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REQUEST for QUOTATION RFQ 012/17 (Works)

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REQUEST for QUOTATION RFQ 012/17 (Works) REQUEST FOR QUOTATION RFQ 012/17 (Works) DATE: 24 February 2017 NAME & ADDRESS OF FIRM REFERENCE: Renovation of the school canteens of Koghb school #1, Nerkin Tsaghkavan, Jujevan and Aygedzor communities in Tavush region Dear Sir / Madam: We kindly request you to submit your quotation for renovation of the school canteens of Koghb School #1, Nerkin Tsaghkavan, Jujevan and Aygedzor villages of the RA Tavush Marz, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before 10 March 2017, 18:00 (local time) via ☒e-mail OR ☒courier mail to the address below: United Nations Development Programme 14 Petros Adamyan, Yerevan, Armenia or [email protected] Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 3 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned works: Delivery Terms - [INCOTERMS 2010] (Pls. link this to price schedule) 1 Customs clearance1, if needed, shall be - done by: Exact Address/es of Delivery Location/s Koghb school #1, Nerkin Tsaghkavan, Jujevan and (identify all, if multiple) Aygedzor village schools of the RA Tavush Marz Latest Expected Delivery Date and Time (if ☒ 60 days from the signing of Civil Works Contract delivery time exceeds this, quote may be ☒ As per Delivery Schedule attached (Annex 1) rejected by UNDP) Delivery Schedule ☒Required ☐Not Required Packing Requirements N/A Preferred ☒United States Dollars Currency of Quotation2 ☐Euro ☒Local Currency : Armenian Drams Value Added Tax on Price Quotation3 ☒ Must be exclusive of VAT and other applicable indirect taxes Defect liability period 5 years after substantial completion of works Deadline for the Submission of Quotation Friday, March 10, 2017 at 18:00 (local time, GMT+4) All documentations, including catalogs, ☒ English instructions and operating manuals, shall or be in this language ☒ Others: Armenian ☒ Duly Accomplished Form as provided in Annex 2 Documents to be submitted4 (Tables 1, 2, 3, 4, 5, 6, 7, 8), and in accordance with the list of requirements in Annex 1; ☒ Latest Business Registration Certificate; ☒ Latest Internal Revenue Certificate / Tax Clearance; ☒ The Contractor/Subcontractor should submit the copies of licenses for conducting of the appropriate works. ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☒ List of at least 3 past similar contracts successfully completed ☒ Reference letters from at least 3 past clients for the last 3 years. ☒ Construction timetable ☒ Proof of technical capacity (machinery and equipment) highlighting the models. ☒ Proof of professional capacity (technical staff); CVs of main professional staff (experts). ☒ Others: Written guarantee on availability of the required staff, workforce, machinery and equipment within two weeks after the contract signing 1 Must be linked to INCO Terms chosen. 2 Local vendors must comply with any applicable laws regarding doing business in other currencies. Conversion of currency into the UNDP preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of UNDP’s issuance of Purchase Order. 3 This must be reconciled with the INCO Terms required by the RFQ. Furthermore, VAT exemption status varies from one country to another. Pls. tick whatever is applicable to the UNDP CO/BU requiring the goods. 4 First 2 items in this list are mandatory for the supply of imported goods 2 Period of Validity of Quotes starting the ☐ 60 days Submission Date ☒ 90 days ☐ 120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Partial Quotes ☒ Not permitted Payment Terms5 ☒The respective task upon timely completion will be accepted by the UNDP based on the signed final act for covered works, acceptance act and brief narrative reports. The final act is subject to approval by Project’s Civil Engineer Consultant and have to be presented not later than within 5 days following the commissioning of the works for the given phase). Liquidated Damages ☒Will be imposed under the following conditions: Percentage of contract price per day of delay: 0.25% Max. no. of days of delay : 6 weeks Next course of action : contract termination Evaluation Criteria ☒ Technical responsiveness/Full compliance to [check as many as applicable] requirements and lowest price6 ☒ Full acceptance of the UNDP General Terms and Conditions ☒ Compliance to the following administrative criteria: -Bid should be submitted before the tender deadline. -Bid should be valid for the period as mentioned in section: Period Validity of Quotes. - Bid is signed by the Authorized person. - Bid includes all required documents as indicated in the section: Documents to be submitted. ☒ Compliance to the following technical criteria a. A construction company with the valid Registration. b. Price offers can be submitted by legal entities having at least 3 years of proven experience in construction of greenhouses. c. Minimum 3 similar projects taken over the last 3 years. d. Valid license general construction, water and electricity maintenance for requested works based on the technical documentation. e. Availability of relevant equipment/tools, staff and machinery. f. Works should be performed within 60 days. 5 UNDP preference is not to pay advanced amount upon signing of contract. If vendor strictly requires advanced payment, it will be limited only up to 20% of the total price quoted. For any higher percentage, or advanced payment of $30,000 or higher, UNDP shall require the vendor to submit a bank guarantee or bank checque payable to UNDP, in the same amount as the advanced payment made by UNDP to the vendor. 6 UNDP reserves the right not to award the contract to the lowest priced offer, if the second lowest price among the responsive offer is found to be significantly more superior, and the price is higher than the lowest priced compliant offer by not more than 10%, and the budget can sufficiently cover the price difference. The term “more superior” 3 UNDP will award to: ☒ One and only one supplier ☐ One or more Supplier, depending on the following factors Type of Contract to be Signed ☐ Purchase Order ☐ Long-Term Agreement7 (if LTA will be signed, specify the document that will trigger the call-off. E.g., PO, etc.) ☒ Other Type/s of Contract: Civil works contract Special conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 20 days or the quality of performed works is unsatisfactory. ☐ Others Conditions for Release of Payment ☒ As per each completed works in each school. Written Acceptance of Works by Author's Supervisor and Project Civil Engineer based on full compliance with RFQ requirements. Annexes to this RFQ8 ☒ Specifications of the Goods/Works Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). ☒ Others Bill of Quantities, Drawings (Annex 4). Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. Contact Person for Inquiries (Written inquiries only)9 [email protected] Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. as used in this provision shall refer to offers that have exceeded the pre-determined requirements established in the specifications. 7 Minimum of one (1) year period and may be extended up to a maximum of three (3) years subject to satisfactory performance evaluation 8 Where the information is available in the web, a URL for the information may simply be provided. 9 This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received. 4 If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider.
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