COUNCIL AGENDA COUNCIL CHAMBERS COMMUNITY ADMINISTRATION CENTRE (CAC) 21 JULY 2015 Notice is hereby given that the next meeting of the Sorell Council will be held at the Community Administration Centre (CAC), 47 Cole Street, Sorell on Tuesday, 21 July 2015, commencing at 6.00 pm. CERTIFICATION I, Russell Fox, Acting General Manager of the Sorell Council, hereby certify that in accordance with Section 65 of the Local Government Act 1993, the reports in this Agenda have been prepared by persons who have the qualifications and experience necessary to give such advice. Information and recommendations or such advice was obtained and taken into account in providing general advice contained within the Agenda. Notices of Motion and supporting documentation from Councillors are exempted from this certification. RUSSELL FOX ACTING GENERAL MANAGER 14 July 2015 AGENDA FOR THE COUNCIL MEETING TO BE HELD AT THE COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL ON 21 JULY 2015 TABLE OF CONTENTS 1.0 ATTENDANCE 1 2.0 APOLOGIES 1 3.0 DECLARATIONS OF PECUNIARY INTEREST 1 4.0 CONFIRMATION OF THE MINUTES OF 16 JUNE 2015 1 5.0 MAYOR’S REPORT 1 6.0 SUPPLEMENTARY ITEMS 2 7.0 COUNCIL WORKSHOPS REPORT 2 8.0 DEPARTMENTAL REPORTS 3 8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER 3 8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER 3 8.3 HR, CUSTOMER & COMMUNITY SERVICES – JESS RADFORD, MANAGER 13 8.4 FINANCE AND INFORMATION – TINA HOUSE, MANAGER 18 9.0 PETITIONS 20 10.0 LAND USE PLANNING 20 10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES 20 11.0 GOVERNANCE 35 11.1 SOUTHERN TASMANIA COUNCILS AUTHORITY (STCA) – QUARTERLY REPORT MARCH 2015 35 11.2 NOTICE OF MOTION – COUNCILLOR TORENIUS 55 11.3 NOTICE OF MOTION – COUNCILLOR DE WILLIAMS 57 12.0 ENGINEERING & REGULATORY SERVICES 65 12.1 SOUTHERN WASTE STRATEGY AUTHORITY (SWSA) MARCH 2015 QUARTERLY REPORT 65 12.2 NOTICE OF INTENTION TO MAKE A NEW LOCAL HIGHWAYS BY-LAW NO. 2 OF 2015 73 12.3 DODGES FERRY RECREATION RESERVE FIRE MANAGEMNT PLAN 2009 and 2015 REVIEW 96 12.4 DODGES FERRY RECREATION RESERVE MANAGEMENT PLAN 2015 102 12.5 SPEED LIMIT REDUCTION IN MAIN ROAD IN THE VICINTY OF STORES LANE 107 12.6 ENVIRONMENTAL SUSTAINABILITY POLICY 2015 112 13.0 HR & COMMUNITY SERVICES 120 13.1 AMENDMENT TO THE FEES & CHARGES – 1 JULY 2015 TO 30 JUNE 2016 120 14.0 FINANCE & INFORMATION 132 15.0 QUESTIONS FROM THE PUBLIC 132 16.0 CLOSED MEETING 132 17.0 ACRONYMNS 133 PAGE 1 1.0 ATTENDANCE Mayor K Vincent Deputy Mayor B McDonald Councillor K Degrassi Councillor V Gala Councillor G Evans Councillor C Torenius Councillor N Reynolds Councillor L White Councillor D De Williams 2.0 APOLOGIES 3.0 DECLARATIONS OF PECUNIARY INTEREST 4.0 CONFIRMATION OF THE MINUTES OF 16 JUNE 2015 ^ RECOMMENDATION “That the Minutes of the Council Meeting held on 16 June 2015 be confirmed.” 5.0 MAYOR’S REPORT RECOMMENDATION “That the Mayor’s communication report as listed be received” This communication is provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report please contact the Mayor at any time. • Okines Bring a Mate gathering. • School Assoc. Meeting Clrs Torenius and De Grassi also attended. • Arts and Cultural meeting Clr De Williams also attended. • Met with Sorell on Stage (SOS) representative. • Senior Advisory Group meeting. • DASC, Council Workshop and meetings as required. • The General Manager and I met with Rene Hidding. • The General Manager and I met with representative from Dept. Sport and Rec. • Attended community forum at Rebecca Whites office. • Attended district CWA function at Forcett Hall. AGENDA SORELL COUNCIL MEETING 21 JULY 2015 PAGE 2 • Attended STCA meeting with Will Hodgman as guest speaker. • Attended Primrose RSL Annual dinner. • Met with several developers re Dodges Ferry development. • The General Manager and I met with Alan Garcia. • Attended meeting at Trades Training Centre. • Chaired meeting of the Pembroke Park Advisory Committee. Clrs Reynolds, De Williams , McDonald, Evans and White also attended. • Attended SERDA meeting with KPMG re our infrastructure strategy. • Chaired STAARC meeting. • Attended Okines Community House National Aboriginal and Islander Day Observance Committee (NAIDOC) week function. • Conducted Councils community grants presentation evening. • Attended Okines Tucker and Tools evening. • Attended Red Cross Morning Tea • Met with Viv Alomes from Albie House re Youth Suicide Prevention • Attended Causeway Club 6.0 SUPPLEMENTARY ITEMS RECOMMENDATION “That the Council resolve by absolute majority to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the Local Government (Meeting Procedures) Regulations 2005.” In accordance with the requirements of Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2005, the Council by absolute majority may approve the consideration of a matter not appearing on the agenda, where the General Manager has reported: a) The reason it was not possible to include the matter on the agenda; & b) That the matter is urgent; & c) That advice has been provided under Section 65 of the Local Government Act 1993. ^ 7.0 COUNCIL WORKSHOPS REPORT The following Council Workshop was held on 7 July 2015. Date Purpose Councillor Attendance Councillor Apologies 7 July 2015 Council Workshop Gala, Evans, Torenius, Degrassi De Williams, Reynolds, White, McDonald and Vincent AGENDA SORELL COUNCIL MEETING 21 JULY 2015 PAGE 3 8.0 DEPARTMENTAL REPORTS ^ RECOMMENDATION “That the Departmental reports as listed be received.” 8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER The General Manager is away on Annual Leave therefore there will be no report available this month. 8.2 ENGINEERING & REGULATORY SERVICES – RUSSELL FOX, MANAGER PURPOSE: To inform Council of the activities of the Engineering and Regulatory Services Department during the period 1 June 2015 to 30 June 2015. Regulatory Services include the following, Planning, Building, Engineering, Plumbing, Environmental Health, Works Depot, Asset Management, Natural Resource Management etc. ENGINEERING AND REGULATORY SERVICES – Russell Fox The construction of the Gypsy Bay rock groyne extension continues with substancial completion of the extension scheduled for end of July. The Brinktop road re-construction was tendered publically on 4 July and closes on 29 July 2015. The Pelham St pedestrian crossing has been constructed and is in operation. Meeting attended included: • Airport planning co-ordination meeting • Several meeting with waste management contractors to finalise contract documentation • Community grants award evening • Tas Audit consultant regarding compliance with recent recommendations to local government concerning asset management and valuation practises for the transport network. (Jenny Richmond / Rhiannon Baines) During the month of June, Council received requests to waiver Fee/s. As per Council’s Policy Number 9 of 2005 Part B Not-for-profit Community Based Organisations can apply for waiver of fees, approved under the delegation of General Manager. AGENDA SORELL COUNCIL MEETING 21 JULY 2015 PAGE 4 Name & Address: Project: Fees Waived: 32 Hoffman Street, Alterations to Completion Fee $76.00 Midway Point Community Hall Building Permit Fee $376 (Class 9b) Blue Lagoon Christian New Hall & Additions Planning - $577.00 Youth Camp to existing buildings S Devereaux obo Viewing Platform & Planning - $577.00 David Walsh Track Upgrade – Marion Bay 32 Bay Street, Awning & Building $202.00 Dunalley (June 2015) Outbuilding Plumbing $283.66 (TasFire) 22.2015.141.1 DEVELOPMENT ASSESSMENT – (Jenny Richmond) The following table provides details of the overall planning, plumbing and building applications received for the year 1 June 2015 to 30 June 2015: Application Type 2015 Planning including Subdivisions 185 Plumbing 146 Special Plumbing 61 Building 161 337 CERTIFICATES – (Jill Ray) Council also processed 29 certificates in June which relate to the sale of properties as detailed below (337 certificates). The amount of 337 Certificates has reduced in May and June as we believe property buyers were rushing to finalise sales prior to the First Home Buyers’ Grant finishing in April (this has since been extended). March 2015 April 2015 May 2015 June 47 54 39 29 AGENDA SORELL COUNCIL MEETING 21 JULY 2015 PAGE 5 PLANNING – (Jenny Richmond) Details of applications received during the period of January, February, March, April, May & June 2015. Type January February March April May June 2015 2015 2015 2015 2015 2015 DA’s 26 22 31 35 21 29 SA’s 2 1 3 4 5 0 PSA’s 0 1 0 0 0 STR 0 1 2 2 ADH 1 0 0 1 Total 29 25 36 39 28 30 Legend: DA’s – Development Applications SA’s – Subdivision Applications includes Boundary Adjustments PSA’s – Planning Scheme Amendments STR – Strata Applications ADH – Adhesion Orders DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE – (John Molnar/Jenny Richmond) The Development Assessment Special Committee met on the 23 June 2015 to consider an application for a ten lot subdivision at Hoffman Street/Reynolds Road Midway Point. It was subsequently approved with condition. DELEGATED AUTHORITY – (John Molnar / Jenny Richmond) During the month of June a total of 25 planning approvals / permits were issued including; • 12 Applications approved as Permitted Developments; and • 13 Applications approved as Discretionary Developments. Of the 12 permitted developments approved under delegation, 6 proposals were received which complied with Planning Directive 4, PD4 ie: no permit was required. In summary 23 applications were approved under delegated authority with the remaining one approved by Council at its meeting of the 23 June 2015 and one approved by consent agreement under direction of the Planning Appeal Tribunal (see section directly below). AGENDA SORELL COUNCIL MEETING 21 JULY 2015 PAGE 6 APPEALS – (John Molnar) The refusal by Council of the boatshed for the Lewisham Motor Yacht Club Inc. at Gwynns Point, Lewisham has now been resolved.