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Flinders Council Policy & Procedure Manual

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Flinders Council Policy & Procedure Manual Flinders Council Policy & Procedure Manual Amended October 2020 TABLE OF CONTENTS No. Policy Last Review Due Reviewed AIRPORT A1 Airport Advertising Policy 20.10.2020 02.2023 A2 RESCINDED A3 Aviation Policy 17.03.2016 11.2018 COMMUNITY SERVICES CS1 Furneaux Islands Festival Policy 20.10.2020 02.2023 CS2 RESCINDED CS3 Dog Management Policy 20.10.2016 11.2018 CS3-C Code for Responsible Dog Ownership 18.08.2016 11.2018 CS4 Funeral Director 26.03.2015 11.2018 CS5 RESCINDED CS6 Sponsorship on Third Party Projects and 23.09.2010 09.2012 Events CS7 RESCINDED CS8 RESCINDED CS9 Wybalenna 15.11.2012 11.2014 CS10 RESCINDED CS11 Volunteer of the Year Award Policy 23.06.2020 06.2024 FINANCE F1 Asset Management Policy 20.09.2012 09.2014 F2 Code for Tenders and Contracts 31.08.2017 11.2019 F4 Debt Collection Policy 18.06.2015 11.2018 F5 RESCINDED F6 Rates & Charges Policy 22.9.2020 02.2023 F7 Waiver of Fees 21.05.2015 11.2018 F8 Travel and Accommodation Policy 26.03.2015 11.2018 GOVERNANCE G1 RESCINDED G2 RESCINDED G3 Council Houses – Maintenance 15.11.2012 11.2014 G4 Council Policy Manual 22.09.2020 09.2023 G5 RESCINDED G6 Elected Members’ Allowances, 20.10.2020 02.2023 Reimbursements & Equipment G7 Flying of Flags at Council Property 22.09.2020 02.2023 G8 RESCINDED G9 RESCINDED G9-P Public Question Time – Council Meetings 20.10.2020 02.2023 Procedure G10 RESCINDED G11 RESCINDED G11-P Councillor Committee Representative 15.12.2016 12.2020 Procedure G12 Information Management Policy 23.03.2017 03.2021 G13 Related Party Disclosure Policy 17.08.2017 03.2021 G13-P Related Party Disclosure Procedure 17.08.2017 03.2021 G14 Corporate Credit Card Policy 22.09.2020 02.2023 G14-P Corporate Credit Card Procedure 20.07.2017 06.2021 HUMAN RESOURCES HR4 Employee External Employment Policy 22.09.2020 02.2023 HR6 Employee Promotion Policy 16.07.2009 07.2011 HR7 Employee Recruitment and Selection Policy 13.03.2014 03.2016 HR10 Physical Locality Staffing Policy 21.05.2009 05.2011 HR11 RESCINDED HR12 RESCINDED HR13 Uniform Policy 26.03.2015 11.2018 HR14 Fraud Prevention and Control Policy 21.08.2014 08.2016 HR15 Personal Information Protection Policy 21.05.2015 11.2018 OTHER O1 Enforcement Policy 22.09.2020 02.2023 O1-P Enforcement Procedure 22.09.2020 02.2023 O2 Public Open Space Policy & Contributions 17.12.2019 12.2024 Policy O3 RESCINDED O4 Pacific Oyster Marine Farming 18.11.2010 11.2012 O5 RESCINDED O6 Roadside and Reserve Vegetation 20.09.2012 09.2014 Management Policy O7 Visits – Cape Barren Island 21.10.2010 10.2012 WORKPLACE HEALTH & SAFETY / RISK MANAGEMENT W4 Risk Management Policy 15.05.2014 05.2016 A1 Airport Terminal Advertising Policy Purpose To provide guidelines for advertising at the Flinders Island Airport. Department Airport File No. AER/1100 Council Meeting Date 20 October 2020 Minute Number 209.10.2020 Next Review Date February 2023 Review History 1 Definitions Council – Flinders Council 2 Objective To ensure there are designated areas available for advertising at the Flinders Island Airport that provide a uniform and professional image. 3 Scope The Council recognises the need to present to visitors entering and departing from the Flinders Island Airport an uncluttered image of the Island’s beauty and this policy is to ensure that the Airport has a unified and designated area for advertising. 4 Policy It is Council Policy that: 4.1 Council will determine suitable designated areas for advertising within and outside the airport terminal. 4.2 Promotional material is not to be affixed to any public areas of the airport terminal that have not been designated as advertising space. 4.3 All advertisements must be approved prior to display. 4.4 Advertisements in the terminal public areas are the responsibility of the Council. Advertisements in leased areas are the responsibility of the tenant and those advertisements must comply with this policy. 4.5 Advertising in spaces leased by tenants shall be restricted to only goods and services offered by the tenant. 4.6 Council promotes the rental of designated A3 frames for commercial advertising displays, for a specified cost and period as outlined in the Flinders Council Fees and Charges. 4.7 Council allocates rental periods fairly and equitably. 4.8 Council staff will install and remove advertising material within designated advertising areas. A1 Airport Advertising Policy Page 1 of 2 4.9 One A3 frame advertising space be reserved for Council use only and another one for not-for-profit community groups. 4.10 Fee waivers for community groups for advertising at the airport are at the discretion of the General Manager. 4.11 Visitor information will be confined and contained to a brochure rack board located in the terminal building and this space is to be offered to local businesses free of charge. 4.12 Council must pre-approve the placement and erection of temporary banners and the like promoting special events of significant community interest. 4.13 Council provides an exterior blackboard for Council approved information only. 4.14 The television screen may also be used to showcase Council approved material. 4.15 Further designated advertising areas may be allocated by Council on an ‘as needs’ basis. 5 Procedure Nil 6 Legislation Nil 7 Responsibility The responsibility of this policy rests with the General Manager. A1 Airport Advertising Policy Page 2 of 2 Flinders Council Policy Manual A3 SUBJECT: AVIATION POLICY FILE NO: COM/0104 ADOPTED BY COUNCIL ON: 13 June 2002 MINUTE NO: 253.05.02 AMENDED BY COUNCIL ON: 25 August 2005 MINUTE NO: 494.08.05 AMENDED BY COUNCIL ON: 13 October 2005 MINUTE NO: 611.10.05 AMENDED BY COUNCIL ON: 13 February 2014 MINUTE NO: 739.02.2014 AMENDED BY COUNCIL ON: 10 April 2014 MINUTE NO: 782.04.2014 AMENDED BY COUNCIL ON: 17 March 2016 MINUTE NO: 44.03.2016 Council policy for air services to the Furneaux group is: 1. That Flinders Island Airport maintains its CASA certification. 2. That Council supports Regular Passenger Transport (RPT) operations and locally based charter operators which provide a consistent and reliable service. 3. That Council continues to provide staff assistance for medical retrieval for the duration of the current RFDS contract. 4. That Council continues to seek financial assistance from the State and Federal Governments to support the maintenance and upgrade of the islands’ Airport facilities. 5. That Council liaises with the management of Launceston and Essendon Airports to ensure that these organisations continue to be aware of the importance of their facilities to the residents of the Furneaux Islands. A3 Aviation Policy Page 1 of 1 CS1 Furneaux Islands Festival Policy Purpose The purpose of this policy is to outline Council’s role in relation to the Furneaux Islands Festival Department Community Development File No. CDV/0302 Council Meeting Date 20 October 2020 Minute Number 208.10.2020 Next Review Date February 2023 Review History 76.04.2018 19 April 2018 306.11.2019 19 November 2019 1 Definitions Nil. 2 Objective To deliver an event that highlights our history, culture and community spirit, increases local participation and creative expression, provides local economic benefit and stimulates tourism. 3 Scope This policy applies to the Council, employees, contractors, volunteers, stakeholders and community members involved in the delivery of the Furneaux Islands Festival. 4 Policy It is policy that: 4.1 Council will manage, coordinate and deliver an annual Furneaux Islands Festival in partnership with the Community. 4.2 Council will allocate recurring financial support, sufficient to deliver the Festival on an annual basis, to provide surety for planning. 4.3 Council will carry full responsibility and risk management for council-run events. 4.4 Council will be provided with a comprehensive Festival report in conjunction with the third quarterly report. 5 Legislation Building Regulations for Temporary Structures Furneaux Islands Festival Policy Version 1 Page 1 of 2 Food Safety Policy and Regulations Liquor Licensing Act Local Government Act 1993 Traffic and Pedestrian Management Plan Workplace Health and Safety Act 6 Responsibility The General Manager has delegated power under this policy to implement decisions of Council relating to staging the Furneaux Islands Festival in accordance with section 22(1) of the Local Government Act. The General Manager may sub-delegate such powers and functions in accordance with section 64(b) of the Local Government Act. This means that the General Manager or sub- delegate has the authority to make any decisions relating to the event. Furneaux Islands Festival Policy Version 1 Page 2 of 2 Flinders Council Policy Manual CS3 SUBJECT: DOG MANAGEMENT POLICY FILE NO: ANI/0204 ADOPTED BY COUNCIL ON: 15th May 2008 MINUTE NO: 218.05.08 AMENDED BY COUNCIL ON: 21st February 2013 MINUTE NO: 446.02.2013 AMENDED BY COUNCIL ON: 20th October 2016 MINUTE NO: 237.10.2016 Policy Purpose The purpose of this Policy is to: • articulate the Council’s role/response to the effective management of dogs; and • implement the requirements of the Dog Control Act 2000. Policy Statement The Flinders Council recognises the value of companion animals and the importance of encouraging a relationship with the Community through which it can promote and enforce responsible dog ownership. The Dog Management Policy sets out the priorities for Council after taking into consideration the views of the Community, the requirements of the Dog Control Act 2000 and the need to balance these with other considerations such as budget constraints. Principles To achieve the aims of the Policy, the Council will be guided by the following principles: 1.
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