield and Prairiewood leisure centres, children across the city were able to express why their grandparents were special in their lives.
There were 50 entries and all eligible entrants won a family pass to Aquatopia with tickets to take their grandparents. Entrants also received an activity pack which included pencils, a colouring book, hot/cold packs and a pencil case as part of their prize. This competition provided a positive and COVID-Safe way to celebrate the contribution grandparents make to everyone’s lives and for the winners of this competition to share a special day at Aquatopia with their grandparents.
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ADVOCACY
Gambling Harm Minimisation Bill
A submission to Liquor and Gaming NSW (LGNSW) on the draft NSW Gaming Machines Amendment (Gambling Harm Minimisation) Bill 2020 was made on 11 December 2020. The Amendment aims to reduce gambling harm and ensure venues take a proactive approach toward gambling harm minimisation. Council policy is to reduce the harms from gambling, therefore, legislative and regulatory reform seeking to achieve this objective is supported. The submission provided feedback on the proposed changes, information on gambling harm in Fairfield City and included 13 recommendations for consideration by Government.
Draft Social Impact Assessment (SIA) Guideline for State Significant Projects
A submission to the Department of Planning Industry and Environment (DPIE) on the Draft Social Impact Assessment Guideline for State Significant Projects was made on 31 November 2020. The Guideline was developed to improve and standardise the approach for social impact assessment across all state significant development. This should allow for strengthened community engagement throughout the SIA process, allowing the right measures to be taken to avoid, mitigate or reduce negative social impacts and capitalise on positive impacts. Council’s submission provided feedback on the draft Guideline and associated Technical Supplement and included 5 recommendations for consideration.
Improving outcomes for people with disability under the National Disability Strategy and the National Disability Insurance Scheme
An online submission to the Department of Social Services on the approach to measuring, monitoring and reporting of the effectiveness of the new National Disability Strategy 2010 – 2020 (NDS) and the National Disability Insurance Scheme (NDIS) was made on 18 December 2020. The aim of the consultation was to inform the structure and implementation of the NDS and NDIS frameworks. Council provided feedback on the framework on the need for improved access and equity to NDIS services as well as suggesting a number of indicators that would be valuable in accurately monitoring and measuring impacts of programs and activities for people with disability.
Parliamentary Inquiry into Creative and Cultural Industries and Institutions
A submission into the Commonwealth Parliamentary Inquiry into Australia’s Creative and Cultural Industries and Institutions was made on 22 October 2020. This submission positions Fairfield’s creative and cultural community as an asset to NSW and requests the Federal and State governments recognise Fairfield’s strengths and address the disparities in creative opportunities and infrastructure. Six recommendations were included.
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YOUTH
Youth Advisory Committee
The Youth Advisory Committee (YAC) has been keeping in touch monthly via online meet- ups. The aim of these meetings was to keep young people engaged during health restrictions and continue to provide pathways for the YAC to use their leadership, teamwork and advocacy skills despite the pause in Council’s advisory committees. Formal meetings resumed on the 4 November 2020 and this also marked the beginning of the new committee term with a number of new committee members in attendance.
Young people have remained actively engaged and have participated in brainstorming for future initiatives such as a YAC social media calendar and podcast, the 2021 Bring It On, Festival and volunteering for Illuminate 2020.
YAC Podcast
The Youth Advisory Committee are developing a youth-led podcast series speaking on issues which are meaningful and relevant to young people in the local area. The working group met several times to plan logistics and script the first episode which was filmed at Studio 2166 on 26 November 2020 with the assistance of Open Libraries. The episode is currently being edited for release in early 2021.
Permission granted to publish photograph
T-Way Stakeholders Meeting
The T-Way Stakeholders group was formed in 2009 to coordinate community action to address incidences of young people engaging in crime and anti-social behaviour in the precinct around Prairiewood T-Way and Stockland Wetherill Park. The group was reconvened with a meeting on 20 November 2020 in response to reports of anti-social behaviour.
In response to consultations held with stakeholders and young people, Council applied for funding via the Youth Opportunities Grant Program from the Department of Communities and Justice. This meeting was the first since COVID-19 began and discussed issues stakeholders are observing, updates on consultations with young people and actions for the group on 2021. The group agreed that meetings will work towards common projects and facilitating wrap-around services for young people. Services Committee CSC09022021_13.DOCX Page 190 Section B
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Healthspo – Youth Health Project
The Healthspo project is a youth health initiative, funded by the NSW Government, aiming to provide resources for young people to make more positive lifestyle choices and improve access to assistance and services. It has been led and designed by young people and resources are now available via a portal on Council’s website.
A ‘Food for Thought’ Nutrition Q-and-A session was filmed on 10 December 2020. This was a live Q-and-A session with 2 young people from the steering committee and 2 representatives from the Culinary School (1 nutritionist and 1 personal trainer who is also a chef). The youth hosts created interview questions based on what they thought young people would ask an expert on nutrition, gym diets and diets. This will also be available on Council’s website.
Media and Presenter Skills
Media and Presenter Skills training was held on 12 December 2020 at the Fairfield Youth and Community Centre. The training was delivered to support the Podcast project that is currently running. The participants learnt public speaking and interview skills such as how to ask interview questions, creating interest for an audience, tapping into their passions, making guests comfortable, refining and guiding a podcast topic and technical skills related directly to podcasting. Building participant’s self-confidence and capacity for leadership were also additional outcomes for the workshop.
Permission granted to publish photograph
Fairfield Youth and Community Centre – Youth Hours
In partnership with Council, Community First Step deliver a Youth Hours drop-in service 4 evenings per week at the Fairfield Youth and Community Centre. This service aims to provide young people with a safe space to connect with each other and youth workers, access to free recreation and to front-facing support from youth workers. This service provides a soft entry point for young people to access further help if it is required.
Between 1 October 2020 to 17 December 2020, there were a total of 2,154 attendances by young people at this service. This included 103 new attendees, 4 attendees identified as newly arrived (settled in Australia within the past 5 years) and a total of 2 young people who identified as Aboriginal or Torres Strait Islander. Services Committee CSC09022021_13.DOCX Page 191 Section B
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The service delivered 87 individual sessions of structured sports programs and workshops. This included a soccer and leadership program, volleyball, touch football, basketball competitions and a physical health and gym workshop. They also delivered 3 support group sessions and 21 disability youth program sessions. Youth Hours closed on 17 December 2020 and will resume on 11 January 2021.
Submission for Funding – Youth Week Grant
It is intended to apply for funds from the NSW Department of Community Justice for Youth Week 2021. Council is eligible to apply for $3,716.00 through the Youth Week Grant Program. The Youth Week funding is requested annually and contributes to Council’s annual delivery of the Youth Week program.
COMMUNITY IMPACT
Energy and Water Savings Webinar
In partnership with Energy and Water Ombudsman NSW and Sydney Water, Council delivered an online information session for Fairfield Local Government Area community workers on Tuesday 10 November 2020. The information session was primarily targeted at community workers who assist low income and vulnerable consumers and covered energy and water rebates, hardship programs, client’s rights and responsibilities and COVID-19 assistance. A total of 20 community workers attended the information session.
Fairfield Multicultural Interagency (FMI)
During 2020, the FMI hosted 20 guest speakers presented on various topics of interest to the members as well as providing a forum for peer learning and sector coordination. The FMI COVID-19 Working Group worked closely with South Western Sydney Local Health District (SWSLHD) Multicultural Services to form the SWSLHD COVID-19 Community Advisory Group to provide an avenue for the NSW Government to consult on the best mechanisms to communicate with multicultural communities regarding COVID-19.
A focus for the Gambling Working Group was the Libraries after Dark Campaign that successfully mobilised 22 community organisations who work in Fairfield calling on the State Government to provide funding to run the Libraries after Dark initiative in Fairfield. Modelled on the Victorian experience, the aim of the Libraries after Dark initiative is to provide social activities after hours providing an alternative to gambling and the effects of gambling harm on the community.
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COVID-19 Initiatives for Multicultural Communities
Council continued to work closely with the South Western Sydney Local Health District (SWSLHD) and the NSW Department of Customer Service to develop engagement strategies for multicultural communities in Fairfield City. To raise awareness of the health restrictions in place to minimise COVID-19 transmissions, Council worked with the SWSLHD to provide two information sessions on 25 and 28 September 2020 with community and religious leaders.
A further webinar was delivered on 30 November 2020 in collaboration with the NSW Department of Customer Service, the SWSLHD and Core Community Services. The aim of the webinar was to inform community leaders about contact tracing and the use of the QR code system. This webinar recognises the role Culturally and Linguistically Diverse (CALD) community leaders can have in helping to disseminate information to their communities about COVID-19 transmission and the importance of electronic registration in the contact tracing process. The guest speaker at the webinar was Dr Kerry Chant, NSW Chief Health Officer and was attended by 68 participants. Participants provided feedback after the webinar and agreed that the information provided was helpful for CALD communities; - they better understood the role of contact tracing and the role of digital registration in relation to COVID-19 contact tracing.
Refugee Youth Project
The former NSW Department of Families and Community Services (FACS) provided funding for Council to deliver a refugee youth-led project. Council partnered with the NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors (STARTTS) to deliver the project. The project’s aim was to develop the capacity of refugee young people in decision making processes as well as project management and leadership. Forty five (45) Assyrian refugee young people participated in the project’s excursions and 2-day camp. The project participants were also supported during the COVID-19 lockdown early in 2020 keeping them connected through weekly Zoom meetings and engaging activities such as exercising, cooking as well as singing and dancing. Project outcomes included participants remaining socially connected during health restrictions, skills in project and camp management, leadership skills and an increased understanding of the processes used in decision making processes.
SOCIAL PLANNING
Secondary Dwellings Project
A research project was undertaken as part of Council’s Local Strategic Planning Statement (LSPS) to identify who is living in secondary dwellings in Fairfield City and understand the community service needs of this cohort. All current occupants of secondary dwellings were contacted and asked to complete a survey and focus groups were held with community service providers to further identify and gain insight into their knowledge of people living in secondary dwellings.
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In total 179 responses were received (139 surveys and 40 in-depth interviews) in English, Vietnamese and Arabic. The largest response to the survey was from people aged 25-49 years 42%, while 22% of respondents were aged over 50 years.
Initial findings have identified that 45% of respondents rented from a family member and 60% of respondents had lived in their existing dwelling for less than 2 years. Those who had stayed longer than 4 years tended to live with family. A draft report has been prepared and will be finalised in February.
CHILD AND FAMILY
The Facilitation Project partnered with South West Sydney Legal Centre and offered customised, online training sessions on Family and Domestic Violence to child and family services workers. During November 2020, 30 workers from 21 organisations participated in this training, building the capacity of local workers to assist in ensuring children and families are safe from this type of violence. This is of particular importance in 2020 given the increase in family and domestic violence as a result of the pandemic.
Paint Fairfield REaD hosted an Early Childhood Development Workshop in partnership with the Department of Education. The workshop built the capacity of local workers to support the transition of children into formal school education. Twenty one (21) workers from 9 organisations took part and also engaged in the identification of strategies to develop skills in the areas that are identified as areas of weakness for children in Fairfield in the Australian Early Development Census.
The Start School Strong Project delivered a four-week parenting program titled Bringing Up Great Kids.
CRIME PREVENTION
Alcohol and Other Drugs Webinars for Fairfield Community Workers
The Fairfield Community Drug Action Team (CDAT) in partnership with Drug Health Services (South Western Sydney Local Health District) and Alcohol and Other Drugs expert Annie Bleeker delivered a 2 part webinar on Alcohol and Other Drugs (AOD). The webinar was designed to build capacity of community workers in Fairfield LGA to help their communities deal with AOD use and learn skills to implement harm reduction strategies. A total of 35 community workers attended part 1 of the webinar which was held on 19 October 2020 and 30 community workers attended part 2 on 26 October 2020. An evaluation survey was undertaken, with 80% of respondents reporting that they will change their work practice as a result of the webinars including increasing awareness of AOD harm and strategies in the workplace and the community.
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Fairfield Local Drug Action Team
The Fairfield Local Drug Action Team (LDAT) met on 1 December 2020 to review and discuss project ideas for a $40,000.00 grant opportunity provided by the Alcohol and Drug Foundation (ADF). Council received a $10,000.00 grant from the ADF in June 2018 to develop a Community Drug Action Plan, and received an additional $30,000.00 in December 2018 to deliver a capacity building project working with community and religious leaders. The Fairfield LDAT will be applying for an additional $40,000.00 grant in 2021 to build on the ‘Community leaders - Leading Stronger and Connected Communities’ project with an aim to strengthen capacity of community and religious leaders to respond to alcohol and drug related issues in their communities.
Partnerships, Planning and Implementation Measure Outcome Number of advisory committee meetings Mayor’s Crime Prevention Reference Group, Multicultural Advisory Committee, Youth Advisory Committee (6) Total: 8 Number of network meetings conducted Community Drug Action Team (2); Fairfield Domestic Violence Committee; Fairfield Child and Family Interagency (2); Liverpool Child and Family Interagency (2); Bankstown Child and Family Interagency (2); Macarthur Disability Network; SWS Ageing Forum (5); FYWN (3); Fairfield Multicultural Interagency (2) Total: 20 Consultation with stakeholders CDAT; Bring It On! festival planning; Liverpool and CFS headspace outreaching in FYCC Total: 3 Professional development, training and events Measure Outcome Number of professional development and Canterbury Bankstown Playgroup Forum; Family and training opportunities for Community Domestic Violence Training (2); Early Child Development organisations workshop; Alcohol and Other Drugs (2) Total: 6 Number of parent education sessions Talking to Children in Hard Times; Helping Children Who Worry; Bringing Up great Kids (3); Bringing Up Great Kids Total: 6 Aged and Disability Services Measure Outcome Senior programs and events delivered Grandparents Day Creative Competition by social media and EDM promotion. Total: 1 Youth Services Measure Outcome Number of Youth skills workshops Media and Presenter Skills Training for Youth Advisory Committee. Total: 2 Number of hours of youth services delivered Community First Step and STARTTS youth hours programs. Total: 171 Health and Safety Measure Outcome Bike Project activities Bikes Received: 173; Bikes Recycled: 106; Bikes Loaned: 97; Rides: 45; People participating in rides: 664; Volunteer hours: 800 Free health programs and activities Gyms in Parks (12); Bike Rides (45); Cycleway maps (52) provided Total: 109 Cycleway maps distributed
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Advocacy and Expert Advice Measure Outcome Response to government plans, reports, Dept. of Planning Industry and Environment – Social Impact papers and policy changes Assessment Guideline for State Significant Projects; Liquor and Gaming NSW – comments on the proposed NSW Gaming Machines Amendment (Gambling Harm Minimisation) Bill 2020 Total: 2 Submissions to government Parliamentary Inquiry into Australia’s Creative and Cultural Industries; Total: 1 Advocate to support community issues T-way stakeholders – Services of young people at risk of crime; Effective communication with CALD communities – NSW Government; NDA and NDIS outcomes framework Total: 4 Provide data & specialist advice to internal NSW Health; NSW Customer Service; demographic and external stakeholder information for local community services; information on employment and COVID-19; Total: 12
Susan Gibbeson Manager Social Planning & Community Development
Authorisation: Group Manager City & Community Services
Services Committee - 9 February 2021
File Name: CSC09022021_13.DOCX ***** END OF ITEM 19 *****
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Meeting Date 9 February 2021 Item Number. 20
SUBJECT: Information Report - RFT 23-21 Fairfield Leisure Centre Upgrade of 50m Pool Filtration Plant
FILE NUMBER: 19/26979
REPORT BY: Shalan Rao, Procurement Coordinator
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
On 8 December 2020, Council issued a Public Tender for the upgrade of Fairfield Leisure Centre 50m Pool Filtration Plant. The tender closed on 27 January 2021 and the evaluation process is currently being undertaken.
A Supplementary Services Chairperson’s Report will be submitted to the Ordinary Council Meeting scheduled for Tuesday 23 February 2021 for Council to consider the recommendation put forward by the Tender Evaluation Panel.
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Meeting Date 9 February 2021 Item Number. 20
Shalan Rao Procurement Coordinator
Authorisation: Acting Manager Major Projects & Planning Group Manager City Projects Group Manager City Resources and Chief Financial Officer
Services Committee - 9 February 2021
File Name: CSC09022021_25.DOCX ***** END OF ITEM 20 *****
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