SOUTH METRO FIRE RESCUE Regular Board of Directors' Meeting August 3, 2020 9195 East Mineral Avenue, Centennial, CO
I. REGULAR BOARD MEETING – 6:00 P.M. – Board Room
A. MEETING CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. PUBLIC COMMENT Public Conduct at Meetings. Comments by members of the public shall be made only during the “Public Comment” portion of the meeting or a specified “Public Hearing,” and shall be limited to three minutes per individual and five minutes per group spokesperson unless additional opportunity is given at the Board’s discretion. Each member of the public wishing to speak shall identify themselves by name, address, and agenda item, if any, to be addressed. Disorderly conduct, harassment, or obstruction of or interference with meetings by physical action, verbal utterance, nuisance or any other means are prohibited. Such conduct may result in removal of person(s) responsible for such behavior from the meeting, a request for assistance from law enforcement, and criminal charges filed against such person(s).
E. RECOGNITION Brenda Poage, South Metro Safety Foundation Executive Director
F. CONSENT AGENDA Consent Agenda items are provided for study in the Board packets and introduced in the General Session for the Board's review. They can be adopted by a single motion. All resolutions and proposed actions must be read by title prior to a vote on the motion. Any Consent Agenda items may be removed at the request of a Director and heard separately or tabled. 1. July 6, 2020 South Metro Fire Rescue Fire Protection District Regular Board Meeting Minutes 2. July 20, 2020 South Metro Fire Rescue Fire Protection District Special Board Meeting Minutes
G. ACTION ITEMS 1. Public Hearing - Order by Board of Directors of the SMFRFPD for Exclusion of Real Property – Aurora Holdings, LLC – Dell’Orfano 2. Public Hearing – Order by Board of Directors of the SMFRFPD for Inclusion of Real Property – Bow Mar Owners, Inc. – Dell’Orfano 3. June 2020 Financial Statements – Miskimins 4. SMFR Resolution No. 2020-06 Continuation of Declaration of Local Disaster Emergency – Turner
H. DISCUSSION ITEMS
I. INFORMATION ITEMS 1. Board Committee Updates • Fire Chief Performance • Salary & Benefits • Bylaws/Boardsmanship • Community Outreach
J. EXECUTIVE SESSION (upon motion)
K. NEXT MEETING Special Board of Directors’ Meeting to be held on August 17, 2020, 6:00 p.m. at 9195 E. Mineral Avenue, Centennial, CO.
Regular Board of Directors’ Meeting to be held on September 14, 2020, 6:00 p.m. at 9195 E. Mineral Avenue, Centennial, CO.
L. ADJOURNMENT
2 P:BD Agenda South Metro Fire Rescue Fire Protection District Regular Board of Directors’ Meeting Minutes July 6, 2020
Present: Jim Albee, Chair Bob Baker, Fire Chief (absent) Renee Anderson, Vice Chair Mike Dell’Orfano, Assistant Chief (absent) William Shriver, Treasurer Vince Turner, Assistant Chief Hank Eng, Secretary Dillon Miskimins, Chief Financial Officer (absent) Sue Roche Jerry Rhodes, Assistant Chief) Cindy Hathaway Kevin Milan, Assistant Chief Alison Rausch Jon Adams, Assistant Chief Isela Nejbauer, Human Resources Chief Officer (absent) Kristin Eckmann, Chief Communications Officer Breann Aragon, Controller Bob Cole, Legal Counsel
Others Present: SMFR Staff Members
MEETING CALL TO ORDER Chair Albee called the Regular Meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE Chair Albee led the Pledge of Allegiance to the United States of America.
ROLL CALL All members of the Board were present.
PUBLIC COMMENT N/A
CONSENT AGENDA June 1, 2020 South Metro Fire Rescue Fire Protection District Regular Board Meeting Minutes June 15, 2020 South Metro Fire Rescue Fire Protection District Special Board Meeting Minutes June 17, 2020 South Metro Fire Rescue Fire Protection District Special Board Meeting Minutes June 27, 2020 South Metro Fire Rescue Fire Protection District Special Board Meeting Minutes
Renee Anderson noted a correction to Meeting Minutes from June 1, page four; item 5 under Correspondence items: Ann Terry was mis-identified as Terry Nolan. Meeting minutes to be corrected.
A motion was made by Sue Roche and seconded by Cindy Hathaway to approve the consent agenda as amended. All were in favor and the motion carried.
ACTION ITEMS May 2020 Financial Statements –Chief Turner presented the financial report. He noted that a short-term lease has been negotiated for the third floor in which the State will pay $8,670 per month. The May rental income in the Building Rental Fund reflects this revenue. The lease is currently in effect until December 2020. The State has requested that the lease extend into 2021 if conditions due to COVID 19 warrant the need for space. He also mentioned that Station 20 pay applications will begin to be submitted for payment.
The Board did not have any comments on the report as presented. A motion was made by William Shriver and seconded by Renee Anderson to accept the SMFR May 2020 Financial Statements as presented. All were in favor and the motion carried.
SMFR Resolution No. 2020-06 Continuation of Declaration of Local Disaster Emergency – On behalf of Chief Baker, Chief Turner reminded that the Board approved the initial resolution at the March 25th Emergency Board Meeting and extended the resolution at the April, May, and June Regular Board Meetings. Termination, modification, continuation or renewal of the resolution is required at each of the next regular meetings until the declaration is terminated.
Chief Turner requested the declaration be extended at least through the August Regular meeting to allow staff to continue to explore reimbursement options. Not sure whether another extension will be required.
A motion was made by Sue Roche and seconded by Hank Eng to approved SMFR Resolution No. 2020-06 Continuation of Declaration of Local Disaster Emergency as presented. All were in favor and the motion carried.
SMFR Resolution No. 2020-09 Repealing and Adopting a Fee Schedule – Fire Marshal’s Office – Deputy Fire Marshal Conroy reported that the proposed fee schedule is a complete re-evaluation of all fees including the methodology used to estimate costs and calculate the fees. TischlerBise conducted the analysis and produced the final fee schedule. The fee schedule is designed to recover nearly 100% of the cost of services related to development and construction projects, including staff salaries/benefits, a proportionate share of the Fire Marshal’s Office budget, vehicles, software purchase and maintenance costs, consultant fees, facility costs, and support from specific Technology staff as well as a share of Finance and Human Resources support. Compared to the previous revenues in 2019, this new fee schedule is estimated to increase revenues by about 9% using similar workloads; however, several individual fees have decreased. Additionally, there are no changes to the special event fees previously adopted by the board in early 2020. The new fee schedule will be effective on August 10, 2020 and applicable to the entire SMFR jurisdiction, including contract-for- service areas.
Deputy Fire Marshal Conroy reported that the Fire Marshal’s office sent out 5,600 customer satisfaction surveys. To date we collected 111 responses. The majority of the responses indicated favorable ratings for professional services including plans review, inspection, and permitting. Although reasonable permit fees were indicated to be important to those surveyed, high quality and other service benchmarks were more important to those responding.
Renee Anderson asked if the new fees would be posted on the website. Kristen Eckman said that the one of the communication strategies would be to disseminate this information via the website to citizens.
A motion was made by William Shriver and seconded by Sue Roche to approve SMFR Resolution No. 2020-09 Repealing and Adopting a Fee Schedule – Fire Marshal’s Office as presented. All were in favor and the motion carried.
SMFR Resolution No. 2020-10 To Set Ambulance Transport Fees - the Board received information regarding the Ambulance Transport Fees in the board packet. Chair Albee read the resolution and after discussion, the Board recommended tabling discussion until the August Regular Board Meeting.
A motion was made to table SMFR Resolution No. 2020-10 To Set Ambulance Transport Fees until August Regular Board Meeting. All were in favor and the motion carried.
Colorado Special Districts Property and Liability Pool Repayment- Wellness Manager Macklin reminded that through our membership in the Colorado Special District’s worker’s compensation pool, the District participates in the Colorado Firefighter Heart and Cancer Benefits Trust. The Heart Trust premium is paid by the District to the CSD Pool and once paid, we apply and receive reimbursement through the Colorado Department of Local Affairs (DOLA) Firefighter Cardiac Benefit Program. The CSD Pool also pays the premium for the Cancer Award Program. The CSD Pool requires the Repayment Agreement between the CSD Pool and the District acknowledging SMFR’s repayment obligation in case we cancel or choose not to renew the workers’ compensation coverage during the coverage period from July 1, 2019 to June 30, 2020. It needs to be executed by the District’s governing body. This agreement has been signed by SMFR in previous years.
A motion was made by Hank Eng and seconded by Renee Anderson to approve the Colorado Special Districts Property and Liability Pool Repayment as presented. All were in favor and the motion carried. INFORMATION ITEMS
• Fire Chief Performance – NTR • Salary & Benefits – Renee Anderson asked that HR Director Isela Nejbauer send invitations to William Shriver and to her for Salary and Benefits committee meetings. • Bylaws/Boardsmanship NTR • Community Outreach Renee Anderson reported that she and Alison Rausch will be participating in outreach meeting with Mayors of Lone Tree and Castle Pines. • Staff: o Chief Milan: Will be changing out leased vehicles in the District. Leased vehicles are a cost containment strategy started in 2015 by Chief Turner and are now up for renewal in 2020. A presentation on Fleet Apparatus purchases will be made at the August Regular meeting. o Chief Adams: It has been a busy couple of weeks with major fires on June 30th and July 6th, as well as a busy Fourth of July. Chief Adams said that the good results of the June 30th fire were due to an all-out effort from line, staff, and dispatch. The PIOs managed communications very well with the community and with next day follow-up by Einar Jensen with CSS. o Chief Rhodes: Outreach to community continues. • Board Discussion o Jim Albee: Questioned on whether or not the Board would like to discuss adopting a resolution for or against De-Gallagerization. After a discussion the group decided to include this topic on the agenda for the Regular August meeting with presentation by counsel Bob Cole. o Jim Albee - July 1 All Employee Meeting: Kristen Eckman reported that the meeting went well. The agenda included items discussed with an open Q&A. o Jim Albee: Discussion on MetCom dispatch hiring - Questioned Chief Milan about MetCom turnover and hiring.
Correspondence items in the Board’s packet are summarized below as well as other information items that were communicated:
• The May and June MetCom Newsletter, along with the Ouch Newsletter were included in the Board packet. • A thank you letter was received from Children’s Hospital thanking the first responders for all they do. • A thank you letter was received for A Shift M16 and 18 from West Metro Fire Rescue for assistance with a trip auto-ped incident in Roxborough. • A thank you letter was received from the Parker Police Department for SMFR’s assistance during the recent protests. • A thank you note was received from an SMFR Citizen Academy alumni to E31, T35, T32, M31, BC3, Safety 35, E42, M32, BC5 Med1, E22, M42, M34, BC2 and DC 1 for their response to a two-alarm fire. • A thank you note was received from a Smity Plaza Resident to the first responders for all they do. • A thank you email to E38 for their assistance helping safe goslings. • A thank you note was received for Einar Jensen for his Mitigation Information presentation. • A thank you letter was received for E15 and M12 for their quick response to a citizen who had collapsed.
NEXT MEETING The next Special South Metro Fire Rescue District Board of Directors’ Meeting will take on July 20th, 2020 at 6:00 p.m. at 9195 East Mineral Avenue, Centennial, CO.
ADJOURNMENT The meeting by Jim Albee was adjourned at 7:34 pm.
Attested by: ______Date:______South Metro Fire Rescue Fire Protection District Special Board of Directors’ Meeting Minutes July 20, 2020
Present: Jim Albee, Chair Bob Baker, Fire Chief (absent) Renee Anderson, Vice Chair Vince Turner, Acting Fire Chief William Shriver, Treasurer Mike Dell’Orfano, Assistant Chief Hank Eng, Secretary Jerry Rhodes, Assistant Chief Cindy Hathaway Kevin Milan, Assistant Chief Alison Rausch Jon Adams, Assistant Chief Sue Roche Dillon Miskimins, Chief Financial Officer Kristin Eckmann, Chief Communications Officer Isela Nejbauer, Chief Human Resource Officer Bob Cole, Legal Counsel
Others Present: SMFR Staff Members
MEETING CALLED TO ORDER Chair Albee called the special meeting of the South Metro Fire Rescue Fire Protection District to order at 6:01 p.m. and welcomed everyone to the South Metro Fire Rescue District Meeting.
PLEDGE OF ALLEGIANCE Chair Albee led the Pledge of Allegiance to the United States of America.
ROLL CALL All of the Board Members were present. All audience members introduced themselves.
PUBLIC COMMENT There was no public comment.
CONSENT AGENDA N/A
ACTION ITEMS SMFR Resolution No. 2020-10 Repealing and Adopting a Fee Schedule for Ambulance and EMS Services – CFO Miskimins presented the resolution that sets the fee schedule for ambulance transports at a base fee of $1,270.00 and a per mile fee of $15.00. CFO Miskimins reminded that at the last board meeting there was conversation about charging for incidentals – certain procedures and medications – above and beyond the base fee and per mile fee. It has been SMFR’s past practice to charge for these incidentals; however, the transport fee analysis includes the cost of these incidentals in their determination of the base feel and/or the per mile fee & provided a review of what area departments are charging. Therefore, it is Staff’s recommendation that we no longer charge for these incidentals and recommended approval of the resolution.
At the Board’s request, CFO Miskimins clarified that the base fee is the same whether private or insurance pay, and Medicare and Medicaid will pay $164 and $102, respectively, whether there were incidentals or not and Chair Albee clarified that the new fee schedule is effective upon approval tonight.
A motion was made by William Shriver and seconded by Sue Roche to approve SMFR Resolution No. 2020-10 Repealing and Adopting a Fee Schedule for Ambulance and EMS Services as presented. All were in favor and the motion carried.
DISCUSSION ITEMS Handling Media Requests – Communications Chief Officer Eckmann, at the Board’s request, provided an overview of the integral role that communication plays within SMFR, which encompasses strategic, internal, external social media, digital and crisis communications; media relations; and more. CCO Eckman added that there are designated Staff spokespersons, provided pointers on handling media inquiries as a representative of the district or as a citizen, and offered her team’s assistance with creating talking points, appropriate statements, and any other additional training to ensure the message is clear, concise and correct.
Long-Term Capital Planning – Chief Dell’Orfano explained that as a continuation of the recent conversations regarding revenues, expenditures and long-term planning, various members of Staff will be discussing long-term capital projects such as potential future station locations and their impact on response times, other future facility needs, and fleet replacement schedule.
Chief Dell’Orfano reviewed the first quarter 2020 performance report and YTD responses for the legacy departments, PSAP call transfer times and travel time non-compliance map. Chief Dell’Orfano informed that over the years, the legacy departments have each accumulated land that has been earmarked for fire stations and provided an overview of their location, current/future population densities & accessibility, and pros and cons of each location.
Chief Milan and Fleet Manager John Frank informed that the legacy fleet capital replacement schedule was based on ‘scores’ – age, maintenance cost, and meters (hours, mileage) of which significant discrepancies were uncovered and it does not meet SMFR’s current needs nor does it meet NFPA standards. Contextual reference materials were provided, which supports Staff’s recommendation to maintain a ratio of 1:4 -reserve to front line apparatus and set new replacement timelines. Specialty apparatus replacement will be determined by Operations. The advantages of sole sourcing, standardized specifications, leveling of apparatus (swapping apparatus from busy stations to slower stations) and costs were also discussed. At the Board’s request, a copy of the executive summary and staff recommendation will be sent to them and Chief Milan is available if additional information is needed or questions answered.
Chief Financial Officer Miskimins, referring to the Long-Term Capital Improvement Plan provided in the Board’s packet, reminded that it is a living document and that everything presented by Chief Milan and FM Frank are included in the vehicles total line. CFO Miskimins reviewed the equipment, facilities and total capital projects and how those numbers are compiled.
Chief Turner reviewed the facilities that are need of upgrades, and that with a $1 million budget, it allows for about $27,000 per station/year. The upgrades, which may include remodel or replacement, are prioritized by safety, functionality and then aesthetics. CFO Miskimins added that the plan to buyout of the Douglas County School District for a remodel of the JSF has been removed from the plan and Chief Milan and Logistics Manager Luft elaborated on how that led to discussions about a purpose built space where Logistics could be run out of one location and free up space at the JSF to accommodate the needs for Training and Fleet.
Discussion continued regarding apparatus, facilities, equipment, station locations/remodels.
CFO Miskimins reminded that the intent is to have further discussion and direction provided at the August 17th special board meeting that can be incorporated into the Long-Term Capital Improvement Plan.
INFORMATION ITEMS Directors Anderson and Rausch met with the Mayor of Lone Tree and Castle Pines to explain how the district appointed a board member and it went very well.
CHRO Nejbauer informed that the Salary and Benefits Committee is meeting on Thursday and Directors Shriver and Anderson will be serving as the Board representatives on the committee.
Chief Dell’Orfano stated that the Partnership of Douglas County Governments is comprised of county commissioners and elected officials who help to fund items and help with big projects within the county. SMFR participates in their monthly meetings and provide district updates, attend trainings and connect with the leaders in Douglas County. Former Director Simon served as the board representative and asked if the board wanted to appoint a new representative. Directors Anderson, Shriver and Rausch agreed to share the responsibility.
Chief Turner informed that he is meeting with the engineers tomorrow to discuss the Board Room audio/visual upgrades that will begin in mid-August.
Chief Turner reminded that he sent out updated photos of progress at Station 20 last week.
EXECUTIVE SESSION (upon motion)
NEXT MEETING The next Regular Board of Directors’ meeting to be held on August 3, 2020, 6:00 p.m. at 9195 East Mineral Avenue, Centennial, CO
The next Regular SMFR Volunteer Firefighter Pension Board of Trustees’ meeting to be held on August 3, 2020, 6:00 p.m. at 9195 East Mineral Avenue, Centennial, CO
ADJOURNMENT Chair Albee adjourned the meeting at 8:40 p.m.
Attested by: ______Date:______SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT BOARD AGENDA
MEETING DATE: 8/3/2020
AGENDA ITEM TYPE: ACTION ITEM
SUBJECT: Order by Board of Directors of the South Metro Fire Rescue Fire Protection District for Exclusion of Real Property – Aurora Holdings LLC – ACTION ITEM & PUBLIC HEARING
BACKGROUND: This property is located near the southwest corner of Smoky Hill Rd. and E470. It was annexed by the City of Aurora in 2019 as part of the Smoky Hill Crossing future commercial development. It has been determined that the City can adequately serve the property and there is no need for it to remain in SMFR boundaries.
The 2020 assessed value is approximately $157,000, resulting in a revenue loss of approximately $1,450. The owner will be paying for the costs associated with the exclusion process.
RECOMMENDATION: It is recommended that the board of directors approve the order for the exclusion from the South Metro Fire Rescue Fire Protection District.
SUBMITTED BY: Mike Dell’Orfano APPROVED BY: Vince Turner ORDER BY BOARD OF DIRECTORS OF THE SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT FOR EXCLUSION OF REAL PROPERTY (AURORA HOLDINGS, LLC)
WHEREAS, there was filed with the Board of Directors of the South Metro Fire Rescue Fire Protection District (the “District”) a duly acknowledged Petition, a copy of which is attached hereto as Exhibit A and incorporated herein by this reference, signed on behalf of Aurora Holdings, LLC, one hundred percent (100%) of the fee owners of the real property described in the Petition, requesting that the Board of Directors exclude such property from the District; and
WHEREAS, such Petition was heard at a public meeting of the Board of Directors of the District on August 3, 2020, at the hour of 6:00 p.m. at 9195 E. Mineral Avenue, Centennial, Colorado, after publication of notice of the filing of such Petition, the place, time and date of such meeting, the name and address of the Petitioner, and a general description of the property to be excluded, in the Douglas County News-Press, Littleton Independent and Golden Transcript on July 23, 2020, a copy of which proof of publication is attached hereto as Exhibit B and incorporated herein by this reference; and
WHEREAS, no written objection to the exclusion was filed by any person; and
WHEREAS, the Board of Directors, having reviewed such Petition and all relevant information related thereto, hereby determines that:
A. The exclusion of such property will be in the best interests of all of the following: (i) the property itself; (ii) the District; and (iii) the county in which the District is located;
B. The relative costs and benefits to such property justify exclusion from the District’s services;
C. The ability of the District to provide economical and sufficient service to both the property to be excluded and all of the properties within the District’s boundaries will not be adversely affected;
D. The District will be able to provide services at a reasonable cost, but the costs that would be imposed by other entities in the surrounding area to provide similar services are also reasonable;
E. There will be no effect from either granting or denying the Petition on employment and other economic conditions in the District and surrounding area;
{00770563.DOCX / } F. There will be no economic impact on the region, District, surrounding area, or State as a whole if the Petition is granted or denied;
G. There are economically feasible alternative services available from other entities in the surrounding area; and
H. The additional cost to be levied on other property within the District as a consequence of the exclusion is nominal.
WHEREAS, it is deemed to be in the best interest of the District and the Petitioner that such property be excluded from the District.
IT IS THEREFORE ORDERED that such Petition be granted as to the real property described herein, and that the boundaries of the District shall be altered by the exclusion of the real property described herein; and that the District Court of Douglas County, Colorado, in which Court an Order was entered establishing this District, be requested to enter an Order that such real property be excluded from the District.
I certify that the foregoing Order was unanimously passed at a meeting of the Board of Directors of the South Metro Fire Rescue Fire Protection District, duly called and held on August 3, 2020, at the hour of 6:oo p.m., and that the undersigned is the duly acting and authorized Chairman of the District.
SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT
By: James Albee, Chairman
ATTEST:
Hank Eng, Secretary
{00770563.DOCX / } 2
EXHIBIT A TO BOARD ORDER OF EXCLUSION
(Petition for Exclusion)
{00770563.DOCX / }
S T S S Y S S H U V D A Y R Y A K A A W L L W R 0 L D
3 W I A E N I A D E L E S N I H RK L
A E S I
S A S T T S P V C E S Y I T T B N E
M E
P L U O A
L T P IR T
L C H E R C A
K
S E
ES S
C T E L E S S IN
W T E
N
L
S A S U
S Y L E S WA G T I U Y
I A B E S D A S B L S I E E D I C A G RRY PL
C T R C T V
IL S IL S S I E
Y T Y T A T
EB Q S D
E U S S R R S D S
R W T S E E E L S D N E Y M A E S E GAR L V S A L R
N O D
V D R
T V L E BRANDT A E S
Y I B B
R Y C R
R I I U A D R S T I E A C S H G S L H S D E L AVE S O N H P A RS C A A E S E
G X N X
W R S L Y I A E O L P E E W A S L
T T D A E E A A K V P Y N A E E I S U Y W G P W Q
S C V E S N T R R
O U D
D A B ALAMO I T N T
T V O E A L
S I
A A E S A AD R M W W I N L
R S E M
E O K I D E
A W D N
RS D O S A K B
R M A
S
S A E
S R D Y A S O Y A Y T O K S D
E S C
R E R S S E E P T L
S Q I P R
D E V S R U E DA O T E I A I C E S Z H E E LA E M ID A V A T R M S P A L E N O A O R A E L PL M P S T Y S O L
D L A E
W
C N I O R L I S R E R A L C O I E A Y D IR
M A S N D AVE
E Y E O P
K
T
A D AVE C
T W R
H
Y T S TE W
S
M
E D T Y T A P R E A R E
S OR H E S S C
H W T
L T U N R AVE W G S K A A R A T A A E E
A R E M
N T K Z
U
P
D A I B D P A Y I I B
N S Q L I K
C R
E N N S IR I A E E
S W Y B P
T S S S S S
U
T M S
L E A T C 4
R
7
N 0 F Y
U O F O IR E W W C E G IL L O N P O A A R M K T D B
S
0 P
E R L S G N S 7
A D S
I 4 A Y V
M R E
A R
L
W P E
L S O
R S H
D N R
T
A 0 B U S
K 7
I I A
C E 4
C C T E
O R T R S D I I
R L Y S D S E Y G
L E E Y L E A W SM L T C D A R O L Y A K I D Y E IL H D A D I A R B LL S N R IC E D P S Y S W R B W E D S H AVER P 0 AY M 7 W 4 Y A O E E P R M Y E A S E A K N D U V O Y AN S P
W E IEW B TL KW
Q D A A A R 0 N E Y S E R 7 W H E HOOV U P EU ER IE 4 E C W PL S N IV C E M L E E S R L A O I EU L S D C
I S I LI
D R D D P
R A E L D
F S C P T A V A F E L L Y HO
A U A O N PL
S 0 W O 7 R 4 PONDE A S E B AAVE IO D S R R W TA W A A N
CAT T S O
T O E E BR E IAR R
WOOD D E S B
T R P I S D S E LO S TH Y H X B O O CO IC OU W T S T U YM T PL K D E IL R C L P E R A E D T H S P R L Y A AY A W H S A N IES S E ND W V C A A A A S R A A N D T DAVIESDR PA E E S E H C R T O T S
E E N T R M D Y S L
S P L
E G VE A E A ER A T C ST
E R A S T E ER N S AST AV E T E E W U R CIR E K Y E A E R R L G U T H N DR L L O A A B
S S M
I R
N G X E
E O
S W R
S D O R D T
R T D F S R E O FR E E
Planning & Development Services City of Aurora, Colorado Legend Parcel 1 15151 E. Alameda Pkwy Aurora CO 80012 USA 2019 Smoky Hill Crossing Vicinity Parcel 2 www.auroragov.org May 13, 2019 Parcel 3 303-739-7250 [email protected] Aurora is Parcel 4 Feet Worth Discovering! Aurora City Limits 0 750 1,500
5/13/2019 I:\GIS\Arc10_MXDs\Planning\ODA\Smoky Hill Crossing Vicinity.mxd EXHIBIT B TO BOARD ORDER OF EXCLUSION
(Proof of Publication)
{00770563.DOCX / }
SOUTH METRO FIRE RESCUE BOARD AGENDA
MEETING DATE: 8/3/2020
AGENDA ITEM TYPE: ACTION ITEM
SUBJECT: ORDER BY BOARD OF DIRECTORS OF THE SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT FOR INCLUSION OF REAL PROPERTY (BOW MAR OWNERS INC.) – ACTION ITEM & PUBLIC HEARING
BACKGROUND: After all unifications were completed, SMFR staff began auditing properties to ensure proper inclusion into the fire protection district boundaries. This property was not originally within the Littleton Fire Protection District boundaries and therefore not currently within SMFR’s district as part of unification. The Bow Mar Owners, Inc. property is located in both Arapahoe and Jefferson Counties. While only the Jefferson County parcel needs to be included, the legal description contains the entire lake area. The property owner has submitted the attached Petition for Inclusion and has agreed to pay for the costs associated with inclusion. The anticipated revenue, based on 2019 assessed values, is $152. This facility has received emergency services for several years and there are no concerns with SMFR’s ability to continue serving.
RECOMMENDATION: Staff recommends approval of the order.
SUBMITTED BY: Mike Dell’Orfano APPROVED BY: Vince Turner ORDER BY BOARD OF DIRECTORS OF THE SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT FOR INCLUSION OF REAL PROPERTY (BOW MAR OWNERS INC.)
WHEREAS, there was filed with the Board of Directors of the South Metro Fire Rescue Fire Protection District (“District”) a duly acknowledged Petition, a copy of which is attached hereto as Exhibit A and incorporated herein by this reference, by Bow Mar Owners Inc. (“Petitioner”), one hundred percent (100%) fee owner of the real property described in the Petition attached hereto, and requesting that the Board of Directors include such property within the District; and
WHEREAS, the Petition was heard at an open meeting of the Board of Directors of the District on August 3, 2020, at the hour of 6:00 p.m., at 9195 E. Mineral Avenue, Centennial, Colorado 80112, after publication of notice of the filing of such Petition, and the place, time and date of such meeting, the name of the Petitioner and a general description of the property to be included, in the Douglas County News-Press, Littleton Independent and Golden Transcript on July 23, 2020, which proofs of publication are attached hereto as Exhibit B and incorporated herein by this reference; and
WHEREAS, no objection has been filed to the inclusion of the property into the District; and
WHEREAS, the subject property is capable of being served by the District facilities; and
WHEREAS, it is deemed to be in the best interests of the District and the taxpaying electors thereof that such Petition be granted.
IT IS THEREFORE ORDERED that such Petition be granted as to the real property described herein; that the boundaries of the District shall be enlarged by the inclusion of the real property described herein; and that the Douglas County District Court, in which Court an Order was entered establishing this District, be requested to enter an Order that the real property described herein be included within the District.
I certify that the foregoing Order was unanimously passed at a meeting of the Board of Directors of the South Metro Fire Rescue Fire Protection District, duly called and held on August 3, 2020, at the hour of 6:00 p.m. and that the undersigned is the duly acting and authorized Chairman of the District.
SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT
By: James Albee, Chairman ATTEST:
By: Hank Eng, Secretary {00770545.DOCX / }
EXHIBIT A TO ORDER BY BOARD OF DIRECTORS (PETITION FOR INCLUSION)
{00770545.DOCX / }
PETITION FOR INCLUSION
IN THE MATTER OF SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT
TO THE BOARD OF DIRECTORS OF THE DISTRICT:
The undersigned Petitioner, being the fee owner of one hundred percent (100%) of the real property hereinafter described, hereby petitions that such property be included within the South Metro Fire Rescue Fire Protection District, as provided by law, and for cause, states:
1 . That such property is capable of being served with facilities of the District.
2. That assent to the inclusion of such property in the District is hereby given by the undersigned, who constitutes the fee owner of one hundred percent (100%) of such property.
3. That there shall be no withdrawal from this Petition after publication of notice by the Board without the consent of the Board, nor shall further objections be filed thereto by the Petitioner.
4. That the inclusion of such property into the District shall be subject to any and all terms and conditions established by the Board and accepted by Petitioner, and to all duly promulgated rules, regulations and rates of the District.
5. That the property owned by Petitioner and sought to be included in the District is described as follows:
See Exhibit A attached hereto and incorporated herein by reference.
PETITIONER:
1 1x/t. ]2uou for
{00647679.DOCX / } By
Tint Name:
Print $»£(.- Ja«T n«-F Ojo^S Address: ^2^0 L»k'S^«>^L tV :
^)t,w tVr <^Q ,^1^3
STATE OF COLORADO )
) ss.
COUNTY OF /^aPafw£ )
The foregoing Petition for Inclusion was acknowledged before me this <° day of F fej&g u+&- Y , 20 Z£> by ^ as Tt-k<*> Oti^rC of torn QiOt^kjE^ /d q
Witness my hand and official seal.
My commission expires:
Notary Pubfic
STRUTTERS DANA Notary Pub,lCHn
State of Colorado
Mv Com
{00647679 .DOCX / } 2 EXHIBIT A (LEGAL DESCRIPTION OF PROPERTY TO BE INCLUDED)
That part of the West 1/2 of Section 18, Township 5 South, Range 69 West, Arapahoe County and that part of the East 1/2 of Section 13, Township 5 South, Range 69 West, Jefferson County lying within the high water line of Patrick Lake, also known as Bowles Lake. Said high water line being more particularly described in the Special Warranty Deed recorded in Arapahoe County on April 13, 1955 in Book 915 at Page 309.
{00745023.DOCX / } 3: •rf- r *>' J- -< piffli — , m-ekm Recorded at l(. :05 A. V.., April 12, 19.55 Robert W. Newton, Reoorder M: Mlsssia sn if ,1 S-'J'^T Vr": uOpjf@0./:r^DcS^2~ BAKIi -K, :PdWN IttQ ^3SSC— " H^exu'iik- | shsbial jmROmagsa . ;.; -' f foi'P^Mk*>7?.. 604630 yosBRivr. NEWTON TMS ^ku, Jfede this gvso day oi Catcher in nhe year of ear Lord One Thoeaand Hlae Hundred end Fifty-four, botvaen THB BEHVBt HE4LTI ' iSSOOIAjfIBC®MMI, a oarporation duly organised ehd eslatisg under and *T tirtoe of the laws of the Stilts of Colorado, of thoflret part, sad B0V-M&RGVHXS2, Inn., a Corporation, dalycrganizedand erietlng under aadty virtae of the lews or the State of Colorado, of ths oeoetd port; WXTHBS3BIH, Ihet the said party . of the first part, for and in Oonalderation of ths stra of fon Dellarp (610,00) rand other good dad tal- JUitlsi aonslderatiens , to thevaald party of- the flrsit; part; la' hand -jild' by the oald. party of the aeeond. part, thereeeiptvhereofls hsroby 1 confessed and admovledged^ haa grsated, bargained; sold and oonveyed and by these .presents does grant, bargain;, sell;. oonvey and eonflna nnto theaald party of thaaeeopdpart, its.eacosssorasnd-aseignsferever, all the falloying daeorllfcd Ionia iltaaVo, lying and. baihg in the Comities of irapahsa end' Jaffarson and Stata of Colorado; to-witi a; Chat pert of the Vest l^ST of Sootion IS, Teenohip J Seath, Range 48 Vest, Arapahoe Oeanty and that part of the Bast Patriot Lake, «l*o 'nova ai BovLaa take* Said Ugh vata? line'belpg Me partlralgrJr d»©jrib©i u follevsi Beginning at a paint trom whloh the Vi earner of the Seatien IS, Totnuhlp 5 South Range 68 Vast bears 8*ath$» 27« East 53,8 test thaaoe-denth iS8 at*Bast 308,0 fast thsnoe Beath 58° 56* East 271.4 fset thenos Earth 89* 26' Boat 119,2 fast thanoa South 73° 48* Bast 646.6 feet thense Sooth 69* 02* Boat 114.4 fset tiwssee Sooth 61° .04* Boat 446.0 foot thsnoe Berth 71° 46' East 15843 feet thsnoe Earth 19* 02' Bast 175,0 feet thenos1Herth 4S^"48t Eeet l88iJ foet thanco . " forth 15° SS'Veet 209,6 fast thense Berth 3* 04* Vast . ICQ;? .feet thense Berth Vest lllfeet thsnoe Borth . -1 ' r" I 25® 33* Vast 193.6 feet thsnoe Berth 3S° 18' v«et 194.0 1' feot thsnoo Sorth Hp 16! Voat l73.0 feet thansa Eorth 51* 51* Bast 104*4 fset thsnoe Berth 66s 16* Bast 126.0 1 feet thenae Horth IS* 21* Best 95;o,feet thsnoe Eorth' I 12® 321 East. 139,0 fsot ttonos Berth.0® ,O8« Ess feet thsnoe lorth 37* 27' Vest1 3QL3,0*feet t&nos Berth 59* 05* Vest 108.0 fsst thsnoe Votth ^S® 32* Wat 93;e feet thsnoe Borth 36® 39' Vest 103.0 feet thsnoe Borth 220: 31* Vest 162*0 feet thsnoe Berth 60* 46* Vest 123.C feet thense Berth 81* 04* Vast 256.5 feet thense Seath t I 85* 52' Vest 378.5 M thense Berth 83® 46* Vest 136.0 feet thense Seath SO? In vest 123 ,5 fset thOnos South I 74* 25*' VOSt 89ifl fest thense $eatb 62* 04' Vest 295.0 feet thsnss So^ TSe^m-^ost.,1*6,0, .feet,. thssae.Borth *®®i ,th^e *• »• f|^r::.tl^:e3»er6hr5a® 4S1 .lpti.39feO-%«^ft>«#Be'BMrth 85® 42< Vest 24c;2 foot thsnoe Seath 79® 39> Vest 400.5 feet thense Seath 34® 33* Vest MO,8 feet thsnoe Seath 32* 49* East 13O.0 fest thanos (tenth 48® 0* Bast 380.Q foot thsnss South 38® 11* Bast 386.1 fast thense Seath 73° 37' Beet 159,8 feet thenos^oath 41* S3' Bast 193.5 feet thenos 8srath 22o 15? Bast 288.0 feet thenso SOath 41° 03' Bopt 244.0 feet thense Seath 44®<$2<'£sst 274.0 feet, sure or less to the pleoe of- teginnlng, .together nith Vaterr Priority 233 in Water OlBtrlst Boi 8; of Irrigation I , "-ciBlon Be, 1 of the Stntp of SeXsrsdoj sxsegS ell tdX, : : im ;s :hereia;«jsls»i) 5 and eabjeet to all reetrietiohs' of reoqra. . . i;1 1 ; 1 iife I 'V^': B - -IS MS ~x SKLD , Inc. LG SKL13570 JF 604630-1955.001 a PS ''*}•*«i /j. wmmmm j.;,.--;-^/—:y^.. &2& w 'ft- LtT>w 1 »OOic mi 91S N9 310 r>: -''.-ipv-- •, :i'.Vv;-'!v-'.': , " Hi *ml i&t S3 BpokS07 pjte293 * :as$ Together with all and olagnler tea horedxtaaamie uu appereeaanoee sasrete 355 belohging.or la aEywiaeappertaining, aEdtheNiOTeroion'iad.-toevereiene-, rsnalBder ^ad reoalDderBj rent«,i«sues andprefltsthereofj and all I its estate, right; title, Interest, elaia and dsntad whatsoever, of the aeld party of the flrot part, either la law or equity, of, In and to the above bargcihad.preffliaes, withth4her«d±taneatsandappartenaiicei|j' .50 H&VS dHD TO 'BKS the Bald .prealaaj)..abova bargalBedrand. desortbed wltb; the sappartonaaoaey .TOto . BW-sUS^ OTHERS, Ino,, tha ,;party of theeeeond jBrt,lt»'Buoee8BorBaadasaignaforeTar. ... • : ' . Thav tbio ' deed- istaadesan/l . aooepted open th? oondltlon snbaeqnont tbat;Bsiiai«Bser£fer.lBnde:Bl)all',ba ,need, for:fssraatlonal pmppses; for HTBi^ra'.cgCTBia, . Taa., and. gueeta only, and.in theevent of the violation of this condition this instilment oh^.beooBS. nnll .aBd vold, the grahtsa' shall forfeit all right or title to laid property and all In terest therein Shall revart withont notloa to thB grantor herein^ It la farther agraed that intheeveat of.: dissolution er ternlnation of l& thefgraatoe-ioorporatien the saldideaeribad lends ehall revert to the grantor, f: i And the asld party of the first part, for itealf' an! tta suB- oessors oovecants~and 'agroea : tS' and with the said party of the aeoend . 1 port', ita eteoeasors and assigns, the abort bargained' prenlnes in the osis. and isaoeeblo poasaasica of the saiiLpegty of the sasnaijarto | dtPsusewposs'' and asBlgnh' against all and overy person or persona l^v— fully lolaieiag !or to: olelK the• whole or any pert thereof, toy, through i or- unilar "the said' party of the - first . pert, toJMBUBT dro< WBSYMK . . M JJBEHD. ' ' ... " 1 II-¥ITHB8S WHEfflOF., Tha eaidpertyof the first pert has earned Is j^Mfg!fea'».iri", W -2- ,,Ki ~ 1 WS v -rf " " ' Tl - i^fe : STST*. JJj'JST SKLDy Inc. LG SKL13570 JF 604630-1955.002 Property Information Home / Owner / Property Information Property Information Sales History PIN/Schedule AIN/Parcel ID Property Class 300015950 59-131-00-001 0000 Vacant Land Owners Property Address Mailing Address BOW MAR OWNERS INC VACANT LAND 5380 LAKESHORE DR CO LITTLETON, CO 80123-1541 Address and Political Address Information Legal Description Subdivision Interactive Map No Subdivision on Record Aspin Parcel Map Interactive Map Map jMap Block Lot Tract/Key Section Township Range QSection Land SQFT Land Acres 005 13 05 69 NE 849,420 19.5 Total 849,420 19.5 CAUTION: The above legal description is incomplete and for internal purposes only. DO NOT USE THE ABOVE LEGAL DESCRIPTION FOR DEEDS and other legal conveyances. Sale History Sale Date Sale Amount Deed Type Doc/Instr# 4/13/1955 $0 Warranty Deed 09150309 Property Valuation Mass Appraisal Valuation Explanation Tax Year Actual Land Actual Imp Actual Total Assessed Land Assessed Imp Assessed Total Notice of Value Value Value Value Value Value Valuation 2020 payable $56,745 $0 $56,745 $16,456 $0 $16,456 2021 2019 payable $56,745 $0 $56,745 $16,456 $0 $16,456 View Notice 2020 Mill Levy Information Treasurer Tax Information Tax Year TAG Authority Mill Levy Tax Year TAG Authority Mill Levy 2020 payable 2021 2002 BOW MAR TOWN OF TBD BOW MAR WATER & SAN DIST TBD COUNTY TBD REGIONAL TRANSPORTATION DIST TBD SCHOOL TBD URBAN DRAINAGE&FLOOD C SO PLAT TBD URBAN DRAINAGE&FLOOD CONT DIST TBD Total Mill Levy TBD 2019 payable 2020 2002 BOW MAR TOWN OF 25.1120 BOW MAR WATER & SAN DIST 11.3170 COUNTY 23.3320 REGIONAL TRANSPORTATION DIST 0.0000 SCHOOL 47.0750 URBAN DRAINAGE&FLOOD C SO PLAT 0.0970 URBAN DRAINAGE&FLOOD CONT DIST 0.9000 Total Mill Levy 107.8330 Property Inventory Neighborhood Market Area 4046 LARGER TRACTS/AVG TO CUSTOM AREAS 3 AND 4 4 ResMA: Southeast Je co Land Land Use State Tax Class Size Unit Type Land Contributor Contributor Category Lake/Cemetary 0540 19.5 Acre Location Factor 5 Location Factor Adjustments Shape adjustment Lot Speci c Information current as of: 07/24/2020 ©2020 Assessor Property Records Search – Je erson County, CO EXHIBIT B TO ORDER BY BOARD OF DIRECTORS (PROOFS OF PUBLICATION) {00770545.DOCX / } SOUTH METRO FIRE RESCUE FIRE BOARD AGENDA MEETING DATE: 8/3/2020 AGENDA ITEM TYPE: ACTION ITEM SUBJECT: June 2020 Financial Update BACKGROUND: Please see attached the June 2020 financial update. RECOMMENDATION: Staff recommends the Board approve the June 2020 financial statements as presented. SUBMITTED BY: Dillon Miskimins APPROVED BY: Chief Turner South Metro Fire Rescue Monthly Financial Reports For the Month Ending June 30, 2020 1 June 2020 Financial Update Executive Summary 1. Fund balance increased by approximately $23 million compared to prior month bringing fund balance to a total of $108 million. 2. Through June, the District has collected $113 million in property and specific ownership tax revenue, which reflects 97.04% collection vs. 97.68% at this time last year for property taxes, and 42.02% vs. 49.36% for specific ownership taxes. A total of $586,814 of property taxes have been diverted to TIF in 2020. Specific ownership tax revenue is trending under year to date budget by $773,169 which is indicative of fewer automobile sales than originally expected. 3. As of June 30th, the District has expended $65.5 million in the General Fund related to operations, which is $2.7 million under the YTD budget not including Capital Projects transfers. 4. Through June, the District has expended $2.5 million or 21.13% of our total budgeted expenditures in the Capital Fund. The schedule of expenditures from the capital projects fund is included on page 9. 5. Ambulance transport revenue is under the YTD budget by $1.3 million due to the following factors: a. Number of year‐to‐date transports have decreased from 9,452 in June 2019 to 8,892 in June 2020. b. Amounts sent to collections have increased from $808k YTD last year to $1.2 million this year. c. The 2020 budget reflects an increase in base transport fees to have started in January, however, the increase went into effect in Q3. 6. Second quarter excise taxes of $25,961 have been recorded which brings the total excise taxes amount to $78,505. 7. Salaries are approximately $1 million in excess of the year to date budget. A portion of the overage is related to the vacation, sick and holiday balance buyouts processed during terminations. As of June 30th, buyouts totaling $259,355 have been paid, while the entire buyout budget has been captured in November 2020 to align with the holiday hours buyout processing timeline. The remainder of the overage is being evaluated and contributing factors will be presented in conjunction with the long‐term plan discussion on August 17th. 8. As of July 27th, $222,571 has been expended on COVID‐19 related resources. A report summarizing expenditure activity has been added to this report and found on page 10. 9. Included at the end of the financial reports: a. Schedule of taxes collected by month b. Schedule of capital outlay expenditures c. Definitions to the columns used in the financial reports 2 South Metro Fire Rescue Balance Sheet June 30, 2020 Prior Month Variance from General Capital Projects Building Rental Total Totals Prior Month Assets Checking$ 4,471,610 $ 901,523 $ 247,704 $ 5,620,837 $ 1,733,656 $ 3,887,181 Money market 18,692 ‐ ‐ 18,692 43,515 (24,823) Colotrust 38,430,601 ‐ 2,301,159 40,731,760 44,610,064 (3,878,304) Investments 25,369,356 ‐ ‐ 25,369,356 25,257,307 112,049 Accounts receivable 36,314,247 ‐ ‐ 36,314,247 12,957,236 23,357,011 Interest receivable 116,363 ‐ ‐ 116,363 127,784 (11,421) Due from other funds 1,000,000 ‐ ‐ 1,000,000 1,000,000 ‐ Prepaids 3,253,558 10,605 1,263 3,265,426 3,459,251 (193,825) Inventory 1,379,912 ‐ ‐ 1,379,912 1,339,487 40,425 Total Assets 110,354,339 912,128 2,550,126 113,816,593 90,528,300 23,288,293 Liabilities Accounts payable ‐ general 1,014,463 912,128 46,242 1,972,833 1,567,733 405,100 Accounts payable ‐ payroll and benefits 4,062,039 ‐ ‐ 4,062,039 4,043,296 18,743 Deferred revenue 87,881 ‐ ‐ 87,881 9,391 78,490 Total Liabilities 5,164,383 912,128 46,242 6,122,753 5,620,420 502,333 Fund Balances $ 105,189,956 $ ‐ $ 2,503,884 $ 107,693,840 $ 84,907,880 $ 22,785,960 3 South Metro Fire Rescue FPD Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual General Fund For the period ending June 30, 2020 Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY Revenues % Received Property tax $ 110,666,235 $ 106,957,495 $ 3,708,740 $ 114,041,893 $ (3,375,658) 97.04% $ ‐ $ 110,666,235 Excise tax 78,505 ‐ 78,505 ‐ 78,505 ‐ ‐ 78,505 Specific ownership tax 4,073,613 4,846,782 (773, 169) 9,693,562 (5,619,949) 42.02% ‐ 4,073,613 Ambulance transport services 4,201,940 5, 474,791 (1,272,851) 11,164,450 (6,962,510) 37.64% 5,122,163 (920,223) Medicare/medicaid supplemental payment 146,890 ‐ 146,890 4,690,680 (4,543,790) 3.13% ‐ 146,890 Contracted services 156,060 156,060 ‐ 312,120 (156,060) 50.00% 8,889,946 (8,733,886) Net investment earnings 1,023,241 614,994 408,247 1,230,000 (206,759) 83.19% 1,019,365 3,876 Rental income 89,021 88,134 887 175,112 (86,091) 50.84% 88,529 492 Permit / Plan review 1,169,758 1,249,200 (79,442) 2,498,400 (1,328,642) 46.82% 1,222,240 (52,482) Reimbursements 191,203 416,282 (225,079) 1,122,632 (931,429) 17.03% 406,171 (214,968) Dispatch fees 62,597 62,598 (1) 115,769 (53,172) 54.07% 57,688 4,909 Miscellaneous 90,494 417,441 (326,947) 650,259 (559,765) 13.92% 273,643 (183,149) Total Revenues 121,949,557 120,283,777 1,665,780 145,694,877 (23,745,320) 83.70% 17,079,745 104,869,812 Expenditures % Used Salaries 36,565,782 35,563,679 (1,002,103) 73,769,775 37,203,993 49.57% 33,010,235 (3,555,547) Overtime ‐ minimum staffing 1,696,007 1,632,748 (63,259) 4, 287,575 2,591,568 39.56% 2,105,481 409,474 Overtime ‐ other 930,018 1,627,627 697,609 3,465,188 2,535,170 26.84% 1,220,947 290,929 Benefits 14,933,380 14,969,502 36,122 28,634,279 13,700,899 52.15% 13,668,585 (1,264,795) Supplies 938,265 1,045,669 107,404 2,119,149 1,180,884 44.28% 1,006,270 68,005 Equipment 1,812,966 2, 004,250 191,284 3,459,546 1,646,580 52.40% 1,343,078 (469,888) Books and publications 7,286 38,804 31,518 53,168 45,882 13.70% 14,626 7,340 Memberships and certifications 97,732 240,452 142,720 341,749 244,017 28.60% 70,250 (27,482) Advertising 1,545 10,803 9,258 20,225 18,680 7.64% 556 (989) Awards and recognition 52,683 110,054 57,371 223,261 170,578 23.60% 68,797 16,114 Uniforms 684,372 1,362,823 678,451 1,906,215 1,221,843 35.90% 558,771 (125,601) Software maintenance 1,019,841 1, 185,329 165,488 2,354,938 1,335,097 43.31% 1,301,063 281,222 Hardware maintenance 155,782 225,504 69,722 451,000 295,218 34.54% 75,481 (80,301) Utilities 658,280 706,280 48,000 1,395,427 737,147 47.17% 685,903 27,623 Fuel 223,141 278,507 55,366 556,950 333,809 40.06% 250,295 27,154 Fleet supplies 273,841 325,002 51,161 650,000 376,159 42.13% 289,148 15,307 Printing 4,580 9,334 4,754 19,080 14,500 24.00% 5,920 1,340 Physicals and vaccinations 204,894 311,100 106,206 622,200 417,306 32.93% 342,552 137,658 Bank and credit card fees 83,798 92,502 8,704 185,000 101,202 45.30% 81,156 (2,642) Equipment lease 39,428 55,986 16,558 111,968 72,540 35.21% 43,844 4,416 Vehicle lease 110,915 108,336 (2,579) 216,678 105,763 51.19% 95,204 (15,711) Audit 43,000 43,000 ‐ 43,000 ‐ 100.00% 43,000 ‐ Legal 186,106 189,498 3,392 319,000 132,894 58.34% 324,714 138,608 Professional services 1,646,295 1, 929,701 283,406 3,776,357 2,130,062 43.59% 1,195,753 (450,542) Insurance 372,800 418,374 45,574 836,736 463,936 44.55% 260,027 (112,773) Seminars, conferences and travel 207,666 714,119 506,453 1, 224,420 1,016,754 16.96% 400,036 192,370 Meeting expense 30,957 70,597 39,640 142,424 111,467 21.74% 43,738 12,781 Repairs and maintenance 537,337 734,443 197,106 1,384,256 846,919 38.82% 668,561 131,224 Outside rental 2,850 15,171 12,321 31,780 28,930 8.97% 4,773 1,923 Tuition assistance, EAP, and other programs 227,968 184,536 (43,432) 369,071 141,103 61.77% 190,210 (37,758) Treasurer's fees 1,660,476 1,604,364 (56,112) 1,710,627 50,151 97.07% ‐ (1,660,476) Buildings and grounds 102,408 372,523 270,115 547,035 444,627 18.72% 8,026 (94,382) Contingency ‐ ‐ ‐ 74,722 74,722 0.00% ‐ ‐ Total Expenditures 65,512,399 68,180,617 2,668,218 135,302,799 69,790,400 48.42% 59,377,000 (6,135,399) 4 South Metro Fire Rescue FPD Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual General Fund For the period ending June 30, 2020 Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY Excess of Revenues Over (Under) Expenditures 56,437,158 52,103,160 4,333,998 10,392,078 46,045,080 (42,297,255) 98,734,413 Other Financing Sources (Uses) Sale of Assets ‐ 77,502 (77,502) 155,000 (155,000) 0.00% 69,359 (69,359) Transfers to other funds (2,534,895) (5,098,171) 2,563,276 (11,713,229) 9,178,334 21.64% (1,257,491) (1,277,404) Total Other Financing Sources (Uses) (2,534,895) (5,020,669) 2,485,774 (11,558,229) 9,023,334 96,101,687 (98,636,582) Net Change in Fund Balances 53,902,263 47,082,491 6,819,772 (1,166,151) 55,068,414 53,804,432 97,831 Fund Balances ‐ Beginning of Year 51,287,693 51,887,499 (599,806) 51,887,499 (599,806) Fund Balances ‐ End of Year $ 105,189,956 $ 98,969,990 $ 6,219,966 $ 50,721,348 $ 54,468,608 5 South Metro Fire Rescue Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual Capital Projects Fund For the period ending June 30, 2020 Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY Revenues % Received Grant proceeds $ ‐ $ 297,621 $ (297,621) $ 297,621 $ (297,621) 0.00% $ ‐ $ ‐ Net investment earnings 5,701 4,998 703 10,000 (4,299) 57.01% 9,142 (3,441) Total Revenues 5,701 302,619 (296,918) 307,621 (301,920) 1.85% 9,142 (3,441) Expenditures % Used Buildings and grounds 2,123,229 4,913,876 2, 790,647 9, 177,747 7,054,518 23.13% 159,650 (1,963,579) Vehicles and apparatus 374,945 454,850 79,905 2, 778,971 2,404,026 13.49% 1,526,641 1, 151,696 Equipment 42,422 32,064 (10,358) 64,132 21,710 66.15% 33,508 (8,914) Total Expenditures 2,540,596 5,400,790 2,860,194 12,020,850 9,480,254 21.13% 1,719,799 (820,797) Excess of Revenues Over (Under) Expenditures (2,534,895) (5,098,171) 2,563,276 (11,713,229) 9,178,334 (1,710,657) (824,238) Other Financing Sources (Uses) Transfers from other funds 2,534,895 5,098,171 (2,563,276) 11,713,229 (9,178,334) 1,710,657 824,238 Total Other Financing Sources (Uses) 2,534,895 5,098,171 (2,563,276) 11,713,229 (9,178,334) 1,710,657 824,238 Net Change in Fund Balances ‐ ‐ ‐ ‐ ‐ ‐ ‐ Fund Balances ‐ Beginning of Year ‐ ‐ ‐ ‐ ‐ Fund Balances ‐ End of Year $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 6 South Metro Fire Rescue Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual Building Rental Fund For the period ending June 30, 2020 Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY Revenues % Received Rental income $ 396,688 $ 369,403 $ 27,285 $ 741,464 $ (344,776) 53.50% $ 408,586 $ (11,898) Net investment earnings 21,315 15,000 6,315 30,000 (8,685) 71.05% 23,804 (2,489) Miscellaneous 879 ‐ 879 ‐ 879 0.00% ‐ 879 Total Revenues 418,882 384,403 34,479 771,464 (352,582) 54.18% 432,390 (13,508) Expenditures % Used Supplies 11,130 14,508 3,378 29,021 17,891 38.35% 12,976 1,846 Utilities 125,867 131,204 5,337 254,406 128,539 49.47% 128,639 2,772 Professional services 5,250 5,250 ‐ 5,250 ‐ 100.00% 5,250 ‐ Routine maintenance 44,826 72,900 28,074 145,807 100,981 30.74% 60,800 15,974 Outside services 47,743 50,076 2,333 100,156 52,413 47.67% 46,219 (1,524) Outside repairs 48,907 72,492 23,585 125,500 76,593 38.97% 38,223 (10,684) Equipment 15,897 48,558 32,661 97,141 81,244 16.36% ‐ (15,897) Building and grounds 49,281 139,709 90,428 265,175 215,894 18.58% 6,757 (42,524) Total Expenditures 348,901 534,697 185,796 1,022,456 673,555 34.12% 298,864 (50,037) Net Change in Fund Balances 69,981 (150,294) 220,275 (250,992) 320,973 133,526 (63,545) Fund Balances ‐ Beginning of Year 2,433,903 2,426,107 7,796 2,426,107 7,796 Fund Balances ‐ End of Year $ 2,503,884 $ 2,275,813 $ 228,071 $ 2,175,115 $ 328,769 7 South Metro Fire Rescue Schedule of Property Tax Collections Arapahoe, Douglas, and Jefferson Counties 2020 Property Taxes Specific Percent 2019 Percent Month Interest Treasurer's Fee 2020 Total Current Year PY Adj TIF Ownership Collected Collections Collected January 2,476,033 3,252 (30,907) (63) 804,626 (36,727) 3,216,214 2.64% 2,205,178 2.12% February 38,303,491 4,107 (136,862) (550) 698,371 (572,552) 38,296,005 34.01% 34,290,868 35.02% March 9,356,642 (4,925) (192,450) 1,383 639,077 (137,410) 9,662,316 41.93% 7,195,465 41.92% April 19,932,189 (1,390) (70,662) 1,341 507,733 (297,922) 20,071,288 58.37% 17,841,544 59.04% May 8,723,857 10,432 (39,365) 9,632 621,972 (130,571) 9,195,956 65.91% 9,108,920 67.78% June 32,463,489 (11,919) (116,568) 16,582 801,835 (485,300) 32,668,119 92.67% 27,101,010 93.79% July ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,692,860 95.41% August ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,143,973 96.51% September ‐ ‐ ‐ ‐ ‐ ‐ ‐ 848,623 97.32% October ‐ ‐ ‐ ‐ ‐ ‐ ‐ 845,132 98.14% November ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,196,099 99.28% December ‐ ‐ ‐ ‐ ‐ ‐ ‐ 747,383 100.00% Total 111,255,700 (443) (586,814) 28,325 4,073,613 (1,660,482) 113,109,899 104,217,056 sum of all Property Tax sub categories = 110,668,443 Budget 114,793,222 ‐ (751,329) 30,000 9,693,562 (1,710,628) 122,054,827 South Metro Fire Rescue South Metro Fire Rescue Schedule of TIF Diverted By County Excise Tax Collections 2020 2020 Arapahoe Douglas Month 2020 Total TIF Quarter Amount County County January (17) (30,890) (30,907) Q1 52,544.02 February (23,154) (113,708) (136,862) Q2 25,960.99 March (150,668) (41,782) (192,450) Q3 ‐ April (23,067) (47,595) (70,662) Q4 ‐ May (9,585) (29,781) (39,365) Total 78,505.01 June (109) (116,459) (116,568) July ‐ ‐ ‐ August ‐ ‐ ‐ September ‐ ‐ ‐ October ‐ ‐ ‐ November ‐ ‐ ‐ December ‐ ‐ ‐ Total (206,599) (380,215) (586,814) 8 South Metro Fire Rescue Capital Details 6/30/2020 Buildings and Grounds ‐ General Fund Mineral HQ ‐ 911 Call Center Door$ 1,811 Station 12 ‐ Red Bunker Racks 11,651 Station 14 ‐ Nedermann Fan 708 Station 21 ‐ Drain Grates 2,420 Station 33 ‐ Lighting in Bay and Gym 3,814 Station 34 ‐ Hot Water Heater 5,416 Station 36 ‐ Station Remodel/Water Cooler/Garage Repairs 3,501 Station 38 ‐ HVAC Upgrade 10,575 Station 39 ‐ Red Buner Racks/Fire Alarm/BCO2‐FIS 17,274 Station 40 ‐ Garage Door Repair 3,090 Station 44 ‐ Shed 5,889 Quartermaster ‐ Furnace and AC Install 4,100 JSF ‐ 911 Call Center Door/Replacement of Fleet Bay Doors 30,452 Hilltop Tower ‐ AC Install 1,707 Total Equipment 102,408 Building and Grounds ‐ Capital Projects Fund Station 20 ‐ Architecture & Construction 2,000,840 Station 22 ‐ Resurface the Parking Lots 57,449 Station 33 ‐ Nederman Magna Rail System 14,289 Station 33 ‐Intersection Opticom Upgrade 12,349 Mineral HQ ‐ Carport 34,983 Mineral HQ ‐ Wellness Office Remodel 3,319 Total Building and Grounds 2,123,229 Vehicle and Apparatus ‐ Capital Projects Fund Collapse Trailer "Grant" 63,817 2020 BC Trucks 139,581 2020 Ambulance refurbishment 42,944 2020 Medic rechasis 1,677 2020 Medic unit 6,695 2020 T‐6 brush truck 120,231 Total Vehicle and Apparatus 374,945 Building and Grounds ‐ Buiding Rental Fund Mineral HQ ‐ Parking garage repairs 16,661 Mineral HQ ‐ Board room AV upgrade 4,800 Mineral HQ ‐ Octagon RTU #1 Repair 27,820 Total Building and Grounds 49,281 Total Capital Purchases $ 2,649,863 9 South Metro Fire Rescue Budget Worksheet Department(s): Operations Fund(s): General Fund Program/Location: COVID‐19 Account Account Description YTD Actual Revenues 4700 Contributions/Donations (1,500) Total (1,500) Expenditures 5200 Minimum Staffing 10,972 5400 Project/Meeting OT 10,982 Salary and Benefit Sub‐total 21,954 7000 Supplies 177,816 7100 Equipment 14,479 8175 Professional Services 6,125 8300 Business/Meeting Expense 2,197 Sub‐total 200,617 Total expenditures 222,571 10 Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget to Actual (Page 4 – 7) Column Definitions: Column Definition Actual Year to Date (YTD) actuals amounts as of the date on the statement. YTD Budget Column which displays the budgeted amounts through the date on the statement. YTD Variance Actual column subtracted by the YTD Budget column. This compares actual expenditures with their budgeted amounts through the date on the statement rather than the entire fiscal year. Annual Budget Budgeted amounts for the entire fiscal year. Annual Variance Actual column subtracted by Annual Budget column. This shows how much budget remains to be received or used in the fiscal year. % Received/Used Actual column divided by Annual Budget column. This shows what percent of budgeted annual revenues or expenses have been received or used for the fiscal year. Prior Year (PY) This column displays the prior year (2018) year to date actual amounts for SMFR Actual YTD FPD only (Cunningham amounts are not included) Variance Current Actual column subtracted by the PY Actual YTD column. This compares the Year (CY) to Prior increase or decrease in current year values with those of the prior year. Year (PY) 11 SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT BOARD AGENDA MEETING DATE: 8/3/2020 AGENDA ITEM TYPE: ACTION ITEM SUBJECT: Continuation of Declaration of Local Disaster Emergency BACKGROUND: On March 19, 2020, the District declared a local disaster in response to the national public health emergency and worldwide pandemic caused by COVID-19. Staff has evaluated the need to continue the disaster declaration and finds that it would be beneficial as we draw near the start of the school year and evaluate the impact on employee work schedules and services, allow for expanded work-from-home arrangements, maintain flexibility with policy implementation (for example, use of sick leave after international travel), and maintain a consistent message to the organization on the importance of vigilance during this pandemic. Additionally, our county Emergency Managers are recommending we continue the disaster declaration for alignment w/ local, state and federal declarations and on-going tracking of supplies and financial reimbursement methods. RECOMMENDATION: It is recommended that the board of directors approve the continuation of the disaster declaration. SUBMITTED BY: Mike Dell’Orfano APPROVED BY: Vince Turner RESOLUTION NO. 2020-06 WAS CONTINUED by the Board of Directors this 3rd day of August, 2020. South Metro Fire Rescue Fire Protection District By: ______Jim Albee, Chair Attest: ______Hank Eng, Secretary South Metro Fire Rescue Quarterly Performance — Second Quarter 2020 * 2019 data includes the unification with Littleton Fire, 2018 data includes the unification with Cunningham Fire CALLS FOR SERVICE (In District) Calls by Category 2016 2017 2018 2019 2020 Q2 Examples Alarms 2,156 2,145 2,732 4,321 2,002 Fire Alarm Activation (no fire) EMS 10,992 11,296 14,802 26,903 12,615 Medical Problem, Injury Vehicle Crash Fires 370 383 483 669 400 Structure, Wildfire, Vehicle Other 1,271 1,442 1,689 2,662 1,254 Cancelled Enroute, Explosion, Standby Public Assist 2,893 3,245 4,053 6,728 3,079 Smoke Investigation, Water Leak, Lock-Out, Police Matter Special Ops 100 118 161 268 115 Structure Collapse, Hazmat Release, Water Rescue Total Calls 17,782 18,629 23,920 41,470 19,465 Aid Given 1,053 1,424 2,412 1,453 587 Aid Received 1,175 1,232 1,680 1,358 434 *Aid Received is based on outside units dispatched and responding Alarm Calls (In District) EMS Calls (In District) 450 3000 400 2500 350 300 2016 2000 2016 250 1500 200 2017 2017 150 2018 1000 2018 100 500 50 2019 2019 0 0 2020 Q2 2020 Q2 Fire Calls (In District) Other Calls (In District) 120 300 100 250 80 2016 200 2016 60 2017 150 2017 40 2018 100 2018 20 50 2019 2019 0 0 2020 Q2 2020 Q2 Public Assist Calls (In District) Special Ops Calls (In District) 700 40 600 35 30 500 2016 2016 400 25 2017 20 300 2017 15 200 2018 10 2018 100 2019 5 2019 0 0 2020 Q2 2020 Q2 * Incident Type categories were updated in 2015, resulting in lower Special Ops counts and higher Public Assist counts. Quarter 2, Fiscal Year 2020 1 January 1, 2020 — June 30, 2020 South Metro Fire Rescue Quarterly Performance — Second Quarter 2020 * 2019 data includes the unification with Littleton Fire, 2018 data includes the unification with Cunningham Fire 2020 Q2 Emergent Responses by Station District In District Incidents with Any First Arriving Unit (i.e. Includes Aid Units) Turnout Travel Total Response Number of Calls by Incident Type Station 90th % Met 90th % Met 90th % Met Public Special District Percentile Goal Percentile Goal Percentile Goal Alarms EMS Fire Other Assist Ops Total 11 01:51 74 06:55 72 08:39 82 60 602 20 40 65 1 788 12 01:50 73 05:58 80 07:45 89 86 556 21 29 39 1 732 13 01:56 76 06:52 70 08:56 78 50 492 11 46 46 3 648 14 01:39 84 05:55 81 07:24 92 31 311 3 11 25 1 382 15 01:42 78 05:37 84 07:14 92 46 400 7 21 43 4 521 16 01:39 83 07:07 52 08:46 74 34 528 10 28 31 1 632 17 01:44 78 06:54 72 08:37 81 73 614 16 17 59 1 780 18 01:40 80 07:10 65 09:07 75 77 569 24 36 60 3 769 19 01:50 81 08:55 59 10:57 69 16 135 4 28 22 0 205 21 01:58 64 05:34 85 07:32 90 63 551 17 47 63 4 745 22 01:57 64 06:53 83 08:38 91 25 218 8 10 27 1 289 23 01:52 64 07:06 72 09:05 81 51 401 12 25 38 0 527 31 01:59 58 05:51 83 07:46 90 74 391 13 14 28 4 524 32 01:58 68 05:23 90 07:21 93 76 414 8 34 55 0 587 33 01:56 70 05:45 82 07:39 91 54 416 15 27 48 2 562 34 01:59 64 05:48 86 07:48 90 102 573 13 35 82 4 809 35 02:05 57 06:07 80 08:01 89 92 398 13 36 41 17 597 36 01:56 65 07:33 92 09:27 94 13 207 3 12 28 0 263 37 01:53 74 05:48 93 07:50 94 21 164 4 24 16 0 229 38 02:01 54 06:36 89 09:04 88 37 85 6 22 10 0 160 39 01:57 56 07:11 86 09:00 90 11 64 3 13 14 0 105 40 01:58 75 10:04 94 11:50 98 8 62 4 9 12 1 96 41 02:01 55 05:52 82 08:02 87 50 456 14 24 56 0 600 42 01:57 60 05:40 89 07:46 93 69 387 12 22 48 1 539 43 02:12 58 08:43 82 10:50 82 6 95 1 6 13 0 121 44 02:01 63 06:16 88 08:17 89 53 368 13 21 39 1 495 45 02:00 58 06:03 83 08:12 88 76 449 12 19 54 4 614 46 02:01 63 07:39 83 09:44 87 19 169 10 11 17 1 227 47 01:57 62 10:11 82 12:17 85 7 47 5 12 3 0 74 Total01:55 69 06:30 79 08:27 86 1,380 10,122 302679 1,082 55 13,620 *The “90th percentile” times represent how we perform 90% of the time, this also includes outside agencies responding into the SMFR district. 2020 Q2 Total Response Time Compliance, Any First On Scene Unit 120 100 98 92 92 93 94 94 93 80 89 90 91 90 91 90 89 88 90 87 89 88 87 82 81 81 82 85 78 74 75 60 69 40 Percent Met Goal 20 0 11 12 13 14 15 16 17 18 19 21 22 23 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Station District Quarter 2, Fiscal Year 2020 2 January 1, 2020 — June 30, 2020 South Metro Fire Rescue Quarterly Performance — Second Quarter 2020 * 2019 data includes the unification with Littleton Fire, 2018 data includes the unification with Cunningham Fire 2020 Q2 Emergent Responses by Station District In District Incidents with First Arriving SMFR Units Only Turnout Travel Total Response Number of Calls by Incident Type Station 90th % Met 90th % Met 90th % Met Public Special District Percentile Goal Percentile Goal Percentile Goal Alarms EMS Fire Other Assist Ops Total 11 01:51 74 06:52 72 08:39 82 60 600 20 40 65 1 786 12 01:50 73 05:58 80 07:45 89 86 556 21 29 39 1 732 13 01:40 81 06:54 69 08:46 82 43 473 11 26 45 3 601 14 01:39 84 05:55 81 07:24 92 31 311 3 11 25 1 382 15 01:42 78 05:37 84 07:14 92 46 400 7 21 43 4 521 16 01:39 83 07:06 52 08:45 74 33 528 10 28 31 1 631 17 01:44 78 06:54 72 08:37 81 73 614 16 17 59 1 780 18 01:40 80 07:10 65 09:07 75 77 569 24 36 60 3 769 19 01:35 86 08:55 58 10:49 72 16 128 4 24 21 0 193 21 01:57 65 05:34 85 07:31 91 62 548 17 47 63 4 741 22 01:57 64 06:53 83 08:38 91 25 218 8 10 27 1 289 23 01:51 64 07:06 72 09:03 82 51 398 12 25 38 0 524 31 01:59 58 05:51 83 07:46 90 74 391 13 14 28 4 524 32 01:58 68 05:23 90 07:21 93 76 414 8 34 55 0 587 33 01:56 70 05:45 82 07:39 91 54 415 15 27 48 2 561 34 01:59 64 05:48 86 07:48 90 102 573 13 35 82 4 809 35 02:04 57 06:07 80 08:01 89 92 397 13 36 41 17 596 36 01:56 65 07:33 92 09:27 94 13 207 3 12 28 0 263 37 01:53 74 05:48 93 07:50 94 21 164 4 24 16 0 229 38 02:01 54 06:36 89 09:04 88 37 85 6 22 10 0 160 39 01:57 56 07:11 86 09:00 90 11 64 3 13 14 0 105 40 01:47 79 10:06 94 12:17 98 8 58 4 9 12 1 92 41 02:01 55 05:52 82 08:02 87 50 456 14 24 56 0 600 42 01:57 60 05:42 89 07:46 93 69 386 12 22 48 1 538 43 01:58 63 08:43 83 10:50 85 5 86 1 5 13 0 110 44 02:01 63 06:16 88 08:17 89 53 368 13 21 39 1 495 45 02:00 58 06:03 83 08:12 88 76 449 12 19 54 4 614 46 01:52 67 07:54 82 09:44 87 17 161 9 9 16 1 213 47 01:57 62 10:11 81 12:17 85 7 46 5 12 3 0 73 Total01:54 69 06:30 79 08:24 87 1,368 10,063 301652 1,079 55 13,518 *The “90th percentile” times represent how we perform 90% of the time, includes only incidents where a SMFR unit arrived on scene first. 2020 Q2 Total Response Time Compliance, SMFR First On Scene 120 100 98 92 92 93 94 94 93 80 89 91 91 90 91 90 89 88 90 87 89 88 87 82 82 81 82 85 85 74 75 60 72 40 Percent Met Goal 20 0 11 12 13 14 15 16 17 18 19 21 22 23 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Station District Quarter 2, Fiscal Year 2020 3 January 1, 2020 — June 30, 2020 South Metro Fire Rescue Quarterly Performance — Second Quarter 2020 * 2019 data includes the unification with Littleton Fire, 2018 data includes the unification with Cunningham Fire RESPONSE TIME COMPLIANCE (In District, Emergent) 2016 2017 2018 2019 2020 Q2 1st Unit on Scene 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal Dispatch (1:00 @ 90%) 0:48 97% 0:49 96% 0:51 96% 0:48 98% 0:46 98% Turnout (1:30 @ 90%) 1:56 66% 1:58 65% 1:54 69% 1:50 75% 1:55 69% Travel - Urban (5:12 @ 90%) 5:31 86% 5:27 87% 5:41 85% 6:02 80% 6:16 76% Travel - Suburban (6:30 @ 90%) 6:49 88% 6:25 90% 6:36 89% 6:41 88% 6:36 89% Travel - Rural (13:00 @ 90%) 8:19 98% 8:21 98% 8:30 98% 9:09 97% 9:40 98% Total Response Time (90%) 8:13 91% 8:03 92% 8:14 90% 8:13 89% 8:27 86% 2nd Unit on Scene 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal Turnout (1:30 @ 90%) 1:56 67% 2:00 65% 1:55 70% 1:53 74% 1:55 71% Travel - Urban (10:24 @ 90%) 7:48 95% 7:35 95% 7:59 95% 8:13 95% 8:15 95% Travel - Suburban (10:24 @ 90%) 9:34 92% 9:39 92% 9:16 93% 9:03 94% 9:27 93% Travel - Rural (18:12 @ 90%) 10:50 98% 11:21 97% 11:17 99% 12:08 98% 12:06 98% Total Response Time (90%) 10:41 97% 10:47 97% 10:52 97% 10:44 97% 11:01 97% First On Scene by Population Density (In District, Emergent) 2020 Q2 Dispatch Turnout Travel Total In District Calls 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal 90th PCTL % Met Goal Urban 10,573 00:46 98% 1:53 70% 6:16 76% 8:10 85% Suburban 1,945 00:46 98% 2:00 64% 6:36 89% 8:46 91% Rural 595 00:50 96% 1:57 66% 9:40 98% 11:49 98% Overall 13,113 00:46 98% 1:55 69% 6:30 79% 8:27 86% FIRE EXPERIENCE (In District) In District Fire Activity 2016 2017 2018 2019 2020 Q2 Structure Fires (NFIRS 111-124) 105 106 161 277 123 Fires Contained to Room of Origin 99 89 137 242 104 % Fires Contained to Room of Origin 89% 94% 85% 87% 85% Sprinkler Head Activations 4 2 9 12 8 Total P & C Pre-Incident Value $17,110,680 $17,324,166 $157,650,472 $376,633,627 $180,546,607 Total P & C Loss $678,680 $787,897 $10,527,076 $9,680,155 $2,409,245 Total Assessed P & C Value Saved $16,432,000 $16,536,269 $147,123,396 $366,953,472 $178,137,362 Wildland Fires (NFIRS 140-143, 170-173) 78 85 79 57 53 EMS EXPERIENCE (In District) In District EMS Activity 2016 2017 2018 2019 2020 Q2 Total Transports by SMFR 7,110 7,350 9,730 18,587 8,609 Non-Emergent Transports by SMFR 6,410 6,551 8,876 16,661 7,741 Emergent Transports by SMFR 700 799 854 1,926 868 % Emergent Transport Trips 10% 11% 9% 10% 10% Transports by Auto Aid Agency 232 284 269 269 107 Transports by Private Ambulance 128 125 179 159 63 ARM Car Responses (includes all calls dispatched) 647 496 599 450 195 *Private ambulance transports include air medical transport Quarter 2, Fiscal Year 2020 4 January 1, 2020 — June 30, 2020 South Metro Fire Rescue Quarterly Performance — Second Quarter 2020 * 2019 data includes the unification with Littleton Fire, 2018 data includes the unification with Cunningham Fire Incidents by Category - 2020 Q2 Special Ops Subcategory - 2020 Q2 Special Ops Wildland 1% Alarms 54% 10% Public Assist Rescue 16% 2% Other EMS Hazmat 6% 65% 19% ARFF Fires Dive 16% 2% 9% 2020 Q2 - In District Responses Left bar shows All Responses, Right bar shows Emergent Responses 1,300 1,200 1,100 1,184 1,000 1,154 1,051 1,048 900 1,033 1,006 919 800 897 884 871 815 809 804 700 794 788 788 780 769 768 745 743 735 733 600 732 687 648 632 614 600 500 597 587 562 539 527 524 521 400 495 432 300 430 382 332 200 317 289 263 259 229 227 222 100 205 178 96 74 160 145 105 129 121 107 0 11 12 13 14 15 16 17 18 19 21 22 23 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Station District 2019 Aid Given and Received Aid Given - 2020 Q2 Aid Received - 2020 Q2 Aurora: 79 Aurora: 33 33 0 79 22 Bennett: 11 4 Bennett: 0 11 Castle Rock: 44 44 Castle Rock: 22 204 92 Denver: 164 Denver: 4 185 Non-Fire Agency: 0 Non-Fire Agency: 92 Other: 30 Other Fire Agency: 96 164 West Douglas: 55 West Douglas: 2 55 2 96 30 0 West Metro: 204 West Metro: 185 Quarter 2, Fiscal Year 2020 5 January 1, 2020 — June 30, 2020 From: Katherine Wengler Shauna, I just wanted to thank you & station 15 for the Birthday drive-by, it was EVERYTHING! THANK YOU! I wanted to share some of the excitement, thank you again for making it so incredibly special! Fondly, Kate Wengler-Pantaleo -----Original Message----- From: Rita Heinrich Thank you for your help, I really appreciate it. The hospital has written on his chart that he checked in with no personal belongings. I will contact them again. Please thank the responders for me. They did a great job and I am so appreciative. Rita Heinrich Sent from my iPad > On Jul 24, 2020, at 7:14 AM, Merilee James Sent: Wednesday, July 8, 2020 4:21 PM To: Brad Gleason Thank you Brad. I hear such positive things about you from people in the community. Thanks so much for everything you are doing. You have made a world of difference Kelli Narde, CPC Director of Communications and Marketing 2255 West Berry Avenue Littleton, Colorado 80120 Office: 303-734-8400 Cell: 303-808-3107 www.littletongov.org Twitter | Facebook | YouTube From: Brad Gleason Sent: Wednesday, July 8, 2020 1:51 PM To: Cristy reyes Good afternoon Cristy, I’m pleased to let you know that the plans for your outdoor dining expansion have been reviewed and approved by South Metro Fire Rescue! Please take a moment to review the comments made on the attached plan set. Since you have two separate businesses, I have issued you two separate permits. Both are identical, except for the permit number. There are some very important egress and safety requirements that must be adhered to for this to be a successful program. As you look over the comments and diagram, please let me know if you have any questions or concerns. Although no fee was assessed for this review, a member of our team will still come by to inspect the set-up once complete. Please let me know once everything is in place and I will schedule an inspector to stop by. This approval applies to South Metro Fire Rescue, and is not an approval on behalf of any other agencies or jurisdictions. Before you begin setting up for this event, please ensure your plans have also been approved by the City of Littleton and any other authorities. Thank you very much for your help in making this an efficient process! I wish you much success as your business reopens! ------Original Message ------From: [email protected] To: "[email protected]" Einar: Thanks! Well done; very positive to have you and Scott address the neighborhood last night on fire safety, I know we all learned a lot and having you both present goes along way in developing good relationships in our Highlands Ranch neighborhood. We appreciate that you came here earlier to look around and meet with Joe and me to plan for this. Also appreciate that you made friends with a 10 year old who had lots of good questions. Thanks. It will be good if a couple of our neighbors take your offer and do some kind of analysis of their yard situation. I am pleased your department is now our fire department; makes me feel safer. I've had the PulsePoint app for a couple of years - interesting stuff. Hopefully, next time you can bring a truck or engine: everyone loves to see that equipment when it's not an emergency. Thanks for your good work and let me know how we can be helpful. Best Jim Jim Remley 9748 Bucknell Way Littleton, CO 80129 303 877 0459