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Agenda of Ordinary Council

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Agenda of Ordinary Council PUBLIC COPY FAIRFIELD CITY COUNCIL COUNCIL MEETING AGENDA Tonight's Council Meeting will follow the procedure of the items listed below: - ENTRANCE OF MAYOR AND CITY MANAGER. All present to stand. NATIONAL ANTHEM PRAYER. Remain Standing. The Mayor will invite a Councillor to read either one of the following prayers: "We thank thee Lord for being elected by our fellow men to this office of honour and trust. Give us grace diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us to the common good of mankind. AMEN" "We give thanks for being elected to this office of honour and trust. Give us grace, diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us for the common good of mankind." AGENDA ITEM 1: CONFIRMATION OF MINUTES The minutes of the previous Council meeting are confirmed at this stage. AGENDA ITEM 2: APOLOGIES AND LEAVE OF ABSENCE The Mayor will invite apologies on behalf of Councillors not in attendance. AGENDA ITEM 3: MAYORAL MINUTES The Mayor will read out Mayoral Minutes, which are matters of interest to the Council, public and media. Copies of the Mayoral Minutes will be made available at the meeting. AGENDA ITEM 4: NOTICES OF MOTION Where a written notice of motion as signed by 3 Councillors has been submitted at the last Council meeting, it is dealt with at this time. AGENDA ITEM 5: QUESTIONS TO THE MAYOR The Mayor will invite the Councillors to present any written questions. A8052 AGENDA ITEM 6: PUBLIC FORUM Procedure for the conduct of the Public Forum will be as follows: a. The Mayor will invite members of the gallery to speak on any item of concern, provided that the item is not included in a Chairperson's report or part of the minutes of a Committee and, therefore, for discussion by Council at tonight's meeting. b. The limit of the Forum will be fixed at 30 minutes with each speaker limited to asking 1 question which must not exceed 5 minutes. c. Each person will be limited to one question without elaboration or debate. d. The Mayor reserves the right not to reply to questions where answers cannot be given immediately, but Council will reply by letter. e. ALL questions must be submitted in writing including name and address by noon on the day of the meeting. AGENDA ITEM 7: REPORTS BY STANDING COMMITTEE CHAIRPERSON As the following 3 Committees have delegated powers, Council will only consider reports referred to Council by a Councillor or reports, which are of such a nature that Council is unable to deal with it under delegation. The Chairperson of each Committee will present the report to Council. - Outcomes Committee - Services Committee - Traffic Committee AGENDA ITEM 8: SUPPLEMENTARY ITEMS This includes late reports by Officers relating to items from the various Committees and late items of correspondence. AGENDA ITEM 9: CONFIDENTIAL REPORTS TO COUNCIL The Agenda will list all items to be considered Confidential and the reasons for the confidentiality. A8052 NEXT COUNCIL MEETING Ordinary meetings of the Council are held in the Council Chambers at 7.00pm on the 4th Tuesday of each month, subject to possible change due to Public Holidays. It is trusted that you will find the above explanations of assistance in following the procedure at tonight's meeting. SEATING ARRANGEMENTS FOR THE FAIRFIELD CITY COUNCIL CHAMBERS 1. Committee Clerk 2. Executive Leadership Team 3. IT Support 4. Communications 5. Reporters A8052 Ordinary Council DRAFT MINUTES DATE OF MEETING: 26 March 2019 LOCATION: Council Chambers TIME: 7.00pm This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper. Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 2 MEETING 1496 Administration Centre WAKELEY MINUTES OF THE MEETING OF COUNCIL OF THE CITY OF FAIRFIELD HELD IN THE COUNCIL CHAMBERS AT THE ADMINISTRATION CENTRE, AVOCA ROAD WAKELEY ON 26 MARCH 2019 AT 7.00PM. PRESENT: His Worship Mayor Carbone. Councillors Azzo, Bennett (arrived 7.03pm during Confirmation of Minutes), Grippaudo (arrived 7.02pm during Acknowledgement of Traditional Custodians), Kazi (arrived 7.01pm during National Anthem), Khoshaba, Le, Ly (arrived 7.02pm during Acknowledgement of Traditional Custodians) , Molluso (arrived 7.01pm during National Anthem), Rohan, Saliba, Wong and Yilmaz. Also in attendance were the Acting City Manager (R Tyne), Director Corporate Governance, Group Manager City & Community Life, Group Manager City Projects, Group Manager City Resources & Chief Financial Officer, Acting Group Manager City Development & Compliance (A Woodley), Acting Group Manager City Strategic Planning (M Rowan), Manager Communications and Marketing, Manager Governance and Legal, IT Technician – Application Support (C Farrugia), Civic Attendant and Committee Clerk (L Kalatzis). National Anthem All present, stood for the National Anthem. Councillors Kazi and Molluso arrived (7.01pm) to the meeting. Acknowledgement of Traditional Custodians The Mayor acknowledged the Cabrogal of the Darug nation, the traditional custodians of the land upon which the meeting was held. He acknowledged their elders, past and present, and other Aboriginal people present. Councillors Grippaudo and Ly arrived (7.02pm) to the meeting. Prayer The Prayer was read by Councillor Rohan. CONFIRMATION OF MINUTES Councillor Bennett arrived (7.03pm) to the meeting. Ordinary Council Page 2 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 3 MOTION: (Azzo/Yilmaz) That the Minutes of the meeting held on 26 February 2019 be confirmed. CARRIED UNANIMOUSLY APOLOGIES AND LEAVE OF ABSENCE No apologies were tendered and no Leave of Absence was sought for this meeting. MAYORAL MINUTES Relay for Life at Fairfield Showground The Fairfield Relay for Life Team has approached me to say they would like to relocate their annual event to the festival oval at Fairfield Showground. Our goal with Fairfield Showground is to create a space that the community can embrace and where major events can be held. It is testament to this newly developed venue to have such a high profile organisation made up of many local volunteers sharing the enthusiasm for what we are creating at Fairfield Showground. This year’s Relay for Life is scheduled for Saturday 16 and Sunday 17 November. Over the past 11 years, the Fairfield community has raised $900,000.00 through Relay for Life, with proceeds supporting the Cancer Council's research, prevention and support services. It is a community event that supports an issue that affects so many of us, our friends and our families. Council has a history of supporting worthwhile causes like the Cancer Council and it is proposed that Council support this event by way of a donation of $5,000.00 towards running the event. This is an event that has the potential to change people’s lives – as cancer can touch any one of us, our families or loved ones at any time. Fairfield City Council is proud to be a financial supporter and to host the Relay for Life at Fairfield Showground. I propose that Council provides the Fairfield Relay for Life Team with $5,000.00 from the Cultural Event Sponsorship Fund towards running this important community event. MOTION: (Le/Wong) That Council make a donation of five thousand dollars ($5,000.00) from the Cultural Event Sponsorship Fund to the Fairfield Relay for Life event to be held at Fairfield Showground on Saturday 16 and Sunday 17 November 2019. CARRIED UNANIMOUSLY Ordinary Council Page 3 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 4 Leave your Mark at Fairfield Showground While major works are progressing on the redevelopment of Fairfield Showground, we are also working on elements like circuit walking tracks, placement of seating and signage, exercise equipment, an off-leash dog park and providing for an overall enjoyable experience while attending events at the new Showground. The development of Fairfield Showground is a once in a generation opportunity to provide open space for the people of south western Sydney for sporting events, festivals and playgrounds – to encourage the community to come together for healthy, outdoor activities and events. This will include a fun new playground for children of all abilities at Deerbush Park, including a circuit walking path around the park, trampolines, picnic tables, bench seating, climbing net fort and slide, flying fox and much more. The design for the park was recently on exhibition for community feedback and submissions are currently being considered. I am proposing that pavers for the Deerbush Park walking path be made available to members of the community for a small cost. These pavers can be engraved with a family name or business name and will be placed on the walking paths circling Deerbush Park at the Showground site. The pavers are a chance to showcase those families and businesses who have called Fairfield City ‘home’, and who will forever have a connection to the City. The pavers will be cost-neutral for Council, with no profit to be made from their sale. I propose that Council proceed to promote the sale of pavers to community members and businesses for a price to be determined, to be placed on the Deerbush Park circuit walking path at the Showground site. MOTION: (Le/Azzo) That Council proceed to promote the sale of pavers to community members and businesses for a price to be determined, to be placed on the Deerbush Park circuit walking path at the Showground site. CARRIED UNANIMOUSLY #Capture Fairfield Visual Arts and Photography Competition For the past 3 years, Council has run the highly successful #Capture Fairfield photography competition, designed to encourage people to discover our City, facilities and services through the lenses of their cameras.
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