MINUTES OF THE ORDINARY MEETING OF THE TORRES SHIRE COUNCIL HELD AT THE SHIRE OFFICES, DOUGLAS STREET, ON TUESDAY, 20 NOVEMBER 2018 ______

PRESENT Mayor Vonda Malone (Chair), Cr. John Abednego, Cr. Gabriel Bani, Cr. Thomas Loban, Dalassa Yorkston (Chief Executive Officer), Richard McKeown (Director Engineering and Infrastructure Services), Colin Duffy (Director Corporate and Community Services) and Karyn Robertson (Minute Secretary)

The meeting opened with a prayer by Cr. Bani at 9:07am.

ACKNOWLEDGEMENT

Mayor Malone acknowledged the traditional owners of the people and all island elders both past and present.

APOLOGY An apology was received from Deputy Mayor Cr. Yen Loban as he will be absent from the Shire.

Min. 18/11/1 Moved Cr. Bani, Seconded Cr. Abednego “That Council receive the apology from Deputy Mayor Cr. Yen Loban in not being able to attend this meeting.” Carried

CONDOLENCE A minute silence was held for those who have recently passed away.

DISCLOSURES OF INTEREST UNDER THE LOCAL GOVERNMENT ACT

CONFIRMATION OF MINUTES

Min. 18/11/2 Moved Cr. Bani, Seconded Cr. Loban “That Council receive the Minutes of the Ordinary Meeting 23 October 2018 and confirm as a true and correct records of the proceedings.” Carried

BUSINESS ARISING AND MATTERS FOR ACTION FROM PREVIOUS MEETING

CEO referred to the ‘Matters for Action following a Council Meeting’ document for the month of October 2018 provided to Councillors with updated information.

MAYOR’S REPORT

Acknowledgement to the traditional owners of Kaiwalagal and of the Torres Strait & elders past and present

PURPOSE

To provide an update on representations undertaken by Mayor Vonda Malone for the period 24 October – 21 November, 2018.

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 1

MAYOR’S REPORT (cont’d)

SUMMARY

Department of Transport and Main Roads (DTMR) – 24 October, 2018 Torres Shire Council (TSC), Torres Strait Island Regional Council (TSIRC) and Northern Peninsula Area Regional Council (NPARC) held joint discussions with DTMR Deputy Director-General Matt Longman and representatives.

Key issues tabled included:  The extension of the Local Fare Scheme (LFS) past 30 June 2019.  Inclusion of ferry travel within the LFS.  Scheduled maintenance of the Thursday Island ring road.  Inclusion of the Road as a gazetted road maintained by DTMR.  Proposed development of Quarantine Wharf with boat ramp facility. Technical Working Group – 27 October, 2018 TSIRC Mayor facilitated the joint TSIRC/TSC Technical Working Group. Robust discussions were held around planned infrastructure works for the region. The Whole of Government (WOG) Integrated Capital Works and Infrastructure Program indicates that planned investment for the next 3 years for TSC is $42.9m with a need for all State Departments to provide future planned infrastructure to ensure continuity of works to sustain our local building industry. TSC has been very successful through the Indigenous Employment Opportunity Plan (IEOP) process to achieve well above requirements in the Training Policy. Most of this stems from the federally funded Quetta Close project where through David Ahboo local contractors are cooperating in achieving local employment as well as increasing spend on local goods and services. This is a huge improvement from previous years and Council was showcased as a positive example and this now used as a benchmark to attaining greater economic benefits locally. LGAQ Annual Conference, – 29-31 October, 2018 TSC was represented at the 122nd LGAQ Annual Conference to contribute to the debate and vote on new policy affecting councils across .

As part of the 3 day event the Indigenous Leaders Forum held discussions on Remote Indigenous Housing, Housing in Discrete Indigenous Communities, Service Delivery Reform into Discrete Indigenous Communities, Qld Productivity Commission Inquiry in Imprisonment and Recidivism.

The Hon. Jackie Trad, Acting Premier – 6 November, 2018 TSC hosted joint deputations with TSIRC and NPARC with the Hon. Jackie Trad, Acting Premier. Strong emphasis was relayed on the need for long term commitment by the Labour Government on the Local Fare Scheme as well as roads, Torres Shire Tourism Information Centre, Waste Strategy Funds and the Works for Queensland Funding.

During her visit Acting Premier Trad official launched the final consultation stage of the Traditional Island Adoption (Akuar Thoeridhay Kazi ‘for our children’s children) process with public consultations held at the TRAWQ Hall accompanied by the Hon. Minister Shannon Fentiman, Member for Cook, Cynthia Lui and the Kupai Omasker Working Party.

3rd Ministerial Forum on Northern Australia, Mt Isa – 8 November, 2018 The Indigenous Reference Group (IRG) presented to the 3rd Ministerial Forum on Northern Australia to progress commitment for Indigenous economic participation for Northern development. Further to the first 16 recommendations as agreed to in April 2018, the IRG sought Ministerial endorsement of the implementation plan including expanding the ability of rangers, research roadmap to support Indigenous business interest, scoping feasibility funding, hub system to support Indigenous enterprise, land, water, sea and cultural rights including legislative reforms and institutional arrangements.

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 2

MAYOR’S REPORT (cont’d)

The Ministerial Forum continues to be very supportive of the IRG work and endorsed the recommendations as presented.

Torres and Cape Indigenous Councils Alliance, Cainrs – 9 November , 2018 The 14 member councils `met in to progress strategic matters of regional and economic importance including:  Torres and Cape Hospital Health Services Board Chair update on future planning for transition of services within the Cape and Torres region.  State Government update from Member for Cook, Cynthia Lui.  Telstra Country Wide – collaboration for digital expansion across the region  Department of State Development potential projects through the Remote Area Boards (RAB).  COEX on the Contrainer Exchange Refund Strategy.

The TCICA Executive Officer role was advertised and 5 applicants were received. The shortlisting is now in finalisation. This position is integral to supporting the objectives of TCICA. The next TCICA meeting is planned for February 2019 in Cooktown.

Other Representations  Dinner with The Hon. Steven Miles, Minister for Health - 25 October, 2018  LGAQ Reception with His Excellency the Hon. Paul de Jersey AC, Governor of Qld – 28 October, 2018  Traditional Island Adoption Public Consultation – 6 November, 2018  2018 Destination Q Forums, Gold Coast - 14-15 November, 2018  Bond University Gala Dinner – 16 November, 2018

RECOMMENDATION

That Council: 1. Endorse the recommendation. 2. Notes this brief 2.

Min. 18/11/3 Moved Cr. Abednego, Seconded Cr. Loban “That the Mayor’s Report be received.” Carried

Australian Citizenship Ceremony

10.05 am Australian Citizenship Ceremony conducted by Mayor Malone for: Mr Parsilu Roshan Loku Vithana Pathirana

Adjournment: The meeting adjourned for Morning Tea at 10.20 am and resumed at 10.40 am.

Australian Citizenship Ceremony

10.40 am Australian Citizenship Ceremony conducted by Mayor Malone for: Mr Wanai Kairi Aki

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 3

Attendance: At 11.09am Ms Emma King and Ms Ashleigh Schock from Department of Aboriginal and Torres Straits Islanders Partnership and Mrs Ivy Trevallion, Mr Alastair Nicholson – Eminent Persons arrived at the meeting to present an update to Council on the progress of the consultation outcome and the next steps regarding legal recognition of traditional Torres Strait Islander child rearing practices (Ailan Adoption).

The Ailan Adoption group departed the meeting at 12.03p.m and the meeting resumed.

CHIEF EXECUTIVE OFFICER

REPORT

Whole-of-Government Review of Grants to Local Government The Queensland Government has initiated a Whole-of-Government Review of Grants to Local Government. The review is led by the Department of Local Government, Racing and Multicultural Affairs to action the Government’s Grants to Local Government Policy Position recently announced by the Honourable Stirling Hinchliffe MP, Minister for Local Government, Minster for Racing and Minister for Multicultural Affairs.

The Department has now commenced preparation of an Implementation Plan. This plan will be an essential document to guide and outline the steps required to implement the policy position which seeks to move to a simpler, clearer, more customer-focused grants model, which supports the Queensland Government’s priorities while responding to Council needs. In this implementation planning phase the department will be engaging with Councils to inform the development of the new model for grants. Engagement activities will focus on how the following key elements of the policy position can be implemented:  new model: . consolidated grants with a smaller number of lead agencies . alignment with State priorities and objectives as well as Council strategies and needs . funding certainty . budget cycles and timeframes . moving towards allocation-based funding, where suitable . simplified system . consistency of administration and reporting (including IT) • proposed groupings of outcome-focused program streams • ongoing assistance: . capability and capacity building . improved accountability for achieving results.

For more information about the policy position review, please visit the Department’s website at www.dlgrma.qld.gov.au, and click on (1) Local Government, and (2) Grants Review.

The Chief Executive Officer is the designated representative for Council to act as a key point of contact for future engagement on this review. There will be a survey for Council in the coming weeks, to gain additional insights and inform the review.

Min. 18/11/4 Moved Cr. Abednego, Seconded Cr. Bani “That Council welcome the Whole-of-Government Review of Grants to Local Government initiative led by the Department of Local Government, Racing and Multicultural Affairs to action the Government’s Grants to Local Government Policy.” Carried

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 4

CHIEF EXECUTIVE OFFICER

REPORT

Torres Shire Public and Bank Holidays 2019 Pursuant to Section 4 of the Holidays Act 1983, the Minister for Education and Minister for Industrial Relations has appointed the following Public and Bank Holidays for Torres Shire:  3 June 2019 a holiday for the for the purpose of Mabo Day  1 July 2019 a holiday for the Shire of Torres for the purpose of the Coming of the Light Day  20 September 2019 a holiday for the Shire of Torres for the purpose of the Torres Strait Multi-Cultural Festival Show Day (Public holiday)

Notification of the appointment of the 2019 special holidays was published in the Queensland Government Gazette on 16 November 2018. Min. 18/11/5 Moved Cr. Bani, Seconded Cr. Loban “That Council, pursuant to Section 4 of the Holidays Act 1983, acknowledge the Minister for Education and Minister for Industrial Relations the appointed 2019 Public and Bank Holidays for Torres Shire -  3 June 2019 - Mabo Day  1 July 2019 - Coming of the Light Day  20 September 2019 - Torres Strait Multi-Cultural Festival Show Day (Public holiday)” Carried

Tourism Tropical (TTNQ) Tourism Tropical North Queensland (TTNQ) has provided a report outlining the engagement and activity they have undertaken over the last 6 month (Jan-Jun 2018) in promoting the Cape York and region

TTNQ, as our Regional Tourism Organisation (RTO) understands the importance of our role as our destination marketing organisation and for the whole of Tropical North Queensland, ensuring both domestic and international visitors are aware of all our region has to offer.

To assist TTNQ with strengthening our regions stories and activity, Council is invited to liaise directly with TTNQ and share any activity Council is undertaking or promoting. TTNQ also invites Council feedback if there is anything else Council would like to see in the reports in future. The next report will be provided in early 2019 for the period July - December 2018.

Request for Torres Shire Council to make Application on behalf of Memorial Wall Committee The Thursday Island Cemetery Memorial Wall Committee is now is a position where there is enough in-kind support and funds available as well as plans in place to begin works on the Memorial Wall.

At this point, the project is being held up by their initial submission to the Department of Environment and Science regarding the heritage approval to carry out the works. From discussion with the Department of Environment and Science, the TI Cemetery Memorial Wall Committee does not seem to fit their standard process as they are a community group.

Thursday Island Cemetery is Heritage listed and Torres Shire Council is the trustee of the reserve, therefore an exemption application from Council for this community project would fit the criteria required to lodge an application.

Torres Shire Council has fully supported the project, and a request is tabled for Council to auspice the application for an exemption on behalf of the TI Cemetery Memorial Wall Committee.

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 5

CHIEF EXECUTIVE OFFICER

REPORT

Request for Torres Shire Council to make Application on behalf of Thursday Island Cemetery Memorial Wall Committee (cont’d)

Background information on project and progress to date:

Following our success with the Parish Hall Restoration Project, many of our committee members expressed their keen interest to take on another project that would be of great benefit to the whole Thursday Island community.

We discussed many options and came up with idea of proposing to Torres Shire Council that we offer our committee to fundraise for and erect a Memorial Wall and small Reflection Area at the Thursday Island Cemetery.

Following these discussions, the committee spoke extensively with community members, leaders and elders to see how they feel about the project. The response was very positive and gained great support.

A new committee named the TI Cemetery Memorial Wall Committee was formed and held an inaugural meeting on Thursday 12th February 2015. We meet at the Grand Hotel Malu Paru Restaurant for breakfast working meetings each Thursday at 08:00am. This is an open committee, and everyone is welcome at any time.

We approached Torres Shire Council with our proposal and were granted support to go ahead. We feel that this project will be of great benefit to the Thursday Island, and indeed wider Torres Strait community.

Some examples of which are; 1. There are currently many unmarked graves at the cemetery. Families that have a site/peg number but no tombstone etc. would likely be very grateful to have an opportunity to pay respect to their family members by installing a plaque on the wall. 2. Thursday Island often has visitors who have a family member that spent a significant portion of their life on TI. Many of these people wish to have their ashes spread on TI and the family members would also be very grateful to have an opportunity to pay respect to their family members by installing a plaque on the wall. 3. Local families may support this idea due to the practicality of not having to bring a body back for burial after passing down south. 4. It would allow another avenue that may not place so much financial pressure on families whilst mourning the loss of a loved one. 5. It would be great for families of those who have lived on Thursday Island and had to move south for medical reasons etc. and sadly passed away. Many of these people are buried down south, but the family on TI is then left without a place to go and mourn and pay respects on their home island. 6 . Those families in the Torres Strait who have lost their loved ones at sea - and are therefore unable to bury the deceased - would be able to put a plaque on the memorial wall in respect of their loss.

We as a committee feel we work very well together. We have offered our committee to the community, with Torres Shire Council’s support to complete the project by;

i. Running weekly meetings each Thursday 8am at the Malu Paru Restaurant Grand Hotel ii. Coming up with the design of the wall and reflection area iii. Seeking design approval from TSC prior to commencing installation of the wall and reflection area iv. Fundraising all money required to install the wall and reflection area v. Installing the wall and reflection area vi. Sending weekly minutes to Torres Shire Council to keep the Council up to date vii. Remaining an open committee that all community members are welcome to join viii. Keeping the community informed via 4MW, Torres News and community BBQs ix. Once completed, the committee will hand the asset over to Torres Shire Council

The wall has been designed in a way that allows for extension in the future. The wall has not been designed to take the ashes of a person; it will be used only to pay respect to a passed love one. That is, a plaque with meaningful words and the name of a loved one may be attached to the wall so that community members can pay their respects. The plaques will be administered by Torres Shire Council.

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 6

CHIEF EXECUTIVE OFFICER

REPORT

Request for Torres Shire Council to make Application on behalf of Thursday Island Cemetery Memorial Wall Committee (cont’d)

Our committee is open and currently has over 25 members from various areas of the community. Our office bearers are: PATRON: Pedro Stephen, Chairman, Torres Strait Regional Authority SENIOR CULTURAL PATRON: Elder Wigness Seriat CO-CHAIR: Bruce Ranga, CEO, Torres Strait Island Regional Council CO-CHAIR: Chris Lemke, Director, Latitude North Hotels SECRETARY: Danica McAllister, Director, Torres Strait Landscaping TREASURER: Scott McAlister, Project Manager, My Pathways

This project has gained great support by our Elders, local community, businesses and government at all levels – Local, State and Federal. We have the support of Torres Shire Council and Torres Strait Island Regional Council locally; and have held site meetings with the Member for Cook, Cynthia Lui MP, the Federal Member for Leichhardt the Hon. Warren Entsch MP and the Premier of Queensland, Annastacia Palaszczuk MP all of whom have offered their full support.

We have enough funds raised to complete the work and have very strong in-kind support from local businesses. Additionally, we have the local community development program provider, My Pathways on the committee who have arranged onsite training and labour from their participants.

Min. 18/11/6 Moved Cr. Abednego, Seconded Cr. Loban “That Council endorse to auspice the application to the Department of Environment and Science for an exemption certificate on behalf of the TI Cemetery Memorial Wall Committee.” Carried

Local Government (Councillor Complaints) and Other Legislation Amendment Act 2018 With the passing of the Local Government (Councillor Complaints) and Other Legislation Amendment Act 2018 on 21 May 2018, the Local Government Act 2009 now provides for a more effective and streamlined system for dealing with Councillor complaints and imposes a mandatory Code of Conduct for Councillors. On 7 September 2018, the new Code of Conduct which sets out the principles and standards of behaviour expected of Councillors and Mayors was released to Local Governments. The Code of Conduct and the new Councillor complaints system will commence on 3 December 2018. To prepare for the implementation of the new Councillor complaints system, the department wrote to all Councils seeking comments on the draft documents. These documents were aimed at providing Local Governments and Councillors with assistance in understanding the requirements around handling Councillors’ personal interests and conduct while participating in Council and standing committee meetings. Following Councils’ feedback, the following enclosed documents have been finalised and are available for Councils to use in preparation for the commencement of the new Councillor complaints system:  Model Meeting Procedures  Standing Orders for Council Meetings including Standing Committees ‘Best Practice Guide’ Example  Investigation Policy  Councillor Conduct Examples

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 7

CHIEF EXECUTIVE OFFICER

REPORT

Local Government (Councillor Complaints) and Other Legislation Amendment Act 2018 (cont’d)

These documents will also be published on the Department of Local Government, Racing and Multicultural Affairs website at www.dlgrma.qld.gov.au.

Councils must either adopt the Model Meeting Procedures or prepare and adopt their own procedures that are consistent with the Model Meeting Procedures. Similarly, if a Local Government chooses to continue using their existing standing orders, the Council must review the existing standing orders to ensure that they are consistent with the requirements of the Model Meeting Procedures. To assist Local Governments, the Department has also provided best practice standing orders that Councils can choose to adopt. If a Council has not adopted meeting procedures when the new Councillor complaints system commences on 3 December 2018, the Council will be taken to have adopted the enclosed Model Meeting Procedures until it formally adopts the Model Meeting Procedures or its own procedures

Min. 18/11/7 Moved Cr. Bani, Seconded Cr. Loban “That Council adopt the (a) Model Meeting Procedures, (b) Standing Orders for Council Meetings including Standing Committees ‘Best Practice Guide’ Example, (c) Investigation Policy and (d) Councillor Conduct Examples.” Carried

Water Sercurity - Loggy Creek Water Supply Level At the October Council Meeting, Council adopted to go to Level 3 Water Restrictions from 1 November 2018. Staff are currently rolling out the Level 3 Water Restrictions and distributing this information to the community.

Level 3 Water Restrictions include: . Total watering ban on Mondays . Total ban on sprinklers in the Shire . EVEN House Numbering – Tuesday and Saturday ONLY . ODD House Numbering – Wednesday and Sunday ONLY . No Paved Area Wash Down . No washing of vehicles & boats except by watering cans or buckets

Loggy Creek data shows 20% less water in the month of October: . October 2018 - 67% . October 2017 – 87%

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 8

1. CHIEF EXECUTIVE OFFICER

REPORT

Torres Strait Light Infantry Battalion Statue – ANZAC Park, Thursday Island The Torres Strait Light Infantry Battalion hosted the unveiling of the TSLIB Statue in ANZAC Park on Saturday 10 November 2018. Torres Shire Council provided the auspice of the grant funding for the project through Prime Minister and Cabinet, Council also provided in-kind support for the event.

The statue was unveiled by 95yr old Mebai Warusam from and 93year old Awaiti Mau from , two of the three remaining TSLIB soldiers. The statue commemorates the TSLIB involvement in World War II and marks the end of the anniversary celebrations of the Battalion. 880 enlisted and served in the TSLIB during World War II.

State Government 2018-2019 - Waste Strategy Funding $5M Department of Local Government officers will be in the Shire at the end of November to meet with both Torres Shire Council and Torres Strait Island Regional Council Engineering staff to commence planning the $5 Million funding as committed in the 2018-2019 State Budget.

Queensland Police Service and Indigenous Mayors Summit The annual Queensland Police Service and Indigenous Mayors Summit was held on Cairns Convention Centre on Thursday 8 November 2018, Deputy Mayor Yen Loban and CEO Dalassa Yorkston attended the Summit on behalf of Council. Welcome to Country to the Summit was performed by Elder Gudju Gudju and the Summit Opening Prayer by Ned Mosby. Police Commissioner Ian Stewart presided over the meeting.

Matters arising from the 2017 summit:  Action Item 1 – Rejuvenating Local Community Justice Group  Action Item 2 – Testing For Drug Driving On Thursday Island  Action Item 3 – Crime Stoppers To Be Invited To The 2018 Summit  Action Item 4 – PCYC CEO To Discuss Programs And Funding For Palm Island  Action Item 5 – Amp Signage At Doomagee  Action Items 6 & 7 – Basicscard And Bulk Payments

Action Item 2 – Testing For Drug Driving On Thursday Island Summary - Testing for Drug Driving - need random drug test on the road if it hasn’t already been done. Action - Northern Region to liaise with Drug and Alcohol Coordination Unit (DACU) about programs in response to Drug Driving on Thursday Island. Outcome - Cairns Road Policing Command conducted an operation on Thursday and Badu Islands between 26/7 & 3/8/18. The op was in line with a football carnival out on Badu and finished up with a few days on Thursday Island. 1 positive drug drive was detected on Thursday Island only – 15 RDT’s were performed by the unit along with other traffic enforcement.

Issues raised on behalf of Torres Shire Council included: - Objections to the growing number of pokie machines in the Shire - The quarterly meetings between Council and Queensland Police Service - Requesting the presence of more local PLO’s at community events

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TSC CORPORATE EVENTS CALENDAR FOR 2018

November to December

Event/Meetings Date Venue Crs. to attend Ordinary Council Meeting 20 November Council Chambers All Councillors & Executives

PORT KENNEDY Community Consultation 22 November venue PKA Hall All Councillors & Executives 6.30pm PRINCE OF WALES ISLAND Community Consultation 24 November venue Loban Road Hall All Councillors & Executives 9.30am Torres Shire Council Belcarra Legislation Training 4 December All Councillors & Executives 1pm to 5.30pm Ordinary Council Meeting 11 December Council Chambers All Councillors & Executives

Christmas 25 December (public holiday)

Boxing Day 26 December (public holiday)

Min. 18/11/8 Moved Cr. Abednego, Seconded Cr. Loban “That the Chief Executive Officer’s Report be received.” Carried

Adjournment: The meeting adjourned for lunch at 1:00pm and resumed at 1:40pm.

ENGINEERING AND INFRASTRUCTURE SERVICES

REPORT

Drinking Water – Testing

Normal Test samples of drinking water is carried out each week. However due to Queensland Tropical Health’s instruction the Boiled Water Precautionary Alert will remain in place until the temporary filtration plant is installed in December.

As the weather forecast is for a very dry summer I recommended that the water restrictions were moved to level 3 on the 1st November as we are currently at 65% water capacity at 9 November 2018.

Water Conservation and Usage

Loggy Creek Dam volume 65.00% 15600 ML As at 9th Nov 2018

Water Usage - Octobert Mega Litres Litres (L) Population (Ml) Person / Day ** Horn Island Township 11.70ML 910 398 Horn Island Airport 1 ML Thursday Island 63.355 ML 3800 516 Hammond Island 3.687 KL 210 544

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 10

ENGINEERING AND INFRASTRUCTURE SERVICES

REPORT

Torres Shire Council - FNQ Indigenous Councils Drinking Water Symposium The 2018 Indingeous Council Drinking Water Symposium was hosted by the Queensland Government and TSIRC, held on Hammond Island on 24 and 25 October 2018.

Manager of Utilities, Nicholas Sabatino held a presentation at the Symposium in relation to ‘Dealing with Poor Quality Water Source and Importance of Filtration’.

Major Capital Works Update

PROJECT UPDATE INFORMATION

POW Safe Landing Facility The project is still waiting on State Government Town Planning approval. Tenders were called and all tenderers were over the budget. The project is been re-scoped and tenderers asked to retender.

Ken Brown Oval Lighting The contractor R&R Spinella has started the new electrical wiring for the lighting. Loggy Creek Water Filtration Plant The Tenderer for the temporary water filtration will arrive on Horn Island on the 22nd November. The power upgrade tender was let to Austek Pty Ltd.

Ice – Pigging of all Water Mains (scouring) Suez will arrive on Horn Island on the 22nd November and commence cleaning of the water mains.

MIP 6 Sewerage Treatment Plant Upgrade Project is progressing well and the major material components are being manufactured.

JCU link road This project is proceeding well and 80% complete.

Prince of Wales Island Tender for the construction of 300m of Concrete Road was awarded to Torres Strait Island Homes.

Pilot Street Drainage Is 95% completed

Extension to Mechanical Workshop TI The supply contract has been let ASIbuild Pty Ltd sheds.

Covered Structures and Toilet Block for the Cook Quotations have been called for the supply and erection of Esplanade these structures. Horn Island Housing Subdivision Requests for fee proposals for the Engineering Design, have been received PDR_SMEC has been engaged. Solar Street Lighting Will be installed before Christmas.

Min. 18/11/9 Moved Cr. Abednego, Seconded Cr. Loban “That the report of the Director Engineering and Infrastructure Services be received.” Carried

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IN COMMITTEE

Min. 18/11/10 Moved Cr. Bani, Seconded Cr. Loban “That Council move in Committee at 2:05p.m.” Carried

A teleconference was held with Mr Andrew Kerr and Mr Michael Laycock from Preston Law in relation to the concrete road on the Esplanade, Muralug, Prince of Wales Island.

Min. 18/11/11 Moved Cr. Abednego, Seconded Cr. Loban “That Council come out of Committee at 2:44p.m.” Carried

CORPORATE AND COMMUNITY SERVICES

REPORT

Financial Statements Min. 18/11/12 Moved Cr. Abednego, Seconded Cr. Loban “That Council adopt the Financial Reports for Comprehensive Income, Financial Position, Cash Analysis, Capital Works, Grants Register, Monthly Financial Health Check, Horn Island Airport Financial Position and Quarry Financial Position as presented as at 31 October 2018” Carried

Requests for a “one off” reduction in Landing Fees at Horn Island Airport In September 2018, the Cessna 182 Association visited the Torres Strait for the 2018 Winds of Zenadth Cultural Festival. The Association is a charitable organisation comprising a group of pilots from various industry backgrounds, who are mostly retirees, who make 2 trips a year to various parts of Australia to fundraise on behalf of a local charity or charitable group.

Min. 18/11/13 Moved Cr. Bani, Seconded Cr. Loban “That Council, in light of the discussions the Cessna 182 Association has had with Council’s Airport Manager and their subsequent actions based on those discussions, the 16 light aircraft be granted a 50% discount on their Landing and Parking Fees for this one occasion, is approved.” Carried

Requests for exemption of passenger fees at Horn Island Airport Also for consideration is a request from the visiting optometrist to have his aircraft exempted from passenger fees, as there is only himself and his assistant who come once a month to provide specialist medical treatment, and the additional passenger fees increase his costs of bringing his specialist care to the community.

Recommendation That the visiting optometrist be exempted from paying passenger fees on his fly-in visits on those occasions he is attending the medical facilities for providing his specialist care.

Motion lost as a result of no Mover and no Seconder.

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CORPORATE AND COMMUNITY SERVICES

REPORT

Request to write off unpaid invoices AvData have advised that they have been trying to recover the amount of $303.17, comprising landing fees and penalty interest, from an organisation which used the Horn Island Airport on two occasions, once in 2009 and once in 2011.

Min. 18/11/14 Moved Cr. Abednego, Seconded Cr. Bani “That Council write off the amount of $303.17 as uncollectable and advise AvData to discontinue its efforts to pursue the debt.” Carried

PLANNING AND ENVIRONMENTAL SERVICES

REPORT

Animal Management

October 2018 Dogs impounded 4 Cats trapped and euthansed 7

Min. 18/11/15 Moved Cr. Loban, Seconded Cr Bani. “That the Corporate & Community Services and the Planning & Environmental Services report be received.” Carried

IN COMMITTEE

Min. 18/11/16 Moved Cr. Loban, Seconded Cr. Abednego “That Council move in Committee at 3:36p.m.” Carried

Min. 18/11/17 Moved Cr. Abednego, Seconded Cr. Bani “That Council come out of Committee at 4.56p.m.” Carried

Tender No. 07/2018 POW Safe Landing Facility – Construction Min. 18/11/18 Moved Cr. Abednego, Seconded Cr. Bani “That Council award Tender No.07/2018 for the construction of Stage 1 of the Prince of Wales Island Safe Landing Facility to Pacific Marine Group for the amount of $4,943,171.62.” Carried

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IN COMMITTEE (cont’d)

Torres and Cape Indigenous Councils Allience – Membership Fees Min. 18/11/19 Moved Cr. Abednego, Seconded Cr. Loban “That Council endorse to contribute the amount of $10,000.00 to Torres and Cape Indigenous Councils Alliance (TCICA) Annual Membership.” Carried

Departure: The Director Engineering and Infrastructure Services, Director Corporate and Community Services and Minute Secretary departed the meeting at 4:41p.m whilst Staffing Matters were discussed and returned to the meeting at 4:56p.m.

Staff Matters – Airfare Entitlement for Executives Min. 18/11/20 Moved Cr. Bani, Seconded Cr. Abednego “That Council endorse the airfare entitlement for Executive contracts as follows: (a) employees (Chief Executive Officer, Director Corporate and Community Services, Director Engineering and Infrastructure Services and Director Governance and Planning Services) are entitled to the following leave fare entitlements after every twelve (12) months of continuous service, not including any period of unpaid leave not to count as service or unauthorised absence; (b) payment equivalent to the value of a fully flexible return economy airfare from Horn Island to Brisbane, increased by a factor that will provide the employee with an after tax amount that is equal to the value of the airfare, and (c) that the Airfare Entitlement is passed onto staff in November/December each year and is effective in 2018-2019.” Carried

GENERAL BUSINESS

Cr. Loban  Enquired if the fencing was to be repaired/replaced around the basketball courts at Tamwoy

 Requested the removal of broken glass in and around the Tamwoy basketball courts area.

 Requested sand be delivered to the basketball courts at Tamwoy.

 Unauthorised use of Ken Brown Oval – to be investigated.

Mayor Malone  Letter of support request from Frank Cook (Social and Emotional Wellbeing). Action: Council to provide a letter of support

 Mayor will be attending the Keriba Omasker Tombstone opening in Cairns on Saturday, 1 December 2018.

 Received advice that National Partnership on Remote Housing (NPRH) funding had been granted for the completion of the Kaziw Meta Secondary College.

 Request was received for financial support for the Pilot family

 Letter of support was requested for Adult Respiratory Health.

 Mayoral invitation was received to attend the Government roundtable to be held on Monday, 10 December 2018 in Brisbane which will interfere with the Council Ordinary meeting to be held on Tuesday 11 December 2018 Action: Councillors agreed it was important for the Mayor to attend this meeting in Brisbane

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 14

GENERAL BUSINESS (cont’d)

Mayor Malone (cont’d)

 It was suggested that an allowance be made in the 2019-2020 budget for coloured lighting to be installed along the waterfront at Victoria Parade as well as artwork on blank walls in the community and on the covers over rubbish bins.

 Council to send correspondence to the Premier for a community splash park

 Concerns raised regarding the homeless person on Thursday Island

 Letter of support request from troupe Naygayiw Gigi Action: Council provide letter of support

DATE OF NEXT MEETING: Tuesday, 11 December 2018

CLOSURE: The meeting closed with a prayer by Cr. Bani at 5:28pm

Confirmed this day of

MAYOR

COUNCIL MINUTES ORDINARY MEETING 20 NOVEMBER 2018 15