THE CORPORATION OF THE TOWN OF COCHRANE
REGULAR COUNCIL MEETING
TUESDAY, DECEMBER 10, 2019 COUNCIL CHAMBERS 6:00 P.M.
ORDERS TO THE DAY Page
1. OPENING REMARKS AND ROLL CALL
2. DECLARATION OF PECUNIARY INTEREST
3. ADOPTION OF AGENDA
4. ADOPTION OF MINUTES
4 - 10 4.1 Minutes of November 12th and 26th, 2019
5. BUSINESS ARISING FROM MINUTES
6. PETITIONS AND DELEGATIONS
11 - 27 6.1 Michael Matthews - Jacobs - Replacement of Broule Creek Bridge
28 - 29 6.2 Raymond Gagne - Cochrane Board of Trade - Cochrane Polar Bear Habitat
7. HEAD OF COUNCIL AND COUNCILLORS REPORTS
8. REPORTS
8.1 Community Services Department
30 - 33 8.1.1 Bi-Monthly Report October-November
34 - 39 8.1.2 Cochrane Child Care Centre Bi Monthly Report
8.2 Infrastructure Services Department
Page 1 of 262 REGULAR COUNCIL MEETING DECEMBER 10, 2019
Page
40 - 43 8.2.1 Bi Monthly Report for Infrastructure Services October and November 2019
8.3 Protective Services Department
44 - 53 8.3.1 Bi Monthly Report
8.4 Polar Bear Habitat and Heritage Village Department
8.5 Corporate Services Department
54 - 58 8.5.1 CSD - Bi Monthly Report Nov 2019
59 - 64 8.5.2 Amendment and Appointment of the Cochrane Environmental Advisory Committee
8.6 CAO/EDO Department
65 - 67 8.6.1 CAO Bi-monthly Report
8.7 Clerk Department
68 8.7.1 2020 Regular Council Meeting Schedule
9. COMMITTEE/BOARD REPORTS
10. COMMUNICATIONS
69 - 80 10.1 Minutes of the meeting of the Board of Health for the Porcupine Health Unit
11. RESOLUTIONS
12. NEW BUSINESS
81 - 86 12.1 Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Conference - January 19 - 21, 2020
87 - 95 12.2 Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February 23 - 26, 2020
96 - 144 12.3 Prospectors & Developers Association of Canada (PDAC) - 2020 International Convention - March 1-4, 2020
13. UNFINISHED BUSINESS
145 - 212 13.1 Cochrane Polar Bear Habitat
Page 2 of 262 REGULAR COUNCIL MEETING DECEMBER 10, 2019
Page
213 - 255 13.2 Procedure By-law
13.3 Truck by-pass
14. NOTICE OF MOTION
15. BY-LAWS
256 - 261 15.1 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of an Amending Agreement to the First Lease Amendment Agreement between the Corporation of the Town of Cochrane and SGS Canada Inc.
262 15.2 By-Law Number 1404-2019 - Being a By-Law to appoint a member of Council to act in the place of the Head of Council
16. ADDENDUM TO THE AGENDA
17. ANNOUNCEMENTS AND INQUIRIES
17.1 Declaration - January 2nd, 2020 - Civic Holiday
18. IN CAMERA - COUNCIL
18.1 Property Matters - Disposition of Land - Lots 630-631, 635-638, 642- 643, Part 2 and 1711
19. ADJOURNMENT
Page 3 of 262 AGENDA ITEM #4.1
CORPORATION OF THE TOWN OF COCHRANE
MINUTES OF THE REGULAR COUNCIL MEETING HELD AT THE TOWN HALL, COUNCIL CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO ON TUESDAY, NOVEMBER 12, 2019 AT 6:00 PM, LOCAL TIME.
PRESENT: Mayor: Denis Clement Councillors: Daniel Bélisle Todd Calaiezzi Shea Henderson Rodney Hoogenhoud Robert Hutchinson Desmond O'Connor
MUNICIPAL OFFICIALS CAO: Darren Ottaway Clerk: Alice Mercier Director of Corporate Services: Monika Malherbe Director of Community Services: Jason Boyer Interim Director of Infrastructure Services: Jared Alcock Infrastructure Services Supervisor: Lynn Chapleau Director of Protective Services: Richard Vallée
OTHERS: Cochrane Polar Bear Habitat: Heather Brouwer - Volunteer Dylan McCart
1. OPENING REMARKS AND ROLL CALL
Mayor Clement welcome everyone in attendance and declared the meeting open.
2. DECLARATION OF PECUNIARY INTEREST
Councillor Henderson declared his pecuniary interest under agenda item 4.1 of the November 5th, 2019 Special Council meeting, as his spouse is an employee at the Polar Bear Habitat.
3. ADOPTION OF AGENDA
Moved By: DESMOND O'CONNOR Seconded By: ROBERT HUTCHINSON 480-2019
THAT the agenda be accepted as presented. CARRIED
4. ADOPTION OF MINUTES
4.1 Regular Council meeting of October 29th and Special Council meeting of November 5th, 2019
Councillor Hoogenhoud indicated that in the October 29th minutes, under item 5 – Business Arising from the Minutes, paragraph 3, that he asked for a brief/report on the valves and to remove the last phrase from that paragraph, indicating that he bring forward a notice of motion.
Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 481-2019
THAT the minutes of the Regular Council meeting of October 29th and Special Council meeting of November 5th, 2019 be adopted as amended.
CARRIED
…/2
Page 4 of 262
Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1
REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE TWO
5. BUSINESS ARISING FROM MINUTES
5.1 Under Agenda item 7 of the October 29th meeting, Councillor Hoogenhoud inquired if all Committees and Boards Chairs were contacted to present their bi-annual reports to Council. Clerk is to follow up.
Councillor Hoogenhoud wanted to state that at the November 5th meeting he voted against hiring the consultant, Mr. Ted Griffith, as two quotes were not provided, as per the procurement policy.
Councillor Henderson indicated that the report on the Polar Bear Habitat (PBH) Financial Analysis was publicized after the November 5th meeting, without acknowledging receipt of the report and recommended that Mr. Ottaway present the report to the public and to further pass a resolution
He also mentioned that the members have not yet received the update on the PBH International Volunteer Program (IVP), as requested. It was noted that the CAO will follow up with Mr. Honeth.
6. PETITIONS AND DELEGATIONS
6.1 Darren Ottaway - Cochrane Polar Bear Habitat - Financial Analysis Presentation
Before Mr. Ottaway started with his presentation, Councillor Hoogenhoud mentioned that Council received an email from Mrs. Heather Brouwer advising that her request to address Council on the PBH matter was denied. It was asked why Mrs. Brouwer’s request was denied and the Clerk provided an explanation and an example of when requests are denied.
Members discussed the option of suspending their rules to permit Mrs. Brouwer to present information for Council’s consider and the following resolution was passed:
Councillor Henderson declared his conflict of interest, vacated his seat, abstained from discussion and did not vote on the following resolution:
Moved By: RODNEY HOOGENHOUD Seconded By: ROBERT HUTCHINSON 482-2019
THAT Mrs. Heather Brouwer be authorize to make a presentation to Council under petition and delegation in regards to the Polar Bear Habitat Financial Analysis. CARRIED
Mrs. Brouwer thanked the members for giving her the opportunity to provide Council and members of the public with information that was not included in the press release and the financial analysis report, for them to take into account ahead of the open house. She indicated the economic impact the Habitat brings to the community and that the firm Impact+Main have provided their services pro bono to the Habitat, focusing on rebranding, marketing and fundraising for the facility to bring down the deficit.
Members thanked Mrs. Brouwer for her presentation and invited her to attend the open house sessions being held on Wednesday, November 20th, 2019 from 2 - 4 pm and 7 - 9 pm at the THEC.
Mr. Ottaway presented his report to the members of the public and indicated that the document is available on the municipal website and that copies may also be obtain at the municipal office and the following resolution was presented.
…/3
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Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1
REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE THREE
6. PETITIONS AND DELEGATIONS - CONTINUED
6.1 Darren Ottaway - Cochrane Polar Bear Habitat - Financial Analysis Presentation
Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 483-2019
THAT the CAO Report titled "Polar Bear Habitat - Financial Analysis be received for information. CARRIED
7. HEAD OF COUNCIL AND COUNCILLORS REPORTS
Mayor Clement indicated that he attended the Remembrance Day Ceremony, organized by the Royal Canadian Legion. He mentioned that it was pleasant to see the Pavilion full of participants and thanked the organizers for the service and those soldiers who have scarificed their lives. Councillors Hutchinson and Hoogenhoud also commented on the great ceremony and thanked everyone.
8. REPORTS
8.1 Community Services Department
The Director had nothing to report at this time; however, Councillor Hoogenhoud asked about the heat in the Arena; as he felt a cold draft from the back wall when attending a crunch game. The Director advised that he would investigate if the shutters are closing properly and report back to Council on the matter.
8.2 Infrastructure Services Department
The Director had nothing to report at this time; however, Councillor Hoogenhoud asked for a report on the Valves at the Water plant.
8.3 Protective Services Department
The Director had nothing to report at this time; however, Councillor Hoogenhoud addressed some concerns in regards to the lack of parking in the downtown core. Mr. Vallée advised the members that after the parking meters were removed, the businesses chose to rely on self policing on the employee parking issue; however, if this self policing is no longer working, Council may look into this issue further. Mr. Vallée also mentioned that he will be bringing forward a report on on-street parking on Sixth Avenue after 11 pm to allow for snow removal, for Council’s consideration.
8.4 Polar Bear Habitat and Heritage Village Department
Nil.
8.5 Corporate Services Department
8.5.1 CSD- Extension Agreement Rental of Warehouse 1 First Ave
Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to her report; however, members requested clarity on the square footage of the rental space.
Moved By: DANIEL BÉLISLE Seconded By: TODD CALAIEZZI 484-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane receive the report titled "CSD- Extension Agreement Rental of Warehouse 1 First Ave"; and
THAT Council direct staff to enter into a two year extension agreement and the provided for terms, with SGS Canada Inc.
CARRIED …/4
Page 6 of 262
Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1
REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE FOUR
8. REPORTS – CONTINUED
8.5 Corporate Services Department
8.5.2 CSD - Improved Efficient Service Delivery Funding - requests for allocation - 3rd Round Request
Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to her report; however, indicated that the two new items for consideration for the Funding were the Detailed Engineering Study for a Combined Heat and Power Plant for the THEC and the purchase of a plasma cutter for the Infrastructure Services garage.
Mr. Boyer and Mr. Alcock both provided an explanation to the members on how these expenditures are expected to generate efficiencies and modernize the process in service delivery.
Moved By: DESMOND O'CONNOR Seconded By: ROBERT HUTCHINSON 485-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane receive the report titled "CSD - Improved Efficient Service Delivery funding - request for allocation - 4the Round Request"; and
THAT Council approve the use of this funding for the following:
1. Detailed Engineering Study – Combined Heat and Power Plant 2. Plasma Cutter CARRIED
8.6 CAO/EDO Department
The CAO had nothing to report at this time.
8.7 Clerk Department
The Clerk had nothing to report at this time.
9. COMMITTEE/BOARD REPORTS
9.1 Committees and Boards Report - Councillor Henderson
Report from Councillor Henderson was received and the following resolution was presented. Councillor Henderson emphasized on certain items from his report, such as the splash pad and the Youth Advisory Council.
Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 486-2019
THAT the Council of the Corporation of the Town of Cochrane receive Councillor Henderson's Committees and Boards Bi-Annual Report of November 2019. CARRIED
10. COMMUNICATIONS
10.1 District of Cochrane Social Services Administration Board - Minutes of the Board Meeting of May 30th, 2019
The above noted minutes was received and the following resolution was presented.
Moved By: DANIEL BÉLISLE Seconded By: TODD CALAIEZZI 487-2019
BE IT RESOLVED THAT the minutes of the District of Cochrane Social Services Administration Board meeting of May 30th, 2019 be received for information. CARRIED …/5
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Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1
REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE FIVE
11. RESOLUTIONS
11.1 Municipality of Prescott - Provincial Consultation on the Transformation of Building Services in Ontario
The above noted correspondence was received and the following resolution was presented.
Moved By: DESMOND O'CONNOR Seconded By: ROBERT HUTCHINSON 488-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane endorses and supports the resolution received from the Municipality of Prescott in regards to the Provincial Consultation on the Transformation of Building Services in Ontario. CARRIED
11.2 Grey Sauble Conservation Authority Board of Directors - Support of Authority Programs
The above noted correspondence was received and the following resolution was presented.
Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 489-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane endorses and supports the resolution received from Grey Sauble Conservation Authority Board of Directors in regards to the Authority programs. CARRIED
11.3 Niagara Region - Proposed Cuts to Legal Aid Ontario Budget
The above noted correspondence was received and the following resolution was presented.
Moved By: DANIEL BÉLISLE Seconded By: TODD CALAIEZZI 490-2019
BE IT RESOLVED THAT the Council of the Corporation of the Town of Cochrane endorses and supports the resolution received from the Niagara Region in regards to proposed cuts to Legal Aid Ontario Budget.
CARRIED
12. NEW BUSINESS
12.1 Transfiguration Parish - Parking for Commando Pavilion
The above noted correspondence was received and the following resolution was presented. Members questioned the lack of parking spots at the pavilion and why this was not considered when building the facility. Mr. Vallée provided an explanation of the provisions in the zoning by-law in regards to parking and mentioned that the perception was that people would walk or bike to the facility.
Moved By: DESMOND O'CONNOR Seconded By: ROBERT HUTCHINSON 491-2019
BE IT RESOLVED THAT the October 18th, 2019 correspondence from the Transfiguration Parish in regards to Parking for the Commando Pavilion be received for information; and
THAT Council direct staff to bring forward a report with recommendations. CARRIED
…/6
Page 8 of 262
Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1
REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE SIX
12. NEW BUSINESS – CONTINUED
12.2 Micro Solve - Shop Local Policy
The above noted correspondence was received and the following resolution was presented. Members inquired if the municipality and affiliates shopped locally and the Director of Corporate Services advised that the Town Hall tends to shop locally for office supplies and mentioned that she will provide the members with a year to date purchases and discuss this matter with the procurement manager.
Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 492-2019
BE IT RESOLVED THAT the October 31st, 2019 correspondence from Micro Solve be received for information. CARRIED
13. UNFINISHED BUSINESS
13.1 October 29th - Regular Council Meeting - Council Procedural By-Law
Members of Council had the opportunity to review the new by-law, seek clarity on the appointment of a Deputy Mayor, expressed their concerns with respect to the deadlines for delegations submitting their request to address Council, deadlines for items to be submit on the agenda and delivery of the package; and that there were no indication of a deadline for the staff reports. Members directed that the CAO to prepare a staff report showing the similarities and/or differences of both the old and new by-law language.
Councillor Hoogenhoud inquired when the members will be provided an update on the truck by-pass matter. Mayor Clement advised that he will report on the matter at the next meeting.
14. NOTICE OF MOTION
Nil.
15. BY-LAWS
15.1 By-Law Number 1400-2019 - By-Law to amend the Consolidated Reserve Policy
Moved By: DESMOND O'CONNOR Seconded By: ROBERT HUTCHINSON 493-2019
THAT By-Law Number 1400-2019 being a By-Law to amend the Consolidated Reserve Policy be given first, second, third and final reading. CARRIED
15.2 By-Law Number 1401-2019 - Being a By-Law to authorize the execution of an Agreement of Purchase and Sale with 1018026 Ontario Ltd.
Moved By: TODD CALAIEZZI Seconded By: DANIEL BÉLISLE 494-2019
THAT By-Law Number 1401-2019 Being a By-Law to authorize the execution of an Agreement of Purchase and Sale with 1018026 Ontario Ltd be given first, second, third and final reading. CARRIED
16. ADDENDUM TO THE AGENDA
Nil.
17. ANNOUNCEMENTS AND INQUIRIES
Nil. …/7
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Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1
REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE SEVEN
18. IN CAMERA - COUNCIL
Nil.
19. ADJOURNMENT
Moved By: RODNEY HOOGENHOUD Seconded By: SHEA HENDERSON 495-2019
THAT this meeting do now adjourn at 8:23 p.m. CARRIED
MAYOR
CLERK
Page 10 of 262
Minutes of November 12th and 26th, 2019 AGENDA ITEM #6.1
Alice Mercier
From: Matthews, Michael/OTT
Good morning Alice,
As discussed over the phone and in our previous correspondence regarding the Notice of Study Commencement for this project, the Ministry of Transportation Ontario (MTO) has retained Jacobs to undertake the Detail Design and Environmental Assessment (EA) study for the replacement of the Broule Creek Bridge on Brower Lamarche Boundary Road approximately 0.6 km south of Highway 652 near the Town of Cochrane. See attached the Notice of Study Commencement for your reference.
The recommended plan for replacement of the bridge will result in a full road closure along Brower Lamarche Boundary Road for the duration of construction. As a result of the road closure, traffic is proposed to be detoured via Highway 652, Searles Road, and Nahma Road as indicated in the attached Notice of Study Commencement. The new bridge will consist of a single span bridge approximately 24m long with a width of 6 m (to match the width of the existing bridge).
We would like to add the replacement of Broule Creek Bridge to the next Council Meeting Agenda (December 10th) such that we can present the proposed plan to the Council and answer any questions regarding the project. We would also like to request a Council Resolution approving the proposed road closure and detour route during construction which is planned for summer/fall of 2020.
Attached is the powerpoint presentation that we plan to present during the Council meeting.
If there is any additional information or documentation required in order to add this item to the agenda and request a council resolution, please do not hesitate to let me know.
Regards,
Michael Matthews, M.Eng., P.Eng. Jacobs Project Engineer | Transportation Structures O. 613.723.8700 x73157 D. 613.667.1857 [email protected]
www.jacobs.com
NOTICE - This communication may contain confidential and privileged information that is for the sole use of the intended recipient. Any viewing, copying or distribution of, or reliance on this message by unintended recipients is strictly prohibited. If you have received this message in error, please notify us immediately by replying to the message and deleting it from your computer.
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Page 11 of 262
Michael Matthews - Jacobs - Replacement of Broule Creek Bridge Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Broule Creek Bridge Replacement -GWP 5066-18-00
Presentation to Council
December 10th, 2019
Town of Cochrane 171 Fourth Avenue, PO Box 490, Cochrane, ON AGENDA ITEM#6.1 Page 12of 262
www.jacobs.com | worldwide Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
AgendaAgenda
1. Project Overview 2. Existing Bridge 3. Study Process 4. Recommended Bridge Design 5. Detour Route 6. Stakeholder Engagement 7. Questions 8. Request for Council Resolution AGENDA ITEM#6.1 Page 13of 262
Image from MNRF
2 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Project Overview
The Ministry of Transportation Ontario (MTO) has retained Jacobs to complete a Detail Design and Environmental Assessment (EA) Study for the replacement of the Broule Creek Bridge on Brower Lamarche Boundary Road approximately 0.6 km south of Highway 652 near the Town of Cochrane. Major project components include:
• Replacement of the existing structure with a 24 m single span prefabricated I girder bridge • Match existing alignment and profile of Brower Lamarche Boundary Road with minor adjustments at the approaches • Maintain roadway and bridge cross section width • Detour northbound and southbound traffic on Boundary Road for approximately 3 months • Traffic management during construction AGENDA ITEM#6.1 Page 14of 262
3 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Existing Bridge
The bridge was constructed in 1961 and had minor rehabilitation work limited to the deck elements completed in 2007. Due to significant deterioration of structural elements, the bridge is in fair to poor condition with a significant sag at its centre and requires replacement. AGENDA ITEM#6.1 Page 15of 262
4 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Study Process
This study is following the approved environmental planning process for Group ‘C’ undertakings (minor improvements to existing provincial transportation facilities) under the MTO’s Class EA for Provincial Transportation Facilities (2000). When complete, the Recommended Plan will be documented in an Environmental Screening Document (ESD). The study process involves:
• Review of existing conditions • Assessment and evaluation of bridge design alternatives • Selection of recommended plan • Development of Environmental Mitigation Strategy • Preparation of detailed construction drawings and specifications
We are here
Develop bridge Refine design and Prepare detailed Evaluate alternatives Study Inventory Existing design and develop construction Construction and select a preferred Commencement Conditions staging environmental drawings and Commencement design alternatives mitigation plan specifications
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 AGENDA ITEM#6.1 Page 16of 262
5 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Recommended Bridge Design – Plan / Elevation AGENDA ITEM#6.1 Page 17of 262
6 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Recommended Bridge Design – Cross‐section
PROPOSED BRIDGE CROSS SECTION EXISTING BRIDGE CROSS SECTION AGENDA ITEM#6.1 Page 18of 262
7 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Traffic Management Plan – Construction Staging Alternatives Reviewed
Alternative 1: Full Road Closure and Detour Preferred
• Minimizes environmental impacts • Reduced cost • No property impacts • Boundary Road closed during construction
Alternative 2: Temporary Bridge ‐ West Not Preferred
• Greater environmental impacts • Increased cost for temporary bridge and roadway • Temporary property impacts • Boundary Road remains open during construction
Alternative 3: Temporary Bridge ‐ East Not Preferred
• Greater environmental impacts • Increased cost for temporary bridge and roadway AGENDA ITEM#6.1 Page 19of 262 • Temporary property impacts • Boundary Road remains open during construction
8 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Traffic Management Plan – Proposed Detour Route
Road Closures To accommodate the bridge replacement, a full road closure will be required along Brower Lamarche Boundary road for the duration of construction (approximately 3 months during summer/fall 2020).
Detour Route As a result of the road closure, traffic will be detoured via Highway 652, Searles Road, and Nahma Road.
Detour Route is approximately 13 km long (12 minute drive) from one side of the bridge to the other.
Traffic management during construction will occur in coordination with the Town of Cochrane and the Brower Local Roads AGENDA ITEM#6.1 Board. Page 20of 262
9 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Traffic Management Plan – Advanced Notification Signage
Bilingual Advanced Notification Signage will be installed near the north and south ends of the affected segment of Boundary Road at least two (2) weeks in advance of construction to notify motorists/commercial vehicles of the road closure. AGENDA ITEM#6.1 Page 21of 262
10 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Stakeholder Engagement
Engagement to Date Future Engagement Study Commencement Notice Environmental Screening Document August 19 to September 16, 2019 Once finalized, the ESD will be published and will include the following information: A Notice of Study Commencement was sent via email to Indigenous communities, local elected officials, the general • Purpose and objectives of the assignment; public and other external stakeholders advising of the Detail • A layout of the environmental assessment process; Design and EA for the Broule Creek Bridge Replacement. It was • Summary of the stakeholder consultation process and public engagement techniques; also delivered directly to residents on Boundary Road and Hwy • An inventory of existing conditions in the study area; 652 in the vicinity of road. It included such details as: • The generation and evaluation of both planning and design alternatives; • Environmental and transportation engineering issues and solutions; • An introduction to the project; • The development of a recommended plan; • An introduction to the Environmental Assessment process; • Anticipated impacts to the environment from the recommended plan and identification • An overview of existing structural and environmental of mitigation strategies; and conditions; • Commitments to further work and any environmental effects monitoring. • A review of the preliminary traffic management (detour) plan; • The recommended replacement plan.
Along with the notice a comment sheet was enclosed, which recipients were invited to return within the specified dates with any questions, comments or concerns they had regarding the project.
No significant concerns with the detour were raised during the AGENDA ITEM#6.1 Page 22of 262 comment period.
11 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Request for Town of Cochrane City Council Resolution
Jacobs Engineering, on the behalf of the Ministry of Transportation Ontario, would like to request a Council Resolution accepting the proposed road closure and detour route for the replacement of the Broule Creek Bridge AGENDA ITEM#6.1 Page 23of 262 Michael Matthews- Jacobs -Replacement ofBroule Creek Bridge
Questions? AGENDA ITEM#6.1 Page 24of 262
www.jacobs.com | worldwide AGENDA ITEM #6.1
1565 Carling Avenue, 2nd Floor Ottawa, ON, K1Z 8R1 Canada T 613 723-8700 F 613 723-7489 www.jacobs.com
August 19, 2019
Subject: Notice of Study Commencement - Broule Creek Bridge Replacement Detail Design and Environmental Assessment Study (GWP 5066-18-00)
Dear Sir/Madam,
The Ministry of Transportation Ontario (MTO) has retained Jacobs to undertake the Detail Design and Environmental Assessment (EA) study for the replacement of the Broule Creek Bridge on Brower Lamarche Boundary Road approximately 0.6 km south of Highway 652 near the Town of Cochrane.
The bridge is a 4-span wooden structure carrying one lane of traffic over Broule Creek. It was constructed in 1961 and had minor rehabilitation work limited to the deck elements completed in 2007. Due to significant deterioration of structural elements, the bridge has reached the end of its useful service life and requires replacement.
Broule Creek Bridge Site
Jacobs Engineering Group Inc.
Page 25 of 262
Michael Matthews - Jacobs - Replacement of Broule Creek Bridge AGENDA ITEM #6.1
The purpose of this letter is to inform you of the project and notify you of the preliminary recommended plan for replacement, which includes a single span structure of similar roadway width to the existing bridge. This will result in a full road closure along Brower Lamarche Boundary road for the duration of construction. As a result of the road closure, traffic will be detoured via Highway 652, Searles Road, and Nahma Road. Traffic management during construction will occur in coordination with the Town of Cochrane and the Brower Local Roads Board.
The project is following the approved environmental planning process for Group C undertakings in accordance with the MTO Class EA for Provincial Transportation Facilities (2000) and will be documented in an Environmental Screening Document (ESD).
We encourage you to provide any comments, questions or concerns that you may have regarding this study to the address listed below by September 16, 2019. Under the Freedom of Information and Protection of Privacy Act (FOIPPA), comments and information regarding this project, with the exception of personal information, will become part of the public record. If you have any accessibility requirements in order to participate in this project, please let us know.
Des renseignements sont disponibles en français auprès de Michael Matthews (613 723 8700, poste 73157).
Mr. Michael Matthews, P. Eng.
Consultant Deputy Project Manager Jacobs 1565 Carling Avenue, Suite 200 Ottawa, ON, K1Z 8R1 Tel: 613 723 8700 ext. 73157 Email: [email protected]
Yours truly,
Michael Matthews, P. Eng. Consultant Deputy Project Manager
CC Lynsey Topliss, MTO Project Manager Lynda Franklin-Allard, MTO Environmental Planner Douglas Raby, Jacobs, Consultant Project Manager Tim Dickinson, Jacobs, Consultant Environmental Planner
Page 26 of 262
Michael Matthews - Jacobs - Replacement of Broule Creek Bridge AGENDA ITEM #6.1
COMMENT SHEET
To: Stef Normand Phone: 613 723-8700 ext. 73155 Email: [email protected]
RE: Notice of Study Commencement - Broule Creek Bridge Replacement Detail Design and Environmental Assessment Study (GWP 5066-18-00) Name:
Title:
Agency:
Address:
Phone:
Email:
Please indicate the appropriate response
We have no concern and do not need to be involved in this study
We have no concerns at this time but wish to remain on the contact list for this study
We have the following questions and/or comments regarding this study
Page 27 of 262
Michael Matthews - Jacobs - Replacement of Broule Creek Bridge AGENDA ITEM #6.2
I-j'.I.F|"December 05, 2019 RECEIV EDDEC3 5 -Corporation of the TownIZI'—fIof Cochrane E -I—I'—l-Ih.i'Attn: Mayor and Council I".-I--r'|-rr171 Fourth Avenue . '1-.-I.iCochrane, ON POLII 1C0
—.rI—-.4Dear town council, WhileI'—-'."|'l'h-r"—'l'l"-"iI"'l'lthe Directors at the Cochrane Board of Trade appreciate-'l'I'I"I'II—.'Z'I'-—I-‘I.and share your concerns over the financialhuh‘-f|'-I'l"Z'h"?I"lI'f'I"'-Iijl-I'l-I'Z'l"l'l"'burden of the Polar Bear Habitat on the town and its citizens, we strongly plead council .'i-'-'_"'1'I"'I'l'I-'I.I"i'-II‘-Z£uIuII"ujZI'to defer a final decision on the closure ofthis facility no sooner than the end of the second quarter of41--—.I'—-"—""'1F-""'I'I-|%--Irl-ihn.-H2020. We do agree with council this facility's operating expenses are beyond the community's means5.1+-.—ubut we are confidentr—-I--—-I.|l—.pqrj-;.-p.II.-someone, a select group of people, or group(s) willfI'In|—'I.'come up with a proposal orI.-I—I?IZ-I-£IuIuf.'HuI'plan of action to address the town's financial expenditures while-II'Z'l'F-u?keeping this unique facility operating. SufficientII-I-Ii-I-|_|-.'|.|.?-Itime must be allocated for this processII: to|.n.Ioccur andJ-—.-Jall involved partiesI.-E-II-Hmust be invitedI?l-iii-ijlx.-.p.'.to the table such as the Snowmobile Museum group.
An''''-I-'expedient likedecision by townJ-I-r.I-1:1council to close thisa.Ih.hI-HI-Irlfacility could prove to bell-I‘:-.-i-rmajorly unpopular and"""'-'-detrimentally toJ-I-"'nI".?|'hI-Z'uI'?'J'IIhd.-ffits stakeholders without giving opportunity to its citizens to actively participater at finding a solution -I-.I.-I--—for this situation. It4-Iirg--.is our understanding '.._...._..__that a group of people haveI.u.|.l-_ul-I.-.-.I.1—.I._g-It-Icome forward immediately upon learning the potential closure and are already-.-2-_|-I.working on a-‘—I-J-II-I-Iii.plan to address this situation. Webk‘-‘I'lhII'.Zalso believe that the Board of Trade shouldIan-E-I-3-'participate in this process and I'l'-'-'I'*have some role "'-"'5within the process and"i-".I'-Iah-I-.IJl?I'|.perhaps with the solution. A part of our mandate isIt economic developmentjn II--I-Iand tourism. This-I-j.—I|.Fsituation falls right ontorI|.I|| our lap. The-Ir“...-|.|-a-[1economic spinoff of this ‘I-rIIrl"I-II'I.I.-'-I‘facility is significant to the community.
'-Ii-IThe potential I-egrowth and-I-j-‘I1-1:-reconomic advantages of the snowmobile-I-In-‘I-I-.|-I-I-—bImuseum has been l'l.?-I--IIbII."|1-I.I.-k-I.j-1-r.--I-I-I-I-'--IE1-I"?untapped. As we all know, the rail service willonce again make a resurgence in the north, starting -I.-hr—.-1.-I-I.r?_I:u:with the Toronto passenger service. There are local peoplej-I-II?-I--IH-&l-I--and businesses interested to create '-?"Z"'|""'-i"'—l&I-—a group to revive the Polar Bear Express to Moosonee. These?ijnj-I are all reasons for bringingIi people -1|-.|.rIto Cochrane, with aLjrlcommon goal ofI-1.:-‘run-—increasing the tourism industry-I |_-.l-Iwith the|.s_ accompanying. 1.:--.rI.economic benefit. The|J.Ir.|.I-.-1-1-.-I-q-|.j|.-IQuse of our new Peninsula building also comes into play.
FlWe now-I'|-I-Ineed toI combineI-Fl alll"'I"-III"-I.‘-‘I.-Ih-i-I-I-IF-'these wonderful facilities to market them as part ofI‘.-|_|Ean incredible hi:-.-I-I'l-—f|-I‘-Irl-I'|-II-IE-I-I-.I-.-I-I-I--'-—l-Fl‘:-I-Itourism destination with multiple attractions. Cochrane has been put on the map worldwide with —-II.our Polar bears,F-ZIIhIuIuI-I-ZI-'?"-l'-l'?bI'n'III'countless volunteer hours, and dedication that has been devoted to achieve this --r-é---.I-I'--I--u.---L.-.'.-.-.|'|-.-nu.n.astatus. Let's not waste everyone's efforts so easily without a hard fight, but rather build from-1.. the tremendousI-'—'——-'-—'?achievements so far. -New I-III‘blood, new ideas, new-1'“ technologies, ....I .. canI-'I bringI'l- Wunlimited heights.
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Raymond Gagne - Cochrane Board of Trade - Cochrane Polar Bear Habitat AGENDA ITEM #6.2
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Raymond Gagne - Cochrane Board of Trade - Cochrane Polar Bear Habitat AGENDA ITEM #8.1.1
ADMINISTRATIVE REPORT
Bi-Monthly Report October-November
RECOMMENDATIONS/RESOLUTION: THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the Community Services Department Bi-Monthly Report of October-November 2019
December 5, 2019 Jason Boyer
CAO’S RECOMMENDATIONS:
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Bi-Monthly Report October-November AGENDA ITEM #8.1.1
DEPARTMENTAL BI-MONTHLY REPORT Community Services Department October - November 2019
ACTIVITY:
THEC Dehumidifier Replacement Project:
Work began on the replacement of the two dehumidifier units at the Event Centre on Dec. 3. Cimco Refrigeration was the successful contractor for RFP 2019-23, to supply and install the two new units, with this project we also used local sub-contractors to engineer & fabricate the platform for the units.
As a reminder, we have qualified, with this project, for a "Save On Energy" grant of $4 188 per unit. These two new units are also projected to save us $8000 annually on hydro costed based on the energy consumption evaluation at an average price of $0.10/kWh.
Hillcrest Park Revitalization Project:
We recently applied for the Investing in Canada Infrastructure Plan – Community, Culture and Recreation stream grant for a future revitalization project projecting to take place in 2021. The funding announcement is scheduled for spring 2020. This project is projected to consist of replacing our dated (23-year old) playground equipment with a brand new accessible play structure. The play structure will also include a natural play element for the park (teepee, logs, tunnel, hills, large rocks, etc). Resurfacing of the existing pathway through the park space to bring the trail up to accessibility standards will also be undertaken on this project. We would look to extend the pathway 800 ft. in order to connect the pathway through Hillcrest Park to both Third Street and Cree Road. These trails will be hardscaped pathways which would include the installation of 30 light fixtures in order to provide safety and accessibility. Included in the grant project would be building a permanent accessible washrooms, with infant changing facilities, and the addition of a 20'x40' accessible covered pavilion/picnic area. This pavilion will be equipped with picnic tables and seating.
Pool Pump Replacement:
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Bi-Monthly Report October-November AGENDA ITEM #8.1.1
In the spring of 2018 with the quick thaw that we had we experience a flooding event in out pool mechanical room as our sump pump backed up as it had nowhere to go as the was frozen and not excepting water. As all the pumps were under water they were damage, we submitted the insurance claim in 2018 and were success. The pumps were to be replaced when the pool was down for maintenance; however, due to some delays in sourcing the correct pumps we had to delay the project a few months.
The pumps were replaced last week with minimal down time and alterations to the pool schedule.
Carnival Update:
Planning for the 2020 Winter Carnival has commenced and the event will run from February 7-17th. Our Committee members for this year are: Co-Chairs – Tegan McWhirter & Yvonne Lemieux, along with Vanessa Vachon, Kaitlyn Monsma, Jessie Burton, Stephanie Bernier, Cassandra Bellemare, Chantal Joanis, and Jason Boyer. We are actively working on sponsorships and putting together a full and diverse range of events and activities for the 11 days while adding in some new events. We will also continue to have up to date information on cochranewintercarnival.com and on our carnival Facebook page.
Summerfest:
The 2020 Summerfest Committee is also underway mostly trying to solidify talent for our musical line up before the new year. Are current committee is made up of Co-Chairs Sue Parton & Shea Henderson, along with Steve Hache, Rick Westbrook, Bill Pudium, Vanessa Vachon, Yvonne Lemieux, Chantal Joanis, and Jason Boyer. We will be putting a call out to volunteers and ramping up committee activity after Winter Carnival has concluded.
STATISTICS:
Fall Swimming Lessons Registration: 99 participants
TRAINING/CONFERENCES/MEETINGS:
R.E.C. Board Meeting: October 22, November 25 Daycare Board Meeting: October 24 Summerfest Committee Meeting: October 16, November 6, 21, December 2 Winter Carnival: October 16, November 6, November 27 AMCTO Employment Law and H.R. Certificate Course November 18-20 New Year’s Eve Committee: October 10, 16, 29, December 2
ISSUES: Page 2 of 3
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Bi-Monthly Report October-November AGENDA ITEM #8.1.1
FOLLOW-UPS/ACTION ITEMS:
DATE: Jason Boyer Director Community Services
CAO’S RECOMMENDATIONS: YES NO
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Bi-Monthly Report October-November AGENDA ITEM #8.1.2
ADMINISTRATIVE REPORT
Cochrane Child Care Centre Bi Monthly Report
BACKGROUND: See Appendix
RECOMMENDATIONS/RESOLUTION: THAT the Council of the Corporation of the Town of Cochrane acknowledges receipt of the Cochrane Child Care Centre Bi-Monthly Report of October and November 2019
CAO’S RECOMMENDATIONS:
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Cochrane Child Care Centre Bi Monthly Report AGENDA ITEM #8.1.2
DEPARTMENTAL BI-MONTHLY REPORT Cochrane Child Care Centre Months of October and November
ACTIVITY:
Donation from Canadian Tire
Thanks to the generosity of the owners of the Cochrane Canadian Tire we were able to plant a variety of berry bushes as well as quite a few trees and shrubs in the entrance way at the Cochrane Child Care Centre, and we look forward to enjoying them for years to come. Our after school program children assisted with deciding on the placement of the trees and took some time to read about each plant learning about the natural environment.
Dress For the Cause
October 25th was Dress for the Cause Day during which time people are invited to wear pink and raise money for Breast Cancer research. The Cochrane Child Care Centre hosted a bake sale and received many items of baked goods from parents and community supporters. The public was invited to the Centre for the Bake Sale and we were able to raise $522.20 which was sent to The Breast Cancer Society of Canada.
Halloween Fun
The EarlyON Cochrane Child and Family Centre planned a trick or treating party on October 31st to which the children and parents of both child care centre were invited to attend. The group met at the Centre and walked to the Minto Centre where they were able to trick or treat at the offices there. Then they walked to the Lady Minto Hospital and also went trick or treating at the different hospital departments and spent some time visiting the residents at the Villa Minto Centre. Afterwards everyone went back to the Centre and enjoyed a Halloween themed lunch. Typical years we get around 40 to 50 children attend but this year we had 88 children and 68 adults at the event.
Community of Practice
A group of Educators at the Cochrane Child Care Centre have expressed interest in developing a Community of Practice. A Community of Practice is a meeting where individuals come to collaborate, learn together or challenge ideas. It is continuous and offers opportunities to revisit ideas and grow through reflection, inquiry and practice. One of the objectives is to offer a safe environment to build and foster organic relationships, where individuals feel they can share ideas, experiences and brainstorm in a professional manner without judgement; but rather through a lens of critical reflection. Establishing a Community of Practice will empower educators as they build confidence by sharing their knowledge, contributing to the learning and the collective Page 1 of 5
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Cochrane Child Care Centre Bi Monthly Report AGENDA ITEM #8.1.2
growth, in turn creating a richer community and sector. Those who are interested and able are planning to meet bi-monthly outside of working hours to discuss new practices and recent studies in the field of child care and will be working on strategies on how to implement these new practices into their everyday practice. The first meeting took place on November 7th and there has been great feedback from all of those involved.
International Day of the Child November 20th
30 years ago, world leaders made a historic commitment to the world's children by adopting the United Nations Convention on the Rights of the Child- an international agreement on childhood. On International Day of the Child the EarlyON Cochrane Child and Family Centre celebrated the children we know with a story walk parade with bells and whistles that started at the Centre and ended at Commando Park. The Infant program and Preschool program at the Cochrane Child Care Centre also joined in the fun.
STATISTICS:
Cochrane Child Care Centre
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Cochrane Child Care Centre Bi Monthly Report AGENDA ITEM #8.1.2
Garde d’enfants de Cochrane
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Cochrane Child Care Centre Bi Monthly Report AGENDA ITEM #8.1.2
EarlyON Cochrane Child and Family Centre
TRAINING/CONFERENCES/MEETINGS:
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Cochrane Child Care Centre Bi Monthly Report AGENDA ITEM #8.1.2
EarlyON Providers network meeting October 10th Cochrane Community Networking meeting October 16th Climate Change Coordinator Presentation October 23rd CCCC Board meeting October 24th Northern College Placement interviews November 1st Knowledge Exchange Gathering: Embedding Indigenous Knowledge in Early Years and Child Care settings November 27th
ISSUES:
Nil
FOLLOW-UPS/ACTION ITEMS:
Nil
DATE: December 4th, 2019 Lora St-Pierre RECE
CAO’S RECOMMENDATIONS: YES NO
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Cochrane Child Care Centre Bi Monthly Report AGENDA ITEM #8.2.1
ADMINISTRATIVE REPORT Bi Monthly Report for Infrastructure Services October and November 2019
BACKGROUND: Please see attached report
RECOMMENDATIONS/RESOLUTION: THAT the Council of the Town of Cochrane acknowledges receipt of the report titled "Bi Monthly Report for Infrastructure Services October and November 2019"
December 5, 2019 Jared Alcock
CAO’S RECOMMENDATIONS:
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Bi Monthly Report for Infrastructure Services October and November 2019 AGENDA ITEM #8.2.1
DEPARTMENTAL BI-MONTHLY REPORT Infrastructure Services October 2019 and November 2019
DEPARTMENT ACTIVITY:
Highway 11 South water main project has been completed Aurora Avenue and Nakita Avenue tender was unsuccessful. This project will be retendered this winter The grader brushing head was being installed on the grader. As of December 2, the grader has been delivered back to the department Wastewater Treatment Plant upgrade project ongoing. The project is 65% complete. Sidewalk replacement program has been completed Water department management review completed with Council on November 27. Staff completed winter change-over for all equipment. Winter operations commenced on November 6 for the 2019-2020 season
Airport
Research into solar lighting for runway, taxiway, and apron ongoing De Beers completed their exploration program in November and will return next year The new hanger is being rented over the winter months and is currently housing 4 planes. The blue hanger is also being rented for storage until April Fuel meters are in the process of being inspected for certification
STATISTICS: Recycling as of November 30, 2019: TOTAL Contamination DATE Contamination TONNESTotal (Tonnes) Cost August 2019 (1 load to other) 27.4 3.42 $0 September 2019 28.90 10.55 $1055.00 October 2019 26.35 11.02 $1102.00 November 2019 44.77 17.91 $1791.00
TOTAL 127.42 42.90 $3948.00
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Bi Monthly Report for Infrastructure Services October and November 2019 AGENDA ITEM #8.2.1
Water Loss Monthly Update as of October 31, 2019
Cost for treated water based on chemical cost: $0.172 per cubic meter (average annual cost of chemicals between 2013-2018)
Estimated Estimated Water Water Flat Rate Water for Water Used for used for % of Water Water Water Month Estimated Sampling bypass Street Hydrant Water Loss Cost Treated Consumption Usage (Continuous Winter Sweeping Flushing Loss To Town Flow) Months (m3) (m3) January 44435.50 30696.29 444.72 107.57 62.93 29.53 $2,286.65 February 43073.70 32157.93 444.72 97.16 56.84 23.95 $1,801.02 March 46549.70 29401.12 444.72 107.57 62.93 35.52 $2,873.06 April 48946.30 30673.49 444.72 104.10 60.90 36.09 $3,066.43 May 44887.10 32180.86 444.72 107.57 62.93 251.17 701.15 24.81 $2,108.98 June 45595.90 34001.32 444.72 104.10 60.90 265.75 1288.60 20.68 $1,917.78 July 44727.60 33289.76 444.72 107.57 226.16 549.55 20.60 $1,890.82 August 41578.1 29523.03 444.72 107.57 88.73 1516.00 23.81 $1,996.98 September 39922.4 25168.27 444.72 104.1 35.58 $2,461.22 October 40195.5 28205.15 444.72 107.57 28.46 $1,985.85 Cumulative 439911.8 305297.2 4447.2 1054.88 367.43 831.81 4055.3 $22,388.79 Total
TRAINING/CONFERENCES/MEETINGS:
Interim Director of Infrastructure Services attended AMO/CIF 2019 Fall Blue Box Program Update Session o The transition to producer responsibility was the reason for this session o The department is required to attend one of these sessions to comply with CIF funding Asset Coordinator, Melissa Hoogenhoud, attended training in Toronto November 18-22 for “Managing Data for Municipal Assets” through Ontario Good Roads Association Interim Director of Infrastructure Services, Jared Alcock, attended training in Toronto November 19-22 for Contract Law, Contract Dispute and Resolution through Ontario Good Roads Association
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Bi Monthly Report for Infrastructure Services October and November 2019 AGENDA ITEM #8.2.1
DATE: December 4, 2019 Jared Alcock Interim Director of Infrastructure Services
CAO’S RECOMMENDATIONS: YES NO
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Bi Monthly Report for Infrastructure Services October and November 2019 AGENDA ITEM #8.3.1
ADMINISTRATIVE REPORT
Bi Monthly Report
CAO’S RECOMMENDATIONS:
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Bi Monthly Report AGENDA ITEM #8.3.1
DEPARTMENTAL BI-MONTHLY REPORT
Protective Services Department Month of December 2019
ACTIVITY:
Fire Chief’s Report (attached)
• Annual Certification of apparatus Unit #15, October 1 • Attended the CFD Supper Meeting, October 1 • Vulnerable Fire Drill at Lady Minto Hospital October 2 • Attended the EMO Sector Meeting in Kapuskasing October 3 • Bunker Gear certification completed October 5 • Held the annual Fire Prevention week from October 6-12 • Attended the CFD Work meeting on October 7 • Held the annual Fire prevention week open house on October 9 • Fire Safety presentation at Cadence Residence on October 10 • Onsite meeting the Detour Gold mine for the service agreement, October 16 • Annual Ride to school in a fire truck October 17 • Carried out ERP Compliance training on October 18 • Attended CFD Training Meeting October 21 • CFD participated in the PHU Senior’s Fair on October 23 • Chaired the Preservice Firefighter Program Advisory Committee Meeting at Northern College on October 25 • Completed a fire inspection at the First Baptist Church on October 28 • Annual certification of apparatus Unit #14 on November 1 • Attended CFD Supper meeting November 5 • Hosted the Abitibi EPRP Stakeholder Meeting with OPG November 13 • Attended the CFD Training Meeting on November 18 • Completed the annual inspection at Lady Minto Hospital on November 20 • Participated in the EMO Host capacity building project telecon on November 21 • Attended the CFD work meeting November 25 • Participated in the ESS Initiative Webinar on November 26 • Fire extinguisher training of staff at the Cadence residence on November 28 • Attended CFD Supper meeting December 3
Director Activities for the Quarter:
• Attended the CIP Site Visits on October 18 & November 26 • Attended the Climate Change Coordinator presentation on October 23 • Attended regular council meetings October 29, November 12 & 26 • Attended LAS program meeting on October 30 • Attended budget meetings November 18,
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Bi Monthly Report AGENDA ITEM #8.3.1
• Attended the Hwy 11 Service meeting with MTO on November 20 • Attended the annual H&S Breakfast on November 22 • Attended the CIP Grant presentation on November 28
Planning
• Attended the Committee of Adjustment Meeting October 23 • CANCEA Housing Strategy Consultation meetings October 22, 24 • Attended the Committee of Adjustment Meeting October 23 • Attended the Planning Board Meeting on November 20 • Attended the Hwy 11 Service meeting with MTO on November 20
Building Report (attached)
• OBOA Boreal Chapter meeting attended by the Building Inspector • Participated in the Building Code Services Transformation Webinar, October 1 • CBO Shared services for Smooth Rock Falls meeting November 27
STATISTICS:
Attached (Con 2/3) speed radar sign
TRAINING/CONFERENCES/MEETINGS:
Work order training November 27
ISSUES:
FOLLOW-UPS/ACTION ITEMS:
See attached List
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Bi Monthly Report AGENDA ITEM #8.3.1
DATE: (Director – Richard Vallée)
CAO’S RECOMMENDATIONS: YES NO
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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Bi Monthly Report AGENDA ITEM #8.3.1
Office of the Fire Chief ––– Monthly Report Monthly report as of December 4, 2019
Emergency Calls: September 2019
September 29, 2019 – Fire call at 172 Thirteenth Ave. 12 fire fighters responded.
October 2019
October 4, 2019 – Fire call at 269 Silver Queen Lake Road North. 15 fire fighters responded.
October 19, 2019 – 201 Railway Street. Call cancelled on route. 13 fire fighters responded.
November 2019
November 2, 2019 – Transport rollover on Hwy 11 W. at the Frederickhouse River Bridge. 13 Fire fighters responded.
November 3, 2019 – Vehicle Rollover on Lillabelle Lake Road. 16 Fire fighters responded.
November 4, 2019 – Fire alarm ringing at 201 Hwy 11 W. Canadian Tire. 8 Fire fighters responded
November 16, 2019 – Pre-fire conditions at 426 First Ave. 19 Fire fighters responded.
November 26, 2019 – CO false alarm at 164 Fifteenth Ave. 9 Fire fighters responded.
December 2019
December 2, 2019 – Fire call at 70 Seventeenth Ave. Rayonier. 26 Fire fighters responded.
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Bi Monthly Report AGENDA ITEM #8.3.1
WWWorkWork and Training MeetingsMeetings::::
OctoOctoberber 2019
October 7, 2019 – 19:00:00 hrs. Work Meeting: Clean hall and prep stations for open house. 11 Fire fighters attended.
October 9, 2019 – 18:00:00 hrs. Fire prevention week open house. 13 Fire fighters attended.
October 28, 2019 – 19:00:00 hrs. Work meeting. SCBA checks, PPE checks, truck checks and SCBA rotation. 14 Firefighters attended.
November 2019
November 18, 2019 – 19:00:00 hrs. Training meeting: Enbridge Gas, Natural gas awareness training. 19 Fire fighters attended.
November 25, 2019 – 19:00:00 hrs. Work meeting. SCBA checks, PPE checks, truck checks and SCBA rotation. 16 Firefighters attended.
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Bi Monthly Report Bi Monthly Report
YEAR 2017 2018 2019 # of Gross Gross # of Gross Gross # of Gross Gross Value of Value of Value of permits Building Building permits Building Building permits Building Building const. const. const. issued Area (m2) Area(ft2) issued Area (m2) Area(ft2) issued Area (m2) Area(ft2) Demolitions 0 $0 0 01 $1 0 00 $0 0 0 New Starts 5 $2,085,000 170 1,824 1 $30,000 0 0 3 $2,805,000 1,716 18,460 Com. & Inst. Non-Stats Cans 6 $132,900 0 0 5 $74,000 0 0 8 $128,000 0 0 Renovations 26 $966,528 0 0 31 $4,863,161 758 8,145 31 $4,036,215 1328 1,39 Demolitions 0 $0 0 03 $3 0 00 $0 0 0 Ind. New Starts 0 $0 0 0 1 $720,000 357 3,840 0 $0 0 0 Non-Stats Cans 1 $16,925 0 0 2 $48,000 0 0 2 $9,000 0 0 Renovations 5 $191,000 0 0 8 $1,063,000 173 1,862 5 $331,000 148 1,590 Demolitions 1 $1 0 00 $0 0 01 $1 0 0 Multi-Unit Res. New Starts 0 $0 0 00 $0 0 00 $0 0 0 Non-Stats Cans 4 $18,300 0 0 2 $5,150 0 0 10 $40,000 0 0 Renovations 7 $34,300 23 240 12 $77,950 27 280 10 $49,500 0 0 Demolitions 5 $5,003 0 0 11 $11 0 0 11 $18,007 0 0 Single Res. New Starts 7 $1,247,400 180 1,936 7 $1,268,000 457 4,893 6 $1,750,0000 87 9,324 Non-Stats Cans 81 $337,300 0 0 58 $231,200 0 0 73 $252,900 0 0 Renovations 126 $1,390,901 317 3,390 101 $963,424 920 9,770 105 $1,106,501 1,014 10,808
Total Value 274 $6,425,558 690 7,390 243 $9,343,900 2,692 28,790 265,526,124 $10 3,880 41,580
Total Permit Fees $44,171.99 $64,677.25 $80,588.93 AGENDA ITEM#8.3.1 Page 50of 262 Bi Monthly Report
Average Vehicle Count Technician Name: administrator
Location: Concession 2&3 Report Period: 7/29/2019 to 9/1/2019 Address: Cochrane, Ontario, Canada, P0L 1C0 Total Vehicle Count: 5,911 Speed Limit: 40 Average Average Average Average Hour Monday Tuesday Wednesday Thursday Friday Saturday Sunday 85% Speed Weekday Weekend Week Speed 00-01 1 2 2 2 2 4 1 2 3 2 42 53 01-02 2 2 1 2 4 2 2 2 2 2 40 56 02-03 0 1 1 0 0 1 2 0 2 1 52 59 03-04 0 0 0 0 3 0 0 1 0 0 39 44 04-05 18 0 0 1 1 0 0 4 0 3 32 15 05-06 0 0 1 0 0 1 6 1 5 36 7 06-07 2 1 1 2 0 2 1 1 2 1 42 53 07-08 11 1 1 2 2 2 7 3 5 4 39 52 08-09 3 4 4 5 6 5 3 4 4 4 45 54 09-10 3 6 3 6 4 5 4 4 5 4 43 54 10-11 5 10 6 10 14 8 7 9 8 9 39 52 11-12 7 10 12 12 13 8 7 11 8 10 43 54 12-13 11 13 12 14 14 8 31 13 20 15 41 53 13-14 7 9 12 8 11 9 40 18 39 50 14-15 9 8 7 10 9 10 21 9 16 11 40 53 15-16 7 11 15 15 30 8 16 10 14 40 53 16-17 11 13 20 15 39 9 7 20 8 16 43 54 17-18 8 20 12 11 9 8 24 9 20 38 50 18-19 6 21 18 29 8 8 20 8 17 34 51 AGENDA ITEM #8.3.1 19-20 7 12 23 11 9 7 25 8 20 35 50 20-21 12 24 8 10 29 6 8 17 7 14 36 50
Page 51 of 262 21-22 5 7 9 5 6 5 11 6 10 38 50 22-23 4 4 4 4 4 3 3 4 3 4 41 51 23-24 2 1 2 2 16 2 1 5 2 4 42 50 TOTAL: 172 203 179 231 317 131 209 220 177 208 40 49
Generated on November 22, 2019 at 10:40 AM SafePace® Pro by Traffic Logix® Bi Monthly Report
Average Vehicle Count Technician Name: administrator
Location: Concession 2&3 Report Period: 8/26/2019 to 10/6/2019 Address: Cochrane, Ontario, Canada, P0L 1C0 Total Vehicle Count: 8,474 Speed Limit: 40 Average Average Average Average Hour Monday Tuesday Wednesday Thursday Friday Saturday Sunday 85% Speed Weekday Weekend Week Speed 00-01 11 2 2 2 4 0 13 2 10 34 42 01-02 1 1 21 1 2 1 1 5 1 4 37 36 02-03 0 4 0 0 0 7 6 4 5 30 8 03-04 8 0 0 0 2 0 0 2 0 1 33 10 04-05 0 0 0 0 0 0 0 0 0 0 45 57 05-06 0 0 0 2 0 0 0 0 0 0 43 52 06-07 1 1 1 1 2 2 2 1 2 1 48 57 07-08 3 4 2 1 3 1 2 3 2 2 44 58 08-09 7 7 8 12 8 3 3 8 3 7 36 52 09-10 6 5 7 5 6 7 4 6 6 6 44 53 10-11 7 9 8 8 12 9 7 9 8 9 42 53 11-12 10 11 12 10 13 11 10 11 11 11 41 54 12-13 12 11 11 14 12 12 17 13 40 54 13-14 9 9 13 13 17 12 14 15 14 40 53 14-15 10 12 11 19 13 15 12 13 14 13 42 54 15-16 12 13 13 16 12 9 16 11 14 41 53 16-17 16 40 21 19 10 11 23 11 19 43 54 17-18 11 14 18 14 14 12 12 14 12 14 45 55 18-19 7 11 9 14 12 9 11 11 10 10 45 55 AGENDA ITEM #8.3.1 19-20 10 9 30 11 9 7 8 14 8 12 42 53 20-21 11 18 10 22 8 8 16 8 13 36 51
Page 52 of 262 21-22 4 16 7 6 17 8 5 10 7 9 35 50 22-23 4 4 20 3 17 3 2 10 3 8 35 49 23-24 2 4 26 2 2 2 1 7 2 6 38 49 TOTAL: 188 177 325 196 225 159 142 224 157 201 40 48
Generated on November 22, 2019 at 10:42 AM SafePace® Pro by Traffic Logix® Bi Monthly Report
Average Vehicle Count Technician Name: administrator
Location: Concession 2&3 Report Period: 9/30/2019 to 11/1/2019 Address: Cochrane, Ontario, Canada, P0L 1C0 Total Vehicle Count: 4,814 Speed Limit: 40 Average Average Average Average Hour Monday Tuesday Wednesday Thursday Friday Saturday Sunday 85% Speed Weekday Weekend Week Speed 00-01 1 2 1 2 1 1 2 1 2 1 46 55 01-02 0 0 1 1 0 0 0 0 0 0 53 58 02-03 1 0 1 0 0 0 13 0 9 32 7 03-04 3 0 0 0 0 0 1 1 1 1 39 39 04-05 0 0 0 0 0 0 0 0 0 0 53 54 05-06 0 0 0 1 0 1 0 0 1 0 46 51 06-07 0 0 1 1 2 2 1 1 2 1 45 54 07-08 3 4 4 3 3 2 2 3 2 3 46 57 08-09 9 6 6 9 6 4 2 7 3 6 37 54 09-10 31 8 7 5 7 5 4 12 5 10 40 50 10-11 54 8 5 9 10 10 7 17 9 15 39 50 11-12 10 8 14 9 10 7 26 10 17 12 40 54 12-13 30 9 10 11 16 8 15 53 26 36 50 13-14 14 8 12 16 16 12 8 13 10 12 42 55 14-15 10 11 9 11 15 9 18 11 14 12 44 54 15-16 26 13 12 34 17 24 19 37 53 16-17 36 15 13 15 12 19 13 17 40 54 17-18 13 13 13 17 9 4 15 7 13 44 55 18-19 10 14 10 9 15 8 7 12 8 10 47 56 AGENDA ITEM #8.3.1 19-20 9 9 14 8 9 9 9 10 9 10 44 54 20-21 6 11 7 5 5 7 8 7 8 7 45 53
Page 53 of 262 21-22 4 3 6 1 4 6 6 4 6 4 46 53 22-23 24 1 3 2 4 4 3 7 4 6 43 51 23-24 44 1 2 1 1 2 0 10 1 7 43 32 TOTAL: 398 149 159 147 174 132 252 205 199 201 43 50
Generated on November 22, 2019 at 10:43 AM SafePace® Pro by Traffic Logix® AGENDA ITEM #8.5.1
ADMINISTRATIVE REPORT
CSD - Bi Monthly Report Nov 2019
RECOMMENDATIONS/RESOLUTION:
THAT Council of the Corporation of the Town of Cochrane acknowledge receipt of the report titled " DEPARTMENTAL BI-MONTHLY REPORT - Corporate Services Department Month of November".
December 5, 2019 Monika Malherbe
CAO’S RECOMMENDATIONS:
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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DEPARTMENTAL BI-MONTHLY REPORT Corporate Services Department Month of November
Last bi monthly report submitted to Council Oct 1, 2019
ACTIVITY:
FINANCIALS o Financials to August 31st were provided to Council October 1, 2019
o 2020 Budgets – Budget Binders provided to Council Dec 4th, 2019, with tentative first meeting with Council on Dec 11th or 12th, second meeting Dec 17th – which will also serve as the Public Input meeting.
FUNDING UPATES o The Ministry of Municipal Affairs and Housing recently announced a new funding opportunity under Ontario’s new Municipal Modernization Program. See attached letter. The Town of Cochrane has submitted for funding of a municipal service delivery review by an independent third party reviewer. This would be completed by June 30th, 2020, should funding be approved.
OTHER ITEMS o Personnel – We would like to welcome Sylvie Vezeau to our finance team. Sylvie was the successful applicant for the Account Payable clerk position, vacated by Lyne Nolet who has moved to the Municipal Operations Clerk position. Town Hall and Municipal Operations shared Lyne for September and October during the hiring process and vacancy period. Both departments are pleased to be back fully staffed and catching up on the deferred work that comes from extended vacancies.
o Town Hall Façade upgrade
WOW!
Deputy Treasurer – Vanessa Vachon has provided the following to the media in response to their inquiry on this beautiful upgrade. The structure was degrading due to age and needed to be repaired therefore we took the opportunity to not only repair but re-design it. As for the design, it was myself and with the input of others that we should bring back a traditional look. You’ll notice that our offices are all in the extension of the building so the old façade is what you see before you climb the Council Chamber steps. Page 1 of 4
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We wanted to have a similar look as the old façade. Our staff, Roger Robin and Michel Robin used their creativity to design and repair the façade keeping in mind they needed to stay under the $20K budget. To be precise, the white peak was physically built by Roger with the help of Michel. The columns were bought. All materials and supplies were purchased between Allan’s and Brisson’s. For the tri-lingual sign, I decided we should have all three languages keeping in mind our new Strategic Plan and willingness to involve all community members and the new CAO supported that. What I did is reach out to Sheila Girard at Y&S who came in and designed the sign according to our ask. She was great in giving us design options and even came over to Town Hall. This is a great example of team effort and talent from our staff and local businesses. All done for under $15,000 including incremental labour.
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o Central Procurement Initiative On October 24th Tony Garito, procurement manager, made a presentation to Senior Town Management on his proposed plan. The proposed plan includes a second local warehouse at the Municipal Operations garage and a new full time position. Administration department will be putting forward a proposal to Council, to fund these costs in 2020 from the Modernization and Efficiencies Fund, and that 2020 being the test year, the procurement department will be tasked with tracking and quantifying the savings that are generated from this change. The concept being that central and specialized procurement should generate enough savings to be self sustainability. Should this be demonstrated, we will seek Council approval to build these results into the 2021 budget.
o Cochrane Tourism Association (CTA) We are finally making progress with the incorporation of this new entity. Signatures from the 3 start up board members is being obtained this week and papers to be filed with government hopefully next week. First CTA meeting will likely occur Jan 2020 now.
STATISTICS:
TRAINING/CONFERENCES/MEETINGS:
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Union Negotiations CTS – Treasurer participated in these meetings October 15-19th, 2019. LAS ( Local Authority Service) attended Town Hall and made presentation to department directors. The presentation was an overview of the various programs that they offer. The Town of Cochrane has been a big supporter of the LAS Municipal Programs – as we have participated in 7 of their offerings to today. Please visit https://www.las.on.ca to see more on this AMO affiliate, gearing services specifically to the needs of municipalities.
ISSUES:
FOLLOW-UPS/ACTION ITEMS:
See attached List Monika Malherbe DATE: Dec 5, 2019 (Director and/or Manager – insert name)
CAO’S RECOMMENDATIONS: YES NO
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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CSD - Bi Monthly Report Nov 2019 AGENDA ITEM #8.5.2
ADMINISTRATIVE REPORT Amendment and Appointment of the Cochrane Environmental Advisory Committee
BACKGROUND: Council adopted the terms of reference governing the Cochrane Environmental Advisory Committee (CEAC) on October 29th, 2019.
The Cochrane Environmental Advisory Committee wishes to amend Sections 2.0 Mandate and 3.0 Composition within the terms of reference;
Section 2.0 Mandate; The following wording has been added: II. Assist in formulating and recommending environmental and recycling policies, plans and practices, making recommendations for continuous improvement;
VI. Develop a list of priorities which support community recycling programs, for Council consideration, as part of the annual budget cycle;
VII. Create and highlight opportunities for the general public to learn about and advocate for wet and dry recycling in Cochrane as well as encouraging activities and outreach in environmental matters, specifically educational programs.
Section 3.0 Composition; 3.5 No Youth representative to one (1) (16 years and older); 3.6 From one (1) Industry representative to two (2); 3.7 From one (1) Community at Large representative to two (2)
Finally, the Cochrane Environmental Advisory Committee wishes to appoint members.
RECOMMENDATIONS/RESOLUTION: BE IT RESOLVED THAT Council of the Corporation of the Town of Cochrane receive the report titled Cochrane Environmental Advisory Committee -Terms of Reference; and
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THAT Council directs the staff to prepare the necessary by-law to amend the terms of reference; and
THAT the following be appointed to the Cochrane Environmental Advisory Committee: Tegan McWhirter, Chair; Amy Baxendell, Community at Large; Bernice Brunette, First Nations Group; Andre Boucher, RYAM; and , Councillor
RELEVANT POLICY\LEGISLATION: Nil
STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN:
Nil
FINANCIAL IMPLICATIONS: There are no financial implications.
November 29, 2019 Tegan McWhirter
CAO’S RECOMMENDATIONS:
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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THE CORPORATION OF THE TOWN OF COCHRANE
COCHRANE ENVIRONMENTAL ADVISORY COMMITTEE
TERMS OF REFERENCE
1. Cochrane Environmental Advisory Committee
1.1 An advisory committee to be known as the “Cochrane Environmental Advisory Committee” or “CEAC” hereinafter referred to as “the Committee” is established as a Municipal Committee in accordance with the Municipal Act, 2001.
1.2 The Committee shall abide by and be subject to all municipal legislation, policy, procedures, rules and regulations of the Town of Cochrane.
2. Mandate
2.1 The Committee has been established to provide advice to staff and Council on matters as it relates to the protection and enhancement of our local environment, specifically:
I. Recommend priorities and assist in the development and implementation of the Climate Change Action Plan (CCAP) at the community level;
II. Assist in formulating and recommending environmental and recycling policies, plans and practices, making recommendations for continuous improvement;
III. Act in an advisory capacity to Council and staff relating to wet and dry recycling policy development;
IV. Review the CCAP and report on mitigation progress annually;
V. Support local initiatives that promote environmental sustainability, integrity and conservation of our resources and ecosystems;
VI. Develop a list of priorities which support community recycling programs, for Council consideration, as part of the annual budget cycle;
VII. Create and highlight opportunities for the general public to learn about and advocate for wet and dry recycling in Cochrane as well as encouraging activities and outreach in environmental matters, specifically educational programs.
1
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3. Composition
3.1 The Committee shall consist of nine (9), members recommended by the Climate Change Coordinator and appointed by Council resolution, each of whom shall be a person qualified to be elected or to hold office as a member of Council.
3.2Up to one (1) member may be a Council member.
3.3Up to one (1) representative from Health or Natural Resource Conservation.
3.4Up to one (1) representative from a First Nations Group.
3.5Up to one (1) representative from Academia or Youth (16 years and older).
3.6Up to two (2) representative(s) from Industry.
3.7Up to two (2) representatives from the Community at Large.
3.8The Climate Change Coordinator.
3.9When choosing resident appointments, preference shall be given to members with experience in, or knowledge of; the environment, sustainability and resiliency, water and wastewater, ecology, biology, natural resources, climate change and indigenous perspectives.
4.0Committee Chair and Vice-Chair
4.1The Climate Change Coordinator staff shall be appointed as Chair of the Committee for the first year, after which, a Chair shall be elected by the Committee.
4.2 At its first meeting in each calendar year, shall appoint from its membership a Vice- Chair.
4.3 The Chair shall preside over each meeting, ensuring the rules of procedure are followed in the Town’s Procedural By-law.
4.4 The Chair, where required, shall serve as the Committee’s representative and signing officer.
4.5 The Chair shall assist staff in identifying items for the meeting agenda and liaise with staff as required.
4.6 The Vice-Chair, in the absence of the Chair, shall have all the same rights and privileges as the Chair.
2
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5. Term of Appointment
5.1 With the exception of appointments to the first Committee, the Council member(s) shall have a term subject to the Municipal Procedural By-Law but in any event shall not extend past the end of the term of office of the appointing Council.
5.2 For the purposes of continuity, the non-council members will have a term equal to the term of the appointing Council, unless the Committee rules otherwise on a case by case basis.
6. Meetings
6.1 Meetings shall be held monthly or on an as needed basis.
6.2The rules of procedure of the Town of Cochrane Procedural By-law shall govern the meeting proceedings of the Committee.
6.3Meetings, when convened, shall be held on the third Wednesday of the month or, where necessary, on an alternate date and time agreed upon by the Committee.
6.4Meetings may be called for emergencies at the request of a majority of the members of the Committee or at the call of the Chair.
7. Remuneration
7.1 Committee members shall serve without remuneration.
8 Administration
8.1 Any responsibilities not clearly identified within these Terms of Reference shall be the responsibility of the Town of Cochrane. Council may, at its discretion, change the Terms of Reference for this Committee at any time. Any changes proposed to these Terms of Reference by the Committee shall be recommended to Council via the Directors through a report to Council.
9 Open Meetings; Quorum
9.1 All meetings of the Committee shall be open to the public except where a meeting may be closed to the public by the Municipal Act, or applicable legislation.
9.2 A person may be expelled from a meeting for improper conduct at a meeting.
9.3 A majority of the members of the Committee constitutes a quorum.
3
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9.4 The Committee proceeding shall be as outlined and in accordance with Council’s Procedural By-law.
9.5 All Committee members shall adhere to Council’s Code of Conduct.
10. Minutes; Records
10.1 At its first meeting in each calendar year, shall appoint from its membership a Committee member to keep minutes.
10.2 The Committee shall keep minutes of its meetings. The minutes shall be posted on the municipal website where every member of the Committee, Public and Council may have access.
10.3 The Town Clerk shall retain and preserve the records of the Committee including resolutions, minutes, and proceedings of regular, special or Committee meetings. Such records will be retained and preserved in accordance with the record retention period established by Council and approved by the Auditor.
11. Insurance
11.1 Coverage shall be extended under the Town’s general liability insurance and Errors and Omissions policy.
4
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DEPARTMENTAL BI-MONTHLY REPORT CAO Department
ACTIVITY: There has been a wide variety of activities undertaken by the CAO over the course of the past two months, of highlight are:
1) Tour of departments, facilities and meeting staff. 2) Development of the strategic plan 3) Participating in various sub-committee and advisory committees 4) Participation at CTS and Wires board meetings 5) Assisting the finance staff with the creation of the 2020 budgets 6) Emergency management compliance training 7) Orientation of grants and opportunities with Provincial staff 8) PBH, various meetings, open houses etc. 9) Climate change coordinator staff presentation 10)Centralized procurement development 11)Capital asset management development 12)GIS mapping demonstration 13)Insurance liability review 14)Resolution meetings with Vallencourt trailer park 15)Tri-lakes community volunteer (forest management planning) 16)Library executive (development of an operating agreement and 2020 budget) 17)CIP review 18)HWY 11 south sewer main installation project 19)Aboriginal house strategy 20)Accessibility review (with Mica Brisson) 21)Ontario Ombudsman (Vallencourt Trailer Park) 22)2nd Mile Club (tour and snow removal agreement) 23)X-Country Ski Club (snow request and tour) 24)Physician recruitment (MIC’s Group) 25)Participated at the NEOMA conference 26)Transit proposal for Cochrane 27)Recruitment and interviews for Manager of Human Resources 28)Recruitment and interviews for the Director of Public Works 29)Organizational review
STATISTICS:
N/A
TRAINING/CONFERENCES/MEETINGS:
1) MIC’s group 2) Ted Griffith
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3) Health & safety breakfast 4) FENOR 5) Sylvie Lemieux – Aqua 6) X-country ski club 7) Emergency management compliance training 8) Climate Change 9) 2nd Mile club 10)Micca Brisson 11)Economic Development Advisory Committee 12)CUB Board 13)Olindo Come 14)Tri-lakes FMP 15)Vallencourt trailer park 16)BMT Insurance 17)Rural Advisory committee 18)NEOMA 19)Library CEO 20)SMT (senior management team) 21)Canadian Polar Bear Charity Board of Directors 22)CIP review panel 23)Misc. resident visits
ISSUES:
The dominant issue for the past two months has been the Polar Bear Habitat debate and community discussion.
FOLLOW-UPS/ACTION ITEMS:
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CAO Bi-monthly Report AGENDA ITEM #8.6.1
DATE: (Director and/or Manager – insert name)
CAO’S RECOMMENDATIONS: YES NO
Comments:
Darren Ottaway C.A.O.
DATE APPROVED BY COUNCIL:
RESOLUTION #:
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CAO Bi-monthly Report 2020 Regular Council MeetingSchedule
2020 Regular Council Meeting Schedule January February March April S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14 5 6 7 8 9 10 11 12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 12 13 14 15 16 17 18 19 20 21 22 23 24 25 16 17 18 19 20 21 22 22 23 24 25 26 27 28 19 20 21 22 23 24 25 26 27 28 29 30 31 23 24 25 26 27 28 29 29 30 31 26 27 28 29 30 ROMA Conference – 19 to 21 OGRA Conference – 23 to 26 PDAC Conference – 1 to 4
May June July August S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 1 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 31 FONOM Conference – (TBD) 30 31 AMO Conference 16 to 19
September October November December
S M T W T F S S M T W T F S S M T W T F S S M T W T F S AGENDA ITEM#8.7.1 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
Page 68of 262 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 27 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31 AFMO Conference – 23 to 25
AGENDA ITEM #10.1
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5) CORRESPONDENCE (cont’d)
Regional Municipality of York
Re: Position and Mandate for a Restructured York Region Public Health
Copy of letter, dated June 21“,to Sue Perras, PHU Board Chair, advising/sharing their Board's position and mandate for a restructured York Region Boardof Health together with their recommendations.
Association of Local PublicHealth_Agencies (a|PHa)
Re: Update on Public Health Modernization
0 Copy of letters,dated June215‘and 28"‘,to Minister Christine Elliott,and copy of a lette dated July 12"‘to Dr. David Williams, with copies of resolutions, supporting a strongr local public health system in Ontario that maintains a focus on the wellbeing of Ontario's residents, increases efficiencies in service delivery, advances alignment with the health care system, enhances staff recruitment and retention, and improves public health promotion and protection.
Simcoe Muskoka District Health Unit
Re: Public Health Modernization
Copy of letter, dated June 27”‘,to Minister Christine Elliott,recommending the continued comprehensive mandate of public health as defined in the Ontario Public Health Standards (2018) and for gradual adjustments to the provincial-municipal cost-sharing of public health funding formula be phased in over 5 years, commencing in fiscal year 2021-22, and commending the decision of Premier Ford that provincial funding cuts for public health in the provincial budget will not go forward for the 2019 year, to allow for additional time for more comprehensive financial planning by healt units and municipalities. h
Windsor-Essex County Health Unit
Re: Smoke-Free — Smoke/Vape Free Outdoor Spaces
Copy of letter, dated July 2”“,to Minister Christine Elliottadvising of their Board's resolution,encouraging municipalities to prohibit the smoking or vaping of any substance on all municipally owned outdoor sport and recreation properties, as well as parks, beaches, trails, playgrounds, at minimum, 9 m from entrances/exits of municipa buildings, transit shelters, and transit stops, and to update and adopt smokingl by-laws to explicitly prohibit the use of cannabis in public spaces, including streets and
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5) CORRESPONDENCE (cont’d)
Township of Hornepayne
Re: Northeast Public Health Transformation Initiative
0 Copy of letter, dated July 19"‘,to the Porcupine Health Unit, advising of their resolution in support of our Board's resolution #2019-44, dated June 19”‘,supporting the continued collaboration of the Boards of Health in Northeastern Ontario and ongoing MOHLTC support for this work.
Niagara Region — Office of the Regional Clerk
Re: Resolution Respecting Proposed Provincial Restructuring of Local Public Health Agencies
Copy of their resolution # PHD-C 06-2019, dated July 19"‘,to all Boardsof Health, thanking the Premier and Minister of Health for responding to feedback by municipalities to delay funding changes to Public Health and other municipally operated health and social services, and that the Regional Chair be directed to write a letterto the MOHLTC and Minister of Municipal Affairsand Housing to request that any restructuring or modernization of local public health ensure adherence to the principles, as noted on page 3 of the resolution.
Kingston. Frontenac and Lennox & Addinqton Public Health (KFL&A)
Re: Key Principles for Restructuring Local Public Health in Ontario
Copy of letter, dated August 6”‘,to Minister Christine Elliott,advising of their Board's resolution, regarding key principles and decision—makingcriteria that should be used to guide the restructuring process at the provincial level, and that KFL&APublic Health looks forward to the opportunity to directly work with the Ministry, on public health reorganization, in the promised consultation process.
6) MEDICAL OFFICER OF HEALTH REPORT
Dr. Catton, Medical Officer of Health, provided an update/report with regard to the following:
Ogioids
The Porcupine Health Unit (PH U) held an event recognizing International Overdose Prevention day on Friday, August 31“. Timmins Mayor George Pirie read the proclamation Dr. Catton spoke to highlight the tragedies seen with overdoses in our communities, and the
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6) MEDICAL OFFICEROF HEALTH REPORT (cont’d)
911% (cont’d)
need to increase awareness, advocacy, and address the stigma to prevent such tragic outcomes.
Kristen Murray, Board of Heath (BOH) representative and City Councillor, Noella Rinaldo City Councillor, Timmins Police Services (TPS), Timmins Fire Department (TFD), , Emergency Medical Services (EMS), Living Space, Timmins Native Friendship Centre (TNFC, and other community partners involved in the Timmins and Area Drug Strategy (TADS) were present. Most importantly, families and friends who have lost a loved one to overdose also attended as sincere condolences were offered and the flags was lowered to half mast for a moment of silence. There is much work to be done and the PHU remains dedicated to the prevention of substance use and overdose.
While this day was for overdoses from all substances, the PHU continues to be dedicated to addressing the increasing opioid crisis in all our communities.
This requires a comprehensive population health approach with valued community partners, which includes prevention of substance use, promotion of mental wellness, community supports and policies, harm reduction and overdose prevention. Dr. Catton participated in an Association of Municipalities Ontario (AMO) Working Group looking at the Opioid Overdose Crises in Ontario and final paper with recommendations should be coming out any day.
The PHU has initiated the Timmins and Drug Strategy Steering Committee to develop a comprehensive drug strategy based on best practices and evidence, for the entire PHU area.
The Surveillance and Emergency Response Task Force has been very active this year, finalizing the plan. Justthis week, the TPS confirmed lab results of carfentanil form drug seizure in July. Alerts were sent to social media outlets, commented with TPS on a media release, posers to partners. This is something we have suspected, and those using drugs have said for some time now. But laboratory confirmation is an important opportunity to increase the conversation to encourage parents to talk to kids about the risks,to educate the community on overdose prevention including increased access to naloxone.
NE Public Health Transformation Initiative
Most activities have been on hold over August while waiting for further direction from the Ministry. We expect to hear more about the consultation timelines and process regarding public health transformation,which has been postponed over the summer.
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6) MEDICAL OFFICER OF HEALTH REPORT (cont’d)
Infection Prevention and Control — North Eastern Ontario Conference (|PAC NEO (cont’d)
the north east present. The topic will be Tuberculosis, to increase understanding of the public health approach to this extremely interesting public health disease, but also the tremendous social stigma and historical trauma, which can be often overlooked.
MD Continuing Medical Education (CME) Dav
Dr. Catton will also participate and speak at the Timmins Local Education Group (LEG) CME day on Friday, October 4th, 2019, for local physicians and health care providers. Again, the topic will be tuberculosis, not only reviewing clinical diagnosis, testing and treatment; but also the important public health role involved. Again, the significant stigma, social implications, and historical trauma associated with tuberculosis for our local context will be discussed.
IndigenousEngagement Sgecialist
The PHU has been planning for some time to have a position dedicated to further develop and implement the PHU Reconciliation Framework. We are pleased to have secured the funding to support this important role on an ongoing basis. This position will be an integral part of the Foundations Team, working as both a resource within the health unit, and with further developing meaningful relationships and an engagement strategy with Indigenous communities, partners and people. The Indigenous Engagement Specialist position will be posted and hopefully filled as soon as possible.
Indigenous Cultural Mindfulness Training
As part of the PHU Reconciliation Framework,almost all PHU staff have completed, or are in process of completing, a course on Indigenous Cultural Mindfulness - the San'yas Indigenous Cultural Safety Online Training Program. It is an excellent program and we are pleased to offer sessions for the BOH. The program takes approximately 8-10 hours, and once a session is confirmed there are 8 weeks to complete it. An information document was provided, and BOH members are encouraged to contact Dr. Catton should they wish to be registered, or if any questions. This is an important step to addressing the Truth and Reconciliation Commission of Canada Calls to Action; the PHU strategic plan priority 2; the Ontario Public Health Standards Relationshipwith Indigenous Communities Guideline (2018); and in developing meaningful and respectful relationships with Indigenous communities, partners, and people for improved health for all.
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7) PROGRAM COMMITTEE REPORT
a) Strategic Plan Status Report Ianuarv — lune 2019 — Dr. Catton
Mickey Auger thanked Dr. Catton, for providing a status report, regarding the Porcupine Health Unit's Strategic Plan, from January to June 2019.
b) Public Health Transformation Initiative Update — Dr. Catton
Mickey Auger thanked Dr. Catton for providing an update with regard to Public Health Transformation Initiative.
c) Indigenous Cultural MindfulnessTraining — Dr. Catton
Mickey Auger thanked Dr. Catton for providing information regarding Indigenous Cultural Mindfulness Training.
8) RESOURCE COMMITTEE REPORT
a) Public Health Funding Changes — D. West
Pat Britton thanked Don West for providing a presentation/update with regard to Public Health Funding changes.
b) Staff Changes
MOVED BY: Denis Clement SECONDED BY: Marc Ringuette
THAT the report of staff changes be received for information Carrie d
C) Revenues and Expenditures — 6 Months Ended lune 3g 2019
MOVED BY: Rock Whissell SECONDED BY: George Pirie
THAT the report of revenues and expenditures for the Porcupine Health Unit for the six months ended June 30, 2019 be approved.
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Meeting of the Boardof Health for the Porcupine Health Unit September 5, 2019 12.
10) RECEIPTOF MINUTES FOR INFORMATION (cont’d)
C) Management Committee Meeting
MOVED BY: Drago Stefanic SECONDED BY: Kristin Murray
THAT the minutes of the Management Committee meeting held May 15, 2019 be received for information.
Carrie d
11) DATE OF NEXTMEETING AND ADJOURNMENT
MOVED BY: Pat Britton SECONDED BY: Cleo Charlebois
THAT the next meeting of the Board of Health for the Porcupine Health Unit be held on November 29, 2019 at 2:00 pm and that this meeting adjourn.
Carrie d
APPROVEDBY OA D
52 Signature
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ONTARIO @158 II WOIIIIEIIFIIHY IIIIHIPEGTEII CORPORATOI N OF THE TOWN OF COCH RANE
REQUEST TO ATTEND A WORKSHOP. CONFERENCE,,_,,,, OR, SEMINAR
NAME: Mavor. CAO. DirectoriandCouncillor ACTIVITY ROMA Conference LOCATION: Toronto Dates: Jan 19-21, 2020 REASON FOR REQUEST:
EXPENSES A) PER DIEM 2 x$12 5x3 davs $ 750.00 (NUMBER OF DAYS) B) HOTEL ROOM $430.00 x 4 $ 1,720.00 ($215 x 2 nights) C) TRANSPORTATION 2Air—4x 350 $ 1,400.00 D) REGISTRATION FEE $615 x 4 $ 2,460.00 E) MEALS §15Ida1x4 daysx4 $ 900 .00
ESTIMATED TOTAL EXPENSES $ 7 230.00
DATE OF REQUEST SIGNATURE
MOTION OF COUNCIL:
APPROVED: DENIED:
DATE: MAYOR’S SIGNATURE:
1. THE WORKSHOP OR CONFERENCE MUST BE DIRECTLY RELATED TO YOUR WORK. 2. YOU MUST BE READY TO REPORT TO OTHERS THE KNOWLEDGE OBTAINED AT THE ACTIVITY. 3. EACH DELEGATE MUST SUBMITA STATEMENT OF EXPENDITURES TO THE TREASURER AFTER THE ACTIVITY.
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Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Co... AGENDA ITEM #12.1
12/3/2019 ROMA - 2020 ROMA Conference Program
2020ROMACONFERENCE- PROGRAM
Rural Ontario: Moving Forward promises a dynamic and educational program. While the program continues to be developed, please see below for what you can expect at the conference this year. SUNDAY,JANUARY19
11:00am — 6:00pm Registration Open to Delegates
Exhibit Hall Open 1:00 _ 6:00pm
1:00 — 2:15pm Concurrent Sessions
1. Labour Force — Immigration/out migration 2. Sustainable Economic Development 3. Land Use Planning 4. Traf?c Calming 5. Environmental Assessments 6. Cannabis
2:15 — 2:45pm Coffee Break with Exhibitors
2:45 — 4:30pm Plenary Programming
2:45 — 3:00pm Welcome Remarks AllanThompson, ROMA Chair Chief Stacey LaForme, Mississaugas of the Credit First Nation (invited)
3:00 — 3:20pm ROMA Update and AGM AllanThompson, ROMA Chair Afshin Majidi,Secretary Treasurer
3:20 — 3:45pm Rural Ontario Institute, Norman Ragetlie, Executive Director
3:45 — 4:30pm Opening Keynote: Terry O'Rei|ly
4:30 — 6:00pm ROMA Welcome Reception
MONDAY,JANUARY20
7:00am — 5:00pm Registration Open to Delegates
7:30am — 3:00pm Exhibit Hall Open
wvvvv.roma.on.ca/Events/2020ROMAConference/Program.aspx Page 82 of 262
Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Co... AGENDA ITEM #12.1
-12/3/2019 ROMAfI'II'ZI'—'IfI'-ul- 2020 ROMA Conference Program 7:30i - 8:20amH BreakfastI‘.-
8:35II|+III-'— 9:45am PlenaryH‘-""I|'|-"-'||Programming
8:30—.Z — 8:35am Welcome‘III
18:35 - 8:50amI.-.|. The‘I-I.j.|LI-II:--I-I-III-I--I-‘I-1.-—'I-I-I-I'.'I-IHonourable Ernie Hardeman, Minister of Agriculture, Food, and Rural Affairs
?':"I8:50 — 9:30am Pre-Budgetl-I-I|-rII-I'-?-Submission
9:30Z — 9:45amI- The-.—.jr|.'-.ILl:Ih-II:-I-I.‘Hon. Doug Ford, Premier of Ontario (invited)
H9:45 — 10:15amH-... Coffee5-I.-.|.|.|-I-.-I-—Break with Exhibitors
10:15-Inj - 11:45am ConcurrentE111‘-j'IZ"Z'IZ.Sessions: Community Connections J.1. Broadband: Bringing Connected Communities.511- Alive -|._I.|.12. Issues in Rural Health CareIn 12:00-12:45pm1%: SponsoredII-i—'--II-ILearning Lunches
12:45-1:15pmI-'|-‘h H-—-I-I'h-&h-Dessert with Exhibitors
'-'r1:15 — 2:30pmIn Concurrenttint-?n Sessions -|_|..._|...|-.|-1-I.-.l-rl-|.||.-I-1.1. Fostering Indigenous/Municipal Relationships M 2.I“-II‘New Types of Housing 3.|.—I-r|.|-Mental Health -I.-1.:-II.-an4. Waste Management 5.I.--.lru-'.|.-H-r'-I-I'f-n.In-r?-r-I-Ir.I-rPreserving Home Values ina Time of Climate Change, Sponsored by Insurance BureauLl-IJ1‘of Canada _' 1-}2:30-3:00pm Coffee-II-II-?-I-I-?-I-Break with Exhibitors
EL3:00-5:15pm iii.-Int:Plenary Programming
lg3:00 — 3:15pm“In _|J-..J.-I.-Andrea Horwath, LeaderPH‘?-I_of the Of?cial Opposition _
1.-.r3:15 — 3:45pm Conservation-gull; Authorities
“I3:45 — 4:00pm .|.l.I'-I-I-.I'IJ—AMO President, AMO Update
‘-H-I-'-I:4:00 — 4:15pm 'h1.I§&&?-?.ll'-|.-h.-|.l?-l-I-|-I-I-'-'-'-The Honourable Steve Clark, Minister of Municipal Affairs and Housing (invited)
' -ml-I-Ia.-I4:15 — 5:15pm Ministers’I-nu-1-Forum ' -II.-um5:15-6:00pm Ontario-I-I-rI'Reception
I TUESDAY,uirl??lJANUARY21 '
www.roma.on.ca/Events/2020ROMAConference/Program.aspxIfLH Page 83 of 262
Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Co... AGENDA ITEM #12.1
12/3/2019 ROMA - 2020 ROMA Conference Program 7:00-10:00am Registration Open to Delegates
7:30-8:15am Sponsored Learning Breakfasts
8:30 — 11:45am Plenary Programming
8:30 — 9:15am Rural Social Policy Panel
9:15 — 9:30 John Fraser, Interim Leader, Ontario Liberal Party
9:30 - 10:30am Michael J. Smither Question Box Panel
10:30 — 10:45am Mike Schreiner, Leader, Green Party of Ontario
10:45am—11:30am Closing Keynote: Andrew Coyne
11:30am Closing Remarks and Wrap Up Prize Draw
> 2020 ROMA Conference
> 2019 ROMA Conference
ROMA Conference Coordinator [email protected] T 416.971.9856 x315 TF 1.877.426.6527 F416.971.6191 9 M
Connect | Contact Us | Newsroom IAccessibility IPrivacy © 2019 Rural Ontario Municipal Association
Ontario Images © 2019 Ontario Tourism Marketing Partnership Corporation
wvvw.roma.on.ca/Events/2020ROMAConference/Program.aspx 3/ Page 84 of 262
Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Co... AGENDA ITEM #12.1
2020 ROMAAGM & Annual Conference SheratonCentreTorontoHotelJanuary 19 - 21, 2020 REGISTRATIONFORM
Name: Title: Organization Address: City,Province,Postal Code: Phone E-mail: Registration Fees
Please check registration RegularRate OnSite Rate type below. (untilJanuary 17, 2020) (January19 - 21,2020) Member NonMember Member NonMember FullRegistration $815 $700 $870 $775
HalfDay- Sunday $250 $310 $300 $380
OneDay- Monday $400 $ $450 $570 490 HalfDay- Tuesday $250 $310 $300 $380
Payment: Completedforms with payment can be sent to ROMAviafax at 416.971.9372 or e-mailedto [email protected] or mailed to ROMA,200 UniversityAvenue,Suite 801, Toronto,ON,M5H308
Please remit InvoiceMe(optiononlyavailableto Membermunicipalities) Registration Fee Chequemade out to RuralOntarioMunicipalAssociation HST(13%) 55 MasterCard Visa 13408 7881 RT000l , Jedlt,‘ Cardif TOTALTOBEREMITTED $ ExpiryI Date Signature Nameon Card
Thingsto Know: 9 _ , AdditionalNeeds RHTSSIisted do H01:inC|UdB Please BTTSUTBt0 |nC|Ud3 WhenSUbm|tTTn P|ea5e |]St anydietary, acgessib?ity of other needs yourpayment. 0 Confirmationwillbe sent after each registration, modificationsor cancellation.Reviewyourconfirmationcarefullyfor accuracy. 0 Allcancellationsmust be submittedinwritingto ROMAvia e-mailat [email protected]. Cancellationsreceivedpriorto 4:30 pm ET,October31, 2019 willbe eligiblefor a refundless $95.00(plusHST)administrationfee. Cancellationsmadeafter 4:30 pm are non-refundable.Analternate attendee namemay be substituted at anytime.
Disclaimer:Submissionof this registration formprovidesAMOwithconsent to send informationonallactivities related to current andfuture ROMAConferences Ifyouwish to no longer receive informationfromRIJMAonthis please contact [email protected] unsubscribe. .
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Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Co... AGENDA ITEM #12.1
12/3/2019 ROMA - Events
2020ROMAANNUALCONFERENCE
The Conference willcommence Sunday, January 19 at 1:00 pm and close at 12:00 pm on Tuesday, January 21. The program is still being ?nalized, but you can expect to hear presentations from industry experts on pertinent and timely topics.
KEYNUTES
Keynote presentations will be given by:
Terry O'Rei||y Host of CBC Radio's Under the in?uence
Andrew Coyne Nationally syndicated political journalist
PROGRAM
Draft program is now available.
REGISTRATION
www.roma.on.ca/Events/2020ROMAConference.aspx 1/ Page 86 of 262
Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Co... AGENDA ITEM #12.2
ONTARIO Q II Wll||IIEIIFl|llY l||lEll|'El}'I'lII CORPORATIO N OFT HETO WN OF COC HRANE
REQUEST TO ATTEND A WORKSHOP, CONFERENCE- ,,,, _,_,,,_ OR,,, SEMINARW,
NAME: Mavor. CAO, Director and Councillor ACTIVITY: OGRA Conference LOCATION: Toronto Dates: Feb. 23-26, 2020 REASON FOR REQUEST:
EXPEN SES A) PER DIEM 2 x$125x4 davs $ 1,000.00 (NUMBER OF DAYS) B) HOTEL ROOM $645 x 4 $ 2,580.00 ($215x3 nights) C) TRANSPORTATION j$3j_Air-4 x 50 $ 1,400.00 D) REGISTRATION FEE $655 x 4 $ 2,620.00 E) MEALS §75Idayx4 daysx4 $ 1.200 .oo
ESTIMATED TOTAL EXPENSES $ 8.800 00
DATE OF REQUEST: SIGNATURE
MOTION OF COUNCIL:
APPROVED: DENIED:
DATE: MAYOR’S SIGNATURE:
1. THE WORKSHOP OR CONFERENCE MUST BE DIRECTLY RELATED TO YOUR WORK. 2. YOU MUST BE READY TO REPORT TO OTHERS THE KNOWLEDGE OBTAINED AT THE ACTIVITY. 3. EACH DELEGATE MUST SUBMIT A STATEMENT OF EXPENDITURES TO THE TREASURER AFTER THE
Page 87 of 262
Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.2
Program at a Glance
Event Feed V
Sort by Time Sort by Tracks
Sunday, February 23
1 1 :(10am
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9 ’i2:30prn - 1:30pm 9 Qneoec Room, ain fi.*ia2;»'.anine Joint Meeting of (38 Board of Directors and visory Board of Past Presidents (Ciosed}
+ Add to Your Schedule
1 :30pm
0 ’i:30_nm~ i5:.3C3on:i 9 Saian A, Corweni?onLevel Registration
Page 88 of 262 Ill§
Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.2
2:00pm
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The RecYCled Roadway
+ Add to Your Schedule
Q32:09pm — Stoumn 9 Tum: 778, amr'a1e. uamnee orktng in Public rks Student Forum
'0' Ad d to Your Schedule
(SJ2:30pm — 5.'€30pni‘I V CtniarioRoam, »E3enven{ior: Lewel
Srna?lTow:1 Forum
Howto Build Your Local Ecdswny How ta Coliasborate
+ Add to Your Schedule
4:00pm
G3-=i—:D0pzn~ 7:00pm 9 Cenvenéton Level and amMezzanine Tsade Show
5:00pm
{Z35:£l{}pm - 5f3fJpm 9 Canadiarz Room, CermsxenliorzLevel Opening Reception
-0-Add to Your Schedule
OG RA CONFERENCE 2020 - A VISION FOR A PRO SPEROU S TOMORROW
OGRACONFERENCE &...#/zd é
I-cometo OGRA Conference 2020. building tomorrow today!
Page 89 of 262
Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.2
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AGENDA ITEM #12.2 12/3/2019 Workshops - OGRA Conference f (https://www.facebook.com/ontariogoodroads) U (https://twitter.com/ont_good_roads) in (https://www.linkedin.com/company/ontario-good-roads-association) ABOUT(HTTP://OGRACONFERENCE.CA/ABOUT/) SPONSORS (HTTP://OGRACONFERENCE.CA/SPONSORS/) EXHIBITORS(HTTP://OGRACONFERENCE.CA/EXHIBITORS/) NEWS (HTTP://OGRACONFERENCE.CA/NEWS/)CONTACT (HTTP://OGRACONFERENCE.CA/CONTACT/) 2010 0GRABOFN ERENCE vision for <3 pros Deroustomorrovv (http:// ograconference.ca) Workshops Monday, February E I11:00am — 12:15PE Incorporating Levels of Service Into AMP The success of any asset management plan depends on sound quanti?able data, understanding constituent expectations and measuring the performance of your assets. This session willexamine how to do this while avoiding the pitfalls that can undermine your efforts. ograconference.ca/agenda/workshops/ 1/4 Page 91 of 262 Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.2 12/3/2019 Workshops - OGRA Conference Bringing Bay Street to the North The appetite for resource development in Ontario's North is growing. Balancing the needs of business and government with reconciliation imperatives and market access demands a new way of doing business. Transit Options for Small Communities Embracing Green/NaturalInfrastructure Local Economic Development Strategies That Work Tuesday, February E | 10:30am - 11:45am Understanding the Benefit of LOSto Your Municipality Focusing on the use of Levels of Service throughout all levels of the organization willhelp your municipality to demonstrate its progress toward realizing the AMP policy goals and objectives. Employing Municipal Holding Corporations to Your Bene?t Complete Street Design Toward Net Zero Communities Designing and Implementing Meaningful Public Consultation Strategies Tuesday, February _z_5_| 2:15pm — 3:30p§ The State of Infrastructure This session willfocus on how local resultss can be aggregated to support the advocacy efforts for a provincial fund that meets local needs. From Dial-up to 5G: Harnessing the Broadband in Ruraland Northern Communities Micromobility 101 Retro?tting Facilities to Saved Money and Emissions Neighbourhood Associations, Microbrewers and BlAs: Working with The 2020 OGRAConference - Vision for a Prosperous Tomorrow, willtake place February 23 - 26, 2020 at the Fairmont RoyalYork in Toronto, ON. Agenda Workshops (http://ograconference.ca/agenda/workshops/) ograconference.ca/agenda/workshops/ 2/ Page 92 of 262 Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.2 12/3/2019 Keynotes & Plenary Sessions - OGRA Conference f (https://www.facebook.com/ontariogoodroads) (https://twitter.com/ont_good_roads) in (https://www.Iinkedin.com/company/0ntario-good-roads-association) ABOUT(HTTP://OGRACONFERENCE.CA/ABOUT/) SPONSORS (HTTP://OGRACONFERENCE.CA/SPONSORS/) EXHIBITORS(HTTP://OGRACONFERENCE.CA/EXHIBITORS/) NEWS (HTTP://OGRACONFERENCE.CA/NEWS/)CONTACT (HTTP://OGRACONFERENCE.CA/CONTACT/) 201 RAGONFERENGE vision for a pros pero u8 tomorrow (http://og {aconference.ca) §s<:2z:rch Keynotes & Plenary Sessions Monday February 24 Hon. Laurie Scott - Minister of Infrastructure (Invited) Hon. Steve Clark, Minister of Municipal Affairs and Housing (Invited) Mike Schreiner, Leader, Green Party of Ontario (Invited) ograconference.ca/agenda/keynotes/ 1/ Page 93 of 262 Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.2 12/3/2019 Keynotes 8. Plenary Sessions - OGRA Conference Smart Cities Plenary Discussion Federal Representative (Transport Canada) Tuesday February 25 John Fraser, Interim Leader, Liberal Party of Ontario Andrea Horwath, Leader, Ontario New Democrats Hon. Carolyn Mulroney — Minister of Transportation (Invited) Hon. Doug Ford, Premier of Ontario The 2020 OGRAConference - Vision for a Prosperous Tomorrow, willtake place February 23 - 26,2020 at the Fairmont RoyalYork in Toronto, ON. Allthe exciting details willbe coming soon, check back in the next several weeks. Agenda Workshops (http://ograconference.ca/agenda/workshops/) OGRAShift Disturbers (http://ograconference.ca/agenda/shiftdisturbers/) Municipal Delegations (http://ograconference.ca/agenda/municipal-delegations/) Conference App (http://ograconference.ca/agenda/conference-app/) Keynotes &Plenary Sessions (http://ograconference.ca/agenda/keynotes/) Program at a Glance (http://ograconference.ca/agenda/program-at-a-glance/) The FinalWord (http://ograconference.ca/agenda/question-box/) Working in Public Works Student Forum (http://ograconference.ca/agenda/student-forum/) Small Town Forum (http://ograconference.ca/agenda/small-town-forum/) To E.‘ ograconference.ca/agenda/keynotes/ 2/3 Page 94 of 262 Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.2 12/3/2019 Small Town Forum - OGRA Conference (https://www.facebook.com/ontariogoodroads) V (https://twitter.com/ont_good_roads) in (https://www.Iinkedin.com/company/ontario-good-roads-association) ABOUT(HTTP://OGRACONFERENCE.CA/ABOUT/) SPONSORS (HTTP://OGRACONFERENCE.CA/SPONSORS/) EXHIBITORS(HTTP://OGRACONFERENCE.CA/EXHIBITORS/) NEWS (HTTP://OGRACONFERENCE.CA/NEWS/)CONTACT(HTTP://OGRACONFERENCE.CA/CONTACT/) 2'1‘0 BACON EBENGE vision for a prosperous tomorrow (http://ograconference.ca) Small Town Forum How can small communities and rural areas in Ontario attract and retain newcomers, most of whom prefer to settle in a few large metropolitan areas? A recent report published by the Public Policy Forum examines the experiences of ?ve communities that have looked to immigration to help reverse declining populations and boost economic prospects, and proposes short and long-term solutions. The report's author, Dr.Victoria Esses of the Pathways to Prosperity Partnership and Western University willpresent her ?ndings and answer your questions. Sunday, February 23 I2:30pm - 5:00pm ograconference.ca/agenda/smal|-town-forum/ 1/3 Page 95 of 262 Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February ... AGENDA ITEM #12.3 CORPORATION OF THE TOWN OF COCHRANE REQUEST TO ATTEND A WORKSHOP, CONFERENCE OR SEMINAR NAME: Mayor, Councillor (1) and CAO ACTIVITY: PDAC 2020 International Convention LOCATION: ___Toronto DATES: March 1-4, 2020 REASON FOR REQUEST: ______ EXPENSES A) PER DIEM 2 x$125x4 days $ 1,000.00 (NUMBER OF DAYS) B) HOTEL ROOM 750x3nights $ 2,250.00 ($250 x 3 nights) C) TRANSPORTATION Air – 3x$350 $ 1,050.00 D) REGISTRATION FEE $24.99/day/4 days x 3 $ 300.00 E) MEALS ($75/day x 4 days x 3) $ 900.00 ESTIMATED TOTAL EXPENSES $ 5,500.00 DATE OF REQUEST: ______SIGNATURE: ______ MOTION OF COUNCIL: ______ APPROVED: _____ DENIED: _____ DATE: ______MAYOR’S SIGNATURE: ______ 1. THE WORKSHOP OR CONFERENCE MUST BE DIRECTLY RELATED TO YOUR WORK. 2. YOU MUST BE READY TO REPORT TO OTHERS THE KNOWLEDGE OBTAINED AT THE ACTIVITY. 3. EACH DELEGATE MUST SUBMIT A STATEMENT OF EXPENDITURES TO THE TREASURER AFTER THE ACTIVITY. Page 96 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 2020 REGISTER BY February 7, 2020 AND SAVE! REGISTER TODAY pdac.ca/convention Metro Toronto Convention Centre, Toronto, Canada | MARCH 1 – 4, 2020 PRELIMINARY PROGRAM (as of November 13, 2019) Page 97 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 2020 HIGHLIGHTS March 1 – 4 Metro Toronto Convention Centre | Toronto, Canada SAVE 40% — REGISTER BY FEBRUARY 7 on an All Access Pass and individual membership at pdac.ca/convention CONNECT WITH > Including investors, financiers, banking executives, fund managers, brokers, analysts, lawyers, mining developers, exploration managers, prospectors, geoscientists, government officials, media and more! 25,000 ATTENDEES FROM 132 COUNTRIES BUILD YOUR SOLD OUT NETWORK IN 2019 AT THESE EVENTS BUY YOUR TICKETS EARLY MINERAL OUTLOOK LUNCHEON | MONDAY, MARCH 2 AWARDS GALA & M&A in the mining sector: The return of the AFTER PARTY mega deal, the reasons why and implications TUESDAY, MARCH 3 for the future The PDAC Awards Gala celebrates Join us as Catherine Raw, Chief Operating Officer, excellence in the global mining North America at Barrick Gold Corporation, discusses industry, and is the ideal place to the recent spate of M&A in the gold mining sector host your clients and network with and what it means for the mining industry as a whole. key players. Enjoy drinks on arrival, followed by a sumptuous three- course gourmet dinner and fine wines. OTHER NETWORKING EVENTS Then… it’s on to the AFTER PARTY! Sunday, March 1 PDAC New Members Networking Reception Your opportunity to rub shoulders Sunday, March 1 Opening Day Reception with Award recipients, C-level Monday, March 2 Trade Show Reception executives, financiers, brokers Monday, March 2 The Network - NEW RECEPTION and mining developers. Enjoy two Tuesday, March 3 Student-Industry Networking Luncheon complimentary drink tickets and a Tuesday, March 3 Mining for Diversity Reception great party atmosphere—the perfect Wednesday, March 4 Grand Finale backdrop for unlimited networking! 2 PDAC 2020 | www.pdac.ca/convention Page 98 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 HIGHLIGHTS VALUABLE INVESTING INSIGHTS FROM INDUSTRY THOUGHT LEADERS IN THE MINERALS AND • Capital Markets Program MINING SECTOR • Cutting Edge — NEW • Exploration Insights > Building an investor toolkit: Practical tips seminar • Indigenous Program NEW Get practical tips on how to FOR PDAC 2020 780+ • Presentation & start investing in the mineral Reception Rooms industry and increasing the odds SPEAKERS • Student & Early Career of making money on investments. Program GAIN INSIGHTS FROM > Corporate Presentation • Sustainability Program Forum for Investors INDUSTRY EXPERTS • Technical Program Company updates on key activities and investment potential. > Letter Writer Presentations for Investors Learn how to select profitable investments from key industry KEYNOTE PROGRAM: newsletter writers. DISCOVERIES OF THE 21ST CENTURY MONDAY, MARCH 2 Exploration success has been declining since the start of the 21st century. However, key tier one deposits have been discovered and put into production. Three industry leaders will outline how this was possible, what Visit were the keys to success and what are the keys for discovery in the future. Ivanhoe Mines is delivering Finding and building world- Brucejack Mine: From the triple crown of Southern + class in different continents discovery to production Africa’s mining future 1,100 EXHIBITORS PROMOTING LEADING PRODUCTS, SERVICES, MINING JURISDICTIONS, Mark Bristow Joe Ovsenek Robert Friedland Barrick Gold Corporation Pretium Resources Inc. Ivanhoe Mines Ltd. INVESTMENT AND DEVELOPMENT SHORT COURSES OPPORTUNITIES Register for in-depth, educational courses led by industry experts. • Core Shack A certificate of completion is available towards your professional development hour requirements. • Investors Exchange BACK • Prospectors Tent Fundamentos de estimación de recursos BY POPULAR minerales (Instruction in Spanish only) DEMAND • Trade Show & Trade Show North www.pdac.ca/convention | PDAC 2020 3 Page 99 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PDAC 2020 Message from the President 2020 CONVENTION There are countless reasons for PLANNING COMMITTEE attending the PDAC Convention Aleksandr Mitrofanov SRK Consulting (Canada) Inc. in Toronto each year. While the Antoine Caté SRK Consulting (Canada) Inc. weather is most likely not one of them given the time of year, Antoine Schwartzmann Newmont Mining Corporation you can bet that everyone is Bill Mercer Avalon Advanced Materials Inc. there in some way, shape or form Bob Valliant Tri Origin Exploration Ltd. for the unbeatable networking opportunities the event offers. Charles Beaudry Orefinders Resources Inc. Whether it’s making new business David Christie Orford Mining Corp. contacts, reconnecting with David Davidson Paradigm Capital Inc. former colleagues, finding the Donald Bubar Avalon Advanced Materials Inc. next job, or browsing the latest investment prospects, people are at the centre of it all. And Eric Owens Consultant why wouldn’t they be? Mineral exploration and mining is a vast, James Lusby PwC LLP international industry with a plethora of personalities— and James Siddorn SRK Consulting (Canada) Inc. he annual PDAC Convention is the perfect setting to see it unfold before your very eyes. Jean des Rivières BHP PDAC 2020 marks the 88th year for the event. While I’m no Jim Chan Environmental Resources Management (ERM) stranger to it, this will be my first year attending as President Joe Hinzer Watts, Griffis and McOuat Limited of the association—a role I’m honoured to have, especially John Morganti Lucca Advisors Inc. during a time of transition and excitement for the sector. John Sullivan Mineral Exploration Consultant Minerals and metals have always had the great potential to support the development of communities and nations Katarina Bjorkman Bjorkman Prospecting looking to capitalize on their natural resources. Today, they Keith Spence Global Mining Capital Corp. are a key ingredient in the global movement towards a low Mark Fellows Skarn Associates Limited carbon economy. Mark Ferguson S&P Global Market Intelligence Setting the bar high in 2019 we welcomed 25,843 attendees from 132 countries. This included more than 500 self-identified Neil Gow Independent Consultant Indigenous Peoples and Canada’s Prime Minister, Justin Trudeau. Patricia Sheahan Consultant It was also our first year expanding Trade Show North to meet Patricia Stirbys Consultant the growing exhibitor demand. Patrick Chance (Co-Chair) Patrick Chance & Associates In addition to an exceptional lineup of programs, Short Courses, events, speakers and exhibitors, Catherine Raw, Chief Operating Peter Bojtos Independent Company Director Officer, North America at Barrick Gold Corporation will present at Peter Legein Legein Consulting Inc. the Mineral Outlook Luncheon to discuss merger and acquisitions Raymond Goldie Independent Analyst and Director in the mining sector and the return of the mega deal. The International Mines Ministers’ Summit, a special platform for Reno Pressacco RPA ministers who are responsible for mining around the world to Resa Furey Stantec come together, will return for its fifth year. Robert Boyd (Co-Chair) Endurance Gold Corporation To stay informed of the latest news and information about Robert Hearst Southern Geoscience Consultants PDAC 2020: The World’s Premier Mineral Exploration and Mining Convention, visit www.pdac.ca/convention. Shuda Zhou Orix Geoscience Inc. I look forward to welcoming you to the event! Spencer Ramshaw RSR Freelance Stephen Wallace Searchlight Resources Inc. Susan Muir Mkango Resources Ltd. Ted Reeve Haliburton Mineral Services Inc. Terence Ortslan TSO & Associates Valerie Wilson RPA Felix Lee Volker Moeller Avalon Advanced Materials Inc. Prospectors & Developers Association of Canada 4 PDAC 2020 | www.pdac.ca/convention Page 100 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 TABLE OF CONTENTS Attendee and Registration Info ...... 6 PDAC Membership ...... 23 Convention Planning Committee ...... 4 Programming Exhibits Building an investor toolkit: Practical tips seminar ...... 22 Core Shack ...... 10 Capital Markets Program ...... 18 Exhibit Hours ...... 10 Corporate Presentation Forum Investors Exchange ...... 10 for Investors ...... 20 Prospectors Tent...... 10 Cutting Edge ...... 20 Trade Show & Trade Show North ...... 11 Exploration Insights ...... 20 Media Partners ...... 12 Indigenous Program ...... 21 Keynote Program ...... 22 Message from the President...... 4 Letter Writer Presentations for Investors ...... 22 Networking Events PDAC One on One Meeting Program ...... 26 Mining Matters Hockey Tournament ...... 14 Presentation Rooms ...... 26 Opening Ceremonies...... 14 Reception Rooms ...... 27 Luncheons Short Courses ...... 28 Mineral Outlook Luncheon...... 15 Student & Early Career Program ...... 37 Student-Industry Networking Luncheon ...... 17 Sustainability Program ...... 39 Receptions Technical Program ...... 41 Mining for Diversity Reception ...... 17 Services Onsite ...... 46 Opening Day Reception ...... 15 PDAC New Members Networking Sponsors ...... 24 Reception ...... 14 The Network — NEW RECEPTION ...... 16 Trade Show Reception ...... 15 Evening Events Awards Gala & After Party ...... 16 Grand Finale...... 17 North Meeting Space ...... 11 www.pdac.ca/convention | PDAC 2020 5 Page 101 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 ATTENDEE AND REGISTRATION INFO SAVE 40% — REGISTER by February 7 on an All Access Pass and individual membership! pdac.ca/convention STEP 1 > Select your pass type (Fees include tax) YOUR ALL ACCESS PASS INCLUDES: ALL ACCESS PASS PROGRAMMING Early Rate Regular Rate • Building an investor toolkit: Practical tips Pass Types (Paid by Feb 7) (Paid after Feb 7) seminar — NEW Member $299.99 $489.99 • Capital Markets Program • Corporate Presentation Forum for Investors Non-Member $599.99 $829.99 • Cutting edge — NEW • Exploration Insights SENIOR (Must be 65 years of age or older) • Indigenous Program Member & • Letter Writer Presentations for Investors $79.99 $139.99 Non-Member • Sustainability Program • Student & Early Career Program STUDENT • Technical Program (Must be enrolled full-time in a recognized academic program) EXHIBITS Member $49.99 $79.99 • Core Shack Non-Member $109.99 $139.99 • Investors Exchange • Prospectors Tent ONE DAY (Can be purchased for single or multiple days) • Trade Show • Trade Show North Member $199.99/day $199.99/day Non-Member $449.99/day $449.99/day NETWORKING EVENTS • Opening Day Reception (includes one drink ticket) • The Network — NEW RECEPTION (includes one drink ticket at the door) UPGRADE TO A • Trade Show Reception (includes one drink ticket) VIP ALL ACCESS PASS • Mining for Diversity Reception • Student-Industry Networking Luncheon Early Rate Regular Rate Pass Types (RSVP when you register for convention) (Paid by Feb 7) (Paid after Feb 7) • Grand Finale (includes two drink tickets at the door) Member $699.99 $879.99 TICKETS Non-Member $1,099.99 $1,309.99 • Headshot • Shoe Shine • Drink Tickets Upgrading to a VIP All Access Pass gives you All Access Pass inclusions, plus: PLUS A CONVENTION BAG • Exclusive access to the VIP Lounge (restricted to pass holders only) which includes daily continental breakfast and light Inside you’ll find a: refreshments throughout the day • Convention Program • Notebook • A dedicated registration desk with attendants providing scanning and photocopying services • Pen • Complimentary, private meeting rooms for up to 10 people (non-VIP attendees are permitted access to the meeting rooms) Sponsored by Space is limited. Register Now! 6 PDAC 2020 | www.pdac.ca/convention Page 102 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 STEP 1 > Select your pass type continued EXHIBITS DAY PASS NETWORKING EVENTS • The Network — NEW (includes • Mining for Diversity Reception Early Rate Regular Rate one drink ticket at the door) Pass Types • Grand Finale (includes two (Paid by Feb 7) (Paid after Feb 7) • Trade Show Reception drink tickets at the door) (includes one drink ticket) Member & Non-Member $24.99/day $24.99/day TICKETS Can be purchased for single or multiple days. Admission is valid • Headshot • Shoe Shine • Drink Tickets only for the date(s) purchased. To attend networking events, attendees must have a pass valid for the event date. BASIC PRESENTATIONS PASS FREE This pass includes: Does not provide exhibit access, please see All Access or EXHIBITS Exhibits Day Pass descriptions. • Core Shack • Trade Show This pass includes: • Investors Exchange • Trade Show North PROGRAMMING • Prospectors Tent • Corporate Presentation • Exploration Insights PROGRAMMING Forum for Investors • Letter Writer Presentations • Building an investor toolkit — • Exploration Insights for Investors NEW • Letter Writer NETWORKING EVENTS • Corporate Presentation Presentations for Investors • Grand Finale (includes two • Mining for Diversity Reception Forum for Investors drink tickets at the door) • Cutting Edge — NEW The Exhibits Day Pass and the Basic Presentations Pass also include an event tote bag and a Convention Program. STEP 2 > Purchase Tickets DON’T MISS OUT on Networking Events Purchase tickets at www.pdac.ca/convention. HURRY! Tickets sell out quickly. and Short Courses! Networking Events Prices start at Page Mineral Outlook Luncheon $89.99 15 Awards Gala & After Party $174.99 16 Student-Industry Networking Luncheon | RSVP when you register for convention — 17 Short Courses (details and pricing vary) Prices start at Page An in-depth overview of US mining law $449.99 29 Concepts and application of machine learning to mining geoscience $699.99 30 Environmental intelligence $449.99 32 Fundamentos de estimación de recursos minerales $699.99 34 Geological interpretation of aeromagnetic data $449.99 30 Gold: Geology, geochemistry, genesis and exploration $899.99 31 Greenstone belt architecture and metal endowment within the Abitibi Terrane $499.99 33 Health & safety for mineral exploration $74.99 32 Minimizing environmental impact $74.99 28 Mining financial modeling $499.99 29 Public reporting, professional practice, and industry guidance: Meeting expectations of securities regulators $199.99 35 Qualitative and quantitative prospectivity mapping and assessment of undiscovered mineral resources $499.99 35 The value proposition for geophysics: It’s not just discovery $199.99 36 Will this exploration project become a mine? $699.99 31 www.pdac.ca/convention | PDAC 2020 7 Page 103 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 ATTENDEE AND REGISTRATION INFO STEP 3 > Register PDAC REGISTRATION DEPARTMENT www.pdac.ca/convention/registration +1 647 362 8442 [email protected] PDAC Registration Department 800-170 University Ave +1 866 939 6468 or +1 647 362 8442 Toronto, ON M5H 3B3 Canada Important Dates Payment Options FEBRUARY 7, 2020 Wire transfers are not accepted. Acceptable methods of payment are VISA, MasterCard or AMEX and cheque (until Deadline for early registration rate February 7, 2020 only). All cheques must be drawn from a CDN Register and pay online, by mail or fax to receive early rates. or US bank. All fees are quoted in CDN dollars. Payment may Cheque payments will not be accepted after this date. be made in US dollars using an exchange rate of CDN $1.15 per US dollar. Registration and ticketed event purchases will not be processed until full payment is received. After February 21, FEBRUARY 21, 2020 2020 only online payments and payments at the Onsite Cashier Deadline to register and pay by fax or mail counter, MTCC, South Building, Level 600, will be accepted. After this date, only online registration will be accepted and payment must be made online or onsite. Cancellation Policy FEBRUARY 28, 2020 Cancellations must be submitted in writing (email or fax) and Onsite registration opens and available tickets (if any) may received by February 21, 2020 to receive a full refund less a 25% be purchased at the Ticket Sales Counter, Metro Toronto administration fee. There is no refund for cancellations received Convention Centre (MTCC), South Building, Level 600. after February 21, 2020 membership fees are non-refundable. REGISTRATION DESK HOURS Hotels Visit www.pdac.ca/hotels for participating hotels. Please Friday, February 28 7 am — 6 pm book directly with the hotel and indicate you will be Saturday, February 29 7 am — 6 pm attending PDAC 2020. Sunday, March 1 7 am — 5 pm Monday, March 2 7 am — 5 pm Tuesday, March 3 7 am — 5 pm International Attendees Wednesday, March 4 7 am — 12 pm For information on international invitation letters and to submit an online request form, visit www.pdac.ca/ convention/internationalattendees. PDAC does not accept any responsibility for visa applications. If an attendee is unable to attend because of failure to obtain a visa, the normal cancellation policy for registration fees will apply. 8 PDAC 2020 | www.pdac.ca/convention Page 104 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 Mobile Planner PDAC Membership Join our Community—become a member of the world’s leading mineral industry association and help strengthen our Sponsored by collective voice! Your membership contributes to the PDAC’s efforts to support a competitive exploration and development industry that operates responsibly in Canada and around the world. With a membership of over 6,500 individual and Visit our mobile friendly website at 1,000 corporate members, PDAC undertakes advocacy, www.pdac.ca/convention develops programs, and organizes the world’s largest annual mineral convention. Sign up today at events.pdac.ca or Works like an app. Planning your customized schedule for contact [email protected] for more information. PDAC 2020 is just a click away. • Add events and presentations to your calendar • Locate and save exhibitors Presentation & Reception Rooms • View floorplans Entrance requirements to individual Presentation & Reception rooms vary. For room descriptions and registration requirements, visit 12:13 PM pdac.ca/convention 100% www.pdac.ca/convention/programming/presentation- reception-rooms Volunteer Opportunities for Students Save money and network with industry professionals while at the convention! Volunteer your time in exchange for a complimentary Student All Access Pass, a ticket to the Student-Industry Networking Luncheon, a gift card, food vouchers and more. Sign up today at www.pdac.ca/convention/volunteers www.pdac.ca/convention | PDAC 2020 9 Page 105 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 EXHIBITS SHOW HOURS: Sunday, March 1 – Tuesday, March 3 10:00 am – 5:00 pm Wednesday, March 4 9:00 am – 12:00 pm INVESTORS EXCHANGE PROSPECTORS TENT All Access Pass, Exhibits Day Pass required All Access Pass, Exhibits Day Pass required South Building, Level 800, Investors Exchange Sponsored by Get back to the heart of the industry with a visit to the Prospectors Tent. Self-employed and independent prospectors will be there to discuss their maps, samples and claim results. South Building, Level 800 CORE SHACK Interested in investing in the exploration industry? Discuss All Access Pass, Exhibits Day Pass required investment potential with 500 junior mining companies, mid-sized producers, major mining companies, financial institutions and prospectors. Sponsored by Exhibitors include: • Aethon Minerals Corp. • Agnico Eagle Mines Limited • Anglo American South Building, Level 800, Investors Exchange • Centerra Gold Inc. • EMX Royalty Corporation Core Shack offers a venue for companies to display their core samples. Attendees are welcome to get up close and • IAMGOLD Corporation personal with projects that are generating exciting new • Japan Gold Corp. drilling results. In addition to core samples, exhibitors will be • Kinross Gold Corp. displaying maps, charts and technical information on their • Laurion Mineral Exploration Inc. drilling projects. • Manex Resource Group Inc. Core Shack is comprised of two sessions: • New Gold Inc. • Newmont Goldcorp Corporation Session A • Panoro Minerals Ltd. Sunday, March 1 10:00 am – 5:00 pm • Red Pine Exploration Inc. • Sokoman Minerals Corp. Monday, March 2 10:00 am – 5:00 pm • Wesdome Gold Mines Session B • Wheaton Precious Metals Tuesday, March 3 10:00 am – 5:00 pm • Yamana Gold Inc. Wednesday, March 4 9:00 am – 12:00 pm For a full list of exhibitors, visit www.pdac.ca/convention/exhibits 10 PDAC 2020 | www.pdac.ca/convention Page 106 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 TRADE SHOW & TRADE SHOW NORTH EXHIBIT FLOOR ATTRACTIONS All Access Pass, Exhibits Day Pass required Social Scene North Building, Level 300, Trade Show North Sponsored by Share your PDAC experience online with your friends and colleagues. Enjoy the Social Scene where you can take team pictures and selfies with a variety of fun props in front of the PDAC backdrop. Post your pictures on social media with the South Building, Level 800 and hashtag #PDAC2020. North Building, Level 300 Kirwin Collection Visit the Trade Show & Trade Show North to come face- to-face with over 600 exhibitors showcasing the best North Building, Level 300, Trade Show North products, services and technologies and meet government representatives from around the world all in one place. The Royal Ontario Museum's Kirwin Collection is a can't miss attraction on the Trade Show North show floor. Exhibitors include: • Argentine Mining Industry Pavilion The Kirwin Collection was built from hundreds of deposits • Dias Geophysical Limited and localities from around the world. Select samples from • Epiroc the collection will be featured in this booth. It is truly a • GF Instruments geological library! • ITC Global • Major Drilling • Matawa First Nations • Mining Finland • Natural Resources Canada • Northern Ontario Mining Showcase • Peru • Québec, Gouvernment du • Queen's University, Department of Geology • Seequent • US Geological Survey • Yukon, Government of For a full list of Exhibitors, visit www.pdac.ca/convention/exhibits NORTH MEETING SPACE North Building, Level 300, Trade Show North Rent a private meeting room at PDAC for any duration during show hours. Located conveniently onsite so you and your team don't have to brave the cold air! Discounted price for full-day bookings. Pricing: $125.00 + $16.25 (HST) = $141.25/Hour $775.00 + $100.75 (HST) = $875.75/Day Prices are per 10'x10' room. Fits 4-6 people. If you need a larger custom room please contact: Kimberly Charters at [email protected]. To book your meeting space, visit: www.pdac.ca/convention/attendee-info/north-meeting-space www.pdac.ca/convention | PDAC 2020 11 Page 107 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PDAC 2020 official MEDIA PARTNERS national newspaper South Building, Level 800 Free exploration and development-related publications are available to all attendees from literature bins and tabletop displays. 2020 MEDIA PARTNERS • Assay, The • Hill Times, The • Mining Weekly • BNN Bloomberg • In The Mine • MundoMinero • Brasil Mineral • International Mining • nafinance.com • BTV-Business Television • Investing News Network • nai500.com • Bull & Bear Financial Report, The • InvestorIntel • Natural Resources Magazine • Canadian Mining Magazine • Lexpert Magazine • North of 60 Mining News • Chile Explore Report • Kitco News • Northern Miner, The • CIM Magazine • Metals News • Oil and Gas Republic • Commodity-TV • Mexico Mining Review • Peru, The Report • Coring Magazine • Mineral Exploration • Private Investor Magazine, The • CPOstrategy • MinerAndina • ProActivo Magazine • DEL Communications • Minergia Colombia • Prospector Resource Investment • El inversor Energtico & Minero • Minergia Ecuador News, The • Engineering & Mining Journal • Mineria Chilena Magazine • Resource World Magazine • Enlace Minero Magazine • Miners News • Ressources Mines et Industrie • Euro Canada News, The Canadian • MINEX Forum • Revista Minería National News, The European Club of • Mining & Quarry World • Revista Minería Sustentable Canada • Mining Equipment Prospector, The • Revista Rumbo Minero • Fast Markets • Mining Frontier • Rumbo Minero TV • Gest Media • Mining Global • SmallCapPower • Global Business Reports • Mining Journal • Society of Economic Geologists, Inc. • Global Mining Review • Mining Record, The • Stockhouse • Globe and Mail, The • Mining Review Africa • StockPulse • Goldletter International • Mining Stock Education • Up Here Magazine 12 PDAC 2020 | www.pdac.ca/convention Page 108 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 Innovation is at our Core At Teck, we’re always evolving. It’s what drives us, it’s who we are. We know technology and innovation are transforming the mining industry, and at Teck, we see a tremendous opportunity to transform our business. Learn more at www.teck.com Page 109 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 NETWORKING EVENTS Pass or ticket required Don’t miss out on these valuable networking opportunities! • Tickets sell out quickly so buy your tickets in advance with your convention registration • Corporate tables, identified with company name, are available when you purchase a table of 10 for the Mineral Outlook Luncheon or the Awards Gala & After Party MINING MATTERS HOCKEY TOURNAMENT OPENING CEREMONIES Open to all pass types SATURDAY, FEBRUARY 29 SUNDAY, MARCH 1 8:00 am – 5:00 pm 10:30 am – 11:30 am Scotiabank Pond, Downsview Park, Toronto South Building, Level 700 Join Felix Lee, PDAC President, and other MINERAL special guests as we mark the official opening Presented by G LIT IN ER D A IL C U Y B of the 2020 Convention. T H N R IO O T U A GH UC STEM ED Mining Matters invites members of the minerals, government, PDAC NEW MEMBERS finance and academic sectors to join us for the 13th annual Mining Matters Hockey Tournament. Be a sponsor or enter NETWORKING a team that will hit the ice on February 29. Teams will compete By invitation only to see their name engraved on the coveted Caracle Cup! RECEPTION The day also features a $10,000 Shoot for Loot challenge and fabulous raffle prizes. A Fossils Division is available for SUNDAY, MARCH 1 players over 40 years of age. Spaces are limited. Don’t have a team? No problem. Individuals without a team 3:00 pm – 5:00 pm wanting to play can be placed subject to space. South Building, Level 700 About Mining Matters The Mining Matters Hockey Tournament is an important annual fundraising event. It combines intensity and fun, and brings Presented by members of the minerals industry together in support of our goal to educate students, teachers and the public about Earth science and the importance of mineral resources. For further information, please contact Sarah Hahn, PDAC is delighted to host an event exclusively for new Tournament Coordinator, at 416 863 6463 members! Over 1,500 industry professionals are invited to ext. 321 or [email protected] network with PDAC Directors and fellow members from around the world. This is an opportunity to meet with your peers, make valuable connections and discuss key issues central to the mineral industry. New members who RSVP will receive a complimentary drink ticket with their pass. Cash bar available. Not a PDAC member? Join now at www.pdac.ca/members/membership 14 PDAC 2020 | www.pdac.ca/convention Page 110 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 OPENING DAY RECEPTION MINERAL OUTLOOK All Access Pass, Exhibits Day Pass, LUNCHEON Exhibitor Staff Pass required Admission ONLY with ticket SUNDAY, MARCH 1 MONDAY, MARCH 2 4:00 pm – 6:00 pm 12:00 pm – 2:00 pm North Building, Level 300, Trade Show North South Building, Level 700 Sponsored by Sponsored by RBC CAPITAL MARKETS SCOTIABANK Come to the largest networking event at the convention! M&A in the mining sector: The return Connect with attendees, peers and exhibitors while you enjoy a of the mega deal, the reasons why free drink and appetizers. and implications for the future All Access Pass holders get a drink ticket with their pass. 2019 saw the Cash bars available. return of major M&A activity in the mining industry. Join us as Catherine TRADE SHOW Raw discusses the recent spate of RECEPTION M&A in the gold mining sector, how All Access Pass, Exhibits Day Pass, it differs from that Exhibitor Staff Pass required of the past, what it means for the mining MONDAY, MARCH 2 industry as a whole, and the potential 3:00 pm – 5:00 pm Catherine Raw Chief Operating Officer, implications this has North Building, Level 300, Trade Show North North America on investment and Barrick Gold Corporation growth in the future. Toronto, Canada Catherine is ® the executive Sponsored by responsible for the North America region at Barrick Gold Corporation. She was formerly Chief Financial Officer. Catherine joined the company in May 2015 as Executive Vice-President, Business Performance, and Enjoy a free glass of wine or beer as you network with Trade was previously co-manager of BlackRock’s flagship Show North exhibitors and attendees from around the world, mining funds. She holds the chartered financial including organizations promoting technology, products, analyst designation, a Master’s degree in Natural services and mining jurisdictions. Sciences from the University of Cambridge and an MSc in Mineral Project Appraisal from Imperial All Access Pass and Exhibits Day Pass holders get a drink College, London. ticket with their pass. Cash bars available. Ticket: $89.99 (includes a three-course meal, tax & gratuity) www.pdac.ca/convention | PDAC 2020 15 Page 111 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 NETWORKING EVENTS Pass or ticket required NEW THE NETWORK FOR PDAC 2020 All Access Pass, Exhibits Day Pass, AWARDS GALA Exhibitor Staff Pass required & AFTER PARTY Admission ONLY with ticket MONDAY, MARCH 2 6:00 pm — 8:00 pm TUESDAY, MARCH 3 5:30 pm – 11:00 pm Fairmont Royal York, Canadian Room Fairmont Royal York, Canadian Room NETWORKING! NETWORKING! NETWORKING! Looking for valuable networking opportunities at PDAC 2020? Proud Sponsors THE NETWORK - PDAC’s new reception is the must Awards Gala attend event to connect with domestic and international professionals, and discuss matters shaping the industry. Join us for a FREE drink and appetizers while you mix and mingle with potential business contacts. Attendees receive a drink ticket at the door. Cash bars Dinner Wine Reception & After Party available. IMPORTANT: Convention Pass required for entry The PDAC Awards Gala celebrates excellence in the global mineral exploration and mining industry, and is the ideal place to host your clients and network with key players. Enjoy drinks on arrival, followed by a sumptuous three-course gourmet dinner and fine wines. Then… it’s on to the AFTER PARTY! Your opportunity to rub shoulders with Award recipients, C-level executives, financiers, brokers and mining developers. Enjoy two complimentary drink tickets and a great party atmosphere—the perfect backdrop for unlimited networking! ALWAYS A SOLD OUT EVENT, seats at the PDAC Awards Gala are strictly limited and won't last long. Reserve an individual seat or book a table for 10! 5:30 – 7:00 pm Reception 6:15 pm Doors Open 6:30 pm Bars Close 7:00 – 8:00 pm Dinner 8:00 – 9:00 pm Awards Presentations 9:00 – 11:00 pm After Party Dress: Business Attire, Black Tie Optional Ticket: $174.99 Table of 10: $1,749.90 (includes tax & gratuity) 16 PDAC 2020 | www.pdac.ca/convention Page 112 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 STUDENT-INDUSTRY GRAND FINALE Open to all pass types NETWORKING LUNCHEON Must provide photo identification RSVP when you register for the convention 19+ event TUESDAY, MARCH 3 WEDNESDAY, MARCH 4 11:30 am – 1:30 pm 8:00 pm – 12:00 am North Building, Level 100 Fairmont Royal York, Canadian Room Sponsored by Sponsored by This reception-style buffet luncheon provides an opportunity After four exhilarating days at the world’s premier mineral for students, early career and industry professionals to network exploration and mining convention, it’s time to PARTY! in a relaxed environment. The winner of the Mary-Claire Ward Come and enjoy this FREE must-attend event! Dress casual Geoscience Award and the Joan Bath and Peter Howe Bursary and get your two FREE drink tickets at the door. Grab a bite for Advancement in the Mineral Industry will be announced, as to eat and dance, dance, dance! well as the selected 2020 Student-Industry Mineral Exploration Workshop (S-IMEW) students. IMPORTANT: Keep your convention pass when leaving the Metro Toronto Convention Centre. MINING FOR DIVERSITY Admission ONLY with your convention pass. RECEPTION Open to all pass types TUESDAY, MARCH 3 4:00 pm – 6:00 pm North Building, Level 100 This event celebrates diversity and inclusion. The theme for this year — STRONGER TOGETHER — invites everyone to celebrate mineral and mining professionals and students who open doors and work hard to build a more inclusive industry. Join us for the opportunity to network and honour this year’s Awards recipients. The WIMC Awards are presented annually to individuals who have been instrumental in enabling the increase of a diverse workforce and an inclusive workplace within the mining industry. These include the Trailblazer Awards, Trailblazer Indigenous Awards, and the Rick Hutson Mentorship Award. This event is coordinated by Women in Mining Canada in partnership with PDAC, with generous support from various organizations. For more information, visit www.wimcanada.org www.pdac.ca/convention | PDAC 2020 17 Page 113 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Capital Markets Program All Access Pass required Sponsored by South Building, Level 700 2:00 pm – 3:00 pm Capital Markets Regulatory Authority: MONDAY, MARCH 2 Mineral industry benefits from 9:15 am – 9:25 am harmonized regulation Canada is closer than ever to establishing a pan-Canadian Opening remarks securities regulator. The Capital Markets Regulatory Delivered by Maureen Jensen, Chair & CEO, Ontario Securities Authority (CMRA) is a joint effort by the governments of Commission (OSC) British Columbia, New Brunswick, Nova Scotia, Ontario, Prince Edward Island, Saskatchewan and Yukon to merge their securities regulators into a single organization 9:30 am – 10:45 am that would administer harmonized legislation and rules. The head of the agency leading the integration of the Securities regulation update: participating regulators will be joined by a number of Regulatory burden reduction and recent experienced market participants to discuss the benefits of trends and issues affecting mineral issuers the new system and issues associated with the transition, as they relate to SMEs and the mineral industry. In an interactive discussion focused on mineral issuers, senior staff from various departments across the Ontario Securities Commission (OSC) will discuss the recently 3:30 pm – 4:30 pm released Burden Reduction Task Force Report, the Annual Summary Report for Dealers, Advisers and Investment Creeping expropriation: How government Fund Managers and the Whistleblower Program. policy risk overseas impacts access Attendees will hear how the OSC’s commitment to reduce regulatory burden on capital markets participants has to capital directly impacted mineral issuers. In addition, there will Increasingly, a mining company’s ability to access capital is be a discussion around the challenging and complex affected by the perceived impact of the host government’s cases identified by the OSC through its whistleblower policy decisions on the potential future operations of the program, the importance of implementing a strong internal company. Whether it’s legislative or regulatory change, or compliance program and potential benefits for companies new forms of taxation that did not exist at the time of the from the mineral sector. investment, “creeping expropriation” is one of the most significant political risks that investors and operators now encounter, especially in developing countries. This panel, 11:00 am – 12:15 pm composed of investors and operators, will explore how government policy risk is impacting mining companies, and Financing the mineral industry: how they can manage this risk. Investment banker perspectives The ever-popular discussion with Canada’s leading mineral industry investment bankers is back! This cornerstone session will provide bankers’ perspectives on mineral industry financing. Central topics will include the impact of changes in key metal prices on financing trends, industry M&A activity and potential implications for the future, along with the relationship between structural changes in capital markets and the ability of the mineral industry to attract investment. 18 PDAC 2020 | www.pdac.ca/convention Page 114 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 South Building, Room 700 2:00 pm – 3:00 pm Digging deeper into responsible TUESDAY, MARCH 3 investment: How are investors integrating 9:15 am – 10:15 am environmental, social and governance factors and what does it mean for the Financing trends and investment global mineral sector? dynamics in mineral exploration In a recent global survey, 97% of institutional investors This session will outline the current investment environment said they evaluated companies’ environmental, social and for the mineral exploration sector from several perspectives. governance (ESG) disclosures. What does this mean for Recent financing activity and capital market trends will be small producers and mineral exploration companies seeking presented and contextualized based on PDAC analysis of institutional investment? various sector-focused data points. In addition, dynamic shifts The session will provide a brief introduction to responsible in the mineral exploration investment landscape over the last investing in mineral exploration and extraction context, decade will be reviewed and material factors influencing these exploring its importance to institutional investors and shifts will be discussed by panel of experts. implications for access to capital. Attendees will hear about how small mineral explorers and producers are managing and disclosing on ESG performance — in Canada and globally. 10:45 am – 11:45 am A moderated panel of investors will share practical insights Bringing generalists back to gold about how ESG impacts investment decision-making in the global mineral sector. For years, generalist investors have avoided the gold sector, citing poor capital allocation and subpar returns, even as gold prices remained relatively flat. With gold prices rallying 3:30 pm – 4:30 pm and retracing highs not seen in six years, what will it take for generalist capital to flow back into the sector? This session Expanding your horizons internationally: will explore the factors and metrics generalists consider when Targeting a worldwide investor base evaluating gold equities, as well as a discussion of the role of gold in portfolio diversification. There will also be a discussion The single most important driver in the mineral sector on liquidity and generalist interest in intermediate and junior is the inflow of investor capital. In a constantly evolving gold companies — that is, looking beyond the big players. market, the one thing that makes most of us lose sleep, is wondering where the next investor dollar is going to come from. Usual capital providers have been tapped and the conventional investment hubs (Toronto, New York, Boston, Montreal and Vancouver) are not what they used to be. This panel includes individuals who focus on uncovering investors in non-traditional geographic locations, and who will discuss ways to bridge the gap in order to attract and sustain investors on a global scale. www.pdac.ca/convention | PDAC 2020 19 Page 115 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING NEW FOR PDAC 2020 Corporate Cutting Edge Presentation All Access Pass, Exhibits Day Pass or Exhibitor Staff Forum for Investors Pass required SUNDAY, MARCH 1 Open to all pass types 1:00 pm – 5:00 pm MONDAY, MARCH 2 South Building, Level 800 & TUESDAY, MARCH 3 This stage will be located in the Investors Exchange, where unique and innovative ideas will be presented. This is a 10:00 am – 5:00 pm great opportunity to be exposed to some forward-thinking South Building, Level 800 ideas you may not have considered. Visit www.pdac.ca/convention/programming/cut- ting-edge for more details and to apply. Sponsored by Hear exploration and development companies present Exploration Insights up-to-the-minute information on their current activities and Open to all pass types investment potential. Themed sessions include: TUESDAY, MARCH 3 • Copper • Diamonds 9:00 am – 12:00 pm • Energy materials and specialty products South Building, Level 700 • Gold: Americas • Gold: Africa, Eurasia and Pacific • Gold: Development Sponsored by • Gold: Exploration IBK CAPITAL CORP. • Nickel and PGM • Royalty companies, prospect generators and global financing • Silver Selected from a call for abstracts, these technical, policy and academic presentations offer insights into current and • Uranium topical subjects. • Zinc For a complete schedule, visit www.pdac.ca/convention/ For a complete schedule, visit www.pdac.ca/convention/ explorationinsights in January. corporatepresentationforum in January. 20 PDAC 2020 | www.pdac.ca/convention Page 116 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 Indigenous Program All Access Pass required South Building, Level 700 TUESDAY, MARCH 3 MONDAY, MARCH 2 9:00 am – 12:00 pm 9:00 am – 11:30 am Indigenous law and regulatory frameworks: Navigating a dynamic landscape The mineral industry and Indigenous communities: Lessons from Canada Jurisprudence related to Aboriginal rights in Canada and regulatory initiatives are constantly evolving. This in turn and abroad contributes to the shaping and reshaping of the legal landscape This session will seek to identify key issues between surrounding the mineral sector. While there is clarity in exploration and mining companies and Indigenous communities, some areas, new questions and complexities are also raised. both in Canada and abroad. Presentations will explore how Increasing dialogue related to various frameworks and court companies and communities work together using innovative decisions also contributes to the way in which companies and solutions to address a variety of issues. communities perceive and understand their roles in the sector. Specifically, panelists will share insights and experiences This session will seek to examine some of the recent legal about operating in different political, social and cultural decisions, frameworks and regulatory initiatives, as well as key contexts. By examining these relationships between Indigenous challenges and opportunities that arise for mineral companies communities in Canada and internationally, this session and Indigenous communities in relation to the mineral will highlight some of the unique and common challenges, exploration and mining landscape. as well as the opportunities when building relationships and developing partnerships. 2:00 pm – 4:30 pm 2:00 pm – 4:30 pm Indigenous businesses & the mineral industry: Prosperity through partnerships The Indigenous Forum: Planning for The mineral exploration and mining industry and Indigenous the future communities continue to explore ways to develop positive The Indigenous Forum brings together mineral industry relationships that translate into mutually-beneficial outcomes practitioners, Indigenous communities and companies, and — both successful mineral projects and long-term economic governments to share experiences and highlight the outcomes development opportunities for communities. From mineral when working constructively together. The event is a venue for exploration to mine development and operations, there are discussion on how mutually-beneficial relationships are created many ways in which businesses in communities can develop and sustained in order to foster a successful mineral industry and grow alongside mineral projects. This session will feature in Canada, and generate a wide range of opportunities for presentations from Indigenous-owned and/or operated Indigenous Peoples. businesses sharing their experiences interacting with the mineral sector, highlighting challenges and opportunities. Showcasing a case study from British Columbia, this session will provide an in-depth look at how Indigenous communities can maximize opportunities from participating in mineral exploration and mining projects, and how this can support 6:00 pm – 10:00 pm future generations. Fairmont Royal York, Canadian Room The session will also include discussion on leading practices Skookum Jim Award Presentation: in community engagement and Indigenous participation in the mineral industry. Awards Gala & After Party Admission with ticket The session will be followed by a networking reception from 4:30-5:30 pm sponsored by Fasken. The Skookum Jim Award recognizes and honours Indigenous individuals and businesses demonstrating exceptional achievement and/or service in an Indigenous-run service business for the Canadian minerals industry or a Canadian Indigenous exploration or mining company, or have made a significant individual contribution to the industry. www.pdac.ca/convention | PDAC 2020 21 Page 117 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Investor KEYNOTE Toolkit Series PROGRAM: SUNDAY, MARCH 1 Discoveries of South Building, Level 800 the 21st century Sponsored by All Access Pass required SPROTT INC. MONDAY, MARCH 2 PETER BOJTOS South Building, Level 700 10:00 am – 12:00 pm 9:35 am – 11:35 am NEW CHAIRS: James Siddorn, SRK Consulting (Canada) Building an investor toolkit: FOR PDAC 2020 Inc. & James Lusby, PricewaterhouseCoopers LLP, Practical tips seminar Toronto, Canada All Access Pass, Exhibits Day Pass or Finding and building Exhibitor Staff Pass required world-class in This seminar will feature a series of professionals who will offer different continents, practical tips on how to start investing in the mineral industry Mark Bristow, to increase the odds of making money on investments. How Barrick Gold Corporation to put the first dollar to work, types of investment platforms, relevant terminology, and impactful news flow will be put into context to help build out the investor toolkit. The seminar will provide attendees with greater confidence in engaging mineral Brucejack Mine: exploration and mining companies, and identifying investment From discovery to opportunities at the convention. production, Joe Ovsenek, Pretium Resources Inc. 12:00 pm – 5:00 pm Letter Writer Presentations for Investors Open to all pass types Ivanhoe Mines is delivering Listen to industry commentators present their market the triple crown of research and ideas on how to select good investments in the Southern Africa’s mining resource sector. future: Kamoa-Kakula, Speakers include: Kipushi and Platreef, Robert Friedland, • Jayant Bhandari, Anarcho Capital Ivanhoe Mines Ltd. • Adrian Day, Global Analyst • Trevor Hall, Clear Creek Digital • Louis James, The International Speculator • Chantelle Schieven, Murenbeeld & Co. • Rick Rule, Sprott’s Thoughts • Chris Thompson, eResearch For a complete schedule, visit www.pdac.ca/convention/ letterwriterpresentations in January. 22 PDAC 2020 | www.pdac.ca/convention Page 118 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... RB_membership_ad_2020_FINAL_OL.pdf 1 2019-11-14 2:56 PM AGENDA ITEM #12.3 Canada USA Latin America & Caribbean Europe C Australia M Asia Y Africa CM MY CY CMY K Page 119 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PDAC 2020 SPONSORS DIAMOND SPONSOR PLATINUM SPONSORS MINING COUNTRY SPONSORS PATRON SPONSORS PREMIER SPONSORS 24 PDAC 2020 | www.pdac.ca/convention Page 120 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PDAC 2020 SPONSORS GOLD PLUS SPONSORS GOLD SPONSORS ® Now part of BRONZE SPONSORS INC. www.pdac.ca/convention | PDAC 2020 25 Page 121 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING PDAC One on One Presentation Rooms Entrance requirements to individual Presentation & Meeting Program Reception rooms vary. By invitation only For room description and registration requirements, visit www.pdac.ca/convention/presentationandreceptionrooms TUESDAY, MARCH 3 WEDNESDAY, MARCH 4 North Building, Level 200 Attend a Presentation Room to interact with countries and South Building, Level 700 companies as they provide up-to-date information on their mining jurisdictions, products and services. Sponsored by Confirmed presentations • AMIRA International • Argentina, Government of • Atlantic Canada Mining Alliance PDAC has partnered with Precious Metals Summit • Australia Minerals Conferences, LLC to offer professionally organized one-on- • BMC Minerals one meeting services to bring qualified investors together • Brazil, Official Delegation of with senior management. Meetings are 25 minutes in duration and take place in private meeting rooms, providing investors • Canada Eurasia Russia Business Council (CERBA) the opportunity to efficiently conduct meetings and derive • Canadian Nuclear Laboratories maximum value from their time spent at the convention. • Canada-Peru Chamber of Commerce This exclusive program is available only to a select group • Chile, Ministry of Mining and Trade Commission of of PDAC 2020 Investors Exchange exhibitors, carefully • Colombia, Government of, National Mining Agency screened, qualified investors and portfolio managers from • Dentons LLP around the world. • Descartes Labs Advance registration is required. For more information, • ERM please visit www.pdac.ca/convention/programming/ • European Union pdac-one-on-one-meeting-program • German Mineral Resources Agency (DERA) in the Federal Institute for Geosciences and Natural Resources (BGR) in cooperation with the Canadian German Chamber of Industry and Commerce • Greenland, Government of, and Greenland Business Association • Guyana Goldfields Inc. • India, Government of, Ministry of Mines • Invest Barbados • Invest Canada North • Invest in Canada • Ireland, Geological Survey of • Lundin Group of Companies • McCarthy Tétrault • McKinsey & Company • Mongolia, Ministry of Mining and Heavy Industry • Montt Group SpA • Mundoro Capital Inc. • Natural Resources Canada, Geological Survey of Canada • South Africa, Department of Mineral Resources • Three Crowns LLP 26 PDAC 2020 | www.pdac.ca/convention Page 122 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 MINING COUNTRY SPONSORS pdac.ca/convention/miningcountrysponsors PERU DAY BRAZIL DAY CANADA DAY Monday, March 2 Monday, March 2 Monday, March 2 Room 107 Room 206D Room 105 BOOTH 1423 BOOTH 1303 BOOTH 539 Reception Rooms North Building, Level 200 The following groups have confirmed: • European Union • Glencore Technology • PhotoSat • Whittle Consulting For Presentation & Reception Room rental availability, contact Ariya Andrighetti at [email protected] or 416 362 1969, ext. 234. www.pdac.ca/convention | PDAC 2020 27 Page 123 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Short Courses Admission with ticket The Professional Geoscientists Space is limited for Short Courses. Register early to avoid Ontario (PGO) supports participation disappointment. All Short Courses take place in the MTCC, South Building. of its members in these courses as an PDAC reserves the right to cancel Short Courses that do not meet acceptable Continuing Professional minimum attendance requirements. To qualify for student rates, you Development activity. This program may must be a PDAC student member and enrolled full time in a recognized also be eligible toward the Law Society academic program. Student spaces are limited. of Upper Canada’s CPD Requirement as Substantive Hours. Please note that this Unless otherwise noted, all full-day Short Courses include program is not accredited. continental breakfast, three-course lunch and refreshments. FRIDAY, FEBRUARY 28 PRESENTERS: Amiel Blajchman, Cedar Water Strategy 8:30 am – 4:30 pm Tim Bremner, Foraco Canada Ltd. Minimizing environmental impact David Brown, Golder Associates Ltd. Bill Mercer, Avalon Advanced Materials Inc. ORGANIZER: Golder Associates Ltd. Mark Wiseman, Avalon Advanced Materials Inc. The aim of this course is to assist exploration companies to minimize the impact of their field operations on the LEVEL OF COMPREHENSION: ENTRY LEVEL environment, and in so doing lay down foundations for Some knowledge of e3 Plus (available free of charge at acquiring a “social licence to operate” from local communities, www.pdac.ca/e3plus) would be helpful but not essential. government agencies and other stakeholders, reduce costs, COURSE FEE: and add value. Using parts of the environmental toolkit from Includes course material, continental breakfast and lunch PDAC’s online guidance, e3 Plus: A Framework for Responsible Exploration, and drawing on the expertise of experienced Rates practitioners, the course will emphasize the practical aspects of operating in the field. Attendees will receive a sound Member $74.99 Non-Member $169.99 grounding in what are the potential environmental impacts, Student $37.99 and related mitigation and management measures, associated with exploration field operations. It is intended that this course, PDAC is pleased to offer this course at a special rate as part and the PDAC Health and Safety Course, are separate but of the association’s ongoing leadership in sustainability and its complimentary. commitment to improving responsible exploration. The objective is to cover the main topics relating to mineral exploration impact on the environment from the point of view of an active mineral exploration program, including camp construction and management, access trails and roads, water resources, waste management, regulatory considerations and supporting governance for drill programs. Some aspects of community engagement related to environmental stewardship will be referred to but community relations are not be the focus of this course. It will be a how-to course both for those starting out in their exploration careers and for more experienced people who want to update their knowledge. Participants could include geologists, diamond drillers, camp operators, and others. Speakers will include geologists, environmental experts, and a senior diamond drill company representative—all with decades of experience and knowledge in field operations. The course should appeal to Canadian and international participants. 28 PDAC 2020 | www.pdac.ca/convention Page 124 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 8:30 am – 4:30 pm 8:30 am – 5:00 pm An in-depth overview of US mining Mining financial modeling law relating to acquiring, developing, permitting, financing and closing hard rock ORGANIZER: The Marquee Group mining claims and projects. This is an interactive, hands-on course focused on the skills required to create a best-in-class financial model of a mining ORGANIZER: Parsons Behle & Latimer project. The course is case-based and uses an example of a company developing an open-pit mine. Issues related to mining, This full-day course is a comprehensive overview of the milling and processing will be covered in the course. A powerful mining law in the United States relating to the acquisition, scenario page is included to test sensitivities to key drivers. exploration, development, operation and closure of hard rock The model includes detailed schedules for mining sequencing, mining projects. The course will provide in-depth coverage production, operating costs, capital costs and reclamation of types of land and mineral ownership in the US, types of costs. Valuation concepts covered include net present value, mineral claims, historical and current issues under the Mining internal rate of return, and payback period. Participants will Law of 1872, the process and issues involved in obtaining, learn the best practices for designing and building financial holding and financing mineral tenures, an overview of water models of a mining projects. law in the Western US, and issues relating to acquisition and generation of electrical power for the operation. The course They will also come away with many new intermediate and will include an overview of the typical methods for entering advanced Excel skills commonly used in financial models. into exploration and development joint venture arrangements, Upon course completion, all the participants will take away including the revised Rocky Mountain Mineral Law Foundation a completed model that can be used as a template on future “Form 5” limited liability company agreement, lease, purchase mining projects. and sale of exploration and mining project issues, as well as discussion of the standard royalty mechanisms, including net PRESENTER: smelter return and net profits interest royalties. Duncan McKeen, The Marquee Group The course will also cover current significant environmental LEVEL OF COMPREHENSION: INTERMEDIATE issues in the exploration and development of operations, Participants should have basic knowledge in mining, accounting, including key air and water discharge issues, environmental finance and Excel.Participants are required to bring a laptop impact statements, permitting of tailings facilities, bonding, (PC preferred) equipped with MS Excel to the course. and mine closure and reclamation issues. Attendees will leave with an excellent foundation for understanding the major COURSE FEE: issues involved in acquiring, holding, financing and developing mining interests in the US and the related environmental, Early Rate water, power and closure issues. The course is ideal for Member $499.99 Non-Member $599.99 persons who are interested in acquiring mining projects in the US, or simply wish to have a refresher on key concepts. Regular Rate PRESENTERS: Member $699.99 Non-Member $799.99 Richard J. Angell, Parsons Behle & Latimer Student $269.99 Chad C. Baker, Parsons Behle & Latimer Rew R. Goodenow, Parsons Behle & Latimer Kevin W. Johnson, Parsons Behle & Latimer Gregory H. Morrison, Parsons Behle & Latimer Jason D. Steiert, Parsons Behle & Latimer LEVEL OF COMPREHENSION: ENTRY-LEVEL COURSE FEE: Early Rate Member $449.99 Non-Member $549.99 Regular Rate Member $649.99 Non-Member $749.99 Student $219.99 www.pdac.ca/convention | PDAC 2020 29 Page 125 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Short Courses Admission with ticket FRIDAY, FEBRUARY 28 Friday, February 28 8:30 am – 4:30 pm Saturday, February 29 8:30 am – 4:30 pm 9:00 am – 5:00 pm Concepts and application of machine Geological interpretation of learning to mining geoscience: A practical aeromagnetic data course ORGANIZER: Southern Geoscience Consultants ORGANIZER: SRK Consulting (Canada) This introductory course aims to enlighten participants on the Over the last five years machine learning (ML) has been strengths and weaknesses of potential field methods, and to a growing subject of conversation in the mining industry. illustrate how best they can be used to progress exploration From targeting of mineral deposits to connected mining programs. This course is designed for the geologist who environment, there is no doubt that artificial intelligence will wants to improve their understanding of aeromagnetics and play a key role in our industry in the near future. However, the the geophysicist who wants to improve their understanding of subject can seem obscure and is often hard to grasp, which the geology responsible for aeromagnetic anomalies. creates apprehensions from geoscientists. This workshop will This is an introductory day designed to inform attendees of introduce the participants to the applications and evaluation of the range of applications of aeromagnetic data and the key machine learning in mining geoscience. The main concepts and steps involved in the integration of aeromagnetic data with best practices for applied machine learning to exploration and geology. Participants will be introduced to the concept of mining will be reviewed. The course will be set in a practical mapping geology and structure as expressed in the magnetic framework, with a focus on the understanding and usage of response to develop a lithostratigraphic interpretation using different algorithms without detailing the mathematics behind aeromagnetic data through hands-on exercises. each algorithm. Through a series of case studies, examples and hands-on exercises the attendees will learn how to PRESENTERS: best apply machine learning to different datasets and most David Isles, Southern Geoscience Consultants importantly, evaluate the results produced by the algorithms. Anne Tomlinson, Southern Geoscience Consultants PRESENTERS: LEVEL OF COMPREHENSION: INTERMEDIATE Antoine Caté, SRK Consulting (Canada) Participants should have a general knowledge of geology, Jean-Philippe Paiement, Mira Geoscience general knowledge or exposure to aeromagnetic data. Erwan Gloaguen, INRS Martin Blouin, Geolearn COURSE FEE: LEVEL OF COMPREHENSION: INTERMEDIATE Early Rate Participants should have a strong interest in either statistics, modelling or data analysis. No prior coding or data science Member $449.99 Non-Member $649.99 knowledge is required. Exercises will be completed using a Regular Rate user-friendly and intuitive interface for data mining and machine learning. Participants are required to bring a laptop. Member $549.99 Non-Member $749.99 COURSE FEE: Student $269.99 Early Rate Member $699.99 Non-Member $799.99 Regular Rate Member $899.99 Non-Member $999.99 Student $399.99 30 PDAC 2020 | www.pdac.ca/convention Page 126 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 Friday, February 28 8:30 am – 4:30 pm Friday, February 28 9:00 am – 5:00 pm Saturday, February 29 8:30 am – 4:30 pm Saturday, February 29 9:00 am – 5:00 pm Gold: Geology, geochemistry, genesis Will this exploration project become and exploration a mine? ORGANIZER: Society of Economic Geologists (SEG) ORGANIZER: RPA This two-day-long workshop will focus on the present day There are many decisions that need to be made early on in understanding of the most widespread mineral deposit types exploration projects. Should we continue drilling? What grade that host much of the global gold resource. Leading experts and tonnage do we need to make this into an economic project? will provide descriptions on some of the most important How would we develop this project? These questions can examples of each deposit type, with detailed material on usually be answered early on in the development cycle, and the tectonic and structural controls, geological characteristics, answers can provide valuable guidance on making a decision to geochemical and geophysical signatures, geochronological continue investing or to walk away from a project. relationships, and exploration strategies. Presented material This course is designed to give insight into early stage projects will include characterization of orogenic gold deposits, low and from a mining engineer’s perspective. We will look at all the key high sulfidation epithermal gold deposits, gold-rich porphyry aspects required for determining early stage cost estimates, deposits, Carlin-type, and intrusion-related gold systems. The including: mining method selection, processing methods, most up-to-date evidence for ore-formation processes and infrastructure requirements, environmental management, development of genetic models for these various deposit types and social licence. We will also review key inputs to revenue, will be described. The course is aimed for geoscientists from including: metal prices, metallurgical recoveries, payable metal, both industry and academia, as well as students of economic transport costs, treatment and refining charges, and royalties. geology, who desire a comprehensive understanding of modern concepts on the geology of gold deposits. Ultimately, we will be able to use this information to develop an early stage cash flow that will give us an indication of a project PRESENTERS: likelihood of success. Richard J Goldfarb, China University of Geosciences & Golden Predator Mining Corp. PRESENTERS: Jason Cox, RPA Stuart F. Simmons, Hot Solutions Ltd. Ian Weir, RPA LEVEL OF COMPREHENSION: ADVANCED David Robson, RPA David Ritchie, SLR COURSE FEE: Elise Ho-Foong, SLR Early Rate Lance Engelbrecht, RPA Member $899.99 Non-Member $999.99 LEVEL OF COMPREHENSION: ALL LEVELS This course is primarily designed for geologists, executives Regular Rate and investors. Participants are requested, but not required, Member $1,099.99 Non-Member $1199.99 to bring a laptop. Student $399.99 COURSE FEE: Early Rate Member $699.99 Non-Member $799.99 Regular Rate Member $899.99 Non-Member $999.99 Student $349.99 www.pdac.ca/convention | PDAC 2020 31 Page 127 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Short Courses Admission with ticket SATURDAY, FEBRUARY 29 9:00 am – 4:30 pm Environmental intelligence: A tool box to 8:00 am – 4:30 pm decrease risk, improve performance and Health & safety for mineral exploration increase bottom line performance ORGANIZER: Bill Mercer, Avalon Advanced Minerals Inc. ORGANIZER: EcoMetrix The objective of the course is to give participants sufficient The environment factors into every stage of the mine life training in understanding what the typical risks are in cycle. Forward-thinking companies understand this and make mineral exploration, how to run a simple risk assessment, an the environment part of their overall corporate strategy, with introduction to accident root cause analysis, as well as the the benefits being accurate financial forecasting, optimized gathering and use of H&S statistics and some emphasis on resource allocation, and enhanced social license. This the special higher risks associated with drilling (accidents) course encourages participants to think proactively about and helicopters (fatalities). For the more experienced the environment — in a unique way. The course introduces participants, they will understand what a company should environmental intelligence, focusing on behaviours we see as have in place to implement effective, high level H&S practices critical to successful outcomes. We distill behaviours into a from the Board level to operations. tangible tool-box to plan, manage and ensure project success. The course has been taught previously with broad appeal — Participants will have enough information to start a health from senior level mining executives, regulators, environmental and safety (H&S) program, and given one existing at their practitioners/consultants and students — and has established company, they will understand better what a H&S program industry wide that: is attempting to achieve. The course is suitable for people with a range of experience levels. Speakers include seasoned 1. It is critical to develop a clear conceptual model of the project experts in H&S from exploration, management, drilling and up front to avoid costly errors; aviation (helicopters). 2. Strategies are required to move from data collection to clear communication of outcomes; PRESENTERS: Bill Mercer, Avalon Advanced Materials Inc. 3. Implementation strategies for company-wide review of Mark Wiseman, Avalon Advanced Materials Inc. environmental performance are required to anticipate risks. Jimmy Barrieau, Boart Longyear PRESENTERS: Corey Taylor, Universal Helicopters Elizabeth Haack, EcoMetrix Sarah Barabash, EcoMetrix LEVEL OF COMPREHENSION: ALL LEVELS Lesley Warren, University of Toronto COURSE FEE: Brent Murphy, Seabridge Gold Includes course material, continental breakfast and lunch LEVEL OF COMPREHENSION: ALL LEVELS Rates Member $74.99 Non-Member $169.99 COURSE FEE: Student $37.99 Early Rate The PDAC is pleased to offer this course at a special rate as Member $449.99 Non-Member $549.99 part of the association’s ongoing leadership in Health & Safety Regular Rate and its commitment to improving responsible exploration. Member $649.99 Non-Member $749.99 Student $219.99 32 PDAC 2020 | www.pdac.ca/convention Page 128 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 9:00 am – 4:30 pm PRESENTERS: Ross Sherlock, Laurentian University Greenstone belt architecture and metal David Snyder, Laurentian University endowment within the Abitibi Terrane Lucy Mathieu, Laurentian University Rasmus Haugaard, Laurentian University ORGANIZER: Mineral Exploration Research Centre (MERC) Xiaohui Zhou, Laurentian University The course will focus on the gold and base metal endowment Kate Rubingh, Laurentian University of Archean granite to greenstone terranes within the Superior Craton at regional to camp and deposit scales utilizing Zsuzsanna Toth, Laurentian University integrated 4D architecture interpretations derived from surface Taus Jøergensen, Laurentian University geology, geochronology and geophysical surveys. The course will highlight new results from Laurentian University’s Metal LEVEL OF COMPREHENSION: INTERMEDIATE Participants should have a BSc in Geology. Earth program where in excess of 1,000 km of reflection seismic, magnetotelluric and gravity surveys have provided COURSE FEE: some of the highest resolution crustal imaging across transects of up to 130 km in length within the Abitibi and the Wabigoon Early Rate terranes. The geophysical studies are complemented by studies at craton to transect scales, which emphasize integration of Member $499.99 Non-Member $599.99 field, laboratory, geochemical and isotopic results providing Regular Rate new insights into the geological and metallogenic framework of Archean granite to greenstone terranes, their relationship Member $699.99 Non-Member $799.99 to metasedimentary terranes, the mantle metal reservoirs underlying granite-greenstone terranes, and the architecture Student $259.99 of the structural conduits controlling endowment via upward migration of melts and mineralizing hydrothermal fluids. The course will consist of presentations by Metal Earth’s principal investigators and researchers. www.pdac.ca/convention | PDAC 2020 33 Page 129 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Short Courses Admission with ticket PRECIO DEL CURSO: SATURDAY, FEBRUARY 29 Incluye material del curso, desayuno continental el Sábado y el Domingo, almuerzo de tres platos el Sábado y café ambos días. Saturday, February 29 8:30 am – 4:30 pm Early Rate Sunday, March 1 8:30 am – 12:00 pm Member $699.99 Non-Member $799.99 Fundamentos de estimación BACK de recursos minerales BY POPULAR Regular Rate DEMAND Member $899.99 Non-Member $999.99 ORGANIZER: RPA Student $399.99 RPA and the PDAC will present the popular Fundamentals of mineral resource estimation course in Spanish. Este curso, presentado por un equipo de expertos profesionales de RPA, introduce los fundamentos de estimación de recursos minerales. El contenido se ha preparado para una audiencia de geólogos de exploración y mina ya que estos son los principales responsables en el descubrimiento, definición y producción de depósitos minerales. El propósito de este curso es delinear los componentes clave y las consideraciones de importancia en la estimación de recursos minerales para que la audiencia pueda incorporar lo aprendido a su trabajo. El curso comienza con bases de datos de perforación y avanza cubriendo dominios de recursos, análisis de tendencias, análisis exploratorio de datos, técnicas de estimación, cálculo de leyes de corte y criterios de clasificación. Se explorarán consideraciones específicas para el modelo de recursos minerales, incluyendo aspectos prácticos como el método de minado propuesto y el equipo, así como aspectos geoestadísticos tales como criterios en la selección adecuada de dominios. RPA explicará los fundamentos y la importancia de cada paso, y mencionará riesgos y errores comunes. Los ejercicios que complementan el contenido del curso pueden incluir: interpretación geológica, verificación de base de datos, tratamiento de valores extremos, cálculo de leyes de corte, análisis exploratorio de datos, estimación de ley de bloques, estrategias para elipses de búsqueda, clasificación y verificación de modelos de bloques. PRESENTADORES: Sean Horan, RPA Jose Texidor Carlsson, RPA Rosmery Cardenas, RPA Ian Weir, RPA NIVEL DE COMPRENSIÓN: PRINCIPIANTE A INTERMEDIO Los participantes deberían tener un entendimiento de depósitos minerales y un nivel básico de exploración minera, incluyendo perforación. 34 PDAC 2020 | www.pdac.ca/convention Page 130 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 SUNDAY, MARCH 1 WEDNESDAY, MARCH 4 8:00 am – 12:00 pm 8:30 am – 4:30 pm Public reporting, professional practice, Qualitative and quantitative prospectivity and industry guidance: Meeting mapping and assessment of undiscovered expectations of securities regulators mineral resources ORGANIZER: Ontario Securities Commission ORGANIZER: Beak Consultants GmbH While NI 43-101 is the “public face” of mining disclosure This short course provides an overview of several commonly in Canada, there are several key organizations that play a used knowledge- (conceptual) and data-driven (empirical) significant role in the overall stability of the mining disclosure methods for qualitative mineral prospectivity mapping rule. This course will discuss the interdependence of securities (MPM), and the three-part methodology for quantitative regulators, professional geoscience regulators, and technical mineral resource assessment (QMRA) of undiscovered societies in maintaining the confidence in public reporting. mineral resources. The development and integration of these methods are reviewed, including theoretical underpinnings, NI 43-101 sets minimum standards for disclosure—it does not practical implementation and recently developed software prescribe how exploration programs are designed and executed tools. Workflows and best-practices based on case studies or how mineral resource and mineral reserve estimates are in the USA, Finland, Sweden, Greenland and Germany are prepared. This means the qualified person, with the required demonstrated and discussed. technical competence, relevant experience, and professional ethics plays a critical role in upholding the success, or failure, The short course will provide the participants with: of the disclosure regime. Presenters from Professional 1) a knowledge of the commonly used methods; Geoscientists Ontario will cover the ethical obligations 2) an understanding of the basic principles of these methods; of professional geoscientists, including procedures when 3) an understanding how the methods can be applied; and, practitioners fail in their duty to uphold or protect the public 4) an understanding of the possibilities and limitations interest. Members from the CIM Best Practice Committee of the methods. will discuss recent updates to the best practice guidance More importantly, the course will focus on the practical documents for mineral exploration and estimation of mineral demonstration of the methods by introducing selected resources and mineral reserves. Securities regulators will software tools and highlighting results that can be acquired present findings from recent compliance reviews, particularly by using these tools. disclosure of mineral resource estimates in technical reports. PRESENTERS: PRESENTERS: Joshua Coyan, United States Geological Survey (USGS) Craig Waldie, Ontario Securities Commission Vesa Nykänen, Geological Survey of Finland (GTK) James Whyte, Ontario Securities Commission Johanna Torppa, Geological Survey of Finland (GTK) Reno Pressacco, CIM Mineral Resource and Mineral Reserve Best Practices Committee Kalevi Rasilainen, Geological Survey of Finland (GTK) John Ryder, Chair, Professional Geoscientists Ontario Simon Mose Thaarup, Geological Survey of Denmark and Greenland (GEUS) LEVEL OF COMPREHENSION: ALL LEVELS Andreas Brosig, Beak Consultants GmbH Participants should have a basic understanding of NI 43-101. Andreas Knobloch, Beak Consultants GmbH Jens Rönnqvist, Scandinavian GeoPool COURSE FEE: Includes course material, hot buffet breakfast and LEVEL OF COMPREHENSION: ENTRY-LEVEL, INTERMEDIATE refreshments Participants should have a basic understanding of the concepts of GIS (geographic information systems). Rates Member $199.99 Non-Member $239.99 COURSE FEE: Student $129.99 Early Rate Member $499.99 Non-Member $599.99 Regular Rate Member $699.99 Non-Member $799.99 Student $249.99 www.pdac.ca/convention | PDAC 2020 35 Page 131 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Short Courses Admission with ticket WEDNESDAY, MARCH 4 LEVEL OF COMPREHENSION: ALL LEVELS 2:00 pm – 5:30 pm COURSE FEE: Includes course material and refreshments The value proposition for geophysics: It’s not just discovery Rates Member $199.99 Non-Member $239.99 ORGANIZER: Condor Consulting Student $129.99 The minerals exploration industry services the larger mining industry to primarily locate and define new resources, as well as to help mining firms undertake the cost-effective exploitation of nature resources from development, through to production, and then mine closure and remediation. Within the minerals exploration industry, the geophysical component of this is a large, and in many ways quite complex, sub- community, made up of a number of generally privately-held companies with numbers ranging from the singular for many consulting groups to 125-150 for the larger service companies offering ground and airborne services. The mining companies themselves employ a number of geoscientists who apply their talents to the task of seeking greenfield opportunities, evaluating submissions from third parties, or assisting the with geoscience tasks on the company’s own deposits. Geophysical staff, outside contractors or consultants have the opportunity to add value in all aspects of the task cycle, but their contributions in a fiscal sense are seldom cited beyond when actually discoveries are made. In such situations, it has historically been very difficult to apportion what could be considered fractional contributions to success. The client for the work seldom seems to have much interest in how the discovery comes to pass, or if they do, it’s a personal memory that will either fade with time or be carried off with the individual. These difficulties in documenting outcomes using geophysics does not mean this has not been done, and part of the workshop will be to review the role of geophysics going back to the start of the 20th century. Following this review, the remaining speakers will endeavor to define in a variety of sub-areas, how in the modern geophysics is adding significant value to the mining industry. This sort of information potentially has significant value to stakeholders, investors, others in the minerals geoscience profession, governments, academia and end-users of geophysical services. PRESENTERS: Richard Schodde, MINEX Ken Witherly, Condor Consulting Rob Gordon, Quantec Geoscience Ltd. Joel Jansen, Anglo American Daryl Ball, Glencore Canada Jon Woodhead, JAW Consulting 36 PDAC 2020 | www.pdac.ca/convention Page 132 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 Student & Early Career Program Student All Access Pass required (unless otherwise noted) Student & Early Career Centre How to impress for success Sponsored by Flash mentoring Student-Industry Networking Luncheon CONVENTION TRAVEL FUNDING South Building, Level 800 The PDAC has established a travel fund to help student PDAC-CIM Toronto Branch Guided Tours groups cover some of the costs associated with travelling Sign up at the Student & Early Career Centre to Toronto to attend the convention. Funding is allocated on a first-come, first-served basis and available to student Meet some of the 1,100+ companies that exhibit in the Trade members in good standing. The application is available at Show and Investors Exchange by taking a guided tour of the www.pdac.ca/students/pdac-convention-2020 exhibits. Each tour stop will allow you to learn about the focus of the organization’s projects and potential career opportunities. VOLUNTEER OPPORTUNITIES Sunday, March 1 1:00 pm Monday, March 2 10:00 am and 1:00 pm Save money and network with industry professionals during the convention! Volunteer your time in exchange Tuesday, March 3 10:00 am and 2:30 pm for a complimentary Student All Access Pass, a ticket to the Student-Industry Networking Luncheon, a gift card, food vouchers and more. Sign up today at SATURDAY, FEBRUARY 29 www.pdac.ca/convention/volunteers South Building, Level 700 NEW 9:00 am – 5:30 pm FOR PDAC 2020 STUDENT & EARLY CAREER CENTRE Prospect Generation Challenge The Student & Early Career Centre will be located on Level 800 across from the Trade Show entrance. This hub Hosted by Next Gen Geo and PDAC, this is a “Dragons’ Den” will host Resumé Review sessions, registration for the style event for students and early-career geoscientists to pitch guided tours of the Trade Show and Investors Exchange, and their original ideas for mineral exploration prospects. information on other engagement opportunities. Five finalists will be chosen in advance for each of the two categories (undergraduate and early career). They will compete for cash prizes and investment as they RESUMÉ REVIEW present their ideas to the judges and an audience. Visit the website for more information Sign up onsite at the Student & Early Career Centre for a www.nextgengeo.ca/index.php/programs/challenge/ consultation with a geoscience professional who will review your resumé and discuss personalized networking techniques. Students are encouraged to bring a copy of their resumé to the session. Sessions will run from March 1-4. www.pdac.ca/convention | PDAC 2020 37 Page 133 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Student & Early Career Program Student All Access Pass required (unless otherwise noted) SUNDAY, MARCH 1 1:30 pm – 4:00 pm North Building, Level 200 South Building, Level 700 10:30 am – 12:00 pm A student geologist’s guide to the exploration and mining industry How to impress for success This event is designed to help students successfully transition An interactive event designed to help students and graduates from the classroom to the workforce. Speakers from various effectively and confidently navigate their way around the areas of the industry will share their experiences and discuss convention. Attendees will practice networking techniques what they look for when hiring students and recent graduates. for meaningful interactions and learn what types of questions Participants will also gain insight into understanding the to ask and most importantly, how to follow up after an event. economics of the sector, expectations of your first job, pitfalls The presentation is suitable for students, graduates and to avoid, and the lifestyle associated with working in exploration professionals. and mining. 2:00 pm – 4:00 pm TUESDAY, MARCH 3 Flash mentoring South Building, Level 700 This is an opportunity to meet mentors and mentees in the PDAC’s Mentoring program, expand your network and connect 10:00 am – 6:00 pm with industry professionals. Flash mentoring is a one-time PDAC-SEG Student Minerals Colloquium meeting and discussion with industry mentors. This event is open to third- and fourth-year undergraduates, final year college Open to all pass types students, graduate students, and students who have graduated The Student Minerals Colloquium (SMC) brings together within the last two years. Registration information will be posted geoscience students and industry professionals to highlight at www.pdac.ca/convention/programming/student-early- innovative student research on projects essential for the career-program in January. successful evolution of the modern mining industry. This event provides industry professionals with an opportunity to support and stay current with ongoing international research MONDAY, MARCH 2 from students across the world. Please join us in celebrating future leaders in mineral deposits, geophysics, environmental South Building, Level 700 sustainability, and experimental studies at this year’s SMC. Present your research at the convention! Submit your abstract 9:30 am – 11:30 am by January 12 at www.merc.laurentian.ca/seg-smc Deal or no deal: The art and science of project strategy 11:30 am – 1:30 pm This is an interactive experience for students and early-career individuals to gain an understanding of how decisions are made North Building, Level 100 at the management level and what it takes to advance a mineral Student-Industry Networking Luncheon exploration project. Role-playing as managers, participants will work through a strategy exercise with their team with the goal RSVP when you register for the convention of maximizing the value of the project. This reception-style buffet luncheon provides an opportunity for students, early career and industry professionals to network in a relaxed environment. The winner of the Mary- Claire Ward Geoscience Award and the Joan Bath and Peter Howe Bursary for Advancement in the Mineral Industry will be announced, as well as the selected 2020 Student-Industry Mineral Exploration Workshop (S-IMEW) students. 38 PDAC 2020 | www.pdac.ca/convention Page 134 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 Sustainability Program All Access Pass required SUNDAY, MARCH 1 1:30 pm – 2:50 pm Environmental, social and corporate South Building, Level 800 governance: The impact of ESG's on 9:30 am – 10:50 am investment, reporting and operating Artisanal small scale mining strategies practices for addressing risks and challenges ORGANIZER: Mining Association of Canada ORGANIZER: Yamana Gold 3:00 pm – 4:30 pm 11:00 am – 12:00 pm Climate change impacts on biodiversity: Supply chain legislation: The benefits Considerations for the sector and constraints of legislative models on the sector WEDNESDAY, MARCH 4 ORGANIZER: UNICEF South Building, Level 800 1:30 pm – 3:30 pm 9:00 am – 9:50 am Gender diversity and inclusion: Tailings: Performance and regulatory Exploring the "how to" for improving gender considerations diversity and inclusion ORGANIZER: International Council on Mining and Metals ORGANIZER: PDAC (ICMM) 10:00 am – 12:00 pm TUESDAY, MARCH 3 Sustainability Spotlight: A series of South Building, Level 700 rapid-fire presentations on various topics 9:00 am – 11:50 am related to sustainability Standards and measurements for For a complete schedule, visit www.pdac.ca/convention/ performance: Exploring frameworks programming/sustainability-program in January. and principles ORGANIZER: Mining Association of Canada www.pdac.ca/convention | PDAC 2020 39 Page 135 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... PDAC_2020_Awards_ad_FINAL_OL.PDF 1 2019-11-14 3:46 PM AGENDA ITEM #12.3 C M Y CM MY CY CMY K 40 PDAC 2020 | www.pdac.ca/convention Page 136 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... PDAC_2020_Awards_ad_FINAL_OL.PDF 1 2019-11-14 3:46 PM AGENDA ITEM #12.3 PROGRAMMING Technical Program All Access Pass required Need professional development hours to maintain your designation? Upon request, PDAC will provide a Technical Session certificate of attendance to help you meet your professional development requirements. Sponsored by Now part of (AM Sessions) (PM Sessions) SUNDAY, MARCH 1 Copper, Vanessa Davidson, CRU Group Base metal concerns: A blended future, Ryan Cochrane, South Building, Level 700 Open Mineral Precious metals, Nicky Shiels, Scotiabank Battery materials, Ken Hoffman, McKinsey & Company C OPENING CEREMONIES Steelmaking raw materials, Matthew Piggott, M Open to all pass types S&P Global Market Intelligence Y 10:30 am – 11:30 am Uranium, Nick Carter, UxC LLC CM Join Felix Lee, PDAC President and other special guests MY as we mark the official opening of the 2020 Convention. CY 1:00 pm – 3:30 pm NEW FOR PDAC 2020 CMY Mining investment: How to K navigate the changing landscape SUNDAY, MARCH 1 CHAIRS: Valerie Wilson, RPA & Susan Muir, Mkango Resources Ltd., Toronto, Canada 1:00 pm – 5:00 pm The effect of institutional investors' structural Commodities and market outlook transformation on mining finance, Jeffrey Christian, CPM Group Sponsored by Top 10 ways for mining companies to attract money from investors, Chad Williams, Red Cloud Securities RBC CAPITAL MARKETS How to communicate your story: An investor's perspective, SCOTIABANK Nawojka Wachowiak, 1832 Asset Management L.P. Investing in growth: Barrick’s key project parameters, Rob Krcmarov, Barrick Gold Corporation CHAIRS: Terence Ortslan, TSO & Associates, Montreal & Mining investment: What catches the banker’s eye, Mark Selby, Selby & Co., Toronto, Canada Remko van der Water, ING Group The corporate world of the next decade, Marie Inkster & Tried and true strategies to effectively brand and market Ron Hochstein, Lundin Mining Corporation your story, Cathy Hume, CHF Capital Markets Overview of world mineral exploration trends, Mark Ferguson, S&P Global Market Intelligence Zinc, Megan Degelman-Smith, Teck Resources Limited www.pdac.ca/convention | PDAC 2020 41 Page 137 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Technical Program All Access Pass required SUNDAY, MARCH 1 MONDAY, MARCH 2 1:00 pm – 3:30 pm 9:00 am – 12:00 pm NEW Recent advances in Archean geology Trends in resource policies FOR PDAC 2020 CHAIRS: Neil Gow, Independent Consultant, Burlington & in The Americas: Opportunities David Ross, RPA, Toronto, Canada and challenges Mining and mineral exploration potential in the Kingdom CHAIRS: Antoine Schwartzman, Orefinders, Toronto & Terence of Saudi Arabia, Al Workman, Watts, Griffis and McOuat Ltd. Ortslan, TSO & Associates, Montreal, Canada Mineral systems of craton margins: Examples from Western Americas and Latin American exploration trends, Adam Australia, Sandra Occhipinti, CSIRO Webb, S&P Global Market Intelligence Scale integrated approach to understanding architecture Mining productivity, project opportunities and stakeholder and fertility in Archean cratons: Examples from Western challenges in Latin America, Sigurd Mareels, McKinsey & Australia, Klaus Gessner, Geological Survey of Western Company Australia Winning mining policies for the region, Ricardo Monte Alto, Isotopic mapping of the continental crust: A new area Wood MacKenzie selection tool, David Mole, Laurentian University The mine environment in Brasil: Changes in rules and Metal earth in Chibougamau: Stratigraphy and regulations, Luis Mauricio Azevedo, ABPM (Brazilian magmatic-hydrothermal Cu-Au mineralization, Lucie Association of Mineral Companies) Mathieu, Université du Québec à Chicoutimi (UQAC) In-situ growth of the Superior Craton from isotopes in zircons: Implications for Archean geodynamics, 2:00 pm – 4:30 pm granite-greenstone petrogenesis and magmatic Back to North America: New opportunities Cu-Ni-PGE-Au systems, Katarina Bjorkman, Bjorkman Prospecting CHAIRS: John Morganti, Lucca Advisors Inc., Vancouver & Ted Reeve, Haliburton Mineral Services Inc., Toronto, Canada Renewed exploration and development interest in North America: The numbers, Chris Galbraith, S&P Global Market Intelligence Carlin style deposits in Nevada: Exploration activity and targeting criteria, John Muntean, Nevada Bureau of Mines and Geology Greenstone belt architecture in the Abitibi and Wabigoon subprovinces: Controls on metal endowment, Ross Sherlock, Mineral Exploration Research Centre, Laurentian University Porphyry copper-gold deposits in the Northern Cordillera: New insights for exploration, Craig Hart, University of British Columbia Pursuit of Red Chris, British Columbia, Barton Suchomel, Newcrest Mining Limited Centerra's strategic purchase, Scott Perry, Centerra Gold Inc. 42 PDAC 2020 | www.pdac.ca/convention Page 138 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 2:00 pm – 4:30 pm 2:00 pm – 4:30 pm Metallurgy and processing revenue The business of diamonds: From rock components of geometallurgy to ring CHAIRS: Valerie Wilson, RPA & Shuda Zhou, Orix Geoscience CHAIRS: Patricia Sheahan, Consultant, Toronto & Jennifer Pell, Inc., Toronto, Canada Consultant, Vancouver, Canada Practical geometallurgy for investors, Stuart Saich, Financing of diamond projects: Where are the best Promet101 opportunities for juniors?, James Campbell, Botswana Diamonds Improving geomet understanding in a mature operating paradigm, Lucy Hollis & Bryan Rairdan, Teck Resources Innovation in the diamond industry, Mpumi Zikalala, Limited De Beers Group The importance of considering capital and operating costs The ‘Midas Touch’ for carbon: Turning tax dollars into when conducting metallurgical tests, Kathy Altman, RPA diamonds with Big Data, Mark Hutchison, Consultant Optimization of ore to metal value chain via geometallurgical Rough production and supply & demand, Paul Zimnisky, modeling, Matti Talikka, Outotec Consultant Geometallurgy as a platform for technical de-risking, Karin Diamonds: The world's fastest growing man-made minerals, Olson Hoal, Cornell University Chaim Even-Zohar, Consultant 2:00 pm – 4:30 pm TUESDAY, MARCH 3 Precompetitive data 9:00 am – 11:30 am CHAIRS: Robert Hearst, Southern Geoscience Consultants, Toronto & Neil Gow, Independent Consultant, Burlington, Gold deposits of West Africa: Recent Canada discoveries and developments Australia united: Making the world’s best pre-competitive CHAIRS: Reno Pressacco, RPA & Patti Nakai-Lajoie, data even better, Richard Blewett, Geoscience Australia Teranga Gold Corp., Toronto, Canada Driving discovery in Australia’s top end through Gold deposits of West Africa: Various styles of world-leading pre-competitive data, Ian Scrimgeour, mineralization, controls on their location and discovery Northern Territory Geological Survey history, John Miller, BHP Prospectivity models in support of Canadian mineral The Fekola mine, Mali: An update on brownfield and exploration, C.J.M. Lawley, Geological Survey of Canada regional exploration programs, Andrew Brown, B2Gold Corp. TELLUS: An Irish solution to a global resource problem, The Boto deposit, Senegal: A discovery by persistence Eoin McGrath, Geological Survey of Ireland and not a day at the beach, Craig MacDougall, IAMGOLD Corporation Digital mineral exploration: Public geodata of Finland used for mineral prospectivity mapping, Vesa Nykäänen, The Namdini deposit: The largest significant west African Geological Survey of Finland (GTK) gold discovery in a decade, Kevin Tomlinson, Cardinal Resources Limited Defining a world class gold deposit in the Sahara Desert at Tasiast gold mine, Mauritania, Richard Adofo, Kinross Gold Corporation The Loulo-Gounkoto district and evaluation, Simon Bottoms, Barrick Gold Corporation www.pdac.ca/convention | PDAC 2020 43 Page 139 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PROGRAMMING Technical Program All Access Pass required TUESDAY, MARCH 3 2:00 pm – 4:30 pm NEW FOR PDAC 2020 Moon and asteriods: The next 9:00 am – 11:30 am exploration and mining frontier Technology metals 2020: Recent trends and CHAIRS: Joe Hinzer & Emily Nield, Watts, Griffis and opportunities McOuat Ltd., Toronto, Canada CHAIRS: Don Bubar, Avalon Advanced Materials Inc. & Overview of space resources, Angel Abbud-Madrid, Don Hains, Hains Engineering Company Ltd., Toronto, Canada Colorado School of Mines Centre for Space Resources Supply chains and battery minerals, Simon Moores, Resources on the Moon: Enabling exploration and Benchmark Mineral Intelligence the new space economy, Angel Abbud-Madrid, Colorado School of Mines Centre for Space Resources Developments in cathode materials for Li-ion batteries, Dan Blondal, Nano One Materials Corp. Is there ore on the moon?, Kieran Carroll, Independent Consultant Manganese: The forgotten battery metal, Marco Romero, Euro Manganese Inc. The first lunar prospecting campaign: iSpace's 2021 mission, Kyle Acierno, iSpace Inc. From mining to technology: The Zen Graphene journey, Francis Dube, ZEN Graphene Solutions Ltd. Canadian minerals and metals plan: Developing a Canadian policy for space resources, Photinie Koutsavlis, Rare earths and technology for the EV Revolution, Natural Resources Canada Will Dawes, Mkango Resources Ltd. Proposed lunar reserve and resource reporting standards, Carlos Espejel, iSpace Inc. 2:00 pm – 4:30 pm Geophysics: New proven advances and 2:00 pm – 4:30 pm NEW FOR PDAC 2020 applications in exploration geophysics New exploration technologies CHAIRS: Robert Hearst, Southern Geoscience Consultants & Brian Bengert, B-Field Geophysics, Toronto, Canada CHAIRS: Antoine Caté, SRK Consulting (Canada) Inc. & Reno Pressacco, RPA, Toronto, Canada Acquiring rock physical properties with the KORE system, Chris Drielsma, KORE Geosystems Automated indicator mineral identification: A new paradigm in drift exploration, Réjean Girard, IOS Services Full Tensor SQUID tensor magnetic system, Joel Jansen, Geoscientifiques Anglo American plc. Characterization of ore material using synchrotron Tensor and vector magnetic advances: The latest software technology, Glen Kuntz, Nordmin Group of Companies and hardware and what it means for exploration, Wayne Stasinowsky, Consultant Coil tubing drilling in exploration, Andy Wurst, Barrick Gold Corporation Optimization of geophysical methodologies to discover magmatic intrusive Ni-Cu-PGE ore bodies in a challenging A case study of core hyperspectral data at the AntaKori geological environment, Circé Malo-Lalonde, Canadian project, Kevin Heather, Regulus Resources Inc. Royalties Inc. Utilizing stable isotopes to find gold mining camps and Using modern downhole EM to discover high-grade, locate the deposits within them, Edmond van Hees, Ontario narrow vein lodes in an historical gold field, Geological Survey Anne Tomlinson, Southern Geoscience Consultants Not all AI is machine learning: Getting the most from a Maximizing the value of 2D hard rock seismic acquisition at drilling budget, Jason Dunning, Adventus Mining Corporation Escondida porphyry copper mine, Heather Schijns, BHP 44 PDAC 2020 | www.pdac.ca/convention Page 140 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 WEDNESDAY, MARCH 4 9:00 am – 11:30 am New discoveries and developments 9:00 am – 11:30 am CHAIRS: Charles Beaudry, Orefinders Resources Inc. Managing and exploring big data through & Bill Mercer, Avalon Advanced Materials Inc., Toronto, Canada artificial intelligence and machine learning Fenelon gold: Discovery and development along the CHAIRS: Eric Grunsky, University of Waterloo, Waterloo & Sunday Lake deformation zone, Northern Abitibi's emerging Natalie Caciagli, Barrick Gold Corporation, Toronto, Canada gold belt, Attila Péntek, Wallbridge Mining Company The role of semantics in big data and AI in the minerals Madaouela uranium project: Delivering a world class industry, Clinton Smyth, Minerva Intelligence Inc. project, Daniel Major, GoviEx Uranium Inc. Lithology logging using deep learning, Sebastian Goodfellow, Touquoy gold mine, Drew Pelley, Atlantic Gold Corporation KORE Geosystems Curipamba: A new VMS district in Ecuador, Christian Kargl- Machine learning to support geological modeling, Simard, Adventus Mining Corporation Natalie Caciagli, Barrick Gold Corporation Machine learning and deep learning in predictive 9:00 am – 11:30 am geometallurgical modeling, Julian Ortiz, Queen's University NEW FOR PDAC 2020 Supply and services The uses and limitations of AI/ML applied to spectral market potential geology, Xiaodong Zhou, Consultant CHAIRS: Mark Ferguson, S&P Global Market Intelligence, Statistical machine learning for target generation in mineral Halifax & Spencer Ramshaw, RSR Freelance, Guelph, Canada discovery, Colin Barnett & Peter Williams, BW Mining The relationship between exploration, new mines and equipment sales: Exploration lead times, Chris Hinde, Pick 9:00 am – 11:30 am NEW and Pen Ltd. FOR PDAC 2020 Metallurgical coal and iron ore Relationship between exploration, new mines and equipment sales: A 5-year outlook for new surface mines CHAIRS: Jean des Rivières, BHP, Santiago, and equipment, Peter Gilewicz, The Parker Bay Company Chile & Jerry Gauntt, Golders Associates, Lakewood, USA Unlocking mining productivity: Lessons from the industry Commercially significant characteristics of metallurgical for suppliers and service providers, Gregory Kudar, McKinsey coal and their implications for end-use, Belinda Sunner, BHP & Company Macro economic review of the iron ore market, Lynn Lupori, Global trends in renewables, energy storage, and their CRU International Ltd. interactive effects with mining electrification, Technical collaboration supporting value generation Chih-Ting Lo, EELO Solutions and risk reduction at Teck coal, Jelena Puzic, Teck Resources Limited The role of technology for resources: Optimization, extraction and stewardship, Kerry Turnock, BHP Tailings developments related to recent iron ore dam failures, Paul Deering, Stantec Sponsored by Now part of (AM Sessions) (PM Sessions) www.pdac.ca/convention | PDAC 2020 45 Page 141 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 Services Onsite AMBASSADOR PROGRAM LOUNGES Recharge Hub Sponsored by South Building, Level 700 Sponsored by Look for Ambassadors dressed in gold t-shirts and caps. They will help get you where you need to go and answer your questions. Want to relax and recharge? Visit the Recharge Hub equipped with charging tables to charge your mobile device. A great COMPLIMENTARY MASSAGE STATION location to unwind or meet with colleagues and peers. North Building, Level 300 VIP Lounge Sponsored by South Building, Level 600 MICON INTERNATIONAL LIMITED Sponsored by Relax, refresh and rejuvenate! Receive a 15-minute massage given in a specially-designed chair that offers ultimate comfort. Only VIP All Access Pass holders have access to this private FREE HEADSHOT and exclusive lounge. While in the lounge, take advantage of: • Daily continental breakfast and light refreshments South Building, Level 800 • Administrative support, including scanning and photocopying • Five free semi-private meeting rooms for up to 10 people Sponsored by Reservations required (non-VIP attendees permitted in the meeting rooms) NURSES STATION Need an updated headshot? Take advantage of this service, right on the Trade Show floor, beside the Food Pavilion. Your North Building, Level 200 outside Room 203D and professional photo will be emailed to you in real time. Perfect South Building, Level 800 for websites, social media, business cards and more. Staffed by Registered Nurses who are capable of responding to a variety of emergency situations, and can also provide over- FREE WI-FI the-counter and prescribed medications to attendees. Stations are stocked with AED defibrillators and may also be used as a place to breast feed. Sponsored by PDAC Wi-Fi service is available throughout the MTCC (limited access in the exhibit halls). 46 PDAC 2020 | www.pdac.ca/convention Page 142 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PLACES TO EAT SHUTTLE SERVICE Rio Tinto Café South Building, Level 500 South Building, Level 800 Take advantage of the PDAC free shuttle service. Participating hotels: • Chelsea Hotel, Toronto (Gerrard St. entrance) Sponsored by • Courtyard by Marriott (on Wood St.) • DoubleTree by Hilton (Chestnut St.) • Fairmont Royal York (Front St. entrance) • Hilton Toronto (guests walk to the Sheraton Centre)) • Hyatt Regency Toronto (Widmer St. entrance) Food Pavilion • The Omni King Edward Hotel (guests walk to One King West) • One King West Hotel (Melinda St.) South Building, Level 800 • Sheraton Centre (on York St.) • Westin Harbour Castle (Queen's Quay) Sponsored by SME BOOKSTORE South Building, Level 800 Discount prices for PDAC attendees! 700 Café & Lounge The Society for Mining, Metallurgy and Exploration (SME) is South Building, Level 700 back with their bookstore. Take advantage of show pricing from the most prestigious book publisher in the industry. Several new books will be showcased. Come early! Supplies are limited. Sponsored by TERRACE MEETING PLACE South Building, Level 400 North Eatery Sponsored by North Building, Level 300 Specialty Coffee Shop Looking for free meeting space? These semi-private meeting North Building, Level 300 rooms are available for one-hour bookings per day. On-line bookings will be available in early January. SHOE SHINE STATION South Building, Level 800 WATER STATIONS South Building, Level 800, North Building, Level 300 Sponsored by Sponsored by Enjoy a complimentary shoe shine in between your business meetings. Fill up your water bottle or drink from the fountain at one of the three water stations. www.pdac.ca/convention | PDAC 2020 47 Page 143 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #12.3 PDAC MEMBERSHIP Join our Community – become a member of the leading mineral industry association and help strengthen our collective voice! Your membership contributes to the PDAC’s efforts to support a competitive exploration and development industry that operates responsibly in Canada and around the world. With a membership of over 6,500 individual and 1,000 corporate members, PDAC undertakes advocacy, develops programs and organizes the world’s largest annual mineral convention. Explore the membership opportunities at pdac.ca/members or contact [email protected] for more information. ARE YOU A CORE MEMBER? Renew by December 31 and save! The Core Membership Program honours those members who make a long-term commitment to PDAC. Annual fees for Core members are $90.48 compared to $166.67 for regular members. Core members qualify for many benefi ts, including substantial discounts on PDAC Convention registration fees and Short Courses. This loyalty program requires continuous, annual membership with payments made each year between October 1 and December 31. Payments made after December 31 will be processed as Regulars. Regular members are eligible to become a Core member after one year of membership. Prospectors & Developers Association of Canada 800-170 University Ave Toronto, ON M5H 3B3 Canada Page 144 of 262 Prospectors & Developers Association of Canada (PDAC) - 2020 Internation... AGENDA ITEM #13.1 L ER0%SUPPORT l H l H liarthe PolarBear Habitat Name: Date: Townof Cochraneratepauyer? Yes D No Tostaff and council of the Town of Cochrane, | disagree with the tenta tive accept this letter of support for the Cochrane Polar Bear Habitat. Please ?nancialsupport fromthe to close down the Habitat.Iwishto advocate in favour of continued resolution ofthe Hah$tat at least forthe year 2020. Townto sufficiently fund the operationaland capitaIcosts The:Habitatis speci?callyvaluableto me for the following reasons: altis a point of pride for me as a Cochrane resident and climate change science believethe researchbeing done at the Habitat is vitalto polar bear for Cochrane and Northern Ontario knowthat the~'Habitat.generates tourism interest and revenue change through the I have learnedabout polar bears and climate Habitat Other: (Thank you for your thcluughtfulconsiderationon this matter. Sincerely, i;lOJW? Page 145 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 L E 0 SUPPORT ii For the PolarBear Habitat Name: Date: Townof Cochraneratepaiyer? es E] No To staff and councilof the Town of Cochrane, Bear Habitat. I disagree with the tentative accept this letter of support for the Cochrane Polar Please of continued?nancialsupport from the resolutionto close down the Habitat.Iwishto advocate in favour capital costs of the Habitatat least for the year 2020. Townto sufficiently fund the operationaland reasons: TheHabitatis speci?cally valuableto me for the following Isa palm:of prldefor meas a Cochrane resident Ell is vital to polarbear and climate change science Ibelieve the research being done at the Habitat revenue for Cochrane and Northern Ontario knowthat the Habitatgenera tes tourism interest and change through the Habitat V I have learnedabout polar bea rs and climate I: Other: Thankyou for your thcnughtfulconsiderationon this matter. Sincerely, Page 146 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROF SUPPORT Forthe PolarBear Habitat §_C:¢g/He; Name: D.4><-/l Date :g.:g 1! {gQlE{—;p:)0 Townof Cochraneratepaiyer? :/ s E] No Tostaff and councilof the Town of Cochrane, Polar Bear Habitat. I disagree with the tents tive Please accept this letter of support for the Cachrane favour of continued?nancialsupport from the resolutionto close downthe Habitat.Iwishto advocate in ofthe Habitatat least for the year 2020. Town to suf?clen tly fundthe operationaland capital costs following reasons: Th Habitat is speci?callyvaluableto me for the Isa point of pride for me as a Cochrane resident E? polar bear and climate change science believe the researchbeing done at the Habitat is vital to for Cochrane and Northern Ontario ow that the=Habita1:generates tourism interest and revenue I through the Habitat ave learnedabout polar bears and climate change ‘Thankyou for your the-ughtfulconsiderationon this matter. V1Siricerely, ef Page 147 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 ETTRFE SUPPORT l=c'3rthe PolarBear Habitat Name Date: ._IJ2__L(L__[ (Sm. Townof Cochraneratepalyer? To staff and councilof the Town of Cochrane, Polar Bear Habitat. l disagree wlth the tentative Please accept thi5 letter of 5upport for the Cochrane favour of continued?nancialsupport from the resolutionto close down the Habitat.Iwish to advocat e in Icosts ofthe Habitatat least for the year 2020. Town to suf?cien tly fund the operationaland caplta reasons: Habitat is specificallyvaluableto me for the following me of pride for me as a Cochrane resident itis a point climate change science being done at the Habitat is vitalto polar bear and Ibelieve the research Ontario interest and revenuefor Cochrane and Northern I know that the=Habitatgenerates tourism change through the Habitat I have learnedabout polar bears and climate Other: Thankyou for your thonughtfulconsiderationon this matter Sincerely, Page 148 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROF SUPPORT For the Polar Bear Habitat Name BFD? Date ldD \/ \l,3 (3 > Town of Cochrane ratepayer? I;Z,YesE] No \P.—0Pex-l- To staff and council of the Town of Cochrane, Please accept this letter of support for the Cochrane Polar BearxeHabitat. I disagree with the tentative resolution to close down the Habitat. Iwish to advocate in favour of continued financial support from the Town to sufficiently fund the operational and capital costs of the Habitat at least for the year 2020. The Habitat is specifically valuable to me for the following reasons: zit Isa point of pride for me as a Cochrane resident believe the research being done at the Habitat is vitalto polar bear and climate change science I know that the Habitat generates tourism interest and revenue for Cochrane and Northern Ontario II have learned about polar bears and climate change through the Habitat _ ElOther: ' rag‘ 1,8] . ‘ 7% XE//?uiwétgo?gML“ #4 60¢ ,gM,,4,v_‘,o?4L¢9i’—?/t)L/ex/L, mm?éy 52. QVIXJTL /4+<¢pm4/C [?aw ?emmwéq - Thankyou for your thoughtful consideration on this matter Sincerely, 4 E14.’4‘; 4 ég/L?gf Page 149 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 1 of PBHSupportLetter.pdf- Dropbox LETTEROFSUPPORT Bear Habitat Name: ‘M P. Date: Iowa orCochranerate payer? Yes No To staff and £0un(.i§ of the town of Cochrane, Polar Eta! Hamln t. : disagree wrrh merantative Please accept this letI»: cl 5 upp an for the Cothrame xrlvomre m lavnur of cominu‘onI-nanoal supper! rmm the resolutzonl0 close down the Haburn!. I wssh ta |[as|s cf the Hahllal at least In! I|'\P War 1020. Town to sufiicienily fund the operatiuna! and capita asons: Is snucrlrmuyvaluableto me lo: we lolmwmg n: Iggvwabrrar me as a Cocm.-moKDSIHEIII _ Ilisn pom! of nudelor pal ar baa rand climme change $CIPlICE uelieve oh» reseavzh hung done al meKabihn Is mmto rana and Nanhr-rn am rio I-|nbi:at munsmmuuau and rev.-ranus for com , know rhazme generates change rhro ugh the Habitat .‘|ha\-e learnedabout pain: beats and (Inmate v5’°"""“HA\I\u(Luamxm .w.~~nmmrxsrLemons, 6&3 $1-:4*na»¢ om-1&5‘H-mu < °'°""J\S. 9~?—STM~M«J~rBI-Jr-N-‘M4 VMI?-«S séwxs Eomca?w ?w?a mm ‘-06% DA‘: Au. smmlc’.77in, /5 H Is /1»: muAM/H :- (mi, , dome.» 'D9~Ivu--|é; Futc?. Fm ‘THIS Com»1wJn\1 um 44:2‘ ?viyraf ml D/lfcr 1‘-1—».n.:Jmone 6“ Aoamn-r To ?wl ~‘n+a=1m.mu 4.; :10 4 mom; ({,.yJ‘r{uk0\(XI o.J n 5:. mam-1 Low. co.J-ntxasmaiaa "? Thankyou ior you: thoughtful considemtionon this matter. Sincerely, cm/ Page 150 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROF SUPPORT For the Polar Bear Habitat GizaIbuslnro.Quraislai Name 201°: Date November21st, Town of Cochrane ratepayer? Yes D No To staff and councilofthe Town of Cochrane, the tentative Please accept this letter of support for the Cochrane Polar Bear Habitat. I disagree with support from the resolution to close down the Habitat. Iwish to advocate in favour of continued financial the year 2020. Town to sufficiently fund the operational and capital costs of the Habitat at least for The Habitat is specifically valuable to me for the following reasons: It is a point of pride for me as a Cochrane resident change science I believe the research being done at the Habitat is vital to polar bear and climate Northern Ontario I know that the Habitat generates tourism interest and revenue for Cochrane and I have learned about polar bears and climate change through the Habitat Other: If akes our to n standoutthat we are doéng so ething ‘to cakea cli‘F+‘erencein saving ilclli-Feas wellas environment We are not onlytalking aboutchange we are actually putting e-F¥or't and moving‘Forwardin it Thank you for your thou I consideratio his atter Sincerely, x[3t>;|§lPage 151 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROFSUPPORT For the Polar Bear Habitat G rcxV Name: 64:2/‘ILAK Date: m.;_.___/Liz/Uov\/ 7C0 Town of Cizichrane ratepayrer? Yes 1:] No To staff and council of the T n of Cozhrane. Please accept this ietter of support for the Cochrane Polar Bear Habitat. I disagree with the tentative resolution to close down the Habitat. I wish to advocate in fawour of continued financialsupport from the Town to sufficientky fund the operations! and capital costs of the Habitat at least for the year 2020. he/Habitatis speciflcaliy vaiuable to me for the ioilowin-greasons: 3 point of pride for me as a.Cachrarse resident lieve the research being done at the Habitat is vita! to polar bear and ciimatechan science that the Habitat generates tourism i rest and revenue for Cochrane and Northern 0 rio learned about poiar bears and ciimate change through the Habitat Other: Thank you for your thoughtful consideration on this matter. Siritereiy, EC%§” Page-1 152 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROF SUPPORT For the Polar Bear Habitat Name: ">;jL ) 9 ‘TherrLaA[7L Date: ,;_\.;o1.>iL_Z;;L Town of Cochrane ratepayer? M‘I95 [I No To staff and council of the Town of Cochrane, Please accept this ietter of support for the Cuchrana Paiar Bear Habitat. I disagree with the tentative resolution to close down the Habitat. I wish to advocate in favuurof continued financial support from the Town to sufficiently fund the operationai and capital costs of the Habitat at least for the year 2020. TheHabitat is specifically valuableto me for the fail ng reasons: It is a point of pride for me as a Cochrane resident I believe the research being done at the Habitat is vitai to polar bear and climate change science I know that the Habitat generates tourism interest and me for Cochrane and Northern Ontario I have learned about poiar bears and ciimate change through the Habitat Other: Thank you for your on this Sincereiy, B Page 153 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 154 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 E OFSUPPO forthe PolarBear Habitat Name: Date Townof Cochraneratepauyer?[I Yes No To staff and councilof the Town of Cochrane, Bear Habitat. l disagree with the tentative s letter of support fur the Cochrane Polar Please accept chi nancialsupport from the Habitat. Iwishto advocate in favour of continued? resolutionto dose down the 2020. Icosts of the Habitat at least for the year Town to suf?clently fundthe operationaland caplta reasons: e Habitatis speci?callyvaluableto me for the following of pride for me as a Cochrane resident lt is a point climate change science being done at the Habitatis vitalto polar bear and I believethe research Ontario interest and revenuefor Cochrane and Northern I knowthat the-‘Habitat:generates tourism change through the Habitat J I have learnedabout polar bears and climate Other: matter. Thankyou for your thciuughtfulconsiderationon this Sincerely, Q5IH;‘\>;‘9§§§3°-9 Page 155 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROF suPPORT Forthe PolarBear Habitat S Name: 5 14194;»; Date: ? [I Yes [HMO Townof Cochraneratepauyer? Cochrane, Tostaff and councilof the Town of withthe tenta tive PolarBear Habitat. I disagree of support for the Cochrane support from the Please accept this letter favour ofcontinued?nancial Habitat.Iwishto advocate in 2020. resolutionto closedownthe Habitatat least for the year operationaland capitalcosts of the Town to sufficientlyfum the following reasons: speci?callyvaluableto mefor the The Habitatis resident of pridefor me as a Cochrane change science is a point vitalto polarbear andclimate being done at the Habitat is Ontario believethe revenuefor Cochraneand Northern generates tourism interest and that the-‘Habitat through the Habitat bears and climate change have learnedabout polar Other: considerationon this matter. Thankyou for your the:-ughtful Sincerely, Page 156 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROF S-UPPORT Fbrthe PolarBear Habitat 50 S :8 S:—mQL€ Name: $ Date: Igov 3 S go; ? Townof Cochrane ratepauyer? [I Yes I340 To staff and councilof the Town of Cochrane, Polar Bear Habltat. I disagree wlth the tentative Please accept this lattear511‘support for the Cochrane ued nancial5upport from the the Habitat.Iwishto advocate infavourofcuntln ? resdlutionto clnse down 2020. caplta Icosts of the Habitatat least for the year Town to suf?clen tlvfuridthe operationaland following reasons: The abltat is speci?callyvaluableto mefor the I is a point of pride for me as a Cochrane resident polar bear and climate change science beli the researchbeing done at the Habitat is vitalto revenue for Cochraneand Northern Ontario that the-"Habitat:generates tourism interest and change through the Habitat ml/naiveL have learnedabout polar bears and climate Other: matter. Thankyou for your thcuughtfulconsiderationon this Sincerely, ggx 3: mi g.o Page 157 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 IL ERO su PORT Forthe PolarBear Habitat Name: Date: Townof Cochraneratepaiyer? [I Yes No To staff and councilof the Town of Cochrane, Bear Habitat. I disagree wlththe tenta tive accept this letter of support for the Cochrane Polar Please ofcontinued?nancialsupport from the to down the Habitat.Iwish to advocate in favour resolutionclose of the Habitatat least for the year 2020. Townto sufficiently fundthe operationaland capitaIcosts reasons: Habitat is specificallyvaluableto me for the following is a point of pride for me as a Cochrane resident polar bear and climate change science believe the researchbeing done at the Habitat is vital to and revenue for Cochraneand NorthernOntario OW that the=Habitatgenerates tourism interest change through the Habitat I have learnedabout polar bears and climate Other: Thankyou for your tho-ughtfulconsiderationon this matter. 1Sincerely, LE. Page. EL? 158 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Ii LETEROF SUPPORT Fbrthe PolarBear Habitat 5§gn,4,l’,(Q» Name : 253]; I EjIl»'.lQ£\‘L¢(2 Date: ]‘,;3g»3»O Townof Cochraneratepalyer? D Yes rail0 To staff and councilof the Town of Cochrane, Bear I disagree with the tenta tive accept this letter olisupport for the Cochrane Polar Habitat. Please of continued?nancialsupport from the to closedownthe Habitat.Iwishto advocate infavour resolution ofthe Habitatat least for the year 2020. Town to suf?ciently fundthe operationaland capitaIcosts Habitat is speci?callyvaluableto me for the following reasons: is a point of pride for me as a Cochrane resident polar bear and climate change science believe the researchbeing done at the Habitat is vitalto revenuefor Cochraneand NorthernOntario know that the-‘Habitatgenerates tourism interest and change through the Habitat EVElearnedabout polar bears and climate Other: matter. Thankyou for your thciuughtfulconsiderationon this Sincerely, ‘E.1./mpD WWW,-P. 5’ Page 159 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 ii LETTEROF SUPPORT Fbrthe Po|ar Bear Habitat _,.- )5 ”z2’,g.g-2/R Name: 924 Date: Townof Cochraneratepauyer? Yes mo To staff and councilof the Town of Cochrane, Bear Habitat. I disagree wlth the tentative accept this letter of support for the Cochrane Polar Please favour of continued?nancialsupport from the to close downthe Habitat. Iwish to advucate in resolution capital costs ofthe Habitat at least for the year 2020. Town to sufficiently fundthe operationaland following reasons: The Habitatis speci?callyvaluableto me for the is a point of pride for me as a Cochrane resident polar bear and climate change science believe the researchbeing done at the Habitat is vitalto for Cochrane and NorthernOntario that the=Habitatgenerates tourism interest and revenue through the Habitat have learnedabout polar bears and climate change Other: Féams?» F-?€,3’l Thankyou for your thciuughtfulconsiderationon this matter. Sincerel Page 160 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 FITERG‘F SUPPORT the PolarBear I-Iabitat /Pem;uoU Name: 15 AJ=Bf;l?l-' Date: AmL&_2QLL Townof Cochraneratepauyer?ElYes Mm To staff and councilof the Town of Cochrane, Polar Bear Hahltat. I disagree wlth the te ntative Please accept this lem El’of support for the Cochrane e favnurof contlnued ?nancial5upport fromthe resolutionto closedown the Habitat.Iwlshto advocat in caplta Icosts of the Habitat at least for the year 2020. Town to suf?clently furIdthe operationaland the following reasons: Th Habitatis speci?callyvaluableto me for t is a point of pride for me as a Cochrane resident polar bear and climate change science believethe researchbeing done at the Habitatis vitalto and revenuefor Cochrane and NorthernOntario knowthat the-‘Habitatgenerates tourism interest through the Habitat have learnedabout polar bears and climate change Giff!“olcl?ldrcn i°"° r° o9 @or.;h|"4/“5 665 fhé pride Thankyou for your thoughtful considerationon this matter Sincerely, WP L§_'=i_‘<_‘?ePage 161 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 162 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 163 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROF SUPPORT For the Polar Bear Habitat Name: Date Town of Cochrane ratepayer? D Yes [ENC To staff and councilof the Town of Cochrane, disagree with the tentative Please accept this letter of support for the Cochrane Polar Bear Habitat. I support from the resolutionto close down the Habitat. Iwish to advocate in favour of continuedfinancial year 2020. Town to sufficiently fund the operational and capital costs of the Habitat at least for the The Habitat is specifically valuable to me for the following reasons: It is a point of pride for me as a Cochrane resident change science believe the research being done at the Habitat is vitalto polar bear and climate Ontario know that the Habitat generates tourism interest and revenue for Cochrane and Northern have learned about polar bears and climate change through the Habitat Other: LL0‘::UfJ/\53 l’/go‘ Thank you for your thoughtful consideration on this matter Sincerely, '3!@«ESJ®'~|Page 164 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 165 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 LETTEROFSUPPORT For the PolarBear Habitat MarkMcCart Name We McCart ratepayer? D Yes No Town of Cochrane Town of Cochrane, and councilof the the tenta tive To staff I disagree with Polar Bear Habitat. from the support for the Cochrane ed ?nanci a| support accept this letter of in favour of contin Please Iwishto advccate for t he year 2020. down the Habitat. e Habitata least resolu ion to close land capitalcosts ofth y fundthe operationa Town 0 sufficient lowing reasons: valuableto me for the fol Habitatis speclficallv science The me as a Cochraneresident and climate change is a point oi pridefor is vital to polarbear Onta rio 1 it done at the Habital ne and Northern the research being revenuefor Cochra I I believe tourism interest and the Hebitat generates through the Habitat [:1i know that climate change about polar bears and E l have learned this matter thoughtful considerationon Thankyou for your Sincerely, Mcoart Page 166 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 167 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 168 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 169 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 170 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 171 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 172 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 173 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 174 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 175 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 176 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 177 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 178 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 179 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 180 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 181 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 182 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 183 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 184 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 185 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 186 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 187 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 188 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 189 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 190 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 191 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 192 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 193 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 194 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 195 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 196 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 197 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 198 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 199 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 200 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 201 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 202 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 203 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 204 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 205 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 206 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 207 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 208 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 209 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 Page 210 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 III— \I\.II\ I \l ‘ \II TOWN SF‘EOCI-‘IRANE Pu bIicOpe nH ouse Wednesday, November 20"‘,2019 2:00 — 4:00 p.m. FEEDBACKF 0 RM We would love to hear your advice on the proposed future of the Cochrane Polar Bear Habitat! ‘‘Ifyou were a member of Council, what decision would you make and why?” Describe Feedback: on the It is quite simple, I would sell the habitats assists (not the land) to anyone that would take responsibilityfor the day to day operation for $1.00 with no land use fees, taxes etc. investment, I am In other words for the people includirfélinanycouncilors that think this is a good ies, happy you are not my advisor and if they think it is such a great investment with endlesspossibilit then quite simply, then they should put “their” money were their mouth is. This project ?rom the start was deemed to failure from 15 years ago when the consultantsreport stated there would be 1,100+/- tourists a day or 40,000 at $20.00 per person. The $400K plus $300K in expectedincreasesfor employees salariesand bene?ts and the proposed single $4,5 Million is outrageou s. That would equal 10% +/- of everyone’s taxes going to one money losing identity with no hopes of ever making a pro?t. place to A short story, I went there this summer to try out a new camera. I thought it was a perfect through try it. The receptionisttold me the bears would not be in the pool area and are being feed the fence. The whole point for a tourist is to see the bears swim.This no show apparentlyhappens quite often. So I walked to the end to get a few photo’ s through the fence. Needless to say I was disappointedand my admission fee $16.00. I can’t remember exactly was outrageous for what I got. I understandthat the name “Cochrane” is going to be replacedwith “Canadian” Stop the spending madness, ?x the roads, sidewalks, pay down the debt which is about $9,000.00 helping per household.Keep tax increases low and that’s what will attract new investment along small business and the improve the downtown core which is not as attractive as it once was. V(/Tub /%‘C¢2fad Page 211 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.1 é€f\ €\l_IIé‘& "'1OWIN.OCOCu='ll-‘IRA'NE"" Pblu ic Open House Wednesday, November 20"‘,2019 2:00 — 4:00 p.m. FEEDBACOKF RM We would love to hear your advice on the proposed future of the Cochrane Polar Bear Habitat! ‘‘Ify were ouncil, what decision would you make and why?” ' . Describe Feedback: mmzg »4; 35%4,ff‘5“”“M2; M;‘/ mg},4&4 ‘W7 mw?w?/¢WA_mz%5 '2. 141 .1;..: maowb/wot uuE’ 1,7 zazé Page 212 of 262 Cochrane Polar Bear Habitat AGENDA ITEM #13.2 ADMINISTRATIVE REPORT Procedure By-law BACKGROUND: According to Ontario Municipal Law: A Users Manual, every municipality and local board is required to pass a procedure by-law governing the calling, notice of, place and proceeding of meetings (s.238(2) of the Municipal Act 2001). Note that a person may request that an investigation of whether a municipality or local board has complied with a procedure by-law under s. 238(2) in respect of a meeting or part of a meeting that was closed to the public be undertaken. and the municipality may appoint an investigator to investigate the complaint. Municipal procedure by-laws in Ontario range from two page enactments by some small municipalities, up to comprehensive by-laws of the City of Toronto. The following are subjects dealt with by some municipal procedure by-laws. • Definition and interpretation • Duties of the head of Council (subject to statutory provision dealing with the role and function of head e.g. 225, 241 of the Municipal Act 2001) • Designating member of Council, other than the head of council, to preside at meetings of council, with the consent of the head of council (ss. 238(4) and 242 of the municipal Act, 2001) • Time of the regular council meetings and their adjournment • Provision for public notice of meetings (required by s. 238(2.1)) • Establishment, composition and terms of reference of standing committees and other committees of the Council (some committees, such as boards of control or executive committees, may be required or referred to by statue, but in all other cases, it is entirely within the discretion of the municipality as to whether or not to create committees, and what responsibilities and administrative duties to assign to them) • Special meetings of council and the provision of notice for such meetings (as noted above, there is no statutory requirement prescribing any particular form of notice for meetings of Council, but only that such meetings be "open to the public") • Provisions for delegating to a committee the power to hold a hearing or give parties an opportunity to be heard, pursuant to the provisions of s.252 of the Municipal Act 2001 • Appointment of members to act in place of the head (subject to the provisions of s. 226 of the Municipal Act 2001 • Order of proceeding in council • Recorded votes (s.246 of the Municipal Act 2001) • Putting of questions Page 213 of 262 Procedure By-law AGENDA ITEM #13.2 • Notice of motion, and matters which may be introduced orally without written notice and without leave • Points of order and privilege • Conduct of members of council meetings • Council and committee agenda • Order of matters at Council • Motions and amendments • Specific rules of debate • referrals, deferrals and motions to adjourn • Powers of reconsideration • Proceeding in the Committee of the Whole • The enactment of by-laws, including confirmatory by-laws • Petitions and communications • Rights of the public to appear at Council, committees or other meetings • Joint meetings of Council • Regulations for the conduct of business in committees • Duties of the clerk and secretaries to committees (s.228 of the Municipal Act, 2001) • Appointments to boards and committees • amendments to or suspension of the procedure by-law • Index to the By-law RECOMMENDATIONS/RESOLUTION: That Council receive this report and adopt the presented Procedure By-law to come into force and effect January 1, 2020. ANALYSIS & DISCUSSION: The goals of the proposed by-law are to: • Update current by-law provisions to provide greater clarity of procedural rules • To increase the effectiveness & efficiency of Cochrane's council & standing committee meetings. Municipalities have long been required to pass and adhere to a procedure by-law. In the recent past the Town of Cochrane passed the adoption of a procedure by-law in 2003 (By-law # 289-2003). This version of the by-law remained unamended and in effect until 2011. By-law #289-2003 was then amended 8 times in 7 years: • 2011 (#832-2011) • 2013 (#925-2013) • 2013 (#947-2013) Page 214 of 262 Procedure By-law AGENDA ITEM #13.2 • 2014 (#1044-2014) • 2015 (#1068-2015) • 2015 (#1078-2015) • 2016 (#1151-2016) • 2017 (#1245-2017) From at 1988 (and possibly earlier) until 2011 Town was organized to include a Committee of the Whole (COW). This provision was removed in 2017 (resolution #151 - 2017) based on a staff recommendation that it would eliminate confusion of the public on which agenda an item was placed and the statement that "removing COW will also eliminate the need for a consent agenda during the council meeting which is always amended, resolutions and by-law are pulled for recorded votes or deferral and it can be very confusing." Of importance is that by-laws should never been considered on a consent agenda and to assume it is difficult for the public to follow along could be interpreted as patronizing. The proposed by-law was drafted from scratch (insofar as amending and tracking changes to enacted by-law #289-2003). The reason for this re-write was to address several "organizational" deficiencies and to attempt to achieve the above stated goals. The guiding principals of the proposed by-law are: • The Town of Cochrane Council is the decision-making body of the Corporation - decisions of Council are paramount; • Council’s Committees make recommendations to Council. Committees are not the final decision-making bodies unless that power has been explicitly granted by Council; • Stakeholder input is a valued part of the decision-making process; • Council’s decision-making processes should: Be open & transparent and be conducted in an environment which is respectful of all participants; • Balance debate with the need to make recommendations/decisions in a timely manner; • Procedural rules should facilitate – not hinder – the business of Council; To achieve the goals and principals of the proposed by-law staff are recommending 3 significant key changes: • Consent agenda: Which groups routine meeting discussion points into a single agenda item. In so doing, the grouped items can be approved in one action, rather than through the filing of multiple motions. (Think about the amount of time that is spent at each meeting reviewing and approving routine, recurring items that do not require debate or discussion. Now imagine if you could group all those topics and approve them with one action. Depending on the length of your agendas, you could save as many as 30 minutes at each meeting that are typically spent filing motions for routine items, and reallocate them to discussing more critical topics that require debate and team planning. That is the time-saving power of the consent agenda. With such improved productivity, your local government meetings will be optimized for their real purpose: Page 215 of 262 Procedure By-law AGENDA ITEM #13.2 discussing how to move forward on initiatives that will impact the lives of your citizens and constituents.) • Committee of the Whole (COW): This is the first of two recommended standing committee of Council. COW is designed as a way for Council to consider and debate issues arising in order to allow the time to make good decisions. By trying to deal with all matters at regular council the formal rules making free exchange of ideas more difficult. The rules of the COW have been relaxed to allow for effective discussion as well as time to reflect and consider different view points prior to making the final decision. (Think of it as a chance for sober second thought and the opportunity to change your mind before the final decision is made.) Council may also want to consider only allowing notice of motions to be raised at committee as opposed to Council with the exception of reconsideration which must be dealt with at regular Council. This is also the appropriate place for Directors to report monthly to Council as far as their activities and to be asked questions of Council regarding the governance of the municipality. This monthly reporting is key for good governance, transparency and staff accountability. • Policy and Priorities (P&P): This is the second standing committee which allows Council the intentional time needed to perform the basic governance role- the review, evaluation and development of policies and programs for the municipality. It is recommended that Council start at the beginning of our policy list and methodically work their way through reviewing and evaluating existing policy as well as the opportunity to develop new policies and programs for the Town. The second function of this committee is to allow for priority items to be raised that may not have been previously identified or planned for, (Think of it as a way to deal with all the unforeseen matters that arise during a budget year. RELEVANT POLICY\LEGISLATION: The procedural by-law is legislated by the Province of Ontario in the Municipal Act, 2001 (s. 238). STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN: Council has outline a desire to move back to a COW structure as part of their 2020 strategic plan. FINANCIAL IMPLICATIONS: It has been suggested that a committee structure would add to increased wage costs as a result of the additional meetings (more minutes and agendas to be prepared by the Clerk) and the participation of Directors (implying overtime) at committee meetings. Directors who attend Council meetings are not paid overtime, All Directors receive 2 weeks vacation as compensation for this time and the introduction of standing committee would not result in increased wage costs for the Town. The Clerk would be required to prepare two additional agendas and two sets of minutes for the two proposed standing committees. This would take additional time from her day, however, the current workload is as a result of non-clerk responsibilities that take Page 216 of 262 Procedure By-law AGENDA ITEM #13.2 considerable time including acting as the administrative assistant to the Mayor, Council and CAO. (As an aside the CAO is conducting an organizational review and will be proposing changes in the new year for Council consideration.) There are no other anticipated expenses with relation to these recommendations. December 5, 2019 Darren Ottaway CAO’S RECOMMENDATIONS: Yes Comments: Darren Ottaway C.A.O. DATE APPROVED BY COUNCIL: RESOLUTION #: Page 217 of 262 Procedure By-law AGENDA ITEM #13.2 ADMINISTRATIVE REPORT Procedure By-law BACKGROUND: According to Ontario Municipal Law: A Users Manual, every municipality and local board is required to pass a procedure by-law governing the calling, notice of, place and proceeding of meetings (s.238(2) of the Municipal Act 2001). Note that a person may request that an investigation of whether a municipality or local board has complied with a procedure by-law under s. 238(2) in respect of a meeting or part of a meeting that was closed to the public be undertaken. and the municipality may appoint an investigator to investigate the complaint. Municipal procedure by-laws in Ontario range from two page enactments by some small municipalities, up to comprehensive by-laws of the City of Toronto. The following are subjects dealt with by some municipal procedure by-laws. Definition and interpretation Duties of the head of Council (subject to statutory provision dealing with the role and function of head e.g. 225, 241 of the Municipal Act 2001) Designating member of Council, other than the head of council, to preside at meetings of council, with the consent of the head of council (ss. 238(4) and 242 of the municipal Act, 2001) Time of the regular council meetings and their adjournment Provision for public notice of meetings (required by s. 238(2.1)) Establishment, composition and terms of reference of standing committees and other committees of the Council (some committees, such as boards of control or executive committees, may be required or referred to by statue, but in all other cases, it is entirely within the discretion of the municipality as to whether or not to create committees, and what responsibilities and administrative duties to assign to them) Special meetings of council and the provision of notice for such meetings (as noted above, there is no statutory requirement prescribing any particular form of notice for meetings of Council, but only that such meetings be "open to the public") Provisions for delegating to a committee the power to hold a hearing or give parties an opportunity to be heard, pursuant to the provisions of s.252 of the Municipal Act 2001 Appointment of members to act in place of the head (subject to the provisions of s. 226 of the Municipal Act 2001 Order of proceeding in council Recorded votes (s.246 of the Municipal Act 2001) Putting of questions Page 218 of 262 Procedure By-law AGENDA ITEM #13.2 Notice of motion, and matters which may be introduced orally without written notice and without leave Points of order and privilege Conduct of members of council meetings Council and committee agenda Order of matters at Council Motions and amendments Specific rules of debate referrals, deferrals and motions to adjourn Powers of reconsideration Proceeding in the Committee of the Whole The enactment of by-laws, including confirmatory by-laws Petitions and communications Rights of the public to appear at Council, committees or other meetings Joint meetings of Council Regulations for the conduct of business in committees Duties of the clerk and secretaries to committees (s.228 of the Municipal Act, 2001) Appointments to boards and committees amendments to or suspension of the procedure by-law Index to the By-law RECOMMENDATIONS/RESOLUTION: That Council receive this report and adopt the presented Procedure By-law to come into force and effect January 1, 2020. ANALYSIS & DISCUSSION: The goals of the proposed by-law are to: Update current by-law provisions to provide greater clarity of procedural rules To increase the effectiveness & efficiency of Cochrane's council & standing committee meetings. Municipalities have long been required to pass and adhere to a procedure by-law. In the recent past the Town of Cochrane passed the adoption of a procedure by-law in 2003 (By-law # 289-2003). This version of the by-law remained unamended and in effect until 2011. By-law #289-2003 was then amended 8 times in 7 years: 2011 (#832-2011) 2013 (#925-2013) 2013 (#947-2013) Page 219 of 262 Procedure By-law AGENDA ITEM #13.2 2014 (#1044-2014) 2015 (#1068-2015) 2015 (#1078-2015) 2016 (#1151-2016) 2017 (#1245-2017) From at 1988 (and possibly earlier) until 2011 Town was organized to include a Committee of the Whole (COW). This provision was removed in 2017 (resolution #151 - 2017) based on a staff recommendation that it would eliminate confusion of the public on which agenda an item was placed and the statement that "removing COW will also eliminate the need for a consent agenda during the council meeting which is always amended, resolutions and by-law are pulled for recorded votes or deferral and it can be very confusing." Of importance is that by-laws should never been considered on a consent agenda and to assume it is difficult for the public to follow along could be interpreted as patronizing. The proposed by-law was drafted from scratch (insofar as amending and tracking changes to enacted by-law #289-2003). The reason for this re-write was to address several "organizational" deficiencies and to attempt to achieve the above stated goals. The guiding principals of the proposed by-law are: The Town of Cochrane Council is the decision-making body of the Corporation - decisions of Council are paramount; Council’s Committees make recommendations to Council. Committees are not the final decision-making bodies unless that power has been explicitly granted by Council; Stakeholder input is a valued part of the decision-making process; Council’s decision-making processes should: Be open & transparent and be conducted in an environment which is respectful of all participants; Balance debate with the need to make recommendations/decisions in a timely manner; Procedural rules should facilitate – not hinder – the business of Council; To achieve the goals and principals of the proposed by-law staff are recommending 3 significant key changes: Consent agenda: Which groups routine meeting discussion points into a single agenda item. In so doing, the grouped items can be approved in one action, rather than through the filing of multiple motions. (Think about the amount of time that is spent at each meeting reviewing and approving routine, recurring items that do not require debate or discussion. Now imagine if you could group all those topics and approve them with one action. Depending on the length of your agendas, you could save as many as 30 minutes at each meeting that are typically spent filing motions for routine items, and reallocate them to discussing more critical topics that require debate and team planning. That is the time-saving power of the consent agenda. With such improved productivity, your local government meetings will be optimized for their real purpose: Page 220 of 262 Procedure By-law AGENDA ITEM #13.2 discussing how to move forward on initiatives that will impact the lives of your citizens and constituents.) Committee of the Whole (COW): This is the first of two recommended standing committee of Council. COW is designed as a way for Council to consider and debate issues arising in order to allow the time to make good decisions. By trying to deal with all matters at regular council the formal rules making free exchange of ideas more difficult. The rules of the COW have been relaxed to allow for effective discussion as well as time to reflect and consider different view points prior to making the final decision. (Think of it as a chance for sober second thought and the opportunity to change your mind before the final decision is made.) Council may also want to consider only allowing notice of motions to be raised at committee as opposed to Council with the exception of reconsideration which must be dealt with at regular Council. This is also the appropriate place for Directors to report monthly to Council as far as their activities and to be asked questions of Council regarding the governance of the municipality. This monthly reporting is key for good governance, transparency and staff accountability. Policy and Priorities (P&P): This is the second standing committee which allows Council the intentional time needed to perform the basic governance role- the review, evaluation and development of policies and programs for the municipality. It is recommended that Council start at the beginning of our policy list and methodically work their way through reviewing and evaluating existing policy as well as the opportunity to develop new policies and programs for the Town. The second function of this committee is to allow for priority items to be raised that may not have been previously identified or planned for, (Think of it as a way to deal with all the unforeseen matters that arise during a budget year. RELEVANT POLICY\LEGISLATION: The procedural by-law is legislated by the Province of Ontario in the Municipal Act, 2001 (s. 238). STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN: Council has outline a desire to move back to a COW structure as part of their 2020 strategic plan. FINANCIAL IMPLICATIONS: It has been suggested that a committee structure would add to increased wage costs as a result of the additional meetings (more minutes and agendas to be prepared by the Clerk) and the participation of Directors (implying overtime) at committee meetings. Directors who attend Council meetings are not paid overtime, All Directors receive 2 weeks vacation as compensation for this time and the introduction of standing committee would not result in increased wage costs for the Town. The Clerk would be required to prepare two additional agendas and two sets of minutes for the two proposed standing committees. This would take additional time from her day, however, the current workload is as a result of non-clerk responsibilities that take Page 221 of 262 Procedure By-law AGENDA ITEM #13.2 considerable time including acting as the administrative assistant to the Mayor, Council and CAO. (As an aside the CAO is conducting an organizational review and will be proposing changes in the new year for Council consideration.) There are no other anticipated expenses with relation to these recommendations. December 5, 2019 Darren Ottaway CAO’S RECOMMENDATIONS: Yes Comments: Darren Ottaway C.A.O. DATE APPROVED BY COUNCIL: RESOLUTION #: Page 222 of 262 Procedure By-law AGENDA ITEM #13.2 THE CORPORATION OF THE TOWN OF COCHRANE BY-LAW NO. Being a by-law to govern the proceedings of the Town of Cochrane Council, its Committees, the conduct of its members and the calling of meetings and to repeal and replace By-law Number 289-2003, as amended. Table of Contents 1) DEFINITIONS 2) GENERAL 3) ROLE OF COUNCIL AND RELATED PROVISIONS 4) SUSPEND THE RULES 5) PARLIAMENTARY AUTHORITY 6) AMENDMENT TO THIS BY-LAW 7) INAUGURAL MEETING OF COUNCIL 8) REGULAR MEETINGS OF COUNCIL 9) COMMITTEE OF THE WHOLE MEETINGS 10) POLICY AND PRIORITIES COMMITTEE MEETINGS 11) SPECIAL OR EMERGENCY MEETINGS 12) CALLING OF MEETING TO ORDER 13) QUORUM AND REMEDY 14) ABSENCE OF THE MAYOR 15) CURFEW 16) THE CONDUCTOF PROCEEDINGS AT MEETINGS 17) AGENDA 18) DELEGATIONS AND PRESENTATIONS 19) PUBLIC ACCESS TO MEETINGS 20) MINUTES 21) PETITIONS AND COMMUNICATIONS 22) COMMITTEE REPORTS 23) UNFINISHED BUSINESS 24) READING OF BY-LAWS AND PROCEEDINGS THEREON 25) MOTIONS 26) RECONSIDERATION 27) VOTING ON MOTIONS 28) RULES OF DEBATE AT A MEETING OF COUNCIL 29) POINTS OF ORDER AND PRIVILEGE 30) CONDUCT OF MEMBERS OF COUNCIL AND/OR PERSONS ADDRESSING COUNCIL 31) PECUNIARY INTEREST 32) COMMITTEE OF COUNCIL 33) PRESS RELEASES 34) TAPING AND/OR RECORDING OF MEETINGS 35) USE OF CELLPHONES, PAGERS, RADIOS 36) SUMMER MEETING SCHEDULE 37) STAFF DIRECTIONS 38) PUBLIC NOTICE OF MEETINGS 39) PUBLIC MEETINGS – PLANNING ACT 40) REPEAL EFFECTIVE DATE 1 Page 223 of 262 Procedure By-law AGENDA ITEM #13.2 THE CORPORATION OF THE TOWN OF COCHRANE BY-LAW NO. Being a by-law to govern the proceedings of the Town of Cochrane Council, its Committees, the conduct of its members and the calling of meetings and to repeal and replace By-law Number 289-2003, as amended. WHEREAS pursuant to Section 238(2) of the Municipal Act, S.O. 2001, Chapter 25, as amended, (the “Act”) every municipality and local board shall adopt a procedure by-law to govern the calling, place and proceeding of the meetings; AND WHEREAS the Council of the Corporation of the Town of Cochrane deems it necessary to set the rules and regulations with regard to Council proceedings; NOW THEREFORE THE COUNCIL OF THE CORORPOATION OF THE TOWN OF COCHRANE ENACTS AQS FOLLOWS: 1) DEFINITIONS: In this By-law: I. “Act” means the Municipal Act, 2001, S.O. 2001, c.25, as amended from time to time; II. “Acting Mayor” means the Member who is appointed by Council to act from time to time in place and stead of the Mayor or Deputy Mayor, and who shall exercise all of the rights, powers and authority of the Mayor while so acting; III. “Ad Hoc Committee” means any committee established by Council, other than a Standing Committee, which has at least (1) Member appointed from Council and has been established by Council to consider a specific matter and which is dissolved automatically upon submitting its final report to Council, unless otherwise directed by Council. The member(s) appointed by Council to an Ad Hoc Committee may be Member(s), staff of the Town, and/or residents of the Town; IV. “Agenda” means a list of all items to be considered by the Council, or Committee of the Whole, or a Standing Committee at the Meeting for which the agenda was published; V. “Business Day” means every official working day of the week when the Town of Cochrane municipal office is open for business, Monday to Friday and does not include public holidays or weekends; VI. “Chief Administrative Officer” means the acting Chief Administrative Officer of the Corporation of the Town of Cochrane; 2 Page 224 of 262 Procedure By-law AGENDA ITEM #13.2 VII. “Chair” means the person presiding at a Meeting of Council or a Committee of Council, and the person presiding at a meeting of an Ad Hoc Committee where less than fifty percent (50%) of the members of the Ad Hoc Committee are Members or members of a Local Board; VIII. “Clerk” means the acting Clerk of the Corporation of the Town of Cochrane, including the Deputy Clerk and any other employee of the Town to whom the Clerk has delegated any of the Clerk’s powers and duties under the Act, to the extent that they are authorized to perform any of the duties of the Clerk under this by-law; IX. “Closed Session” means a Meeting of the Council, or a Committee of Council held under the provisions of the Act, whereby such Meeting is closed to the public and municipal staff, save and except the Clerk, unless such other staff have been authorized by Council to attend; X. “Consent Agenda” means a list of items on the Agenda containing recommendations from the Clerk as to their disposition, all of which may be adopted by one motion of Council, but any of which may be transferred to the regular Agenda for consideration upon the request of a Member, and may include correspondence requiring action or staff reports requiring action; XI. “Committee of Council” means Committee of the Whole, Policy and Priorities at least fifty percent (50%) of the members of the Ad Hoc Committee are Members or members of a Local Board; XII. “Committee of the Whole” means a Standing Committee composed of all the Members of Council; XIII. “Council” means Council of the Corporation of the Town of Cochrane; XIV. “Delegation” means a person or group of persons represented by a spokesperson or agent, who addresses Council, Committee of the Whole, or a Standing Committee for the purpose of making a presentation. Delegation does not include presentations, such as consultant reports, or deputations, made at the request of Council. XV. “Deputy Mayor” means the Member who has been appointed by by-law as Deputy Mayor and who acts from time to time in place and stead of the Mayor when the Mayor is absent or refuses to act, and who shall exercise all the rights, powers and authority of the Mayor while so acting; XVI. “Holiday” means those dates listed as holidays in the Legislation Act, 2006, S.O. 2006, c.21, Sc. F, as amended; and any day as set out in a Town by-law to be a holiday; XVII. “Local Board” shall be in accordance with local boards as described in the Act; XVIII. “Mayor” means the Mayor of the Town; XIX. “Mayor-Elect” means the successful candidate for the office of Mayor following an election, who has not yet been formally installed or invested with his or her office; 3 Page 225 of 262 Procedure By-law AGENDA ITEM #13.2 XX. “Meeting” means any regular, special or emergency meeting of Council, or Committee of Council, or other meeting of Council or a Committee of Council, for which proper notice was provided in accordance with the requirements of the Act, and/or any pertinent by-laws or polices of the Town, where Quorum is present and Members discuss or otherwise deal with any matters within their jurisdiction so as to materially advance the business of decision-making of Council. For greater certainty, “meeting” means a Meeting and a meeting of an Ad Hoc Committee where less that fifty percent (50%) of the members of the Ad Hoc Committee are Members or members of a Local Board; XXI. “Member” means a member of Council and includes the Mayor, Deputy Mayor and Acting Mayor. For greater certainty “member” means a member of a Committee of Council or Ad Hoc Committee where less that fifty percent (50%) of the members of the Ad Hoc Committee are Members or members of a Local Board; XXII. “Municipal Office” means Town Hall located at 171 Fourth Avenue, Cochrane, Ontario, P0L 1C0’ XXIII. “New Business” means any matter either not listed on the Agenda, which shall be introduced by motion, with or without notice, when the Chair calls for the adoption of the Agenda and shall be in accordance with the Rules of Procedure, or any matter listed on the Agenda at the request of a Member to the Clerk; XXIV. “Pecuniary Interest” means a direct or indirect pecuniary interest of a Member as defined in the Municipal Conflict of Interest Act, R.S.O. 1990,c. M.50, as amended; XXV. “Policy and Priorities Committee” means a Standing Committee composed of all the Members of Council which reviews and determines the policies and priorities of the Town; XXVI. “Quorum” means the majority of the Members of Council for Meetings of Council, Committee of the Whole and Standing Committees, and a majority of the members for Ad Hoc Committees; XXVII. “Recorded Vote” means the recording of the name and vote for every member on a motion during a Meeting; XXVIII. “Rules of Procedure” means the rules and procedures set out in this by-law for the calling, place and proceedings of the meetings of Council and Committees of Council; XXIX. “Special Meeting” means a Meeting other than a regularly scheduled Meeting, called pursuant to the Act or the provision of this by-law; XXX. “Standing Committee” means a committee established by Council, composed entirely of Members, to carry out duties on an ongoing basis, as specified by Council, and includes Committee of the Whole and Policies and Priorities Committee; XXXI. “Town” means the Corporation of the Town of Cochrane; 4 Page 226 of 262 Procedure By-law AGENDA ITEM #13.2 XXXII. “Unfinished Business” means matters listed on the Agenda which have not been dealt with by curfew or the adjournment of the Meeting, or a matter that has been deferred for further consideration. 2) GENERAL I. In all proceedings of Council and Committees of Council unless otherwise provided for in a separate by-law, the Rules of Procedure contained in this by-law shall apply and be observed and shall be the rules and regulations for the order and dispatch of business. II. If any section or part of this by-law is found by any court of competent jurisdiction to be illegal or beyond the power of Council to enact, such section or part shall be deemed to be separate and independent therefrom and to be enacted as such. III. This by-law is to be read with all changes in number or gender as required by context. IV. In all matters and under all circumstances the Members shall be guided by and shall have regard to the Municipal Conflict of Interest Act, as amended. V. Following a regular or new municipal election, the Clerk shall provide each Member with a copy of this by-law, including amendments thereto. VI. Except as provided by law, a person, who is not a Member shall not be allowed to address Council except upon approval of Council through the adoption of a resolution to suspend the rules. Any person who is not a Member or member shall not be allowed to address a Committee of Council unless invited to do so by the Committee. 3) ROLE OF COUNCIL AND RELATED PROVISIONS I. It is the Role of Council: a. To represent the public and to consider the well-being and interests of the Town; b. To develop and evaluate the policies and programs of the Town; c. To determine which services the Town provides; d. To ensure that administrative policies, practices and procedures, and controllership policies, practices and procedures are in place to implement the decisions of Council; e. To ensure the accountability and transparency of the operations of the Town, including the activities of the senior management of the Town; f. To maintain the financial integrity of the Town; and g. To carry out the duties of Council under the Act or any other applicable Act. II. It is the role of the Mayor, a. To act as Chief Executive Officer of the Town, as defined in the Act; b. To preside over Council meetings so that its business can be carried out efficiently and effectively; 5 Page 227 of 262 Procedure By-law AGENDA ITEM #13.2 c. To provide leadership to Council; d. Without limiting clause (3) (II) (c), to provide information and recommendation to Council with respect to the role of Council as described in subsections 3(i) (d) and (e) of this by-law; e. To represent the Town at official functions; and f. To carry out the duties of the Head of Council under the Act or any other Act. III. As Chief Executive Officer of the Town, the Mayor shall: a. Uphold and promote the purposes of the Town; b. Promote public involvement in Town activities; c. Act as the representative of the Town both within and outside the Town, and promote the Town locally, nationally and internationally; and d. Participate in and foster activities that enhance the economic, social and environmental well-being of the Town and its residents. 4) SUSPEND THE RULES In the absence of any statutory obligations, the Rules of Procedure may be temporarily suspended at such times and upon such conditions as may be deemed appropriate by Council, by an affirmative two-thirds (2/3) vote of the Members present. 5) PARLIAMENTARY AUTHORITY All matters, points of order or questions of procedure arising and not provided for in this by-law with respect to the proceedings of Council, Committees of Council, and Ad Hoc Committees shall be determined, as near as may be, in accordance with “MEETING PROCEDURES, Parliamentary Law and Rules of Order for the 21st Century”, by James Lochrie, and in such cases the decision of the Mayor, shall be final and accepted without debate. 6) AMENDMENT TO THIS BY-LAW No amendment, alteration or addition to this by-law shall be made unless due notice thereof, in writing, setting forth the proposed amendment(s), alteration(s) or addition(s), shall have been given at a previous Council Meeting to that Council Meeting at which the same comes up for consideration and a majority of all Members present at the latter Meeting vote therefore, in accordance with the Town’s Notice Policy, as may be amended from time to time. 6 Page 228 of 262 Procedure By-law AGENDA ITEM #13.2 7) INAUGURAL MEETING OF COUNCIL I. The Inaugural Meeting of Council after a regular election, shall be held at 6:00 p.m. on the first Monday of the term for which Council is elected, except that when the first Monday is a Holiday, the new Council shall meet on the same hour on the first day thereafter that is not a Holiday, at a place to be decided by the Mayor- Elect and Clerk. II. The Mayor-Elect and the Clerk shall determine the location, content and format of the Agenda and programme for the Inaugural Meeting and for all arrangements for the inaugural proceedings, including any reception following the inaugural procedure, which will be open to the public in attendance. 8) REGULAR MEETINGS OF COUNCIL I. Regular Meetings of Council shall be held in the Council Chambers at the Municipal Office on the first and third Tuesday of each month at 6:00 p.m. unless Council, by resolution, directs otherwise, in which case a notice shall be posted in the Municipal Office, and on the Town’s website, advising of the time and place. II. When the day for a regular Meeting of Council is a Holiday, Council shall, unless Council decides otherwise, meet at the same hour on the next following day which is not a Holiday, or as otherwise determined by Council, by resolution. III. In the case of the absence of the Mayor and Deputy Mayor through illness, refusal to act, or because the office is otherwise vacant, an Acting Mayor shall be appointed, by resolution, to act from time to time in the place of the Mayor and such Member has and may exercise all the rights, powers, and authority of the Mayor while so acting. IV. The Clerk shall prepare and mail, deliver personally or by electronic notification, or make available at the Municipal Office or on the Town’s website, to each Member an Agenda, along with supporting material, at lease five (5) business days prior to the Meeting at which the same is to be considered provided always, however, that this by-law may be suspended in special cases by an affirmative vote of two-thirds (2/3) of the Members in attendance. The Agenda, together with supporting material, exclusive of matters to be considered in Closed Session, shall also be made available at the Municipal Office and on the Town’s website to: a. All Town department heads b. Media representatives c. Other persons so designated by Council d. Any committee of Local Board having an interest in an Agenda item e. The public. V. Any Member, at any time prior to 4:30 p.m. eight (8) regular business days preceding a regular Meeting of Council, may file, in writing an item for inclusion on the Agenda under New Business. 7 Page 229 of 262 Procedure By-law AGENDA ITEM #13.2 VI. The business of the Council shall in all cases be taken up in the order in which it stands upon the Agenda, unless otherwise directed by Council. VII. Any item of business not listed on the Council Agenda cannot be introduced at a Meeting of Council without the approval of Council expressed by motion to amend the agenda. VIII. A draft schedule for the Meetings of Council shall be published by December 1st in each year for the following year and shall include the summer schedule, pursuant to section 36. IX. Members are encouraged to be present in the Council Chambers a minimum of fifteen (15) minutes prior to the time set for the commencement of the Meeting. X. Members will advise the Clerk if they are unable to attend a Regular Meeting or Special Meeting. If the Clerk becomes aware that a Quorum of the Members will not be available for a scheduled meeting, the Clerk shall notify the Mayor and make the necessary arrangements to cancel and/or reschedule the meeting to an alternate time, date and/or location. XI. The Mayor, in consultation with the Chief Administrative Officer and the Clerk, may postpone a regular or special meeting of Council, other than a meeting called by the Clerk on a petition under section 11(i), in the event of inclement weather, or may cancel a meeting for any other justifiable reason. Upon postponement or cancellation of a meeting, the Clerk shall attempt to notify the Members of the postponement as soon as possible and in the most expedient manner available, and the Clerk shall give public notice of a Cancelled Meeting including the date, time and location of the rescheduled meeting in the manner deemed appropriate by the Clerk. XII. No meeting of Council, Committee of the Whole, Policy and Priorities Committee, or Public Meeting Under the Planning Act shall be held in the absence of the Clerk or his/her designate, including Closed Session meetings, in accordance with the requirements of the Act, as amended. 9) COMMITTEE OF THE WHOLE MEETINGS I. Meetings of Committee of the Whole may be held in the Council Chambers at the Municipal Office on the second Tuesday of each month after the regular Council Meeting, unless Council, by resolution, directs otherwise, in which case a notice shall be posted in the Municipal Office, and on the Town’s website, advising of the time and place of any Committee of the Whole meeting. II. When the day for a regular meeting of Council is a Holiday, Committee of the Whole shall, unless Council decides otherwise, meet after the regular Council Meeting a rescheduled pursuant to subsection 8(II). III. After adjournment of a regular Council Meeting, Council may, by resolution, reconvene as Committee of the Whole and the Mayor shall sit as Chair, but may appoint a Chair from the Committee of the Whole from among the 8 Page 230 of 262 Procedure By-law AGENDA ITEM #13.2 Members present and shall immediately leave the Chair if another Chair has been pointed. The Chair shall preside at the Meeting and shall maintain order during the meeting. IV. The Rules of Procedure contained in this by-law shall be observed in the Committee of the Whole, except that: a. Discussion may take place in absence of a motion; b. Permission for a Member to speak is not required, but the Member should be recognized by the Chair; c. The number of times a Member to speak on any question shall not be limited, provided that any second and subsequent statements are responsive to issues raised by other Members or contain new information not contained in the Member’s original statement; d. There shall not be time limit with respect to the speeches of Members; e. A motion to close debate is not permitted; f. The Chair is permitted to participate in debate and discussion; there shall be no call for a recorded vote; g. No motion shall be required to be in writing or seconded; h. Committee of the Whole shall only recommend items for approval to a regular Council Meeting; and i. Committee of the Whole may, by majority vote, provide direction to staff, such direction states as to clearly define the actions required of staff and a date for completion wherever practical. V. The report of the Committee of the Whole shall be treated in the same manner as a report of a Committee of Council when being considered by Council. 10) POLICY AND PRIORITIES COMMITTEE MEETINGS I. Meetings of the Policy and Priorities Committee may be held in the Council Chambers at the Municipal Office on the first Tuesday of each month after the regular Council Meeting, unless Council, by resolution, directs otherwise, in which case a notice shall be posted in the Municipal Office, and on the Town’s website, advising of the time and place of any Policy and Priorities Committee meeting. II. When the day for a regular Meeting of Council is a Holiday, Policy and Priorities Committee shall, unless, Council decides otherwise, meet after the regular Council Meeting as rescheduled pursuant to subsection 8(II). III. After adjournment of a regular Council Meeting, Council may, by resolution, reconvene as the Policy and Priorities Committee and the Deputy Mayor shall sit as Chair, but may appoint a Chair for the Policy and Priorities Committee from among the Members present and shall immediately leave the Chair if another Chair has been pointed. The Chair shall preside at the Meeting and shall maintain order during the meeting. 9 Page 231 of 262 Procedure By-law AGENDA ITEM #13.2 IV. The Rules of Procedure contained in this by-law shall be observed in the Policy and Priorities Committee, except that: a. Discussion may take place in absence of a motion; b. Permission for a Member to speak is not required, but the Member should be recognized by the Chair; c. The number of times a Member may speak on any question shall not be limited, provided that any second and subsequent statements are responsive to issues raised by other Members or contain new information not contained in the Member’s original statement; d. There shall be no time limit with respect to the speeches of Members; e. A motion to close debate is not permitted; f. The Chair is permitted to participate in the debate and discussion; there shall be no call for a recorded vote; g. No motion shall be required to be in writing or seconded; h. The Policy and Priorities Committee shall only recommend items for approval to a Council meeting; and i. The Policy and Priorities Committee may, by majority vote, provide direction to staff, such direction stated so as to clearly define the actions required of staff and a date for completion wherever practical. V. The report of the Policy and Priorities Committee shall be treated in the same manner as a report of a Committee of Council when being considered by Council. 11) SPECIAL OR EMERGENCY MEETINGS I. The Mayor may at any time summon a Special Meeting of Council on forty eight (48) hours’ notice to the Members, or upon receipt of a petition of the majority of the Members, the Clerk shall summon a Special Meeting for the purpose and at the time mentioned in the petition. Forty-eight (48) hours’ notice, in writing, of all Special Meetings of Council shall be given to all Members through the Clerk’s Office by personal delivery, facsimile, e-mail or other electronic means, or by contacting the Member by telephone. Council waives the requirement of written notice for a Special Meeting. II. The only business to be dealt with at a Special Meeting is that which is listed in the notice of the Meeting, and there can be no exceptions. III. In addition to Special Meetings, the Mayor may, at any time, summon an emergency meeting of Council without the required forty-eight (48) hour notice where the Mayor is stratified an extraordinary situation exists that poses an immediate danger to the health or safety of any person or property or that the matter is of an sufficiently urgent nature that it is not advisable to delay, provided that an attempt has been made by the Clerk to notify Members about the Meeting as soon as possible, and in the most expedient manner available. 10 Page 232 of 262 Procedure By-law AGENDA ITEM #13.2 12) CALLING OF MEETING TO ORDER As soon after the hour fixed for the holding of a Meeting of Council or a Committee of Council as a Quorum is present, the Mayor, or Deputy Mayor as the case may be, shall take the Chair, declare that a Quorum is present, and call the Meeting to order. 13) QUORUM AND REMEDY I. A Quorum of Council, a Committee of Council, or an Ad Hoc Committee must be present in order that legal business be conducted. It is the duty of the Chair and the obligation of each member, member, and/or the Clerk to bring to the attention of the Chair any loss of a Quorum, other than as permitted in the Municipal Conflict of Interest Act, as amended. II. If no Quorum is present one half (1/2) hour after the time appointed for a meeting of Council, Committee of Council, or Ad Hoc Committee, the Clerk or his/her designate shall record the names of the Members and members present and the meeting shall stand adjourned until the date of the next regular meeting or until rescheduled. III. Should loss of Quorum occur during a meeting, the meeting may recess for a period of fifteen (15) minutes to restore the Quorum, or the Clerk or his/her designate shall record the names of the Members and members present and the meeting shall stand adjourned. IV. Where the number of Members and members who, by reason of the provisions of the Municipal Conflict of Interest Act as amended, are disabled from participating in the meeting, is such that at the meeting the remaining Members and members are not sufficient number to constitute a Quorum, then the remaining number of Members and members shall be deemed to constitute a Quorum, provided such a number is not less than two (2). V. If the majority of the Members present in person at a Meeting of Council or a Committee of Council consent thereto for a specified time period or in respect of a particular Meeting, a Member may participate in any such Meeting by means of a communications facility, including Skype and other internet based video conferencing, provided the communications facility permits all Members participating in the Meeting to hear the Member participating through a communications facility, and a Member participating in such a Meeting by such means is deemed to be present at the Meeting. VI. Attendance through such communications facility shall bot be considered so as to constitute a Quorum and shall not be permitted during a meeting held in closed session. 11 Page 233 of 262 Procedure By-law AGENDA ITEM #13.2 VII. A request to attend a meeting by means of a communications facility shall be made to the Clerk, in writing, not fewer than five (5) business days prior to the meeting date, and shall be made in the prescribed form. VIII. A maximum of one (1) Member may attend a meeting by means of a communications facility. 14) ABSENCE OF THE MAYOR I. In case the Mayor does not attend within fiftenn (15) minutes after the time appointed for a Meeting of Council or Committee of the Whole, or in the absence of the Mayor from the Town or is he/she is absent through illness, or if he/she refuses to act or if the office is otherwise vacant, the Deputy Mayor for the purposes of the by-law shall act in the place and stead of the Mayor and shall have all the rights, powers and authority of the Mayor, while so acting. II. In the event the Deputy Mayor is unable, for any reason, to act in the place and stead of the Mayor, the Clerk shall call the Members to order and an Acting Mayor shall be appointed, by resolution from among the Members present and shall preside until the arrival of the Mayor, and while so presiding the Acting Mayor appointed shall have all the powers of the Mayor while so acting. 15) CURFEW No item of business may be dealt with at a Meeting of Council, a Committee of Council, or an Ad Hoc Committee after nine o’clock (9:00 p.m.) unless approved by a two-thirds majority of Members or members, as the case may be, present. Curfew shall only be extended by ½ an hour to deal only with the matter currently under discussion, or to complete the agenda or part thereof, at the discretion of Council or Committee by the 2/3 vote. When Council, a Committee of Council, or an Ad Hoc Committee is adjourned at curfew before the Agenda is complete, a time and date shall be established for a continued Meeting, or meeting, as the case may be, for consideration of the balance of the Agenda. 16) THE CONDUCT OF PROCEEDINGS AT A MEETING I. It shall be the duty of the Chair: a. To open the meeting by taking the Chair, declaring that a Quorum is present, and calling the Members, and members to order; b. To announce the business before Council, a Committee of Council, or an Ad Hoc Committee, in the order in which is to be acted upon; c. To receive and submit, in the proper manner, all motions presented by the Members, or members; d. To out to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to announce the result; 12 Page 234 of 262 Procedure By-law AGENDA ITEM #13.2 e. To decline to put to vote motions which infringe the Rules of Procedure, or which are beyond the jurisdiction of Council, a Committee of Council, or an Ad Hoc Committee; f. To retrain the Members, or members, within the Rules of Procedure when engaging in debate. g. To enforce on all occasions, the observance of order and decorum among the Members , or members, employees and the public; h. To call by name any Member, or member, persisting in breach of the Rules of Procedure at a Meeting of Council, a Committee of Council, or Ad Hoc Committee thereby ordering him/her to vacate the Council Chambers, or other designated Meeting place, in accordance with subsection 30 (iii); i. To receive all messages and other communications and announce them to Council, a Committee of Council or an Ad Hoc Committee; j. To authenticate, by signature when necessary, all by-laws, resolutions and minutes of Council; k. To inform Council, a Committee of Council, or an Ad Hoc Committee, when necessary or when referred to for the purpose, in a point of order or usage l. To enforce all time limits set out in this by-law unless a time extension in accordance with this by-law is approved by a two thirds (2/3) majority of Members and member present m. To represent and support Council, declaring its will, and implicitly obeying its decisions in all things; n. To ensure that the decisions of Council, a Committee of Council or an Ad Hoc Committee are in conformity with the laws and by-laws governing the activities of the Council; o. To adjourn the meeting when business in concluded; p. To adjourn the meeting, without question put, in the case of grave disorder arising in the Council Chamber, or other designated meeting place. II. The Mayor or Chair may take part in any debate without leaving the chair. If the Mayor or Chair desires to introduce a motion or by-law, the Mayor or Chair shall vacate the chair for that purpose and shall call on another Member to fill his/her place until he/she resumes the Chair. III. A motion to rise from a Committee of Council, or an Ad Hoc Committee, and report back to Council or a motion to rise without reporting may be made at any time and shall be put, forthwith, to the meeting by the Chair and decided without debate. IV. A proposition, matter or question in a report on any by-law or amendment thereto, which requires by law a vote of a stated number of Members of a fraction thereof shall be included in the report only if and when carried by such vote. V. Points of order arising in Policy and Priorities Committee shall be decided by the Chair, subject to an appeal to the Assembly. 13 Page 235 of 262 Procedure By-law AGENDA ITEM #13.2 VI. After the report of Committee of the Whole has been received by Council, and by-law considered shall be open to debate and amendment before it is ordered to a second or third reading as the case may be. VII. A motion to the Committee of the Whole or Policy and Priorities Committee to rise without report shall always be in order and shall take precedence over any other motion, and on such motion, a debate shall be allowed, and on an affirmative vote the subject referred to the Committee of the Whole or Policy and Priorities Committee shall be considered as disposed of in the negative. 17) AGENDA I. Council Meetings: The Clerk shall have prepared and printed or made available electronically for the use of the Members at the regular Meetings of Council, an Agenda under the following headings: a. Call to Order and Declaration of Quorum b. Approval of the Agenda c. Disclosure of Pecuniary Interest & General Nature Thereof d. Hearing of Delegations and /or Presentation to Maximum of Three e. Adoption of Minutes f. Business Arising from the Minutes g. Request(s) to Lift Consent Agenda Items for Separate Consideration h. Consent Agenda Items to be Considered in Block *** i. Item(s) Lifted for Separate Consideration, if any j. Correspondence Requiring Action ** k. Members of Council Reports * l. Staff Reports Requiring Action ** m. Unfinished Business n. New Business o. By-laws p. Motions & Notice of Motion q. Matters for Committee of the Whole or Policy and Priorities Committee r. Matters Arising out of Committee of the Whole or Policy and Priorities Committee s. Resolution to Move in Camera t. Rise from In Camera u. Confirming By-law v. Adjournment * Reports from Members of Council shall be provided to the Clerk by 12:00 noon six (6) days prior to their scheduled meeting and shall be included in the agenda package. 14 Page 236 of 262 Procedure By-law AGENDA ITEM #13.2 ** Routine Correspondence action items and routine staff reports requiring action may be included in the Consent Agenda for block consideration, as determined by the Clerk in consultation with the Chief Administrative Officer. *** Resolutions received through a List of Correspondence, for information purposes only. Should a Member of Council wish to endorse and support a resolution, the Member shall advise the Clerk who will place the correspondence item on the next available Council addenda, with a recommendation to endorse and support. II. COMMITTEE OF THE WHOLE MEETINGS: The Clerk shall have prepared and printed or name available electronically for the use of the Members at Meetings of Committee of the Whole, an Agenda under the following headings: a. Call to Order and Declaration of Quorum b. Adoption of Agenda c. Disclosure of Pecuniary Interest d. Department Reports i. Community Planning and Development ii. Corporate Services iii. Fire and By-law Services iv. Public Works and Utilities v. Recreation, Culture and Wellness vi. Administration e. Unfinished Business f. New Business g. Adjournment III. POLICY AND PRIORITIES COMMITTEE MEETINGS: The Clerk shall have prepared and printed or name available electronically for the use of the Members at Meetings of the Policy and Priorities Committee, an Agenda under the following headings: a. Call to Order and Declaration of Quorum b. Adoption of Agenda c. Disclosure of Pecuniary Interest d. New Business e. Old Business f. Adjournment IV. PUBLIC MEETINGS AND PUBLIC HEARINGS: The Clerk shall have prepared and printed or made available electronically for the use of the Members at a Public Meeting or Public Hearing, an Agenda under the following headings: a. Call to Order b. Adoption of the Agenda 15 Page 237 of 262 Procedure By-law AGENDA ITEM #13.2 c. Disclosure of Pecuniary Intere4st d. Business of the Public Meeting or Hearing e. Proposed By-law of Application: i. Planning Report and Presentation ii. Applicants Presentation iii. Public Input iv. Committee Input f. Adjournment 18) DELEGATIONS AND PRESENTATIONS I. Any person, group of persons, or organization wishing to address Council with respect to a matter already on Council Agenda shall submit a written request to the Clerk no later than 12:00 noon, six (6) business days prior to the meeting of Council. Delegation requests to address Council on matters not already on the Agenda must be submitted at least fourteen (14) days before the date and time of the Meeting of Council. Delegations shall only be heard at regular Meetings of Council, unless specifically invited by Council to a Meeting of a Committee of Council. II. Delegations: a. May only address Council at a Meeting with respect to matters that are on the Agenda for that particular meeting, or as provided in 18(I). On matters clearly beyond Council’s jurisdiction Delegations will be directed by the Clerk to the most appropriate authority. Subsection 18(IV) shall apply regarding notice of a request to appear. Where there is no staff report dealing with the specific subject of the Delegation, the matter may be referred to a future Meeting of Council or a Standing Committee and a staff report may be requested for that meeting prior to having a position taken on the subject matter of the Delegation. b. In the event that in the Clerk’s opinion the matter is urgent in nature and requires a decision prior to the next Council Meeting, clause 18(III)(a) shall not apply and the Delegation may be heard at the conclusion of all items of business on the Agenda, with a 2/3 vote of the Members present pursuant to a motion to suspend the rules. c. Delegation appearing before Council who have previously appeared on the same subject matter shall be limited to providing only new or requested information in their second and subsequent presentations. Failure to provide the new information in accordance with Subsection 18(I) will result in denial of the request to appear by the Clerk, in consultation with the Mayor. d. The Clerk shall list on the Agenda, or where notice has not been given before the Meeting, Council must give its consent by motion, after receiving from the Delegation the requirements of subsection 18(IV). 16 Page 238 of 262 Procedure By-law AGENDA ITEM #13.2 III. Before appearing before Council, notice must be given in accordance with section 18(I) to the Clerk, or where notice has not been given before the Meeting, Council must give its consent by motion, after receiving from the Delegation the requirements of subsection 18(IV) IV. The notice shall be legibly printed or typewritten on paper and signed by at least one representative of the Delegation, and shall provide the following information: a. The topic to be discussed; b. The identity of the spokesperson or agent who will make the presentation; c. A copy of any written material to be presented by the Delegation. If in the opinion of the Mayor and Clerk sufficient detail has not been provided in the request, the matter shall not be placed on the Agenda until further written clarification has been provided to the satisfaction of the Mayor and Clerk. Where more than one (1) person wishes to speak, the consent of the Chair must be obtained; d. A clear statement of the action or outcome sought by the Delegation. V. A presentation by Delegations shall be for a maximum of ten (10) minutes per Delegation (whether the Delegation consists of an individual or a group) unless the Chair gives permission for a longer presentation. VI. Questions directed towards Council in the form of a presentation or by a Delegation shall be submitted in writing and any subsequent response by Council shall in a time and manner as deemed appropriate by Council. VII. A written response to the Delegation shall be submitted by Council as soon as possible after full consideration of the Delegation. VIII. Persons addressing Council shall confine their remarks to the business stated in their written request to be heard, and such shall be presented in a respectful and temperate manner, and their conduct shall be governed by the provisions set out in clauses 30(I), (II) and (III) of this by-law. IX. Except on matters of order, Members, other than the Mayor or Chair, shall not interrupt a Delegation while the Delegation is addressing Council. X. Members may as Delegations only questions of clarification and shall not express an opinion or enter into debate with the Delegations. XI. The Clerk, in collaboration with the Mayor and/or Chief Administrative Officer may refuse to schedule a Delegation if it is deemed that the topic of the Delegation is beyond the jurisdiction of the municipality, contrary to Town policies or contrary to the public interest, or if the matter has been previously considered and no new information is presented. 19) PUBLIC ACCESS TO MEETINGS I) The meetings of the Council, Committee of Council, and Ad Hoc Committees shall be open to the public except where the Members present determine that certain maters on the Agenda shall not be open to the public. No person shall 17 Page 239 of 262 Procedure By-law AGENDA ITEM #13.2 be excluded from a public meeting except for improper conduct as determined by the Chair. II) Only members, other members of a Committee of Council or Ad Hoc Committee, the Clerk, municipal officials and others invited by Council shall attend Closed Session Meetings. III) Matters to be considered in Closed Session shall be dealt with only as provided in the Municipal Act, S.O. 2001, c.25, as amended, more particularly defined in Subsection 239(2), 239(3) and/or 239(3.1). The following matters may be dealt with in Closed Session, in accordance with provisions of the Act, as amended: a. The security of property of the municipality or local board; b. Personal Matters about an identifiable individual, including municipal or local board employees; c. A proposed or pending acquisition or disposition of land by the municipality or local board; d. Labour relations or employee negotiations; e. Litigation or potential litigation, including matters before administrative tribunals, affecting municipality or local board; f. Advise that is subject to solicitor-client privilege including communications necessary for that purpose. g. A matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act; h. Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory, or a Crown agency of any of them; i. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations or a person, group or person, or organization; j. A trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or k. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on behalf of the municipality or local board. (3) Other criteria – A meeting or part of a meeting shall be closed to the public of the subject matter being considered is, a) A request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or b) An ongoing investigation respecting the municipality, a local board or a municipally controlled corporation by the Ombudsman appointed under the 18 Page 240 of 262 Procedure By-law AGENDA ITEM #13.2 Act, or the investigator referred to in subsection 223.13(1) of this Act, or the investigator referred to in subsection 239.2(1). (3.1) Educational or training sessions – A meeting of a Council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: a) The meeting is held for the purpose of educating or training the members. b) At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the Council, local board or committee. IV) Before holding a Meeting or part of a meeting that is to be closed to the public, there shall be a resolution stating: A) The fact to be considered at the Closed Meeting, and referencing any applicable file number; or B) In the case of a meeting for educational or training purposes, the fact of the holding of the Closed Meeting, the general nature of its subject-matter and that it is to be closed under that subsection. V. Meetings shall not be closed to the public during the taking of a vote except as provided in the Municipal Act, Subsection 239(5) and (6). VI. Council, Committees of Council, and other Ad Hoc Committees, shall record without note or comment all resolutions, decisions and other proceedings at a Meeting or meeting, whether it is closed to the public or not, and such record shall be made by the Clerk and his/her designate. VII. The Rules of Procedure shall be observed and the limit on the number of times speaking. No motion for the previous question, for an adjournment or refer shall be received. No motion shall be required to be in writing or seconded. VIII. A Member may at any time report progress, or to obtain the ruling of the Chair, with leave to sit again. A motion to rise and report shall be decided without debate. 20) MINUTES I) The minutes of a meeting shall record: a. The place, date and time of the meeting; b. The names of the Chair and record of the attendance of the members; c. The reading, and if requested, correction and adoption of the minutes of prior meetings; d. All other proceedings of the meeting without note or comment; e. Disclosure of any Pecuniary Interest and the general nature thereof. II) It shall be the duty of the Clerk and his/her designate to ensure tha the minutes of the last regular Meeting of Council and of Committees of Council held more that five (5) days prior to a regular Meeting of Council, together with the Agenda prepared in accordance with section 17, and any reports of a Committee of 19 Page 241 of 262 Procedure By-law AGENDA ITEM #13.2 Council, or Ad Hoc Committee received, are mailed, delivered personally or electronically, or made available for pick up at the Municipal Office to each Member not less than five (5) business days before the hour appointed for the holding of such regular Meeting of Council. III) Such minutes as referred to in subsection 20(II) may be adopt by Council without having been read at the Meeting considering the question of their adoption, and in other cases, the minutes shall be read prior to consideration of adoption. 21) PETITIONS AND COMMUNICATIONS I) Every communication, including a petition designed to be presented to Council, shall be legibly written or printed and shall not contain any obscene or improper material or language and shall be signed by at least one (1) person and filed with the Clerk. II) Every petition or communication shall be delivered to the Clerk before 12:00 noon no less than ten (10) business days prior to the regular Meeting of Council and shall be in the Form of Petition available from the Clerk. III) The Clerk shall provide to Council and may read the substance thereof to Council but any Member may require the reading of part or all thereof. IV) All petition or communications on any subject within the jurisdiction of a Committee of Council shall be formally received by resolution without debate, unless otherwise disposed of by Council, forthwith and be referred to the appropriate Committee of Council, or Town staff for subsequent report. 22) COMMITTEE REPORTS Reports of Committee of Council shall not be received by Council unless received by the Members in accordance with subsection 20(II) and may be recommitted. 23) UNFINISHED BUSINESS The items listed in the order of the topics set out in the Agenda of prior meetings which have not been disposed of by Council or a Committee of Council, and the date of their first appearance on the Agenda shall be noted and repeated on each subsequent Agenda until disposed of by Council or a Committee of Council, unless removed from the Agenda by leave of the Council. 24) READINGS OF BY-LAWS AND PROCEEDINGS THEREON 20 Page 242 of 262 Procedure By-law AGENDA ITEM #13.2 I) No by-law except a by-law to confirm the proceedings of Council shall be presented to Council unless the subject matter thereof has been considered and approved by Council. II) Every By-law shall be introduced upon motion by a Member, specifying the title of the by-law. III) Every By-law, when introduced, shall be in typewritten form and shall contain no blanks except such as may me required to conform to accepted procedure or to comply with the provisions of any Act and shall be complete with the exception of the number and date thereof. IV) Every by-law shall have three (3) readings prior to it being passed and all such readings may or may not take place in the same meeting of Council, except when requested otherwise by motion of the majority of the Members, provided the majority of Council, or otherwise as required by law, are in favour of the by- law. V) Should separate readings be required, the first reading of a by-law shall be decided without amendment or debate and such motion shall specify the title of the by-law or by-laws and the by-law be considered separately and upon the request of the Member, the by-law shall, without debate, be removed from the motion and dealt with separately. VI) If the Council determines that the by-law is to be referred and considered in Committee of the Whole, it shall be so considered prior to the third reading thereof. VII) In proceedings in Committee of the Whole where by-laws are to be considered, each section shall be considered prior to the third reading thereof. VIII) If Council so determines, a by-law may be taken as read. IX) The Clerk shall set out on all by-laws enacted by Council, the date of the several readings thereof. X) All amendments made in Committee of the Whole shall be reported to Council which shall receive the same forthwith and after the report has been received a by-law shall be open to debate and amendment before it is ordered for the third reading. XI) When a by-law is reported without amendment, it shall be forthwith ordered to be read the third time as may be appointed by Council., XII) Every By-law enacted by Council shall be numbered and dated and shall be signed by the Clerk and the Mayor and sealed with the seal of the Town and shall be deposited by the Clerk in the Municipal Office for safekeeping. XIII) The proceedings at every regular, Special Meeting or emergency Meeting of Council shall be confirmed by by-law so that every decision of Council at that Meeting and every resolution passed thereat shall have the same fore and effect as if each and every one of them had been the subject matter of a 21 Page 243 of 262 Procedure By-law AGENDA ITEM #13.2 separate by-law duly enacted. Confirming by-laws shall not be amendable or debateable. XIV) After the by-laws have been passed, the Clerk shall be responsible for their correctness should they be amended at the Council meeting. XV) Pursuant to the provisions of the Act, as amended, the Clerk is hereby authorized to effect any minor modifications or corrections of an administrative, numerical, grammatical, semantic or descriptive nature or kind to the by-laws and schedules as may be necessary after the passage of the by-law. 25) MOTIONS I) Notices of Motion – Notice of all new motions except motions listed in subsections 25 (XII) and (XIV) shall be given, in writing, delivered to the Clerk at least eight (8) business days preceeding the date of the meeting at which a motion is to be introduced and a motion shall be printed in full in the Agenda for that meeting and each succeeding meeting until the motion is considered or otherwise disposed of. The motion shall be submitted to the Clerk, in writing, over the signature of the mover and seconder and shall be complete and correct. II) When a Member’s or member’s, notice of motion has been called from the Chair at two (2) successive meetings and not proceeded with, it shall be dropped from the Agenda unless Council otherwise decides. III) If at the third meeting such notice of motion is called from the Chair and not proceeded with, it shall be deemed to have been withdrawn. IV) Dispensing with Notice – Any motion may be introduced without notice if Council, a Committee of Council, or an Ad Hoc Committee, without debate, dispenses with notice, on the affirmative vote of two-thirds (2/3) majority of the Members and members, present and voting on such motion must be presented in writing under the signature of the mover and seconder. V) Seconding – A motion must be formally seconded before the Chair can put the question or a motion be recorded in the minutes. VI) Presentation of Motion by the Chair – When a motion is presented to Council, a Committee of Council, or an Ad Hoc Committee in writing, it shall be read or, if it is a motion which may be presented orally, it shall be stated by the Chair before debate. VII) Ultra Vires – A motion in respect of a matter which is beyond the jurisdiction of the Council, a Committee of Council, or an Ad Hoc Committee shall not be in order. VIII) Withdrawal – After a motion is read or stated by the Chair, it shall be deemed to be in possession of Council, a Committee of Council, or an Ad Hoc Committee, but may, with the permission of Council, a Committee of Council or 22 Page 244 of 262 Procedure By-law AGENDA ITEM #13.2 an Ad Hoc Committee, be withdrawn at any time before decision or amendment. IX) Priority of Disposition – A motion properly before Council, a Committee of Council or an Ad Hoc Committee, for decision must receive disposition before any other motion can be received except motions in respect of matters listed in subsections 25(XII) or (XIII). X) Procedure Next Meeting – A motion called in the order in which it stands upon the Agenda of the routine business of a meeting and which is not decided by Council, a Committee of Council, or an Ad Hoc Committee, shall be allowed to stand retaining its place upon the Agenda of the routine of business of the next regular meeting. XI) Reference to a Committee – A motion to refer a matter under discussion by the Council to a Committee of Council or an Ad Hoc Committee shall preclude all amendments of the main question until it is decided. XII) Amendments – A motion to amend: a. Shall be presented in writing; b. Shall receive disposition of Council, a Committee of Council, or an Ad Hoc Committee before a previous amendment or the question; c. Shall not be further amended more than once provided that further amendment may be made to the main question; d. Shall be relevant to the question to be received; e. Shall not be received proposing a direct negative to the question of it would produce the same result as defeat of the main motion; f. May propose a separate and distinct disposition of a question; and g. Shall be put in the reverse order to that in which it is moved. XIII) The previous Question – A motion for the previous question: a. Cannot be amended; b. Cannot be proposed when there is an amendment under consideration; c. Shall preclude all further amendments of the main question; d. When resolved in the affirmative, the question is to be put forthwith, without debate of amendment; e. Can only be moved in the following words, “That the question be now put”; and f. May be voted against by the mover and seconder. XIV) Motion to Adjourn – A motion to adjourn: a. Shall always be in order except as provided by the Rules of Procedure; b. When resolved in the negative cannot be made again until after some intermediate proceedings shall have been completed by Council, the Committee of Council, or the Ad Hoc Committee which considered the motion; c. Is not in order when a Member or member, is speaking or during the verification of a vote; 23 Page 245 of 262 Procedure By-law AGENDA ITEM #13.2 d. Is not in order immediately following the affirmative resolution of a motion for the previous question. XV) Privilege – A motion on a matter of privilege shall receive disposition of Council, the Committee of Council , or the Ad Hoc Committee to which the motion was received forthwith upon receipt and, when settled, the question so interrupted shall be resumed from the point where it was suspended. XVI) Motion to Refer – A motion to refer back a question to a Committee of Council or Ad Hoc Committee with or without instructions may be amended but must receive disposition by Council before the question, or an amendment to the question, and when prior thereto, before decision on a motion for the previous question or postponement. XVII) Motion to Divide – When the question under consideration contains more than one (1) distinct part, upon the request of any Member or member, to divide, such request being made prior to the calling of the vote each part or combination of parts contained in the motion, shall be considered and voted on separately. 26) RECONSIDERATION I) Any substantive motion may be reconsidered if, upon the putting of the substantive motion, the minority vote comprised not less that one third (1/3) of the Members, and members present and voting. II) After a substantive motion has been decided, any Member or member who voted or is deemed to have voted thereon may at any time prior to adjournment of the Meeting at which such substantive motion was decided to give notice, in writing, that he/she will move at the first meeting held thereafter for a reconsideration be entertained. III) Council, the Committee of Council, or the Ad Hoc Committee may immediately, upon such notice having been given, vote as to whether or not such notice or reconsideration thereof. IV) After such notice has been given and accepted, no action shall be taken to carry into effect the main motion until after the motion to reconsider has been disposed of. V) If a motion to reconsider is decided in the affirmative, such reconsideration of the original motion shall become the next order of business, unless the motion for reconsideration calls for a future definite date. Debate on the motion to reconsider may proceed as though the motion had never previously been decided. VI) A motion to reconsider may be introduced by notice of motion. Neither the mover nor the seconder is required to have voted with the majority of Council. This notice of motion shall appear on the Agenda of a subsequent meeting or the meeting specified by the mover and seconder and shall be in writing under the signature of the mover and seconder. 24 Page 246 of 262 Procedure By-law AGENDA ITEM #13.2 VII) Every motion for reconsideration considered at a subsequent meeting shall be declared lost, unless the majority of the Council, Committee of Council or Ad Hoc Committee votes therefore. VIII) No discussion of the main question shall be allowed upon an accepted notice of reconsideration or upon the motion to reconsider unless and until Council, the Committee of Council or Ad Hoc Committee shall have voted to reconsider the same, but the Member or member, who gives the notice may have the privilege of stating the reasons for doing so. IX) No question upon which a notice of reconsideration has been accepted shall be considered more than once, nor shall a vote to reconsider be reconsidered. X) The words “the first Meeting held thereafter” in subsection 26(II) shall mean the first regular meeting of Council, a Committee of Council, or Ad Hoc Committee or a meeting of Council, a Committee of Council, or Ad Hoc Committee called specially to consider the accepted motion of reconsideration of which notice has been given. 27) VOTING ON MOTIONS I) Declaration of Pecuniary Interest – Every member or member present, when a question is put, shall vote therein unless he/she has any Pecuniary Interest, direct or indirect. When a Member or member, has a Pecuniary Interest in the question under debate, he/she shall so advise the Council, the Committee of Council, or Ad Hoc Committee, in accordance with the provisions of the Act and the Municipal Conflict of Interest Act, as amended. In instances where Council, or a Committee of Council is meeting in Closed Session, the Member shall vacate his/her chair and the Meeting until the question is decided and the Clerk shall duly record the circumstances in the minutes. II) Every Member or member present at the meeting of Council, Committee of Council, or Ad Hoc Committee shall vote when a question is put forth, unless prohibited by statute. Members must clearly distinguish their vote when voting on any matter or question. If any Member or member present persist in refusing to vote except for reasons disclosed pursuant to the Municipal Conflict of Interest Act, or any other applicable Act, as amended, such Member or member shall be deemed to have voted in the negative on the question before Council, Committee of Council or, Ad Hoc Committee. III) Questions Stated – Immediately preceding the taking of the vote, the Chair may state the question in the form introduced and shall do so if required by a Member or member except when a motion for the previous question has been resolved in the affirmative. He/she shall state the question in the precise form in which it will be recorded in the minutes. 25 Page 247 of 262 Procedure By-law AGENDA ITEM #13.2 IV) No Interruption After Question – After a question is finally put by the Chair no Member or member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. V) Division of Question – A separate vote shall be taken upon each proposal contained in a question divided in accordance with procedures contained in subsection 25(XVII) of this by-law. VI) Vote Not Allowed – A member or member not present before the result of the division on a question is declared, shall not be entitled to vote on that question. VII) Unrecorded Vote – The manner of determining the decision on a motion shall be at the discretion of the Chair and may be by voice, show of hands, standing or otherwise. VIII) Recorded Vote – the conduct of a Recorded Vote at a Meeting of Council or Committee of Council shall be as follows: a. Where a vote is taken for any purpose and a Member or member request, before or immediately after the vote, that there be a Recorded Vote, each Member or member present, except a Member or member disqualified from voting by any Act, shall, in alphabetical order by surname unless otherwise determined by the Mayor or Chair, announce their vote openly when called upon to do so by the Clerk. The Mayor or Chair, except where disqualified to vote, shall vote on all questions and when so doing, shall vote last. b. When a Recorded Vote is requested by a Member or member, or is otherwise required, the Clerk shall record the name and vote of every Member or member of any matter or question. c. Any Member or member at a Meeting of Council when a question is put and a Recorded Vote taken, does not vote, shall be deemed as voting in the negative except where prohibited from voting by statue. d. The Clerk shall record in the minutes the name of any Member or member who is not present in the Council Chambers when such Recorded Vote is taken. IX) If a Member or member disagrees with the announcement of the Chair that any question is carried or lost he/she may, but only immediately after the declaration by the Chair, appeal the declaration and request that a Recorded Vote be taken. X) When the Chair calls for the vote on a question, each Member or member shall occupy a seat and shall remain in place until the result of the vote has been declared by the Chair, and during such time, no Member or member shall walk across the room to speak to any Member or member, or make any noise or disturbance. XI) Secret Ballot – No vote shall be taken by ballot or any other method of secret voting and every vote so taken is of no effect, unless explicitly provided in legislation. The only voting that can take place during a Closed Meeting shall 26 Page 248 of 262 Procedure By-law AGENDA ITEM #13.2 be that as provided in subsection 19(V) of this by-law as provided for in the Act, as amended. 28) RULES OF DEBATE AT A MEETING OF COUNCIL I) Every Member prior to speaking to any question or motion shall address the Chair. When two or more Members wish to speak, the Chair shall designate the Member who may speak first. Any Member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a Member while speaking. Every Member present at a Meeting of Council when a question is put, shall vote thereon unless prohibited by statue. II) When a Member is speaking no other Member shall pass between him/her and the Chair or interrupt a Member when speaking. III) Any Member may require the question or motion under discussion to be read at any time during the debate but not so as to interrupt a Member while speaking. IV) No members shall speak more than once to the same question without leave of Council, except that a replay shall be allowed to be made only by a Member who has presented the motion to Council, but not any Member who has moved an amendment or a procedural motion, at the discretion of the Chair. V) No Member, without leave of Council, shall speak to the same question, or in reply for longer than five (5) minutes. VI) A member may ask a question, through the Chair, only for the purpose of obtaining information relating to the matter under discussion and such question must be stated succinctly and asked only of the previous speaker, the mover of the motion, or an employee of the Town. VII) Notwithstanding subsection (VI), when a member has been recognized as the next speaker, then immediately before speaking such Member may ask a question of the Chair or an employee of the Town on the matter under discussion but only for the purpose of obtaining information, following which the Member shall speak. VIII) The following matters and motion with respect thereto may be introduced orally without written notice and without leave, except as otherwise provided in this by-law: a. A point of order or personal privilege; b. Presentation of petitions; c. To lay on the table (to defer temporarily) 27 Page 249 of 262 Procedure By-law AGENDA ITEM #13.2 d. To postpone for a period not to exceed the end of the third month following the Meeting date, or to a specific day; and e. To move the previous question (immediate vote on the main motion) IX) The following motions may be introduced without notice and without leave, but such motion shall be in writing and signed: a. A refer; b. To adjourn; c. To amend; and d. To suspend the rules of procedure (two-thirds (2/3) vote required) X) Except as provided by subsection 28(VIII) above, all motions shall be in writing and signed by the mover and seconder. XI) In all unprovided cases in the proceedings of Council, or a Committee of Council, the matter shall be decided in accordance with section 5, and if still unprovided, by the Chair, subject to an appeal to Council upon a point of order. XII) It being recognized that the Municipal Conflict of Interest Act, as amended requires only that a Member leave the Meeting when involved in a Closed Session Meeting where the Member has a conflict, in order that there be no opportunity to influence the voting on the matter, whether before, during or after the Meeting, it shall be the practice that Members who have disclosed a Pecuniary Interest shall leave the Meeting room during the deliberations and voting on the matter regardless of the Meeting being held in open or Closed Session. 29) POINTS OF ORDER AND PRIVILEGE I) The Chair shall preserve order and decide questions of order. II) When a Member speaks to a point of order he/she shall ask leave of the Chair to raise a point of order and after leave is granted, shall state the point of order to the Chair and shall wait until the Chair shall have stated and decided the point of order. III) Thereafter, a Member shall only address the Chair for the purpose of appealing the Chairs decision to Council. IV) If no member appeals, the decision of the Chair shall be final. V) Council, if appealed to, shall decide the question without debate and its decision shall be final. VI) Where a Member considers that his/her integrity or the integrity of Council as a whole has been impugned or questioned, the Mayor or Chair may permit the Chief Administrative Officer or appropriate municipal employee to make a statement to Council. 28 Page 250 of 262 Procedure By-law AGENDA ITEM #13.2 30) CONDUCT OF MEMBERS OF COUNCIL AND/OR PERSONS ADDRESSING COUNCIL I) No member or personal addressing Council, a Committee of Council or an Ad Hoc Committee, shall speak disrespectfully of the Reigning Sovereign, or of any of the Royal Family, or the Governor General, the Lieutenant-Governor of any Province, or any Member of the Senate, the House of Commons of Canada or the Legislative Assembly of Ontario, or any person administering the Government of Canada, Province of Ontario, Regional Municipalities or the Council of the Town or any member thereof, or any member of the Town’s staff. II) No Member or person addressing Council, a Committee of Council, or an Ad Hoc Committee shall: a. Use offensive words or unparliamentary language in or against Council, a Committee of Council, or an Ad Hoc Committee, or against any Member or member; b. Speak on any subject other than the subject in debate; c. Criticize any decision of Council except for the purpose of moving that the question be reconsidered; d. Disobey the rules of Council, or a decision of the Chair or of Council on questions of order or practice or upon the interpretation of the Rules of Procedure; e. As provided in the Act the Mayor or other Chair may expel any person for improper conduct at a meeting. III) In the event that a Member persists in a breach of the Rules of Procedure prescribed herein, after having been called to order by the Mayor or Chair, the Mayor or Chair shall name the Member and put the question “shall the Member, (state the first/last name) be ordered to leave his/her seat for the duration of the meeting?” and such a question is not debateable. IV) If Council decides the question set out in subsection 30(III) in the affirmative by a majority vote of the Members present, the Mayor or Chair shall order the Member to leave his/her seat for the duration of the meeting., V) If the member under subsection 30(III) apologizes, the Mayor or Chair, with the approval of Council by general consent, may permit him/her to resume his/her seat. VI) During a Meeting of Council, Committee of the Whole or the Policy and Priorities Committee, no person except Members and Officers of Council shall be permitted to proceed beyond the area set aside for members of the public or press without permission of the Chair or the Council upon reference. During a meeting of any other Standing Committee or Ad Hoc Committee, no person, except a member of such committee and officers of Council shall be permitted to proceed beyond the area set aside for members of the public or press without permission from the Chair. 29 Page 251 of 262 Procedure By-law AGENDA ITEM #13.2 VII) When the Chair is putting the question no Member or member, shall leave or make a disturbance. VIII) Every member shall keep confidential any information or documents received by reason of being such a Member. All information, documentation or deliberations received, reviewed or taken in a Closed Session is confidential and shall be returned to the Clerk upon request, prior to meeting adjournment. IX) No Member shall release or make public any information considered at a Closed Session or discuss the content of such a Meeting with persons other than Members or relevant staff Members without the authorization of Council. X) Any member who contravenes subsection (IX) shall be deemed not to be acting in the interest of the Town, and may be subject to such disciplinary action as may be determined by Council. XI) Members of Council shall abide by the Code of Conduct for the Town of Cochrane, as established by Town policy, which may be amended from time to time. 31) PECUNIARY INTEREST I) All Town of Cochrane business shall be carried out by Member or Members under the terms and extent of the Municipal Conflict of Interest Act, and any amendments made thereto. II) Members shall complete the required Written Statement of Disclosure of Pecuniary Interest which shall state the Member name, Council/Committee date, Agenda Item Number and Title, and state the general nature of the pecuniary interest. The Statement shall be dated and signed by the Member and submitted to the Clerk for retention in the public Conflicts Registry. III) The Clerk or designate, shall record the interest in the minutes of the meeting, through the electronic meeting management software, and shall make available publicly a register of pecuniary interests disclosed. IV) Wherein a Member must not influence the vote on a question where the Member has disclosed an interest, it shall be the practice of the Members to vacate the meeting during deliberation and voting on the matter in which the Member has so disclosed. V) If a Member is absent from a meeting where a matter is considered for which the Member would have disclosed a pecuniary interest where the Member in attendance, the interest shall be disclosed in full at the next meeting at which the member is present, and such disclosure shall be in the same manner as if the Member were present at the meeting. 32) COMMITTEES OF COUNCIL I) The Council may appoint such Standing Committee and Ad Hoc Committees, as deemed necessary, by resolution and by-law. 30 Page 252 of 262 Procedure By-law AGENDA ITEM #13.2 II) A Committee of Council, and such other Ad Hoc Committees shall meet in accordance with the schedule of Meetings as adopted by Council and shall be guided by the Rules of Procedure. III) The Clerk or designate shall give notice of all Meetings of every Committee of Council, and such other Ad Hoc Committees, together with the Agenda and support materials of all matters, so far as known, there are to be brought before to the Committee of Council or Ad Hoc Committee so that the Member or member will receive the same at least five (5) business days prior to the meeting of such Committee or Council or Ad Hoc Committee (i.e. by end of regular workday on the Tuesday preceding the scheduled Tuesday meeting). IV) A majority of the members of a Committee of Council or Ad Hoc Committee shall be a quorum. V) Unless there is a quorum present within thirty (30) minutes after the time appointed for any Meeting of a Committee of Council or Ad Hoc Committee adjourns for want of a quorum, the Clerk shall then record the names of the members present, the time of adjournment and the Committee of Council shall stand adjourned. VI) All recommendations of a Committee of Council or other Ad Hoc Committee shall be reported to Council, in writing, and shall be subject to the approval of Council. 33) PRESS RELEASES No Member or municipal employee shall undertake to issue press releases or claim to speak on behalf of the Town without permission granted by motion in Council or municipal law. Communication with the media shall be in accordance with the Town’s Communication Policy, as amended. Media interviews within the Council Chambers are prohibited during the formal portion of a Meeting. Any press release or media announcement scheduled solely for the purpose of informing the public on a particular matter shall not be deemed to fall within the definition of a “Meeting” as contained in the by-law, regardless if a majority of Members are present, and provided that deliberations on the subject matter will not take place. Prior to a press release being issues, Council shall be notified at a minimum of 12 hours in advance, except in an emergency situation. 34) TAPING AND/OR RECORDING OF MEETINGS I) Meetings of Council or Committee of Council, which are not held in Closed Session under the provisions of section 19 of this by-law, may be taped, televised or otherwise electronically or mechanically recorded by a cable television company, by any other licences telecommunications company, or by any freelance person provided that such taping, television or recording is carried out within the designated area and in such a manner as to not interfere 31 Page 253 of 262 Procedure By-law AGENDA ITEM #13.2 with the proceedings of the Meeting. The designated area means the area where the audience is seated or at the rear of the meeting place. II) Meetings of Council or Committees of Council, which are not held in Closed Session under the provisions of section 19 of this by-law, may be tape-recorded by the Town of Cochrane staff and posted to the municipal website for viewing by the general public. III) Freelance individuals and/or representatives of companies wishing to tape, televise or record a Meeting of Council or Committee of Council are to advise Council, or the Committee of Council, in writing, setting out the intended use of the tape, at the beginning of the Meeting if they have not so advised the Clerk prior to the Meeting, of their intention to record. Any telecommunications company wishing to tape a Meeting of Council or a Committee of Council is requested to advise the Clerk of its intention at lease one (1) business day prior to the commencement of the Meeting. The Clerk, in consultation with the Mayor and Chief Administrative Officer, has the authority to deny permission to any individual and/or representative the right to record the proceeding if it is determined that the use of the recording is inappropriate. IV) If, in the opinion of the Chair, the use of such equipment or devise is deemed to be disruptive to the conduct of the Meeting, or if prior notification was not provided in accordance with section 34(III) of this by-law, the recording privileges will be withdrawn from any offending user. The ruling of the Chair shall be final unless a Member appeals the ruling to Council which shall then decide upon the question without debate. 35) USE OF CELLPHONES, PAGERS, RADIOS All cell phones, pagers, radios, tablets, and other devises with a radio transmitter shall be switched “off” or set to non-audible or muted upon entry to the Council Chambers. Only communications facilities utilized by a Member pursuant to subsection 13 (V) shall be permitted to be switched on and audible. 36) SUMMER MEETING SCHEDULE During the months of July and August, subsection 8(I) shall not apply and regular Meetings of Council shall be held in the Council Chambers at the Municipal Office on the third Tuesday of each month at 6:00 p.m. unless Council, by resolution, directs otherwise, in which case a notice shall be posted in the Municipal Office advising of the time and place. 37) STAFF DIRECTIONS Staff directions shall be through a resolution of Council, or a direction of Committee of the Whole or Policy and Priorities Committee and shall be put in writing to the Clerk prior to the adjournment of the Meeting at which the direction was made, and such resolution shall include a specific delineation of 32 Page 254 of 262 Procedure By-law AGENDA ITEM #13.2 the staff/department responsible to undertake the direction and the excepted date of receipt of a resolution report by Council, Committee of the Whole or Policy and Priorities Committee. 38) PUBLIC NOTICE OF MEETINGS The Clerk shall provide public notice of all Meetings of Council, Committees of Council and Ad Hoc Committees, by posting a notice on the website of the Town which includes the place, date and time of the Meeting and the Meeting Agenda. Such published Agenda shall be considered as adequate notice of regular Meetings of Council and Committee of Council, except as otherwise provided for in this by-law. Posting to the website shall occur a minimum of three (3) business days prior to the meeting. 39) PUBLIC MEETINGS – PLANNING ACT Public meetings held pursuant to the Planning Act, as amended, shall be held, whenever practical, on the second Tuesday of each month at 6:00 p.m., at a location to be determined by the appropriate Director. Any planning matter referred back to Council by the Local Appeals Planning Tribunal shall not be considered as a reconsideration motion. 40) REPEAL THAT By-Law Number 289-2003 be and the same is hereby repealed upon the effective date as set out below EFFECTIVE DATE THAT this by-law shall become effective 33 Page 255 of 262 Procedure By-law AGENDA ITEM #15.1 THE CORPORATION OF THE TOWN OF COCHRANE BY-LAW NUMBER 1403-2019 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AMENDING AGREEMENT TO THE FIRST LEASE AMENDMENT AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF COCHRANE AND SGS CANADA INC. WHEREAS the Municipal Council of the Corporation of the Town of Cochrane has enacted By-Law Number 1123-2015, to enter into a First Lease Amendment Agreement with SGS Canada Inc. to lease certain space located at 1 First Avenue, Cochrane, Ontario; AND WHEREAS the Municipal Council of the Corporation of the Town of Cochrane under Resolution 484-2019 approved a two year extension to the Agreement with SGS Canada Inc.; NOW THEREFORE the Municipal Council of the Corporation of the Town of Cochrane enacts as follows: 1. THAT the Clerk be and is hereby authorized to sign on behalf of the Corporation of the Town of Cochrane an Amending Agreement with SGS Canada Inc. 2. THAT the aforementioned Amendment is attached hereto marked Schedule “A” and forms part of this By-Law. READ a first and second time this 10th day of December, 2019 MAYOR CLERK READ a third and final time this 10th day of December, 2019. MAYOR CLERK Page 256 of 262 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.1 SCHEDULE “A” – FORMING PART OF BY-LAW NUMBER 1403-2019 THE AMENDING AGREEMENT made in duplicate BETWEEN: THE CORPORATION OF THE TOWN OF COCHRANE (hereinafter referred to as the “Landlord”) AND: SGS CANADA INC (hereinafter referred to as the “Tenant”) WHEREAS the Corporation of the Town of Cochrane (“Landlord”) and SGS Canada Inc. (“Tenant”) entered into an agreement dated August 1, 2015 for the rental of space at 1 First Avenue, Cochrane, Ontario AND WHEREAS the Municipal Council of the Corporation of the Town of Cochrane under Resolution 484-2019 approved a two year extension to the Agreement with SGS Canada Inc.; NOW THEREFORE for good and valuable consideration, the Landlord and the Tenant agree as follows: 1. THAT Section 5. is hereby amended as follows: “5. The Tenant shall have one (1) two-year option to renew the Lease by providing ninety (90) days written notice to the Landlord prior to December 21, 2019. The two-year option shall commence on January 1, 2020 and end on December 31, 2022. 2. THAT all other terms and conditions of the Agreement remain in full force and effect. 3. THAT this amending agreement shall not come into effect until the Landlord and the Tenant have both signed the amending agreement. IN WITNESS WHEREOF the Corporation of the Town of Cochrane has caused to be affixed its corporate seal attested to by its proper officers and the party has hereunto set his hand and seal on the day and year first above written. SIGNED, SEALED AND DELIVERED ) THE CORPORATION OF in the presence of ) THE TOWN OF COCHRANE ) Per: ) ) ) ) CLERK ) ) ) ) ) ) SGS CANADA INC. WITNESS ) ) Page 257 of 262 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.1 THE CORPORATION OF THE TOWN OF COCHRANE BY-LAW NUMBER 1123-2015 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A FIRST LEASE AMENDMENT BETWEEN THE CORPORATION OF THE TOWN OF COCHRANE AND SGS CANADA INC. WHEREAS the Landlord Cochrane and Area Community Development Corporation (CACDC) and SGS Canada Inc. entered into a Lease Agreement dated June 3, 2011, for certain space located at 1 First Avenue, Cochrane, Ontario; AND WHEREAS the Corporation of the Town of Cochrane is now the sole lawful owner of the Premises and is now the Landlord for all purposes pursuant to the Lease and this First Amendment; NOW THEREFORE the Municipal Council of the Corporation of the Town of Cochrane enacts as follows: 1. THAT the Clerk be and is hereby authorized to sign on behalf of the Corporation of the Town of Cochrane a First Lease Amendment Agreement with SGS Canada Inc. 2. THAT the aforementioned Amendment is attached hereto marked Schedule “A”and forms part of this By—Law. READ a first and second time this 22"”day of September, 2015 MAYOR CLERK READ a third and final time this 22'”day of September, 2015. MAYOR CLERK Page 258 of 262 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.1 FIRST LEASE AMENDMENT THIS First Lease Amendment (the “First Amendment”), effective August 1, 2015 (the “First Amendment Effective Date”) is made and entered into by and between The Corporation of the Town of Cochrane (“Landlord”) and SGS Canada Inc. (“Tenant”), with reference to the following facts and objectives. RECITALS: WHEREAS, then landlord Cochrane and Area Community Development Corporation (“CACDC”) and Tenant entered into a Lease Agreement, dated June 3, 2011, for certain space located at 1 First Avenue, Cochrane, Ontario (the “Lease”), and WHEREAS, Landlord The Corporation of the Town of Cochrane is now the sole lawful owner of the Premises and is now the Landlord for all purposes pursuant to the Lease and this First Amendment; WHEREAS, Landlord and Tenant desire to merge the Expansion Area #1 and the Expansion Area #2, as set forth in Schedule “C” of the Lease, into the Rented Area of the Building, which shall have the effect of rede?ning the Rented Area of the Building to a space consisting of23,692 square feet, and WHEREAS, Landlord and Tenant desire to amend the current Basic Rent to $7.78 per square foot of the Rented Area of the Building and amend the current Term of the Lease to expire on December 31, 2019, and WHEREAS, Landlord and Tenant desire to amend the Extension Rights to create a five-year option at $8.00 per square foot of the Rented Area of the Building beginning on January 1, 2020 and running up to and through December 31, 2024, NOW THEREFORE, in consideration of the mutual covenants and obligations set out herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Landlord and Tenant hereby agree as follows: 1. The foregoing recitations are true and correct and are hereby incorporated by reference. 2. The End of Tenn shall be December 31, 2019. 3. The Rented Area of the Building, Premises and/or Lease Premises shall be the 23,692 square-feet consisting of the Rented Area of the Building de?ned in 1.1 (f) of the Lease, as well as Area #1 and Area #2 set forth in the Expansion Rights de?ned in 1.1 (m) of the Lease and further identified in Schedules “A” and “C” of the Lease. Page 259 of 262 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.1 4. Basic Rent shall be ?fteen thousand, three hundred, sixty dollars and thirty-one cents ($15,360.31) per month based upon the amount of $7.78 per square foot per annum based on 23,692 square feet. . Tenant’s Extension Rights, as de?ned in 1.1 (1) of the Lease and further identified in Schedule “B” of the Lease, shall be as follows: The Tenant shall have one (1) ?ve-year option to renew the Lease by providing ninety (90) days written notice to Landlord prior to December 31, 2019. The five-year option shall commence on January 1, 2020 and end of December 31, 2024. The option rent shall be ?fteen thousand, seven hundred, ninety—fourdollars and sixty-six cents ($15,794.66) per month based upon the amount of $8.00 per square foot per annum based on 23,692 square feet. It is the intention of the parties hereto, that in the event of any con?ict between the terms of the Lease and this First Amendment, this First Amendment shall prevail and any conflicting language, terms or provisions in the Lease shall be inoperative. Capitalized terms in this First Amendment shall have the same meaning as are given in the Lease, unless otherwise defined in this First Amendment. IN TESTIMONY WHEREOF, Landlord and Tenant have executed this First Lease Amendment on the of ,2015. THE CORPORATION OF THE TOWN OF COCHRANE Landlord By: Title: Date: SGS CANADA INC. Tenant By: Title: Date: Page 260 of 262 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.1 q I‘ REGULARCOUNCIL DATE: L W r RESOLUTION NO.: I AGENDAITEM NO.: L MOVEDBY: ( Q11 SECONDEDBY: j___£_g__f3D0V/Zc5 I THAT 7 +%Ze - » 54$. 62*/v4éa,¢,4 u 555 $2./ea/Lo a? U gag ¢@z M449 I/H S-Q5: re Q15” aI. 6‘ D THE MOTION ..Z CARRIED : DEFEATED DEFERRED I: REFERRED TO: ‘ RECORDED VOTE — Requested by: I L - " E3Ll’I/'7 Renene Bélisle / Claude Bourassa / Darryl J. Owens /- Peter Pnlitis / Devon Prevost 1/ Frank Sisco Jr. / Jangskidmore — Fox DECLARATION OF CONFLICT OF INTEREST DISCLOSED HISIHER |NTEREST(S) VACATED HISIHER SEAT ABSTAINEDFROM DISCUSSION AND DID NOT VOTE ON THIS QUESTION. Page 261 of 262 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of a... AGENDA ITEM #15.2 THE CORPORATION OF THE TOWN OF COCHRANE BY-LAW NUMBER 1404-2019 BEING A BY-LAW TO APPOINT A MEMBER OF COUNCIL TO ACT IN THE PLACE OF THE HEAD OF COUNCIL. WHEREAS pursuant to Section 226 of the Municipal Act, 2001, a Municipality may, with the consent of the head of council, appoint a member of Council to act in the place of the head of council on any body, other than on the Council of another municipality, of which the head of council is a member by virtue of being head of council; AND WHEREAS the Municipal Council of the Corporation of the Town of Cochrane wishes to adopt a schedule appointing a Member of Council to act in the place of the Head of Council or on any body, of which the Head of Council is a member by virtue of being Head of Council, when the Head of Council is for any reason, unable to do so; NOW THEREFORE the Municipal Council of the Corporation of the Town of Cochrane enacts as follows: 1. THAT we hereby adopt the following schedule to appoint a Member of Council to act in the place of the Head of Council. 1.1 December 1, 2019 to January 31, 2020 Councillor Daniel Bélisle 1.2 February 1, 2020 to March 31, 2020 Councillor Robert Hutchinson 1.3 April 1, 2020 to May 31, 2020 Councillor Rodney Hoogenhoud 1.4 June 1, 2020 to July 31, 2020 Councillor Desmond O’Connor 1.5 August 1, 2020 to September 30, 2020 Councillor Shea Henderson 1.6 October 1, 2020 to November 30, 2020 Councillor Todd Calaeizzi 2. THAT the Council Members appointed in place of the Head of Council shall be referred to as the Acting Head of Council. 3. THAT this By-Law shall come into effect upon passing. Read a first and second time this 10th day of December, 2019 MAYOR CLERK Read a third and final time this 10th day of December, 2019 MAYOR CLERK Page 262 of 262 By-Law Number 1404-2019 - Being a By-Law to appoint a member of Council ...o__oa>oo>:n_m.