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Special Libraries, 1949 Special Libraries,

10-1-1949

Special Libraries, October 1949

Special Libraries Association

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Special Libraries VOLUME40 ...... Established 1910 ...... NUMBER8

CONTENTS FOR OCTOBER 1949

Annual Business Meeting, June 17, 1949 . . 283 Our Association . . ROSEL. VORMELKER286

Reports of Secretary, Treasurer and Editor . . 293

Reports of Chapters, Groups, Committees and Special Representatives . 298 Events and Publications . . 344 Announcements . . 345

Indexed in Industrial Arts Index, Public Atlairs Information Service, and Library Literature

ALMACLARVOE MITCHILL KATHLEEN BROWNSTEBBINS Editor Advertising Manager The articles which appear in SPECIALLIBRARIES express the views of the authors, and do not necessarily represent the opinion or the policy of the editorial staff and publisher.

SLA OFFICERS, 1949-1950 MRS. RUTH H. HOOKER,President . Naval Research Laboratory, Washington 25, D. C. MRS. ELIZABETHW. OWENS,First Vice-president and President-Elect Mercantile-Commerce Bank and Trust Company, St. Louis 1, Missouri BEATRICEV. SIMON,Second Vice-president Redpath Library, McGill University, Montreal, DAVIDK~~SLER, Treasurer . . . General Motors Corporation, Detroit 2, Michigan MRS.KATHLEEN B. STEBBINS,Secretary . 31 East Tenth Street, 3, New York Row L. VORMELKER,Immediate Past-President Business Information Bureau, Cleveland Public Library, Cleveland 14, Ohio DIRECTORS MARGARETHATCH, Metropolitan Life Insurance Company, San Francisco 20, California ESTELLE BRODMAN,U. S. Army Medical Library, Washington 25, D. C. PAUL GAY,Biddle Law Library, University of Pennsylvania, Philadelphia 4, Pennsylvania

SPECIAL LlBRARlES published monthly September to April. with bi-monthly iasues May to August. by The Special Libraries Association. Publication Office, Rea Building. 704 Second Ave., Pittsburgh 19. Pa. Address all communications for publication to editorial offices at 31 East Tenth Street, New York 3. N. Y. Subscription price: $7.00 a year; foreign $7.50; single copies. 75 cents. Entered as second-class matter February 5. 1947, at the Post Office at Pittsburgh, Pennsyhnia, under the Act of hfarch 3, 1879. Acceptance for mailhng af spccial rafc of postage prodded for in the Act of February 28, 1925, authorized February 5. 1947. RECOMMEND THESE BOOKS TO YOUR COMPANY EXECUTIVES

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Please Mention Special Libraries When Answering Advertisements ANNUAL BUSINESS MEETING JUNE 17,1949 HE annual business meeting of ing one term of office, rather than two Special Libraries Association was chairmen having to split the funds. Mr. Theld at the Los Angeles Public Raymond stated that he believed Library, Los Angeles, California, on changing all operations to the calendar June 17, 1949, at 9: 10 A. M., with the year would be the simplest and best for President, Rose L. Vormelker, presid- the Association. He felt strongly, how- ing. After presentation of reports of the ever, that the matter has not been con- President, Secretary and chairman of sidered sufficiently and that no real the Committee on Constitution and study has been made of the advantages By-Laws, Eleanor Cavanaugh read and disadvantages of the calendar year Ruth Savord's recommendation that method of operation vs. the July 1 to the wording of By-Law VII, Section 5, June 30 year of operation. Mr. Ray- Dues in Arrears, be changed to read: mond reported that the main objection "Members whose dues are unpaid on to changing all methods of operation to March 1 of each year, and who shall the calendar year seemed to be that the continue such delinquency for one officers were elected in June but would month after notice has been sent, shall not take office until January. He be dropped." After suggestion by Melvin thought this no disadvantage as very Voigt that the present wording of this little was accomplished in the summer. section of the By-Laws be amended by Conventions could be held in the fall, changing six months to two months, it if preferred. The California Library As- was so voted, with one member present sociation had changed successfully to dissenting. the calendar year basis and found that The next topic of discussion concern- this allowed incoming officers time or op- ed the fiscal year. Miss Vormelker re- portunity at conventions to arrange com- minded those present that the fiscal mittees and finish accumulated business. year was changed last June to coincide The Secretary reported that it would with the Association year, July 1-June be almost impossible to handle the bill- 30. Dues were still paid on the calendar ing of members and subscribers in the year, however. A list of the advantages summer with the present staff. This and disadvantages of changing the bill- would bring the peak business of Head- ing year to coincide with the fiscal and quarters in the summer, with both the Association year, and Jurgen Raymond's convention and billing necessitating hir- suggestion of changing the fiscal and ing extra temporary assistants and Association years to the calendar year, would mean very little work during the were included in the president's News winter months. She explained that the Letter recently issued to all members. entire membership records must be Mrs. Ruth Hooker, president-elect, re- changed whenever a billing occurs as ported that of those replying, 19 favor- some firms must be billed in duplicate ed all operations on the calendar year, or triplicate, many with certified copies. 4 voted to continue a mixed operation, Others have made partial payments or and 66 wanted to change the billing to paid in advance while others have extra coincide with the fiscal and Association Group affiliations for which they must years. be billed. It now takes the bookkeeper It was pointed out that if the billing and an assistant four months to com- were changed to the fiscal year, members plete the billing and then handle the would have to be billed either for six daily deposits of dues which must be months or one and a half years. The itemized and accounted for. The auditor fiscal year was changed last June in believed that more consideration should order that Groups and Committees be given to the matter before another could have all their appropriations dur- change was made. 2 84 SPECIAL LIBFURIES [October

It was, therefore, voted that the mat- been read at the first General Session). ter of the fiscal, Association and billing Mrs. Irene Strieby next presented year be deferred for final decision until the report of the chairman of the the next annual meeting and that a Awards Committee. A check for $100 committee be appointed to study care- was presented by Mrs. Strieby to Edwin fully the advantages and disadvantages T. Coman, Jr., recipient of the first of the change so that the matter could SLA Award to an individual for an out- be voted upon intelligently. standing achievement. The following resolution of the San The President reported that the an- Francisco Bay Region Chapter, which nual Gavel Award for the greatest in- was passed unanimously at the Chapter crease in percentage of paid-up mem- meeting on May 19, 1949, was then bership dues based on Active member- read, recommending that Article VII, ship units went to Cincinnati Chapter Sections 1 and 3, of the Constitution, with an increase of 22.5%; Southern be amended : Section 1. Consfifufion : California was second with 21.6% and This Constitution may be amended or Indiana Chapter third with 20.7%. repealed on the basis of two-thirds ma- Eugene Jackson, president of Cincin- jority of the returned written ballots nati Chapter, who received the Gavel, sent to the entire voting membership; said that the increase was due to 34 provided, however, that written or print- Student members from George Pea- ed notice containing the text of all body Library School in Nashville, Tenn., proposed amendments shall have been and was secured without effort on the given to each voting member, or pub- part of Cincinnati Chapter. He, there- lished in the journal, at least thirty fore, felt that the claim to the award days prior to the mailing of the ballot. was based on unrealistic factors and Section 3. By-Laws: By-Laws may be surrendered the award with thanks and adopted or amended on the basis of appreciation. Miss Vormelker stated two-thirds majority of the returned that Southern California Chapter would written ballots sent to the entire voting be considered the winner of the Gavel. membership; provided, however, that She then presented it to Constance written or printed notice containing the Martois, Chapter president, stating that text of all proposed amendments shall the award meant recognition of a great have been given to each voting mem- deal of work in addition to the respon- ber, or published in the journal, at least sibility of arranging the Convention. thirty days prior to the mailing of the Mrs. Elizabeth Owens, Chapter Liai- ballot. son Officer, next read the petition sign- It was voted that this resolution be ed by 10 Active and Institutional mem- referred to the Constitution and By- bers asking for the organization of a Laws Committee. The Treasurer then Texas Chapter of SLA. This petition presented his report which was followed was favorably voted upon at the Board by the report of the Chairman of the meeting on June 12. Finance Committee. The report of the Resolutions Com- Telegrams were read by Miss Vor- mittee was then presented and accept- melker conveying greetings to the Con- ed. It was voted at this time to send a vention from Dr. Luther Evans, Libra- telegram to Margaret Reynolds, past- rian of Congress, and Helen Mary Pyle, president of SLA, for her many services president of the Philadelphia Council. to the Association. (Telegrams from Betty Joy Cole, John Mrs. Stebbins read the following re- Cory, executive secretary of the Ameri- port of the Elections Committee: Mrs. can Library Association, and E. W. Mc- Ruth H. Hooker, president; Mrs. Eliz- Diarmid, president of the ALA, had abeth W. Owens, 1st vice-president and 19491 ANNUAL BUSINESS MEETING 285 president-elect; Beatrice Simon, 2nd excellent service as now maintained. vice-president; David Kessler, treasur- Mrs. Stebbins then explained that er; Estelle Brodman, director for three Headquarters acted as a clearing-house years; Paul Gay, director for one year for all placement work in the U. S. and in place of Donald Clark, resigned. Canada. She interviewed members and Margaret Hatch continues as director saw employers from all quarters of the for two years. Rose Vormelker con- globe. New York has been the center of tinues to be a member of the Board as special libraries with more job oppor- immediate past-president. Miss Vor- tunities than elsewhere and most mem- melker thereupon introduced the new bers try to visit New York when inter- president, Mrs. Hooker. ested in changing positions. The corre- It was voted to accept the report of spondence from members outside of the Elections Committee. New York and New Jersey is heavy and takes considerable time. The Secre- Discussion followed concerning the tary stated that the Placement Service Placement Service. Gretchen Little ask- is the one benefit which the average ed whether or not New York and New member wants from his Association and Jersey Chapters had Employment that it would be a great loss to SLA if Chairmen since the Secretary's report it were abolished. did not include these Chapters. She It was, therefore, voted that the Ex- noted that the report did include 426 ecutive Board appoint a committee to interviews by the Secretary for the past study placement problems, with the year which she thought took a great amendment made by Miss Hollings- deal df the Secretary's time. She there- worth that the committee be composed fore made and later withdrew a motion of members representing various parts that the Placement Service not be given of the U. S. and Canada. It was voted from Headquarters but that each Insti- also that the report of this committee tutional member be allowed one free be referred to the Association as a advertisement a year in SPECIALLIBRA- whole and that a copy of the report ap- RIES with the privilege of paying for pear in SPECIALLIBRARIES before the additional advertisements. Convention. All present voted in favor Eleanor Cavanaugh stated that she of mail ballots in this regard. was against the motion that the Place- Miss Vormelker then called upon ment Service not be given from Head- Mrs. Hooker to take the gavel and in- quarters, in any form which it might augurate the year 1949-1950. Where- take, as it would be a detriment to the upon Mrs. Hooker took the chair and members. It was a great boon to the announced that the 1950 Convention Association to have the Placement Ser- would be held June 12-16, 1950, in At- vice carried on by the Secretary and lantic City, New Jersey. she saw no object in destroying such an KATHLEENB. STEBBINS,Secretary.

LAST CALL FOR SLA TRANSACTIONS ORDERS! Unless additional orders are received by November 5, 1949, publication in one volume of the papers presented at the 1949 Los Angeles Convention will not be possible. Please send your order today to 31 East Tenth Street, New York 3, N. Y. For further information, see SPECIALLIBRARIES, July-August, 1949, page 235. OUR ASSOCIATION By ROSE L. VORMELKER

CCORDING to custom the Presi- CHAPTERS dent of this Association is called Our Chapters are the grass roots and A upon to present an annual re- pride of the Association. They offer port on the Association's affairs and the widest possible membership par- status and to make recommendations ticipation. They are twenty-five in num- for future development. His function is ber including a new one just authorized primarily that of coordinator of activ- by the Executive Board. Public rela- ities. The real work of the Association- tions, in-service training, publication of that which makes it significant among excellent local membership directories, professional organizations -is carried recruiting, union lists, job clinics, insti- on voluntarily by the members, individ- tutes, and just plain get-togethers, have ually and through their Committees, been their programs in the past year. ~rob~sand Chapters under policies de- GROUPS veloped by your elected Board and as- Our fourteen Groups have given sisted by a paid headquarters staff. themselves to a conscientious study of However, when an association grows their structure because here, too, rapid as rapidly as has SLA in the last ten growth has presented genuine problems. years, it goes without saying that ad- Some have grown unwieldly in size, justments in the framework under which others have ceased to function actively it operates are inevitable; and any peri- as Groups and are looking into methods od of adjustment brings with it vexing of dissolution or reorganization. problems. This has been a year of great Many have issued outstandingly help- introspection, and in some respects, of ful publications. Among these are frustration, both, no doubt, concommit- What's New-issued by the Advertising ant aftermaths of the war. These are the Group, whose policy is now taking result of past and present criticism for shape to make this a self-sustaining which we should be grateful, for so long publication. as an association is criticized by its The reorganized Business Group has members we may be sure it is not dead. issued several worthwhile bulletins with Only when its members become apa- bibliographies which have attracted thetic to its welfare is it in danger. considerable attention. The bulletin of "Criticism," as was pointed out editori- the Financial Group continues to be of ally in a recent magazine, "is more valu- tremendous interest outside the Group able than the fair-weather back-slap or membership as well as within. The In- the conscientious compliment. More surance Group's Insurance Book Re- progress can come from a word of criti- views, begun as a Group bulletin, now cism than from a page of praise. Criti- boasts a paid subscription list of over cism will develop inventory of ourselves two hundred and fifty. and lead to improvement, regardless of The Science-Technology Group has the position of the belt when the blow been one of the most active in the As- strikes."l sociation. It, too, has its serial publica- Let us look at our Association. Be- tion in Sci-Tech News, and a Section cause detailed reports from Chapter and publication, Unlisted Drugs, issued by Group Liaison Officers appear elsewhere its Pharmaceutical Section. in this issue, only the barest highlights COMMITTEES of their activities belong here. Our committees are asked to consid- er, investigate, or take action on certain 1 Southern Pharmaceutical Journal, January specified matters or subjects and this 1949. past year members were at work on 19491 OUR ASSOCIATION 287 thirteen standing committees, six spe- through at this Convention. Rather it is cial annual committees, and two special suggested that it be made the subject assignment committees. Nine SLA'ers of a year's study based on a series of were representatives on committees articles to appear in SPECIALLIBRARIES operating jointly with other associations and the actual revision thereof will be such as the Joint Committee on Library on the agenda of the next annual Con- Work as a Career. Six members were vention's Business Meeting, scheduled SLA representatives in other associa- for Atlantic City in 1950. tions with our members serving as presi- Finance dents of two of these associations. Perhaps the one subject of equal in- Much committee work necessarily terest to each and every member is must go on from year to year before that of the Association's finances. The any definite accomplishments can be latest report available covering the first seen. We can, however, mention a num- nine months of our fiscal year, namely, ber for this year. July 1, 1948, through March 31, 1949, Archives shows: Working practically alone, Emma Total Income ...... $56,764.26 Boyer, chairman of this committee, Total Expenditures ...... 48,473.65 compiled a chronology of the high- lights of SLA's forty-year history. In a Excess of income over expenditures ...... $ 8,290.51 special conference held in Cleveland, Cash (checking ac- Ohio, with our editor, Alma Mitchill, counts, petty cash this report was used to prepare the ar- and postage stamps) $25,752.25 ticle on SLA's history in the Anniver- Reserves sary issue () of SPECIALLI- Reserve Fund ...... 42,739.56 Student Loan Fund.. 1,404.70 BRARIES. (Copies of the more detailed chronology are available upon request Total Reserves...... $44,144.26 to 'Miss Boyer, National City Bank, Cleveland 14, Ohio.) Total Cash and Invest- ments ...... $69,896.51 Classification Our Classification Committee has re- International Relations vised the List of classifications Avail- Activities in the field of international able for Loan from SLA Headquarters relations, for which the blue prints are and it may now be purchased for $1.25. now being drawn, include a possible Constitution Revision Special Libraries Institute to be held in We have said before, but reiterate 1950 for special librarians in libraries again, that our rapid growth has not ad- outside the United States. justed itself to the framework which Meanwhile, this committee keeps the served a smaller and more concentrated world SLA-minded and SLA-interna- organization very well. Last year Presi- tionally-minded. One direct result of dent Strieby recorded a number of in- its work is the July- issue stances which indicated the need for of SPECIALLIBRARIES with papers by some revision in our Constitution. Ac- librarians of libraries outside the United cordingly a Constitution Revision Com- States. One member of this committee mittee was named and a revised Con- has accepted an invitation to write an stitution has been drawn up. Because article for publication in a journal of it is essential that changes in our Con- documentation published in Brussels. stitution be understood and approved Membership by as great a number of our members There were doubts in the minds of as possible, it was decided by your Ex- some that our necessarily increased ecutive Board not to attempt to rush it dues would result in some loss of mem- 288 SPECIAL LIBRARIES [October bership. The dues were not increased BOARD AND ADVISORY COUNCIL until it became a matter of decreased Four sessions of the Executive Board service or increased dues and you voted and Advisory Council were scheduled for the latter. for this year. The first was held in Credit belongs to our very active Washington on June 12, 1948; the sec- Membership Committee for making ond in Cleveland, November 4-7, 1948; sure that new candidates for SLA mem- the third in New York, March 25-27, bership be informed of their privileges 1949; and the fourth in Los Angeles, and that all members be made to realize June 12 and 14, 1949. anew the Association's need for them One special Board meeting to dis- and their need of the Association. The cuss budgets and finance was called for results may be seen from these figures: May 14, but it was necessary to change May1949 this to a special committee meeting Life Members ...... 9 11 Institutional Members.... 648 678 held that day in Washington, D. C. Two Sustaining Members ...... 630 649 other meetings of Board members as a Active Members ...... 3402 3444 Committee of the Whole were held on Associate Members ...... 1236 1167 Student Members ...... 62 119 March 24, 1949, and on June 12, 1949. - - It would be difficult to put into words Total ...... 5379 5443 In revenue we gained a net amount adequate appreciation of the sincerity of $13,923 from membership dues. and diligence with which this Board Publications entered upon its duties. Charged as it is Four publications have been issued with directing and formulating policies this year. They are: for Association management and ad- Aviation Subject Headings ministration, it discovered early in its The Aeronautical Engineering Sub- term of office that much controversy ject Heading List and misunderstanding existed concern- The Creation and Development of an ing matters of policy. This was true Insurance Library (Third edition) either because they had never been A Brief for Corporation Libraries established, or were not recorded in (the first of a series of manuals on spe- such a manner as to bring them to light cial library organization and manage- when needed, or they no longer served ment.) our needs. Three others are in preparation and To restate, revise or formulate these are expected to be off the press be- became this Board's first obligation. fore the end of 1949, namely, the P B The year's end saw three such policy Index, the Newspaper Library Manual, statements completed: those for place- and the new edition of Linda Morley's ment service, public relations and pub- Contributions Toward a Special Library lications. The travel policy was worked Glossary. out and adopted by last year's Board. SPECIAL LIBRARIES The Training and Recruitment policy Our unique journal under the editor- is stiII under study. ship of Alma Mitchill has continued to Although these are available at Head- keep us informed about the many and quarters for consultation by anyone, it various activities of the organization. is recommended that they be published HEADQUARTERS in SPECIALLIBRARIES, or in separate Our Headquarters office was moved form with all other policy statements in from the cramped and now extant, at the earliest possible mo- totally inadequate quarters on the third ment for the information of all mem- floor of the Stechert Building to spa- bers. Members, individually, as well as cious, dignified and appropriate space Chapters and Groups, should find these on the eighth floor of that building. of inestimable help in planning their 19491 OUR ASSOCIATION 2 89

own work, and in knowing what their (Group record); (4) How many were privileges and responsibilities as SLA here from the Pharmaceutical Section members are. of the Science-Technology Group (Sec- CONVENTION tion record); (5) How many had come The high point of the year for our from the Connecticut Valley Chapter members is the annual Convention pro- (Chapter record). All this was made vided for in our Constitution. One of possible through the use of the multiple the problems that must be taken into carbon slips with a different colored consideration in selecting a place for slip for each record. It is an application this annual meeting is to select a locale which might well serve some of the where the Convention will make some needs of our Headquarters office and it genuine contribution locally, as well as is recommended that consideration be be informative and inspirational to given to this method of expediting rec- those attending. It is of considerable ord work. help in planning for a Convention to Exhibits have always gone hand-in- have invitations from our various Chap- hand with conventions and it was a ters; indeed it would not be feasible or source of great regret to our Conven- practicable to hold a Convention in a tion Committee that the exhibits were community without such an invitation. cancelled this year. Here, too, it seems Whenever consideration has been given that it would make for better con- to invitations from the West Coast tinuity from year to year to place re- there have always been misgivings sponsibility for contracts with exhibitors about the numbers such a Convention with our Headquarters office. Its con- could attract or whether the member- tacts with potential exhibitors might ship could support such a Convention. well be developed throughout the year For some reason, the distance from the and hold over from year to year. It is east to the west seems far greater than recommended that consideration be giv- that from the west to the east. Why? en to this suggestion at future Conven- Our last West Coast Convention was tions. held in 1930 in San Francisco. The in- PRESIDENTIAL VISITS vitation from the Southern California It has been the privilege of your Chapter extended in 1941 for 1942 was President to visit and address eight accepted but as you all know a world Chapters this year: Minneapolis, Pitts- shaking event on December 7, 1941, burgh, Connecticut Valley, , made it necessary to cancel that ac- Michigan, , Cincinnati and Mon- ceptance. This 1949 Convention has treal; to address also joint meetings of made up in quality what it may lack the Minneapolis Chapter and the Min- in numbers-though even the number neapolis Library Association; a joint registered, 475, is a source of pride as meeting of the Pittsburgh Chapter and well as a tribute to our cooperative the Pittsburgh Library Association; the Convention Committee and its peerless Library School of Ontario, College of chairman, Dr. Hazel Pulling. Education, University of Toronto, as In the matter of office records alone, well as the School of Library Science, this Convention marks a new high. It Western Reserve University. was only a matter of minutes before the Your President represented you at the Registration Desk could tell us: (1) second annual conference of UNESCO Who had registered within the past held in Cleveland, Ohio, April 30 and hour (the chronological record) ; (2 ) May 1, 1949. Whether Mr. Brown had arrived (the There has been some discussion con- alphabetical record); (3) How many cerning the value of such visits. As we Museum Group members were here grow larger and larger, it will become 290 SPECIAL LIBRARIES [October

more and more difficult for any one per- quarters office. It is requested that these son to visit all Chapters in a single year be studied by Chapters and members or to represent SLA at all the other throughout the coming year so that at meetings which might well add to our next year's Annual Business Meeting prestige. However, the value of such the revision may be voted upon by a visits and representation can hardly be thoroughly informed membership. To doubted if the written expressions of provide some discussion material, a appreciation are examined or the heart- series of articles on various points in warming enthusiasm of our Chapters is the Constitution is being planned for once experienced. It is recommended SPECIALLIBRARIES. When these appear, that some definite programming be may I urge you not to turn the page-- worked out between the CLO and the thinking you will leave that to the par- Executive Board in order that Chapter liamentarians and Constitution Com- visits may be put on a definite policy mittee-but read them word for word. basis in line with other policies which Judge their applicability to your needs have been developed. as members and to the Association as SLA CONSTITUTION representing our profession. We are en- One huge piece of work is left on the tering our fifth decade and it is essen- doorstep of the next administration; tial that an informed membership know namely, a revision of our Constitution the basis upon which we plan to meet in order that a pattern adapted to the the challenge of the next ten years. needs of tomorrow may be effected. MINUTES OF BOARD MEETINGS Constitutions have a way of being over- Early in the year, the Board was looked until it is discovered they are made aware of keen member interest in not working and even hamper progress. Board transactions-a situation unique They constitute the blue print upon among professional associations where, which activities are plotted and execut- too often, Board meetings are consid- ed. They should command the most ered bored meetings. Not so our SLA! careful thought of which we are cap- Accordingly the Board authorized mak- able to combine in them the experience ing available to all members of the Ad- of the past, the wisdom of a Solomon, visory Council copies of the complete and the foresight of a prophet. minutes of each Board meeting with Constitutional changes should not be the request that they be circulated as made lightly but neither should they be widely as possible to members interest- avoided because of inertia. John Cotton ed. Furthermore they were to be made Dana, whose iconoclastic remarks made available for consultation at Headquar- him at once a fascinating person to hear ters at any time the office was open. and one whose, counsel had a timeless This adds little to the expense, being quality, used to say that when there is mostly a matter of additional paper and a standard and approved way of doing postage, but returns in member infor- a thing, one which has been tried and mation and interest more than offset followed over a period of years, it is this. It is recommended that this effort safe to say it ought to be changed or at to keep members informed be followed least that it is capable of being improv- so long as it serves a constructive pur- ed upon for it is no longer a matter of pose. intelligence but of habit! XvIEASURING UP Our Constitution Revision Commit- The late General Leonard P. Ayres, tee has prepared revisions which were world famous economist, used to make distributed to the Advisory Council at an annual forecast of business condi- its meeting. Additional tions and economic events as he saw copies are available from our Head- them. Before proceeding with the year 19491 OUR ASSOCIATION 29 1 ahead it was his custom to take his last time spent discussing practical prob- year's predictions one by one and see lems and new developments affecting how accurately they had measured up special librarians would have sent us to the actual occurrences. Taking a leaf back to our libraries with "more specific from his book I should like to recall for help than has been the case." Frequent- you the ten specific recommendations ly we have had totally inadequate time our indefatigable president of 1947- and attendance to enact Association 1948, Mrs. Irene M. Strieby, made at business. A handful of members at an last year's Convention to see how we annual business meeting means that have measured up to them. Those of us tremendous responsibility is put on your who have been privileged to work with Executive Board to make decisions her appreciate her extraordinary vision which truly will reflect the wishes and for seeing what SLA can mean to its opinions of the membership-at-large, members, its profession and the world and then we hear "When did they do it may serve. that? I don't approve" or "Well, it's Her first recommendation concerned about time that was done!" This also that ever-recurring demand of our mem- holds true of business meetings for bers for publication of our complete Groups. proceedings. She gave a detailed ex- It has been pointed out that new planation of the costs involved since our members have little opportunity to present Constitution states that a copy learn what SLA is and does except at of the Proceedings issue of the journal conventions. This was another reason shall be distributed to each Associate for suggesting a spot with less distrac- member as well as to Active members. tion on the outside and more concen- She recommended that this constitu- tration on working problems in our pro- tional provision be eliminated and study grams. This, however, does not apply to be given to the possibility of issuing this year's Convention. the Proceedings through advance orders. Our Convention Committee has pre- This has been referred to the Constitu- sented us with a complete package in tion Revision Committee. Through a offering ample opportunity for getting show of hands at the spring Advisory acquainted in an informal and congenial Council meeting it was evident that atmosphere, resort hotel attractions and members were eager to obtain a copy of as for program-any executive study- the Proceedings and willing to pay a ing it would surely declare it to be a modest amount for a separate volume, "working convention". but the showing was not sufficient to The third recommendation concerned assure its paying its own way. However, costs of conventions. It was said that another attempt will be made to make conventions should pay for themselves possible the preservation and availabil- and it was recommended that, if there ity of the papers and reports presented were a convention surplus at any time, at this conference. it be set aside to subsidize a project The second recommendation was to approved by the members. This has consider a resort hotel for a future con- been approved by the present Execu- vention and more work methods for tke Board but will need more formal program material. It was pointed out action to assure its becoming a definite that conventions in large cities, where Association policy. it is natural to want to combine library Recommendation four discussed rea- visits with attendance at, or participa- sons for enlarging our Executive Board. tion in, programs leads to a feeling of "Why not share among more members frustration at times. Often we have the responsibility for making decisions left conventions with a feeling that more of the type that normally do not go to 292 SPECIAL LIBRARIES [October the entire membership for considera- ginning of such was brought to the tion? Why not gain for the Association March Board meeting. It is far from the advantages of securing a wider base complete, however. Committee policies of opinion to guide decisions?" These have been matters of study this year were our past president's questions and several mentioned above are now which came as a result of problems she "in the record". had faced. The Chapter Liaison Officer In order that the Association's prob- and the Group Liaison Officer were lems and privileges be brought closer suggested as two whose experience to our members, the eighth recom- would be a great asset to any Board. mendation was to hold at least one of This recommendation has been taken the two Advisory Council and Board into consideration in the draft of the meetings, usually planned for New York revised Constitution. City, in such cities as Cincinnati, Pitts- Recommendation five was to double burgh, Milwaukee or St. Louis. This the required minimum of signatures year the fall Board and Council meet- making it 20 instead of 10 for Group ings were held in Cleveland with an ex- and Chapter creations and that these cellent and representative attendance. units be in existence at least one year The ninth recommendation concern- before formal recognition is granted. ed our records at Headquarters and the This, too, is considered in the draft of great need for decreasing the load of the revised Constitution to be voted on clerical work there, particularly as it at the 1950 Convention in Atlantic City. concerned membership records for The sixth recommendation called for Headquarters, Groups, and Chapters. preparation of a history of the Associa- To quote, "I recommend that the next tion to be published not later than administration take immediate steps to 1959, when we celebrate our Golden devise a method of processing member- Anniversary. For a prelude to this, Emma ship which will reduce the needed rec- Boyer was called upon to compile a ords. First consideration should be given Chronology of Events in SLA, 1909- to the multiple continuous carbon forms 1949. Miss Boyer worked many hours which can be made in one operation on her own time digging through files from a single form designed to produce of Board minutes and SPECIALLIBRA- the necessary information." This has RIES to compile this chronology and to not been effected. A demonstration of her we owe a debt of deep gratitude for short cuts in this respect was presented assembling this outline from which a by the Standard Register Company and definitive history may be written. Addressograph Company in a nearly Recommendation seven called for a all-day session of the Executive Board, manual in which the policies and de- Membership Committee Chairman, Sec- cisions of the Executive Board be col- retary and addressograph operator at lected and made available to those hav- the November meeting. The Headquar- ing occasion to use them, with the fur- ters staff members felt none of the sug- ther recommendation that consideration gestions offered were applicable and a be given to printing those affecting the return to the old membership blank entire membership, such as our Place- was authorized. ment policy, International Relations In her tenth and last recommenda- policy and others. In reality this recom- tion, Mrs. Strieby stressed the impor- mendation called for two manuals-one tance of sharpening the picture of spe- for Executive Board guidance and one cial libraries for the benefit of library for those policies affecting the entire schools, for recruitment, and even for membership. The Secretary was asked ourselves, and recommended immediate to assemble Board policies and a be- steps be taken to encourage considera- 19491 SLA REPORTS 293 tion of topics upon which we need more planned, that Sarah Ball, at one time information, not only for ourselves but a member of John Cotton Dana's staff for those who contemplate the inaugura- and who was on the committee which tion of courses aimed at training future sent out the invitations for the first con- special librarians. A special assignment ference of special librarians in Bretton committee working with our Profes- Woods in 1909, came to Los Angeles sional Activities Committee was ap- during this Convention. Unfortunately pointed to work out a syllabus for this she could not stay to give her greetings purpose. Until last week we had great at any session of the conference but she hopes such a syllabus could be made regaled a few of us late one evening available by the fall of 1949. These with some interesting tid-bits of the hopes have not been realized. early days of SLA and left for our We cannot point to any one great archives what may well be the first project accomplished this year unless it "document" of Association history. be the reexamination of objectives; re- coordination of activities; making avail- CONCLUSION able to any member on request the The vigor, vitality, and enthusiasm of minutes of Executive Board proceed- SLA will always comprise the basis of ings; planning the tools needed to ex- its strength. The ability of its members pedite the uses of our increasing load is unquestioned. Their interest in Asso- of printed and other resources and in- ciation affairs is heartening. Their de- cluding in these a consideration of ine- mands upon the President constitute a chanical equipment as well as a pooling liberal education! Indeed I wish it were of our human resources. In other words, possible for every member to be, at we have tried to clear away some debris some time, president of SLA. It pro- and build the foundation for a new vides a school of experience like none structure to meet the needs of a new age. other. This has been our fortieth anniversa- In closing, may I express my sincer- ry and since the excellent chronology of est thanks to each and every member historical highlights already referred to of the Headquarters staff, to the Execu- is in print and since it is hoped a defi- tive Board, to the Chapter Liaison Offi- nitive history of our Association will cer, to the Group Liaison Officer, to the be written in time for a fiftieth anni- Editor of SPECIALLIBRARIES, to every versary celebration, I have refrained Chapter President, Group Chairman from sharing with you many of the and Committee Chairman, and to the items a perusal of the Anniversary is- many members who have responded sue of SPECIALLIBRARIES made tempt- with spirit to every call for help and ing. It was a coincidence, totally un- who have made this a very lively year.

REPORTS OF SECRETARY, TREASURER AND EDITOR

SECRETARY Despite predictions to the contrary, Special in 1948. That the increase in membership Libraries Association on May 20 showed a con- dues, which become operative January 1, has tinued upward trend in membership as has had an unfavorable effect in prompt payment been evidenced over the past nine years when of dues is seen by the fact that there were 979 the present Secretary took office. The total unpaid members on May 20, 1949, as compared membership count of 5,443 on May 20 com- with 647 in 1948 on that same date. pares favorably with 5,379 at the same period It would be of great assistance to Chapter 294 SPECIAL LIBRARIES [October presidents, Group chairmen and to Headquar- U. S. Government Bonds in the amount of ters, and would effect a considerable saving to $999 were purchased in December, covering the Association as well, if members who plan seven Life memberships, not previously in- to drop their memberships would notify the vested in bonds, and interest on present bonds Executive Office of their intent after the first for 1948-1949. billing in December or January. Thus the Two new members joined the Headquarters expense of mailing SPECIALLIBRARIES, Chap- staff in the fall of 1948, Bessie Sugarman, ter and Group bulletins and other literature assistant to the bookkeeper, and Mrs. Doris would be saved and only those members who Schofield, assistant to the addressograph oper- are actually interested in SLA activities would ator and stenographer. Mrs. Winifred Forwood, be kept on the roles. rejoined the Headquarters staff as Editorial A slight decrease has been noted in sub- and Publications Assistant, January 1. The scriptions to Technical Book Review Index position of Jeanne Rankin, clerk-typst, who and SPECIALLIBRARIES since last year, due in resigned in January, has not been filled. At large part to the cancellation of subscriptions present there is no mail boy, reducing the staff formerly sent to inactivated Army, Navy, and to five persons in addition to the Secretary. V.k libraries. The March 31 count showed During the summer months when vacations 498 subscriptions to SPECIALLIBRARIES (a de- are in effect, it will be difficult to schedule any crease of 30 over the same period in 1948) additional work besides routine duties but the and 1168 subscriptions to Technical Book Re- Secretary and the staff will do everything view Index (a decrease of 31). A total of 41 possible to serve the members. new subscriptions to TBRI resulted from the Equipment purchased during the past As- special offer of $5.50 to new subscribers in the sociation year included: two four-drawer files, USA and $6 outside of the USA, which was an L. C. Smith typewriter, one electromatic in effect from January 1-March 31, 1949. typewriter, an addressograph cabinet and extra A revised and expanded edition of the drawers, and a keyboard graphotype machine. mimeographed list of classification schemes Equipment sold included a second-hand type- and subject headings available in SLA's loan writer, an hush -a - phone, and second - hand collection has just been mimeographed through graphotype wheel machine. The comfortable the courtesy of Sara Price, chairman of the and attractive Headquarters now occupied by Classification Committee, who prepared the SLA on the eighth floor at 31 East 10th Street, stencils, and Isabel Towner, former chairman, New York, continues to attract members. who assembled the list. The 40-page list, (6 guests and employers Many Chapter, Group pages larger than the 1945 edition) contains and national officers make it a point to visit 225 headings and 486 schemes and will sell the Executive Office while attending meetings for the same low price of $1.25. It should of the Executive Board and Advisory Council stimulate the loan of additional schemes from in . An open house was held Headquarters and make the collection better at Headquarters, , 1948, preceding known. Two hundred and thirty-one schemes the first New York Chapter meeting of the were loaned to members during the past As- season at which the Secretary was the speaker. sociation year (an increase of 34 over the A cordial invitation is extended to all mem- preceding year) while the entire collection of bers to visit the Headquarters office when in manuals was borrowed by the New York Chap- New York. ter of SLA for the session devoted to a dis- Due in large part to the active correspond- cussion of staff manuals at the 1949 Spring ence of the International Relations Committee, Institute. the following visitors from overseas have Inventory of publications on hand prior to visited SLA Headquarters: Dr. Herbert Co- 1949 shows very little stock for sale other blenz, Librarian, University of Natal, South than the 1949 publication, Aviation Subject Africa, who attended the meeting of the Headings. The half-price sale for publications Executive Board and Advisory Council, Marc11 published prior to 1948 in effect - 25, 1949, in New York; Helga Neilsen of Den December 31, 1948, netted $489.35, consider- mark; Engineer-Captain A. B. Blake, a mem- ably more than previous years. With three ber of Aslib; Evelyn Campbell, Librarian of new publications: A Brief for Corporation Li- the Nova Scotia Research Foundation and a braries, Creation and Development of an In- new Institutional member of SLA; Edith Sims. surance Library, 3rd revised edition, and Technical Education Branch Library, New Aeronautic Engineering Subject Headings, the South Wales, Australia; Barbara Johnston, Di- ordering of 300 additional copies of the 1947 vision of Food Preservation, Council of Scien- Union List of Technical Periodicals, now out tific and Industrial Research Library, Mel- of print, plus other publications scheduled for bourne, Australia; Dr. Kart-Emenk Olsoni, 1949, receipts from this source should increase Director, Publication and Library Department, during the last six months of the year. Finniah State Institute for Telhnicd Re- 19491 SLA REPORTS 295 search, Helsinki, Finland, and an Active SLA had charge of travel arrangements for the re- member; Dr. Stumvold, Acting Librarian of mainder of the trip. the Austrian National Library in Vienna; The Placement Service continues to be one Lucien Montreuil, School of Commerce Li- of the most valuable of the services rendered brary, Quebec; and Palle Birkelund, Assistant to members as is shown by the fact that 526 Librarian of the Royal Library, Copenhagen, notices of vacancies were received either at , a new Student member of SLA who Headquarters or by the Chapters during the is studying in the United States on a UNESCO past Association year. Of this number 240 fellowship and who is at this conference. positions were filled. This is a decrease from Mrs. Stebbins attended the meetings of the the preceding Association year when 62 more New York Library Association at Saranac Inn vacancies were listed and 27 more positions on , 1948, and again in Syracuse, filled. The Secretary personally interviewed May 22, appearing on both programs. She 426 members or prospective members for po- also attended meetings for the planning of the sitions and talked with many employers or Library Clerical Course, instituted by the persons surveying libraries about salaries and Ballard School of the YWCA in New York library positions. The report presented by the this spring, and entertained members of both various Chapter Employment Chairmen for classes at Headquarters, May 9, when she told the Association year from July 1, 1948, to date the students about the activities of Special is as follows: Libraries Association and the services carried Positions Positions on by Headquarters. The Secretary attended Chapter Open Filled several meetings of the seminar for newspaper Boston ...... 26 11 libraries sponsored by the American Press In- Cincinnati ...... 2 '2 stitute at Columbia University School of Cleveland ...... 9 8 Journalism, December 6-10, 1948, and assisted Connecticut Valley ...... 12 0 in securing speakers. She also was present Greater St. Louis ...... 7 1 at the tea at Columbia University School of Illinois ...... 33 16 Library Science on February 24, 1949. She Indiana ...... 12 2 attended the tea given by the New York Louisiana ...... 3 2 Herald Tribune December 9; the tea given by Milwaukee ...... 3 1 the Australian Government Trade Commission Minnesota ...... 5 3 on November 19; the open house of the City Philadelphia ...... 19 5 College Midtown Business Library on January Pittsburgh ...... 2 2 25; the meeting of the New Jersey Chapter in Puget Sound ...... 7 7 Newark on February 2; the Library Public San Francisco ...... 44 16 Relations Council dinner on March 1; she ad- Southern California ...... 6 4 dressed the students of the library school of Toronto ...... 3 0 St John's University, , N. Y., on Washington, D. C...... 37 36 February 8 and Professor Ray Trautman's Western New York ...... 14 5 class at Columbia University School of Library At the request of the Executive Board, the Science on April 6, 1949. Mrs. Stebbins, with Secretary investigated the procedure that it the editor, Alma Mitchill, was present at a would be necessary to follow under New York tea on May 4 at Batsford's on the occasion of State laws if a registration or placement fee the opening of the New York office and at- were required. Not only would records have tended the installation of Francis St. John as to be kept of aU interviews, where each appli- Librarian of the Brooklyn Public Library on cant was sent and the result, but a license and May 24, 1949. She attended various Com- a bond would have to be procured. Each mittee, Chapter and Group meetings in the volunteer chairman in each state would have area and attended the dinner meeting of the to comply with his own state laws in this re- Philadelphia Council of SLA on April 1, 1949. gard unless the Placement Service was carried She was also present at a committee meeting on at Headquarters only. Because of the of the Executive Board called in Washington, many ramifications, it was decided to continue D. C., on May 14 by President Rose L. Vor- the Placement Service as formerly. melker. There are more candidates available for In order to carry on the duties involved as positions than during the war years while, Secretary of SLA in charge of SLA's office, conversely, there are fewer opportunities in Mrs. Stebbins has just completed a course the higher salaried positions. It is heartening, in Personnel Management at New York City however, that a member was placed recently in College. Since not enough persons joined the a special library at the highest salary for a SLA 40th Anniversary Tour to permit the woman ever to have come to the Secretary's New York Central Railroad to send a repre- attention in the past eight years. Recent 1L ~entativefurther than , the Secret- brary school graduates are still starting at the 296 SPECIAL LIBRARIES [October

A.L.A. recommended minimum of $2800 or City Bank of New York and figures supplied better as there are more positions for beginners by the SLA Headquarters. than candidates. OPERATING STATEMENT Advertising in SPECIALLIBRARIES has con- (July 1, 1948 -March 31, 1949) tinued to increase in each issue even though As a11 undoubtedly know, there were two there has been considerable retrenchment in changes made last year, effective July 1, 1948, the amount of advertising now placed by pub- in the As.iociation's finances, namely, the shift- lishers. A total of $8,041 for advertising in ing of the fiscal year from January 1-Decem- 1948 has been received or billed-an increase ber 31 to July 1-June 30 and the change of of $791 over the preceding year. A total of the Association's accounts from an accrual to $8,290 has been received or billed for the a cash basis. The first change accounts for the Association year 1948-1949-an increase of reason why this report covers the period July $375 as compared with the same period in 1, 1948, through March 31, 1949. For those 1947-1948. The revenue by issues for the past who are interested, copi~sof the Treasurer's Association year is as follows: report for the calendar year 1948, presented July- ...... $896 at the Executive Board and Advisory Council September ...... 806 meeting in New York on March 25 of this October ...... 886 year, are available on loan from SLA Head- November ...... 836 quarter'~office. The income of the Association December ...... 806 from all sources for the period July 1, 1948, ...... 658 through March 31, 1949, inclusive, amounted February ...... 728 to $56,764.26. This income was derived from March ...... 806 the following sources: Dues, $35,646.39; Pub- April ...... 785 lications (including SPECIAL LIBRARIESand May- June ...... 983 Technical Book Review Index), $17,026.07; The popular Special Directory Section con- Convention, $3,229.03; Other Income (includ- tinues to be published twice a year, in the ing interest from the Reserve and Student Loan July-August and February issues of SPECIAL Funds and Miscellaneous income), $862.77. LIBRARIES.A total of five new advertisers for Total expenditures for this same period came a page advertisement each were secured dur- to $48,473.65. The expenditures involved the ing the past year; eight for a half page each; following: Chapter, Group, and Committee six for a quarter page each; and five new Allotments, $6,875.39; General Expenses (in- advertisers appeared in the Special. Directory cluding Rent, General Operations, Salaries and Section. Thus the backbone of advertising in Taxes, Accounting, Porter Service, Pension SPECIAL LIBRARIESis still the repeat adver- Trust, Moving and Equipment, Miscellaneous tiser and particularly the advertisers who take Expenses, and the annual Unemployment In- ten-time contracts with their advertisements surance tax of the United States government), appearing in each issue through the year. It $25,396.21; Membership in other organiza- will be greatly appreciated if members will tions, $2; Management Consultant Fee, $500; mention SPECIALLIBRARIES when patronizing Travel, $526.94; President's Administrative advertisers as it is very difficult for these or- Fund, $60.31; Publications (including SPECIAL ganizations to learn whether or not their ad- LIBRARIES,Technical Book Review Index), vertising pays. The Secretary will also appre: $13.784.40; Convention, $1,228.40; Foreign ciate any suggestions of additional firms to Fellowship, $100. The excess of income over contact as prospective advertisers. oupenditwes came to $8,290.61. In closing, the Secretary wishes to express her appreciation to the officers, members of CPSH AND INVESTMENTS the Association and the staff at Headquarters, (as of April 30, 1949) without whose cooperation the work of SLA The total Cash and Investments of the As- could not continue. wciaticn, as of Apnl 30, 1949, amounted to KATHLEEN B. STEBBINS. $69,89651. Of this total, $25,752.25 was in Cash and $44,141.2G was in the Reserve and TREASURER Student Loan Fund accounts. The Cash was The Treasurer's report of the Income and divided as follows: Operating Bank Balance Expenditures operations of the Association in the National City Bank of New York, for the period July 1, 1948, through March 31, $25,516.27; Petty Cash, $75; Postage Stamps 1949, inclusive, is based on the figures appear- on Hand, $160.98. The amounts deposited in ing in the financial Interim Operating State- the Reserve Fund Account were as follows: ment of the Association for this period. Figures Central Savings Bank, $5,334.47; West Side for the Cash and Investments Statement, as of Savings Bank, $5,341.06; United States Gov- April 30, 1949, are based on the Treasurer's ernment Securities, $32,064.03. The Student Reconcilement Statement of the Association's Loan Fund Account, deposited in the Central Checking Account Balance in the National Savings Bank, came to $1,404.70. 19491 SLA REPORTS 297

RESERVE FUND The problems which now confront us and The theory behind the setting up of a Re- which cause us so much anxiety will in their serve Fund by the Association is to provide turn help to mold the SLA of the future. It an adequate buffer to a possible depression will be interesting to note what our fiftieth period when great losses in income might be anniversary number will print of our present encountered. The present amount of the As- growing pains. sociation's Reserve Fund is $42,739.56. This As for the other issues published during the amount is still $7,260.44 short of the $50,000 year, the one for September contained several goal recommended by the Committee on Fi- controversial articles such as the one by nance and the Treasurer of the Association in Adrian Paradis, Ruth Savord and a resume . of the Fountain report. The October issue I should like to take this occasion again to published, as usual, the annual reports pre- express my sincere thanks and appreciation sented at the Washington convention by the for the assistance and many courtesies ex- national Officers, Committee and Group Chair- tended to me, as Treasurer, by the Headquar- men, Chapter Presidents and SLA Special ter's staff. I should like particularly to com- Representatives. The November issue was de- mend the excellent services provided to me voted to articles on training for special libra- by Mrs. Kathleen B. Stebbins, Secretary, and rianship. Those for January and February Mrs. Emily B. Shoemaker, Bookkeeper. 1949 were both "special" issues. The one for DAVID KESSLEK. January contained papers on publicizing the library and the one for February, articles on EDITOR OF SPECIAL LIBRARIES religious libraries. The May-June issue, to which the editor points with pride as being 1949 being the fortieth anniversary of the ready for distribution before May 15, three organization of SLA, plans were early under- full weeks before the Convention, contained way for the preparation of a special Anni- the preliminary convention program. versary issue of SPECIAL LIBRARIES. Mrs. Strieby during her administration had ap- The papers appearing in all the issues from -March 1949, with the excep- pointed Emma Boyer, Librarian, National City Bank of Cleveland, Ohio, chairman of a com- tion of the one for February, were either mittee to compile a chronology of SLA's his- originals or those presented at the Washington Convention. If the time ever comes again tory from 1909 to date. The result is an ex- cellent account of SLA's outstanding accom- when we can afford either a complete Pro- plishments, outlined by administrations. April ceedings issue or the Proceedings as a sep- was chosen for the publication of this Anni- arate volun~e,we will then be able to publish versary issue of SPECIALLIBRARIES in which many more of the excellent papers sent us by this chronology would appear. Since the members for inclusion in SPECIALLIBRARIES. chronology in its original form was too long As it now is, they often cannot be published to print in the magazine, your editor spent until several months after their receipt, if at three days in Cleveland during February with ell. Miss Vormelker and Miss Boyer picking out The January 1949 issue saw the first of SLA "firsts" as well as the highlights of each the monthly contributions by the Chapter and administration. The final result appeared in Group Liaison Officers as well as the publish- the Anniversary number together with remi- ing on the contents page of the magazine the niscences from many of the earlier presidents names nnd addresses of our national officers. as well as from the later ones. Chapter and As always the editor is more than appre- Group affiliation dates were given and a list ciative of the assistance rendered her by the of SLA publications. I am sure that many an Headquarter's office, by those members who SLAer, who, like myself, has seen SLA grow write her of their reaction to certain articles in strength year by year, visualized certain and who send in contributions to the magazine events as he read them and recalled the con- and, last but not least, to our president, Rose troversial discussions which ensued when they Vorrnelker, for her understanding and friend- were proposed. Today they are accepted as if ship. they had always been part of our organization. ALMA C. MITCHILL. REPORTS OF CHAPTERS, GROUPS, COMMITTEES AND SPECIAL REPRESENTATIVES1 CHAPTERS SLA publicity ran the gamut from almost CHAPTERLIAISON OFFICER nothing to publication of everything that was AND sent by the publicity chairman. In some CHAPTERRELATIONS CHAIRMAN cities it seems impossible to secure any pub- That SLA is a wide-awake, prosperous, licity even though the newspapers have libra- growing organization is testified by the annual rians who are members of SLA; while in other reports of its twenty-four Chapters. The ac- localities every media of publicity was used tivities of the Chapters vary from the smaller successfully-newspapers, magazines, radio and Chapters which held three or four meetings television. This wide variation in publicity during the year to the larger ones like New is difficult to understand and often discourag- York and Washington, each of which had four ing to publicity chairmen. general meetings as well as meetings of the The Chapters have been very active with Executive Board, Advisory Council and publications. Many are publishing union lists Groups. It is gratifying to note that SLA of serials and services, Chapter manuals and Chapters have participated in regional meet- directories. The Pacific Coast Chapters have ings with other library associations. Many published jointly an excellent regional direc- have taken part in State library association tory as well as a Pacific Coast duplicate ex- meetings and a number of Chapters have held change list. very profitable meetings with neighboring Recruiting activities have been carried on SLA Chapters. by twenty Chapters with members speaking Although many prophecies were made that before high school, college and professional membership would fall off greatly because of groups, as well as participating in radio and increased dues, only four Chapters mentioned television shows, to promote an interest in a decrease in numbers. This last was attrib- librarianship as a career. Several institutes uted not to increase in dues but to the closing were held; lecturers were supplied for courses of some special libraries, especially those in in special librarianship; one Chapter gave a the aircraft and motion picture industries; one course on library services and techniques, and Chapter suffered a loss when public librarians another a course on library training. dropped out, while some of the smaller, young- Some suggestions made by Chapter presi- er Chapters find it is difficult to keep members dents were: interested when distances to the central meet- ing place are very great. Most Chapters re- (1) A double slate of officers elected by ported better attendance this year than in any secret ballot. A realignment of membership classi- previous year. (2) Chapter bulletins have been issued reg- fication. ularly by all Chapters except one. Several (3) Routine management in the hands of the Executive Secretary. have added new mastheads which have con- Shorter time period before dropping tributed much to their attractiveness. Some (4) delinquent members. are considering the inclusion of advertising while one is thinking of dropping its adver- (5) Increase in the membership of the Ex- ecutive Board. tising program. A11 of the Chapters report being in excellent That Chapters have run smoothly and have financial condition with only one showing a carried on many activities is evidenced by deficit. However, this Chapter expected to their reports. The Chapter Manual, so ably clear up its deficit as soon as money from the compiled by Ruth Leonard and members of sale of their directory was turned over to her committee, is responsible, no doubt, for the treasury. the smoother functioning of the Chapters this The programs varied from purely social to year. It is the recommendation of the Chap- the ever-popular methods meetings. Meeting ter Relations Committee that this Manual be places were a problem to the large Chapters. revised from time to time so that it will con- A solution may be found in securing a more tinue to be the most valuable tool of all the or less permanent meeting place for most of Chapters. the meetings. Kansas City is fortunate in During the year, the Chapter Relations having such a meeting place at Linda Hall Committee has attempted to work as closely Library. as possible with the Chapters. Earty in the year, names of presidents and bulletin editors 1 Reports not appearing in this issue were re- were compiled and distributed to membera of ceived by the Editor too late for publication. the Executive Board, Chapter presidents and 19491 SPECIAL LIBRARIES 299 bulletin editors. One issue of the Town Crier BALTIMORE was published which camed a resume of the Ten meetings were held from September Chapter Relations meeting at the Convention through June. Especially interesting were the in Washington. At the Executive Board meet- visits to the libraries of the Baltimore Sun ing in October, which Catherine Mack, of the and the Baltimore and Ohio Railway Com- Chapter Relations Committee, and the chair- pany. The Chapter planned its meetings to man attended, it was decided to discontinue coincide with the anniversary celebrations of the Town Crier and use space allotted in the BLO and of the Medical and Chirurgical SPECIALLIBRARIES for "Chapter Highlights" Faculty Libraries. so that the membership at large would be The total membership of the Chapter is 62, informed of news of other Chapters. At the including 6 Institutional and 20 new members. spring meeting in New York, Olive Kennedy, News Nofes, published bi-monthly, has been the third member of the committee, Mrs. featuring a who's who of members which has Mack and the chairman attended an informal proved to be a popular item. luncheon with fourteen Chapter presidents. The Employment Committee recommended This was so successful that a luncheon-meeting three members and one non-member for posi- of Chapter presidents and bulletin editors was tions in local special libraries. planned for June 14 in Los Angeles. The major project of the year was the The committee recommends that: Union List of Periodical Holdings in Baltimore (1) All Chapters call Executive Board Libraries, which will be continued next year. meetings in the summer so as to plan Rev. Edmond FX Ivers, S.J., represented the year's schedule. the Chapter at the Spring Institute held in (2) Chapters announce, if possible, meet- New York, March 25 and 26. ings well in advance of the date. Some MARGARETL. JACOBS, President have announced the entire year's tenta- tive schedule in their first bulletin. BOSTON The year 1948-1949 has been for the Boston (3) New Chapters with scattered member- Chapter one of active interest and participa- ship try at least one week-end meeting tion by the members with an increasing aware- in order to give those in isolated places ness of the Association's purposes and prob- an opportunity to attend a regular lems. SLA meeting. (4) There be closer coordination between Attendance at the eight Chapter meetings president and bulletin editor. One has been unusually high. The Program Com- Chapter attempts to appoint a bulletin mittee planned meetings of considerable va- editor in the same organization with riety, and all have been excellent. The out- the president when possible. Some one standing one was that held at Harvard's new very close geographically to the presi- Lamont Library with Rose L. Vormelker, na- dent is desirable so that they may tional president, as the featured speaker. Such share and discuss all incoming and out- approval was given to our so-called "methods" going material relative to Chapter busi- meeting on punched card systems that it would ness. seem wise to have more purely professional (5) Chapters with surplus funds consider meetings arranged in the future. making contributions to the national The Executive Board held four meetings Student Loan Fund which has as its during the year. One meeting was devoted goal $5,000. entirely to national affairs when Donald Clark, (6) Chapter presidents check with all com- SLA director, joined us for the evening. Re- mittee chairmen to maintain accurate ports of the national Executive Board and Chapter records. Accurate and com- Advisory Council meetings have been circular- plete records must be sent to Head- ized to all Board members, and reports on such quarters if SLA is to function efficient- meetings inserted in the Bulletin whenever ly and economically. possible. The members of the Chapter Relations The Board's concern for Chapter problems Committee wish to express their appreciation can be seen from the recommendations made to Miss Vonnelker, Mrs. Stebbinq to the at the March 16 meeting, which were pre- Chapter presidents, bulletin editors and to sented to the Chapter at the annual business Miss Leonard for help in making the work of meeting on May 23. These recommendations this committee unusually pleasant. are as follows: It is recommended that a Constitution Com- ELIZABETHW. OWENS, mittee be appointed early in the year to revise Chapter Liaison Officer the constitution as necessary, noting particu- and larly the following proposals: Public Relations Chairman 1. The officer+to include a secretary and a 300 SPECIAL LIBRARIES [October

treasurer, instead of the present secre- entitled "The Recruiting Problem" for the tary-treasurer and assistant secretary- February Bulletin. treasurer. The Chapter lost by death during the year 2. The appointment of a circulation man- three of its oldest and most active members, ager of the Bulletin, whose chief duty all of whom had been instrumental in the would be the mailing oT the Bulletin, now founding of Special Libraries Association. handled by the assistant secretary-treas- These were the Reverend Frederick T. Per- urer. sons, George Winthrop Lee and Daniel Nash 3. The appointment of a long-term Finance Handy. Committee consisting of five members For the first time, our treasurer is reporting for long-range planning of Chapter funds, a deficit. This is due to large printing expenses each member to serve five years, with for the Directory. We hope that sales of the overlapping terms. publication will more than reimburse us for 4. The appointment of a three-member the expenditure. This situation, to be an- Placement Committee for continuity of nounced at the annual business meeting, will work and records, each member to serve possibly point out to the membership the three years, with overlapping terms. real need for a Finance Committee as recom- The Board also recommends: mended by the Executive Board. 1. That there be a revision of the struc- NATALIENICHOLSON, President ture and format of the Bulletin. 2. That a Chapter manual for use of offi- CINCINNATI cers and committee chairman be com- One of the outstanding events of the year piled. Each officer and committee chair- was the Chapter's addition of 33 Student mem- man has been asked this year to write up bers through the efforts of Dr. Fitzgerald of his duties in detail as a basis for possible George Peabody Library School, Nashville, compilation of this manual. Tennessee. The addition of this fine group of The seventy-eight page printed Directory young members emphasized a situation that of Special Libraries in Boston, Vicinity and has caused the president grave concern all Member Libraries in New England came off year: namely, that there are sizeable groups of the press in March. It is a classified list of SLA members affiliated with the Cincinnati libraries with alphabetical library. subject and Chapter who reside in Lexington, Kentucky, personnel indices. A considerable amount of and Oak Ridge and Nashville, Tennessee, who advertising was secured. The sale price is one actually receive no "service" from the Cincin- dollar. It is a publication of which we are nati Chapter, if one excludes the Chapter justly proud. Bradford Hill was chairman of Bulletin. Geographic distances of up to 300 the Directory Committee. miles, rather than lack of interest in those The Chapter conducted a course on "Acquisi- members, is the cause of this. It seems pos- tion Techniques" with Myrtle Moody, Head, sible that either the members will grow weary Acquisition Department, Harvard Law School of being slighted and lose interest in the As- Library, as instructor. Twenty-six people regis- sociation, or else they will form a Chapter tered. The course apparently filled a definite of their own. The formation of an Oak Ridge need, as have all Chapter-sponsored courses Library Club including several SLA members held in the past few years. in its membership would perhaps seem to be Placement Committee work is a recurrent an evidence that Cincinnati Chapter is not Chapter problem unless exactly the right per- meeting Oak Ridge's professional library needs. son is chosen to handle the work. The time The Chapter Bullefin mentioned previously consumed, especially during library hours, attempted to include news of the outlying seems almost too much to impose on any one members, as well as those in Cincinnati it- person. Brenda Newton resigned as our self. The Bulletin appeared four times during Placement Chairman in , be- the year and is to have a fifth issue shortly. cause of the pressure of library duties, and it Features included directories of members in was difficult to find a replacement for her. the September and March issues. Its editor However, Mary Howard undertook the work was Mildred Oelke, Air Materiel Command, and has been doing a most enthusiastic job. who arranged to have it mimeographed at no The Chapter acquired 86 new members dur- expense to the Chapter. ing the year, making a total membership of The Chapter's first meeting was held in 488, a steady progress in total membership conjunction with the annual meeting of the over the past few years. Ohio Library Association in Dayton on October The Executive Board decided not to under- 22, 1948. In the afternoon, Col. H. M. Mc- take any active recruiting campaign this year, Coy, Chief of Intelligence, Air Material Com- but did appoint Frank Keough recruiting mand, Wright Field, spoke on "History and representative. Mr. Keough wrote an article Mission of Central Air Documents Office, Navy 19491 SLA REPORTS 301

Air Force" and a question period followed. In "The Role of the Library in an Advertising the evening a dinner was held at Salem Manor, Agency". This speech will be published in a Dayton, following which, Col. A. A. Arnhym, forthcoming issue of The Advertising Agency Chief, Central Air Documents Office, Wright (formerly Advertishg and Selling). The fifth Field, spoke informally on "The Standard program meeting of the year was held under Aeronautical Indexing System" being pre- the auspices of the Akron section of Cleveland pared under Government contract by the In- Chapter on May 26 and was a dinner meet- stitute of the Aeronautical Sciences. ing with a non-library speaker. The secretary of the Chapter served as The methods meetings, which alternated hostess for the second Chapter meeting held with the program meetings, were planned in , at which William F. Hop after a survey was made of what subjects were kins, noted Cincinnati criminal lawyer, spoke of greatest interest to the most members. This on "Behind the Scenes in Criminal Cases." survey was made in the form of a printed In , the campus of the Uni- questionnaire early in September 1948 by versity of Cincinnati was the scene of the the Education Committee. With the results of third Chapter meeting. Virginius Hall, direc- this survey to guide them, the committee tor of the Library of the Historical and Philo- planned a series of meetings, the first of which sophical Society of Ohio, spoke very entertain- was a panel discussion on "The Adaptation ingly on "Escapades in the Library!' At this of General Library Techniques to Special Li- meeting, the resignation of Mrs. MacLean as brary Service". This meeting was held in secretary was regretfully accepted. Mrs. Alice December in the Treasure Room of the Cleve- Palo Hook, Historical and Philosophical So- land Public Library. The February meeting, ciety of Ohio, was designated to serve as sec- at which the law firm of Baker, Hostetler and retary for the remainder of the Chapter year. Patterson entertained, was a group discussion In April, the fourth Chapter meeting was by a special librarian, a non-librarian, who held at the Roselawn Tavern, Cincinnati, uses a special library, and a non-librarian, when the Chapter was privileged to have the who uses the special resources of a public national president, Rose L. Vormelker, as its library, on the value of special library ser- guest. Miss Vormelker spoke on the Associa- vice. The April meeting, at the U. S. Army tion generally, touching upon its past, Consti- Medical Library, was on the subject of "Hand tution revision and possibilities for the Asso- Binding of Rare Books". This series of edu- ciation's future. She proved once again that cational meetings was most successful and there is nothing like the visit of the national well-attended. president to stimulate enthusiasm among the Eight bulletins were issued. The Chapter Chapter members. is especially proud of the 1948-1949 bulletins EUGENEB. JACKSON, President which were multigraphed by the National Carbon Co., with mastheads prepared by the CLEVELAND Art Department of McCann Erickson Adver- Cleveland Chapter of the Special Libraries tising Agency. The March issue, which tied in Association is bringing to a close the 1948- with the Meldrum and Fewsmith meeting, 1949 season with a record of nine meetings was a symposium of articles on advertising held. As the home Chapter of the 1948-1949 national president, Cleveland played host to libraries written by four of Cleveland's agency librarians. An interesting new feature was a the Board and Advisory Council meetings in monthly column called "Salmagundi" written November. Chapter members attended the by one of the Editorial Committee. An alpha- Council meetings and were hosts at a dinner at the Hotel Hollenden on Friday evening, betical roster was issued with the September November 5. bulletin and a membership list by firm name Both The first meeting of the year was a business was sent to members in January. of meeting held at the Sorosis Club on October these lists were compiled by the Membership 13. Plans for the year were discussed. Mr. Committee and reproduced by the Lamp De- J. B. Nicholson, of Kent State University, velopment Department of the General Electric broached a plan for cooperative recruiting Company. which was also discussed. In January, Case During the summer of 1948 the Chapter Institute of Technology was host to the Chap- entertained two distinguished guests at lunch- ter in their new Tomlinson Hall. Mr. R. L. eons. Gretchen D. Little, chairman of the Whaley, of the Department of Commerce, Science-Technology Group, was in Cleveland talked about the business information mate- on August 19, and Gunver Hannisdahl, of the rials published by the Department. Meldrum Oslo, Norway, Public Library, was the guest and Fewsmith Advertising entertained the on August 26. Chapter in March at which time Mr. Ray Routine committee work has been carried Simmons, vice-president and general man- on with gratifying cooperation from all mem- ager of Meldrum and Fewsmith, talked on bers. The newspapers have given the Chapter 302 SPECIAL LIBRARIES [October exceptionally fine publicity with special space cut Adult Education Council on January 7, for the Executive Board and Council meet- 1949. She gave a report on the problem of ings. A Constitution Committee has started libraries taking a more vigorous part in adult preliminary work on a new constitution and education, and the need of leadership in com- the Placement Committee has worked long munities under 10,000 population, in order to and hard to fit the right person to the right help the citizens to understand the vital issues job. A section in each bulletin was devoted of the day. She attended another meeting of to help-wanted and jobs-wanted news items. the Council on May 20 and again acted as the MARYEVALYN CROOKSTON, President Chapter's representative. On November 10, 1948, our constitution was CONNECTICUTVALLEY amended to change the name of the Chapter The Connecticut Valley Chapter has held from "Connecticut Chapter" to "Connecticut seven Executive Board meetings and six Chap- Valley Chapter". ter meetings during the year. Although the Connecticut Valley Chapter Since it is not large enough to have sep- has not increased greatly in membership, arate Group meetings, programs are planned there has been a much higher attendance at to suit the different interests. Most meetings the meetings. This is partly due to increased include a speaker and a business meeting. We ease in transportation but mostly to interest- try each year to include a tour of an industrial ing programs announced well ahead of time, plant or special library, a forum meeting, and general increase in cooperation, personal in- a meeting at which the national SLA presi- terest among the individual members, the la- dent or her representative speaks, and the bors of an excellent Executive Board, and the annual business meeting. hard-working chairmen of committees. Six Chapter bulletins, under the editorship We have cooperated with other Connecticut of Helen Enright, were issued, one preceding organizations by participating in the Con- each Chapter meeting. In addition, a letter necticut Library Institute in November and by from the president was sent out to Chapter being represented on the Connecticut Adult members on January 14, 1949. Education Council. A "who's who" type of directory of Con- HELENG. DIKEMAN,President necticut Valley Chapter members has been compiled this year under the chairmanship of GREATERST. LOUIS Jean Meyer and is now ready for distribution. Five dinner meetings were held during the The Union List of Serials, compiled last year past year and three meetings of the Executive under Lois Ward, is being edited by the new Board. Lydia Pazos, Librarian of the Uni- chairman, Beverly Brott, and should be ready versity of Havana Medical School, a Medical for publication within the next few months. Library Association fellowship student, was The Membership chairman reports 1 Sus- guest of honor at one meeting. Five issues of taining member, 18 Institutional members, 56 the Slate were published. Active members, and 29 Associate members, A new directory of the Chapter, edited by bringing the total to 104. This is a gain of Audrey Kargus, was issued through the courte- 15 members during the year. Two of the sy of the Western Cartridge Company. original members of the Chapter died during An active recruiting campaign, including this year-Laura A. Eales, first president of letters and speeches to high schools, a quiz the Chapter, and Mrs. Leslie French Morrison. program radio broadcast with the Kansas City The Employment chairman received four Chapter, and a cover contest for the Slate, requests from individuals for positions and were carried out under the direction of Con- two requests from libraries for librarians. Two stance Pfaff, chairman of the Recruiting Com- new members joined the Chapter because of mittee. the employment service. A group of Chapter members participated There has been excellent publicity in the in the course on "Special Libraries" given at local papers on all Chapter meetings and on Washington University. attendance of members at national Advisory MARIONA. MURPHY,President Council meetings. Since there is no formal Science-Technology ILLINOIS Group in this Chapter, the duties of the In addition to two meetings of the Execu- Science-Technology Group representative con- tive Board, eight dinner meetings of the Illi- sisted in reporting news items of persons and nois Chapter were held during the year with Chapter activities of interest to the S-T an average attendance of 75 members. Group Liaison Committee chairman and to The following committees were appointed by the Sci-Tech News editor. the Executive Board and functioned through- Katherine Wead represented the Connecti- out the year: cut State Department of Education and the The Dinner Arrangements Committee ar- Chapter of SLA at a meeting of the Connecti- ranged for the eight meetings, sent return 19491 SLA REPORTS postcard notices, collected for the dinners and will be published before September paid the restaurant bills. 1949. The Duplicate Exchange Committee had an Basic Business Reference List. A se- active year. Offers and requests for approxi- lected list of business reference books, mately 800 items were listed in the Informat, periodicals, directories and services for with exchanges of business and science-tech- various sized libraries, keyed to their nology materials occurring most frequently. budget limitations. This List will prob- The Employment Committee reported 44 ably not be published before 1950. applicants in the active file; 33 requests for The Publications Committee is investi- librarians; 16 positions filled; 11 positions still gating the possibility of re-issuing in open; and 11 new members obtained through one booklet the thirty-five articles which the employment services. have appeared about special libraries in Illinois Libraries. The booklet would The Exhibits Committee has carried through be used in recruiting for special libra- two projects. The first exhibit was prepared rianship since the thirty-five libraries for the National Chemical Exposition, October described in the articles are a diversi- 12-16,1948. The theme, "How Chemical Libra- fied and representative group. ries are Serving Industry," was illustrated by pictures of libraries and examples of methods The Public Relations Committee arranged and services received from twenty-eight libra- for the publication of articles about five ries throughout the country. The expenses for special libraries in the Chicago area in Illinois this exhibit amounted to $83.71. Libraries. Publication of articles from three additional libraries has been arranged. The second exhibit, held at the Chicago Production Show, March 14-17, 1949, featured A selected list of high school librarians of a special library in miniature. It was spon- the Chicago public schools and the officers of sored by the Crane Company Technological their library student assistant groups were in- Library, Helen Basil, Librarian. Because the vited to visit selected special libraries in De- 1948, 1949. Crane Company assumed the costs for trans- cember and again in April Forty- portation, lighting, draperies and pictures, the five student assistants and their librarians expense of the committee amounted to only accepted the first invitation to visit the libra- $8.06. The space for both exhibits was free ries of the Curtis Publishing Company, the and Chapter members cooperated generously , the Northwestern University with the committee in manning the booths. Dental School, the U. S. Railway Retirement Board and the World Book Encyclopedia. Only Five issues of the Informat, the Chapter eleven student assistants and three accom- bulletin, were planographed and distributed panying librarians accepted the second invi- to members of the Chapter, to presidents and tation to visit the libraries of the Pure Oil editors of other SLA Chapters, to advertisers Company, the American Life Convention, the and to prospective members. Five hundred Chicago Board of Education and the World copies of each issue were printed. All space Book Encyclopedia. for advertising in the Informat was sold for A reply postcard was sent to the entire $45 for five issues, or $10 for one issue for a Chapter membership asking for volunteers as quarter-page advertisement. A total of $346 speakers, writers or counselors. As a result, was realized from the advertising revenue. a list of speakers and counselors was compiled The membership count now stands at 361, and mailed to all vocational counselors in the of which 240 are Active; 52 are Institutional; Chicago high schools, and to the president of 60, Associate; 3, Sustaining; 5, Student; and the P.T.A. A writers' bureau was organized 1, Life. Forty-seven new members were through which the need for articles on recruit- added during the year. ing can be met. The Publications Committee reported five During the past year, the Biological Sciences projects in preparation and a sixth has been Group held three meetings, the Advertising proposed by the Chapter: Group held one meeting, as did the Science- Union List of Serials in the Special Technology Group. Group interest is not high Libraries of the Chicago Area. Revision in the Chapter and with the exception of of the 1944 edition. Publication will urging the present Groups to hold at least one be in the fall of 1949. meeting a year, nothing has been done by the Union List of Services of the Special Executive Board to stimulate interest and Libraries of the Chicago Area. Also activity. scheduled for publication in the fall of The Illinois Chapter recommends that the 1949. system of bookkeeping for the Chapter treas- Chapter Manual of Procedure, which urer be reduced to the very simplest terms. will be ready for use by summer 1949. As it now stands, only a person with training Chapter Membership Directory, which in accounting can be a competent treasurer. 304 SPECIAL LIBRARIES [October

Unfortunately, few (if any) librarians have issue of the News-Letter, was presented to the such training and members are understand- group and voted on. The new constitution ably reticent about assuming the duties of calls for the election of officers in May to treasurer. correspond with the national organization. The The Illinois Chapter also recommends that Chapter voted to retain the officers then serv- the national Exhibit Committee have a basic ing until the next May election. The Execu- exhibit built with facilities for adequate light- tive Board filled two vacancies which had oc- ing for the use of Chapters throughout the curred during the summer. country. Such an exhibit should be made The Directory Committee has worked dili- available particularly for conventions on a gently during the winter and at the May meet- national scale such as the two shows for which ing presented the Chapter with the completed the Chapter managed the exhibits this year. Directory. MARGUERITEGIEZENTANNER, President The Union List Committee is still compiling answers to questionnaires sent out to libraries INDIANA in the area. An excellent and varied program of meet- The Membership chairman reports a total ings, arranged by Lucille J. Dichmann, Pro- membership of 54 with 45 paid, a substantial gram chairman; a membership campaign, both increase over the ten necessary to start the intensive and extensive, ably and enthusiastic- new Chapter in . Three states, ally conducted by Alice E. Carter, Member- Missouri, Kansas and Oklahoma are repre- ship chairman, and her committee; and a sented, with many out-of-state members at- Chapter Manual, badly needed by Chapter tending meetings held on week-ends. officers and Committee chairmen, prepared by Since the organization of the Chapter the Mrs. Irene M. Strieby and her committee and News Letter has been published monthly ex- edited by Mrs. Margery Jester, are the out- cept in the summer when only one issue was standing points in the activities of the Indiana released. Chapter during the year 1948-1949. The Publicity chairman has been successful The experience of the Membership Com- several times in having the meetings men- mittee brought to the attention of the Chap- tioned in the Kansas City Star. As the Star is ter the inaccuracy of its membership files, the only paper in town, it is a difficult task and at the last meeting of the year the first to secure publicity. steps were taken toward working out a better In February, the Kansas City Chapter was system of membership forms and procedures. invited by the St. Louis Chapter to take part The new Chapter Manual, which has been in the radio program, "The Quiz of Two presented to the Executive Board and to com- Cities", as a part of the recruiting program. mittee chairmen for criticisms and sugges- As most of the available libraries had been tions, will fill a long felt need; and I wish visited during the past year, the Linda Hall especially to thank Mrs. Strieby and her com- Library was offered as a semi-permanent meet- mittee, Mrs. Elizabeth Burton and Helen ing place. The Chapter accepted the generous Rogers, for the time and thought which they offer. Hereafter, the meetings will be held at devoted to it. Special recognition is due Mrs. Linda Hall Library unless the Chapter is in- Margery Jester, who edited the Manual, for vited to meet some other place. the long hours spent in checking and compar- IDRISSMITH, President ing the Association constitution and Chapter LOUISIANA Manual, other Chapter manuals, and the con- The year 1948-1949 has been, on the whole, stitution of the Indiana Chapter. It is the a successful year for the Louisiana Chapter. thought of the Executive Board and of the In , the Chapter had 69 mem- committee which prepared the Manual, that in bers; it now has 64. The changes have been the light of experience, it will need to be re- much greater than these figures would indi- vised in many details. cate; there have been considerable losses, and At the last meeting of the year, a group of of course some compensating gains of new twelve hospital librarians presented a petition members. Four out of eight committees now to form a Group within the Indiana Chapter. have different chairmen from those who began This petition was acted upon favorably, and the year last February. thus the first special Group to be formed with- It should be noted that the Louisiana Chap- in the Chapter came into existence. ter has a peculiar problem in regard to mem- JUDITH K. SOLLENBERGER,President bership. Not only are its members scattered throughout the State (with a majority in KANSASCITY southern Louisiana), but as the only southern The Kansas City Chapter held nine meet- Chapter it includes members from many other ings during the year of 1948-1949. States. At present we have: At the September meeting, the constitu- 9 members in Texas tion, which had been published in the summer 3 in Alabama 19491 SLA REPORTS 305

2 each in , Florida, and Missis- both as transcriptions and in booklet form, sippi and has already attracted favorable comment. 1 each in Arkansas, Oklahoma, and Ten- VIRGINIAPARKER, President nessee or a total of 21 out-of-state members com- MICHIGAN pared to 43 Louisiana members. It is obvious SLA celebrated its fortieth anniversary that this creates problems; for example, ob- this year in Los Angeles -along with Cali- taining a quoruy at business meetings, a fornia's 49ers. The Michigan Chapter had an quorum being, according to the constitution, important anniversary too -its twentieth. Al- 30 percent of the total membership at the though the Chapter was organized in 1926, it time of the vote. Another problem is that was not until March 14, 1929, that it became of developing a feeling of solidarity among officially affiliated with the national organi- the members, since most of them are not per- zation. sonally acquainted; and of course a third 1948-1949 has been a good year, living problem is how the Chapter can best be of up to the Chapter's tradition of close fellow- service to a varied group. The whole problem ship among all members, interesting programs of membership should be considered afresh, and definite efforts to advance the welfare of both from the point of view of how we can the Special Libraries Association and the pro- serve our members best and how we can, as a fession of special librarianship. Chapter, strengthen the national SLA. Early in August of 1948, the Executive Board met and appointed chairmen and mem- The president has followed the custom dur- bers to serve on the various standing com- ing the past year of extending a personal mittees. As a result, six dinner meetings, welcome to each new Chapter member either combining professional interests and varied by letter or by telephone, sending him at the entertainment, were held during the year. same time a copy of the constitution and by- The Michigan Chapter has three active sep- laws and referring him to the secretary for a arate Groups, the Advertising, Biological Sci- list of Chapter members. ences and Science-Technology. As the chairman of the Program Committee Each Group held two meetings during the has reported, the Chapter has met twice dur- year. The Science-Technology Group is well ing the year-once in connection with the embarked on its project of bringing up to date convention of the Louisiana Library Associa- the Union List of Serials in the Libraries of tion and again with the biennial meeting of Mefropolitan Detroit. These special Groups the Southwestern Library Association. are quite small in the Michigan Chapter, and, As everyone knows, the national dues were it has been thought, perhaps unnecessary, but raised last year, and as a result the Chapter this year renewed interest has developed and has profited by an increase in its allotment. their worth seems to be firmly established, The Chapter has operated well within its primarily due to the good work and enthusiasm budget and is financially in good condition. of the various Group leaders. For the first time this year there have been The Membership Committee has been espe- four issues of the Chapter Bulletin instead of cially active. According to the records of its three, as in the past. The March 1948 Bulle- chairman, the Michigan Chapter now num- tin contained a complete membership direc- bers 182. A few persons have dropped their tory and the practice of issuing an up-to-date memberships but 41 have been added. Of this list at least once a year is recommended. figure, 27 are new members and 14 have been The president was invited to represent the transferred to Michigan from other Chapters. Louisiana Chapter at a panel discussion at the The special librarians of the Toledo, Ohio, Washington meeting last June but was unable area petitioned Headquarters for affiliation to accept. However, the Chapter was well with the Michigan Chapter, and were most represented at the meeting, with four of its heartily welcomed. members in attendance. A total of 289 members attended the first A project of increasing importance is the five meetings of the year, making an average recruiting of librarians. At the suggestion of per meeting of about 58. the national committee chairman, a Chapter In December, a four-day program was representative was appointed for recruiting planned for Edith Sims, Librarian, Technical activities, and progress is being made in this Education Branch, Department of Education, field. Last year a committee of Chapter Sydney, Australia. She was enabled to meet members in Baton Rouge wrote a 15-minute many special and public librarians during her radio smipt on special library work, to be stay, and to visit libraries in Detroit, Dearborn included in a series of six such scripts pre- and Ann Arbor. It was a pleasure to have pared by the Louisiana Library Association her, and we believe we learned quite as much and the Baton Rouge Library Club. This about library problems in the "Land Down series will soon be available for distribution Under" as she learned of our methods. 306 SPECIAL LIBRARIES [Ocfober

Six issues of the Chapter Bulletin were pub- MINNESOTA lished and newspaper items appeared featur- The Minnesota Chapter of SLA held five ing the visits of Miss Vonnelker from Cleve- very successful meetings. land and Mr. Keally from New York. The Miss Vormelker attended the October meet- Detroifer also carried short announcements ing which was held in conjunction with the concerning Chapter activities. A new direc- State convention of librarians. She spoke as tory was compiled and issued in January president of SLA on the same program with through the courtesy of Ross Roy, Inc. Dr. McDiarmid of the Minnesota Library As- ELEANORV. WRIGHT, President sociation. She also spoke at a Chapter dinner meeting that evening. The high point of the year's activity was MILWAUKEE the all-day trip on May 7 to Rochester, Min- The Executive Board of the Milwaukee nesota, to the world-famed Mayo Clinic. Sixty- Chapter met during the summer of 1948 to five members made the 70-mile journey each consider committee personnel, tentative pro- way in two chartered buses. Thomas Keys, gram plans, etc., and five regular meetings librarian at the Mayo Clinic, was the host were held during the year. The first meeting, for the day. Dr. Donald C. Balfour, Director in , was a luncheon meeting in Emeritus of the Mayo Foundation, delivered Madison, Wisconsin, during the Wisconsin an address. Following the address, a moving Library Association Convention. One of the picture about the medical library was shown. highlights of the year was the January 1949 A short business meeting was held at which meeting at which Mrs. Esther Purdy Potter, it was voted to invite SLA to hold its national of the Dewey Decimal Classification, was our convention in St. Paul in 1951 or 1952. guest. Mrs. Potter gave a very enlightening During the course of the year five issues of talk on the revision and the history of the the Chapter bulletin, News Notes, were pub- Classification. Members of a newly-organized lished. The Program Committee prepared a association, the Milwaukee Filing Association, Directory of our membership. were invited to the meeting. The Employment Committee reported three The Chapter met jointly with the Wisconsin positions filled as the result of its activities. Library Association when it convened in Mil- The chairman of the Membership Committee waukee in June. reported sixteen new members. The Membership Committee reported that RUSSELLF. BARNES,President approximately twenty-five letters were writ- ten and it is hoped that the addition of sev- eral new members will result. MONTREAL Due to the efforts of Alice Schramm, Bul- This Chapter has had a very busy year and letin editor, the Chapter roster is practically the national president's visit at the beginning ready for final printing and distribution. of May made .an enjoyable closing to the It was voted at the spring meeting to or- season. ganize a Science-Technology Group within Meetings have been well attended dur- the Chapter. This will be one of the projects ing the year and the total number of members of the coming year. of M.S.L.A. is now 111, of which 31 are out The revision of the Union List of Serials is of town. Sixteen new members have joined progressing. during the 1948-1949 season. A letter en- At the request of our Honorable Mayor, closing membership forms and Association Mr. E. C. Koerper, Chairman of the Library literature was mailed to 25 prospective mem- Committee of the Engineers' Society of Mil- bers, as well as to McGill Library School stu- waukee, chose a group from his own Society dents. Once again, Miss Costello has acted and allied organizations, and from the Chap- as representative of the Membership chair- ter to constitute a committee whose function man in Ottawa. is to serve more or less as an advisory or There have been eleven executive meetings guidance committee for the Science and In- and five general meetings during the year not dustry Committee of the Milwaukee Public including the joint meeting with the Quebec Library. Milton Drescher, a Chapter member Library Association and the meeting when Miss and chief of this department of the public Vonnelker was the guest of the Chapter. library, is preparing lists of the department's In October, the second regional conference holdings to be distributed for study and later with the Toronto and Western New York comment. SLA's contribution to this project Chapters was held in Rochester. The pro- is the compilation of the Combined List of ceedings of the conference were printed by Serials. The ESM Committee is vitally inter- the Western New York Chapter and appre- ested in this project and has indicated a wil- ciated by all. Plans are under way now to lingness to extend moral and material support. hold the third regional conference in Montreal KATHARINEMULLEN, President on September 23 and 24, 1949, with Kath- 1~491 SLA REPORTS 307 erine Spinney as the Convention chairman. Helen Buzzell, chairman of the Education The Bulletin has kept up the high standard Committee, arranged a series of Lecture-Dis- set in previous years. As is the custom, it cussions during the months of February and has contained summarized minutes of meet- March. These were held at the Business ings, papers presented at meetings, as well as Library. The technique of the presentation notes and news of members. Exchange ar- added much to the value of these Lecture- rangements with other Chapter bulletins have Discussions. Following the hour's lecture, a been carried out during the year. discussion leader, with a planned outline, led There was no education program this year, the members into active participation. Indi- but a circular was sent out to the membership vidual problems and methods of handling them asking them for suggestions. The report which in different organizations brought the course the Education Committee will make on this to a very practical level. will determine the program for next year. The topics of the lectures, chosen by the Our meetings have been publicized in the members themselves, and the lecturers, se- Gazette, the Star and over radio station CJAD. lected for their familiarity and authority on The Directory Committee has compiled a these subjects, were: new list of special libraries and collections in ADMINISTRATION-Emma Baldwin, Library Montreal and this soon will be available. Consultant; Hazel Levins, Discussion The List of Serials in Montreal Libraries, Leader. on which we are cooperating with the Quebec DISSEMINATIONOF INFORMATION-Alma C. Library Association, has now reached the Mitchill, Librarian, Public Service Elec- point where plans are being made to have it tric and Gas Company; Marguerite Rum- typed. mell, Discussion Leader. This year the members, who were interested SURVEYOF CURRENTPuBL~cATIoNS--L~~~~ in industrial relations, had dinner together H. Morley, formerly Associate in Library once a month at which they carried on an Service at Columbia University; Miriam informal discussion. Price, Discussion Leader. As has been the usual policy of M.S.L.A., it has done its utmost to cooperate with other EDITINGAND PREPARATIONOF LIBRARY BUL- library associations. It is now working with LETINS-William S. Weier, Director of the Quebec Library Association on the Serials Advertising and Publications, Prudential List. The Chapter held one joint meeting with Insurance Company; Helen Baierle, Dis- this Association and members have taken an cussion Leader. active part in the Canadian Library Associa- Approximately twenty business librarians tion. Mary Jane Henderson and Paul Houde attended these lectures, representing industrial are members of the Constitution Committee of companies in Hoboken, Jersey City, Hillside, C.L.A. and the Chapter president is a member Elizabeth, Manville, Harrison, West Orange of the Inter-Library Association Liaison Com- and Newark. The price of the lectures was $7 mittee. for the entire series of four, or $2 for separate GWENDOLYNC. HAZLETT, President subjects. Publicity for the meetings and for the Lec- ture-Discussions was excellent. Mary Hunt, NEW JERSEY chairman of the Publicity Committee, arranged The year, 1948-1949, has been a busy one for notices of each meeting and lecture to for the New Jersey Chapter. Eight meetings appear in the Newark Evening News and in were held with an average attendance of forty other local papers. at each meeting. Two of these were out- The New York Chapter has invited the standing. At the April meeting, the members New Jersey Chapter to cooperate with it in a were guests of the Standard Oil Development joint project with the Metropolitan Area Company in its new Esso Research Center, Chapter of the American Statistical Associa- where Mr. D. F. Brown is librarian; at the tion for the development of an inventory or May meeting, the Chapter met on a Saturday finding list of statistical sources, basic eco- in Princeton where they had lunch at the nomic studies and related materials for the Princeton Inn and visited the new Harvey S. tri-state metropolitan area. Firestone Memorial Library. A Public Ser- Another project, approved by the Chapter vice bus was chartered to convey those mem- during the year, was the compilation of a bers who did not go by car. Union List of Magazines and Services in Chap- A Directory of Members in two parts has ter membership libraries. Marguerite Rum- been compiled by the Membership Commit- me11 is chairman of the committee to super- tee, Hazel Levins, chairman. Part I consists vise this work. of a straight alphabetical list of the members Eight Bullefins were issued during the year with their company affiliations; and Part I1 with E. Marie Murphy as editor. The Chapter gives a description of each library. is indebted to the Prudential Insurance Com- 308 SPECIAL LIBRARIES [October pany for the mimeographing and mailing of The third project, involving a complicated these Bulletins. Marguerite Rummell and her statistical survey with wide ramifications, is staff have given the Chapter devoted service proceeding under the chairmanship of Jose- in this resped for the past two years. phine Greenwood following the resignation of Membership in the Chapter totals 116 with Mary Anglemyer. 2 Life members; 30 Institutional members; Committees 63 Active members; and 24 Associate mem- The Advisory Council, composed of com- bers. This is a decrease from last year but mittee and Group chairmen, met three times many of those, who either resigned or were with the Executive Board to discuss the prob- dropped because of non-payment of dues, were lems of the Chapter and of the individual public librarians; others were transferred to Groups. The meetings were helpful in orient- other Chapters due to change in position. ing the chairmen and in explaining the work The year 1949-1950 will be an important of the Chapter as a whole, as well as indicat- one for the Chapter since it will be the host ing to the Board what the chairmen were for the 1950 SLA Convention at Atlantic City. planning. Already plans are underway to make this The Archives Committee chairman, Dorothy next convention another highlight in the Asso- C. Barck of the New York Historical Society, ciation's roster of successful conventions. reported that the official records of the Chap- ALMA C. MITCHILL, President ter from 1915 to date are in good condition in storage at SLA Headquarters. It appears NEW YORK that there is room for storing the archives of The New York Chapter theme for the year's any Chapter in that office. work might well have been "How to do it." The Constitution and By-Laws Committee, of The method followed was that of endeavoring which Ruth Savord is chairman, recommended to bring meaning and vitality to the theme several changes in the Chapter constitution. through the adoption of timely overall projects The proposed changes included making the and the development of constructive meetings. first vice-president the president-elect, making Measured merely by bare statistics, the the assistant secretary an elected officer and scope of the Chapter's activity included four electing two directors in place of only one. general meetings with attendance averaging The directors would serve for two-year terms, 200 persons; six meetings of the Executive elected in alternate years. Provision is in- Board; three meetings of the Advisory Coun- cluded to make the Advisory Council official. cil; 47 Group meetings; monthly luncheon Meetings would have to be held on request of meetings of the Midtown, Columbus Circle and 25 members and 100 voting members would Downtown groups; to say nothing of the seem- constitute a quorum. Standing committees ingly innumerable committee gatherings. would be Auditing, Constitution and By-Laws, Experience has shown that general mem- Finance and Student Loan. bership interegt depends to a large extent The Duplicate Exchange Committee, James upon the thoroughness with which Association Katsaros, chairman, reported 58 subscribers news is disseminated. With this in mind, a to the service in September 1948, which was consistent and intensive effort was made to increased to 62 by , and promise of keep the membership as a whole currently a further increase in 1949-1950. As a clear informed about all significant national and indication of the importance and usefulness Chapter activities through the meetings and of New York Chapter's Duplicate Exchange Chapter News. Service, there are now subscribers all over Projects the country, from Maine to California. The A. A. Paradis, director of the New York total cost of reproducing and distributing the Chapter, acted as coordinator of the special four lists was $39.25 and the total revenue projects, of which there were three. $124, thus yielding a profit of $84.75 to the First, was the training class for sub-profes- Chapter. sionals at the Ballard School. Elizabeth Fer- A total of 1,406 items were listed under 50 guson and her excellent committee are to be lots. Of these individual items, 804 were dis- congratulated on the proficiency and thorough- tributed. In some instances there were as ness with which they approached their prob- many as a dozen requests for a single item. lem and their happy selection of Florence The policy of filling requests on a first-come, Bradley to teach the course. first-served basis has proved satisfactory. Second, was the two-day Spring Institute The Hospitality Committee, Mrs. Yoland of the New York Chapter to which Ruth B. McKnight, chairman, reported that the Crawford and Mr. Paradis gave unsparingly Chapter's fourth annual tea of welcome to of their time and energy. The results well new members was held at the Architectural warrant a vote of sincere thanks by the League of New York on . Officers, membership. Group chairmen and Committee members wel- 19491 SLA REPORTS 309 comed about 100 guests. Members of the Transportation and Newspaper Groups active committee greeted those attending Group and after a lapse of several years. No new Groups Chapter meetings. were formed. The chairman recommends that letters now Several chairmen followed an Advisory being sent to new members by both the Hos- Council recommendation to cut down mailing pitality Committee and the Membership Com- lists. A form was sent to members asking for mittee be combined in order to save time an indication of active interest in the Group and postage. and of the desire to receive individual notices The Membership Committee report by Sara of meetings. When no reply was received, the M. Price, chairman, shows that as of March name was removed from the mailing list. In 31, 1949, there were 1,284 members in the this way one Group alone cut in half its post- following classifications: age expense. Chapter News and a monthly Life ...... 2 postal card informed the membership of all Institutional ...... 184 meetings. Sustaining ...... 5 Chapter News Active ...... 891 Six issues of the New York Chapter News, Associate ...... 183 according to Sheila Gleeson, editor, had a cir- Student ...... 19 culation list of approximately 1500. The cost of printing averaged 12.76 cents per copy for Acting on the suggestion of the previous the first five issues. This was an increase over chairman, no definite representatives from last year as each issue contained 16 pages. In each Group were named to aid in the work turn, more pages were necessitated by much of the committee. The chairman enlisted the advertising. aid of her library staff to persuade delinquent Finances members to pay their dues. Postal cards and The Chapter is in a sound financial posi- telephone calls were used for follow-up. Based tion. As of May 19, 1949, the checking ac- on this experience, the chairman recommends count amounted to $1300, the War Bonds that when three months grace has been al- account to $1,184, and the Student Loan Fund lowed, only one month of delinquency be per- to $559.28. Of this latter figure, $300 is out mitted before withdrawing a name from the on loan to two students. Final figures will rolls. In place of written notices of delinquency not be available until the end of the Chapter to which members rarely respond, telephone fiscal year. calls are recommended. The Publicity Committee, Regina Marrus, Recommendations to National Board chairman, shows notably effective representa- The New York Chapter sent detailed recom- tion of special libraries and their work in vir- mendations to the national Board regarding tually all of the important media of publicity the adoption of the Fountain Report and -magazines, newspapers, radio and television. Ruth Savord's plan for Group affiliations. The The Recruiting Committee, Mary L. Kent, most important suggestions considered were: chairman, states that the major accomplish- (1) a double slate of officers elected by secret ment of the year was the excellent work done ballot; (2) a realignment of membership by Miss Ferguson and her committee in estab- classifications; (3) routine management in lishing the training course at the Ballard the hands of the Executive Secretary; (4) a School. The announcement of this course has shorter time period before dropping delinquent done much to stimulate interest in library members; (5) examination of all standing work among high school students. Contact committees; and (6) an increase in the mem- has been made with the New York City Board bership of the Executive Board. of Education so that next year interested high It was also suggested that space be used on school classes may visit special libraries. the membership bilihead for possible change The Student Loan Fund made two loans of address, in order to simplify handling the during the year, according to Elizabeth D. records. Knapp, chairman. Each loan was for $150 of To keep the members at large informed, it which $30 has been repaid. The unpaid bal- was recommended that the national president's ance of $34 on a 1940 loan has now passed column in SPECIAL LIBRARIEScontain the the statutory period for debts, so will no longer pros and cons of Association problems while be considered as outstanding. There is now a they are still problems. It is felt that too balance of $289.28 in the Fund. little is known until decisions have been made. Groups Recommendations for New York Chapter Of the 47 Group meetings, the president of The Executive Board wishes to make five the Chapter attended 40 and so can attest to recommendations for the Chapter: the lively and constructive interest displayed The New York Chapter could perform a by members present. great service not only to itself but to the The Chapter was fortunate in having the whole Association were it to undertake a 3 10 SPECIAL LIBRARIES [October serious, intensive and intelligent study of the Rankin Publication Fund Committee, the public relations problems in New York and Publication Fund was separated from the relate it to SLA as a whole. This could well General Fund and deposited in the Philadel- be a major project. phia Savings Fund Society. Provision should be made to pay from the The Budget Committee prepared an operat- Chapter treasury the travel expenses of the ing budget based on an estimated income of president, or his or her representative, to and $329. It is not possible to make an exact from national Advisory Council meetings held comparison of estimated and actual expenses outside of New York. A professional organi- at this time, but it will be carefully con- zation such as this should not have to de- sidered when planning for next year's ac- pend upon the generosity of the president's tivities. employer. The Bullefin has appeared more irregularly For the same reason, it is recommended this year than is desirable and the editor that the Chapter president be allotted an ex- cites the definite need for an assistant editor. pense account adequate to cover the charges Because of the poor response to the Dupli- of such Group dinners as may be attended. cate Exchange Lists, together with the ex- So that there may be no delay in the work tremely high expenditure of time and space, of any Group in case the chairman resigns, it Eleanor Campion makes some specific recom- is thought advisable to have a vice-chairman mendations, namely, ( 1) consolidation of SLC for each Group. and Bibliographic Center mailing lists into Thought should be given to the need for one list, with SLC members to express a desire revising the New York Chapter membership to receive the Lists and to pay 10 cents per directory, now out-dated. item involved; and (2) no periodical material GERTRUDEL. LOW, President to be handled at the Center, but a list of duplicates available in SLC libraries to be PHILADELPHIACOUNCIL issued by the Center periodically. Although no new projects were undertaken The Employment Committee reports hav- by Philadelphia Council during 1948-1949, ing handled 44 requests for librarians since considerable ground work has been laid for May 1948, with only 13 positions being filled. future progress. It is significant that reports The Hospitality Committee concentrated on from a number of officers and committees in- reaching new members prior to the meetings clude definite recommendations for improve- and welcoming them at the meetings. The ments or modifications in their own activities. committee recommends some form of public In several cases they stress the close coopera- announcement of new members present at tion with other officers or committees. meetings, such as was tried this year. A considerable amount of time and thought Membership activities included not only was involved in the experimental open Board the pleasant task of sending information and meeting in January. Elliott Morse did a application forms to prospective members but masterly job in presiding at that meeting and also the unhappy one of reminding delinquent presented an excellent summary in the March members that their dues had been too long Bullefin. As far as the board is concerned. unpaid. Last year our Chapter ranked second the meeting provided a real stimulus toward in the contest for the Membership Gavel planning for next year. Award, based on the percentage of increase in Much discussion on the national level has membership. This year we hope to do even been devoted to qualifications of membership. better. Following is a brief summary of This is a serious problem for an organization membership statistics: such as ours, and it behooves each and every Institutional ...... 42 member to consider it carefully, discuss it. Active ...... 161 read about it and be prepared to vote on it Associate ...... 83 1950 at the Convention in Atlantic City. Student ...... S The secretary sees a need for a division of - 361 duties among the secretary and an appointed Local ...... 67 committee of two people. One of these ap- pointees would serve as liaison between the 428 secretary and the Membership chairman, the Institutional-Increase of ...... 2 other between the secretary and the Program Active--Increase of ...... I I chairman, each to assume the duties relating Associate-Loss of ...... 4 to these activities. Student-Increase of ...... 1 The treasurer put into operation the book- . .- keeping recommended in the Chapter Manual 16 of SU. She reports that it is quite satisfac- Local-Increase of ...... 15 15 tory and understandable. Following action of . --... . . - 31 the Board and the recommendation of the ... 19491 SLA REPORTS 311

The Program Committee reports eight meet- The first Chapter meeting of the year, held ings held with the average attendance about in October 1948, was a joint luncheon meeting 80. Several meetings were preceded by din- with the Pennsylvania Library Association, ners. which met in Pittsburgh, October 21-23. Rose It is recommended by the Program chair- L. Vormelker, national SLA president, was a man and the secretary that details of the forth- guest speaker. coming meeting should reach the secretary by The December meeting included a panel the 10th of the preceding month instead of by discussion on "Special Library Methods" with the 15th and that details should also be sent Ross C. Cibella as chairman. to the Publicity chairman at the same time. The Science-Technology Group meetings The Helen Mar Rankin Publication Fund numbered three, the first of which was a joint Committee reports a total of $345.79 now in meeting with the Division of Chemical Educa- the Fund. No new projects were started dur- tion of the American Chemical Society, and ing the year, but it is hoped that members the High School Physics and Chemistry Teach- will supply some practical ideas for future ers' Club. The University and College Group activities. likewise held three meetings. The Publicity Committee comments sadly Bullefin on the difficulty of getting releases into print The Bulletin for 1948-1949 was again print- in the Philadelphia papers but recommends ed at St. Joseph's Protectory Printing Depart- that the effort be continued. Close coopera- ment at an increased cost of $3 per issue. tion with the Program Committee is demon- Four issues were published, each six pages, at strated as a "must" in obtaining information a cost of $10 per page. on coming programs as early as possible. Between 275 and 300 copies of each bulletin Groups within the Chapter report the fol- were distributed. The addressographing was lowing activities: done by H. J. Heinz Company, and the mail- The Science-Technology Group held four ing by U. S. Steel Corporation of Delaware. meetings, with discussion devoted to micro- The work of the editor, Rosemary Markey, cards, explosives, subject headings and punch- was considerably lightened this year due to the ed cards. This Group's outstanding achieve- fact that Dorothy M. Hopkins acted as an ment is its work on the cumulative numerical assistant to gather and type the news. Mrs. index to volumes 1-10 of the so-called P-B Dorothea R. Neilson continued as managing reports, Bibliobaphy of Scientific and Tech- editor. nical Reports, approved by SLA for publica- Duplicate Exchange tion as a self-sustaining publication. Member- List No. 15 is in preparation by the chair- ship in the Group is 56. man, Mrs. Julia S. Staniland. Lists Nos. 13 The Social Science Group held three meet- and 14 already have been distributed. These ings, with discussions on planning advertise- contained a total of 411 titles "offered" and ments, special library techniques and a com- 162 titles on the "want list," about four times pany's eyeview of its library. Group mem- that of any previous year. bership is 38. Since the lists are sent to every Chapter in The University and College Group met once the Association, much interest outside the city when Mr. N. Orwin Rush, Executive Secre- has been evidenced. Approximately 600 pounds the tary of Association of College and Refer- of books were sent to Finland, for use by the ence Libraries, spoke on "What Makes a Good State Technical Research Institute of Hel- Professional Association." sinki. San Quentin prison in California has HELEN President MARYPYLE, also been the recipient of considerable mate- rial. Requests have been received from PITTSBURGH Canada, Louisiana and from as far west as The Executive Board of the Pittsburgh California and Washington. Chapter met only three times, since much of One Chapter requested the stencils of the the behind-the-scene-work was carried on by list, as they were considering duplicating it. telephone and correspondence. The first meet- Education ing was held in , to confirm appoint- A two-hour class on Special Library Ad- ments and plan for the coming year. The Sep- ministration met on five successive Wednes- tember 1948 meeting was an Executive Board day evenings, starting February 16, 1949, and and Advisory Council meeting. This meeting included : endeavored to show the new members how "Library Administration Practices", Eliza- the Chapters serve as links in the larger chain beth B. Fry, Librarian, Carnegie-Illinois of SLA. Steel Corp. The Chapter had meetings approximately "Budgets", Adaline Bernstein, Assistant to every other month, and the Groups met dur- the Director, Carnegie Library of Pitts- ing th8 intervening months. burgh. 3 12 SPECIAL LIBRARIES [October

"Personnel Procedures", Ross C. Cibella, J. Voigt, director, and Virginia L. Garland, Librarian, Hall Laboratories, Inc. the Chapter president. "Filing, Methods and Supplies", Ruth L. Releases were sent to the Pittsburgh daily Morehouse, File Analyst, Carnegie-Illi- papers for all Chapter and Group meetings. nois Steel Corp. Marion Leslie, feature writer of the Pittsburgh The final class was a seminar conducted by Sun-Telegraph plans to prepare a series of Marion L. Hatch, Librarian, U. S. Bureau of articles on the special libraries in Pittsburgh. Mines. Records Committee Five dollars was charged for the entire Esther Stewart, chairman, placed a notice course and thirty-five persons attended all lec- in the Chapter Bulletin concerning inactive tures. The committee plans to have the lec- Chapter files and a fair response was realized tures mimeographed and distributed to those from it. Mellon Institute Library, where the taking the course, and to sell copies to other archives are stored, has been placed on the interested persons. mailing list to receive a copy of SPECIALLI- Employment BRARIES for the Chapter's bound file. A re- There were eleven openings during the quest for missing issues of SPECIALLIBRARIES year, including those for clerical assistants. Ten was made, and has been partially filled. applicants were interviewed by the chairman, Union List of Periodicals Edith Portman. Two positions were filled and Many changes have been made in the com- three are still open (April 1949). Two new mittee for the promotion of the Union List of members were obtained through this service. Periodicals. At the present time, with Ross The chairman communicated with the Coby C. Cibella as chairman, the committee has Employment Agency to ascertain the possi- sent approximately 400 letters and return- bilities of cooperating when library or biblio- cards to ascertain the market for the List. graphic personnel is needed. VIRGINIAL. GARLAND,President Hospitality Alma M. Trainor, chairman, received re- PUGETSOUND plies from members attending Chapter meet- By the end of the present year, the Puget ings. A triplicate list was compiled from the Sound Chapter will have had six meetings. replies, one for the president, one for the These were announced in the Sunday edition secretary-treasurer, and one retained by the of the Seattle Times; preceding the Thursday chairman, who reminded members of meetings meeting, and the Bremerton meeting was an- if cards were not returned. Badges were dis- nounced in the Bremerton Sun as well. The tributed at the meetings. highlights of the year were the lecture of the Manual Revision Norwegian Foreign Office librarian, Hedvig This committee, with Melvin J. Voigt, Schaaning, at the November meeting; and the chairman, has surveyed the present Chapter visit to the new, very attractive and modern Manual and drafted a tentative and incom- medical library at the Medical Center of the plete revised manual. The project should be University of Washington, in March. There continued into the coming year. have been three Executive Board meetings. Membership The president attended the regional con- Gretchen Mitchell, chairman, contacted 28 ference of West Coast Chapters at the Cali- prospective members during 1948-1949. The fornia Library Association in Santa Barbara results were: 1 new Life member, 2 Institu- in October, where plans for the annual con- tional, 8 Active, 5 Associate, 2 Student, and vention were discussed. The Puget Sound 5 by transfer, making a total of 23 new mem- Chapter will cooperate with the California bers for the Chapter. Chapters at the convention. The three Chap- Publicity ters have issued a joint duplicate exchange The Publicity Chairman, Elizabeth B. Fry, list, and are publishing a West Coast directory. s2rved as SLA representative on the P.L.A. The present membership totals are: Ac- Conference Publicity Committee. In addition tive, 55; Associate, 18; and Institutional, 10. to the overall conference pubIicity issued by Three special libraries, employing six libra- P.L.A., special notices were sent to the Pitts- rians, have closed this year. The Pacific burgh daily papers covering the SLA luncheon. Northwest Library Association, which ante- Letters of invitation and conference programs dated the Puget Sound Chapter by thirty-five were sent to the presidents of SLA Chapters years, has a Division of Specialized Services in Western New York, Cleveland, Cincinnati, (special librarians), which gives the Chapter Baltimore and Philadelphia. quite a bit of competition, and accounts par- In connection with the P.L.A. Concerence, tially for the fact that our membership is not a wire recording was made for WWSW on large. special libraries. The participants were Rose Five Puget Sound Specialists have been L. Vormelker, national SLA president, Melvin issued. Bernard Lane, chairman of the com- 19491 SPECIAL LIBRARIES 3 13 mittee on the manual of Short Cufs and The Union List Committee began editing Gadgets, has not had enough contributions for information submitted for a revised edition a book of any size, but suggests that a few of the Union List of Serials of the San Fran- be published in SPECIALLIBRARIES each month cisco Bay Region, and it is expected that the as a feature column. publication date will be some time in 1950. Barbara Johnston, librarian of the C.S.I.R., A Chapter membership directory was distrib- Sydney, Australja, visited libraries in Seattle in uted without charge and an autumn Duplicate January. A dinner was given for her, and she Exchange List was issued, this being in addi- was entertained at luncheon and tea, as well tion to the Pacific Coast project previously as taken to visit several libraries at the Uni- mentioned. versity of Washington, and the Fish and Wild Publicity on the Chapter's multifarious ac- Life Service. tivities was achieved through newsworthy re- ELLEN LUNDEEN,President leases regularly submitted to ten local papers by the Public Relations Committee. Activities SANFRANCISCO BAY REGION of the Association in promoting the develop- ment of business libraries were brought to the Activities of the San Francisco Bay Region attention of industrial and business fields Chapter were for the most part centered around plans for SLA's first convention on the at an exhibit at the Bay Area Industrial Ex- West Coast in nineteen years. In addition, position, held in San Francisco in July. The booth was manned by Chapter personnel, and several other noteworthy Chapter projects were several verbal and written inquiries were re- accomplished. ceived for information on special libraries and Eight general meetings were held during the year. Four libraries in the Chapter were the field of special librarianship. featured at three of these meetings; a syrn- Relevant to training activities, the Chapter posium was held on inter-library loan policies; worked closely with the School of Librarian- a speech on "Submerged Source Material" was ship, University of California: members from given by Nathan van Patten, which later ap- the Chapter spoke to the special libraries class peared in the May issue of SPECIALLIBRARIES; on various phases of special library work; over and a dinner meeting highlighted Convention thirty libraries in the area were visited by plans and Association business. A festive din- members of the class, and the entire class at- ner climaxed the year's activities and post- tended a Chapter general meeting and the last conventioneers on tour were the Chapter's meeting of the Methods Institute. The Chap- guests. ter was asked to assist in organization of the An informative three-meeting Institute on course on special libraries, which Mrs. Mar- "Techniques and Applications of Report Writ- garet Uridge gave this year. ing", presented by the Methods Committee, A two-fold program was carried out by the proved to be a successful departure from the Membership and Hospitality Committees in usual monthly methods meeting. The Institute interesting new members in the Association was well attended with a registration of 44 and integrating those that joined into Chapter members. activities. Membership increased from 192 Regional and Chapter planning for the in May 1948, to 247 in May 1949. An effort fortieth Convention in Los Angeles ranked was made through a form letter to advise high in membership activity. At a joint meet- Associate members of the advantages of Ac- ing with Southern California Chapter, at Santa tive status, and it is believed that the action Barbara in October, plans were laid for two resulted in some changes. The value, both to regional projects, the Pacific Coast Member- the individual and to the Association, in be- ship Directory and the Pacific Coast Duplicate longing to the correct national Groups was Exchange List, as well as other activities car- stressed throughout the year, and resulted in ried out by this Chapter for the Convention. many changes in Group affiliations. The Hos- The joint meeting, historic in that Puget pitality Committee was active in encouraging Sound Chapter was represented by their presi- inactive members to attend meetings, in in- dent, was well attended by San Francisco troducing guests and members at monthly members. Two committees of the Chapter, meetings, and in providing the membership Publications and Duplicate Exchange List, with attractive name badges. handled the coordination and publication of To keep our membership informed on Chap- the directory and exchange list respectively, ter and Association affairs, nine issues of the although valuable assistance was received from Bulletin were published. In keeping with the our neighboring Chapters. Chapter plans for Convention spirit, an attractive masthead was the Convention and two day post-Convention adopted depicting points of interest in San tour to San Francisco were managed by a Francisco. Advertising was included in the capable Conventions Committee appointed Chapter organ for the first time, thus adding eady in the year. to the Chapter's treasury. 3 14 SPECIAL LIBRARIES [October

Employment services were offered to an in- have been brought up to date and copies fur- creased number of members and an alarming nished to the Nominating Committee. number of non-members. Of the 78 appli- The Employment Committee reports 36 cations received-29 were out of state-69 personal interviews during the year, many of applicants were interviewed. The Employment which were by telephone. Six new members Committee filled 16 out of the 44 openings. were obtained through the employment service. PHYLLISJANE ANDERSON,President Press releases were sent to the eight prin- cipal newspapers in this area prior to each of the regular Chapter meetings. Articles have SOUTHERNCALIFORNIA appeared from time to time in the Daily News, The theme set for this year by the Execu- Times and Mirror. tive Board was "Know Your Southern Cali- EVALOUISE ROBERTSON,President fornia" for the purpose of acquainting the membership with more of the special collec- tions in this area so that each member would TORONTO be able to act as a guide for the guests of the Six regular monthly dinner meetings and national convention. the annual dinner meeting were held, as well Dorothy Wells, vice-president and program as five executive meetings. Chapter members chairman, was responsible for an interesting provided the program at three meetings, the year. Eight meetings were held and all were highlight of which was a methods meeting in well attended. the form of a skit "Reference Work Can Be The total membership for the year 1948- Beautiful". Outside speakers were the centre 1949 stands at 210, a net gain of 21 over last of interest at the other meetings, the most year, with 45 new members and 24 dropped. illustrious of these being our national presi- The majority of the dropped members were dent, Rose L. Vormelker. from the fields of aviation and motion pic- The Toronto Chapter joined with Western tures, both of which have reduced staffs due New York and Montreal in the second regional to recession of business. The new members conference held in Rochester in October. include 11 transfers from other Chapters, or Twenty-seven Chapter members attended. unaffiliated, and 7 members who were re- The paid-up membership is 81 with an instated. We have gained 3 Institutional mem- average attendance at meetings of 47. The bers and 39 Active members, achieving a ratio scope of the Chapter was enlarged this year by of 60 per cent Active-the highest in many the addition of two new committees-the Re- years, if not for all time. cruiting and Promotional Committee and the Although 60 per cent of our members live Exhibits Committee. in Los Angeles, 10 per cent are represented Two issues of the Bulletin appeared during by groups in Inyokern and San Diego, both the year. between 100 and 200 miles distant. In addi- AUDREYBULL, President tion, we have outposts in the Central Valley from Bakersfield to Sacramento, and, farthest WASHINGTON,D. C. of all, two members in Honolulu. In retrospect, the year following the very For the first time, the Chapter is participat- active Convention-in-Washington year was a ing in a regional membership roster with the comparatively busy one notwithstanding the San Francisco Bay Area and Puget Sound prophecy that there would be a slump in Chapters. membership and attendance. Membership as In addition to sponsoring the February meet- of May 10, 1949, was 742, a net loss of 13. ing, the Biological Sciences Group has con- Even though 85 members were lost by transfer, tinued work on the compilation of the Union resignation and death, the Chapter gained 72. List of Medical and Biological Periodicals in Victor Schaefer was able to serve as Chap- Southern California. The List, which includes ter president for only a brief time, due to approximately 1200 entries, representing fif- leaving town to accept a new position. He teen libraries, will be available at between was succeeded in September by the vice- $3 and $5. president (president-elect) . The Science-Technology Group sponsored The calendar of activities was carefully co- the April meeting at Inyokern. The chaiman, ordinated, under the direction of the vice- Ruth Hoff, has compiled an emergency tenta- president, resulting only once in the meeting tive list of science-technology libraries for the of two Groups on the same night, which was SLA national Convention, and it is hoped that necessary in order to accommodate one of a complete and accurate list will result later. the speakers. Such coordination is a requisite The Archives Committee has sorted and in a Chapter having four Chapter meetings, filed reports, correspondence and bulletins as four or five Executive Board and Advisory submitted by the officers and committees. The Council meetings and at least four meetings lists of past officers and committee chaimen of each of the nine subject Groups, not to 19491 SLA REPORTS 3 15 mention the get-togethers of the standing and Syracuse. Father Bouwhis and the Syracuse special committees. While the Groups planned group presented a practical program for re- and camed out their separate programs, ex- cruiting and Wharton Miller gave the view- perience indicates that it may be worthwhile point of the library school. to further coordinate the subject matter and Membership has increased. The total as of speakers, so an attempt, in this direction, will May 10, 1949, was 184. This represents a gain be made next year. of 8 members. No attempt was made to en- Among the most successful events were the large the membership, but rather to keep Chapter Christmas party, a purely social inno- the present group interested and to have the vation; a panel discussion on "Work Measure- members become better acquainted. ment Applied to Libraries"; and a tour of the This year there was established a definite beautiful new library at the Naval Ordnance and rather binding program on bulletins. Laboratory, White Oaks, Maryland. Thanks to the Bulletin editor, bulletins have For the first time since the Scholarship Fund appeared on time and were both informative has been available, there were two applicants and newsy. Of special interest was the extra for loans. The committee in charge is con- issue containing the Proceedings of the Re- tinuing work on the indexing of the Quarter- gional Meeting. master Journal and plans an additional money- The Chapter is proud of its recruitment ac- making project for the summer. Income is tivities and the committee has made an excel- also expected from the indexing of the Ameri- lent contribution to the general program. One can Institution of Cooperation Yearbooks and of the members has been addressing groups of the Journal of the American Economic Asso- students and taking them on library tours. She ciation. Another source of revenue was the also plans a radio program. Three members subscription card party sponsored by the Com- participated in a radio broadcast on April 28, munity Services Committee. 1949, over station WGY, Schenectady. Another An achievement of which we are proud is member has spoken before a university class. the establishment of courses in library services The chairman of the committee has prepared a and techniques. Under sponsorship of the paper called, "Contacting High School Stu- Professional Activities Committee, whose dents" which is in great demand. members spent over a year in conferences and Mrs. Olney retired from the presidency be- negotiations, the U. S. Department of Agri- cause of many extenuating circumstances. Her culture Graduate School offered fall and spring retirement was greatly regretted by all. She semester courses which were very well at- retired as of January 1949 and the incumbent tended. Mary Devereaux and Eleanor Hasting, took the presidency -being president-elect both Chapter members, were the instructors. ALICE V. NEIL, President The Professional Activities Committee also cooperated with the U. S. Civil Service Com- mission in preparing an illustrated recruiting GROUPS bulletin, The Librarian in the Federal Service. THE GROUPRELATIONS COMMITTEE AND THE Two other continuing activities considered GROUPLIAISON OFFICER to be helpful are (1) the employment and (Including Composite Reports of the Groups) placement project which involved 155 inter- President Vormelker has referred to the past views and 36 placements; and (2) purchase of year as one of introspection in SLA. This has books and periodicals from a local distributor certainly extended to the Groups, since nearly at a discount which saved a total of about every one has made examination or review of $300 for members who participated. its structure and organization, its aims and MILDREDBENTON, President methods of work. The general dissatisfactions earlier expressed about Group members, who have only secondary or even tertiary interest WESTERNNEW YORK in some of their Group affiliations, are this The year 1948-1949 started under the lead- year clear and proven. Groups must have ership of Mrs. Mabel Olney, who was elected members with qualifications for membership president in March 1948. She gave unstint- who are willing to participate in at least ingly of her time and efforts to promote an a minimum amount of the Group's activities excellent regional meeting in Rochester on and responsibilities. Elimination of second- and 9, when the Chapter met again ary and tertiary Group affiliations without the with its friends in Toronto and Montreal. This payment of membership fees has been suggest- was the second meeting of this kind. In all, ed. A membership fee for all Group affilia- about 80 people attended. The high spots were tions has been advanced as a method for cut- trips to Ward's Natural Science Museum and ting down inactive roles as well as gaining to the University of Rochester Library. Group revenue. Qualifications for membership The recruitment program gained a strong have been proposed. Any of these solutions impetus from the meeting on March 19 in would involve constitutional change, and the SPECIAL LIBRARIES [October qualifications for membership would mean tion Group Relations meeting. The ques- even further-reaching changes as it would tions, involving policy decisions, were: scarcely be logical for the Groups to require 1. Shall we differentiate in our classes of qualifications for membership when the Asso- membership between those actively en- ciation itself does not. However, present de- gaged in special libraries and those with velopments and trends seem to indicate that a secondary interest? qualifications for membership are in the not- 2. If we do, shall we likewise limit Group too-far-distant future. privilege? Group Place in the Association 3. Shall we recognize our Groups on a In the early part of the Association's his- form basis or on a more closely knit sub- tory, the Chapters formed the most essential ject basis? framework to its organization and continuity. 4. What provisions shall be made for the Hence the main emphasis was on Chapter organization of new Groups? structure, with the Groups active at Conven- 5. How shall we finance our Groups without tions and spasmodically during the year, de- hampering our other activities? pending on their project collaboration. But in The Social Science Group, long one of the the earlier years special libraries were mainly Association's most unwieldy Groups, has fol- found centered in urban or industrial areas, lowed an earlier intensive self-study with the making their union in Chapters easy and log- beginnings of section break-downs which will ical; today special libraries have developed bring together smaller groups with common throughout the length and breadth of the con- interests. Four pilot Group programs are tinent and across the globe. At the same planned for this conference by the Municipal time there has been increasing specialization Reference Round Table, the Social Welfare of either subject or form of special libraries, Section, the Public Administration Section, which is only the library manifestation of the and the Industrial Relations Section. These increasing specialization of the age we live in. are expected to be a distinct improvement over Taking these factors into consideration, it the general meetings which in the past have seems that the inter-relation of libraries, which invariably inclined toward one or another is the ultimate purpose of all professional as- interest represented in the Group, but left sociations, becomes just as important through most of the members without real program Group organization as through Chapter organi- identification. zation. To achieve, then, the greater pre- Need for Group Constitutions eminence of Groups in Association structure Despite the various Groups' proven willing- and activity, two developments are necessary. ness to study themselves and instigate more The Association framework must give greater orderly practices, there has been some general latitude to Group organization and needs, and reluctance or resistance toward setting up the Groups themselves must become solid, Group constitutions. The very fact that Group thoroughly dependable, and continuing bodies constitutions have not in the past been com- in the organization. The former point is being mon seems to be the main point against them. considered in constitutional revision, while Yet one of the loudest complaints among the latter falls to the responsibility of the Groups is inadequate financing. Hence atten- Groups themselves, and this committee be- tion of all members should be directed toward lieves the Groups are doing a magnificent job a comment from page two of the Finance Com- of attacking their problem. mittee Budget Statement of October 1948. Internal Group Study This is one of the strongest arguments we This committee has long foreseen the need have seen for stronger Group organization: for stronger Group organization. The Group "One of the difficulties of the Board and Manual was revised in order to provide guide- the Finance Committee in their relation to lines for the Groups. Definitions of Groups, Groups has been the lack of definitions of structure study, and review of Group pro- the powers and responsibilities of Groups. cesses have been urged. Much progress has They are not autonomous as Chapters, been made, and in presently reviewing the though they elect chairmen, for they have records of the various Groups, it is the judg- no charters or constitutions, but are granted ment of the Group Liaison Officer that the merely permission by the Board to or- Groups are much stronger, more unified as ganize. Their accountability for funds, in parts of the Association, and maintaining more the absence of responsible treasurers, has uniform practices than has been the case for been held the same as' that of committees; several years. money is disbursed by the Association only Some of the Groups had previously begun upon evidence of debt incurred on behalf of self-study and reorganization. All Groups the Association. There still is no account- in June 1948 faced five questions posed by ing for subscriptions and sectional fees, al- Ruth Savord, featured speaker in the Conven- though in fairness to all members of the 19491 SLA REPORTS 317

Association there should be adequate ac- continued through volunteer service. counting". In order to bring members of other Groups Inter-Group Relations into cooperation, advice is requested from Despite the emphasis on specific Groups, each Group as to the interest in use and par- we do have many members whose interests are ticipation which they have and whether any not met by any one or even two Groups, yet one in the Group would be sufficiently inter- there are insufficient total numbers or related ested to make it advisable to appoint him to members to justify Group formation. This the committee. problem is being increasingly met through The new Translation Committee is describ- section formation. A related development is ed thus: that right along with our increasing specializa- "There are two parts to the Translation tion which brings about a high degree of Committee. The oldest is that of a pool or Group importance to members of SLA, a union list to which contributors either send great deal of cross-over interests and coopera- a copy of the translation or card telling of tive activity is being developed among various its existence and where it can be obtained. Groups. Projects or programs initiated and Often companies will obliterate the source developed by one are frequently participated and allow a copy to be contributed when in by members of other Groups. Many of the they would not want it known that they Groups in their Convention bulletins have were interested in the subject. In other noted other Group programs. The work sim- cases, particularly translating firms are plification clinic brings together members of glad to have it advertised that the transla- many different Groups to discuss common tion can be obtained for a given price. problems in their various specialties. "The second part is a registry of trans- A great deal of interest has been manifested lators. This will be a list of qualified trans- in the Evaluation of Services project planned lators recorded by language and subject fa- and in process of being carried out by the cility. This section is new and just getting Business Group. Many members of other underway. This is similar to a registry main- Groups are interested in obtaining evaluations tained by Aslib." of services and are willing to participate in Chapter Groups the project to the extent of their abilities. There seems to be increasing concern for Over and above the immediate value of this Group activities in Chapters. The University project, there is the large issue of the evalu- and College Group, which finds its total or- ative factor incumbent upon an organization of ganization exceedingly rusty, reports intense professional librarians and upon each individual activity in various of the Chapters. Several librarian. As there are various criteria, meth- of the Groups in the larger Chapters have car- ods and problems inherent in any evaluative ried out active programs, many of them con- work, it seems that a general program on ducting project work worthwhile not only to evaluation might profitably be held during the their own members but to related members of 1950 Conference. Whether such a program the whole Association. The success of such should be instigated by the Business Group Chapter Groups as the University and College or by the Group Relations Committee is a Librarians shows the advisability for permitting matter for future consideration. and encouraging local Group activity outside There has also been a number of projects or the framework of an Association Group. Such less formal relationships undertaken between Chapter Groups, as the Fine Arts Librarians in Groups and professional or other associations Washington, D. C., prove that Chapter Groups related to their subject or form fields. As the are not necessarily formed along the same functions and aims of these usually overlap lines of those of the Association. The value public relations, reporting will be left to the of Chapter Groups' work to related members Public Relations Committee. of the whole Association and the very direct Inter-Group - The Translation Pool relationship of some Chapter Group work to The Translation Pool, long a very valuable the parent Group (such as the Advertising project of the Science-Technology Group, has Group of the New York Chapter) demonstrate been granted authorization by the Executive the need for better clarifying the relationship Board for extension into an Association com- of Chapter Groups to the Association Groups. mittee. One of the major difficulties in so The Science-Technology Group has initiated extending a Group project is the danger that relationships with a representative in all but its operation will be expected to fall to head- one of the Chapters, in order better to obtain quarters staff, an expedient which would be a complete picture of S-T activities and prob- impractical in costs of operation and the neces- lems. This sets a precedent which other sity for its conduct by qualified librarians. Groups might well consider following, and This has been taken care of in The Transla- establishes a pattern which should be explored tion Pool project in that its operation will be by the Group Relations Committee. 3 18 SPECIAL LIBRARIES [October

Membership Gains Problem-Accounting Change This is one year during which few laudatory The change-over of the Association's ac- remarks can or should be made for increases counting system from a calendar year to an in Group membership, as our aims have been Association year basis has caused confusion toward better integration of Group member- among the Groups, just as among other units ship which we already have. Most of the of the Association. The new method of ac- Groups show nominal gain which is a normal counting has definite advantages to the Groups sign of healthy continuation. The Science- in that two administrations will not have to Technology Group reports a gain of 192 mem- share the same budget. But this committee bers, which, though large in actual numbers, begs to point out definite disadvantages in is not a high proportionate gain in relation that Group chairmen are expected to make up to its size, and actually reflects the continued budgets for the use of their successors in office, increasing importance of the Science-Tech- and as budgets must be made prior to the nology fields in special librarianship. The Busi- Convention and the Groups' business meet- ness Group reports the largest proportionate ings, they cannot be predicated on a realistic gain, demonstrating the increasing strength to picture of Group program plans for the year normal expectation of this Group which in its they cover. present re-activation is only three years old. Group Dissolution When we say that Groups should be continu- Bulletins ous it is not meant that they should necessarily All but three of the Groups have issued be perpetual. Changing emphasis or degree Group bulletins in one form or another during of activity may shift both membership and the year. There is a definite trend toward activity of an active Group. The Association making Group bulletins subscription and self- has had in the past several Groups which have supporting, thus producing a better bulletin been very active, then, when they had served with articles and notes not only of Association their purpose, decreased their activity and Group membership interest but useful to membership until the Group itself was dis- every working librarian who pays the price solved. At least one Group, instead of dis- of the subscription. The Science-Technology solving, reorganized with a new title, defini- Group has been the leader in converting its tion of membership and aims, and during the old free bulletin to a better bulletin mailed short period of its organization has grown to only to paid-up subscribers. Those Groups be one of the strongest Groups in the Asso- which continue to issue a free bulletin are ciation. tending toward less frequent issuance, decreas- Today the Association has the problem of ing to two or even one bulletin a year, con- two Groups which have been comparatively taining only such basic information as annual inactive over a period of time. As the me- or convention reports, slates of nominees, and chanics of Group dissolution are not too well convention programs. The Museum Group defined, both Groups continue. The time suggests an enlarged bulletin on a subscription seems to have arrived for the Association it- basis in order to provide a more effective tool self to consider what should be done about of Group activity. these two Groups. The Biological Sciences The Newspaper Group began publication of Group has been comparatively inactive for a new subscription bulletin this year. Its several years. No major projects have been format is unique in its utilization of newspaper undertaken or any bulletins issues. Though the devices, and its content includes helpful notes Group has conducted meetings during Conven- and pertinent articles. tions, it is impossible to gauge with any de- Among the Groups making progress with gree of accuracy its activity, as no report has their bulletins during the past year the Busi- been submitted for at least two years. Short ness Group is most to be commended. Its un- of this Group itself reorganizing and institut- pretentious mimeographed Cissue Bulletin con- ing a sound program, it seems that the Execu- tains an amazing amount of general informa- tive Board should take under consideration tion, abstracts of lengthier material, original the question of its continuance. The status articles, bibliographies and other material. of the University and College Group should Though this bulletin has been issued on a free likewise be considered. basis, a shift to subscription is under considera- The University and College Group, which tion. is made up of 994 members, continues to ex- The Financial Group Bulletin, one of the plore the question of whether or not it shall long-time models of excellence, continues to continue as a Group. Apparently, its members, maintain its usual record. Most librarians, with the possible exception of administrative whether or not Group members would find or supervisory personnel, have primary inter- either the Financial Group or the Business est in a subject group. Actual experience Group Bulletin well worth a subscription price. shows less than 20 per cent of the Group 19491 SLA REPORTS 3 19

demonstrating any degree of activity. HOW- means as well as financial aspects of meeting ever, local Groups of the University and Col- this need should be considered. lege Groups function very actively and suc- HELENROGERS cessfully. Chairman, Group Relations Committee, and Group Liaison Officer. The Group Relations Committee The Group Relations Committee has work- ed throughout the year to help clear confu- ADVERTISING sions, to aid the Groups in building stronger The membership of the Advertising Group structures and better processes, and to better is comprised of: . integrate Group structure and activity with Institutional Members ...... 111 those of the Association. Although we have Active Members ...... 212 not been too active throughout the year, a re- Associate Members ...... 33 view shows the impact of consistent and sur- Student Members ...... 2 prisingly rapid progress toward the goals set - forth. The work of the committee has con- Total ...... 358 sisted mainly of correspondence with Associa- An increase of 33 since March 31, ,1948. tion and Group officers. A great deal of direct Five bulletins have been mailed to the en- work and common planning has been done tire Group as part of their membership. The with the Chapter Liaison Officer. The commit- June 1948 issue announced publication terms tee was unrepresented at the fall meeting of for Whafs New for the coming year; the Sep- the Executive Board and Advisory Council, tember issue contained news on the progress of but was represented at the spring meeting by What's New and an attached list of Advertising Geraldine Anderson. No formal meetings of Group members who attended the SLA Con- Group officers were feasible at either meeting. vention in Washington, D. C.; the December The Convention program plans of the year issue carried requests for (1) the Convention have been centered in the Chapter-Group Re- program, and (2) opinions for making What's lations meeting, planned in conjunction with New a Publications Committee project, with an the Chapter Relations Committee. attached copy of the letter for SLA Awards; The Group Relations Committee sees no the March 1949 issue printed SLA Convention reason for not re-endorsing its recommendation plans; and the April 1949 issue contained the of June 9, 1949, continuing action on those Advertising Group Convention program. items on which progress has already been Isabel Cubberly, City College of New York, made. In addition it recommends: Midtown Center, volunteered to mimeograph Working toward the establishment of stand- and mail the March 1949 issue. The other ards qualifying individuals for Group bulletins were done by Foote, Cone & Belding, membership; New York. Review of the Groups in their inter-relations What's New, the compilation of current ad- with a view toward clearer delineation of vertising materials, was published on a slightly Groups and establishment of liaison com- different schedule this year. The Advertising mittees or other devices for inter-Group Group voted at its Convention Business Meet- relationships and cooperative endeavor; ing, June 11, 1948, to continue its publication Strengthening of Group structure and ac- with ten issues for $2 a year. An Editorial tivity to justify recognition of Groups as Committee was appointed by the chairman to autonomous bodies of the Association; establish a more definite policy for contents Constitutional revision to permit Groups to and scope of the publication. One meeting become autonomous bodies, at the same was held in July 1948 to discuss and establish time providing some such device as round a policy. Progress has been made but there table organization for those loosely-knit is still much to be done to make this a self- Groups whose activity is either spasmodic sustaining publication. or confined to Convention programs. Subscribers to Whafs New now total 106. Several letters of commendation have been re- The Group Relations Committee members ceived. A few members have been added to will review the Group Manual, rewriting at SLA through this medium. Some sources of least the section on Public Relations. This items listed, upon hearing of the publication, will be done as soon as the Association policy have become subscribers and occasional con- statement on public relations has final ap- tributors of their new studies. However, proval. Hearst Magazines, Inc., and The New York As numerous requests from various Groups Journal-American are two sources who object show a need for additional copies of the Group to their studies being included. Manual or reprints of various pertinent sec- Thus far, eight issues of Whafs New have tions for Group officers other than the chair- been published: July-August, September, Oc- man, who has the one Group copy, ways and tober, November and December, 1948; Janu- 320 SPECIAL LIBRARIES [October ary, February-March, and April, 1949. With During the year, 134 new members were the February-March issue, Martha O'Leary, welcomed into the Business Group, bringing vice-chairman, took over the editing. the total to 502. These membership gains re- To the December Bulletin request for opin- flect the promotion done by last year's Mem- ions on transferring What's New to the Publi- bership chairman and distribution of this year's cations Committee, eleven responses were re- Bulletin to prospective members, national Offi- ceived; 10 against it, and 1 indefinite, depend- cers, Committee and Group chairmen and ing upon the advantages gained. Chapter presidents. Geographic distribution Two collections have been circulated during of Group members and their type of mem- the year for payment of postage: bership were tabulated and reported in the (1) The Scrapbook of Forms Used in Ad- May Bulletin. A membership card record, vertising Libraries was loaned to six libraries; which was prepared in duplicate and checked (2) The collection of house organs and bulle- against Headquarters records, will permit fur- tins from advertising libraries was loaned to ther study and analysis by next year's officers. five libraries. A procedure manual written by the secretary Three articles of import on advertising li- will aid in maintaining current membership brary operation written by Group members changes. appeared in two of the most popular trade Although no new projects were undertaken, papers in the advertising field. The members careful study was made of several suggested and their articles are: ones. These include evaluations of business, Rita Allen, "Picture Research in the Ad- commercial and financial services and reviews vertising Agency!' Advertising and Sell- of outstanding business books. Both projects ing. August 1948. could appear as features in the Bulletin. Delphine Humphrey, "Agency Library Ser- The revised Group Manual has proved a vice With a 1949 Label." Advertising and valuable guide for determining policy and Selling. December 1948. operating procedures and the Group's rela- Martha O'Leary, "How Can an Advertising tionship to other parts of the Association. We Agency Establish a Library of Its Own?" recommend that either (1) additional copies Printers' Ink. December 10, 1948. of the Manual or (2) reprints of the sections Though the duties of chairman of the Ad- which outline the duties of each Group officer versiting Group are constant and never-ending, be made available. The Group commends the the year has been enjoyable and gratifying inclusion in SPECIALLIBRARIES of regular re- due to the cooperation and interest of so many ports by the Group Relations Committee on members. The numerous letters from and to Group Bulletins and projects. It is hoped members and non-members who hear about that next year all Groups will provide the the Group and its activities may be time-con- extra mailings of their Bulletins, requested by suming, but the net results certainly contribute the Group Relations Committee. to its progress and advantage. The chairman recommends that a definite ARAX ODABASHIAN,Chairman program be set up to enlist active participation by members whose primary affiliation is with BUSINESS the Business Group and to insure continuity in The Business Group devoted its efforts this Group policy and activities over a period of year to a critical examination of its purpose, years. This might be accomplished by: scope and objectives. The suggestions of Analyzing the membership to determine members and views of the chairman on this types of organizations represented and those important subject were summarized in the whose primary affiliation is with this Group; May issue of the Group Bulletin. appointing certain committee officers for a Major emphasis was placed on unifying the two-year term to provide continuity in Group Group and keeping its membership informed activities; appointing a bulletin editor with an through the issuance of four Bulletins. Their editorial committee of four members, the subject coverage included: reviews of fall and editor to be responsible for feature articles, spring meetings of the Executive Board and over-all planning, lay-out, duplicating and mail- Advisory Council; Group problems and proj- ing. Each committee member to be responsi- ects; feature articles on "Industrial Training ble for one of the following: fall and spring Film," "Corporation Reports," "Techniques for Executive Board and Advisory Council meet- Report Writing"; bibliographies and notices ing reports; bibliographies on business sub- of new publications of interest to business jects; book reviews and listing of new busi- librarians; Convention plans. This "round ness publications; evaluations of services; con- table in print" gave the members a medium sidering the advisability of placing the Bulletin for discussing Association and Group problems, on a subscription basis; appointing a commit- formulating Group plans and exchanging ideas tee to draft a Group constitution, patterned for developing tools for business libraries. after the model Group constitution and in line 19491 SLA REPORTS 32 1 with the proposed Association constitutional arranged geographically, by Marion Wells from changes; fostering the development of local a list made up by Miss Cavanaugh's commit- Group meetings within Chapters where mem- tee in connection with their study of the mem- bership and interest warrant. bership of the Financial Group. ISABELLAM. FROST. Chairman The Educational Director of the Investment Bankers Association has written asking wheth- er the Financial Group would be interested in FINANCIAL revising the Sources of Investment Informa- Judged by the reports of previous years, tion which was published in 1937. the Financial Group has not had as profitable There is still a demand for an up-to-date a year as some others; nor has it accomplished list of books for the financial library. Six re- as much as the chairman had hoped for in the quests were received for the Bank Library way of projects. It has made progress in cer- published in 1937 and the Supplement, issued tain directions, namely, in the excellent quality in 1940. One was from the treasurer of of the articles and the professional appear- Puerto Rico, another from A. Rangel, vice ance of the Bulletin. The survey of our mem- president of the Trust Company of Cuba, and bership by the Committee to Define and a third from the National Bank of Commerce, Study the Purpose of the Financial Group is Seattle, Washington. Mary McLean had an outstanding piece of work. planned to revise this list during 1947-1948 Membership as of the end of May 1949 was but was prevented from doing so due to ill- 492 members, an increase over last October of ness. Alvern Sutherland agreed last year to 20 members. accept the chairmanship of a committee of The Financial Group is honored by having three to revise this publication; the other mem- one of its members, Mrs. Elizabeth Owens, bers found it necessary to resign from the past chairman of the Financial Group, nomi- committee. Miss Sutherland was unable to nated as first vice-president and president- carry the full responsibility in addition to her elect of the Special Libraries Association. duties as editor of the Bulletin. I recommend Marion Wells wrote an excellent article for that the Group consider undertaking and com- 1949 the April issue of the Bankers Monthly pleting this as a project for next year. Such entitled "Your Bank May Have the Services a list would contribute much to good public of a Trained Librarian." We understand that relations between SLA and financial corpora- the editor has discussed with Miss Wells, the tion libraries. It would also benefit us as in- possibility of having a series of articles or a dividuals for the Financial Group to be recog- monthly column on new books by various nized as a group of professional experts on the Financial Group members in future issues. literature in the financial and economic fields. Through the generosity of the Board of Gov- ernors of the Federal Reserve System which During 1948-1949,the quarterly publication contributed paper and labor for the Bulletin of the Financial Group Bulletin under the this year, our finances are in excellent con- editorship of Alvern Sutherland was continued. dition. The treasurer reports a balance on We owe her a vote of thanks for the interest- May 23, 1949, of $473.85, an increase of ing articles which she has secured for publica- $85.65 over the balance of $388.20 on June tion and we can be truly proud of both its 30, 1948. professional appearance and high standard. Ex- There have been no major new projects cellent lists appeared on "Serial Publications undertaken this year. Marion Lucius, chair- of Foreign Central Banks," and "Bank Letters man of the Committee for the Manual for in the United States," while the bibliography Financial Libraries, reports that as of May 20, on financial libraries will prove most useful. 1949, the Manual was in the hands of the The article, "Sources of Information Relating printer. The publication title will be A Brief to Industrial Mobilization," by Gustav Seidler, for Corporation Libraries. This project orig- brought requests from outsiders. inated with Roberta Hemot's Manual for a In spite of this excellent record and a Bank Library in 1944 and was later adopted special postal card reminder, our subscriptions by the Association. only totaled 133. One of the projects recommended at the It has been the custom to mail the Conven- annual business meeting last year was a study tion Proceedings issue of the Bulletin to all of classification schemes for a financial library. members, whether they are subscribers or not. Personnel to man a committee for this study This, with the number of complimentary was not available this year. This is still a copies, usually runs close to 500 copies. The worthwhile undertaking and certainly the Nominating Committee reported that this is new chairman would welcome volunteers to quite a large hurdle to jump in securing a serve on a committee to undertake this task person to serve as vice-chairman and editor. next year. The second suggestion was par- Some of our best-qualified members are pre- tially carried out in the list of benk libraries, vented from ctrrepting the vice-chainnansbip 322 SPECIAL LIBRARIES [october because of the necessity of finding a company May 1949 who will provide at least the labor and in Active ...... 254 some cases the supplies which go into the Associate ...... 33 Bullefin. I recommend that a committee be Institutional ...... 25 appointed to ascertain the wishes of the Group Student ...... 6 concerning continuing the Bulletin and if con- tinued. to decide whether the price of the Total ...... 3 18 ~&et;n should be increased to cover the cost The one local Group of Hospital and Nurs- of issuing, and also to assist the editor in so- ing Librarians in New York held several meet- liciting subscriptions. ings throughout the year. Of particular in- Mary McLean did an excellent job on the terest at the March meeting was the Group publicity for the Washington Convention but discussion on "Objectives and Standards," led unfortunately due to the pressure of her grad- by Mrs. Doris Bolef. uate work, resigned as chairman in October The Committee on the Definition of the 1948. Efforts to secure another chairman Group, with Catherine Heinz as chairman, has were to no avail until Ethel Klahr of the completed its work. It is hoped that from Federal Reserve Bank of Cleveland, kindly this beginning plans will be made to prepare consented on May 1 to cover the Convention a constitution and by-laws for the Group. in Los Angeles and report on the election of the new officers. She sent advance notices of There has been no recent progress report the preliminary Convention program to eleven from the Committee on Bibliography of Hos- papers and trade journals. pital Library Literature. The work of this LAURAMARQUIS, Chairman committee will carry over next year. The survey of hospital libraries, the project of the ~eibershi~committees is underway. GEOGRAPHYAND MAP Questionnaires have been sent to all hospitals There are approximately 194 members in with more than 125 beds and the committee the Geography and Map Group, with the ma- will tabulate replies as soon as they are re- jority divided between two subdivisions: the turned. This work also will continue through larger in Washington, D. C., with slightly over next year. 100 members, and the other in New York Continued progress is being made by the with about 45 members. The remainder are joint committee working on the revision of scattered throughout the country. Efforts are the Standards for Patients' Libraries and the still being made to form a Group in Chicago. preparation of Standards for Medical and The Group is interested in two projects. Nursing School Libraries. After the standards Under the chairmanship of Muriel Parry, a were not approved by the Group last June, it committee is investigating Section 7 of the was voted at the meeting of the Hospital Li- preliminary edition of the Rules of Descriptive braries Division of A.L.A. to enlarge the com- Cataloging of the . There mittee, including members from SLA, M.L.A., is urgent need of standard rules for map Army, Navy, Veterans and Civilian hospitals. cataloging. The other project concerns a Marion Wells is the M.L.A. chairman, and special issue or supplement to the Library Mrs. Muriel DePopolo the chairman for Journal, on maps, to contain about sixteen A.L.A. New revisions were prepared last fall articles by experts on all phases of map care and then presented at the business meeting and classification, essential reference tools and of the Hospital Division during A.L.A.'s Mid- other map problems. Winter Conference in January. There was Two Bulletins were issued during the year, considerable discussion at this meeting, and in November and May: the first under the the standards, again, were not approved. It aegis of the Washington Group, the second by was agreed that the 1949 revision would be the New York Group. reproduced and sent out to the complete The chairman attended several meetings of membership of the Hospital Division. They the Exeeutive Council and organized the are then to be returned to the committee and Group program for the 1949 SLA Convention the comments obtained from the membership in Los Angeles. will be incorporated in the new revision. This Each of the two divisions of the Geography revision is expected to be available for pres- and Map Group held four meetings during entation at the regional meetings of A.L.A. in the year, in Washington and in New York. the fall. On March 25, at the meeting of the ENA L. YONGE, Chairman Hospital and Nursing Group of New York, a discussion of the standards was held, with HOSPITALAND NURSING LIBRARIANS Mrs. Doris Bolef as moderator. Rough drafts The membership of the Hospital and Nurs- of standards for medical and nursing school ing Librarians Group on May 1, 1949, is as libraries were presented and many stimulating k&owsr and constructive suggestion* were offered. 19491 SLA REPORTS 32 3

Claire Hirschfield represented M.L.A. and devoted to planning a program for the SLA Mary Kent represented A.L.A. at this meeting. Convention. The New York Chapter Museum Mrs. LaIva B. Davis was appointed as the Group held four meetings during the year. Special Libraries Association representative The new masthead on the Bulletin is the on the Committee on the Nursing School Li- work of Helen Gershel, and represents most brary of the National League of Nursing effectively the varied interests of the Group. Education. The April Bulletin reprinted a letter written CHAR LO^ STUDER,Chairman to the chairman from Eleanor Mitchell who is now in Paris working for UNESCO as Pro- INSURANCE gram Specialist for the Cultural Activities Members of the Insurance Group put in Department. Miss Mitchell's description of an immense amount of time and labor on two her work and of her visits to Portugal, Den- major projects during the year: mark, Sweden and the Riviera made fascinat- Mrs. Angelica Blomshield was in charge of ing reading for the stay-at-homes. preparing a third and completely revised edi- Another Group member who was also in tion of the Creation and Development of an Europe during the past year is Nordis Felland, Insurance Library. It was completed in time Librarian of the American Geographical So- for display at the June Convention and is ciety. Miss Felland flew to Lisbon to attend available from SLA Headquarters for $2. the International Geographical Congress, April Since many new company libraries are under 8-15, 1949. The Congress was preceded and consideration at the present time, a guide such followed by excursions in Portugal, Spain and as this is badly needed. The bibliographies Italy. which comprise a large part of the book will The April issue of the Bulletin also carried be helpful to all libraries in the field of insur- an interesting description of the use of color ance since most existing ones are incomplete in classifying lantern slides which has been or out of date. worked out at Western Reserve University Hazel Levins, as editor of Insurance Book Library. Reviews, has completed the second year of In December 1948, the Salary Survey Com- publication on the basis of 10 issues a year. mittee of the Museum Group of the New By using a multilith process instead of print- York Chapter distributed 26 questionnaires ing and with much production help from her to member institutions in the metropolitan company, the Mutual Benefit Life Insurance area, and to a few related organizations, not Company, she has managed to keep her ac- members of the Group. Twenty-two replies, counts "in the black." There are 261 regular covering approximately 90 per cent of the subscribers-librarians from all types of libra- personnel under survey, were sent anonymous- ries and individuals in the insurance business. ly to a statistician who found 17 valid for The goal of this project is to become well tabulation. The results revealed the follow- enough established so that it may be eventu- ing maximum, median and minimum salaries ally a regular, self-sustaining SLA publication. for positions as indicated: Librarian, $7220, Members of the Group took an active part 4820, 2820; Assistant Librarian: $4820, 3220, in many projects involving other SLA Groups 2420; Division Head: $4220, 3420, 2970; and organizations. They advised on the titles General Assistant: $3520, 2620, 1820; CIer- included in a selected list of life insurance ical: $3620, 2020, 1820. books which the Institute of Life Insurance In addition, it was found that libraries with and the National Association of Life Under- the largest staffs do not pay the highest sal- writers are jointly recommending as worth- aries, that the majority of the libraries ques- while gifts to public libraries by local insur- tioned do not have promotion schemes or reg- ance groups. They made extensive contribu- ular increment schedules, that they do not tions to the institutes held by the Connecticut, recognize seniority, nor do they have examina- Boston and New York Chapters and had a tion requirements, but that they do have re- part in organizing the class for library clerical tirement plans. workers at the Ballard School in New York. Excellent reports of the libraries and library The opinion survey based on replies of the service at the New York Insurance Company, officials answering the questionnaire showed the Mutual Benefit Life Insurance Company that it was the belief of the majority that and the New England Mutual Life Insurance salaries are not keeping pace with the cost Company appeared as publications of the re- of living, but that they reflect professional spective companies. levels within the institutions, and that they ELIZABETHFERGUSON, Chairman are at least equal to remuneration received by comparable departments. It was not the con- MUSEUM GROUP census that the staff should assume the in- A major part of the activity and effort of itiative in making requests for salary adjust- the West Coast Museum Group members was ments. 324 SPECIAL LIBRARIES [October

Although by no means a perfect survey, the with the E & P librarian list with our mem- cooperation and interest manifested, as well bers checked, and sent copies of our Bulletin. as the results themselves, are providing in- The University of Oklahoma requested sug- centive for further investigations. Further gestions in making a survey of newspaper details about the questionnaire and its results library administration and methds in the U. S. may be secured by writing Bernard Karpel or During the year assistance was given to Hannah Muller at the Museum of Modem small or beginning libraries. Individual mem- Art, New York, N. Y. bers also welcomed librarians who visited their BERNARDKARPEL, Chairman libraries seeking information. The Group and SLA cooperated in an effort to secure employ- NEWSPAPER ment for two experienced newspaper libra- The Newspaper Group of SLA had two rians. main projects during the year: The News- The Newspaper Group has 343 members at paper Library Handbook and the new News- last count. During the year there were 20 paper Group Bulletin. members dropped, 49 new members, and 55 Stephen Greene, Providence Journal, and substitutions. his wife, the former Miriam Lyne, worked long AGNESHENEBRY, Chairman and hard to edit the manuscript of the Hand- book which is made up of chapters written by PUBLISHING Group members. Fannie Simon, SLA Publi- The past year has seen a most encouraging cations Committee Chairman, presented the growth in the newly-formed Publishing Group. manuscript to the SLA Board at the March The membership has reached a total of 150, meeting in New York for consideration for against 88 at the same time last year. As publication. Because of length and cost of might be expected, New York leads the entire publishing, it was agreed that Mrs. Winifred membership; approximately 85 per cent of Forwood, of SLA headquarters, do some final the total membership is concentrated in New editing and add new editions of books, before York City and vicinity. Washington, D. C., submitting the manuscript to a publisher. It ranks second, with Chicago third. The rest is hoped the Handbook may be published this is divided over the country, with one member year. The Group committee, in addition to from The Hague. other members who have worked on this Two bulletins have been issued pertaining project for the past few years, is composed of to the Group's activities and meetings. Four Ford Pettit, Detroit News, Chairman, Maurice well-attended meetings were held during the Symonds, New York Daily News, and Stephen year and enthusiastic interest was evidenced Greene. by all present. The Newspaper Group has felt the need of WILLIAMDOWNEY, Chairman a bulletin for some time and this project was discussed at the Washington meeting. After correspondence with Gmup officers and repre- SCIENCE-TECHNOLOGY sentative members, it was decided to in- The Science-Technology Group has approxi- Of this number, over augurate the Bulletin this year, to bridge the mately 1900 members. gap in a year when not all members could 550 belong to Sections: attend the Convention. Milton Prensky, Path- Chemistry ...... 279 finder Librarian, consented to be editor, and Engineering Aeronautics ...... 139 has, with the help of the Group staff and Petroleum ...... 114 contributors, produced a fine bulletin. A $2 Public Utilities ...... 38 subscription fee was charged to cover cost of Pharmaceutical ...... 18 paper, stenographic service and postage. SLA Since September 1948, there was an in- gave $25 toward the issue sent to all Group crease of 192 members: 128 Active; 25 Insti- members. The Bulletin now has 106 subscrib- tutional; 27 Associate; and 12 Students. How- ers, one-half of them Group members. With ever, there was a decrease of 179 members. Of the aid of voluntary work, the Bulletin is self- this number, 136 were dropped, 36 resigned supporting. It is hoped that with this start, a and 7 were deceased. definite policy can be established for the Bul- In September the chairman asked each letin and that it may soon be printed instead Chapter president to appoint an S-T repre- of mimeographed. sentative if there was no local S-T Group. All During the year the Group has had the but one Chapter complied. As a result, the opportunity to be of assistance to other libra- Executive Committee, comprising the chair- rians. Through Mrs. Stebbins, a communica- man, vice-chairman, secretary, and two imme- tion was received from H. Godfrey Greene, diate past chairmen, was enabled to receive a Melbourne, Australia, asking for suggestions complete picture of S-T activities and prob- for a survey of newspaper libraries to be lems. Also an Advisory Board was appointed conducted in 83 countries. The Gmup replied c~mprisipgthe Executive Committee, Section 19491 SLA REPORTS 325 chairmen, local Group chairmen, Chapter rep- The PB Numerical Index will probably be resentatives and chairmen of all committees. ready for publication in the late fall. This Board consists of 40 members. The Bibliobaphy Pool now has 90 bibliogra- During the year, the Executive Committee phies, an increase of 31 over 1948. Over 400 held a meeting in Wilmington, Delaware; and requests for bibliography lists were received the Advisory Board held two meetings, one in and 390 bibliographies loaned. the fall and one in March. The minutes of At the end of six months there were about these meetings were sent to each member of 86 users of the translations in the Translation the national Executive Board. Pool (Union Card Index of Translations). The Group estimated budget for the year The Directory of Translators which is pat- 1949 was $657. This included bulletin sub- terned after the Aslib Directory, contains ap- scriptions amounting to $387. The estimated proximately 80 names and a range of about budget for the year, excluding the Sci-Tech 20 languages. It will be a master file, indexed News, was $270. by individual, language and subject matter. On January 5, 1949, the chairman was ad- Group Bulletin: Allen Ring, editor of the vised by the Finance Committee that the Group bulletin, assumed his duties in January. Group's appropriation for the six months period The December issue of the bulletin, Ye AI- January-June would be $140. This is approxi- chemical Libraries Almanack, was circulated mately 795 cents per member for the six to the entire Group membership. The former months period. editor, Gertrude Schutze, having resigned, this Expenses during the year include long dis- issue was edited and circularized by the secre- tance telephone calls, secretary's postage, and tary and chairman with the aid of the Phila- other expenses such as Convention meals for delphia S-T Group. All officers, chairmen, speakers, etc. etc., were listed in this issue. Sections The present bulletin with a few less than The Chemistry, Engineering - Aeronautics, 300 subscriptions is now called Sci-Tech News. Petroleum and Pharmaceutical Sections all Subscription on the calendar year is $1.50. planned and conducted meetings at the Con- All records with the exception of those for vention in June. The new Metals Section, 1946-1947 are in the hands of the Archives which was officially recognized this year also Committee. These are being culled and records had its own Convention program which in- to be saved will be stored at SLA Head- cluded papers on foreign literature. Two mem- quarters. bers of this Section, Meredith Wright and Local Groups Robert Kollar, are representing the S-T Group Three meetings were held by the Philadel- on the already internationally-recognized Com- phia Group: one on the microcard reader, an- mittee to Study Metallurgical Classification other on subject-headings and the third, a Schemes Suitable for Punch Cards sponsored visit to Socony-Vacuum Research Laboratory by the American Society for Metals. Library, where the Group heard a discussion The Engineering-Aeronautics Section project, of the use of IBM punch cards. Subject Headings for Aeronautical-Engineering The Pittsburgh Group held three meetings. Libraries, was completed this year and is now The first was a meeting with the Division of on sale. Chemical Education of the American Chemical The new Pharmaceutical Section has al- Society and the High School Physics and ready set an enviable record. Its project of Chemistry Teachers' Club. "The Industrial Li- issuing a bulletin of Unlisted Drugs has met brary- Why?" was the topic. with much success in the pharmaceutical field GRETCHEND. LITTLE, Chairman and it is now planning to compile a Union List of Periodicals in Pharmaceuticd Libraries. The Public Utilities Section has again be- SOCIALSCIENCE come active as is evidenced by the three proj- The New York Chapter Social Science ects in preparation: ( 1) Subject headings Group held five meetings during the year. The list for public utility libraries; (2) A classi- five major interests set up at the last annual fication scheme for a public utility library; and Convention were used in an education-interest (3) A survey of publicity methods used in meeting at Columbia University School of Li- public utility libraries. This Section also held brary Service; an industrial relations-interest a Convention meeting. visit to the International Ladies Garment Projects Workers' Union Research Department; an inter- One meeting of the Advisory Committee was national relations-interest meeting at the held to discuss the S-T Manual. Several chap- American Russian Institute; social welfare was ters had to be rewritten or revised, but it is covered at the Community Chests and Coun- now hoped that by having a monthly report cils of America library, and finally public ad- submitted by the editor, Lucille Jackson, the ministration-interests were met by a tour of project will be completed within a year. the Municipal Reference =brary. 326 SPECIAL LIBRARIES [October

Hazel C. Benjamin reports that the Source upon the Executive Board a definite action List of Labor Statistics will be submitted to on the proposal which will reach it under the the Publications Governing Board in the fall. new chairman at the Los Angeles meeting. M. MARGARETKEHL, Chairman JERROLD ORNE, Chairman

TRANSPORTATION COMMITTEES The Transportation Group's first publica- tion, Aviation Subject Headings, compiled by AWARDS Agnes Gautreaux and Mary Lally, was com- The Awards Committee has not had an easy task this year to decide who should be the pleted and published in January 1949. Work continues on the other project, Source List of recipient of SLA's first award. The committee Transportafion Statistics. Some discussions has been faced with a number of problems have been held, mainly in the Washington which have arisen partly from misunderstand- local Group meetings concerning the prepara- ing of the purpose of the award and partly tion of a Railroad Subject Headings list. from the desire of the committee to establish The Washington local Group continues ac- only such precedent as is in keeping with the tive. This is still a small Group, but the local meaning of the award. For these reasons, the members want to continue it. Plans for the committee is submitting this lengthy report coming year are progressing, including possi- hoping it will serve as a guide to both the ble participation in the Washington Sesquicen- Association members and future committees. tennial celebration in 1950. The New York 1. Purpose of Award Chapter Group was reactivated with Maurice As stated in the report of the original Smith as chairman; interesting meetings with Awards Committee, "the award should be given good attendance marked its business year. for notable professional achievement . . . either Three bulletins were issued during the year. through an individual effort . . . for leadership AGNESA. GAUTREAUX,Chairman in Group' activities: or for . . . a decisive part in a noteworthy professional contribution." x "a This committee has interpreted this to mean UNIVERSITYAND COLLEGE that the recipient's accomplishment should be The University and College Group has not over and above his regular work and his Asso- undertaken any serious projects during the ciation duties. year. There were two issues of the Bulletin, one in March 1949, and a second in May 1949. 2. Eligibility for Award The first Bulletin of the year contained a All members of SLA are eligible. Before resume of the history of the Group and in- proposing a nominee, the committee would cluded a questionnaire designed to obtain a suggest that the sponsor give careful con- positive body of opinion concerning the future sideration to the value of the work. It should of the Group. Between the first and second be more than a job well done in line of Asso- Bulletins of the year, 174 of these question- ciation work. What is still harder, the com- naires were returned, and a summary of the mittee urges every sponsor to be objective in information contained in them was made the his thinking. The award is given for the caliber of the completed work and its value body of the second Bulletin. The May Bulle- to librarianship; it is the work, not the indi- tin also included the Convention program in full, as well as a draft resolution to the Execu- vidual, which is to be judged. tive Board for discussion at the Los Angeles 3. Form of Accomplishment meeting. It was evident that the majority of sponsors In the course of the year, the chairman had were thinking of publication in some form as news of three meetings of the Pittsburgh the sole basis for the award. This, of course, Group and two of the Philadelphia Group. No is concrete evidence of what has been accom- other local meetings were reported. The chair- plished but there are other things which also man, with the cooperation of the secretary, has have value and are well worth consideration. devoted his time this year to reviewing the Someone might do an outstanding job of or- past history of the organization and to editing ganizing a library within a comparatively the two issues of the Bulletin with a view to reaching positive conclusions. It is to be noted 1 According to the interpretation received that a number of studies and recommendations from the original Awards Committee, the con- concerning the problem of the continued ex- notation of Group should be any group of istence of the University and College Group members working together and does not spe- have been made in the past without obtaining cifically refer to the constituent Groups within any real definitive action. The present chair- the Association. This word, therefore, should man believes that for the best interest of SLA not have been spelled with a capital G in the and for the membership of the University and copy of the final report which appeared in the College Group, he cannot urge too strongly 1948 Proceedings issue of SPECIALLIBRARIES. 19491 SLA REPORTS 327 short time; someone may develop the "per- brary, Graduate School of Business, Stanford fect" cumculum for special library students; University, for his book, Sources of Business new techniques or tools may be worked out; Information. someone might initiate a new type of service; BETTY JOY COLE, Chairman another may be the instigator of a consoli- dated library for small business firms. These ADDENDUM TO REPORT OF AWARDS COMMITTEE are some of the non-publishing items which Since the report was written, there has been would be worth consideration and which the a request that one vote be changed to "No committee hopes will receive awards in the award for 1949." future. The reasons given for this change are perti- 4. Runner-up nent and indicative that possibly the present The committee firmly believes that when basis for the award is not too satisfactory. So several nominees have been given considera- that you may know the thinking which brought tion, not only the recipient of the award but about the change in vote, excerpts from the the runner-up should be named. This gives a letter received are quoted: chance for public recognition of work which "No one makes any appreciable contribution otherwise might remain unknown to the mem- to the profession in a single year. Of course bership as a whole. it may culminate in some year but if it is of 5. Dead Line any real value it will cover many years and The committee strongly urges that the dead- . . . the greatest contributions are those made line for receiving names of nominees and in- . . . over a period of years. Sustained interest formation regarding the accomplishment be and activity are the most worthy and long March first of the year in which the award is lasting contribution . . . Because I think that to be made. The committee is scattered, its this basis is not properly set forth to honor work is camed on mostly by mail, and it must the member most worthy . . . and because have time to evaluate, compare and judge. the prestige accruing to the Association for Little can be done until all information has making an award for something not obviously been disseminated among the committee mem- outstanding is lacking, I should like to change bers. Three months is none too long to come my vote . . ." to a just decision. 6. No Award Given CLASSIFICATION The committee feels that there may be The complete revision of the List of Subject times when the award is not justified. In such Headings and Classification Schemes at Head- a case, this committee believes any future quarters has been the major activity of the committee should not hesitate to withhold Classification Committee this year. the award. To give the award real signifi- The committee held one meeting in Janu- cance, the standards should be set and kept ary at which time it was recommended by high. Mrs. Stebbins that a new complete List be We now come to that section of the report made available, as all copies of the 1945 List for which you have been waiting. After a had been sold. great deal of correspondence and long discus- Isabel Towner, former chairman of the sion at the time of the March Board meeting, committee, again kindly consented to give her followed by further correspondence, the com- time in compiling this new List. In order to mittee reached a decision. keep the cost of production as low as possible Because of her noteworthy accomplishment the committee did the stenciling. Copies are in a time-consuming and painstaking task; now on sale at Headquarters at $1.25 each, because of its value to scholars of history and which was the price of the original List pub- of biography as well as its worth to librarians lished in 1945. in the same fields, the committee considers The chairman wishes to thank Mrs. Stebbins the runner-up to be Miss Laura Shearer Turn- for her cooperation, Miss Towner for her bull, Curator of the Woodrow Wilson Collec- continued interest and loyalty in the work of tion, Princeton University Library, for her the committee and the members of the com- Woodrow Wilson, a Selected Bibliography of mittee for their support. his Published Writings, Addresses and Public SARAM. PRICE,Chairman Papers. Because of his successful completion of a CONSTITUTIONAND BY-LAWS reference tool which has widespread usage; Only one recommendation was submitted because of filling "a real need" for business to the committee during the year. This was men, librarians, teachers of library courses and a request from the Committee on Headquar- students, the committee is pleased to present ters Policies and Duties for amendments need- the 1949 Special Libraries Association Award ed to make effective certain proposals. After to Edwin T. Coman, Jr., Director of the Li- some study, the committee recommended that 328 SPECIAL LIBRARIES [October the request be submitted to the Constitution ber 1936 Executive Board "to make a study Revision Committee, and this was done. of the finances of the Association, to make The chairman attended the Advisory Coun- budgetary recommendations, and to work out cil meetings in Cleveland and New York. a long-range program of activities for Special Lack of time prevented the submission to the Libraries Association." Duties of the former entire committee of the recommended changes Auditing Committee were assigned to the new in the Constitution but the chstirman studied committee. William Berg, C. P. A., was en- the proposals and sent his comments to Ruth gaged to make an audit as of December 31, Savord, chairman of the Constitution Revision 1936, and allocations to Chapters, Groups and Committee. Committees were to be made by this new FORDM. PETTIT,Chairman committee. In accord with the mandate of investiga- FINANCE tion and control, the committee has camed As fourth chairman of the Finance Com- on various surveys and has made recommenda- mittee during its thirteen years of existence, I tions which, for the most part, have been ap- may be permitted to review its history. Its proved by the Board. In 1944, a study of development follows the trend of so many financing general publications produced a pric- offices of the Association that it seems worth ing formula which was officially adopted and while recounting. Early in the history of the has been applied by the Publications Com- organization the first officers felt the necessity mittee. Another study was made of SPECIAL of a control and financial planning agency, LIBRARIES,on the basis of which the Proceed- but the earliest note found on the personnel ings issue was charged in part to convention of a committeethe "Auditing Committeew- expenses, and a change in printers was made. is the name of Lewis Armistead, 1922-1923. The report on the financing of Technical Book Subsequent chairmen or members included Review Idex showed that the loss in pre- Gertrude D. Peterkin, W. L. Powlison (1926- vious years had been cancelled and that the 1927), Elizabeth Baxter (1931-1932), and $3000 grant had also been regained in subse- Angus Fletcher (1935-1936). Under the last quent profits, hence a reserve was earmarked chairman of this committee, Fletcher, a new in current accounts for the years when the and broader interpretation than $at of existence of the Index was threatened. Analysis auditing and routine procedures was express- of relative costs, or what members get for ed. The committee made recommendations their dues, made in 1945-1946, showed that an concerning the whole financial problem of active member received $8.42; an Associate, Special Libraries Association. This followed $6.47; Life (amortized over 20 years), $8.42; perhaps the deliberations and explorations Institutional, $8.94; and Sustaining, $8.42, in of the special committee, the Ways and Means publications and services. In the same year, Committee, 1929-1930; 1933-1934, composed an analysis was made of the services and first of Eleanor S. Cavanaugh, chairman, Else duties of the Headquarters staff. In 1946- L. Schulze, Elizabeth 0. Cullen, Daniel N. 1947, a study was presented on per capita Handy and Herbert 0. Brigham, and later income from dues in the 23 Chapters, showing headed by Dorsey W. Hyde, Fred A. Robrt- how disproportionate numbers of Associate son and Ruth Savord. Although it deliberated members in a Chapter increased costs but five years on 'kays and means of securing added little to income. It was pointed out at financial assistance," it faced a discouraging that time also that what confusion or dissatis- task in those depression years. faction existed regarding the allocations to Prior to the creation of the Finance Com- Chapters, Groups and Committees was due to mittee, the Auditing Committee apparently failure to understand the method set up by examined the accounts without benefit of the Board years before, and the confused re- C. P. A. The budgets were prepared for lations of these bodies with the higher and some time by the secretary, Rebecca Rankin, lower levels of administration. and, upon her resignation and the appoint- In 1947-1948, at the request of the Com- ment of Elizabeth Lois Clarke in 1934, by the mittee on Reorganization (Committee of treasurer, Laura A. Woodward. Five), the Finance Committee made a study With the establishment of a headquarters, of Chapter and Group finances, which re- the centralization of records was possible. The vealed in Chapters two weaknesses: lack of distribution of central office duties among continuous financial policy or plan, and too committees of members scattered over the little attention to the quality of membership. country results in discontinuous and inade- The large percentage of Associate members quate records and the loss of valuable data. who "cost" the Chapters as much as Active or The Finance Committee, created by By- Institutional members but who return on the Law IV, Section 1, of the Constitution of basis of the 20 percent allocation only $.40 June 19, 1936, was instructed by the Novem- per capita to the Chapter. Under the new 19491 SLA REPORTS 329 rates of membership and with the reduced budget. With revenue accounting on an ac- percentage, 16 percent, the return is only crual basis, no fixed budget could be even $.64 per capita. As a result of the studies, reasonably within balance. sections on finance were written for insertion Although the Association had operating in the Chapter and Group manuals. statements, the facts were not sufficiently co- In this same period the committee recom- ordinated to give a clear picture of Association mended an incentive plan for Chapters and finances. In 1943, the form and content of the Groups, based on a modified National Associa- statement was revised to include an interim tion of Cost Accountants Stevenson Trophy balance sheet, and a comprehensive income and Awards, but this received brief consideration expenditure operating statement. In 1948, of the Board. the interim balance sheet was discontinued, During the current year, 1948-1949, the since it was felt that the highly seasonal Finance Committee made its Second Report operations of the Association tended to give a on Publications, showing that by the very false picture of the situation. At the same nature of their long-term issue and sale, indi- time, a summary of cash position based on vidual publications (non-serial) call for bud- the end-of-month bank statement was added. geting over a period longer than the fiscal This shows the cash in the bank on a given year. Recommendations on the method of dsy, but does not, of course, show deferred estimating sales on the basis of cost, and on income or deferred charges. The publications proper financial arrangements to realize the (individual) account has been removed from long-term financing necessary were approved the current operations, and placed in a sep- by the Board at the March 1949 meeting. arate reserve account. The troublesome items of fund and equipment reserves, when the new Control of Expenditures When the present chairman took office in Reserve Fund regulations are approved, will be removed from the quarterly statement, and 1942, it was apparent upon examination of central records that the singleentry bookkeep- will appear only in the annual financial state- ing system then in use was inadequate for ment. presenting a true picture of Association busi- Another factor of control was instituted ness. As a result, Mr. Berg, later, Lybrand, with the inventory of equipment and stocks Ross Bros. and Montgomery, and Earl R. in 1943-1944. Copies of the inventory are Edmonds, worked out a system that is in- on iile at Headquarters and in the Finance creasingly better adapted to our purposes. Committee archives. A running inventory of The chairman also in consultation with the stocks of publications is now maintained secretary eliminated the cumbersome and through lot tags. Regarding furniture and costly voucher system devised in 1940, and equipment, it is recommended that depre- substituted classified expense accounts. The ciation (including obsolescence) reserves be appropriate account number, instead of vouch- set up so that future replacements will be er number, is placed on each check. This possible without making large and unexpected eliminated a great deal of paper and paper appropriations from current income. Now work. To clarify the picture of Association that we have purchased most of our major finances, an analysis of income and expendi- equipment, we are in a better position to tures for a period of years was undertaken. estimate probable life and to allow for re- It was found that by reducing the different placement. The rates given in the Internal categories of income and expense to percent- Revenue Bulletin F are perhaps more con- ages of income, a general pattern of Associa- servative than many businesses now apply, tion finance could be established, which was but special allowance is made in this bulletin useful not only for control of expenditures, for obsolescence. If the recommendations in but also for estimating income for the annual the Second Report on Publications as adopted budget. Quarterly, cumulative percentage by the Board are followed, we should have tables were worked out to serve as an interim fewer surplus copies of general publications control device. Since the income and expendi- that must be offered at half-price or sold for tures of the Association are highly seasonal, waste paper. and revenue periods are not proportionately Since there has been some criticism and concurrent with periods of expenditure, this perhaps misunderstanding of the change from control device has worked very well. With our previous cash-accrual to cash basis of intelligent adjustments for variation measuring income, a word of explanation it is reasonably accurate. The total budgetary seems desirable. The accrual method assumes figures for a given year can be estimated so that income accrues daily, even hourly, but that expenditures will always remain below is not actually received until the end of the income: 95 percent to 98 percent of income. term during which it is earned. Thus dues It has proved a marked improvement over would not be fully earned until the end of the static and wholly unrealistic "balanced" the calendar year for which they are paid. 330 SPECIAL LIBRARIES [October

Periodical subscriptions are earned as issues of a membership cannot be accurately meas- of the periodical and mailed to subscribers. ured and cannot be charged wholly against Actually, therefore, dues and subscriptions, dues. There is no stable temporal relationship and other types of pre-payments are really between income and costs. The cost of SPECIAL deferred income, since they are paid in ad- LIBRARIEScannot be charged against subscrip- vance of the period in which services or other tions because about 90 percent of the issues intangible benefits, or issues of periodicals, are given to members. Also the allocation of are supplied. In business organizations manu- costs, such as that of new memberships taken facturing and selling products, the accrual out in the last quarter of the year, is very basis is desirable, because current costs and difficult. The complexity of trying to set up income can be allocated to the manufacture an adequate system of revenue accounting on and sale of those immediate products. Income an accrual basis is apparent in the following accrues as ~roductsare sold, and costs accrue table. The simplicity of the cash basis also is as products are manufactured. This basis as- clear:

ACCRUAL BASIS Current annual Income equals: Accrued income Deferred income 1 Subscriptions carried Dues and subscrip- until payments are Deferred income tions paid in ad- made. Dues and subscriptions ap- vance. Publications sold. plicable to future years. Advertising paid in I+ Dues not paid for 7 i- advance. 1 months. Interest, etc.

Current annual Expenses equal : Accrued charges Cost of supplies. Cost of printing. I Maintenance of equip- I Deferred charges 1 ment. I Deferred charges Insurance prepaid. I Cleaning. Insurance prepaid. Rent. } + Salaries and wages Bonding (% year). Bonding (?h year). I Taxes. Cost of supplies on hand. Chapter allocations. J Group and Committee I - Inventory at cost. expenses. Memberships assumed in last quarter of year.

CASH BASIS Income for year equals: Cash received. Expenditures for year equal: Cash payments made. sumes a temporal relationship between costs As to which gives the truer picture of finan- and saIes. On the cash basis, costs and cial condition depends on how accurately ex- revenue are assumed to be measured by cash penditures and income can be allocated to receipts and expenditures. Revenue placed the periods to which they may apply, if the on a cash basis becomes the controlling classi- accrual basis is adopted. It must be clear fication; hence the sum of all expenditures even to a layman that a great deal of estimat- currently made comprise the expense or cost ing and just plain guessing must be done to of producing the amount of revenue acknowl- maintain such a system. It must be clear edged in the form of cash. In manufacturing also that the cost of such a system honestly the cost of each product can be measured and and adequately carried through is prohibitive charged against the income received from its for a small organization such as ours. An- sale. In an association such as ours, the cost other difficulty with the accrual basis lies in 19491 SLA REPORTS 33 1 trying to relate operating accounts to cash in control seems more than ever useful. As to the bank. The fallacy, for example, of relat- the accuracy of this method it may be pointed ing prepayments or deferred income to a year- out that for 1948 there was a net difference end bank balance is apparent: the former is of -.5 percent between actual percentages of a derived and approximate figure, subject to income received from various sources, and qualified interpretation; the latter is the arith- estimated percentages. The range of differ- metic result of additions and subtractions up ence was from -.7 to t2. For expenditures to a given day. The accrual basis may have there was a net difference in total of +.6. value for the investor in industry, as Guthman However, variations in estimating expendi- points out, since in financial accounting (quite tures were greater because of prepayments different from ours) it is useful to estimate in setting up the pension plan, and higher stockholder's equity. It is only in the balance costs of SPECIALLIBRARIES and T. B. R. I., sheet that justification of the two records men- somewhat offset in total publications expendi- tioned above can be attained. tures by less than anticipated use of funds for individual publications. Unfortunately, the Reserves two changes on July 1 from the calendar to the Various efforts were made in the 1930's to Association year, and from cash-accrual to cash build a reserve, but substantial development basis, complicated the picture at the end of the of a fund was not begun until 1944, when the year, but the data, on which these percentages recommendation of the Finance Committee are based, are derived from reasonably ac- and that of the treasurer, Jean Norcross, was curate financial (operating) statements. adopted by the Board. An accumulated sur- plus of $20,000 was withdrawn from the Publications: SPECIALLIBRARIES and checking account, where it drew no interest Technical Book Review Index: and was costing us besides, and one-half of it Both of these publications have shown in- put into savings accounts, and the other half crease in income. T. B. R. I. declined in 1946 used to purchase U. S. Government bonds. and 1947 but levelled off again in 1948 to a Since that time, Life memberships, operating total higher than the previous peak year of surpluses and other sums have brought the 1945. Since 1945, SPECIALLIBRARIES has fund to over $40,000. A tabulation of bonds risen something over $4,300 and T. B. R. I. by series, denomination and number is on around $544, to December 31, 1948. General file in the safety deposit box, at Headquarters, or individual publications have contributed and in the papers of the chairman of the erratically from 1943-1948, from 5.9 percent Finance Committee. to 13.3 percent of total income. Recommendations for the set-up and reg- Convention: ulation of the Reserve Fund were made at Another item taken from current accounts the fall 1948 Board meeting. These have has been erratic in contributing to income but been reviewed, criticised and revised for re- in the last three years has counted for from presentation at the June meeting. Recom- 4.7 percent to 6.3 percent of total income. It mendations are intended to provide for (1) is perhaps just as well that it has been rernov- building up and maintaining the fund to at ed by action of the March 1949 Board to Re- least the announced goal of $50,000; (2) pro- serves, as its use in recent years has brought viding proper check on the use of these funds considerable criticism on the heads of our through the Finance Committee; (3) provid- officers. ing for the separation of this primary reserve Miscellaneous: from special reserves for (a) Student loans, This is also an uncertain source of revenue (b) General publications, and (c) Equipment and seems to derive mostly from interest on and furniture depreciation and obsolescence. Reserve Fund investments. This should prop- General Considerations erly be returned to the Fund. By removing this year two sources of reve- EXPENDITURES nue: convention and individual publications, Budgets: the Association has reduced the possibility of Chapter, Group and Committee budgets cushioning losses in revenue from other have risen about $2000 since 1945, the largest sources. There now remain only dues, which increase, $1,563, being for Chapters, and the must account for from 60 percent to 64 per- next for Groups, $643. Committee costs cent of the total; SPECIALLIBRARIES subscrip- jumped about $500 in 1948. It is interesting tions and advertising, which were hardly ade- to note that although Group chairman asked quate to cover costs in 1948; and Technical for $1,050 in 1948, they used only $883. Book Review Index, which is still producing General Operations: surplus revenue. Much criticism and little careful analysis Because of this situation, and because of have been made of the increasing costs of the period of "dis-inflation" in which we Headquarters. One obvious confusion is that operate, the device of the flexible budget for of identifying the cost of general operations 332 SPECIAL LIBRARIES [October

with that of Headquarters. True analysis pletely restored. We need but to look at the would inquire what is the cost of carrying on state of records voluntarily maintained in business of the Association apart from Head- Chapters, Groups, and Committees to realize quarters. Omitting salaries and rent, the 1948 what could happen to national records. The cost would still be around $12,000 plus what actual increase in salary cost per member from it would cost to have done outside Headquar- 1937 to 1948 was $1.92, whereas the total ters all the record-keeping, addressing and increase in cost per member was $3.05. Com- mimeographing that need to be done. The parison of service given members in 1937 and method of parcelling out duties among mem- that given in 1948 should convince anyone bers, if members would stand for it, has pro- inclined to reflect that the value added repre- duced such a confusion in and loss of records sents a manifold return on ouf small invest- in the past that order has not yet been com- ment.

INCOME AND EXPENSES Dues: Membership seems to increase although dues were increased in January 1949. How much effect the increase in dues will have on different classes of membership will most likely not be known until the count. There are some indications, however, of the trend, variation from which may or may not be ascribable to the rise. The differences between December and March paid and unpaid dues are: Differences in Memberships Between December of Year and the Following March.

Paid Dec. 1945-Mar. 1946: Dec. 1946-Mar.1947: Dec. 1947-Mar. 1948: Dec. 1948-Mar. 1949 - Sustaining - 1 Institutional - 20 Active - 331 Associate - 228 Student + 1 Total - 579* +Incl. waived dues.

Unpaid Sustaining + 1 ...... f 3 $ 3 Institutional -t 38 f 49 + 35 -!r 41 Active 4 547 + 696 + 795 + 903 Associate 4- 278 f 306 -k 313 + 415 Student + 4 4 8 f 9 + 28 Total f 868 +lo59 +I155 $1390

Total Membership, Paid and Unpaid

Annual Increase For 1946 1947 1948 (Mar.) 1949 582 473 296 138

The above shows that although there has been a growing decrease from year to year of paid members during the first quarter, and an increase in unpaid dues for the same period, there still has been an increase in total memberships. The rate of annual increase has fallen off, but in spite of this decline, the income from dues has risen from $20,226.63 in 1945 to $35,646.39 in March 1949. Most of the income is derived from Institutional and Active membership dues. 19491 SLA REPORTS 333

Publications: dents, Group chairmen and individual libra- Costs of production have increased so rapid- rians. ly that for SPECIALLIBRARIES they are now Our conversations and correspondence indi- over three times what they were in 1937: cate a lively interest in our techniques, our $3,766 against $12,006. T. B. R. I. has library literature, our training for librarian- similarly increased: from $2,673 to $4,859. ship, our Association organization and, par- This is certainly no time to contemplate other ticularly, in our SLA publications. serial publications unless subscription rates We have arranged during the year for ex- are well beyond what we now charge, and changes of professional journals, conference certainly no time to expand SPECIALLIBRA- reports and curricula of schools of library RIES, unless again we increase the subscription service. rate and advertising rates. The Bulletin, published and distributed once Other Expenses : a year by the International Relations Com- In this miscellaneous group of items the mittee, has been especially well received. The most phenomenal increase has been for travel: last issue brought forth many letters for fur- from $186 in 1937 to $984 in 1948. Members ther details of trends mentioned, and as it may seriously and rightly question the expendi- contained a list of SLA's new and proposed ture of nearly a thousand dollars for this publications, it has resulted in a considerable doubtful benefit when the opportunity to meet number of orders for these publications. all officers and other ,members at Convention The July-August issue of SPECIALLIBRARIES is possible. Nor should busy presidents be was an "international number'' and contained asked to visit all Chapters in the course of articles by foreign librarians about overseas their year. They, too, have their breaking libraries or special library trends in various points. To some members of the Board, all countries. Since all the papers received could this is not quite clear, as by special act they not be published in this one issue they will increased the amount to $1500 and made it appear in subsequent ones. another fixed charge. The chairman was gratified to receive a request for an article on our Association for CONCLUSION publication in the journal Cahiers de la Docu- Since I have been chairman of the commit- mentation in Brussels. Kate Ornsen of the tee from 1942-1943 to 1943-1944, and from International Relstions Committee is prepar- 1945-1946 to 1948-1949, I should like to add ing this article. a special word of tribute to the former com- Lastly, the proposed Spitcial Library Insti- mittee members, to the presidents and their tute, tentatively planned to be held in 1950, Boards, and to the Secretary and her staff, all has drawn overwhelming interest from abroad. of whom have helped to make the work of the The names of many working librarians who Finance Committee effective. desire to be invited to attend are in the hands WALTERHAUSDORFER, Chairman of the chairman. The United States State De- partment is most interested in this project and INTERNATIONALRELATIONS will lend its support insofar as it can. The Since the work of the International Rela- American committee in charge of plans for tions Committee of SLA for 1949 was reported the IFLA meeting is also interested and prob- in detail at the October and March meetings ably will cooperate. The most hopeful sign of the Board and Council, this report will since we have been working on the Institute only summarize and highlight the net results plan is the very real interest of UNESCO. A since our last annual conference. discussion with a UNESCO representative, The outstanding accomplishment of the past who was in the United States recently, gives year, after almost five years of intensive spade us reason to believe that they are ready to work, is the establishment of actual working be co-sponsors of this effort, and have tenta- contacts with our foreign special librarians. tively hinted that they may be able to provide In Europe, in Australasia, in Central Europe, some funds for such an Institute. It seems in Asia and in Africa, Special Libraries Asso- that UNESCO had planned to hold a school ciation and its activities and aims are well for librarians in this country in 1950 and at known. We have evidence of this by the the time when your chairman had discussions heavy correspondence asking our help and ad- with the UNESCO representative, the impres- vice, and by the many visits to Headquarters sion was given that they might cooperate with office and to the chairman made by librarians our proposed Institute instead of organizing from overseas who are either studying in or their own school. visiting this country. It has been our privi- While SLA considers it important that we lege and our pleasure to receive these visitors, go ahead with our plans for this Institute, the to help plan their itineraries and to write let- actual decision must be postponed until such ters introducing them to our Chapter presi- time as we may be assured that funds to cover SPECIAL LIBRARIES [October

it are available. The SLA treasury cannot memberships. Perhaps the most satisfying support such an Institute, and unless a founda- aspect of the reports was the interest shown tion considers the project worthy of financial in the Membership Committee and its work- support, plans for the project will have to be ings, and by the constructive criticism and sug- abandoned. gestions offered by the individual chairmen. The chairman wishes to thank all those During the coming year the chairman, with SLA members who have been so helpful in the help of her committee, will endeavor to making our foreign visitors welcome and in solve these problems and will welcome further planning their visits to libraries, to Mrs. Steb- suggestions for the improvement of member- bins at Headquarters, to the Board for its ship work. cooperation and encouragement and, especially, Two new Life Memberships have been re- does the chairman extend her appreciation to ported this year, one from the Western New the members of the International Relations York Chapter and the other from Pittsburgh. Committee. The chairman is very happy to be able to ELEANORS. CAVANAUGH.Chairman report a petition for authorization of a new Chapter in Texas to be presented to the Ex- MEMBERSHIP ecutive Board at the Convention. The group The 1948-1949 Membership campaign closed has drawn up their Constitution and By-Laws with a total of 5443 members. This is an and elected their officers as follows: Louise T. increase of 64 members over the 1948 figure. Jackson, Geophysics Research Library, Hum- It does not mean, however, that only 64 new ble Oil & Refining Company, Houston, presi- members were enrolled during the year. Due dent; Mary Herren, Pan-American Refining to the increase in dues a number of members Company, Texas City, vice-president; Mary did not renew their membership this year, Hensarling, Houston Chamber of Commerce, possibly because their lack of interest or of secretary; and Robert E. Betts, Texas Engi- participation in the work of special libraries neers Library, College Station, freasurer. The did not warrant additional outlay of funds. need for a Chapter in the South has long been As a result, thirteen Chapters showed a de- apparent and it is a source of great satisfac- crease in membership, totalling 219.8 units, as tion to the chairman that it came into being against an increase of eleven Chapters with during her term of office. The group of libra- 119.2 units, one unit equalling one Active rians in North Carolina interested in forming membership. At this point, I would like to a Chapter did not vote to organize "because quote from an article in Chemical and En- of the state of uncertainty as to what form of gineering News, April 11, 1949, on estimates reorganization may take place in ALA and of income of the American Chemical Society the Southeastern Library Association. Con- for 1950, which also has increased its dues: siderable interest, however, was shown by the "These estimates take into consideration an approximately 25 persons who attended the expected decrease in membership, based upon meeting!' Charlotte F. Chesnut, Oak Ridge, past experience with dues increases." It has Tennessee, reports a petition has been signed had similar experience in the past, as have by 12 members for a Chapter of SLA there, other professional societies, so, as it is a but the Constitution has not been drawn up. normal occurrence in the process of increasing She will try this fall to complete the work. dues, I think we need not be too concerned. The chairman wishes to thank Mrs. Steb- The interesting bulletins from the various bins and the staff at Headquarters for their Groups which reached my desk showed real assistance during the year, and for the excel- interest and enthusiasm in the various pro- lent letters sent to a large list of prospective grams they planned and carried out The members. Bulletin of the Business Group was a splendid The support and cooperation of the Execu- example of whole-hearted cooperation of the tive Board, with special mention of the pa- entire Group. The chairman would like to tience and understanding shown by Mrs. suggest that if the bulletins of all Groups Strieby when appealed to for advice, smoothed were sent to her, it would be an excellent way the path of the chairman immeasureably. for her to keep abreast of Group activities. Last but not least, I wish to thank the The individual Chapter chairmen have re- vice-chairmen, individual Chapter chairmen sponded splendidly to my requests for ac- and members-at-large for their splendid co- counts of their activities. The Chapters have operation throughout the year, which made arranged annual membership meetings; of- the work of national chairman a pleasure, fered worthwhile programs throughout the rather than a task. year to cover the interests of the various HAZEL IZZO.Chairman Groups within the Chapter, and have paid par- ticular attention to contacting all delinquent ~OFESSIONAL ACPIVITIES members in an effort to have them retain their The chairman of the Professional Activities 19491 SLA REPORTS 335

Committee is reporting as Interim Chairman Outline of local agreement to develop for the period covering the time between the and maintain union catalogs resignation of Mr. Kessler and the assumption Outline of local agreement for other types of this assignment by the new chairman, Vir- of cooperation such as book acquisition ginia Garland, as of Friday, June 17, 1949. Statement of library rules and regulations The chairman's duties consist (a) of co- Other professional literature ordinating and assisting in planning the work Floor plans of four subcommittees; and (b) of acting as a Library survey reports clearing house for the chairmen informing Organization charts them of activities pertinent to the interests of Library publicity the other subcommittee chairmen. Position classification Gertrude Minsk is the new chairman of the Job description Subcommittee on Standards. There is no re- It was recognized that there is a nucleus of port of this committee. Hazel Conway was this type of material at Headquarters for unable to carry out the survey of task analyses which the secretary reports a constant demand. projected for the Chicago area due to the fact Reports of the subcommittees on Recruit- that she was transferred to the New York ment and Library Education follow. City office of her organization. IRENEM. STRIEBY,Interim Chairman Ruth Leonard has found it necessary to re- sign from her assignment to prepare a syllabus SUBCOMMITTEEON LIBRARYEDUCATION for use in teaching special library courses. It The present chairman took over direction of was expected that a foundation grant would the work of the subcommittee from Dr. Hazel be secured for this purpose. Word of favor- Pulling last November when she was forced able action on the application has not been to resign because of the pressure of work as received to date, thus making it impossible for Convention Chairman. At that time the com- Miss Leonard to proceed this summer in ac- mittee had on hand, as a project, the survey of cordance with previous plans. As an alterna- plans and developments in library schools for tive, Miss Leonard has offered: "The School training in special librarianship. In connec- of Library Science, Simmons College, is eager tion with this, questionnaires had been sent to make whatever contribution it can to the out and the replies were turned over to the end that a syllabus of a course in special present chairman for analysis and tabulation. libraries be made available to other schools The following is a summary. and teachers of special library courses!' Miss Survey of Plans and Developments in Leonard proposes to enlarge her course out- Library Schools lines to full syllabic form during the summer 1. Thirty of the schools replied to the letter. months and first semester of next year. The 2. A considerable number protested against School will then have it mimeographed, bound, yet another questionnaire and referred to and made available for distribution. This the answers already submitted in response would, necessarily, be a school publication, to Miss Morley's survey. rather than an SLA publication. Limitation 3. All thirty said definitely whether or not of time and a number of other factors would specific courses were being given or sup- mean that the work would be considered pre- plied relevant information as follows: liminary and subject to enlargement and re- (a) Eleven reported a specific course or vision. It is hoped, however, that it could act courses. as a substitute contribution, at least for the (b) Ten offer no courses at all designed present. It would be possible for SLA to to be of use to students wishing to make use of the syllabus thus prepared and enter the field of special library do any further work on it which the Assoda- work, but four of these explain that tion may wish for publication as an SLA- they are especially interested in the sponsored work." The Executive Board has training of school librarians. accepted this offer with deep appreciation. (c) One school is studying the situ- Your chairman made the recommendation ation at a meeting of the Executive Board on March (d) Two report a program designed to 27, 1949, that the scope of the present classi- train students for work in only one fication collection at SLA Headquarters be specific field. enlarged to include: (e) Four report a substantial number of Annual reports lectures devoted to the study of spe- Staff manuals cial libraries and their problems, in Library handbooks a general course on library admin- Budgets istration. Policy statemwts (f) One offers increasing opportunity Library committee functions for subject specialization but has no 336 SPECIAL LIBRARIES [October

course specifically devoted to Special plore certain areas in the field of library edu- Library Administration. cation which seemed to have received insuf- (g) One school announced its own de- ficient attention, and the following topics were mise. placed on the program for discussion: Of the schools with planned courses, only 1. Organization of interest in library edu- four submitted outlines, so no attempt cation: Areas of responsibilities of va- has been made to make an analysis of rious professional bodies. these. 2. Recruiting for librarianship. The question relating to curricular pro- 3. Accreditation of library schools. vision for subject training, drew a re- 4. Educating librarians for several types of sponse from only six schools: library work. (a) One is "hoping" to do something in 5. Classification and certification of libra- this area. rians. (b) One is making a start in this direc- 6. Placement of professional and non-pro- tion. fessional library workers. (c) One school deliberately tries to at- During the course of the discussion, four tract to the school, students who points of great significance to special librarians have an Honors degree in some sub- became apparent to this observer: ject (in Canada this means four 1. Special librarians, as a group, are less years of specialization). concerned about appropriate tags than any (d) Two report that students may take other group. Academic librarians seem to be subject courses in other faculties as competing more and more with other academic electives. groups, and are almost completely preoccupied (e) Only one announced a complete new with devices for bringing higher academic program of opportunity for subject tags within their reach. Public librarians, on specialization. (It is known, how- the other hand, are caught up in the civil ever, that one other school which service atmosphere and are interested in classi- did not answer the letter has adopt- fication and accreditation. The "closed shop" ed a similar plan.) atmosphere is growing in both these groups. Very unsatisfactory answers were receiv- The special librarians, on the other hand, seem to be more interested in trying to discover ed to the question about practice work, and these do not lend themselves to their real training needs and in providing for tabulation. Not all schools now require meeting these in some realistic way. How a period of practice work. In general, the product is classified in the academic however, those schools which provide hierarchy or in the bureaucratic world is of courses on special libraries, include in secondary consideration. their program opportunities for observa- 2. The fact that something like ninety per- tion of such libraries in action, either cent of public library jobs are of the one-man through the medium of visits or through type was brought up several times but failed practice periods of varying lengths. to draw any discussion. This is also one of the main problems of the special library field The answers to the question concerning and yet almost all the new training programs enrollment of students in special library 1947-1948, seem to indicate a trend away from the pro- courses in and the number of duction of what in the terminology of medi- graduates placed in special library posi- cine used to be known as a "general practi- tions were uneven but a tabulation of tioner". In library work, as in medicine, it sorts has been possible. will be found that specialization can only In connection with this survey, a list of function to the best advantage in a profession some 347 colleges and schools, offering any where there is a good background of general type of library courses was prepared by Miss practice. It was interesting to note that this Focke with the idea of circularizing these in preponderant need for the "a11 purpose" libra- the same way. It was decided, however, to rian was referred to only by some of the proceed no further with this project for the "elderly statesmen" present. time being. 3. In all the welter of discussion about Conference on Library Education three-level degree programs of professional The chairman of the Subcommittee on Li- education, one very important point seems to brary Education was fortunate to have the be lost sight of and that is that the bulk of opportunity of attending the Conference on work in any library is of a non-academic na- Library Education held at Princeton, Decem- ture. Industry wants the subject specialist; ber 11-12, 1948, under the sponsorship of the educational institutions want a teacher's di- Council of National Library Associations. ploma or a Ph.D. degree; public libraries cry The conference was called together to ex- for psychologists and public relation$ experts; SLA REPORTS but no one seems to remember that work at cational institutions of all types and at this level accounts for only a very small per- all levels, and that it take into considera- centage of what has to be done in order that tion the interests of specialized library these experts may function in the area of their groups by adding suitable consultants to expertness. And yet no provision is being its membership. made in schools for the training of people to 4. It is recommended that the Board of do the routine work. Libraries either con- Education for Librarianship assume posi- tinue to hire graduates of library schools and tive leadership, particularly during the then wonder why they are so unhappy doing present period, when extensive library the "Jo" jobs or else they are forced to hire school curricular revisions are taking clerical workers and do their own training. In place and new schools are being estab- the Williamson report on library education of lished to advise and guide in programs 1923, and again in the Wheeler report of 1946, of training, and to insure sound educa- attention is called to the need for organized tional development. instruction at this level. Chapters and Groups 5. It is recommended that if and when a of the Special Libraries Association go on try- joint committee on education for libra- ing to do something about it by providing rianship is appointed, a thorough survey institutes and courses, but when the subject be made by the committee to determine rears its ugly head at a conference on library the most desirable educational prepara- education everyone looks the other way. tion for special librarians to serve as a 4. Finally, in all discussions of recruitment, guide to library schools in developing there is too much stress on quantity and not programs of training. enough definition of quality. The only at- The first of these recommendations has tempts to control the undergraduate program already been acted upon and a Joint Commit- of the prospective librarian are being made tee on Education for Librarianship has been within the framework of the library training set up consisting of twelve members, of whom program itself by pushing it down into the five are special librarians. It is to be hoped undergraduate level. One of the most intelli- that, with the formation of this committee, gent suggestions for recruitment made at the some direction will be given to the scattered conference came from a university librarian and sporadic attempts to get at the true facts who suggested that the place to begin recruit- of a more than confused situation. ing was right in the undergraduate program Survey of Znsfitutes and Courses by making training in the use of books and In his report to the Executive Board dated libraries a part of the general education of all February 13, 1948, David Kessler, chairman undergraduates. This would not only be of the Professional Activities Committee at beneficial to the students but would create a that time, submitted a program on behalf of group which would know what library work is. the Subcommittee on Education. The fifth Here and there are to be found schools and item read as follows: colleges where such training is available, but "Make a study of all literature survey surely the time has come when it should be courses being sponsored by SLA Groups and regarded as basic to general education as Chapters for their membership, i.e., similar training in the communication of ideas. Could to the literature survey courses being spon- not our professional organizations do some- sored by the Advertising, Finance, and Insur- thing to call attention to this fact? ance Groups of the SLA New York Chapter, As a result of the deliberations of the Con- and evaluate the relative worth of such courses ference, nine recommendations were adopted in the education and training for special libra- by the delegates. Of these five have signifi- rianship." cance for special librarians: During the past few months, work has been 1. It is recommended that there be estab- started on this survey. Helen Focke has lrshed a joint committee on education for combed the issues of SPECIALLIBRARIES for librarianship for mutual exchange of in- announcements of all such courses and insti- formation between library schools and tutes. A preliminary survey of these shows various professional groups. that the basic library techniques are the of- 2. The Conference recognizes that recruit- ficial courses moat frequently offered. ment is a profession-wide responsibility. Proposed Activities It endorses the efforts of the Joint Com- The following program of short and long mittee on Library Work as a Career to term projects for this committee is proposed: obtain funds for a long-range program of 1. Complete the tabulation of statistics re- recruiting for librarianship. lating to the proportion of students registered 3. It is recommended that the Board of in COUI-Ses on special library administration Education for Librarianship serve as the and the number of graduates placed. This ofiicia! accrediting body for library edu- would give us very interesting and useful fa* 338 SPECIAL LIBRARIES IOctob€~ tual information on which further activities ester. The Chapter is establishing a speakers' of the committee might be based. and writers' bureau and plans to contact the 2. Carry on the survey of institutes and vocational advisers in the area. libraries. The analysis of the information The GREATERST. LOUIS CHAPTERstarted gained in this survey should make a substan- its program by sending letters telling about tial contribution to the definition of what our special libraries to the high schools and col- training needs really are. leges in the area. Recruiting pamphlets were I should like at this time to express my enclosed in the letter. Representatives of thanks to Helen Focke for her assistance on the KANSAS CITY and GREATERST. LOUIS these projects and to Mrs. Strieby and Mr. CHAPTERSparticipated in the CBS program Kessler for their encouragement and assistance. "The Quiz of Two Cities" on KMOX. Mem- BEATRICEV. SIMON,Chairman bers of the GREATERST. LOUISCHAPTER spoke to the following groups: College Club of St SUB-COMMITTEEON RECRUITING Louis, Maplewood-Richmond Heights High Last year, when I spoke about recruiting at School, Mothers' Club of Washington Uni- the Convention in Washington, D. C., I said, versity, Cleveland High School Senior Class: "There has been much more talking about re- Sub-Deb Group at Stix, Bauer & Fuller's De- cruiting as a Chapter activity than actual partment Store, and Kinlock High School. doing." This year, I am happy to report that The LOUISIANACHAPTER is working with the situation is reversed. During the past the Louisiana Library Association. The com- year, SLA Chapters have been busily en- mittee has prepared an exhibit of recruiting gaged in actually doing recruiting work rather material which includes books and pamphlets than just talking about it. on librarianship, pictures of librarians at work, With a theme of "Every Librarian A Re- and attractive posters. The exhibit is avail- cruiter," the CINCINNATICHAPTER divided its able for use. The committee plans to co- program into two parts: in-group activities operate with "Career Day" programs of the and outside group activities. In-group activ- schools in the state. A brochure, Be a Libra- ities, incIude writing articles on recruiting rian, has been well received and circulated for subsequent issues of the Chapter bulletin. throughout the United States. Films are also Outside group activities are: work with the used, particularly Librarian, available from vocational directors of the schools. In this the Film Libraries at southwestern Louisiana work, recruiting pamphlets are distributed, College and Northwestern State College, and libraries made available for student to visit, Books and People--the Wealth Within, avail- and speakers offered to discuss librarianship. able from the Louisiana State Library. The WASHINGTON,D. C. CHAPTERestab- Through the efforts of the PHILADELPHIA lished jointly with the Library of Congress COUNCIL, the Pennsylvania Association of courses for sub-professional library assistants Deans of Women requested SLA materiel to given by the U. S. Department of Agriculture display at their convention. Graduate School (In-service training and re- The WESTERN NEW YORK CHAPTER has cruiting). The Chapter also cooperated with prepared an excellent outline for "Contacting the U. S. Civil Service Commission in writing High School Students," written by Father an illustrated booklet, The Librarian in the A. L. Bowhius. Federal Civil Service. Another project spon- The SAN FRANCISCOBAY REGIONCHAPTER 3ored by this group with the Department of concentrated its efforts on promoting new li- Library Science, Catholic University of Amer- braries. In addition to an exhibit at the Bay ica, was a panel discussion "Presenting Libra- Area Industrial Exposition, the group has rianship as a Career." A three-page mimeo- worked closely with the School of Librarian- gaphed statement on Library Careers in the ship of the University of California in revamp- Washington, D. C. Area was prepared and ing its course on Special Libraries. The course distributed. is taught by one of the Chapter members. A joint meeting with the Educntion Com- In September, the national Recruiting Com- mittee of the American Chemical Society was mittee sent letters to Chapter presidents ask- held by the PITTSBURGHCHAPTER. Edith ing them to appoint a local chairman for re- Portman lectured on "Librarianship" at the cruiting. An organized program was sug- Pennsylvania College for Women. gested to stimulate interest and to secure The Iumors CHA~Rinvited the high results. In January, letters were sent to the school librarians of Chicago and the officers of Chapter recruiting chairmen and Chapter their assistant groups to participate in a tour presidents, where a chairman had not been of five special libraries. Members of the re- appointed. A report of the Chapter's recmit- cruiting committee acted as guidea There ing plans was requested. Of the twenty-four waa evidence of so much enthusiasm that the Chapters, twenty reported to the Recruiting project was repeated during the spring em- Commfitee on their activities. 19491 SLA REPORTS 339

The committee will send a copy of this pending are now in the hands of the printers. report to Chapter presidents and Chapter re- In addition to the Aviation Subject Heading8 cruiting chairmen. List, which was printed early in 1949, the fol- Two suggestions that might be considered lowing were ready for display at the Los An- to further effective recruiting activities are: geles Convention in June: 1. A recruiting manual to assist the Chap- Aeronautical Engineering Subject Head- ters in formulating their recruiting programs. ings List This manual could contain the experiences of Creation and Development of an Znsur- others, prepared speeches, and suggestions for ance Library projects. The existence of such a manual A Brief for Corporation Libraries would provide for uniform approach to the The P.B. Index is also at the printer, and problem, modified, of course, to meet the local will be ready for distribution later in the year. situation. The order for reprints of the Union List of 2. The Recruiting Committee should keep Technical Periodicals has been placed. The Chapters informed of new recruiting literature Newspaper Manual is being edited at SLA and projects. Likewise Chapters should keep Headquarters but no date for publication can the committee informed. be given at this time. At this time, I should like to thank Wini- There has been no report since March on fred J. Barnstead, Director of the Library the progress of the Source List of Selected School of Ontario College of Education, for Labor Statistics. Linda Morley is revising serving on this committee, David Kessler, Contributions Toward a Special Library Glos- and Mrs. Irene Strieby for their guidance, and sary which she expects to have finished bt the members of SLA for their active recruiting early fall. work. If sales of these publications come up to ANNAIRENE MARTEN. Chairman expectations, our publication fund should be in good shape next year. The Publications Committee recommends PUBLICRELATIONS that each year Group chairmen be advised The Public Relations Committee, appointed that all new national publications should be late in the year, was able to hold only one reviewed by the committee before being meeting in New York at the time of the spring launched. Advisory Council meetings. The work of the committee has followed the plan developed FANNIE SIMON. Chairman last year, emphasizing the advisory service to small business, articles on special libraries in RESOLUTIONS non-library journals, and news service for the The Resolutions Committee offers the fol- general public. New projects, in the planning lowing report: stage, are not ready for announcement. Special Resolutions About twenty-five different general press re- It has come to the attention of the Com- leases were distributed during the year to mittee that ADELAQE R. HASSEhas recently newspapers and journals in the various sub- met with a serious accident. ject fields covered by the interests of the Miss Hasse's splendid achievements in the Association plus numerous spot releases dur- field of state and federal documents have earn- ing the Los Angeles convention. Sherry Tay- ed for her the admiration and gratitude of the lor, librarian of the Prudential Insurance Com- entire library profession. She is generally pany in Los Angeles, handled most of the recognized as one of the ablest of American convention publicity and merits the gratitude bibliographers. of the Association for her efficient work The We extend to her our sympathy and sincere A.P. camed several of our stories, and the wishes for a speedy recovery. (The Executive list of individual papers and journals using Secretary was instructed to convey this mes- SLA news is too long for inclusion here. sage in the form of a telegram to be sent her The action of the Executive Board in estab- upon the conclusion of the Business Meeting lishing a public relations policy for the Asso- in Los Angeles.) ciation is a major achievement of the year, and will aid the work of this committee in MARIA CLARKBRACE within the past year the future. has retired as head of the Business and Eco- The interest and assistance of the officers, nomics Department of the Enoch Pratt Free the secretary, and the Headquarters staff has Library of Baltimore. greatly facilitated the work of the committee. Miss Brace was for many years a member ROBERTW. CHRIST,Chairman of the Baltimore Chapter and served at one time as its president. As chairman of the PUELICA~ONS Committee on Indexes to Sources of Statistical Many of the publications which have been Information. she made distinct contributions 340 SPECIAL LIBRARIES [October

in this field. Working unstintingly to further Be It Further Resolved, that a copy of this the publication of Association projects she resolution duly inscribed, signed by the Presi- has placed the Association much in her debt. dent of the Association be forwarded to the As Group Liaison Officer she pron~otedthe next of kin, Mrs. Guy L. La Bar, 298 Lin- interest of Group cooperation. wood Avenue, Bridgeport 4, Connecticut. We wish to extend to her the appreciation *** of the Special Libraries Association for her Whereas, by the death ~f DANIELN. HANDY work in its behalf and for her invaluable con- in October 1948, the Special Libraries Asso- tribution of time and effort. (The Executive ciation has lost a member distinguished for Secretary was instructed to convey this mes- devotion to the cause of librarianship, and for sage in the form of a telegram to be sent nobility of character, and upon the conclusion of the Rusincss Meeting Whereas, the Special Libraries Association, in Los Angeles.) having had the benefit of his guidance and

*** counsel for almost fortv- "vears and his services as president through four terms of office, is Whereas' H. MCCLELLAND~ Tech- indeed, called upon to deplore his loss, and nology Librarian of the Carnegie Library of to perpetuate his memory on its records and Pittsburgh, has retired from active service to keep him in remembrance as a loved after having rounded out forty-five years of memory worthy of emulation; therefore, loyal service to science and technology; and, Be If Resolved, that his memorial be in- Whereas, Ellwood H. McClelland, has fo~- scribed in the records of the Special Libraries tered many bibliographical services of benefit Association; and, to special librarianship including the Tech- Be If Furfher Resolved, that a copy of this nical Book Review Index, which publication tribute and token esteem signed by the he has directed and guided continuously since President of the Association be forwarded to the beginning of volume six in the year nine- Mrs. Handy, and to express to her our grati- teen hundred and forty; therefore, tude for having had the help and guidance of Be If Resolved, by the Board of Directors of wise and gentle counselor. the S~ecial Libraries Association that the members of the Association be apprised of the meritorious service of this distinguished libra- We have learned with deep sorrow of the rian and that a vote of thanks on behalf of recent. death of GEORGEWINTHROP LEE, a charter member of the Special Libraries Asso- the entire membership of the Special Libraries Association be tendered to him for a job well ciation. Mr. Lee was librarian of the firm of Stone done in disseminating technology information: and Webster for thirty years. and, Be It Further Resolved, that this resolution He was a speaker at the first SLA conven- be inscribed in the records of the Special tion held in New York and served as the first Libraries Association and that a copy signed chairman of the Public Utilities Committee. by the President of the Association, be for- His brilliant conception of the objectives of the Association and his practical approach to warded to Mr. McClelland as a mark of esteem, together with copies to Mr. Ralph the details of their realization have revealed Munn and the Board of Directors of the him as a founding member of widespread in- Carnegie Library of Pittsburgh, in token fluence in the affairs of the Association. He early established a clcaringhouse of informa- appreciation for what he has accomplished for tion in Boston. He strongly urged the prep- librarianship. aration of library tools by joint effort and *** continually focused attention on the need to Whereas, the members of the Special Libra- "strengthen the specialist in his specialties." ries Association in conference assembled have A copy of this resolution shall be spread solemnly recorded the death on January 2, upon the minutes of this meeting and pub- 1949, of LAURAA. EALES,first president of the lished in the Proceedings issue of SPECIAL Connecticut Chapter of the Special Libraries LIBRARIES. Association, and an Active member of the *t* Association from 1934; and, In behalf of the entire membership of the Whereas, Laura A. Eales, was loved and Special Libraries Association we pay tribute highly esteemed among the members of the to the memory of our late fellow-members: profession of librarianship; therefore, Name Chapter Be It Resolved, that the Special Libraries Rev. Walter J. Coleman New York Association in Conference assembled hereby Miss Julia V. Dwyer Philadelphia give formal expression of its loss in the death Miss Laura A. Eales Connecticut Valley of Laura A. Eales, a loyal and a true library Mr. John James Gaul Philadelphia pioneer; and, Mr. Deniel N. Handy Boston 19491 SLA REPORTS 34 1

Miss Florence Hatch Pittsburgh The members who have contributed time Miss Hollis W. Hering New York and skill in the preparation of exhibits Mr. Raymond W. Holbrook New York and dissemination of information; Miss Mildred Carolyn Kuch Washington The press and radio whose members hnve Mr. George Winthrop Lee Boston cooperated in reporting meetings and Miss Nettie S. Lindsay Illinois events; and, Mr. John M. McNeill Washington Whereas, the convention committees and Mrs. Homer Morrison Connecticut Valley others who have worked long and efficiently Miss Ona K. D. Ringwood New York to provide this excellent convention; therefore, Miss Myra Rodriguez New York Be It Further Resolved, that a sincere vote Miss Coeina A. Ruch Pittsburgh of appreciation be extended to: Miss Dorothea C. Schmidt Illinois Hazel Pulling, Convention Chairman Miss Hope Thomas Cincinnati Thelma Jackman, Convention Treasurer Miss Laura A. Thompson Unaffiliated The Advisory Committee, Subcommittee Mrs. Eva Whaley Indiana Chairmen, and the following Convention *** Committees: Tickets, Duplicating, Enter- Resolution on Fortieth Annual Convention of tainment, Exhibits, Hospitality, Local the Special Libraries Association, Arrangements, Printed Programs, Public- June 11-18, 1949 ity, Reservations, Transportation; and, Whereas, the Fortieth Annual Convention Be It Finally Resolved, that this Resolution of the Special Libraries Association meeting be spread upon the minutes of this meeting in Los Angeles, June 11-18, has resulted in a and letters of appreciation be sent to those greater understanding of our mutual problems herein named. and given a renewed inspiration for coopera- HARRYC. BAUER,Chairman tion in the future; therefore, JOSEPHINE HOLLINGSWORTH Be It Resolved, that this Association express ISABELLAM. FROST its grateful appreciation to the officers and all participants in the program, and especially to: STUDENTLOAN FUND President Rose L. Vormelker for her service The balance in the Student Loan Fund, as and untiring efforts in our behalf; of May 31, 1949, was $1,404.70. The Michigan The members of the Executive Board for Chapter has made a splendid donation of their leadership and direction of our af- $61.25 in the name of Marion Kappes. fairs for another year; A loan of $400 was made to a member of The officers and various committees of the Washington, D. C. Chapter to attend the Association for their efficient management Library School of George Peabody College. and wise planning during the past year; The essential parts of the Student Loan and, Fund Policy Statement were printed in SPE- Whereas, assistance has been so readily and CWL LIBRARIES,September 1948. Plans have generously given by Los Angeles organizations been made for the Chapter Liaison Officer to to the convention committee; and, publicize use of the Fund and encourage Chap- Whereas, the members of Special Libraries ter donations to it. Association have been so cordially entertained The Policy Statement was revised to in- throughout the week; and, clude loans to members to carry on graduate Whereas, the speakers at our meetings have work in a field of subject specialization. The presented practical and challenging ideas; amount of the loan was changed from "shall therefore, not exceed $500" to "shall be based on cur- Be It Further Resolved, that the Association rent rates of tuition at schools of librarianship extend to them its appreciation; and, or graduate schools." These changes were Be It Further Resolved, that a sincere vote approved by action of the Board on June 12, of thanks be extended to: 1948. The following statement expresses the The Los Angeles City and County Officials policy of this committee. who authorized the use of public build- MARGARETM. ROCQ, Chairman ings, radio facilities, films and education- al programs; STUDENTLOAN FUNDPOLICY The Los Angeles Chamber of Commerce; There shall be a Student Loan Fund, to be The Los Angeles Public Library and other called the Special Libraries Association Stu- educational institutions and business firms dent Loan Fund, to provide financial assistance which have generously made available to those members who wish to carry on pro- meeting rooms, exhibit space, duplicating fessional study in librarianship or subject facilities and transportation, and have specialization at university level. Appropria- graciously extended their hospitality to tions to this Fund shall be made by the Execu- members of the Association; tive Board, as funds permit, by the different 342 SPECIAL LIBRARIES [October

Chapters, and by donations, bequests and by a promissory note signed by the applicant grants. A separate account shall be set up and two witnesses and collateral in the form and maintained for this Fund. In order that of a life insurance policy shall be required. the money may be readily available for loan, On the recommendation of the committee, it shall be deposited in a savings bank. loans for $50 or less may be made to employed There shall be a Student Loan Fund Com- librarians who desire to take courses in libra- mittee, consisting of three members, who shall rianship or subject study at university level. be appointed by the president with the ap- The same provisions apply to such loans ex- proval of the Executive Board, and the chair- cept that they need not be secured by col- man of the Professional Activities Committee, lateral and that interest will be charged on the Secretary of the Association, and the the balance if the loan is not repaid within chairmen of Chapter Student Loan Fund three months of the date of completion of the Committees as ex-officio members. The ap- course. pointed members shall be persons familiar If the member applying for a loan is a with the problems of education for librarian- member of a Chapter which has a Chapter ship and preferably persons who are not as- Loan Fund, whenever possible the loan shall sociated with schools of librarianship. be made from the Chapter Loan Fund. Study Applicants for assistance from the Fund shall not be restricted to a particular insti- must have been members of the Special Libra- tution. ries Association for at least one year prior to the date of application and such applicants SPECIAL REPRESENTATIVES must maintain their membership throughout A.L.A. JOINT COMMITTEEON IMPORTATIONS the duration of the loan. Applicants shall As the report for the Joint Committee on bear the endorsement of the local Chapter Importations indicated last year, the commit- president unless the member be from a section tee is in a state of quiescence, and its purpose without Chapter development. Preference shall at the moment is merely one of being on hand be given to persons employed in a special to care for eventualities should other agencies, library or persons with satisfactory experience now adequately serving the interests of the in a special library who wish to carry on pro- Joint Committee, need guidance, stimulation fessional study in librarianship or who wish or help. Since such agencies are performing to take a year's work in a field of subject adequately, the Joint Committee has had no specialization, who show promise of accom- business during the past year. plishment, and who are judged capable of KENNETHR. SHAFFER,Representative making specific contributions to the library profession. Each applicant must fde with the LIBRARYEDUCATION committee a statement of provisional admis- The Princeton Conference on Library Edu- sion to the school which he proposes to attend. cation, sponsored by C.N.L.A., and financed by Applications shall be received by the com- the Carnegie Corporation of New York, was mittee until two months before the beginning held December 11 and 12, 1948. Beatrice of an academic session. Not later than one Simon, chairman of the Professional Activities month before the beginning of an academic Subcommittee on Library Education, and one session, the committee shall report to the of the thirty-six conferees selected, has re- Executive Board upon the eligibility of all ported this meeting. Complete published re- candidates and recommend the amount of ports of the conference are available. loans to be granted. Unsuccessful applica- The first recommendation unanimously tions in one year will not preclude considera- adopted was: "It is recommended that there tion in another year. be established a joint committee on education The loan shall be made for one year's study for librarianship for mutual exchange of in- in librarianship or subject specialization, ex- formation between library schools and various cept in unusual circumstances when loans professional groups." The president of C.N. may be made for longer or shorter periods at L.A. appointed Miss Simon a member-at-large the recommendation of the committee, and a of this committee. The undersigned was also single grant shall be based on the current rate named to the committee in January 1949 by of tuition at the school which the applicant the president of C.N.L.A. At the first meet- will attend. If the total amount of the loan ing of the Joint Committee on Library Edu- is repaid within a year of the date of the cation on January 21, 1949, it was decided completion of the course, no interest will be that each national association member of the charged. If payment is extended beyond a Council be invited to name a delegate to the year, interest will be charged on the balance committee if the member organization has at the rate of three percent per annum. This one or more standing bodies dealing with the interest shall accrue to the account of the problems of library education; and if any of Student Loan Fund. Loans shall be secured the present appointive members is also satis- 19491 SLA REPOWTS 343 factory to any association as its delegate, such and the Illinois Library Association in NO- member be named to represent it in order to vember. She sent a substitute to the North- limit total membership of the committee to ern Illinois Regional meeting in May. She a workable size. published an article "Microcards and the Spe- A second meeting was held in New York on cial Library" in the March 1949 issue of May 27, 1949, when Kenneth Shaffer, tem- SPECIALLIBRARIES, which will serve the mem- porary chairman, summarized the committee's bership as a report of progress. purpose thus: "an assignment to stimulate One of the most interesting single develop- leadership in the developing of standards and ments has been the enthusiastic acceptance of directions of education for librarianship." The microcards by the Louisville Public Library sixth recommendation of the Princeton Con- who purchased fifty machines and plunged ference was concerned with a thorough survey into a publication program including Sabin's "to determine the most desirable educational Bibliotheca Americana; A Dictionary of Books preparation for special librarians to serve as Relating to America, the Louisville Courier- a guide to library schools in developing pro- Journal, and a number of items of Ken- grams of training." This was placed on the tuckyana. agenda for the second meeting. Many further plans of the committee are Discussions of the committee point clearly in process of development but are still too to the fact that its function should be policy- embryonic for reporting. making rather than operative. Its principal MARJORIEC. KEENLEY~IDE,Representative concern will probably be with the Board of Education for Librarianship, the Division of NURSINGSCHOOL LIBRARY OF THE NLNE Library Education of the A.L.A., the Associa- Three of the eleven members of the NLNE tion of American Library Schools, and the Committee on the Nursing School Library, library education interests of SLA. Decision held an unofficial luncheon meeting the last was made that minutas of Joint Committee day of the League Convention. meetings will be confidential but that releases During this meeting, letters sent to the will be made to the Bulletin of the Association chairman from several committee members of American Library Schools and to other li- offering suggestions for this group's action, brary publications. A third meeting is under were reviewed and the following items dis- consideration for Atlantic City, October 36, cussed : 1949, at the Ambassador Hotel. 1. To study a number of nursing school li- IRENEM. STRIEBY,Representative braies to discover their needs; To offer ways of meeting their needs; MICROCARD To suggest methods of improving stand- During the year, your representative has ards; attended two meetings of the Microcard Com- To contact the directors of nurses as well mittee: one held at Atlantic City in June 1948 as the nursing school librarians; and the other at the mid-winter meeting of To give the committee an understanding the American Library Association in Chicago of the existing physical conditions and in January. Machines were demonstrated at library services being offered to stu- both of these meetings. dents at the present time through ques- tionnaires sent to proper authorities. At the January meeting, several new publi- 2. It was decided that the majority of this cation programs were announced: the New group's work could be successfully car- York Law Journal, the Louisville Courier- ried on by mail. Journal, a number of single items to be pub- By 1950, through the above activities we lished by Peter Smith, and an extensive project hope to accomplish the raising of standards in the field of physical education to be pub- and to improve the efficient and economical lished by Springfield College. Considerable management of nursing school libraries. progress has been made on all four programs. LAIVA DAVIS, Representative The balance of the meeting was given to plans B. to cut costs. Among the items already an- STANDARDAERONAUTICAL INDEXING SYSTEM nounced for publication in the Microcard Bul- The project to develop a classification sys- letin No. 2, September 1948, several have tem for aeronautical literature is nearing com- now been completed. pletion and I understand the contract will not Your representative attended the Advisory be renewed when it expires in August. This Council meetings in Cleveland in November system is being actively used by the Central and New York in March. In addition, she Air Documents Office in the preparation and demonstrated the microcard machines at the distribution of the Air Technical Index at Pennsylvania State Library Association meet- Wright-Patterson Air Force base and in the ing in Pittsburgh in October, the South East annual Aeronautical Index at the Institute of Library Association in Louisville in October, the Aeronautical Sciences. 344 SPECIAL LIBRARIES [October

During the past two years the representative held on June 24, 1949. It succeeded the has made three trips to Dayton for conferences American Book Center for War Devastated on the S.A.I.S. Members of SLA attending Libraries and, with the aid of a three-year these conferences have been of valuable as- grant of $90,000 from the Rockefeller Founda- sistance in this project. tion, started its program on January 1, 1949. The formal reports on the project are being It is a non-governmental organization function- forwarded to SLA Headquarters for the ar- ing with the cooperation of 190 libraries in chives. the United States, several branches of the ELMAT. EVANS,Representative U. S. Government and UNESCO. The program of the U.S.B.E. is an am- UNION LIST OF SERIALS bitious one, extending far beyond the aid to ALA JOINT COMMITTEEON IMPARTATIONSwar-damaged libraries, the chief function of On February 24, 1949, the Joint Committee the earlier body. Primarily it will act as the on the Union List of Serials met at the Li- national exchange bureau within this country brary of Congress to discuss the forthcoming for the international exchange of publications. second Supplement to the second edition and Any library, association or other institution proposed third edition. can participate in the activities if it has mate- The morning session, at which representa- rial to offer in exchange. tives of the H. W. Wilson Company were Specific information for participants is present, was given over to the supplement. It available from the Headquarters. Checklists was decided that new titles and revivals should of available periodicals, as well as statements be included with lists of holdings but that of the status of their exchange accounts, have changes of titles and deaths of serials be re- been sent to participating domestic libraries. ported without holdings. Film reproduction Four issues of the U.S.B.E. Newsletter have of a title not in the Union List should be re- been mailed. The first number of the foreign ported with a note of the location of the mas- edition of the Newsletter was mailed in May, ter copy. Chinese and Japanese titles are to preceded by individual notifications to a list be listed separately at the end of the main of 1800 foreign libraries expressing interest in list. Printing of the Supplement is scheduled the plans. for sometime between and April 1951. U.S.B.E. will carry on certain of the re- In the afternoon, the discussion centered habilitation services of the American Book around the use of punch cards for records for Center and will add to the store of informa- the Union List. By the use of master cards tion already gathered by that body on subjects suitably coded and containing complete infor- such as book campaigns now in progress; mation, complete or partial union lists could methods of collection, packing, and shipping; be run off as demand justified. Ways of sim- kinds of items needed; and areas of need in plifying the listing of holdings by libraries war-devastated countries and estimated costs for punch card operation The office staff of the corporation invites of union list records prepared by the Library librarians to visit the office in Washington. of Congress were among points considered. Headquarters are in Room 324, Library of BETTY JOY COLE, Representative Congress. This institution has generously provided shelf space for the project. In May UNITED STATESBOOK EXCHANGE, 1949, this occupied a total space three miles INCORPORATED in length with more space being added from The U.S.B.E. was incorporated on Febru- day to day. ary 26, 1948, and the first annual meeting was IRENEM. STRIEBY,Representative

EVENTS and PUBLICATIONS1

THETASK AND TRAININGOF LIBRARIANSis tion for library service submitted to nearly by Ernest J. Reece, Professor Emeritus, Li- 100 persons experienced in the field. Sugges- brary Service, Columbia University, and de- tions for the improvement of library training scribes the results of an inquiry into educa- range from a broadening of general academic education for librarians through more thor- 1 Where it is possible the Editor has given ough training in special branches of librarian- prices for publications noted in this section. ship made necessary by the increased speciali- The omission of a price does not necessarily zation of learning and the products of re- indicate that the publication is free. search. This informal report should be of 19491 ANNOUNCEMENTS 345 interest to all those in the field of library training, focusing light as it does upon many questions now under consideration. (New York, N. Y., King's Crown Press. 1949. 92pp. $1.75) *t* LENGTH OF LIFE by Dr. Louis I. Dublin, Second Vice-president and Statistician of the Metropolitan Life Insurance Company, Dr. Alfred J. Lotka and Mortimer Spiegelman, Assistant Statisticians, is a completely re- written and enlarged edition of the authors' earlier work on the same subject. The new volume, which will be of great value not only to those in the insurance field but also to medical, public-health and social workers, brings together information on the duration of human life and what affects it. The rela- tions between longevity and sex, age, marital status, body build, physical condition, medical history, occupation and family history are all discussed. The book surveys the improve- ohYEAR ments in longevity and public health from ancient times to the present and has a new chapter on forecasts for the future. In the appendix are life tables for all of the 48 states I NOV.OUT 1st I and most of the countries of the world and a long bibliography. (New York 10, N. Y., . . . a new KIND of reference The Ronald Press, 1949. 363pp. $7) book . . . History in VIVID PICTURES. A GREATAMERICAN CHEMICAL LIBRARY by 700 Pictures . . . 70,000 words . . . Contains D. H. Killeffer, Consultant, is a description of ALL important world events . 60 chapters . . . 3,000 subjects . . . ~LY the library of the Chemists' Club of New York cross-referenced . . . news ,weighed . . . which is kept as a repository of complete in- interpreted . . . presented in TRUE per- formation on chemical and allied subjects for spective. the use of all who are interested. Approxi- STUDENTS-EDUCATORS mately 55,000 books, journals and pamphlets Usually $5 are available for reference. (Chemical and Like YEAR for its swift To schools, style, economy of wards Engineering News, August 15, 1949, pp. 2322- libraries only and factual presentation 2326) of news -supported by brilliant pictures. They find in YEAR an un- $3095 biased graphic account of the y6ar's events. Announcements ------ttt YEAR, Incorporated 1949 SLA Award 848 Crestline Dr., Lor Angeler 24, Calif. Many suggestions have reached the Awards Please send me immediately upon pub- Committee such as naming the Award and lication Nov. 1 - copies of YEAR 1949. I understand that if I am not fully changing its form. Several feel that the basis satisfied I may return them after 7 should be one of unusual and cumulative ser- days WITHOUT FURTHER OBLIGA- TION. If I retain YEAR I will remit vice to the Association rather than for notable $3.95 per copy, plus postage. professional achievement in any one year. Please send me immediately one of Others have suggested retaining the present your few remaining co ies of YEAR 1948, at the same smia?librars mice. basis but adding an SLA Distinguished Service I enclose $ send d.0.~. Roll. It is without the scope of the com- Bill m-. mittee's duties to alter the terms of the Award (Save money . . . Enclose $3.95 and we or to provide an additional honor. Proposed Pay postage) changes can be considered and made by a ma- Name jority vote of the Association. The 1949 Library Awards Committee will proceed under the Street terms set forth in the original report (SPECIAL City ZoneState- Please Mention Special Libraries When Answering Adverfisements 346 SPECIAL LIBRARIES [October

LIBRARIES,39:281, October 1948), as well as be guided by the interpretations outlined by NEW and IMPORTANT the 1948 Awards Committee (see report in

McG RAW-HILL BOOKS issue). Obituary FOR THE

S P E C IA L L IB R A R Y Frances J. Wallace died in New York the latter part of August 1949. Miss Wallace, who STATISTICAL TECHNIQUES IN MARKET was formerly assistant editor of the Wilson RESEARCH Library Bulletin, had been an Associate mem- by ROBERT FERBER bet of- SLA since 1946. 542 pp., 6 x 9, 43 illus., $6.00 A manual for sales executives, research directors, and statisticians describing the use of statistical methods in market analysis. Expert Service on Magazine VITALIZING THE FOREMAN'S ROLE IN Subscriptions for Specicrl Libraries MANAGEMENT by GLENNAND ROBERTL. GARDINER Write for a free copy of Faxon's 266 pp., 6 x 9, $3.50 Librarians' Guide. Shows how to achieve foreman participation in I policy making, in settling grievances, etc. and Also odd numbers of magazines, gives eleven practical programs which promote volumes, or complete sets. foreman participation in management. TROLLEY CONVEYORS F. W. FAXON COMPANY by SIDNEYREIBEL 83-91 Francis Street 265 pp., 6 x 9, illus., $4.00 Back Bay, Boston, Massachusetts A practical reference for anyone interested in the study, design, building, purchase, use or operation of overhead trolley conveyors. COST ACCOUNTING by JAMES H. MARCH Purchase -For Sale 558 pp., 6 x 9, 75 illus., $5.00 I An introductory manual, describing factory cost Books and Periodicals accounting as an integral part of industrial man- agement, with major emphasis on cost control. Domestic -Foreign THE FOREMAN'S HANDBOOK on Chemistry, Physics, Mathematics, by CARL ~WL Medicine, Biology, Natural History Second Edition and related subjects. 463 pp., 43/4 x 7% illus., $4.50. Discusses everything the foreman must know and WALTER J. JOHNSON, Inc. do to perform his duties more e5ciently and to 125 23m prepare himself for advancement. Covers work EAST STREET simplification in detail. NEWYORK 10, N. Y. MAKING CONFERENCE PROGRAMS WORK I by M. F. STIGERS 253 pp., 6 x 9, $3.50 I A practical guide for understanding the finer techniques of conference leadership and the Expect More Circulations setting up of conference programs. When You Buy PROCESS ENGINEERING "Bound to Stay Bound" WILLIAM H. SCHUTT 308 pp., 58 blueprints, 18 charts. $4.00 BINDING Provides scientific methods for determining, di- Prebound Library rectly from the blueprint, the material and pro- New Books Rebinding duction costs of any article manufactured in a machine shop. Order copies from: NEW METHOD BOOK BINDERY, Inc. McGRAW- HILL BOOK COMPANY JACKSONVILE, ILLINOIS 330 W. 42nd St., New York 18, N. Y. Please Mention Special Libraries When Answering Advertisements 19491 SPECIAL LIBRARIES 347

In ENGLISH + FRENCH GERMAN + 30 DAY SPANISH + THE DICTIONARY OF SCIENCE & TECHNOLOGY BINDING SERVICE By MAXIM NEWMARK, Ph.D. tc X the first 200 pages of this useful, I practical dictionary are listed some 10,000 current English terms, each with its French, German and Spanish equivalents. The words llsted are those most frequently used in the physical sciences and mathe- a All orders are bound and matics, and also in such applications as aeronautics, architecture, machine ahop shipped within thirty days after practice meteorology photography and radio. ~achEnglish ' entry is numbered and in subsequent pages there are separate they are received. indexes of the French, German and Span- ish terms correspondingly numbered per- mitting tho-way use of any of the& lan- guages with the Enclish. Bound volumes in your li- - "irinally there areseveral pages of con- version tables and lists of technical abbre- viations for each language. This dictionarv brary will be matched. should prove to be excee3ingly useful, pa;- ticulnrly for handy reference purposes' the library of every scientific and technicai department should have a copy available." Years of experience, skilled -American Journat 01 Physics. craftsmen, and modern facilities combine to assure first class PHILOSOPHICAL LIBRARY, Publishers IS E.401h St.,Dept. 142,N.Y. 16, N.Y. workmanship.

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WORLD CHEMICAL DIRECTORY - An international index of importers, exporters and manufacturers of chemicals. drugs, plastics, oils, etc. Commodity Listings in French, Spanish and English. Contains four sections - Comn~odity Index - Commodity Classifications - Geographical Section - Brand and Trademark Section - all important sources of supply and distribution for international trade. Price $10.00 WORLD MARKETS DIRECTORY - Over 1,500 pages with 60,000 firms listed, importers and exporters of commodities and merchandise from every country in the world. Commodities listed alphabetically in French, Spanish and English. Geographical section furnishes alphabe- tically by country, a detailed report on importers, exporters or manu- facturers. Price $15.00. e MINES REGISTER - Over 700 pages. Successor to the Mines Hand- book (est. 1900). A detailed description of production, earnings, officers, etc.. on over 7.500 active metal mining companies, and listing approxi- mately 22.000 mining companies of North. Central and South America. Price $25.00. STANDARD METAL DIRECT0R.Y - Over 1,000 pages: reference guide for the iron, steel and metal industries. Detailed reports on steel mills, foundries and smelters - officers - production - capitalization, e ui ment, capacity, products, raw materials consumed. Special lists o? Abricators, stamping plants, metal smelters, scrap dealers. etc. Index of suppliers of steel and metal products. Price $15.00. WORLD TEXTILE DIRECTORY - An international index listing in three languages the importers and exporters of raw cotton, wool, silk, rayon, yarns, fibres, burlap, jute, flax, linen, textile wastes, piece goods, all textile manufacturers, etc. Price $10.00. SPECIAL DISCOUNT TO PUBLIC LIBRAMES Write lor Further Details ATLAS PUBLISHING COMPANY 427 W. 25th Street IEst. 1905) New York 1, U.S.A. Please Mention Special Libraries When Answering Advertisements 19491 SPECIAL LIBRARIES 349

8ew COLUMBIA BOOKS ONE HUNDRED BOOKS ABOUT The first three reports of the PUBLIC BOOKMAKING LIBRARY INQUIRY now available By HELLMUTLEHMANN - HAUPT. THE LIBRARY'S PUBLIC An up-to-date edition of the By Bernard Berelson Dean Graduate Library Eclcool, University op) ~h$ca)go.A summary of well-known treasury of informa- everything now scientifically known about the use tion first published in 1933 as of the 7,400 pnblic libraries in the United State8 Fifty Books about Booking. by their public of 25,000,000. $3.00 $1.75 THE INFORMATION FILM By Gloria Waldron, Education Department, Tux%- tieth Century Fund. The first and only book to examine the entire fleld of the adult information THE TASK AND film. Includes recommendations for increased li- TRAINING OF brary use and distribution. Ilkcstrated. $3.75 THE BOOK INDUSTRY LIBRARIANS By William Miller. The onlv up-to-date non- technical survey of publishing in America. Libra- By ERNESTJ. REECE.An inform- rians will and a clear picture of the importance al report upon the problems of to them of everv decision in the oublishine in- education for library service. A dustry. $2.75 King's Crown Press Publication. Coming later this fall and winter $1.75 THE PUBLIC LIBRARY IN THE UNITED STATES By Robert D. Leigh. The General Report of the Public Mbrary Inquiry. THE PUBLIC LIBRARIAN COLUMBIA UNIVERSITY BY Alice I. Brsan. PRESS THE PUBLIC LIBRARY IN THE POLITICAL PROCESS By Oliver Garceau. Morningside Heights, N. Y. 27 GOVERNMENT PUBLICATIONS FOR THE CITIZEN Publishers of By James L. McCamy. THE COLUMBIA ENCYCLOPEDIA

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IMPORTANT REPRINTS JOURNAL OF THE AMERICAN CHEMICAL SOCIETY Vols. 1-25. 1879-1903. With Proceedings 2 vols. and General Index to vols. 1-20. Bound in cloth . . . . . $375.00 Paper bound ...... $300.00 Single volumes each . . . . 12.50 CHEMICAL REVIEWS Vols. 1-25. 1924-1939. Bound ...... $375.00 Vols. 1-31. 1924-1942. Per volume. Paper bound . . . . 15.00 RECUEIL DES TRAVAUX CHlMlQUES DES PAYS BAS. Vols. 1-38. 1882-1919. Paper bound. Per volume . . . $ 15.00 Available TRANSACTIONS OF THE FARADAY SOCIETY Vols. 1-20. 1905-1924. With General Index to vols. 1-20. ClothBoundset . . . . . $375.00 Single bound volume . . . . 22.00 Paper bound set . . . . . 345.00 Single paper bound volume . . . 20.00

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just Off the Press! II THREE USEFUL SLA PUBLICATIONS A BRIEF FOR CORPORATION LIBRARIES A Guide to Their Management and Operation Edited by Alma C. Mitchill, Librarian, Public Service, Gas 8& Electric Corp., Newark, N. J. This manual will be of assistance in the organization and administration of a corporation library. Includes such pertinent topics as place of library in organization, cost, layout and equipment, acquisition of material, cataloging and classifying, circulation, vertical files, searches, abstracts, reading lists and disseminating information. Invaluable to all organizations contemplating organizing or reorganizing a library as well as to all persons engaged in such an undertaking. Planographed. 64pp. Price: $1.75.

THE CREATION AND DEVELOPMENT OF AN INSURANCE LIBRARY Third Revised Edition Edited by Angelica Blomshield, Librarian, New York Life Insurance Company and Elizabeth Ferguson, Librarian, Institute of Life Insurance. Describes the historical development, organization, personnel, mechanics, physical and financial organization, budget, classification and library collec- tion of insurance libraries. The selected bibliography of insurance will be very useful to every organization, public, college, or special, maintaining collections on all types of insurance. Includes the libraries represented in the Insurance Group of Special Libraries Association and a list of publishers of insurance material. Planographed. 64pp. Rice: $2.00.

SUBJECT HEADINGS FOR AERONAUTICAL ENGINEERING LIBRARIES Compiled by a Committee of the Engineering-Aeronautics Section of the Science-Technology Group, Special Libraries Association. This subject headings list prepared by 8 group of outstanding technical librarians emcompasses the fields of aeronautical engineering and those closely allied. Intended for indexing aeronautical engineering literature rather than commercial aviation material although the latter field has been given some consideration. Valuable for all public, college, university and special libra- ries with aeronautical or engineering material as well as to firms maintaining aeronautical engineering files. Planographed. 256pp. Price: $4.00. II Order from SPECIAL LIBRARIES ASSOCIATION I 31 East Tenth Street New York 3, NOWYork Please Mention Special Libraries When Answering Advertisements SPECIAL LIBRARIES [October] The "World Almanac" of Central and South America SOUTH

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