The HOMENETMEN LEADER's GUIDE
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The HOMENETMEN LEADER’S GUIDE Հ.Մ.Ը.Մ.ական ՂԵԿԱՎԱՐԻ ՈՒՂԵՑՈՅՑ English Version Second Edition 2.1 February 2019 Prepared by: Dr. Shahe Yeni-Komshian Commissioned by: Homenetmen Western USA Regional Executive Board Sponsored by: Homenetmen Central Executive Board The content of the Homenetmen Leader’s Guide includes original writings by SY, as well as edited past documents and/or reproduction of already prepared documents. The Guide is available on-line as an e-document, at: www. Homenetmen.net The Homenetmen Leader’s Guide was Developed on the Occasion of the 100th Anniversary of HOMENETMEN As a Tribute to its Remarkable Contribution to Armenian Society, In the Hopes of Educating Future Generations of Leaders to Carry on the Torch. SY 2 PREFACE Homenetmen has bylaws, rules and regulations, but no formal leadership development program. Governing bodies also do not have a comprehensive orientation guide for new board members. Hence this guidebook. This Guide is primarily written for the leadership of Western USA Region. However, the entire Homenetmen family with all of its Regions and Chapters could use this guidebook, with minor adjustments of region specific information. WHY Do We Need to HAVE a GUIDE for LEADERS? Every nonprofit organization needs a board development process. Homenetmen has to give tools to those leaders who are expected to lead our youth, to better explain to them their role and responsibilities, educate them about their position and functions and help improve their performance. Quality leaders are better mentors. This Guide may be utilized for two purposes: 1. As a reference handbook, adopted by any Homenetmen leader, or 2. As content and information source for orientation meetings or educational workshops of board members and leaders, either face to face or on-line. WHY is this GUIDE written in the ENGLISH LANGUAGE? This document is prepared for all Homenetmen leaders, all over the world. Therefore, it should soon be translated to Armenian. The decision to first prepare the document in English, is purely a pragmatic one. It is an unfortunate fact that, in the Diaspora, the use of the Armenian language and particularly reading, is becoming quite challenging to the youth. The inability to get educated thru Armenian documents, in turn is limiting many of the committed young individuals to stay and prevail in Homenetmen ranks, let alone advance and become leaders. Hence this GUIDE, geared to our youth who unfortunately lack the command of our language and alphabet. This document is meant to not discriminate the latter category. It is also meant to enlarge our compass and attract a larger proportion of the Armenian youth into our ranks. That said, propagation of the Armenian language still remains a fundamental goal of Homenetmen. Having a syllabus in English does not and should not deter any chapter leadership to keep Armenian as the primary language for educating its members, nor from speaking and encouraging to speak in Armenian. In fact, one of the intents of the GUIDE is to emphasize the importance of communicating in Armenian and make all of our leaders more attentive towards the goal of Armenian language usage. 3 Index of Commonly Used Terms and Acronyms: Varchoutyoun = Executive Committee = Executive Board (the latter is the preferred term) Varchagan: Board Executive, Director or Officer Adenabed: Board Chairman and President (Homenetmen uses the term Chairman) Sherchanayin Varchoutyoun: Regional Executive Committee = Regional Executive Board (REB) Masnadjughi Varchoutyoun: Chapter Executive Committee = Chapter Executive Board (CEB) Sherchanayin Nergayatzoutzich: Regional Board Representative or REB Liaison Varchagan Nergayatzoutzich: Chapter Exec. Board Representative or Chapter Exec. Board Liaison Hantznakhoump/Yentahantznakhoump: Committee / Sub-Committee Scoutagan Khorhourt: Scout Council Marzagan Khorhourt: Athletic Council Scout: The term encompasses all scouting sections, Ari, Arenoush, Kaylig and Ardzuveeg Pajanmounk: Division - Homenetmen branch, such as scouts, sports, youth, auxiliary etc. Khoump: Unit- It may be a scout troop of any division or a particular sports team e.g. basketball etc. Miavor: A similar structure to a Chapter, representing a city within a Region, with lower membership and less governance responsibilities Scoutagan Meeyavor: A scouting structure called section, consisting of either 2-3 troops or combination of scout troop and cub scout pack, within the same chapter Executive Director: Salaried senior management leader 4 TABLE of CONTENTS 1. Why Does One Serve as a Homenetmen Leader?........................... Page 10 The Homenetmen Mission Homenetmen as a Resource: Serving the Community and the Young Member 2. The Task of the Homenetmen Executive Board ………………………… Page 17 The Homenetmen Executive as Champion of HOMENETMEN CORE VALUES The Homenetmen Leader is also a Manager Function of the Board: The 6 Responsibilities The 3 Ps: How Does an Executive Board “Execute” Successfully? 3. The Homenetmen System: How Do We Function? How Do We Serve? Page 37 Governance Rules and the Organizational Structure The Chapter Concept and Volunteerism The Homenetmen Program and its Scope of Activities Auxiliary Activities 4. The Homenetmen Leadership Role within the Armenian Community …. Page 46 Community Leadership in the Diaspora Intercommunity Dynamics and other Community Organizations What Should a Leader Know about Population Statistics? The Leadership Role of Homenetmen within the Community 5. The Executive Board …………………………………………………………………... Page 63 Board Membership Job Description of Board Members Operational Divisions Specific Duties and Responsibilities of the Executive Board The Executive Director 6. Board Meetings …………………………………………………………………………. Page 78 How to Conduct an Efficient Meeting? The Meeting Agenda 5 7. Reflections on Board Membership …………………………………………………. Page 86 Why Were You Elected? What is Expected from You? A Special Working Relationship with Coaches and Scout Leaders 8. Guidelines for the Board Chairman …………………………………………………… Page 89 As a Leader Getting Started Volunteer vs. Professional Relationship Relationship with Committee Liaisons The Chairman and the Community The Chairman and the Financial Program Participation in Events 9. Guidelines for Board Varchagans = Officers …………………………………………. Page 95 Getting Started Acting as a Counselor, advisor Fiduciary Responsibilities 10. Enhancing the Homenetmen Brand Awareness ……………………………. Page 98 How to Portray and Market the Homenetmen “Product”? Marketing Plan and Strategies Marketing Execution 11. Planning and Organizing Successful Programs …………………………………. Page 107 Annual Goals Action Plan Activity Schedule and the Program Outcome Model Understanding Incentives 12. The Scouting Program …………………………………………………………………… Page 114 Homenetmen Scouting Goals The Western Region Scouting Program The Scouting Triangle The Divisions of Homenetmen Scouting Homenetmen Scouting Leadership Hierarchy and Function The Scoutmaster Regional Scout Council 6 Scout Council: Role and Responsibilities Aims and Methods of Scouting Activity Planning Best Behavior Rules Scout Safety Guidelines Emergency Measures 13. The Sports Program ………………………………………………………………………. Page 141 Homenetmen Practices Amateur Sports How Does Homenetmen Interpret YOUTH SPORTS OBJECTIVES AND VALUES? The Homenetmen Young Athlete’s Educational Requirements The Sports Division of Homenetmen Western USA Homenetmen Athlete’s Ten Commandments Role and Responsibility of the Chapter Athletic Committee Expectations and Responsibilities of Coaches Homenetmen W USA - Athletic Age Divisions Athletic Event Participation Rules and Event Rules Homenetmen W USA – Athletic, Parental and Coaches’ Code of Conduct Homenetmen W USA - Substance Abuse Policy 14. The Financial Program …………………………………………………………………… Page 161 Financial Planning Chapter Assets and Bylaw Covenants Regarding Chapter Owned Property Who Pays for Homenetmen Activities? Sources of Income in a Chapter Good Governance Implies Board Oversight Understanding Financial Statements Accounting Principles and Policies 15. Visual Branding Identity and Communication Policy ………………. Page 172 Visual and Graphic Branding Identity Communication Rules and Guidelines Communication Policy Proper Use of Logos 16. Event Planning Guidelines …………………………………………………………. Page 178 Event Planning Guide Event Accounting Policies & Procedures Event Flyer and Ticket Printing Guide 7 17. Proper Protocol within Homenetmen Ranks …………………………………… Page 182 Respect of Hierarchy Meet and Greet Customary Rules Interrelations and Communication Code with Chapters Protocol Etiquette at Events Flag policy 18. The Organization and Transformational Change ...…………………………... Page 187 Essentials of the Transformation Change within the Organization Process Improvement Succession Planning Strategic Planning: How to Win the Challenge and Create Positive Change Leading to Success How to Measure Success and Metrics to Measure Progress The Vision: 2020 and beyond 19. Homenetmen, the Worldwide Organization ……………………………. Page 203 History of Homenetmen - The Early Years Evolution of Homenetmen into a Worldwide Organization Homenetmen Returns to the Homeland Homenetmen Central Governance Rules and the Organizational Structure General Assembly Meetings and Respective Boards 20. More Information about Homenetmen …………………………………… Page 222 Frequently Asked Questions(FAQs) about Homenetmen Statistical Charts