Agenda of Ordinary Council

PUBLIC COPY

FAIRFIELD CITY COUNCIL COUNCIL MEETING AGENDA

Tonight's Council Meeting will follow the procedure of the items listed below: -

ENTRANCE OF MAYOR AND CITY MANAGER. All present to stand.

NATIONAL ANTHEM

PRAYER. Remain Standing. The Mayor will invite a Councillor to read either one of the following prayers:

"We thank thee Lord for being elected by our fellow men to this office of honour and trust. Give us grace diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us to the common good of mankind. AMEN"

"We give thanks for being elected to this office of honour and trust. Give us grace, diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us for the common good of mankind."

AGENDA ITEM 1: CONFIRMATION OF MINUTES

The minutes of the previous Council meeting are confirmed at this stage.

AGENDA ITEM 2: APOLOGIES AND LEAVE OF ABSENCE

The Mayor will invite apologies on behalf of Councillors not in attendance.

AGENDA ITEM 3: MAYORAL MINUTES

The Mayor will read out Mayoral Minutes, which are matters of interest to the Council, public and media. Copies of the Mayoral Minutes will be made available at the meeting.

AGENDA ITEM 4: NOTICES OF MOTION

Where a written notice of motion as signed by 3 Councillors has been submitted at the last Council meeting, it is dealt with at this time.

AGENDA ITEM 5: QUESTIONS TO THE MAYOR

The Mayor will invite the Councillors to present any written questions.

A8052 AGENDA ITEM 6: PUBLIC FORUM

Procedure for the conduct of the Public Forum will be as follows:

a. The Mayor will invite members of the gallery to speak on any item of concern, provided that the item is not included in a Chairperson's report or part of the minutes of a Committee and, therefore, for discussion by Council at tonight's meeting.

b. The limit of the Forum will be fixed at 30 minutes with each speaker limited to asking 1 question which must not exceed 5 minutes.

c. Each person will be limited to one question without elaboration or debate.

d. The Mayor reserves the right not to reply to questions where answers cannot be given immediately, but Council will reply by letter.

e. ALL questions must be submitted in writing including name and address by noon on the day of the meeting.

AGENDA ITEM 7: REPORTS BY STANDING COMMITTEE CHAIRPERSON

As the following 3 Committees have delegated powers, Council will only consider reports referred to Council by a Councillor or reports, which are of such a nature that Council is unable to deal with it under delegation. The Chairperson of each Committee will present the report to Council.

- Outcomes Committee - Services Committee - Traffic Committee

AGENDA ITEM 8: SUPPLEMENTARY ITEMS

This includes late reports by Officers relating to items from the various Committees and late items of correspondence.

AGENDA ITEM 9: CONFIDENTIAL REPORTS TO COUNCIL

The Agenda will list all items to be considered Confidential and the reasons for the confidentiality.

A8052 NEXT COUNCIL MEETING

Ordinary meetings of the Council are held in the Council Chambers at 7.00pm on the 4th Tuesday of each month, subject to possible change due to Public Holidays.

It is trusted that you will find the above explanations of assistance in following the procedure at tonight's meeting.

SEATING ARRANGEMENTS FOR THE FAIRFIELD CITY COUNCIL CHAMBERS

1. Committee Clerk 2. Executive Leadership Team 3. IT Support 4. Communications 5. Reporters

A8052

Ordinary Council

DRAFT MINUTES

DATE OF MEETING: 26 March 2019 LOCATION: Council Chambers TIME: 7.00pm

This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper.

Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 2

MEETING 1496

Administration Centre WAKELEY

MINUTES OF THE MEETING OF COUNCIL OF THE CITY OF FAIRFIELD HELD IN THE COUNCIL CHAMBERS AT THE ADMINISTRATION CENTRE, AVOCA ROAD WAKELEY ON 26 MARCH 2019 AT 7.00PM.

PRESENT:

His Worship Mayor Carbone.

Councillors Azzo, Bennett (arrived 7.03pm during Confirmation of Minutes), Grippaudo (arrived 7.02pm during Acknowledgement of Traditional Custodians), Kazi (arrived 7.01pm during National Anthem), Khoshaba, Le, Ly (arrived 7.02pm during Acknowledgement of Traditional Custodians) , Molluso (arrived 7.01pm during National Anthem), Rohan, Saliba, Wong and Yilmaz.

Also in attendance were the Acting City Manager (R Tyne), Director Corporate Governance, Group Manager City & Community Life, Group Manager City Projects, Group Manager City Resources & Chief Financial Officer, Acting Group Manager City Development & Compliance (A Woodley), Acting Group Manager City Strategic Planning (M Rowan), Manager Communications and Marketing, Manager Governance and Legal, IT Technician – Application Support (C Farrugia), Civic Attendant and Committee Clerk (L Kalatzis).

National Anthem

All present, stood for the National Anthem.

Councillors Kazi and Molluso arrived (7.01pm) to the meeting.

Acknowledgement of Traditional Custodians

The Mayor acknowledged the Cabrogal of the Darug nation, the traditional custodians of the land upon which the meeting was held. He acknowledged their elders, past and present, and other Aboriginal people present.

Councillors Grippaudo and Ly arrived (7.02pm) to the meeting.

Prayer

The Prayer was read by Councillor Rohan.

CONFIRMATION OF MINUTES

Councillor Bennett arrived (7.03pm) to the meeting.

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MOTION: (Azzo/Yilmaz)

That the Minutes of the meeting held on 26 February 2019 be confirmed.

CARRIED UNANIMOUSLY

APOLOGIES AND LEAVE OF ABSENCE

No apologies were tendered and no Leave of Absence was sought for this meeting.

MAYORAL MINUTES

Relay for Life at Fairfield Showground

The Fairfield Relay for Life Team has approached me to say they would like to relocate their annual event to the festival oval at Fairfield Showground.

Our goal with Fairfield Showground is to create a space that the community can embrace and where major events can be held. It is testament to this newly developed venue to have such a high profile organisation made up of many local volunteers sharing the enthusiasm for what we are creating at Fairfield Showground.

This year’s Relay for Life is scheduled for Saturday 16 and Sunday 17 November.

Over the past 11 years, the Fairfield community has raised $900,000.00 through Relay for Life, with proceeds supporting the Cancer Council's research, prevention and support services. It is a community event that supports an issue that affects so many of us, our friends and our families.

Council has a history of supporting worthwhile causes like the Cancer Council and it is proposed that Council support this event by way of a donation of $5,000.00 towards running the event.

This is an event that has the potential to change people’s lives – as cancer can touch any one of us, our families or loved ones at any time. Fairfield City Council is proud to be a financial supporter and to host the Relay for Life at Fairfield Showground.

I propose that Council provides the Fairfield Relay for Life Team with $5,000.00 from the Cultural Event Sponsorship Fund towards running this important community event.

MOTION: (Le/Wong)

That Council make a donation of five thousand dollars ($5,000.00) from the Cultural Event Sponsorship Fund to the Fairfield Relay for Life event to be held at Fairfield Showground on Saturday 16 and Sunday 17 November 2019.

CARRIED UNANIMOUSLY

Ordinary Council Page 3 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 4

Leave your Mark at Fairfield Showground

While major works are progressing on the redevelopment of Fairfield Showground, we are also working on elements like circuit walking tracks, placement of seating and signage, exercise equipment, an off-leash dog park and providing for an overall enjoyable experience while attending events at the new Showground.

The development of Fairfield Showground is a once in a generation opportunity to provide open space for the people of south western Sydney for sporting events, festivals and playgrounds – to encourage the community to come together for healthy, outdoor activities and events.

This will include a fun new playground for children of all abilities at Deerbush Park, including a circuit walking path around the park, trampolines, picnic tables, bench seating, climbing net fort and slide, flying fox and much more. The design for the park was recently on exhibition for community feedback and submissions are currently being considered.

I am proposing that pavers for the Deerbush Park walking path be made available to members of the community for a small cost. These pavers can be engraved with a family name or business name and will be placed on the walking paths circling Deerbush Park at the Showground site.

The pavers are a chance to showcase those families and businesses who have called Fairfield City ‘home’, and who will forever have a connection to the City.

The pavers will be cost-neutral for Council, with no profit to be made from their sale.

I propose that Council proceed to promote the sale of pavers to community members and businesses for a price to be determined, to be placed on the Deerbush Park circuit walking path at the Showground site.

MOTION: (Le/Azzo)

That Council proceed to promote the sale of pavers to community members and businesses for a price to be determined, to be placed on the Deerbush Park circuit walking path at the Showground site.

CARRIED UNANIMOUSLY

#Capture Fairfield Visual Arts and Photography Competition

For the past 3 years, Council has run the highly successful #Capture Fairfield photography competition, designed to encourage people to discover our City, facilities and services through the lenses of their cameras.

The competition is run alongside Local Government Week, with the Local Government Week themes used as themes for the photo competition. Winning photographs are displayed at Whitlam Library, at Council’s pop-up offices held during Local Government Week at local shopping centres, and in a display book, available on our website.

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Deputy Mayor Clr Yilmaz is Chair of the Arts Advisory Committee and she has made representations to me to introduce a visual arts competition - as an ideal way to provide an opportunity for local artists to share their talents with the community. The matter has also been discussed at the Arts Advisory Committee.

I propose that the #Capture Fairfield photography competition be expanded to include a category for other visual arts.

The themes of the competition will again be aligned with the Local Government Week themes (once announced) and we will work with schools, community groups and the broader community to encourage participation.

Details of the competition are being finalised, but it is envisaged that the winning photographs and artworks will be displayed at Whitlam Library and either the Fairfield Museum and Gallery or at the Fairfield City Council Chambers.

To commemorate the amazing talent in our City, we will also create a book displaying the artworks and photography.

The competition will be coordinated by Council’s Communications and Marketing Team and the team at Fairfield City Museum and Gallery.

I recommend that Council expand the #Capture Fairfield photography competition to include a category for other visual arts.

MOTION: (Le/Wong)

That Council expand the #Capture Fairfield photography competition to include a category for other visual arts.

CARRIED UNANIMOUSLY

Mayoral Community Benefit Fund - Drug Awareness & Relief Foundation

At the March 2019 Services Committee Meeting, Council resolved to make a donation to the Drug Awareness & Relief Foundation.

The Drug Awareness & Relief Foundation will receive $500.00 from the Mayoral Community Benefit Fund to use towards the printing and publication of the Matters of Substance Manual.

The Manual will be circulated to parents, educators and children attending Mary Mackillop, Westfield Sports and Fairfield High Schools.

Each Manual costs $50.00 and the donation from Council will provide 10 Manuals. In addition, funds generated from the Manual will support the Foundation’s Outreach Services which provides a mobile support and referral service to young people on the streets in high risk areas.

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I invite Thomas Walker from the Drug Awareness & Relief Foundation to come forward to receive the donation.

MOTION: (Azzo/Yilmaz)

That the Mayoral Minute be received and noted.

CARRIED UNANIMOUSLY

Mayoral Community Benefit Fund - Parents Café Fairfield Inc.

At the March 2019 Services Committee Meeting, Council resolved to make a donation to The Fairfield Parents Café Inc. based in Fairfield.

The Fairfield Parents Café Inc. will receive $2,000.00 from the Mayoral Community Benefit Fund to use towards their education and training program for local refugees.

The Fairfield Parents Café Inc. is a not-for-profit refugee settlement program operating from Fairfield High School to assist parents with social inclusion and their transition to the Australian education system.

The organisation incorporates refugee settlement activities that enhance community integration and cohesion such as education, employment, training and social enterprises. Since its establishment in 2010, the Fairfield Parents Café has helped over 3,000 local families through its various programs and activities.

I invite Fairfield Parents Café Inc. Manager, Haitham Jaju to come forward to receive the donation.

MOTION: (Wong/Azzo)

That the Mayoral Minute be received and noted.

CARRIED UNANIMOUSLY

Fairfield City Women’s Day Award

Earlier this year, Council called for nominations for the inaugural Fairfield City Women’s Day Award; to recognise women as leaders in business, as entrepreneurs or for their accomplished careers in the private or public sectors. The award is also designed to establish the winners as an inspiration for others in the community to aspire.

The nominees all presented credentials of a high calibre and it gives me great pleasure to announce the winner of the inaugural Fairfield City Women’s Day Award to be Le Ho.

Internationally recognised as one of Australia's leading female entrepreneurs, Le Ho took over a struggling waste management company, Capital City Waste Services (CCWS) and within years had the company $10m in the green, a record turnover, testament to her unwavering commitment and hard work.

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From humble beginnings, Le now exemplifies excellent entrepreneurship - providing incredible inspiration to the women in Fairfield. In addition to her celebrated accomplishments, she is always working to bring more opportunities and acclaim to Western Sydney in the projects she pioneers.

Today, Le sits on the Board of Directors of Western Sydney University - The College. She is working closely with the University to develop Australia's first industry endorsed Waste Management course to be delivered by a university.

Zero Waste Management was incorporated to take on these future students by giving them an opportunity to gain employment upon finishing. This company operates with the mission of not only creating opportunities, but to further encourage diversity and gender equality within the waste management industry in Australia.

Working with local community groups, Le strives to empower those from disadvantaged backgrounds to build their own successes. In particular, Le has worked closely with the Blue Dragon Children's Foundation, an Australian organisation that aims to rescue Vietnam's poorest children from poverty.

Councillors can you please join me in welcoming Fairfield City’s 2019 Women’s Day Award winner Le Ho to accept her award.

MOTION: (Grippaudo/Le)

That the Mayoral Minute be received and noted.

CARRIED UNANIMOUSLY

Fabulous Fairfield

Council’s Fabulous Fairfield Program acknowledges residents’ hard work in growing and maintaining striking gardens that add to the environmental quality and beauty of our City.

Tonight, we congratulate residents from Bonnyrigg, Bossley Park, Canley Heights and Fairfield East.

The gardens this month benefited from the recent rain, they were well-manicured with layers of shape and texture throughout. The daily care and attention our residents contribute are a visual pleasure for all to enjoy.

I would like to congratulate the recipients of the March Fabulous Fairfield awards as the standard this month has been very high.

Our Fabulous Fairfield winners will receive native plants grown by the Fairfield Community Nursery volunteers, who are based at our Nalawala Sustainability Hub. In addition, they also receive a small financial contribution to assist in the upkeep of their gardens.

Councillors, would you please join me in congratulating tonight’s winners of the Fabulous Fairfield Program.

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MOTION: (Wong/Le)

That the Mayoral Minute be received and noted.

CARRIED UNANIMOUSLY

QUESTIONS TO THE MAYOR

Question asked by Councillor Bennett 2019 State Election File No. 18/26720

Mr Mayor, can Council write to the 3 State MPs for Cabramatta, Fairfield and Prospect congratulating them on their overwhelming victory at the State Election on 23 March?

QUESTIONS FROM PUBLIC FORUM

Questions were raised by Mrs Shirley Duffy of Fairfield in relation to trees and maintenance throughout the Fairfield LGA including parking in Bossley Park.

Councillor Saliba left (7.27pm) and returned (7.28pm) to the meeting.

MATTER OF URGENCY

Keep Fairfield Clean Campaign

Mayor Carbone requested that Council urgently consider a motion to commence an “Keep Fairfield Clean’ campaign across Fairfield City to educate residents and business owners to promote cleanliness and pride in the Fairfield LGA.

PROCEDURAL MOTION: (Carbone/Le)

That Council consider this matter as urgent business.

CARRIED UNANIMOUSLY

The Mayor declared the matter to be one of great urgency.

MOTION: (Carbone/Le)

That Council commence a ‘Keep Fairfield Clean’ campaign and educational program across the City and the funding come from the Domestic Waste Reserve.

CARRIED UNANIMOUSLY

Questions were raised by Mr Mark Stevens of Cabramatta in relation to employment opportunities.

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A question was raised by Mr Charles Gream of Cabramatta in relation to the use of Council town or electorate names on social media by others.

REPORT BY CHAIRMAN OF THE OUTCOMES COMMITTEE - 12 MARCH 2019

15: SUBJECT: Planning Proposal and associated Site Specific Development Control Plan Premises: 400, 402, 402A, 404 Cabramatta Road West, 2 Orange Grove Road and 6 Links Avenue Cabramatta Applicant/Owner: TCON Constructions Pty Ltd (Director - Ahmed Taleb) Zoning: R2 Low Density Residential File Number: 16/02059

Councillor Type of Nature of Interest Action Taken/ Interest Explanation Given Mayor Significant I was a member of the Mayor Carbone left and Carbone Non- Joint Regional Planning took no further part in Pecuniary Panel when this item debate or discussion. came to it so I won’t take part. Khoshaba Significant I may have been a Councillor Khoshaba Non- member of the Joint left and took no further Pecuniary Regional Planning Panel part in debate or when this item came to it discussion. so I won’t take part.

Mayor Carbone vacated (7.45pm) the Chair and left the meeting.

Deputy Mayor, Councillor Yilmaz assumed (7.45pm) the Chair.

Councillor Khoshaba left (7.46pm) the meeting.

MOTION: (Wong/Le)

That:

1. Council endorse the Planning Proposal (Attachment A of the report) to amend Fairfield Local Environmental Plan (LEP) 2013 in relation to 400-404 Cabramatta Road West, 2 Orange Grove Road and 6 Links Avenue Cabramatta as follows:

1.1 Amend the Land Zoning Map from R2 Low Density Residential to part R4 High Density Residential and part R3 Medium Density Residential 1.2 Amend the Height of Building Map from 9 metres to part 17 metres and part 10 metres 1.3 Amend the Floor Space Ratio Map from 0.45:1 to part 1.7:1 and part 0.7:1 1.4 Remove the development standards shown on the Minimum Lot Size for Dual Occupancy Map and the Minimum Lot Size Map

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1.5 Remove Item 3 from Schedule 1 – Additional Permitted Uses 1.6 Remove Item 3 from the Key Sites Map.

2. Council inform the Department of Planning and Environment (DPE) that it wishes to commence the Gateway process to amend Fairfield LEP 2013.

3. In requesting the Gateway Determination, Council advise the DPE that it seeks to utilise the delegation for LEP Plan Making (delegated by the Minister under Section 2.4 of the Environmental Planning and Assessment Act 1979).

4. Council endorse the draft Site Specific Development Control Plan (Attachment B of the report) to amend the Fairfield City Wide Development Control Plan 2013 to introduce development objectives and controls to guide the future development of land at 400-404 Cabramatta Road West, 2 Orange Grove Road and 6 Links Avenue Cabramatta.

5. Council upon receipt of a Gateway Determination from NSW DPE, concurrently exhibit the Planning Proposal and draft Site Specific Development Control Plan for a period of 28 days.

6. Council receive a further report on the Planning Proposal and draft DCP at the conclusion of the public consultation period.

A division was taken with the following results:

Aye Nay Councillor Azzo Councillor Bennett Councillor Grippaudo Councillor Kazi Councillor Le Councillor Ly Councillor Molluso Councillor Rohan Councillor Saliba Councillor Wong Councillor Yilmaz

Total=(11) Total=(0)

CARRIED UNANIMOUSLY

Mayor Carbone returned (7.47pm) to the meeting and resumed the Chair.

Councillor Khoshaba returned (7.47pm) to the meeting.

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16: Public Exhibition of the Draft 2019-2020 Operational Plan including the Draft 2019- 2020 Pricing Policy, Fees and Charges File Number: 18/08587

A Memorandum was circulated by the Coordinator Integrated Planning and Reporting to Councillors prior to the meeting providing further information on this matter.

MOTION: (Wong/Azzo)

That:

1. The Draft 2019-2020 Operational Plan (Attachment A of the report) including the Draft 2019-2020 Pricing Policy, Fees and Charges (Attachment B of the report), be publicly exhibited from 29 March 2019 to 29 April 2019.

2. A further report be submitted to Council after the exhibition period, addressing all submissions received and any amendments required to the Draft 2019- 2020 Operational Plan including the Draft 2019-2020 Pricing Policy, Fees and Charges.

CARRIED UNANIMOUSLY

17: Public Exhibition of the Draft Forecasted Rates and Charges for 2019/2020 File Number: 19/01935

MOTION: (Wong/Yilmaz)

That Council note the forecasted figures for Making the Rates and Charges for the financial year ended 30 June 2020, in accordance with requirements of the Local Government Act 1993, and for inclusion in the Draft 2019-2020 Operational Plan:

1. The Residential rate should be made as a combination of base amount and "Ad Valorem" rate with the base amount to be $396.17 calculated to yield 45% of total revenue $50,720,404.69 for this category, and further that the "Ad Valorem" component of the Residential Rate be $0.00112972 or 0.112972 cents in the dollar on the value (valuation base date 1 July 2016) of rateable land in the city being under the Residential category.

2. The farmland rate should be made as a combination of base amount and "Ad Valorem" with the base amount to be $460.58 calculated to yield 21.5% of the total revenue $242,071.76 for this category, and further that the "Ad Valorem" component of the Farmland Rate to be $0.00093063 or 0.093063 cents in the dollar on the value (valuation base date 1 July 2016) of rateable land in the city being under the Farmland category.

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3. The rate for Ordinary Business be made as an "Ad Valorem" rate of $0.00359616 or 0.359616 cents in the dollar on the value (valuation base date 1 July 2016) of rateable land in the city being under the Ordinary Business category and a yield of $2,522,642.58.

4. The rate for the Business properties within the areas described in the following Table and shown in the plans as Attachments A to L of the report, be made as “Ad Valorem” rates as specified in the Table:

Business Valuation based date 1 July 2016 AD VALOREM GROSS CATEGORY ATTACHMENT RATE RATE IN $ YIELD $ Canley Vale A 0.00933555 0.933555 225,177.00 Canley Heights B 0.00933555 0.933555 577,186.00 Fairfield C 0.00933555 0.933555 3,176,815.00 Fairfield Heights D 0.00933555 0.933555 432,778.00 Cabramatta E 0.00933555 0.933555 3,400,192.00 Smithfield F 0.00933555 0.933555 1,867,647.00 Wetherill Park G 0.00933555 0.933555 15,445,951.00 Lansvale H 0.00933555 0.933555 2,106,911.00 Yennora South I 0.00933555 0.933555 2,665,651.00 Yennora North J 0.00933555 0.933555 671,235.00 Prairiewood K 0.00933555 0.933555 409,737.00 Bonnyrigg L 0.00933555 0.933555 473,061.00

5. The following Domestic Waste Management Charges be now made for the 2019–20 year (July to June period):

5.1 Domestic Premises – the 2019-20 charge to be $500.50 per bin of the size and pattern approved by Council payable in advance. No deduction will be made for services not rendered.

Services in excess of (1) per week and services commenced after 1 July 2019 will be charged at $9.62 per week.

5.2 Residential Flat Building – the 2019-20 charge to be $500.50 per residential unit for either bulk containers provided by Council or per bin the size and pattern approved by Council payable in advance. No deduction will be made for services not rendered.

Services in excess of (1) per week and services commenced after 1 July 2019 will be charged at $9.62 per week.

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5.3 Service Availability to Vacant Land – The Local Government Act, 1993 requires all rateable land for which a domestic waste management service is available to be charged. The service availability charge of $250.25 will only be levied on relevant vacant residential land.

6. The following Stormwater Levy be now made for the 2019-20 year (July to June period):

6.1 Residential Strata – All residential strata properties will be charged at $12.50.

Services commenced after 1 July 2019 will be charged $0.24 per week.

6.2 Residential Vacant Land – Is exempt.

6.3 Residential Other – All remaining eligible residential properties will be charged $25.00.

Services commenced after 1 July 2019 will be charged $0.48 per week.

6.4 Stormwater Levy – Pensioner Discount – A voluntary rebate of 40% will be applied to residential strata/other properties where any or all owners are eligible pensioners.

6.5 Business Strata – Will be charged on land area as set out in the following table. The charge will be calculated on the entire parcel and divided by the number of strata units attached to the parcel.

Area Charge 0-350 M2 $25.00 divided by the number of units 351-2,100 M2 $50.00 divided by the number of units 2,101-21,000 M2 $200.00 divided by the number of units > 21,001 M2 $3,000.00 divided by the number of units

6.6 Business Other – Will be charged on land area as set out in the following table:

Area Charge 0-350 M2 $25.00 351-2,100 M2 $50.00 2,101-21,000 M2 $200.00 > 21,001 M2 $3,000.00

7. Annual Approval to Operate Onsite Sewage Management Services will be charged at the rate of $2.92 per month to a maximum of $35.00 for the year for those properties with septic tank systems.

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8. Rate of Interest – In accordance with Section 566(3) of the Act, it is proposed to set the interest rate payable on overdue rates and charges at 7.50% per annum calculated daily.

9. The above forecasted rates and charges for 2019-2020 be included in the Draft 2019-2020 Operational Plan and publicly exhibited from 29 March to 29 April 2019.

CARRIED UNANIMOUSLY

REPORT BY CHAIRMAN OF THE SERVICES COMMITTEE - 12 MARCH 2019

26: Roads and Maritime Services - 2018/19 Repair Program for Regional Roads File Number: 10/02274

MOTION: (Khoshaba/Azzo)

That:

1. The grant of three hundred thousand dollars ($300,000.00) offered by the Roads and Maritime Services (RMS) for the Repair Program for Regional Roads be received into Council’s 2018/19 Budget and its expenditure for that purpose be voted.

2. The total grant funding of three hundred thousand dollars ($300,000.00) be received into Council’s 2018/19 Operational Plan based on 1:1 matching contribution from General Funds and its expenditure for that purpose be voted into the following projects:

2.1. One hundred and twenty-eight thousand, eight hundred dollars ($128,800.00) offered by the RMS and Council’s matching contribution of one hundred and twenty-eight thousand, eight hundred dollars ($128,800.00) from General Funds be received into project MPRBG1901 – North Liverpool Road Bonnyrigg Heights.

2.2. Forty thousand, two hundred dollars ($40,200.00) offered by the RMS and Council’s matching contribution of one hundred and twenty thousand, six hundred dollars ($120,600.00) from General Funds be received into project MPRMSR1901 – Railway Parade Canley Vale.

2.3. One hundred and thirty one thousand dollars ($131,000.00) offered by the RMS and Council’s matching contribution of one hundred and thirty-one thousand dollars ($131,000.00) from General Funds be received into project MPRMSR1903 – Polding Street Fairfield.

CARRIED UNANIMOUSLY

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27: Roads and Maritime Services - 2018/19 Regional Road Block Grants File Number: 11/02274

MOTION: (Khoshaba/Rohan)

That:

1. The grant of one million, one hundred and eighty-six thousand dollars ($1,186,000.00) offered by the Roads and Maritime Services (RMS) for the Regional Road Block Grant be received into Council’s 2018/19 Budget and its expenditure for that purpose be voted.

2. The total grant funding of one million, one hundred and eighty-six thousand dollars ($1,186,000.00) be received into the 2018/19 Operational Plan for projects:

MPRMS31901 (one hundred and thirty-seven thousand dollars) ($137,000.00), MPRBG1902 (eighty-seven thousand, eight hundred dollars) ($87,800.00), MPRBG1904 (four hundred and sixty-five thousand, two hundred dollars) ($465,200.00), and SSTT01 (four hundred and ninety-six thousand dollars) ($496,000.00).

CARRIED UNANIMOUSLY

28: NSW Department of Industry Infrastructure Grant File Number: 18/16514

MOTION: (Khoshaba/Azzo)

That the grant of two hundred and ninety-three thousand, five hundred and ninety- six dollars ($293,596.00) offered by the NSW Department of Industry Infrastructure Grants Program be received into Council’s 2018/19 Operational Plan for Project IN19308 Circuit Walking Paths in Parks and its expenditure for that purpose be voted.

CARRIED UNANIMOUSLY

29: RFT 02-19 Selective Tender - Fairfield Museum Reconstruction of Amenities Building File Number: 18/033851

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THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 23 OF THE MINUTES.

31: Australian Local Government Association - 2019 National General Assembly File Number: 10/01441

MOTION: (Khoshaba/Yilmaz)

That:

1. The Mayor and City Manager or their nominees, be appointed to attend the National General Assembly (NGA) being held in Canberra from Sunday 16 June to Wednesday 19 June 2019.

2. Any other Councillors, wishing to attend the NGA, be appointed.

3. Any Motions that Council wishes to submit to the Australian Local Government Association for consideration at the NGA are to be submitted in writing to the City Manager no later than 4.30pm on Friday 22 March 2019.

4. Any other interested Councillors wishing to attend the 2019 NGA notify the City Manager in writing by Friday 10 May 2019.

CARRIED UNANIMOUSLY

SUP New Model Code of Conduct and Code of Conduct Procedures 40: File Number: 09/00691, 09/01549

MOTION: (Khoshaba/Le)

That:

1. The Code of Conduct (Attachment A of the report) and Code of Conduct Procedures (Attachment B of the report) be adopted and come into effect on 14 June 2019.

2. Council note that the City Manager has appointed the Manager Governance and Legal as Complaints Co-ordinator and Director Corporate Governance as alternate Complaints Co-ordinator.

3. Council receive a further report with recommendations for the position of Conduct Reviewers following the conduct of the necessary public Expression of Interest.

CARRIED UNANIMOUSLY

Ordinary Council Page 16 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 17

SUP Code of Meeting Practice - Public Exhibition 41: File Number: 08/00542

MOTION: (Khoshaba/Azzo)

That:

1. The draft Code of Meeting Practice be placed on public exhibition from Wednesday 27 March until Tuesday 7 May 2019 in accordance with Section 361 of the Local Government Act 1993.

2. Council receive a further report outlining the submissions received during the exhibition period.

CARRIED UNANIMOUSLY

SUP RFT 27-19 Security CCTV Maintenance, Installation & Renewal Program 42: File Number: 18/18682

THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 23 OF THE MINUTES.

SUP43: Review of the Ward Boundaries for the 2020 Local Government Elections File Number: 19/05151

MOTION: (Khoshaba/Bennett)

That:

1. Council keep the number of Council wards to 3.

2. The ward names continue to be Parks, Fairfield and Cabravale respectively for the 3 ward areas.

3. The City Manager consults with the Electoral Commission and the Australian Statistician regarding the ward boundaries for the 3 wards in accordance with the provisions of the Local Government Act.

Ordinary Council Page 17 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 18

AMENDMENT: (Le/Azzo)

That:

1. Council reduce the number of Council wards from 3 to 2.

2. The ward names be Parks and Fairfield/Cabravale respectively for the 2 ward areas described in Attachment C of the report.

3. The City Manager consults with the Electoral Commission and the Australian Statistician regarding the ward boundaries for the 2 wards in accordance with the provisions of the Local Government Act.

4. The community be consulted on this matter at the appropriate time by Council.

5. After consulting with Electoral Commission, Council Officers prepare the boundary adjustment (Option 3) using the most efficient and natural boundary adjustment possible to determine the ward boundaries. That this Ward Boundary Map be placed on public exhibition for community consultation.

6. A report be prepared for Council at the conclusion of the public consultation.

Councillor Bennett foreshadowed an Amendment in the event that the Amendment presently before Council is lost.

The AMENDMENT was PUT

A division was called by Councillors Le and Saliba. The division was taken with the following results:

Aye Nay Mayor Carbone Councillor Bennett Councillor Azzo Councillor Kazi Councillor Grippaudo Councillor Khoshaba Councillor Le Councillor Ly Councillor Rohan Councillor Molluso (present but did not raise hand) Councillor Saliba Councillor Wong Councillor Yilmaz

Total=(6) Total=(7)

The Mayor declared the Amendment LOST

Ordinary Council Page 18 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 19

AMENDMENT: (Bennett/Kazi)

That this item be deferred for a Councillor Briefing where further information be provided eg. cost savings and how boundaries have been decided and Councillors have an opportunity to fully discuss the implications of the proposal.

Mayor Carbone foreshadowed a further Amendment in the event that the Amendment presently before Council is lost.

Mayor Carbone vacated (8.15pm) the Chair to speak on the item.

Deputy Mayor, Councillor Yilmaz assumed (8.15pm) the Chair.

Mayor Carbone resumed (8.20pm) the Chair.

The Amendment was PUT

A division was called by Councillors Bennett and Ly. The division was taken with the following results:

Aye Nay Councillor Bennett Mayor Carbone Councillor Kazi Councillor Azzo Councillor Khoshaba Councillor Grippaudo Councillor Ly Councillor Le Councillor Molluso Councillor Rohan Councillor Wong Councillor Saliba Councillor Yilmaz

Total=(6) Total=(7)

The Mayor declared the Amendment LOST

AMENDMENT: (Carbone/Azzo)

That:

1. Council reduce the number of Council wards from 3 to 2.

2. The ward names be Parks and Fairfield/Cabravale respectively for the 2 ward areas described in Attachment C of the report.

3. The City Manager consults with the Electoral Commission and the Australian Statistician regarding the ward boundaries for the 2 wards in accordance with the provisions of the Local Government Act.

4. The community be consulted on this matter at the appropriate time by Council.

Ordinary Council Page 19 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 20

5. After consulting with Electoral Commission, Council Officers prepare the boundary adjustment (Option 3) using the most efficient and natural boundary adjustment possible to determine the ward boundaries. That this boundary map be placed on public exhibition for community consultation.

6. A report be prepared for Council at the conclusion of the public consultation.

7. A Councillor Briefing be held at the conclusion of the community consultation and before any decision is made.

8. Councillors be provided with information prior to that Councillor Briefing relating to which ward system is more efficient, 2 wards or 3 wards and which system provides the residents with more democratic rights in choosing their elected representatives.

Mayor Carbone vacated (8.29pm) the Chair to speak on the item.

Deputy Mayor, Councillor Yilmaz assumed (8.29pm) the Chair.

PROCEDURAL MOTION: (Saliba/Rohan)

That Mayor Carbone be granted an extension of time (5 minutes) to speak on the item.

CARRIED

Mayor Carbone resumed (8.50pm) the Chair.

The Amendment was PUT

A division was called by Councillors Bennett and Ly. The division was taken with the following results:

Total=(7) Total=(6)

The Amendment was PUT and CARRIED and as the amended Motion it was declared CARRIED

Ordinary Council Page 20 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 21

MEETING CLOSED TO THE PUBLIC

MOTION: (Azzo/Grippaudo)

That pursuant to Section 10A of the Local Government Act the meeting be closed to the public to consider the following confidential item of business and the grounds for such closure are stated hereunder:

29: RFT 02-19 Selective Tender - Fairfield Museum Reconstruction of Amenities Building File Number: 18/033851 CONFIDENTIAL REPORT AND ATTACHMENT

10A(2)(d(ii)) (1) Pursuant to Section 10A(2)(d(i)) the information in the Report and Attachment is confidential. (2) The matter to be discussed is RFT 02-19 Selective Tender - Fairfield Museum Reconstruction of Amenities Building. (3) In relation to Section 10A(2) of the Local Government Act 1993, the reason why this part of the meeting should be closed is the matters and information is the following: (d(ii)) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

SUP RFT 27-19 Security CCTV Maintenance, Installation & Renewal Program 42: File Number: 18/18682 CONFIDENTIAL REPORT AND ATTACHMENT

10A(2)(d(ii)) (1) Pursuant to Section 10A(2)(d(i)) the information in the Report and Attachment is confidential. (2) The matter to be discussed is RFT 27-19 Security CCTV Maintenance, Installation & Renewal Program. (3) In relation to Section 10A(2) of the Local Government Act 1993, the reason why this part of the meeting should be closed is the matters and information is the following: (d(ii)) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

CARRIED

Ordinary Council Page 21 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 22

MEETING OPEN TO THE PUBLIC

MOTION: (Khoshaba/Le)

That the meeting be open to the public.

CARRIED UNANIMOUSLY

THE DECISIONS OF THE COUNCIL IN CLOSED SESSION:

29: RFT 02-19 Selective Tender - Fairfield Museum Reconstruction of Amenities Building File Number: 18/033851

That:

1. Council accept the recommendation of the Tender Evaluation Panel to award the Contract to Acron Building Services Pty Ltd for the amount of one hundred and fifty-nine thousand, eight hundred and sixty dollars ($159,860.00) excluding GST as the most advantageous and best value offer received.

2. The City Manager or his nominated delegate be authorised to execute the Contract and any associated documents.

3. Twenty-eight thousand dollars ($28,000.00) from Section 94 Funds be included in the 2018/19 Operational Plan for Project MPDU1901 and its expenditure for that purpose be voted.

SUP RFT 27-19 Security CCTV Maintenance, Installation & Renewal Program 42: File Number: 18/18682

That:

1. Council accept the recommendation of the Tender Evaluation Panel to award this contract to Ryalex Security Pty Ltd as the preferred provider for the delivery of Security CCTV Maintenance & Installation Renewal Program.

2. The Contract commence on 1 May 2019 and be for a 2 year period, with the option for the term of the Contract to be extended for 2 further 12 month periods, subject to the satisfactory annual performance reviews of the contractor.

3. The City Manager or his nominated delegate be authorised to execute the contracts and associated documents.

Ordinary Council Page 22 Ordinary Council DRAFT Minutes Meeting Date: 26 March 2019 Page 23

PROCEDURAL MOTION: (Azzo/Le)

That in accordance with Section 11(3) of the Local Government Act 1993, Council resolves that the correspondence or reports relating to Item 29 and Supplementary Item 42 of the Services Committee that were considered during the Closed Session of Council be treated as confidential and remain confidential unless otherwise determined by Council.

CARRIED UNANIMOUSLY

CLOSURE

There being no further business, the meeting concluded at 8.56pm.

______Chairman

CONFIRMATION

These minutes were confirmed as a correct record of the proceedings at a meeting held on 26 March 2019.

______Chairman

Ordinary Council Page 23

Outcomes Committee

REPORT BY CHAIRMAN

DATE OF MEETING: 09 April 2019 LOCATION: Committee Rooms TIME: 7.01pm

REPORT BY CHAIRMAN Outcomes Committee Meeting Date: 09 April 2019

ITEM SUBJECT PAGE

SECTION A ‘Matters referred to Council for its decision’

There are no reports submitted for this section.

SECTION C ‘Matters submitted to the Committee for decision subject to the right of referral’

There are no reports submitted for this section.

THAT CONCLUDES THE REPORT OF THE OUTCOMES COMMITTEE.

CHAIRMAN

Outcomes Committee Page 2

Services Committee

REPORT BY CHAIRMAN

DATE OF MEETING: 09 April 2019 LOCATION: Committee Rooms TIME: 7.00pm

REPORT BY CHAIRMAN Services Committee Meeting Date: 09 April 2019

ITEM SUBJECT PAGE

SECTION A ‘Matters referred to Council for its decision’

44: Library Development Grant File Number: 12/03512 ...... 6

RECOMMENDATION:

That the grant of eighty-five thousand dollars ($85,000.00) offered by the Library Council of New South Wales for refreshing the children’s area in the Whitlam Library be received into Council’s 2018/19 Operational Plan and its expenditure for that purpose be voted.

45: Everyone Can Play and Five Million Trees Grants File Number: 19/12312312 ...... 8

RECOMMENDATION:

That:

1. The grant of two hundred thousand dollars ($200,000.00) offered by the NSW Department of Planning and Environment for the Everyone Can Play Grant 2018/19 be voted into the 2018/19 Operational Plan for Project IN20637 Splash Pad and its expenditure for that purpose be considered for inclusion in the 2019/20 Operational Plan.

2. The grant of sixty thousand dollars ($60,000.00) offered by the NSW Department of Planning and Environment for the Five Million Trees for Greater Sydney Grant 2018/19 be voted into the 2018/19 Operational Plan for Project IN20559 Tree Planting in Parks and Sportsfields and its expenditure for that purpose be considered for inclusion in the 2019/20 Operational Plan.

46: Metropolitan Greenspace Program Grant File Number: 19/21313 ...... 12

RECOMMENDATION:

That:

1. The grant funding of two hundred thousand dollars ($200,000.00) offered by the NSW Department of Planning and Environment for the Ropes Creek Crossing Master Plan be voted into the 2018/19 Operational Plan and its expenditure for that purpose be considered for inclusion in the 2019/20 Operational Plan.

2. Council negotiate with NSW Planning and Environment that any unspent funds be re-allocated into IN19585 Chipping Norton Lakes Master Plan Lansvale.

Services Committee Page 2

REPORT BY CHAIRMAN Services Committee Meeting Date: 09 April 2019

47: Road Closure of Part Hughes Street Cabramatta File Number: 18/24787 ...... 17

RECOMMENDATION:

That:

1. The part of Hughes Street Cabramatta as identified in the report be closed.

2. In accordance with Section 38D(1) of the Roads Act 1993, a Notice be published in the Government Gazette to close the part of Hughes Street Cabramatta as outlined in red on the draft Plan of Subdivision in Attachment B of the report.

3. The part of Hughes Street Cabramatta referred to in the report be classified as Operational Land.

4. The Mayor and the City Manager be authorised to execute the Linen Plan/Section 88B Instruments and affix the Seal of Council on the documents and plans, including the Linen Plan/Section 88B Instruments and any other relevant documents, to certify its decision to close this part of Hughes Street Cabramatta and enable the completion of the matter.

5. The Land/Lease Register and financial records be updated.

********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'

48: RFT37-19 Provision of Air Conditioning Repairs, Maintenance and New Installations

RECOMMENDATION:

That Council accept the recommendation of the Tender Evaluation Panel in relation to the Request for Tender 37-19 Provision of Air Conditioning Repairs, Maintenance and New Installations as outlined in the report.

Services Committee Page 3

REPORT BY CHAIRMAN Services Committee Meeting Date: 09 April 2019

49: Dutton Plaza - Lease Review

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(i))(d(ii)d(iii)) of the Local Government Act, 1993, on the grounds that: (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; and (d(ii)) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council; and (d(iii)) commercial information of a confidential nature that would, if disclosed reveal a trade secret. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 15/20233 ...... 46

RECOMMENDATION:

That the recommendations contained in the report be adopted.

SECTION C ‘Matters submitted to the Committee for decision subject to the right of referral’

There are no reports submitted for this section.

THAT CONCLUDES THE REPORT OF THE SERVICES COMMITTEE.

CHAIRMAN

Services Committee Page 4

Services Committee

SECTION A

‘Matters referred to Council for its decision’

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 44

SUBJECT: Library Development Grant

FILE NUMBER: 12/03512

REPORT BY: Paul Scully, Manager Library Services

RECOMMENDATION:

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.

SUMMARY

The NSW Government allocated $1,000,000.00 to the 2018/19 Metropolitan Public Library Grants fund to assist eligible councils in improving public library spaces, services and technology. The Library submitted an application for $100,000.00 in January 2019 to refresh the children’s area of the Whitlam Library. Council was notified on 1 March 2019 that the Library had received a grant of $85,000.00.

Accepting the grant will result in a new project for the 2018/19 Operational Plan.

The purpose of the project is to provide children with a space that stimulates their desire to explore, discover, learn and interact. The aims of the grant project are to:

 Improve access to and the performance of the children's collections  Provide new learning experiences for children up to 12 years  Extend the range and quality of programs offered

The key elements of the grant project are:

Services Committee CSC09042019_9.DOCX Page 6 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 44

 Children's collections: focusing on picture books, fiction and high-interest non-fiction displayed on mobile shelving with discreet reading areas;  A learning area for Homework Help and Family Literacy Programs with tables and chairs suited to tutor-lead learning;  Interactive learning technologies including iPads with educational apps and games; with Customer Care staff on-hand to assist in their use; and  A stage area for large-scale events supporting the Library's programming for children and their parents.

Financial Implications

There are no additional financial implications for Council. The project scope will be amended to align with the grant funds received.

CONCLUSION

The grant will enable the children's area to be refreshed into a flexible space featuring mobile collections with occasional seating for parents to read to their children; a performance stage/area; learning spaces; and information technologies. Mobile shelving will enable the children’s collections to be flexibly arranged and the design is such that when set-up for programs it allows the collections to be continued to be used; something that is not possible now due to the fixed layout.

The grant will provide the community with vital resources for the development of literacy and language skills through reading, interactive programs and the use information technologies.

Paul Scully Manager Library Services

Authorisation: Group Manager City & Community Life

Services Committee - 9 April 2019

File Name: CSC09042019_9.DOCX ***** END OF ITEM 44 *****

Services Committee CSC09042019_9.DOCX Page 7 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 45

SUBJECT: Everyone Can Play and Five Million Trees Grants

FILE NUMBER: 19/12312312

REPORT BY: Chris Brown, Asset Manager (Open Space)

RECOMMENDATION:

That:

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

A number of funding opportunities from the following funding streams were pursued in 2018 from the Department of Planning and Environment:

 Everyone Can Play Grant 2018/19; and  Five Million Tree Grant 2018/19

Services Committee CSC09042019_14.DOCX Page 8 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 45

The outcomes of these funding applications were announced in February 2019. Fairfield City Council has been successful with two grant applications that will contribute to projects already identified in the 2019/20 Operational Plan.

This report provides details of the grant funding that Council has been successful in securing and seeks approval to allocate the specified amounts into the respective projects.

The projects include IN20637 Splash Pad (Fairfield Showground), IN20559 Tree Planting in Parks and Sportsfields (various locations) and IN20173 Street Tree Planting (various locations).

PURPOSE

Grant Funding and Financial Implications

The table below provides a summary of the two projects for which grant funding has been successful.

Table 1: Project Details for Successful Grant Funds

Operational FCC Funding stream Funded project Successful Total project Plan Project ID Budget grant funds IN20637 $550,000 Department of Delivery of a $200,000 $750,000 Splashpad Planning and new accessible (Fairfield Environment – splash park Showground) Everyone Can Play This funding will allow the proposed splash pad to be designed and built to be accessible to the broader public and those who have disability.

IN20559 $60,000 Department of Tree planting at $60,000 $120,000 Tree Planting in Planning and 11 sites Parks and Environment – throughout the Sportsfields Five Million Trees Local Government IN20173 Area to increase Street Tree tree canopy and Planting Urban Forest. This additional grant will provide council with funds to complete additional tree planting at a total of 11 sites throughout the LGA.

Further details of the successful grant funding and its projects allocation is provided below:

Services Committee CSC09042019_14.DOCX Page 9 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 45

Everyone Can Play Grant 2018-2019

The Draft 2019/20 Operational Plan includes the project IN20637 Splash Pad (Fairfield Showground) valued at $550,000.00. The successful application was originally for an Inclusive Splash Playground at Fairfield Adventure Park. Since the time of the application, the draft Operational Plan 2019/20 has been adjusted and the location has been confirmed as Fairfield Showground.

It is proposed to enter into discussions with NSW Planning and Environment to adjust the project scope and change the grant location of the water playground to Fairfield Showground.

The Inclusive Splash Playground will provide a water play space for all ages and abilities. The inclusive playground will include multiple tipping buckets, spraying fountains, user- directed water cannon, spray hoops along with accessible wide pathways and picnic shelters surrounding the park.

These grants are provided on the condition that Council matches with a minimum of 1:1 funding.

Five Million Trees for Greater Sydney Grant 2018-2019

The Draft 2019/20 Operational Plan includes the project IN20559 Tree Planting in Parks and Sportsfields and IN20173 Street Tree Planting. These 2 projects provide a total of $60,000.00 to deliver these outcomes.

The successful grant application provides for 2,236 trees to be planted at 11 sites throughout the Local Government Area including; Clear Paddocks Reserve Wakeley, River Avenue Villawood to Carramar, Hollywood Drive Lansvale, Nelson Street Fairfield, Polding Street Wetherill Park, Bosnjak Park Edensor Park, Endeavour Park Fairfield West, Carrawood Park Carramar, Rosford Park Smithfield, Brenan Park Smithfield, and Smithfield Road.

These grants are provided on the condition that Council matches with a minimum of 1:1 funding.

CONCLUSION

Council has been successful in securing 2 grants announced in February 2019. The grant funds will allow existing projects to be expanded.

This report recommends that Council receives and allocates the grant funds into the identified projects within the 2018/19 Operational Plan.

Services Committee CSC09042019_14.DOCX Page 10 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 45

Chris Brown Asset Manager (Open Space)

Authorisation: Manager City Assets Group Manager City Strategic Planning

Services Committee - 9 April 2019

File Name: CSC09042019_14.DOCX ***** END OF ITEM 45 *****

Services Committee CSC09042019_14.DOCX Page 11 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 46

SUBJECT: Metropolitan Greenspace Program Grant

FILE NUMBER: 19/21313

REPORT BY: Chris Brown, Asset Manager (Open Space)

RECOMMENDATION:

That:

2. Council negotiate with NSW Planning and Environment that any unspent funds be re- allocated into IN19585 Chipping Norton Lakes Master Plan Lansvale.

SUPPORTING DOCUMENTS:

AT-A⇩ Metropolitan Greenspace - Approved grant allocation 1 Page

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

The NSW Government has allocated a grant of up to $200,000.00 under the Metropolitan Greenspace Program (2018/19) for project completion in 2019/20. The purpose of the grant is to develop strategic planning for the Green Grid Priority Corridors identified in the Greater Sydney District Plans.

This report seeks Council’s endorsement of the Ropes Creek Master Plan which is the approved project for this funding and also to negotiate with NSW Planning and Environment for any unspent funds to be re-allocated to Council’s project IN19585 Chipping Norton Lakes Master Plan Lansvale.

Services Committee CSC09042019_12.DOCX Page 12 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 46

DISCUSSION

Grant Allocation

The Metropolitan Greenspace Program 2018/19 is offering eligible councils a total of $4 million to prepare a detailed Master Plan for each of the Priority Green Grid Corridors identified in the Greater Sydney District Plans. The delivery of these Corridors is a core objective of the Metropolitan Greenspace Program and aligns with the Greater Sydney Region Plan – A Metropolis of Three Cities.

Up to $200,000.00 per project is being offered to eligible councils for this purpose. Each eligible council has been nominated for 1 or more project(s). The funding is to prepare a detailed Master Plan for each of the Priority Green Grid Corridors identified in the Greater Sydney District Plans (Attachment A). The Ropes Creek Corridor is the nominated project for Fairfield Local Government Area.

Green Grid Priority Corridor

Ropes Creek sits in the Western portion of the Local Government Area with surrounding land predominately in private ownership and is shown in the maps below.

Map 1: Fairfield City LGA, Ropes Creek Study Area

Services Committee CSC09042019_12.DOCX Page 13 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 46

Map 2: Ropes Creek and Surrounds

It is noted that a separate report to the April Outcomes Committee addresses the structure planning and community consultation undertaken to date for Fairfield Rural Lands Urban Investigation Area (UIA) which includes the Ropes Creek Corridor. The work subject to the grant offer will address the acquisition and corridor identification issues for the Ropes Creek Corridor and establish a process for the remaining potential ‘green corridors’ within the broader UIA.

The Green Grid Priority Corridor for Liverpool City Council is the Georges River Parklands and Chipping Norton Lakes. The Chipping Norton Lakes are bounded by 3 Local Government Authorities; Canterbury Bankstown City Council, Fairfield City Council and Liverpool City Council.

Council Officers have had preliminary discussion with NSW Department of Planning and Environment about their support for the re-allocation of any unspent monies following the completion of the Master Plan for the Ropes Creek project. Fairfield City Council has a project in the 2018/19 Operational Plan; IN19585 Chipping Norton Lakes Master Plan that has a small budget for the commencement of the planning for the recreational facilities required throughout the parks associated with the site.

The reallocation of any remaining funding from the Ropes Creek project could be included in IN19585 Chipping Norton Lakes Master Plan. This would assist to deliver a combined Chipping Norton Lakes Master Plan that would integrate all sides of the lake. Services Committee CSC09042019_12.DOCX Page 14 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 46

Grant Acceptance

If Council resolves to accept this grant offer a project proposal/project management plan will be prepared by Council Officers and be provided to NSW Planning & Environment by 30 April 2019.

Projects are required to commence within 60 days of the funding deed being signed and completed within 12 months of the deed being executed.

CONCLUSION

Council has been allocated a grant of $200,000.00 by NSW Planning and Environment under the Metropolitan Green Space Program Grants 2018/19 to develop a Master Plan for Ropes Creek.

This report recommends that Council accept the grant funding of $200,000.00 for the Ropes Creek Master Plan and that Council Officers negotiate with NSW Department of Planning and Environment that should there be any unspent funds that they be reallocated into Project IN19585 Chipping Norton Lakes Master Plan Lansvale with funds voted into Council’s 2018/2019 Operational Plan.

Chris Brown Asset Manager (Open Space)

Authorisation: Manager City Assets Group Manager City Strategic Planning

Services Committee - 9 April 2019

File Name: CSC09042019_12.DOCX ***** END OF ITEM 46 *****

Services Committee CSC09042019_12.DOCX Page 15 Section A

ATTACHMENT A Item: 46 Metropolitan Greenspace - Approved grant allocation

Attachment A Page 16

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 47

SUBJECT: Road Closure of Part Hughes Street Cabramatta

FILE NUMBER: 18/24787

PREVIOUS ITEMS: 160 - New Car Park Proposal - Hughes Street Cabramatta - Outcomes Supplementary Reports - 20 Nov 2018

REPORT BY: Karen Radovnikovic, Senior Property Officer

RECOMMENDATION:

That:

1. The part of Hughes Street Cabramatta as identified in the report be closed.

3. The part of Hughes Street Cabramatta referred to in the report be classified as Operational Land.

5. The Land/Lease Register and financial records be updated.

SUPPORTING DOCUMENTS:

AT-A⇩ Summary of Public Consultation for Hughes Street proposed Road 1 Page Closure AT-B⇩ Draft Subdivision Plan for Hughes Street proposed Road Closure 2 Pages

Services Committee CSC09042019_13.DOCX Page 17 Section A - Property

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 47

CITY PLAN

This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.

SUMMARY

This report seeks Council’s approval to formally close a small portion of road adjoining 34- 40 Hughes Street Cabramatta. Upon closure of the road, the land will be classified as Operational Land and will form part of the site for the new Hughes Street Car Park redevelopment project.

Background

Council at its Ordinary Council Meeting on 27 November 2018 considered Item 160 relating to the new car park proposal at Hughes Street Cabramatta and resolved to endorse the general layout as identified in the report. The parcels of land identified in the new car park footprint includes a small section of road of approximately 3m² as outlined in red in the diagram below.

Diagram 1: Small portion of road proposed to be closed adjoining 34-40 Hughes Street

Services Committee CSC09042019_13.DOCX Page 18 Section A - Property

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 47

CONSULTATION FOR ROAD CLOSING

A public consultation for closing of part of Hughes Street Cabramatta was conducted in February 2019. A notice of proposed road closing was advertised in the Fairfield Champion on 20 February 2019. For reference, a summary of the public consultation and responses is outlined in Attachment A. Council received 2 enquiries and Council Officers have resolved these potential objections, which have now been withdrawn.

A Development Application has been lodged to legally identify the subject part of Hughes Street, Cabramatta for the purpose of road closing and issue of land title. This is shown as outlined in red on the draft plan of subdivision in Attachment B. Once the DA has been approved and all conditions satisfied, the plan will be lodged with the Land Registry Services.

In accordance with section 38D(1) of the amended Roads Act 1993, Council after considering any submissions made in respect of a road closing proposal may, by notice published in the Gazette, close the subject part of Hughes Street, Cabramatta.

“38D Decision of proposal (1) After considering any submissions that have been duly made with respect to the proposal, the council may, by notice published in the Gazette, close the public road concerned. (2) However, a council public road may not be closed: (a) in the case of a classified road—unless RMS consents to the closure of the road, or (b) in the case where a notifiable authority has formally objected under section 38C to the closing of the road—until the objection is withdrawn by the authority or set aside by the Land and Environment Court under that section.”

As the objections to the proposed road closure have been resolved, it is recommended for a notice in the Government Gazette to close part of Hughes Street, Cabramatta be published.

CONCLUSION

Following completion of public consultation, it is recommended that Council exercise its power to formally close the subject part of Hughes Street identified in the report by publication of a notice in the Government Gazette.

The subject road will be classified as Operational Land and will form part of the Hughes Street Car Park Redevelopment footprint.

Services Committee CSC09042019_13.DOCX Page 19 Section A - Property

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 9 April 2019 Item Number. 47

Karen Radovnikovic Senior Property Officer

Authorisation: Manager Property Group Manager City & Community Life

Services Committee - 9 April 2019

File Name: CSC09042019_13.DOCX ***** END OF ITEM 47 *****

Services Committee CSC09042019_13.DOCX Page 20 Section A - Property

ATTACHMENT A Item: 47 Summary of Public Consultation for Hughes Street proposed Road Closure

Attachment A Page 21

ATTACHMENT B Item: 47 Draft Subdivision Plan for Hughes Street proposed Road Closure

Attachment B Page 22

ATTACHMENT B Item: 47 Draft Subdivision Plan for Hughes Street proposed Road Closure

Attachment B Page 23

Traffic Committee

REPORT BY CHAIRMAN

DATE OF MEETING: 08 April 2019 LOCATION: Committee Rooms TIME: 2.30pm

REPORT BY CHAIRMAN Traffic Committee Meeting Date: 08 April 2019

ITEM SUBJECT PAGE

SECTION A ‘Matters referred to Council for its decision’

There are no reports submitted for this section.

SECTION C ‘Matters submitted to the Committee for decision subject to the right of referral’

There are no reports submitted for this section.

THAT CONCLUDES THE REPORT OF THE TRAFFIC COMMITTEE.

CHAIRMAN

Traffic Committee Page 2