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CLEVELAND PUBLIC LIBRARY Minutes of the Regular Board Meeting December 19, 2019 Trustees Room Louis Stokes Wing 2:30 P.M.
Present: Mr. Seifullah, Ms. Rodriguez, Mr. Parker, Mr. Corrigan (arrived 2:53 p.m.)
Absent: Ms. Butts, Mr. Hairston, Ms. Washington
Because there was no quorum present at the start of the Regular Board Meeting, Ms. Rodriguez stated that any items discussed would be for informational purposes only. After Mr. Corrigan arrived at 2:53 p.m. establishing a quorum, Ms. Rodriguez called the Regular Board meeting to order.
Public Comment
Ms. Rodriguez acknowledged Seth Hooper, SEIU District 1199, who shared his concerns about the safety and security of Cleveland Public Library staff and patrons after a recent shooting at a branch resulting in death of a patron. Mr. Hooper spoke in detail of various staff complaints filed with EEOC, OSHA, OCR and Library Administration and Board of Trustees. Other topics included but were not limited to: salary increases; reporting and documentation of crimes; security cameras; need for the institution to be more responsive to security concerns; and an appeal to employees to seek Union representation.
Ms. Rodriguez thanked Mr. Hooper for his comments.
COMMUNICATIONS
Director Thomas stated that there were no Communications to be acknowledged.
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Presentation: Financial/Budget Overview – Carrie Krenicky, Chief Financial Officer
Ms. Krenicky stated that today the Board will consider the final Appropriation for Year 2019 and the Original Appropriation for 2020 and gave a detailed presentation of how the Library ends the year and will begin 2020 focusing on the general fund.
Ms. Krenicky’s presentation included a review of the 2019 Amended Certificate of Estimate Resources which shows a balance of $80.5 million in the General Fund and all funds total approximately $186 million.
Ms. Krenicky reviewed the General Fund Amended Certificate of Resources and stated that the Certified Operating Revenue is $63.8 million; Property Tax/Rollbacks are approximately 60% and PLF are approximately 37% of our Revenues.
Ms. Krenicky reviewed the General Fund – Sixth and Seventh Amendment to the Year 2019 Appropriation and noted the decrease in our General Fund by $643,475.00 in Purchased/Contracted Services, Supplies and Capital Outlay.
Ms. Krenicky explained that when appropriating, we strive to adhere to the following Rule of Thumb: 65% towards Salaries/Benefits; 15% towards Library Materials; and 20% towards Other (Purchased/Contracted Services, Supplies, Capital Outlay, Miscellaneous).
Even after decreasing, the General Fund – 7th Amendment to the Year 2019 Appropriation - $56.1 million shows 66% towards Salaries/Benefits; 13% towards Library Materials; and 21% towards Other (Purchased/Contracted Services, Supplies, Capital Outlay, Miscellaneous).
Ms. Krenicky’s presentation continued with an overview of Certified Revenue, Appropriations and Balances in the General Fund for the Period Ending November 30, 2019 and stated that we anticipate receiving $63.8 million in revenue. The negative indicates that we collected more than what we were certified for. This is why we recertified in December.
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Ms. Krenicky reviewed the Certified Revenue, Appropriations and Balances General Fund for the Period Ending November 30, 2019 in regards to appropriations and expenditures.
Ms. Krenicky explained that if we closed the year now and assumed that we will receive all of the revenue where we are certified and we are going to expend up to the appropriation, which is the 7th Amendment, our estimated unencumbered balance that we will have starting off with in the new year will be approximately $23.3 million in the general fund. We were certified by the Budget Commission for our Property Tax at $35.2 million. As of July, we were certified by the Ohio Department of Taxation for our Public Library Fund at approximately $23.5 million and will be recertified by the end of the month. The total Estimated Revenue in the General Fund is $83.7 million as we start the calendar year 2020.
Ms. Krenicky gave an overview of the following Property Tax challenges:
This year (2019), we were originally certified at $36.0 million including rollbacks We actually received $38.4 million –$2.4 million additional revenue HOWEVER, we are not certified for delinquent tax collections and we received $3.4 million in delinquent taxes Which means we actually collected $1.0 million LESS than we were certified That is why our collection rate decreased from 87.89% to 86.27% for 2020 We have a built in delinquency rate – we did not collect $5 million dollars that we would have collected at 100% (if everyone paid their property taxes) The Library’s property taxes were also reduced by $4.7m under various tax abatement agreements entered into by the City of Cleveland That is almost $10 million dollars the Library did not collect this year due to tax abatements and the collection rate
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Ms. Krenicky gave an overview of the following Public Library Fund challenges:
Certification is based on ODT 7/25/19 Initial Certification. In December 2019, an updated entitlement estimate will be provided. The latest State’s biennium budget (House Bill 166) for fiscal year 2020-2021 temporarily increased the PLF to 1.7% of the GRF The State’s fiscal year ends June 30, 2021 and the PLF percentage will revert to 1.66% as set in law The agreement we have the 9 County Libraries expires December 31, 2021. We are currently receiving the highest percentage (41.1843%); this could change CPL’s Two Primary Revenue Sources (cont’d) Property Tax – Collection Rate History
In response to Ms. Rodriguez’ inquiry, Ms. Krenicky stated that Property Tax collection went down from 87.9% in 2019 to 86.27%.
Ms. Krenicky gave an overview of the challenges with Property Tax with delinquent taxes. We closed the year in 2019 with $14.6 million outstanding delinquent taxes due to the Library. In 2001 we had just over $6 million; delinquent; and capped in 2015 at $23.81 million.
In 2016, the hospital exemptions were removed from our delinquent number ($10.7 million).
Property Tax – The County Fiscal Officer’s Estimated Municipal Tax Valuation was reviewed from 2007 to 2020
Ms. Krenicky gave an overview of the PLF/Property Tax (not including rollbacks) History & Projection and noted the following:
1994 PLF $19.9 million 2014 PLF $19.9 million 2019 PLF $23.3 million In 2004 – 1 mill continuous & 5 Year 5.8 mill levies began (a total of 6.8 mills) - $32.4 million collected In 2019 – Increased millage by 2 (8.8) - $35.9 million collected
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In 2020 – Same millage (8.8) certified at $32.8 million In summary, in 2004, 6.8 millage received $32.4 million, and in 2020 8.8 mill at $32.8 million. We are currently certified at revenue we received in 2004 which includes the additional 2 mill levy
Ms. Krenicky stated that although we are taxing our tax payers, it is difficult to retrieve the funds.
Ms. Krenicky reviewed the General Fund -2020 Annual Operating Appropriation which is currently set at $59.97 million:
Salaries/Benefits $40.44 million 67.4% Library Materials $ 7.28 million 12% Other $12.2 million 20% Purchased/Contracted Services $9.68 million Supplies $ .96 million Capital Outlay $1.39 million Miscellaneous $ .22 million
Ms. Krenicky showed the comparison of where we ended for our final Appropriation for 2017 and the Appropriation going before the Board in 2020 and noted the following:
The 2020 Salaries/Benefits projection includes: Approximately, an overall increase of 3.5%, which consists of average increase of the health insurance of 11.4% Over 20 new positions, including (10) SPS Officers and (10) in the branches, along with moving the current part-time SPS Officers to full-time Non-union Salaries/Benefits total = 34% Union Salaries/Benefits total = 66%
Ms. Krenicky stated that historically, we have been able to maintain these percentages for Salaries/Benefits.
Ms. Krenicky explained that moving forward we need to focus on our Budget Plan:
The Budget Plan needs to balance the Facilities Master Plan, the Strategic Plan, and efforts to create a competitive and sustainable Compensation Plan 1871
Our Priority –Innovate for efficient and sustainable operations We must adopt and sustain a balanced budget that reflect the priorities and goals of the strategic direction of the Library
Ms. Krenicky continued and stated that if we make the following assumptions:
Our revenues remain flat from where are currently certified for 2020, despite the challenges mentioned in the previous slides. And although we are not certified for delinquent tax revenue, we will assume that we will collect $2m annually For expenditures, we assume a general overall 1.5% annual increase from the 2020 appropriation and we allocate 65% to Salaries/Benefits, 13% to Library Materials and 22% to Other (Note the general overall increase from 2019 to 2020 is 6.9%) We issue debt for Phase 2 for $41 million, with debt service payments beginning in 2025, estimating a $2,500,000 annual debt service payment for 30 years
Ms. Krenicky showed a chart applying the previous assumptions over the next 9 years.
Ms. Krenicky showed a chart comparing Revenues and Expenditures and noted where our expenditures exceeded our revenues.
Our General Fund Unencumbered Balance should maintain 2 months of Operating Expenditures. In 2025 we fall below the minimum balance and in 2026 we have a negative fund balance and run out of funds.
GFOA recommends, at a minimum, that general-purpose governments, regardless of size, maintain unrestricted fund balance in their general fund of no less than two months of regular general fund operating revenues or regular general fund operating expenditures.
In conclusion, Ms. Krenicky spoke on Fiscal Stewardship:
As custodians of the public’s trust, the people committed to us on November 7th and in response to this commitment we will ensure that our libraries 1872
enrich our neighborhoods as we begin implementation of the Library’s Facilities Master Plan The new 2.00 mill levy was planned to generate $8.6 million annually in revenues with $3.8 million being dedicated to replace PLF funds used for debt service for 2019 Notes for Phase 1 of the FMP, save funds for Phase 2 to begin in 2025 and the remaining being used to fund on-going operations The Budget Plan needs to balance the Facilities Master Plan, the Strategic Plan, and efforts to create a competitive and sustainable Compensation Plan In order to innovate and prioritize for efficient and sustainable operations, transformation, realignment and changes must occur over the next 3 years
Ms. Krenicky was available for any questions the Board may have had.
Ms. Rodriguez thanks Ms. Krenicky for her detailed MINUTES OF REGULAR BOARD presentation. MEETING OF 11/21/19; and JOINT CAPITAL, Approval of the Minutes FINANCE, HUMAN RESOURCES & Ms. Rodriguez moved approval of the Regular Board COMMUNITY Meeting of 11/21/19; and Joint Capital, Finance, Human SERVICES Resources and Community Services Committee Meeting of COMMITTEE 11/19/19. Mr. Corrigan seconded the motion, which MEETING OF passed unanimously by roll call vote. 11/19/19 Approved
MOTION TO TEMPORARILY SUSPEND THE REGUGLATIONS MOTION TO TEMORARILY Ms. Rodrigues stated that because of schedule conflicts, SUSPEND THE there was no Finance Committee Meeting and moved to REGULATIONS temporarily suspend the Regulations of the Board of Approved Trustees in Article IX and X requiring referral of resolutions to committees, to consider the following resolutions. Mr. Corrigan seconded the motion, which passed unanimously by roll call vote.
FINANCE COMMITTEE REPORT
Mr. Seifullah presented the following report.
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RESOLUTION TO Resolution to Accept Gifts for the Month of November ACCEPT GIFTS FOR THE MONTH (See page 1933) OF NOVEMBER 2019 Mr. Seifullah moved approval of the following Approved resolution. Mr. Parker seconded the motion, which passed unanimously by roll call vote.
WHEREAS, The Board receives gifts of moneys and library services materials from generous citizens from time to time; and
WHEREAS, Attached to this Resolution are the Gift Reports itemizing the gifts received by the Library for the month of November of 2019; now therefore be it
RESOLVED, That the gifts described in the Gift Report for November of 2019 be accepted upon the conditions connected with said gifts in accordance with Section 3375.40(K) of the Ohio Revised Code.
SEVENTH Seventh Amendment to the Year 2019 Appropriation AMENDMENT TO THE YEAR 2019 (See pages 1934-1940) APPROPRIATION Approved Mr. Seifullah moved approval of the following resolution. Mr. Corrigan seconded the motion, which passed unanimously by roll call vote.
WHEREAS, Ohio Revised Code Section 5705.40 provides for the amendment of an appropriation measure when necessary; and
WHEREAS, It is now deemed necessary to amend the Year 2019 Appropriation Measure, which complies with the Amended Official Certificate of Estimated Resources received from the Cuyahoga County Budget Commission dated December 11, 2019; and
WHEREAS, The aggregate of all appropriation classifications does not exceed the total amount submitted to the Cuyahoga County Budget Commission; now therefore be it
RESOLVED, That the sums indicated on the attached Seventh Amendment to the Year 2019 Appropriation Schedule be approved. 1874
Resolution Authorizing Transfer of Funds from the RESOLUTION General Fund to the Debt Service Fund AUTHORIZING TRANSFER OF FUNDS FROM Mr. Seifullah moved approval of the following THE GENERAL resolution. Mr. Parker seconded the motion, which FUND TO THE passed unanimously by roll call vote. DEBT SERVICE FUND WHEREAS, Ohio Revised Code Section 3375.40 (L) provides Approved for the set aside of unencumbered General Fund balances at the end of each fiscal year; and
WHEREAS, Ohio Revised Code Section 5705.14 provides for the transfer and advance of funds from the General Fund to other funds; and
WHEREAS, The estimated December 31, 2019 General Fund Unencumbered Balance is as follows:
Certified Revenue per Amended Official Certificate of Estimated Resources Dated December 11, 2019 $ 80,453,413.94 Appropriation - 7th Amendment (56,108,706.79) Repayment of Advance made to the MyCom Fund 75,000.00 Transfer to Debt Service Fund January 2020 (1,090,385.20) Estimated Unencumbered Balance as of January 1, 2020 $ 23,329,321.95
Now therefore be it
RESOLVED, That the Unencumbered General Fund Balance, currently estimated to be $23,329,321.95, be carried forward for 2020 operating expenses and that the set aside of $1,090,385.20 for Debt Service payments be transferred to the Debt Service Fund in January 2020.
YEAR 2020 Year 2020 Annual Appropriation Measure ANNUAL APPROPRIATION (See pages 1941-1944) MEASURE Approved Mr. Seifullah moved approval of the following resolution. Mr. Corrigan seconded the motion, which passed unanimously by roll call vote.
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WHEREAS, Ohio Revised Code Sections 5705.38-5705.39 provide for passage of an appropriation measure not to exceed certified estimated resources; and
WHEREAS, The appropriation totals on the attached schedules do not exceed the Amended Official Certificate of Estimated Resources received from the Cuyahoga County Budget Commission dated December 13, 2019; now therefore be it
RESOLVED, That the Year 2020 Appropriation Measure in the amount of $61,061,717.20 for the General Fund and listed amounts for other funds be approved as detailed in the attached schedules.
RESOLUTION Resolution to Authorize Payment of Fees to the CLEVNET TO Special Revenue Fund Covering the Period January 1, 2020 AUTHORIZE through December 31, 2020 PAYMENT OF FEES TO THE Mr. Seifullah moved approval of the following CLEVNET resolution. Mr. Corrigan seconded the motion, which SPECIAL REVENUE passed unanimously by roll call vote. FUND COVERNING WHEREAS, During CLEVNET’s strategic planning process, THE PERIOD the CLEVNET Directors’ Panel asked Cleveland Public JANUARY 1, Library to investigate ways to move CLEVNET revenue out 2020 of the General Fund to improve how the financial THROUGH information is captured; and DECEMBER 31, 2020 WHEREAS, On October 16, 2014, the Board of Trustees of Approved the Cleveland Public Library authorized the Chief Financial Officer to take the necessary steps to create a CLEVNET Special Revenue Fund. As of January 1, 2015, the CLEVNET Special Revenue Fund (#231) was created; and
WHEREAS, On October 25, 2019, the 2020 CLEVNET Fees were presented at the CLEVNET Directors’ Meeting. The Cleveland Public Library’s monthly contract cost is $134,697.19 which includes Ohio Library for the Blind and Physically Disabled, from January 1, 2020 through December 31, 2020, for a total annual cost of $1,616,366.34; now therefore be it
RESOLVED, That the Board of Trustees authorizes the payment of $1,616,366.34 to the CLEVNET Special Revenue Fund effective January 1, 2020, with the expenditure 1876
being charged to General Fund account 13010053-53900 (Other Purchased Services).
Resolution Authorizing Agreement with Taylor Oswald LLC RESOLUTION for Benefits Consulting Services AUTHORIZING AGREEMENT (See pages 1945-1958) WITH TAYLOR OSWALD LLC Mr. Seifullah moved approval of the following FOR BENEFITS resolution. Mr. Corrigan seconded the motion, which CONSULTING passed unanimously by roll call vote. SERVICES Approved WHEREAS, The Library’s agreement with its current health care benefits consultant, Gallagher Benefits Services Inc., will expire on December 31, 2019; and
WHEREAS, The Library sought proposals for health care benefits consulting services from five vendors and received responses from Gallagher Benefits Services, Taylor Oswald, US Insurance Services, and Fedeli Group; and
WHEREAS, Of the four firms that responded to the Library’s request for proposals, Taylor Oswald LLC proposed the lowest monthly fee of $6.00 per employee per month for each employee enrolled in the medical plan, and also proposed contributing up to $70,000 per year in overrides to offset the cost of the Library’s wellness incentive program. Taylor Oswald is a minority owned business; and
WHEREAS, At the rate of $6.00 per employee per month and with 452 employees currently enrolled in the medical plan, the Library estimates that the total cost of Taylor Oswald’s services will be $32,544 per year; and
WHEREAS, The Library Administration desires to enter into an agreement with Taylor Oswald for a one-year term beginning on January 1, 2020 and expiring on December 31, 2020, with the option to renew the agreement under the same terms for two successive terms of one year each; now therefore be it
RESOLVED, That the Executive Director, CEO, or his designee, is hereby authorized to enter into an agreement with Taylor Oswald LLC, subject to the approval of the Chief Legal Officer, for benefits 1877
consulting services for a period of one year through December 31, 2020 and to renew the agreement under the same terms for two successive terms of one year each, at a not to exceed $34,000 per year to be expended from General Fund No. 11510053-53710 (Professional Services).
Carrie Krenicky, Chief Financial Officer, stated that of the four firms that responded to the Library’s request for proposals, Taylor Oswald LLC proposed the lowest monthly fee of $6.00 per employee per month for each employee currently on our health insurance. That amounts to approximately $32,544 and is quoted for a three year period. They will also contribute up to $70,000 per year in overrides that they receive from the health insurance carrier because they have our book of business. This will help offset the cost of the Library’s wellness incentive program.
Ms. Krenicky introduced Mr. Eddie Taylor, Jr., President of Taylor Oswald, who was available to answer any questions the Board may have had.
Ms. Krenicky stated that this is a new endeavor for the Library and Taylor Oswald comes highly recommended.
In response to Ms. Rodriguez’ inquiry, Mr. Taylor stated that he was excited about this venture with the Library and appreciated the very thoughtful and comprehensive process.
Mr. Taylor stated that Taylor Oswald is nine years old and is headquartered approximately two blocks from Main Library on Superior Avenue. This company was created in partnership with Oswald Companies, one of the nation's largest independent insurance brokerage and risk management firms.
Mr. Taylor further explained the importance of this partnership and to be the best in this service. With this pricing, goals and strategies have been identified to assist the Library and its human capital population.
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Resolution Authorizing Agreement with Wellness Coaches RESOLUTION USA, LLC For Wellness Coach Services AUTHORIZING AGREEMENT (See pages 1959-1973) WITH WELLNESS COACHES USA, Mr. Seifullah moved approval of the following LLC FOR resolution. Mr. Corrigan seconded the motion, which WELLNESS COACH SERVICES passed unanimously by roll call vote. Approved
WHEREAS, Since 2012, the Cleveland Public Library has utilized the services of a third party wellness services provider in connection with the Library’s point-based incentive program for determining employee health insurance costs; and
WHEREAS, Beginning in 2020, the Library will begin a new point-based incentive program where employees may earn up to three points each for: 1) certifying as tobacco free or participating in a smoking cessation program; 2) seeing their primary care physician for a wellness visit; and 3) participating in two wellness coaching sessions per year; and
WHEREAS, Wellness Coaches USA, LLC has proposed to provide wellness coach services for Cleveland Public Library employees at a rate of $58 per hour, which the Library estimates will amount to $4,000 per month, plus a $5,000 start-up fee and optional nutritional counseling at $64 per hour, for the initial one-year term of the agreement, which rate will increase by no more than 3% during the subsequent one-year renewal period; and
WHEREAS, Taylor Oswald LLC, the firm from which the Library desires to obtain its benefit consulting services, has agreed to contribute up to $70,000 from overrides to apply to the Library’s contract with Wellness Coaches USA, LLC if the Library engages Taylor Oswald to provide benefit consulting services; and
WHEREAS, The Library will be responsible to pay Wellness Coaches USA’s contract charges in excess of Taylor’s contribution, if any; now therefore be it
RESOLVED, That the Executive Director, CEO, or his designee, is hereby authorized to enter into an agreement with Wellness Coaches USA, LLC, subject to 1879
the approval of the Chief Legal Officer, for Wellness Coach Services for a period of January 1, 2020 through December 31, 2020, and to thereafter renew such agreement for an additional one-year term at a price increase not-to-exceed 3%, and to expend funds from General Fund No. 11510053-53710 (Professional Services) to cover the Library’s portion, if any, of the cost of the contract with Wellness Coaches USA, LLC after Taylor Oswald’s contribution.
RESOLUTION Resolution to Enter into Agreements with Unique TO ENTER Management Services, Inc. for Cleveland Public INTO Library AGREEMENTS WITH UNIQUE Mr. Seifullah moved approval of the following MANAGEMENT resolution. Mr. Corrigan seconded the motion, which SERVICES, INC. passed unanimously by roll call vote. FOR CLEVELAND WHEREAS, From 2011 through 2019, the Cleveland Public PUBLIC Library Board of Trustees has annually authorized the LIBRARY Cleveland Public Library (“Library”) to enter into Approved agreements with Unique Management Services, Inc. (“Unique”) for services related to the recovery of overdue fines and materials; and
WHEREAS, The Library Administration believes that based upon Unique’s successful history of collecting fines and materials on behalf of the Library, it is in the Library’s best interests to continue to contract with Unique and refer overdue accounts for collection; and
WHEREAS, Unique has proposed to continue the budget neutrality guarantee whereby the Library will not be charged for more than the amount of money recovered plus amounts waived, at the cost of $7.95 per account referred, for an estimated total amount not-to-exceed $55,000.00 in payments from fees recovered plus amounts waived; now therefore be it
RESOLVED, That the Board of Library Trustees authorizes the Executive Director, CEO or his designee, to enter into a new agreement between the Cleveland Public Library and Unique Management Services, Inc. for material and cash recovery services from January 1, 2020 through December 31, 2020, incorporating a budget neutral guarantee, at the cost of $7.95 per account referred, in an amount not-to-exceed $55,000.00, from 1880
fees recovered plus amounts waived, which expenditure shall be charged to General Fund Account 11100053-53710 (Professional Services), and which agreement shall be subject to review and approval of the Chief Legal Officer.
Resolution to Accept Gift from the Cleveland Public RESOLUTION Library Foundation to be Added to the Gift from the TO ACCEPT Estate of Dorothy Ann Turick for Children’s Services GIFT FROM THE Mr. Seifullah moved approval of the following CLEVELAND resolution. Mr. Corrigan seconded the motion, which PUBLIC passed unanimously by roll call vote. LIBRARY FOUNDATION WHEREAS, On October 24, 2019, the Library Board of TO BE ADDED Trustees accepted a gift from the Estate of Dorothy Ann TO THE GIFT Turick in the amount of $10,000 restricted for FROM THE ESTATE OF Children’s Services and more specifically to continue DOROTHY ANN the practice of transporting children to the Main TURICK FOR Library for a day of programs and reading; and CHILDREN’S SERVICES WHEREAS, On November 16, 2019, the Cleveland Public Approved Library Foundation hosted the Black, White and REaD Anniversary Affair to celebrate the 150th Anniversary of Cleveland Public Library; and
WHEREAS, During the event a special ‘fund the need’ appeal was presented to challenge attendees to match the gift from the Estate of Dorothy Ann Turick to further support the Library’s efforts in transporting children to our libraries for programming and services; and
WHEREAS, The request yielded $7,705 in donations in support of this transportation fund; now therefore be it
RESOLVED That Cleveland Public Library Board of Trustees, pursuant to the authority set forth in R.C. §3375.40(K), hereby accepts this gift of $7,705 from the Cleveland Public Library Foundation to be used towards transportation for children and for deposit into the Founders Fund Account No. 203046-46100-10713.
Mr. Seifullah stated that last month, the Board accepted a gift from the Estate of Dorothy Ann Turick in the amount of $10,000. This resolution authorizes the
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Library to accept $7,705 from the Cleveland Public Library Foundation to match that contribution.
RESOLUTION Resolution Authorizing Blanket Purchase Orders in Excess AUTHORIZING of $25,000 BLANKET PURCHASE Mr. Seifullah moved approval of the following ORDERS IN resolution. Mr. Corrigan seconded the motion, which EXCESS OF passed unanimously by roll call vote. $25,000 Approved WHEREAS, The Cleveland Public Library issues annual blanket purchase orders (“POs”) as an administrative convenience when the Library anticipates making repeated purchases throughout the year for certain categories of goods and services; and
WHEREAS, The Library issues blanket POs for such categories of purchases as utilities, postage, fuel, and telecommunications, and the Library also issues blanket POs to certain vendors when the Library anticipates making multiple repeated purchases during the course of the year from a particular vendor; and
WHEREAS, On November 15, 2018, the Board of Library Trustees authorized the Fiscal Officer to issue annual blanket purchase orders in excess of $25,000 for purchases of utilities, postage/fuel, fuel, and telecommunications for the year 2018 and each year thereafter; and
WHEREAS, The Board of Library Trustees also authorized the Fiscal Officer on November 15, 2018 to issue blanket purchase orders not-to-exceed $50,000 for years 2018 and 2019 for purchases from Mars Electric Company, Sutton Industrial Hardware Limited, Cleveland Hermetic and Supply, Inc., The Midland Hardware Company, and Ohio Glass Doctor, Inc.; and
WHEREAS, Upon examination of the Library’s anticipated needs for 2020, the Library Administration is requesting authority to issue a blanket PO not-to-exceed $30,000 for purchases from Grainger during the year 2020; now therefore be it
RESOLVED, That the Board of Library Trustees authorizes the Fiscal Officer to issue a blanket purchase order 1882
not-to-exceed $30,000 for purchases from W. W. Grainger, FISCAL OFFICER’S Inc. for the year 2020. REPORT Submitted
In response to Mr. Corrigan’s inquiry, Carrie Krenicky, REPORT ON Chief Financial Officer, stated that the Library INVESTMENTS purchases a lot of Property Management’s maintenance Submitted supplies from Grainger. REPORT ON Fiscal Officer’s Report CONFER. & TRAVEL EXPENDITURES (See pages 1974-1985) Submitted
REPORT ON Report on Investments EXPENDITURES MADE FROM THE (See pages 1986-1987) OWNER’S CONTINGENCY Report on Conference and Travel Expenditures FUND FOR SAFE, WARM AND DRY (See pages 1988-1990) CONSTRUCTION PROJECT Submitted Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project REPORT ON EXPENDITURES (See pages 1991-1997) MADE FROM THE OWNER’S Report on Expenditures Made from the Owner’s Contingency CONTINGENCY FUND FOR SOUTH Fund for South Branch Renovation Project BRANCH RENOVATION (See page 1998) PROJECT Submitted Report on Expenditures Made from the Owner’s Contingency Fund for Eastman Reading Garden Improvements REPORT ON EXPENDITURES (See page 1999) MADE FROM THE OWNER’S CONTINGENCY FUND FOR EASTMAN READING HUMAN RESOURCES COMMITTEE REPORT GARDEN IMPROVEMENTS In Mr. Hairston’s absence, Mr. Parker presented the Submitted following report. REGULAR EMPLOYMENT Regular Employee Report REPORT Approved (See pages 2000-2003)
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Mr. Parker moved approval of the Regular Employee Report. Mr. Seifullah seconded the motion, which passed unanimously by roll call vote.
RETIREMENT Retirement Recognition RECOGNITION Approved Mr. Parker moved approval of the Regular Employee Report. Mr. Corrigan seconded the motion, which passed unanimously by roll call vote.
WHEREAS, throughout their careers LEONARD PELTS, MICHAEL STEWART AND DARRELL VANEK have worked tirelessly to promote the value of libraries;
WHEREAS, LEONARD PELTS (Memorial-Nottingham Branch, 13 years), MICHAEL STEWART (Graphics Department, 31 years) AND DARRELL VANEK (Technical Services, 31 years) have served with distinction for years and plan to retire on December 31, 2019;
RESOLVED, that the Cleveland Public Library on behalf of its Board of Trustees, patrons, and staff recognize LEONARD PELTS, MICHAEL STEWART AND DARRELL VANEK for their achievements and contributions to the world of libraries;
RESOLVED, that the Cleveland Public Library express its appreciation and gratitude for those achievements and contributions and wishes LEONARD PELTS, MICHAEL STEWART AND DARRELL VANEK well in all the years to come and looks forward to their continued interest in and support of libraries.
Resolution for Special Closings and Holidays in 2020 RESOLUTION FOR SPECIAL CLOSINGS AND Mr. Parker moved approval of the Regular Employee HOLIDAYS IN Report. Mr. Corrigan seconded the motion, which passed 2020 unanimously by roll call vote. Approved WHEREAS, The Cleveland Public Library desires to keep the public informed of its hours of operation, and
WHEREAS, The Cleveland Public Library will be closed in 2020 in observance of the following holidays and special closings as listed below.
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New Year’s Day January 1, 2020 Martin Luther King Jr. Day January 20, 2020 Presidents’ Day February 17, 2020 Memorial Day May 25, 2020 Independence Day July 4, 2020 Labor Day September 7, 2020 Columbus Day October 12, 2020 Veterans Day November 11, 2020 Thanksgiving November 26, 2020 Christmas Eve December 24, 2020 Christmas Day December 25, 2020
WHEREAS, December 31, 2019 hours of operations will be 10 am to 6 pm.
RESOLVED, That the proposed schedule be approved by the Library Board of Trustees to become effective immediately.
Report on Paid Sick Time Used by the Month REPORT ON PAID SICK TIME (See page 2004) Submitted
EMPLOYEE Employee Demographics(EEO-4)Report DEMOGRAPHICS (EEO-4) REPORT (See page 2005) Submitted
Insurance Summary Report INSURANCE SUMMARY (See page 2006) REPORT Submitted
COMMUNITY SERVICES
Mr. Corrigan submitted the following report.
Monthly Activity Report MONTHLY ACTIVITY (See pages 2007-2012) REPORT Submitted Mr. Corrigan noted that total circulation gained to date this year is 13%; electronic media circulation is twice that and computer usage is up almost 10% for the year; in accordance with increased activity at Main Library and the Branches, walk-in counts continues to climb to almost 3% this year.
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Mr. Corrigan stated that although our current walk-in hours of 10:00 A.M. – 6:00 P.M. are a restriction to some people, we continue to maintain circulation despite it. The Library is still a desired place to come.
BUIDLING Building Status Update STATUS UPDATE Joyce Dodrill, Chief Legal Officer, stated that the Presented Architects for the new Martin Luther King, Jr. Branch are working on Design Development.
Director Thomas stated that Jeremiah Swetel, Chief
Operations Officer, will be meeting today with the Architects and the Developers.
ADVOCACY Advocacy Taskforce Update TASKFORCE UPDATE Shenise Johnson Thomas, Chief of External Relations and Presented Development, expressed her appreciation for Senators Antonio, Dolan, Eklund, Williams and Yuko who recognized the Library with a Senate Resolution on the occasion of its 150th Anniversary. Director Thomas accepted the Resolution on the Senate Floor on behalf of the Library in November.
Mr. Corrigan stated that he accompanied Director Thomas at the Western Reserve Historical Society 100 Year Club Annual Dinner on December 2, 2019. This yearly celebration honors the regions businesses and institutions that have been in existence for at least one hundred years. The Cleveland Law Library and Cleveland Public Library are among the oldest institutions in Cleveland and it was a pleasure to be honored there.
FOUNDATION Foundation Update UPDATE Presented Shenise Johnson Thomas, Chief of External Relations and
Development, thanked everyone for their support of the “Black, White and REaD” 150th Anniversary Affair benefiting the Cleveland Public Library. More than 400 hundred guests were in attendance. Long-time Library supporters Thomas Corrigan and Bob Pincus were recognized.
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Diversity, Equity & Inclusion Update DIVERSITY, EQUITY & INCLUSION Sadie Winlock, Chief Equity, Education & Engagement UPDATE Officer, stated that second Supplier Diversity Council Presented Meeting has been held and will meet again in January. Committees will begin to develop strategies around how to consistently engage an inclusive population not only in construction but in the procurement process as well.
Ms. Winlock stated that there were approximately 50 attendees at the Pre-Proposal Meeting for Construction Manager at Risk (CMR) on December 4th and the Library received 7 submissions for CMR for the Master Plan Phase 1A. A review committee will be formed in January to develop a short list.
DIRECTOR’S REPORT DIRECTOR’S REPORT Before presenting his report, Director Thomas challenged Presented the OPS and Youth Services Departments to bring in 10,000 students to our Main Library.
Mr. Corrigan stated that he attended the Intellectual Property Day at the Library and complimented the skill of staff who provided information, resources and updates to lawyers who were in attendance.
Strategic Plan
Our Mission: We are “The People’s University,” the center of learning for a diverse and inclusive community.
Our Strategic Priorities:
1. Form communities of learning 2. Fight community deficits 3. Ready for the future: CPL 150 4. Cultivate a global perspective 5. Innovate for efficient and sustainable operations
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PUBLIC SERVICES
Programs and Services
Center for Local and Global History Programming
Paleolithic archaeologist Dr. Roy Larick presented a program on Early 1900's City Parks: Artifacts of Cleveland's Buried Streams on November 2nd. On November 9th CLGH hosted the Genealogy and Family History Research Clinic. Director of Public Services John Skrtic hosted local author Laura DeMarco for her program Mark Twain’s America in the Center for Local & Global History on November 9th. Library Assistant Danilo Milich invited local author Alan F. Dutka to do a presentation on his book, Misfortune on Cleveland's Millionaires’ Row on November 16th.
Map Collection Librarian Thomas Edwards hosted the Ciao Cleveland genealogy group in CLGH. Mr. Edwards had done a presentation on CPL’s genealogy resources for this group earlier in the year. As a result of his visit, the group decided to host their November meeting at the Library and explore its resources.
Library Assistant Subject Department Lisa Sanchez selected photographs for the department’s weekly TBT feature. Some of the images included Euclid Ave. and East 17th St. in Playhouse Square, Glenn Rowell, and Buffalo Bill Cody. Mx. Sanchez selected images to be featured on CPL’s Instagram promoting the Cleveland 20/20 Project. Some of the subjects for November included the Flats, the Clark-Fulton neighborhood, and the Ohio City neighborhood.
Fine Arts and Special Collections
SAGES program from CWRU held a workshop on November 2nd in Special Collections for 17 guests using the Anisfield Wolf Collection. Special Collections Librarian Stacie Brisker presented to 25 teachers from Bard High school on using primary resources. Special Collections hosted a book talk by author Lauren Pacini about the Cleveland Soldiers’ & Sailors’ Monument. There were 19 guests. Special Collections staff assisted Manager Pam Eyerdam with setting up displays in the Reading Room for the Foundation Gala. 1888
Government Documents
To honor our veterans and celebrate National Native American Heritage month, Government Documents Library Assistant Alea Lytle created a tabletop display featuring resources from the United States Department of Veterans Affairs, the Cuyahoga County Veterans Service Commission, and the Ohio Department of Veterans Services. Ms. Lytle also created a shelf top display with materials from the United States Department of the Interior, focusing on collections about and marketed to Native American communities.
The Government Documents Department was incredibly busy with in-depth reference questions this month. Ms. Dobransky worked on the majority of them. One, a question for former Head of Main Library Joan Clark, was for highly specific Census tables that included Excel spreadsheets with additional calculations. Another included Works Project Administration information for a political science professor at John Carroll University. A GIS researcher has been working with Ms. Dobransky on a project involving Federal Bureau of Investigation (FBI) statistics from the 1950’s through present day for specific crimes in Cleveland.
Ms. Dobransky provided eleven Pocket Constitutions to Global Cleveland to each receive a signature from Mr. Khizr Khan, author of This Is Our Constitution and speaker at September’s Constitution Day held at the Library and presented by Global Cleveland.
Music at Main
Cleveland Orchestra cellist Brian Thornton performed with piano accompaniment to 78 people in attendance. He played a selection of classical music featuring the music by composer Haydn.
International Languages Programming
Senior Subject Librarian Caroline Han hosted/organized 23 programs both in house and offsite to promote Chinese language and cultural understanding. Subject Librarian Victoria Kabo hosted two Russian language programs, one at Main and another at Memorial-Nottingham Branch, which attracted a combined 25 attendees. The department hosted 1889
an opening for its newest art exhibit “From Vladivostok to Cleveland” on November 15th which was attended by 15 visitors and an equal number of staff. Staff sponsored 26 programs which recorded 164 attendees.
Literature/Ohio Center for the Book (OCFTB)
Literature/OCFTB Manager Don Boozer gave a 1/2-hour introduction to Main Library’s collections and services to teachers from Bard High School Early College Cleveland who were attending an in-service day at Cleveland Public Library on November 5th. Later in the day, Mr. Boozer welcomed several English teachers to the Literature department and provided them with a tour and discussed possible future collaborations.
Literature/OCFTB Librarian Evone Jeffries hosted a workshop for NaNoWriMo with Youngstown-area author Nancy Christie titled “From Writer to Author” on November 23rd. The nine attendees enjoyed an informative presentation by Ms. Christie.
Knitting at PAL
Two knitting meetings were held at the branch. This month several new members attended and were excited to learn to knit. Many of the regular members of the group offered tips on how to get started.
Science & Technology
Science and Technology Senior Librarian Jim Bettinger held 3 individual sessions of intellectual property information for entrepreneurs.
TechCentral
Cleveland Mini Maker Faire
TechCentral participated in the 2019 Cleveland Maker Faire on November 2nd at the Great Lakes Science Center. This marked the first year at a new location in partnership with the Great Lakes Science Center. Among the activities offered to attendees were Virtual Reality Station, Laser Engraved Keychains and Button Making.
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CDPL
Cleveland Digital Public Library hosted classes during November. On November 5th, ClevDPL hosted an all-day in- service learning day for teachers from Bard High School Early College. On November 12th, volunteers from ClevDPL led activities at the Black, White, and Red. Working with CPL FIT, ClevDPL hosted Yoga and Core Strengthening three times a week. Weekly Yoga and Core Strengthening offerings are regularly attended by over 35 attendees per week, and 100 during the course of a month. About half of attendees are from downtown offices and half from library participants in our FIT program.
OLBPD
OLBPD circulated 34,708 books and magazines directly to patrons. OLBPD registered 110 new readers to the service. Approximately 662 BARD patrons among 1,322 active users downloaded 11,395 items.
On November 4th, OLBPD Manager Will Reed met with CPL Marketing team members Kelly Woodard, Akilah Porter, and Development Coordinator Kellie Mayle from the External Relations and Development Office. They were provided a tour of OLBPD, and met to discuss marketing and promotion activities at OLBPD.
Mr. Reed met with staff members from the Massillon Public Library on November 14th, visiting the Lakeshore Facility as part of a CPL tour. Guests were given a tour of OLBPD, a demonstration of the adaptive computers, and occasion to discuss library access and programming for patrons with disabilities.
OLBPD scheduled its Family Fun and Learning Day 2020 event on July 14th at the Lakeshore Facility. This will also coincide with our 2020 NLS consultant’s visit taking place that same week, July 14-16th.
The National Library Service (NLS) signed a contract with the Australia-based company RealSam, to conduct proof-of-concept testing of a voice-activated digital device for testing with focus groups. NLS will then use the results as part of their plans to incorporate voice- activation in their next-generation talking book player. This testing is one of the first major steps in what 1891
will be an in-depth and thorough look at the needs of patrons, and the ability of new technology to fulfill those needs. OLBPD staff provided information and talks about the service at the CMSD Librarian Professional Development on November 5th; and the CCPL Brook Park Branch Visit on November 18th.
Main Library Tours and School Visits
Photograph Collection Librarian Brian Meggitt hosted 60 students and eight adults from the St. Raphael School on November 20th. The tour group was led by Christine Feczkanin from Youth Services. Mr. Meggitt gave the students a brief overview of the Collection and how it works, followed by showing them various photographic examples of the city and of different types of visual resources, including stereographs, panoramic photographs, postcards and posters.
Tours included students from Waverly Elementary (30), Communion of Saints Elementary (22), St. Raphael (33) and guest from Bloomington, NJ (4), The Partners in Community Forestry viewing the Audubon prints (2), and Progressive Insurance (12).
The Youth Services Department hosted over 160 students and educators from Wynford High School, Waverly, Charles Dickens, Marion Seltzer, and Roxboro Middle School (CH- UH City School District) to tour the Main Library and see a special live performance on November 8th. Mr. Brian Hull of BriAnimations Living Entertainment brought us Kaytek the Wizard, a multi-media puppet performance play based on the book by Janusz Korczak. Besides school groups, a homeschooling group and a few puppetry enthusiasts were also part of the audience for this performance on November 8th. Mr. Hull and his troupe performed Kaytek again for patrons and families on November 9th with about 40 people attending.
On November 18th, the Youth Services Department hosted over 150 students and educators from Bryden Elementary (Beachwood City Schools), Nathan Hale, and Everlasting Baptist Church Daycare for tours of the Main Campus and a live puppet performance by Nancy Sander of Puppets with Pizazz. The students visited many parts of the 1892
library including Lending, TechCentral, and the World of Puppets exhibit.
The Youth Services Department hosted 120 students from Communion of Saints Catholic School and Saint Raphael School for tours of the Main Campus on November 20th. St. Raphael School visited the library in partnership with the Money Museum at the Federal Reserve Bank. The students visited many parts of the library including the 10th floor overlook, Photograph Collection, TechCentral, and the World of Puppets exhibit.
Main Library Book Clubs
On November 1st, Public Administration Library Assistant David Furyes held a book discussion in collaboration with the Cleveland Law Library Association and author Harold R. Rauzi. The book discussed with the author and 26 attendees was, Coal Mines on The Prairie: The Life of an American Community.
The OLBPD adult book club met on November 7th to discuss An Old Fashioned Thanksgiving by Louisa May Alcott.
Award Winning Book Club
On November 5th, Literature/OCFTB Library Assistant Michael Haverman hosted the Award-Winning Book Club with his three attendees discussing the book An American Marriage by Tayari Jones.
Get Graphic!
On November 7th, Literature/OCFTB Library Assistant Nick Durda, along with former OCFTB Scholar-in-Residence Valentino Zullo, hosted the bi-weekly Get Graphic! Book Club with a discussion of Illegal by Eoin Colfer and Andrew Donkin with six patrons taking part.
On November 21st, Mr. Durda and Mr. Zullo hosted the bi- weekly Get Graphic! Book Club with a discussion of The Strange by Jérôme Ruilier with eight patrons taking part.
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Literacy Friday Frolic
On November 22nd, Literature/OCFTB Librarian Timothy Phillips hosted the OCFTB’s Literary Friday Frolic book/film presentation and discussion on Elmore Leonard’s novel Hombre and the 1967 film based on it starring Shaker-Heights-born Paul Newman. Coffee and Comics
On November 9th, Mr. Durda and Mr. Zullo hosted Coffee and Comics at Rising Star Roastery in Ohio City. Local comics creator Ted Sikora ran a comics-making workshop with sixteen attendees. On November 23rd, Mr. Durda and Mr. Zullo hosted Coffee and Comics at Rising Star Roastery in Ohio City. Comics creator Jeremy Stoll (from the Columbus, Ohio, area) ran a comics-making workshop with twenty attendees.
Main Library Outreach
Special Collections Librarian Stacie Brisker visited the Alpha Housing Estate to interview and record residents for the oral history project.
Fine Arts & Special Collections Manager Pam Eyerdam met with Literature Manager Don Boozer and members from the local chapter of the Jane Austen Society to plan possible sessions, visits and displays for the annual conference to be held in October 2020.
On November 23rd, Science and Technology Senior Librarian Jim Bettinger and Government Documents Supervisor Sarah Dobransky taught the final class in the “Turning Your Art into a Business” series at the Rice Branch. Mr. Bettinger led the first hour of the class in a presentation on trademarks, The United States Patent and Trademark Office manual of goods and services, and how to understand the trademark application process. Ms. Dobransky finished up the final hour with an in-depth look at copyright, fair use, and the handling of copyright infringement cases by the federal courts..
One attendee from the recent event “Intellectual Property Day at Cleveland Public Libray”, an attorney at Walter Haverfield, contacted Ms. Dobransky about an internal marketing piece that he was writing for his supervisor. He was very impressed with both the database 1894
services offered through the Patent and Trademark Resource Center (PTRC) at the Library and the expertise of the staff (Ms. Dobransky and Mr. Bettinger). He asked Ms. Dobransky to send him an explanation on the training process involved in the PTRC (Mr. Bettinger’s fellowship at the United States Patent and Trademark Office (USPTO), annual week-long training in Alexandria, VA, and in-library training from the USPTO staff). He also asked Ms. Dobransky to send him a few sentences on what benefits a potential law firm client may receive from visiting the Library.
Staff was busy filling Long Loan requests for seven CPL/CLEVNET agencies. A total of 2,705 items were selected, processed and shipped to fill outstanding requests. To promote new materials, encourage greater use of library resources and increase awareness of CPL sponsored events, staff forwarded ten distinct emails/mailings to 1,625 patrons affiliated with department’s mailing lists and listserv databases. These messages contained booklists of newly arrived materials, notices of upcoming library closings and related CPL news
Zoya Trofimova opened her exhibit “From Vladivostok to Cleveland” in department’s gallery space on November 15th. This exhibit will run through the end of April 2020.
Literature/Ohio Center for the Book (OCFTB) Librarian Evone Jeffries and Manager Don Boozer shared hosting duties for “Write-In” events for National Novel Writing Month (NaNoWriMo) at Cleveland Public Library’s Walz Branch. Attendees, including the NaNoWriMo Municipal Liaison, were enthusiastic about their writing projects and NaNoWriMo itself.
Homebound Services, primarily coordinated by Literature/OCFTB Librarian Timothy Phillips with assistance from Library Assistant Michael Haverman, sent out 140 packages via UPS to fulfill 129 patron requests.
Manager Don Boozer met with staff from Stan Hywet Hall & Gardens to hand over around two dozen items from the Mike Curtis Superman Collection for use in the holiday decorations at the Akron-area mansion. The items will be 1895
on display in the Superman-themed Music Room at the mansion throughout the holiday season.
Lending Manager Stephen Wohl and Subject Department Clerk Michael Earley, attended a passport acceptance event at Case Western Reserve University (CWRU) in conjunction with International Education Week. Mr. Wohl and Mr. Earley processed 3-New Passport Applications on- site and provided dozens of other students with information about the Passport process and guided others on how to submit their passport renewals. CWRU provided 29-free/complimentary photographs for all students and community members who were seeking a photograph for a Passport (new or renewal), or for their Optional Practical Training (OPT) applications, used by international students attending the university. CWRU and the attendees were very thankful and grateful to have two of our acceptance agents attend the event---we discussed holding a similar "Passport day" at next year's International Education Week event!
Forrest Kilb is engaged in creating content for his ILEAD project’s new website, including web-based tools to train librarians in advanced community engagement utilizing Asset-Based Community Development (see previous reports) and its applications for more effective librarianship
Library Assistants Computer Emphasis Kalie Boshara and Matt Sucre provided Laser Engraver demonstrations for the Seniors at CMHA Riverview on November 7th.
TechCentral Manager Suzi Perez hosted an Hour of Code at St. Marks Catholic School in West Park on for their Math & Science Night. Three sessions of students and parents learned the basics of block coding.
Cleveland Public Library Youth Services and Federal Reserve Bank of Cleveland Collaboration Initiatives:
Senior Librarian Lan Gao attended the Danny Dollar Academy Educator Professional Development at Federal Reserve Bank of Cleveland. This program is based on children’s book Danny Dollar Millionaire Extraordinaire: Lemonade Escapade by Ty Allan Jackson. The students learn about Finance, Entrepreneurship, as well as Economics through this multi-week program. Lan promoted 1896
CPL resources and services such as Main Library field trips, puppet shows, Educator’s Card, ConnectED Card, and YRead? Book Set to attending educators.
Main Library Displays
Library Assistant Subject Department Adam Jaenke traveled to E.131, West Park, South Brooklyn, Langston Hughes, and Garden Valley to create displays for the My Cleveland 20/20 photography classes which took place in July. The displays consist of photographs from instant film that children and their parents took of the branch, staff, and patrons.
CLGH received a series of posters on World War I from the Smithsonian Institute Traveling Exhibition Institute. Eight posters provided by the Smithsonian were displayed along with books on World War I from History and Literature.
The Literature department provided a number of fiction books on World War I to both the South Brooklyn Branch and the Center for Local and Global History for exhibits from the Smithsonian Institution on that conflict.
Videography and Photography Before November, ClevDPL has finished loading all of the videos from Sports Research Center, Cleveland Restoration Society, the Andrew Venable Oral History Project, Cleveland Growing Strong, and Library Institutional Oral History interviews onto Internet Archive and YouTube and, working with CPL’s Internet Team, has also embedded them in ContentDM records in the Digital Gallery with transcripts derived from YouTube closed captioning. We have converted Sports Research Center interviews that were done using audio only recordings to video formats with slideshows so that they too can be loaded onto YouTube and close captioned.
Collection Development
Mr. Edwards had eighty-five maps added to the catalog.
Mr. Meggitt continued a review of 2,000 CONTENTdm records of items from the Cleveland Picture Collection, in an effort to bring consistency and accuracy to the descriptive metadata in the Digital Gallery. He 1897
completed 150 record revisions/corrections in November, along with creating a few new CONTENTdm records. Mr. Meggitt continued the item-level inventory of the Cleveland City Hall Collection. During the month he added unique identifying numbers, re-housed items, and created initial metadata for over 2,200 photographs, bringing the total to 28,277.
Mr. Milich scanned twenty-three items from the City of Cleveland Park Plan collection and uploaded fifty-one to ContentDM.
Special Collections Librarian Ray Rozman amended the Louis Penfield House Collection finding aid in OhioLINK. He also checked in 22 chess periodicals.
A 1714 book was found in Special Collections that was on the wrong bibliographic record. Staff found the correct OCLC record for Der röm. Kay auch zu Hungarn und Böheimb & königlichen Majestät Ferdinandi des Andern & verneüerte landes-Ordnung deroselben Erbkönigreichs. This is a book about law in early 18th century Bohemia that was part of John G. White’s collection.
A trade catalog featuring Grueby tiles was found. This is in particular interest for the Library since some of the older branches have Grueby tiles installed such as the Carnegie West branch around the fireplace.
A collection profile was created for the poster called Onward Cleveland Onward for the 1909 Cleveland Industrial Exposition. The profile includes information about the architect J. Milton Dyer (1870-1957) who designed 2 buildings for the Exposition that were once located at Lakeside and East 6th Street.
Fine Arts & Special Collections Manager Pam Eyerdam and CDPL Coordinator Rachel Senese were doing research on the Lewis Chess pieces that John G. White commissioned. Ms. Senese found a letter dated September 27, 1912 which states that Mr. White ordered the set to be made by the British Museum.
Ms. Eyerdam met with the Schweinfurth Committee on Nov. 8th. The Committee selected trade catalogs; books from vendor Chiam Kline of the 1936 edition of the Olypmic 1898
Village construction and 1999 edition of Le Corbusier’s Wohnhauser. Also ordered from vendor Charles Wood Antiquarian an 1885 Treatise on the Artistic Use of Colors in Ornamentation of Buildings, 1885 edition of Projet d’une Tour en Fer and an 1869 edition of Rural Architecture by George Woodward.
Mr. Kilb is systematically reviewing the High School Yearbooks Collection and has begun reorganizing, including many volumes which have never been sent to preservation. He is correcting a number of errors in the collection’s Master List. In addition, Kilb has processed a number of yearbooks and related Cleveland area school miscellanea added to our collections by donation.
Gifts:
The Photograph Collection received a donation of an additional 1,700 postcards of Ohio from R. Michael Laurer. Mr. Laurer donated 5,750 postcards of Cleveland and Ohio in September 2019.
5 books on chess were donated by a patron from Buenos Aires. The Ministry of Foreign Affairs and Trade from Budapest donated a copy of With the Eyes of Others: Hungarian Artists of the 60s and 70s.
Mr. Moore met with Don Weisheit in Parma to evaluate and accept a gift to the library of 5 banker boxes of books and media guides about Cleveland sporting teams. Mr. Moore has sorted through the material and begun sending some of the exotic items out to be cataloged.
Research that’s Possible Only at Main Library
CLGH staff assisted a documentarian and researcher with finding and obtaining images of John Patterson Green for use in an upcoming film. Green, a prominent African American attorney and politician in Cleveland, is often referred to as the “Father of Labor Day” for sponsoring a bill recognizing Labor Day in the Ohio legislature. CLGH staff assisted a researcher with locating and obtaining historical images of the garment industry 1899
in Cleveland, specifically Cleveland Worsted Mills, the Kaynee Company, and Lion Knitting Mills. CLGH staff found a series of letters published over a span of months in the 1867 Cleveland Herald that detailed a female traveler’s experiences in the Middle East. CLGH staff assisted a researcher find materials and articles on prominent Clevelanders, Kay Murphy Halle and J Milton Dyer. Staff contacted Literature and Fine Arts to see if they had any materials to share with the patron. Patron requests for the following art materials: collectible Blue Ridge china, sketching birds, graffiti art, public art, information on Cleveland Civil War architect Levi Scofield (who designed the Soldiers’ & Sailors’ Monument). Patron requests for the following music materials: research on music pioneer Roy Harris, biography on Nina Simone, biographies on rappers, information on garage bands, how to create a music production studio, letters by Beethoven, introduction to the keyboard, background on the musical called Grease. Patron requests for the following music scores: Classical guitar music, riffs by Bernstein, music by Bob Marley, Handel’s piece for Fleming, Haydn String quartet music, 1923 piano vocals from Song of the Mounties from Rose Marie, Ernest Bloch’s Suite Modele for flute and piano, 1923 Pietro Yon’s Mass of the Shepherds. Local auction house needed access the catalog raisonnes of the artist Marc Chagall’s artwork. Two researchers requested materials on the silk trade route using the John G. White collection. Patron requested a scan from the June 39, 1930 issue of Cleveland Marshall High School paper entitled The Interpreter that featured a relative. Chess researcher used 3 archival boxes from the Claude Bloodgood Chess Collection. Chess researcher requested a scan of German chess player Adolf Anderssen (1818-79) for a blog. It turns out that the portrait was actually of Paul Lipke (1870-1955) so the finding aid was corrected. 1900
Patron request for cat illustrations from Japanese mythology. Patron inquired about the multilayer paper used in one of the editions of the Rubaiyat that is on display in the John G. White corridor. Professor requested a supply of the Schweinfurth brochures for students studying architecture. Patron request for scans of the Cleveland Herald from the 1860s and were directed to CLGH for the microfilm. Patron request for any letters, diaries or journals pertaining to the Holy Land in Jerusalem. Staff sent her 5 titles from the John G. White collection. Student from Kenyon College studying American History requested to view a copy of Charlotta Bass’ Memoir (1960). Miss Bass was an African American author who wrote about race relations. She was directed to contact CLGH to obtain the copy. Dean of Eugene Lang College of Liberal Arts at the New School in NYC came to Special Collections to speak with Special Collections librarian Stacie Brisker about the Charles Chesnutt collection. The Dean is the creator of the Charles Chesnutt Digital Archive. Researcher used 11 boxes from the Clarence Mack archive. Mack (188-1982) was an architect in Cleveland who built mansions in Lakewood and Shaker Hts. Researcher requested information about Haydn Hall at CWRU that was designed by Charles Schweinfurth. Student from the Cleveland Museum of Art Teen program inquired if the Library had an archive or artwork created by students from Fairmount Junior High School in 1919-1920. Staff found a newsletter that was digitized, and 2 books created by the 8th grade class. Librarian from Lakewood Public Library inquired about the 1930 Hangar Club that was once open in Beechwood, Ohio. It was designed by Abram Garfield (son of President Garfield who was an architect). 1901
It was funded by Dudley S. Blossom of the Blossom Music Pavilion family. Patron from Nebraska called Special Collections inquiring if she had a first edition of Dickens a Christmas Carol. We told her that library staff were not certified appraisers but read her the description of the first edition. She may have a copy and was advised to work with a certified appraiser in her region. This month, a patron called the Literature department asking about the first performance in Cleveland of Puccini’s opera Manon Lescaut. The patron had information from a small advertisement from April 2, 1898, from the library’s Historical Plain Dealer database and was asking staff to verify the performance using the department’s Euclid Avenue Opera House programs from 1875-1922. Cleveland Public Library is the ONLY INSTITUTION IN THE WORLD TO OWN THESE PROGRAMS! Upon examining the original programs, Literature/OCFTB Manager Don Boozer found that there was a discrepancy between the advertisement and the programs. The programs from April 4, 5, 6, and 9, 1898 (Mon., Tues., Wed., Sat.) for performances of the Baggetto Italian Grand Opera Co. listed a performance of Manon Lescaut on Friday which would have been 4/8/1898. However, the actual program from Friday, April 8, in the library's collection, replaced Manon Lescaut with La Traviata in the repertoire. Manon Lescaut may have been "scheduled" to be performed, but, at the last minute, they possibly decided to perform La Traviata on Friday. There could be no way of knowing for certain whether Manon Lescaut was actually performed or not on Friday, April 8, 1898. It was determined that, if the Euclid Avenue Opera House performance was problematic from a verification standpoint, it appeared that the earliest performance in Cleveland of Manon Lescaut would be at the Duchess theater, Dec. 7, 8, 9, 1914, as indicated in a large advertisement in the Plain Dealer from Dec. 6, 1914. A Literature patron placed a hold on Genesis (1943) by Delmore Schwartz this month. Cleveland Public Library is the only library IN OHIO to own this 1902
volume which is only owned by a handful of academic libraries in the state. Ms. Jeffries assisted a patron in getting the full script of William Branch's short play "A Medal for Willie." After searching, Ms. Jeffries was able to find the text in Black Drama Anthology, edited by Woodie King and Ron Milner (Columbia University Press, 1972).
Staff Development
Ms. Eyerdam attended the NOTSL workshop on cataloging realia at the CCPL Public Library in Parma on Nov. 4th. There was a discussion about how different libraries cataloged multi-media. CPL staff suggested using the OhioLINK EAD finding aid tool as well. She also attended the Cleveland Archival Roundtable meeting at the Lakewood Historical Society on Nov. 13th and the HR Forum at Lake Shore on Nov. 20th.
Fine Arts Librarian Bruce Biddle attended the NEO-RLS workshop on Facilitation at Twinsburg Library on November 19th. This allowed him to learn several valuable skills regarding leading group discussions and increasing participation.
Ms. Dobransky attended the Fall meeting for the Northern Ohio Technical Services Librarians (NOTSL) group. The focus was on cataloging regalia. Many government documents fall into that category, including puzzles, board games, and paper glasses (e.g. eclipse glasses from NASA).
Manager Don Boozer presented An Open Book: Online Privacy, Internet Security, and You at the Northeast Ohio Regional Library System’s Staff Day event held in Twinsburg. The program was attended by 27 staff members from libraries around Northeast Ohio. Attendees described the event to Mr. Boozer as “informative and entertaining,” and one director asked for additional handouts to provide to her staff. Manager Don Boozer presented two sessions of Moving Forward Through The Fog: Navigating the Internet in a Post-Truth Era at the joint staff development day sponsored by three CLEVNET libraries: Morley Library (Painesville), Perry Public Library, and Madison Public Library.
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Mr. Kilb attended the final of three ILEAD mini conferences in Mohican this year, including a number of workshops and lectures on librarianship and project management. His team has completed its goal, with the aid of a grant of $3000 from the State Library of Ohio, to create web-based tools to train librarians in advanced community engagement utilizing Asset-Based Community Development (see previous reports) and its applications for more effective librarianship.
TechCentral Manager Suzi Perez and Library Assistant Computer Emphasis Cortney Gatewood attended a meeting with Graphics regarding TechCentral Digital Literacy Signage on November 19th.
TechCentral Social Media Team met with Marketing & Web Manager Michael Young to discuss Social Media content and scheduling. Library Assistant Computer Emphasis Cortney Gatewood attended Gaming & Esports Meetings.
Library Assistant Christine Feczkanin recently graduated from Kent State University with a master’s in library and Information Sciences.
Senior Librarian Lan Gao attended Northeast Ohio Regional Library System (NEO-RLS) Annual Membership Meeting. During the meeting, Lan, among others, were recognized for supporting NEO-RLS during the past year. Lan is a member of the Youth Services Advisory Group, helping design Youth Continual Education workshops and events for NEO-RLS. Leaders from various Ohio library organizations along with Stephanie York, from Hennes Communications, talked to the audience during the meeting.
Senior Librarian Lan Gao, Chair of IFLA Library Services to Multicultural Populations, is leading the Standing Committee to carry out multiple IFLA actions and projects for the next two years.
Children’s Librarian Eric Hanshaw presented a Dungeons and Dragons program for Teens called Afternoon Adventures. There were 13 attendees across all the programs. Mr. Hanshaw led a conference call for the American Library Association Rainbow Round Table Stonewall Israel Fishman Non-Fiction Award Committee.
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BRANCHES
During the month of November, the Public Services Branches maintained their commitment to provide effective service through programming and community outreach. Our Lorain Branch was the recipient of the Karcher Cultural Scholarship resulting in the exterior of the Carnegie building being cleaned and beautifully restored. Also, courtesy of the Ratner family, our Sterling Branch received a generous donation of hats, gloves, winter coats, and socks for our youth patrons; as well as a television and gaming system for our youth to enjoy.
Additional branch highlights are as follows:
District One
Eastman – The Multilingual Welcome Center of the Cleveland Public School system held a meeting at the Eastman Branch for new families who have moved to the Cleveland area. About thirty patrons attended the meeting to hear what the Eastman Branch has to offer. Many of the patrons were of Arab descent and were interested to learn that Eastman Branch has an English as a Second Language class that is offered two times a week.
Lorain - Youth programs presented at the Lorain Branch in November 2019 included weekly Origami Hour, a weekly K’Nex Rollercoaster MakerLab, Thanksgiving Bingo, a Thanksgiving Thumbprint Turkey Craft, and Get Your Game On. A short story book club was held every other Saturday for adults. Children’s Librarian Adela Santana and Branch Manager Crystal Tancak represented CPL at Project Red Cord’s Night Out. Ms. Tancak also attended the West Side Collaborative meeting. Mrs. Santana attended the Kids and YA Book Buzz with Penguin Random House and the Unified Desk-Customer Service at Its Best webinars. Branch Clerk Vaughn McCarter attended the Day for Circ Staff: It's All about Myers Briggs and Working as a Team training. Library Assistant Youth Emphasis Todd Fagan attended the Children, Families, Staff: Sharing Early Literacy training. Lorain served as a polling location at the beginning of the month. Lorain also won the Karcher Cultural Scholarship resulting in the exterior of the building being cleaned mid-month. 1905
Rockport - This November, Rockport Branch has been in a transitional phase, with the loss of two staff members and the acquisition of James Talley as our new Clerk. We celebrated International Game Week November 4th through 8th with board games, card games, and Wii-U gaming. Our young engineers enjoyed a construction MakerLab and Construction Club this month. Friends from our local branch of US Bank educated our senior patrons on how to avoid fraud risks like scam emails and insecure passwords. The Best Buy Teen Tech Center had approximately 425 visitors this month. Our members created Makey Makey polling stations and put their projects to work in the public on two days this month. Over 60 3D print projects were completed this month! Using the vinyl cutter and some good old-fashioned craftiness, we celebrated Veteran's Day by making cards to distribute to troops for the library's Adopt a Soldier program. We also celebrated our 1-year anniversary with an open house celebration! For Thanksgiving, we held another open house to encourage people to draw and help create a display wall of what we are thankful for.
Walz - Walz Branch continues to maintain its Saturday Morning Book/ Movie and Doughnut club. November’s book/movie was “A Dog’s Purpose” with about half the participants reading the book and half watching the movie. The children’s tutoring sessions, lunches and craft programs continue. Walz Branch’s long time clerk, James Talley has transferred to Rockport. His presence will be sorely missed.
West Park – The West Park Branch was active with programs this month; dinosaurs were the theme for the month! We started the month with a “Day of the Dead” craft and the movie "Coco" to wrap up our Hispanic Heritage Month programming. LACE, Katie Power along with our Art Therapy instructor, Sarah, held two DIY Dino Terrarium programs. The kids and adults enjoyed making beautiful mini terrariums that they could take home. The Ohio State University Extension Office offered the last two, of four, Nutrition Education programs during our Kids' Cafe. Children's Librarian Libby McCuan and LACE Katie Power presented Dino Excavation where the after school kids had a chance to be real paleontologists and dig up dinosaurs! LAYE Jeanna Sauls led a series of craft projects throughout the month, including the very 1906
popular edible cornucopias! The first two Community Input Sessions with Vocon, the architect for our remodel, were held this month. The Dinovember wall display, created by LACE Katie Power featured pictures of dinosaurs behaving badly. It was a hit with many patrons! Art Therapy continues to be very popular with our youth. Our Therapy Dog, Huck, returned this month after being on a mission for the month of October. The kids were happy to see him back and enjoyed being able to read to him again. We weeded approximately 450 non- circulating items from the branch this month. Dinovember was an extremely active month! Our planning team is doing an excellent job planning and executing programs. Our entire staff does a terrific job promoting the programs with our patrons!
District Two
Brooklyn – Brooklyn Branch continued to maintain class visits from Denison school continued by preschoolers, who enjoyed a story time and ‘bear in a cave’ craft using a brown paper bag. Afterschool kids enjoyed WII gaming on Thursdays along with special arts and craft activities, which included Maker lab programming. The branch continued to enjoy the informal partnership with a CMSD Denison school teacher providing afterschool tutoring once a week focusing on sixth through eighth grade. Ward 14 Councilwoman Jazmin Santana, met COO Jeremiah Swetel, Chief of External Relations and Development Shenise Johnson-Thomas, and Branch Manager Ron Roberts to hear about the Facilities Master Plan for Brooklyn and Fulton Branch. During this meeting, Councilperson Santana shared information on developments in Clark-Fulton and with Metrohealth that might present opportunities for CPL collaboration.
Carnegie West - Plain Dealer sports columnist and award winning journalist Terry Pluto brought his popular ‘Terry Pluto’s Talkin’ Sports’ program to the branch, in which almost sixty people enjoyed his Cleveland sports theories and critiques and a lively Q & A exchange. The program had a hot dog buffet, a large display of Cleveland sports and Pluto’s books, and a bulletin board with photos and pennants from the Browns, Cavaliers, and 1907
Indians were also featured for the evening. Afterwards, Branch Manager Angela Guinther secured items from Mr. Pluto, the Browns and Cavaliers, the Friends gift shop and Great Lakes Brewing Company for a raffle. Ohio City resident and architectural historian Tim Barrett presented ‘Building Ohio City Throughout the Centuries’ to a standing-room-only crowd on November 2, 2019. Mobile makerlabs from TechCentral have been a keen focus of interest Tuesdays after school: pencils have been engraved with Instagram handles, 3D name plates were made using Tinkercad, and CPL 150 tags were engraved with names of parents, pets and friends.
Fulton - Fulton Branch had a variety of organizations utilize the meeting room: Aspire (ESOL and Citizenship classes), Census 2020 (recruiter), Greater Cleveland Food Bank (Healthy Foods Workshop), CWRU (Mean Green Science Machine), and a Walgreens Job fair. Children Librarian Beverly Austin provided in house story times to Salvation Army, and outreached to the following locations: St. Rocco, Garden Christian Academy, Kids of the Future, Clark Elementary, Thomas Jefferson Newcomers, and Lincoln.
Jefferson - During November, Jefferson Branch saw an increase in youth attendance, as is evidenced in the daily Kids Café meals being increased to forty. In honor of Día de los Muertos, youngsters decorated sugar skulls while talking about loved ones with joy. LAYE Alex Story has resumed the Teen Club, building on principles from the Teen Empowerment and Leadership Training session he attended earlier in the Fall at Main Library. In honor of Veteran’s Day, youth made cards to include in packages to be sent to deployed service members. Staff generously donated enough toiletries, games, food, and books to fill over 4 telescopes for the annual Adopt a Soldier campaign. A turkey was decorated with hand- shaped feathers representing the things for which our patrons are thankful for. In addition to class visits to and from Tremont Montessori, the management team from the school has been regularly using the Meeting Room at the branch. Plans for branch renovations as part of the 1908
Capital Improvement Project have proceeded; architects met with staff to gather their input and two community engagement sessions have been scheduled for next month. The branch applied for and received a grant from MyCom, which is intended to be used for African American History Month programming in partnership with Merrick House.
South - A new addition to the maker tools was received this month: a new laser engraver. The Youth Staff has jumped to the task and been busy learning how to work the new equipment at the Branch. Children Librarian Jennifer Moncayo attended the Youth Services meeting this month at the Rock and Roll Hall of Fame to learn more about Rock Hall education. The Branch will be hosting the Jolly Storytime Trolley, of which tickets have sold out, and Youth Staff are working on a variety of activities for the patrons to participate in. The Branch has been very busy with class visits at the Branch and going to outreach visits to the schools. The class visits provides students a chance to sign up for library cards, check out books, and receive a tour of the historic South Branch.
South Brooklyn - The Branch had numerous organizations utilize the meeting room and branch space: Fruitful in a Desert Place Ministry, Old Brooklyn Knitting Club, Metro Hospital, Census 2020, TechCentral, Old Brooklyn CDC, MYCOM. The Branch’s Coffee Cart (staffed by Recovery Resources) continued to serve hot and cold refreshments. LACE Abigail Larion attended Day for Circ Staff: It's All About Myers Briggs and Working as a Team. Children Librarian Ronald Palka-Roman, provided Thanksgiving craft at Loving Cups Daycare. LAYE Raymond Cruz hosted numerous Gamer’s Guild (video game club) to 50 youth, and a Charles Mooney monthly field trip to the branch; offered a writing contest for NaNoWriMo, and MIB International movie and a craft; provided outreach to William Rainey Harper, Horizon Education Center, and Loving Cups Academy; District Manager Luigi Russo participated in the following: Ward 13 Democratic Club, 1909
MYCOM meeting, and Recovery Resources Coffee Cart Meeting.
District Three
Garden Valley – For November 2019, the Garden Valley Branch continued to provide and promote the Cleveland Public Library to the Central-Kinsman Neighborhood patrons. Ms. Brooks and Ms. McConnell presented the Magic Inflating Turkeys Science Experiment program, where children learned how to make their own inflatable Turkeys utilizing balloons, vinegar and baking soda. Mr. Burks conducted the Sports Review program where young men, ages 13 and up, were given a platform to discuss their perspectives freely. Ms. Csia also attended the NEO-RLS Back to the Book training that focused on “Diversity in Readers’ Advisory.” In addition, Ms. Woodman created a front display titled “ABC’s of Horror”, and a children’s display titled “Fall into a Good Book” along the computer lab window. On behalf of the Garden Valley Branch, Mr. Smith attended the MyCom meeting for the Central-Kinsman community.
Hough - Children's Librarian Manisha Spivey attended a family literacy night at Daniel E. Morgan to represent the library and promote literacy. Ms. Spivey has also re-started a weekly teen club to interact with the teen patrons at the branch, and held a fun Thanksgiving craft program for the children. LAYE Romael Young held a Lava Lamp Experiment program with the youth where they learned about water and made their own lava lamp. New LACE Hannah Kohr is settling into her new location, and attended the the Great Lakes Conference on Refugee Resilience and integration. A Cleveland Clinic Employment workshop was held, which resulted in a branch patron securing a job interview with the Cleveland Clinic. Branch Manager Lexy Kmiecik attended the local daycare Lexington-Bell's annual Books and Breakfast fundraiser and enjoyed engaging with local community stakeholders and members. Ms. Kmiecik has also been busy on the Bookends Committee, where the Tech@Work Module is currently being developed. She has also been involved in 1910
re-vamping the Customer Service curriculum and also taught an Operations 101 class.
Martin Luther King - Radio One, The Centers for Families and Children and El Barrio hosted a career fair, which included companies included DeVry University, Cleveland Christian Home, Evergreen packaging, Janitorial Services Inc. NACA (Neighborhood Assistance Corporation of America) held is bi-monthly homeownership assistance workshop for interested home buyers. Computer classes were held for patrons needing instruction on Microsoft Word. Voting was held at the branch for various levies and local officials. Cleveland Institute of Music student, Sarah Miller performed a cello concert for patrons. College Now/Impact 216 wrapped up its fall session of ACT/SAT preparation for teen patrons. Children Librarian Angela Margerum attended the Parent Advisory Committee at Cleveland School of Arts to promote programs and services. Line dance instruction with LAYE Eric Eubanks continued in promoting health and wellness among participants. Interim Branch Manager Shanell Jones conducted the monthly book club with Fenway Manor residents; An American Marriage by Tayari Jones was discussed.
Sterling - Youth staff, Charles Bailey and Sonja McCord, continued to outreach to area pre-schools, and attended the YS meeting at the Rock and Roll Hall of Fame and Museum. The yoga and music therapy programming presented by the Center for Arts-Inspired Learning, and Art Therapy Studio sessions continued to be available to patrons. Vernice Jackson from Women in History, presented a characterization of Harriet Tubman. The Octavofest in Promise student art exhibit was on display at the Branch. A friend of Sterling donated a flat- screen TV and games for the branch.
Woodland - Youth staff facilitated the Dear Veteran program, in which, children learned about Veterans Day through the following activities: scrambled words on a magnetic board, creation of inspirational word dog tags, wrote Veterans Day cards for soldiers, and listened to 1911
patriotic music. Children Librarian Ms. Drake El received a certificate of completion and participation in Intro to INFOhio IPartner class. The Branch was utilized as a neutral meeting space for various caseworkers (social service, job-related, mental health, etc.) to meet their patrons as well as to conduct family visits and family observations.
District Four
East 131st Street - The East 131st Street Branch kicked off the month with a movie day for children who completed thirty minutes of daily reading for the month of October. Approximately twenty-five children attended the event. Ms. Marquez met with Tahia Herd and Eleanor Dees from the First Street Coalition regarding collaboration to offer literacy through arts program for the East 131st Street youth. Publishing books created by the youth was a main focus and a list of potential grants were reviewed and selected for application. Ms. Marquez participated in the Process Improvement Focus Group. Along with MyCom Coordinators Lisa Mack and Brenda Pryor, Ms. Marquez and Ms. Carraway met to plan a book club partnership among the youth of East 131st Street Branch and Mayfield and Warrensville Heights Public Libraries. Both groups of youth will read the same books and meet to discuss the books as well as attend field trips together.
Every Thursday in November, Carla Carraway, LACE, assisted the “Volunteens” with their Corlett Book Club reading the book Dear Martin by Nic Stone. Fifteen youth participated in the book discussion. Karie Felder, Branch Clerk, facilitated the Newspaper Fashion - Vision Journaling youth program throughout the month of November. Ms. Felder also facilitated a MakerLab: Make a Drum Machine for all ages. Cathy Jennings, Branch Clerk, facilitated an early reader’s book club with ages 5-6 years old.
Fleet - The month of November featured Community Partnerships at the Fleet Branch. Foundation Grace Ministries sponsored a Thanksgiving Basket Giveaway. Fleet Branch participated in promoting this program to its patrons. In addition, this organization also hosted a coat drive for needy girls as a part of their Diamonds 1912
in the Rough mentoring program. Branch Manager, Magnolia Peters purchased two coats for this worthy initiative. The Master Plan Meeting was conducted for Fleet with state representative Stephanie Howse as a guest of honor. Phase two of Fleets Fresh Eyes initiative is now in progress for the Work Room and Circulation Desk. District Clerk, Heather Hardy transferred to the Lending Department. We wish her well in this new endeavor.
Harvard Lee - In November, Branch Manager Kristen Schmidt and Youth Librarian Olivia Morales conducted a slime making program for children. Ms. Schmidt cohosted the Adult Book Club meeting (The Bluest Eye by Toni Morrison) with Oak Street Health’s Athena Nimmer. Ms. Schmidt started a partnership with Recovery Resources to receive outreach representatives from Safe on the Scene. The Branch hosted our monthly health screening table with Metro Health physicians and NEOMED/CSU students via the Partnership for Urban Health. Ms. Schmidt agreed to partner with MyCom via Lisa Mack to increase opportunities for development to our neighborhood’s teens. Branch Clerk, Bianca Jackson attended the Bookends Mental Health Awareness and Bullying Prevention workshop. Branch Clerk Rhonda Henderson created a Buy One Get One promotion for the Foundation Book Sale truck this month, to sell more quickly our weeded materials. The 3M materials security gate was removed from the entrance due to being in disrepair. Since the glass block walls and counters were removed this summer as well, the branch entrance is much more open, and patrons compliment this change regularly.
Mount Pleasant - MTP spent the month with the community’s youth. Children’s Librarian Mark Tidrick met with a new teacher/caregiver at Murtis Taylor. Beginning in December, the teacher will be bring her classes to the library twice a month for story times and crafts. Mr. Tidrick and the teacher will collaborate on themes that coincide with what the children are learning in their after school program. Children’s Librarian Mr. Tidrick in collaboration with Pastor of the United Methodist Church will speak about the library’s programs and services. The following programs were held at MTP in November: Campfire Ghost Tales. Eight Children listened to a ghost story from a 1970s Halloween record, then 1913
they listened to librarians read scary tales and finally the kids composed and told their own stories. The Haunted Library. Five Adults and twenty children enjoyed the haunted library, which was basically free form Halloween party with candy, games, and music. Peter and the Wolf. Guest presenter Kathleen Johnson (a former music teacher) discussed Peter and the Wolf. She talked about the story and the instruments used to portray the characters. Eight children attended.
Rice - In celebration of National Novel Writing Month, Rice Branch held a Name Your Novel program which invited children to create their very own story books, complete with illustrations. Paint Party where youth received their own canvas and came together to create unique art. Weekly STEM fun with Great Lakes Science Center where children enjoy mixing science, fun and learning with programs from the Great Lakes Science Center. Adult and youth Knitting Club—held every Thursday. In addition Rice had various pop up crafts to engage the youth such as, Video game Monday, make your own fan, witches from Popsicle sticks and construction paper and decorated your own pumpkins. Youth Librarian Whitney Johnson represented the Rice Library at Harvey Rice’s Literacy night. Rice completed the month weeding the collection to get it ready for all of the new materials coming in 2020.
Union - For the month of November, Youth staff Tamara Steward and Valerie Johnson continues outreach services and story times to neighborhood schools and daycares. Afterschool youth enjoyed Maker lab: Make a Tough Wallet Out of a Mail Envelope. Youth also participated in a Thanksgiving Shake and No Bake Holiday Treat Cooking class. Youth staff assisted with greeting parents and students during Miles Elementary Early Childhood Literacy Night. Ms. Williams and Ms. Johnson facilitated the second in class session of True2U mentor program at their assigned schools. Ward 6 Councilman Griffin and the Union community were presented with the overall facilities master plan and specifically the details of the Union Branch plan.
District Five
Addison - Addison started its FIRST LEGO Robotics League on Tuesday, November 12, 2019. We were able to borrow 3 1914
LEGO robotics systems and 3 laptops with robot coding software on them from Tech Central. The LEGO robotics systems we purchased with the MyCom grant money has arrived. Tonya Briggs is currently seeking grant funding for 2 laptops to download the robot coding software on for the League. Addison hosted St. Francis School’s orchestra on Tuesday, November 19, 2019. The orchestra played for Ministerial Head Start’s preschoolers and St. Francis School parents (around 43 attendees).
Collinwood - On November 4, 2019, the branch hosted another visit from the Greater Cleveland Food Bank and its management team who asked us to share our “Kid’s Café” meal service procedures with Claire Babineaux- Fonteno, the new CEO of Feeding America along with CPL Executive Director, Felton Thomas. Mrs. Peak welcomed the group and shared some of the best practices that she along with her staff have established in record keeping, organizing and preparation for daily meal sharing with children. In other news, Branch LA-CEs reports that computer usage is still high and there are overwhelming requests for “Hot spots”. Minor repairs were done to keep equipment working properly. LA-CE, Zainab Kazeem has tendered her resignation effective November 29th to take another position outside of CPL. Ms. Jefferson attended a special workshop “Active Learning and Cooperative Learning in Youth Space” held at the Greater Cleveland Urban League.
Glenville - This month the Chess Club continues with a minimum of ten participants each Saturday. TechCentral has been to the Branch and created buttons, tags, and pencils. Computer classes here for this month has had successful enrollment. The Senior Forum book club met and discussed "A Man Called Evo" by Fredrik Backman.
Langston Hughes – After school tutoring from America Reads continues to be provided for youth. Additional programs that were offered for the month of November are as follows: Langston Hughes Chess Club, African American Artists in Cleveland, and Drawing the City. The branch received three new replacement PCs, one for the 1915
circulation desk and the other two are for the public. The CPL MY CLEVELAND, 2020 Student Photographers Display has been installed in the branch with the help of Adam Jaenke. Branch Manager, Mr. Bradford, has been asked to participate on two CPL committees chaired by Dr. Sadie Winlock: Library orientation for Vendors/Partners and Yearlong Music Appreciation Program. Construction work by the Northeast Ohio Regional Sewer District, has now expanded to the rear of the branch including the southwest corner with the installation of new sewer lines. The Cleveland Electrical Illuminating Company, CEI, has relocated a light pole partially illuminating the southwest corner of the branch.
Memorial Nottingham - Memorial Nottingham branch hosted the quarterly District 4 Youth Professionals meeting. Manager, Pasha Moncrief Robinson facilitated the meeting where youth professionals discussed programming and best practices. After the meeting, Ms. Rivera and Library Assistant, Marvin Benton gave youth professionals a tour of the newly designed youth area. A Turkey Thanksgiving Treats program was held on November 19, 2019 where participants were able to make their own turkeys out of Rice Krispie treats and other delicious goodies. New Vox books and Wonderbooks books were placed into the collection. Displays were made to showcase these books. Memorial-Nottingham branch ended the month with Black Friday sale on the materials on Cleveland Public Foundation Book Cart.
OUTREACH & PROGRAMMING SERVICES
SUMMARY
In the month of November the Library hosted approximately 310 programs ranging from author talks to STEM programming. The Library offered 108 preschool story times to children throughout the city in addition to food service at all 28 locations. Educational services such as GED and ESOL, SAT and ACT preparation, and citizenship classes were held at 8 branch locations and Main Library while K-12 after-school homework help was offered at 14 branch locations. In the month of November $37,527.37 was encumbered in support of library programming and services. The 1916
majority of November expenses were dedicated to the production of the Library’s annual Maker Faire event held in November and programs occurring in the first quarter of 2020.
EARLY CHILDHOOD
On the Road to Reading continues to serve twenty four classrooms with weekly story time and book deliveries. On average the OTRR program circulated 50 book kits to the story time classrooms and an additional 40 book kits to non-story time early childhood classrooms, totaling 90 OTRR Book Kits, with approximate circulation 2,040.
YOUTH
The Library’s annual all-ages maker program, Maker Faire Cleveland was held on Saturday, November 2nd from 10-4pm at the Great Lake Science Center (GLSC). Because of the rising popularity of the event and increase in exhibitor participation, the event was given the designation of Maker Faire. To accommodate a larger audience the decision was made to relocate the event to a larger venue. A total of 229 exhibitors/vendors participated in the Faire with 4,250 people attendance.
Express Yourself! Youth Art Workshops continue at East 131, Hough, Sterling, and West Park branches. Workshops are offered two days a week at each of the participating locations. In each session, participants learn to develop their art skills using different media – drawing, painting, and sculpting – for self-expression. Licensed art therapists facilitate workshops. Between the four branches, art therapists have interacted with roughly 300 youth. Art Therapy is scheduled to conclude in December; tentatively scheduled to resume in January.
CSU Viking Corps and America Reads Tutoring services are offered at Addison, Collinwood, East 131, Fleet, Fulton, Garden Valley, Glenville, Hough, Langston Hughes, Rice, Rockport, Sterling, Walz and Woodland Branches. Assistance is offered in the subjects of include math, science, history, and language arts, Monday through Thursday, 3-6 p.m. America Reads tutoring is scheduled to continue until December 2019. Tutoring services are also offered at Addison, Union, Woodland and Hough 1917
Branches by way of Braxton Education Consulting. These services are also scheduled to conclude December 2019. The Cleveland Public Library participated in the annual Winterfest celebration on Saturday, November 30, 2019. The library’s schedule of events included a toy train depot, live reindeer, ice sculpting, crafts, cookies and hot cider, the Northeast Ohio Tuba-Euphonium Ensemble, and the World of Puppetry exhibit. The day concluded with a special puppet performance from Mallory Lewis, daughter of famous puppeteer Sherry Lewis, as she performed A Lamb Chop Celebration. CPL Play the Library’s monthly gaming event was held in the Learning Commons of the Louis Stokes Wing; it’s estimated that 450 people of all-ages were in attendance.
ADULT
On Saturday, November 2 the Memorial-Nottingham Branch hosted Legal Aid @ the Library. Thirteen attorneys from Jones Day, 12 non-attorney volunteers from CWRU and CSU, and 2 Legal Aid staff assisted 29 families at the November clinic.
On Tuesday, November 5 at the Rice Branch the library welcomed author Margalit Fox author of Conan Doyle for Defense: The True Story of a Sensational British Murder, a Quest for Justice, and the World's Most Famous Detective Writer. The event was part of Mandel JCC Cleveland Jewish Book Festival that is held every year in the month of November.
In partnership with Literary Cleveland, fiction and essay writing workshops were held at two branch locations. The workshops held at the Addison and Carnegie West included one-on-one instruction and peer review of new works.
On November 5, the sixth installment of Turning Your Art into a Business workshop series was held at the Rice branch. The workshops target creative artists in fashion, fine arts, and music. Each workshop features professionals in these fields that provide working artists with relevant information on the legal and business aspects of their respective creative disciplines.
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FACILITY USE
In the month of November the Learning Commons meeting rooms were reserved 138 times with an Outreach & Programming Services staff completed a total of 65 requests for audio-visual support: 39 Main Library, 26 Branches and Lakeshore.
EXTERNAL RELATIONS & DEVELOPMENT AND FOUNDATION
EXTERNAL RELATIONS & ADVOCACY UPDATES: Goal: Increase Elected Officials and Key Stakeholders’ Awareness and Understanding of CPL’s Community Impact o Senate Resolution . Senators Nickie Antonio, Matt Dolan, John Eklund, and Sandra Williams presented in November Cleveland Public Library a senate resolution for its 150th anniversary. Director Thomas and Chief of External Relations & Development Shenise Johnson Thomas accepted the resolution for the organization.
CPL FOUNDATION UPDATES: Goal: Reach Annual Financial Targets o Hosted the CPL150 Black, White & REaD Anniversary Affair on November 16th Over 400 guests and six nationally recognized authors were in attendance . Authors included Dan Chaon, Raquel Eatmon, Paula McLain, Philip Metres, D.M. Pulley, and Loung Ung Raised more than $7,000 during the evening; funds will be used to transport students to CPL programming 1919
Honored two longtime and dedicated CPL supporters—Library board trustee Thomas Corrigan and Library Foundation board member Robert (Bob) Pincus. These individuals received the inaugural 2019 William Howard Brett Award and the 2019 Robert Pincus Outstanding Service Award respectively Cleveland State University Link Scholars served as volunteers for the evening . Below is the list of final anniversary affair sponsors AT&T Benesch, Friedlander, Coplan & Aronoff LLP Margaret W. Wong & Associates Overdrive PNC Siemens Sisters of Charity Foundation of Cleveland Third Federal Cleveland Airport System Cleveland Neighborhood Progress Cuyahoga Community College Cuyahoga Community College Foundation Cleveland Metropolitan Housing Authority Diane Downing GE Lighting John Rowland Key Bank Regency Construction Tracey McGurk & Samantha Joseph Turner Construction 1920
Legal Aid Society of Cleveland Bob Pincus Ciuni & Panichi Cleveland Metropolitan School District Felton Thomas Greater Cleveland Foodbank Kevin & Nicole O'Sullivan Regency Technologies Robyn Gordon & Teleange’ Thomas Squire Patton Boggs Tana & Greg Peckham United Black Fund Western Reserve Historical Society The Davey Tree Expert Co. Lillian Emmons WKYC Aaron O'Brien Deb Hermann Event Source Fifth Third ideastream Medical Mutual
COLLECTION & TECHNICAL SERVICES
Massillon Public Library Director Sherie Brown and staff from the Massillon Public Library Outreach & Homebound Services Department visited the Lake Shore facility to participate in a tour of Collection Services and the Ohio Library for the Blind and Physically Disabled (OLPBD).
Director of Collection Services Jean Duncan McFarren attended an Executive Leadership Team strategic planning session, a Central Distribution Facility design kickoff meeting, and a meeting with the Architectural Team regarding a new service model at Jefferson Branch. Ms. McFarren continued to serve on the Management 1921
Negotiation Team and attended the webinar “Radically Rethinking Technical Services” presented by Ingram and Library Journal.
Collection Services staff added 236 books and 180 DVDs for the Lucky Day Collection at Main Library.
Acquisitions: The Acquisitions Department ordered 5,664 titles and 13,068 items (including periodical subscriptions and serial standing orders); received 12,258 items, 1,305 periodicals, and 115 serials; added 670 periodical items, 27 serial items, 352 paperbacks, and 727 comics; and processed 1,256 invoices and 180 gift items.
Acquisitions Coordinator Alicia Naab assisted in resolving an issue with the workflow and handling of juvenile paperbacks by the Acquisitions Department that had resulted from recently implemented changes. Ms. Naab communicated with Assistant Director of Collection and Technical Services and Acquisitions and High Demand Manager Sandy Jelar Elwell to identify an issue with the temporary purchase order number generation allowing duplicate purchase orders to be created in Microsoft Excel and prevent any future occurrences. Ms. Naab organized the end of the year selection lists from the Main Library in accordance with the November 29th deadline for submitting selections and the corresponding free balances available for each of the Departments.
Ms. Naab worked with Fine Arts & Special Collections Manager Pam Eyerdam and the rare book vendor Ursus Books to resolve a problem with a unique book scroll that was received with some undisclosed damage. The material was returned to the vendor and the funds were returned to the Department’s free balance as per Ms. Eyerdam.
Acquisitions Librarian Leslie Pultorak continued to assist with the unpacking and verifying of foreign language materials for the Lake Shore Shelf/Shipping Department. Technical Services Associate Anarie Lanton and Technical Services Senior Clerk Paula Stout assisted with the unpacking and receiving of new materials in the Lake Shore Shelf/Shipping Department when needed.
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Catalog: Librarians cataloged 2,404 titles and added 3,032 items for Cleveland Public Library, and added 303 titles for CLEVNET member libraries.
Catalog Manager Andrea Johnson began working with CLEVNET/IT to develop a report that will identify vendor records added to the local catalog for CLEVNET Member Libraries. Technical Services Librarian Erin Valentine began evaluating and responding to draft emails created by Technical Services Associates.
Technical Services Librarian Yeshen Dugarova-Montgomery attended the Library/Information Sciences sessions of the 51st Annual Convention of the Association for Slavic, East European and Eurasian Studies (ASEEES). The cataloging panel dealt with Slavic subject cataloging such as subject-analysis decisions made by practicing catalogers in the representation of the geographic, national and identity-oriented content of Polish, Russian, Czech, and Southern Slavic-language (Serbian, Croatian, Bosnian, and Macedonian) materials. The other panels Ms. Dugarova-Montgomery attended dealt with different Slavic-language repositories and collections in the United States, Canada, Europe, and Russia; the needs of library users; and the efforts of the Slavic-language libraries to increase the visibility of their collections and services.
Ms. Johnson, Ms. Valentine, and Technical Services Librarian Barbara Satow attended the Northern Ohio Technical Services Librarians (NOTSL) Fall Meeting entitled “Wrangling Realia and Other Random Resources.” Ms. Satow and Ms. Valentine served on a panel about cataloging non-traditional resources. Ms. Johnson and Ms. Valentine also attended a NOTSL Board planning meeting. Ms. Satow also participated in a conference call with the Ohio Library Council Technical Services Action Council to finalize the selection of programs and scheduling of sessions for their 2020 retreat. Technical Services Librarian Michael Gabe attended the Book Ends Mental Health Awareness and Bullying Prevention training.
Collection Management: Although the fiscal year was winding down, Collection Management selected 951 titles and 9,014 copies and spent $167,013 in November.
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Collections Manager Pam Matthews met with representatives from Blackstone Audio, a company which provides audiobooks in physical format. Ms. Matthews also participated in a conference call with the other members of the Ohio Library Council Technical Services committee to plan for the upcoming Technical Services Retreat.
Collection Management Librarian Laura Mommers attended two webinars this month: “Reading Graphic: Graphic Novels for Fall & Beyond” and “Reaching New Heights: Winter/Spring Titles for Young Readers.”
High Demand: The High Demand Department ordered 1,030 titles and 9,728 items; received and added 7,885 items; processed 431 invoices, and added 866 records for the CLEVNET libraries.
Materials Processing: Technical Services Associates cataloged 400 new titles for the Cleveland Public Library and added 329 records for the CLEVNET libraries. Technical Services Associates and Senior Clerks added 2,689 items. The Materials Processing Technicians processed 13,205 items for the month.
Shelf/Shipping: The staff of the Lake Shore Shelf/Shipping Department sent 36 items to the Main Library for requests and 86 items to fill holds. Main Library received 163 telescopes, the Branches received 264 telescopes, CLEVNET received 77 telescopes, CWRU received 1 telescope, CSU received 2 telescopes, and Tri-C received 1 telescope. A total of 77 telescopes were shipped out. The Technicians and Collections Service staff sent out 294 items of foreign material and in total 11,511 new items were sent to the Acquisitions and High Demand Departments.
MARKETING & COMMUNICATIONS
MEDIA RELATIONS HIGHLIGHTS Four major events were the focus of media relations efforts in November: 1. The Black, White and REaD 150th Anniversary Affair 2. Maker Faire
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3. WinterFest 4. Karcher Lorain Branch Preservation project
We had news coverage in print publications and on television. Other media mentions were related to an author visit by Laura DeMarco, Hough Reads, and Cleveland 20/20 Exhibition. According to Meltwater, which tracks our marketing communications, Cleveland Public Library had 80 news mentions in November. MAKER FAIRE was held on Saturday, November 2 at the Great Lakes Science Center. We had news articles and two live television interviews promoting the event. Three major television stations (WKYC, FOX 8 & WOIO) covered the event.
FOX 8: Kickin’ it with Kenny - https://www.youtube.com/watch?v=kOc05Ihbrys WKYC: Saturday Morning News - https://www.wkyc.com/article/entertainment/7th- annual-maker-faire-bring-hundreds-to-great-lakes- science-center/95-b9f8b050-4e40-473c-8ce7- 1de82164ba54 WKYC: 7 p.m. Front Row - http://www.1clickdaily.com/girls-in-stem-maker- fair-helps-engage-young-girls-in-engineering- 1573465802.7178 Cleveland.com - https://www.cleveland.com/metro/2019/10/cleveland- public-library-hosts-annual-maker-faire.html and https://www.cleveland.com/entertainment/2019/10/gha naian-immigrant-bringing-flavor-of-home-to- cleveland-public-library-maker-faire.html Northeast Ohio Parent - https://www.northeastohioparent.com/event/maker- faire- cleveland/?mc_cid=659f417645&mc_eid=5c3ea501e3 Cool Cleveland - https://coolcleveland.com/2019/10/maker-faire- offers-more-bang-and-burn-at-great-lakes-science- center/
1925
Cleveland Magazine - https://clevelandmagazine.com/things-to- do/articles/5-things-to-do-this-weekend-in- cleveland-nov.-1-3
WINTERFEST was held on Saturday, November 30th at the Main Library and Louis Stoke Wings. Northeast Ohio Parent Magazine mentioned the event in its newsletter. Northeast Ohio Parent Magazine - https://www.northeastohioparent.com/things-to- do/cleveland-public-library-welcomes-lamb-chop-at- winterfest/?mc_cid=2b1a7395d2&mc_eid=5c3ea501e3 KARCHER visited the historic Lorain Branch on Tuesday, November 12 to preserve the building’s rich history and renew its façade. 2 television stations and a Hispanic publication covered the project.
ideastream - https://www.youtube.com/watch?v=BBShaeeygzk&feature =youtu.be WKYC - https://www.wkyc.com/article/opinion/columnists/leo n-bibb/cleveland-library-branch-joins-in-special- way-with-mt-rushmore-statue-of-liberty-and-other- iconic-tourist-attractions/95-cb06d228-c74d-44df- 8a4e-a187300ca81c La Prensa - http://www.laprensatoledo.com/Stories/2019/110819/c arnegie.htm
OTHER
CLEVELAND 20/20: CANVAS published a profile piece on one of the photographers participating in our upcoming exhibition, Cleveland 20/20: A Photographic Exploration of Cleveland. http://canvascle.com/photographer-ruddy- roye-turns-his-lens-on-the-city-and-its-residents-for- cleveland-20-20/ LAURA DeMARCO held a book signing on Saturday, November 9th at the Main Library for her new book, Mark Twain’s America. Two newspapers covered the event: 1926
Cleveland Scene - https://www.clevescene.com/scene- and-heard/archives/2019/10/24/plain-dealer- reporter-laura-demarcos-new-book-examines-how-mark- twains-america-has- changed?fbclid=IwAR0_NMj3kQ7HzXP74CiA7Ho6W- AhQOHVB_Q937dwq_xdAivCwqeIpd_IQf0
Cleveland.com - https://www.cleveland.com/arts/2019/11/mark-twains- america-takes-reader-on-lively-journey-through-the- writers-life.html
HOUGH READS: Plain Dealer Reporter Sharon Broussard covered the HOUGH READS program at the Hough Branch as part of its Cleveland City Champions series. Cleveland.com - https://www.cleveland.com/news/2019/11/rhonda-crowder- and-hough-reads-battle-widespread-illiteracy-cleveland- champions.html
SOCIAL MEDIA HIGHLIGHTS
1927
FACEBOOK Congratulations to our Executive Director, CEO, Felton Thomas, Jr., for being named 2019 Community Leader of the Year by Cleveland Magazine!
Top Tweet: 100 years ago we lost Charles F. Schweinfurth, a Cleveland architectural legend. It's an honor to be the home of one of the great architecture collections in any public library.https://twitter.com/Cleveland_PL/status/119 2815291228659714 Top mention (WEWS Reporter/Anchor Homa Bash): celebrating 150 incredible years with @Cleveland_PL Cleveland Public Library — such a jewel in our city 📚 #CPL150 https://twitter.com/HomaBashWEWS/status/119 5886572052324352
Send me a sign. This photo was taken by photographer Shelly Duncan (@shelly.creative) on Lorain Ave. and Randall Rd. in the Ohio City neighborhood. 1928
Thank you to all the #CPL150 sponsors who helped make the BLACK, WHITE & REaD Anniversary Affair, and this evening, possible!
GRAPHICS HIGHLIGHTS
The graphics team created materials and design for the following programs and projects in November: BLACK, WHITE, and REaD Anniversary Affair, Maker Faire, Winterfest, Cleveland 20/20 Photographic Exhibition, and MLK2020 Event, “Let Freedom Ring.”
PROPERTY MANAGEMENT
Painters
M.L.K- painted gallery and hung artwork. LSW- painted 8th floor new office. 1929
Carpenters
Jefferson- rebuilt little library Lorain- removed iron fence from around exterior of branch. Walz- patched parking lot. Collinwood- patched and painted ceiling font entrance.
Maintenance Mechanics
LSW/Main – worked with S.A. Comunale on quarterly fire protection service and inspection. P.M. on HVAC equipment. Continued with cabling runs for security camera project. Re-lamping and ballast replacement on public areas in Main. Continued with network drops/ CAT6 cable pulls to Siemens panels for Desigo/software upgrade. Continued with power, lighting and HVAC work on LSW 8th floor/ Legal office. CPL 150 Gala support, furniture relocation, cabling/power/lighting, setup/teardown. Branches – P.M. on HVAC equipment. Emergency service calls/Hippo work orders.
SAFETY & PROTECTIVE SERVICES
Safety Services SPS reached out to CPD’s Third District Commander after a large fight involving known teen and young adult gang members. CPD responded with gang unit officer support for the next few days. SPS management attended an OLR Library and Security Safety Conference at the Double Tree in Independence, Ohio. SPS Supervisors serviced SPS vehicles to address low tire pressure issues and other minor issues to ensure they are serviceable.
1930
PROTECTIVE SERVICES
Activity
Month Total Total Branch Downtown Incident CPL access Dispatch Alarms Incidents Campus Reports activities Activity Incidents Gen. Nov 2019 1842 25 54 52 295 59 Oct 2019 2039 20 64 53 345 42 Sept 2019 1792 19 62 24 243 52 Aug 2019 1854 13 46 26 147 272 July 2019 1916 25 64 20 186 96 June 2019 1939 23 53 24 147 35 May 2019 1958 24 58 38 116 65 April 2019 1970 22 48 46 90 47 March 2019 126 42 45 79 168 75 Feb 2019 2249 53 117 32 153 178 Jan 2019 2830 36 46 41 84 56 Dec 2018 3166 45 95 90 78 51 Nov 2018 3669 42 51 41 76 51
Special Attention, Special Events, and Significant Incidents SPS filled the following overtime requests: LSW HON Furniture meeting, Engage Cleveland LSW meeting 11/6-11/7, Community Discussion at MLK, Brett Hall early start 11/8, CPL 150th Anniversary, East 131 Lead Poisoning program, UBF Board Meeting, Ghost Light Loadout, Winter Fest, Fire watch Harvard Lee & Jefferson, meeting the SPS three car minimum and vacation/sick call offs. Video requests fulfilled for Cleveland Police Department. SPS participated in CPL ERC training, expulsion subcommittee meetings, CPL 150 Planning Anniversary, and United Way committee. Rockport’s stolen tablet was recovered. The suspected juvenile’s parent located and returned the tablet.
Protective and Fire Systems Fire and burglar system troubles were addressed at Harvard Lee, Jefferson, and LSW. Fourth quarter fire drills completed at branches. LSW exterior ADA paddle problems were addressed by SILCO Inc. 1931
Firewatch at Harvard Lee and Jefferson for two days until issues were resolved.
Contract Security SPS met with Royce management to address attendance issues and anticipated scheduling concerns. The South branch guard was removed from the CPL account and additional training was given to a Royce guard at Sterling.
Administration SPS met with the Public Services Asst. Director to ensure compliance with the after school lunch program at all CPL locations. 2019 SPS officer evaluations completed. SPS management with CPL administrators began contract talks with Local 860. SPS Supervisors and Manager are scheduled to attend the November Ohio Library Council Security meeting.
INFORMATION TECHNOLOGY & CLEVNET
There were no CLEVNET meetings in November. The next Executive Panel meeting will be held on December 4, 2019, at Rocky River Public Library. At that meeting, Panel members will consider a proposal from CLEVNET Director Hilary Prisbylla to transfer the responsibility for the management of CLEVNET’s e-media collection from CPL’s Technical Services Department to OverDrive, the company that provides the digital collection and the reading platform for CLEVNET member libraries.
The plan is to have OverDrive spend $100,000 each quarter in 2020 on the shared CLEVNET collection, as budgeted. The bulk of the purchases will go toward Holds and Recommendations. As a starting point, OverDrive will use a holds ratio of ten to one; this ratio can be adjusted as needed. A title will be purchased once it has five patron recommendations. Expired titles with no holds will be weeded from the collection; OverDrive will provide the list of titles so they can be removed from the ILS. At the end of each month, titles that are expired and have one to two holds will be weeded and the holds removed. Once a quarter, OverDrive will remove any active holds older than two years on expired titles. 1932
Those titles will then be weeded. Once a quarter, they will provide a performance analysis report to show growth. The service will be provided at no additional cost to the CLEVNET member libraries. With this new arrangement, CPL can focus on the development of its own digital collection with OverDrive as an Advantage member. If managed properly, CPL patrons should enjoy shorter waiting lists for popular titles. The Advantage account will also allow CPL staff to curate a custom collection of titles developed specifically for our community.
On the Network/Telecommunications side of IT/CLEVNET, numerous projects were completed throughout the 12- county service area in November. Most notably for CPL, staff imaged and replaced all 20 desktop computers in the training room at the Lake Shore Facility.
Ms. Rodriguez moved to adjourn into Executive Session to review collective bargaining negotiations. Mr. Seifullah seconded the motion, which passed unanimously by roll call vote.
The Board adjourned into Executive Session at 3:25 p.m.
Mr. Corrigan moved to return to the Regular Board Meeting. Mr. Seifullah seconded the motion which passed unanimously by roll call vote.
The Regular Board Meeting resumed at 4:09 p.m.
Ms. Rodriguez adjourned the Regular Board Meeting at 4:10 p.m.
______Maritza Rodriguez Thomas D. Corrigan President Secretary 1933
GIFT REPORT FOR NOVEMBER 2019 l.lBRARY,.SERVICEMATERIALS;/
DESCRIPTION QUANTITY Month Year to date
Books 1,407 8,222 Periodicals 9 103 Publishers Gifts 0 18 Non-Print Materials 77 1,802 0 Total Library Service Materials 1,493 10,145
:'i"ECHNO[OGY·RESOURCES \f?S Tech Gifts 0 17
Total Technology Resources 0 17
M6NEYGIFTSi•
FUND PURPOSE AMOUNT Month Year to date
General Fund Unrestricted $ 365 $ 36,712 Library Fund Restricted 0 6,383 Young Fund Restricted 0 39,490 Schweinfurth Fund Restricted 0 72,576 Founders Fund Restricted 100,000 193,800 Ohio Center for the Book Restricted 0 2,300 Judd Fund Restricted 0 181,939 Lockwood Thompson Fund Restricted 94,747 189,493 Learning Centers Restricted 0 25,000 Rice Solar Panel System Restricted 114,006 114,006 Early Literacy Restricted 0 150,000
Total Money Gifts $ 309,118 $ 1,011,699
CATEGORY DONORS QUANTITY
Month Year to date Month Year to date
Library SeNice Materials 20 183 1,493 10,145 Technology Resources 0 5 0 17 Money Gifts 7 66 7 74
TOTAL GIFTS 27 254 1,500 10,236 1934 Cleveland Public Library 2019
December 10, 2019
Cuyahoga County Budget Commission Attention: Bryan Dunn 1219 Ontario Street Cleveland, Ohio 44113 Dear Bryan,
Cleveland Pub lie Library requests a Certificate of Estimated Resources as noted below for the following funds:
Actual Unencumbered R&quested Requested Overall Fund Balance es of Fund "TaxesJPLF" "Taxes/PLF" "Other Sources" "Other Sourc:es" Increase/ Number Descri tlon 1..Jan•19 from: to from: to Decrease)
101 General Fund 16,754,161.56 $ 36,035,180.00 3BA46,790.51 $ 1,943,650.96 $ 1,948,905.05 $ 2,701,072.23 23,019,349.19 23,303,556.82
201 Anderson $ 346,454,39 $ 18,000.00 $ 39,620.00 $ 21,620.00 202 Endowment for the Bllnd $ 2,653,421.78 $ 150,000.00 $ 305,380.00 $ 155,380.00 203 Founders $ 6,434,603.85 $ 577,500,00 $ 886,275.00 $ 308,775.00 204 Kaiser $ 73,325.37 $ 4,000.00 $ 8,800.00 $ 4,800.00 205 Kraley $ 206,548.27 $ 10,000.00 $ 18,980.00 $ 8,980.00 206 Library $ 172,725.37 $ 18,500.00 $ 25,620.00 $ 7,12.0.00 207 Pepke $ 158,161.91 $ 8,000.00 $ 17,370.00 $ 9,370.00 208 Wickwire $ 1,629,879.06 $ 100,000.00 $ 191,660.00 $ 91,660.00 209 Wittke $ 99,729,36 $ 6,000.00 $ 11,920.00 $ 5,920.00 210 Young $ 5,007,491.72 $ 320,000.00 $ 619,460.00 $ 299,460.00 225 Friends $ 4,390.87 $ $ $ 226 Judd $ 57,485.48 $ 242,074,00 $ 242,074.00 $ 228 Lockwood Thompson $ 17,134.60 $ 189,493,00 $ 189,493.00 $ 229 Ohio Center for the Book $ 64.50 $ 2,300.00 $ 2,300.00 $ 230 Schweinfurth $ 76,006.12 $ 72,576.00 $ 147,538.00 $ 74,962.00 231 CLEVNET $ 584,271.71 $ 5,521,042.00 $ 5,521,042.00 $ 251 OLBPD $ 41,256,96 $ 1,508,194.00 $ 1,508,194.00 $ 254 MyCom $ (41,082.83) $ 191,076.07 $ 132,001.60 $ (59,074.47) 256 Learning Centers $ 26,534.35 $ 25,000.00 $ 25,000,00 $ 257 Tech Centers $ (10,000.00) $ 10,000.00 $ 10,000,00 $ 258 $ 21,614.93 $ $ 150,000.00 $ $ $ $ $
501 Abel $ 261,024.22 $ 15,000.00 $ 31,810.00 $ 16,810.00 502 Ambler $ 2,557.40 $ 150,00 $ 320.00 $ 170,00 503 Seard $ 150,830.72 $ 8,000.00 $ 14,620.00 $ 6,620.00 504 Klein $ 6,021.81 $ 300.00 $ 760.00 $ 460.00 505 Ma Ion/Schroeder $ 214,456.49 $ 18,000.00 $ 35,180.00 $ 17,180.00 506 McDonald $ 214,356.04 $ 12,000.00 $ . 26,190.00 $ 14,190,00 507 Ratner $ 105,935.10 $ 5,000.00 $ 12,830.00 $ 7,830,00 508 Root $ 41,757.00 $ 2,500.00 $ 5,620.00 $ 3,120.00 509 Sugarman $ 69,420.67 $ 11,000.00 $ 23,140.00 $ 12,140.00 510 Thompson $ 131,051.15 $ 10,000.00 $ 20,210.00 $ 10,210.00 511 Wefdenthal $ 7,580.50 $ 400.00 $ 940.00 $ 540,00 512 White $ 2,137,403.47 $ 150,000.00 $ 291,750.00 $ 141,750.00 513 $ 28,807.61 $ 4,000.00 $ 9,810.00 $ 5,810.00
905 CLEVNET Fines & Fees
The reason for the Increase/decrease In Estimated Resources; General fund: An Increase In Taxes/PLF by $2,695,818,14 and other Sources by $5,254.09. Special Revenue funds: A total net Increase In other Sources by $929,137.53 consisting of an Increase of $905,545 In endowment Income/investment earnings, an Increase of $82,667 In restrictedgifts, and a decrease of $59,074.47. Debt Serviceand Capital Funds: A total Increase In Other Sources of $139,100 In Investment earnings. Permanent funds: A total net Increase ln other Sources by $236,830 in endowment Income.
Thank You, &wt;, 3vtenicfu; Treasurer/CFO Cleveland Public Llbrary
12/10/20197;46 PM 1935
Form Prescribed by the Bureau oflnspection and Supervision ofPublic Offices. County Auditor's Form No. 139
AMENDED OFFlCIAL CERTIFICATE OF ESTIMATED RESOURCES Based on 87.89'¼,current collectionof current levy for previous tax year. Revised Code 5705.36 (Librarv) Officeof the Budget Commission, Cuyahoga County, Ohio. Cleveland, Ohio December 11, 2019 To the Board ofLibrary Trustees ofthe: Cleveland Library
The following is the amended official certificate ofestimated resources for the fiscal year beginning Januarv 1st, 2019, as revised by the Budget Commission of said County, which shall govern the total of approprations made at any timeduring such fiscalyear:
Unencumbered General Fund P.L.F. Other Sources Total Balace Property Tax General Fund $16,754,161,56 $38,446,790.51 $23,303,556.82 $1,948,905.05 $80,453,413.94
Special Revenue $17,560,017.75 $10,166,898.83 $27,726,916.58
Debt Service $0.00 $8,654,744.32 $8,654,744.32
Capital $2,607,169.58 $62,549,915.34 $65,157,084.92
Permanent $3,371,202.18 $473,180.00 $3,844,382.18
Agency $12,095.10 $0.00 $12,095.10
Totals/Subtotals $40,304,646.17 $38,446,790.51 $23,303,556.82 $83,793,643.54 $185,848,637.04
Budget Con1mission 1936
CLEVELAND PUBLIC LIBRARY 2019 APPROPRIATION: SEVENTH AMENDMENT DECEMBER 19, 2019
GENERAL FUND
Prior Certificate Increase/ Amended lcERTIFIED REVENUE 1 Decrease Certificate 2 Cash January 1 16,754, 161,56 0.00 16,754,161.56 (3) Taxes - General Property 33,635,180.00 2,223,471.93 35,858,651.93 Public Library Fund (PLF) 23,019,349.19 284,207.63 23,303,556.82 State Rollbacks/CAT 2,400,000.00 188,138.58 2,588,138.58 Fines and Fees 180,800.00 121,440.00 302,240.00 Earned Interest 574,090.00 82,910.00 657,000.00 Restricted Gifts 35,000.00 0,00 35,000.00 Unrestricted Gifts 1,400.00 312.00 1,712.00 Miscellaneous 1,227,360.96 (199,407.91) 1,027,953.05 Return of Advances/(Advances Out) (75,000.00) 0.00 (75,000.00)
I I I TOTAL RESOURCES! 11,1s2,a41.11 2,101,012.2a so,4sa,41a.94
Prior Increase/ ApAmended ropriation IAPPROPRIATION Appropriation Decrease Salaries/Benefits 37,024,369.88 0.00 37 ,024,369,88 Supplies 839,467.00 0,00 839,467.00 Purchased/Contracted Services 10,054,074.82 (193,500.00) 9,860,574.82 Library Materials/ Information 7,150,000.00 0,00 7,150,000.00 Capital Outlay 1,510,270.09 (398,475.00) 1,111,795.09 Other Objects 174,000.00 (51,500.00) 122,500.00
SUBTOTAL OPERATING! 56,752,181.791 (643,475.oo)I 56,108,706.791
Transfers 0.00 0.00 0.00
(64a,41s.oo)I TOTAL APPROPRIATIONI 56,752,181.791 56,108,706,791
K:IMSOffice\Appropriation\Year 201912019 Amendments Adm & Bd.xlsx 7th Amend 1937
CLEVELAND PUBLIC LIBRARY 2019 APPROPRIATION: SEVENTH AMENDMENT DECEMBER 19, 2019
SPECIAL REVENUE FUNDS
Prior Certificate Increase/ Amended !CERTIFIED REVENUE 111 Decrease Certificate /2) 26,797,779.05 929,137.53 27,726,916.58
! ro riation Increase/ Amended APPROPRIATION A Decrease Appropriation
Anderson 344,311.88 0.00 344,311.88 Endowment for the Blind 2,803,421.78 0.00 2,803,421.78 Founders 4,547,441.47 0.00 4,547,441.47 Kaiser 77,325.37 0.00 77,325.37 Kraley 216,548.27 0.00 216,548.27 Library 191,225.37 0.00 191,225.37 Pepke 166,161.91 0.00 166,161.91 Wickwire 1,722,626.43 0.00 1,722,626.43 Wittke 105,729.36 0.00 105,729.36 Young 5,327,491.72 0.00 5,327,491.72 Friends 4,390.87 0.00 4,390.87 Judd 299,559.48 0.00 299,559.48 Lockwood Thompson 206,627.60 0.00 206,627.60 Ohio Center for the Book 2,364.50 0.00 2,364.50 Schweinfurth 148,582.12 0.00 148,582.12 CLEVNET 6,105,313.71 0.00 6,105,313.71 LSTA-OLBPD 1,549,450.96 0.00 1,549,450.96 MyCom 74,993.24 0.00 74,993.24 Learning Centers 51,534.35 0.00 51,534.35 Tech Centers 0.00 0.00 0.00 Early Literacy 171,614.93 0.00 171,614.93 Rice Solar Panel System 114,006.23 0.00 114,006.23
TOTAL APPROPRIATION! 24,230,121.5s I 0.001 24,230,721.551 (4)
K:\MSOffice\Appropriation\Year 2019\2019 Amendments Adm & Bd.xlsx 7th Amend 1938
CLEVELAND PUBLIC LIBRARY 2019 APPROPRIATION: SEVENTH AMENDMENT DECEMBER 19, 2019
DEBT SERVICE FUND Prior Certificate Increase/ Decrease Amended !CERTIFIED REVENUE (1l Certificate (2\ 8,624,744.32 30,000.00 8,654,744.32
Increase/ APPROPRIATION Prior Decrease Amended I Aporoprlation Aopropriation 0.001 5,767,702.06! DEBT SERVICE! 5,767,702.06!
CAPITAL PROJECT FUNDS Prior Certificate Increase/ Amended CERTIFIED REVENUE 11l Decrease Certificate (2) I 65,047,984.92 109,100.00 65,157,084.92
Prior Fund Balance/ Increase/ Amended !APPROPRIATION Appronriation Decrease Appropriation
Building & Repair 2,677,222.29 0.00 2,677,222.29 Construction - Tax-Exempt 6,735,749.93 0.00 6,735,749.93 Construction - Taxable 34,378.23 0.00 34,378.23 TOTAL APPROPRIATION! '---"-9'-',4-'-4 7�,3=-'5'-=0-".4CC.5 ! o.oo I 9,447,350.45! (5)
K:\MSOffice\Appropriation\Year 2019\2019 Amendments Adm & Bd.xlsx 7th Amend 1939
CLEVELAND PUBLIC LIBRARY 2019 APPROPRIATION: SEVENTH AMENDMENT DECEMBER 19, 2019
PERMANENT FUNDS
Prior Certificate Increase/ Amended lcERTIFIED REVENUE 11\ Decrease Certificate 121 3,607,552.18 236,830.00 3,844,382.18
Prior Fund Balance/ Increase/ Amended IAPPROPRIATI ON Appropriation Decrease A ro riation
Abel 276,024.22 0.00 276,024.22 Ambler 2,707.40 0.00 2,707.40 Beard 158,830.72 0.00 158,830.72 Klein 6,321.81 0.00 6,321.81 Malan/Schroeder 232.456.49 0.00 232,456.49 McDonald 226,356.04 0.00 226,356.04 Ratner 110,935.10 0.00 110,935.10 Root 44,257.00 0.00 44,257.00 Sugarman 80.420.67 0.00 80,420.67 Thompson 141,051.15 0.00 141,051.15 Weidenthal 7,980.50 0.00 7,980.50 White 2,287,403.47 0.00 2,287.403.47 Beard Anna Young 32,807.61 0.00 32,807.61
'-=.C.:..,.::..::::.:..:.::J TOTAL APPROPRIATION! '---"-3,607,552.1S I 0.001 3,607,552.181 (6)
AGENCY FUNDS
Prior Certificate Increase/ Amended !CERTIFIED REVENUE (1) Decrease Certificate 121 12,095.10 0.00 12,095.10
Prior Fund Increase/ Amended IAPPROPRIATI ON Balance/ Decrease Fund Balance/
Unclaimed Funds 5,400.04 0.00 5,400.04 CLEVNET Fines & Fees 6,695.06 0.00 6,695.06
TOTAL APPROPRIATION! 12,095.101 0.001 12,095.101
K:IMSOffice\Appropriation\Year 201912019 Amendments Adm & Bd.xlsx 7th Amend 1940
CLEVELAND PUBLIC LIBRARY 2019 APPROPRIATION: SEVENTH AMENDMENT DECEMBER 19, 2019
(1) Certificate dated November 12, 2019
(2) Certificate dated December 11, 2019
(3) $16,499,146.56 unencumbered cash carried forward plus the repayment of advances to be made from MyCom of $75,015 and Tech Centers of $180,000 to produce the carryover balance available for appropriation in 2019 (plus $6,192,284.63 encumbered cash).
(4) $17,815,032.75 unencumbered cash carried forward less the repayment of advances to be made from MyCom of $75,015 and Tech Centers of $180,000 less non-expendable principal amounts of $2,492,057.50 to produce the carryover balance available for appropriation in 2019 (plus $1,287,167.78 encumbered cash). $9,162,761.30 additional revenue as of 6th amendment appropriated. (Non-expendable principal amounts of $2,492,057.50 in Anderson, Founders and Wickwire Funds are included in the certified fund balances but are not included in appropriated amounts.) ($17,815,032.75 - $75,015 - $180,000 - $2,492,057.50 + $9,162,761.30 = $24,230,721.55)
(5) $2,607,169.58 unencumbered cash carried forward to produce the carryover balance available for appropriation in 2019 in the Building & Repair fund (plus $2,924,910.41 encumbered cash). $370,762.63 appropriated for note issuance costs $6,399,365.53 appropriated for Group 1A project $70,052.71 reimbursed from bond proceeds for architect fees for MLK Jr. branch ($2,607,169.58 + $370,762.63 + $6,399,365.53 + $70,052.71 = $9,447,350.45)
(6) $4,155,518.54 unencumbered cash carried forwardless non-expendable principal amounts of $784,316.36 to produce the carryover balance available for appropriation in 2019 (plus $25,438.37 encumbered cash). $236,350 additional revenue as of 6th amendment appropriated. (Non-expendable principal amounts of $784,316.36 are not included in either the certified fund balances or the appropriated amounts.) ($4,155,518.54 - $784,316.36 + $236,350 = $3,607,552.18)
K:\MSOffice\Appropriation\Year 2019\2019 Amendments Adm & Bd.xlsx 7th Amend 1941
Form Prescribed by the Bureau oflnspection and Supervision of Public Offices. CountyAuditor's Form No. 139
AMENDED OFFICIAL CERTIFICATE OF ESTIMATEDRESOURCES Based on 86.27% current collection of current levy for previous tax year. Revised Code 5705.36 [Library) Officeof the Budget Commission, Cuyahoga County, Ohio. Cleveland, Ohio December 13, Z019 To theBoard of Library Trustees of the: Cleveland Library
The followingis the amended official certificate of estimated resources for the fiscal year beginning January 1st, 2020, as revised by the Budget Commission of said County, which shall govern the total of approprations made at any timeduring such fiscal year:
General Property Fund Unencumbered Balace P.L.F. Other Sources Total Tax General Fund $23,329,321.95 $35,178,839.00 $23,485,425.34 $1,741,628.00 $83,735,214.29
Special Revenue $15,894,209.35 $8,900,211.49 $24, 794,420.84
Debt Service $2,883,000.00 $1,090,385.20 $3,973,385.20
Capital $60,310,000.00 $0.00 $60,310,000.00
Permanent $3,186,200.00 $317,300.00 $3,503,500.00
Agency $4,200.00 $0.00 $4,200.00
Totals/Subtof,�s [ )105,606,931.30! $35,178,839.00) $23,485,425.34! $12,049,524.69! $176,320, 720�
Budget
Commission 1942
CLEVELAND PUBLIC LIBRARY
Salaries/Benefits 67.4% TOTAL $ 40,444,713.00 Supplies 1.6% TOTAL 959,467.00 Purchased/Contracted Services 16.1% TOTAL 9,680,575.00 Library Materials/Information 12.1% TOTAL 7,280,000.00 Capital Outlay 2.3% TOTAL 1,391,270.00 Other 0.4% TOTAL 215,307.00
Subtotal General Operating Appropriation $ 59,971,332.00 100.0% Transfers/Advances Out TOTAL $ 1,090,385.20
Total General Fund Appropriation ======I$ 61,061,717.20 Note: Percentages based on operating appropriation
K:\MSOfflce\Appropriation\Year 2020\2020 Appn Bd Resolution 12 19.xls 2020BdGenFdSummary 2020BdGenFdSummary 1943
CLEVELAND PUBLIC LIBRARY - Appropriation for Other Funds
Anderson 201 $ 14,150.00 Endowment for the Blind 202 $ 10,000.00 Founders 203 $ 831,489.85 Kaiser 204 $ Kraley 205 $ 30,000.00 Library 206 $ 35,000.00 Pepke 207 $ Wickwire 208 $ 35,000.00 Wittke 209 $ Young 210 $ 10,000.00 Friends 225 $ Judd 226 $ 235,000.00 Lockwood Thompson 228 $ 180,000.00 Ohio Center for the Book 229 $ 2,300.00 Schweinfurth 230 $ 50,000.00 CLEVNET 231 $ 5,544,169.34 LSTA-OLBPD 251 $ 1,508,194.00 MyCom 254 $ Learning Centers 256 $ 18,700.00 Tech Centers 257 $ 12,500.00 Early Literacy 258 $ Rice Solar Panel System 259 $ Total Appropriation $ 8,516,503.19
Debt Service Fund 301 $ 3,292,635.20
Total Appropriation $ 3,292,635.20
Building and Repair Fund 401 $ 1,500,000.00 Construction - Tax-Exempt 402 $ 3,255,714.00 Construction - Taxable 403 $ Total Appropriation $ 4,755,714.00
K:\MSOffice\Appropriation\Year2020\2020 Appn Bd Resolution 12 19.xls2020Bd0therFds 2020BdOtherFds 1944
CLEVELAND PUBLIC LIBRARY - Appropriation for Other Funds
. , , :.'_ ;" •;·:.--,•-•"? .•: _,,- _•· \ , c,�•-, ·:· _-'.:'• • ,••_, C •• •·• - Appto. priatidn: , · iozcf
Abel 501 $ 5,000.00 Ambler 502 $ Beard 503 $ 8,201.00 Klein 504 $ Malan/Schroeder 505 $ 10,000.00 McDonald 506 $ 4,000.00 Ratner 507 $ Root 508 $ Sugarman 509 $ 15,000.00 Thompson 510 $ 10,000.00 Weidenthal 511 $ White 512 $ 50,000.00 Beard Anna Young 513 $ Total Appropriation $ 102,201.00
Unclaimed Funds 901 $ 4,200.00 CLEVNET Fines & Fees 905 $ Total Appropriation $ 4,200.00
Total Appropriation For Other Funds $ 16,671,253.39
Total ALL Funds $ 77,732,970.59
K:\MSOffice\Appropriation\Year 2020\2020 Appn Bd Resolution 12 19.xls2020BdOtherFds 2020BdOtherFds 1945
EMPLOYEE BENEFIT CONSULTING & BROKERAGE SERVICES AGREEMENT
This Services Agreement and attached Appendices (this "Agreement") is entered into as of January 1, 2020 ("Effective Date") by and between Taylor Oswald LLC ("Taylor Oswald") and Cleveland Public Library ("Client") (Taylor Oswald and Client individually may also be referred to herein as a "Party,'' and collectively as the 11 "Parties ).
WHEREAS, the Parties wish to set forth the terms and conditions under which Taylor Oswald shall provide Client with the services set forth in Appendix A ("Services").
NOW, THEREFORE, in consideration of the mutual promises in this Agreement, and for other good and valuable consideration, the adequacy and receipt of which the Parties hereby acknowledge, the Parties agree as follows:
Section 1 Authority and Services
1.1 Subject to all other terms and conditions ofthis Agreement, Taylor Oswald shall provide the Services identified in Appendix A.
1.2 Taylor Oswald assumes no responsibility for the adequacy, accuracy or effectiveness of any services by its predecessors (providing services similar to those set forth in Appendix A), or any acts or omissions occurring prior to Taylor Oswald's engagement.
1.3 In providing the Services herein, Taylor Oswald may select certain necessary third parties to provide, support and enhance the Services. Taylor Oswald may select, retain, dismiss and replace any such third parties, as needed, in delivering Services to Client. Taylor Oswald will be responsible for the acts and omissions ofthe third parties it engages with respect to services provided to the Client, each of which will be bound by Taylor Oswald's obligations under this Agreement.
1.4 Ch.anges to the scope of services provided herein, whether by addition, substitution or otherwise shall only be considered valid if acknowledged in writing by both Parties. Taylor Oswald shall not be obligated to accept any additions to the services unless Client agrees to (a) pay sums reasonably specified by Taylor Oswald and (b) extend an additional time period for completion, if necessary. Once reasonable additional sums and reasonable time period for completion, if any, are specified by Taylor Oswald, the parties shall amend Appendix A and Appendix B to this Agreement, in writing, accordingly.
1.5 In Taylor Oswald's capacity as employee benefits professionals, communications to Client shall not be construed as legal or tax advice. Taylor Oswald encourages Client to seek any such advice from competent legal counsel or tax professionals.
1.6 Taylor Oswald will perform its duties, responsibilities, and obligations with the care, skill, prudence and diligence that a prudent employee benefits consultant or insurance broker with equivalent experience currently practicing in a like capacity in Northeast Ohio would use.
Section 2 Responsibilities
2.1 The Services provided by Taylor Oswald rely in significant part on the facts, information, and direction provided by Client or Client's authorized representatives. Accordingly, Client agrees to provide Taylor
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Oswald with complete and accurate information regarding loss experience, risk exposures, changes in the analysis or scope of risk exposures, and any other information reasonably required or requested by Taylor Oswald or insurers. Client is responsible to advise Taylor Oswald of any changes in business operations that may affect services or coverages. Therefore, all information which is material to Client's coverage requirements or which might influence insurers in their decision to acceptClie nt's coverage, to finalize the terms of coverage and/or the cost of coverage or to pay a claim, must be disclosed. Failure to fully disclose such information may allow insurers to avoid liability for a particular claim or to void the policy. This duty of disclosure applies equally at renewal of Client's existing coverage and upon placement of new lines of coverage.
2.2 Client shall be solely responsible for the accuracy, timeliness and completeness of information and other documents furnished to Taylor Oswald and/or third parties by Client. Taylor Oswald shall have no liability for errors, deficiencies or omissions that are based on or result from any inaccurate, delayed or incomplete data or information provided by Client to Taylor Oswald, unless Taylor Oswald discovers or has reason to suspect that data or information provided by Client is inaccurate or incomplete.
2.3 At the time of binding, Taylor Oswald will review the financial soundness of the insurers recommended to provide Client's coverages based on available information produced by well-recognized rating agencies. Upon request, Taylor Oswald will provide Client with analysis of such insurers. Taylor Oswald does not guarantee or warrant the solvency of any insurer or any intermediary used to place Client's coverage.
2.4 Client will make all final decisions relating to insurance coverages, risk management, and loss control needs. Taylor Oswald will procure the insurance coverage chosen by Client, including the limits Client elects. Taylor Oswald will review all binders, policies and endorsements to confirm their accuracy and conformity to negotiated specifications and Client's instructions. Taylor Oswald will advise Client of any errors in, or recommended changes to, such documents. Client agrees to also review all such documents and promptly advise Taylor Oswald of any questions related to any document or provision which Client believes may not be in accordance with Client's instructions. Client's coverage is defined by the terms and conditions detailed in Client's insurance policies and endorsements.
2.5 Taylor Oswald shall not operate as a fiduciaryunder ERISA. If one of more of the Client's employee benefit plans are subject to the Employee Retirement Income Security Act of 1974, as amended ("ERISA") and, notwithstanding any other provision of this Agreement to the contrary, the parties agree and acknowledge that Taylor Oswald's Services under this Agreement are not intended in any way to impose on Taylor Oswald or its affiliates a fiduciary status under ERISA. This Agreement shall not provide Taylor Oswald any discretionary authority or control respecting management of any "employee benefit plan" within the meaning of Section 3(3) of ERISA, authority or control respecting management or disposition of the assets of any ERISA plan, or discretionary authority or responsibility in the administration of any ERISA plan.
Section 3 Confidentiality
3.1 Client may provide Taylor Oswald with certain proprietary and confidential information ("Confidential Information") in connection with the Services provided by Taylor Oswald under this Agreement. Neither Taylor Oswald, nor any of its employees or agents, shall directly or indirectly disclose any Confidential Information to any third party on behalf of Client for any purpose except in furtherance of the Services as provided herein.
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3.2 Taylor Oswald shall take all steps reasonably required to maintain the confidentiality of Confidential Information in Taylor Oswald's possession. The transmission of Confidential Info rmation via electronic data transmission networks that provide for the security of users' data shall be deemed consistent with Taylor Oswald's obligations hereunder.
3.3 The restrictions and agreements set forth above shall not apply to any Confidential Information (i) which at the time disclosed to or obtained by Taylor Oswald is in the public domain; (ii) which becomes part of the public domain through no act, omission or fault ofTaylor Oswald; (iii) which Taylor Oswald's records demonstrate was developed independently by Taylor Oswald or was received by Taylor Oswald from a third party which Taylor Oswald had no reason to believe had any confidentiality orfiduciary obligation to Client with respect to such information; or (iv) which is required to be disclosed by law, including, without limitation, pursuant to the terms of a subpoena or other similar document; provided, however, Taylor Oswald shall, , give prior timely notice of such disclosure to Client to permit Client to seek a protective order, and, absent the entry of such protective order, Taylor Oswald shall disclose only such Confidential Information that Taylor Oswald is advised by its counsel must be disclosed by law.
3.4 As between Client and Taylor Oswald, Confidential Information shall be the sole and exclusive property of Client. Upon Client's request, all documents and records in Taylor Oswald's possession containing Confidential Information shall be destroyed or returned to Client; provided, however, that Taylor Oswald may retain copies of documents that may contain confidential information which are necessary for the conduct and proper record keeping of Taylor Oswald's business in accordance with document retention policies implemented in the ordinary course of business or applicable law, provided Taylor Oswald provides Client with notice of the documents and confidential information it retains.
3.5 If Client or any of Client's sponsored benefit plans need to enter into business associate agreements with Taylor Oswald or its third party vendors to satisfy the requirements of the Health Insurance Portability and Accountability Act, ("HIPAA") the regulations implementing that Act (the "Standards for Privacy of Individually Identifiable Health Information,'' codified at 45 C.F.R. parts 160 and 164), or any other similar law, Client agrees to cooperate with Taylor Oswald, and when applicable its third party vendors, to execute agreements in compliance with these requirements. Taylor Oswald will comply with any prohibitions, restrictions, limitations, conditions, or other requirements to the extent they apply to them pursuant to HIPAA and its implementing regulation concerning privacy of individually identifiable health information.
3.6 Taylor Oswald's engagement under this Agreement will not prevent it from taking similar engagements with other clients who may be competitors of the Client.
Section 4 Compensation
4.1 Taylor Oswald shall be compensated for providing the Services to Client as set forth in Appendix B. Appendix B outlines all commissions and fees related to this Agreement and shall only be amended by written agreement of the Parties.
4.2 If there is a material change in Client's operations or exposures that affects the nature and scope of its service needs, Taylor Oswald and Client both agree to make a good faith effort to renegotiate Taylor Oswald's compensation, as may be appropriate in the discretion of the Parties.
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4.3 Commissions paid to Taylor Oswald for coverages identified in Appendix B, as well as any voluntary products or products that are 100% employee paid shall be paid by the insurance carrier. Commissions compensate Taylor Oswald for the placement and routine servicing of insurance policies. Taylor Oswald represents that it is not affiliated with any insurance carriers whose contract may be recommended and the insurance carrier does not directly or indirectly have the power to exercise a controlling influence over the management, decisions, or policies of Taylor Oswald.
4.4 Client paid fees identified in Appendix B of this Agreement are due within 30 days of receipt of Taylor Oswald's invoice. Taylor Oswald may consider Client in breach of this Agreement in the event that complete payment of outstanding fees is not received within a subsequent 30-day grace period. Fees outlined in Appendix B of this Agreement are subject to the above payment provisions regardless of contract year or invoice date unless otherwise agreed to in writing by both Parties.
4.5 Commission schedules and other compensation arrangements related to Taylor Oswald's services on Client's behalf may change over time and may not always be congruent with Client's specific policy period. Taylor Oswald will provide Client with accurate and transparent information regarding compensation as those commission schedules and compensation arrangements change.
4.6 The compensation paid to Taylor Oswald may vary based on the insurance contract sold. Depending on the insurer and insurance contract Client selects, compensation may be paid by the insurer selling the insurance contract or by another third party, except as otherwise provided in the following paragraph. Such compensation may be contingent and may vary depending on a number of factors, including the insurance contract and insurer Client selects and will be in addition to the Fee as defined in Appendix B. In some cases, other factors such as the volume of business Taylor Oswald provides to the insurer or the profitability of insurance contracts Taylor Oswald provides to the insurer also may affect compensation. Taylor Oswald may accept this compensation in locations where it is legally permissible and meets standards and controls to address conflicts of interest. Because insurers account for contingent payments when developing general pricing, the price Client pays is not affected whether Taylor Oswald accepts contingent payments or not. If Client prefers that Taylor Oswald not accept contingent compensation related to Client's policy and communicates this to Taylor Oswald in writing, Taylor Oswald will request that Client's insurer(s) exclude Client's business from their contingent payment calculations.
Taylor Oswald agrees to finance Wellness services obtained by Client from a third party out of contingent compensation or commissions paid by Client's insurer or third parties as described in the above paragraph in an amount up to and including $70,000 ..Taylor Oswald agrees to provide Client with an annual accounting of contingent compensation and commissions received from Client's insurance company or third parties.
If requested by Client, Taylor Oswald will make payments on behalf of the Client directly to the Wellness services provider of all uncontested and properly documented fees associated with the Wellness services as outlined in the contract between the Client and the Wellness services provider. In the event Taylor Oswald fails to pay fees to the Wellness services provider in a timely manner, Client may offset fees due Taylor Oswald under this Agreement and pay the Wellness services provider directly.
In the event Taylor Oswald terminates this Agreement for reason other than Client's breach prior to the date Client's contract with the Wellness services provider expires or terminates, Taylor Oswald shall be
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responsible to Client for fees due under its contract with the Wellness services provider up through the termination date. This provision shall survive the termination of this Agreement.
4.7 Upon written request, Taylor Oswald will provide Client with additional information about the compensation Taylor Oswald expects to receive based in whole or in part on Client's purchase of insurance, and (if applicable) the compensation expected to be received based in whole or in part on any alternative quotes presented to Client.
4.8 Client may use a third-party administrator, utilization review firm or other similar service provider in connection with the insurance coverages or the Services provided by Taylor Oswald. If Client elects to use a service provider from which Taylor Oswald or its affiliates receive any compensation directly or indirectly relating to the services Client purchase from the provider, upon request Taylor Oswald will disclose additional information regarding that compensation to Client before Client makes a final decision to use the service provider.
4.9 Taylor Oswald reserves the right to pass through to Client any mutually agreed reasonable costs related to technology platforms, mobile applications or other services not expressly included within the scope detailed in Appendix A.
Section 5 Term and Termination
5.1 The term of this Agreement shall commence on the Effective Date and shall continue for one (1) year thereafter ("Initial Contract Term"). The Initial Contract Term will be extended for two additional consecutive twelve (12) month periods from the end of the Initial Contract Term (each a "Renewal Term" and together with the Initial Contract Term, the "Contract Term") upon the same terms and conditions if the Parties agree to a Renewal Term as memorialized through a written amendment at least sixty (60) days prior to the expiration of the current term. Taylor Oswald agrees to honor Broker of Record notifications upon assignment; however, Client acknowledges that the annual fees set forth on Appendix B shall remain due and payable by Client to Taylor Oswald for the remainder of the existing Contract Term regardless of any Broker of Record notifications, unless the Contact is terminated earlier due to Taylor Oswald's breach.
5.2 Notwithstanding the foregoing, this Agreement may also be terminated by a Party if the other Party breaches this Agreement and such breach continues for more than ten business (10) days after written notice of such breach has been given in accordance with Section 7.11 below.
5.3 Taylor Oswald's obligation to render the Services under this Agreement ceases at the end of the Contract Term or upon termination of the Agreement, whichever is sooner. Upon termination of this Agreement, fees and/or compensation owed to Taylor Oswald shall be paid in accordance with the terms of Appendix B. Taylor Oswald will use commercially reasonable efforts to assist Client in arranging a transition process, subject to receipt by Taylor Oswald of all amounts due Taylor Oswald from Client as of the date of termination of this Agreement. Notwithstanding the foregoing, and except as may otherwise be required by law, Taylor Oswald shall not be obligated to disclose any document, data or information (including, without limitation, Work Product) that it determines could be used, alone or in combination with other documents, data or information, to identify or obtain any or all of Taylor Oswald's or its subcontractors' intellectual property or proprietary and confidential documents, data, information, analyses, processes and techniques.
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Section 6 Indemnification and Limitation of Liability
6.1 Subject to the limitations in Sections 6.2, and 6.3 below, Taylor Oswald shall indemnify and hold Client, its affiliated and subsidiary corporations, as well as officers, directors, employees and agents harmless for any and all losses, obligations, liabilities, damages, judgments, or any other deficiencies or expenses, including reasonable attorneys' fees and expenses, that are issued against, imposed upon, incurred by, or suffered by Client that are caused by any act, error, omission, negligence, or breach by Taylor Oswald under this Agreement, regardless of how the claim(s) or cause(s) of action may be styled.
6.2 NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY (OR TO ANY PERSON OR ENTITY CLAIMING THROUGH THE OTHER PARTY) FOR LOST PROFITS OR FOR SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES ARISING OUT OF OR IN ANY MANNER CONNECTED WITH THIS AGREEMENT OR THE SUBJECT MATTER HEREOF, REGARDLESS OF THE FORM OF ACTION (WHETHER IN CONTRACT, TORT, BREACH OF WARRANTY OR OTHERWISE), AND REGARDLESS OF WHETHER OR NOT SUCH PARTY HAS BEEN INFORMED OF, OR OTHERWISE MIGHT HAVE ANTICIPATED, THE POSSIBLITY OF SUCH DAMAGES.
6.3 Client shall provide written notice to Taylor Oswald within ten (10) business days of receiving service of any lawsuit or within thirty {30) days of receiving any claim demand, or allegation that could trigger Taylor Oswald's indemnification obligations under this Section 6. Taylor Oswald shall not have any indemnification obligations with respect to any losses, obligations, liabilities, damages, judgments, or any other deficiencies or expenses incurred or suffered by Client if Client fails to provide written notice in accordance with this Section 6, except that any failure to provide such notice shall only relieve Taylor Oswald of its indemnification obligations under this Agreement to the extent Taylor Oswald has been materially prejudiced as a result of such delay Client further agrees not to seek indemnification from Taylor Oswald for any portion of any settlement Client enters into without first receiving written authorization from the Taylor Oswald, with such authorization not to be unreasonably withheld.
Section 7 Other Provisions
7 .1 Taylor Oswald Work Product. All works of authorship, including, but not limited to, marketing materials, designs, plans, specifications, programs, computer output, reports, data, findings, methods, analysis, data and memorandum of every description, conception, improvement, discovery and any intellectual property rights associated therewith ("Work Product") which are developed and utilized by Taylor Oswald in connection with this Agreement are and remain the property of Taylor Oswald; provided, however, that Client shall have a non-transferrable, non-exclusive license to use and exploit any Work Product delivered by Taylor Oswald in connection to this Agreement solely for its own internal purposes during the Contract Term of this Agreement. This shall include (i) all software, hardware, technology, documentation and information provided by Taylor Oswald in connection with the claim and risk control services; (ii) all ideas, know-how, methodology, models and techniques that may be developep, conceived, or invented by Taylor Oswald during its performance under this Agreement; and (iii) all worldwide patent, copyright, trade secret, trademark and other intellectual property rights in and to the property described in clauses (i) and (ii) above. Taylor Oswald expressly reserves all rights in the Taylor Oswald intellectual property. Notwithstanding the foregoing, Taylor Oswald shall acquire no ownership rights in the intellectual property of Client in any material provided by Client to Taylor Oswald in connection with this Agreement.
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7.2 Electronic Communications. The Parties agree to communicate with each other from time to time by electronic mail, sometimes attaching further electronic data. By consenting to this method of communication the Parties accept the inherent risks (including the security risks of interception of or unauthorized access to such communications, the risks of corruption of such communications and the risks of viruses or other harmful devices). The Parties each agree, however, to employ reasonable virus checking procedures on their computer systems, and to check all electronic communications received for viruses. Client will also check that messages received are complete. In the event of a dispute neither of the Parties will challenge the legal evidentiary standing of an electronic document.,
7.3 Waiver. The failure by either Party at any time to require performance by the other Party orto claim a breach of any provision of this Agreement shall not affect any subsequent breach. Failure to insist upon strict compliance with any of the terms, covenants or conditions hereof shall not be a waiver of such terms, covenants or conditions. No waiver or relinquishment of any right hereunder at any one time(s) be deemed a waiver or relinquishment of such right at any other time(s).
7.4 Severability. If a court of competent jurisdiction modifies any provision, the remaining provisions shall remain in effect. The invalidity or unenforceability of any term or provision ofthis Agreement, or portion thereof, shall not impair or affect the validity or enforceability of any other term or provision of this Agreement.
7.5 Assignment. This Agreement may not be assigned by either Party without the prior written consent of the other.
7.6 Binding, This Agreement shall be binding upon and shall inure to the benefit of the Parties' respe.ctive successors and permitted assigns. The terms of Sections 3, 6 and 7 shall survive the termination of this Agreement. This Agreement may be executed simultaneously in several counterparts, each of which shall constitute the same instrument.
7.7 Entire Agreement. This Agreement embodies the entire agreement between the Parties and supersedes all prior agreements and understandings relating to its subject matter. The Appendices, A and B, attached hereto are substantive parts of this Agreement, and defined terms in such Appendices or in this Agreement shall carry the same meanings. This Agreement may be changed only in writing signed by the Parties.
7.8 Section Headings. In this Agreement, section headings are for convenience only and are not intended to define or limit the scope of the contents of such paragraphs. This Agreement may be executed in its original version or in any copy, counterpart, or other duplicate.
7.9 Governing Law. This Agreement will be construed under, enforced in accordance with and governed by the laws of Ohio, without regard to conflict of laws principles.
7.10 Relationship of the Parties. At all times during the performance of this Agreement, Taylor Oswald shall be an independent contractor and neither it nor any of its employees or agents shall be an employee of Client as a result of the provision of the Services.
7.11 Notices. All notices shall be in writing and shall be deemed to have been duly given if personally delivered, or, if mailed by United States first class mail, certified mail or registered mail, postage prepaid, or if sent by a nationally recognized courier service to the other Party at their address set forth below, or to such other notice address provided to the other Party in writing.
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Agent for Notice:
Eddie Taylor, Jr. Renelle Miller-Hood CPP President Benefits & Compensation Manager Taylor Oswald Cleveland Public Library 1100 Superior Avenue, Suite 1330 325 Superior Ave. Cleveland, Ohio 44114 Cleveland, OH 44114
Accepted and agreed:
Taylor Oswald LLC Cleveland Public Library
Signed: Eddie Taylor// Printed: President Title: October 10, 2019 Date:
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taxlor os,vald
APPENDIX A I SCOPE OF SERVICES
SCOPE OF SERVICES Strategic Planning • Phase I: Current State Assessment ► Initial meeting with stakeholders to assess current benefit program ► Understand organizational structure and strategic goals ► Assess population demographics and culture I> Evaluate program gaps and opportunities ► Review program budget and allocations • Phase II: Strategic Planning ► Collaborate on the creation of a detailed action plan ► Define criteria for success and evaluation ► Create a service calendar outlining a schedule of milestones for the upcoming plan year ► Develop multi-year strategic roadmap ► Comprehensive data collection and identification of reporting needs ► Recommend solutions for enhanced educational and clinical outreach based on medical/Rx claims and health risks ► Attend and provide education for Cleveland Public Library's Health Care Committee regarding industry trends, claims and cost analysis, plan design recommendations, and related cost/benefit analysis. ► Create a demographic specific communication plan ► Provide wellness plan design, recommendations and implementation support
• Pha.se Ill: Implement Plan ► Manage vendor relationships to ensure program efficiency ► Coordinate integrated benefits and health management initiatives ► Ensure communication, collaboration and data sharing ► Execute communication plan to ensure meaningful employee engagement I> Provide support for Union negotiations ► Assist with evaluating & implementing wellness programming & employee incentives, and ensure the program is in compliance with federal/state regulations. ► Assist in coordinating bi-annual dependent audits for the health insurance plan • Phase IV: Ongoing Evaluation & Measurement ► Analyze ongoing progress toward achieving goals, as well as challenges and opportunities ► Quantify medical and health risk transitions over time ► Recommend program modifications and strategic enhancements ► Assess program process, e.g., participation,satisfaction, utilization, cost reduction ► Assure delivery on expected milestones based on outlined service calendar
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ACA and ERISA Compliance • Regulatory compliance planning and guidance including: I> Federal Annual Compliance Checklist for group health plans ► Federal Annual Multi-Year Reference Grid for group health plans I> Open Enrollment Compliance Checklist ► Department of Labor Audit Checklist I> General ERISA notice and disclosure requirements
• ACA planning and compliance guidance including: ► Access to Taylor Oswald's Affordable Care Act (ACA) Implementation Toolkit I> Analysis and financial impact of "Cadillac Tax" ► "Pay or Play" analysis I> ACA Employer Reporting Guide
• Access to all Taylor Oswald Advisory Compliance notices and periodic client webinars • Access to comprehensive on line resource of federal and state regulation impacting Human Resources including sample notices, forms, job descriptions, salary data and employee handbook • Access to "Ask HR" for live support from HR professional • Schedule A 5500 form collection • Access to an ERISA attorney on a fixed hours budget basis (provided via Taylor Oswald partner) to provide: I> Wrap Plan Document and SPD I> HIPAA Policies/Procedures & Training I> Cafeteria Plan Document I> HRA Document I> $1,000,000 in protection for penalty exposure
Marketing and Plan Implementation • Request for Proposal development and plan carrier/vendor marketing for all lines of coverage • Carrier/vendor proposal analysis • Final carrier/vendor negotiation and contract review • Carrier/vendor implementation management Employee Communication & Engagement • Assistance with open enrollment communication to employees • Creation of annual Employee Benefits Guide (provided electronically) • Required updates and revisions to annual Employee Benefits Guide • Exclusive access to Taylor Oswald's Rx on line web transparency tool • Assist in preparing annual Benefit Statements for Cleveland Public Library employees
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Health Management Services Consulting • Health Management Consultant assigned to your account to complete current state and client needs assessment and develop strategy recommendations • Recommendations on best-in-class health management providers for health screenings, lifestyle coaching, health challenge programs, and flu vaccinations • Access to Taylor Oswald's OsWe/1on line client toolbox which includes health educational information, downloadable marketing materials, surveys and suggestions on how to enhance your health management program • Templates for member communications materials for all programs listed above which can be easily customized by adding name, logo and specific incentives • Development of strategy that supports successful implementation & communication of programs & activities • Vendor marketing, evaluation & implementation assistance
Data Analytics • Health Plan reporting to include: ► Monthly claims reporting ► Quarterly utilization report � IBNR calculations (self-insured clients) ► Annual Strategic & Tactical Actions & Results (S TAR) Report � Financial projections
• Plan benchmarking • Plan design modeling • Employer and employee contribution modeling and net cost analysis • Self-Funded Analysis (fully insured clients) • Development of COBRA rates (self-insured clients) • Analysis of stop loss specific and aggregate levels to optimize coverage (self-insured clients) • PCORI fee calculation (this applies for plan years through October 31, 2019)
Program Management and Measurement • Day to day plan management assistance (escalated claims issues, carrier issues, member issues, etc.) • Vendor management and interface • Pre-renewal strategy session 120-200 days prior to renewal or negotiations (depending on organizational needs) • Renewal negotiation and implementation
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• Periodic progress reporting and evaluation of integrated three-year strategy • Provide proactive innovative concepts to achieve risk and cost reduction
-12- 1957
APPENDIX B I COMPENSATION Annual Fees - A service fee will be billed by Taylor Oswald directly to Cleveland Public Library as follows:
All annual fees will be billed on a Quarterly basis based on enrollment in the Medical Plan as of the end of the prior Quarter.
Commissions -Taylor Oswald will receive commission payments from vendors as follows: . ': . . "Product,' Coll!irage, .. :i Contract Period !! Fee , ' ;; ' Payment Frequenci ' ' - · -, > !: t ' . . ,� · , : , ,. , Serv1te;;, �--~- · ' ~-· · , :_ �- .:, " , • 1F I <• - , : i - ' ". -J � ' - Dental, Vision, Life/AD&D, 1/1/20 - Standard -=�""'" Monthly STD, LTD 12/31/22 Voluntary Benefits 1/1/20- Standard Monthly Life, Cl, Accident 12/31/22
Taylor Oswald will assume existing comm,sswn arrangements with each vendor as listed above. Commissions are earned pursuant to the carrier/underwriter broker contract.
.13. 1958
-14- 1959
726 SldppatKFlKe, SUlte 300 '1f866-894-UOO
BlueBell, PA 19422 I'215-62 B-3262
WELLNESS COACHES SERVICE AGREEMENT
This Services Agreement (this "Agreement"), by and between Wellness Coaches USA, LLC, a Pennsylvania limited liability company ("Wellness Coaches"), and Cleveland Public Library (the "Company"), is entered into as of January 1, 2020.
In consideration of the respective agreements hereinafter set forth and the mutual benefits to be derived here from, Wellness Coaches and the Company, intending to be legally bound, hereby agree as follows:
1) Engagement of Wellness Coaches. The Company hereby engages Wellness Coaches to provide the health and injury prevention related services and products as such are set forth in Attachment A (the "Wellness Coaches Services") and Wellness Coaches hereby accepts such engagement by the Company, all upon the terms and subject to the conditions hereinafter set forth.
2) Term: Termination. The initial term of this Agreement (lnitial Term) is for the period beginning upon the date above and ending one year from the Start Date. The Start Date is the date upon which the Wellness Coaches Coach, referenced in Attachment A, begins his/her onsite responsibilities for Company. At the end of the Initial Term, and each successive term thereafter (Successive Terms) this Agreement will renew for an additional one (1) year period, upon written agreement of the parties unless a written 30 days' notice is provided.
3) Personnel. Wellness Coaches shall provide Company with a dedicated Wellness Coach (Coach) to work an average of 16 hours per week, (or more depending upon Company's need and the availability of Wellness coaches) at the Company's locations (as set forth in Attachment 8), beginning on the Start Date, to furnish the onsite services described in Attachment A. Wellness Coaches shall provide and devote to the performance of this Agreement such additional members, officers, and employees of Wellness Coaches as Wellness Coaches shall deem appropriate for the furnishing of the servicesas set forth in Attachment A.
4) Fees and Invoices. For the Initial Term hereof, Company agrees to pay Wellness Coaches (as further described in Attachment A) as follows: (a) a one-time startup fee of $5,000: and (b} a monthly based on the number of hours worked, which is estimated to be 16 hours a week @$58/hour or approximately $4,000 per month}. Non MMO Nutritional Counseling and Web Portal and App to be billed as set forth in Attachment A, Section G. All fees are payable within thirty (30) days of receipt of the invoice date. If directed by the Company, Wellness Coaches will send all invoices to Taylor Oswald, Company's benefits consultant, and will accept payments from Taylor Oswald on behalf of the Company.
To the extent that this Agreement is· renewed as provided in Section 2 above, the fee payable to Wellness Coaches pursuant to the above will increase by no more than 3.0% over the amount payable during the immediately preceding term. Invoices provided to Company by Wellness Coaches will be reasonably detailed and will set forth the services provided, hours provided, and the fees related thereto. In the event of a dispute as to any portion of an invoice, the undisputed portion shall be paid by Company as provided herein and the parties shall negotiate in good fa ith the amount subject to dispute.
1 1960
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6) Confidentiality. Each of Wellness Coaches and the Company shall maintain in confidence, and shall use and disclose Confidential Information only as necessary for the performance of its rights and obligations under this Agreement. "Confidential Information" shall include, but not be limited to, information and records (whether written, electronic or oral) concerning those persons at the Company who receive Wellness coaching services, and information and records which relate to the business, affairs, customers, products, services, marketing plan, trade secrets, know-how or personnel of each party to this Agreement (whether marked as confidential or otherwise)and which is disclosed or acquired by one party to the other at any time whether before or after the date of this Agreement. Title and all rights to Confidential Information shall remain vested in the disclosing party. Confidential Information shall not include such information that is: (a) or becomes generally available to the public other than through a breach of this Section by a party hereto; (b) released by disclosing party to the general public without restriction; (c) independently developed or acquired by receiving partyor its personnel without reliance in any way on other protected information of the disclosing party (provided the source of the information did not obtain the information illegally and had the right to disclose it); or (d) information approved by disclosing party for the use of, and disclosure to, the receiving party or its personnel without restriction. Notwithstanding the foregoing restrictions, the receiving party and its personnel may use and disclose any information (x) to the extent required by law or an order of any court or other governmental authority or (y) as necessary for it or them to protect their interest in this Agreement, but in each case only after the disclosing party has been so notified and, to the extent permissible by law, has had the opportunity, if possible, to obtain reasonable protection for such information in connection with such disclosure. Each party shall take all reasonable steps, including but not limited to those steps taken to protect that party's Confidential Information, data or other tangible or intangible propertythat that party regards as proprietary or confidential and that is of similar value or importance to the information disclosed hereunder, to ensure that the information disclosed hereunder is not disclosed or duplicated for other's use to prevent its officers and employees from violating this Agreement.
7) Non-Solicitation. Each party acknowledges and agrees that the other party has provided substantial training to and support for its employees, and that the loss of any of its employees would result in substantial monetary damages to such party. In consideration thereof, and except as otherwise agreed to by the parties, the each party agrees not to hire as an employee, or otherwise engage as an independent contractor or consultant, any employee of the other party that had contact with such party in connection with this Agreement for a period of one (1) year after termination of this Agreement.
8) Wellness Coaches an Independent Contractor. Wellness Coaches and the Company agree that Wellness Coaches shall perform services hereunder as an independent contractor, retaining control over and responsibility for its own operations and personnel. Neither Wellness Coaches nor its members, officers, or employees shall be considered employees or agents of the Company as a result of this Agreement nor shall any of them have authority to contract in the name of or bind the Company.
9) Insurance. Upon the execution of this Agreement. Company shall be named as an Additional Insured on Wellness Coaches Liability Insurance Policy for all work performed by Wellness Coaches pursuant to this Agreement. A copy of Wellness Coaches Certificate of Liability Insurance is 2 1961
725 Sklpp.stK A,:e,suite 300 I 'I'B66-B94-BOO Ellue Bell,AA 19422 I'215-628· 3262 attached hereto as Attachment B. Wellness Coaches shall maintain the same insurance limits as depicted on Attachment B throughout the term of this Agreement, including any renewals.
10) Notices. All notices, claims, certificates, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given and delivered if (a) hand delivered, (b) sent by nationally-recognized overnight courier for next business day delivery, (c) sent by facsimile or (d) sent by registered or certified mail, postage prepaid, return receipt requested and addressed as set forth on the signature page hereto. Any such notice or communication shall be deemed to have been received (i) in the case of hand delivery, on the date of such delivery, (ii) in the case of nationally-recognized overnight courier, on the next business day after the date when sent, (iii) in the case of facsimile transmission, when received, and (iv) in the case of mailing, on the fifth Business Day following that on which the piece of mail containing such communication is posted. As used herein, "Business Day" means a day that is not a Saturday or Sunday.
11) No Waiver. No fa ilure or delay by any party in exercising any right, power or remedy under this Agreement shall operate as a waiver thereof or of any other right, power or remedy. The waiver by any party hereto of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach.
12) Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Ohio, without giving effect to its conflicts of laws provisions.
13) No Third-Party Beneficiaries. Nothing in this Agreement is intended or shall be construed to give any person other than the parties hereto, their successors and permitted assigns, any legal or equitable right, remedy or claim under or in respect of this Agreement or any provision contained herein.
14) Entire Agreement. This Agreement and the Attachments hereto constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior or contemporaneous negotiations, correspondence, understandings and agreements between the parties with respect thereto, whether oral or written. This Agreement may be amended only by an agreement in writing signed by both parties hereto.
15) Binding Effect: Assignment. This Agreement is personal in its nature and neither party hereto shall, without the consent of the other, assign or transfer this Agreement. The provisions of this Agreement shall be binding upon and inure to the benefit of the respective heirs, executors, administrators and successors and permitted assigns of the parties hereto.
16) Severability. The unenforceability or invalidity of any Section or Subsection or prov1s1on of this Agreement shall not affect the enforceability or validity of the balance of this Agreement. If any provision of this Agreement is so broad as to be unenforceable, such provision shall be interpreted to be only as broad as is enforceable.
17) Headings. The section headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement.
18) Counterparts. This Agreement may be executed in any number of counterparts, and each such counterpart shall be deemed to be an original instrument, but all such counterparts together shall constitute one and the same agreement.
3 1962
..00-weuness 725 SklppacltFtKe, 5!.Jlte 300 'I' 866-894-130() � Coaches; Blue cell,PA 19422 fl 215-628-3262
IN WITNESS WHEREOF, the parties hereto have executed this Services Agreement as of the date first written above.
WELLNESS COACHES
By: ------Rob Putnam Chief Operating Officer
Date: ______
Address: 725 Skippack Pike, Ste. 300 Blue Bell, PA 19422 Fax: (215) 628-3262 Cleveland PublicLibrary
By: Name: Title Date:
Address:
Telephone: Fax:
4 1963
126 SkippackPike, SUlte -300 I T 866-89�-130() Blue Bell,PA 19'422 I' 215-628-3262 ATTACHMENT A
Imagine what it would mean to you and your employees if you could help them ALL live healthier and safer lives. You can, and our onsite coaches will help you achieve this through the caring, genuine, customized, and personal connections they will make with your entire employee population.
We believe everyone would like to be and stay as healthy and injury free as possible. We also know that it is not easy for people to accomplish this on their own, and most will need one-on-one, professional help and support along the way. We are committed to partnering with you to provide that needed help and support by consistently engaging over 80% of your entire employee population in our onsite and technology supported coaching efforts to improve employee health and well-being.
Wellness Coaches is the largest and most experienced provider of onsite coaches. We have successfully replicated our outcomes with 100's of employers over the past 15+ years. We currently service employers of all sizes (from small local employers to some of the largest companies in the world), in most business classifications and in over 35 states throughout the country. We are very pleased to present this proposal to CLEVELAND PUBLIC LIBRARY and would greatly appreciate the opportunity to partner with you next. Section I: Scope of Work, Services and Pricing
A. Scope of Work
We understand that CLEVELAND PUBLIC LIBRARY may be interested in our Onsite Wellness Coaching services for your =500 employees working in Cleveland, OH. We propose to deploy our Keys to Our Success coach for =16 hours per week. We will work with you to further discuss your goals, objectives and any financial considerations Turnkey prior to finalizing the number of hours your coach will be onsite. �sy to implement not disruptive As part of our routine implementation process, and prior to our ,, coach starting onsite, we will also work with you to finalize an Engagement Annual Service Delivery Plan (see D below), including goals, (j Coach your entire workforce. strategies, programs, materials, and events to target your areas of Face to face focus/need that are important to you. The plan will also include a II In person ,nteraclion builds the schedule for the days and times (and shifts, if applicable) your �nd of trust that drwes results coach will be onsite. • Easily accessible B. Onsite Wellness Coaching @) Reach employees nght where they work Integration Our services will be delivered by one of our professional, highly teveiage all wellness or H1jury trained coaches we will embed right at CLEVELAND PUBLIC preven tr on programsalready u, place LIBRARY's locations. Our wellness coach will go directly to 00 employees, all of them, during regularly scheduled visits to, and High satisfaction rotating rounds throughout CLEVELAND PUBLIC LIBRARY's 95\ of employees extremely locations to which they have been assigned. There, through satisfied with coachingexperience frequent, ongoing and private personal, one-on-one, and face-to �* face coaching interactions, our wellness coach will coach your
5 1964
.Q_ WeUness 126 SkippackF1ke, Sl.Jlte300 'Ir 866-894-1300 0. I ·� Coad,es,· Blue Bell, PA19422 I' 215-62 B-3262 employees, each in accordance with their own needs, through the stages of change to sustained improvement in lifestyle behaviors and safety risks,
Onsite coaching interactions will be conducted in appropriate designated areas, and scheduled to accommodate all employees. Your coach will engage 80-90% of your employees annually, and conduct an average of between 30 and 35 employee coaching interactions for each 8 hour day of service. Topics discussed will include some combination of advice, counseling and coaching regarding; (1) wellness related lifestyle issues like nutrition and healthy eating, exercise, diet and weight loss, stress, blood pressure, smoking cessation, etc. and the chronic conditions such ,· _._'_: _-,\.:: behaviors cause, (2) how to avoid, prevent, self-manage, and otherwise , address the common musculoskeletal conditions or symptoms (work related or otherwise) that employees routinely suffer, but that so ofte n impede their ability to perform their job and/or lead or progress to (or exacerbate) reportable injuries if not addressed, and (3) Mindfulness as it relates to overall focus and awareness recognition and situational awareness.
C. Other Onsite Coaching Services
While our Coaches are onsite, they are available to provide CLEVELAND PUBLIC LIBRARY with a wide range of customizable health and safety programs, events, presentations, etc, as part of our standard deliverables. Our Coaches will also actively promote, integrate and refer employees, when applicable, to all existing health and/or safety resources including those available through your insurance provider. Some examples of the types of services other customers are currently utilizing include:
,, Gi-oup_Programs, Work�hops, PreSentations . and Lunch & Learn·s on topics such as: ✓ Onsite Coaching (on-demand) ✓ Nutrition/Healthy Eating ✓ Wellness Coordinator Duties ✓ Stress Management ✓ Blood Press Screenings ✓ Mindfulness ✓ Body Composition Testing ✓ Exercise/Fitness ✓ Weight-loss Competitions ✓ Weight Management ✓ Walking/Exercise Programs ✓ Dlabetes ✓ Tobacco Cessation Programs ✓ Corporate Challenges Safety and Injury Prevention ✓ Vending Machine Evaluations ✓ Stretch Programs ✓ Cafeteria Assessments ✓ Ergonomic Assessments ✓ Sleep Programs ✓ CPR Training (AHA certified) ✓ Health Fair Coordination ✓ Body Mechanics & Movements Programs ✓ Wellness Committee Leadership ✓ Job Coaching ✓ Promote and Coordinate Blood Testing ✓ Worker Readiness (Mindfulness) Training
D. Annual Service Delivery Plan
As part of our routine implementation process, and prior to our Coach starting onsite, we will also work with you to finalize a Service Delivery Plan. This will include the goals, strategies, programs, tools, resources, and events necessary to support the areas of focus and needs that are important to your organization. The plan will also include a schedule for the days and times (and shifts, if applicable) our Coach will be onsite. This turn-key process provides our customers with a unique experience that is turn-key and easy to implement.
As noted above, our Service Delivery Plans are customizable for each client. Topics, events, programs, and activities can be interchanged to better meet the needs of the organization's calendar of events or support seasonal health/safety goals and objectives. Our Service Delivery Plans generally includes some combination
6 1965
..Q WeU11e!i$_CL 125 Sl Below is a sample what a customized annual service calendar could look like. It includes a wide variety of coaching topics and group events, We will work with you to build a calendar that is responsive to your needs so that we can help you accomplish your goals and objectives. Wellness Coaching Focus Group Event, Presentation, Program Month 1 Six Pillars of Health and Wellness Presentation - Healthy Change Month 2 Mindfulness Presentation - Everyday Mindfulness fmBetter Health :. Month3 · Beverages and Hydration Program - Hydration 30 Day Challenge Month 4 Physical Activity Presentation - Fueling for Fitness Month s Resiliency Presentation - Resilien_cy and En,e_rgy �alance Month 6 Building a Healthy Habit Activity -- Micro-breaks Walking and Stretching · Month 7 Heart Health Scorecard Program-l Month 9 ..Health{Meal 0 Planning Presentation - Family Nufriiion Month 10 Fitness is lnjury Prevention Program -EX30 Exercise Challenge . . Month 11 . Stress S�orecard Activity c- Mindful Meditati�n . Month 12 _ He�lthy Holidays Activit -- Healthy Holida . BINGO E, Nutrition Counseling To further distance ourselves from other providers, in addition to the utilization of Wellness Credits described above, we also offer all MMO customers the opportunity to have one of our in-network Registered Dietitians (RD) deployed onsite ·to provide Nutrition Counseling and other nutrition-related services. Employees covered under the MMO health plans are entitled up to 9 one-on-one sessions with our RD coach each year. As part of this deliverable, we offer to deploy one of our Registered Dietitians onsite at no cost to you and will bill the health plan only as the services are utilized by your employees. For those members not on MMO, we will bill you directly for those interactions. We will work with you to finalize the number of onsite hours as part of a further assessment of employer support, employee accessibility, and potential demand. We are transforming the way Nutrition Counseling services are delivered, Today, employees seeking Nutrition Counseling, or other nutrition related services provided by RDs, must research in-network providers and schedule appointments at the RD's office or clinic, making the services inconvenient and not easily accessible, resulting in very low utilization. By bringing our RDs to the workplace, employees will now have flexible and easily accessible access to these services, resulting in much higher utilization. Our onsite RDs can help employees who need a complete diet overhaul or are looking to manage a more serious chronic condition such as: diabetes, pre-diabetes, obesity, overweight, heart disease, high blood pressure/cholesterol. 7 1966 726 Sklppacl TradrtionatNuttJtfon S-eniic:es �l+MiiiE·Wltii@M·1 ...· ,i,,,�,,,.� orf�t;t . On�:_t� - ��kpi·�ce.:int�ra!ad ;P;foh_�bJk/1.�h�-� 9f : i �n th_e � a pr0_ -d�if 11d _physi_�ia�_ '. _ _ 'Withall 9ther B_vailable resources offices, f:i()spita!s- �ild �linics and benefits � RCqlrl � ernPioyeie_s· Pr0Vider oomeSt0 -0{l1ploy�es; . · -· � � ef � tcJ"go_tO: pr i er_ · · · ProvM _tf� ncd :on cOEChing _ mm�do_l�gy - ·t� '1 � : _App�1n Ot -�_as�d; rin-demarld_�_ffC� 1e, nVon_iant m�v:���\_ Bn�,diffiCU_t.t - detiveri�g high_emPJoy�e uti_lizati_on -· · t_?._fin_cf_?PPr��-d pro.�der_s;_ ' ·8rid engagci".ner_It' resulting ,in very _low utj_llzat_iOJl_ F. Optional Services Web Portal We also offer optional access to our health portal which allows employees, spouses and dependents to participate in web-based group challenges, track and sync health data from wearable devices, manage incentives, access health information and other resources, etc. l • Online Wellness Programming - Motivating "themed" health challenges covering a wide range of well-being topics, including; (1) promotional flyers and user instructions, (2) weekly health tips, (3) reports to track participation & individual outcomes through App or mobile web and (4) resource page to integrate important links and documents all in one place • Virtual Wellness Challenges - Fun and interactive wellness challenges with virtual journeys; Online or web enabled for smart phones and tablets • ·incentive Capabilities-Ability to customize and configure incentive/reward programs • Device Aggregator - Allows users to seamlessly sync most activity tracking devices and smartphone apps to their user account on the portal 8 1967 ..Q WeUness 725Sklpl)BtkRke, SUlte300 �0.. Coaches · 'I'866-89 4- 1300 . Bil.IE BeII, I¾19422 I I'215-62 8-,3262 • Engaging Content & Video Learning Modules- Broad array of relevant technology based content available to employees in downloadable and video form • Health Assessments & Well-Being Content Library - Articles, posters, healthy recipes, health tips and clever clip video tips • Monthly Electronic Newsletter 4 page, professionally produced, newsletter covering a wide variety of relevant health related topics delivered electronically each month. Our standard newsletter is free, however, it can be customized to include client logo and content. G. Pricing Onsite Wellness Coaching Services & Nutrition Counseling: Onsite Coaching Frequency 16 hours per week Start Up Fee (Coaching & Portal) $5,000 Hourly Coaching Fee $58 per hour Non-MMD Nutritional Counseling $64 per hour (billed in 30 minute increments) Adding Shrs/mth for 12mths = $3,900 OR Adding 8hrs/mth for 12 months = $6,144 Web Portal & App $1.00 PEPM Note: The hourly fee is for all services described in this proposal, and includes all recruiting, hiring, coach travel & management costs, reporting and/or data requests, as well as all ongoing coach related equipment and supply needs (i.e. laptop, BP & Body Comp machines, office supplies, cellular data devices, etc,), All program development and material design are also included in the hourly fee, Optional Services (Can be added at any time): Nutrition Counseling: These servicesare covered benefits under most health plans and are available at no out-of-pocket employer or employee costs. We can work with you and your consultants to determine what benefits are available to your employees. Nutrition Counseling is provided by our team of Registered Dietitians. We offer to bring one of our Registered Dietitians onsite to provide these services to your employees and will bill the health plan only as utilized by your employees. 9 1968 ..Q w_ e1 __1•n,ess 126 SklppackPIKe, Slllte 300 'I'866-894-1300 �0. Coa·ches· s1""Bett, I¾19422 I IF'210-62 a-321>2 Technology Coaching Platform: Our technology coaching platform, powered by Fitbit+, can be easily integrated with our onsite coaching services. Our platform is available at no additional cost for our onsite coaching customers. Section II: Engagement, Outcomes and Account Management Support A. Our Book of Business "Blueprint for Success" 1 Engage Employees 3 Population Risk Reduction Employee engagementis important, but it's not enough. We coach employees often and reduc,,a ton of risk. While 86% of emplO)""sdid utilize our coaches, and we This results in a substantial shift in the risk profile for did coach thema lot, engagementis just the first step on theentire population. It is al this point employeos can the path towards success. areWe just getting started' begin to move the needle. smi .,,m 71� Our Report Covers i:(_ 70� ,:. Q. "' 60'¼ 1,000+ :f 1111 la ,u� Before employer looations in 35 states Coaching 400,000 C 40\ eligible employee lives .g l!\:l 86% or 342,000 !'l After a. 30% 20 employees coached if. 1:IJ"& Coaching coaching interactions per employee 'a 10% 0% ooaohover 6.7i11ginteractions million total onsite High Hign Blood Exerci�ePoor Obese stress Pressu.re 2 Coach Employees a Lot! 4 Costs Will Follow Risks Our results show that the m01e oftenemplo)"eS are Once an em1�oyercombines high engagement with coached,the move rist;s are-improved.Thus, the more massive riskreduction, they can truly begin lo b<>nd coaching the better. thecost curve. Andthe coached population far outpaces those not coached. Medical & RX Claims PEPM $782 $1,148 WithCoaching No Coachi ng 1-3 COACHING lllTERACIIDNS 10+ COACHING ltf!ERACIIONS 10 1969 725 SklppackFike, suite 300 Blue Bell, PA19422 'I'866-894-13()() I'215·62 8--3262 B. A Word about Wellness Coaches Wellness Coaches is the largest, most highly developed, and experienced national provider of onsite coaching and related services, Our mission is to help companies improve the health and safety of their employee populations by working one-on-one with their employees to achieve large-scale and lasting health and safety behavior improvements. The application of our onsite model, operating through our proprietary operational, training and delivery methodologies, engages more employees in coaching than ever before possible. �soo We presently provide our services to employer locations in �35 states throughout the country. In addition, we service most business classifications (including manufacturing, transportation and distribution, hospital systems, municipal government, construction, pharma, financial services, technology, schools and professional services) and all sizes (from SO lives to some of the largest companies in the world). Onsite coaching to improve employee health and safety is our business, and we do it very well. Our delivery methodology is built upon direct, personal, one-on-one, and face-to-face human interaction, occurring right in the workplace. It is this transformation of injury prevention and wellness from the relatively remote and impersonal, to the human and very personal that makes our process so enticing, highly visible, conveniently accessible, and readily available, This makes it very natural and comfortable for employees to engage, in turn, driving, our exceptional engagement levels and outcomes, Our coaches become the injury prevention and wellness "boots on the ground," promoting and personifying safety and responswellnessive, values. and Wecaring are "golistening, to sour obserce" ving,for helpdiscuss anding, resources, teaching, andtesting, mos alt waysimportantly, serving as coaching the convenient to help, employees take and sustain action to improve their own safety and wellness behaviors, and their lives. C. Employee Engagement it is our very presence in the workplace, and the process and methodology that we have designed to physically capitalize upon and utilize our presence to stimulate engagement, which positions us to achieve higher levels of employee engagement than ever before possible. First, our very presence in the workplace gives us a strong advantage and head -start in stimulating engagement. That's because, first, the workplace is the only place where employees are truly available and accessible (in concentration), allowing us to reach out to them proactively and efficiently, Next, unlike telephonic and web-based coaching resources which are most often only "useable" during employees' "off hours", our wellness coaching is highly visible, convenient, and "on the clock", making it readily available and painless for employees to engage. Most significantly, we don't just rely upon our presence in the workplace to stimulate high levels of engagement Rather, we have designed our process to transform wellness from the remote and impersonal to the human, familiar and very personal; making it very natural and comfortable and convenient for employees to engage. We do so by to systematically "reaching out" to all employees; personally, and regularly interacting with them during rounds throughout the workplace. During these rounds we engage employees in the process of moving through the stages of change to coach supported "action" to improve lifestyle behaviors and health risk factors. We do so by developing personal and trusting relationships with them; educating and building their self-awareness; really getting to know them and what makes them tick; promoting health and wellness values; developing their interest in wellness and their readiness to improve. 11 1970 ,26 Sklpp.acKFlke, filllbe ,300 T B66·B94-UOD EllueBell, ™- 1'!!422 II' 215-628-3262 D. Reporting We will customize the content and timing of our reporting process to accommodate each organization's specific reporting needs and Sl1rnman1 Outcorn('S for AJl Locations objectives, as well as aggregate reporting needs for any groups or committees requiring such reports. However, we recommend .�IIMW'l- .s,m,,� !� ;;:�1;�;-:;.�.;-��:.'i�w..;1 \tr,1��.,.. reporting be provided no less than quarterly whenever possible. Our l!l'lm E. Account Management & Client Support At Wellness Coaches we don't just place staff onsite and hope for the best. All of our coaches are supported by a team of seasoned professionals at every level, all dedicated to assuring you receive the highest quality service possible. Below is what our Account Management and Support Team typically looks like: k<>b f11i�Am llt•d �p,U1f�• M•�•f!l"E �,,rhwt lio1i•B.,,..,n. ;.,,. Ma��• �i Nmrltknol Cmm,�lln8 Smic"' &.o,;utlv� Mo<1���1of j ·�-.,-•j �'.';:�•;:����::�:�•1•> u,.�,.,,, .., .,l W<4ir•<"I•r .. �i,e, l>\/ltill!!t,01 c""'"',Ji'IJ\>i•,�1c ... , W�llm!ssCoactw,s /1,.a,,,,,t Op�c;,lls!n�T...,m l �---- �•- · · •·•. Amh<>J 8Qyer Get.e t.kii!l!M \ M emRnM ,\\ Sr. Or,mm,;nsMa,1•B�' •·•·••- "" o,,,�,,_,.,, all Well""" C, u•J,.,.,"f''''·''l<>m Ii Regrsterad AthJ(!l:kfl· Exercise"' He11lth.,, Dietitian Troimar Science Edurntor . A [i]. Safety• SpaciaU�t W,ollne$SCoordinator 12 1971 ..Q w.e. un.ess.· ,0.. 1'26Sl ATTACHMENT B Insurance Certificate Evidence All Lines (next page) 13 1972 Wellness :sutte 725 51:lppack Ake, 300 'U66-B94-130Cl Coachest BlueBell, PA19422 I'215-62 8-3262 AC,:;;;;,� I OIITE (MM/0D/VVVY) .__. CERTIFICATE OF LIABILITY INSURANCE 12126/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMl::ND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder ls an AODITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and CDndltlons of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certlflcate holde-r In lleu of such endorsementfs). PRODUCER QONTAOT NAM!l• PAYCHEX INSURANCE AGENCY INC PHONE (877) 287-1312 "" (888) 443-6 112 76210705 (AKl,Nn, Ed): 1:(AfC,Nn): 150 SAWG RASS DRIVE e-MAIL ADDRESS: ROCHESTER NY14620 INSURER{$) AFFORDING COVERAGE • NAICII INSURER A: Hartford Fire and Its P&C Affiliates 00914 INSURED INSUfU!R 8l WELLNESS COACHES USA LLC INSURER C: 725 SKIPPACK PlKE STE 300 INSURER D: BLUE BELL PA 19422 INBURER E: INSURER Fl COVERAGES CERTIFICATE NUMBER· REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE usrEo BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABbvE FOR THE POucv PERIOD INDICATEO.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TI-11S CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL ntE TERMS, EXCLUSIONS AND CONDlTIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUG ED BY PAID CLAIMS. TYPE OF INSURANCE ADDL SUBI! POLCY NUMBER POLICY EFF POLlCY EXP L1MITS lNSf INSR ,._,_ I ' ' ,_r- COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE OMlA..,c O RENTED �□ CLAIMS•MAOE OoccuR ' - r- MED EXP (Any DOS p&rSO!l) - "" Alt.AOv ,NJURY GEN'L AGGREGATE LIMIT APPLIES PER; GENER/\L A00REGAH: POLICY □ eRO- □ LDC PRODUCTS -C:OMP/OP AGG JECT � OTHER ��... �.,•-- ->IM'Lt Ll�lli AUTOMOBILE LIABILITY (Ea mrld,m]) - AN\'AUTO - �r-·- BODI LY INJURY (Perpersoo) - ALLOV\l'IED SCHEDULED BODILY INJURY {Par accident) AUTOS - AUTOS NON-OWNED HIREOAUTO$ PROflERTYuAMAGE - - AUTOS (P,,raccldellll UMBRELLA LIAB 1.JCVUR EACH OCCURRENCE - -1 EXC�SS LIAS CLAIMS-MADE AGGREGATE DEO 1 !RETENTION$ WORKERS COMPENSATION 1:�nm; H AND EMPLOYERS' LIA61LIT'f IX l�� " ANY PROPRIETOR/PARTNER/EXECUTIVE V,N EL, EACH ACCIDEI-IT $1 ,000,000 A OFFICER/MEMBER EXCLUDED? NIA �· 76 WEG PK6265 01124/2019 01/2412020 (M6Malory In NH) C � E.L DISEASE--EA EMPLOYEE $1,000,000 If 1ss, desorlb" undlir E.L. DISEASE-POLTGY UMIT $1,000,000 nf.:�"-IPTr"'- F OPERI\Tt-•'". heJe.w DESCRrPTION OF OPE.RAno NS ILOCATIONS I \11:HICU:S (/\CORD101, Addlllnnsl Rern�rlls Sch,duln, may b� stl: SHOULO ANY OF THE ABOVE DESCRIBED POL1CIES BE CANCELLED BEPDRE Wellness Coaches USA LLC THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH 725 Skippack Pike THE POLICY PROVISIONS. Suite 300 AUTHORIZ:EO REPRESENTATIVE Blue Bell, PA 19422 � M, :t!.�· hts re-served. © 1988-2015 ACORD CORPORATION. All rtg The ACORD and logo are registered ACORD AGORO 25 (2016103) 1 of 1 name marks of #S22904757/M22903199 ROPO 14 1973 726 Sl cnent#: 1782637 150WELLNCOA ACORD™ CERTIFICATE OF LIABILITY INSURANCE I DATE2106{2 IMINDDJYYYYJ019 THISCERTIFICATE CERTIFICATE DOES IS NOT ISSUED AFFIRMATIVELY AS A MATTER OR OF NEGATIVELY INFORMATION AMEND, ONLY EXTEND AND CONFERS OR ALTER NO THE RIGHTS COVERAGE UPON THE AFFORDED CERTIFICATE BY THE HOLDER. POLICIES THIS BELOW.REPRESENTATIVE THIS CERTIFICATE OR PRODUCER, OF INSURANCE AND THE DOES CERTIFICATE NOT CONSTITUTE HOLDER. A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder ls an ADDITIONAL INSURED, the policy{!es) must have ADDITIONAL INSURED provisions orbe endorsed, ff SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies moy require on endorsement. A statement on certificate does not confer certificate holder lieu such endorsement(s). this any rights to the in of PRODUCERMeGriff Insurance Services NAME:j!j8_'i.fi: 610 279-8550 lAfC N�': 6102798543 2500 Renaissance Blvd Suite100 ,....,,.R�0 Ex": I King Prussia, PA 19406-2639 S· Of 610 279-8550 INSURER'S' AFFORDING COVERAGE 29424NAIC# INSURER A � c.1ullllyi118tnrlt8 Coo::p CERTIFICATE HOLDER CANCELLATION Wellness coaches USA LLC SHOtJLD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 725 Skippack. Pike THE EXPIRA.TION DATE THEREOF, NOTICE WILL BE DELIVERED IN Suite 300 ACCORDANCE WITH THE POLICY PROVISIONS, Blue Bell, PA 19422 AUTflORIZEO ftEPRESEITTATWE ' � "'· ® reserved. marks 1988-2015- ACORD CORPORATION. All nghts ACORD#S22904757/ 25 (2016/03}M22903199 1 of 1 The ACORD name and loco are registered of ACORD ROPO 15 • 1974 A REPORT TRUSTEES RARY LIB 19 20 OF TRUSTEES BOARD ARY TO ARY NOVEMBER 30, NOVEMBER LIBR LIBR 1 - OF OFFICER PUBLIC :JVtUlicfuJ FISCAL BOARD NOVEMBER OF &wde CLEVELAND OFFICER, PERIOD EMENT AL STAT FISC FOR THE FOR FINANCIAL Y NTHL MO 1975 0.00 0.00 Total ,542.62 7,568.02 8,763.72 99,350.81 296,474.24 780,060.75 625,384.67 773,974.94 370,762.63 ,792,158.98 1,011,698.55 1,1 5,063,534.33 7,576,484.16 4,226,766.26 1,51 25,34 13,191 35,773,863.94 70,995,506.95 36,915,476.38 69,472,550.64 63,680,391.66 76,787,665.93 70,995,506.95 $5 128,306,115.85 $ $ $5 $ $ $ - - - 15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ ,036.76 ,095.10 ,036.76 Agency 2,499.15 0,462.39 2 4,131.86 82,499. 80,462.39 $2 $2 $8 $1 $8 $1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5.43) $ ,860.73 ,410.71 0,376.16 1,225.99 9,860.73 5,538.55 80,956.91 4 30,51 30,515.43) 29,200.91 $9 104 ,050,441.48 ,1 $1 $(1 $(1 Permanent $4 $4 .63) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5.80 01 162.93 0,761.30 70,708.59 70,052.71 4 456,834.50 370,762.63 ,744, Capital Balance Projects 2,916,56 $1 8,767,361.00 5,532,079.99 62,370,762.63 64,299,440.99 62,370,762.63 $3 $ $(3,603,4 $5 $ $ Fund 30, 2019 in 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 37.23 $ $ Library 5,137.23 5,1 Service 25,137.23 Changes November ,624,744.32 $2 $2 8,649,881.55 8,624,744.32 Public and $ 8,649,881.55 $8 $ Debt Ending Cleveland 0.00 0.00 0.00 0.00 0.00 Period 81.60 ,716.95 ,267.34 Expenditures the 9,512.60 4,730.19 7,479.03 4,627.55 02,200.53 77,3 80,015.00) 77,678.00 151 131 974,986.55 44 ,213,600.14 (1 Special For Revenue 7,633,093.08 9,1 8,341,678.47 1,43 5,063,534.33 $(580,507.06) $(180,015.00) $(760,522.06) 2,923,779.08 1,21 3,34 $ $8 enues, $1 $1 Rev 4 0.00 5.42 0.00 0.00 4.11 0.00 4.22 81.61 Fund ,790.04 80,015.00 36,712.00 501 969,120.95 296,474.24 596,972.60 100,192.09 180,015.00 621,4 ,079,409.11 ,259,42 0 0 1,581,199.15 1, 2,691,431.19 2,950,541.50 $1 1,172,944.96 9,285,669.86 6,329,80 23,908,05 35,773,863.9 33,991,697.30 General $1 $1 $6 $5 $2 $3 Uses / Uses Revenues Services ses tal Over/ Expenditures enue Sources To Other Expenditures Donations & Balance Rev Expen ntracted Total & Services Earnings Other Sources Cash for Under) Fees Outlay Materials Balance Issued ar & Total Service Other ries/Benefits Ye xes & Over/( Expenditures Cash Intergovernmental Investment Fines Charges Contributions Miscellaneous Sala Purchased/Co Library Notes Debt Supplies Ta Miscellaneous Advances Transfers Capital 51 52 55 56 98 95 99 53 53 54 54 57 45 48 42 41 46 44 43 43 Revenue Beginning Revenue (Under) Current 1976 % 8% 0% 2 0% 5% 93% 64% 88% 89% 90% 72% 87% 93% 86% 78% Year Year Out). Prior Prior 154% 100% 10 10 11 10 .63. Percent Percent 284 , 2 Advances % (3) $6,19 6% 8% 4% 4 0% 93% 92% 83% 79% 93% 90% 72% 90% 62% 82% of 16 101% 10 10 10 101% Date Date To Percent Percent (includes To 019 0 0 2 2 59 23 83) 4 28 , 8 2 2 ,2 2 (312) 8 1 encumbrance 65,9 55,015) (22, (75,000) 159,714 790,165 563, 25 2 (115,674) (188,139) (763,034) ( 6,608,353 1,699,43 1,952,063 3,077, 6,533,353 (2,138,684) Balance Balance Balances $ $ $ forward November and 0 8 4 2 14 7 2 4 carried dated 6,363 Library 11,114 96, 36, 75,000 55,015 36,71 Date 766,79 969,121 109,748 8 596,973 4 2 2 42 plus ,588,139 ed. 1,319,917 1, November 30, 2019 30, November Fund 8,975,970 2 Income To 61, 10,952,216 56,336,114 56, 35,773,864 34,105,019 2 Expended/ Public Encumbered $ $ $ Appropriations Ending 0 0 0 Commission land General encumber ill ,090 ,466 2,278 0,800 7,361 2,382 7% 4 8 8 36,400 44 4 Cleve $56,752,181.79 175,676 1 926,512 57 ified 22 Period ,400,000 ,9 ,944,466 3,019,349 1,989,586 1, and 2 2 2 of Revenue, 61,073,180 33,635,180 6 6 11,7 10,928,033 37,1 2 Revenue the Cert $ $ $ iation County Budget For Appropriation(2) Certified ropr expended App 82% Cuyahoga CAT from Out includes Amended Tax te Tax al tal tot nefits Earnings Services Income Out Out Sub Subto Certifica Advances ions Property Fees Outlay Materials ): of but 2 & es/Be (1): ( (3): otal State plies PLF Return Sup Capital Total Note General Fines Salari Purchased Note Miscellaneous Other Rollback, Homestead, Rollback, Contri Note Total Library Advances Subt Investment Transfers 1977 4.18 5.12 5.78 60.47 25.42 03.37 78.42 917.72 881.93 ,22 bered ,996.57) 1,6 4,341.86 2,46 3,659.01 3,19 2,1 14,459.42 16,4 64,1 93,322.61 20,233.70 34,851.85 71 (45,622.47) (21 301,897.11 273,404.00 793,150.94 762,873.08 375,334.78 346,564.39 3,077,258.51 Balance $ Unencum 17 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 53.09 946.82 251.50 8,1 3,533.72 4,203.00 4,040. 2,878.70 4,378.00 7,745.50 13,321.82 10 and $1 Unpaid Encumbered 0.48 0.16 8.76 4.15 0.48) 05.07 35.94 582.28 071.76 ,540.63 ,963.10 3,355.22 17,6 32,11 12 13 90,822.08 08,894.42 31,91 27,990.27 26,853.82 47,307.40 43,953.73 (13,81 168,50 186,344.46 0 352, 51 463,773.79 Year 1, 3,703,660.43 3,813,0 9,612,058.10 3,635,86 33,991,697.30 10,418,519.31 Current $ Expenditures 30, 2019 30, Balances .68 and 7.03 7.03 8.16 4.00 8.88 00.00 92.64 175.11 Library ,214.60 ,392.39 1,5 3,31 2,21 82,277.63 14,14 17,15 65,969.82 23,602.97 51 35,689.45 33,947.51 29,032.24 29,702.66 November Total Fund Funds 10 122,881 387, 161,7 527,934.26 888,690.00 206,57 ,181 ,405,209.04 7,1 1,10 3,937,757.27 4,086,439.94 4,050,224.82 11 Public 10 Appropriated $3 Ending Expenditures General , Cleveland Period .64 8.16 0.00 6.00 00.00 00.00 the 5 ,644.00 ,528.88 ,573.32 1, 4,11 5,341.02 17 13 10,0 27,792.24 66,000.00 For 30,745.00 24,400.00 21,251 45,647.34 Appropriation 100,700.00 15 534,924.26 306,477.03 475,000.00 399,237.08 225,99 ,760,259.04 Year 1, 4,35 4,181 4,299,714.82 Current 10 12,241,512.39 $39,024,369.88 Appropriation lnsurace Compensation Salaries ies Supplies Salaries Supplies Disability Pay ER Pay Salaries Supplies - Compensation ols rm Salar Insurance Insurance Insurance Supplies Salaries Benefits To Te Repair onery Insurance Stati Buildings Non-Clerical Professional Hand Book Health Life Short Dental OPERS Office Unemployment Non-Base Duplication Other Severance Clerical Janitorial Medicare Other Vision Workers Salaries/Benefits 0 900 620 625 650 630 640 51400 52210 52140 52130 52120 51612 51611 51 52150 51150 5118 51190 51140 51130 51120 51110 51 52110 51610 51 51 51 51 1978 3 0.00 0.00 37.56 89.54 134.28 167.21 164.40 450.00 1,995.00 5,524.79 5,478.32 4,842.84 7, 2, 2,5 6,764.06 2,190.47 11,142.77 11, 14,692.66 81,1 39,255.1 27,702.77 63,537.22 36,652.99 29,477.73 22,068.25 159,714.03 175,827.56 $ Balance Unencumbered -- .66 6.43 1.89 0.00 ,419.00 5,31 1,516.74 4,686.86 4,358.68 1,273 2,250.00 9,447.87 7,662.04 3,083.06 4 13,146.62 14 19,214.13 13,742.45 85,934.25 57,246.99 79,682.94 65,530.76 35,575.85 63,675.99 23,217.00 38,29 160,342.30 12 261,962.72 and $1 Unpaid Encumbered 67.00 ,481.61 2,435.86 4,426.48 21 42,959.59 43,298.92 78,994.09 22,210.00 31,624.19 28,588.58 35,231.26 23,865.76 114,488.28 144,729.52 100,694.05 179,918.87 14 130,161.60 439,1 926,045.35 215,875.61 203,919.54 257,127.95 798,941.59 296,419.34 Year $6 1,546,077.43 Current Expenditures 2019 30, Balances .81 and 9.17 67.00 26,512.07 18,849.86 51,610.61 40,825.71 94,823.72 38,417.83 24,910.00 92,875.36 62,566.16 33,712.88 November Total Fund Funds 170,484.08 177,377.89 158,258.49 858,379.05 439,1 554,22 335,344.94 335,344.94 334,813.68 297,153.07 210,297.40 289,292.01 252,748.84 $9 1,086,387.65 1,822,732 Public Library Appropriated Ending Expenditures General Cleveland Period the ,594.00 ,856.00 --- 7,000.00 10,000.00 58,000.00 42,000.00 For 27,000.00 78,600.00 21,000.00 Appropriation, 154,127.49 169,974.66 135 421 100,000.00 176,961.70 502,000.00 132,028.00 680,000.00 293,500.00 272,836.00 279,346.12 914,664.00 795,776.00 336,694.90 273,000.00 Year $839,467.00 1, Current Appropriation ons /Main! tions tenance Supplies Repairs Supplies Rental Main Communicati Supplies Security Repairs Maintenance Repairs Maintenance Water Vehicle Supplies Vehicle /Leases orms intenance lecommunica Equipment PR/Other Insurance Unif Rent Electricity Travel/Meetings Computer Chilled Contract Ma Motor Landscaping Postage/Freight Building Machine Other Building Machine Motor Gas Te Electrical es Suppli 52220 53100 53370 53390 53400 52240 53210 53230 53310 53510 53240 53520 52300 53340 53610 52900 53630 53380 53620 53350 52230 53320 53360 1979 19 (4.50) 14.16 65.43 897.39 603.00 228.50 490.52 461.70 902.25 475.34 1, 2,060.19 5,456.78 5,338.83 90,1 17,890.04 18,188.89 29,632.02 68,655.84 37,731.69 47,975.50 511,4 103,876.00 340,363.66 324,426.24 343,181.40 446,634. $7 Balance Unencumbered 22 0.00 0.00 8.50 64.02 41.00 293.00 263.00 1,144.00 11,381.04 11,24 11,5 69,699.65 25,836.13 20,109.00 13,164.27 26,644.38 30,728.80 93,106.54 666,546.29 843,436.43 130,718.20 692,387.42 249,976.94 219,571.84 and 472,940.16 424,703. 1, Unpaid $ Encumbered 00 6.00 89.24 693.38 281.00 3,416.70 3,613.50 5,543.22 18,559.37 19,507.98 12,586.08 19,460.89 90,940.99 41,715.28 141,7 642,006.66 140,77 835, 129,652.42 286,831.06 216,450.46 700,753.26 Year 9,285,669.86 1,518,223.11 1,150,432.78 1,385,482.75 1,166,446. 1,683,375.12 Current $ Expenditures 2019 30, Balances .64 1.52 and 49.00 729.88 330.62 Library ,381.58 4,019.70 4,135.00 11,000.00 69,2 14,339.60 53,993.71 50,515.20 46,455.69 November Total Fund Funds 742 173,772.45 120,693.90 866,471.50 200,000.00 260,490.65 436,497 486,205.10 1, 1,934, 1,223,120.47 1,975,823.35 1,648,065.69 1,520,269.36 2,289,454.39 2,480,74 Appropriated $1 Ending Expenditures General Cleveland Public Period 0.00 0.00 the 000.00 3,000.00 5,000.00 11, 20,000.00 90,150.00 25,000.00 20,000.00 For 30,600.00 Appropriation, 172,650.00 125,273.00 695,000.00 200,000.00 266,500.00 570,000.00 291,000.00 790,000.00 Year 0,054,074.82 1,622,600.00 1,615,000.00 1,519,212.61 1,125,605.00 2,085,000.00 Current $1 Appropriation tting Devices & Services Services Music Spoken Charges Services Boxing Reforma Services - Loan ablets Services Media Fees Material Control LM-Hotspots LM-T Purchased Service base fessional Video Media Preservation Books Data Bank Library Pro Audio Media Preservation Computer Continuations lnte�ibrary Auditors Preservation Other Bookbinding eMedia Microforms Periodicals Other Other Audio Media - Water/Sewer Purchased/Contracted 54500 53710 53640 54210 54120 54790 54720 54910 54325 54600 54710 54220 54310 53730 53800 53900 53720 54110 54320 54730 54905 54530 54350 1980 0.00 0.00 77.09 $ 5,928.32 1,0 4,539.00 70,211.55 80,000.00 94,543.21 60,312.23 93,724.68 (75,000.00) 952,063.33 563,222.88 224,743.44 $6 $(75,000.00) 6,533,35�.50 1, $ Balance $ $ Unencumbered .00 .43 0.00 0.00 0.00 $ $0 323.88 716.49 ,555.98 1, 5,207.29 3,577.63 2,632.20 4,121 53,418.06 22,292.50 46,057.85 27,368.65 $9 15 and 4,834, 2,646,165.30 $2 Unpaid $ � Encumbered .10 2.09 0.00 78.60 $ 19 790.04 ,944.96 5,000.00 8,681 7,047.23 11,7 79,732.39 93,617.49 73,974.00 20,682.07 75,000.00 172 100, 576, 652,216.33 325,407.84 $7 Year 1, 1, 6,329,804.22 $ Current $ $ $5 Expenditures 30, 2019 30, Balances 13 0.00 and 0.00 7.17 50.47 74.00 87.89 $ 0.00 $ 466.42 585.90 Library 5,676.39 7 15,4 70,709.82 89,478.68 34,415.88 November Total Fund Funds 989, 167,9 153,9 136,699.25 900,33 596,209. 1, 0,928,032.85 $1 62,944, Public $ Appropriated $1 $ Ending Expenditures General on, Cleveland Period .79 0.00 0.00 $0.00 81 $0.00 00.00 the ,000.00 ,232.62 0,270.09 9,787.80 74,000.00 15,0 87,767.38 For 71 Appropriati 106,400.00 358,256.77 585,825.52 240,000.00 21 Year $1 Current $7,540 $1,51 $59,142,1 Appropriation ments e ove /Impr Hardwar Out Expenses rships re Vehicles nces xes Materials Software Motor Refunds/Reimbursements Construction Computer Furnitu Equipment Membe Adva Ta nsfers TOTAL Miscellaneous Capital Outlay Library Advances Tra 57100 55520 55700 55530 55540 57500 57200 59810 55300 55510 1981 12 .48 .17 .42 21.52 00.00) 472.67 699.72 372.42 ,891.36 6,531.42 6,896.14 4,090.56 6,531 32,615.82 99,729.36 33,298.30 73,325.37 90,059.82 23,951.85 99,558. (10,0 11 ,588,271.33 11 124,704.34 080,011 15 176,380.17 123,921.33 205,6 345,939.40 7 8,11 1, 1,6 5,550,981 2,638 5,026,750.41 Balance 28, $1 $2 Unencumbered 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 780.22 206.42 738.65 479.56 ,696.60 1, 5,870.33 Date ances 6,198.12 10 27,565.85 89,803.25 22,455.00 53,407.14 262,259.60 325,353.54 to $7 4,834,323.88 4,834,323.88 $ Year Encumbr 0.00 0.00 0.00 0.00 0.00 92.08 615.14 357.61 528.08 ,292.08 ,994.24 ,000.00 Date 1,9 1, 6,362.41 0,000.00 9,433.27 4,560.06 4,043.69 5,216.74 3,052.50 35,778.45 10 84,204.49 34,729.00 a ,576,790.04 ,468, 18 131 15 13 21 5 304,070.44 ,576,790.04 rt 1, 1, 4,661 51 $8 Balances 51 $ Yea 2019 Expenditures Fund 30, in 31 Library .00 .09 0.00 0.00 0.00 6.10 0.00 13 39.25 November 511 504. ,090.56 ,212.33 ,265.77) ,214.15 Changes 0,000.00 6,07 3,419.24 9,493.00 2,300.00 (4,530.42) (1 28,691.96 25,000.00 72,576.00 Public to Date 114 836,214.15 132,001.60 15 181,9 18 382, 284,060.83 ,708,093.08 ,836 and 1, 1, 5,141 Receipts 61 Ending $7 land $6 Year Cleve Period the Expenditures .19 0.00 For 84.74 64.50 75.27 Year 0,000.00 4,490.87 02,200.53 99,729.36 33,938.93 94,400.93 49,264.60 52,461.90 29,879.06 73,325.37 63,460.85 84,166.12 91,431.19 177,000.37 158,161.91 17 158,2 346,454.39 206,681.24 926,146.62 ,1 Revenue, 9 2,691,431 7,113,3 1,6 5,007,491.72 2,653,421.78 Balance 22,6 $1 $2 Beginning Funds Blind Memorial Book Blind the System for the the Fund for for Panel Thompson racy Centers ent Fund Lite General Special Revenue Centers Solar ung Early CLEVNET Rice OLBPD-Library Ohio Center Yo Lockwood Endowm Founders Kaiser Kraley Library Pepke Friends MyCom Learning Judd Schweinfurth General Total Tech Anderson Wickwire Wittke Total 259 257 101 258 228 229 230 256 210 204 203 231 226 251 206 208 209 225 207 205 201 254 202 1982 86 55 12 48 1. 1. 4.32 4.22 50.34 142.01 02 419.36 ,369.66 bered 8,2 4,131. 0,225. 1, 5,712.50 0,44 6,521.81 2,757.40 8,617.94 8, 2,232.51 7,814.36 7,763.54 8,080.50 62,87 96,088.62 47,757.00 91 11 27 $1 995,298.95 15 21 321 220,566.75 8,649,881.55 3,995,292.17 1, 8,649,88 2,47 9,01 63,554, Balance $ $ 52,54 121, $ i Unencum -- 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8.98 0.00 0.00 0.00 20.00 79.31 $ $ 17 15 ,298.98 1,1 Date 2,170.00 5,149.31 23,594.67 29,234.64 744, to 745 $5 ,388,1 $ $6 Year Encumbrances 77 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9.93 $ 58.55 162.93 406.66 12 654. 906.00 0,462.39 0, Date 6,1 3,412.43 40,376.16 34,378.23 24,583.91 25,735.91 80,462.39 79,579.36 to ,744, $8 862. 847, ,01 $1 2, ar 64 Balances $3 $ Ye 2019 Expenditures 30, Fund in Library 0.00 0.00 0.00 0.00 0.00 0.00 69.11 46.35) November (34.57) 475.60 ,860.73 ,523.93 Changes (490.78) Date 2,499.15 9,881.55 3,019.32 4,603.35 7,794.35 4,093.37 (2,0 70,052.71 79,479.83 Public $9 to $8 and 2,511 8,649,881.55 0,798,072.59 9,04 8,64 53,396,867.87 4 Receipts Ending $ $6 Year $1 Cleveland Period the Expenditures 19 .11 .10 .13 0.00 0.00 0.00 0.00 4 For 24.22 ue, $ 763.72 Year ,095.10 ,935 8, 2 6,521.81 5,400.04 6,695.06 2,757.40 3,891 8,304.90 8,080.50 23,609.44 96,088.62 47,757.00 51 218,70 110 271,0 17 16 228,826. 324,456.49 ,1 80,956.91 $1 Reven 1, 5,532,079.99 5,532,079.99 2,5 Balance $ $4 $5 Beginning Funds Fund Fees Exempt Funds & xable ung Ta Tax- Funds Project - - eder Yo Funds Service Fines Repair Funds & Anna Capital Debt Permanent Service All Agency t tal Construction Building Construction Beard Beard CLEVNET Deb Ratner Root Total Sugarman Klein McDonald Malan/Schro Unclaimed Total Total Thompson Weidenthal White Abel Total To Ambler 501 301 507 508 509 505 510 511 512 513 502 503 504 506 403 905 401 901 402 1983 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 60,483.47 60,483.47 60,483.47 ilable 5,887,500.00 5,887,500.00 5,887,500.00 Balance Ava 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,12 1,12 1,120.00 and Unpaid Encumbered 13 0.00 1.29 0.00 0,745.53 1,282.26 2,265.32 43,596.77 72,66 33,766. Actual -60,483.47 -60,483.47 847,129.93 51 336,384.40 510,745.53 182,812.63 -336,384.40 52,549,737.94 52,549,737.94 -53,336,384.40 -53,396,867.87 -53,000,000.00 YTD 2019 30, Fund 402 0.00 0.00 0.00 Report Library 1,282.26 2,265.32 Budget 72,661.29 33,766.13 43,596.77 336,384.40 182,812.63 Exempt -336,384.40 6,399,365.53 6,735,749.93 6,399,365.53 Budget Balance -53,336,384.40 -53,336,384.40 Public -53,000,000.00 Tax- Balance - Revised Ending November Balance Fund in Fund Cleveland Fund Period Year-To-Date o.oo 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - - - the Prior Change Current Construction For Budget Original Outlay Issued Service Earnings Revenues Transfers Expenditures Debt Notes Capital Issued Fees TOTAL (Capital) Expenses TOTAL lnvesbnent Fees Notes Fees sor Fees PLF Earnings Issued trarfTrustee Advi on Fees Counsel Regis Notes erwriters te PLF Printing/Distribution Premium Bond Investment No Und Construction/Improvements Rating Municipal O 56520 5651 49510 44400 56550 56560 56540 56530 49520 55300 1984 12 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ,225.12 ,225. 10,225.12 10 10 ilable Balance Ava 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 and Unpaid Encumbered 12 12 12 0.00 0.00 00.00 384.68 217.74 0,225. 8,300.00 7,403.23 5,733.87 0,225. 0,225. 34,378.23 34,378.23 12,338.71 -10,225.12 -34,378.23 -1 9,01 9,01 -9,034,378.23 -9,044,603.35 -9,000,0 YTDActual 2019 403 30, 0.00 0.00 7.74 0.00 Report Fund 21 384.68 ,338.71 Library 8,300.00 7,403.23 5,733.87 Budget 34,378.23 34,378.23 12 00,000.00 -34,378.23 November xable Budget -9,034,378.23 -9,034,378.23 -9,0 Ta Balance Public - Balance Revised Ending Balance Fund in Fund Cleveland Fund Period Year-To-Date 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ------Construction the Prior Change Current For Budget Original Issued Service Earnings Revenues Transfers Expenditures Debt Notes nses Issued Fees TOTAL (Capital) Expe TOTAL Investment Fees Notes ustee Fees sor Fees PLF Earnings Issued strarfTr Advi on Counsel tment Regi Notes Rating Fees PLF Premium Munlcipal Note Underwriters Printing/Distribution Bond Inves 44400 56510 56520 56530 56540 56550 56560 49510 49520 1985 2 85 9.85) 15.85 115. 255.52 320.00 ,485.27 ,485.27 1 1,620.00 9,475.64 5,207.19 5,921.46 7,361.74 22,725.74 57,91 114,090.56 608,612.1 ,15 (1 9,151 9,295,672.08 $(141,041.50) 1,533,925.96 8,98 8,649,881.55 2,227,807.85 2,51 28,306,1 19 33,803,479.30 50,831,865.80 128,306, 10 $1 $ $1 $ 2019 Detail Library November 30, November Balance t Ending Market Market Notes Notes (ZBA) Marke Market A Cleveland Public Depository ney (ZBA) unt Account 2019B 2019 Account the Period the Money -Money Account 9B-Money - Acco For Hand vestment Checking Series Series Investments Inv 201 2019A-Mo In Trust Escrow - Tr easury FSA Checking ------On - - Fund Account Endowment Plus Program Ohio Cash and Funds Bank Bank Bank Bank Bank Bank tington . . Library All in STAR STAR PNC- U.S. U.S. KeyBank U.S. Petty Change Hun U.S U.S. U.S Huntington Huntington KeyBank-Payroll KeyBank Banks in Investments Endowment Cash Balance of Balance Cash 1986 B REPORT of by term Market short Program Paper Form in managed Pool CD CD CD CD CD CD ent as Agency Agency Agency Agency Agency Agency Agency Agency Agency Agency Agency Agency Agency Agency Money highest degree Deposit invested the Federal Investment Negotiable Negotiable Negotiable Negotiable Negotiable Negotiable Investm Bank Federal Federal Federal Federal Federal Federal Federal Commercial Federal Federal Federal Federal Sweep Federal Federal deposit are of with year 8.75 5.00 43.40 43.40 590.00 419.14 528.70 380.66 240.42 500.00 38920 635.67 21 Income ,000.00 ,898.75 1, 1, 3,750.00 3,1 3,1 4,461.27 4,332.97 4,050.00 3,125.00 6,250.00 2,500.00 4,250.00 4,687.50 3,907.75 12, 15 11 18,12 fiscal Investment 11 0,527.58 596,972.60 certificates 2019. fund. 30, $ $ market negotiable 2019 throughout the throughout Date 2019 950% 500% 950% Rate 500% 875% 300% 500% 930% 800% 670% 250% 250% 375% 250% November money 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 2.650% 2.000% 2.650% 2.610% 2.500% 2.350% Various Various Various 2.000% To highest rate consistent interest Year paper, and Interest the November federal through periodically a LIBRARY - November Interest 2019 and Interest provide 1, Corp. Corp. commercial available Earned Plus, that PUBLIC Assn. Assn. Assn. Earned NA issues, Bank Bank Bank Bank Bank Bank Mortgage Bank Mortgage STAR November become York NA USA Bank INVESTMENTS Mortgage Mortgage securities Loan Loan Loan Loan that Credit Credit Credit Credit Credit Bank Credit New Ohio, in Bank Bank NA ON Agency period USA Capital CLEVELAND are Farm Home Loan Home Farm Farm Farm National National Horne Horne Farm Home Home Bank One One the funds Plus STAR Fargo Bank for issues, 5.14, U.S. REPORT Merrick Federal Federal Federal Federal Federal Federal Federal Federal Suisse Credit Capita! Comenity Enerbank Bank Federal Home Corp. Loan Mortgage Federal Federal Federal STAR Ohio STAR STAR Mortgage National Federal Wells Capital Federal 13 easury investments earnings Company), Tr The Section US Various Various Various 500,000 125,000 000,000 550,000 000,000 525,000 000,000 210,000 225,000 500,000 500,000 249,000 249,000 540,000 500,000 246,000 246,000 500,000 425,000 425,000 Amount 1, 1, 1, 1, 2,000,000 deposit Code deposits. of Management 32 19 32 32 30 30 34 21 30 94 interim 185 185 177 177 185 185 185 185 185 185 185 185 185 251 of No. Revised � are invested in interim 9 9 9 9 9 9 9 9 9 9 9 as Ohio 119 119 Investment 18119 13/19 07/19 15 06119 04/1 30119 30119 2211 2211 2211 28/19 2211 2511 29119 24 2911 2211 27119 106/1 /2011 130 119 10911 101119 1 1 balances description 111 11 111 11 111 111 111 11 11/ 111 11/ 111 11 11 11 11 111 111 111 11/ 111 111 111 11/ Period DEPOSITS known a ------is Meeder 9 - 9 - 9 - 9 - 9 - 9 - 9 - Other Meeting 19 19 TING FUND: (a 119 119 /19 119 119 1119 0/19 5119 9119 01119 01/19 04/1 /20 119 127 113/19 12911 101/19 INTERIM Investment 111 11 10 10 10 10 111 111 0510711 05/25 05129/ 05/0611 05/1 05/06/1 10120119 05124 08128 05/2811 05122 05/0 0510 0212711 05/30/ 05/3 OPERA In with accordance 1. UACC Board Following investments safety. 1987 B REPORT Market Market Market Form Form Form Form Agency Money Money Money Market Money Investment Investment Federal Investment Investment Sweep Sweep Sweep 12 84.33 84.33 37.23 84.33 437.50 646.96 646.96 Income Income Income Income ,073.66 ,225. 1, 3,636.16 1, 10, 14 12,921.38 60,483.47 10 12,921.38 25,1 Investment Investment Investment Investment 139,253.91 692,902.75 $ $ $ $ $ $ $ $ $ $ Date Date Date 2019 2019 2019 2019 Rate 670% Rate Rate Rate Funds Funds 1. Various Various Various Various To To To Year Year Year Interest Interest Interest Interest November November November Date--AII 2019--AII To Interest Interest Interest Year To Date Year Interest Interest Interest Interest Interest November Year November Earned Earned Earned Earned Earned Interest Earned Earned Earned Bank Bank Interest Earned Interest Credit Earned National Bank Fann Bank U.S. Bank Federal U.S. Bank Bank Huntington Bank Bank Huntington National Various Various Various Various Amount Amount Amount Amount 3,000,000 of of of of 30 30 77 30 30 NOTES: T No. No. No. No. NOTES: � � � � /19 X-EXEMP XABLE 30/19 24 30/19 / /30/19 /30/19 TA TA 11/ 11 11 11 11/ Period Period Period Period CCOUNT: - - - - ent A 9 - 2019A 2019B RETIREMENT FUND: 01/19 01/19 /01/19 /01/19 Investm Investment Investment Investment 11 11/ 09/09/1 11 11/ SERIES SERIES NOTE ESCROW 1988 CLEVELAND PUBLIC LIBRARY REPORT C Board Meeting December 19, 2019 REPORT ON CONFERENCE AND TRAVEL EXPENDITURES FOR NOVEMBER 2019 In accordance with Board Policy adopted by resolution on November 29, 1972, a description of Conference and Travel Expenditures is submitted. ITEM DATE TRUSTEE/STAFF AMOUNT MEMBER Board of Trustees (six members) and Administration (three National Civil Rights Museum 10/3/2019 - 10/5/2019 members) 4,381.02 Hotel Reservations Memphis, Tennessee Ohio Library Council 11/6/2019 Michael Babbits 225.00 Library Safety and Security Conference Independence, Ohio Northeast Ohio Regional Library System 10117/2019 Crystal Bridges 25.00 Back to the Book XX Twinsburg, Ohio Northeast Ohio Regional Library System 10117/2019 Steven Capuozzo 60.79 Back to the Book XX Twinsburg, Ohlo Northeast Ohio Regional Library System 10/17/2019 Andrea Csla 35.90 Back to the Book XX Twinsburg, Ohio Northeast Ohio Regional Library System 10/17/2019 Jaime Declet 56.73 Back to the Book XX Twinsburg, Ohio Federal Depository Library Program 10/21/2019-10/23/2019 Sarah Dobransky 1,099.37 Annual Conference Arlington, Virginia Northern Ohio Technical Seivices Librarians 1114/2019 Sarah Dobransky 50.00 Fall Meeting Parma, Ohio Labor Arbitration Institute 11/14/2019 Joyce Dodrill 275.00 Labor Law and Labor Arbitration Conference Cleveland, Ohio Ohio Library Council 11/6/2019 Lindsey Duncan 255.00 Library Safety and Security Conference Independence, Ohio Federal Depository Library Program 10/21/2019-10/23/2019 David Furyes 1,368.25 Annual Conference Arlington, Virginia Northern Ohio Technical Seivices Librarians 1114/2019 Dawn Grattlno 77.38 Fall Meeting Parma, Ohio Ohio Library Council 11/6/2019 Gary Harris 225.00 Library Safety and Security Conference Independence, Ohio 1989 ITEM DATE TRUSTEE/STAFF AMOUNT MEMBER Ohio Local History Alliance 10/4/2019 - 10/5/2019 Ollvla Hoge 412.30 Annual Meeting Dublin, Ohio Ohio Library Council 9/25/2019 - 9/27/2019 Alexandra Kmiecik 1,198.74 Convention and Expo Cincinnati, Ohio Northeast Ohio Regional Library System 10/8/2019 Hannah Kohr 29.75 ALICE Training: Active Shooter Response Twinsburg, Ohio The Refugee Services Collaborative of Greater Cleveland 11/14/2019 - 11/15/2019 Hannah Kohr 257.50 Great Lakes Conference on Refugee Resillence and Integration Cleveland, Ohio Central Ohio Association of GovernmentAccountants 10/30/2019- 10/31/2019 Carrie Krenicky 513.14 Regional Professional Development Training Columbus, Ohio Northeast Ohio Regional Library System 11/12/2019 Abigail Larlon 15.00 A Day for Gire Staff Westlake, Ohio Northeast Ohio Regional Library System 11/12/2019 Vaughn Mccarter 15.00 A Day for Gire Staff Westlake, Ohio OCLC 10/2/2019-10/3/2019 Jean McFarren 1,742.52 Library Futures Conference Phoenix, Arizona Starting Point 10/18/2019 Sandra Nosse 55,00 Equity: A Zip Code Is Not a Destiny Cleveland, Ohio Cleveland 2030 District 11/14/2019 SherryParker 15.00 Environmental Health and Its Impact on Human Health Cleveland, Ohio Ohio Bureau of Workers' Compensation 10/31/2019 Sherry Parker 170.52 Hazardous Waste Operations and Emergency Response Refresher Pickerington, Ohio State Library of Ohio 10/24/2019 WIiiiam Reed 146.16 Ohio Braille and Talking Book Program Consumer Advisory Meeting Columbus, Ohio Northeast Ohio Regional Library System 10/17/2019 Joanna Rivera 55.16 Back to the Book XX Twinsburg, Ohio SlrslDynix 11/11/2019 -11/15/2019 Caitlin Ryan 1,144.66 Symphony API Regional Workshop Washington, D.C. Society forHuman Resource Management 10/28/2019 - 10/30/2019 Lynn Sargl 1,428.31 Shifting Workplace Culture New Orleans, Louisiana Ohio Library Council 10/30/2019 Barbara Satow 193.48 Leadership Conference Columbus, Ohio 1990 ITEM DATE TRUSTEE/STAFF AMOUNT MEMBER State Library of Ohio 10/15/2019 Rachel Senese 25.00 Ohio Digital Network Fest Columbus, Ohio Cleveland 2030 District 11/14/2019 Anthony Stachnik 15.00 Envlronmental Health and its Impact on Human Health Cleveland, Ohio Northeast Ohio Regional Library System 11/12/2019 Matthew Sucre 15.00 A Day for Gire Staff Westlake, Ohio National Civil Rights Museum 10/3/2019 - 10/5/2019 Jeremiah Swetel 512.02 Site Visit Memphis, Tennessee Ohio Library Council 11/6/2019 Jeremiah Swetel 270.00 Library Safety and Security Conference Independence, Ohio Labor Arbitration Institute 11/14/2019 Bryan Szalewskl 275.00 Labor Law and Labor Arbitration Conference Cleveland, Ohio Northeast Ohle Regional Library System 10/17/2019 Helena Travka 25.00 Back to the Book XX Twinsburg, Ohio Northeast Ohio Regional Library System 10/17/2019 lakitha Tolbert 25.00 Back to the Book XX Twinsburg, Ohio Northern Ohio Technical Services Librarians 11/4/2019 Erin Valentine 36.13 Fall Meeting Parma, Ohio State LI brary of Ohio 10/15/2019 Amla Wheatley 203.64 Ohio Digital Network Fest Columbus, Ohio Northeast Ohio Regional Library System 11/12/2019 Latrice Williams 15.00 A Day for Clrc Staff Westlake, Ohio National Civil Rights Museum 10/3/2019-10/5/2019 Sadie Winlock 746.00 Site Visit Memphis, Tennessee Society for Human Resource Management 10/28/2019 - 10/30/2019 Sadie Winlock 1,102.58 Shifting Workplace Culture New Orleans, Louisiana Northeast Ohio Reglonal Library System 11/12/2019 Jamie Zawaski 15.00 A Day for Gire Staff Westlake, Ohio TOTAL $ 18,807.05 SUMMARY FUND NOVEMBER YEAR TO DATE General $ 9,346.30 $ 78,994.09 Library for the Blind and Physically Dlsabled 146.16 $3,231.22 Lockwood Thompson 0.00 $13,286.47 CLEVNET 1,144.88 $8,875.29 Founders 0.00 $358.44 Thompson 8,169.93 $21,083.91 TOTAL $18,807.05 $125,829.42 1991 REPORT D CLEVELAND PUBLIC LIBRARY Board Meeting December 19, 2019 Safe, Warm and Dry Construction Project In accordance with the Board resolution adopted on December 211 20171 a report to the Board of Trustees on direct expenditures for the materials and services as budgeted for the Project and not covered by the GMP and expenditures made from the Owner's Contingency Fund resulting from changes and additions to the Project that have already been made by the Library, and be made in the future, and which are not included in the GMP, is hereby submitted: will �-�: :�·:r;� �:'.�:($_cif��:wa-rrn�� rt�: Cif'Z �:O'n#. ·r���i�h !. i1itl at}{(E! .I!U_9g¥t ?;;s_ 5:�goo_; __Q(}CJ�oo; ��' URS Corporation - Asbestos Survey and Testing $ Encumbered $ Expended33,728.21 Osborn Engineering Company R Professional Architectual and Engineering Services 29,593.78 420,336.22 Regency Construction Setvices,Inc. - Construction Manager at Risk (0.00) 4,254,062.46 Direct Expenditures paid from Contingency Fund 12,878.00 85,690.50 $ 42,471.78 $ 4,793,817.39 Available Budiet frorn'e>wnel''sCo ntl�gencyand P�rn1itfund,- ,-: '_$_1_6_3-, 7- 1-0-. 8- 3�. Direct Expenditures Date Vendor PO Decription Encumbered Expended 11/3/20 C i i ...... 17 ity of Cleveland 171701 Build n� Pian Process n�-'-F-"ee:,_--'$'------"-$_;;3 _ ,;,2:.c8c:O "'.oc.:o_ Permits for Glenville, Harvard 1/22/2018 City of Cleveland 180314 Lee, Lorain and Jefferson 19,256.25 Permits for Collinwood, Fulton, 7/15/2018 City of Cleveland 181262 and Langston Hughes -- 18,752.25- ' ."" "" ------� --- Upgrade/Replace cexi"stin-g indoor wall mount fixtures for Addison Branch that should have been part of Safe, Warm 10/22/2018 Grain�er 181752 and Dry project - - - 9,990.00- __i ------�-- I nsta f new T'_ir_e_a_iar_m p_a_ne , field devices and 28 zone 8/16/2019 Siemens Industry, Inc. 191021 intrusion panel at Collinwood 5,448.00 34,412.00 Warren Roofing & jefferson - Install New Gutters i P e 11/30/2019 I nsulating,_Cc.oc c· -----'1"'9"'1" '6 "'9c..9--'A-'-l =ong_ Bu ldi ngcc...;ecr"'.imc.;::;tc:e;...r --�---'7"',-'-43;::;0: c· =-00:,_�----- $ 12,878.00 $ 85,690.50 l�i\g�(e;c! \W�tffenfeO:c(J\l!al'ii.rn:U,mPJii:e'JG¥1')l;�I,�rp\1e O:\Construction_Projects\Safe Warm and Dry_ 10798\Activity_ 10798.xls Page 1 of 7 1992 REPORT D Change Orders Description Amount PCO #141lD3/21/18 Replace 1" water valve at Lorain that failed and needed to be replaced 716,09 Additional pamtmg at Lorain behi nd existing removed light fixtures PCO #151lD3/21/18 where walls were not painted 1,187.76 PCO #161lD3/21/18 Furnish and Install materials to repair the Lorain ramp 6,077.71 PCO #171lD3/21/18 Added occupancy Indicators at Lor, Jeff, and Rock 169.42 PCO #181lD3/21/18 Credit for Jefferson thermostats as requested by CPL (1,864.46) Replace additional GFCI receptacle on the Glevnllle roof that was in need PCO #191lD3/21/18 of replacement 445,32 Revisions for Harvard Lee dorrs/hardware per the returned HL doors, PCO #201lD3/21/18 frames, hardware submittal 2,578.89 Plumbing camera and Investigation work for the sanitary lines completed PCO #211lD3/21/18 on 3/6/18 and vent pipe completed on 3/16/18 as requested by CPL 1,483.69 Repair/Infill abandoned window opening that was discovered under the PCO #251lD4/10/18 exterior ramp during ramp rework 805,84 PCO #261lD4/10/18 Added flashlng In the Lorain basement to help water lnflltratlon Issues 1,181.70 PC0 #1 Alternate #2 Carnegie West restroom configuration option budget 03/21/18 rec'd 5/14 prlcing 17,546.21 PCO 22 03/28/18 rec'd 5/14 Added check valves at Lorain 755.48 PCO #23 Relocatlon of two exhaust drops at Glenville that confllcted with the 03/28/18 rec'd 5/14 toilet partition layout 855,19 PCO #24 03/28/18 rec'd 5/14 Lorain concrete repairs at exterior storage closet door 3,415.28 PC0#3 02/21/18 rec'd 5/18 Credit for signage manufacturer (858.50) Amendment No 2 Eliminate the Rockport Branch from the project (added to Owner's 05/23/18-PCO #33 Contingency and Permit fund) (305,582.46) PCO #38 05/23/18 Steel costs for lnfllllng the unforeseen restroom hole 7,184.13 PC0#39 Jefferson Boller #1 and #2 cleaning/preventative maintenance and 05/30/18 Inspection as required by the city inspector 680,74 PC0 #40 05/30/18 Jefferson unit heater demo to accommodate updated restroom layout 680,74 PCO #42 Reimbursement for building permits needed for the Addison Branch and 05/30/18 Carnegie West Branch 16,649.55 PC0#43 Modify and reinstall shelving in the Harvard Lee closet that contains 06/06/18 ductwork per direction of Eric Herman 398,92 PC0#44 The removal of loose brick and patching of the chimney on the roof of 06/20/18 the Jefferson Branch 757.50 Plumbing, drywall, and tile work assoclated with RF ls 20/22 to repair the PCO #27aR broken Lorain sanitary pipe. Remaining work will be submitted under 04/25/18 rec'd 7/13 PCO 27b, 14,714.10 Additional abatement/demo associated with additional LR sanitary work. PCO #27b Remove and replace 2nd floor countertop and lstall a new mirror. Install 04/25/18 two cleanouts as requested by CPI 4,922.71 PCO #28 04/25/18 Revised hardware at Lorain 742.35 PCO #29 04/25/18 Harvard Lee exlt signs and emergencY lights per RFI 42 1,324.69 PCO #30 Harvard Lee additional lighting zones per RFI 31 and approved zoning 05/01/18 suggestion 3,439.45 PCO #31 05/01/18 Jefferson emergency lights 2,878.50 PCO #32 05/01/18 Glenville lintel repair as directed in the RFI response 339,94 PC0 #41a 07/11/18 Credit forthe elimination of the HL handrails (1,050.40) O:\Construction_Projects\Safe Warm and Dry_10798\Activity_10798.xls Page 2 of7 1993 REPORT D Change Orders Description Amount PCO #41b Reconciliation for the Rockport handrall credit due to an originally 07/11/18 Incorrect schedule of values 7,857.80 PCO #45 Fabrication and Installation of aluminum Jacketing to Insulate two duct 8/ 8/18 enclosures and make these ducts weathertlght per RFI 69 8,733.47 PCO #46 Furnish and Install a new flue though the roof for the existing hot water 8/7/18 tank at the Addison Branch per RFI 81 678.69 PCO #47 Light fixtures called out in RFI 79. Lighting not ortglnally called out for 8/7/18 the ceiling area In the toilet rooms, 2,011.73 PCO #48 Remove and replace caulk and backer rod at the northeast walkway at 8/7/18 the Jefferson Branch 235.40 Exploratlon, excavation and subsequent corrective work at and adjacent to the frost slab at the Jefferson Branch due to an unforeseen pipe. PC0 #49 Leech beds were added to the ends of the pipe that was uncovered per 8/7/18 CPL direction 2,140.40 PC0 #50 8/7/18 Credit for not completing the step crack repair at the Jefferson Branch (2,020.00) PCO #51 8/7/18 Credit for not installing the book drop at the Jefferson Branch (151.50) PCO #52 Cost to add emergency signs and exit lights back into the Carnegie West 8/14/18 branch per RFI 90 6,155.99 PCO #55 8/14/18 Cost to Install Carnegie West restroom subfloor as directed in RFI 93 4,272.30 PCO #56 Concrete floor Infill work and tile patching at the Jefferson Branch due to 8/15/18 RFI 65 1,143.32 Addition of 6 vibration Isolators for the rooftop AHLI at Carnegie West PCO #57 per RFI 99. Purchase of vibration isolators was previously approved to 8/22/18 avoid schedule delays, 3,753.16 PCO #60 8/22/18 Additional terracotta repair at the Carnegie West Branch per RFI 95 3,787.50 Increasing tuckpointing from 50% to 100% at north and west turret PCO #61 structure at the Langston Hughes Branch per RFI 88. Added sealant 8/22/18 removal and replacement at the same location 6,344.82 Core drilling and filling/grouting the sunken slabs to level the sidewalks PC0 #64 at the Langston Hughes Branch per RFI 109, This price does not include 8/29/18 modification to the existing curb. 4,421.78 PCO #66 8/29/18 Lowering pull stations per the city Inspector at the Jefferson Branch. 664.58 PCO #67 Lowering one fire alarm pull station per RFI 92 at the Carnegie West 8/29/18 Branch. 124.23 PCO #68 Lighting controls for lighting zones per RFI 31 for the Carnegie West 8/29/18 Branch 778.44 PCO #69 Modify and re-route the return alr duct through the bathroom at the 8/29/18 Addison Branch per RFI 97 992.12 PCO #72 Furnish and install new soffit In front of existing window to allow for 08/31/18 installtlon of celling at 8'6" at the Carnegie West Branch per RFI 106 388.85 Shift new toilet 3 'east to accommodate location offloor joists at the PCO #73 Carnegie West Branch per RFI 111. Patchlng of floor at original location 08/31/18 of the toilet and adjusting wall type "C" to maintain 5'0" turning radius 515.10 PCO #74 08/31/18 Lowering of fire alarm pull stations at the Addison Branch per RFI 92 1,440.60 PCO #58 09/04/18 Cost to seal roof seams at the Carnegie West Branch 17,574.00 Remove and replace (9) existing smoke detectors, (1) pull station, and (1) PC0#71 horn strobe that were not shown in the drawings at Carnegie West per 09/12/18 RFI 104 7,113.13 lnstallatlon ofwlndow fiom to the window in the new restroom at PCO #75 Carnegie West per RFI 100. Window film to be installed as "3M Fasara 09/19/18 Glass Finish" and the pattern Is to be "Frost and Mat Milky White" 570.65 PCO #76 09/19/18 Credit for 2 roof strainers at the Lorain Branch (101.00) O:\Construction_Projects\Safe Warm and Dry_ 10798\Activity_ 10798.xls Page 3 of 7 1994 REPORT D Change Orders Description PCO #77 Resupportlng existing to remaln celllng lights that were attached to the Amount 09/19/18 roof and not properly Installed at the Fulton Branch per RFI 122 3,429.70 09/19/18 Installation of one wall hydrant 1n the men's room per RFI 121 353.50 PCO #79 Flnal Rockport mechanical credit Including mechanical items that were 09/19/18 able to be returned. (81,100.98) PCO #80 Salvaging and rehanging the women's restroom door at the Addison 09/19/18 Branch per RFI 116 161.79 PCO #81 Addition of {1) 2" wye strainer before the heating water pumps at the 09/19/18 Jefferson Branch per punchllst request. 1,551.36 PCO #82 lnstallatlon of new celling tile and grid in the Men's Restroom an 09/19/18 Women's Restroom at the Fulton Branch 1,919.00 ciea1rn1gquote mr carneg1e west requescea oy Etit ner111ar1. 1 ms includes washing the Interior and exterior windows and frames of the PCO #83 skylight, vacuuming all carpet, sweeping and mopping floors and 09/26/18 cleaning the restroom area 2,020,00 PCO #84 Replacement of damaged storm clean out pipe and fittings at the Fulton 09/25/18 Branch per RFI 117 895,87 Roof maintenance reconciliation allowance completed at the Glenvllle Branch. Roofing work Includes the following: strip In all seams and roof curb flashlngs, clean roof drains, strip In all vent pipes and condult PCO #85 penetratlons, Infill all pitch pockets with pourable sealer and Install walk 09/25/18 pads for a total of $14,480 of the the $15,000 (525.20) PC0 #62 Fabrication and installation of 4 pipe reducers at Carnegie West per RFI 08/28/18 80. 526.21 c,emt wr aoor r,cvv en carneg1e vvest per RFI 86. RFI 86 caneu 1o1 rne installation of a new frame, door and hardware for opening 17CW to be PCO #65 removed from the scope of work. Door, frame and hardware material 08/28/18 was turned over the library. (383,77) Removal and reconstruction of an existing pier at the Addison Branch per PCO #70 RFI 98. This price includes the removal and re installation of 3 light 10/03/18 fixtures In the pier. 5,476.65 PCO #86 Additional striping requested by Eric Herman at the handicap ramp at 10/03/18 the Jefferson Branch 505,00 Additional work and material needed for updated asphalt amount PCO #87 needed per RFI 119. Price includes additional 246 square feet of full 10/03/18 depth pavement replacement 3,076.46 Addition of single circuit and 3 wares for a direct tie In for a future door PCO #88 opener at ADA entrance at Carnegie West per RFI 105. Price Includes 10/03/18 painting of condult to match existing wall color. 850,37 PCO #89 Fabrication and lnstatlatlon of 3 LED wall packs to the exterior back wall 10/03/18 of the Addison Branch per RFI 114 and Eric Herman's request. 2,542.14 PC0#90 10/03/18 Providtng power to the clrculatrng pumps at Carnegie West per RFI 129 7,387.54 PCO #93 Exit and Emergency lights needed for the restrooms at the Fulton 10/10/18 Branch, 4,552.03 PCO #95 Additional concrete work requested at the Collinwood Branch including 10/22/18 removal and replacement of concrete and steel reinforcements. 12,870.43 PC0#96 Provide and install light fixtures for the restroom at Fulton requested ln .10/24/18 the RFI 125 1,782.69 Removal of TruSpun pip and fittings with cast Iron pipe and fittings for the chase vent at the restrooms. Patch and repair walls and ceilings will come out of the interiors patching allowance. A 10 day time extension to the substantial completion date is requested due to discovery, pricing, PC0#98 approval and work completion ofthis piping. This extension Is based on 10/24/18 a 10/23/18 approval 3,620.85 Additional terracotta repair at Carnegie West. Repairs are PCO #94 recommended due to cracks, falled/mlsslng mortar and displacement of 10/29/18 terracotta. Not to exceed price. 9,288.97 O:\Construction_Projects\Safe Warm and Dry_10 798\Actlvity_ 10798.xls Page 4 of 7 1995 REPORT D Change Orders Description Amount PCO #63 Cost for a 3.5'x7'x4" section of concrete pavement at the Glenville 10/31/18 branch 488.35 Additional contractors and switching per the lighting zones provided ln PCO #92R RFI 31 for the Collinwood branch. This prlclng has been revised to 10/31/18 exclude tax that was accidentally Included In PCO 92. 3,585.40 PCO #99 Additional asphalt work requested by the Cleveland Public Library for the 10/31/18 alleyway next to the Collinwood Branch. 13,020.13 PCO #100 10/31/18 Credit for the deleted light pole work at the Addison branch per RFI 114 (390.73) PCO #101 Removal and replacement of the air separator, air vent and expansion 10/31/18 tank at Collinwood per RFI 144 2,232.00 PCO #102 Demolition of old conduit and wire and replacement with new feeder to 10/31/18 AHU-1 at Collinwood per RFI 135 1,363.01 Price to demollsh tile anddrywall and replace tile in the restroom at FL PC0#103 due to mold and RFI 117. Thls price also Includes the removal ofACT 10/31/18 celllng in the restrooms at Fulton. 697.81 PCO #l04 10/31/18 Price to replace 200 amp disconnect for CU"1 at Colllnwood per RFI 136 858.91 PCO #105 Labor and scaffolding costs to change 38 light bulbs at Carnegie West per 10/31/18 CPL request 924.27 Touch up painting of the door at Fulton per RFI 131and Eric Herman PCO #106 request. Pricing also Includes labor credit for installation of door that 11/09/18 was deleted. (39.13) PCO #107 Replacing the N20s for motor power disconnect at Carnegie West per RFI 11/09/18 130 136.04 PCO #109 11/09/18 Mold removal needed in the mechanical room at Fulton. 675.92 PCO#llO Scraping and painting the exterior railings on the west side of Collinwood 11/09/18 per RFI 137 and 139. 1,262.50 PCO #112 Installation of a backflow for the new boiler feed at Carnegie West per 11/09/18 RFI 134. 1,085.75 PCO#l08 Additional heater and wiring and replacement ofthe motor starter for 11/14/18 the air handltng unit at Fulton per RFI 143. 710.02 Labor credit for installing (2) exterior railings on the west side of PCO #111 Collinwood per RFI 137 and 139. Railings were ordered previously and 11/14/18 will be turned over to the library. (1,756.36) PCO #113 Labor credit for the installation of the heater that was not needed at 11/14/18 Langston Hughes per RFI 120. (707.00) PCO #114 Installation of backflow preventer on the water main at Carnegie West 11/14/18 per RFI 134. 1,633.17 PCO #115 Removal and relnstallation of new fuses at Langston Hughes needed per 11/14/18 city inspector. 293.95 Rework of the restrooms at Collinwood due to the discovery of tru spun PCO#l16 piping and RFI 149. Price Includes demolitlon of existing restroom 11/14/18 features. 6,453.10 PCO #117 Replacement of 5 horn strobe devices to sync with fire alarm system and 11/14/18 painting patching required at Fulton per RFI 142. 1,506.47 PCO #l18 Budget reconclllatlon for electrical wire protection at Collinwood that 11/14/18 was not needed. (5,050.00) Replace TruSpun Pipe and Fittings with cast iron ln the staffbath room, to PCO#l20 the drinking fountain air admittance valve and the front sink pipe ln the 11/26/18 basement. 3,847.09 PCO #122 Replacement of the fiberglass reinforced panel behlnd the drinking 11/26/18 fountain at Collinwood. 368.64 Demolition required as described In RFI 93 for the unforeseen floor grout PC0#97 infill that was discovered after tile demolition in the restroom at 11/28/18 Carnegie West that took place on 8/1 and 8/3. 3,765.28 O:\Construction_Projects\Safe Warm and Dry_10 798\Activlty_ 10798.xls Page 5 of 7 1996 REPORT D Change Orders Description Amount PCO #119 Additional conduit and motor starters needed for pumps 3 and 4 at 11/28/18 Collinwood per RFI 153. 3,398.72 PCO #123 Budget reconclllatlon for ground penetratlng radar allowance that was 11/28/18 not needed. (3,030.00) PCO #124 Replacement ofthe water heater at Collinwood due to poor condition of 11/28/18 the existing water heater. 557.52 PCO #125 Additional abatement that took place on 8/28 in the basement at 11/28/18 Carnegie West due to the shift of tollet per RFI 111 1,761.65 PC0#127 Inspection of VAVs and reconnection of VAVs 3 and 7 at Collinwood. 12/20/18 Inspection of VAVs took place per Erle Herman's approval. 629.31 PC0#128 Demolition of (2) exhaust drops, installation of (2) new exhaust ducts 12/20/18 and (3) exhaust grllls In the restroom at Collinwood 1,510.54 PC0#138 Repair of an additional lintel on the east elevation that was approved to 12/21/18 be done on time and material basls at Collinwood 2,265.28 Credit for not installing the door operator at Lorain that was unable to be PCO #139 Installed due to existing condition space llmltatlons. Door operator was 12/26/18 turned over to CPL (204.50) PC0#130 Fixing the hanging light that was damaged at Fulton due to the previous 12/27/18 improper connection of the light fixture 144.23 PCO #131 Credit for the tuckpointlng of the west elevation of Colllnwood that was 12/27/18 deleted from the scope per RFI 138 (4,490.46) PC0#132 Credit for the deletion ofthe replacement ofthe west entrance 12/27/18 stair/platform at Collinwood per RFI 137 (2,038.18) PC0#133 Credit for the elimination of clear coat application to (21) Terra Cotta 12/27/18 Columns at Carnegie West per owner and architect direction (1,939.20) PCO #134 Fixing and maintaining the existing frost slab at Fulton in lieu of replaclng 12/27/18 it per RFI 124 (1,010.00) Caulking to fill voids in the concrete steps and landing at the west entry PCO #137 and the joint between the asphalt and concrete at the west basement 12/27/18 stair at Collinwood per RF ls 137 and 139 901.93 PCO #129 01/08/19 Budget reconclllation for the door closer allowance that was not needed. (1,313.00) PCO #136 Caulking at the exterior ofthe restroom at Fulton to stop and prevent 01/03/19 further water leakage Into the building. 556.50 PCO #140 Additional electrical work required by the electrical inspector at 01/03/19 Collinwood 558.61 Reconcillation of drywall patching allowances that was included in the PCO #141 Interiors package. Allowance will be reconciled as follows: Carnegie 01/08/19 West ($1,896.00), Fulton ($1,468.65) and Jefferson ($1,896.00). (5,313.26) Addition of a guardrail to the ramp at Collinwood and painting the PC0#135 guardrail per Andy Cygan's bulletin. A temporary guardrail has been 01/28/19 installed while the permanent guardrail is being fabricated. 3,880.82 PCO #144 01/25/19 Reconclliatlon of the temporary HVAC allowance (4,385.68) PCO #142 01/25/19 Reconciliation of the art protection allowance (1,443.83) PCO#l42 01/25/19 Reconclllatlon of the door rework allowance (11,417.01) PCO #145R Collinwood tlle work and reconciliation of window patching allowance. 02/11/19 The remainder of tile reconciliation for Fulton is included. (623.17) PCO #146R (2) additional automatic air vents requested by the owner during the 02/26/19 traintg session at Carnegie West 953.44 O:\Construction_Projects\Safe Warm and Dry_10 798\Activity_ 10798.x!s Page 6 of 7 1997 REPORT D Change Orders Description Amount Change Order Number: 010 05/29/19 Reconclliatlon of the contingency (18,911.58) Total Change Orders to date $ (171,768.84) O:\Construction_Projects\Safe Warm and Dry_ 10798\Activity_ 10798.xls Page 7 of 7 1998 REPORT E CLEVELAND PUBLIC LIBRARY Board Meeting December 19, 2019 South Branch Renovation Project In accordance with the Board resolutlon adopted on January 18, 2018, a report to the Board ofTrustees on expenditures and contracts entered into, Including those In excess of $25,000, to pay the costs resulting from permitting and changes and additions to the Project which may be made In the future by the Library, and which are not Included In the GMP, is hereby submitted: ! co�ting�n�fanctJerfuJt )\ii:f:�fi;;/V;�f{�_;_j:�!� �_-tt,i�!$�:�¼�-f_t)�!� ii:":' \_;;,,;:; /�>:·: , _;;c/ \Cti80i¢ 0:r.dEifD�ta jJSl-�tr�t�" : :· Change Order # 001 PCO#OD001 Added abatement $ 4,469.22 PCO #00002 Deducted wall protection (1,342.46) PCO #00003 Deduct fountain drain pipe (1,536.00) PCO #00004 Added drain to water heater 2,177.46 $ 3,768.22 Change Order# 002 PCO #OOOOS Office steel support $ 7,976.96 PC0#00006 Add walk and stairs 10,639.80 PC0#00007 Lintel exploration 21,733.50 $ 40,350.26 Change Order #003 PCO #00008 Computer desk Inset panel $ 1,720.32 PCO #00009 Split cost of items 1,221.59 PCO #00010 Book cartcredi t (1,396.69) PC0#00012 Remove pipes at skylight 1,045 .30 PCO #00013 Landscaping contract 3,928.84 PCO #00014 Untel replacement 25,239.48 $ 31,758.84 Change Order #004 PCO #00015 Sch edule extension $ 18,004.00 PCO #00016 Added wall panel millwork only 6,463.52 PC0#00017 Celllng patch 741.65 PCO #00018 Backflow testing 288.60 PCO #00019 Ceiling repairs 4,850.79 PCO #00020 Clerestory blocking and lintel 701.40 $ 31,049.96 Change Order # 005 PC0#00026 Ceillng plaster repair Teen, Adult $ 2,401.26 PCO #00027 Deduct Clark Street scope {10,582.02) PCO #00028 Electrical field ticket work 11,181.98 PCO #00029 Electrical security wiring tnstall 7,167.48 PCO #00030 Window film cost add change 3,221.30 PCO #00031 Temporary handrail install 8,672.26 PC0#00032 GMP contract deduct (36,538.63 ) $ (14,476.37) O:\Constructlon_Projecls\South_10783\Renovalion_ 2016_ 201 8\Aclivlty_ 1 0783.xlsx Page 1 of 1 1999 REPORT F CLEVELAND PUBLIC LIBRARY Board Meeting December 19, 2019 Eastman Reading Garden Improvements In accordance with the Board resolution adopted on June 18, 2019, a report to the Board a/Trustees on expenditures and contracts entered into, to cover the cost of unforeseen conditions or Library requested changes resulting in change orders, is hereby submitted: For the Period Ending November 30, 2019 a '. ��:£/L��,'.��ME;��:�.:� :-}1��;�;L:1;(,:· �< �'.��B�,}t},\';:�• :!3k2,;l,!i �.· . Ci•·•··••"··<: Jly,,ii:��'f�if6t\nii�HEY���-��t111Jn.Hh� .;1•S•$2i,§01>:9_0 ; Date Vendor PO Decription Encumbered Expended Clean Ornate Bronze Entrance 7/31/2019 Stuart Dean Co. Inc. 191188 Gates and Bronze Fi��u_r_in_e_s __$� _____.. .$__ 1_ 4�, _79_3_._15_ ...... 8 /5/2019 GOCHARGE, LLC. 191200 Solar Charging_L_o_ck_e_r ___----, $__ s. .,,_39_5_.o_o_ -,-___ _ $ 5,395.00 $ 14,793.15 O\Mner'sCohtingencV and PerniitFu'nd l>.vaifabl� Bal�nce $1,au.:ss fc;!'i;,;} '. : ...... ,,·.. ,. f'/i i"' ;\?•. o: Eastman Re'a�iiig Gaidei\Jm'provei]ieJ1t(!!lldge( $ ; ,526;10§,og.: Encumbered Expended CT Consultants, Inc. - Landscape Architecture Services for the design of improvements $ 9,638.64 $ 39,361.36 Brookside Construction Services, Inc. - Contractor 65,507.92 154,191.08 Furniture, plantings and other items 16,073.32 Direct Expenditures paid from Contingency Fund 5,395.00 14,793.15 $ 80,541.56 $ 224,418.91 =----� . Available Bud&�!•• ()f 11/3{)/ZOiiL======$ 221;145.53 O:\Construction_Projects\Eastman Reading Garden_17 901\Activity_ 17901.xls 2000 EXHIBIT 11 CLEVELAND PUBLIC LIBRARY Regular Employment Report 11/01/2019 TO 11/30/2019 TERM/INACT EMPLOYEE NAME DEPARTMENT JOB TITLE DATE RESIGNATIONS 11/07/2019 HEIZER, KENNETH R Branch Substitues PUBLIC SERVICE SUB 11/29/2019 KAZEEM, ZAINAB A Collinwood LIBRARY ASST-COMP EMPH 11/22/20 19 TA LLEY, JADEA C Science & Te chnology PAGE OTHER TERMINATIONS 11/18/2019 ALLAH, SULEIMON I Fleet PAGE \ 2001 CLEVELAND PUBLIC LIBRARY SALARY CHANGES REPORT FROM 11/01/2019 TO 11/30/2019 EMPLOYEE: DECLET, JAIME CURRENT GRADE: K EFFECTIVE DATE JOB TITLE: BRANCH MANAGER (LARGE) CURRENT STEP: 1 FOR GRADE/STEP PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE SALARY NON BASE WAGE 74,985.91 74,985.91 RECLASSIFICATION EMPLOYEE: HARDY, HEATHER A CURRENT GRADE: B EFFECTIVE DATE JOB TITLE: SUBJECT DEPARTMENT CLERI CURRENT STEP: FOR GRADE/STEP PREVIOUS CURRENT TYPEOF CHANGE VA LUE VA LUE REASON FOR CHANGE TRANSFER 34,648.12 34,648.12 TRANSFER EMPLOYEE: PEREZ, SUZI CURRENT GRADE: L EFFECTIVE DATE JOB TITLE: TECH CENTRAL MANAGER CURRENT STEP: 1 FOR GRADE/STEP PREVIOUS CURRENT TYPEOF CHANGE VA LUE VA LUE REASON FOR CHANGE Annual Pay 66638,37 84892.52 PROMOTION EMPLOYEE: PRUDE, DONNA L CURRENT GRADE: F EFFECTIVE DATE JOB TITLE: CUSTODIAL SUPERVISOR CURRENT STEP: 11 FOR GRADE/STEP PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE SALARY AFFECTS BASE VI 0.00 62,945.22 RECLASSIFICATI ON SALARY AFFECTS BASE VI 57,012.28 62,945.22 RECLASSIFICATION EMPLOYEE: RUSH, STEVEN CURRENT GRADE: F EFFECTIVE DATE JOB TITLE: CUSTODIAL SUPERVISOR CURRENT STEP: 2 FOR GRADE/STEP PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE SALARY AFFECTS BASE VI 0.00 48,733.88 RECLASSIFICATI ON SALARY AFFECTS BASE VI 46,859.54 48,733.88 RECLASSIFICATION 2002 EMPLOYEE: TALLEY, JAMES S CURRENT GRADE: B EFFECTIVE DATE JOB TITLE: BRANCH CLERK CURRENT STEP: 3 FOR GRADE/STEP PREVIOUS CURRENT TYPE OF CHANGE VA LUE VALUE 37,475.88 37,475.88 REASON FOR CHANGE TRAN SFER TRANSFER 2003 CLEVELAND PUBLIC LIBRARY NEW HIRE REPORT FROM 11/01/2019 TO 11/30/2019 EMPLOYEE: CURRENT GRADE: HIRE DATE: JOB TITLE: CURRENT STEP: LOCATION: SALARY: HOURLY RATE: 2004 CLEVELAND PUBLIC LIBRARY REPORT G Human Resources Committee Report Meeting Date: Report Period: Nov 2019 Report on Paid Sick Time Used by the Month Hours Used Per Each Two Pay Periods MONTH SICK20 LEAVE18 SICK2019 LEAVE TOTAL201 HOURS9 HOURS USED HOURS USED '.:January . 3,25J;75 4368.48 3,853.94 5135.95* 91,656.87 October December 4835.04 *Covers three pay dates 2005 CLEVELAND PUBLIC LIBRARY REPORT H November 1, 2019 • November 30, 2019 EMPLOYEE DEMOGRAPHICS (EE0-4) REPORT FULL/PART-TIME EMPLOYEES Human Resources Committee Report December 2, 2019 Totals Male Female Job Category A B D E F H J K l M C G Officials/Administrators 84 24 14 2 26 14 3 Professionals 74 17 31 13 7 4 Technicians 18 12 2 Protective Service 30 7 13 2 6 Para-Professionals 136 27 26 3 42 29 6 Administrative Support 225 31 46 3 2 39 88 10 4 Skilled Craft 12 6 4 46 7 30 6 Service Maintenance Grand Total 625 131 135 13 4 0 142 158 29 9 0 1 3 A= Total Column B= White C=Black D=Hispanlc E=Asian/Pacific G=Whlte H=Black !=Hispanic J=Aslan/Paclllc F= American Indian/Alaskan Native L= HAWAII K=Amerlcan Indian/Alaskan Native M= Two or more races 2006 Insurance Report REPORT I for the Month of November 2019 Human Resources Committee Report Staff Enrollments-Health Care/Dental Single Family Total Basic 7 2 9 Essential 59 13 72 Standard 235 135 370 Cobra 1 1 Total MMO 452 Dental Insurance 296 174 470 Vision Employee 268 Vision Children 38 Vision Spouse 52 Vision Family 73 Total Vision 431 Workers' Compensation Lost Time Report To tal days missed during report Classification Dept/Location Date of Injury month 0 2007 "IJ 0 '-- n/Loss 13% YTD YTD YTD 9.6% 3.0% 3.0% 2.8% 3.0% -3.1% -3.1% 14.1% 14.7% 10.8% 26.0% -26.2% . West, activity Gain/Loss Gai Gain/Loss Carnegie circulation 2,069 in 39,334 patrons. 77,395 138,141 455,069 440,492 514,487 2018 437,092 373,502 1,343,615 2,419,591 1,768,567 4,836,242 2,14 Addison, ncluded I include are held for held are Use ,109 ters 29,036 76,274 79,699 n/Loss 2019 133,822 YTD 2019 2018 554,851 440,853 2019 2018 484,357 564,056 2019 384,055 -2.9% 10.9% 89.1% branches 22.5% 617.2% 1,533,273 2,7 5,468 1,822,293 compu 2,206,348 Gai Hours in Hours Year-to-Date Year-to-Date L-��-----' Affected periods _.J " _ grace NOVEMBER 7,137 8,863 Project. 710 161 735 18,584 88,508 2018 2018 2018 1,229 2018 160,912 640,418 728,926 244,996 440,492 26.0% .• FOR include . ly . talization not 1 Hourly Hour Revi of.Sessions to o-Date REPORT 16,761 18,036 51,190 69,345 153 687 728 PUBLIC LIBRARY 2019 Page 2019 1,237 2019 2019 use does use 197,091 8,139 South. 563,230 271,773 632,575 554,851 due i_n .. and ______Number Average Year-t Year-to-Date Average L • Hours the year the Lorain ACTIVITY tes 1,432 1,675 2,832 3,889 0,842 CLEVELAND rage exluded. 13,141 15,263 49,920 44,195 21,936 44,195 30,830 136,296 minutes minu 2018 2019 140,012 234,174 480,558 2018 2018 17 Hughes, throughout Ave Sessions 56 42 MONTHLY minutes · · closures Langston of than 5 than on, 508 ers ,747 3,612 1, Total Total 2,275 Total 4,315 Total branch 11,395 18,521 34,708 50,333 23,714 50,333 29,351 less 131,990 249,709 481 147,017 176,368 107 591 698 745 2019 2019 2019 2019 Jeffers _:_:..::.,_:=--...!.!.=:.:.::...J Number reflect Comout _ Lee, Monthly Monthly Monthly Monthly Sessions .___ totals Harvard VISITS USAGE Blind circulation Glenville, MEDIA the and ary CIRCULATION TOTAL TOTAL BARD eCIRCULATION for Units Fulton, Library Libr Library ndance Hotspot Checkouts Hotspot brary atte TOTAL Main Li eMagazines Main Mobile OLBPD Branches eVideo TOTAL eMusic Branches eMedia eAudiobook eBook Main Branches ELECTRONIC ACTIVITY* CIRCULATION USAGE CIRCULATION* COMPUTER COUNT* WiFi Collinwood, *2018 WALK-IN 2008 44 348 lation g 5,972 5,836 7,242 3,471 8,0 9,018 7,259 4,112 6,681 6, 5,893 6,113 7,559 7,559 4,436 8,809 4,934 4,934 (e+f} 15,714 Total 11,722 10,015 12,281 11,900 10,221 19,214 11,921 18,821 17,521 249,709 Circu Other 355 563 743 743 701 8,652 252 642 587 987 617 609 301 772 643 414 400 479 334 487 466 f 1,164 1,760 1,640 1,191 1,204 1,073 1,507 1,725 to 21,616 Systems CLEVNET Sent lation Direct e 5,617 3,698 9,373 8,455 5,427 7,951 7,159 7,457 9,017 6,516 3,219 5,909 5,869 5,219 6,599 5,504 8,322 4,135 4,600 13,954 10,558 11,090 10,827 17,707 15,881 17,096 10,934 228,093 (a+b+c+d) Circu Total 2019 585 847 838 797 739 662 411 484 829 697 675 from d 1,492 1,135 1,651 1,306 1,214 1,002 1,887 1,001 1,244 1,613 2,760 1,659 1,517 2,210 2,873 4,263 stems 36,391 Other S NOVEMBER CLEVNET Sent LIBRARY FOR 516 297 659 397 623 392 643 367 194 712 732 764 660 461 459 670 349 477 477 461 from 2 ,807 C PUBLIC 1,633 1,293 1,079 1,686 1,586 1,068 2,717 Main 21 Sent Page CULATION CIR CLEVELAND 962 926 809 758 810 845 827 from b 1,038 1,360 1,871 1,063 912 1,951 1,689 2,132 2,433 1,575 1,221 1,637 1,629 1,259 1,602 1,608 1,863 2,248 1,742 1,384 38,292 TOTAL Other Branches Sent BRANCH 341 lation ,603 a 3,854 3,296 5,301 3,387 5,519 3,541 3,167 1,856 4,366 4,527 8, 7,011 1,808 2,108 2,580 2,760 4,956 3,457 6,201 1,050 9,685 3,459 8,253 5,632 6,093 2,317 6,465 11,663 Branch 131 Circu TOTAL Jr, ngham King, y Hughes t West Valle Luther Brooklyn Park 131s inwood Pleasant lton Hough Brooklyn Coll East Eastman Fleet Fu Harvard-Lee Langston Lorain Martin Memorial-Notti Rice Rockeort Garden South Carnegie Glenville Union Addison Mt. Jefferson South Sterling Walz West Woodland BRANCH 2009 % % % West, 1% 9% 7% 9% 7% -8% -3% -1% 17% 14% 19% 17% 15% 19 18 16% 11% 15% 19 38% 39% 29% 34% 22% 60% 33% YTD %GIL Carnegie n, 2 42 743 691 ,404 ,3 ,062 ,684 22% ,05 ,466 22% 2019 -703 Addiso 3,867 9,378 5,614 9,232 7,859 9,219 7,695 -3,818 -4,639 YTD 11, 17 17,162 18 19 11 14,508 14,980 13 19 24,585 22,159 32,769 26,644 28,385 20,343 356,683 Gain/Loss include NOVEMBER 1 1 8 9 branches 49 19 18 711 ,787 1, 8,267 0,992 7,200 6,262 7,231 2,050 2,802 FOR 84, 35,867 74,390 59,01 54,449 60,638 79,557 71,6 55,276 62,978 86,504 52,056 49,392 64,659 61 48,633 44, 10 19 13 17 11 18 11 169,41 13 Affected 2,419,591 TIVE LIBRARY Project. 4 48,432 2 43 Date 873 974 ,382 ,883 PUBLIC 3,628 9,289 5,481 3,919 7, 4,889 alization 2019 2018 82,249 81,170 97,241 96,234 59,143 81 51 99,179 68,454 72,329 73,891 75,129 87, 218 58,011 44,61 63,522 41,481 COMPARA r-to- 11 13 127,5 14 17 131,10 11 18 208, 209,446 2,776,274 Revit Yea 3 South. due to due Page and CLEVELAND 48 year ,438 ,392 ,375 ,401 ,272 ,879 ,966 ,502 ,397 8,951 3,029 8,233 5,289 5,941 8,254 6,599 3,671 5,420 6,443 6,298 5,591 7,302 6,294 6,9 6,986 4,286 4,017 the Lorain 2018 10 16 11 10 12 12 17 17 15 234,174 Hughes, throughout 8 Total 112 972 044 ,709 ,722 ,921 ,821 ,900 ,214 ,015 ,221 Langston 3,471 5,836 9,01 8,652 8, 5,893 8,809 5, 7,259 6,113 6,681 6,348 7,242 7,559 4,934 4, 4,436 closures 2019 11 15,714 11 10 10 12,281 11 18 19 17,521 249 BRANCH TOTAL CIRCULATION son, Monthly branch Jeffer reflect TOTAL totals Harvard Lee, Jr. circulation Kina, Glenville, and Hughes West Fulton, Luther dance Brooklyn Park 131st Pleasant odland morial-Nottingham atten East Harvard-Lee Houqh Langston Garden Valley Addison Eastman Brooklyn Union Collinwood Rice Rockoort Fleet Fulton Glenville Lorain South South Sterling Me Mt. Martin Carnegie Jefferson Wo Walz West BRANCH Collinwood, 2018 2010 % West, 1% 5% 2% 5% 6% 3% 3% 6% 2% 4% -7% -6% -6% -9% -1 % -7 -8% -8% -6% -7% 23% YTD 80% 29% 57% 20% 28% 13% -19% %GIL 787 258 418 ,083 ,616 -494 -494 Addison, Carnegie 1, 9,914 2,793 4,881 9,767 3,235 3,841 1,185 1,996 7,455 6,305 n/Loss -6,349 -5,888 -4,327 -4,674 -7,646 -5,928 -4,039 -3,157 -7,155 YTD 14,529 11 18,156 21 53,726 -15, Gai include branches 2019 ,999 0,517 2,219 2018 39,452 59,616 90,525 35,645 26,224 56,611 46,400 52,449 73,617 73,819 79,279 52,025 61,959 31 38,278 43,995 81,210 85,514 85,067 ARY 48,466 59,355 79,068 81,489 62,212 10 10 768,567 121,557 Affected 1, LIBR Project. NOVEMBER 43 PUBLIC 2019 51,068 50,155 75,606 53,909 94,168 53,210 84,160 84,637 22,293 42,073 58,233 55,316 47,307 35,903 79,139 64,066 64,208 62,409 66,978 68,9 61,465 63,650 35,121 84,445 78,359 85,330 113,911 108,524 1,8 Revitalization Year-to-Date 4 to TENDANCE South. due AT Page and 0 4 CLEVELAND 48 year 919 3,485 5,833 1,783 5,177 5,491 6,373 6,868 3,0 3,186 8,361 6,768 7,219 7, 4,409 4,164 7,10 6,765 4,085 5,631 4,608 4,981 4,284 4,873 4,504 2,934 the Lorain 2018 10,159 140,012 BRANCH Hughes, throughout Total 916 Langston 9,155 3,642 7,752 2,985 5,008 5,458 6,516 6,290 6,226 5,806 3,055 4,499 5,590 7,357 5,282 4,825 4,026 4,731 6,199 6,221 2,781 8,894 6,086 4, 4,455 4,455 4,807 4,455 closures 2019 147,017 on, Monthly branch Jeffers reflect Lee, TOTAL totals , Harvard Jr lation circu Kin!l, Glenville, and Hughes t West Valley Fulton, Luther Brooklyn land Park 131s endance in inwood Pleasant att East Eastman Fulton Garden Harvard-Lee HOU!lh Langston Carnegie Fleet Addison Mt. Sterling Rice Rockoort Union Lora Glenville Coll South South Brooklyn Martin Memorial-Nottingham Jefferson Walz West Wood BRANCH Collinwood, 2018 2011 State 7,213 1,966 3,987 3,220 7,845 7,729 6,430 NODIS, 34,217 34,598 20,302 18,497 12,603 29,398 25,873 21,467 22,575 25,893 22,598 21,246 15,483 19,377 19,263 17,155 14,589 11,716 18,001 21,224 - 2000 473,177 Cleveland Service irs, 6,325 5,667 5,524 8,267 8,712 7,946 3,515 8,416 2,310 Affa 26,727 19,896 19,271 32,043 19,647 19,462 17,655 14,769 14,439 12,588 27,814 23,674 12,392 16,063 14,006 13,603 12,792 10,487 13,025 2010 388,323 Information Urban merged Population of and Data Jr. College Ohio gham Levine Hughes Northern West and Fleet service areas Valley By: Luther King, Luther Brooklyn Park Goodman 131st erson Pleasant Eastman Rockport South Lorain Union Rice Harvard-Lee Hough Branch East Sterling South Addison Memorial-Nottin Martin Mt. Fleet' Glenville Carnegie Garden Collinwood Langston Brooklyn Broadway* Fulton Jeff Walz Woodland Maxine University *Broadway Prepared West 1 2 3 5 6 7 8 9 4 10 17 15 11 12 16 14 13 18 19 20 21 23 24 26 27 28 22 25 cted 2019 Affe Hughes, Project. endance 6,290 7,752 9,155 8,894 6,516 6,226 6,221 6,086 5,806 5,008 7,357 6,199 5,590 5,458 5,282 3,055 4,731 3,642 4,916 4,455 4,026 2,985 2,781 4,825 4,499 4,455 4,807 Att 147,017 LIBRARY Langston 5 NOVEMBER son, Jr. Page Revitalization Jeffer PUBLIC to Kin!;!, due Lee, RANKINGS Hughes t West year -Lee Valley Luther Brooklyn the Harvard Park 131s erson Pleasant CLEVELAND BRANCH Eastman East South Sterlin!l Rice Union Harvard Rockport Hough Lorain Collinwood Langston South Mt. Martin Memorial-Nottingham Fleet Carnegie Jeff Addison Brooklyn Glenville Fulton Garden Woodland Walz West Branch Glenville, throughout 1 3 5 2 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 21 22 20 24 27 25 23 26 Fulton, branch closures branch Collinwood, 44 Circulation 5,972 7,259 6,681 6,348 5,893 5,836 3,471 9,018 7,559 8,809 8,652 8,0 7,242 6,113 4,934 4,112 4,436 reflect 18,821 17,521 11,900 19,214 12,281 11,921 11,722 10,015 15,714 10,221 West, 249,709 Total totals Jr. es circulation King, Addison, Carnegie and Hugh t West -Lee Valley South. Brooklyn include Park 131s rson and Pleasant attendance Eastman Rice Lorain East South South Rockport Memorial-Nottingham Union Martin Luther Glenville Mt. Garden Carnegie Langston Harvard Hough Sterling Brooklyn Addison Fleet Fulton West Walz Woodland Collinwood Jeffe Branch Lorain branches 2018 5 7 8 9 3 2 4 6 10 11 13 19 12 14 15 16 17 18 20 21 23 26 25 27 22 24 2012 n/Loss 0% n/Loss n/Loss 7% 3% -2% 18% 19% -3% 51% 22% YTD YTD YTD YTD YTD -16% -18% -18% -10% Gai Gai Gain/Loss Gai Gain/Loss . 141 ,416 0,797 6,420 3,961 4,941 2,232 7,106 10 45,054 59,291 17 2018 19 2018 213,130 2018 3259 138, Users 2019 22 0,624 5,245 5,971 9,408 4,043 2,224 7,314 54,775 2483 63,581 to-Date 2019 2018 2019 14 2019 2018 16 - 2019 2019 784,205 663,049 780,162 658,108 133,8 209,801 Sonas 17 NOVEMBER Year-to-Date Year-to-Date Year-to-Date Year Year-to-Date Year-to-Date LIBRARY . . · 192 385 443 780 625 ,653 ,488 6 3,847 5,145 13 14 69,890 70,333 24,156 13,141 279 PUBLIC 2018 2018 2018 2018 2018 Users REPORT FOR Page counts Total Total Total Total 525 525 Total 521 192 662 ACTIVITY ,395 1, 3,449 3,449 5,451 CLEVELAND Y 14,350 13,806 65,663 12,304 65,138 11 2019 2019 2019 2019 2019 15773 Sanos . circulation Monthly Monthly Monthly Monthly Monthly Total Monthly Monthly MONTHL Branch and LOAD (BARD) Libraries erence Library Requests activity AUDIO Ref Main CLEVNET Other & PERMANENT in QUESTION MEDIA Added Loan Added IN Email DOWNLOAD circulation to: in TRANSACTIONS brary included loads Items Titles BRAILLE and Included Loans* Interli Projected Mail New "Totals Main Library Branches Down Users Total OTHER REFERENCE CHANGES COLLECTION HOURS OPEN READING STREAMING OHIO quir<>