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2014 Annual Budget Report 0.Pdf The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Columbus Metropolitan Library, Ohio for its annual budget for the fiscal year beginning January 1, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS COLUMBUS METROPOLITAN LIBRARY 96 S. Grant Avenue - Columbus, Ohio 43215 Tel: 614-645-2ASK (2275) - Fax: 614-849-1365 2014 ANNUAL BUDGET January 1, 2014 - December 31, 2014 Introductory Section Page Table of Contents ............................................................................................................ i Library Officials and Staff .............................................................................................. 1 Budget Message Budget Overview ................................................................................................ 4 Graphs: Where the Money Comes From and Where It Goes ............................ 5 Financial Highlights by Fund .............................................................................. 6 2014 Budget Strategy ......................................................................................... 6 Challenges and Opportunities for 2014 and Beyond .......................................... 7 2013 Significant Accomplishments ..................................................................... 7 Budget Structure, Policies and Procedures Budget Structure............................................................................................... 10 Use of Funds by Department Chart .................................................................. 11 Financial Policies and Procedures ................................................................... 12 Budget Planning Process ................................................................................. 16 Library Organization and Structure Library Organization and Reporting Entity ........................................................ 19 Organizational Chart ......................................................................................... 20 Leadership Teams ............................................................................................ 21 Services ............................................................................................................ 23 CML’s Strategic Plan Our Plan ........................................................................................................... 25 Values, Purpose and Vision ............................................................................. 25 Strategies, and Outcomes ................................................................................ 27 2014 Strategic Initiatives .................................................................................. 28 2013 Strategic Accomplishments ..................................................................... 30 2013 Notable Accomplishments ....................................................................... 31 Performance Measures Award Winning Profession Leader ................................................................... 32 Function ............................................................................................................ 33 2013 Tactical Plan Performance Measures ...................................................... 34 2011-2013 Operational Performance Measures............................................... 35 Exceptional Customer Experience ................................................................... 36 Major Sources of Revenue Major Sources of Revenue ............................................................................... 38 Graph: Property Tax Levy Effective Rates ...................................................... 40 Public Library Fund........................................................................................... 40 Revenue Detail by Fund and Summary-All Funds ............................................ 43 Underlying Revenue Assumptions ................................................................... 44 Graph: Fines and Fees Revenue .................................................................... 44 Staffing 2013 Staffing Changes ..................................................................................... 46 Graph: Number of Full-Time Equivalent Staff .................................................. 46 Staffing by Department ..................................................................................... 47 Staffing by Job Title .......................................................................................... 48 i TABLE OF CONTENTS 2014 ANNUAL BUDGET January 1, 2014 - December 31, 2014 Fund Summaries Page Graphs: Revenues and Expenditures - All Funds ............................................ 53 All Funds Summary of Revenues, Expenditures, and Changes in Fund Balance ............................................................. 54 General Fund Fund Description and Budget Narrative ...................................................................... 57 Revenue ...................................................................................................................... 58 Graph: 2014 Budgeted Other Revenues .................................................................... 59 Expenditures ............................................................................................................... 60 Graph: 2014 Library Materials Analysis ..................................................................... 61 General Fund Budget ................................................................................................ 63 General Fund Projects ................................................................................................ 64 General Fund Revenues and Expenditures - Last Ten Years ..................................... 71 General Fund Long Range Financial Plan .................................................................. 73 General Fund - Departmental Summaries Board of Trustees Department ...................................................................................... 74 Chief Executive Officer .................................................................................................. 77 Development & Affinity Department ................................................................... 82 Human Resources Department .......................................................................... 87 Chief Financial Officer Department ............................................................................... 92 Finance Department ........................................................................................... 96 2020 Vision Plan Department ........................................................................... 102 Property Management Department .................................................................. 106 Chief Customer Experience Officer ............................................................................. 116 Information Technology Department ................................................................ 123 Marketing Department ...................................................................................... 134 Public Services Department ............................................................................. 139 Special Revenue Funds Land Development Fund ............................................................................................. 149 Restricted Donations Fund .......................................................................................... 151 Debt Service Fund Debt Service Fund ................................................................................................ 154 Capital Projects Fund Fund Description and Budget Narrative ...................................................................... 157 2020 Vision Plan ......................................................................................................... 157 Graphs: 2020 VP Budget by Component & Project..................................................... 159 2013 Finalized Capital Projects ................................................................................... 160 2014 Capital Projects ................................................................................................ 160 Capital Projects Fund ................................................................................................ 164 ii TABLE OF CONTENTS 2014 ANNUAL BUDGET January 1, 2014 - December 31, 2014 Internal Service Funds Page Self Insurance Fund ................................................................................................ 165 Graph: Employees Enrolled in Health Plan ................................................................ 167 Graph: Rise in Single & Family Health Plan Premiums .............................................. 167 Permanent and Agency Funds Permanent Fund ......................................................................................................... 168 Digital Download Collaboration Fund .........................................................................
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