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Members Are Reminded of the Requirement That They Give Notice of Conflict of Interest Prior to Consideration of Any Matter on Th Members are reminded of the requirement that they give notice of conflict of interest prior to consideration of any matter on the Board open and confidential session agendas BOARD OF GOVERNORS MEETING – OPEN SESSION Date: Thursday, June 17, 2021 Time: 1:00 p.m. Place: Zoom 1.0 Land Acknowledgement 2.0 Approval of Agenda & Minutes Approval 2.1 Adoption of Agenda – Open Session Approval 2.2 Approval of the Open Session Minutes of the Meeting of April 22, 2021 Approval 2.3 Business Arising from the Minutes Information 3.0 Report of the President (A. Shepard) Information AGENDA 4.0 Committee and Senate Reports 4.1 Report of the Property & Finance Committee No Report 4.2 Report of the Audit Committee No Report 4.3 Report of the Senior Policy & Operations Committee 4.4 Report of the Governance and By-Laws Committee No Report 4.5 Report of the Fund Raising and Donor Relations Committee No Report 4.6 Report of the McIntosh Gallery Committee No Report 4.7 Reports Referred from Senate 4.7(a) Draft University Strategic Plan, Towards Western at 150 Approval 4.7(b) Status of the Rotman Institute of Philosophy Approval 4.7(c) Update on Western Research Parks Information 5.0 Consent Agenda Approval 5.1 Items from the Property & Finance Committee 5.1(a) New Scholarships, Awards, and Prizes Information 5.1(b) Report of the Investment Committee Information 5.1(c) Semi-Annual Ratio Report on Non-endowed Funds Information 5.1(d) 2020-21 Operating Budget Update as at April 30, 2021 Information 5.1(e) 2020-21 Ancillary Financial Report as at April 30, 2021 Information 5.2 Items from the Audit Committee No Report 5.3 Items from the Senior Policy & Operations Committee 5.3(a) University Discipline Appeals Committee (UDAC) – Membership Action 5.3(b) Schedule of Board and Committee Meetings Information 5.3(c) Annual Report of the Code of Student Conduct Information 5.3(d) Annual Report on Gender Based and Sexual Violence Information 5.4 Items from Governance & By-Laws Committee No Report 5.5 Items from the Fund Raising and Donor Relations Committee No Report 5.6 Items from the McIntosh Gallery Committee 5.6(a) Acquisition of Drawings by Myfanwy MacLeod Information 5.7 Board Approvals (E-Approval/Time Sensitive) No Report 5.8 Items Referred by Senate 5.8(a) Revisions to MAPP 7.14 – Policy and Procedures for Approval Ethical Review of Research Involving Human Participants 5.8(b) Academic Administrative Appointments (May) Information 5.8(c) Report of the COU Academic Colleague (June) Information 5.8(d) Renewal of the Articulation Agreement for the Admission of Approval Graduates of the Nutrition and Food Service Management Diploma Program at Centennial College into the Bachelor of Science (Foods and Nutrition) Program at Brescia University College 5.8(e) Renewal of the Articulation Agreement for the Admission of Approval Graduates of the Food Nutrition Management Program at Fanshawe College into the Bachelor of Science (Foods and Nutrition) Program at Brescia University College Page 2 6.0 Items removed from the Consent Agenda 7.0 Questions from Members 8.0 Other Business 9.0 Adjournment to Confidential Session Page 3 Board of Governors ITEM 1.0 June 17, 2021 ITEM 1.0 - Land Acknowledgement ACTION REQUIRED: ☐ FOR APPROVAL ☒ FOR INFORMATION A land acknowledgment will be offered. EXECUTIVE SUMMARY: Western Communications provides an excellent resource with respect to Land Acknowledgments at Western: https://communications.uwo.ca/comms/land-acknowledgement/ The following paragraphs are drawn from the site: At Western, our Land Acknowledgement strives to rise above mere words and instead seeks to inspire action and commitment towards recognizing and furthering our relationships with Indigenous communities. The Land Acknowledgement pays respect to the Original Peoples of the territory upon which the university is physically located, as well as recognizes the ongoing presence of Indigenous Peoples in educational settings. It is one way we declare the university’s commitment to building on its relationships with and responsibilities to Indigenous communities. Page 4 Board of Governors ITEM 2.1 June 17, 2021 ITEM 2.1 - Adoption of Agenda – Open Session ACTION REQUIRED: ☒ FOR APPROVAL ☐ FOR INFORMATION Recommended: That the Agenda for the Open Session be approved as circulated. Page 5 Board of Governors ITEM 2.2 June 17, 2021 ITEM 2.2 - Approval of Minutes ACTION REQUIRED: ☒ FOR APPROVAL ☐ FOR INFORMATION Recommended: That the open session minutes of the meeting held April 22, 2021 be approved as circulated. ATTACHMENTS: 2.2 Open Session Minutes of the Meeting of April 22, 2021 Page 6 Board of Governors – Open Session Minutes April 22, 2021 MINUTES OF THE MEETING OF THE BOARD OF GOVERNORS APRIL 22, 2021 The meeting was held at 1:00 p.m. on Zoom. PRESENT: R. Konrad, Chair A. Bryson, Secretary M. Banik G. Pollock S. Bennett C. Rorabeck W. Boye B. Ross G. Dick A. Shepard K. Gibbons S. Shortreed D. Keddy D. Simmonds J. Kum C. Stephenson M. Lerner M. Surkont S. Neiman J. Toswell G. Parraga S. Trosow S. Pitel H. Usher By Invitation: A. Blackburn-Evans, C. Bressette, R. Chelladurai, L. Logan, E. Mallory, M. McGlynn, J. O’Brien, J. O’Hagan, S. Prichard, B. Shea, T. Rice, L. Rigg [Lesley] Secretariat Resource: M. O’Connor, C. Price, L. Rigg [Lisa] Regrets: C. Burghardt-Jesson, L. Hasenfratz, E. Holder, P. Thomlinson Welcome and Chair’s Remarks R. Konrad welcomed new Board member M. Banik and acknowledged Earth Day, commending the University’s commitment to sustainable solutions through various initiatives and the strategic plan. Land Acknowledgement D. Simmonds offered a Land Acknowledgement. Page 7 Board of Governors – Open Session Minutes April 22, 2021 Adoption of Agenda – Open Session It was moved by K. Gibbons, seconded by H. Usher, That the agenda for the Open Session be approved as circulated. CARRIED BG.21-48 REPORT OF THE PRESIDENT The Report of the President, distributed with the agenda, consisted of the following topics: • The President acknowledged the completion of the winter term, reporting that the University transitioned to online learning in the last few weeks of the terms to mitigate outbreaks occurring in residence. He stated that students were encouraged to return home if possible • He stated that in-person camps have been cancelled for children for the summer but virtual camps will proceed • The President stated that the University intends to return to in-person learning in the Fall 2021 academic year but will confirm once further details regarding the vaccination roll-out are provided citing the health and safety of the London Community as of primary importance The President concluded his report by acknowledging the federal budget that was recently announced, commending the government on the funding and financial support outlined for post-secondary students. BG.21-49 UNANIMOUS CONSENT AGENDA It was moved by C. Stephenson, seconded by D. Keddy, That the items listed in the Unanimous Consent Agenda be approved or received for information. CARRIED BG.21-50 Minutes of the Previous Meeting The open session minutes of the meeting of January 21, 2021 were approved as circulated. BG.21-51 Business Arising from the Minutes There were no items noted as business arising from the January 21, 2021 minutes. Page 8 Board of Governors – Open Session Minutes April 22, 2021 BG.21-52 New Scholarships, Awards, and Prizes The new scholarships, awards, and prizes approved by the Property and Finance Committee, on behalf of the Board of Governors, were provided for information in Item 4.2(a). BG.21-53 S&P Global Credit Rating Report The S&P Global Credit Rating Report was provided for information in Item 4.2(b). BG.21-54 Annual Report and Recommendations of the Student Services Committee The Annual Report and Recommendations of the Students Services Committee was provided for information in Item 4.2(c). BG.21-55 Senior Appointment – Appointment of the Vice-President (University Advancement) Board E- Approval as of February 11, 2021 The confirmed appointment of J. O’Hagan as Vice-President (University Advancement) effective April 1, 2021 as approved by the Board of Governors was reported for information in Item 4.3(a). BG.21-56 Senior Appointment – Vice- Provost (Academic Planning, Policy and Faculty) The confirmed appointment of M. McGlynn as Vice-Provost (Academic Planning, Policy and Faculty) for a four-year term, effective March 15, 2021 until June 30, 2025 as approved by the Senior Policy and Operations Committee on behalf of the Board of Governors was reported for information in Item 4.3(b). BG.21-57 Senior Appointment – University Secretary Board E-Approval as of March 11, 2021 The confirmed appointment of A. Bryson as University Secretary (University Secretariat) effective March 11, 2021 as approved by the Board of Governors was reported for information in Item 4.3(c). BG.21-58 Board Appointment – External Board Member Board E-Approval as of April 15, 2021 The confirmed appointment of M. Banik to fill the Board vacancy effective immediately upon election until June 30, 2025 as approved by the Board of Governors was reported for information in Item 4.3(d). BG.21-59 University Disciplinary Appeals Committee (UDAC) – Student Nominees The following were acclaimed to fill the vacancies for the undergraduate student positions on UDAC for the remainder of the term (to June 30, 2021). Anthony Tan (Ivey/Arts & Humanities), Christopher Harasym (Ivey/Law), Nick Nestico (Affiliate) Page 9 Board of Governors – Open Session Minutes April 22, 2021 BG.21-60 Board Meeting Date – June 2021 It was moved by C. Stephenson, seconded by D.
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