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Preliminary Review of the Trudeau Foundation PRELIMINARY REVIEW OF THE TRUDEAU FOUNDATION Prepared for the Foundation by Phillip Rawkins Rawkins International Associates Presented to the Board of Directors November 2005 TF Preliminary Review 29 10 2005 PMR TABLE OF CONTENTS EXECUTIVE SUMMARY………………………………………………4 A. INTRODUCTION AND BACKGROUND TO THE REVIEW………..11 1. Introduction to the Foundation…………………………………………..11 2. The Evaluation Framework and the Preliminary Review……………….12 3. Evaluation Issues and Methodology…………………………………….14 4. The process of Undertaking the Preliminary Review…………………...15 B. PROGRAMME ASSESSMENT………………………………………..16 1. A Description of Programmes, with a Note on Staffing and Finance…..16 2. The Scholarship Programme……………………………………………22 2.1 Introduction…………………………………………………………………………………..22 2.2 The Applicants, the Application Process, and Fields of Study………………………...23 2.3 Selecting the Trudeau Scholars…………………………………………………………….29 2.4 Issues Concerning the Nomination and Selection Process……………………………..33 2.5 A Listing of Major Issues Concerning Selection at the Foundation…………………..41 2.6 Reporting by Scholars, and Progress in their Doctoral Programmes…………..........45 3. The Fellowship Programme…………………………………………… 46 3.1 Introduction…………………………………………………………………………………..46 3.2 The Nominators and Nominees…………………………………………………………….46 3.3 The Selection Process at the Universities……………………………………………….. 48 3.4 Selection at the Foundation: Selecting the Semi-Finalists……………………………..49 3.5 The File-Review Committee: Selecting the Finalists……………………………………50 3.6 Fellows and their Progress…………………………………………………………………52 3.7 Issues Concerning the Fellowship Programme………………………………………….52 4. The Mentorship Programme…………………………………………… 55 4.1 Introduction………………………………………………………………………………….. 55 4.2 Nominating and Selecting the Mentors………………………………………………….. 55 4.3 Selecting the Mentors Part Two: The Role of the File Review Committee…………. .57 4.4 The Mentoring Process…………………………………………………………………….. 59 5. The Public Interaction Programme (PIP)……………………………….65 5.1 Introduction…………………………………………………………………………………..65 2 TF Preliminary Review 29 10 2005 PMR 5.2 The Range of Activities of PIP……………………………………………………………. 67 5.3 Assessing What Has Been Accomplished to Date……………………………………….70 5.4 Towards a Trudeau Community…………………………………………………………...76 6. Summing Up Interim Achievements and Results………………………84 7. Strategic development and Management issues……………………….. 89 8. Summary of Recommendations…………………………………………90 3 TF Preliminary Review 29 10 2005 PMR EXECUTIVE SUMMARY, (Including Recommendations) The Preliminary review of the Foundation is one element of the Programme Evaluation Framework adopted by the Board in March 2005. The Review assesses all of the Foundation’s programmes, while also taking an initial look at results and directions taken in pursuit of overall goals. The work leading up to the presentation of this report took place between January and September of this year. The findings are based primarily on interviews and a review of documents. While acknowledging the many accomplishments of the Foundation, as well as the outstanding quality of its award-holders, the Review offers a reflection on what has been learned through three years of experience of the programme cycle, as well as of scholarly and public engagement. It also provides an opportunity for reconsideration of programme design issues, as well as of all facets of programme operations and management. The Review is concerned with the three core award programmes supported by the Foundation: Fellowship Prizes; Scholarships; and, Mentorships. It also gives attention to a fourth area of programming, the Public Interaction Programme, which seeks to complement the award programmes by bringing the awardees together, and to link them to specialized external partners and audiences, as well as a broader public, while also enhancing the capacity of the Foundation, through its programming, to achieve the desired impact in contributing to, and influencing, public debate. A particular focus of the report is the nomination and selection process for the awards programmes. Of the three, it is the Scholarship Programme, with a complex application and selection stage at the university level, which receives the most detailed examination. It is noted in the report that, within three years from inception, the Programme has established itself as a highly-regarded, elite competition. A total of 371 nominations were received during the first three years of the Programme with candidates originating in all regions of Canada and abroad. Scholar Nominations by Region Ontario 113 30% Quebec 54 15% British Columbia 40 11% 5% Alberta 19 Nova Scotia 13 4% New Brunswick 12 3% Manitoba 10 3% Other regions of Canada 17 5% International 51 14% Unknown 42 11% 371 100% 4 TF Preliminary Review 29 10 2005 PMR The application form, with supporting materials, is found to be effective in attracting the attention of a small number of outstanding doctoral students, while discouraging those who do not fully meet the requirements. Scholars from a wide variety of disciplines within the humanities and the pure and applied social sciences, as well as environmental studies, public health and other inter-disciplinary fields, have succeeded in being nominated by their universities. The character of the four themes, the emphasis on links between student research topics and public policy, and the concern with public engagement, taken together with patterns of study in the relevant disciplines, have placed scholars from the humanities at a disadvantage in winning recognition as top candidates for the award at either university or Foundation level. Some proposals are made for further investigation of the issues, but there is no immediate remedy. A number of recommendations are put forward concerning selection within the universities, and on matters to be discussed by the Foundation and university authorities. While no criticism of current arrangements is intended, on the basis of a very thorough, step-by-step examination of selection procedures at the Foundation, and the work of the File Review Committee and the Finalist Interview Panels, a series of recommendations is put forward concerning adjustments to procedures and selection methodology to further strengthen provisions for transparency, fairness and equity in decision-making. Attention is given, in particular, to extending the duration of the interviewing process for Finalists at the Foundation, with provision for a longer, more standardized, interview format to be followed for all candidates. As with the Scholarship Programme, though with a much smaller numbers of nominees, candidates for the Fellowship Prize also came from a wide variety of disciplines and fields of study. Although no difficulties have been experienced in identifying exceptional candidates as Finalists for selection, there are some problems with the selection and nomination process at the universities which the Foundation would do well to address. It appears that the distinctive characteristics of the Programme have yet to be fully appreciated by some universities, and this is reflected in the approach taken by these institutions to selection of nominees. This would seem to have had some impact in restricting the range of candidates put forward for consideration. While Trudeau Fellows are more likely than their peers to be engaged with public issues, some issues are raised in the report concerning the degree of attention given in selection to the dimension of public engagement, probable interest in working with Scholars, and in contributing to setting the intellectual agenda for the Foundation. For candidates for Fellowships (and for Mentorships), it is suggested that a greater investment by the Foundation is required in building a stronger and broader base of information on these matters in the candidate files. Fellows have been active in a variety of ways in the life of the Foundation. However, they cannot be said to be setting its intellectual agenda. Under present circumstances, much of the burden of intellectual leadership for the Foundation is carried by the President. To date, he has managed the task with considerable acumen, but the arrangement does not provide a sound or sustainable basis for future development. The Fellows and others must play a stronger role in this respect. 5 TF Preliminary Review 29 10 2005 PMR The Foundation Board and management have given careful thought to what may be required to enhance the effectiveness of the Mentorship Programme, which, all agree, is the most innovative of the three award programmes and the most elusive to design and implement. After a challenging beginning, a number of adjustments have been made to the Programme this year, and these are already making a difference. The report offers encouragement to the continuing efforts of the Foundation to strengthen the Programme. It notes continuing difficulties in weighing the “virtues” which, together, add up to a formula, or formulae, for a successful Mentor. The complexities of the mentoring process are examined, and it is suggested that, in selection, greater attention be given to ensuring that nominees have the right mix of experience aptitude and attitude, to enter into a mentoring relationship, and that this is given equal consideration, alongside professional credentials and overall experience. For the longer term, a process is suggested whereby the Foundation might consider some alternative options for the Programme, perhaps moving away from a focus on the one-to-one mentoring
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