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Regular Council Meeting THE CORPORATION OF THE TOWN OF COCHRANE REGULAR COUNCIL MEETING TUESDAY, DECEMBER 10, 2019 COUNCIL CHAMBERS 6:00 P.M. ORDERS TO THE DAY Page 1. OPENING REMARKS AND ROLL CALL 2. DECLARATION OF PECUNIARY INTEREST 3. ADOPTION OF AGENDA 4. ADOPTION OF MINUTES 4 - 10 4.1 Minutes of November 12th and 26th, 2019 5. BUSINESS ARISING FROM MINUTES 6. PETITIONS AND DELEGATIONS 11 - 27 6.1 Michael Matthews - Jacobs - Replacement of Broule Creek Bridge 28 - 29 6.2 Raymond Gagne - Cochrane Board of Trade - Cochrane Polar Bear Habitat 7. HEAD OF COUNCIL AND COUNCILLORS REPORTS 8. REPORTS 8.1 Community Services Department 30 - 33 8.1.1 Bi-Monthly Report October-November 34 - 39 8.1.2 Cochrane Child Care Centre Bi Monthly Report 8.2 Infrastructure Services Department Page 1 of 262 REGULAR COUNCIL MEETING DECEMBER 10, 2019 Page 40 - 43 8.2.1 Bi Monthly Report for Infrastructure Services October and November 2019 8.3 Protective Services Department 44 - 53 8.3.1 Bi Monthly Report 8.4 Polar Bear Habitat and Heritage Village Department 8.5 Corporate Services Department 54 - 58 8.5.1 CSD - Bi Monthly Report Nov 2019 59 - 64 8.5.2 Amendment and Appointment of the Cochrane Environmental Advisory Committee 8.6 CAO/EDO Department 65 - 67 8.6.1 CAO Bi-monthly Report 8.7 Clerk Department 68 8.7.1 2020 Regular Council Meeting Schedule 9. COMMITTEE/BOARD REPORTS 10. COMMUNICATIONS 69 - 80 10.1 Minutes of the meeting of the Board of Health for the Porcupine Health Unit 11. RESOLUTIONS 12. NEW BUSINESS 81 - 86 12.1 Rural Ontario Municipal Association (ROMA) - 2020 ROMA AGM and Annual Conference - January 19 - 21, 2020 87 - 95 12.2 Ontario Good Roads Association (OGRA) - 2020 OGRA Conference - February 23 - 26, 2020 96 - 144 12.3 Prospectors & Developers Association of Canada (PDAC) - 2020 International Convention - March 1-4, 2020 13. UNFINISHED BUSINESS 145 - 212 13.1 Cochrane Polar Bear Habitat Page 2 of 262 REGULAR COUNCIL MEETING DECEMBER 10, 2019 Page 213 - 255 13.2 Procedure By-law 13.3 Truck by-pass 14. NOTICE OF MOTION 15. BY-LAWS 256 - 261 15.1 By-Law Number 1403-2019 - Being a By-Law to authorize the execution of an Amending Agreement to the First Lease Amendment Agreement between the Corporation of the Town of Cochrane and SGS Canada Inc. 262 15.2 By-Law Number 1404-2019 - Being a By-Law to appoint a member of Council to act in the place of the Head of Council 16. ADDENDUM TO THE AGENDA 17. ANNOUNCEMENTS AND INQUIRIES 17.1 Declaration - January 2nd, 2020 - Civic Holiday 18. IN CAMERA - COUNCIL 18.1 Property Matters - Disposition of Land - Lots 630-631, 635-638, 642- 643, Part 2 and 1711 19. ADJOURNMENT Page 3 of 262 AGENDA ITEM #4.1 CORPORATION OF THE TOWN OF COCHRANE MINUTES OF THE REGULAR COUNCIL MEETING HELD AT THE TOWN HALL, COUNCIL CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO ON TUESDAY, NOVEMBER 12, 2019 AT 6:00 PM, LOCAL TIME. PRESENT: Mayor: Denis Clement Councillors: Daniel Bélisle Todd Calaiezzi Shea Henderson Rodney Hoogenhoud Robert Hutchinson Desmond O'Connor MUNICIPAL OFFICIALS CAO: Darren Ottaway Clerk: Alice Mercier Director of Corporate Services: Monika Malherbe Director of Community Services: Jason Boyer Interim Director of Infrastructure Services: Jared Alcock Infrastructure Services Supervisor: Lynn Chapleau Director of Protective Services: Richard Vallée OTHERS: Cochrane Polar Bear Habitat: Heather Brouwer - Volunteer Dylan McCart 1. OPENING REMARKS AND ROLL CALL Mayor Clement welcome everyone in attendance and declared the meeting open. 2. DECLARATION OF PECUNIARY INTEREST Councillor Henderson declared his pecuniary interest under agenda item 4.1 of the November 5th, 2019 Special Council meeting, as his spouse is an employee at the Polar Bear Habitat. 3. ADOPTION OF AGENDA Moved By: DESMOND O'CONNOR Seconded By: ROBERT HUTCHINSON 480-2019 THAT the agenda be accepted as presented. CARRIED 4. ADOPTION OF MINUTES 4.1 Regular Council meeting of October 29th and Special Council meeting of November 5th, 2019 Councillor Hoogenhoud indicated that in the October 29th minutes, under item 5 – Business Arising from the Minutes, paragraph 3, that he asked for a brief/report on the valves and to remove the last phrase from that paragraph, indicating that he bring forward a notice of motion. Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 481-2019 THAT the minutes of the Regular Council meeting of October 29th and Special Council meeting of November 5th, 2019 be adopted as amended. CARRIED …/2 Page 4 of 262 Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1 REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE TWO 5. BUSINESS ARISING FROM MINUTES 5.1 Under Agenda item 7 of the October 29th meeting, Councillor Hoogenhoud inquired if all Committees and Boards Chairs were contacted to present their bi-annual reports to Council. Clerk is to follow up. Councillor Hoogenhoud wanted to state that at the November 5th meeting he voted against hiring the consultant, Mr. Ted Griffith, as two quotes were not provided, as per the procurement policy. Councillor Henderson indicated that the report on the Polar Bear Habitat (PBH) Financial Analysis was publicized after the November 5th meeting, without acknowledging receipt of the report and recommended that Mr. Ottaway present the report to the public and to further pass a resolution He also mentioned that the members have not yet received the update on the PBH International Volunteer Program (IVP), as requested. It was noted that the CAO will follow up with Mr. Honeth. 6. PETITIONS AND DELEGATIONS 6.1 Darren Ottaway - Cochrane Polar Bear Habitat - Financial Analysis Presentation Before Mr. Ottaway started with his presentation, Councillor Hoogenhoud mentioned that Council received an email from Mrs. Heather Brouwer advising that her request to address Council on the PBH matter was denied. It was asked why Mrs. Brouwer’s request was denied and the Clerk provided an explanation and an example of when requests are denied. Members discussed the option of suspending their rules to permit Mrs. Brouwer to present information for Council’s consider and the following resolution was passed: Councillor Henderson declared his conflict of interest, vacated his seat, abstained from discussion and did not vote on the following resolution: Moved By: RODNEY HOOGENHOUD Seconded By: ROBERT HUTCHINSON 482-2019 THAT Mrs. Heather Brouwer be authorize to make a presentation to Council under petition and delegation in regards to the Polar Bear Habitat Financial Analysis. CARRIED Mrs. Brouwer thanked the members for giving her the opportunity to provide Council and members of the public with information that was not included in the press release and the financial analysis report, for them to take into account ahead of the open house. She indicated the economic impact the Habitat brings to the community and that the firm Impact+Main have provided their services pro bono to the Habitat, focusing on rebranding, marketing and fundraising for the facility to bring down the deficit. Members thanked Mrs. Brouwer for her presentation and invited her to attend the open house sessions being held on Wednesday, November 20th, 2019 from 2 - 4 pm and 7 - 9 pm at the THEC. Mr. Ottaway presented his report to the members of the public and indicated that the document is available on the municipal website and that copies may also be obtain at the municipal office and the following resolution was presented. …/3 Page 5 of 262 Minutes of November 12th and 26th, 2019 AGENDA ITEM #4.1 REGULAR COUNCIL MEETING NOVEMBER 12, 2019 PAGE THREE 6. PETITIONS AND DELEGATIONS - CONTINUED 6.1 Darren Ottaway - Cochrane Polar Bear Habitat - Financial Analysis Presentation Moved By: SHEA HENDERSON Seconded By: RODNEY HOOGENHOUD 483-2019 THAT the CAO Report titled "Polar Bear Habitat - Financial Analysis be received for information. CARRIED 7. HEAD OF COUNCIL AND COUNCILLORS REPORTS Mayor Clement indicated that he attended the Remembrance Day Ceremony, organized by the Royal Canadian Legion. He mentioned that it was pleasant to see the Pavilion full of participants and thanked the organizers for the service and those soldiers who have scarificed their lives. Councillors Hutchinson and Hoogenhoud also commented on the great ceremony and thanked everyone. 8. REPORTS 8.1 Community Services Department The Director had nothing to report at this time; however, Councillor Hoogenhoud asked about the heat in the Arena; as he felt a cold draft from the back wall when attending a crunch game. The Director advised that he would investigate if the shutters are closing properly and report back to Council on the matter. 8.2 Infrastructure Services Department The Director had nothing to report at this time; however, Councillor Hoogenhoud asked for a report on the Valves at the Water plant. 8.3 Protective Services Department The Director had nothing to report at this time; however, Councillor Hoogenhoud addressed some concerns in regards to the lack of parking in the downtown core. Mr. Vallée advised the members that after the parking meters were removed, the businesses chose to rely on self policing on the employee parking issue; however, if this self policing is no longer working, Council may look into this issue further. Mr. Vallée also mentioned that he will be bringing forward a report on on-street parking on Sixth Avenue after 11 pm to allow for snow removal, for Council’s consideration. 8.4 Polar Bear Habitat and Heritage Village Department Nil. 8.5 Corporate Services Department 8.5.1 CSD- Extension Agreement Rental of Warehouse 1 First Ave Report from the Director of Corporate Services was received and the following resolution was presented. The Director had nothing to add to her report; however, members requested clarity on the square footage of the rental space.
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