Receive and File Board Minutes – July 26, 2016
Total Page：16
File Type：pdf, Size：1020Kb
Receive and File Board Minutes – July 26, 2016 1) Community Advisory Panel May 12, 2016 2) Community Appearance Board May 17, 2016 May 24, 2016 May 31, 2016 June 7, 2016 June 14, 2016 3) Environmental Advisory Board October 15, 2015 4) Executive Employees Retirement Plan May 17, 2016 5) Historic Preservation Board May 17, 2016 6) Marine Advisory Board April 6, 2016 7) Parks and Recreation Board May 3, 2016 June 7, 2016 8) Planning and Zoning Board April 21, 2016 9) Police and Firefighters Retirement System May 26, 2016 10) Special Magistrate April 13, 2016 11) Zoning Board of Adjustment November 12, 2015 MINUTES COMMUNITY ADVISORY PANEL COMMUNITY CENTER ANNEX BUILDING 260 CRAWFORD BLVD, BOCA RATON, FL 33432 MINUTES OF MAY 12, 2016 The meeting was called to order by Chair Terry Randolph at 6:02 PM. 1. Roll Call: Terry Randolph, Chairman Deborah Carman, Vice-Chairman (arrived 6:12 PM) Jon Carter Eric Gooden Lawrence Katz (arrived 6:06 PM) Barbara Mc Manus Evelyn Panagakos Lamia Ashton Parfitt Linda Weiss Rose Jay Van Vechten Member Absent: Charles Farthing Staff: Chrissy Gibson, Communications and Marketing Manager Kathi Honor, Secretary Prior to approving the minutes, Mr. Randolph introduced member Evelyn Panagakos Lamia who gave a brief background of her experience. 2. APPROVAL OF MINUTES: The minutes of the April 14, 2016 meeting were approved by mutual consent. 3. OLD BUSINESS: There was no old business. 4. NEW BUSINESS: A. Condensed CAP mission statement so citizens know what to expect from panel: Chairman Randolph provided a mission statement to the Panel for review. Discussion ensued on how to best present the Panel to the community and then to City Council. Ms. Carman arrived at 6:12 PM. Ms. McManus suggested adding that the Panel is actively seeking out the input of the community. Mr. Van Vechten said they need to be proactive but set protocols. Ms. Weiss Rose suggested the input of Homeowners Associations. Chairman Randolph read the statement aloud for the Panel. Ms. Gibson said she liked the word “initiative” as it shows solutions to problems. Ms. McManus thought the words “sounding board” should be added and Mr. Randolph thought that was implied. Upon further discussion, Chairman Randolph suggested, “expanded opportunities on an informal basis.” The mission statement was amended as follows: The mission of the Boca Raton Community Advisory Panel (CAP) is to provide expanded opportunities on an informal basis for city residents to state their views, voice their concerns, and express their needs regarding quality of life issues affecting our community, including initiatives that citizens would like to see pursued by city government. The Panel will collectively organize the input received from the community at scheduled meetings and Town Hall forums and report the results on a periodic basis to the Boca Raton City Council for their consideration. MOTION was made by Chairman Randolph, seconded by Mr. Carter to approve the summary mission statement as amended. MOTION CARRIED 9-1, Ms. McManus opposed. B. Discuss Procedures For Public To Address The Panel: Chairman Randolph reviewed the rules of procedures that were sent to all members. Ms. Parfitt inquired why the public commentary time was reduced to 3 minutes when City Council has 5 minutes. Chairman Randolph responded that the Chair could extend the time if needed. Panel discussion continued. Discussion then ensued regarding how to provide proper information to the public at the meetings and how to move forward with issues. Ms. Gibson said Staff can assist with smaller issues and the Panel should address the larger issues. MOTION was made by Mr. Van Vechten to approve the Rules of Procedures with the amendment of 5 minutes for initial commentary. MOTION CARRIED 10-0. Ms. Gibson noted that if a lot of people show for a town hall meeting they can fill out a comment card or perhaps they can pre-register to speak. Ms. Weiss Rose said that not every issue would be brought before City Council and Ms. Gibson said that Panel could list all issues and then highlight ones that need to be addressed. Discussion ensued regarding whether business corporations would be able to address the Panel. It was agreed that if it affects City residents, they would be allowed. Ms. Carman suggested posting the Rules of Procedures on the City website along with the date of the meeting. C. Dates And Logistics Of First Town Hall Meeting: Ms. Carman suggested they have the first Town Hall Meeting in September or October, 2016. Chairman Randolph then suggested the next Panel meeting should be in June, skip July and then a meeting in August, 2016. Ms. Weiss- Rose noted the Jewish Holidays are in October and the Town Hall Meeting should be scheduled after that but before the General Election. Chairman Randolph suggested a tentative date of October 20, 2016 but they would vote on that at the next meeting. Mr. Katz asked if they could have a sub-committee for the Town Hall Meeting. Mr. Randolph suggested adding that to the agenda for the next meeting and also suggested that the meeting shouldn’t be topic oriented but more open. Ms. Gibson suggested the Panel search the Internet for Best Practices for Town Hall Meetings and added she will obtain the protocol for sub-committees. D. Effective Community Engagement To Determine Important Quality Of Life Issues: Chairman Randolph said they have to come up with effective ways to get people to attend the Town Hall Meetings. Ms. Weiss Rose suggested Homeowner Associations as a great outlet. Ms. Parfitt and Mr. Van Vechten suggested a communication sub-committee. Ms. McManus left the meeting at 7:00 PM. MOTION was made by Mr. Katz, seconded by Mr. Gooden to approve a Communications Sub-Committee with Ms. Parfitt and Mr. Van Vechten for strategy. MOTION CARRIED 9-0. Mr. Van Vechten said social media would be very important in getting the word out. Ms. Gibson said they could create a forum on the City website on the home page. Suggested the new Sub-Committee review the City website and come up with suggestions. Ms. Panagakos Lamia noted a citizen brought an issue to her attention regarding speeding in the Hidden Valley community. Ms. Gibson said that the Panel members could advise that the issues would be brought to City Council but also will provide contact information for the complaint. Discussion ensued on the best way for citizens to provide issues to the Panel especially if they can’t attend a meeting. Ms. Gibson noted that Panel members could attend City Council or Council Workshop meetings to promote the Panel meetings. The Panel agreed by mutual consent to schedule the next meeting on Thursday, June 16, 2016. 5. PUBLIC COMMENT: There were no public comments. 6. STAFF MEMBER REPORT: A. Report of Strategic Planning 2016-2017 Ms. Gibson shared the report with the Panel noting what City Council’s priorities and focus are for the 2016-2017 fiscal year. 7. CHAIR/BOARD MEMBER REPORT: There were no reports. 8. ADJOURNMENT: The meeting was adjourned by mutual consent at approximately 7:18 PM. CAP Minutes 5.12.16 Page 2 MINUTES COMMUNITY APPEARANCE BOARD CITY OF BOCA RATON COMMUNITY CENTER ANNEX BUILDING 260 CRAWFORD BLVD, BOCA RATON, FL 33432 MINUTES OF MAY 17, 2016 The meeting was called to order by Chairman Caycedo at 7:05 p.m. Roll was called. PRESENT: Juan Caycedo, Chairman Joe Peterson Jess Sowards Alan West ABSENT: Mark Jacobsen, Vice Chairman Jessica Dornblaser William Lamson Krsto Stamatovski STAFF: John Harbilas, Zoning Officer The Board Secretary administered the oath to all persons who intended to testify at this public hearing. The Chairman advised the public of their ability to participate in the meeting. APPROVALS 1. Minutes MOTION was made by Mr. Sowards, seconded by Mr. Peterson to approve the minutes of the April 26, 2016 meeting. MOTION CARRIED 4-0. 2. Recommendation(s) Mr. Harbilas advised that Items 6 and 11 were postponed by applicant. 3. Correspondence None 4. Outstanding Item(s) Mr. Harbilas noted he had Code of Ethics forms for several of the members to complete for the City Clerk. 5. Other Business None CRA: Item 1 Window Sign-Beauty Smart 16-2357 94 S Federal Hwy Mike Bellfeulle and Deana Clark presented. The Board reviewed the plans. The following comments were noted. • Mr. Peterson said the letters should be 6 inches in height maximum in a line. The applicant said that other businesses nearby had the same graphics and Mr. Peterson noted that were installed without a permit. • Mr. Peterson said he could support the red line and the graphics above it. • Mr. West suggested removing the vinyl menu items from the 3 north panels below the red stripe. He said the door could have the dates and times of operation. • The applicant noted that the Boca Burger Palace next door has stools, a red rug, banners and flags outside and Mr. Caycedo said there is an open code violation enforcement issue on the Burger Palace. He did note that tables and chairs encourage pedestrian traffic. MOTION was made by Mr. West, seconded by Mr. Peterson to approve with the vinyl menu items removed from the 3 north panels below the red stripe and the red banner line can remain. MOTION CARRIED 3-1, Mr. Caycedo opposed. Item 2 Window Sign-NY Grilled Cheese 16-2519 493 N Federal Hwy Leor Barak and Benny Barak presented. The Board reviewed the plans. The following comments were noted. • The applicant noted the window graphics were already installed and there was a code issue. • Mr.