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STATEMENT of ACCOUNTS 2011/12 Status: for Decision

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STATEMENT of ACCOUNTS 2011/12 Status: for Decision Subject: STATEMENT OF ACCOUNTS 2011/12 Status: For Decision Report to: Licensing and Regulatory Date: 6th September 2012 Committee Report of: Service Director, Finance and Author Email: Procurement [email protected] Author: Helen Zammit Tel: (01706) 925413 Comments from Section 151 Officer Statutory Officers: 1. PURPOSE OF REPORT 1.1 To seek approval of the audited statement of accounts for 2011/12. 2. RECOMMENDATIONS 2.1 It is recommended that: The audited statement of accounts for 2011/12 and the management representation letter be approved. 2.2 Reasons for recommendation: There is a statutory requirement on the Licensing and Regulatory Committee to approve the Authority’s annual statement of accounts. 3. MAIN TEXT INCLUDING ALTERNATIVES CONSIDERED/ CONSULTATION CARRIED OUT 3.1 Alternatives and Risks considered: 3.1.1 The submission of the Council’s Statement of Accounts for issue by the 30th September is a statutory requirement therefore no alternatives are available. 3.2 Consultation Undertaken/Proposed: 3.2.1 Prior to audit, the accounts and supporting documents were available for inspection by any person interested between Wednesday 20th June and Tuesday 17th July 2012. During the audit which commenced on 18th July, the District Auditor has been available to receive questions and objections relating to the accounts from local electors. Both these opportunities were advertised in the local press. 3.3 Equal Opportunities Implications: 3.3.1 There are no direct equal opportunity implications arising from this report. 3.4 Introduction 3.4.1 The unaudited statement of accounts for 2011/12 was approved by the Service Director for Finance and Procurement on 19th June 2012. This was in line with the Accounts and Audit Regulations which require their approval by the end of June. 3.4.2 As a consequence of the audit a small number of changes to the statement of accounts and the notes to these statements have been made which have been agreed with the Audit Commission. These are detailed in Appendix 1. The management representation letter and statement of accounts are attached at Appendix 2 and 3. 3.4.3 In accordance with the Accounts and Audit Regulations it is intended that the audited accounts will be published by 30th September. A copy will then be made available to all members. 4. FINANCIAL IMPLICATIONS 4.1 There are no financial implications arising as a result of this report. 5. LEGAL IMPLICATIONS 5.1 There are no legal implications arising as a result of this report. 6. PERSONNEL IMPLICATIONS 6.1 There are no personnel implications arising as a result of this report. 7. RISK ASSESSMENT IMPLICATIONS 7.1 There are no specific risk issues for members to consider arising from this report. Background Papers For further information about this report or access to any background papers please contact Helen Zammit, Finance Manager - Central Services, Finance Services, PO Box 530, Floor 7 Telegraph House, Baillie Street, Rochdale OL16 9DJ Tel (01706) 925413. Fax (01706) 924185 Document Place of Inspection STATEMENT OF ACCOUNTS 2011/12 CHANGES SINCE Appendix 1 APPROVAL BY SERVICE DIRECTOR, FINANCE AND PROCUREMENT MANAGEMENT REPRESENTATION LETTER Appendix 2 STATEMENT OF ACCOUNTS 2011/12 Appendix 3 Pauline Kane Service Director, Finance and Procurement APPENDIX 1 STATEMENT OF ACCOUNTS 2011/12 CHANGES SINCE APPROVAL BY THE SERVICE DIRECTOR FINANCE AND PROCUREMENT ON 19TH JUNE 2012 Issue Change Made Pages 1 AS A CONSEQUENCE OF AUDIT 1.1 The following changes to the accounts have been made but these do not change the financial position of the Council. 2 Changes to Key Statements 2.1 A debtor timing error relating to asset (MIRS)Movement In Reserves 18 sales where the sales had not been Statement completed by 31st March 2012. Balance Sheet 21 Note 7 - Adjustments between 45 Accounting and Funding Basis Note 19 - Debtors 61 Note 21 - Assets held for sale 62 Note 22 - Creditors 62 Note 25 - Unusable Reserves 64 2.2 Large Scale Voluntary Transfer a) Capital receipt from stock transfer not CI&E 20 shown initially through the HRA account MIRS statement, 18 and revaluation classifications Note 7 - Adjustments between 45 Accounting and Funding Basis Note 10 - financing and investment 51 income and expenditure Note 12 - Property Plant and 53 Equipment Note 14 - Investment Properties 56 Note 25 - Unusable Reserves 64 HRA I&E statement 101 HRA note 4 - Depreciation and 103 Impairement HRA Note 7 - Capital Expenditure 105 HRA Note 8 - Movement on the HRA 105 Statement b) Classification error on the pension liability CI&E, 20 for RBH Cashflow 22 Note 26 -Cashflow operating activities 67 Note 29 - amounts reported for 69 resource allocation decisions Note 48 - Defined benefit pension 86 schemes c) Presentational changes to the disclosure CI&E 20 of the LSVT. Note 10 - financing and investment 51 income and expenditure Note 11 - taxation and non specific 52 grant income Note 11a - LSVT 52 2.3 Changes to group statement resulting Group MIRS 107 from changes to RBH accounts after their Group CI&E 109 audit. 3 Classification Changes 3.1 Reclassification of Manchester airport Note 16 - Financial Instruments 58 and narrative. 3.2 Reclassification of Mutual Municipal Note 49 – contingent liabilities 89 Insurance. 4 Changes to Notes 4.1 Overstatement of minimum lease Note 42 - Leases 81 payments receivable in the future. 4.2 Separation of funded/unfunded pensions. Note 48 - Defined benefit pension 86 schemes 4.3 Change in category of NNDR debtor Note 19 - Debtors 61 4.4 Change in category of expenditure Note 29 - amounts reported for 69 resource allocation decisions. 4.5 Change misbandings for 2010/11 Note 36a - Officer remuneration 74 4.6 Additional information on restatements Various notes and pages 5 Minor Changes Changes to provide more information in Note 49 - contingent liabilities 89 5.1 notes to aid the users understanding Note 16 - financial instruments 58 Various minor typing and formatting Various notes and pages 5.2 changes. APPENDIX 2 FINANCE SERVICES Pauline Kane Service Director Finance and Procurement Finance Services PO Box 428, Floor 7, Telegraph House, Baillie Street, Rochdale OL16 9DJ. Tel: (01706) 92 5409 Fax: (01706) 92 4185 Mark Heap Email: [email protected] District Auditor Web site: www.rochdale.gov.uk The Audit Commission, Your ref: 2nd Floor, Aspinall House, Our Ref: Aspinall Close, Enquiries: Helen Zammit Middlebrook, Date: 6th September 2012 Horwich Bolton BL6 6QQ Rochdale MBC - Audit for the year ended 31 March 2012 I confirm to the best of my knowledge and belief, having made appropriate enquiries of other directors of Rochdale MBC, the following representations given to you in connection with your audit of the Authority’s financial statements for the year ended 31 March 2012. Compliance with the statutory authorities I have fulfilled my responsibility under the relevant statutory authorities for preparing the financial statements in accordance with the Accounts and Audit (England) Regulations 2011 and the Code of Practice on Local Authority Accounting in the United Kingdom which give a true and fair view of the financial position and financial performance of the Authority, for the completeness of the information provided to you, and for making accurate representations to you. Supporting records I have made available all relevant information and access to persons within the Authority for the purpose of your audit. I have properly reflected and recorded in the financial statements all the transactions undertaken by the Authority. Going Concern I am satisfied that it is appropriate to adopt the going concern basis in preparing the financial statements. Irregularities I acknowledge my responsibility for the design, implementation and maintenance of internal control to prevent and detect fraud or error. I also confirm that I have disclosed: • my knowledge of fraud, or suspected fraud, involving either management, employees who have significant roles in internal control or others where fraud could have a material effect on the financial statements; • my knowledge of any allegations of fraud, or suspected fraud, affecting the entity’s financial statements communicated by employees, former employees, analysts, regulators or others; and • the results of our assessment of the risk the financial statements may be materially misstated as a result of fraud. Law, regulations, contractual arrangements and codes of practice I have disclosed to you all known instances of non-compliance, or suspected non-compliance with laws, regulations and codes of practice, whose effects should be considered when preparing financial statements. Transactions and events have been carried out in accordance with law, regulation or other authority. The Authority has complied with all aspects of contractual arrangements that could have a material effect on the financial statements in the event of non-compliance. All known actual or possible litigation and claims, whose effects should be considered when preparing the financial statements, have been disclosed to the auditor and accounted for and disclosed in accordance with the applicable financial reporting framework. Accounting estimates including fair values I confirm the reasonableness of the significant assumptions used in making the accounting estimates, including those measured at fair value. For the valuation of the Provision’s accounting estimate, I confirm: • the appropriateness of the measurement method, including related assumptions and models, and the consistency in application of the method; • the assumptions appropriately reflect management’s intent and ability to carry out specific courses of action on behalf of the Authority, where relevant to the accounting estimates and disclosures; • the disclosures relating to the accounting estimate are complete and appropriate under the Code; and • that no subsequent event requires the Authority to adjust the accounting estimate and related disclosures included in the financial statements. Related party transactions I confirm that I have disclosed the identity of the Authority’s related parties and all the related party relationships and transactions of which I am aware.
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