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Regular Meeting of City Council City Hall, 10105 12A

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Regular Meeting of City Council City Hall, 10105 12A REGULAR MEETING OF CITY COUNCIL CITY HALL, 10105 12A STREET, DAWSON CREEK MONDAY, OCTOBER 19, 2009 AT 8:35 A.M. AGENDA Page 1. CALL MEETING TO ORDER 2. NEW/COUNCILLOR BUSINESS 3. MINUTES 5-12 3.1 Minutes of the Regular Meeting of Council (October 5, 2009) for adoption. 4. BUSINESS ARISING 5. CORRESPONDENCE 13 5.1 Letter from Sally Schilds re: Request for free transit service for the Rotary Club Christmas Dinner December 13, 2009. 6. DELEGATIONS (9:00 A.M.) 14 6.1 Katie Fitzpatrick, Northern Environmental Action Team (NEAT) in attendance re: Waste Reduction Week Proclamation. 15 6.2 Patricia Hamilton and Allyson Hayes, South Peace Community Resource Society, in attendance re: Community Living Month Proclamation. 6.3 Janis Kmet, Dawson Creek Daily News, in attendance re: People's Choice Awards. Page 1 of 293 REGULAR MEETING OF CITY COUNCIL MONDAY, OCTOBER 19, 2009 Page 7. REPORTS 16-155 7.1 Report from the Tourism Development Coordinator re: Adoption of Community Tourism Plan 2010-2015. 156-197 7.2 Report No. ADM 09 -195 from the Director of Operations (August 25, 2009) re: Water Strategy Update. 198-202 7.3 Report No. ADM 09-215 from the Director of Corporate Administration (October 6, 2009) re: Notice of Other Voting - Bylaw No. 4034, 2009. 203-212 7.4 Report No. ADM 09 -218 from the Chief Administrative Officer (October 14, 2009) re: Communications Plan Referendum November 21, 2009. 213-252 7.5 Report No. ADM 09 -219 from the Director of Corporate Planning (October 14, 2009) re: Dawson Creek Housing Strategy - Affordability, Diversity and Sustainability. 8. BYLAWS 8.1 Remedial Action Requirement Bylaw No. 4025, 2009 for adoption. (500 -528 115th Avenue) 8.2 Waste Collection and Disposal Regulation Bylaw No. 4035, 2009 for adoption. 8.3 Permissive Tax Exemption Bylaw No. 4036, 2009 for adoption. 8.4 Zoning Amendment (09-07) Bylaw No. 4033, 2009 (1552, 1548 & 1544 Loran Drive) for third reading and adoption. 8.5 Zoning Amendment (09-08) Bylaw No. 4037, 2009 (201 100th Avenue) for third reading and adoption. 253-255 8.6 Zoning Amendment (09 -09) Bylaw No. 4038, 2009 (820 Watson Crescent) for third reading and adoption. Page 2 of 293 REGULAR MEETING OF CITY COUNCIL MONDAY, OCTOBER 19, 2009 Page 9. MAYOR'S BUSINESS 10. DIARY 11. CONSENT CALENDAR 256 11.1 Consent Calendar items to be received: 1. Report No. ADM 09 -212 from the Director of Corporate Administration (September 30, 2009) re: Items to be released from previous In -Camera minutes. 12. STRATEGIC PRIORITIES CHART 257-258 12.1 Strategic Priorities Chart. 13. QUESTION AND ANSWER PERIOD 14. MEDIA QUESTION PERIOD 15. COMMITTEE OF THE WHOLE REPORTS (11:00 A.M.) 259-262 15.1 Report from Sergeant Traichevich, Acting Detachment Commander. 263-264 15.2 Report from the Fire Chief. 265-267 15.3 Report from the Director of Corporate Administration. 268-269 15.4 Report from the Director of Corporate Excellence & Personnel Development. 270-272 15.5 Report from the Chief Financial Officer. 273-278 15.6 Report from the Director of Operations. 279-283 15.7 Report from the Director of Parks & Recreation. Page 3 of 293 REGULAR MEETING OF CITY COUNCIL MONDAY, OCTOBER 19, 2009 Page 15. COMMITTEE OF THE WHOLE REPORTS (11:00 A.M.) 284-287 15.8 Report from the Director of Corporate Planning. 288-293 15.9 Report from the Airport Manager. 16. RECESS TO CLOSED MEETING 16.1 Resolution to move into the Meeting of Council Closed to the Public. Agenda Items 3.1 & 5.1 - Section 97 (1) (b) ‘Minutes’ - as previously noted. Agenda Items 7.1 & 9.1 - Section 90 (1) (d) the security of the property of the municipality. Further, that Council authorize the following municipal staff to attend for all agenda items: Chief Administrative Officer, Jim Chute Deputy Chief Administrative Officer, Greg Dobrowolski Chief Financial Officer, Shelly Woolf Director of Corporate Administration, Brenda Ginter Chief Confidential Secretary, Tyra Henderson 17. RECONVENE OPEN PORTION OF THE MEETING TO ADJOURN Page 4 of 293 Item 3.1 MINUTES OF THE REGULAR MEETING OF CITY COUNCIL, City Hall, 10105 – 12A Street, Dawson Creek, BC on MONDAY, OCTOBER 5, 2009 COUNCIL PRESENT STAFF PRESENT Mayor Mike Bernier - Chair Jim Chute, Chief Administrative Officer Councillor Marilyn Belak Greg Dobrowolski, Deputy Chief Administrative Officer Councillor Theresa Gladue Shelly Woolf, Chief Financial Officer Councillor Terry McFadyen Brenda Ginter, Director of Corporate Administration Councillor Bud Powell Tyra Henderson, Recording Secretary Councillor Cheryl Shuman Barry Reynard, Director of Parks & Recreation Emanuel Machado, Director of Planning Kevin Henderson, Director of Operations ABSENT Councillor Sue Kenny ALSO IN ATTENDANCE Andrew Bergland, Dawson Creek Daily News Matthew Bains, Northeast News Cindy Gabriel, Deborah Watts, Katherine Gilbertson, Ministry of Children & Families, Kelly Patterson, Axis Family Resources, Julie Mercereau, Aboriginal Family Resources, Item 6.1 Anne Haycock, Frank Breault, Lyle Braden & Marge Monlezun, Item 6.2 Margaret Sutton and Steve Pradolini, Item 6.3 Godwin Ungah, Mike Simpson, Item 6.4 Shane Carlson, Item 7.9 1. CALL TO ORDER Call to order The Chair called the meeting to order at 8:36 am. 2. NEW AND COUNCILLOR BUSINESS 1. Emergency 2.1 Warming Shelter BELAK/SHUMAN, THAT the letter from the Dawson Creek Housing Response Network re: Warming Shelter proposal be received; further, that the City provide a letter of support for the project funding proposal to BC Housing. CARRIED Farewell to Pouce 2.2 Coupe Care Home Councillor Belak reported that she attended the “Farewell to Pouce Coupe Care Home” celebration celebration held at the Care Home, which was well attended by former staff, family members, and residents of Pouce Coupe. Councillor Belak further reported on her attendance at the Energy Conference. PRMA mtg 2.3 Councillor Powell reported on his attendance at the Peace River Municipalities Association meeting in Hudson Hope where the creation of a Peace River Basin Trust was discussed. 2. Peace River Basin Trust POWELL/SHUMAN, THAT the City of Dawson Creek send a letter of support to the Peace River Regional District regarding the creation of a Peace River Basin Trust task force. CARRIED Regular Council with Committee of the Whole 19 Oct 2009 Page 5 of 293 Item 3.1 Minutes of the Regular Meeting of City Council – October 5, 2009 Page 2 of 8 Councillor Shuman 2.4 Councillor Shuman reported on her participation in a Solar Energy webinar, the Peace River Municipalities Association meeting, the Energy Conference, and at the Union of British Columbia Municipalities Convention. Councillor Gladue 2.5 Councillor Gladue reported on her participation in the Seniors Park Opening, the Energy Conference, and the Union of British Columbia Municipalities Convention. Councillor Gladue advised that she has invited Carole James to attend the Louis Riel Day proclamation in Dawson Creek on November 16, 2009. Downtown Business 2.6 Association Councillor McFadyen reported on his attendance at two meetings of the Downtown Business Association. He advised that the association plans to meet alternate months to attempt to increase attendance. 3. MINUTES 3. Minutes of 3.1 Sept.14/09 GLADUE/SHUMAN, THAT the Minutes of the Regular Meeting of City Council (September 14, 2009) be adopted. CARRIED 4. BUSINESS ARISING DC Industrial Steel 4.1 The Chief Administrative Officer advised that the properties formerly known as DC Industrial Steel are not in fact owned by Mr. Cottam, and will soon legally change hands to the neighbouring property owner, Mr. Ron Moch, Moch Electric. Implications for the tax sale will be reported by the Chief Financial Officer. 5. CORRESPONDENCE 4. Police Records 5.1 Information System BELAK/SHUMAN, fee change THAT the letter from the Ministry of Public Safety and Solicitor General (September 22, 2009) re: User Fee for the Police Records Information Management Environment of BC (PRIME-BC) be received for information. In response to Councillor Belak, the Chief Administrative Officer advised that the change, which is an increase from $500.00 per RCMP member to $1,000.00 per RCMP member will take effect January 1, 2010, the same time as the transfer of traffic fine revenue to the City is decreased. CARRIED 5. Community Action 5.2 for Seniors SHUMAN/MCFADYEN, Independence THAT the letter from Dawn Lybarger CASI Project Coordinator (September 27, 2009) re: Community Action for Seniors Independence Community Meeting October 27, 2009 be received; further, that Councillor Shuman attend on behalf of the City. CARRIED Vary agenda Mayor Bernier varied the agenda to bring forward reports prior to scheduled delegations. Regular Council with Committee of the Whole 19 Oct 2009 Page 6 of 293 Item 3.1 Minutes of the Regular Meeting of City Council – October 5, 2009 Page 3 of 8 7. REPORTS 6. Council Mtg 7.1 Schedule 2010 SHUMAN/GLADUE, THAT Report No. ADM 09-201 from the Director of Corporate Administration (September 21, 2009) re: 2010 Council Meeting Schedule be received; further, that the schedule be adopted and staff be directed to post the schedule on the city website and forward the information to local media. CARRIED 7. Referendum 7.2 Transit service MCFADYEN/GLADUE, THAT Report No. ADM 09-202 from the Director of Corporate Administration (September 23, 2009) re: Voting Day Transit Service be received; further, that Council approve the provision of free transit on November 21, 2009. CARRIED 8. City Recognition 7.3 Awards Policy SHUMAN/GLADUE, THAT Report No. ADM 09-210 from the Director of Corporate Administration (September 30, 2009) re: City Recognition Awards Policy be received; further, that the policy be approved as amended to remove any reference to the Legacy Wall of Recognition.
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