POINT and SANDWICK DEVELOPMENT TRUST
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Minute of Annual General Meeting of Point and Sandwick Trust held in Ionad Stoodie on Friday 25 November 2016 at 7.30 pm. PT: PRESENT Angus McCormack (Chair) Donald M Macdonald, Aignish Duncan Mackay (Vice-Chair) Heather D Macdonald, Aird Kenny D Macdonald George Macdonald,Upper Bayble Liz Chaplin Monica Nicolin, Shulishader Andrew Mackenzie Ken Maclennan Jenny Pain Norman Maclean,Sandwick Eddie Macgregor Robert Frater, Upper Bayble Matt Bruce William Munro, Knock Agnes Munro Flora Don, Branahuie Dan Maclennan Duncan Don, Branahuie Calum MacDonald, PSP Carol Evans, Woodland Trust Donald John MacSween, PST Viv Halcrow, Crofting Project Officer Alasdair Nicholson, Consultant Katie Laing, Media Tony Robson, Consultant John Moffat, Accountant 1 WELCOME The Chairman welcomed all those present to the Annual General Meeting, including Carol Evans, Chair of the Woodland Trust. 2 MINUTES The Minute of Meeting of was approved. 3 ANNUAL ACCOUNTS In asking John Moffat of Mann, Judd, Gordon to present the Annual Accounts, the Chair expressed the gratitude of PST and PSP for the on-going support offered by the accountants. He stated that the day to day work on the accounts took up a great deal of time and that there were many issues to deal with and I wish to thank John for ensuring that we are involved at all times and for his close attention to our financial affairs. 1 The Annual Accounts were presented to the meeting and answered members’ queries and questions. The Annual Accounts were approved. 4 CHAIRMAN’S REPORT The Chair began his report by stating that Point and Sandwick Trust had won the Best Community Project Award in the Scottish Green Energy Awards 2015. The awards ceremony took place in the Edinburgh International Conference Centre with in excess of 1000 present whose principal interest was in renewables. Consequently he stated that there were people there who understood what an achievement it was and how delighted they were for the Award. The Chairman stated “The one disappointment for me personally was that I was not able to have with me, Donald John Macsween and Duncan Mackay, because they have been a very important part of the four person team who run things on a day-to-day basis since I have become Chair of the Board, and I would like to say that there is absolutely no doubt that we would not have got where we are, without all those years of support from this Board”. “ Every time we faced yet another issue, the Board would say: “OK, let’s overcome this issue, we are not going back, we are going to overcome this issue”, and that is what we did. There has always been such positive support from the Board.” The Chair also mentioned the valuable support received from the following: Santander Bank Baker Tilley, our financial consultants RJ Macleod, Construction Sgurr Energy, who also won an award on the night HBJ Gateley, our solicitors Brodies, the bank’s solicitors who were so supportive Scottish Investment Bank The Chairman went on to say that all of these organisations were mainland- based with most never having been to these islands until Financial Close had been established, yet all were 100% behind our project and appreciated the many hurdles that had been overcome. He stated that those present at the awards ceremony, felt that we had done exceptionally well. “Those were people who spent their lives on renewables, they knew all about renewables, they knew the issues we were facing and the significant difficulties we were overcoming”. He said he felt very heartened on the night and that it really brought home to him, in a way he had not appreciated before, just what an achievement Beinn Ghrideag was and offered congratulations to the Board for their hard work. The completion of the construction in November and the handover of the turbines on 20 November 2015, does not mean that all the wind farm work is over. On the 2 contrary, there are still many challenges to face now we are in the operational phase of the wind farm including issues of maintenance of the turbines, problems with the poor local grid, fluctuations in the market prices for power, cuts in the subsidy that the government had promised to pay and even the wind not blowing as hard as it normally does. The Chair stated that PST employed directly five and a half FTE as well as support in the community jobs with Enercon, SSE, Sgurr Energy and others in the sum of £300,000 and once the Woodlands projects are on site, many more would be supported. All dues had been paid for the first year to the bank, the Scottish Investment Bank, The Stornoway Trust, North Street Grazings and the crofters of adjacent grazings. All of that is paid and still we have the resource to pay a half- yearly dividend from PSP to PST to support our community projects: Bethesda, The Woodlands Trust, TIG, An Lanntair, Hebrides Alpha and Foyer. The choice of projects was decided by community consultation and we have delivered. The Chairman added that much of the above related to activity through Point and Sandwick Power and paid tribute to Calum Macdonald for his dedication to this project. He stated “That it works is very much down to his skills and knowledge; to his persistence and resourcefulness. Thank you Calum for all your hard work”. Point and Sandwick Trust is the responsibility of Donald John Macsween. His has, in many ways, been a frustrating year. At a meeting of the PST board on 1 November 2016, he was able to present his first half yearly budget for approval in the sum of £210,000. During all of this uncertainty he has maintained a good relationship with our community projects. In addition he has progressed future capital projects like the Point and Sandwick Coastal Path, Bayble Pier and there are many more to be progressed. He has implemented the Policy and Information Handbook. He has established a very positive profile for the company in the press, where he works very closely with Katie Laing, and manages our Facebook page. The Chair thanked DJ and his team and stated that he valued their support and their dedication to our growing project. The Chairman said that DJ would give an update on all community projects but that he wished to single out one for special mention and that is our Crofter Woodlands Project. At PST we are very keen that we share some of the benefits from our projects throughout the Outer Hebrides. We do that because we believe that we stand or fall together in the Outer Hebrides and that one community cannot prosper if other communities are left behind. One of the best examples of that philosophy is the Crofter Woodlands Project which has proved very popular in Point and Sandwick but which has attracted considerable interest throughout the Outer Hebrides. Viv Halcrow is working full time on the project and already 175 expressions of interest have been logged and Viv is working hard to bring them all to the point where they can be implemented. So popular has the project been throughout the 3 Outer Hebrides that the Woodlands Trust has agreed that Viv should have a part time assistant. We are delighted with this project and tonight we are pleased to have with us Carol Evans of the Woodlands Trust. Carol is the Chair of the Woodlands Trust and I would like Carol to come forward now to accept our first half yearly payment to the Woodlands Trust. In response to receiving the cheque for £29,000, Carol Evans said that she was very happy to be here and thanked PST for its support. She said it was a truly inspirational project by a determined and resilient group of people who have a vision. She stated that she was incredibly proud to be part of such an amazing community project. 5 PSP REPORT Calum Macdonald gave a report on behalf of Point and Sandwick Power on the Beinn Ghrideag Wind Farm. He pointed out that this week marked the end of the first year of operation for the Wind Farm. He stated that the turbines had begun full operation on 20 November 2015 and that over the year since, the total cumulative output had been over 24 million kilowatt hours with the total output to date including the trial period last summer was over 30 million kilowatt hours. He pointed out that meant that the output so far had been enough to supply the electricity needs of 7,000 homes for a whole year and that was roughly the total number of households in the whole of Lewis. Calum then went on to explain a number of practical difficulties which had prevented the new Wind Farm performing to its best. The one with the biggest impact was a grid constraint caused by there not being enough spare capacity on the local grid to take all the power at certain times. At these times, he explained, SSE were worried that the local demand would not absorb all the output and that the cable to Skye which exports the Wind Farm’s surplus power to the National Grid would not cope. Another big constraint was that at the start of the year, production was constrained to no more than 7MW instead of the Wind Farm’s full capacity which was 9MW. He explained that this had been resolved by the installation of a new device to try and manage the problem. Therefore, instead of always capping at 7MW it allows us to export up to the full 9MW when there is spare cacacity on the local grid and the Skye cable.