SOUTH METRO FIRE RESCUE Regular Board of Directors' Meeting July 6, 2020 9195 East Mineral Avenue, Centennial, CO
I. REGULAR BOARD MEETING – 6:00 P.M. – Board Room
A. MEETING CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. PUBLIC COMMENT Public Conduct at Meetings. Comments by members of the public shall be made only during the “Public Comment” portion of the meeting or a specified “Public Hearing,” and shall be limited to three minutes per individual and five minutes per group spokesperson unless additional opportunity is given at the Board’s discretion. Each member of the public wishing to speak shall identify themselves by name, address, and agenda item, if any, to be addressed. Disorderly conduct, harassment, or obstruction of or interference with meetings by physical action, verbal utterance, nuisance or any other means are prohibited. Such conduct may result in removal of person(s) responsible for such behavior from the meeting, a request for assistance from law enforcement, and criminal charges filed against such person(s).
E. CONSENT AGENDA Consent Agenda items are provided for study in the Board packets and introduced in the General Session for the Board's review. They can be adopted by a single motion. All resolutions and proposed actions must be read by title prior to a vote on the motion. Any Consent Agenda items may be removed at the request of a Director and heard separately or tabled. 1. June 1, 2020 South Metro Fire Rescue Fire Protection District Regular Board Meeting Minutes 2. June 15, 2020 South Metro Fire Rescue Fire Protection District Special Board Meeting Minutes 3. June 17, 2020 South Metro Fire Rescue Fire Protection District Special Board Meeting Minutes 4. June 27, 2020 South Metro Fire Rescue Fire Protection District Special Board Meeting Minutes
F. ACTION ITEMS 1. May 2020 Financial Statements – Miskimins 2. SMFR Resolution No. 2020-06 Continuation of Declaration of Local Disaster Emergency – Baker 3. SMFR Resolution No. 2020-09 Repealing and Adopting a Fee Schedule – Fire Marshal’s Office – Conroy 4. SMFR Resolution No. 2020-10 To Set Transport Fees – Miskimins 5. Colorado Special Districts Property and Liability Pool Repayment Agreement – Macklin
G. DISCUSSION ITEMS
H. INFORMATION ITEMS 1. Board Committee Updates • Fire Chief Performance • Salary & Benefits • Bylaws/Boardsmanship • Community Outreach
I. EXECUTIVE SESSION (upon motion)
J. NEXT MEETING Special Board of Directors’ Meeting to be held on July 20, 2020, 6:00 p.m. at 9195 E. Mineral Avenue, Centennial, CO.
Regular Board of Directors’ Meeting to be held on August 3, 2020, 6:00 p.m. at 9195 E. Mineral Avenue, Centennial, CO.
K. ADJOURNMENT
2 P:BD Agenda South Metro Fire Rescue Fire Protection District Regular Board of Directors’ Meeting Minutes June 1, 2020
Participants: William Shriver, Vice Chair Bob Baker, Fire Chief Hank Eng Mike Dell’Orfano, Assistant Chief Sue Roche Jon Adams, Assistant Chief Jim Albee Kevin Milan, Assistant Chief Renee Anderson Jerry Rhodes, Assistant Chief Cindy Hathaway Vince Turner, Assistant Chief Dillon Miskimins, Chief Financial Officer Isela Nejbauer, Chief Human Resources Officer Kristin Eckmann, Chief Communications Officer Bob Cole, Legal Counsel
Others Participating: Citizens and SMFR Employees
This meeting was conducted via video conference
MEETING CALL TO ORDER Vice Chair Shriver called the regular meeting of the South Metro Fire Rescue Fire Protection District to order at 6:00 p.m. and welcomed everyone to the South Metro Fire Rescue District Meeting.
PLEDGE OF ALLEGIANCE Vice Chair Shriver led the Pledge of Allegiance to the United States of America.
ROLL CALL All of the Board Members were present.
PUBLIC COMMENT N/A
PRESENTATION 1st Quarter Investment Presentation – CFO Miskimins provided context of the investment portfolio funds and introduced Chandler Asset Management Representative Julie Hughes, who reviewed the investment report for the first quarter of 2020, provided an economic update with highlights from the SMFR account profile and answered questions regarding forbearance, investment strategies during the pandemic and purchase yield.
CONSENT AGENDA April 6, 2020 South Metro Fire Rescue Fire Protection District Board of Directors’ Regular Board Meeting Minutes May 18, 2020 South Metro Fire Rescue Fire Protection District Board of Directors’ Special Board Meeting Minutes
A motion was made by Renee Anderson and seconded by Sue Roche to approve the consent agenda as presented. All were in favor and the motion carried.
ACTION ITEMS Election of Officers – Vice Chair Shriver reminded that per the South Metro Fire Rescue district bylaws, the board may elect officers at the first regular meeting after the election or “at such time as deemed appropriate” by the board. The positions include Chair/President, Vice Chair/Vice President, Secretary, and Treasurer.
Chair: William Shriver nominated Jim Albee and Renee Anderson seconded the nomination. Jim Albee accepted the nomination. All were in favor and Jim Albee was elected as Chair. Vice Chair: Jim Albee nominated Renee Anderson and William Shriver seconded the nomination. Renee Anderson accepted the nomination. All were in favor and Renee Anderson was elected as Vice Chair.
Treasurer: Renee Anderson nominated William Shriver and Hank Eng seconded the nomination. William Shriver accepted the nomination. All were in favor and William Shriver was elected as Treasurer.
Secretary: William Shriver nominated Hank Eng and Renee Anderson seconded the nomination. Hank Eng accepted the nomination. All were in favor and Hank Eng was elected as Secretary.
April 2020 Financial Statements – CFO Miskimins reviewed the financial statements, noting: • Fund balance increased by approximately $11 million compared to prior month bringing fund balance to a total of $89 million; • Through April, the district has collected $71 million in property and specific ownership tax revenue, which reflects 58.37% collection vs. 59.04% at this time last year. A total of $430,881 of property taxes have been diverted to TIF in 2020. Specific ownership tax revenue is trending under budget currently by $1.7 million which is indicative of fewer automobile sales than originally expected; • As of April 30th, the District has expended $41.2 million in the General Fund related to operations, which is $1.5 million under the YTD budget not including Capital Projects transfers. • Through April, the District has expended $985,545 or 8.2% of our total budgeted expenditures in the Capital Fund; • In April, the District received a Medicare/Medicaid stimulus payment from the federal government in the amount of $146,890 and this number has been reflected in the April financial statements; • A short-term lease has been negotiated for the third floor in which the State will pay $8,670 per month and this income has been reflected in the Building Rental Fund; • The Fire Marshal’s office recently completed a review of past due accounts that are considered to be either uncollectable or not due from the customer resulting in $43,000 reduction in the revenue account that is reflected in the General Fund, Permit/Plan review line item; • As of May 21st, $181,903 has been expended on COVID-19 related resources; • Two columns were added to the statements that reflect the prior month’s totals and variance to prior month.
CFO Miskimins presented a Transport Revenue Overview, noting: • Net transport revenue is in a similar position as this time last year – under budget by 18% vs. 20% last year; • Actual net revenues are within a $10,000 difference from this time last year; • A significant shift in payor mix occurred with the unification of LFR, negatively impacting net revenue per call – causing transport revenue to be under budget in 2019; • Planned for a fee increase to be in effect at the beginning of the year to true up net revenue – but the fee increase has been delayed and is currently scheduled for the Board’s review at the June 15th meeting.
A motion was made by Jim Albee and seconded by William Shriver to accept the April 2020 Financial Statements as presented. All were in favor and the motion carried.
SMFR Resolution No. 2020-06 Continuation of Declaration of Local Disaster Emergency – Chief Baker reminded that the Board approved the initial resolution at the March 25th Emergency Board Meeting and extended the resolution at the April 6th Regular Board Meeting. Termination, modification, continuation or renewal of the resolution is required at each of the next regular meetings until the declaration is terminated.
Chief Baker requested the declaration be extended at least through to July 6th meeting to allow staff to explore reimbursement options. Not sure whether another extension will be required. Legal Counsel Cole confirmed that there is no time limit on the declaration but recommended watching to see what the State does and if the District’s particular situation improves believes it would be prudent to sunset the declaration.
A motion was made by Sue Roche and seconded by Hank Eng to approve SMFR Resolution No. 2020-06 Continuation of Declaration of Local Disaster Emergency as presented. All were in favor and the motion carried. DISCUSSION ITEMS Election Recap – Chief Dell’Orfano introduced Community Resource Services of Colorado CEO Sue Blair and Collins Cockrel & Cole Paralegal Peggy Rupp, representatives of the two vendors that assisted with the May 5th Board Election.
CRS CEO Sue Blair thanked the Board for allowing CRS to assist with the election and reviewed the election events, highlighting the challenges, statistics, comparison to other district elections, successes, total estimated election costs and clarified undeliverable versus not returned ballot numbers.
Legal Counsel Cole reiterated the obstacles related to the election during the pandemic and lessons learned, adding that despite everything, it was a well-coordinated effort and the most successful regular election turnout.
Board Vacancy – Legal Counsel Cole reminded that per statute, the board is charged with filling a board vacancy, through some process of appointment within 60 days or the County Commissioner can take over and appoint someone. Legal Counsel Cole provided various processes that could be utilized and some benchmarks to ensure completion within the 60-day deadline.
Chair Albee reminded that the action plan from the last meeting was to gauge Laura Simon’s interest in submitting for appointment to represent District 6 and subsequent individual discussions on whether or not and how to expand the pool of candidates.
After discussion, two potential candidates have expressed interest in serving as the representative for District 6 and will be invited to submit a letter of interest.
After discussion, all agreed to the following:
Submission Process: letter of interest to be submitted to Chair Albee. Letter should include contact information.
Interview Process: Chair Albee will reach out to the candidates and set a Special Meeting on either June 11th or 12th, where the candidates will be interviewed by the entire board.
Appointment: Plan to appoint new board member at the June 15th Special Board Meeting.
Staff Salary Model/Structure – Chief Baker stated, at the Board’s direction, staff is to obtain outside assistance to review staffing, compensation and the development of a pay for performance (or similar) plan for staff positions and provided an update on the progress in developing an RFP. Chief Baker added that Staff is in a holding pattern awaiting the Board’s input for finalizing and noted that there already exists a sub-committee of two board members for the Salary and Benefits Committee so a second sub-committee may not be needed since they will be evaluating the same information.
After discussion, the Board agreed that the current scope of the RFP to nail down salaries, pay for performance and salary ranges, it is comprehensive. Chair Albee proposed Renee Anderson and Bill Shriver participate on both Salary & Benefits and RFP Boards. Both agreed and thanked Albee for asking. The Board gave Staff the go ahead to release the RFP.
INFORMATION ITEMS Board Committee Updates: • Fire Chief Performance Committee: Director Shriver stated there are no updates. A concerted effort of the last few months of last year and first couple of this year to put this together and Chief has the feedback. • Salary & Benefits Committee: Chair Albee stated no update. • Bylaws/Boardsmanship Committee: Chair Albee stated no update. • Community Outreach Committee: Director Anderson does not know if any updates. Noted that SDA will be posting some recorded trainings in the near future. Dell’Orfano stated that so far counties are continuing to meet virtually. The Board agreed that the June 15th Board meeting be in-person since we will be in a more study session/PowerPoint presentation set up.
Correspondence items in the Board’s packet are summarized below as well as other information items that were communicated:
• Chief Dell’Orfano informed that on June 17th a Board Orientation will be conducted from 12:00 p.m. to 4:00 p.m. which will provide a general overview of the fire district, financial information and procedural & legal issues specific to the district, and a tour of MetCom. This is primarily intended for new Board Members Roche and Hathaway but all of the Board members are welcome to attend. • Chief Dell’Orfano reminded that the Board has an all-day Study Session scheduled for June 27th. Staff would like to make this an opportunity to recognize the efforts of the entire Authority Board so will be carving out some of the session for food and fellowship. • Chief Turner confirmed that the Station 20 groundbreaking is scheduled for June 4th from 3:00 p.m. to 4:00 p.m. and the current and former board members are invited to attend. • Baker noted that he will be out on vacation starting tomorrow and will be back on June 12th. Chief Rhodes will be in charge. • Director Anderson informed that HRMD General Manager Terry Nolan reached out to SDA Executive Director Ann Terry to find out if anything could be done to make the special district election process better. Being that SMFR and HRMD are the two largest special districts in Colorado, GM Nolan asked Director Anderson to sit on the SDA Legislative Council as a representative for both districts. Chief Dell’Orfano reminded that there will be a legislative effort to allow special districts to have the option to join the November general election ballot in 2023. • The Quarterly Performance – First Quarter 2020 reports were included in the board packet. • A thank you note was received for Engine 14 and Medic 15 for their quick response from a grateful citizen. • Two thank you notes were received from citizens to the “Whole Fire Department” and “Fire Rescue Team” expressing appreciation for the services provided to the community.
EXECUTIVE SESSION (UPON MOTION) N/A
NEXT MEETING The next Special South Metro Fire Rescue District Board of Directors’ Meeting will take place next week to interview Board candidates at 9195 East Mineral Avenue, Centennial, CO.
ADJOURNMENT A motion was made by William Shriver and seconded by Hank Eng to adjourn the meeting at 8:55 p.m. All were in favor and the motion carried.
Attested by: ______Date:______South Metro Fire Rescue Fire Protection District Special Board of Directors’ Meeting Minutes June 15, 2020
Participants: Jim Albee, Chair Bob Baker, Fire Chief Renee Anderson, Vice Chair Mike Dell’Orfano, Assistant Chief William Shriver, Treasurer Jon Adams, Assistant Chief (absent) Hank Eng, Secretary Kevin Milan, Assistant Chief Sue Roche Jerry Rhodes, Assistant Chief Cindy Hathaway Vince Turner, Assistant Chief Dillon Miskimins, Chief Financial Officer Isela Nejbauer, Chief Human Resources Officer Kristin Eckmann, Chief Communications Officer Bob Cole, Legal Counsel
Others Participating: Citizens and SMFR Employees
MEETING CALL TO ORDER Chair Albee called the special meeting of the South Metro Fire Rescue Fire Protection District to order at 6:12 p.m. and welcomed everyone to the South Metro Fire Rescue District Meeting.
PLEDGE OF ALLEGIANCE Chair Albee led the Pledge of Allegiance to the United States of America.
ROLL CALL All of the Board Members were present.
PUBLIC COMMENT N/A
CONSENT AGENDA N/A
ACTION ITEMS Director Appointment & Oath of Office – Chair Albee acknowledged and thanked former District 6 Director Laura Simon for her years of hard work and dedication to the District and recommended Alison Rausch be appointed to fill the vacancy.
A motion was made by Renee Anderson and seconded by Hank Eng recommending Alison Rausch to be considered for appointment to fill the District 6 seat on the SMFR District Board. All were in favor and the motion carried.
Assistant to the Fire Chief Barb Andrews administered the Oath of Office for South Metro Fire Rescue Fire Rescue Fire Protection District Director Alison Rausch.
DISCUSSION ITEMS Wellness Presentation – Chief Baker introduced Wellness Director Trae Tashiro and Wellness Manager Chris Macklin, who have created a Wellness Program that is recognized nationally, particularly with an annual fitness test that includes accountability ties to punitive actions and remediation plans.
Wellness Director Tashiro provided a brief history of the program where the program is today, including information on the facility, staff, why this program is different from others in regard to injury rehab, annual physicals, strength and conditioning, and worker’s comp savings. Wellness Manager Macklin outlined the membership and responsibility of the Peer Support Team, including internal groups who have been educated on safe resources to ask for help, community participation in emergency responder resiliency, alternative treatment modalities, and the future of the team.
Financial Overview – CFO Miskimins & Controller Aragon presented a Revenue Overview highlighting the timelines for revenue, personnel, capital projects, August 17th financial plan, 2021 budget review & presented the Residential Assessment Rate highlighting the 2020 impact on SMFR compared to 2017 and possible solutions.
CFO Miskimins introduced Douglas County Assessor Lisa Frizell, who provided a brief overview of the assessor’s office and the role of the assessor; how and when taxes are collected, the rules and trends of assessed valuation, the Gallagher Amendment & TABOR and how they affect residential and non-residential property taxes, and reminded of the information and tools available on the Assessor’s website.
Ambulance Transport Fees – CFO Miskimins noted that the district charges $800 per transport to recover the costs associated to transporting patients to hospitals. The fee has not been adjusted since 2008. The District engaged TischerBise to complete an Ambulance Fee study to help the District determine an amount to adjust the fee.
CFO Miskimins introduced Colin McAweeney, Fiscal/Economic Analyst for TischlerBise, who provided an overview of the Ambulance Transport Fee methodology, maximum supportable fee results and Staff’s Recommendation to set the base rate at $1,380, three times the Medicare rate.
After discussion, the Board expressed appreciation for the thorough presentation, recommending Staff vet some of the data used in the calculations further.
INFORMATION ITEMS SDA Virtual Workshops – Chief Dell’Orfano stated that the board members should have received an email earlier today with free links to three upcoming workshops that might of interest.
Chair Albee recognized and congratulated Director Roche on her recent fire academy graduation.
At Director Anderson’s request, Chief Dell’Orfano informed that although fireworks are planned to be shot from the school near the location of the recent fire in Highlands Ranch, plans are to have the fireworks display either in the parking lot or other irrigated sport fields.
EXECUTIVE SESSION (UPON MOTION) N/A
NEXT MEETING The next Special South Metro Fire Rescue District Board of Directors’ Meeting is to be held on June 17, 2020 at 12:00 p.m. at 9195 East Mineral Avenue, Centennial, CO.
The following Special South Metro Fire Rescue District Board of Directors’ Meeting is to be held on June 27, 2020 at 8:00 a.m. at 9195 East Mineral Avenue, Centennial, CO.
ADJOURNMENT A motion was made by Hank Eng and seconded by Sue Roche to adjourn the meeting at 9:42 p.m. All were in favor and the motion carried.
Attested by: ______Date:______South Metro Fire Rescue Fire Protection District Special Board of Directors’ Meeting Minutes June 17, 2020
Present: Jim Albee, Chair Bob Baker, Fire Chief Renee Anderson, Vice Chair Mike Dell’Orfano, Assistant Chief William Shriver, Treasurer Dillon Miskimins, Chief Financial Officer Sue Roche Jerry Rhodes, Assistant Chief Cindy Hathaway Kevin Milan, Assistant Chief Alison Rausch Bob Cole, Legal Counsel Breann Aragon, Controller
Others Present: N/A
NEW BOARD MEMBER ORIENTATION Chief Dell’Orfano opened the meeting at 12:00 p.m. by providing an overview of the Community, Future Growth, Business Operations & Divisions, COVID-19, Response Performance, ISO Class 1 & Accredited and the District’s Constant Improvement.
Chief Milan provided an overview of the Department’s COVID-19 incident action plan.
Chief Rhodes provided an overview of the High-Value Community & Regional Partnership, Exceptional & Innovative Service Delivery, Strategic & Sustainable Fiscal Stewardship, Strong & Adaptive Infrastructure, Proactive & Strategic Communications and Major Initiatives 2020-2021.
CFO Miskimins and Controller Aragon provided a Financial Statement Overview which included a review of the balance sheet and General, Capital Projects Building Rental Fund line items; Schedule of Property Tax Collections, Capital Details and the Operations COVID-19 General Fund status through mid-May.
Chief Rhodes provided the Board with a tour of MetCom.
Legal Counsel Cole provided an overview of the Governing Body Orientation, including Open Meetings, Definition of Public Meeting, Notice Requirements, Discussion between Meetings by Less than a Quorum, Minutes, Open Records, Conflicts of Interest and Code of Ethics, Governmental Immunity, District Bylaws, Mill Levy/Property Taxes 101, TABOR and reminded that SMFR is De-Bruced.
Chair Albee reinforced how important the public meetings, reviewed three highlights of the bylaws: be involved, scope of the role, be trustworthy.
Chief Baker thanked everyone and expressed appreciation and his commitment to the Board during this exciting time adding that SMFR is data-driven and only one of 11 special district fire departments serving over ½ million and also accredited. SMFR and PFPD were the first accredited departments to merge and the merge with CFPD was the second. SMFR has a rich and dedicated legacy, which is differentiated by education, MetCom, media presence, ALS transport, annual incumbent physical ability test and no-long term debt. Chief Baker reminded the importance of the eight names on the firefighter memorial and the district’s five focus items: continued service taking care of our citizens like they are our family; ensuring that we maintain all of the best practices and equipment to make sure we keep our firefighters safe – providing them a round trip ticket; professional and leadership development; hiring for diversity; and fiscal stewardship.
Chief Baker reminded that the previously granted his sabbatical request during which time he will be working on the reorganization of the department and the creation of leadership courses for professional development. ADJOURNMENT The new Board Member Orientation was adjourned at 4:45 p.m.
Attested by: ______Date:______South Metro Fire Rescue Fire Protection District Special Board of Directors’ Meeting Minutes June 27, 2020
Present: Jim Albee, Chair Bob Baker, Fire Chief Renee Anderson, Vice Chair Mike Dell’Orfano, Assistant Chief William Shriver, Treasurer Dillon Miskimins, Chief Financial Officer Hank Eng, Secretary Jerry Rhodes, Assistant Chief (absent) Sue Roche Kevin Milan, Assistant Chief Cindy Hathaway Jon Adams, Assistant Chief Alison Rausch Isela Nejbauer, Human Resources Chief Officer Kristin Eckmann, Chief Communications Officer Breann Aragon, Controller Bob Cole, Legal Counsel
Others Present: N/A
MEETING CALL TO ORDER Chair Albee called the Special Meeting to order at 8:16 a.m.
PLEDGE OF ALLEGIANCE Chair Albee led the Pledge of Allegiance to the United States of America.
ROLL CALL All members of the Board were present.
PUBLIC COMMENT N/A
ACTION ITEMS Public Hearing – 2019 Budget Amendment
Chair Albee opened the public hearing at 8:14 a.m.
CFO Miskimins informed that SMFR Resolution No. 2020-08 to Amend 2019 Budget and Appropriate Sums for the Cherry Hills Pension Special Revenue Fund budget to amend and increase it by $432 and added that in the future, Staff will include larger contingency funds for unforeseen increases in expenditures related to this fund.
There was no public comment and Chair Albee closed the public hearing at 8:16 a.m.
A motion was made by William Shriver and seconded by Hank Eng to approve SMFR Resolution No. 2020-08 to Amend 2019 Budget and Appropriate Sums as presented. All were in favor and the motion carried.
2019 CAFR Presentation – Controller Aragon and CFO Miskimins introduced and provided a quick review of how to navigate the document including the auditors report, two types of financial statements, and fund overview. CFO Miskimins presented an overview of the district’s total assets; liabilities; statement of net position, the change in fund balances; budget to actual performance combined revenues, and capital projects fund.
The Board expressed appreciation for the CAFR presentation to facilitate budgeting discussions going forward and all of the comprehensive information in the master report. A motion was made by Renee Anderson and seconded by Sue Roche to approve the audit and authorize the filing of the audit with the state contingent upon some final changes which include moving one of the pages from one section to another for the CAFR and the budget amendment that was just approved. All were in favor and the motion carried.
A motion was made by Hank Eng and seconded by William Shriver to approve the 2019 CAFR subject to the changes listed and approved in the prior motion. All were in favor and the motion carried.
DISCUSSION ITEMS Fire Marshal’s Office Fees – CFO Miskimins introduced Colin McAweeney from TischlerBise, who provided a User Fee Methodology, Plan Review Division Methodology, Inspection Division Methodology, User Fee Calculations, User Fee Example, Cost Recovery Results, and Annual Fee Update.
Deputy Fire Marshal Rich Conroy presented an overview of the Fire Marshal’s Office, highlighting Development and Construction, Service Level, Current Trends, 2019 Plan Review Types and proposed 2020 fee schedule use examples and how they compare to other fire agencies.
Chair Albee confirmed that the fee schedule will be presented for approval at the July 6th meeting and no additional items for discussion were requested.
The Board thanked Staff for the thorough presentation and for providing at such an exemplary service level.
A break was taken at 10:00 a.m.
The meeting reconvened at 10:15 a.m.
Ambulance Fees (continued) – CFO Miskimins opened a continuation of the discussion from the June 15th meeting.
Legal Counsel Cole reviewed the Board’s authority powered by statute and the three allowed ambulance and emergency medical services responses that special districts are allowed to charge a fee.
Chief Baker added that we charge fees for ambulance transports, hazmat responses, special team auto/mutual aid agreement; provided historical reference for fire-based EMS; today’s staffing needs and associated revenues/costs & response times and level of coverage provided.
The Board expressed appreciation for the presentation and additional information regarding the continuity of service.
Chair Albee reminded that the topic came up of what we charge for ambulance fees at the June 15th meeting, so requested this additional information be provided today in order to have time to think about it and believes there is a general consensus that an adjustment needs to be made and can approve it at the July 6th meeting as presented or using another methodology. CFO Miskimins informed that the original recommendation was for all EMS calls and that has now been adjusted to only the transport calls and costs associated with only the transport. CFO Miskimins added that we have been chosen to participate in the pilot program of Medicare/Medicaid costs which will provide additional insights to the service we provide. At the Board’s request, a presentation will be made at a future meeting about the ARM Car program.
Firefighter Work Schedules – Chiefs Baker and Adams provided a history of how we got to the current 48/96 schedule and reviewed a study of which station crews receive 6 hours of uninterrupted sleep in a 24 and 48-hour timeframe which can result in sleep deprivation issues. Exploring current and innovative ways to reduce potential safety issues related to the current work schedule.
A break was taken at 12:15 p.m.
The meeting reconvened at 12:49 p.m. Line Staffing - Chief Baker provided an overview of how we got to where we are since Parker and South Metro began discussions for a joint department in 2007 and the reason for the Collective Bargaining Agreement. Chief Adams added information regarding the four-person staffing model and plan, ARM Car, Medic 13 and 18 staffing, and PAR level implementation.
Collective Bargaining – Chief Baker distributed copies of the agreement and CHRO Nejbauer added an overview of the negotiation process. Chief Baker provided the Local and Staff recommendations for Board review and consideration at a future meeting.
INFORMATION ITEMS Chief Adams updated on COVID-19 incident support team due to continued exposures, employees that have been exposed or tested positive and antibody testing.
Chief Adams referenced a Fox 31 news Ketamine story and provided background information regarding the bodycam footage, the department’s perspective on events, follow up with personnel, and investigation outcome.
Chief Baker, referring to the civil unrest communication recently distributed, stated that it was approved by the Local E- Board and Chair Albee prior to distribution. CHRO Nejbauer added the Professional Development Team’s work to improve themselves, others and the organization and tools in process for the organization to use.
Chief Baker reminded that the next All Personnel Meeting is on Wednesday, July 1st and will last about an hour and a half. It will be open to attend in person and also available online.
ADJOURNMENT The meeting was adjourned at 2:52p.m. so the Board and Staff could participate in a BBQ to recognize the members of the SMFR Authority Board.
Attested by: ______Date:______SOUTH METRO FIRE RESCUE FIRE BOARD AGENDA
MEETING DATE: 7/6/2020
AGENDA ITEM TYPE: ACTION ITEM
SUBJECT: May 2020 Financial Update
BACKGROUND: Please see attached the May 2020 financial update.
RECOMMENDATION: Staff recommends the Board approve the May 2020 financial statements as presented.
SUBMITTED BY: Dillon Miskimins APPROVED BY: Chief Baker South Metro Fire Rescue
Monthly Financial Reports
For the Month Ending May 31, 2020
1 May 2020 Financial Update Executive Summary
1. Fund balance decreased by approximately $4.2 million compared to prior month bringing fund balance to a total of $84.9 million.
2. Through May, the District has collected $80 million in property and specific ownership tax revenue, which reflects 68.68% collection vs. 70.15% at this time last year for property taxes, and 33.75% vs. 40.92% for specific ownership taxes. A total of $470,246 of property taxes have been diverted to TIF in 2020. Specific ownership tax revenue is trending under year to date budget by $767,207 which is indicative of fewer automobile sales than originally expected.
3. As of May 31th, the District has expended $55.1 million in the General Fund related to operations, which is $1.8 million under the YTD budget not including Capital Projects transfers.
4. Through May, the District has expended $1.6 million or 13.71% of our total budgeted expenditures in the Capital Fund. The schedule of expenditures from the capital projects fund is included on page 9.
5. Ambulance transport revenue is under the YTD budget by $939K due to the following factors: a. Number of year to date transports have decreased from $7,863 in May 2019 to $7,450 in May 2020. b. Amounts sent to collections have increased from $667K YTD last year to $937K this year. c. The 2020 budget reflects an increase in base transport fees to have started in January, however, the increase will go in effect in Q3.
6. A short‐term lease has been negotiated for the third floor in which the State will pay $8,670 per month. The May rental income in the Building Rental Fund reflects this revenue.
7. As of June 26th, $213,994 has been expended on COVID‐19 related resources. A report summarizing expenditure activity has been added to this report and found on page 10.
8. Included at the end of the financial reports: a. Schedule of taxes collected by month b. Schedule of capital outlay expenditures c. Definitions to the columns used in the financial reports
2 South Metro Fire Rescue Balance Sheet May 31, 2020
Prior Month Variance from General Capital Projects Building Rental Total Totals Prior Month Assets Checking$ 923,290 $ 591,327 $ 219,038 $ 1,733,655 $ 1,601,715 $ 131,940 Money market 43,515 ‐ ‐ 43,515 399,596 (356,081) Colotrust 42,308,905 ‐ 2,301,159 44,610,064 33,605,580 11,004,484 Investments 25,257,307 ‐ ‐ 25,257,307 25,190,318 66,989 Accounts receivable 12,957,236 ‐ ‐ 12,957,236 23,850,731 (10,893,495) Interest receivable 127,784 ‐ ‐ 127,784 130,048 (2,264) Due from other funds 1,000,000 ‐ ‐ 1,000,000 1,000,000 ‐ Prepaids 3,439,682 17,676 1,894 3,459,252 3,762,391 (303,139) Inventory 1,339,487 ‐ ‐ 1,339,487 1,367,702 (28,215) Total Assets 87,397,206 609,003 2,522,091 90,528,300 90,908,081 (379,781)
Liabilities Accounts payable ‐ general 943,045 609,003 15,689 1,567,737 1,718,335 (150,598) Accounts payable ‐ payroll and benefits 4,043,296 ‐ ‐ 4,043,296 1,479 4,041,817 Deferred revenue 9,391 ‐ ‐ 9,391 106,429 (97,038) Total Liabilities 4,995,732 609,003 15,689 5,620,424 1,826,243 3,794,181
Fund Balances $ 82,401,474 $ ‐ $ 2,506,402 $ 84,907,876 $ 89,081,838 $ (4,173,962)
3 South Metro Fire Rescue FPD Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual General Fund For the period ending May 31, 2020
Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY Revenues % Received Property tax $ 78,333,533 $ 77,301,596 $ 1,031,937 $ 114,041,893 $ (35,708,360) 68.69% $ ‐ $ 78,333,533 Excise tax 52,544 ‐ 52,544 ‐ 52,544 ‐ ‐ 52,544 Specific ownership tax 3,271,778 4,038,985 (767, 207) 9,693,562 (6,421,784) 33.75% ‐ 3,271,778 Ambulance transport services 3,640,326 4,578,996 (938, 670) 11,164,450 (7,524,124) 32.61% 4,239,080 (598,754) Medicare/medicaid supplemental payment 146,890 ‐ 146,890 4,690,680 (4,543,790) 3.13% ‐ 146,890 Contracted services 156,060 156,060 ‐ 312,120 (156,060) 50.00% 4,599,218 (4,443,158) Net investment earnings 888,761 512,495 376,266 1,230,000 (341,239) 72.26% 800,770 87,991 Rental income 74,623 74,621 2 175,112 (100,489) 42.61% 74,629 (6) Permit / Plan review 1,009,957 1,041,000 (31,043) 2,498,400 (1,488,443) 40.42% 952,766 57,191 Reimbursements 148,543 255,557 (107,014) 1,122,632 (974,089) 13.23% 312,009 (163,466) Dispatch fees 62,597 62,598 (1) 115,769 (53,172) 54.07% 57,688 4,909 Miscellaneous 74,338 296,275 (221,937) 650,259 (575,921) 11.43% 125,088 (50,750) Total Revenues 87,859,950 88,318,183 (458,233) 145,694,877 (57,834,927) 60.30% 11,161,248 76,698,702
Expenditures % Used Salaries 30,799,200 30,000,159 (799,041) 73,769,775 42,970,575 41.75% 25,233,388 (5,565,812) Overtime ‐ minimum staffing 1,446,684 1,208,791 (237, 893) 4, 287,575 2,840,891 33.74% 1,328,559 (118,125) Overtime ‐ other 760,867 1,350,228 589,361 3,465,188 2,704,321 21.96% 912,494 151,627 Benefits 12,810,230 12,810,717 487 28,634,279 15,824,049 44.74% 10,844,853 (1,965,377) Supplies 794,103 880,442 86,339 2,119,149 1,325,046 37.47% 848,504 54,401 Equipment 1,471,535 1, 741,143 269,608 3,459,546 1,988,011 42.54% 1,113,948 (357,587) Books and publications 7,245 30,282 23,037 53,168 45,923 13.63% 14,210 6,965 Memberships and certifications 81,194 178,878 97,684 341,749 260,555 23.76% 120,111 38,917 Advertising 1,545 9,232 7,687 20,225 18,680 7.64% 556 (989) Awards and recognition 50,286 89,943 39,657 223,261 172,975 22.52% 65,113 14,827 Uniforms 621,567 886,603 265,036 1, 906,215 1,284,648 32.61% 505,903 (115,664) Software maintenance 868,874 985,399 116,525 2, 354,938 1,486,064 36.90% 1,178,879 310,005 Hardware maintenance 73,695 187,920 114,225 451,000 377,305 16.34% 68,861 (4,834) Utilities 548,547 593,876 45,329 1,395,427 846,880 39.31% 585,458 36,911 Fuel 194,035 232,113 38,078 556,950 362,915 34.84% 199,498 5,463 Fleet supplies 237,671 270,835 33,164 650,000 412,329 36.56% 158,642 (79,029) Printing 2,204 7,420 5,216 19,080 16,876 11.55% 5,465 3,261 Physicals and vaccinations 204,894 259,250 54,356 622,200 417,306 32.93% 305,804 100,910 Bank and credit card fees 71,688 77,085 5,397 185,000 113,312 38.75% 63,476 (8,212) Equipment lease 33,470 46,655 13,185 111,968 78,498 29.89% 36,505 3,035 Vehicle lease 88,753 90,280 1,527 216,678 127,925 40.96% 79,129 (9,624) Audit 43,000 43,000 ‐ 43,000 ‐ 100.00% 21,500 (21,500) Legal 162,406 167,915 5,509 319,000 156,594 50.91% 288,451 126,045 Professional services 1,409,957 1, 635,580 225,623 3,776,357 2,366,400 37.34% 982,799 (427,158) Insurance 240,460 348,645 108,185 836,736 596,276 28.74% 218,703 (21,757) Seminars, conferences and travel 184,831 446,264 261,433 1, 224,420 1,039,589 15.10% 193,900 9,069 Meeting expense 22,941 57,522 34,581 142,424 119,483 16.11% 36,680 13,739 Repairs and maintenance 468,714 613,782 145,068 1,384,256 915,542 33.86% 564,717 96,003 Outside rental 2,375 12,402 10,027 31,780 29,405 7.47% 4,118 1,743 Tuition assistance, EAP, and other programs 173,681 153,780 (19,901) 369,071 195,390 47.06% 140,663 (33,018) Treasurer's fees 1,175,177 1,159,525 (15,652) 1,710,627 535,450 68.70% ‐ (1,175,177) Buildings and grounds 51,266 318,765 267,499 547,035 495,769 9.37% 8,026 (43,240) Contingency ‐ ‐ ‐ 74,722 74,722 0.00% ‐ ‐ Total Expenditures 55,103,095 56,894,431 1, 791,336 135,302,799 80,199,704 40.73% 46,128,913 (8,974,182)
4 South Metro Fire Rescue FPD Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual General Fund For the period ending May 31, 2020
Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY
Excess of Revenues Over (Under) Expenditures 32,756,855 31,423,752 1,333,103 10,392,078 22,364,777 (34,967,665) 67,724,520
Other Financing Sources (Uses) Sale of Assets ‐ 64,585 (64,585) 155,000 (155,000) 0.00% 34,927 (34,927) Transfers to other funds (1,643,074) (3,645,635) 2,002,561 (11,713,229) 10,070,155 14.03% (1,402,129) (240,945) Total Other Financing Sources (Uses) (1,643,074) (3,581,050) 1,937,976 (11,558,229) 9,915,155 68,984,979 (70,628,053)
Net Change in Fund Balances 31,113,781 27,842,702 3,271,079 (1,166,151) 32,279,932 34,017,314 (2,903,533)
Fund Balances ‐ Beginning of Year 51,287,693 51,887,499 (599,806) 51,887,499 (599,806)
Fund Balances ‐ End of Year $ 82,401,474 $ 79,730,201 $ 2,671,273 $ 50,721,348 $ 31,680,126
5 South Metro Fire Rescue Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual Capital Projects Fund For the period ending May 31, 2020
Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY Revenues % Received Grant proceeds $ ‐ $ ‐ $ ‐ $ 297,621 $ (297,621) 0.00% $ ‐ $ ‐ Net investment earnings 5,116 4,165 951 10,000 (4,884) 51.16% 8,399 (3,283) Total Revenues 5,116 4,165 951 307,621 (302,505) 1.66% 8,399 (3,283)
Expenditures % Used Buildings and grounds 1,262,323 3,563,230 2, 300,907 9, 177,747 7,915,424 13.75% 145,758 (1,116,565) Vehicles and apparatus 350,515 59,850 (290,665) 2, 778,971 2,428,456 12.61% 1,526,641 1, 176,126 Equipment 35,352 26,720 (8,632) 64,132 28,780 55.12% 27,923 (7,429) Total Expenditures 1,648,190 3,649,800 2,001,610 12,020,850 10,372,660 13.71% 1,700,322 52,132
Excess of Revenues Over (Under) Expenditures (1,643,074) (3,645,635) 2,002,561 (11,713,229) 10,070,155 (1,691,923) 48,849
Other Financing Sources (Uses) Transfers from other funds 1,643,074 3,645,635 (2,002,561) 11,713,229 (10,070,155) 1,691,923 (48,849) Total Other Financing Sources (Uses) 1,643,074 3,645,635 (2,002,561) 11,713,229 (10,070,155) 1,691,923 (48,849)
Net Change in Fund Balances ‐ ‐ ‐ ‐ ‐ ‐ ‐
Fund Balances ‐ Beginning of Year ‐ ‐ ‐ ‐ ‐
Fund Balances ‐ End of Year $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
6 South Metro Fire Rescue Schedule of Revenues, Expenditures and Changes in Fund Balance ‐ Budget to Actual Building Rental Fund For the period ending May 31, 2020
Actual YTD Budget YTD Variance Annual Budget Annual Variance PY Actual YTD Variance CY to PY Revenues % Received Rental income $ 326,197 $ 307,836 $ 18,361 $ 741,464 $ (415,267) 43.99% $ 340,488 $ (14,291) Net investment earnings 18,819 12,500 6,319 30,000 (11,181) 62.73% 19,363 (544) Miscellaneous 804 ‐ 804 ‐ 804 0.00% ‐ 804 Total Revenues 345,820 320,336 25,484 771,464 (425,644) 44.72% 359,851 (14,031)
Expenditures % Used Supplies 11,130 12,090 960 29,021 17,891 38.35% 11,300 170 Utilities 105,804 110,670 4,866 254,406 148,602 41.59% 109,458 3,654 Professional services 5,250 5,250 ‐ 5,250 ‐ 100.00% 1,750 (3,500) Routine maintenance 42,511 60,750 18,239 145,807 103,296 29.16% 52,935 10,424 Outside services 39,115 41,730 2,615 100,156 61,041 39.05% 38,516 (599) Outside repairs 48,050 63,660 15,610 125,500 77,450 38.29% 27,947 (20,103) Equipment ‐ 40,465 40,465 97,141 97,141 0.00% ‐ ‐ Building and grounds 21,461 118,795 97,334 265,175 243,714 8.09% 6,757 (14,704) Total Expenditures 273,321 453,410 180,089 1,022,456 749,135 26.73% 248,663 (24,658)
Net Change in Fund Balances 72,499 (133,074) 205,573 (250,992) 323,491 111,188 (38,689)
Fund Balances ‐ Beginning of Year 2,433,903 2,426,107 7,796 2,426,107 7,796
Fund Balances ‐ End of Year $ 2,506,402 $ 2,293,033 $ 213,369 $ 2,175,115 $ 331,287
7 South Metro Fire Rescue Schedule of Property Tax Collections Arapahoe, Douglas, and Jefferson Counties 2020
Property Taxes Specific Percent 2019 Percent Month Interest Treasurer's Fee 2020 Total Current Year PY Adj TIF Ownership Collected Collections Collected January 2,476,033 3,252 (30,907) (63) 804,626 (36,727) 3,216,214 2.64% 2,205,178 2.12% February 38,303,491 4,107 (136,862) (550) 698,371 (572,552) 38,296,005 34.01% 34,290,868 35.02% March 9,356,642 (4,925) (192,450) 1,383 639,077 (137,410) 9,662,316 41.93% 7,195,465 41.92% April 19,932,189 (1,390) (70,662) 1,341 507,733 (297,922) 20,071,288 58.37% 17,841,544 59.04% May 8,723,857 10,432 (39,365) 9,632 621,972 (130,571) 9,195,956 65.91% 9,108,920 67.78% June ‐ ‐ ‐ ‐ ‐ ‐ ‐ 27,101,010 93.79% July ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,692,860 95.41% August ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,143,973 96.51% September ‐ ‐ ‐ ‐ ‐ ‐ ‐ 848,623 97.32% October ‐ ‐ ‐ ‐ ‐ ‐ ‐ 845,132 98.14% November ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,196,099 99.28% December ‐ ‐ ‐ ‐ ‐ ‐ ‐ 747,383 100.00% Total 78,792,211 11,476 (470,246) 11,743 3,271,778 (1,175,183) 80,441,779 104,217,056 sum of all Property Tax sub categories = 78,333,441 Budget 114,793,222 ‐ (751,329) 30,000 9,693,562 (1,710,628) 122,054,827
South Metro Fire Rescue South Metro Fire Rescue Schedule of TIF Diverted By County Excise Tax Collections 2020 2020 Arapahoe Douglas Month 2020 Total TIF Quarter Amount County County
January (17) (30,890) (30,907) Q1 52,544.02 February (23,154) (113,708) (136,862) Q2 ‐ March (150,668) (41,782) (192,450) Q3 ‐ April (23,067) (47,595) (70,662) Q4 ‐ May (9,585) (29,781) (39,365) Total 52,544.02 June ‐ ‐ ‐ July ‐ ‐ ‐ August ‐ ‐ ‐ September ‐ ‐ ‐ October ‐ ‐ ‐ November ‐ ‐ ‐ December ‐ ‐ ‐ Total (206,490) (263,757) (470,246)
8 South Metro Fire Rescue Capital Details 5/31/2020
Buildings and Grounds ‐ General Fund Mineral HQ ‐ 911 Call Center Door$ 1,811 Station 12 ‐ Red Bunker Racks 11,651 Station 14 ‐ Nedermann Fan 708 Station 33 ‐ Lighting in Bay and Gym 2,817 Station 34 ‐ Hot Water Heater 5,416 Station 38 ‐ HVAC Upgrade 10,575 Station 39 ‐ Red Buner Racks 7,740 Station 44 ‐ Shed 5,889 JSF ‐ 911 Call Center Door 2,952 Hilltop Tower ‐ AC Install 1,707 Total Equipment 51,266
Building and Grounds ‐ Capital Projects Fund Station 20 ‐ Architecture & Construction 1,143,253 Station 22 ‐ Resurface the Parking Lots 57,449 Station 33 ‐ Nederman Magna Rail System 14,289 Station 33 ‐Intersection Opticom Upgrade 12,349 HQ Carport 34,983 Total Building and Grounds 1,262,323
Vehicle and Apparatus ‐ Capital Projects Fund Collapse Trailer 63,817 2020 BC Trucks 139,581 2020 Ambulance refurbishment 42,944 2020 Medic rechasis 1,677 2020 Medic unit 6,695 2020 T‐6 brush truck 95,801 Total Vehicle and Apparatus 350,515
Building and Grounds ‐ Buiding Rental Fund Mineral HQ ‐ Parking garage repairs 16,661 Mineral HQ ‐ Board room AV upgrade 4,800 Total Building and Grounds 21,461
Total Capital Purchases $ 1,685,565
9 South Metro Fire Rescue Budget Worksheet Department(s): Operations Fund(s): General Fund Program/Location: COVID-19
Account Account Description YTD Actual Revenues Total - Expenditures 5000 Salaries 22,812 5200 Minimum Staffing 10,972 5400 Project/Meeting OT 10,982 Benefits Salary and Benefit Sub-total 44,766
7000 Supplies 146,541 7100 Equipment 14,479 8175 Professional Services 6,010 8300 Business/Meeting Expense 2,197 Sub-total 169,228
Total expenditures 213,994
10 Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget to Actual (Page 4 – 7)
Column Definitions:
Column Definition Actual Year to Date (YTD) actuals amounts as of the date on the statement. YTD Budget Column which displays the budgeted amounts through the date on the statement. YTD Variance Actual column subtracted by the YTD Budget column. This compares actual expenditures with their budgeted amounts through the date on the statement rather than the entire fiscal year. Annual Budget Budgeted amounts for the entire fiscal year. Annual Variance Actual column subtracted by Annual Budget column. This shows how much budget remains to be received or used in the fiscal year. % Received/Used Actual column divided by Annual Budget column. This shows what percent of budgeted annual revenues or expenses have been received or used for the fiscal year. Prior Year (PY) This column displays the prior year (2018) year to date actual amounts for SMFR Actual YTD FPD only (Cunningham amounts are not included) Variance Current Actual column subtracted by the PY Actual YTD column. This compares the Year (CY) to Prior increase or decrease in current year values with those of the prior year. Year (PY)
11 SOUTH METRO FIRE RESCUE BOARD AGENDA
MEETING DATE: 7/6/2020
AGENDA ITEM TYPE: ACTION ITEM
SUBJECT: SMFR Resolution No. 2020-06 Continuing Disaster Declaration renewal
BACKGROUND: The SMFR Board approved the initial resolution at the 03/25/20 Emergency Meeting. Termination, modification, continuation or renewal of the resolution is required at each of the next regular meetings until the declaration is terminated.
RECOMMENDATION: Staff recommends continuation of the disaster declaration as originally presented. Staff will also be providing an emergency response and expenditure status update.
SUBMITTED BY: Bob Baker APPROVED BY: Bob Baker
] SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT BOARD AGENDA
MEETING DATE: 7/6/2020
AGENDA ITEM TYPE: ACTION ITEM
SUBJECT: Resolution Repealing and Readopting a Fee Schedule – Fire Marshal’s Office
BACKGROUND: The proposed fee schedule is a complete re-evaluation of all fees, including the methodology used to estimate costs and calculate the fees. TischlerBise conducted the analysis and produced the final fee schedule. The fee schedule is designed to recover nearly 100% of the cost of services related to development and construction projects, including staff salaries/benefits, a proportionate share of the Fire Marshal’s Office budget, vehicles, software purchase and maintenance costs, consultant fees, facility costs, and support from specific Technology staff as well as a share of Finance and Human Resources support. Compared to the previous revenues in 2019, this new fee schedule is estimated to increase revenues by about 9% using similar workloads; however, several individual fees have decreased. Additionally, there are no changes to the special event fees previously adopted by the board in early 2020. The new fee schedule will be effective on August 10, 2020 and applicable to the entire SMFR jurisdiction, including contract-for-service areas.
RECOMMENDATION: Staff recommends the Board approve the resolution adopting the 2020 fee schedule as presented.
SUBMITTED BY: Rich Conroy APPROVED BY: Mike Dell’Orfano SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT
RESOLUTION NO. 2020-09
A RESOLUTION REPEALING AND READOPTING A FEE SCHEDULE
WHEREAS, the South Metro Fire Rescue Fire Protection District (the “District”) is a quasi-municipal corporation and political subdivision of the State of Colorado and a duly organized and existing special district pursuant to Title 32, Article 1, Colorado Revised Statutes; and
WHEREAS, Sections 32-1-1002 (d) and (e), C.R.S., authorize fire protection districts to adopt and enforce fire codes and to fix and from time to time increase or decrease fees and charges for fire code inspections; and
WHEREAS, by Resolution No. 2019-11 the District adopted by reference the fee schedule previously adopted by the South Metro/Cunningham Fire Rescue Authority by Resolution No. 2018-14 (the “Previous Fee Schedule”); and
WHEREAS, by Resolution No. 2020-3 the District adopted an amended fee schedule (the “Amended Previous Fee Schedule” and collectively with the Previous Fee Schedule as the “Previous Fee Schedules”); and
WHEREAS, the District has determined that the repeal of the Previous Fee Schedules and re-adoption of a cumulative fee schedule (the “Fee Schedule”) is necessary to help offset the costs incurred by the District for inspections and plan reviews conducted pursuant to the International Fire Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT AS FOLLOWS:
1. Repeal of Previous Fee Schedules. The Board hereby repeals the Previous Fee Schedules adopted by reference in Resolution No. 2019-11 and Resolution No. 2020- 3.
2. Adoption of Fee Schedule. The Board hereby adopts the Fee Schedule attached hereto as Exhibit A.
3. Payment Processing Fees. The Board hereby authorizes the Fire Chief to approve the collection of fees associated with the processing of credit card transactions and/or checks, provided that such fees do not exceed 4.5% of each transaction.
{00768406.DOCX / } 4. Fire Chief to Annually Adjust Fees. The Fire Chief shall adjust the Fee Schedule annually without further Board action, in accordance with the compensation model adopted by the District’s Human Resources Department.
5. Fire Marshal Authorized to Reduce or Waive Fees. The Fire Marshal shall be authorized to reduce or waive the fees in the Fee Schedule based upon the circumstances of specific projects which are determined, in his or her sole discretion, to result in reduced or nominal costs to the District for the services provided.
6. Waiver for Governmental Entities. The Fire Chief shall be authorized to reduce or waive the fees in the Fee Schedule, except punitive fees, for governmental entities, including, but not limited to counties, municipalities, schools and special districts, when determined by the Fire Chief in his sole discretion that either (i) the governmental entity provides reciprocal services or benefits to be of approximately equal benefit to the District, or (ii) the governmental entity’s project or special event will result in reduced or nominal costs to the District for the services provided. Punitive fees include re-inspection, after hours inspection, and re-submittals after the first re-submittal.
7. Severability. If any part, section, subsection, sentence, clause or phrase of this Resolution is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining provisions.
8. Effective Date. This Resolution shall take effect and be enforced as of August 10, 2020.
Adopted this 6th day of July 2020.
SOUTH METRO FIRE RESCUE FIRE PROTECTION DISTRICT
By: Jim Albee, Chair
Attest:
Hank Eng, Secretary
{00768406.DOCX / } EXHIBIT A
Fee Schedule
[ATTACHED]
{00768406.DOCX / } South Metro Fire Rescue Systems and Other Fees Effective Date: August 10, 2020
Plan Check Inspection Work Item Cost Cost Total Cost HAZARDOUS MATERIALS AST Installation $111.70 $310.17 $421.87 AST Removal $120.95 $229.57 $350.52 UST Installation $131.31 $573.31 $704.62 UST Removal $109.83 $171.28 $281.11 Compressed Gas Systems (per system) $217.22 $188.57 $405.79 LP- Gas Temporary Installation (Temporary Heat, Construction Site Install, etc.) $137.71 $192.99 $330.70 LP- Gas Permanent Installation $137.71 $192.99 $330.70 LP-Gas Tank Cages (i.e. propane exchange) $159.19 $105.71 $264.90 HazMat Chemical Inventory $231.95 $161.97 $393.92 HazMat Management Plan $262.51 $0.00 $262.51 MISCELLANEOUS FEES Parker (inspection cost will be charged on an hourly basis) $61.43 $151.43 $212.86 High Piled Combustible Storage $165.52 $176.91 $342.43 Vehicle Access Gates $133.43 $156.72 $290.15 Temporary Access Road Agreement $139.45 $205.08 $344.53 Alternative Materials & Methods $140.85 $0.00 $140.85 Photoluminescent Egress Path Marking $141.11 $263.37 $404.48 Fire Safety Emergency Plan $103.48 $0.00 $103.48 Change of Use $158.14 $350.82 $508.96 Pool $200.50 $147.42 $347.92 OTHER FEES AND PENALTIES Construction-Related False Alarm Inspection Fee $0.00 $250.00 $250.00 Re-Inspection Fee / Release of Stop Work Order $0.00 $250.00 $250.00 Work Without a Permit or Approval - Two times the amount of the original permit fee. varies varies varies Technical Assistance Fee - Based on the actual cost to South Metro Fire Rescue. varies varies varies Hazardous Materials Response Fee - Based on the actual cost to South Metro Fire Rescue. varies varies varies STANDARD HOURLY RATE FEES Plan Review Re-Submittals or Review of Amendments to Existing Permits (per hour, 1-hour minimum) $73.00 $0.00 $73.00 Inspections Outside of South Metro Fire Rescue Business Hours (per hour/per inspector) $0.00 $73.00 $73.00 Fire Watch (per hour/per inspector) $0.00 $73.00 $73.00 South Metro Fire Rescue New Construction and Tenant Improvements (Includes New Fire Sprinklers and New Fire Alarms) Effective Date: August 10, 2020 Plan Review Inspection Combined Total Cost for Cost for Cost for Project Each Each Each IBC/IFC Size Additional Additional Additional Class IBC/IFC Occupancy Description Threshold Base Cost 100 SF Base Cost 100 SF Base Cost 100 SF A-1 Assembly—Fixed Seating 3,000 $711 $1.12 $445 $0.78 $1,156 $1.89 Assembly—Fixed Seating 15,000 $845 $0.89 $539 $1.25 $1,383 $2.14 Assembly—Fixed Seating 30,000 $978 $2.82 $726 $0.82 $1,704 $3.64 Assembly—Fixed Seating 60,000 $1,824 $0.44 $972 $1.52 $2,796 $1.96 Assembly—Fixed Seating 150,000 $2,220 $0.36 $2,340 $1.02 $4,560 $1.38 Assembly—Fixed Seating 300,000 $2,760 $0.92 $3,870 $1.29 $6,630 $2.21 A-2 Assembly—Food & Drink 750 $366 $2.29 $199 $1.39 $564 $3.68 Assembly—Food & Drink 3,750 $434 $1.82 $240 $2.23 $675 $4.05 Assembly—Food & Drink 7,500 $503 $5.80 $324 $1.46 $827 $7.26 Assembly—Food & Drink 15,000 $938 $0.92 $434 $2.71 $1,371 $3.62 Assembly—Food & Drink 37,500 $1,144 $0.73 $1,043 $1.82 $2,186 $2.55 Assembly—Food & Drink 75,000 $1,418 $1.89 $1,725 $2.30 $3,143 $4.19 A-3 Assembly—Worship, Amusement 2,000 $467 $1.10 $457 $1.20 $924 $2.30 Assembly—Worship, Amusement 10,000 $555 $0.87 $553 $1.91 $1,108 $2.78 Assembly—Worship, Amusement 20,000 $642 $2.77 $744 $1.26 $1,386 $4.03 Assembly—Worship, Amusement 40,000 $1,196 $0.44 $996 $2.34 $2,192 $2.78 Assembly—Worship, Amusement 100,000 $1,460 $0.36 $2,400 $1.56 $3,860 $1.92 Assembly—Worship, Amusement 200,000 $1,820 $0.91 $3,960 $1.98 $5,780 $2.89 A-4 Assembly—Indoor Sport Viewing 1,500 $711 $2.22 $477 $1.66 $1,188 $3.88 Assembly—Indoor Sport Viewing 7,500 $844 $1.79 $577 $2.67 $1,421 $4.46 Assembly—Indoor Sport Viewing 15,000 $978 $5.62 $777 $1.76 $1,755 $7.38 Assembly—Indoor Sport Viewing 30,000 $1,821 $0.89 $1,041 $3.25 $2,862 $4.14 Assembly—Indoor Sport Viewing 75,000 $2,220 $0.72 $2,505 $2.18 $4,725 $2.90 Assembly—Indoor Sport Viewing 150,000 $2,760 $1.84 $4,140 $2.76 $6,900 $4.60 A-5 Assembly—Outdoor Activities 7,500 $914 $0.57 $1,385 $0.97 $2,300 $1.54 Assembly—Outdoor Activities 37,500 $1,084 $0.47 $1,676 $1.55 $2,760 $2.02 Assembly—Outdoor Activities 75,000 $1,260 $1.44 $2,258 $1.03 $3,518 $2.47 Assembly—Outdoor Activities 150,000 $2,340 $0.23 $3,030 $1.89 $5,370 $2.11 Assembly—Outdoor Activities 375,000 $2,850 $0.18 $7,275 $1.26 $10,125 $1.44 Assembly—Outdoor Activities 750,000 $3,525 $0.47 $12,000 $1.60 $15,525 $2.07 A A Occupancy Tenant Improvements 500 $284 $2.67 $163 $1.71 $447 $4.38 A Occupancy Tenant Improvements 2,500 $338 $2.13 $197 $2.74 $535 $4.87 A Occupancy Tenant Improvements 5,000 $391 $6.76 $266 $1.79 $657 $8.55 A Occupancy Tenant Improvements 10,000 $729 $1.06 $355 $3.33 $1,084 $4.39 A Occupancy Tenant Improvements 25,000 $888 $0.85 $855 $2.22 $1,743 $3.07 A Occupancy Tenant Improvements 50,000 $1,100 $2.20 $1,410 $2.82 $2,510 $5.02 B Business—Chemicals 300 $467 $7.30 $226 $3.95 $693 $11.25 Business—Chemicals 1,500 $555 $5.84 $274 $6.33 $828 $12.17 Business—Chemicals 3,000 $642 $18.49 $369 $4.17 $1,011 $22.66 Business—Chemicals 6,000 $1,197 $2.92 $494 $7.71 $1,691 $10.63 Business—Chemicals 15,000 $1,460 $2.33 $1,188 $5.16 $2,648 $7.49 Business—Chemicals 30,000 $1,809 $6.03 $1,962 $6.54 $3,771 $12.57 B Business 2,000 $223 $0.52 $246 $0.65 $470 $1.17 Business 10,000 $265 $0.43 $298 $1.04 $563 $1.47 Business 20,000 $308 $1.32 $402 $0.67 $710 $1.99 Business 40,000 $572 $0.21 $536 $1.26 $1,108 $1.47 Business 100,000 $700 $0.16 $1,290 $0.85 $1,990 $1.01 Business 200,000 $860 $0.43 $2,140 $1.07 $3,000 $1.50 B B Occupancy Tenant Improvements 250 $162 $3.04 $68 $1.42 $230 $4.46 B Occupancy Tenant Improvements 1,250 $193 $2.45 $82 $2.27 $275 $4.72 B Occupancy Tenant Improvements 2,500 $224 $7.72 $110 $1.49 $334 $9.21 B Occupancy Tenant Improvements 5,000 $417 $1.21 $148 $2.77 $564 $3.98 B Occupancy Tenant Improvements 12,500 $508 $0.98 $355 $1.86 $863 $2.84 B Occupancy Tenant Improvements 25,000 $630 $2.52 $588 $2.35 $1,218 $4.87 E Educational—School 5,000 $792 $0.74 $445 $0.46 $1,237 $1.20 Educational—School 25,000 $940 $0.60 $538 $0.75 $1,478 $1.35 Educational—School 50,000 $1,090 $1.88 $725 $0.49 $1,815 $2.37 Educational—School 100,000 $2,030 $0.30 $970 $0.92 $3,000 $1.22 Educational—School 250,000 $2,475 $0.23 $2,350 $0.60 $4,825 $0.83 Educational—School 500,000 $3,050 $0.61 $3,850 $0.77 $6,900 $1.38 South Metro Fire Rescue New Construction and Tenant Improvements (Includes New Fire Sprinklers and New Fire Alarms) Effective Date: August 10, 2020 Plan Review Inspection Combined Total Cost for Cost for Cost for Project Each Each Each IBC/IFC Size Additional Additional Additional Class IBC/IFC Occupancy Description Threshold Base Cost 100 SF Base Cost 100 SF Base Cost 100 SF E Educational—Day Care 750 $284 $1.77 $298 $2.09 $583 $3.86 Educational—Day Care 3,750 $338 $1.42 $361 $3.34 $698 $4.76 Educational—Day Care 7,500 $391 $4.51 $486 $2.20 $877 $6.71 Educational—Day Care 15,000 $729 $0.71 $651 $4.07 $1,380 $4.78 Educational—Day Care 37,500 $889 $0.57 $1,568 $2.72 $2,456 $3.29 Educational—Day Care 75,000 $1,103 $1.47 $2,588 $3.45 $3,690 $4.92 E E Occupancy Tenant Improvements 1,000 $345 $1.62 $147 $0.78 $492 $2.39 E Occupancy Tenant Improvements 5,000 $410 $1.30 $178 $1.24 $588 $2.54 E Occupancy Tenant Improvements 10,000 $475 $4.09 $240 $0.80 $715 $4.89 E Occupancy Tenant Improvements 20,000 $884 $0.65 $320 $1.50 $1,204 $2.15 E Occupancy Tenant Improvements 50,000 $1,080 $0.52 $770 $1.00 $1,850 $1.52 E Occupancy Tenant Improvements 100,000 $1,340 $1.34 $1,270 $1.27 $2,610 $2.61 F-1 Factory Industrial—Moderate Hazard 2,500 $391 $1.68 $350 $1.04 $741 $2.72 Factory Industrial—Moderate Hazard 12,500 $559 $4.25 $454 $0.41 $1,013 $4.66 Factory Industrial—Moderate Hazard 25,000 $1,090 $0.34 $505 $0.54 $1,595 $0.88 Factory Industrial—Moderate Hazard 50,000 $1,175 $0.22 $640 $0.31 $1,815 $0.53 Factory Industrial—Moderate Hazard 125,000 $1,338 $0.13 $875 $0.38 $2,213 $0.51 Factory Industrial—Moderate Hazard 250,000 $1,500 $0.60 $1,350 $0.54 $2,850 $1.14 F-2 Factory Industrial—Low Hazard 2,500 $406 $0.76 $247 $0.51 $653 $1.27 Factory Industrial—Low Hazard 12,500 $483 $0.60 $298 $0.84 $780 $1.44 Factory Industrial—Low Hazard 25,000 $558 $1.93 $403 $0.55 $960 $2.48 Factory Industrial—Low Hazard 50,000 $1,040 $0.31 $540 $1.01 $1,580 $1.33 Factory Industrial—Low Hazard 125,000 $1,275 $0.24 $1,300 $0.66 $2,575 $0.90 Factory Industrial—Low Hazard 250,000 $1,575 $0.63 $2,125 $0.85 $3,700 $1.48 F F Occupancy Tenant Improvements 1,000 $284 $1.33 $195 $1.02 $479 $2.35 F Occupancy Tenant Improvements 5,000 $338 $1.07 $236 $1.63 $573 $2.70 F Occupancy Tenant Improvements 10,000 $391 $3.37 $317 $1.07 $708 $4.44 F Occupancy Tenant Improvements 20,000 $728 $0.54 $424 $1.99 $1,152 $2.53 F Occupancy Tenant Improvements 50,000 $890 $0.42 $1,020 $1.34 $1,910 $1.76 F Occupancy Tenant Improvements 100,000 $1,100 $1.10 $1,690 $1.69 $2,790 $2.79 H-1 High Hazard Group H-1 500 $650 $6.09 $437 $4.59 $1,087 $10.68 High Hazard Group H-1 2,500 $772 $4.87 $529 $7.32 $1,300 $12.19 High Hazard Group H-1 5,000 $894 $15.43 $712 $4.83 $1,605 $20.26 High Hazard Group H-1 10,000 $1,665 $2.43 $953 $8.95 $2,618 $11.38 High Hazard Group H-1 25,000 $2,030 $1.96 $2,295 $5.96 $4,325 $7.92 High Hazard Group H-1 50,000 $2,520 $5.04 $3,785 $7.57 $6,305 $12.61 H-2 High Hazard Group H-2 250 $589 $11.04 $373 $7.83 $962 $18.87 High Hazard Group H-2 1,250 $699 $8.83 $452 $12.53 $1,151 $21.36 High Hazard Group H-2 2,500 $810 $27.97 $608 $8.25 $1,418 $36.22 High Hazard Group H-2 5,000 $1,509 $4.41 $815 $15.27 $2,324 $19.69 High Hazard Group H-2 12,500 $1,840 $3.54 $1,960 $10.20 $3,800 $13.74 High Hazard Group H-2 25,000 $2,283 $9.13 $3,235 $12.94 $5,518 $22.07 H-3 High Hazard Group H-3 250 $528 $9.90 $342 $7.17 $870 $17.06 High Hazard Group H-3 1,250 $627 $7.92 $413 $11.46 $1,040 $19.38 High Hazard Group H-3 2,500 $726 $25.08 $557 $7.56 $1,283 $32.64 High Hazard Group H-3 5,000 $1,353 $3.96 $746 $13.98 $2,099 $17.94 High Hazard Group H-3 12,500 $1,650 $3.16 $1,794 $9.33 $3,444 $12.49 High Hazard Group H-3 25,000 $2,045 $8.18 $2,960 $11.84 $5,005 $20.02 H-4 High Hazard Group H-4 500 $650 $6.09 $310 $3.25 $960 $9.34 High Hazard Group H-4 2,500 $772 $4.87 $375 $5.21 $1,147 $10.08 High Hazard Group H-4 5,000 $894 $15.43 $505 $3.42 $1,399 $18.85 High Hazard Group H-4 10,000 $1,665 $2.43 $676 $6.34 $2,341 $8.78 High Hazard Group H-4 25,000 $2,030 $1.96 $1,628 $4.23 $3,658 $6.19 High Hazard Group H-4 50,000 $2,520 $5.04 $2,685 $5.37 $5,205 $10.41 H-5 High Hazard Group H-5 2,000 $1,178 $2.76 $838 $2.19 $2,016 $4.96 High Hazard Group H-5 10,000 $1,399 $2.21 $1,013 $3.51 $2,412 $5.72 High Hazard Group H-5 20,000 $1,620 $7.00 $1,364 $2.32 $2,984 $9.32 High Hazard Group H-5 40,000 $3,020 $1.10 $1,828 $4.29 $4,848 $5.39 High Hazard Group H-5 100,000 $3,680 $0.88 $4,400 $2.86 $8,080 $3.74 High Hazard Group H-5 200,000 $4,560 $2.28 $7,260 $3.63 $11,820 $5.91 South Metro Fire Rescue New Construction and Tenant Improvements (Includes New Fire Sprinklers and New Fire Alarms) Effective Date: August 10, 2020 Plan Review Inspection Combined Total Cost for Cost for Cost for Project Each Each Each IBC/IFC Size Additional Additional Additional Class IBC/IFC Occupancy Description Threshold Base Cost 100 SF Base Cost 100 SF Base Cost 100 SF H H Occupancy Tenant Improvements 250 $345 $6.48 $195 $4.08 $540 $10.55 H Occupancy Tenant Improvements 1,250 $410 $5.18 $235 $6.53 $645 $11.71 H Occupancy Tenant Improvements 2,500 $475 $16.39 $317 $4.30 $792 $20.69 H Occupancy Tenant Improvements 5,000 $885 $2.59 $425 $7.97 $1,309 $10.56 H Occupancy Tenant Improvements 12,500 $1,079 $2.07 $1,023 $5.30 $2,101 $7.37 H Occupancy Tenant Improvements 25,000 $1,338 $5.35 $1,685 $6.74 $3,023 $12.09 I-1 Institutional—17+ persons, ambulatory 1,500 $569 $1.77 $362 $1.26 $930 $3.03 Institutional—17+ persons, ambulatory 7,500 $675 $1.42 $437 $2.03 $1,112 $3.45 Institutional—17+ persons, ambulatory 15,000 $782 $4.51 $590 $1.33 $1,371 $5.84 Institutional—17+ persons, ambulatory 30,000 $1,458 $0.71 $789 $2.46 $2,247 $3.17 Institutional—17+ persons, ambulatory 75,000 $1,778 $0.57 $1,898 $1.65 $3,675 $2.22 Institutional—17+ persons, ambulatory 150,000 $2,205 $1.47 $3,135 $2.09 $5,340 $3.56 I-2 Institutional—6+ persons, non-ambulatory 5,000 $1,584 $1.48 $751 $0.78 $2,335 $2.26 Institutional—6+ persons, non-ambulatory 25,000 $1,880 $1.20 $908 $1.27 $2,788 $2.47 Institutional—6+ persons, non-ambulatory 50,000 $2,180 $3.76 $1,225 $0.83 $3,405 $4.59 Institutional—6+ persons, non-ambulatory 100,000 $4,060 $0.59 $1,640 $1.54 $5,700 $2.13 Institutional—6+ persons, non-ambulatory 250,000 $4,950 $0.48 $3,950 $1.02 $8,900 $1.50 Institutional—6+ persons, non-ambulatory 500,000 $6,150 $1.23 $6,500 $1.30 $12,650 $2.53 I-3 Institutional—6+ persons, restrained 5,000 $711 $0.67 $572 $0.60 $1,283 $1.27 Institutional—6+ persons, restrained 25,000 $845 $0.52 $693 $0.95 $1,538 $1.47 Institutional—6+ persons, restrained 50,000 $975 $1.69 $930 $0.64 $1,905 $2.33 Institutional—6+ persons, restrained 100,000 $1,820 $0.27 $1,250 $1.17 $3,070 $1.44 Institutional—6+ persons, restrained 250,000 $2,225 $0.21 $3,000 $0.78 $5,225 $0.99 Institutional—6+ persons, restrained 500,000 $2,750 $0.55 $4,950 $0.99 $7,700 $1.54 I-4 Institutional—6+ persons, day care 750 $345 $2.16 $314 $2.19 $659 $4.35 Institutional—6+ persons, day care 3,750 $410 $1.73 $380 $3.51 $790 $5.24 Institutional—6+ persons, day care 7,500 $475 $5.47 $512 $2.32 $986 $7.79 Institutional—6+ persons, day care 15,000 $885 $0.87 $686 $4.29 $1,571 $5.15 Institutional—6+ persons, day care 37,500 $1,080 $0.68 $1,650 $2.86 $2,730 $3.54 Institutional—6+ persons, day care 75,000 $1,335 $1.78 $2,723 $3.63 $4,058 $5.41 I I Occupancy Tenant Improvements 1,000 $284 $1.33 $163 $0.85 $447 $2.18 I Occupancy Tenant Improvements 5,000 $338 $1.07 $197 $1.36 $535 $2.43 I Occupancy Tenant Improvements 10,000 $391 $3.37 $265 $0.91 $656 $4.28 I Occupancy Tenant Improvements 20,000 $728 $0.54 $356 $1.66 $1,084 $2.20 I Occupancy Tenant Improvements 50,000 $890 $0.42 $855 $1.11 $1,745 $1.53 I Occupancy Tenant Improvements 100,000 $1,100 $1.10 $1,410 $1.41 $2,510 $2.51 M Mercantile 10,000 $1,422 $0.67 $970 $0.51 $2,392 $1.18 Mercantile 50,000 $1,690 $0.52 $1,175 $0.81 $2,865 $1.33 Mercantile 100,000 $1,950 $1.69 $1,580 $0.54 $3,530 $2.23 Mercantile 200,000 $3,640 $0.27 $2,120 $0.99 $5,760 $1.26 Mercantile 500,000 $4,450 $0.21 $5,100 $0.66 $9,550 $0.87 Mercantile 1,000,000 $5,500 $0.55 $8,400 $0.84 $13,900 $1.39 M M Occupancy Tenant Improvements 500 $223 $2.09 $99 $1.04 $323 $3.14 M Occupancy Tenant Improvements 2,500 $265 $1.67 $120 $1.67 $386 $3.34 M Occupancy Tenant Improvements 5,000 $307 $5.30 $162 $1.10 $469 $6.40 M Occupancy Tenant Improvements 10,000 $572 $0.84 $217 $2.04 $789 $2.87 M Occupancy Tenant Improvements 25,000 $698 $0.67 $523 $1.35 $1,220 $2.02 M Occupancy Tenant Improvements 50,000 $865 $1.73 $860 $1.72 $1,725 $3.45 R-1 Residential—Transient 3,500 $589 $0.79 $330 $0.49 $919 $1.29 Residential—Transient 17,500 $700 $0.62 $399 $0.80 $1,099 $1.42 Residential—Transient 35,000 $809 $2.01 $539 $0.52 $1,348 $2.53 Residential—Transient 70,000 $1,512 $0.31 $721 $0.96 $2,233 $1.27 Residential—Transient 175,000 $1,838 $0.25 $1,733 $0.65 $3,570 $0.90 Residential—Transient 350,000 $2,275 $0.65 $2,870 $0.82 $5,145 $1.47 R-2 Residential—Permanent, 2+ Dwellings 3,500 $691 $0.93 $362 $0.54 $1,052 $1.47 Residential—Permanent, 2+ Dwellings 17,500 $821 $0.73 $438 $0.86 $1,258 $1.59 Residential—Permanent, 2+ Dwellings 35,000 $949 $2.35 $588 $0.58 $1,537 $2.93 Residential—Permanent, 2+ Dwellings 70,000 $1,771 $0.36 $791 $1.06 $2,562 $1.43 Residential—Permanent, 2+ Dwellings 175,000 $2,153 $0.29 $1,908 $0.71 $4,060 $1.00 Residential—Permanent, 2+ Dwellings 350,000 $2,660 $0.76 $3,150 $0.90 $5,810 $1.66 South Metro Fire Rescue New Construction and Tenant Improvements (Includes New Fire Sprinklers and New Fire Alarms) Effective Date: August 10, 2020 Plan Review Inspection Combined Total Cost for Cost for Cost for Project Each Each Each IBC/IFC Size Additional Additional Additional Class IBC/IFC Occupancy Description Threshold Base Cost 100 SF Base Cost 100 SF Base Cost 100 SF R-2 Residential—Permanent, 2+, Additional Identical Buildings 3,500 $284 $0.38 $362 $0.54 $646 $0.93 Residential—Permanent, 2+, Additional Identical Buildings 17,500 $338 $0.31 $438 $0.86 $775 $1.17 Residential—Permanent, 2+, Additional Identical Buildings 35,000 $392 $0.96 $588 $0.58 $980 $1.54 Residential—Permanent, 2+, Additional Identical Buildings 70,000 $728 $0.16 $791 $1.06 $1,519 $1.22 Residential—Permanent, 2+, Additional Identical Buildings 175,000 $893 $0.11 $1,908 $0.71 $2,800 $0.82 Residential—Permanent, 2+, Additional Identical Buildings 350,000 $1,085 $0.31 $3,150 $0.90 $4,235 $1.21 R-4 Residential—Assisted Living (6-16 persons) 250 $630 $11.81 $199 $4.17 $828 $15.97 Residential—Assisted Living (6-16 persons) 1,250 $748 $9.45 $241 $6.68 $988 $16.13 Residential—Assisted Living (6-16 persons) 2,500 $866 $29.91 $324 $4.40 $1,190 $34.31 Residential—Assisted Living (6-16 persons) 5,000 $1,614 $4.72 $434 $8.13 $2,048 $12.85 Residential—Assisted Living (6-16 persons) 12,500 $1,968 $3.78 $1,044 $5.43 $3,011 $9.21 Residential—Assisted Living (6-16 persons) 25,000 $2,440 $9.76 $1,723 $6.89 $4,163 $16.65 R R Occupancy Tenant Improvements 250 $162 $3.04 $68 $1.42 $230 $4.46 R Occupancy Tenant Improvements 1,250 $193 $2.45 $82 $2.27 $275 $4.72 R Occupancy Tenant Improvements 2,500 $224 $7.72 $110 $1.49 $334 $9.21 R Occupancy Tenant Improvements 5,000 $417 $1.21 $148 $2.77 $564 $3.98 R Occupancy Tenant Improvements 12,500 $508 $0.98 $355 $1.86 $863 $2.84 R Occupancy Tenant Improvements 25,000 $630 $2.52 $588 $2.35 $1,218 $4.87 S Storage 2,500 $569 $1.06 $362 $0.76 $931 $1.82 Storage 12,500 $675 $0.86 $438 $1.22 $1,113 $2.08 Storage 25,000 $783 $2.69 $590 $0.80 $1,373 $3.49 Storage 50,000 $1,455 $0.43 $790 $1.48 $2,245 $1.91 Storage 125,000 $1,775 $0.34 $1,900 $0.98 $3,675 $1.32 Storage 250,000 $2,200 $0.88 $3,125 $1.25 $5,325 $2.13 S S Occupancy Tenant Improvements 500 $223 $2.09 $99 $1.04 $323 $3.14 S Occupancy Tenant Improvements 2,500 $265 $1.67 $120 $1.67 $386 $3.34 S Occupancy Tenant Improvements 5,000 $307 $5.30 $162 $1.10 $469 $6.40 S Occupancy Tenant Improvements 10,000 $572 $0.84 $217 $2.04 $789 $2.87 S Occupancy Tenant Improvements 25,000 $698 $0.67 $523 $1.35 $1,220 $2.02 S Occupancy Tenant Improvements 50,000 $865 $1.73 $860 $1.72 $1,725 $3.45 U Accessory 500 $284 $2.67 $167 $1.76 $451 $4.43 Accessory 2,500 $338 $2.13 $202 $2.81 $540 $4.94 Accessory 5,000 $391 $6.76 $273 $1.85 $664 $8.61 Accessory 10,000 $729 $1.06 $365 $3.42 $1,094 $4.47 Accessory 25,000 $888 $0.85 $878 $2.29 $1,765 $3.14 Accessory 50,000 $1,100 $2.20 $1,450 $2.90 $2,550 $5.10 Automatic Sprinkler System, 13 Combustible 1,250 $589 $2.21 $529 $2.23 $1,118 $4.43 Automatic Sprinkler System, 13 Combustible 6,250 $699 $1.77 $640 $3.54 $1,339 $5.31 Automatic Sprinkler System, 13 Combustible 12,500 $810 $5.60 $861 $2.33 $1,671 $7.93 Automatic Sprinkler System, 13 Combustible 25,000 $1,510 $0.87 $1,153 $4.33 $2,663 $5.20 Automatic Sprinkler System, 13 Combustible 62,500 $1,838 $0.72 $2,775 $2.90 $4,613 $3.62 Automatic Sprinkler System, 13 Combustible 125,000 $2,288 $1.83 $4,588 $3.67 $6,875 $5.50 Automatic Sprinkler System, 13 Non-Combustible 5,000 $528 $0.50 $529 $0.56 $1,057 $1.05 Automatic Sprinkler System, 13 Non-Combustible 25,000 $628 $0.39 $640 $0.88 $1,268 $1.27 Automatic Sprinkler System, 13 Non-Combustible 50,000 $725 $1.25 $860 $0.58 $1,585 $1.83 Automatic Sprinkler System, 13 Non-Combustible 100,000 $1,350 $0.20 $1,150 $1.08 $2,500 $1.28 Automatic Sprinkler System, 13 Non-Combustible 250,000 $1,650 $0.16 $2,775 $0.73 $4,425 $0.89 Automatic Sprinkler System, 13 Non-Combustible 500,000 $2,050 $0.41 $4,600 $0.92 $6,650 $1.33 Automatic Sprinkler System, 13R 1,500 $406 $1.27 $529 $1.85 $935 $3.12 Automatic Sprinkler System, 13R 7,500 $482 $1.01 $640 $2.95 $1,122 $3.96 Automatic Sprinkler System, 13R 15,000 $558 $3.22 $861 $1.96 $1,419 $5.18 Automatic Sprinkler System, 13R 30,000 $1,041 $0.50 $1,155 $3.60 $2,196 $4.10 Automatic Sprinkler System, 13R 75,000 $1,268 $0.41 $2,775 $2.40 $4,043 $2.81 Automatic Sprinkler System, 13R 150,000 $1,575 $1.05 $4,575 $3.05 $6,150 $4.10 Automatic Sprinkler System, 13D 600 $100 $0.00 $0 $0.00 $100 $0.00 Automatic Sprinkler System, 13D 3,000 $100 $0.00 $0 $0.00 $100 $0.00 Automatic Sprinkler System, 13D 6,000 $307 $4.42 $622 $3.51 $929 $7.93 Automatic Sprinkler System, 13D 12,000 $572 $0.70 $833 $6.51 $1,405 $7.21 Automatic Sprinkler System, 13D 30,000 $699 $0.55 $2,004 $4.34 $2,703 $4.89 Automatic Sprinkler System, 13D 60,000 $864 $1.44 $3,306 $5.51 $4,170 $6.95 South Metro Fire Rescue New Construction and Tenant Improvements (Includes New Fire Sprinklers and New Fire Alarms) Effective Date: August 10, 2020 Plan Review Inspection Combined Total Cost for Cost for Cost for Project Each Each Each IBC/IFC Size Additional Additional Additional Class IBC/IFC Occupancy Description Threshold Base Cost 100 SF Base Cost 100 SF Base Cost 100 SF Fire Alarm System 2,000 $467 $1.10 $393 $1.03 $861 $2.13 Fire Alarm System 10,000 $555 $0.87 $476 $1.66 $1,031 $2.53 Fire Alarm System 20,000 $642 $2.77 $642 $1.09 $1,284 $3.86 Fire Alarm System 40,000 $1,196 $0.44 $860 $2.02 $2,056 $2.46 Fire Alarm System 100,000 $1,460 $0.36 $2,070 $1.33 $3,530 $1.69 Fire Alarm System 200,000 $1,820 $0.91 $3,400 $1.70 $5,220 $2.61 Core Shell 1,000 $284 $1.33 $267 $1.40 $551 $2.73 Core Shell 5,000 $338 $1.07 $323 $2.23 $660 $3.30 Core Shell 10,000 $391 $3.37 $434 $1.48 $825 $4.85 Core Shell 20,000 $728 $0.54 $582 $2.73 $1,310 $3.27 Core Shell 50,000 $890 $0.42 $1,400 $1.82 $2,290 $2.24 Core Shell 100,000 $1,100 $1.10 $2,310 $2.31 $3,410 $3.41 High Rise 45,000 $7,434 $0.77 $14,715 $1.71 $22,149 $2.48 High Rise 225,000 $8,820 $0.62 $17,798 $2.75 $26,618 $3.37 High Rise 450,000 $10,215 $1.97 $23,985 $1.81 $34,200 $3.78 High Rise 900,000 $19,080 $0.30 $32,130 $3.34 $51,210 $3.64 High Rise 2,250,000 $23,175 $0.25 $77,175 $2.23 $100,350 $2.48 High Rise 4,500,000 $28,800 $0.64 $127,350 $2.83 $156,150 $3.47 SOUTH METRO FIRE RESCUE BOARD AGENDA
MEETING DATE: 7/6/2020
AGENDA ITEM TYPE: ACTION ITEM
SUBJECT: Resolution to Set Ambulance Transport Fees
BACKGROUND: Based on feedback related to the initial recommendation of a maximum supportable fee of $2,053, staff worked with TischlerBise to confirm the data that was used to compute the original fee and it was determined that adjustments were necessary to the original number.
Staff has prepared three alternative scenarios: (1) Total Time - uses the total time of the call to allocate costs; (2) On-Scene to Hospital – only considers the time from when the medic unit arrives on scene to when they are cleared from the hospital and; (3) Transport to Hospital – only considers the time from when the patient is transported from the scene to when they are cleared from the hospital.
Scenario 1: Total Time – Maximum Supportable Fee: $1,272 This scenario uses the total time – from dispatch to being cleared from the hospital – to allocate the various cost components. The average total response time in this scenario is 0.71 hours. The components of the average total time in outlined in the table below. An average total response time of 0.71 hours on 18,969 transports equates to 13,468 total medic resource hours. This figure is used to allocate the various cost components to get a total hourly cost of $1,792.
Lastly, the total hourly cost is multiplied by the total time to get the maximum supportable fee of $1,272.
Scenario 2: On-Scene to Hospital – Maximum Supportable Fee: $1,256 This scenario uses only the time from when a medic arrives on scene to when they are cleared from the hospital to allocate the various cost components. The average total response time in this scenario is 0.60 hours. The components of the average total time in outlined in the table below. An average total response time of 0.60 hours on 18,969 transports equates to 11,381 total medic resource hours. This figure is used to allocate the various cost components to get a total hourly cost of $2,093.
Lastly, the total hourly cost is multiplied by the total time to get the maximum supportable fee of $1,256.
Scenario 3: Transport to Hospital – Maximum Supportable Fee: $1,218 This scenario uses only the time from when a medic leaves the scene transporting the patient to when they are cleared from the hospital to allocate the various cost components. The average total response time in this scenario is 0.34 hours. The components of the average total time in outlined in the table below. An average total response time of 0.34 hours on 18,969 transports equates to 6,449 total medic resource hours. This figure is used to allocate the various cost components to get a total hourly cost of $3,582.
Lastly, the total hourly cost is multiplied by the total time to get the maximum supportable fee of $1,218.
RECOMMENDATION: Staff recommends the board adopts the ambulance transport base fees from scenario 1 at $1,272. In addition, staff recommends leaving the per mileage fee unchanged at $15.00.
SUBMITTED BY: Dillon Miskimins APPROVED BY: Bob Baker South Metro Fire Rescue Fire Protection District BOARD AGENDA
MEETING DATE: 7/6/2020
AGENDA ITEM TYPE: ACTION ITEM
SUBJECT: Colorado Special Districts Property and Liability Pool Repayment Agreement
BACKGROUND: Through our membership in the Colorado Special District’s worker’s compensation pool, the District participates in the Colorado Firefighter Heart and Cancer Benefits Trust. The Heart Trust premium is paid by the Distirct to the CSD Pool and once paid, we apply and receive reimbursement through the Colorado Department of Local Affairs (DOLA) Firefighter Cardiac Benefit Program. The CSD Pool also pays the premium for the Cancer Award Program. The CSD Pool requires the Repayment Agreement between the CSD Pool and the District acknowledging SMFR’s repayment obligation in case we cancel or choose not to renew the workers’ compensation coverage during the coverage period from July 1, 2019 to June 30, 2020. It needs to be executed by the District’s governing body. This agreement has been signed by SMFR in previous years.
RECOMMENDATION: Staff recommends approval of the Repayment Agreement.
SUBMITTED BY: Chris Macklin APPROVED BY: Chief Baker COLORADO SPECIAL DISTRICTS PROPERTY AND LIABILITY POOL REPAYMENT AGREEMENT This Repayment Agreement ("Agreement") is made between the Colorado Special Districts Property and Liability Pool ("Pool") and ______("Member"). RECITALS A. As an incentive for its workers’ compensation pool members to participate in the Colorado Firefighter Heart and Cancer Benefits Trust (“Trust”) Cancer Award Program (“Cancer Award Program”), the Pool has developed a contribution payment program for Pool payment to the Trust of the annual contribution for the Trust’s coverage period July 1, 2020, through June 30, 2021. B. Such program is for the Pool’s workers’ compensation pool members who continue workers’ compensation coverage with the Pool from July 1, 2020, through June 30, 2021. C. The Pool and Member intend by this Agreement to set forth their understanding that Member shall reimburse the Pool for a prorated share of the Cancer Award Program annual contribution made by the Pool in the event Member cancels or chooses not to renew its workers’ compensation coverage with the Pool at any time from July 1, 2020, through June 30, 2021. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Cancer Award Program Contribution. In consideration of the recitals and promises herein, the Pool will pay to the Trust on behalf of Member the Member’s annual contribution for Member’s participation in the Trust Cancer Award Program for the coverage period July 1, 2020, through June 30, 2021 (the “Contribution”). 2. Reimbursement of Contribution. In the event Member cancels or chooses not to renew its workers’ compensation coverage through the Pool at any time during the coverage period July 1, 2020, through June 30, 2021, then within thirty (30) days of invoicing by the Pool, Member shall repay to the Pool a prorated amount of the Contribution, equal to 1/365th of the total amount of the Contribution multiplied by the number of days remaining from the date of Member’s workers’ compensation coverage cancellation or expiration to June 30, 2021. Amounts not paid when due shall be assessed simple interest at the rate of 12% per annum. 3. Entire Agreement. The parties acknowledge that this Agreement constitutes the sole agreement in this matter, that it supersedes any prior oral or written agreements, and that any modifications may only be affected by a writing signed by the parties to this Agreement. If any provision of this Agreement is found to be unenforceable, then the remaining provisions shall remain valid and enforceable.
IN WITNESS WHEREOF, this Agreement was approved by the governing body of the Member on the ______day of ______, 2020.
MEMBER COLORADO SPECIAL DISTRICTS PROPERTY AND LIABILITY POOL
By: ______By: ______
______Joseph______DePaepe Printed Name Printed Name
______CSD Pool______Administrator Title Title Colorado Firefighter Heart and Cancer Benefits Trust
CANCER AWARD COVERAGE MEMORANDUM OF COVERAGE
Coverage Number: 21C-0069-2739 Coverage Period: 07/01/2020 through 06/30/2021
Member: South Metro - Cunningham Fire Rescue Authority dba SMFR 9195 East Mineral Ave. Centenial, CO 80112
State: Colorado Annual Contribution: $127,064.16 Claim Aggregate Limit: $250,000.00 Covered Firefighters (Per Census on file with Trust Administrator): 454 Full-Time $127,064.16 0 Part-Time $0.00 0 Volunteer $0.00 Schedule of Award:
Basic Schedule (Refer to Plan Document for Actual Payout) Type of Cancer Stage 0 Stage 1 Stage 2 Stage 3 Stage 4 Skin Award 0 Award 0 Award 1 Award 6 Award 8 Digestive Award 0 Award 2 Award 5 Award 7 Award 9 Genitourinary Award 0 Award 2 Award 4 Award 6 Award 9 Brain Award 0 Award 2 Award 5 Award 8 Award 10 Hematological Award 0 Award 0 Award 3 Award 6 Award 8
Additional Award Schedule Coverage Conditions Applicable Awards Payment to the provider for actual cost for rehabilitative or vocational training employment Up to $25,000 for services services and educational training relating to the cancer diagnosis; Payment if a covered individual incurs cosmetic disfigurement cost resulting from a covered Up to $10,000 payment cancer; and If the cancer is diagnosed as terminal, the covered individual will receive a lump sum Up to $25,000 lump sum payment payment as accelerated payment toward the awards due in the Award section above.
This Memorandum of Coverage is made and is mutually accepted by the Trust and Member subject to all terms which are made a part of the Benefits Trust Coverage Plan. This Memorandum represents only a brief summary of cancer coverage. Please refer to the Coverage Plan Document at www.cfhtrust.com for actual coverage, definitions, award, terms, conditions, and exclusions.
Countersigned by:
Authorized Representative Colorado Firefighter Heart and Cancer Benefits Trust Print Date: 06/23/2020
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- - MetCom Bureau Update May 2020
Help Desk Phone Number Update Article by: Jeremy Hixon
The IT Department is excited to highlight the recent transition to a one-stop line for all support request types. Working in coordination with Logistics, Fleet, and Facilities, IT has redesigned the support phone tree to allow all employees to use a single number when reaching out for support. This enhancement will help to reduce delays when support is needed and provide a better way for the individual bureaus to track the requests. To seek support from either Facilities, Fleet, Logistics, or IT you can dial extension 2440 from any South Metro Fire Rescue desk phone, or dial 720-989-2440 from an external phone. The main menu has five options to choose from: Option 1: IT help desk During normal business hours, this line will ring all IT personnel desk phones, if no one is available to take the call please leave a voicemail or submit a help desk ticket through the It’s Broken link. After hours, if it is a critical issue, you will be directed to leave a message and the system will page the on-call IT technical. Option 2: Logistics During normal business hours, this line will ring all Logistics personnel desk phones, if no one is available to take the call please leave a voicemail. By leaving a voicemail a priority page/text is sent to all Logistic personnel cell phones, someone will get back with you as soon as possible. After hours, please only utilize the voicemail paging system for Mission Critical needs. Logistics is available M-F from 8am to 4pm. ***Please note, for after-hours Mission Critical EMS Supply requests contact MED 1*** Option 3: Fleet During normal business hours, you will be directed to the Fleet Services voicemail, please leave a message in order to receive a call back. If you have an after-hours critical issue, you will be directed to call MetCom and they will contact fleet personnel. The on-call fleet mechanic will return your call. Option 4: Facilities To contact Facilities you will be directed to the Facilities voicemail, please leave a message in order to receive a call back. Option 9: Repeat Menu This will allow you to listen to the menu choices again.
Page 1 MetCom Bureau Update May 2020
MAPS OF THE MONTH Wondering what the new Board of Director Map following the election? Take a look at our map to use the interactive map to explore specifics of each district, including pictures and contact information for the newly elected Board Members. SMFR Board of Director Election Information Page
As SpaceX gears up for the first human spaceflight in nearly a decade, enjoy an ESRI Story Map that explores seven spaceports around the world.. Spaceports
MetCom Exposure Precautions Article by: Dustin Kern
In order to protect personnel in the Communication Center throughout the Covid-19 pandemic, MetCom enacted measures to limit potential Covid-19 exposure. These processes may be similar to what is taking place at stations or in office areas. Hopefully, these safety measures will allow us to continue providing quality service to the District during this time.
Access: • All MetCom Employees enter the building from the basement doors on the north side in order to limit exposure to the main floor since there is an increase in traffic due to the State’s EOC activation. Screening: • In order to enter the Communication Center, all personnel are screened by either the on-duty Supervisor or Lead Dispatcher. Screening includes logging temperatures and assessment of possible symptoms. Gear: • All employees must wear masks when outside of MetCom, including to and from their vehicles, and in any hallways outside of the Center.
• Employees change into uniform once they have been screened to enter Mineral, rather than wearing their uniform into work.
• Dispatchers wearing masks during pass on with the previous shift to limit exposure across shifts.
Page 2 MetCom Bureau Update May 2020
UAV Remote Learning with Newton Stem Students Article by: Tyler March
On April 30, 2020, members of the UAV team had the pleasure of experiencing remote learning with Newton Middle School Stem students. This year the class had built their own drone and wanted to talk to South Metro’s UAV pilots about how South Metro operates their drones, as well as what aircraft they fly. The UAV pilots were presented to the class remotely via video chat to describe how drones are used in emergency situations and show them live flights.
This was very educational for both the UAV team and the students. Each were able to talk about their experiences with drones as well what they would like to see in the future of drones.
Page 3 MetCom Bureau Update May 2020
Vicarious Trauma Article by: Jennifer Fossum
Vicarious Trauma, also known as Secondary Traumatic Stress, is a condition that is sometimes casually used, disregarded as a false diagnosis, or confused with burnout. Though these conditions can often co-occur they are not the same. First things first, what are each of these conditions and how do they differ? Burnout, a term coined in the 1980’s, describes the emotional and physical exhaustion workers experience when they have low satisfaction in their job, feel powerless, or are overwhelmed at work. Burnout can easily be remedied, perhaps by finding a new job. Those experiencing burnout are, quite literally, exhausted. Vicarious trauma, developed in the 1990’s, describes a profound shift in a world view that occurs when professionals work with people/clients that have experienced DIRECT trauma (aka, assisting with someone who was directly affected by a traumatic event). Fundamental beliefs are altered, and possibly damaged, when repeatedly exposed to traumatic material and can even result in losing the ability to have compassion for others. The key difference between this and burnout is the shift/altered view of the world, people experiencing burnout still feel compassion and don’t have an altered world view. Vicarious trauma, if ignored, can lead to the professional suddenly developing symptoms of PTSD. Dispatchers are extremely susceptible to vicarious trauma. Every day, they take repeated calls where someone is experiencing one of the worst days of their lives. Dispatchers are the point of contact for them until crews can get on scene, they then hang up and proceed to the next call without being able to properly process. Not only do they not process what they just listened to, they are in a state of unknowing and churning. The only “answers” they have are what they received from the caller and most of the time they never get closure. They are in a constant state of cycling, and knowingly or not, are reliving the traumatic event without ever knowing how it ended, be it a good or bad. For anyone thinking they’re experiencing some sort of affect from an indirect trauma, it is SO important to reach out and talk it through. Whether they need to contact Peer Support, talk to a supervisor, or even a friend, the first step toward healing and relieving any possible path toward PTSD is talking, processing and, most importantly, knowing they are not alone.
Page 4 MetCom Bureau Update May 2020
PPE Inventory Forecasting Model Article by: Warrant Wu
The COVID-19 pandemic has caused a global surge in demand for Personal Protective Equipment (PPE), such as respirators, gloves, and gowns. South Metro, like many other organizations, is working hard to overcome the challenges in supply management during this very difficult situation. The Analytics department, working alongside Logistics and EMS, has developed a forecasting tool to help answer a some basic questions regarding South Metro’s PPE inventory: What do we have enough of? This information can help identify what priority shifts can streamline efforts while not unnecessarily depleting supplies for others, and upholding our responsibility to the District.
What do we need more of? This information can prioritize need and funds available for these items. It can change how we use items to conserve the stock we do have, and plan ahead for a potential shortage.
By cataloging current PPE stocks, and developing the most-likely scenarios for purchases and usage, we are able to develop predictions about what supplies are likely to run out, and when. Future Supply = Current Inventory + Procurement – Usage
Figuring out usage is a unique challenge in itself. Some types of items, like reusable P100 respirators, don’t generally get used more with heavier patient load. Other items, like medical gloves, see their usage increase directly with each additional patient. Because of this, the model has to account for differing models that evaluate expected call volume and infection rates.
By analyzing all this information a supply forecast was generated:
This analysis can also help educate and inform individual employees about the impact they have on SMFR’s PPE situation as a whole. For example, as a result of earlier analysis, we found that: • Reducing N95 mask usage from 33/day to 25/day would extend our protective window by 8 weeks. • Reducing P100 mask damage rates from 2/day to 1/day could potentially keep supplies extended indefinitely, instead of running out in two weeks.
Page 5 MetCom Bureau Update May 2020
IT Department: Key Performance Indicators
April 2020 IT Help Desk Ticket Stats During April, a total of 245 Help Desk tickets were opened.
Having trouble? Call the Help Desk: Ext. 2440 OPTION 1 — IT Department OPTION 2 — Logistics OPTION 3 — Fleet OPTION 4 — Facilities
South Metro Fire Rescue, 9195 E Mineral Avenue, Centennial, CO 80112 Phone: 720-258-8911 Page 6 OUCH! I June 2020
The Monthly Security Awareness Newsletter for You
Creating a Cyber Secure Home
Overview In the past, building a home network was nothing more than installing a wireless router and several computers. Today, as so many of us are working, connecting, or learning from home, we have to pay more attention to creating a strong cyber secure home. Here are four simple steps to do just that.
Your Wireless Network Almost every home network starts with a wireless (or Wi-Fi) network. This is what enables your devices to connect to the Internet. Most home wireless networks are controlled by your Internet router or a separate, dedicated wireless access point. They both work the same way: by broadcasting wireless signals which allow the devices in your house to connect to the Internet. This means securing your wireless network is a key part of protecting your home. We recommend the following steps to secure it.
● Change the default administrator password to your Internet router or wireless access point, whichever is controlling your wireless network. The administrator account is what allows you to configure the settings for your wireless network. ● Ensure that only devices you trust can connect to your wireless network. Do this by enabling strong security. Doing so requires a password to connect to your home network and encrypts online activities once connected. ● Ensure the password used to connect to your wireless network is a strong password that is different from the administrator password. Remember, your devices store passwords, so you only need to enter the password once for each device.
If you’re not sure how to do these steps, check your Internet Service Provider’s website or check the website of the vendor for your router or wireless access point.
Passwords Use a strong, unique password for each of your devices and online accounts. The key words here are strong and unique. The longer your password the stronger it is. Try using a series of words that are easy to remember, such as sunshine-doughnuts-happy. A unique password means using a different password for each device and online account. Use a password manager to remember all those strong passwords, which is a security program that securely stores all your passwords for you in an encrypted, virtual safe.
Additionally, enable two-step verification whenever available, especially for your online accounts. It uses your password, but also adds a second authentication step, such as a code sent to your smartphone or an app on your smartphone that generates the code for you. This is probably the most important step you can take, and it's much easier than you think.
Your Devices The next step is knowing what devices are connected to your wireless home network and making sure all of those devices are trusted and secure. This used to be simple when you had just a computer. However, today almost anything can connect to your home network, including your smartphones, TVs, gaming consoles, baby monitors, printers, speakers, or perhaps even your car. Once you have identified all the devices on your home network, ensure that each of them is secure. The best way to do this is to change any default passwords on them and enable automatic updating wherever possible.
Backups Sometimes, no matter how careful you are, you may be hacked. If that is the case, often the only way you can recover your personal information is to restore from a backup. Make sure you are doing regular backups of any important information and verify that you can restore from them. Most mobile devices support automatic backups to the Cloud. For most computers, you may have to purchase some type of backup software or service, which are relatively low-priced and simple to use.
Guest Editor Randy Marchany is the CISO of Virginia Tech. He is also a Senior SANS instructor, and teaches the SEC566, SEC440, Implementing & Auditing the Critical Security Controls courses. Follow Randy @randymarchany.
Resources Making Passwords Simple: https://www.sans.org/security-awareness-training/resources/making-passwords- simple Password Managers: https://www.sans.org/security-awareness-training/resources/password-managers-0 Updating: https://www.sans.org/security-awareness-training/resources/power-updating Got Backups?: https://www.sans.org/security-awareness-training/resources/got-backups Default Device Passwords: https://www.routerpasswords.com/
Translated for the Community by: OUCH! Is published by SANS Security Awareness and is distributed under the Creative Commons BY-NC-ND 4.0 license. You are free to share or distribute this newsletter as long as you do not sell or modify it. Editorial Board: Walter Scrivens, Phil Hoffman, Alan Waggoner, Cheryl Conley
www.sans.org/security-awareness
© SANS Institute 2020
From: Andy Powell
Chiefs,
I wanted to make you aware of a compliment that I received from West Metro A-shift District 3. On May 28, 2020, M16 (FF Jim McDonald, PM Ryan Hammack, PM Zach Kiolbasa) and M18 (PM Brent Chapman, FF Ronnie Martinez) were dispatched with West Metro for a triple auto-ped in Roxborough. West Metro E15 and M15 arrived on scene to find three teenage girls in critical condition. West Metro called for additional medic units bringing in M16 and M18. Per WMFR District 3 and the crews on WMFR 15’s they stated that SMFR crews handled a very chaotic scene and critical patients with professionalism and swiftness. WM District 3 had a lot of great things to say and wanted to make sure that the crew’s performance did not go un-noticed. Working with these individuals this does not surprise me, I am continually impressed.
HR will you please add this email to the personnel files of Jim McDonald, Ryan Hammack, Zach Kiolbasa, Brent Chapman and Ronnie Martinez.
Thank you, Andy From: F
Hello Einar,
I wanted to give a big shout out and THANK YOU to all the firemen who so quickly and successfully put out the two house fire on Ida Circle at 2 am the other day.
The fire was less than a mile from where my family and I live (and slept that morning). My husband and I were woken by a slew of sirens.
Thank you so much for keeping us all safe. Very grateful no one was killed or injured.
Photos from the day after.
Frances Phillips
From: [email protected]
Ask A Firefighter Form
Thank you! Thank you for contacting us. Due to our firefighters work schedule it could take a few days for you to get a reply. If you are in need of non-emergency assistance or your question is time sensitive please call our administration number 720-989-2000 during normal business hours and leave a message in the general mail box. Somebody will contact you shortly. If this is an emergency, please call 911.
First Name: Ethan
Last Name: Byrne
Email: [email protected]
Phone Number: 303-656-7952
Question: Hello! Tonight (5/27) I called about some goslings stuck in a pond (far from an emergency, I know) expecting an animal control van with a guy and a net to come. I believe y'all's fire department was who came, and by the time we reached the pond my sisters had grabbed the goslings out of the drain before they were sucked in. Your guys had suggested that the remaining goslings might have gone into the drain and popped out of the other side, which we had stupidly not considered. The firemen then left, but we went over to the other pond and found the goslings and were able to pull them out.
I'm writing to let you know that you guys had saved those two goslings with the suggestion. It's possible this is the wrong fire station, and obviously the stakes were very low, but I wanted to let you know your time wasn't (completely) wasted. Thanks again for coming!
Email not displaying correctly? View it in your browser. From: Dave Hull
Hello Kevin,
My wife Sharon and I met with Einar yesterday to discuss the risk associated with the landscaping / natural vegetation surrounding our new home in Castle Pines Village. We were both impressed with Einar – his knowledge, honesty, communication skills and thoughorness were outstanding and we are grateful to you for assigning Einar to meet with us. Following our meeting with Einar we now have a better understanding of our immediate environment and how to mitigate various trees and shrubs around our home to reduce our risk in the event of a fire – yes, it is always good to have a plan moving forward.
Thank you once again!
With Best Regards / Dave