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Regular Meeting of City Council City Hall, 10105 12A

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Regular Meeting of City Council City Hall, 10105 12A REGULAR MEETING OF CITY COUNCIL CITY HALL, 10105 12A STREET, DAWSON CREEK MONDAY, FEBRUARY 18, 2013 AT 8:35 A.M. AGENDA Page 1. CALL MEETING TO ORDER 2. NEW/COUNCILLOR BUSINESS 6-11 2.1 Memo from Councillor McFadyen re: Float Plane Base. 3. MINUTES 12-22 3.1 Minutes of the Previous Meetings of Council for adoption: 1. Minutes of the Regular Meeting of Council (February 4, 2013). 2. Minutes of the Special Meeting of Council (February 8, 2013). 4. BUSINESS ARISING 5. CORRESPONDENCE 23 5.1 Letter from the Nawican Friendship Centre (January 24, 2013) re: Donation to their "Building Renovation Fund". 24-34 5.2 Letter from the Spirit of the Peace Powwow Society (February 1, 2013) re: Sponsorship for the 8th Annual "Spirit of the Peace" Competition Powwow June 14-16, 2013. 35 5.3 Letter from the Honours and Awards Secretariat (January 28, 2013) re: Order of British Columbia - 2013 Call for Nominations. 36 5.4 Memo from the Union of BC Municipalities (January 15, 2013) re: UBCM Membership. Page 1 of 305 REGULAR MEETING OF CITY COUNCIL MONDAY, FEBRUARY 18, 2013 Page 6. DELEGATIONS (9:00 A.M.) 37 6.1 Patsy Nagel and Delegation, Peace River District Women's Institute, in attendance re: the "Women's Institute Week" Proclamation. 38 6.2 Anne Haycock, Peace Country Roots Group (Historical Society), in attendance re: "Heritage Week" Proclamation. 39 6.3 Denis Labelle - President, Jerimy Earl - Vice President, Jim Kennedy - Director and Kathleen Connolly - Executive Director, Dawson Creek & District Chamber of Commerce, in attendance re: "Chamber of Commerce Week" Proclamation. 6.4 Larry Moody and Alex Reschney, Rotary Noon Club, in attendance re: Proposed Bridge on Walking Path. 6.5 Doug Ragan, in attendance re: Choosing a Contractor. 40-64 6.6 Jack Gordon, Sigma Risk Management Inc., in attendance re: City of Dawson Creek Corporate Risk Management Plan. (11:00 am) 7. REPORTS 65-68 7.1 Report No. 13-034 from the Director of Corporate Administration re: Core Values for the Practice of Public Participation Policy. 69-72 7.2 Report No. 13-040 from the Director of Corporate Administration re: R. Moch Electric Ltd. Request to Sublease. 73-85 7.3 Report No. 13-044 from the Director of Corporate Administration re: RCMP Lease Agreement - 70 Vic Turner Road. 86-87 7.4 Report No. 13-042 from the Deputy Director of Corporate Administration re: Appointment of Bylaw Enforcement Officers. 88-95 7.5 Report No. 13-037 from the Chief Financial Officer re: Dawson Creek Exhibition Association Partnering Request. 96-107 7.6 Report No. 13-041 from the Chief Financial Officer re: Pouce Coupe Water Supply Agreement. 108-114 7.7 Report No. 13-032 from the Director of Community Services re: Green Vehicle & Green Operating Practices for Municipal Buildings Policies. Page 2 of 305 REGULAR MEETING OF CITY COUNCIL MONDAY, FEBRUARY 18, 2013 Page 7. REPORTS 115-208 7.8 Report No. 13-038 from the Director of Community Services re: Geothermal/Geopower Feasibility Study. 209-210 7.9 Report No. 13-031 from the Director of Infrastructure & Sustainable Development re: Road Construction and Paving Contract. 211-224 7.10 Report No. 13-043 from the Director of Infrastructure & Sustainable Development re: Development Permit Application for Western Canadian Properties Group (Harvest View) Ltd., 8600 & 8700 17th Street. 225-226 7.11 Report No. 13-035 from the Fire Chief re: RFP 2013-31 - Pumper Truck. 227-267 7.12 Report No. 13-036 from the Deputy Chief Financial Officer re: Corporate Risk Review - Final Report. 8. BYLAWS 8.1 Zoning Bylaw No. 4159, 2013 (1409 100 Avenue, Violet Cooper/Elaine Haney) for consideration of third reading and adoption. 268-276 8.2 Report No. 13-039 from the Director of Infrastructure & Sustainable Development re: Zoning Amendment Bylaw No. 4161, 2013 - 1405 100 Avenue - Ronald & Marion Crowe. 1. Zoning Amendment (13-02) Bylaw No. 4161, 2013 for consideration of first two readings. 277-281 8.3 Report No. 13-028 from the Director of Corporate Administration re: Council Procedure Amendment Bylaw No. 4160. 1. Council Procedure Amendment Bylaw No. 4160, 2013 for consideration of first three readings. 9. MAYOR'S BUSINESS 282 9.1 Federation of Canadian Artists First Prize Award - "This Way!" by Mary Parslow. 10. DIARY Page 3 of 305 REGULAR MEETING OF CITY COUNCIL MONDAY, FEBRUARY 18, 2013 Page 10. DIARY 10.1 Calvin Kruk Centre for the Arts Update. 11. CONSENT CALENDAR 283 11.1 Consent Calendar items to be received: 1. Report No. 13-018 from the Director of Corporate Administration re: Items to be released from previous In-Camera minutes 12. STRATEGIC PRIORITIES CHART 284 12.1 Strategic Priorities Chart. 13. QUESTION AND ANSWER PERIOD 14. MEDIA QUESTION PERIOD 15. COMMITTEE OF THE WHOLE REPORTS (11:00 A.M.) 285-286 15.1 Report from the Sergeant West. 287-289 15.2 Report from the Fire Chief. 290-292 15.3 Report from the Director of Corporate Administration. 293-295 15.4 Report from the Chief Financial Officer. 296-302 15.5 Report from the Director of Infrastructure & Sustainable Development. 303-305 15.6 Report from the Director of Community Services. 16. RECESS TO CLOSED MEETING 16.1 Resolution to move into the Meeting of Council Closed to the Public. Agenda Item 3.1 - Section 97 (1) (b) ‘Minutes’ - as previously noted. Agenda Item 7.1 - Section 90 (2) b) information relating to negotiations between the muncipality and a provincial government or the federal government or both. Agenda Item 10.1 - Section 90 (1) (d) the security of the property of the Page 4 of 305 REGULAR MEETING OF CITY COUNCIL MONDAY, FEBRUARY 18, 2013 Page 16. RECESS TO CLOSED MEETING muncipality. 17. RECONVENE OPEN PORTION OF THE MEETING TO ADJOURN Page 5 of 305 Item 2.1 MEMO TO: Mayor and Council DATE: February 13, 2013 FROM: Councillor McFadyen SUBJECT: Float Plane Base Background As part of the Airport Sustainability Plan Report process, McElhanney Consulting Services Ltd. and Patricia Maloney & Associates were requested to create a report on the Float Plane Base which is attached for your information. Recommendation Based on the information contained in this report, it is recommended that the following resolution be passed by Council: “That the memo from Councillor McFadyen re: Float Plane Base and the McElhanney Float Plane Addendum dated March 8, 2012 be received; further that the Dawson Creek Regional Airport Float Plane Base be decommissioned and decertified.” Respectfully submitted, Terry McFadyen Councillor Regular Council with Page 6 of 305 Committee of the Whole - 18 Item 2.1 .1"- McElhanney March 8, 2012 Our File: 211102841-0 City of Dawson Creek 10105 - 12A Street Dawson Creek BC V1G 4G4 Attention: Brenda Ginter Director of Corporate Administration Dear Brenda: City of Dawson Creek Airport Sustainability Report - Float Plane Addendum The issue of the existing Float Plane Base was included in the scope of work to be considered by the consulting team at the time of writing the original Airport report (December 2011). However, it was not included in the scope of work as directed by the municipality due to a lack of information available regarding the operation of the Float Plane Base . For this reason, the consulting team did not feel confident providing any significant feedback relating to the future of the Float Plane Base. At the request of the City of Dawson Creek and the Dawson Creek Airport Manager (February 2012), McElhanney Consulting Services and Patricia Maloney and Associates have been asked to expand upon the original Airport Study and prepare an addendum specific to the Float Plane Base that exists directly north of the existing runway. There are a number of outstanding concerns associated with the facility, including on-going maintenance, facility safety, frequency of use and changes in runway configuration. History The Dawson Creek Float Plane Base was originally licensed in 1964 by then Dawson Creek Mayor Bob Trail! and has served the community of Dawson Creek for many years. The facility was designed from the outset to be utilized as a sewage treatment facility and provide additional air service to the community. It was constructed to 1 hUp:/Iwww.airhighways.com/dawsoncrk.htm _ last accessed March 6, 2012 12-03-09 02841-0L 1 Rpt Float Plan Addendum 13160 88th Ave Tel 6045960391 Surrey Be Fax 604 596 8853 C,~elebrating 10DVcar.> of Success www.mcelh an ney.com/mcsl Regular Council with Page 7 of 305 Committee of the Whole - 18 Item 2.1 i\' Page 2 Our File: 2111 02841-0 accommodate most amphibious planes and, during its operation, has served a wide range of float / amphibious aircraft including firefighting aircraft. The 'runway' originally consisted of an approximately 5,300 foot long strip of open water running east - west. However, the runway has recently been physically and effectively shortened by the installation of water reclamation infrastructure to accommodate the City of Dawson Creek's need to provide water to local industry. Rationale and Discussion It should be noted that, during the last several years, the level of use of the float plane base has significantly declined and the costs to maintain the facility have increased. It has been determined that capital upgrades are required to continue the safe operation of the Float Plane Base. There are no existing commercial users of the facility nor are there any regularly scheduled flights that necessitate the on-going operation of the float plane facility. In effect, the Float Plane Base does not generate any direct revenue for the City. While the consultant team was in Dawson Creek for the community consultation meetings, it was noted that there is a group of people in the community who feel that the Float Plane Base has historical significance.
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