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Regular Council Meeting Agenda Regular Council Meeting Monday, June 10, 2013 7:00 PM Council Chambers, 57 Holland Street East, Bradford, ON Agenda A Regular Meeting of Council of The Corporation of the Town of Bradford West Gwillimbury will be held Monday, June 10, 2013 at 7:00 PM, in Council Chambers, 57 Holland Street East, Bradford. Pages 1. Call to Order The Presiding Officer calls the meeting to order and leads those present in a moment of contemplation. 2. Adoption of Agenda Recommendation: That the Council Agenda dated June 10, 2013 be adopted as printed. 3. Declarations of Pecuniary Interest and the General Nature 4. Presentations 4.1 Presentation of Ontario Municipal Law Enforcement Long Service Medal - Jonathan Popple 5. Open Forum Members of the public who are in attendance are invited to address Council by signing the Open Forum Register located at the back of Council Chambers. 6. Adoption of Minutes and Committee of the Whole Recommendations 5 - 6 6.1 Committee of the Whole Recommendations Recommendation: That Committee recommendations COW-2013-63 to COW- 2013-66 and the minutes of the meeting of May 21, 2013 be adopted. Page 1 of 65 Regular Meeting - Agenda June 10, 2013 7 - 16 6.2 Adoption of Council Minutes Recommendation: That the following minutes, Regular Council May 21, 2013; Special Council (OPP Transition Costs and Consultant Presentation) May 22, 2013; and Special Council (Information Session - Fire Master Plan) May 28, 2013 be adopted as printed. 7. Correspondence 7.1 Correspondence for Information - None 7.2 Correspondence for Action - None 8. Staff Reports 17 - 35 8.1 Report of Fire and Emergency Services - Request for Disaster Declaration for ODRAP Recommendation: Whereas on May 25, 2013, the Town of Bradford West Gwillimbury experienced severe flood damages from the breach of a protective dyke located on lands described as Part 1, Lot 17, Concession 7, Part 2, Lot 17, Concession 7, Part 3, Lot 17, Concession 7, Part 7, Lot 18, Concession 7, Part 5, Broken Lot 18, Concession 7; Now Therefore the council of the Town of Bradford West Gwillimbury hereby requests the Minister of Municipal Affairs and Housing to declare the area within the municipality east of the CN Railway, west of the west branch of the Holland River, north of Concession 7 and south of Concession 8 a "disaster area" (private component) for the purposes of the Ontario Disaster Relief Assistance Program (ODRAP); And further, should the Minister declare a disaster, that Council immediately, as required by ODRAP, appoint members to a disaster relief committee to administer the claims made under ODRAP. Recommendation: Whereas on February 19, 2013 council authorized staff to proceed with preparing a petition under Section 4 of the Drainage Act for drainage works for the general area in which the Water Pollution Control Plant is situate; And Whereas on May 25, 2013, the Town of Bradford West Gwillimbury experienced severe flood damages from the breach of a protective dyke located on lands described as Part 1, Lot 17, Concession 7, Part 2, Lot 17, Concession 7, Part 3, Lot 17, Concession 7, Part 7, Lot 18, Concession 7, Part Page 2 of 65 Regular Meeting - Agenda June 10, 2013 5, Broken Lot 18, Concession 7; And Whereas it is the opinion of staff that the structural integrity of the dykes protecting certain lands in the area east of the CN Railway, west of the west branch of the Holland River, north of Concession 7 and south of Concession 8 has been compromised to such a degree that emergency work to reconstruct part or all of the dykes is necessary; Now Therefore council of the Town of Bradford West Gwillimbury hereby requests the Minister of Agriculture, Food and Rural Affairs to declare an emergency under Section 124 of the Drainage Act in order to allow emergency drainage works to be undertaken. 9. Request for Staff Report 10. Committee of the Whole 10.1 Convene Committee of the Whole Recommendation: That Council resolve itself into Committee of the Whole to consider matters on the Committee of the Whole agenda dated June 10, 2013. 10.2 11. Committee Minutes and Recommendations 36 - 38 11.1 Downtown Revitalization Committee Minutes- May 15, 2013 That the minutes of the May 15, 2013 Downtown Revitalization Committee meeting be received. 39 - 46 11.2 Bradford West Gwillimbury/Innisfil Police Services Board Minutes - April 15, 2013 That the minutes of the April 15, 2013 Police Services Board meeting be received. 47 - 49 11.3 Active Transportation Committee Minutes - May 16, 2013 That the minutes of the May 16, 2013 Active Transportation Committee meeting be received. 50 - 52 11.4 Downtown Revitalization Committee meeting- May 27, 2013 That the minutes of the May 27, 2013 Downtown Revitalization Committee meeting be received. Page 3 of 65 Regular Meeting - Agenda June 10, 2013 53 - 55 11.5 Seniors Housing Committee meeting- May 29, 2013 That the minutes of the May 29, 2013 Seniors Housing Committee meeting be received. 12. New Business 13. By-laws 56 - 62 13.1 By-law 2013-65 - A By-law to authorize the execution of a Pre-servicing Agreement with National Homes (Bradford) Inc. 63 - 64 13.2 By-law 2013-66 - A By-law to appoint the Court of Revision under the Drainage Act, Recommendation: That By-laws 2013-65 and 2013-66 be enacted. 14. Announcements 15. Motions/Notices of Motion 16. Confirm Proceedings That By-law 2013-67 - A By-law to Confirm Proceedings of the Council Meeting dated June 10, 2013 be enacted. 17. Adjourn That the meeting is hereby adjourned at _________. Page 4 of 65 The Corporation of the Town of Bradford West Gwillimbury Committee of the Whole May 21, 2013 Council Chambers 57 Holland Street East, Bradford, ON Minutes Members Present: Mayor Doug White Deputy Mayor Rob Keffer Councillor Gary Lamb Councillor James Leduc Councillor Raj Sandhu Councillor Ron Simpson Councillor Del Crake Councillor Carl Hordyk Regrets: Councillor Peter Dykie Staff Present: Jay Currier -Town Manager Rebecca Murphy - Director of Legal Services/Clerk Geoff McKnight - Director of Planning & Development Services Gavin Watson - Acting Director of Engineering Services Karen Gill – Executive Assistant Michelle Brandt - Deputy Clerk Call to Order The Presiding Officer called the meeting to order at 7:30 p.m. Adoption of Agenda COW-2013-63 Lamb/Crake That the Committee of the Whole Agenda dated May 21, 2013 be adopted as printed. CARRIED. Declarations of Pecuniary Interest and the General Nature There were no declarations made. Deputation Committee of the Whole Recommendations PagePage 5 1 of of 65 2 Committee of the Whole - Minutes May 21, 2013 There were no deputations. Staff Reports Report of Engineering Services - Request for Pre-Servicing Agreement - National Homes COW-2013-64 Hordyk/Leduc That the necessary By-law be presented to Council to authorize the Mayor and the Clerk to enter into a Pre-Servicing Agreement with National Homes (Bradford) Limited once finalized as outlined in Report ENG 2013 18. CARRIED. Report of Legislative Services - Court of Revision Appointment By-law for Duga and Cullingham Drain COW-2013-65 Lamb/Leduc That Council give consideration to the appointment of three members to the Court of Revision for the Duga and Cullingham Drains; and That, if necessary, a by-law to appoint the Court of Revision be brought back to council on June 10, 2013. CARRIED. New Business There was no new business. Rise and Report COW-2013-66 Sandhu/Simpson That the Committee of the Whole adjourn at 7:34 p.m. CARRIED. Rebecca Murphy, Clerk Rob Keffer, Chair Committee of the Whole Recommendations PagePage 6 2 of of 65 2 The Corporation of the Town of Bradford West Gwillimbury Special Council May 22, 2013 Council Chambers 57 Holland Street East, Bradford, ON Minutes Members Present: Mayor Doug White Deputy Mayor Rob Keffer Councillor Gary Lamb Councillor James Leduc Councillor Raj Sandhu Councillor Ron Simpson Councillor Del Crake Councillor Peter Dykie Councillor Carl Hordyk Staff Present: Jay Currier -Town Manager Rebecca Murphy - Director of Legal Services/Clerk Ian Goodfellow - Director of Finance Kelly Losak – Director of Human Resources Michelle Brandt - Deputy Clerk Karen Gill - Executive Assistant Others Present: Peigi Ross, Dunsmore Law Jason Reynar, Director of Legal/Clerk - Town of Innisfil Call to Order The Presiding Officer called the meeting to order and lead those present in a moment of contemplation. Adoption of Agenda Resolution 2013-157 Lamb/Sandhu That the Council Agenda dated May 22, 2013 be adopted as printed. CARRIED. Declarations of Pecuniary Interest and the General Nature No declarations of interest were made. Closed Session Adoption of Council Minutes PagePage 7 1 of of 65 2 Special Council - Minutes May 22, 2013 Convene Closed Session Resolution 2013-158 Sandhu/Leduc That Council resolve itself into closed session under the provisions of the Municipal Act, 2001, Section 239 (2) in order to discuss: (b) personal matters about an identifiable individual, including municipal or local police service board employees CARRIED. Reconvene Special Meeting The Special Meeting was reconvened at 7:00 p.m. Deputation Town Manager Jay Currier outlined the two items that were being dealt with at the meeting. A taskforce was created to retain a consultant to assist council in determining the comparable or material differences in services of the SSPS and the OPP. Following that is a report of the Town Manager as requested by council to look at costs associated with moving from the SSPS to an OPP service model. Levak Management Consultant - SSPS/OPP Service Comparison Joe Levac and Roger Hollingworth of Levak Management Consultant presented the SSPS/OPP Services Comparison. Council recessed for five minutes.
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