COUNCIL AGENDA
COUNCIL CHAMBERS COMMUNITY ADMINISTRATION CENTRE (CAC)
21 JULY 2015
Notice is hereby given that the next meeting of the Sorell Council will be held at the Community Administration Centre (CAC), 47 Cole Street, Sorell on Tuesday, 21 July 2015, commencing at 6.00 pm.
CERTIFICATION
I, Russell Fox, Acting General Manager of the Sorell Council, hereby certify that in accordance with Section 65 of the Local Government Act 1993, the reports in this Agenda have been prepared by persons who have the qualifications and experience necessary to give such advice. Information and recommendations or such advice was obtained and taken into account in providing general advice contained within the Agenda. Notices of Motion and supporting documentation from Councillors are exempted from this certification.
RUSSELL FOX ACTING GENERAL MANAGER 14 July 2015
AGENDA FOR THE COUNCIL MEETING TO BE HELD AT THE COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL ON 21 JULY 2015
TABLE OF CONTENTS
1.0 ATTENDANCE 1 2.0 APOLOGIES 1 3.0 DECLARATIONS OF PECUNIARY INTEREST 1 4.0 CONFIRMATION OF THE MINUTES OF 16 JUNE 2015 1 5.0 MAYOR’S REPORT 1 6.0 SUPPLEMENTARY ITEMS 2 7.0 COUNCIL WORKSHOPS REPORT 2 8.0 DEPARTMENTAL REPORTS 3 8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER 3 8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER 3 8.3 HR, CUSTOMER & COMMUNITY SERVICES – JESS RADFORD, MANAGER 13 8.4 FINANCE AND INFORMATION – TINA HOUSE, MANAGER 18 9.0 PETITIONS 20 10.0 LAND USE PLANNING 20 10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES 20 11.0 GOVERNANCE 35 11.1 SOUTHERN TASMANIA COUNCILS AUTHORITY (STCA) – QUARTERLY REPORT MARCH 2015 35 11.2 NOTICE OF MOTION – COUNCILLOR TORENIUS 55 11.3 NOTICE OF MOTION – COUNCILLOR DE WILLIAMS 57 12.0 ENGINEERING & REGULATORY SERVICES 65 12.1 SOUTHERN WASTE STRATEGY AUTHORITY (SWSA) MARCH 2015 QUARTERLY REPORT 65 12.2 NOTICE OF INTENTION TO MAKE A NEW LOCAL HIGHWAYS BY-LAW NO. 2 OF 2015 73 12.3 DODGES FERRY RECREATION RESERVE FIRE MANAGEMNT PLAN 2009 and 2015 REVIEW 96 12.4 DODGES FERRY RECREATION RESERVE MANAGEMENT PLAN 2015 102 12.5 SPEED LIMIT REDUCTION IN MAIN ROAD IN THE VICINTY OF STORES LANE 107 12.6 ENVIRONMENTAL SUSTAINABILITY POLICY 2015 112 13.0 HR & COMMUNITY SERVICES 120 13.1 AMENDMENT TO THE FEES & CHARGES – 1 JULY 2015 TO 30 JUNE 2016 120 14.0 FINANCE & INFORMATION 132 15.0 QUESTIONS FROM THE PUBLIC 132 16.0 CLOSED MEETING 132 17.0 ACRONYMNS 133
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1.0 ATTENDANCE
Mayor K Vincent Deputy Mayor B McDonald Councillor K Degrassi Councillor V Gala Councillor G Evans Councillor C Torenius Councillor N Reynolds Councillor L White Councillor D De Williams
2.0 APOLOGIES
3.0 DECLARATIONS OF PECUNIARY INTEREST
4.0 CONFIRMATION OF THE MINUTES OF 16 JUNE 2015 ^ RECOMMENDATION
“That the Minutes of the Council Meeting held on 16 June 2015 be confirmed.”
5.0 MAYOR’S REPORT
RECOMMENDATION
“That the Mayor’s communication report as listed be received”
This communication is provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report please contact the Mayor at any time.
• Okines Bring a Mate gathering. • School Assoc. Meeting Clrs Torenius and De Grassi also attended. • Arts and Cultural meeting Clr De Williams also attended. • Met with Sorell on Stage (SOS) representative. • Senior Advisory Group meeting. • DASC, Council Workshop and meetings as required. • The General Manager and I met with Rene Hidding. • The General Manager and I met with representative from Dept. Sport and Rec. • Attended community forum at Rebecca Whites office. • Attended district CWA function at Forcett Hall.
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• Attended STCA meeting with Will Hodgman as guest speaker. • Attended Primrose RSL Annual dinner. • Met with several developers re Dodges Ferry development. • The General Manager and I met with Alan Garcia. • Attended meeting at Trades Training Centre. • Chaired meeting of the Pembroke Park Advisory Committee. Clrs Reynolds, De Williams , McDonald, Evans and White also attended. • Attended SERDA meeting with KPMG re our infrastructure strategy. • Chaired STAARC meeting. • Attended Okines Community House National Aboriginal and Islander Day Observance Committee (NAIDOC) week function. • Conducted Councils community grants presentation evening. • Attended Okines Tucker and Tools evening. • Attended Red Cross Morning Tea • Met with Viv Alomes from Albie House re Youth Suicide Prevention • Attended Causeway Club
6.0 SUPPLEMENTARY ITEMS
RECOMMENDATION
“That the Council resolve by absolute majority to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the Local Government (Meeting Procedures) Regulations 2005.”
In accordance with the requirements of Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2005, the Council by absolute majority may approve the consideration of a matter not appearing on the agenda, where the General Manager has reported: a) The reason it was not possible to include the matter on the agenda; & b) That the matter is urgent; & c) That advice has been provided under Section 65 of the Local Government Act 1993. ^ 7.0 COUNCIL WORKSHOPS REPORT
The following Council Workshop was held on 7 July 2015.
Date Purpose Councillor Attendance Councillor Apologies
7 July 2015 Council Workshop Gala, Evans, Torenius, Degrassi De Williams, Reynolds, White, McDonald and Vincent
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8.0 DEPARTMENTAL REPORTS ^ RECOMMENDATION
“That the Departmental reports as listed be received.”
8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER The General Manager is away on Annual Leave therefore there will be no report available this month.
8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER
PURPOSE: To inform Council of the activities of the Engineering and Regulatory Services Department during the period 1 June 2015 to 30 June 2015. Regulatory Services include the following, Planning, Building, Engineering, Plumbing, Environmental Health, Works Depot, Asset Management, Natural Resource Management etc.
ENGINEERING AND REGULATORY SERVICES – Russell Fox
The construction of the Gypsy Bay rock groyne extension continues with substancial completion of the extension scheduled for end of July. The Brinktop road re-construction was tendered publically on 4 July and closes on 29 July 2015. The Pelham St pedestrian crossing has been constructed and is in operation.
Meeting attended included:
• Airport planning co-ordination meeting • Several meeting with waste management contractors to finalise contract documentation • Community grants award evening • Tas Audit consultant regarding compliance with recent recommendations to local government concerning asset management and valuation practises for the transport network.
(Jenny Richmond / Rhiannon Baines)
During the month of June, Council received requests to waiver Fee/s. As per Council’s Policy Number 9 of 2005 Part B Not-for-profit Community Based Organisations can apply for waiver of fees, approved under the delegation of General Manager.
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Name & Address: Project: Fees Waived: 32 Hoffman Street, Alterations to Completion Fee $76.00 Midway Point Community Hall Building Permit Fee $376 (Class 9b) Blue Lagoon Christian New Hall & Additions Planning - $577.00 Youth Camp to existing buildings S Devereaux obo Viewing Platform & Planning - $577.00 David Walsh Track Upgrade – Marion Bay 32 Bay Street, Awning & Building $202.00 Dunalley (June 2015) Outbuilding Plumbing $283.66 (TasFire) 22.2015.141.1
DEVELOPMENT ASSESSMENT – (Jenny Richmond)
The following table provides details of the overall planning, plumbing and building applications received for the year 1 June 2015 to 30 June 2015:
Application Type 2015 Planning including Subdivisions 185 Plumbing 146 Special Plumbing 61 Building 161 337 CERTIFICATES – (Jill Ray)
Council also processed 29 certificates in June which relate to the sale of properties as detailed below (337 certificates).
The amount of 337 Certificates has reduced in May and June as we believe property buyers were rushing to finalise sales prior to the First Home Buyers’ Grant finishing in April (this has since been extended).
March 2015 April 2015 May 2015 June 47 54 39 29
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PLANNING – (Jenny Richmond)
Details of applications received during the period of January, February, March, April, May & June 2015.
Type January February March April May June 2015 2015 2015 2015 2015 2015 DA’s 26 22 31 35 21 29 SA’s 2 1 3 4 5 0 PSA’s 0 1 0 0 0 STR 0 1 2 2 ADH 1 0 0 1 Total 29 25 36 39 28 30
Legend: DA’s – Development Applications SA’s – Subdivision Applications includes Boundary Adjustments PSA’s – Planning Scheme Amendments STR – Strata Applications ADH – Adhesion Orders
DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE – (John Molnar/Jenny Richmond)
The Development Assessment Special Committee met on the 23 June 2015 to consider an application for a ten lot subdivision at Hoffman Street/Reynolds Road Midway Point. It was subsequently approved with condition.
DELEGATED AUTHORITY – (John Molnar / Jenny Richmond)
During the month of June a total of 25 planning approvals / permits were issued including;
• 12 Applications approved as Permitted Developments; and • 13 Applications approved as Discretionary Developments.
Of the 12 permitted developments approved under delegation, 6 proposals were received which complied with Planning Directive 4, PD4 ie: no permit was required.
In summary 23 applications were approved under delegated authority with the remaining one approved by Council at its meeting of the 23 June 2015 and one approved by consent agreement under direction of the Planning Appeal Tribunal (see section directly below).
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APPEALS – (John Molnar)
The refusal by Council of the boatshed for the Lewisham Motor Yacht Club Inc. at Gwynns Point, Lewisham has now been resolved. Councils decision has been varied by the Appeal Tribunal (following consent agreement by all parties) resulting in approval and a planning permit, with conditions, being issued.
The matter of Council’s refusal of the 28 lot subdivision relating to Lot 30 Montagu Street, Sorell has now been resolved with the appellant withdrawing his appeal.
STATUTORY PLANNING – (John Molnar)
I, and relevant Council staff, have met with proponents concerning two planning applications to discuss issues raised by representations. Both planning applications are still to be considered by Council.
There have been a number of discussions and meetings between planning staff and prospective property owners and developers. This has been a direct result of the impending Sorell Interim Planning Scheme 2015 (SIPS) and as a result planning staff are providing information concerning both the existing Sorell Planning Scheme 1993 and the SIPS with particular note of the differences in planning requirements such as use classes and development standards.
There have been a number of recent planning applications lodged under the present planning scheme in view of the impending new planning scheme.
I participated in a webinar (virtual discussion) organised by the Local Government Association of Tasmanian (LGAT), together with participants from other councils, to consider the proposed legislation for the Tasmanian Planning Scheme ie Land Use Planning and Approvals (Tasmanian Planning Scheme) Amendment Bill 2015.
STRATEGIC PLANNING – (John Molnar)
Following the endorsement of the Draft Sorell Interim Planning Scheme (SIPS) 2014 document and associated land use zoning maps at the meeting of the 21 April a letter was sent to the Minister of Planning requesting that he declare the planning scheme.
I have now met with the Executive Commissioner and staff of the Tasmanian Planning Commission (TPC) on the 12 June and 6 July to progress the declaration and the subsequent public advertising, assessment and response to the TPC. It is now anticipated that this would occur near the end of July.
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Discussions have also recently occurred with owners of land whose proposed zoning, endorsed by Council, had not been approved by the TPC for the interim planning scheme.
Submissions to the Sorell Township Master Plan 2015 Update are presently being assessed by Council staff and consultants, Aurecon. A revised document will subsequently be presented as an agenda item to Council for their consideration and endorsement.
BUILDING – (Rhiannon Baines)
June 2015
A Total of 28 Completion Certificates (Building Work) were issued in June 2015.
A Total of 26 Building Applications were Approved in June 2015 (details below).
PROPOSAL: TOTAL: New Dwellings 17 Extensions & Alterations 1 Garages & Outbuildings 3 Other 5 TOTAL: 26
BUILDING COMPLIANCE – (S Hill)
Details of building enforcements Issued and Resolved during May 2015 and June 2015:
Type Issued May June Total Year to Date 2015 BN GM 2 2 4 11 BO GM 3 3 6 18 BID 2 2 4 5 BN BS 0 0 0 0 BO BS 0 0 0 0 EO GM 1 3 4 4 Total 8 10 18 38
Type Resolved May June Total Year to Date 2015 BN GM 0 1 1 6 BO GM 0 3 3 10 BID 0 5 5 11 BN BS 0 1 1 1 EO GM 0 0 0 0 Total 0 10 10 28
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Legend: BN GM – Building Notice General Manager BO GM – Building Order General Manager BID – Building Inspection Direction BN BS – Building Notice Building Surveyor BO BS – Building Order Building Surveyor EO GM – Emergency Order General Manager
During the month of June 2015, Council’s Building Surveyor received 11 new enquiries requiring investigation which follows on from last month of 16 enquiries in addition to other illegal works identified via statutory building inspections. Three Emergency Orders were issued which were a priority over other older complaints due to unsafe building conditions existing. It will take some time to fully investigate all enquiries at the moment, given the current workload.
PLUMBING – Brian Dorman
There were 17 Plumbing Applications assessed for June 2015.
There were no Plumbing Orders issued in June 2015.
Plumbing Officers attend each Development Assessment Meeting weekly to view incoming Development Applications received.
DEVELOPMENT ENGINEERING – (Leon Ashlin)
Assessments
Development Engineering has examined 36 applications for the June period which required engineering input as follows:
Category January February March April May June 2015 2015 2015 2015 2015 2015 Developments 21 18 24 35 19 31 Subdivision 2 1 2 4 4 3 Building 6 7 9 Final Plan of 4 2 2 4 1 2 Survey Total 27 21 34 43 31 36
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Development Engineering Compliance
Development Engineering is continuing to actively undertake inspections and monitoring of approved developments under construction. Current developments under construction are as follows:
• 166 Penna Road, Midway Point – Stage 1A (Lynmore Holdings) (Sweetwater Estate) • Cul-De-Sac off Pennington Drive, Sorell (N Rusher) (Rushes Court) • Hoffman Street, Midway Point – Stage 1 - 13 lots (P Harback) (Timber Mill Court) • Valley View Close, Sorell – Stages 3 & 4 (A Bayley) • Horizon Drive Extension - Stage 3B (On Horizons P/L) • Sugarloaf Road, Carlton River - 24 lots
Audit inspections for new road, K&G, footpaths, driveways and stormwater infrastructure are ongoing for the above developments.
Subdivision Design Plans Received for Approval – (Future Construction) • Nash Street, Sorell – Final Stage - 20 lots • Gatehouse Drive – Stage 3 (D Black) • 209-221 Arthur Highway, Dunalley (P Smith) – 13 Lots
Contract Construction/Design: • PDA are preparing design plans for Fulham Road (brow of hill between Carlton River and Connellys Marsh Road) and Primrose Sands Road realignment approximately 800m from Carlton River bridge (Black Spot funding). We have advertised a section of Brinktop Road (frontage of 391 Brinktop Road) for tender with a closing date of 29 July 2015. • Preparing submissions for Black Spot funding for the 2016-2017 financial year. Possible locations are in Carlton River Road – guard rail outside 44 Erle Street (frontage on Carlton River Road) and sharp hairpin corner at 466 Carlton River Road.
ENVIRONMENTAL HEALTH – (Greg Robertson)
• June 2015 Activities • The Senior Environmental Health Officer has been working with Veolia Environmental Services signing of waste contracts for Garbage / Recycling & Recycling Centres. A contract for Green & Hardwaste collection and street bins has now been signed with Toxfree. The service commenced on 6 July 2015. • Public Places By-law – Has been gazetted, table in Parliament and has been sent to the Select Committee on Subordinate Legislation. The By-law has now come into force.
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• Noise complaint investigations for a range of issues including rural activities and loud music • Investigation of several complaints about failing septic tank systems, Boomer Bay, Carlton & Dodges Ferry. • Investigation of Unhealthy Housing complaint • Issued an Environment Protection Notice on Oil Company for a fuel spill at a local service station requiring a clean-up. The costs associated with the investigation have been invoiced to the company. • Completed food business inspections and issuing registration certificates • Caravan licence inspections continuing • Set-up new invoicing templates and processes for RegEnts
COMPLIANCE – (Darren Carter)
Compliance officers attended to the following requests during June 2015:
Animals June Dog on beach/reserve 0 Dog at large 16 Dog attack – person 1 Dog attack – animal 4 Dog’s found 16 Nuisance created by dog’s 4 General request for action 9 Infringements issued for dogs 12 Enforcement May Fire Hazards 0 Littering Infringements 1 Parking infringements 0
DEPOT WORKS – (Mark Butterworth)
This report is provided to brief Councillors of the current works program and the intended upcoming activities. While exact commencement timeframes for projects may vary and be subject to other reactive maintenance demands on resources, the report is intended as an indicative guide that may be of assistance in answering requests from the community.
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Gypsy Bay Groyne extension • Works commenced, rock being delivered via Fulham Road and placed by excavator. Temporary signage erected along Fulham Road warning of truck movements. Please note launching rap closed during construction activities.
Road Construction Crew • Maintenance grading and drainage cleaning various roads throughout municipality.
Road Maintenance Crew • Maintenance of sealed road various locations pot hole patching, edge breaks etc. in accordance with program.
Stormwater Crew • Continued Bridge Maintenance and at various locations • Pump out of pits and culverts various location.
Parks and Reserves Crew • Maintenance – Parks staff will continue to undertake general maintenance of the various parks, playgrounds and reserves across the municipality.
ASSET ENGINEER – (Brenton Oakley)
Assetic’s MyData The MyData testing and roll-out phases continue.
A final valuation report for the Transport Network has been received and accepted. This valuation will form the baseline for Transport asset finances within the MyData program.
The Tasmanian Audit Office (TAO) recently audited Councils asset management and revaluation practices along with four other councils to ensure compliance with Australian Accounting Standards and adopted National Asset Management Standards. Whilst a final report is to be received, verbal advice from the TAO has indicated Sorell’s successful completion of the audit, with no further inputs required.
PROJECT ENGINEER - (Anthony Walters)
The Dunalley Hall Rebuild
DA has been lodged for a storage shed. Landscaping works to remaining areas being finalised. NRM Paul Gray arranging for native plantings around boundary.
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Dunalley Path & Streetscaping
Extension to kerb and footpath area adjacent to Information Centre continuing. Line marking to traffic islands and carparking throughout is complete.
Copping Hall – Storage Shed
Shipping container being installed and adjoining areas tidied with 100mm deep compacted red gravel.
Sorell Memorial Hall
Two new lights and a power point have been installed in the History Room.
Midway Point Hall
Contractors have completed installing access ramp, rails and new door to opp- shop. Prices received for replacement of flooring to main hall and selections complete in consultation with the committee representatives.
11 Fitzroy St – Youth Centre
Access ramp and handrail complete. Costings for commercial flooring (carpet & vinyl) throughout have been sourced. Costings for sealed access parking, shared space and turning bay have been sourced.
Pembroke Park – Netball Courts
Fencing contractor has commenced works.
Kellevie Recreation Ground – Storage Shed
Water tank and associated pipework have been installed and adjoining areas tidied up with red gravel.
Pelham St (Coles Plaza) Pedestrian Crossing
All works associated with the pedestrian crossing have been completed.
Vancouver Park
DA has been lodged for the proposed toilets at Flyway Island.
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NRM FACILITATOR – (Paul Gray)
Green Army has carried out weed control works in a section of the Sorell Rivulet.
Green Army has carried out several days cut and painting Boneseed within the Dodges ferry recreation Reserve.
Green Army and Conservation Volunteers Australia (CVA) Teams have expanded the area of boxthorn removal within Inghams.
CVA and students from the Sorell Primary School will carry out some revegetation within Inghams on 22/07/2015.
(Jen Milne) Bushfire weed control support – contractor engaged for Copping area gorse and Spanish heath assistance. Weather dependant
Boomer Bay toilet weeds – Marion Bay Coastcare will undertake planting and maintenance around the toilet site and incorporate into their ongoing project on this section of the foreshore.
Attended Dunalley Tasman Neighbourhood House Gala opening to promote ongoing bushfire weed control works.
Green Army assisting with surveying Dunalley and Boomer Bay foreshore for boneseed.
Ongoing discussions with State Growth re progress of roadside gorse spraying from Forcett to Dunalley –awaiting budget approval.
Support for Small Farm, Big Ideas workshop at Copping in conjunction with Tasmanian Women in Agriculture. ^ 8.3 HR, CUSTOMER & COMMUNITY SERVICES – JESS RADFORD, MANAGER
COMMUNITY SERVICES Manager met with/attended: • Sorell School Association Meeting • Arts & Cultural Advisory Committee Meeting • Community Grants Presentation Evening • Barry Featherstone – Copping Hall • MEGT – Trainee Progress • Customer Service Team Meeting • Pembroke Park Advisory Committee • Interviews – Children Services Team Leader
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• OSHC Team Meeting • Malunna Senior Staff Meeting • Council Meeting • Council Workshop • SMT x3 • Various other internal meetings
HUMAN RESOURCES
Recruitment • Financial Accountant – Amy Wheeler commences 27 July • Children’s Services Team Leader – DanYele Fox-Barratt commenced 13 July • Mark Butterworth – Works Manager commenced (Resource sharing) 13 July • Leading Hand (Depot) – Gavin Young promoted 6 July
Consultants • Environmental Health Officer, Karen Loone – 2 days per week • Youth Development Officer, Curtis Knox – 2 days per week (Resource Sharing from Tasman Community Health Centre) – Has now completed consulting for council.
Employee Changes • Wayne Mason – resignation 30 June • Sam Fenney – Resignation 10 July • Darren Johnson – new position Capital Works Project Manager 1 July • Crystal Phoenix – Fixed term contract 13 July to 29 January (4 days per week) • Rod Direen – step down from leading Hand to Multi Skilled Labourer 13 July • Gerry Barwick – confirmed in Leading Hand role after Acting period completed.
Workers Compensation Claims Depot Back injuries, x 2, Total LTI – 4667.5 Hours (491.31 days at 9.5 hrs) X1 - currently under QBE program for alternative job seeking and step down of wages to 85%. X1 – step down of wages to 80%
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Children Services Back Injury, x1, Total LTI – 259.5 hours (32.43 days).
Training • Payroll and Tax Seminar – x1 attendees • Grader Theory Training – x2 attendees • Roller Theory Training - x1 attendee • Medium Rigid Licence – x1 attendee • CPR training (for Spotters course) – 5 attendees • Front End Loader Training – 3 attendees • Excel Training – 1 attendee • Asthma and Anaphylaxis training – 3 attendees • Union delegate training – 1 attendee
Other • Enterprise Agreement management. • End of year payroll processing
COMMUNITY SERVICES
Customer Service • 2029 external calls answered for the month of June • Average Speed of Answer – 15 seconds • Percentage of calls answered – 88.7% • Green Waste Collection bookings • 1463 Dog Registrations processed • Receipting – June o Rates Payments Receipted 116 o Dog Registrations Receipted 1131 o Reg. Applications Receipted 58 o Other Payments 115 (Child Care, RV’s, Infringements, Pound Release, Fees etc.) • Drafting of Customer Service Handbook
Communications • Sorell Times regular ad & one article (2015-2016 budget) • Councillor Calendar – July • Internal staff update re 2015-2016 budget • 2015-2016 Budget and Rates Information Flyer posted • Facebook – 1132 Likes • Community Conversation Notes distributed • Website updated with information regarding: o Community and Youth Grants recipients o 2015-2016 budget information
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o Community Achievement Awards Information o Vacation Care Information o Waste Management Services Calendar
Current Community Engagement Activity • Seniors Advisory Group Meeting • Pembroke Park Advisory Committee Meeting • Arts & Cultural Advisory Committee Meeting • Service Providers Meeting • Community Conversations: A schedule for 2015/2016 financial year has been drafted. These will be advertised via Council’s website, FB, the Sorell Times and street signage.
Publications • Community News newsletter for July 2015 drafted and now with graphic designer. • Magnetic whiteboards for New Resident Kits reprinted. • Council Information Folder with ads from local businesses being created (due in August). • Waste Management Services Calendar sent to residents • Information for Residents 2015/2016 brochure updated
Community Facilities • Review of Fee Schedule for Community Facilities (Sorell Memorial Hall, Dodges Ferry Rec Centre & Pembroke Park) undertaken.
Events • Community and Youth Grants Cheque presentation event held. • Planning underway for opening of Dunalley Walkway • Planning for event to mark Pembroke Park Stage One Completion. • Planning for Seniors Week event begun. • Planning for Annual Art Exhibition begun with SBRA
Community Projects • St George’s Cemetery Storyboards – new storyboards are currently being finalised. These will go on the fence of the cemetery on Pelham Street. • Working with Crl Evans and the historical society on a storyboard for Pembroke Park. • Collaborating with Engineering re development of signage to be placed along Dunalley Walkway was finalised.
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Grants • Community Assistance Grant Presentation held
Financial Assistance for Individuals • Laura Stokes, representing Tasmanian at the Australian Irish National Championships to be held in Sydney in September 2015.
Youth • Youth Centre Development continues • Development of Youth Centre Operational Plan
Currently working with/supporting the following Community Groups/Organisations on Various Issues • Pembroke Park Users • Sorell on Stage • Sorell RSL about Lease Agreement • Dodges Ferry Football Club • Dunalley Hall Committee • Pittwater Arts Tourism and History/Heritage Association
CHILDREN’S SERVICES
Malunna • Currently 61 families enrolled, totalling 70 children.
CENTRE VACANCIES MON TUES WED THURS FRI TOTAL 4 2 1 4 3 *Service licensed for 35 places per day
ASC • Currently 21 families enrolled, totalling 28 children.
SERVICE USAGE MON TUES WED THURS FRI CHILDREN 18 9 11 12 8 ATTENDING *Service licensed for 30 places per day
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8.4 FINANCE AND INFORMATION – TINA HOUSE, MANAGER
Finance Financial Management • Budgets for 2015/16 for both operating and capital expenditure have been finalised and approved by Council; • Preparation of the annual financial / statutory accounts is underway, with completion due by 14th August; • Currently reviewing Finance department processes; • Fees and Charges for 2015/16 have been loaded following approval at the June Council meeting. Revenue
• Instalment notices 2015/16 rates were sent to ratepayers on Friday 10th July. Audit • Tas Audit Office (TAO) have provided a draft of their interim audit report, with five recommendations to be addressed, and updates provided for an additional five findings from the 2013/14 audit. • The TAO did not identify any items of major concern to be addressed.
• Tas Audit Office representative has reviewed Councils including Sorell, that undertook revaluations of major asset classes during 2014/15 financial year. Review of the Sorell Council revaluation took place on 24th June with the TAO advising that there were no significant adverse findings for Council. One recommendation will be made, being a change of description only in one report (no material or significant impact) Grants & Funding
• The Government paid in advance the first two quarters of the Federal Assistance Grants (FAGS) funding on 30th June. • This will reduce the forecast revenue for the 2015/16 financial year by $1.2m and increase the revenue for 2014/15 by the same amount.
Contract Management and Leases • Lease register is being developed and updated progressively.
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Information Technology and Communications • Scott has commenced providing some support at Port Arthur (approx. 1 day per fortnight). • Scott is also spending one day per week at Brighton Council providing ICT Management Support. The ongoing support requirements is currently under review. • As part of the 2015/16 capital budget, new desktop computers were approved. Quotes are currently being obtained for this purchase with an expected rollout of late July / early August. • Tardis (Records Management System) has been updated to the latest version which also provides additional functionality to enable easier savings of documents Information Management
• Mandy is commencing refresher training with all staff on the use of Tardis • Tardis has been updated to a new version that provides additional functionality
Insurance • Insurance renewals have been completed and are all in place for the 2015/16 financial year. • Minor cost increases were incurred, mainly in the area of workers compensation. • Comparative quotes from a different broker were obtained this year, with the Council’s current broker, Marsh, providing coverage and quotes that were many thousands of dollars cheaper than the alternate bidder. Staff Management
• With the establishment of new personnel in the finance department, further system training will be required and has been booked for late August • Interviews were completed for the Financial Accountant role, with Amy Wheeler commencing on 27th July. Fleet Management
• No update this month.
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Meetings • Council meetings and workshops as required. • Staff meetings with Finance & Information staff as required. • Senior Management Team (SMT) meetings as required. • Sorell Council Audit Panel Meeting • Tasman Audit Panel Meeting • Glamorgan Spring Bay Audit Panel Meeting
9.0 PETITIONS ^ At the time of preparation of this agenda no petitions had been received.
10.0 LAND USE PLANNING
The Mayor advised in accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2005, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.
In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under item 10 on this agenda, inclusive of any supplementary items.
10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES ^ RECOMMENDATION
“That the minutes of the Development Assessment Special Committee (DASC) Meetings of 23 June 2015 and 7 July 2015, as attached be noted.”
Attachments (14)
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11.0 GOVERNANCE ^ 11.1 SOUTHERN TASMANIA COUNCILS AUTHORITY (STCA) – QUARTERLY REPORT MARCH 2015
RECOMMENDATION
“That the attached quarterly report for the Southern Tasmanian Councils Authority (STCA) for the quarter ended March 2015 be received and noted.”
INTRODUCTION
The Southern Tasmanian Councils Authority is a Joint Authority constituted under the Local Government Act 1993 and is comprised of 12 member Councils. Quarterly and annual reports are supplied by the STCA for information of member councils.
Strategic Plan
Proposal is consistent with Strategic Plan as STCA are identified as a key stakeholder and supporting regional cooperation is a guiding principle of the Plan.
Annual Plan
Membership subscription and support costs are not considered excessive. The contribution is considered appropriate for the range of representation and activities undertaken by the Authority. For the Financial year 2014/15 Sorell’s contribution is $9,640.70.
Policy
Not applicable.
Asset Management Implications
Not applicable.
Risk Management Implications
Not applicable
Community Implications
Not applicable.
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REPORT
A copy of the STCA Quarterly Report for the period ending 31 March 2015 was forwarded to member councils by Brenton West, CEO of the STCA. That report is attached for information of Council.
RUSSELL FOX A/GENERAL MANAGER 13 July 2015 Attachments: (18)
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11.2 NOTICE OF MOTION – COUNCILLOR TORENIUS ^ MOTION
“I hereby give notice to rescind the Motion 13.1 Fees and Charges (Pertaining to Pembroke Park and Halls and Reserves only) carried at the ordinary meeting of Council held on 16th June 2015.”
INTRODUCTION
The above motion has been submitted in accordance with the provisions of Regulation 16 (5) of the Local Government (Meeting Procedures) Regulations 2005.
REPORT
A copy of the request submitted by Councillor Torenius is attached.
ROBERT HIGGINS GENERAL MANAGER 10 March 2015 Attachments (1)
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"Forcett House" 120 Lewisham Rd Forcett 7173
17th June 2015
Mr R Higgins General Manager Sorell Council
NOTICE OF RESCISSION
I hereby give notice to rescind the motion 13.1 Fees and Charges (Pertaining to Pembroke Park and Halls and Reserves only) carried at the ordinary meeting of Council held on 16th June 2015.
Yours sincerely
Clr Carmel Torenius
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11.3 NOTICE OF MOTION – COUNCILLOR DE WILLIAMS ^ MOTION
“That the Sorell Council develop an “Acknowledgement of Traditional Owners Policy”, including preferred wording and recommended occasions, for Welcome to Country and Acknowledgement of Country, Acknowledgement of Aboriginal People and Acknowledgement of Place, to be used at Council meetings, and council sponsored functions and events.”
INTRODUCTION
The above motion has been submitted in accordance with the provisions of Regulation 16 (5) of the Local Government (Meeting Procedures) Regulations 2005.
REPORT
A copy of the request submitted by Councillor De Williams is attached.
RUSSELL FOX A/GENERAL MANAGER 5 July 2015 Attachments (7)
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Rationale:
The objective of the motion is to ensure that the Traditional Owners of the land in Sorell are acknowledged at Council meetings, events and functions through the conducting of either a Welcome to Country or an Acknowledgement of Country.
Supporting information:
The Tasmanian Aboriginal people have a long connection to the land that is now the Sorell municipality. It is accepted practice in many Australian government and non-government organisations to acknowledge the Aboriginal community at events.
Acknowledgement of the traditional owners is an important act as it fosters social inclusion and recognises that there were people in the region before European arrival.
Currently Sorell Council has no policy on acknowledgement so there is little guidance to Councillors and officers as to when an acknowledgement is appropriate and what wording to use.
An Acknowledgment of Country is appropriate at formal events where the event organisers wish to pay respect to the traditional owners of the land where that event is conducted.
An Acknowledgement of Country is not mandatory; however the practice has increased across Australia as a gesture toward the reconciliation movement.
In Tasmania, the Office of Aboriginal Affairs, under the Department of Premier and Cabinet website, (accessed 30 June 2015) provides the following information: [1]
Acknowledgement Where an event does not have an Aboriginal focus then an Acknowledgement of Country may be used. The following standard acknowledgements are recommended for use:
Example 1 I acknowledge and pay respect to the Tasmanian Aboriginal community as the traditional and original owners and continuing custodians of this land.
Example 2 In respect and recognition of the Tasmanian Aboriginal community, I acknowledge the Traditional owners of the land we are standing on here today.
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Tasmanian Councils that support Acknowledgment of traditional owners:
Research to date shows that the following Councils use Acknowledgment of Country statements in their municipality.
• Kingborough • City of Hobart • City of Launceston • Launceston City Council • Burnie City Council • Break O’Day Council • Brighton Council • Clarence City Council • Devonport City Council • Dorset Council • West Tamar Council • Derwent Valley • Circular Head Council • Waratah – Wynyard Council • Southern Midlands Council • Flinders Council • King Island Council • George Town Council • Latrobe Council • Northern Midlands Council
The research indicates that the Acknowledge of traditional owners within Councils vary. Some Councils use the Acknowledgement to Country only at Council functions and events e.g. Australia Day Ceremony or Citizenship Ceremony. Whilst other councils do acknowledgements at functions and events plus an acknowledge statement before council meetings. The use of Welcome to Country was usually only done at significant events e.g Opening of a new building, an Aboriginal Focus Event or when significant dignitaries visited the municipalises.
See attached document: Research Findings_TAS Council_Acknowledgment of traditional owners_spreadsheet for information regarding what current procedures Council’s throughout Tasmania have.
Note: Research was carried out via a telephone questionnaire on 1st – 2nd July 2015. [2]
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Reconciliation Australia
The attached information sheet is available on the Reconciliation Australia website (accessed 30 June 2015) which is supported by the Australian Government. It offers the following explanation as to the reason for Acknowledgement of Country: [3]
Incorporating welcoming and acknowledgement protocols into official meetings and events recognises Aboriginal and Torres Strait Islander peoples as the First Australians and custodians of their land. It promotes an awareness of the past and ongoing connection to place of Aboriginal and Torres Strait Islander Australians.
Whilst the above information provides broad advice around incorporating an Acknowledgement of Country statement, it is recommended that before implementing such a statement, that Council consults with its local branch of the Tasmanian Aboriginal Centre.
This is consistent with the recommendation noted under the book of Australian Protocol and Procedures referred to at the outset . Should Council be of a view to pursue the inclusion of an Acknowledgement of Country at the commencement of its Council Meetings and at Council Sponsored Functions and events then consultation with the Tasmanian branch of the Tasmanian Aboriginal Centre would ensure that a statement developed is both appropriate to Sorell and endorsed by the local Aboriginal community.
Such an agreed statement could then be included at the commencement of the open session proceedings by the Chair. It could also serve as an endorsed statement for use at other appropriate functions and meetings in Sorell where an Acknowledgement of Country is desired.
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12.0 ENGINEERING & REGULATORY SERVICES ^ ENVIRONMENT & DEVELOPMENT
12.1 SOUTHERN WASTE STRATEGY AUTHORITY (SWSA) MARCH 2015 QUARTERLY REPORT
RECOMMENDATION
“That Council receive the Southern Waste Strategy Authority (SWSA) Report for the March 2015 quarter.”
INTRODUCTION
The Southern Waste Strategy Authority (SWSA) is a joint authority under the Local Government Act, made up of the twelve councils in Southern Tasmania.
The purpose of the Authority is to facilitate integrated regional strategic planning in southern Tasmania, and to implement the Southern Waste Management Strategy.
Strategic Plan
Consistent with Strategic plan.
Annual Plan
The SWSA is funded through council contributions.
Policy
No policy implications.
Environmental Implications
The SWSA has positive contributions toward environmental objectives.
Asset Management Implications
No implications.
Risk Management Implications
No implications.
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Community Implications
The SWSA makes a positive contribution to the broader community on a regional level.
Statutory Implications
Quarterly reporting by the SWSA is a requirement of Part 3, Division 4 of the Local Government Act 1993.
REPORT
The attached report outlines activities of the SWSA for the quarter, including projects and governance.
The report also includes a quarterly Profit and Loss Statement.
ROBERT HIGGINS GENERAL MANAGER 8 April 2014 Attachments: (6)
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12.2 NOTICE OF INTENTION TO MAKE A NEW LOCAL HIGHWAYS BY-LAW NO. 2 OF 2015
RECOMMENDATION
“That in accordance with Section 156(1) of the Local Government Act 1993 Council agrees to: a) make a new Sorell Local Highways By-law; and b) prepare a Regulatory Impact Statement (RIS) for the By-law.”
INTRODUCTION
Sorell Council previously had a Local Highways Standard Requirements By-law , By-law No 2 of 1999, which automatically lapsed after 10 years, in 2009.
Community Strategic Plan
Consistent with Key Focus Area - Core Services
Operational Plan
Consistent with section 9 of the Sorell Council Annual Plan 2015/16
Policy
Local Governmental Act 1993 Part 11 – By-laws
Asset Management Implications
The by-law will provide the legislative power to better manage council assets.
Risk Management Implications
Regulating activities on Council highways will enable Council to better manage a wide range of public safety issues associated with the use of Council highways.
Community Implications
As stated under risk management the by-law introduces controls for activities on Council highways that may impact on safety, amenity and the environment.
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The community will have the opportunity to make a submission on the by- law after the Regulatory Impact Statement (RIS) is completed.
REPORT
The proposed By-law will regulate activities on Council highways by specifying the types of permissible and prohibited activities and when permits are required.
The proposed by-law is based on similar by-laws from other Tasmanian Councils and will regulate activities in public highways such as;
• Responsibility for cost of maintenance of vehicle crossing (clause 6) • The need to obtain a Permit to alter or construct a vehicle crossing (clause 9) • Penalties associated with crossing a footpath or kerb and gutter at a location where a vehicle crossing does not exist (clause 12) • Penalty for removing, destroying or injuring a tree, shrub or other vegetation growing on or in a highway (clause 15) • Applications for permits (clause 17) • Penalty associated with noncompliance with Permit conditions (clause 21) • Requirement for bonds and deposits as security (clause 29) • Release of bonds and deposits (clause 33) • Powers of Authorised Officers (clause 35) • Powers of Police Officers (clause 36) • Rectification notices (clause 38) • Recovery of Council’s expenses (clause 41) • Infringement notices (Clause 49 - 55)
The notice of intention to make a by-law is the beginning of the process which involves preparation of a regulatory impact statement and public consultation. Council must consider any representation made before approving the by-law.
Below is a detailed description of the process for making a new by-law:
1) Council must pass a resolution by absolute majority that it intends to make a by-law 2) Prepare a regulatory impact statement (RIS) 3) Submit the RIS to the Director of Local Government, and if the Director is satisfied with the RIS allow the Council to commence the public consultation process
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4) Publish within a local newspaper and display within the municipal office notice of the by-law 5) Make the RIS & by-law available for inspection 6) Submissions received on the by-law must be considered by Council and if Council decides to alter a by-law it must be by absolute majority. If the alteration significantly changes the by-law council must give notice to the public. 7) The by-law is certified by a legal practitioner and the General Manager 8) The certified by-law is sent to the Director of Local Government 9) By-law is published in the Tasmanian Government Gazette 10) By-law is sent to subordinate Legislation Committee 11) By-law is tabled in Parliament
The draft Local Highways By-law is attached as Appendix 1 of this report.
LEON ASHLIN DEVELOPMENT ENGINEERING MANAGER 10 June 2015 Attachments: Appendix 1: Local Highways By-law (16) Regulatory Impact Statement (RIS) (4)
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SORELL COUNCIL
LOCAL HIGHWAYS BY-LAW
BY-LAW No.2 OF 2015
BY-LAW MADE UNDER SECTION 145 OF THE LOCAL GOVERNMENT ACT 1993 FOR THE PURPOSE OF REGULATING AND CONTROLLING CONDUCT ON HIGHWAYS IN THE MUNICIPAL AREA OF THE SORELL COUNCIL.
PART 1
PRELIMINARY
Short Title
1. This By-law may be cited as the Sorell Local Highways By-law 2015.
Repeal
2. By-law No. 48 (2) published in the Tasmanian Government Gazette on 12 May 1993 at page 486 is repealed.
Application
3. This By-law applies to the Municipal Area.
Interpretation
4. In this By-law, the following terms have the following meanings:-
“Act” means the Local Government Act 1993 (Tas);
“Authorised Officer” means an employee of the Council authorised by the General Manager for the purposes of this By-law and includes the Engineer and the General Manager;
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“Council” means the Sorell Council (ABN 12 690 767 695);
“Engineer” means the Council’s Municipal Engineer as appointed by Council or the General Manager from time to time;
“Footpath” means that part of a highway reservation so constructed as to facilitate the movement of pedestrians;
“General Manager” means the person holding the position of general manager of the Council as appointed by the Council from time to time pursuant to section 61 of the Act;
“Highway” means a local highway as that term is defined in s.4(1) of the Highways Act;
“Highways Act” means the Local Government (Highways) Act 1982 (Tas);
“Municipal Area” means the area of land under the control of the Sorell Council and defined in accordance with section 16 of the Local Government Act 1993 (Tas);
“Nature Strip” means all of that part of a Highway not constructed for the movement of Vehicles or pedestrians;
“Penalty Unit” – means a sum prescribed under the provisions of the Penalty and Other Penalties Act 1987;
“Permit” means a statement in writing, with or without conditions, issued by an Authorised Officer which permits the carrying out of an activity regulated by this By-law, applications for which are made in accordance with Part 3 of this By-law;
“Permit Holder” means a person, incorporated body or other entity to which a Permit has been granted;
“Schedule” means the schedule to this By-law;
“Vehicle” includes any description of vehicle designed to move or to be moved on one or more wheels or revolving runners, and any truck, barrow, or similar vehicle, but does not include a vehicle constructed or adapted for propulsion on rails only; and
“Vehicle Crossing” includes any structure that is used to support the passage of Vehicles.
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Interpretation
5. In this By-law, unless the contrary intention is expressed:
(a) reference to a ‘clause’ or a ‘Part’ is a reference to a clause of or a Part of this By-law;
(b) references to legislation includes any such legislation as may amended or replaced from time to time; and
(c) references to a ‘person’ include reference to companies, associations (both incorporated and unincorporated) and any other like entities.
PART 2
CROSSINGS, KERB AND GUTTER, FOOTPATHS AND NATURE STRIPS
General Responsibility
6. The owner of land is responsible for the costs associated with the construction, repair, maintenance and renewal of any Vehicle Crossing servicing that land. All Vehicle Crossing are to be constructed, repaired, maintained or renewed in a manner, and to the standard required by the Engineer.
7. The owner of land is responsible for any damage occasioned to any:
(a) Footpath;
(b) Vehicle Crossing;
(c) Council infrastructure or services located within any Vehicle Crossing; and
(d) Council infrastructure or services located within or above a Nature Strip,
caused by any works carried out on the owner’s land.
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8. Where activities involving Vehicles are conducted on land with the consent or permission of the owner of that land, that land owner is responsible for any damage occasioned to any:
(a) Footpath;
(b) Vehicle Crossing;
(c) Council infrastructure or services located within any Vehicle Crossing; and
(d) Council infrastructure or services located within or above a Nature Strip,
caused by such Vehicles.
Permit required for Vehicle Crossing
9. A person must not construct or alter a Vehicle Crossing without first obtaining a Permit to do so.
PENALTY: a fine not exceeding five (5) penalty units
10. In addition to the requirements of Part 3 of this By-law, an application for a Permit to construct or alter a Vehicle Crossing must include the following information:
(a) the location or proposed location (as applicable) of the Vehicle Crossing in relation to title boundaries and adjacent Highways; and
(b) the type, dimensions and specifications proposed for the Vehicle Crossing.
11. Unless otherwise agreed by the Engineer, an application for a Permit to construct or alter a Vehicle Crossing must be made before, or contemporaneously with, the making of an application for a building permit under the Building Act 2000 (Tas).
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Crossing at unauthorised place
12. Unless authorised to do so by the Engineer, a person must not drive any Vehicle over or on any Footpath, gutter or kerb.
PENALTY: a fine not exceeding five (5) penalty units
13. Where a Vehicle Crossing exists, unless authorised to do so by the Engineer a person must not drive any Vehicle between a Highway and any privately owned land except by using such Vehicle Crossing.
PENALTY: a fine not exceeding five (5) penalty units
14. A person must not deposit any mud, gravel, soil or other like material on or in a Highway, whether as a result of the use of any Vehicle or not.
PENALTY: a fine not exceeding five (5) penalty units
15. A person must not wilfully, intentionally or recklessly destroy, cut, pluck, trim, remove or injure any tree, shrub, flower or other vegetation growing on or in a Highway nor instruct or direct any other person to do same.
PENALTY: a fine not exceeding five (5) penalty units
16. An Authorised Officer may direct, either orally or in writing, any person acting in breach of clauses 12, 13, 14 and/or 15 of this By- law to;
(a) cease the offensive activity; and
(b) in the case of clause 14, remove the relevant material from the relevant Highway.
A person must not fail to comply with a direction given by an Authorised Officer pursuant to this clause 16.
PENALTY: a fine not exceeding five (5) penalty units
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PART 3
PERMITS
Applications for Permits
17. All applications for Permits to conduct activities regulated by this By- law must be lodged with an Authorised Officer and be accompanied by the following information:
(a) a statement in writing of the type and nature of the activity proposed to be undertaken by the applicant;
(b) a scaled drawing showing the location and extent of the proposed activity; and
(c) a safety management plan or a description of any necessary safety measures that are appropriate for the proposed activity.
Additional information
18. Upon receipt of an application for a Permit, an Authorised Officer may request such further or additional information as that Authorised Officer or Council deems to be necessary in order to conduct a full and proper assessment of the application.
Matters taken into account
19. In deciding whether or not to grant a Permit, regard will be had to the following matters (as applicable):
(a) the potential for damage to Council infrastructure or land; (b) public nuisance, amenity and safety; (c) public access in the area; (d) the maintenance of peace and good order; (e) the movement of traffic in an area; (f) the nature, size, shape extent and location of any proposed road furniture; (g) the availability of suitable parking for motor vehicles in the area; (h) representations made by any police officer; (i) disturbance of existing business or commercial activities; and (j) any other matters that are relevant to the application.
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Conditions of a Permit
20. A Permit issued under this By-law may be subject to such terms and conditions as an Authorised Officer or Council considers appropriate in all of the circumstances.
Compliance with terms and conditions
21. A Permit Holder must comply with the terms and conditions of their Permit.
PENALTY: a fine not exceeding ten (10) penalty units
Form of Permit
22. Every Permit issued under this By-law is to:
(a) be in writing;
(b) bear the date on which it was granted;
(c) bear the name of the person or entity to which it is issued; and
(d) include all terms and conditions imposed by an Authorised Officer or Council.
Duration of Permit
23. All Permits will, unless otherwise specified in the Permit:
(a) commence on the date of issue; and
(b) expire automatically at the conclusion of a specified period, or earlier if cancelled or suspended pursuant to clause 24.
Cancellation and suspension of Permits
24. The General Manager may suspend or cancel any Permit in the event that any term or condition of the relevant Permit is not complied with. In the event that the General Manager suspends or cancels a Permit, the General Manager must notify the Permit holder of the cancellation or suspension and provide written reasons for taking such action.
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25. The cancellation or suspension of a Permit takes effect from the date of receipt of notice (oral or written) of suspension or termination (respectively) by the Permit Holder.
26. When a Permit is suspended in accordance with clauses 24:
(a) the activity authorised by the Permit cannot be carried out during the period of suspension; and
(b) the period of suspension will end upon the General Manager being satisfied that the suspension is no longer required and notifying the Permit Holder (orally or in writing) of same.
27. The General Manager may cancel a suspended Permit at any time during the period of suspension. In the event that the General Manager cancels a suspended Permit, the General Manager must notify the Permit holder of the cancellation and provide written reasons for taking such action.
Assignment of Permits
28. A Permit must not be assigned, novated or in any other way transferred to any other person except with the written consent of an Authorised Officer or Council.
PART 4
SECURITY
Requirement for bonds and deposits
29. The Engineer may require any person seeking to conduct any works regulated by this By-law to:
(a) deposit a monetary bond with the Council;
(b) supply Council with a bank guarantee; or
(c) enter into a written bond with Council.
(here referred to as the “Security”)
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30. The Engineer may require Security with respect to:
(a) the cost of any works to be carried out pursuant to a Permit;
(b) to remedy any damage that may occur to any:
i. Footpath;
ii. Vehicle Crossing;
iii. Council infrastructure or services located within any Vehicle Crossing; and
iv. Council infrastructure or services located within or above a Nature Strip,
as a result of any works regulated by this By-law; or
(c) securing against any reasonable costs which the Council may incur as a result of any works regulated by this By-law.
31. The requirement to provide Security may be included as a condition of any Permit.
32. Without limitation, the following terms and conditions apply to Security required under this Part 4:
(a) the Council may require the amount of any Security to be increased if in the reasonable opinion of the Council, the Council considers the amount of Security to be inadequate;
(b) where Security is given in the form of a bank guarantee, such guarantee must:
i. be expressed as being payable unconditionally on demand by Council without the permission of the grantor or any other person; and
ii. be provided by a bank approved by the Council or an Authorised Officer; and
iii. the Security must be capable of being drawn against or utilised by the Council for such amounts the Council requires with respect to:
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A. the reimbursement to the Council of any cost, expense, liability, damage or loss incurred by the Council arising out of or in relation to any failure or refusal by a person to whom this By-law applies to carry out, perform and fulfil any of that person’s obligations under this By-law or a Permit to the satisfaction of the Council or an Authorised Officer or in accordance with the requirements of a Permit; and/or
B. payment to the Council of any amount due and owing to the Council that arises out of any condition of a Permit.
Release of Bonds and Deposits
33. Security (or the balance of same) will be released following final inspection and approval by the Engineer of the works to which the Security relates.
PART 5
MISCELLANEOUS
Commission of Offence
34. Any person who contravenes or fails to comply with any provision of this By-law is guilty of an offence and liable on conviction to the penalty set out in the relevant part of this By-law.
Powers of Authorised Officers
35. For the purposes of this By-law, an Authorised Officer is authorised to:
(a) remove any person from land owned by, or under the control of the Council whom they reasonably believe is offending against this By-law; and
(b) remove any thing which is on land owned by, or under the control of the Council without the approval of the Council.
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Powers of Police Officers
36. For the purposes of this By-law, police officers are authorised to:
(a) assist an Authorised Officer to carry out an action specified in clause 35;
(b) remove any person from land owned by, or under the control of the Council whom they reasonably believe is offending against this By-law;
(c) remove anything which is on land owned by, or under the control of the Council without the approval of the Council; and
(d) arrest a person who is on land owned by, or under the control of, the Council and whom the police officer reasonably believes is offending against a By-law.
Supply of name and address
37. If an Authorised Officer reasonably believes that a person is offending or has offended against a provision of this By-law, the Authorised Officer may request that the relevant person give the Authorised Officer the person’s name and address. A person must not:
(a) fail to comply with a request made by an Authorised Officer pursuant to this clause 37; or
(b) knowingly provide false information to an Authorised Officer in response to a request made pursuant to this clause 37.
PENALTY: a fine not exceeding five (5) penalty units
PART 6
RECTIFICATION NOTICE & COSTS RECOVERY
Rectification notices
38. An Authorised Officer may give notice to any person who has done anything in contravention of this By-law which is capable of being rectified by any work or thing, requiring that person to do the work or thing that the authorised officer considers is reasonably required to rectify the consequences of that contravention.
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39. A notice given under clause 38:
(a) is to be in writing, signed by an Authorised Officer;
(b) is to be given to the person who contravened this By-law;
(c) is to identify the relevant contravention of this By-law;
(d) is to state the work or thing to be done that is required to rectify the contravention;
(e) is to state the time by which the work or thing is to be completed;
(f) may state the time by which the work or thing is to be commenced or any timetable for the commencement or completion of any part of the work or thing to be done; and
(g) may require that the work or thing be done only by a person who has appropriate qualifications that are so required.
A person must not fail to comply with a notice given under clause 38:
PENALTY: a fine not exceeding ten (10) penalty units
40. The Council may perform, or arrange for the performance of, any work or other matter required by a notice given under clause 38 if such notice is not complied with within any timeframe stipulated in the notice, and where no timeframe is stipulated upon the expiration of a reasonable period of time.
Recovery of Council's expenses
41. All expenses reasonably incurred by the Council as a consequence of any failure to comply with, or any contravention of, this By-law are recoverable by the Council as a debt payable by the person whose act or omission constituted failure or contravention.
42. A debt accrued pursuant to clause 41 is recoverable by Council in a court of competent jurisdiction in addition to any penalty imposed in relation to a failure to comply with, or any contravention of, this By- law.
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Removed articles
43. Council may retain any article removed from land by Council pursuant to a power contained in this By-law until such time as all fees, costs and charges pertaining to the removal, maintenance and storage of the article have been paid in full.
Dealing with removed articles
44. If a removed article is not claimed by the owner (or a person acting on the owner’s behalf) within forty eight (48) hours following its removal pursuant to this By-law, the General Manger is to give notice in writing to the owner (if ascertainable) of the article containing the following particulars:
(a) a description of the article;
(b) the location from which the article was removed;
(c) the date of removal;
(d) the location from which the article can be claimed;
(e) the fees, costs and charges payable in respect of the removal, maintenance and storage of the article; and
(f) that if the article is not claimed within fourteen (14) days of the issue of the notice that the article may be disposed of by Council.
45. If the owner of a removed article cannot be ascertained or found after making reasonable enquiries, and the General Manager is of the opinion that the value of the article is such that it warrants the costs of advertising, the General Manager is to publish on at least one (1) occasion a notice containing the particulars specified in clause 44 in a local newspaper circulating within the Municipal Area.
Disposal of unclaimed articles
46. Council may dispose of any removed article if:
(a) the article is not claimed within fourteen (14) days of the issue of the notice referred to in clause 45; or
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(b) the fees, costs and charges payable in respect of the removal and storage of the article have not been paid within fourteen (14) days of the issue of the notice referred to in clause 45; or
(c) where the owner is not ascertainable and has not come forward in response to the public advertisement, fourteen (14) have elapsed from the date of the publication of the public advertisement in accordance with clause 45.
47. A removed article may be disposed of under clause 46:
(a) by tender or public auction following notification in a local newspaper circulating within the Municipal Area; or
(b) in such manner as the General Manager sees fit if:
(i) no tender is received or no bids are made at a public auction; or
(ii) the General Manager is of the opinion (reasonably held) that the article is of such low value that it does not warrant the costs of a tender or public auction.
48. If a removed article is disposed of under clause 46, the General Manager must notify the owner of the article as soon as practicable if the owner can be ascertained or found after making reasonable enquiries. If the owner of the article so requests, then the proceeds obtained from the disposal of the article must be paid to the owner, less any fees that are due to Council, advertising costs, and any other costs incurred by the Council in the removal, storage, maintenance and disposal of the article.
PART 7
INFRINGEMENT NOTICES
49. In this Part 7, the term “Specified Offence” means an offence against the clause of this By-law specified in Column 1 of the Schedule.
50. An Authorised Officer may:
(a) issue an infringement notice to any person that the Authorised Officer has reason to believe is guilty of a Specified Offence;
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(b) issue one (1) infringement notice in respect of more than one Specified Offence; and
(c) impose a monetary penalty for the Specified Offence in respect of which the infringement notice is issued.
51. The penalties specified in Column 3 of the Schedule opposite each Specified Offence are the penalties payable under an infringement notice issued in respect of Specified Offences.
52. Payment of an infringement notice issued must be made to the General Manager within twenty eight (28) days of the issue of the infringement notice to avoid the infringement notice being referred to the Director, Monetary Penalties Enforcement Service.
53. In addition to any other method of service, an infringement notice alleging that a Vehicle has been used in relation to a Specified Offence may be duly served by securely affixing the infringement notice to that Vehicle.
54. The Monetary Penalties Enforcement Act 2005 (Tas) applies to all infringement notices issued pursuant to this By-law.
55. All monies payable to the Council under this By-law are a debt due to the Council and recoverable at law in a court of competent jurisdiction.
SCHEDULE
INFRINGEMENT NOTICE OFFENCES
Column 1 Column 2 Column 3 CLAUSE GENERAL DESCRIPTION OF PENALTY OFFENCE UNITS 9 Constructing Vehicle Crossing without 1.5 Permit 12 Crossing at unauthorised place 1.5 13 Requirement to use Vehicle Crossing 1.5 14 Depositing material on Highways 0.5 15 Damage to flora within Highways 0.5 16 Failure to comply with direction 0.5 21 Failure to comply with Permit 0.5
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Column 1 Column 2 Column 3 CLAUSE GENERAL DESCRIPTION OF PENALTY OFFENCE UNITS 37 Failure to give name/providing false 0.5 information 39 Failure to comply with rectification notice 0.5
Certified as being in accordance with the law by:
……………………………………… Australian Legal Practitioner
Dated this day of , 2015 at Hobart in Tasmania.
Certified as being made in accordance with the Local Government Act 1993:
……………………………………… General Manager
Dated this day of , 2015 at Hobart in Tasmania
The Common Seal of the Sorell Council was hereunto affixed in the presence of:
……………………………… ) MAYOR
……………………………… ) DEPUTY MAYOR
……………………………… ) GENERAL MANAGER
Confirmed by me this day of , 2015 at Hobart.
The Honourable Peter Gutwein Minister for Local Government
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PROPOSED LOCAL HIGHWAYS BY-LAW BY-LAW No.2 OF 2015 REGULATORY IMPACT STATEMENT
1. BACKGROUND TO PRELIMINARY REGULATORY IMPACT STATEMENT
Under Section 156A of the Local Government Act 1993, Council is required to prepare a Regulatory Impact Statement (RIS) when seeking to make a new by-law or significantly amending an existing by-law.
The preparation of an RIS involves Council undertaking an analysis of the following:
• the objectives of the By-Law and the means by which the By-Law is intended to achieve them; • the nature of any restriction on competition; • an assessment of the costs and benefits of any restriction on competition; • an assessment of the costs and benefits of any impact on the conduct of business; • any alternative options considered by Council; • an assessment of the greatest net benefit or least net cost to the community; and • an assessment of the direct and indirect economic, social and environmental impact of the By-Law.
The RIS is to also provide details on the proposed public consultation process.
After the RIS is endorsed by Council, the RIS and the proposed By-Law are submitted to the Director of Local Government and the Department of Premier and Cabinet for assessment. If the Director is satisfied that the RIS meets the statutory requirements, the Director will then issue a certificate and Council is then permitted to begin the public consultation process.
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2. BACKGROUND TO BY-LAWS
The proposed Local Highways By-Law (No 2 of 2015) has been drafted for the purpose of replacing the previous Local Highways by-Law which expired in 2009.
The By-Law was made to deal primarily with the maintenance, proposed works and penalties associated with infrastructure located within Council’s Highway reservations.
Under section 155 of the Local Government Act 1993, the previous By- Law of 1999 expired in 2009. Council wishes to replace it with the proposed Local Highways By-Law No 2 of 2015. The proposed By-Law has been made to deal with the existing infrastructure within Council’s highway reservations and Council has deleted all clauses from the previous By-Law associated with new development which is covered under Council’s current Standard Drawings and Standard Requirements for the construction of subdivisions.
3. COUNCIL’S PRACTICES AND POLICIES
As the road authority for the municipality of Sorell, the Council is responsible for the care, control, management and maintenance of local highways. Council is therefore concerned with the standards required of any works or use undertaken in highways which may affect Council’s infrastructure.
4. THE OBJECTIVES OF THE BY-LAW
The primary objective of the proposed By-Law is to: • protect Council’s existing infrastructure within the highway reservation by making aware who is responsible to maintain such infrastructure; and • who is responsible to repair the infrastructure if damaged or altered.
The objectives of the proposed By-Law are intended to be achieved by: • providing for infringement notices to be issued where an offence is committed under the By-Law; • prescribing standards by which crossings are to be constructed; and • providing authorised officers with the power to provide direction or give notices in relation to matters arising under the By-Law.
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5. NATURE OF ANY RESTRICTION OF COMPETITION (Section 156A(2)(b)) AND COSTS AND BENEFITSOF ANY RESTRICTION ON COMPETITION (Section 156A(2)(c)(i))
The proposed By-Law covers issues of regulation and enforcement in relation to the use of local highways and associated assets. The proposed By-Law does not result in any restriction on competition.
6. COST AND BENEFITS OF ANY IMPACT ON THE CONDUCT OF BUSINESS (Section 156A(2)(c)(ii))
Any possible impact from the proposed By-Law would be a positive benefit. The requirement that developers/owners are to repair and maintain their own access reduces Council’s cost and therefore rate payer’s contributions. In meeting the requirements set out in the By-Law, infrastructure within the highway reservation will be constructed in accordance with determined standards. This will lessen the probability of poorly constructed assets with highways, therefore being a positive benefit to the community.
7. ALTERNATIVE OPTIONS CONSIDERD BY COUNCIL (Section 156A(2)(d))
There are no other alternatives to the proposed By-Law that have the same effect and benefit of a by-law. Without the By-Law, Council would not be able to set out its standard requirements and control the use and development of crossings, footpaths and nature strips within highways.
GREATEST NET BENEFIT/LEAST COST ALTERNATIVE (Section 156A(2)(e))
The greatest net benefit to the Sorell municipality in the making of the proposed By-Law is to ensure that the infrastructure within the local highways, are constructed to the standard required by Council. Additionally, there is a benefit in Council being able to specify a standard so that residents and developers are aware of their rights and obligations.
8. DIRECT/INDIRECT ECONOMIC, SOCIAL & ENVIRONMENTAL IMPACT (Section 156A(2)(f))
Social The proposed By-Law will have a positive social impact as it will continue to regulate local highways standards resulting in certainty for the community.
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Economic As the proposed By-Law continues provisions already provided for in the previous By-Law without introducing any further onerous obligations on the community, the are no additional economic impacts as a result of the proposed By-Law.
The benefits of the proposed By-Law include: • regulating the works that may be undertaken in or adjacent to local highways.
Environmental There are no direct or indirect environmental impacts arising from the proposed By-Law.
9. PUBLIC CONSULTATION PROCESS (Section 156A(2)(g))
AS part of the by-law making process, submissions will be invited from the public upon Council receiving certification from the Director of Local Government under section 156A(6) of the Act.
Submissions on the proposed By-Law may be made in writing to the General Manager, within 21 days from the date of publication of the initial notice in the Mercury newspaper.
Council will also undertake the following consultation process: • Advertisement of the proposed By-Law on Council’s website at www.sorell.tas.gov.au;
Council will consider all submissions made to it during the pubic consultation period and make amendments to the proposed By-Law as necessary.
Copies of the proposed By-Law and RIS are available from the Council Office at 47 Cole Street, Sorell or on the Council website – www.sorell.tas.gov.au. Enquiries may be directed to Council’s Manager Engineering and Regulatory Services, Russell Fox on 6269 0066 or [email protected].
Signed:………………………………………………..
ROBERT HIGGINS, GENERAL MANAGER
Dated at SORELL this:…………….day of……….…….…………2015
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12.3 DODGES FERRY RECREATION RESERVE FIRE MANAGEMNT PLAN 2009 and 2015 REVIEW ^ RECOMMENDATION
“That Sorell Council resolve to endorse the Dodges Ferry Recreation Fire Management Plan 2009 and 2015 Review.”
INTRODUCTION
Council owns and manages a number of reserves with the Dodges Ferry Recreation Reserve consisting of the largest area of remnant native bush land under council management within the municipality.
The Reserve Fire Management Plan was prepared by AVK Environmental Management in 2009 with extensive public consultation. The Tasmanian Fire Service was involved in the preparation of this document. The Plan was identified as a supplement to the Recreation Reserve Management and Action Plan (Johns and Johns, 2009).
While recognising the environmental significance of the reserve the Fire Management Plan identifies Council’s responsibility for managing fire hazards within the reserve to ensure the protection of both life and property.
The aims of this fire management plan are to: • Ensure there is adequate access and control lines to control bushfires that may start in the reserve. • Minimise the bushfire risk to built, natural and heritage assets within and adjoining the reserve. • Use fire to assist in weed control within the reserve. • Ensure the long term viability of the native vegetation in the reserve through application of an appropriate fire regime.
At a Council Workshop 7th July 2015 Council resolved to have both the Reserve Management Plan and Fire Management Plan presented to a Council meeting.
A copy of the Dodges Ferry Recreation Reserve Fire Management Plan 2009 is available in the Councillor Files (F) Folder and the 2015 Review is attached to this report.
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Strategic Plan
One of the Guiding Principles of the Sorell Strategic Plan 2014–2018 states:
• Valuing the balance between the natural environment, community settlements, rural landscape, scenic waterways and development.
This plan manages fuel loads by carrying out prescribed burns for the protection of the local community and infrastructure while striking a balance in managing the reserves significant flora and fauna.
The management of accesses and internal tracks in consultation with TFS will allow for emergency vehicle access and assist with prescribed burns. Improved paths, seats and interpretive signage increase the availability for passive recreation for a broader cross section of the community.
Operational Plan
Not applicable
Policy Not applicable
Public Consultation
The Fire Management Plan covers a 15 year period with a review to be carried out every five years. The 2015 Plan review was only an operational review and as such was carried out internally in consultation with the Fire Service Dodges Ferry Brigade.
It is envisioned that the full review in 2025 will include extensive public consultation.
REPORT
The Dodges Ferry Recreation Reserve is the largest area of remnant native vegetation retained in council ownership within the Sorell Municipality. The reserve, approximately 12.0 ha in size, is bounded by Old Forcett road to the east, the Dodges Ferry Primary School, Dodges Ferry Football Clubrooms and associated oval to the south, private properties to the west and Rantons Road to the north (with further private properties). The Tasmania Fire Services Dodges Ferry Brigade building is on the north-east corner of the reserve.
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The Reserve bush land area is an intact example of Ribbon Gum Eucalyptus viminalis shrubby/heathy Woodland. The vegetation comprises of Ribbon Gum the dominant tree species with some Black Peppermint present, particularly in the eastern half of the reserve. The mid-level understorey contains various species including Wattles and Banksia with a ground cover of grasses, sedges and orchids.
The Dodges Ferry Recreation Reserve Fire Management Plan 2009 was developed as part of Councils responsibilities, as the land owner, to take reasonable steps to minimise the risk of fires originating in the reserve resulting in personal injury, damage to adjoining properties or damage to natural and heritage values.
Flora and fauna surveys including weed mapping and control carried out under the Reserve Management Plan will assist in meeting the aims, objectives and reporting requirements of the Fire Management Plan.
A meeting was held 22nd May with Adam Hall from the TFS Dodges Ferry Brigade to review the Fire Management Plan. The outcome of this review should result in a prescribed burn of a Vegetation Management Unit within the reserve carried out each year.
PUBLIC COMMENT
The Fire Management Plan review was an internal operational review carried out in consultation with the TFS Dodges Ferry Brigade. It is envisioned that the full document review in 2015 will include an extensive public consultation process.
CONCLUSION
Sorell council (as the land owner) has responsibilities under numerous Acts of Parliament for the conservation and management of native flora and fauna, the removal and control of weeds, fire management and fire hazard abatement.
These Acts include the Environment Protection and Biodiversity Conservation Act 1999, Threatened Species Protection Act 1995, Weed Management Act 1999, Animal Welfare Act 1993, Nature Conservation Act 2002 and the Fire Services Act 1979.
The Fire Management Plan is considered to be compliant and consistent with the requirements as set under the above legislation.
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Together the plans direct the collaborative management of this significant area of remnant native vegetation in partnership with Council, the Dodges Ferry community and the Tasmanian Fire Service Dodges Ferry Brigade. It will allow for a better balance between managing the reserves natural environment and protecting the surrounding settlement.
Implementation of the Reserve Management Plan will assist to meet the monitoring and reporting responsibilities under Fire Management Plan. This will be of significant help to the TFS volunteers who carry out the prescribed burns but do not have the time or expertise to monitor the reserves native flora and fauna.
In order to effectively manage the reserve it is recommended that Council endorse the Dodges Ferry Recreation Reserve Fire Management Plan 2009 and 2015 review.
PAUL GRAY NRM FACILITATOR Date: 14 July 2015 Attachments (Dodges Ferry Recreation Reserve Fire Management Plan – Review June 2015 (2 pages attached to agenda report) (Dodges Ferry Recreation Reserve Fire Management Plan - December 2009 (see attachment in Councillor Files (F))
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12.4 DODGES FERRY RECREATION RESERVE MANAGEMENT PLAN 2015
RECOMMENDATION
“That Sorell Council resolve to endorse the Dodges Ferry Recreation Management Plan 2015.”
INTRODUCTION
Council owns and manages a number of reserves with the Dodges Ferry Recreation Reserve consisting of the largest area of remnant native bushland under council management within the municipality.
Council held a community meeting at Dodges Ferry on the 24th September 2008 to seek input into a draft Action Plan for the reserve. Three key criteria came out of the community consultation which included: 1. the protection of existing habitat, 2. enhancing the reserves bushland to provide healthy habitat for the future 3. the involvement of the local community through on ground activities and education.
Due to Council resource constraints the original plan did not proceed beyond a draft document. This current revised and updated draft document has been undertaken as one of the key tasks associated with natural resource management within Council.
The current management plan, based on the original draft document, was prepared following several enquiries in 2014 from the Dodges Ferry community concerning the status of the draft plan.
At a Council Workshop 7th July 2015 Council resolved to have both the Reserve Management Plan and Fire Management Plan presented separately at its next Council meeting.
A copy of the Dodges Ferry Recreation Reserve Management Plan 2015 is attached to this report.
Strategic Plan
One of the Guiding Principles of the Sorell Strategic Plan 2014–2018 states:
• Valuing the balance between the natural environment, community settlements, rural landscape, scenic waterways and development.
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It is considered that this strategic document provides the necessary means to value and protect the natural values of this Reserve whilst acknowledging the need for risk reduction through appropriate fire management practices.
The identified need for improved paths, seats and interpretive signage will also increase the availability for passive recreation for the broader community. The plan clearly acknowledges the natural importance of the Reserve but also the importance of the community’s enjoyment of the public space. The management of accesses and internal tracks in consultation with the Tasmanian Fire Service (TFS) will allow for emergency vehicle access and assist with prescribed burns.
It is not always possible to enjoy the peace and quiet along with the natural beauty of such a large area of remnant bushland within the urban landscape consequently highlighting the importance of this Reserve.
The proximity of the Dodges Ferry Primary Schools also lends itself to be used as an outdoor science classroom for the appreciation of the natural environment including the identification of a range of flora and fauna in particular various native orchid species.
Operational Plan
Not applicable
Policy Not applicable
Public Consultation
The Reserve Management Plan was advertised for public comment for a period of 35 days between Monday 17th November and Monday 22nd December 2014. Copies of the plan were made available on Council’s website, at the Sorell library and Council Office.
Several meetings were held directly with the Southern Beaches Landcare/Coastcare Group at Okines House, Dodges Ferry. The current draft Management Plan was further developed as a result of these meetings and the overall input from this local environmental group.
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REPORT
The Dodges Ferry Recreation Reserve is the largest area of remnant native vegetation retained in council ownership within the Sorell Municipality. The reserve, approximately 12.0 ha in size, is bounded by Old Forcett road to the east, the Dodges Ferry Primary School, Dodges Ferry Football Clubrooms and associated oval to the south, private properties to the west and Rantons Road to the north (with further private properties). The Tasmania Fire Services Dodges Ferry Brigade building is located at the north-east corner of the reserve.
The state government environmental agency DPIPWE's TASVEG Vegetation Community Codes was used to identify three (3) vegetation communities within the Reserve. The vegetation communities identified within the reserve are: 1. FAG - Agricultural land (formerly occupied by the Dodges Ferry Pony Club), 2. DVS - Eucalyptus viminalis shrubby/heathy woodland, dry eucalypt forest and woodland group and Wetland, saltmarsh, and 3. AWU - wetland group; conservation status listed as a vulnerable vegetation community.
The Reserve bushland area is an intact example of Ribbon Gum Eucalyptus viminalis shrubby/heathy Woodland. The vegetation comprises of Ribbon Gum the dominant tree species with some Black Peppermint present, particularly in the eastern half of the reserve. The mid-level understorey contains various species including Wattles and Banksia with a ground cover of grasses, sedges and orchids.
A number of threatened fauna species have been recorded within the immediate area. These have included the Eastern Barred Bandicoot, Masked Owl and Swift Parrot. Threatened flora species include the Sagg Spider Orchid.
Sections of the reserve could serve as outdoor classrooms for the adjoining Dodges Ferry Primary School to aid their science classes. The plan recognizes this opportunity and looks to council working with the school to see if this can be achieved.
This Reserve Management Plan would support Council and local community groups in applying for State and Commonwealth funding opportunities to maintain the environmental viability of this Reserve. Funding bodies recognize the importance of such a strategic document as it provides evidence of not only an assessment of the Reserve but the support of the local community and Council.
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Flora and fauna surveys including weed mapping and control carried out under the Reserve Management Plan will assist in meeting the aims, objectives and reporting requirements of the DFRR Fire Management Plan.
PUBLIC COMMENT
During the public exhibition period two (2) submissions were received by Council. The comments requested improvements be made to the walking tracks, seats and other infrastructure such as BBQ’s and toilets within the Reserve.
It should be noted that the Southern Beaches Landcare/Coastcare Group had initially expressed limited concerns however following a number discussions they expressed strong support for the management plan.
CONCLUSION
Sorell council (as the land owner) has responsibilities under numerous Acts of Parliament for the conservation and management of native flora and fauna, the removal and control of weeds, fire management and fire hazard abatement.
These Acts include the Environment Protection and Biodiversity Conservation Act 1999, Threatened Species Protection Act 1995, Weed Management Act 1999, Animal Welfare Act 1993, Nature Conservation Act 2002 and the Fire Services Act 1979.
The Reserve Management Plan is considered to be compliant and consistent with the requirements as set under the above legislation.
Together the Management Plan and Fire Management plans direct the collaborative management of this significant area of remnant native vegetation in partnership between Council, the Dodges Ferry community and the Tasmanian Fire Service Dodges Ferry Brigade. It will allow for a better balance between managing the reserves natural environment and protecting the surrounding settlement.
Implementation of the Reserve Management Plan will assist to meet the monitoring and reporting responsibilities under Fire Management Plan. This will be of significant help to the TFS volunteers who carry out the prescribed burns but do not have the time or expertise to monitor the reserves native flora and fauna.
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It is considered that this document will provide the strategic direction to effectively manage the Reserve for its natural and community values.
It is recommended that Council endorse the Dodges Ferry Recreation Reserve Management Plan, April 2015.
PAUL GRAY NRM FACILITATOR Date: 14 July 2015 Attachments: (see attachments in Councillor Files (F))
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12.5 SPEED LIMIT REDUCTION IN MAIN ROAD IN THE VICINTY OF STORES LANE ^ RECOMMENDATION
“That Council approves the reduction of the speed limit from 60 to 50 km/h on Main Road, Sorell from the southern end of the school zone to approximately 90 metres west of Stores Lane, Sorell.”
INTRODUCTION
The Department of State Growth has approved a Vulnerable Road Users Grant for Council to construct a right-turn lane and pedestrian refuge on Main Road Sorell at Stores Lane. This funding is conditional upon the reduction of the speed limit as outlined above and completing the works by 31 August 2015.
The right-turn lane and pedestrian refuge will improve traffic and pedestrian safety at the site, as well as helping to balance the mobility needs of motorists and pedestrians.
Community Strategic Plan
The pedestrian refuge will provide a vital link in the Sorell / Midway Point walkway master plan, connecting the existing pathway from the Sorell Rivulet to the widened pathway along the northern side of Main Road. This pathway services pedestrians, cyclists, and senior citizens with mobility scooters.
Operational Plan
Not applicable
Policy
Not applicable
Environmental Implications
Not applicable
Asset Management Implications
Not applicable
Risk Management Implications
Not applicable
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Community Implications
Adoption of the recommendations will result in safer road conditions for local residents as well as other road users.
Statutory Implications
Not applicable
Representations Not applicable
Referrals
Not applicable
Date of Receipt of Application
Not applicable
Date by Which Decision Must be Made
Not applicable
REPORT
Main Road currently features a mix of speed limits from 50 km/h in the shopping precinct, 40 km/h in the school zone (when displayed) and 60 km/h south of the school zone to the causeway.
The right-turn lane will provide queuing space for approximately three vehicles intending to turn into Stores Lane, as well as to facilitate pedestrian crossing of the state highway.
Construction will require the realignment of the existing lane widths, which will result in dedicated lane space for: • turning vehicles, • through-traffic, and • a parking lane adjacent to the kerb.
The total length of the works is approximately 130 metres.
This arrangement will improve traffic safety by reducing the encroachment of through-traffic into the parking lane on the northern side of Main Road - as currently occurs when vehicles waiting to turn right into Stores Lane have stopped in the traffic lane.
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The proposed location of the pedestrian crossing features excellent sight distance in both directions. The nearest alternative “safe” pedestrian crossing points are opposite Rural Solutions (approximately 600 metres to the west) and the roundabout adjacent to the Sorell School (approximately 560 metres to the north).
Distance aside, the Rural Solutions crossing is an unviable alternative owing to the lack of footpath on the southern side of the road. Likewise the footpath on the eastern side of Main Road falls short of Stores Lane by approximately 110 metres.
The speed reduction will ensure safer use of the pedestrian island as approaching vehicles and pedestrians will be visible to each other for longer, as well as lower vehicle speeds being associated with increased survival rates for pedestrian casualties.
It is inadvisable to reduce the speed limit to 50 km/h only at the right-turn lane whilst maintaining the 60 km/h speed limit between that site and the school zone as the distance (approximately 300 metres) is too short for continuity and would be confusing for both motorist and police alike.
The Department of State Growth has approved the design drawing with the reduced speed limit included.
Given the Department of State Growth’s support for the proposed changes, and for the other reasons outlined above, the proposal is presented to the Council and recommended for approval. Following consideration by Council the resolution will be forwarded to the department.
TIMOTHY WATSON ENGINEERING OFFICER 13 July 2015 Attachments (2)
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12.6 ENVIRONMENTAL SUSTAINABILITY POLICY 2015 ^ RECOMMENDATION
“That Sorell Council resolve to endorse the Environmental Sustainability Policy 2015.”
INTRODUCTION
Sorell Council, in partnership with its community, is required to demonstrate leadership in many areas including achieving best practice in Environmental Sustainability. Environmental Sustainability is the maintenance of functioning natural ecosystems, as well as the control of pollutants and toxins in environments including residential, rural and agricultural areas. It is the concept of humans living in a fashion that they use natural resources balanced by the ability of the natural world to generate resources while enhancing the living requirements of other organisms on earth. Sustainability therefore relates to the health of our towns and suburbs, our farm lands and our natural area such as the bushland and coast.
This policy only applies to Councils’ corporate and operational functions and not to governance roles.
At a Council Workshop 7th July 2015 Council was briefed on the policy and subsequently resolved to have the Environmental Sustainability Policy formally presented to a Council meeting.
A copy of the Environmental Sustainability Policy is attached to this report.
Strategic Plan
Relevant Guiding Principles of the Sorell Strategic Plan 2014–2018 include:
• Valuing the balance between the natural environment, community settlements, rural landscape, scenic waterways and development; and • Striving for financial sustainability;
Financial sustainability is intrinsically linked to social and environmental sustainability. Social, environmental and financial are recognised worldwide as the three pillars of sustainability. Known as the Triple Bottom Line (TBL) this has become the framework in evaluating an organisations performance in a broader context.
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Operational Plan
Not applicable Policy Not applicable
Public Consultation
This policy was an internal review and therefore did not require, in this instance, public consultation.
REPORT
Sustainability is defined as ‘the ability for something to be maintained or to sustain itself’.
Positive economic and social environments in which we live and work are dependent upon the health of the natural world and the ecosystem services which it provides such as clean air, clean fresh water and soil. We consume more resources and tend to destroy ecosystems faster than they can be replaced and/or repaired. These impacts on both a local and global scale and left unchecked will impact on our lives both in how we enjoy where we live and on our productivity in our work places and future job prospects.
Council needs to be proactive in its approach to its social, economic and in this instance on its environmental management effectively using natural resources in a sustainable manner and minimising impacts on natural processes. This is based on the communities’ inheritance of a rich and diverse natural heritage which we all benefit from
Council has an important leadership role in demonstrating and facilitating the wider uptake of environmental sustainability practices in partnership with the community. As a regulator of use and development, the custodian of public land, steward of community resources and consumer of natural resources in its own right, Council is obligated both legally and morally to leave the natural environment for future generations in as good a condition as inherited, if not better.
Legal obligations for Council relate to Federal and State legislation and Council local Bylaws. These include:
Federal Legislation • Kyoto Protocol 2007 • Environment Protection and Biodiversity Conservation Act 1999
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State Legislation and Policy • State Policy on Water Quality Management 1997 • State Policy on the Protection of Agricultural Land 2009 • Our Water Our Future 2004 • Weed Management Act 1999 • Land Use Planning and Approvals Act 1993 • Environment Management and Pollution Act 1994 • Plastic Shopping Bags Ban Act 2013 Council Local Laws • General Local Law No.7 and its Amendments Council Policies and Plans • Sorell Council’s Strategic Plan 2014-2018 • Asset Management Policy • Fire Hazard Abatement • Mowing of Grassed Areas under Council Management • Sorell Council Climate Change Adaptation Plan
CONCLUSION
This Environmental Sustainability Policy supports Sorell Council, in partnership with its community, in demonstrating leadership in achieving best practice in Environmental Sustainability. The Policy sets down principles by which Council should aim for including;
• adoption of work practices that minimise environmental impacts from Council’s civil works and the operation of existing assets. In particular coastal and scenic values such as the Pitt Water Orielton Lagoon RAMSAR site;
• adopt an Environmental Management System (EMS) that integrates the principles of continual improvement in environmental performance across all operations;
• consideration of environmental issues when purchasing goods and services;
• minimisation and/or avoidance of waste;
The new Cole Street Council office is an example of Council’s sustainability leadership. The buildings orientation, lighting, solar panels and internal court yards show how buildings can be modern, energy efficient and have a low environmental impact while being cost effective to run.
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It is important to continue to investigate opportunities and to implement procedures and actions across Council’s operations to deliver economic, social and environmental benefits. There is an opportunity to assist the municipalities’ communities in seeking ways to become more sustainable by making information available via the Council website.
In order to continue to lead in the area of sustainability it is recommended that Council endorse the Environmental Sustainability Policy.
PAUL GRAY NRM FACILITATOR 14 July 2015 Attachments: (4)
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1. POLICY STATEMENT
Sorell Council, in partnership with its community, will demonstrate leadership in achieving best practice in Environmental Sustainability. Environmental Sustainability is the maintenance of functioning natural ecosystems, as well as the control of pollutants and toxins in environments including residential, rural and agricultural areas. It is the concept of humans living in a fashion that they use natural resources balanced by the ability of the natural world to generate resources while enhancing the living requirements of other organisms on earth.
2. PRINCIPLES
Sorell Council will demonstrate leadership, model behaviour and achieve best practice in working with staff, contractors and the community by:
• increasing awareness of and behaviour change towards greater environmental sustainability;
• working in partnership with the community to develop programs and initiatives that improve environmental sustainability in Sorell;
• consider climate change risks and impacts in the implementation of this policy;
• adoption of work practices that minimise environmental impacts from Council’s civil works and the operation of existing assets. In particular coastal and scenic values such as the Pitt Water Orielton Lagoon RAMSAR site;
• adopt an Environmental Management System (EMS) that integrates the principles of continual improvement in environmental performance across all operations;
• consideration of environmental issues when purchasing goods and services;
• minimisation and/or avoidance of waste;
• practicing and promoting ecologically sustainable development principles (ESD) in the planning and development of the municipality;
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• adopting and promoting patterns of production, consumption and reproduction that minimise consumption of natural resources, recycling what we use and replacing non-renewable resources with renewable resources;
• improving the quality of air, land and water for current and future generations; • researching, planning and taking action for changing environmental conditions and threats;
• monitoring environmental performance outcomes and regularly reviewing and updating environmental policies, strategies and management plans;
• collaborating with other Local Governments in support of environmental sustainability;
• advocating to State and Federal Governments and other Local Governments for improvements to environmental policies and regulations;
• abiding by any relevant Federal, State and Local Government environmental legislation.
3. AUTHORISATION:
This policy is managed by the General Manager, Sorell Council, and is approved by:
……………………………… General Manager, Sorell Council
……………………………… Mayor, Sorell Council
4. REVISION DATE/RELEVANT POLICIES SUPERSECEDED
This policy will be reviewed and presented to Council 26th July 2015 and then every four years thereafter.
This policy replaces the Environmental Policy 16 October 2001.
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5. ROLES AND RESPONSIBILITIES
It is ultimately the responsibility of Councillors, GM, Management and staff to develop a culture that values the principles of environmental sustainability and embeds them in decision making processes. It is the responsibility of all Councillors, staff and contractors to understand the concepts and principles of environmental sustainability outlined in this policy and to apply these principles in all planning, decision-making, activities and reporting.
6. RELATED DOCUMENTS:
• Federal Legislation . Kyoto Protocol 2007 . Environment Protection and Biodiversity Conservation Act 1999 • State Legislation and Policy . State Policy on Water Quality Management 1997 . State Policy on the Protection of Agricultural Land 2009 . Our Water Our Future 2004 . Weed Management Act 1999 . Land Use Planning and Approvals Act 1993 . Environment Management and Pollution Act 1994 . Plastic Shopping Bags Ban Act 2013 • Council Local Laws . General Local Law No. 7 and its Amendments • Council Policies and Plans . Sorell Council’s Strategic Plan 2014-2018 . Asset Management Policy . Fire Hazard Abatement . Mowing of Grassed Areas under Council Management . Sorell Council Climate Change Adaptation Plan • Relevant Reference Documents . Earth Charter . Environmental Management and Pollution Control Act 1994
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7. IMPLEMENTATION OF THE POLICY
This policy will be incorporated into key Council decision making processes.
Its implementation will be outlined in the Environmental Sustainability Strategy which will be developed in 2016-2017. Existing plans and strategies that will fall under the umbrella of the Environmental Sustainability Strategy include: • Council’s Climate Change Impacts and Adaptation Plan • Council’s Waste Minimisation and Management Plan • Council’s Tree Policy • Council’s Stormwater Management Plan • Council’s Asset Management Strategy and Policy • Various Council Natural Reserves and Waterways Management Plans
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13.0 HR & COMMUNITY SERVICES ^ 13.1 AMENDMENT TO THE FEES & CHARGES – 1 JULY 2015 TO 30 JUNE 2016
RECOMMENDATION
“In accordance with Section 2015 of the Local Government Act 1993 (Tas) the Council makes the following amendment to the fees & charges for the period commencing 1 July 2015 and ending on 30 June 2016.”
BACKGROUND
Council on the 16 June 2015 resolved to, in accordance with Section 2015 of the Local Government Act 1993 (Tas) to adopt the scheduled fees & charges for the period commencing July 1 2015 and ending on 30 June 2016.
REPORT
This report recommends that the Fees & Charges be modified to incorporate an additional charge of $10 per hour for Stage Usage at the Sorell Memorial Hall.
Following consultation with the users of this facility, specifically Sorell on Stage, it is considered that the inclusion of this charge will ensure that community usage of the facility is maximised and that the financial impact on community groups using the facility will be minimised.
CONCLUSION
It is recommended that the amendment to the Fees & Charges proposed in this report, originally approved by Council on the 16 June 2015 be approved.
JESSICA RADFORD MANAGER HR, CUSTOMER & COMMUNITY SERVICES 14 July 2015 Attachments (11) Sorell Council Fees & Charges 1 July 2015 to 30 June 2016
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Sorell Council Fees and Charges 2015/16
FIRE PREVENTION Fire Hazard Abatement - Grassed Block to 650m2 $366.00 Fire Hazard Abatement - Light Scrub Block to 650m2 $398.00 Fire Hazard Abatement - Medium Scrub Block to 650m2 $465.00 Fire Hazard Abatement - Grassed Block to 1000m2 $386.00 Fire Hazard Abatement - Light Scrub Block to 1000m2 $419.00 Fire Hazard Abatement - Medium Scrub Block to 1000m2 $478.00 Fire Hazard Abatement - Grassed Block to 1500m2 $419.00 Fire Hazard Abatement - Light Scrub Block to 1500m2 $484.00 Fire Hazard Abatement - Medium Scrub Block to 1500m2 $584.00 Fire Hazard Abatement - Grassed Block to 2000m2 $458.00 Fire Hazard Abatement - Light Scrub Block to 2000m2 $585.00 Fire Hazard Abatement - Medium Scrub Block to 2000m2 $670.00 Fire Hazard Abatement - Grassed Block over 2000m2 per m2 $0.21 Fire Hazard Abatement - Light Scrub Block over 2000m2 per m2 $0.31 Fire Hazard Abatement - Medium Scrub Block over 2000m2 per m2 $0.31
ENVIRONMENT Septic Tank Fees payable in respect to examination of applications and inspections of installations (a) Special Plumbing Permit (on site wastewater management system) (i) domestic premises Class 1 and 10 $404.00 (ii) premises other than domestic $810.00 (b) For consideration of Onsite Wastewater Disposal suitability of subdivision proposals (per $128.00 lot) Minimum $405.00
Environment Protection Issuing an Environment protection Notice under the Environmental Management and $255.00 Pollution Control Act 1994 Hourly rate for gathering evidence and ongoing enforcement of Conditions of Environment $82.00 Protection Notice
Issue Abatement Notices under the Local Government Act 1993 (other than for fire hazards) $255.00
Hourly rate for gathering evidence and ongoing enforcement of Conditions of Abatement $82.00 Notice
Aerated Waste Water Treatment Systems (AWWTS) Annual Service Fee - Charged if an individual contract has not been signed with an authorised $800.00 maintenance contractor Annual Service Fee (commercial) - Charged if an individual contract has not been signed with contractor fee an authorised maintenance contractor plus 30%
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HEALTH Food Premise Operations Licences (Regulatory) The fee payable to the Council to accompany an application for registration of a food business and under of the Food Act shall be for an Annual Registration: Category A $840.00 Category B $420.00 Category C $280.00 Category D $140.00 Provided that a fee becoming payable after the Thirty First day of December in any year shall be one half of the annual fee Temporary Food Premises Fee a) For a Daily Registration (for each day or part thereof) $44.00 b) Annual Registration renewals (for period 1 July to 30 June) $140.00 - New applications $70.00 c) Food Vehicles - mobile up to a max. $140.00 Caravan Licences (permanent residents) (a) licence for the first caravan for a calendar year $288.00 (b) for subsequent caravans $140.00 Certificate & Licences (Regulatory) Under Public Health Act 1997 (a) Application for a Place of Assembly Licence under Section 76: (i) Specific Event (per thousand persons or part thereof, per day) with a maximum of $175.00 $3,500 (b) Application for Registration of Premises for a Public Health Risk Activity under Section $107.00 96 (c) Application for Registration of a Regulated System under Section 114 $67.00 (d) Analysis of sample of Water from a Private Source under Section 131 $67.00 (e) Application for Registration of User or supplier of Water from Private Source under $67.00 Section 134 other than premises registered under the Food Act 1998 (f) Water Sampling $66.00 (g) Registration of Water Carrier business under Section 134 $66.00
Public Place By - Law 2015 (once enacted) Application for busking under Section 16 - Daily Fee $5.00 - Annual Fee $100.00 Appilcation for dining on public reserve under Section 13 - Daily Fee $20.00 - Annual Fee $100.00 Application for Public Event under Section 14 $200.00 Application to erect a structure Section 11 $100.00 Application to conduct a trade or commerce under Section 14 - Daily Fee $200.00 - Annual Fee $500.00 Application for public places permit not otherwise specified above $50.00
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ENGINEERING Sub-division fees (a) For the consideration of Engineering Plans for roadwork's, stormwater and drainage works in a sub-division, a fee of 1% of the approved estimated construction costs, with a $566.00 minimum of: (b) For each inspection required and carried out pursuant to the provisions of Section 23 of $243.00 By-law No 2 of 1999; a fee per inspection:
Plumbing & Drainage (Regulatory / Exempt) (a) Fees payable for the inspection of a Plumbing installation by an authorised officer $494.00 (minimum fee, to cover the first three inspections) (b) for the fourth and subsequent inspections, the fee per inspection shall be $172.00 (c) Plumbing plan approval fees includes assessment of application and drawings payable $119.00 by the plumber whose work is to be certified (d) Special plumbing permit fees to be submitted in addition to the plumbing permit fee $211.00 (e) Plumbing plan approval fees (minor works) (i) Plumbing plan approval fee $119.00 (ii) Inspection fees (minimum 1 visit) $172.00 (f) For supplying copies of “As constructed” engineering sewerage house connection plans $31.00 from digital records (up to 3 copies/house/request)
Street Stall Permit Fee Monthly Fee $74.00
Standard Requirements For Local Highways (a) Tow away charges $348.00 (b) Driveway Inspection and Approval fee $78.00
Charges for all Private Works Cost is determined by adding Internal labour + (on-costs) and plant hire, materials plus margin
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RESERVES Rental of Reserves Pembroke Park Pembroke Park - Senior / Junior oval/field hire per day $200.00 Pembroke Park - Senior / Junior oval/field hire per hour $25.00 Pembroke Park - Cricket Nets hire per day $50.00 Pembroke Park - Cricket Nets hire per hour $7.00 Pembroke Park - Soccer Pitch hire per day $220.00 Pembroke Park - Soccer Pitch hire per hour $30.00 Pembroke Park - Netball court (per court) hire per day $50.00 Pembroke Park - Netball court (per court) hire per hour $7.00 Pembroke Park - PCYC Shed hire per day $70.00 Pembroke Park - PCYC Shed hire per hour $10.00 Pembroke Park - Cricket Pitch hire per day $150.00 Pembroke Park - Cricket Pitch hire per hour $20.00
Local Sorell Municipality Clubs using the facilities on a permanent basis (weekly or greater use) will be granted a phase in period for payment of fees – 2015/2016 clubs will be charged 50% of total fees, 2016/2017 clubs will be charge 25% of total fees and 2017/2018 clubs will be charged full fee. This reduction will be based on clubs completing a Season Use Hire Agreement and being invoiced on a per season basis. The phase in period does not apply to light use charges
Pembroke Park - lighting charges additional to ground hire (applies for all winter season bookings from 4.30 pm and all summer season bookings from 8.30 pm) per hour - Senior Oval $28.00 - Junior Oval $28.00 - Soccer Pitches (6 Towers, 2 Globes) $28.20 - Soccer Pitches (4 Towers, 2 Globes) $18.80 - Soccer Pitches (2 Towers, 2 Globes) $9.40 - Netball courts (6 Towers, 2 Globes) $28.20 - Netball courts (4 Towers, 2 Globes) $18.80 - Netball courts (2 Towers, 2 Globes) $9.40 Pembroke Park - Event use per day $300.00
Dodges Ferry Oval Dodges Ferry Oval per day $100.00 Dodges Ferry Oval per hour $15.00
Recreation Vehicle Short Term Parking First 24 hours (overnight) $7.00 Up to 5 nights flat fee $24.00
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BUILDING Building Fees (a) Building Permit Fee Class 1 Plan Lodgement Fee $251.00 Amended Plans $192.00 (b) Building Permit Fee Class 2 -9 Plan Lodgement Fee $376.00 Amended Plans $318.00 (c) Building Permit Fee Class 10 Plan Lodgement Fee $126.00 Amended Plans $100.00 (d) Certificate Fees Occupancy $76.00 Completion $76.00 (e) Permit to proceed $476.00 (f) Permit of Substantial compliance $476.00 (g) Temporary Occupancy permit $76.00 (h) Extension for completion of building work (per annum) $88.00 (i) Building Certificate Fee $476.00 (j) Any application withdrawn prior issue of permit 50% of permit fee (k) Request for plans $30.00 Infrastructure Protection Bond Urban areas (Kerb & Chanelling, Footpath and Stormwater) (Refundable at completion of $1,500.00 building works if infrastructure not damaged) Bond establishment fee (Non-refundable) $150.00 Rural areas (Only if Council infrastructure exists) ( Refundable at completion of building $1,000.00 works if infrastructure not damaged) Bond establishment fee (Non-refundable) $150.00 Additional Infrastructure Admin Fee (to be charged if developer / applicant wishes to reduce $150.00 early title bonds as work progresses)
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TOWN PLANNING Subdivisions & Building Estate Planning Fees For the consideration of a plan of Subdivision other than Stratum Title subdivision (a) Base fee (Includes $220 Advertising) $476.00 plus per lot $144.00 (b) Boundary Adjustment (Includes $220 Advertising) $569.00 (c) Request for Approval of Amendment to Sealed Plan $200.00 (d) Request for Approval of an Adhesion Order $200.00 (e) Sealing of final plans $231.00 (f) For the consideration of a plan of a subdivision of a Stratum Title for a Unit $245.00 each additional Unit $82.00 (g) A Hearing to amend a Sealed Plan $701.00 Fees For Development Services (Regulatory) The fees payable to the Council for the processing of Planning application required under the Sorell Planning Scheme 1993 or such other of the Council’s Interim Orders or Planning Schemes as may from time to time be in substitution therefore shall be (a) Where the provisions of Section 58 (Permitted Proposals - including houses) of the Land $200.00 Use Planning & Approvals Act 1993 apply in which case the fee will be
(b) The minimum fee for permitted development application other than a dwelling shall be: $214.00
together with a further fee of 0.1% of the estimated cost of the proposed development up $8,804.00 to a maximum application fee of: c) Where the provisions of Section 57 (Discretionary Proposals - including houses) of the Land Use Planning & Approvals Act 1993 apply in which case the fee will be (including $220 $577.00 Advertising): (d) Together with a further fee set at 0.1% of the estimated cost of the proposed $9,066.00 development up to a maximum of: An application to modify or alter the provisions of a Scheme under Section 33 of the Land $920.00 Use Planning & Approvals Act 1993. The fees payable to the Council shall be: Where an application to modify or alter the provisions of a scheme under the provisions of Section 33 or 43A (the latter + the planning application fee) of the Land Use Planning & $464.00 Approvals Act 1993 has been certified by the Council, a further fee shall be payable Mediations. Organising mediation in accordance with Section 57A of the Land Use Planning & Approvals Act 1993 or any other mediation required by the Council in order to determine a $250.00 planning application Sign Application Fees $69.00 Application for minor amendment under Section 56 or 43K LUPA act $188.00 Tasmanian Heritage Council applications $161.00 Request to extend permit $70.00 Cash in Lieu of providing Car Parking space on development per space $4,034.00 Deferment of Council's consideration of applications for planning permits $300.00 Any application withdrawn prior to determination - 30% of the applicable fee up to a maximum of $500 (balance of original fee to be refunded) Any application seeking to authorise use or development already undertaken - applicable fee for the use or development plus 50% of that fee
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CHILDRENS SERVICES Malunna Fees (a) Permanent Daily $83.00 (b) Late Collection Fee (per child every 15 mins after 6pm) $24.00 (c) Late Payment Fee after the due date for the account $24.00 (d) Cancellation Fee with notification $56.00 (e) Cancellation Fee without notification $83.00 (f) Absent Fee with notification $62.25 (g) Absent Fee without notification $83.00
After School Care Fees (a) After School Care Fees $22.00 (b) Cancellation Fee with notification $16.50 (c) Cancellation Fee without notification $22.00 (d) Absent Fee with notification $16.50 (e) Absent Fee without notification $22.00
Vacation Care Fees (a) Vacation Care Fees $52.00 (b) Cancellation Fee with notification $39.00 (c) Cancellation Fee without notification $52.00 (d) Last Day cancellation fee $24.00 (e) Excursion day $68.00
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HALL COMMITTEE CHARGES A 20% discount will apply to local community organisations using a facility on a permanent basis (fortnightly or greater use). This reduction will be based on organisations completing a Permanent Use Hire Agreement and being invoiced on 6 monthly basis
All trading/commercial/government/business use will be charged an additional 25% on top of normal hire rates
Copping Hall & Reserves (Treated as Donations, should include GST) Hire of hall for private function $82.00 Hire of hall per hour (max. 3 hours, minimum 30 minutes). $11.00 Hire of hall per hour for on-going weekly users (max. 3 hours, minimum 30 minutes). $8.00 Community Rate $82.00 Commercial Rate $217.00 Cleaning Fee (Minimum $20.00 or $20.00 per hour) $22.00 Use change rooms $41.00 Use of Oval and change rooms $80.00
Dodges Ferry Community Recreation Centre Gymnasium Per Hour $20.00 Per Day $150.00 Meeting Room Per Hour $10.00 Per Day $50.00 Event Use (over 100 people) Per Hour $25.00 Per Day $200.00 Kiosk Per Hour $20.00 Per Day $150.00 Other Fees Lights (Light meter) (Hourly) $3.00 Security Bond $200.00 Security Bond - Events $400.00
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Dunalley Hall Committee Main Hall & Reception Area (not including theatre lights and sound) - per day $150.00 - per hour $22.00 Main Hall, Reception and Kitchen (not including theatre light and sound) - per day (8 hours and over) $250.00 - per hour $45.00 Reception Area - per day $60.00 - per hour $12.00 Kitchen Commercial Use - per day $500.00 - per hour $70.00 Community Use - per day $150.00 - per hour $25.00 Meeting Room, including Servery (Meeting Room, Green Room, RSL Room) - per day $50.00 - per hour $10.00 Production / Event Rehearsal / Set Up (includes light and sound, excludes kitchen use) - Event Use over 100 people $700.00 - per day $200.00 - per hour $25.00 Light & Sound Use - per day $50.00 Bonds - Full hall use (Events / Productions, all bookings serving alcohol, all bookings of over 100 $500.00 people) - Hall and Reception areas (less than 100 people and no alcohol) $100.00 - Hall and Reception areas (less than 100 people and with alcohol) $200.00 - Meeting Room $50.00 - Kitchen $200.00 - Theatre light and sound $250.00
Midway Point Hall Committee Per Hour $9.00 Per Hour Casual $13.00 Per Day $85.00 Commerical / Government hire hourly $29.00 Commercial / Government hire fee per day $208.00
Primrose Sands Hall Committee Community Hire hourly $10.00 Casual hire hourly $20.00 Commerical / Government hire hourly $29.00 Commercial / Government hire fee per day $208.00 Security Deposit (incl. crockery etc. no alcohol) $338.00 Security Deposit (incl. crockery etc. and alcohol) $565.00
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Sorell Memorial Hall Rentals Hall Rental - Casual - per hour $22.00 Hall Rental per day $170.00 Supper Room per hour $12.00 Supper Room per day $90.00 Kitchen per hour $25.00 Kitchen per day $200.00 Hall and Supper Room per hour $30.00 Hall and Supper Room per day (less than 200 people) $230.00 Hall, Supper Room and Kitchen per hour $50.00 Hall, Supper Room and Kitchen per day (less than 200 people) $390.00 Event Use - per day (over 200 people) $500.00 Security Deposits - no alcohol $250.00 Security Deposits - with alcohol $500.00 Light and Sound Use per day $50.00 Light and Sound Security Deposit $250.00 Meeting Room per hour $10.00 Meeting Room per day $60.00 Green Room Hire (annual) $60.00 Store Room Hire (annual) $60.00 Sorell Market, Hall and Grounds per day $500.00 External Toilets and Grounds per day $100.00
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ADMINISTRATION Remissions / Interest Pensioner Rate Remission State Government General Rate & Fire Levy (30% to a Maximum $425) non water and 30.0% sewered districts State Government General Rate & Fire Levy (30% to a Maximum $288) water and sewered 30.0% districts State Government Fire Levy (no ceiling) 20.0% Interest Penalty Penalty on overdue instalment 8.5% Interest on over due amounts (per annum rate) 3.0% Interest on Sundry Debtors (per annum ) 3.0% General Services Agenda Copying (fee) $2.75 Agenda Copying (per page) $0.75 A4 one side $0.50 A3 one side $0.60 Community Bus Hire Half day hire $48.00 Full day hire $72.00 Overnight hire fee $48.00 Cleaning charge $60.00 Cost per klm for fuel $0.74 Hire of Council owned buildings other than halls Meeting room rates are available upon request and are dependent upon the size of the facility and any associated equipment requirements.
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14.0 FINANCE & INFORMATION ^ There is no finance report this month as the Finance Department is currently preparing the annual statutory accounts, due for submission by 14th August 2015. When the statutory accounts are completed they will be submitted to Council.
15.0 QUESTIONS FROM THE PUBLIC
This time is allocated for questions from the public. Questions are to be kept brief and specific to the topic to which they relate.
16.0 CLOSED MEETING
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17.0 ACRONYMNS
ACWC Arts & Cultural Working Committee AGM Annual General Meeting AIMS Asset Infrastructure Maintenance System ASU Australian Services Union BRU Bushfire Recovery Unit CAC Community Administration Centre CLRS Councillors CPR Cardiopulmonary Resuscitation CRDSJA Copping Refuse Disposal Site Joint Authority DASC Development Assessment Special Committee DEDTA Department Economic Development, Tourism & The Arts DFCRCC Dodges Ferry Community Recreation Centre Committee DPAC Department of Premier & Cabinet DSG Department of State Growth (formerly DIER) DST Destination Southern Tasmania EOI Expressions of Interest EPA Environment Permit Authority EYLF Early Years Learning Framework EWaste Electronic Waste GG Girl Guides GM General Manager ICT Information Communication Technology JAWS JAWS Architects KRA Key Result Areas LGAT Local Government Association of Tasmania LGMA Local Government Manager’s Association LTI Lost Time Injury MAST Marine & Safety Tasmania MGR E&R Manager Engineering & Regulatory Services MGR F&I Manager Finance & Information MGR HR&CS Mgr Human Resources, Customer & Community Services NBN National Broadband Network NRM Natural Resource Management RDA Regional Development Australia RSL Returned Services League RTI Right to Information SEI South East Irrigation SERDA South East Region Development Association SMH Sorell Memorial Hall SMT Senior Management Team STAARC Sorell/Tasman Affected Area Recovery Committee STCA Southern Tasmanian Councils Association SWSA Southern Waste Strategy Association TCF Tasmanian Community Fund TFS Tasmania Fire Service TOR Terms of Reference TW Tas Water
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