Agenda of Services Committee

Services Committee AGENDA DATE OF MEETING: 09 February 2021 LOCATION: Committee Room TIME: 7.00pm This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper. AGENDA Services Committee Meeting Date: 09 February 2021 ITEM SUBJECT PAGE - APOLOGIES AND REASONS ACCEPTED - CONFIRMATION OF MINUTES SECTION A ‘Matters referred to Council for its decision’ 1: Hughes Street Car Park Fees and Management Arrangements File Number: 18/19136 .............................................................................................. 7 2: Greening our City Grant File Number: 18/25269 ............................................................................................ 10 3: Quality Learning Environment Grants, Museum and Galleries NSW Grants, Create NSW Grant and The National Australia Day Council Grants File Number: 10/02639 ............................................................................................ 13 4: Fairfield Local Planning Panel (FLPP) Membership File Number: 13/05033 ............................................................................................ 17 5: Variation of Lease - Level 1, 1-3 Hamilton Road Fairfield Related Party: MTC Australia Limited and Warakirri College Limited File Number: 11/03581 ............................................................................................ 24 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 6: RFT 12-21 Provision of Pest Control Services CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (d(ii)) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 20/15492 ............................................................................................ 27 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 7: Purchase of Properties for Open Space - Fairfield (Harris/Sackville Streets) and Villawood (Hilwa Street) Services Committee Page 2 AGENDA Services Committee Meeting Date: 09 February 2021 CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/02318 ............................................................................................ 71 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 8: Purchase of Properties for Open Space - Fairfield Heights (Polding/Smart Streets) and Villawood (Belmore/Mandarin Streets) CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/02318 .......................................................................................... 103 SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’ 9: 2021 Australian Local Government Women's Association NSW Conference File Number: 19/08753 .......................................................................................... 125 10: Australian Local Government Association - 2021 National General Assembly File Number: 10/01441 .......................................................................................... 129 11: Sports and Recreation Advisory Group - December 2020 File Number: 15/06912 .......................................................................................... 132 12: Asset Management - Civil and Built Divisional Report File Number: 15/21178 .......................................................................................... 138 13: Asset Management - Open Space and Facilities Divisional Report File Number: 19/20494 .......................................................................................... 143 14: Built Systems Divisional Report File Number: 13/11520 .......................................................................................... 153 Services Committee Page 3 AGENDA Services Committee Meeting Date: 09 February 2021 15: Catchment Planning Divisional Report File Number: 13/11520 .......................................................................................... 160 16: Children and Family Services Divisional Report File Number: 18/18762 .......................................................................................... 164 17: Fairfield City Open Libraries, Fairfield City Museum and Gallery and Customer Service Divisional Report File Number: 12/03512 .......................................................................................... 167 18: Property Strategy and Services Divisional Report File Number: 20/00262 .......................................................................................... 179 19: Social Planning and Community Development Divisional Report File Number: 12/05257 .......................................................................................... 186 20: Information Report - RFT 23-21 Fairfield Leisure Centre Upgrade of 50m Pool Filtration Plant File Number: 19/26979 .......................................................................................... 197 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 21: Licensing - Consulting Suites at CabraVale Leisure Centre and Coffee Cart at Whitlam Library Cabramatta CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 20/00262 .......................................................................................... 199 Services Committee Page 4 AGENDA Services Committee Meeting Date: 09 February 2021 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 22: Licensing - 673A Smithfield Road Edensor Park Related Parties: Assyrian Australian Assocation and Fairfield Bulls Football Club CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/00850 .......................................................................................... 202 Services Committee Page 5 Services Committee SECTION A ‘Matters referred to Council for its decision’ SERVICES COMMITTEE Meeting Date 9 February 2021 Item Number. 1 SUBJECT: Hughes Street Car Park Fees and Management Arrangements FILE NUMBER: 18/19136 PREVIOUS ITEMS: 193 - New Car Parking Arrangements for Hughes Street and Dutton Lane Multi-Deck Car Parks Cabramatta - Services Committee - 01 Dec 2020 REPORT BY: Hao Dang, Manager Property Strategy and Services RECOMMENDATION: That: 1. The proposed new fees for Hughes Street Car Park associated with the designated loading area on the ground floor, as publicly exhibited, be adopted and included into Council’s 2020-2021 Pricing Policy, Fees and Charges. 2. The car park management arrangements as detailed in the report with the flexibility to alter the use of the new reserved car park spaces to ensure the car park operates efficiently, be adopted. SUPPORTING DOCUMENTS: There

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