Sport Entries and Qualification Manual
June 2013 Contents
1. INTRODUCTION 3
2. SPORT ENTRIES PROCESS 4 Part 1: Qualification Tracking and Verification 4 Part 2: Final Athletes Entries and Registration 4 2.1. Registration Method 4 2.2. P Accreditation 4 2.2.1. Ice Hockey 5 2.2.2. Bobsleigh 5 2.3. System Access and User Account 5 2.4. Timeline 6
3. Eligibility Conditions 7 3.1. Individual Eligibility Conditions Form 7 3.2. NOC Delegation Eligibility Validation Form 7 3.3. National Federation (NF) and National Olympic Committee (NOC) signatures 7
4. lATE ATHLETE REPLACEMENT POLICY FOR THE SOCHI 2014 OLYMPIC WINTER GAMES 8
5. eSEQ GUIDELINES 10 5.1. general Instructions 10 5.2. language and alphabet 10 5.3. Technical requirements 10
6. Olympic Sport Program and Type of Inscriptions 11 6.1. Eligibility requirements 13 6.2. generic entry fields 13 6.3. Sport-specific entry fields 14 6.3.1. AS – Alpine Skiing 14 6.3.2. BS – Bobsleigh 15 6.3.3. BT – Biathlon 16 6.3.4. CC – Cross-Country 17 6.3.5. CU – Curling 18 6.3.6. FR – Freestyle Skiing 19 6.3.7. FS – Figure Skating 20 6.3.8. IH – Ice Hockey 21 6.3.9. lg – Luge 22 6.3.10. NC – Nordic Combined 23 6.3.11. SB – Snowboard 24 6.3.12. SJ – Ski Jumping 25 6.3.13. SN – Skeleton 26 6.3.14. SS – Speed Skating 27 6.3.15. ST – Short Track Speed Skating 28
APPENDIXes 29 1. INTRODUCTION
Sport Entries is the official registration process for athletes selected and qualified to participate in the Olympic Games. The Sport Entries team ensures that only eligible and qualified athletes that are confirmed by their respective National Olympic Committees (NOC) to represent their nation in accordance with the rules of the International Sport Federations (IF) are formally “entered” to participate in the Games.
This manual is designed to provide National Olympic Committees (NOCs) with the Olympic Sport Entries process, relevant policies, and instructions for completing the online registration for athletes participating in the Sochi 2014 Olympic Winter Games and to assist NOCs in using the online Sport Entries and Qualification (eSEQ) system to complete the entries of their athletes to the Sochi 2014 Olympic Winter Games.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 3 2. sPORT ENTRIES PROCESS
In order to compete at the Sochi 2014 Olympic Winter Games, all athletes must be entered by name in the events in which they will participate. The online Sport Entries system provides the official entry of eligible athletes to the Games.
The Sport Entries and qualification process has been developed in two parts in order to manage the official registration of athletes.
The parts are as follows:
Part 1: Qualification Tracking and Verification The qualification tracking and verification process is specific to each discipline. The Sport Entries team is working with each of the International Sport Federations (IFs) to apply the relevant qualification criteria.
This is based on results from the 2012/2013–2013/2014 competition seasons and by monitoring the world rankings. IFs will submit the names of athletes who have met the qualification criteria and are eligible for competition in the Sochi 2014 Olympic Winter Games. In addition, the IFs will also notify Sochi 2014 of reallocated places available after the end of the qualification period.
Part 2: Final Athletes Entries and Registration NOCs must provide the final list of names of their respective qualified athletes who will be competing in the Sochi 2014 Olympic Winter Games. All entries will be verified and approved by Sochi 2014 in consultation with the IFs to ensure that the qualification requirements have been met.
Sochi 2014 will not accept entries submitted after the January 27, 2014 deadline. NOCs with a Delegation Registration Meeting (DRM) scheduled prior to the January 27, 2014 deadline must submit their Sport Entries 48 hours prior to the scheduled day of their DRM.
At the pre-DRM, each NOC will be assigned a dedicated point of contact within the Sport Entries team who will be able to answer any questions over the phone or by email, which NOCs might have regarding eSEQ, entries or qualification.
2.1. Registration Method
To ensure a successful Sport Entries process, Sochi 2014 has implemented an updated version of the online sport entries system (eSEQ) which was used at the Vancouver 2010 and London 2012 Games. The system will enable NOCs to submit their sport entries by entering athletes into events for which they have qualified and are eligible.
The Sport Entries system will be pre-populated with athletes’ data from the Accreditation system; this means that NOCs will only submit each athlete’s information to Sochi 2014 once through the accreditation application process closing on October 1, 2013.
2.2. P aCCReDItATION
The Sochi 2014 Olympic Winter games will feature P accreditation; in Bobsleigh (BS) and in Men’s Ice Hockey (IH).
Both P training partners for Men’s Ice Hockey (IH) and P alternate athletes for Bobsleigh (BS) must be registered through Accreditation.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 4 2.2.1. Ice Hockey
A maximum of eight (8) P training partners per Men’s NOC team will be permitted.
2.2.2. Bobsleigh
Quota for P alternate athletes for the men’s and women’s team per NOC are as follows:
Men’s bobsleigh P per NOC Max 3 NOCs with 3 crews 2 P Max 6 NOCs with 2 crews 1 P 5 NOCs with 1 crew 1 P
Women´s bobsleigh P per NOC Max 2 NOCs with 3 crews 2 P Max 4 NOCs with 2 crews 1 P 2 NOCs with 1 crew 1 P
2.3. system Access and User Account
The online Sport Entries system will be available to NOCs on December 1, 2013 onwards. Each NOC must indicate who will manage its online entry applications.
The username and password for the eSEQ system will be the same as the eACR system. However, if the person chosen to undertake the Sport Entries is different from the one who did the accreditation registration, a new User Account Application Form signed by the NOC Chef de Mission, President or Secretary-General has to be completed.
The User Account Application Form can be found in Appendix E.
The eSEQ can be accessed through a dedicated web address at https://seq.sochi2014.com.
Step-by-step instructions and accompanying screenshots of how to use the eSEQ system can be found in the Technical Guide to using the eSEQ system in Appendix A at the end of this manual. NOCs will also find separate sections for each sport, which clearly details all information required to complete the entries for that particular sport or event.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 5 2.4. tIMelIne
December 1, 2013 On-line Sport Entries System (eSEQ) opens The online entries system will open for NOCs to enter qualified athletes on December 1, 2013. NOCs are encouraged to undertake their athlete inscriptions as early as possible. This will allow sufficient time for the Sport Entries team to process the entries and to assist with any issues that may arise.
January 27, 2014 Final Entries deadline Athletes must be entered in the online entries system by 23:59 (GMT +1) on January 27, 2014 at the latest, in time for the start of the DRMs.
Note: All NOCs that schedule DRMs prior to the Sport Entries deadline will have to finalize the submission of sport entries at least 48 hours prior to their scheduled DRM.
January 24 — February 6, 2014 Delegation Registration Meetings Sport Entries will finalize with the NOC the athletes’ team size for each sport/discipline and gender, verify all events, cross-check the quotas and verify the team sports rosters. The final stage of the process will be the sign-off of the Sport Entries DRM report.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 6 3. eligibility Conditions
As required by the Olympic Charter, each athlete (Aa and P accredited) and official must also complete an Eligibility Conditions Form, acknowledging his/her compliance with objectives and goals regarding Games participation. Without the signed form, an athlete will not be allowed to compete. In addition, athletes and P athletes who have not reached 18 years of age on the date that they sign the Eligibility Conditions Form are required to have a parent/guardian sign the supplementary Parent/Legal Guardian Acknowledgement of Consent for Minors Form.
The completed Eligibility Conditions Form and/or Parent/legal guardian Acknowledgement of Consent for Minors Form must be signed by the individual and submitted to Sochi 2014 in paper copy (printed format) no later than midnight 23:59 (GMT +1) on January 27, 2014. An OIAC cannot be validated until Sochi 2014 receives the corresponding signed Eligibility Conditions Form. There will be two types of Eligibility Conditions Forms: • Individual Eligibility Conditions Form • NOC Delegation Eligibility Validation Form
3.1. Individual Eligibility Conditions Form
The .pdf format of the form can be found on Appendix C downloaded from the AlPINA Extranet and must be signed by each athlete and team official.
3.2. noC Delegation Eligibility Validation Form
During the DRMs, each NOC will be required to sign the NOC Delegation Eligibility Validation Form and one Eligibility Conditions Form to which will be attached a list of persons forming the NOC’s delegation. This will include athletes and team officials who could replace those confirmed during the DRM, since replacement athletes and team officials will not be members of the delegation when the form is signed. By signing these forms, the NOC Chef de Mission (or representative) takes responsibility for its delegation member’s awareness of and compliance with the Olympic Charter and the rules indicated on the Eligibility Conditions Forms.
A sample of this form can be found on Appendix D.
3.3. national Federation (NF) and National Olympic Committee (NOC) signatures
As agreed with the IOC, the signature of the relevant NF is not required for each entry. However, when submitting the final entries, NOCs must confirm that the relevant NF has reviewed and verified each athlete entry listed in the final report pertaining to its sport. NOCs should be able to provide documentation confirming that this verification was conducted with the relevant NF for each athlete if requested.
Upon the final submission of entries, the NOC representative will declare that they had been duly authorized to act on behalf of its NOC as its representative for the registration of its athletes for the Sochi 2014 Olympic Winter Games. The exact wording of the declaration is as follows: • The athletes listed in the NOC’s Entries Report (see Report Preview tab) are identical to the athletes submitted by the NOC through the online entries submission process. • The NOC’s Entries Report is final and the NOC shall not submit any new entries unless either (i) the NOC officially receives an additional slot through the reallocation process, or (ii) a replacement athlete is required in accordance with the Late Athlete Replacement Policy. • All athletes in the NOC’s Entries Report have been recommended by the relevant National Federation in accordance with Rule 44 of the Olympic Charter, and the NOC has documentation to confirm this in respect of each athlete in the NOC’s Entries Report. • I have been duly authorized to act on behalf of the NOC as its representative for the registration of its athletes for the Sochi 2014 Olympic Winter Games.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 7 4. late ATHLETE REPLACEMENT POLICY FOR THE SOCHI 2014 OLYMPIC WINTER GAMES
The deadline for the final lists of participating athletes in the XXII Olympic Winter Games in Sochi 2014 (the “Sochi Winter Games”) is January 27, 2014. However, where urgent medical problems arise, or in other exceptional circumstances that are assessed on a case-by-case basis, the International Olympic Committee (IOC) may permit the permanent replacement of one athlete by another ONLY in the same sport and discipline.
This can only occur after consultation with the relevant International Federation (IF) and, when deemed necessary by the IOC, an IOC medical expert. The replacement of athletes after January 27, 2014 is possible providing:
i. The replacement athlete is entitled, and qualified, to take part in the Sochi Winter Games as stipulated in the “XXII Winter Olympic Games in Sochi 2014 – Participation and Qualification Criteria”, published in 2011, and regularly updated by the IOC;
ii. No doping control issues are pending concerning the replacement athlete;
iii. The National Olympic Committee (“NOC”) of the replacement athlete had applied for accreditation for the athlete prior to the application for accreditation deadline on October 1, 2013.
The following additional procedures must also be carried out in order for one athlete to be replaced by another:
a) The relevant NOC must fill out an “Official Athlete Replacement Form” for the athlete being replaced and the replacement athlete; including a valid medical certificate for the replaced athlete;
The relevant NOC must fill out the “Eligibility Conditions Form” and, when required, the “Sport Entry Form” and the “Parent/Legal Guardian Acknowledgment of Consent for Minors” for the replacement athlete;
b) The accreditation card of the replaced athlete must be withdrawn and handed over to the Olympic Village Arrivals / Accreditation Centre (OVAC) in the Olympic Village, in order to allow for accreditation entitlements to be transferred to the replacement athlete (subject to the approval of the IOC, as referred to above). Following the transfer, the accreditation card of the replaced athlete shall be cancelled;
c) Athletes accredited with a P Accreditation already fulfill paragraphs (i), (ii), (iii) and (b), and NOCs need only to submit an Athlete Replacement Form and a valid medical certificate. Once approved they must hand over the accreditation card of the athlete being replaced. For P athletes, replacement and hand over of the Aa card may happen at the Venue Accreditation Office of the sport of the athletes concerned or at the Olympic Village Arrivals / Accreditation Centre (OVAC).
As a general rule, it is possible to make athlete replacements only up to the time of the Technical Meeting/first Team Captains Meeting for the relevant sport and discipline, with the exception of the disciplines of Men’s Ice Hockey and Men’s and Women’s Bobsleigh (P accreditations) as stated in the respective Qualification Systems. Subject to the consent of both the IOC and the relevant International Federation, late athlete replacements may be made at their discretion. This may occur up to 24 hours prior to the time of the Technical Meeting/first Team Captains Meeting for the relevant discipline/sport, or at such other later time as determined by the IOC and the relevant IF. In instances where a more timely decision is required, an ad hoc management board, comprised of IOC, IF and Sochi 2014 representatives, will be authorized to reach a verdict on the circumstances pertaining to that specific athlete’s late replacement.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 8 All documentation and queries regarding this matter should be sent by email or submitted in person to the Sochi 2014 Sports Entries Department located at:
Sport Entries Office, DRM Center, Sochi 2014 Coastal Olympic Village
Tel: +7 (928) 234 1750 E-mail: [email protected]
The Sochi 2014 Sport Entries Office will forward all received queries to the Athletes’ Accreditation Centre and to the IOC Sports Department accordingly.
In exceptional circumstances, the above-noted policy is subject to further change by the IOC.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 9 5. eSEQ GUIDELINES
5.1. general Instructions
An electronic entry must be completed for each athlete or team entered in the Sochi 2014 Olympic Winter Games. All entered athletes or teams must be eligible and must have qualified to compete according to the qualification system of the respective IF, respecting the quotas per discipline/event and per NOC.
Please note the following: • NOCs should carefully study the general and sport-specific instructions for the online entries system before processing their entries. • When an athlete or team has been entered into an event, all required event-specific information must be completed in full. • For certain disciplines/events, selected fields on the online entries system will be pre-populated with information drawn from the respective IF’s database. • If an NOC disagrees with any of the pre-populated data, comments may be filed in the NOC Comments field for each entry. • The online entries system provides NOCs with the ability to manage, edit, delete, review, and share their entries information by exporting their entries before final submission.
5.2. language and alphabet
Please use only standard numbers and Latin characters in English to complete the online entries forms, as displayed below:
Aa Bb Cc Dd Ee Ff Gg Hh Ii Jj Kk Ll Mm Nn Oo Pp Qq Rr Ss Tt Uu Vv Ww Xx Yy Zz 0 1 2 3 4 5 6 7 8 9
Unusual characters should be rendered as follows:
Original Use for accreditation Ä/ä A/a Å/å A/a Æ/æ AE/ae Ç/ç C/c Ð/ð D/d Ñ/ñ N/n Ö/ö O/o Ø/ø O/o Þ/þ P/p ß SS/ss Š/š S/s Ü/ü U/u
5.3. technical requirements
The eSEQ system is compliant with Firefox 3.0 or higher, or Internet Explorer 7.0/8.0 or higher. The eSEQ system requires Adobe Reader 9.3.0 or higher.
These applications may be downloaded for free from the following websites: Firefox www.mozilla.org/en-US/firefox/new Internet Explorer http://windows.microsoft.com/en-US/internet-explorer/downloads/ie Adobe Reader http://get.adobe.com/reader
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 10 6. olympic Sport Program and Type of Inscriptions
The table below provides an overview of the Sochi 2014 Olympic Winter Sport Program and the type of inscription for each event. Detailed instructions on how to perform athlete inscriptions on the eSEQ system can be found in Appendix А: Technical Guide to using the eSEQ system.
Individual i Individual inscriptions are required for all athletes participating in an individual event.
NOCs must first select the qualified athlete and must then choose the event in which they wish to enter him/her before adding the required sport-specific data. Details of the fields required for each sport and discipline are provided in chapter 6.
For NOCs that have qualified athletes in Alpine Skiing (AS), Biathlon (BT), Cross-Country Skiing (CC), Nordic Combined (NC) and Ski Jumping (SJ), no event specific inscription is required. NOCs will only have to indicate the athlete’s participation in the discipline.
Group g Group inscriptions are required for all disciplines/events where two or more athletes combine to represent their NOC.
NOCs that have qualified for the Ice Hockey (IH) and Curling (CU) competitions will have their teams added to the database by Sochi 2014. NOCs should click on Group Inscription to find these teams, and should then select the athletes from the available list.
For all other group inscriptions, NOCs must first click Add New in order to begin a group inscription for the selected discipline, before selecting the athletes from the available list. All team- and athlete- specific data must be fully completed on the Group Inscription Details screen.
Discipline Event Type of Inscription Men Women Slalom Slalom Giant Slalom Giant Slalom Super-G Super-G i Alpine Skiing Downhill Downhill Super Combined Super Combined 20 km Individual 15 km Individual 10 km Sprint 7.5 km Sprint 12.5 km Pursuit 10 km Pursuit 15 km Mass Start 12.5 Mass Start i Biathlon 4 x 7.5 km Relay 4 x 6 km Relay Mixed Relay (2 x 6 km women, 2 x 7.5 km men) 2-man competition 2-women competition 4-man competition g Bobsleigh
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 11 Discipline Event Type of Inscription Men Women Skiathlon (15 km Classical Skiathlon (7.5 km Classical Technique / 15 km Free Technique) Technique / 7.5 km Free Technique) 15 km Classical Technique 10 km Classical Technique 50 km Mass Start Free Technique 30 km Mass Start Free Technique i Cross Country Sprint Relay Classical Technique Sprint Relay Classical Technique 4 x 10 km Relay (2 Classical / 2 Free) 4 x 5 km Relay (2 Classical / 2 Free) Cross-Country Sprint Free Technique Cross-Country Sprint Free Technique Men’s Tournament Women’s Tournament g Curling Men’s Singles Ladies Singles i
Ice Dance g
Pairs Figure Skating g
Team Event g
Moguls Moguls Aerials Aerials Ski Cross Ski Cross i Freestyle Skiing Ski Halfpipe Ski Halfpipe Ski Slopestyle Ski Slopestyle Men’s Tournament Women’s Tournament g Ice Hockey Men’s Singles Women’s Singles i
Doubles g Luge Team Relay No inscription required. Individual NH Ski Jumping / 10 km Cross-Country LH Ski Jumping / 10 km Cross-Country i Nordic Combined Team (4 members) LH Ski Jumping / 4 x 5 km Cross-Country Relay 500 m 500 m 1000 m 1000 m i 1500 m 1500 m Short Track 5000 m Relay 3000 m Relay Speed Skating g
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 12 Discipline Event Type of Inscription Men Women Men’s Skeleton Competition Women’s Skeleton Competition i Skeleton Individual Normal Hill Individual Normal Hill Individual Large Hill Team competition (4 members) i Ski Jumping Large Hill Parallel Giant Slalom Parallel Giant Slalom Parallel Slalom Parallel Slalom Snowboard Cross Snowboard Cross i Snowboard Snowboard Halfpipe Snowboard Halfpipe Snowboard Slopestyle Snowboard Slopestyle 500 m 500 m 1000 m 1000 m 1500 m 1500 m i 5000 m 3000 m 10000 m 5000 m Speed Skating Team Pursuit Team Pursuit g
6.1. eligibility requirements For all athlete entries, it is the NOC’s responsibility to abide strictly by the qualification and participation criteria set out in the Qualification and Participation Criteria for the XXII Olympic Winter Games that can be found here: http://extranet.olympic.org/nocnet/en/games/og/sochi2014/sports/Pages/Sport.aspx
6.2. generic entry fields All information provided by NOCs to Sochi 2014 Accreditation will automatically be imported into the eSEQ database and will appear in pre-populated fields. The data fields that NOCs can expect to see pre-populated for every athlete include the following: • Preferred Family Name • Preferred Given Name • Organization (the organization that the athlete will represent; for example, Russian Federation) • Gender • Date of Birth • Discipline (the discipline in which the athlete will compete) • Registration Number (generated through accreditation) • Height (values in this field if already populated during accreditation will be displayed automatically) • Weight (values in this field if already populated during accreditation will be displayed automatically) • International Federation Number (values in this field will be pre-populated directly from the IF database)
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 13 6.3. sPort-specific entry fields
6.3.1. AS – Alpine Skiing
NOC quota:
Maximum NOC quota 22 a maximum of 14 males or 14 females
Important dates:
January 19, 2014 End of qualification period
January 20, 2014 Publication of the Olympic Quota Allocation List and the Olympic FIS Points List FIS allocation of quota places to NOCs
January 22, 2014 NOCs to confirm to FIS use of quota places
Available inscriptions:
Men Women i Alpine Skiing Men Alpine Skiing Women
The required fields are as follows:
Height Fill in the athlete’s height in centimeters or inches.
Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 14 6.3.2. BS – Bobsleigh
NOC quota: Men The athletes’ quota per NOC is established according to the number of bob crews qualified, according to the following table: Number of crews qualified 2-Men 4-Men Athletes quota 1 0 2 2 0 4 3 0 6 0 1 4 0 2 8 0 3 12 1 1 4/5* 2 1 5/6* 3 1 6/7* 1 2 8/9* 2 2 8/9* 3 2 9 1 3 12/13* 2 3 12/13* 3 3 12/13* * only if one 2-Men pilot is different from the pilot in the 4-Men Women The athletes’ quota per NOC is established according to the number of bob crews qualified, according to the following table: Number of crews qualified Athletes quota 1 2 2 4 3 6
Important dates:
January 19, 2014 End of qualification via FIBT races
January 20, 2014 FIBT will inform the NFs, NOCs and Sochi 2014 of the places earned by qualified NOCs
January 22, 2014 NOCs must inform the FIBT and Sochi 2014 that the earned places will be taken up
Available inscriptions: Men Women g 2-man Bobsleigh Competition Women’s Bobsleigh Competition 4-man Bobsleigh Competition
Age requirement: The required fields are as follows:
Athletes younger than 18 years of age on Team Name February 7, 2014 shall not be permitted to The team’s name. For example ‘RUS-1’ compete in the Bobsleigh competition at the Sochi 2014 Olympic Winter Games. Position Select the athlete’s position from the drop- down list: – Pilot – Crew Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 15 6.3.3. BT – Biathlon
NOC quota: The registration and start quota is based on the NF’s ranking in terms of Nations Cup points achieved at the two preceding World Championships events, scoring the top three athletes from each NF in the Individual, Sprint, and Relay competitions (from IBU Event & Comp Rules 13.3). This ranking list is hereafter referenced as the NOC Quota Ranking List.
Men Qualified places Per Event Place 1-5 max. 6 4 Place 6-20 max. 5 4 Place 21-28 max. 1 1 Place 29* max. 1 1
Women Qualified places Per Event Place 1-5 max. 6 4 Place 6-15 max. 5 4 Place 16-20 max. 4 4 Place 21-27 max. 1 1 Place 28* max. 1 1
Important dates:
January 19, 2014 End of qualification period
January 20, 2014 Final deadline for IBU to inform all NOCs regarding qualified athletes
January 22, 2014 NOCs to confirm to IBU use of their quota places
Available inscriptions: Men Women i Biathlon Men Biathlon Women
The required fields are as follows: Height Fill in the athlete’s height in centimeters or inches. Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 16 6.3.4. CC – Cross-Country
NOC quota:
Maximum NOC quota 20 A maximum of 12 males or 12 females
Important dates:
January 19, 2014 End of qualification period
January 20, 2014 FIS will inform the NFs, NOCs and Sochi 2014 of the places earned by qualified NOCs FIS allocation of quota places to NOCs
January 22, 2014 NOCs must inform the FIS and Sochi 2014 that the earned places will be taken up
Available inscriptions: Men Women i Cross-Country Men Cross-Country Women
The required fields are as follows: Height Fill in the athlete’s height in centimeters or inches. Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 17 6.3.5. CU – Curling
NOC quota:
Maximum NOC quota 10
Maximum Men 5
Maximum Women 5
Important dates:
December 16, 2013 Olympic Qualification Event (OQE)
Available inscriptions: Men Women g Men’s Tournament Women’s Tournament
The required fields are as follows:
Height Fill in the athlete’s height in centimeters or inches.
Position Select the athlete’s position from the drop-down list: – Lead – Second – Third – Fourth – Alternate
Function Select the athlete’s function from the drop-down list: – Skip – Vice-skip
Handedness Select the athlete’s dominant hand from the drop-down list: – Left – Right
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 18 6.3.6. FR – Freestyle Skiing
NOC quota:
Maximum NOC quota 26 A maximum of 14 males or 14 females
Important dates:
January 19, 2014 End of qualification period
January 20, 2014 Publication of the Olympic Quota Allocation List and the Olympic FIS Points List FIS allocation of quota places to NOCs
January 22, 2014 NOCs to confirm to FIS use of quota places
Available inscriptions: Men Women i Moguls Moguls Aerials Aerials Ski Cross Ski Cross Ski Halfpipe Ski Halfpipe Ski Slopestyle Ski Slopestyle
The required fields are as follows:
Height Fill in the athlete’s height in centimeters or inches.
Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 19 6.3.7. FS – Figure Skating
NOC quota:
Maximum NOC quota 18
Men Ladies Singles 3 3 Pairs 3 3 Ice Dance 3 3
Important dates:
September 15, 2013 NOCs qualified through the ISU World Figure Skating Championships 2013 confirm to ISU participation in the Sochi 2014 Olympic Winter Games
September 25-28, 2013 Nebelhorn Trophy, Oberstdorf/Germany
December 5-8, 2013 ISU Grand Prix of Figure Skating Final (Japan) and subsequent ISU information regarding the qualified Teams for the Olympic Figure Skating Team Event
January 11-19, 2014 ISU to inform relevant NOCs regarding reallocation of quota places (including team event) that will have to be confirmed by the NOC within 24 hours. Lack of a NOC response to the ISU within this deadline will be considered as a refusal of the offered quota place
January 20, 2014 Final allocation of quota places by the ISU
Available inscriptions: Men Ladies I Figure Skating Singles Figure Skating Singles
Mixed g Figure Skating Pair Skating Ice Dance Figure Skating Team Event Pre-populated data ISU number couple The ISU Number couple will be populated by the Sport Entries team after the inscription is submitted.
The required fields are as follows: Height Fill in the athlete’s height in centimeters or inches.
Event (Only for Figure Skating Team Event group inscription) Choose the event of the athlete: - Men’s Singles - ladies Singles - Pairs - Ice dance
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 20 6.3.8. IH – Ice Hockey
NOC quota:
Maximum NOC quota 46
Maximum Men 25*
Maximum Women 21 *Two athletes per team in Men’s Ice Hockey are outside Rule 38 of the Olympic Charter
Available inscriptions: Men Women g Men’s 12-team Tournament Women’s 8-team Tournament
The required fields are as follows:
Additional citizenship Training partner (Men’s team only) Athlete’s additional citizenship if the athlete Indicate which athletes are training partners. holds a second passport. *A maximum of up to 8 training partners can be registered. Jersey number Athlete’s shirt number between 1 and 99. Height Athlete’s height in centimeters or inches. Position Athlete’s position: Weight – Goalkeeper Athlete’s weight in kilograms or pounds. – Defender –Forward
Handedness Athlete’s dominant hand: – Left – Right
National Association / League Athlete’s current association or league.
Club name Athlete’s current club.
Club country Athlete’s current club.
Mother’s citizenship Athlete’s mother’s citizenship.
Father’s citizenship Athlete’s father’s citizenship.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 21 6.3.9. LG – Luge
NOC quota:
Maximum NOC quota 10
Maximum 3 Men
Maximum 3 Women
Maximum 2 Doubles
Maximum 1 Relay team (one man, one woman, one double team, entered in their individual discipline)
Important dates:
December 31, 2013 End of the Qualification period
January 7, 2014 FIL office will contact each NF and NOC make confirmation concerning the number of allocated starting positions and their respective events (men, women, doubles) that are available to that particular NF/NOC
January 17, 2014 NOC’s must inform the IF and Sochi 2014 exactly how many of their earned places and in which specific discipline they will be entering athletes
Available inscriptions: Men Women i Men’s Singles – 4 competition runs Women’s Singles – 4 competition runs
Mixed g Doubles – 2 competition runs
The required fields are as follows:
Height Fill in the athlete’s height in centimeters or inches.
Weight Fill in the athlete’s weight in kilograms or pounds.
Position Select the athlete’s position from the drop-down list: – Front – Back
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 22 6.3.10. NC – Nordic Combined
NOC quota:
Maximum NOC quota 5
Maximum Men 5
Important dates:
January 19, 2014 End of the Qualification period
January 20, 2014 Publication of the Olympic Quota Allocation List. FIS allocation of quota places to NOCs
January 22, 2014 NOCs to confirm to FIS use of quota places
Available inscriptions: Men i Nordic Combined Men
The required fields are as follows: Height Fill in the athlete’s height in centimeters or inches. Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 23 6.3.11. SB – Snowboard
NOC quota:
Maximum NOC quota 24 A maximum of 14 males or 14 females
Important dates:
January 19, 2014 End of qualification period
January 20, 2014 Publication of the Olympic Quota Allocation List and the Olympic FIS Points List FIS allocation of quota places to NOCs
January 22, 2014 NOCs to confirm to FIS use of quota places.
Available inscriptions: Men Women i Parallel Giant Slalom Parallel Giant Slalom Parallel Slalom Parallel Slalom Snowboard Cross Snowboard Cross Snowboard Halfpipe Snowboard Halfpipe Snowboard Slopestyle Snowboard Slopestyle
The required fields are as follows:
Stance Select the athlete’s stance from the drop-down list: – Goofy – Regular
Height Fill in the athlete’s height in centimeters or inches.
Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 24 6.3.12. SJ – Ski Jumping
NOC quota:
Maximum NOC quota 9
Maximum Men 5
Maximum Women 4
Important dates:
January 19, 2014 End of qualification period
January 20, 2014 Publication of the Olympic Quota Allocation List FIS allocation of quota places to NOCs
January 22, 2014 NOCs to confirm to FIS use of quota places
Available inscriptions: Men Women i Ski Jumping Men Ski Jumping Women
The required fields are as follows: Height Fill in the athlete’s height in centimeters or inches. Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 25 6.3.13. SN – Skeleton
NOC quota:
Maximum NOC quota 6
Maximum Men 3
Maximum Women 3
Important dates:
January 19, 2014 End of qualification period
January 20, 2014 FIBT will inform the NFs, NOCs and Sochi 2014 Sport Entries of the places earned by qualified NOCs
January 22, 2014 NOCs must inform the FIBT and Sochi 2014 Sport Entries that the earned places will be taken up or not
Available inscriptions: Men Women i Men’s Skeleton Competition Women’s Skeleton Competition
The required fields are as follows:
Height Fill in the athlete’s height in centimeters or inches.
Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 26 6.3.14. SS – SPEED SkATINg
NOC quota:
Maximum NOC quota 20
Maximum Men 10
Maximum Ladies 10
Important dates:
November 8, 2013 - Four ISU Speed Skating World Cup competitions determining the SOQC December 8, 2013
December 23, 2013 ISU informs NOCs/NFs about provisionally allocated quota places based on the SOQC for the respective events/distances, and on the provisional overall NOC/NF quota (total number of Skaters that may be entered) based on the allocated quota places per event
January 7-14, 2014 NOCs to inform ISU about confirmation and/or rejection of provisionally allocated quota places, both for each event/distance and in total
January 13, 2014 End of the Qualification period for achieving Qualifying Times
Available inscriptions: Men Ladies i 500 m 500 m 1000 m 1000 m 1500 m 1500 m 5000 m 3000 m 10000 m 5000 m
Men Ladies g Team Pursuit Team Pursuit
Optional fields Substitute Indicate if the athlete is a substitute.
The required fields are as follows:
Height Fill in the athlete’s height in centimeters or inches.
Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 27 6.3.15. ST – Short Track Speed Skating
NOC quota:
Maximum NOC quota 6 (without relay) / 10 (with Relay)
Maximum Men 3 (without relay) / 5 (with Relay)
Maximum Ladies 3 (without relay) / 5 (with Relay)
Important dates:
November 7-10, 2013 Samsung ISU World Cup Short Track, OWG 2014 Qualifying Event (Torino, Italy)
November 14-17, 2013 Samsung ISU World Cup Short Track, OWG 2014 Qualifying Event (Moscow, Russia)
December 21, 2013 ISU will confirm to NOCs and NFs the allocation of quota places
January 10, 2014 NOC confirmation of participation to ISU
Available inscriptions: Men Ladies i 500 m 500 m 1000 m 1000 m 1500 m 1500 m
Men Ladies g 5000 m Relay 3000 m Relay
The required fields are as follows:
Height Fill in the athlete’s height in centimeters or inches.
Weight Fill in the athlete’s weight in kilograms or pounds.
Sport Entries and Qualification Manual | Sochi 2014 Olympic Winter Games 28 APPENDIXes
APPENDIX A — Technical Guide to using the eSEQ system APPENDIX B — Frequently Asked Questions APPENDIX C — Eligibility Conditions Form APPENDIX D — NOC Delegation Eligibility Validation Form APPENDIX E — User Account Application Form APPENDIX a — TECHNICAL GUIDE TO USING THE eSEQ SYSTEM
Legend:
i Individual inscription g Group inscription
PART 1: INTRODUCTION
eSEQ can be accessed at the following web address https://seq.sochi2014.com
Screen 1 Login page
In order to access eSEQ, the authorized NOC user must enter his/her username and password. You also have the option of using the system in French.
Screen 2 Welcome Screen
The Main menu has two tabs; Data Entry for athlete inscriptions management and the Utility tab for revision, check and submission of data. Any important messages and information will be displayed below the Main Menu.
Screen 3 Data Entry tab
The Data Entry tab has three options – Athletes, Individual Inscriptions and Group Inscriptions. The Athletes option is used to review the corresponding NOC’s long list of athletes. The Individual Inscriptions and Group Inscriptions options are used for entering individual athletes or teams into events.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 1 Screen 4 Utility tab
The Utility tab provides four options – Athlete Inscription Export, Organization Broken Quotas, Report Preview and Final Entries Submission. The first three options help to review and manage entered data. The Final Entries Submission is the final step after inscribing and reviewing all entries.
i PART 2: INDIVIDUAL INSCRIPTIONS
Screen 5 Data Entry > Individual Inscriptions
Several search and filtering options can be used to find athletes for individual inscriptions. Reg. Number, Preferred Family and Given Name can be used to find a particular athlete. Filtering options Discipline, Event, Gender or Entry Status can be used to filter out the long list of athletes.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 2 Screen 6 Data Entry > Individual Inscription > Individual Inscription Detail
The screen is accessed by clicking on any athlete’s name in the search results (Screen 5). All available events linked to the athlete’s discipline will be available for inscription.
Screen 7 Data Entry > Individual Inscription > Individual Inscription Detail > Add Inscription
After clicking on the Add Inscription button on the desired event, the event Individual Inscription window will pop-up and the athlete can be inscribed by clicking Submit button. Please check the pre- populated data or provide data depending on the event requirements. In case of a discrepancy in a pre-populated field, the user is able to provide feedback in the NOC Comment box. When all data has been checked/provided, click Submit and the inscription is saved.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 3 Screen 8
After submitting the inscription, the event that the athlete is entered in is listed under the Inscribed Events header and all remaining available events that can be entered is listed under the Available Individual Inscriptions header in the Individual Inscription Detail screen.
Entries can be edited, re-submitted or deleted any time before the final entries submission. After the final entries submission, the data cannot be edited or deleted.
g PART 3: GROUP INSCRIPTIONS
This section allows the user to inscribe athletes into already created teams for Ice Hockey (IH) and Curling (CU) or create new ones.
3.1 GROUP INSCRIPTIONS (already created teams)
Screen 9 Data Entry > Group Inscriptions
For group creation please refer to screens 13 and 14.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 4 Screen 10 Data Entry > Group Inscriptions > Group Inscription Detail > Select “Ice Hockey”
After selecting a group by clicking on the designated row or creating a new one using the Add New button, the Group Inscription Detail screen appears. Here, the user will be able to make a selection of athletes from the long list for that particular team and fill in all required event-related information. Athletes can be selected by clicking on the green plus + button on the left.
Screen 11
A pop up window of athletes in that particular event appears after clicking the button + . The user can select one or multiple athletes at one time to populate the screen before. The user can also use the Registration Number or Prefer. Given Name field to search for athletes.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 5 Screen 12
After selecting the athlete(s), click on the Submit button and the selected athlete(s) are populated in the table. Please fill all required fields for each athlete’s event specific data before clicking Submit to complete the Group Inscription.
3.2 GROUP INSCRIPTIONS (create new teams)
Screen 13 Data Entry > Group Inscriptions > Add new
After clicking Add new button you will be directed to Group Inscription Detail screen. Choose desired Discipline and select Event from dropdown list.
Screen 14 Data Entry > Group Inscriptions > Group Inscriptions details> “Ice Dance”
After choosing event you will be able to select athletes for this group. When all required information is provided, click Submit button to finish creating group.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 6 PART 4: SUPPORTING FUNCTIONS
Screen 15 Utility > Athlete Inscriptions Export
All submitted entries can be exported using the Athlete Inscriptions Export option. The Gender and Discipline fields can help to filter the file for export if the user does not wish to export all athletes at once.
1. Hold down the Ctrl key to select more than one discipline form the list.
2. Click Search.
3. Select athletes from the filtered list.
4. Click Athlete Data Export.
Excel is recommended for viewing the exported file.
Screen 16 Utility > Organization Broken Quotas
This option provides the user with a list of disciplines for which a quota rule has been broken.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 7 Screen 17 Utility > Report Preview
The Report Preview function allows the user to view and cross-check all submitted entries in a .pdf report as it appears in the final submission of your entries to the Sport Entries team. Just click on the Report Preview button.
PART 5: FINAL ENTRIES SUBMISSION
Screen 18 Utility > Final Entries Submission
The final step of the Sport Entries process is the final entries submission. The ‘I agree’ checkbox should be ticked in order to submit entries. A .pdf copy of the report will be generated after the Submit Entries button is clicked. After this step, access to the system will be turn to ‘Read only’ and any changes, withdrawals etc. must be communicated directly to your dedicated Sport Entries coordinator.
Technical Guide to using the eSEQ System | Sochi 2014 Olympic Winter Games 8 APPENDIX B – FREQUENTLY ASKED QUESTIONS
Where can I find the qualification criteria for each sport? Qualification criteria for each sport can be found on the NOCnet at http://extranet.olympic.org/nocnet/en/games/og/sochi2014/sports/Pages/Sport.aspx
Do I need an internet connection to access the eSEQ system? Yes. A stable internet connection is required to work with the eSEQ system.
I didn’t submit information about height and weight for my athletes during the accreditation period. Can I do it during the Sport Entries period in eSEQ? Yes. The improved eSEQ system allows you to submit the height and weight of your athletes when inscribing them into an event.
How and when will I receive my user name and password to access eSEQ? Your NOC’s user name and password will be the same as the eAccreditation system.
What if I forget my password? There is a ‘Forgot Your Password’ link on the sign-in screen. Click on the link and follow the instructions to retrieve your password via email.
What should I do if I want to change the person chosen to undertake the NOC entries? A new User Account Application Form signed by the NOC Chef de Mission, President or Secretary- General has to be completed and sent to [email protected].
When can I access the eSEQ system? The eSEQ system will go live on December 1, 2013, and will remain open for NOCs edit until the ‘Submit Entries’ button on final entries submission screen is clicked indicating that you have finalized your NOC’s entries.
Will there be any forms provided for distribution to our National Federations to collect data for the eSEQ? Such forms will be distribute on an on-request basis. These forms are designed only for your internal use and will not be accepted by Sochi 2014.
Do I have to complete all my entries at the same time? No. Information can be saved and edited, deleted or reviewed at any time prior to the final entries submission.
What should I do if I do not have all of the information required by the system? Am I prevented from submitting my entries? No. Entries can be processed even if some of the required information is not provided. It has to be noted that full information will be requested during DRM or the Technical Meeting for the respective sport and this might lead to delays.
Will I have a specific person to talk to about Sport Entries issues? A dedicated member of the Sport Entries team will be assigned to each NOC until DRM. This point of contact will also be part of the Sochi 2014 team during the pre-DRMs and will answer any questions or help resolve any issues regarding the entries process.
Frequently Asked Questions | Sochi 2014 Olympic Winter Games 1 What should I do if I find a discrepancy with the pre-populated data? An ‘NOC Comments’ field is provided for NOCs to indicate disagreements with the preloaded data. The Sport Entries team will cross-check and clarify the information concerned as soon as possible.
Do I have to sign the Final Submission Report and send it back to Sochi 2014? No. The Sport Entries team is able to see each NOC’s final report online.
What happens if I do not submit my entries by the deadline? The system will be switched to read-only after the Sport Entries deadline at 23:59 (GMT +1) on January 27, 2014. It will not be possible to edit any data on the system after this deadline.
Is there a dedicated help-line which I can call whenever I face problems while using the system? A 24-hour hotline will be available from December 1, 2013 to January 27, 2014. The hotline number is +7 (928) 234 1750.
Frequently Asked Questions | Sochi 2014 Olympic Winter Games 2 Eligibility Conditions Form – National Olympic Committee
Athlete/Chef de Mission/Team official/Other (each a ‘participant’)
Please print clearly in CAPITAL LATIN LETTERS
National Olympic Committee NOC Code Accreditation No
Family Name (as appears on ID) Date of Birth Gender d d m m y y y y Male Female day / month / year Given Name (as appears on ID) Function Chef de Team Athlete Mission Official Other
Sport / Discipline
1. Understanding that as a participant in the Olympic Games, I am participating in 7. In respect of information about myself (my ‘Personal Data’), I agree: an exceptional event which has ongoing international and historical significance a. to my Personal Data being collected by the IOC and Sochi 2014 and to and, in consideration of the acceptance of my participation therein, I agree to such data being stored and used by the IOC and Sochi 2014 (including be filmed, televised, photographed, identified and/or otherwise recorded during being stored on the IOC’s servers in Europe), and, where necessary, third the Olympic Games under the conditions and for the purposes now or hereafter parties, for the purposes of, and to the extent necessary in relation to, authorised by the International Olympic Committee (‘IOC’) in relation to the facilitating my participation in, and/or organising, the Olympic Games; promotion of the Olympic Games and the Olympic Movement, including for use to such effect by any third parties authorised by the IOC. b. to the transfer of my Personal Data to the Ministry of Internal Affairs and by them to such third parties, and to the processing of such data and 2. I declare that I have read and that I have full knowledge of the provisions potentially any relevant sensitive personal data (including about unspent of the Olympic Charter currently in force and I agree to comply with all such criminal convictions), as are necessary for security and other background provisions and, in particular, with the provisions of the Olympic Charter checks by the Ministry of Internal Affairs in order for me to gain the regarding eligibility for the Olympic Games (including Rule 40 and its Bye-law), necessary accreditation for the Olympic Games; the mass media (Rule 48 and its Bye-law) and the prohibition on forms of c. that the IOC, Sochi 2014 and other third parties, including law publicity or propaganda on persons or on clothing and equipment worn or used enforcement and border services agencies, may share amongst at the Olympic Games (Bye-Law to Rule 50). I further agree to comply with the themselves and with third parties my Personal Data for the purposes of provisions of the World Anti-Doping Code in force at the time of the Olympic investigating and/or prosecuting breaches of any of the provisions, rules Games as well as the IOC Anti-Doping Rules applicable to the XXII Olympic or bye-laws referred to in paragraph 2 above (for example, breaches of Winter Games in Sochi (hereinafter the ‘IOC Anti-Doping Rules’), including in anti-doping and/or betting rules); respect of the blood and urine sample collection process, and I note the rights d. to the collection and use of Personal Data and statistics in IOC approved and responsibilities which apply upon notification as set out in Appendix 3 of research projects (for example, athlete biographies, questionnaires, filming, the IOC Anti-Doping Rules. I also agree to comply with the IOC Code of Ethics, measures, medical encounters etc.) conducted during the Olympic Games; and in particular that I should not participate in, support (including by disclosing inside information) or promote betting related to the Olympic Games, and to e. to my Personal Data being used in any other way to which I provide my comply with the IOC Social Media, Blogging and Internet Guidelines for Persons express consent to the IOC and/or Sochi 2014. accredited at the XXII Olympic Winter Games in Sochi. 8. I agree that any dispute, controversy or claim arising out of, in connection with, 3. I declare that I have full knowledge of all provisions applicable to my or on the occasion of the Olympic Games, not resolved after exhaustion of the participation in the XXII Olympic Winter Games in Sochi and that such legal remedies established by my NOC, the International Federation governing provisions have been specifically brought to my attention by my National my sport, Sochi 2014 and the IOC, shall be submitted exclusively to the Court Olympic Committee and/or by my National Sports Federation or by the of Arbitration for Sport (‘CAS’) for final and binding arbitration in accordance International Sports Federation and are specifically approved by me. with the Arbitration Rules for the Olympic Games, which form part of the Code of Sports-related Arbitration. The arbitration shall be governed by Chapter 12 4. I agree that all photographs and moving images taken by me at the Olympic of the Swiss Act on Private International Law and its seat shall be in Lausanne, Games, including those of athletes competing within any Olympic venues, shall Switzerland. The CAS shall rule on its jurisdiction and shall have the exclusive be used solely for personal and non-commercial purposes, unless prior written power to order provisional and conservatory measures. The decisions of the consent is obtained from the IOC. CAS shall be final, binding and non-appealable. I shall not and I hereby waive my right to institute any claim, arbitration or litigation, or seek any other form 5. I acknowledge and agree that: of relief, in any other court or tribunal. a. I participate in the Games of the XXII Olympic Winter Games in Sochi at 9. I acknowledge and agree that my participation to the Olympic Games is my own risk and that I will take all reasonable measures to protect myself conditional upon my valid acceptance of and my compliance with each and all from the risks of participation; and the provisions of this Eligibility Conditions Form. b. I am responsible for all property I bring into the Olympic Games sites and that the Organising Committee of the XXII Olympic Winter Games and 10. The NOC hereby certifies and guarantees that all the relevant rules, including XI Paralympic Winter Games Sochi 2014 (‘Sochi 2014’) and the IOC shall all those referred to above, have been respected and brought to the notice of have no responsibility for any loss or damage to this property. the participant and that the NOC has been authorised by the National Sports Federation concerned to sign this Eligibility Conditions Form on the latter’s 6. I irrevocably release Sochi 2014 and the IOC (and their respective members, behalf, with the approval of the relevant International Federation. directors, officers, employees, volunteers, contractors or agents) from any liability (to the extent permitted by law) for any loss, injury or damage that I may suffer in relation to my participation in the Olympic Games.
Signature of the Participant NOC signature and stamp*
Date Date D D м м Y y y y D D м м Y y y y day / month / year day / month / year
* In the absence of a signature by the NOC on this particular Eligibility Conditions Form, accreditation of the participant is subject to the name of the participant appearing in the NOC Delegation Eligibility Validation Form signed by the NOC upon the occasion of the Delegation Registration Meeting (DRM).
Attention: This form must reach Sochi 2014 Accreditation no later than January 27, 2014. Please do not photocopy Parent / Legal Guardian Acknowledgment of Consent for Minors
Please print clearly in CAPITAL LATIN LETTERS
Note: This Form must be completed and signed by the parent/legal guardian of a participant who has not reached 18 years of age on the date of signing the Eligibility Conditions Form, otherwise the participant will not be accepted to participate in the XXII Olympic Winter Games in Sochi.
Relationship to participant Father Mother Legal Guardian
Family Name Current residential address
Given Name Current residential town
Date of Birth Current residential county/state/province d d m m y y y y day / month / year Name of participant Current residential postcode Current residential country
I confirm that I am the parent/legal guardian (delete as appropriate) of the 3. Authority to Chef de Mission: I hereby irrevocably authorise the Chef de participant named in the Eligibility Conditions Form and that: Mission of the participant’s NOC to provide the necessary consent where and when required for the participant’s participation in any event or programme 1. I consent to the above-named participant taking part in the XXII Olympic Winter in connection with the XXII Olympic Winter Games in Sochi. I consent to any Games in Sochi and signing the Eligibility Conditions Form, and I undertake to medical treatment being administered to the participant in the case of any ensure that the participant will comply with the terms and conditions of the injury or illness whilst the participant is in the Russian Federation for the XXII Eligibility Conditions Form and the Olympic Charter. Olympic Winter Games in Sochi.
2. I confirm that: 4. Release and Waiver: In consideration of the acceptance by the IOC and Sochi a. I have read and understood the Eligibility Conditions Form and the Olympic 2014 to the participant taking part in the XXII Olympic Winter Games in Sochi, Charter, and have fully explained to the participant the terms and effects I irrevocably release the IOC and Sochi 2014 (and their respective members, of them; directors, officers, employees, volunteers, contractors or agents) from any liability (to the extent permitted by law) for any kind of loss, injury or damage b. the participant has read the Eligibility Conditions Form and the Olympic that the participant may suffer or be exposed to in connection with the Charter and, together with the benefit of my explanation, understands its participant’s participation in the XXII Olympic Winter Games in Sochi. respective terms and effects; c. I consent to and approve all provisions of the Eligibility Conditions Form and 5. Arbitration: I agree that any dispute, controversy or claim arising out of or in undertake to ensure that the participant shall honour his/her obligations connection with this Acknowledgment of Consent which cannot be settled under the Eligibility Conditions Form; and amicably shall be submitted exclusively to the Court of Arbitration for Sport (CAS) in Lausanne, Switzerland, for final and binding arbitration in accordance with the d. I have notified the participant’s National Olympic Committee (NOC) of any Code of Sports related Arbitration. The seat of arbitration shall be at Lausanne, specific medical condition or need of the participant. Switzerland. The decisions of the CAS shall be final, binding and non-appealable. I shall not and I hereby waive my right to institute any claim, arbitration or litigation, or seek any other form of relief, in any other court or tribunal.
Read and signed by the parent/legal guardian: Signed Date D D м м Y y y y day / month / year
Confirmation by NOC
We certify and confirm that the above named person is the father/mother/legal guardian (delete as appropriate) of the participant and acknowledge that our Chef de Mission has accepted responsibility for the participant in the manner stated in paragraph 3 above. Read and agreed by the NOC: Date D D м м Y y y y day / month / year
Signature, name of NOC President/Secretary General or Chef de Mission and NOC stamp
Read and agreed in his/her capacity as Chef de Mission: Date D D м м Y y y y day / month / year
Chef de Mission
Attention: This form must reach Sochi 2014 Accreditation no later than January 27, 2014. Please do not photocopy IOC Olympic Charter – selected excerpts
40. Eligibility Code
To be eligible for participation in the Olympic Games, a competitor, coach, trainer or other team official must comply with the Olympic Charter, including the conditions of eligibility established by the IOC, as well as with the rules of the IF concerned as approved by the IOC, and the competitor, coach, trainer or other team official must be entered by his NOC. The above-noted persons must:
− respect the spirit of fair play and non-violence, and behave accordingly; and
− respect and comply in all aspects with the World Anti-Doping Code.
Bye-law to Rule 40
1. Each IF establishes its sport’s own eligibility criteria in accordance with the Olympic Charter. Such criteria must be submitted to the IOC Executive Board for approval.
2. The application of the eligibility criteria lies with the IFs, their affiliated national federations and the NOCs in the fields of their respective responsibilities.
3. Except as permitted by the IOC Executive Board, no competitor, coach, trainer or official who participates in the Olympic Games may allow his person, name, picture or sports performances to be used for advertising purposes during the Olympic Games.
4. The entry or participation of a competitor in the Olympic Games shall not be conditional on any financial consideration.
48. Media Coverage of the Olympic Games
1. The IOC takes all necessary steps in order to ensure the fullest coverage by the different media and the widest possible audience in the world for the Olympic Games.
2. All decisions concerning the coverage of the Olympic Games by the media rest within the competence of the IOC.
Bye-law to Rule 48
1. It is an objective of the Olympic Movement that, through its contents, the media coverage of the Olympic Games should spread and promote the principles and values of Olympism.
2. The IOC Executive Board establishes all technical regulations and requirements regarding media coverage of the Olympic Games in a Technical Manual on Media, which forms an integral part of the Host City Contract. The contents of the Technical Manual on Media, and all other instructions of the IOC Executive Board, are binding for any and all persons involved in media coverage of the Olympic Games.
3. Only those persons accredited as media may act as journalists, reporters or in any other media capacity. Under no circumstances, throughout the duration of the Olympic Games, may any athlete, coach, official, press attaché or any other accredited participant act as a journalist or in any other media capacity.
Bye-law to Rule 50
1. No form of publicity or propaganda, commercial or otherwise, may appear on persons, on sportswear, accessories or, more generally, on any article of clothing or equipment whatsoever worn or used by the athletes or other participants in the Olympic Games, except for the identification – as defined in paragraph 8 below – of the manufacturer of the article or equipment concerned, provided that such identification shall not be marked conspicuously for advertising purposes.
1.1. The identification of the manufacturer shall not appear more than once per item of clothing and equipment.
1.2. Equipment: any manufacturer’s identification that is greater than 10% of the surface area of the equipment that is exposed during competition shall be deemed to be marked conspicuously. However, there shall be no manufacturer’s identification greater than 60cm2.
1.3. Headgear (e.g. hats, helmets, sunglasses, goggles) and gloves: any manufacturer’s identification over 6cm2 shall be deemed to be marked conspicuously.
1.4. Clothing (e.g. T-shirts, shorts, sweat tops and sweat pants): any manufacturer’s identification which is greater than 20cm2 shall be deemed to be marked conspicuously.
1.5. Shoes: it is acceptable that there appear the normal distinctive design pattern of the manufacturer. The manufacturer’s name and/or logo may also appear, up to a maximum of 6cm2, either as part of the normal distinctive design pattern or independent of the normal distinctive design pattern.
1.6. In case of special rules adopted by an International Sports Federation, exceptions to the rules mentioned above may be approved by the IOC Executive Board.
Any violation of the provisions of the present clause may result in disqualification or withdrawal of the accreditation of the person concerned. The decisions of the IOC Executive Board regarding this matter shall be final.
The numbers worn by competitors may not display publicity of any kind and must bear the Olympic emblem of the OCOG.
8. The word ‘identification’ means the normal display of the name, designation, trademark, logo or any other distinctive sign of the manufacturer of the item, appearing not more than once per item.
9. The OCOG, all participants and all other persons accredited at the Olympic Games and all other persons or parties concerned shall comply with the manuals, guides, or guidelines, and all other instructions of the IOC Executive Board, in respect of all matters subject to Rule 50 and this Bye-law.
Please do not photocopy NOC Delegation Eligibility Validation Form
Please print clearly in CAPITAL LATIN LETTERS
National Olympic Committee NOC Code
Preferred Family Name Accreditation No
Preferred Given Name
in his/her capacity as President; Secretary General; Chef de Mission
(hereinafter the “NOC” hereby:
certifies and guarantees that all relevant rules applicable to athletes-coaches-trainers-officials and other members of the NOC delegation (each or all hereinafter “Participant(s)”) to the XXII Olympic Winter Games in Sochi 2014, including those referred to in the “Eligibility Conditions Form” attached hereto as Appendix 1 (the “Entry/Eligibility Conditions Form”), have been brought to the notice of each and all the Participants listed in Appendix 2 attached hereto;
certifies and guarantees that each and all the Participants listed in Appendix 2 form part of the NOC delegation;
certifies and guarantees that the NOC has been authorized by the National Sports Federation concerned to sign this certification, guarantee and undertaking on the latter’s behalf, with the approval of the relevant International Federation;
irrevocably accepts and undertakes to comply with all the provisions, rules, conditions and documents contained or referred to in the Eligibility Conditions Form including, without limitation, the CAS arbitration clause, and agrees to cause each and all of the Participants to comply with the same.
Signature of NOC [President; Secretary General; Chef de Mission] Date D D м м Y y y y day / month / year
Appendix 1: Eligibility Conditions Form for the XXII Olympic Winter Games in Sochi 2014. Appendix 2: List of persons forming the NOC delegation to the XXII Olympic Winter Games in Sochi 2014.
Please do not photocopy User Account Application Form Formulaire de demande de compte utilisateur Форма запроса учетной записи пользователя
This form is used to create and issue a user name and password for Sochi 2014 Accreditation and Sport Entries system and is to be completed for the individual requesting access / Ce formulaire est utilisé pour créer et émettre un nom d’utilisateur et un mot de passe pour le système des inscriptions aux compétitions et des accréditations de Sotchi 2014 et doit être rempli par les personnes demandant un droit d’accès / Настоящая форма запроса используется для создания и выдачи имени пользователя и пароля для доступа в систему аккредитации и подачи спортивных заявок Оргкомитета «Сочи 2014» и должна быть заполнена для лица, запрашивающего доступ
Please print clearly using BLOCK CAPITAL LATIN LETTERS / Veuillez écrire lisiblement en utilisant des LETTRES MAJUSCULES / Пишите печатными буквами разборчиво, используя ЗАГЛАВНЫЕ ЛАТИНСКИЕ БУКВЫ
Responsible organization / Organisme responsable / Ответственная организация
Personal information of applicant / Renseignements personnels du demandeur / Персональная информация о заявителе Family name / Nom / Фамилия Given name / Prénom / Имя
Memorable date / Date mémorable / Памятная дата Telephone number / Numéro de téléphone / Номер телефона d d m m y y y y day / month / year +
*this will be used as a security question if you forget your password Country code Telephone number *cette date sera utilisée comme question de sécurité si vous oubliez votre mot de passe Code pays Numéro de téléphone *эта дата будет использоваться как ответ на секретный вопрос, если вы забудете пароль Код страны Номер телефона
Email address / Adresse e-mail / Адрес эл. почты
*User name and password will be delivered to this email *Vos nom d’utilisateur et mot de passe seront envoyés à cette adresse *Имя пользователя и пароль будут отправлены на указанный здесь адрес
Please select the services below that you require access to / Veuillez choisir les services présentés ci-dessous auxquels vous souhaitez avoir accès / Выберите из предложенных далее вариантов сервис, к которому требуется доступ
NOC Delegation Accreditation NOC Press Accreditation Accréditation Délégation des CNO Accréditation Presse des CNO Аккредитация делегации НОК Аккредитация Прессы НОК
Sport Entries Please check this box if you wish to use the bulk upload submission Inscriptions aux compétitions sportives Veuillez cocher cette case si vous souhaitez utiliser l’envoi par téléchargement groupé Подача спортивных заявок Установите флажок в этом окошке, если вы хотите использовать пакетную подачу заявок
Responsible Organization authorized representative name and position / Nom et poste du représentant autorisé de l’organisme responsable / Фамилия, имя и должность уполномоченного представителя ответственной организации
Family name / Nom / Фамилия Date / Date / Дата d d m m y y y y day / month / year
Given Name / Prénom / Имя Return completed form by fax, or scan and email to / Renvoyez le formulaire rempli par fax, ou scannez-le et envoyez-le par e-mail à / Отправьте заполненную форму по факсу либо сделайте скан и отправьте его по электронной почте по следующим реквизитам Position / Position occupée / Должность Fax number / Numéro de fax / Факс: +7 (862) 445 5005 Email: [email protected]
Office Use only / Pour usage interne seulement / Только для служебных отметок
Date received / Date de Entered by / Enregistré par / Отправил réception / Дата получения D D м м Y y y y day / month / year
Date entered / Date de saisie / Дата подачи D D м м Y y y y day / month / year
Please do not photocopy