ATTACHMENT C RFP 4190 Statement of Work
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ATTACHMENT C RFP 4190 Statement of Work Environmental Monitoring Support Services for the State-Licensed Disposal Area (SDA) and the Western New York Nuclear Service Center Background/Objectives The New York State Energy Research and Development Authority (NYSERDA) seeks proposals from firms to perform Environmental Monitoring Support Services for NYSERDA’s West Valley Site Management Program (WVSMP) at the Western New York Nuclear Service Center (Center), located near West Valley, New York, including the State-Licensed Disposal Area (SDA), and the balance of the Center property (referred to as the Retained Premises [RP]). The objective of this request for proposal (RFP) is to select the services of a highly qualified firm experienced in monitoring and handling of radioactive and/or hazardous material to provide NYSERDA with the services, expertise, and materials needed to implement and support the WVSMP environmental monitoring program for the Center. The scope of work includes, but is not limited to, the following activities: • groundwater and radioactive/hazardous trench leachate monitoring • groundwater and radioactive trench leachate elevation measurements • surface water monitoring • stormwater monitoring • environmental radiation dosimetry monitoring • low-level radioactive waste disposal services • monitoring well maintenance • monitoring equipment maintenance, repairs, and calibration • support services for health and safety, and emergency response • rapid response and minor effort work activities • geographic information system (GIS)/database support and development On behalf of the people of New York State, NYSERDA holds title to the 3,331-acre Center. The Center is comprised of three portions: the SDA, the RP, and the West Valley Demonstration Project (WVDP) (see Figures 1-1 and 1-2). The area designated as the WVDP is under the exclusive use and control of the U.S. Department of Energy (DOE). The SDA and the RP are managed solely by NYSERDA for the protection of public health, safety, and the environment. For radiation protection purposes, the SDA and the RP are managed under two separate programs to ensure the safety of the general public, workers, and the environment. Figure 1-1. Site Map – Western New York Nuclear Service Center and Boundary of Retained Premises Source: NYSERDA Attachment C RFP4190, SOW for Environmental Monitoring Support Services for the SDA & the Center 2 Figure 1-2. Aerial Photograph of the SDA Source: NYSERDA Attachment C RFP4190, SOW for Environmental Monitoring Support Services for the SDA & the Center 3 West Valley Demonstration Project - The WVDP is located adjacent to the SDA and within the 3,331- acre Center located primarily in the Town of Ashford in northern Cattaraugus County. The WVDP facility consists of a secured-fenced area of approximately 167 acres. The areas and facilities that became the WVDP were the site of a former nuclear fuel reprocessing plant, which operated from 1966 until 1972. However, in 1972, the reprocessing plant halted reprocessing to make process improvements; and, in 1976, due to new requirements for waste management, seismic, and tornado protection, the site operator, Nuclear Fuel Services, notified NYSERDA that they would turn the facility over to NYSERDA in 1980, at the end of the initial lease period. In 1980, Congress passed Public Law 96-368 (WVDP Act), authorizing the DOE to take exclusive use and possession of the fuel reprocessing facilities to carry out the activities described in the WVDP Act. DOE is currently conducting activities related to the requirements of the WVDP Act. SDA General Description - The SDA, which is adjacent to the WVDP, is regulated by the New York State Department of Health under Radioactive Material License C0382 and the New York State Department of Environmental Conservation (DEC) under a 6 NYCRR Part 380 Radiation Control Permit. An eight-foot high chain-link fence, which includes a one-foot barbed-wire outrigger, surrounds the perimeter of the SDA, and provides a visible barrier to prevent inadvertent or unauthorized entry. The SDA occupies approximately 15 acres of the Center, and consists of 14 disposal trenches, three inactive filled lagoons, and a geomembrane covering the trenches and adjacent lagoons. The two sets of disposal trenches (northern trenches [1 through 7] and the southern trenches [8 through 14]) contain approximately 2.4 million cubic feet of packaged radioactive waste that was placed into the trenches between 1963 and 1975. The trenches were dug into the native silty-clay soil and covered with an eight to 10-foot-thick mounded cap of compacted clay with a drainage swale between adjacent trenches. In addition to the disposal trenches, two storage buildings, referred to as the T-1 and the Frac Tank buildings, are also present. These buildings are used for storage of equipment, materials, small quantities of low-level radioactive waste, and other waste streams awaiting analysis for final disposition. The buildings are also utilized for work areas, and storage of maintenance materials and equipment for monitoring and maintenance of the SDA. During 1992 and 1995, NYSERDA installed a soil-bentonite subsurface barrier wall along the western side of Trench 14 to divert groundwater flow away from the south trenches (8 through 14), and covered the trenches with geomembrane covers to prevent water infiltration into the trenches and divert it toward the adjacent waterways. These measures have greatly reduced water accumulation in the waste disposal trenches. Attachment C RFP4190, SOW for Environmental Monitoring Support Services for the SDA & the Center 4 Retained Premises General Description - The RP portion of the Center is characterized by large open fields (currently in a transition state returning to forest) scattered among wooded acres and is regulated by the Nuclear Regulatory Commission. Buttermilk Creek, which runs south to north through the eastern half of the property, is fed by many small streams and gullies throughout the property. The boundary lines of the property are marked by a three-strand barbed wire fence around the perimeter with posted signs suspended from the fence at regular intervals. The terrain in this area is rough in some places with potentially dangerous heights. Also located on the property, just south of the WVDP, are two small reservoirs, and a firing range that is occasionally used by the WVDP Security personnel. Near the eastern border of the Center, on Buttermilk Road, stands the Bulk Storage Warehouse, which was used in the late 1960s and early 1970s to store plutonium nitrate in a nitric acid solution that was recovered from fuel reprocessing activities at the Center. The Bulk Storage Warehouse is currently unoccupied, and does not contain any hazardous or radioactive wastes. There are two areas of the Center that are known to contain low levels of residual radioactive contamination: the first being the liquid effluent discharge path from the WVDP to Cattaraugus Creek, which travels through Erdman Brook, Franks Creek, Quarry Creek, and Buttermilk Creek before discharging into Cattaraugus Creek; this pathway has historically exhibited low levels of radiological contamination. The second area of the Center with known levels of residual radioactive contamination is an air deposition pathway extending approximately one and a half miles in the northwesterly direction from the WVDP’s former Main Plant Process Building (currently being decontaminated and decommissioned); this area is referred to as the Cesium Prong, which contains low levels of cesium-137. Routine access in these two areas is currently restricted. Attachment C RFP4190, SOW for Environmental Monitoring Support Services for the SDA & the Center 5 Task 1 Project Management and Progress Reporting 1.1 Responsibility Regardless of subcontracting arrangements, the Contractor shall be responsible for the timely completion of all the tasks in the Statement of Work (SOW) per the schedule included herein. The Contractor shall provide all project management activities necessary for the performance of this SOW, which shall include the following activities: • coordinate the work of the Contractor's employees, and those of subcontractors and equipment vendors that are undertaking tasks described in this SOW • ensure control over the project budget and adherence to the project schedule • track training requirements through completion to ensure that personnel complete required training including any required refresher training by the specified due date • ensure all NYSERDA-owned monitoring equipment is maintained, repaired, and calibrated as required • provide all project reporting to NYSERDA as specified in this SOW • review all deliverables for quality and accuracy prior to submittal to NYSERDA • communicate with NYSERDA on all conditions that impact the quality of the data within five business days of identification 1.2 Progress Reporting The Contractor shall submit monthly progress reports to NYSERDA's Program Manager no later than the 15th of the following month. The Progress Reports shall include information on the following subjects in the order indicated, with appropriate explanation and discussion: a) name of contractor b) title of the project c) agreement number d) purchase order number e) reporting period f) work completed g) planned work for the next reporting period h) identification of problems i) planned or proposed solutions to correct identified problems j) training status of project personnel including training