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REQUEST FOR PROPOSALS COMPREHENSIVE SUSTAINABLE MASTER PLAN TOWN OF GREENFIELD MASSACHUSETTS William F. Martin, Mayor Eric Twarog, AICP, Director of Planning & Development Date of Issuance: Wednesday, June 4, 2012 Submission Deadline: Thursday, July 26, 2012 @ 2:00 PM Department of Planning & Development, Town of Greenfield, 14 Court Square, Greenfield, MA 01301 Telephone: 413-772-1549 Fax: 413-772-1309 TABLE OF CONTENTS REQUEST FOR PROPOSALS ADVERTISEMENT ----------------------------------------------------------- 3 INTRODUCTION------------------------------------------------------------------------------------------------------- 4 GENERAL INFORMATION AND PROPOSAL SUBMISSION REQUIREMENTS ------------------- 4 PROJECT DESCRIPTION AND BACKGROUND ------------------------------------------------------------- 7 SCOPE OF WORK ----------------------------------------------------------------------------------------------------- 10 EXISTING PLANNING RESOURCES AND ONGOING PLANNING ACTIVITIES ------------------ 15 TECHNICAL PROPOSAL REQUIREMENTS ------------------------------------------------------------------ 16 PRICE PROPOSAL REQUIREMENTS --------------------------------------------------------------------------- 18 EVALUATION CRITERIA------------------------------------------------------------------------------------------- 19 INSURANCE REQUIREMENTS ----------------------------------------------------------------------------------- 20 EQUAL OPPORTUNITY COMPLIANCE------------------------------------------------------------------------ 22 PRE-AWARD CONFERENCE -------------------------------------------------------------------------------------- 22 OWNERSHIP OF INFORMATION -------------------------------------------------------------------------------- 22 ADDITIONAL TERMS AND CONDITIONS -------------------------------------------------------------------- 22 REQUIRED FORMS Proposal Signature and Addenda Acknowledgement------------------------------------------------------- 24 Non-Collusion Affidavit------------------------------------------------------------------------------------------- 26 Affidavit of Compliance ------------------------------------------------------------------------------------------- 27 Attestation of Taxes ------------------------------------------------------------------------------------------------ 28 Department of Planning & Development, Town of Greenfield, 14 Court Square, Greenfield, MA 01301 Telephone: 413-772-1549 Fax: 413-772-1309 REQUEST FOR PROPOSALS ADVERTISEMENT COMPREHENSIVE SUSTAINABLE MASTER PLAN The Town of Greenfield, acting through its Department of Planning & Development, seeks proposals from professional planning consultants to undertake a public planning process to prepare a new comprehensive sustainable Master Plan for the Town. A budget not to exceed $120,000.00 has been established for professional services associated with the creation of a new comprehensive sustainable Master Plan. Proposers may view or obtain documents and specifications after June 4, 2012 at the Greenfield Department of Planning & Development, 114 Main Street, Greenfield, MA 01301 between the hours of 8:30 am and 4:30 pm. Mailed proposals shall be mailed to: Eric Twarog, AICP Director of Planning & Development 14 Court Square Greenfield, MA 01301 Hand delivered proposals shall be delivered to: Eric Twarog, AICP Director of Planning & Development 114 Main Street Greenfield, MA 01301 All proposals must be endorsed with the name and business address of the Proposer and submitted in a sealed envelope clearly marked "SEALED NON-PRICE PROPOSAL – COMPREHENSIVE SUSTAINABLE MASTER PLAN FOR GREENFIELD, MA”. Price proposals must be submitted in a separate sealed envelope clearly marked “SEALED PRICE PROPOSAL – COMPREHENSIVE SUSTAINABLE MASTER PLAN FOR GREENFIELD, MA”. These sealed proposals will be received until 2:00 pm, Thursday, July 26, 2012. Any proposals received after the specified time will not be accepted. A pre-proposal conference is scheduled for 2:00 pm on Wednesday June 27, 2012 at 114 Main Street, Greenfield, MA 01301. The purpose of the pre-proposal conference is to assist prospective consultants in the interpretation of the Request for Proposals, and other technical and contractual matters. Attendance at the pre-proposal conference is not mandatory, but is highly recommended. The Town of Greenfield reserves the right to accept or reject any or all proposals or to waive any informality in the proposals if it is judged by the Town that it is in the best interests of the Town. The schedule for this solicitation is as follows: June 4, 2012 Advertisement of the RFP within the Goods and Services Bulletin and local newspapers. June 27, 2012 Pre-proposal conference 114 Main Street @ 2.00 p.m. July 26, 2012 Proposals Due by 2:00 p.m. July 30 – August 3, 2012 Review of proposals and selection ranking of proposals. August 6 - 10, 2012 Interview Applicants August 10, 2012 Notification to successful proposer(s) August 15, 2012 Execution of Contract 3 I. INTRODUCTION Pursuant to MGL Chapter 30B, the Town of Greenfield is inviting qualified candidates to submit proposals for the completion of a new comprehensive sustainable Master Plan. The Master Plan is to be prepared and completed in accordance with the requirements of MGL Chapter 41, Section 81D. Sustainability shall be the over-riding theme for the new comprehensive sustainable Master Plan. Each of the required elements of the Plan shall be based on sustainable principles and shall discuss how sustainability is factored in. Moving towards sustainability will require a new consciousness and commitment to do things differently than what has been done in the past. It will require the Town to: 1) develop new programs and/or change existing programs, 2) establish new priorities, 3) commit resources to sustainable causes, and 4) collaborate with other jurisdictions within the region to achieve sustainability. From concerns over climate change, to drought-related water shortages, to air quality, society faces serious environmental issues locally, regionally, nationally and globally. These issues will affect the quality of life today and for generations to come. There is a growing body of evidence that a major shift in human behavior is necessary to overcome the destructive tides of over-consumption and environmental degradation. Our existing economic systems, agricultural systems and automobile- oriented infrastructure are inherently unsustainable. The strategy for moving the Town of Greenfield toward sustainability focuses first on changes the Town has control over. The Town has the most control over its internal operations. In addition, the Town has jurisdiction over changes to the built environment (land use, infrastructure, and building permits) within its boundaries. The comprehensive sustainable Master Plan is intended to be a means for creating a sustainable Town. The plan will be a tool to guide future operational and policy decisions. To proceed in a sensible way to change long-standing unsustainable practices, it is necessary to develop focus areas, goals, and targets to be achieved. II. GENERAL INFORMATION AND PROPOSAL SUBMISSION REQUIREMENTS 1. Proposal Submission a. All proposals must be received in the Department of Planning & Development, Town of Greenfield, 114 Main Street, Greenfield, MA 01301 on or before 2:00 p.m. Thursday, July 26, 2012. The clock within the Department of Planning & Development shall be the sole determining factor of time. b. If, at the time of the scheduled proposal submission deadline, the Town Hall and/or 114 Main Street are closed due to uncontrolled events such as fire, snow, ice, or building evacuation, the proposal deadline will be postponed until 2:00 p.m. on the next normal business day. Proposals will be accepted until that date and time. c. Each proposer must submit Six (6) copies of their proposal. d. The Department of Planning & Development will hold a pre-proposal conference at 2:00 pm on Wednesday, June 27, 2012 at 114 Main Street, Greenfield, MA 01301. Town of Greenfield – Comprehensive Sustainable Master Plan 4 e. Each proposal must be clearly marked on the outside of the envelope “Sealed Non-Price Proposal - Comprehensive Sustainable Master Plan for Greenfield, MA” f. Price proposals must be submitted in a separate sealed envelope, clearly marked on the outside, “Sealed Price Proposal - Comprehensive Sustainable Master Plan for Greenfield, MA” g. The submission of a proposal will be construed to mean that the proposer is fully informed as to the extent and character of the supplies, materials, or equipment required and a representation that the proposer can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications. h. Qualified minority and women owned business enterprises (M/WBE) consultants, HUD Section 3 businesses, or consultants using qualified M/WBE or HUD Section 3 businesses as subcontractors are strongly encouraged to apply. i. The Town accepts no financial responsibility for costs incurred by any applicant in responding to this Request for Proposals. All responses to the Request for Proposal will become the property of the Town and reasonable precautions will be taken to ensure the confidentiality of the material provided. The applicant is responsible for any and all risks and costs incurred in order to provide the Town with the required submission. 2. Required Submittals Please use this checklist to ensure you have included all required submittals with your