Gomal University Semester System of Examinations Regulations

Semester System of Examinations Regulations - 2015

DIRECTORATE OF ACADEMICS GOMAL UNIVERSITY,

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Gomal University Semester System of Examinations Regulations

TABLE OF CONTENTS

S # Title Page # 1 PREAMBLE 1 2 TITLE 1 3 COMMENCEMENT 1 4 CREDIT HOURS FOR BACHELOR / MASTER / MS / M.Phil / Ph.D. 2 5 DEGREE PROGRAM FOR STUDENTS WHO HAVE DONE 2-YEAR BACHELOR 2 6 FALL / SPRING SEMESTER 3 7 SUMMER SEMESTER (OPTIONAL) 3 8 COURSE REGISTRATION 3 9 ACADEMIC CALENDAR 4 10 WITHDRAWAL / CHANGE OF COURSE (S) 4 11 REPEATING COURSES 5 12 TRANSFER OF COURSES AND CREDIT HOURS 5 13 NON CREDIT COURSES 5 14 CLASS ATTENDANCE 6 15 EXAMINATION 6 16 DURATION OF EXAMIANTION 8 17 MAINTENANCE OF EXAMINATION RECORD 9 18 UNFAIR MEANS CASES 9 19 ABSENCE ON MEDICAL GROUND 9 20 GRADING 10 21 DROP OUT / DROP DOWN POLICY 10 22 FAILURE / RE-APPEARING IN EXAMINATION 11 23 EXAMINATION COMMITTEE 12 24 STUDENT GRIEVANCES AGAINST COURSE INSTRUCTOR / TEACHER 12 25 FUNCTIONS OF THE DEPARTMENTAL EXAMINATION COMMITTEE 12 CALCULATION OF GRADE POINT AVERAGES AND COMULATIVE GRADE 26 13 POINT AVERAGES 27 READY RECKONER TABLE FOR DETERMINATION OF GRADE POINTS 14 28 REQUIREMENT FOR THE AWARD OF DEGREE 15 29 FORMAT OF FINAL TRANSCRIPT 15 30 CENTRAL SEMESTER IMPLEMENTATION COMMITTEE (CSIC) 16 31 CANCELLATION OF ADMISSION 17 32 COURSE FILE 17 33 FREEZING OF SEMESTER 17 34 TEACHER’S EVALUATION 18

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REVIEW COMMITTEE

S # Name Designation

1 Prof. Dr. Abdur Rashid Dean Faculty of Sciences

2 Prof. Dr. Muhammad Ayaz Khan Dean Faculty of Agriculture

3 Prof. Dr. Umar Ali Khan Acting Dean Faculty of Arts

4 Dr. Sattar Bakhsh Awan Incharge Dean Faculty of Pharmacy

5 Engr. Iqbal Zeb Incharge Dean Faculty of Engineering and Technology

6 Prof. Dr. Noor Abbas Din Chairman Department of Physics

7 Prof. Dr. Muhammad Jamil Khan Chairman Department of Soil and Environmental Sciences

8 Dr. Mohammad Safdar Baloch Director Academics

9 Mr. Javed Bhabha Ex-Director Admissions

10 Dr. Zia ud Din Institute of Computing and Information Technology

11 Dr. Malik Muhammad Hashim Chairman Department of Food Science and Technology

12 Dr. Hidayat Ullah Khattak Institute of Chemical Sciences

13 Engr. Ehtasham Mustafa Faculty of Engineering and Technology

Approved By Maj. Gen (R) Prof. Dr. Hamid Shafiq HI (M) Vice-Chancellor Gomal University

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F O R E W O R D The use of 4-Cs (correct, complete, current, and consistent information) is an essential part of good documentation and quality management. Therefore, periodic changes which have potential impact on quality are required to be evaluated, reviewed and approved with the objective of verifying the consistency of the process.

Placed next are the Gomal University Semester System of Examinations Regulations – 2015 (for undergraduate and postgraduate degree programs) and M.Phil and Ph.D. Statutes and Regulations – 2015 which were revised in accordance with the HEC guidelines in order to bring them in line with the rules of top ranked universities of the country. A synopsis and thesis evaluation proforma was also devised for MS/M.Phil/M.Sc (Hons) or equivalent and Ph.D. degree programs along with a common template / manual for synopsis / thesis writing in these degree programs, which were approved in 156th meeting of Gomal University Advanced Studies and Research Board held on 31-12-2015.

This work would not have been possible without the support and active participation of the Deans of Faculties, Members of the Regulation and Review Committees and the Advanced Studies and Research Board. The Vice-Chancellor, Gomal University Dera Ismail Khan, Maj. Gen (R) Prof. Dr. Hamid Shafiq HI (M), has approved all the proposed recommendations of the committees (for the running sessions and onwards) in anticipation of the approval of Gomal University Academic Council for implementation in all teaching / research departments and other constituent / affiliated colleges / centers / institutes of Gomal University with immediate effect. I am highly obliged to all these personas but special appreciation goes to Dr. Malik Muhammad Hashim, Chairman Food Science and Technology and Engr. Ehtasham Mustafa, Lecturer in Faculty of Engineering & Technology, Gomal University for their dedicated efforts in this regard.

Dr. Mohammad Safdar Baloch Director Academics

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Gomal University Semester System of Examinations Regulations

GOMAL UNIVERSITY SEMESTER SYSTEM OF EXAMINATIONS REGULATIONS

PREAMBLE

Whereas it is expedient to incorporate standard procedure provided by the Government of Pakistan, Higher Education Commission (HEC), in the existing regulations for the Semester System of Examinations-2005 (Revised-2015), in order to bring them in line with the rules of best universities of the country and international standards, aforesaid regulations are hereby amended in accordance with the HEC guidelines and in terms of Section-29(i) of the Khyber Pakhtunkhwa Universities Act 2012.

1. TITLE

These regulations shall be called the GOMAL UNIVERSITY SEMESTER SYSTEM OF EXAMINATIONS REGULATIONS–2005 (REVISED–2015) which shall regulate the examinations in all those Bachelor, Master, MS, M.Phil, M.Sc (Hons) and Ph.D. degree programs where semester system is in vogue.

2. COMMENCEMENT

These regulations shall come into force with effect from session 2015 and onwards.

Standardized scheme of studies for Bachelor/Master/MS/M.Phil/M.Sc (Hons)/Ph.D. degree programs*

Total number of credit hours 60 – 70 for 2-year program 120 – 140 for 4-year program 160 for 5-year program 24 – 32 for MS/M.Phil/M.Sc (Hons) program** 18 credit hours of course work for Ph.D. program Semester duration 16 – 18 weeks Course duration 8 Semesters (3.5 – 4 years) OR as per requirement of the program Course load per semester for regular 15 – 18 credit hours (for Undergraduate Programs) fulltime students*** 09 – 12 (for Postgraduate Programs) Medium of instruction English shall be the medium of instruction and examination for all the subjects except those of oriental languages. For Islamic Studies and Arabic, Urdu is also permissible

* See “Regulations for the award of degree” ** 24-26 credit hours for course work & 6 for research thesis *** As per approved curriculum by the relevant bodies of the university.

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3. CREDIT HOURS FOR BACHELOR / MASTER / MS / M.Phil / M.Sc (Hons)/Ph.D.

a. A credit hour means teaching a theory course for 60 minutes each week throughout the semester. b. One credit hour in laboratory or practical work/project would require lab contact of two hours per week throughout the semester. One credit hour in laboratory or practical work (project) would require Lab. Contact of three hours per week throughout the semester. c. The credit hours are denoted by two digits within brackets with a hyphen in between. The first digit represents the theory part while the second digit (right side) represents the practical e.g.: i. The 3 (3-0) means three credit hours of theory, whereas 4(3-1) means a total of four credit hours, of which three credit hours are of theory and one credit hour is for practical. ii. The weekly contact hours of a 3 (3-0) course will be three, the credit hours of 4(3-1) course will be a of five contact hours. iii. The contact hours during each week of the Summer Session will be double to ensure that the course is completely taught in a semester to cover the deficiency of duration compared with a regular (Fall/Spring) semester.

4. DEGREE PROGRAM FOR STUDENTS WHO HAVE DONE 2-YEAR BACHELOR

a. 2-year Bachelor Degree (B.A., B.Sc. etc. pass) will be equivalent to 50 credit hours under the semester system. The candidate can get benefit of maximum 50 credit hours, on course to course basis. b. A Bachelor (Honor) degree program will consist of 120-140 credit hours. i. A student after 2 year bachelor degree should be enrolled in Bachelor (Hons)/ 2-yeard Master programs to complete remaining 70-90 credit hours (if the courses taken by him/her during the 2-year Bachelor program are relevant to the Bachelor (Hons.) However 10 credit hours will be devoted for Bridge Courses for the relevant program. ii. Program courses in which the students want to enroll; e.g. a student of Arts with 2 year Bachelor degree may not be eligible for Bachelor (Hons.) in Science. However, a student with 2 year Bachelors degree in science can be eligible for admission in BBA program or for the program where he/she

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is eligible. The Institute/ Center/ Department/College must develop its own criteria of admission of students holding 2-year degree.

5a. FALL / SPRING SEMESTER

There will be two regular semesters (Fall and Spring) in an academic year. Each semester will spread over 16-18 weeks inclusive of examinations. The duration of teaching in each semester shall be sixteen hours of lectures (or 48 hours of practical work) for each credit hour of prescribed course work. Normally, each semester will be spread over eighteen-week duration, with the 9th and 18th weeks reserved for Mid-Term and Terminal Examinations, respectively. For a semester of 16 weeks, the 8th and 16th weeks will be reserved for Mid- Term and Terminal Examinations, respectively. However, the number of weeks may be adjusted by the university provided the duration of teaching as defined above is not affected.

Departments / Institutes / Centers / Colleges may enroll students fulfilling the prescribed criteria for any semester or for any single course and issue transcript with letter grades at the end of the semester.

A student reading for Bachelor degree may be allowed to take up to 12 - 18 credit hours and student of Master degree up to 12 credit hours (being maximum course load only if he / she has a CGPA of 3.2 or above) with the permission of the Head of the Department.

5b. SUMMER SEMESTER (OPTIONAL)

a. A student who is either failed or has stopped to take the examination due to shortage of attendance or wisher to improve his / her grade is allowed to register in Summer Semester. b. The contact hours during each week of the Summer Semester will be doubled to ensure that the course is completely taught in a semester to cover the deficiency of duration compared with a regular (Fall / Spring) semester. c. A student will only be allowed to register in maximum two course of 3 – 8 credit hours in a Summer Semester. d. A course in summer session will only be offered, if minimum number of the students in the course, i.e. equal to 25% of the allowed intake in one semester.

6. COURSE REGISTRATION

Students will be required to register courses for each semester by filling registration form. Course registration of the students in first semester will be done by the department whereas in

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subsequent semesters, the students will have to register themselves during first week of the classes. Complete registration will include fulfilling all financial obligations for the course. Fee has to be paid before commencement of classes. No student will be guaranteed enrollment in a course until registration has been completed.

7. ACADEMIC CALENDAR

a. University or Department / Institute / Centre / College will notify a complete academic calendar for its fall, spring and summer semesters (if applicable) for the convenience of students and faculty members, mentioning the following:

i. Semester starting date. ii. Course registration. iii. Period of course registration (15 days). iv. Withdrawal of course(s) within 4-6 weeks of commencement of classes. v. Holidays during the semester. vi. Mid-Term examination date. vii. Semester termination date. viii. Final examination week. ix. Grade notification date. b. Students will be responsible to meet the requirements and deadline notified for each semester in the academic calendar. They will also be expected to know and observe the rules, regulations, course load, prerequisites and policies of the university, as well as those of the Departments / Institutes in which they are enrolled.

8. WITHDRAWAL / CHANGE OF COURSE (S)

a. A student, on the recommendation of the Head of Department and with the consent of the concerned Dean, may be allowed to:

i. Change a course within seven days of the commencement of a semester.

ii. Drop a course within five weeks of commencement of semester which will be represented by (I) in the transcript.

b. Withdrawal from a course will be allowed latest up to one week before the Terminal Examination of the same semester under approval by the Dean / Head of Department / Institute. Withdrawn course will appear on transcript with the letter grade W, and will not be treated F-Grade.

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9. REPEATING COURSES

This clause of regulations is applicable for improvement cases only.

a. A student receiving F-Grade in any course, he / she will be required to re-register in that course whenever offered. However, a student having letter “Grade-D” or “D+” in a course, may also re-register in that course whenever offered to improve his / her grade by paying repeat / re-registration fee in addition to regular examination fee as per updated fee structure of the university. Undergraduate students may be allowed to repeat a course in which he / she obtains less than 60% marks. Maximum number of ≤6 & ≤4 courses that a student may repeat in BS 4-year and M.Sc 2-year degree programs respectively.

b. A graduate student (MS / M.Phil / M.Sc (Hons) / Ph.D.) with a less than 70% marks can repeat the course, if he / she desire to improve the grade. Maximum number of courses (≤3) that a student may repeat at graduate level.

10. TRANSFER OF COURSES AND CREDIT HOURS

Migration and transfer of courses will be allowed subject to Gomal University Regulations regarding migration. However, under the semester system:

a. No credit hour of a course will be transferred if the grade is less than C for undergraduate and B for graduate.

b. If Departmental Members of Board of Study verify that the course contents passed by the candidate are at par with the course being taught in the department, the same will be allowed to be transferred else he / she will have to register for deficiency courses whenever offered.

c. Migration from any university shall not be accepted in first and final semester of 2-year degree program and first and final year of 4-year and 5-year degree programs subject to migration rules of the university.

11. NON CREDIT COURSES

On the recommendation of the Head of Department, courses can be taken on pass / fail basis. These courses can be taken only out of elective courses and the grade awarded towards these courses will not be considered in calculating the GPA or CGPA. If a student fails, he / she will have to repeat the course and the Repeat Course Policy will apply.

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12. CLASS ATTENDANCE

a. A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the Terminal Examination. If a student remains absent in 50% classes before the Mid-Term Examination, he / she will not be allowed to sit in the examination.

b. In case of absence as a result of late admission, medical grounds or change of course, the teacher will give extra (make-up) materials to the students to compensate the deficiency.

c. The teacher concerned will display the list of the students who do not fulfill the requirements of attendance at least one day before the examination week and such student shall not be allowed to appear in the Terminal Examination of the course.

d. At the end of each month the teacher concerned shall send to the Head of the Department / Centre / Institute / College, a statement giving the total number of lectures delivered and practicals conducted by him together with the number of lectures / practicals attended by each student.

e. If a student on rolls remains absent from any program / course continuously for ten days or more or if his / her attendance in any one or more courses falls below 50% at the end of each month without a reasonable cause for which prior permission is essential, his / her admission shall be cancelled / struck off by the Head of the Department / Institute / Center / College concerned. The student having class attendance less than 75% in a particular course will be required to repeat the course whenever offered.

13. EXAMINATION

a. There shall be Mid-Term, Terminal Examinations, and Tests / Home Assignments in each course in every semester.

b. The weightage of these examination and tests / assignments shall be as follows:

i. The weightage of the tests and assignment(s) during the whole semester will be 20% of the assigned theory marks. The allocation of the marks of two tests and assignment(s) will be in the ratio of 3:2 respectively.

ii. When almost 50% of the course content is covered, a Mid-Term Examination shall be conducted (in 8th – 9th weeks) with 30% weightage. Most part of the

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papers should preferably be based on conceptual questions. If a student fails to appear in Mid-Term Examination or secures less than passing marks in that examination, he / she can appear in all other examinations including Terminal / Tests / Assignments. However, his / her Mid-Term score will be unaffected.

iii. When the Head of Department is satisfied that all contents of the courses are covered, Terminal Examination covering the whole course will be conducted (in 16th – 18th weeks) with a weightage of 50%. The choice in the questions may be given in Terminal Examination’s question papers.

iv. The student shall submit projects / assignments / lab reports. These (to be determined by the teacher concerned) will have different weightage contributing towards the overall assessment in percentage marks. This weightage can be determined based on the following guidelines:

Nature of examination Course with lab Course without lab Quizzes 5 – 10% 5 – 10% Mid-Term Examination 20 – 30% 30 – 40% Assignments 5 – 10% 5 – 10% Practical / Project applicable 10 – 20% - Terminal Examination 40 – 50% 40 – 50% v. Research thesis marks will be considered in calculating the overall CGPA and will be included in transcripts of MS/M.Phil/M.Sc (Hons) degree programs. vi. The weightage contributing towards the overall assessment in percentage marks for Engineering Courses will be determined on the following guidelines:-

i. Theory courses 100% ii. Practical 100% The distribution of marks for laboratory courses shall be as follows:- 1. 25% carrying out lab work: sessional evaluation by the teacher concerned. 2. 25% midterm evaluation: written examination to be conducted by the teacher concerned before midterm exam. 3. 25% final evaluation: written examination to be conducted by the teacher concerned before the oral examination. 4. 25% oral examination (viva voice) to be conducted jointly by the teacher and external examiner at the end of the session. The external

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examiner will be appointed by the Internal Controller of Examinations on the recommendation of the Chairman / Director of the department / institute.

vii. In case a student joins after start of semester, he / she will be responsible for any missed quizzes, assignments and lectures. The marks in missed quizzes etc will be considered zero while make-up tests, projects and labs can be arranged in consultation with the teacher / Head of Department.

viii. There will be no Supplementary / Special Examination in a semester system; if a student fails in a course, he / she is required to repeat it whenever offered.

ix. An incomplete (Grade-I) shall be awarded to a student only if he/she has missed the Terminal Examination, project report, etc. due to exceptional cases beyond the control of a student such as serious accidents, family tragedy, serious health ailments etc., but has completed all other requirements of the course successfully. The award of Grade-I shall not cover a student’s lethargic attitude, willful absence, or bad performance in class. Grade-I should be converted into an appropriate letter grade within one year; otherwise, it shall be changed to an F- Grade. The teacher concerned shall specify the conditions for conversion of grade.

14. DURATION OF EXAMIANTION

In view of the weightage for various examinations the duration of the papers will be as follows or otherwise as decided by the department concerned:

a. Mid-Term Examination. Two hours. b. Terminal Semester Examination. Three hours. Maximum one day gap between the papers may be allowed in Terminal Examination. 15. The date sheet of the examination (Mid and Terminal) will be displayed one week before the start of examination on the Notice Board of the department concerned. Copy of the same will be sent to the Controller of Examinations and the Director Academics by the Head of Department.

16. Test, assignments and quizzes etc shall be conducted by the teacher concerned according to the schedule announced by the department.

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17. MAINTENANCE OF EXAMINATION RECORD

The teacher concerned shall prepare copies of the awards within a week of the conduct of paper. He / she shall retain one copy with him / her and display a copy of result on the Notice Board of the Department / Institute / Centre / College. One copy of the same shall be forwarded to the Program Coordinator / Internal Controller of Examinations. The Program Coordinator / Internal Controller of Examinations will compile cumulative result of student(s) and after the expiry of appeal period (10 days) provide cumulative result to the Chairman / Director / Principal / Dean concerned who shall forward the same to the Controller of Examinations, Gomal University for official declaration of result. The teacher concerned will provide all relevant record (course file) to the Program Coordinator / Internal Controller of Examinations of the department for record. The Internal Controller of Examinations shall submit the marked sheet(s) of the Mid-Term and Terminal Examinations along with the result cards / sheets to the Controller of Examinations, Gomal University at the end of each semester.

18. UNFAIR MEANS CASES

The teacher concerned / superintendent examination center will report unfair means cases to the Chairman / Director / Principal, who shall forward the cases within one week to Departmental Examination Committee for necessary action as under:

“Any candidate found guilty of misconduct, in giving or receiving assistance, or found guilty of copying from any paper, book or note or allowing any other candidate to copy his answer book, or using / attempting to use these or any other unfair means, shall be decided by the Committee as per University Students Disciplinary Rules”.

19. ABSENCE ON MEDICAL GROUND

In case a candidate is unable to attend classes (not exceeding 15 days, recommended by university Medical Officer) OR attempt test / assignment, he / she will be allowed to sit in test / assignment, but he / she will not be allowed to sit in Mid-Term / Terminal Examination. Otherwise he / she will have to drop the semester by written request to this effect.

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20. GRADING

a. The grading of the students in internal/semester system shall be as follows:

Marks obtained Numerical Grade Letter Grades Remarks 90%- 100% 4.00 A+ Outstanding 80% – below 90% 4.00 A Excellent 75% – below 80% 3.50 – 3.99 B+ Very Good 70% – below 75% 3.00 – 3.49 B Good 65% – below 70% 2.50 – 2.99 C+ Fair 60% – below 65% 2.00 – 2.49 C Fair 55% – below 60% 1.50 – 1.99 D+ Pass 50% – below 55% 1.00 – 1.49 D Pass Less than 50% 0.00 – 0.00 F Fail NA NA W Withdrawn from the course NA NA I Incomplete

b. Numerical Grade / GPA / CGPA will have to be rounded up to two decimal fractions only. c. Calculation of Grade Point Average of each course shall be made according to the example as given in Section 25 of the Regulation.

21. DROP OUT / DROP DOWN POLICY

a. For completion of the degree, the minimum qualifying CGPA for BS and MS/M.Phil/M.Sc (Hons) students are 2.00 and 2.50 resectively.

b. A student who obtains GPA/CGPA less than 2.00 in any semester, he / she will be put on probation and shall be issued a written warning by Head of the Department. A copy of the warning letter shall also be sent to the parents/guardian.

c. If he / she fails to maintain succeeding GPA/CGPA above or equal to 2.00, he / she will not be allowed to register in next semester (a copy of the letter shall also be sent to the parents/guardian). Instead he / she will be re-registered in the semester where he / she was put on probation by paying the entire financial obligation like that in the

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regular semesters. Only two such chances will be given to the student during the whole course of study, otherwise he / she will be dropped of the roll.

d. If the CGPA falls below 2.00 at the end of last semester, he / she will be required to improve some / all subjects of any semester with multiple chances till such time he / she meets the minimum requrement of 2.00 CGPA, but not exceeding to maximum duration required for that degree program.

e. If due to the non-existance of the semester in which he / she was put on probation (due to the institutional issues) and the dropped down student was to accommodate, he / she will be provisionally allowed to sit in next semester/ untill the required semester to come with the approval of Central Semester Implementation Committee defined under Clause-31 of the semester regulations.

22. FAILURE / RE-APPEARING IN EXAMINATION

If a student fails in all subjects of the 1st semester, he / she will have to repeat all subjects whenever offered and the Dropdown Policy will apply.

Similarly, if a student fails in securing 50% marks (D-Grade) in any subject, he / she will be declared as FAIL in that subject and he / she will have to PASS this subject whenever offered by the department. Only two chances, succeeding to the first attempt, will be allowed to the student. If this student is unable to opt the course during the course of studies, he / she has to pay for additional semester (up to maximum of two) to cover his / her deficiency courses. The marks sheet for that semester will be re-prepared by concatenating obtained subject grade with F.

Example

Subject Credit Hours Marks % Grade Grade Point GP x Credits Algorithm 3 60 C 2 6 C Language 3 70 B 3 9 Physics 3 80 A 4 12 Islamiat & Pak Studies 3 60 C 2 6 Microprocessor 3 40 F 0 0 Statistics 3 50 D 1 3

GPA = 36/1 8 = 2.0

After passing the subject

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Subject Credit Hours Marks % Grade Grade Point GP x Credits Algorithm 3 60 C 2 6 C Language 3 70 B 3 9 Physics 3 80 A 4 12 Islamiat & Pak Studies 3 60 C 2 6 Microprocessor 3 70 BF 3 9 Statistics 3 50 D 1 3

GPA = 45/1 8 = 2.5

23. A student can improve his / her GPA by re-registering in any subject (with less than 70% marks) that has already been PASSED by him / her. But the same analogy will apply for awarding subject grades for re-appeared / improved subjects as in the case of failed subjects, i.e “R” will be concatenated to the subject grade in the new transcript after improvement. Only one chance for improvement in each subject will be given.

24. If there is tie on grades for the 1st, 2nd or 3rd positions then obtained marks of the students will be used to break the tie.

25. EXAMINATION COMMITTEE

There shall be an Examination Committee in each Department / Centre / Institute / College, comprising the following:

Chairman / Director / Principal. Convener Two senior most faculty members. Members The concerned teacher. Co-opted Member Respective Program Coordinator / Internal Controller of Exams. Secretary

26. STUDENT GRIEVANCES AGAINST COURSE INSTRUCTOR / TEACHER

a. All departments will constitute an examination committee “Departmental Examination Committee” (DEC) as defined in Clause-25.

b. A student must approach the Head of the Institute for his / her grievances of the result by submitting a written request regarding grade within a week of the declaration of result on the Notice Board of the Department / Institute. The Head of the Department / Institute shall forward the grievances to the Examination Committee. The teacher concerned will be bound to submit all record of the course before the Committee. It will be mandatory on the Committee for hearing both sides (student and

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teacher), and will give a final decision within a week or before the start of registration for the new semester whichever come earlier.

c. A Departmental Examination Committee will check randomly a few papers of the semester examination for ensuring uniformity of score and coverage of the course contents.

d. If the student is not satisfied with the decision of Departmental Examination Committee then he / she may appeal to the Semester Implementation Committee subject to payment of re-checking fee.

27.FUNCTIONS OF THE DEPARTMENTAL EXAMINATION COMMITTEE

The Departmental Examination Committee will have to:

a. Ensure coverage of course contents, comparing test with the course outline and work plan provided by the teacher.

b. Examine all matters regarding uniformity before the declaration of results.

c. Address and decide student complaints / appeals regarding grade awards. In case a student is not satisfied with the decision of Departmental Examination Committee then student may appeal to Central Semester Implementation Committee by paying re-checking fee.

d. Make decisions regarding indiscipline, misconduct & unfair means cases as reported.

e. Classroom activities will be monitored by the Head of Department / Coordinator.

28. CALCULATION OF GRADE POINT AVERAGES AND COMULATIVE GRADE POINT AVERAGES

Consider the following example where a student has completed a course of 3, 3, 3 and 4 credits respectively in 1st semester and courses of 2, 3, 4 credits hours in 2nd semester. Suppose he / she obtains 52% marks in Test / Assignment, 55% marks in Mid-Term Examination and 67.7 % marks in Terminal Examination of course 1 of 3 credit hours, his / her final percentage on course 1 shall be as follows: 52.0 x .2 = 10.40 % 55.0 x .3 = 16.50 % 67.7 x .5 = 33.85 % Total = 60.75 % which is equivalent to C-Grade.

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The Grade Points associated with this percentage, as given in the Ready Reckoner Table, comes out to be 2.07%.

Now suppose the grade points calculated in similar fashion for course II, III and IV of the same student are those given in the following table to calculate Grade Point Average (GPA):

Course Credits Grade GP Total GP credits Course I 3 C 2.07 6.21 Course II 3 B 3.33 9.99 Course III 2 B+ 3.56 7.12 Course IV 4 B+ 3.89 15.56 Total 12 38.88

Grade Point Average = 38.88 / 12 = 3.24

Similarly his / her Grade Point Average of second semester is

Course Credits Grade GP Total GP credits Course I 2 B 3.24 6.40 Course II 3 B+ 3.67 11.01 Course III 4 B+ 3.83 15.32 Course IV 3 A 4.00 12.00 Total 12 44.73

Grade Point Average = 44.73 / 12 = 3.72

Cumulative Grade Point Average after completion of courses of 24 credits is calculated as under:

Cumulative Grade Point Average = 83.61 / 24 = 3.483 = 3.49

READY RECKONER TABLE FOR DETERMINATION OF GRADE POINTS %AGE GRADE POINT 50.00 - 50.99 1.00 – 1.09 51.00 - 51.99 1.10 – 1.99 52.00 - 52.99 1.20 – 1.29 53.00 - 53.99 1.30 – 1.39 54.00 - 54.99 1.40 – 1.49 55.00 - 55.99 1.50 – 1.59 56.00 - 56.99 1.60 – 1.69

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57.00 - 57.99 1.70 – 1.79 58.00 - 58.99 1.80 – 1.89 59.00 - 59.99 1.90 – 1.99

60.00 - 60.99 2.00 – 2.09 61.00 - 61.99 2.10 – 2.19 62.00 - 62.99 2.20 – 2.29 63.00 - 63.99 2.30 – 2.39 64.00 - 64.99 2.40 – 2.49 65.00 - 65.99 2.50 – 2.59 66.00 - 66.99 2.60 – 2.69 67.00 - 67.99 2.70 – 2.79 68.00 - 68.99 2.80 – 2.89 69.00 - 69.99 2.90 – 2.99

70.00 - 70.99 3.00 – 3.09 71.00 - 71.99 3.10 – 3.19 72.00 - 72.99 3.20 – 3.29 73.00 - 73.99 3.30 – 3.39 74.00 - 74.99 3.40 – 3.49 75.00 - 75.99 3.50 – 3.59 76.00 - 76.99 3.60 – 3.69 77.00 - 77.99 3.70 – 3.79 78.00 - 78.99 3.80 – 3.89 79.00 - 79.99 3.90 – 3.99 8.0 AND ABOVE 4.00 29. REQUIREMENT FOR THE AWARD OF DEGREE

a. For BS/BCS/DVM/B.Sc (Hons) or equivalent degree programs: A student must have regular admission in the undergraduate program of the institution, pass all the courses of study prescribed in the relevant scheme of studies and obtain a Cumulative Grade Point Average (CGPA) of at least 2.00. b. For MS/M.Phil/M.Sc (Hons) or equivalent degree programs: A student must have a regular admission in the MS/M.Phil/M.Sc (Hons) program of the institution, pass all the courses of study prescribed in the relevant scheme of studies and obtain a Cumulative Grade Point Average (CGPA) of at least 2.50.

30. FORMAT OF FINAL TRANSCRIPT

The final transcript for the award of degree will include the following information:

a. Picture of the applicant (front side of the transcript).

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Gomal University Semester System of Examinations Regulations

b. Name of student (front side of the transcript). c. Father name (front side of the transcript). d. Registration No. / Roll No. (front side of the transcript). e. Session (front side of the transcript). f. Semester (Fall / Spring) front side of the transcript. g. Subjects detail along with credit hours (front side of the transcript). h. GPA/CGPA and overall percentage against earned CGPA (front side at the end of the transcript). i. Signature of issuing officer(s) of Examination Section (front and back side at the end of the transcript). j. Scale (back side of the transcript).

31. CENTRAL SEMESTER IMPLEMENTATION COMMITTEE (CSIC)

There shall be a Central Semester Implementation Committee (CSIC) to be constituted by the Vice – Chancellor, which will comprise of:

a. All Deans Concerned Dean of Faculty will be Convener b. The Controller of Examinations Member c. Chairman concerned Invitee d. Director Academics Secretary

The Committee shall perform the following functions:-

a. Provide consultation to the Department / Center / Institute / College converting to semester system from the annual / term OR any other system. b. Provide support in the implementation of semester system by arranging short courses for the faculty on various aspects. c. Monitor the implementation of semester system. d. Address various issues arising with regard to the implementation of semester system. e. Recommend necessary amendments in the semester regulations for approval from the relevant bodies, if indeed, and to settle dispute arising out of semester system. f. Address the appeals of the students if they are not satisfied by the decision of the Departmental Examination Committee. g. Address unfair means cases and make decisions according to the rules.

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32. CANCELLATION OF ADMISSION

If a student fails to attend any lecture during the first four weeks after the commencement of the semester as per announced schedule, his / her admission shall stand cancelled automatically without any notification. He / she will have to get re-admission on the recommendation of the Head of Department / Institute after approval of the competent authority in accordance with the Gomal University Admission Regulations and subject to payment of prescribed fee. However, he / she will not be allowed to sit in Mid / Terminal Examination having less than 70% attendance.

33. COURSE FILE

Maintenance of Course / Project / Internship file is compulsory for the teacher. The course file will contain:

a. Description of course / course contents (as approved by the concerned Board of Study). b. Course coding. c. Weekly teaching schedule. d. Dates of Mid-Term Examination. e. Grading policy will identify each activity, such as Homework, Quizzes, Mid-Term Examination, Terminal Examination, Research Project & Internship Report etc. f. Copy of each homework assignment. g. Copy of each quiz given. h. Copy of Mid &Terminal Examinations. i. Grading sheets (proformas) & statistical data regarding the grade obtained by the students. j. Difficulties / problems faced during classroom / course delivery & attendance and leave record of the students. k. Regarding internship, the completion report issued by the Trainer / Head of the concerned Section of the organization will be mandatory on the prescribed proforma and evaluation will be made by the internal and external supervisor (wherever applicable) after successful completion / defense of internee.

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Gomal University Semester System of Examinations Regulations

Note:

a. The Internal Controller of Examination will keep record of the students three years after the completion / passing of final semester examination. b. Degree / Certificates of semester system examinations will be issued without mentioning words As A Whole / In-Parts.

34. FREEZING OF SEMESTER

If a student freezes a semester(s), he / she will resume his / her studies from the same stage where he / she left (froze). Semester freezing will be allowed with certain conditions:

a. There should be solid reasons on record (with documentary proof) up to the satisfaction of the university administration / Head of the Department after approval of the Dean and the Vice-Chancellor.

b. A student, during semester freezing period, will not be allowed to stay in the university hostels.

c. Double fee will be charged for semester freeing.

d. Semester freezing will be allowed during the first four weeks after the commencement of the semester. No freezing after the first four weeks will be allowed. The maximum duration of the degree program shall remain the same.

Note: Freezing of Semester will only be allowed after successful completion of 1st semester as prerequisite or the case may be for other semesters predecessor to the freezing semester.

35. TEACHER’S EVALUATION

In semester system, the first step is the scrutiny and approval of the course outline by the relevant bodies of the university. Course teacher plays a very pivotal role. There is very little control over the Instructor when he / she is in the classroom, therefore;

a. It is mandatory on the Head of the Institutions to have every courses teacher evaluate on the related proforma by the students on what they have been taught by their teacher. This evaluation should preferably be done online. However, if on-line marking is not possible then it has to be done manually. It must be done in the last week of the semester (without the presence of the course teacher so as to maintain

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impartially). This evaluation should be objective and should be shared with the concerned course teacher for his /her improvement / knowledge. b. Evaluation done by the students will be completely anonymous. The student will not be required to indicate name or roll numbers, registration numbers or by any other means whatsoever.

Note:

The rules / regulations shall be modified form time to time by the University Implementation Committee under the prescribed procedure.

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