LEKWA-TEEMANE LOCAL MUNICIPALITY “NW 396”
2nd Quarter Performance Report 2018/2019
1. INTRODUCTION The SDBIP provides an excellent basis for generating the reports for which MFMA requires. The reports then allow the Lekwa-Teemane Local Council (Ward and PR Councillors) to monitor the implementation of service delivery programs and initiatives across the Municipality.
2. QUARTERLY REPORTING Section 52 (d) of the MFMA compels the mayor to submit a report to the council on the implementation of the budget and the financial state of affairs of the municipality within 30 days of the end of each quarter. The quarterly performance projections captured in the SDBIP form the basis for the mayor’s quarterly report.
3. COMPONENTS OF THE REPORT The SDBIP can defined as: “a detailed plan approved by the mayor of a municipality for implementing the municipality’s delivery of services and the execution of its annual budget and which must include the following: • Monthly projections of revenue to be collected for each source • Monthly projections of expenditure (operating and capital) and revenue for each vote • Quarterly projections of service delivery targets and performance indicators for each vote • Ward information for expenditure and service delivery • Detailed capital works plan broken down by ward over three years
Page 1 of 36
2018/2019 2nd Quarter Performance Report 3.1. MONTHLY REVENUE PER EACH SOURCE Medium Term Revenue and Expenditure Framework 31 October 30 November 31 December Income 2018 2018 2018 Actual Actual Actual Account Type Budget Amount Amount Budget Amount Amount Budget Amount Amount 1000 - Agency Services [Revenue - Exchange Revenue -218681.92 0.00 -218681.92 0.00 -218681.88 0.00 1100 - Interest, Dividend and Rent on Land [Revenu -1372878.62 0.00 -1372878.62 0.00 -1372878.51 0.00 1300 - Operational Revenue [Revenue - Exchange Rev -4599.50 0.00 -4599.50 0.00 -4599.50 0.00 1400 - Rental from Fixed Assets [Revenue - Exchang -55518.42 -2547.76 -55518.42 -509.57 -55518.38 0.00 1500 - Sales of Goods and Rendering of Services [R -56573.08 -95630.58 -56573.08 -7668.31 -56573.12 -66.85 1600 - Service Charges [Revenue - Exchange Revenue -11962884.77 -2103653.08 -11962884.77 -2105799.57 -11962884.53 760989.99 2100 - Fines, Penalties and Forfeits [Revenue - No -1514633.33 0.00 -1514633.33 0.00 -1514633.37 0.00 2200 - Interest, Dividend and Rent on Land [Revenu -287269.75 0.00 -287269.75 0.00 -287269.75 0.00 2400 - Property Rates [Revenue - Non-exchange Reve -2156199.75 -2390600.66 -2156199.75 -2420383.23 -2156199.75 0.00 3000 - Transfers and Subsidies [Revenue - Non-exch -5959749.83 0.00 -5959749.83 0.00 -5959749.87 0.00 Total Income -23588988.97 -4592432.08 -23588988.97 -4534360.68 -23588988.66 760923.14 Expenditure 4000 - Bad Debts Written Off [Expenditure] 5166333.33 0.00 5166333.33 0.00 5166333.37 0.00 4100 - Bulk Purchases [Expenditure] 6781901.25 615036.25 6781901.25 527878.76 6781901.25 0.00 4200 - Contracted Services [Expenditure] 1374581.42 1984549.81 1374581.42 1696483.91 1374581.38 0.00 4400 - Depreciation and Amortisation [Expenditure] 1913217.33 0.00 1913217.33 0.00 1913217.37 0.00 4520 - Interest, Dividends and Rent on Land [Expen 125000.00 0.00 125000.00 0.00 125000.00 0.00 4600 - Inventory Consumed [Expenditure] 1189140.10 231850.70 1189140.10 423272.69 1189139.90 20316.55 4700 - Operating Leases [Expenditure] 223605.00 0.00 223605.00 0.00 223605.00 0.00 4710 - Operational Cost [Expenditure] 1602604.91 1641111.22 1602604.91 535950.94 1602604.24 1207850.16 4800 - Remuneration of Councillors [Expenditure] 292248.50 1814277.40 292248.50 0.00 292248.50 0.00 4900 - Employee Related Cost [Expenditure] 5015593.65 3523231.21 5015593.65 100749.14 5015594.60 22291.63 Total Expenditure 23684225.49 9810056.59 23684225.49 3284335.44 23684225.61 1250458.34 Surplus/Deficit -95236.52 -5217624.51 -95236.52 1250025.24 -95236.95 -2011381.48
Page 2 of 36
2018/2019 2nd Quarter Performance Report
3.2. MONTHLY EXPENDITURE AND REVENUE FOR EACH VOTE
31 October 30 November 31 December Income 2018 2018 2018 Budget Actual Actual Actual Account Type Amount Amount Budget Amount Amount Budget Amount Amount Total Actual Total Budget
Vote1- Municipal Manager 0 0 0 0 0 0 0 0
Vote 2- Budget and Finance -19808229.13 -4592432.08 -19808229.13 -4534360.68 -19808228.9 760923.14 -8365869.62 -59424687.2
Vote3- Corporate Service 0 0 0 0 0 0 0 0
Vote4- Community Service -1815843.17 0 -1815843.17 0 -1815843.13 0 0 1815843.13
Vote5- Technical Service -1964916.67 0 -1964916.67 0 -1964916.63 0 0 -5894749.97
TOTAL REVENUE -23588988.97 -4592432.08 -23588988.97 -4534360.68 -23588988.66 760923.14 -8365869.62 -63503594
Expenditure
Vote1- Municipal Manager 1892976.53 3976541.13 1892976.53 948186.44 1892975.92 225179.79 5149907.36 5678928.98
Vote 2- Budget and Finance 9327333.73 930448.82 9327333.73 917507.97 9327333.97 964703.2 2812659.99 27982001.43
Vote3- Corporate Service 1398340.11 1758874.61 1398340.11 554271.23 1398340.44 60575.35 2373721.19 4195020.66
Vote4- Community Service 1933891.55 1251655.84 1933891.55 93387.97 1933891.55 0 1345043.81 5801674.65
Vote5- Technical Service 11122871.07 2296287.85 11122871.07 1350981.83 11122871.23 0 3647269.68 33368613.37
TOTAL EXPENDITURE 25675412.99 10213808.25 25675412.99 3864335.44 25675413.11 1250458.34 15328602.03 77026239.09 Surplus/Deficit -2086424.02 -5621376.17 -2086424.02 670025.24 -2086424.45 -2011381.48 -6962732.41 -13522645.1
Page 3 of 36
2018/2019 2nd Quarter Performance Report
KEY PLANNED ACHIEVED NOT ACHIEVED NOT PERCENTAGE PERFORMANCE TARGETS TARGETS APPLICABLE AREA Service Delivery 22 6 15 1 28% and Infrastructure Development Local Economic 4 4 0 0 100% Development Municipal Financial 13 6 6 1 50% Viability and Management Institutional 19 5 8 6 38% Development and Transformation Good Governance 15 7 7 1 50% and Public Participation
Page 4 of 36
2018/2019 2nd Quarter Performance Report
KEY PERFORMANCE AREA 1: SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT
IDP Objective Key Indicator Baseline Budget Annual 2nd Quarter 2nd Quarter Reasons Possible POE Objective Performanc Definition Target Target Actual for Solutions e Indicator Performance Deviation s To deliver Service Number of Report on New Opex 4 reports on 1 report on NOT Report To be 1 report on sustainable Delivery and reports on number of Establish additional additional ACHIEVED prepared submitted in additional essential Infrastructure additional New ments households household Report after the next household services Development households extensions provided with water generated but Council Council water such as provided with water connection not submitted meeting seating connections water, water 2=1012 h/h connections submitted to to Council submitted to sanitation, connections 3, =1144 h/h (RDP) by end Council by Council for electricity (RDP) 4 =477 h/h June 2019 end period ended and roads 10=511 h/h December Sep 2018 for the KPI 1 12= 1700 h/h 2018 Lekwa- TS =4844 Teemane Ext.2=1012 communitie h/h s Service Number of Reports of New Opex 4 reports on 1 report on NOT Connectio Reports to 1 Report on Delivery and reports on additional Establish additional additional ACHIEVED ns on Ext be additional Infrastructure additional h/h provided ments households households 2 & 3 submitted to household Development households with provided with provided with Reports completed Council with sewer provided with sewerage sewerage sewerage generated but . The rest Reports to connections sewerage connections connections connections not submitted of be &Council connections (RDP) by end (RDP) by end to Council extension submitted to Resolution (RDP) June 2019 Dec 2018 s are Council outstandin KPI 2 g TS Service Number of Allocated 1075 R 000. 5 Ha of 5 Hectares of ACHIEVED N/A N/A Council Delivery and hectares of hectares of Hectares 00 municipal land municipal land resolution on municipal land available released for released for land allocated land released for human human Page 5 of 36
2018/2019 2nd Quarter Performance Report Infrastructure released for human settlements by settlements by Letter of Development human settlements end Dec 2018 end Dec 2018 confirmation settlements in of housing development Geluskoord opportunities Ext 4& 5 allocated KPI 3 Utlwanang CS Ext 3 Bloemhof Ext 3,4,11 and 12
Service Number of Land Informatio R000.00 110 Hectares Allocation of NOT This None. Council Delivery and Hectares of released for n in Land of municipal approved ACHIEVED stemmed resolution on Infrastructure municipal farming, non Audit- land released stand and from the removal of Development land subsidized Total for Socio- submission of Only 10 ha applicatio restrictions, released for residential, Municipal Economic received land was allocated ns approval from Socio- institutional Land Development applications for socio- received Joint Economic use and Available by end June economic for land Municipal Development Economic 2019 development. Planning Developmen Tribunal, KPI 4 t Records of CS authorisations
Service Number of Facilitate the New KPI Dlg&hs 1500 Erven 500 Erven NOT The None-the Contractors Delivery and Erven provision of Budget provided with provided with ACHIEVED contractor delay was Completion Infrastructure provided with water and permanent permanent s only not caused Certificate Development permanent sanitation to water and water and Site cleared. started in by the water and 1500 stands Sanitation Sanitation Contractors early municipality Sanitation in Bloemhof services by services by on site. January but by SCM services Ext 12 by end June end Dc 2018 with processes dlg&hs 2019 designs- at the KPI 5 Department CS of Local Government and Human Settlements. Service Number of Facilitate the New KPI Dlg&hs 500 Facilitate and NOT The None-this is Happy letters/ Delivery and housing provision of Budget ensure all ACHIEVED contractor a Occupancy Infrastructure opportunities 984 housing affected is provincially certificates. Development provided opportunities beneficiaries 110 units currently funded Progress in are on site project with report from
Page 6 of 36
2018/2019 2nd Quarter Performance Report KPI 6 Geluksoord successfully and has a PMU appointed Ext 2,3&4 registered commenc appointed. Housing CS ed with There is Institutions, foundation little that the . They municipality Budget also can do to confirmation started fast track letter from late due to the project. dlg&hs local sub contractor s demandin g inclusion in the project. We will only start to see progress at the end of the 3rd quarter. Service Facilitate the Identify land New KPI Dlg&hs Registration of Submission to NOT The We will just Registration Delivery and provision of for Budget the the agency for ACHIEVED registratio send Certificate Infrastructure affordable restructuring municipality registration n form another Development housing zones for with SHRA Registration was form and Approved (Finance towards form was completed continue funding Linked implementati sent. and sent requesting proposal Individual on but no for the Subsidy confirmati business Program- on has plan which FLISP) been the SHRA KPI 7 received. completed CS for LTLM in 2018, 2nd Quarter. Service Numbers of Relocation New KPI Dlg&hs 1500 375 NOT It depends Continue List indicating Delivery and households of Budget households ACHIEVED on how registering locations Infrastructure relocated households relocated from many all people (township & Development from to serviced stressed 700 people are relocating to ward) and erf stressed sites at informal households seeking the site until numbers of informal settlements have so far. shelter. its full. Page 7 of 36
2018/2019 2nd Quarter Performance Report settlements Bloemhof and other relocated and other Ext 12 servitudes to households servitudes to greenfield Relocation greenfield development Cerificates development areas areas KPI 8 CS Service Approved Developmen Electrical Opex Approved N/A N/A N/A N/A Draft master Delivery and electrification t of an masterpla electrification plan Infrastructure master plan. annual n not in master plan Development electrificatio place by end June KPI 9 n plan 2019 TS entailing infrastructur e SWOT analysis
Service Electrification Electrificatio 243 h/h 1 767 Electrification Electrification NOT RDP Contractor N/A Delivery and of 243 h/h by n of a 525, 26 of 2 h/h by of 243 H/H by ACHIEVED Houses in to be Infrastructure end June backlog of end Dec 2018 end Dec 2018 the appointed in Development 2019 243 h/h earmarke the 3rd Contractor not d area quarter KPI 10 yet appointed have not been built T.S Service % of Provision of 94% Opex 97% of 97% of NOT RDP % of N/A Delivery and Households Electricity to household Households Households ACHIEVED Houses in households Infrastructure with access households provided with access to with access to the with access Development to electricity within the with electricity by electricity by 94% earmarke to electricity Lekwa- electricity end June end Dec 2018 household d area to increase KPI 11 Teemane 2019 provided with have not upon T.S Local electricity been built completion Municipality of electrificatio n project Service Number of Weekly 16 524 R24 605 18 524 18 524 ACHIEVED N/A N/A Schedules Delivery and households Collection of household 062.00( households households containing Infrastructure with basic refuse s receive I.D with basic with basic Maps Development waste basic 201313 waste waste collection weekly 22030R collection by collection by end Dec 2018 Page 8 of 36
2018/2019 2nd Quarter Performance Report KPI 12 waste FFB3ZZ end June CS collection WM 2019
Service Council Plan that Draft No Approved Approved NOT We are Finish the Approved Delivery and Approved indicates Integrated budget Integrated Integrated ACHIEVED still review by Integrated Infrastructure Integrated municipal Waste required Waste Waste reviewing 31 March Waste Development Waste handling of Managem . Draft Management Management Draft plan is the Draft 2019. Management Management the waste ent Plan Plan is Plan by end Plan by end available. Plan-it is Plan & Plan. generation in place. Dec 2018 Dec 2018 taking Council and disposal Only long Resolution KPI 13 process. required because CS Legal Council its every requirement approval long in terms of document. National Environment al Managemen t Waste Act, 2008. Service No of landfill General Weekly Opex- 2 landfill sites 2 landfill sites NOT Partial We only 12 Delivery and sites maintenance cleaning/s R8 000 maintained by maintained by ACHIEVED maintenan have 1 Maintenance Infrastructure maintained of landfill orting and 944.00 end June end Dec 2018 ce was grader reports with Development sites as upkeep of 2019 2 landfill sites done. which is photographic KPI 14 required by site. maintained by shared evidence. CS the National end Dec 2018 between Environment Technical al Services Managemen and t Waste Act, Community 2008. Services and its based in Christiana. For it to cover Bloemhof, it has to be transported by flatbed which is a
Page 9 of 36
2018/2019 2nd Quarter Performance Report prohibitive cost. Service Number of Quarterly 2 sports Opex 3 sports 3 sports ACHIEVED N/A N/A 4 Delivery and sports maintenance facilities facilities facilities Maintenance Infrastructure facilities of 2 existing maintaine maintained on maintained by Reports of Development maintained sports d monthly a monthly by end Dec 2018 existing sports facilities in end June facilities KPI 15 Coverdale 2019 and CS Geluksoord Cleaning grass, cutting, irrigation, weed control Number of Quarterly Monthly Opex 1 municipal 1 municipal ACHIEVED N/A N/A 4 municipal maintenance maintenan parks and park and Maintenance park and of 1 existing ce of gardens gardens Reports of gardens Geluksoord municipal maintained by maintained by existing Park maintained parks park(grass end June end Dec 2018 and Garden Maintance cutting, 2019 facilities, KPI 16 includes removal of Photos CS cleaning, weeds, irrigation,gra watering ss of plants, cutting,weed removal of waste)
Service Number of Erection of Illegal Opex 40 signboards 10 signboards NOT The item The item Photos / Delivery and signboards No Dumping dumping of illegal of illegal ACHIEVED was not in was Invoices / Infrastructure of illegal Sites Signs dumping dumping the budget included in Development dumping on identified erected by erected by in the first the erected sites end June end Dec 2018 place. adjustment 2019 budget. KPI 17 CS Service Number of Perimeter None Fence 3 cemeteries Monthly NOT The item The item Completion Delivery and cemeteries fencing of existence already fenced by end Progress ACHIEVED was not was report and Infrastructure fenced available of fencing provided June 2019 report on budgeted included in photographic Development cemeteries around by Rural erection of the for. There the evidence of KPI 18 with access cemetries- Develop fences. was also a adjustment fence CS control As of June ment budget. erection. Page 10 of 36
2018/2019 2nd Quarter Performance Report mechanism 2018, and cash in place there are Agricult shortfall no fences ure. Just around the needs to available be cemeterie erected. s. Service Approved Developmen Outdated Opex Approved SWOT NOT SWOT On-going Letter to MISA Delivery and road master t of an Road road master Analysis ACHIEVED analysis engagement Infrastructure plan annual road masterpla plan by end Report not with MISA Development master plan n June 2019 Request sent conducted KPI 19 entailing to Municipal as MISA TS infrastructur Infrastructure has not e SWOT Support responded analysis Agency to the (MISA) for request financial assistance Service KMs of Paving of Gravel Opex 1.5 km of 300m NOT Contractor Target to be Practical Delivery and municipal internal Road municipal municipal ACHIEVED has been acquired at completion Infrastructure internal roads internal roads internal roads 660m internal appointed end of certificate Development roads paved paved by end paved by end roads paved for construction June 2019 Dec 2018 by Dec 2018 constructi by June KPI 20 on 2019 TS remaining 1km road in the FY Service KM of Patching of Pothole Opex 2 KM of 500m ACHIEVED N/A N/A Report and Delivery and municipal potholes, riddled municipal Photos Infrastructure roads cleaning and roads roads 560m of Development maintained road maintained by municipal markings end June roads KPI 21 Bloemhof 2019 maintained in TS Christiana 2nd quarter. Boitumelong Utlwanang Geluksoord Cumulative Coverdale length Salamat maintained in the FY is 1,21km
Page 11 of 36
2018/2019 2nd Quarter Performance Report Service KMs of storm Cleaning of Not Opex 5 km of storm 1.25km ACHIEVED N/A N/A Report and Delivery and water storm water properly water Photos Infrastructure drainage drainage cleaned, drainage Development maintained system Maintaine maintained by 1.35km of d and end June municipal KPI 22 repaired 2019 storm-water TS storm drainage water maintained in drainage 2nd quarter. system Cumulative length maintained in the FY is 2.65km
KEY PERFORMANCE AREA 2: LOCAL ECONOMIC DEVELOPMENT
IDP Objective Objective Key Indicator Baseline Budget Annual 2nd Quarter 2nd Quarter Reasons Possible POE Performance Definition Target Target Actual for Solutions Indicator Performance Deviations Strengthening Local LED Strategy LED Strategy Outdated Opex Review and Engagemen ACHIEVED N/A N/A LED Strategy the enabling Economic aligned to the that is going LED alignment of ts with third Third parties environment Development Provincial and to assist in strategy LED parties for engaged through more National LED identifying the strategy to assistance flexible Strategy/Framew potential National and (FEED and regulations, ork developed investors Provincial District) better access strategies to finance and KPI 23 by end June markets, MO CP.S 2019 improved infrastructure facilities and Local Number of LED Inconsiste Opex 4 LED 1 LED ACHIEVED N/A N/A Minutes, business Economic municipal LED Intergovernme nt LED intergovern intergovern 1 LED attendance support Development intergovernmenta ntal platforms engageme mental mental intergovernme registers l platforms that allows for nts platforms platform ntal platform convened. information convened convened convened sharing on by June by Dec KPI 24 opportunities 2019 2018 MO CP.S existing in
Page 12 of 36
2018/2019 2nd Quarter Performance Report sector departments Local Number of work Employment 350 work Opex 400 work 100 work ACHIEVED N/A N/A Appointment Economic opportunities opportunities opportuniti opportunitie opportunitie 449 work contracts Development created through created es s created s created opportunities CWP. through CWP through through created CWP by CWP by through CWP KPI 25 June 2019 Dec 2018 MO Local Number of jobs 100 jobs 25 jobs ACHIEVED N/A N/A Appointment Economic created through created created letters Development the municipality’s through through local economic other other development municipal municipal initiatives initiatives by initiatives by including capital end June end Dec projects 2019 2018
KPI 26 MO CP.S
KEY PERFORMANCE AREA 3: MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT
IDP Objective Objective Key Indicator Baseline Budge Annual 2nd Quarter 2nd Quarter Reasons Possible POE Performance Definition t Target Target Actual for Solutions Indicator Performance Deviations Build and Municipal Number of Finance policies Finance Opex 10 4 policies NOT No policies All policies Attach the strengthen the Financial financial policies reviewed reviewed by ACHIEVED have been will be policies financial Viability policies 1. Credit Control and end Dec reviewed for reviewed reviewed, management and reviewed debts collection, 1. Credit approved 2018 BTO as yet. before the Council of the Manageme adopted by 2. Asset Control debts financial end of June Resolution municipality to nt council management collection, 2. policies by 1. Property 2019. enhance policy, Asset end June rates service KPI 27 3. Indigent management 2019 2. Cash and delivery and BTO policy, 4. policy, investment achieve clean Property Rates 3. Indigent managemen audit by 2019 policy policy, 4. t policy Page 13 of 36
2018/2019 2nd Quarter Performance Report , 5. Supply Property Rates 3. Budget Chain policy and Management , 5. Supply reporting Policy, Chain policy 6. Tariff policy, Management 4. Credit 7. Cash Policy, control Management 6. Tariff policy, policy, 8. 7. Cash Budget Policy 9. Management Borrowing policy, 8. policy. Budget Policy 10. Cost 9. Borrowing Containment policy. Policy - Review 3 - Review 3 policies per policies per quarter and if quarter and if changes changes adopted by adopted by council. 10. council. Cost Containment Policy Municipal Number of Implementations 100% Opex 4 reports 1 report on ACHIEVED N/A N/A Reports Financial reports on the of new valuation Implementation on the the Viability implementation roll from the 1st of the MPRA implement implementat 1 report on and of MPRA of July 2017. ation of ion of the Manageme Billing of the MPRA by MPRA by implementatio nt KPI 28 properties end June end Dec n of MPRA BTO according to the 2019 2018 valuation roll and the approved tariffs Municipal Number of Reports on Reports on Opex 12 reports 3 reports NOT Due to the Will be Reports Financial reports on debtors Revenue on on effective ACHIEVED new completed Viability effective reconciliations, Management effective revenue financial in 3rd and revenue how many h/h revenue managemen system quarter Manageme management have been billed manageme t submitted used. nt submitted by and how much nt by end Dec Debtors end June 2019 has been submitted 2018 ageing is collected by end not accurate KPI 29 June 2019 and will be BTO Page 14 of 36
2018/2019 2nd Quarter Performance Report complete in 3rd quarter Municipal Number of Reports on Reports on Opex 12 reports 3 reports on ACHIEVED N/A N/A Reports Financial reports on creditors Expenditure on expenditure Viability expenditure reconciliations, Management expenditur managemen and management reports on and e t submitted Manageme submitted withdrawals manageme by end Dec nt nt 2018 KPI 30 submitted BTO by end June 2019
Municipal Number of Expenditure Conditional Opex 12 reports 3 reports on NOT Due to late Will be Reports Financial reports on the reports on Grants on the the ACHIEVED uploading of reported in Viability Conditional conditional Conditional Conditional budget on the next and Grants Grants Grants Grants the system quarter Manageme spending in spending in spending in nt accordance accordanc accordance with DoRA and e with with DoRA Grant DoRA and and Grant Frameworks Grant Frameworks by end June Framework by end Dec 2019 s by end 2018 June 2019 KPI 31 BTO Municipal Number of Quarterly report 4 SCM Opex 4 SCM 1 SCM ACHIEVED N/A N/A Attach Financial SCM on compliance compliance compliance Quarterly Viability compliance 1 Contract reports to be reports report 1 SCM reports and reports management, submitted submitted submitted compliance Manageme submitted by 2. Deviation by end by end Dec report nt end June 2019 report, 3. Bid June 2019 2018 awarded above KPI 32 R 200 000. BTO 4. Number of quotations 5. Repairs and Maintenance 6. UIF&W Municipal Financial Financial 12 Financial 0.00 4 Financial 35% NOT -Culture of Educate Attach Financial viability as viability as Viability viability collection ACHIEVED non- debtors Financial Viability expressed by expressed by Reports ratios from payment. about the Page 15 of 36
2018/2019 2nd Quarter Performance Report and the ratios (debt the ratios (debt Expressed in report by outstanding Inaccurate importance viability Manageme coverage ratio, coverage ratio = Ratios end of debts in billing. of paying ratios report nt outstanding 4 : 1, each ratios is Most of our their service debtors outstanding quarterly equal 3:1 debtors are accounts to revenue, service debtors indigents. and handing Cost coverage to revenue = Late billing over debtors ratio) 3:1, Cost for legal coverage age = action. KPI 33 3:1) BTO Municipal Number of Free basic 7116 indigents Opex 9000 7744 NOT Shortage of Organise Indigent Financial Indigents services currently Indigents Indigents ACHIEVED staff campaigns register Viability households provided to receiving free household households to register and receiving household basic services s receiving receiving indigents Manageme Free Basic earning less Free Basic Free Basic nt Services than R3500. Services Services by Benefits that are by end end Dec KPI 34 provided. June 2019 2018 BTO 1. 6klm Water 2. 50 klw electricity 3. Other services at 100% Municipal Percentage Quarterly 55% Collection Opex 80% 45% ACHIEVED N/A N/A Attach Financial (%) collection revenue rate collection collection of progress Viability of revenue collected of revenue revenue report and and achieved against the achieved achieved by Schedule C Manageme actual billing by the end the end Dec MFMA nt KPI 35 June 2019 2018 Section 71 BTO Reports
Municipal Percentage of The budgeted WSP O pex 100% of 25% NOT No training Skills Attach Financial municipality’s amount for WSP municipalit Quarterly ACHIEVED has been developmen monthly Viability budget actually per Vote y’s budget report on identified t Manager report and spent on actually budget must Manageme implementing spent on actually identify nt its workplace implementi spent on training Skills Plan ng its implementin needs on workplace g its the KPI 36 skills plan workplace department BTO skills plan and Page 16 of 36
2018/2019 2nd Quarter Performance Report by end by end Dec implement June 2019 2018 it.
Municipal Percentage of Report on actual 2017/18 Capex 100% of 65% ACHIEVED N/A N/A Capex Financial a municipality’s spending on Expenditure municipalit Quarterly Project Viability capital budget MIG and INEP y’s capital report on Report and actually spent capital budget budget Attach Manageme on capital expenditure actually actually Quarterly nt projects spent on spent on Reports identified for a capital Capital particular projects projects financial year identified identified by in terms of the for a end of the municipality’s particular quarter integrated financial development year in plan terms of the KPI 37 municipalit BTO y’s integrated developme nt plan submitted by end June 2019
Municipal Timeous Submission of Timeous Opex Timeous N/A N/A N/A N/A Attach Financial submission of Annual submission of submission acknowledg Viability 2017/18 Financial Draft of 2017/18 ement of and Annual Statements to consolidated Annual receipts of Manageme Financial AGSA 2017/18 Financial AFS and nt Statements to Annual Report Statements copy of Auditor to Internal to Auditor Annual General by Audit General Financial end August Committee & by end statement 2018 Auditor August General by 31 2018 KPI 38 August 2018 BTO
Page 17 of 36
2018/2019 2nd Quarter Performance Report Municipal Percentage of Audit findings Post Audit Opex 100% of 25% of ACHIEVED N/A N/A Post Audit Financial audit findings addressed as Action Plan audit audit Action Plan Viability addressed contained in the findings findings and post audit action addressed addressed Manageme KPI 39 plan by end by end Dec nt BTO June 2019 2018
KEY PERFORMANCE AREA 4: INSTITUTIONAL DEVELOPMENT AND TRANSFORMATION
IDP Objective Key Indicator Baseline Budget Annual 2nd Quarter 2nd Quarter Reasons Possible POE Objective Performance Definition Target Target Actual for Solutions Indicator Performance Deviations To provide the Institutional Number of Filling of 20 20 Posts 263 750 13 5 posts filled NOT Financial The process Adverts, necessary Developme posts filled as critical posts filled permanent by end Dec ACHIEVED Constraints is already Interview strategic nt and per the that are 7 contract 2018 unfolded Reports and support for Transformat approved provided for in posts filled 3 Positions -The and it will be Appointment the ion funded the as per the filled ( Director position of finalised in Letters implementatio structure Organisational approved Technical CFO is still Quarter 3. n of the KPI 40 Structure in line funded Services, awaiting SDBIP CP.S with request by structure by Accountant approval various end June Budgeting & from the Directorates 2019 Accountant Minister’s and allocated Reporting) office; funds in the budget. The following positions are advertised and be filled during the 3rd Quarter:
- Accountant: Demand/Ac quisition Managemen Page 18 of 36
2018/2019 2nd Quarter Performance Report t & Reporting;
-Accountant Credit Control and Debt collection;
-Assistant Manager Legal & Labour Relations;
-5 Drivers positions (4 CS & 1 TS) advertised;
-5 Finance Interns advertised. Institutional Number of In terms of 5 0.00 5 2 Employee ACHIEVED N/A N/A Recruitment & Developme employees Employment Employees employees employed in Selection nt and employed in Equity Plan employed employed in accordance 2 Women Report/Huma Transformat accordance target groups according to accordance with were n Resource ion with the include disabled EEP. with the Employment appointed and Report Employment and women. Employment Equity Plan they are the Equity Plan These groups to Equity Plan by end Dec following: be considered by end June 2018 KPI 41 during the 2019 -Director CP.S recruitment and Technical selection Services; process. -Accountant Budgeting.
Institutional Number of Officials of the 50 officials Funded 30 officials 10 officials NOT The letter WSP is Attendance Developme officials municipality to trained by capacitated capacitated ACHIEVED approving currently Registers; nt and capacitated in be capacitated during LGSET in terms of in terms of WSP for the approved Training terms of the with skills as 2017/18 A the the Municipality and training Report Page 19 of 36
2018/2019 2nd Quarter Performance Report Transformat workplace provided for in Financial workplace workplace No training by LGSETA programme ion Skills Plan the WSP year. Skills Plan Skills Plan conducted for was sent to s will begin KPI 42 by end June end by end Employees the during Q3. CP.S 2019 Dec 2018 Municipality towards the end of Q2, therefore training programme s are planned to begin in Q3. Institutional Number of Councilors 14 Funded 10 3 NOT Municipality Training will Attendance Developme councillors capacitated in Councillors by Councillors Councillors ACHIEVED is still unfold as Registers & nt and trained line with skills Trained in LGSET trained by trained by awaiting soon as the Training Transformat provided for in 17/18 A end June end Dec No training SALGA to approved Reports ion KPI 43 the WSP 2019 2018 conducted for provide training CP.S Councillors training programme programme is received for from Councilors. SALGA. Institutional Number of Unemployed 7 Interns Funded 5 N/A N/A N/A N/A Appointment Developme Internships graduates and appointed. by Internships letters/Contra nt and appointed by unemployed in 17/18. LGSET appointed cts Transformat end youth to be 5 Work A by end Sep ion enrolled for Integrated 2019 KPI 44 experiential Learners learning appointed in CP.S 17/18 Institutional Number of Unemployed 113 learners Funded 50 learner 50 learner NOT The The training Advertisement Developme learnership youth and enrolled on by ship ship ACHIEVED Municipality will be , Appointment nt and opportunities employees Learner ship LGSET opportunitie opportunitie has not yet undertaken letters Transformat created enrolled in the opportunitie A s created by s created by No received as soon as (Service ion learner ships in s created in end Dec end Dec Learnership discretionar approval of provider & KPI 45 line with the 2017/18 2018 2018 Conducted y grant from discretionar Learners)/Trai CP.S WSP LGSETA y grant by ning Report. LGSETA is obtained. Institutional Number of Unemployed 5 Interns Funded 5 Interns 5 Interns NOT 5 Interns The contract Advert & Developme Finance graduates to be appointed in by appointed appointed ACHIEVED advertised for existing Appointment nt and interns appointed. 2017/18 National by end Sep by end Sep and the Interns were letters/contrac appointed 2018 2018 advert still Valid t Page 20 of 36
2018/2019 2nd Quarter Performance Report Transformat KPI 46 Treasur The Contract closed on due to the ion CP.S y of the finance the 11 extension, interns was January the extended, 2019 recruitment expiring in process will February therefore be 2019 therefor finalized the advert is during Q3 already being issued with a closing date of the 11 January 2019. Institutional Number of A plan for skills WSP 0.00 1 report on Implementat NOT The As soon as Approved Developme reports on the development to approved the ion of WSP ACHIEVED approval of the WSP, Skill nt and workplace be developed in and workplace WSP by Municipality Audit Report Transformat skills plan consultation submitted to skills plan The LGSETA received ion submitted to with employees LGSETA submitted to Municipality was sent approval on LGSETA and organized before end LGSETA by was awaiting late during WSP and labour. of April April 2019 WSP approval quarter 2 to discretionar KPI 47 2018. from the y grant from CP.S LGSETA. Municipality LGSETA, and the WSP will be discretionar implemente y grant is d. not yet received. Institutional Number of LLF meetings to 5 Local 0.00 4 Local 1 Local ACHIEVED N/A N/A Notice/Minute Developme Local Labour be held in line Labour Labour Labour s/Attendance nt and Forum with agreed Forum Forum Forum 4 meetings Register. Transformat meetings held meeting meetings meetings meeting held in the ion KPI 48 schedule. held. held by end held by end following CP.S June 2019 Dec 2018 dates:
-03 October 2018; -19 October 2018; -12 November 2018; -26 November 2018 Page 21 of 36
2018/2019 2nd Quarter Performance Report
Institutional Number of Performance 4 SDBIP 0.00 4 SDBIP 1 SDBIP ACHIEVED N/A N/A Management Developme SDBIP reported on quarterly quarterly Quarterly Report/ nt and quarterly quarterly basis performanc performanc Performanc 1 SDBIP Institutional Transformat performance e report e reports e Report Quarterly Quarterly ion reports submitted. generated generated Performance Report generated by end June by end Dec Report 2019 2018 generated KPI 49 MM Institutional Number of Annual Annual 0.00 1 annual N/A N/A N/A N/A Copy of Developme annual Municipal Report municipal Annual Report nt and municipal performance submitted. performanc Transformat performance developed to e report ion reports measure developed developed in Institutional in compliance performance. compliance with section with section 46 46 by end KPI 50 August MM 2019 Institutional Municipal 1 Municipal Municipal 0.00 1 Municipal N/A N/A N/A N/A Oversight Developme oversight oversight report Council oversight report, Item to nt and report submitted to Oversight report Council Transformat submitted to Council by end report submitted to Council ion Council March 2019 submitted. Council resolution by end KPI 51 March 2019 MM Institutional Number of 5 signed 3 0.00 5 signed N/A N/A N/A N/A Signed Developme signed performance Performanc performanc Copies of nt and performance agreements by e e Performance Transformat agreements MM and Section Agreements agreements Agreements & ion by MM and 56 employees signed. by MM and Work Plans, Section 56 by end July Section 56 employees 2018 employees by July KPI 52 2018 MM
Page 22 of 36
2018/2019 2nd Quarter Performance Report Institutional Mid-Term Performance 2017/18 Opex 1 Mid-Term N/A N/A N/A N/A Mid-term Developme performance report detailing Mid-Term performanc report nt and assessment the performance report e Transformat conducted of the assessment ion municipality for conducted KPI 53 the 1st half of by 25 MM the financial January year 2019 Institutional Approved 1 Approved SDBIP for 0.00 1 Approved N/A N/A N/A N/A Approved Developme SDBIP SDBIP aligned Corporate SDBIP by SDBIP by the nt and to IDPs and Services end June Council. Transformat KPI 54 budget. submitted. 2019 ion MM Institutional Number of Compliance 1 report 0.00 4 reports on 2 meeting NOT The office of As soon as OHS Reports, Developme reports on the with OHS ACT submitted the held on ACHIEVED the Speaker the Attendance nt and implementatio on implementat OHS and has not yet department Register Transformat n of implementat ion of compile Sub deployed received ion Occupational ion of OHS. Occupation reports. Committees Councillors deployment Health Safety al Health not to serve in of policy Safety established LLF Sub Councillors policy by due to non- Committees from the KPI 55 end June deployment of . office of the MM 2019 Councillors Speaker from the office OHS of the trainings Speaker. and meetings will be conducted. Institutional Number of Implementation 3 Employee 73 850 4 employee Develop ACHIEVED N/A N/A Approved Developme employee of Employee Wellness wellness Employee Programme, nt and wellness Wellness programme programme Wellness -Municipality Attendance Transformat programmes Activities per conducted s conducted Programme challenged Register, ion conducted Quarter. (sport & by end June 1 Employee another Employee Welcoming 2019 Wellness Municipality Wellness KPI 56 for new Programme on Sporting Reports. MM staff, Conducted. codes e.g. Womens Soccer, day netball, celebration.) Snooker in
Page 23 of 36
2018/2019 2nd Quarter Performance Report November 2018;
Rememberan ce of Aid day was done during the Council meeting of the 7 December 2018
Institutional Number of Compilation of 4 Reports 2 500 4 Reports 1 Report ACHIEVED N/A N/A Council Developme reports Labour Reports Submitted 000 submitted to submitted to Report nt and submitted on quarterly to Council council Council on The report attached with Transformat to council basis. on Labour on Labour was Referral forms ion on cases Labour cases presented to and notices of disciplinary referred to cases referred to the Council for set down cases Bargaining referred to Bargaining note on the 7 KPI 57 Bargaining by end Dec December CP.S Council by 2018 2018 Council end June Meeting. 2019 Institutional Number of IDP meetings 2 IDP 0.00 2 IDP 1 IDP NOT Non- To be held Attendance Developme IDP held for public Representat Representat meetings ACHIEVED attendance in the 3rd Register/Notic nt and Representativ participation. ive ive held of quarter and e of the Transformat e meetings meetings meetings stakeholder also to meeting. ion Held held. Held by end s engage June 2019 Office of the KPI 58 Premier on MM to facilitate the participation of sector departments
Page 24 of 36
2018/2019 2nd Quarter Performance Report KEY PERFORMANCE AREA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION
IDP Objective Key Indicator Baseline Budget Annual 2nd Quarter 2nd Quarter Reasons Possible POE Objective Performance Definition Target Target Actual for Solutions Indicator Performance Deviations To ensure Good Municipal A report 2016/17 0.00 1 N/A N/A N/A N/A Annual good Governance Annual Report detailing the Annual Report Municipal report, Item governance and Public submitted performance of Annual to Council, Participation Council within the municipality Report Council the prescribed for 2018/18 FY submitted Resolution time frame Council by end March KPI 59 2019 MM Good % council To ensure 4 matrix 0.00 100% Classification ACHIEVED N/A N/A 100% Governance resolutions effective and Resolution implement of resolutions Update the and Public implemented efficient Register ation of as per 100% of Resolution Participation KPI 60 secretarial Developed Council department Resolutions Register CP.S services resolution and Implemented s by end distributing to June 2019 relevant department Good Number of Provide support Schedule of 0.00 4 Section Develop ACHIEVED N/A N/A Minutes/Atte Governance section 79 and to Council and Portfolio 79 and 80 Schedule of ndance and Public 80 committee its committees Committee committee Committee 3 Meetings Registers/Mi Participation meetings held. sittings meetings Sittings held during nutes KPI 61 developed held by 1 Section 79 October and CP.S end June & 80 meeting November 2019 held by end 2018 Dec 2018 Good Number of Provide support 96 Committee 0.00 96 Ward 24 Ward NOT Ward Engagem Minutes/Atte Governance Ward committee to Council and meetings committee Committee ACHIEVED Councillors ents to be ndance and Public meetings held its committees held. meetings meetings held not adhering made with Registers/Mi Participation KPI 62 held by by end Dec 18 Ward to the Ward 6 & nutes CP.S end June 2018 Committee schedule for Ward 7 2019 Meetings held ward Councillor committee s through meetings in the office particular of the Ward 6 & Speaker. Ward 7
Page 25 of 36
2018/2019 2nd Quarter Performance Report Good Anti-corruption Implementation Policy 0.00 Implement Develop an ACHIEVED N/A N/A Approved Governance strategy of approved Developed ation of Awareness Policy, and Public implemented anti-corruption and adopted approved Programme Awareness Approved Participation strategy to by Council, anti- Conduct Programme Programme, KPI 63 minimise Workshop corruption Awareness Conducted Attendance corruption. attended in strategy Programme to and Registers CP.S the District. by end 2 implemented and Notices June 2019 Departments on the 24 to 26 October 2018. Good Number of Reports 4 Reports 0.00 4 reports 1 Report NOT N/A N/A Memo Governance reports submitted to submitted. submitted submitted by ACHIEVED requesting and Public submitted by monitor by Community reports/Rep Participation Community performance of Communit Development orts Development CDW’s. y Workers by submitted Workers Developm end Dec 2018 by CDW KPI 64 ent CP.S M.O Workers by end June 2019 Good Information and The ICT ICT 1 518 263 Informatio Establish ICT NOT It will be The draft Approved Governance Communication Governance Governance n and Steering ACHIEVED submitted Policy will Policy & and Public Technology Policy be Policy Communi Committee for adoption be tabled Strategy/Att Participation Governance developed and developed cation and submit it Policy inputs in Q3 to Council endance policy submitted to Technolog for Approval still to be for Register developed Council for y presented to Adoption approval and Governan Information LLLF & in Q3. KPI 65 must be in line ce policy and Portfolio CP.SM.O with Provincial developed Communicatio Committee framework. by end n Technology before Sep 2019 Governance adoption by policy Council. developed
Good Number of Meetings and 12 Council 0.00 12 Council 3 Council NOT Ward The office Notice/Atten Governance council public Activities to be public public public ACHIEVED Councillors of the dance and Public participation convened on participation participati participation are Speaker Register. Participation programmes the five programmes on programmes Conducting to make conducted concretes as conducted. programm conducted by No Public public arrangem KPI 66 adopted by es end Dec 2018 participation participation ents with CP.S M.O Council. conducted was in their Ward conducted. Wards Councillor Page 26 of 36
2018/2019 2nd Quarter Performance Report by end s to June 2019 address the issue. Good Number of Provide support 96 Committee 0.00 96 of 24 of Public NOT Ward Engagem Minutes/Atte Governance Public Ward to Council and meetings Public Ward ACHIEVED Councillors ents to be ndance and Public committee its committees held. Ward committee not adhering made with Registers/Mi Participation meetings held committee meetings held 18 Public to the Ward 6 & nutes KPI 67 meetings by end Dec Ward schedule for Ward 7 CP.S M.O held by 2018 Committee Public Ward Councillor end June Meetings held committee s through 2019 meetings in the office particular of the Ward 6 & Speaker. Ward 7 Good Communication Communication Inputs 0.00 1 Conduct NOT It will be The draft Approved Governance strategy Strategy to be submitted for Communi Awareness to ACHIEVED submitted Policy will Communica and Public developed developed and Communicatio cation Councillors & for adoption be tabled tion Participation KPI 68 submitted to n Strategy strategy Officials. Communicatio in Q3 to Council Policy/Atten CP.S M.O Council for and the developed n is developed for dance approval. Workshop by end and it forms Adoption Register/Tra conducted. June 2019 part of policies in Q3. ining Report that must be presented to LLF Committee to the Portfolio Committee. Good Number of By- All Municipal 1 By law None of 10 By- Review NOT Public The Draft By- Governance laws reviewed By-laws to be reviewed. the By- bylaws and ACHIEVED Participation process laws/Counci laws and Public KPI 69 reviewed and laws public will be will be l Resolution, Participation CP.S submitted to reviewer reviewed participation By-laws arranged for finalised in Attendance Council for to solicit identified for By-laws Q3 Register/Not by end approval. inputs reviewed identified ices June 2019 Submit to though public during Q3 Council for participation is
Adoption not yet conducted yet with relevant stakeholders. Good Implementation Assessment General Directorat 100% 100% ACHIEVED N/A N/A 12 reports Governance and Monitoring and continuous information on e implementatio of the state implement of municipal by- monitoring of municipal by- n of municipal of by-law Page 27 of 36
2018/2019 2nd Quarter Performance Report and Public laws on a daily municipal by- laws in place: Opex:R13 ation of by-laws by Existing by- implementat Participation basis laws. Noise Control, 76 884.00 end Dec 2018 laws are ion reporting municipal KPI 70 Dumping, implemented. number of C.S Land Use by-laws by contraventio Scheme. ns, and end June state of 2019 prosecution process on each. Good Number of risk An updated risk Risk Registers 00.0 3 risk 1 risk register ACHIEVED N/A N/A Updated Governance registers register, registers updated by Risk and Public updated reflecting the updated end Dec 2018 Risk Register for Participation KPI 71 risks within the by end Assessment the MM municipality June 2019 Conducted in department. +December 2019
KEY PERFORMANCE AREA: SPATIAL RATIONALE
Objective Key Indicator Baseline Budget Annual 2nd Quarter 2nd Quarter Reasons for Possible POE PMS Comments Performance Definition Target Target Actual Deviations Solutions Indicator Performance To ensure Spatial Development Old Spatial 00.0 Spatial Source ACHIEVED N/A N/A Spatial good Development of a Spatial Development Development funding Development governance Framework Development Framework Framework Framework aligned with Framework aligned with IDP developed IDP KPI 72 developed by MM end June 2019 To ensure IDP adopted Adoption of 2018/19 IDP 00.0 IDP adopted Hold public ACHIEVED N/A N/A Approved IDP good by council the IDP by council by engagements IDP process governance aligned to end May 2019 plan KPI 73 District, MM provincial and national plan
Page 28 of 36
2018/2019 2nd Quarter Performance Report
3.1. WARD INFORMATION FOR EXPENDITURE AND SERVICE DELIVERY
Goal Strategic Objective Goal 2018/19 Medium Term Revenue & Expenditure Framework Code Budget Original Actual Budget Budget Year +1 Budget Year +2 Year Budget Spent 2019/20 2020/21 R thousand 2018/19 Christiana: Construction of paved SP - - roads and storm water channel in 4,707 1,419 1,419 Motsomocha & Kgololosego Str
Bloemhof: Construction of paved 5,617 765 765 - roads and storm water channel in Buys & Laastele Street
Christiana: Construction of paved 3,431 2,093 2,093 - roads and storm water channel in Damon Street
Bloemhof: Renovation of the 1,458 967 1,131 - Coverdale Community Hall
Christiana: Renovation of the 1,109 525 908 Geluksoord Community Hall
Page 29 of 36
2018/2019 2nd Quarter Performance Report Bloemhof: Installation of high 3,300 252 1,991 mast lights in Boitumelong, Coverdale and Salamat
Bloemhof: Construction of paved 11,050 579 3,417 internal roads and storm water in Boitumelong
Christiana: Installation of high 3,600 0 2,042 mast lights in Utlwanang and Geluksoord
PMU 779 0 779
INEP 5,000 4,200 5,000
EEDSM 4,000 1,514 4,000
COMPUTERS (FMG) 300 - 300 Allocations to other priorities Total Revenue (excluding capital transfers and contributions)
Page 30 of 36
2018/2019 2nd Quarter Performance Report 3.2.
3.3.
3.4. DETAILED CAPITAL WORKS PLAN BROKEN DOWN BY WARD OVER THREE YEARS
Goal 2018/19 Medium Term Revenue & Expenditure Strategic Objective Goal Current Year 2017/18 Code Framework Original Actual Budget Full Year Budget Year Budget Year +1 Budget Year +2
R thousand Budget Spent Forecast 2017/18 2018/19 2019/20 Ward 1 Bloemhof: Sports 11,500 5,966 15,966 5,966 489 - Upgrading of and Boitumelong multi- Recreatio purpose sports n facility Ward 5 Christiana: 0.774km + 4,724 4,517 4,517 4,517 165 0.274km Construction of trapezioda paved roads and l channel stormwater channel + 0.220 in Ikagaleng fence Ward 7 Christiana: 0.340km 2,787 2,628 2,628 2,628 97 Construction of paved roads and stormwater channel (Boiteko Street) Ward 5 Christiana: 0.660km 4,707 2,975 2,975 2,975 1,418 Construction of paved roads and storm water channel in Motsomocha & Kgololosego Str Ward 4 Bloemhof: 0.950km 6,510 5,434 5,434 5,434 765 Construction of paved roads and
Page 31 of 36
2018/2019 2nd Quarter Performance Report storm water channel in Buys and Laastele Streets Ward 7 Christiana: 0.554km 3,431 1,343 1,343 1,343 2,093 Construction of paved roads and storm water channel in Damon Street Ward 7 Christiana: Communit 1,109 200 200 200 908 Renovation of the y Hall Geluksoord Community Hall Ward 4 Bloemhof: Communit 1,458 327 327 327 1,131 Renovation of the y Hall Covedale Community Hall Ward 1, 2, 3 and 4 Bloemhof: Public - - - - 1,991 Installation of high Lighting mast lights in Boitumelong, Coverdale and Salamat Ward 5, 7 and 8 Christiana: Public - - - - 2,042 Installation of high Lighting mast lights in Utlwanang and Geluksoord Bloemhof: 1 km road - - - - 3,417 Construction of paved road and storm water in Boitumelong Ward 4 & 6 Christiana and Energy - - - - 4,000 Bloemhof: Efficiency Retrofitting of
Page 32 of 36
2018/2019 2nd Quarter Performance Report Total Capital Expenditure
Summary of MIG and INEP
There has been no much movement in the current year projects, because the focus was to exhaust the additional funding from 1718. SCM process will be rolled out in the second quarter. The table below illustrates the spending of the municipality that did not reach the target.
MIG
EXPENDITURE 19%
BUDGET 81%
Page 33 of 36
2018/2019 2nd Quarter Performance Report
INEP
EXPENDITURE 20%
BUDGET BUDGET EXPENDITURE 80%
The graph above illustrates that the municipality spent 20% of the INEP grant by end of the 1st quarter. The contractor is already on site to electrify 460 households targeted in the year under review.
Page 34 of 36
2018/2019 2nd Quarter Performance Report 4. Over and above Performance Community Services Directorate:
1. Requested NWDC to assist on Business-Plan development for SMME”s. (Communication). 2. Meeting with DERA Environmental Consultants to discuss possible projects for Cooperatives to form part of SLP as per the request of Dept. of Mineral and Resource. ( Minutes and Attendance register) 3. Obtained commitment from FEED to assist us to review our LED Strategy 4. Mobilizing SMME”s to attend LED Forum. ( Publicity) 5. N12 Treasure Route Meeting (attendance register and minutes). 6. Allocation of LTLM Tourism Interns. + 7. Facilitated a list Cooperatives to NYDA for Support. (List of Cooperatives). 8. A letter of request for interventions for SMMEs to the Department of Small Business. (Communication).
5. Overall Challenges
Community Services Directorate: 1. Funding remains a challenge in order to achieve the set targets. a. The municipality’s capital project not approved b. Low cash flow 2. Capacity constraints - due to none filling of vacancy. a. LED has only one personnel b. Refuse removal is currently using EPWP personnel
Budget and Treasury Directorate:
1. The compilation of Bank reconciliation remains the most critical challenge in the unit. The intention is to fill in the post of Accountant Expenditure before the end of the financial year 2. VAT 201 reports are not submitted on time and this results in fruitless and wasteful expenditure 3. Reconciliation of receipts from the bank statement to consumer accounts remains a challenge 4. The municipality has not been able to print bulk accounts to consumers 5. The municipality has a challenge crediting the employees’ municipal accounts.
Page 35 of 36
2018/2019 2nd Quarter Performance Report 6. Conclusion The municipality will continue to strive to in ensuring that in delivering services to the communities there is value for money.
______NDODA MGENGO MUNICIPAL MANAGER 29 JANUARY 2019
Page 36 of 36
2018/2019 2nd Quarter Performance Report