Appendix I: IDSP Management Manual IDSPIDSP Integrated Directional Signing Program
ManagementManagement ManualManual June 2013 IDSP Management Manual June 2013
TABLE OF CONTENTS ABBREVIATIONS ...... 2 PREFACE ...... 3 1 INTRODUCTION ...... 4 1.1 Purpose of the Integrated Directional Signing Program ...... 4 1.2 IDSP Sign Programs ...... 4 2 ORGANIZATION OF THE IDSP ...... 6 2.1 Program Authorization ...... 6 2.2 Program Structure within VDOT ...... 7 2.3 Virginia Statewide Directional Sign Advisory Committee ...... 7 2.4 VDOT Use of Contractor to Administer IDSP ...... 7 2.5 VDOT Region Staff ...... 7 3 PARTICIPATION IN THE IDSP ...... 8 3.1 Criteria for Participation...... 8 3.2 Participant Fees ...... 8 3.3 GMSS Participation ...... 11 3.4 Roadway Construction or Maintenance...... 11 3.5 Bumping Policy ...... 11 4 IDSP OPERATING PROCEDURES ...... 12 4.1 Contractor Procedures ...... 12 4.2 VDOT Operating Procedures ...... 19 4.3 Special Signing Programs ...... 21 APPENDIX ...... 23
TABLE OF TABLES Table 1: IDSP Sign Program Comparison ...... 4 Table 2: IDSP Participant Fees (as of 2011) ...... 10 Table 3: Fee Structure for Supplemental Guide Signs ...... 11 Table 4: VDOT/Contractor Fee Splits (as of 2011) ...... 13 Table 5 : Permitted Locations of Special Signage Programs by Road Type ...... 22
[ 1 ]
IDSP Management Manual June 2013
ABBREVIATIONS
COV – Code of Virginia
CTB – Commonwealth Transportation Board
DCR – Virginia Department of Conservation and Recreation
DGIF – Virginia Department of Game and Inland Fisheries
DMV – Department of Motor Vehicles
FHWA – Federal Highway Administration
FY – Fiscal Year
GMSS – General Motorist Services Signs
IDSP – Integrated Directional Signing Program
Logo – Specific Travel Service Signing
MUTCD – Manual on Uniform Traffic Control Devices
QA/QC – Quality Assurance and Quality Control
SGS – Supplemental Guide Signs
SDSAC – Virginia Statewide Directional Signing Advisory Committee
TED – Traffic Engineering Division
TODS – Tourist-Oriented Directional Signs
VDOT – Virginia Department of Transportation
[ 2 ]
IDSP Management Manual June 2013
PREFACE
The Integrated Directional Signing Program (IDSP) consists of four distinctively different sub-programs, with each being directed to different aspects of the signage that guide drivers to motorist services, attractions, tourist destinations, and other points of interest. The IDSP has unique administrative aspects, as individual service facilities apply for signs in order for them to be installed within the Virginia Department of Transportation (VDOT) right-of-way. This IDSP Internal Operating Procedures Manual describes the four sign programs and guides the reader through the organization of the IDSP, participation criteria, and operating procedures for the program. This manual was prepared primarily to provide VDOT personnel responsible for the operation of the IDSP a single source of information about the IDSP.
[ 3 ]
IDSP Management Manual June 2013
1 INTRODUCTION
1.1 Purpose of the Integrated Directional Signing Program The Integrated Directional Signing Program (IDSP) was created by the Virginia Department of Transportation (VDOT) to serve as an umbrella program for four sign types in the Federal Highway Administration’s (FHWA’s) Manual on Uniform Traffic Control Devices (MUTCD). The four sign types are used to guide drivers to motorist services, attractions, tourist destinations, and other points of interest. The four sign types, each of which is a sign program in the IDSP, are: specific travel service signs (Logo signs), tourist-oriented directional signs (TODS), supplemental guide signs (SGS), and general motorist services signs (GMSS). The IDSP provides interested applicants that meet minimum participation criteria a single point of contact within VDOT for the purpose of placing their logo/name on an IDSP sign along a state-maintained roadway. From VDOT’s perspective, the IDSP groups the four sign programs together that share similar administrative aspects unique to the IDSP sign types. The IDSP does not include general guide signs directing motorists to regions, cities, towns, villages, communities, or named roads/streets/highways. The four sign programs, roadway types, and the IDSP administrative aspects for each sign type are summarized in Table 1 and described below.
Table 1: IDSP Sign Program Comparison
Participant Participant VDOT Per- Annual Fee Pays Pays Sign Payment VDOT Roadway Application Charged to Maintenance Fabrication to Receives Part Sign Program Types Fee Participant? Costs? Costs? Contractor? of Fee? Limited Yes (Logo Logo signs Access and No Yes No panel No Yes Ramps only)* Non-Limited TODS Yes Yes No No No No Access Limited and SGS Non-Limited Yes Yes Yes Yes Yes Yes (Commercial) Access SGS (Non- Limited and Profit and Non-Limited Yes No Yes Yes Yes N/A Governmental) Access GMSS All Yes No No Yes Yes N/A
* In cases of rollover, customers may be charged fabrication costs
1.2 IDSP Sign Programs As indicated above, the IDSP consists of four sign programs: Specific Travel Service Signs (Logo), Tourist-Oriented Directional Signs (TODS), Supplement Guide Signs (SGS), and General Motorist Services Signs (GMSS). Each program has specific participation criteria detailed in this document as well as varying fee structures and roadway types on which signs and structures can be posted. Each of the four sign programs is discussed below.
1.2.1 Logo Sign Program Logo signs (officially called “Specific Service Signs” in the MUTCD) guide motorists to specific motorist service facilities along interstates and other limited-access highways, as well as along primary and secondary roads
[ 4 ]
IDSP Management Manual June 2013 providing access to the service facilities from the limited-access highway. The Logo sign program covers five service types: gas, food, lodging, camping, and attractions. The primary benefit of using Logo signs is that a motorist will know which specific brand or providers of services are accessible from an interchange prior to exiting the limited- access highway. Each mainline sign contains two components:
. A blue Logo sign background with a white legend listing the service type(s) (one, two, or three separate service types can be displayed on a single sign) and exit information; and . Up to six individual Logo panels displaying a participating facility identification symbol/trademark, or a word message bearing the name of the participating facility.
The individual Logo panels are owned and provided by the participating Mainline Logo Sign facility. The participating facility may purchase the Logo panel from any Figure 1: Logo Sign Example available source; however the panel must be fabricated in accordance with the standards and specifications as established by VDOT. The Logo panels are mounted in available blank spaces on a Logo sign background.
Ramp signs and trailblazer signs are also part of the Logo sign program. A ramp Logo sign is a smaller replica of the mainline Logo sign to inform drivers the direction to turn in order to reach each participating facility. Ramp signs also inform the driver of the distance to the participating facility from the ramp sign. If additional turns are needed to reach a participating facility that is not visible from the roadway, a trailblazer sign, consisting of a Logo panel and an arrow, is posted at the location of a decision point. National standards, guidelines and other implementation information for Logo signs are provided in the MUTCD Chapter 2J.
1.2.2 Tourist-Oriented Directional Sign Program Tourist-Oriented Directional Signs (TODS) guide motorists to tourist-oriented businesses, services, and activity facilities (such as recreation areas) along rural primary and secondary highways that do not have limited access. TODS consists of individual rectangular panels containing the name of the participating facility in white lettering on a blue background, a generic pictograph or symbol, and any required directional information, such as a directional arrow and distance.
A participating facility is eligible for TODS only if it derives a major portion of its income or visitation during the normal business season from road users not TODS Example residing in the area of the participating facility. To qualify, a participating facility owner must self-certify that more than 50 percent of the number of visitors comes from more than 15 miles away.
National standards, guidelines and other implementation information for TODS are provided in the MUTCD Chapter 2K.
1.2.3 Supplemental Guide Sign Program Supplemental Guide Signs (SGS) guide motorists to specific cultural, recreational, historical, governmental, educational, military and other sites of similar interest on limited access, primary, or secondary roadways. The SGS Program excludes signs for cities, towns, villages, counties, regions, communities, named roads/streets, and transportation facilities (airports, marine ports, railroad stations, metro/mass-transit stations, bus stations,
[ 5 ]
IDSP Management Manual June 2013 commuter lots, etc…). Directional information may include messages such as; “NEXT RIGHT”, “NEXT EXIT,” a specific exit number, or arrows. SGS may have a green, brown, or blue background as follows:
. Tourist Information Centers, Police, and Department of Motor Vehicles (DMV) are placed on blue signs; . Destinations that are recreational, historical, or cultural in nature are placed on brown signs; and . Schools, other government facilities, colleges and universities are placed on green signs.
SGS are currently limited to two destinations per sign, and each interchange is limited to two sign structures for each direction. Some Supplemental interchanges contained more than the allowable amount of signs and Guide Sign destinations, and these signs were grandfathered into the program in 2004.
Initial installation, fabrication, and maintenance are the financial responsibility of the entity named on the sign. National standards, guidelines and other implementation information for SGS are provided in the MUTCD Sections 2E.35 and 2M.09.
1.2.4 General Motorist Services Sign Program General Motorist Services Signs (GMSS) use standard symbols to advise motorists of participating facilities located nearby. GMSS can be placed on limited access, primary and secondary roadways. Logo signs and TODS are given priority over GMSS, and thus GMSS are not permitted for gas, food, lodging, and camping in locations where there is adequate space for Logo signs or TODS. Although the facility requesting the GMSS pays for installation of the sign, VDOT funds maintenance of the signs in the GMSS program. National standards, GMSS Example guidelines and other implementation information for TODS are provided in the MUTCD Chapter 2I. 2 ORGANIZATION OF THE IDSP
2.1 Program Authorization The authorization for the IDSP comes from the Code of Virginia (COV) § 33.1-12 (see Appendix A). This section of the COV spells out the duties of the Commonwealth Transportation Board (CTB) and gives VDOT the power to enter into contracts with vendors and establish user fees.
An additional section of the COV applies directly to the IDSP, and authorizes the CTB to establish reasonable fees for the administration of the IDSP. The legislation, § 33.1-12.01, Chapter 491 (Fees for participating in the IDSP) is located in Appendix B.
[ 6 ]
IDSP Management Manual June 2013
2.2 Program Structure within VDOT The IDSP is administered by VDOT through its Traffic Engineering Division (TED). Within TED, at its central office location, a Program Manager and Financial Manager are designated. The Program Manager is ultimately responsible for the execution of the IDSP and may utilize VDOT staff and/or a contractor to conduct day-to-day operations of the IDSP. If a contractor is used, the VDOT Program Manager also serves as the Contract Administrator. The Financial Manager is responsible for the administration of the program budget and fiscal planning.
2.3 Virginia Statewide Directional Sign Advisory Committee The Virginia Statewide Directional Signing Advisory Committee (SDSAC) has been organized by VDOT to facilitate the development of the IDSP and to oversee the operations of the IDSP. The committee solicits input and guidance from various stakeholders so that VDOT can make informed decisions about its signing programs. The committee also helps convey important information about the programs to the groups that the members represent.
The committee is comprised of representatives from organizations serving broad categories of traveler interests, such as gas, food, lodging, camping, tourism, and attractions. It also includes representatives of Virginia’s jurisdictions, the North Carolina Department of Transportation and the Virginia division of the FHWA. A list of current committee members can be found online at the following web address: http://www.virginiadot.org/programs/sign-adCommittee.asp.
The committee currently convenes bi-annually with meetings in May and November. The VDOT Program Manager is responsible for facilitating the meeting, including securing a meeting location, sending invitations to attendees, preparing an agenda, and keeping meeting minutes. This meeting schedule is subject to change at the discretion of the Committee Chairman.
2.4 VDOT Use of Contractor to Administer IDSP Beginning in 2004, VDOT has been authorized to use contractor services to administer the IDSP.
The Contractor is responsible for all operational aspects of the program, including, but not limited to, the recruitment of qualified service facilities, collection of fees, fabrication and construction of the background signs, installation of Logo panels, maintenance of the signs, general administration, and enforcing the rules of the program. The scope of work for the Contractor is contained in the contract agreement.
VDOT reserves the right to perform quality control and quality assurance reviews of the IDSP, providing field inspectors when the Contractor is making changes to a sign structure in the field, funding maintenance on sign structures, and setting program rules and regulations. The Contractor coordinates with the VDOT Program Manager to manage the programs financials, record keeping, reporting, and construction aspects of the program per the terms of the contract.
2.5 VDOT Region Staff The IDSP Program Manager and central office staff partner with representatives at each of the five VDOT regions to coordinate tasks associated with the IDSP. The VDOT region staff is responsible for participation in the site review process, customer service, emergency situations and other field related services for the IDSP.
[ 7 ]
IDSP Management Manual June 2013
3 PARTICIPATION IN THE IDSP
3.1 Criteria for Participation Participating facility participation requirements vary by sign program. Participation criteria were drafted by and VDOT TED and voted on by the CTB. The most recent edition of the IDSP Participation Criteria, as approved by the CTB, is included in Appendix C. The general criteria include:
. Meeting eligibility requirements for the type of participating facility; . Agreeing to all IDSP program rules and regulations; . Paying all applicable fees; . Agreeing to accept the decision of the State Traffic Engineer on the resolution of any dispute; and . All facilities participating in the IDSP must be open to the general public during their normal operating hours. Facilities that restrict the general public’s access are not eligible for participation in the IDSP. This includes facilities that limit entrance based on, but not limited to, age, race, religion, color, sex, national origin, or accessibility by the physically handicapped.
Specific criteria related to operating hours, types of facilities/services provided, and distance from the route departure point are described in the IDSP Participation Criteria in Appendix C and in the IDSP Operating Procedures Manual.
All four signing programs have maximum distances from the highway to the participating facility that must be met in order for the participating facility to qualify for participation in the IDSP. Strict criteria are applied to the calculation of the distances in order to utilize consistent start points, end points, and routings for all participants in the IDSP. The general guidelines for measuring distances can be found in the IDSP Operating Procedures Manual.
3.1.1 Participation Application All new applicants to the Programs under the IDSP shall submit a Participation Application. The minimum requirements for the sign type are presented, and self-certifying questions for the service facilities are asked (in order to verify compliance with requirements). Separate sample applications are provided for Logo signs, TODS, and SGS in Appendix D.
3.1.2 Participation Agreement Participation Agreements with customers are managed by the Contractor. The Agreement lists the customer name, participating facility name, address, contact information, sign locations, service category, and number of mainlines/ramps/trailblazers signs. Below the customer information are the standard conditions and terms of service, and spaces for the applicant and the Contractor to sign and agree to the terms. Separate agreements exist for Logo Signs, TODS, GMSS, and Supplemental Guide Signs. These agreements are provided in Appendix E.
3.2 Participant Fees The IDSP is funded by revenue generated from participant fees. These fees are collected from the participants by the Contractor and shared with VDOT on a quarterly basis, as applicable under the fee sharing agreements (see Section 4.1.3). VDOT’s portion of the fees are deposited into a special fund, specifically accounted for and used by the VDOT Commissioner solely to defray the actual costs of supervising and administering the signing programs. As directed by Chapter 491 of the Virginia Acts of Assembly – 2005 Session (Senate Bill 813), the fee structure must be
[ 8 ]
IDSP Management Manual June 2013 reviewed annually to ensure that the program is not used to generate excess revenue beyond what is necessary to operate the IDSP (see Section 2.1). Included in these costs shall be a reasonable margin, not to exceed 10 percent, in the nature of a reserve fund.
The annual fees charged to participants for Logo signs vary based upon the traffic volume on the mainline of the roadway being served, with higher fees being charged on roadways with higher traffic volumes. See the Participation Criteria document in Appendix C for details and the methodology for determining what traffic volume to use. Fees for a commercial SGS are based upon the size of the sign. Fees for TODS are based on the number of signs and structure type. The participant fee structure for the four IDSP programs is shown in Table 2 and is detailed in the Participation Criteria in Appendix C.
[ 9 ]
IDSP Management Manual June 2013
Table 2: IDSP Participant Fees (as of 2011)
Participant Fee Sign Types (Annual)* LOGO SIGNS High Volume (AADT ≥ 40,000)
Mainline $1,000 Trailblazer $150 Switchout of Logo panel (per occurrence) $90 Regular Volume (AADT < 40,000)
Mainline $800 Trailblazer $150 Switchout of Logo panel (per occurrence) $90 TODS Main Panel $450 Trailblazer $100 Switchout of TODS panel (per occurrence) $100 Application (one time per sign) $100 Close of contract/removal of TODS panel $50 SGS Major Sign (12 sq. ft. or larger)
Annual Fee (commercial service facilities only) $700 Application (one time, per sign) $250 Fabrication/Installation All costs Maintenance (per sign, per occurrence) $100 Minor Sign (smaller than 12 sq. ft.)
Annual Fee (commercial service facilities only) $250 Application (one time, per sign) $250 Fabrication/Installation All costs Maintenance (per sign, per occurrence) $100 Wineries
Per Set of 5 (mainline and trailblazer) $450 GMSS Application (one time, per time) $250 Fabrication/Installation All costs *Fees charged annually unless otherwise specified
[ 10 ]
IDSP Management Manual June 2013
A facility requesting a SGS will pay for all costs associated with new construction, maintenance, replacement, and removal of the sign. A fixed annual fee is also charged to participating commercial facilities based upon the size of the sign, with a higher rate per square foot charged for signs more than 12 square feet in area. The fees charged to the participant by the Contractor are shown in Table 3.
Table 3: Fee Structure for Supplemental Guide Signs
Work/Structure Size Cost of Installation Fixed Additional Fee New Sign ≥ 12 sq. ft. Participating facility pays actual $10 per square foot cost New Sign < 12 sq. ft. Participating facility pays actual $8 per square foot cost Maintenance or Replacement ≥ 12 sq. ft. Participating facility pays actual $10 per square foot cost Maintenance or Replacement < 12 sq. ft. Participating facility pays actual $8 per square foot cost
3.3 GMSS Participation Logo signs and TODS take priority over GMSS, and as a result, GMSS for categories other than hospitals are not permitted where Logo signs or TODS exist, or space exists for future Logo signs or TODS. GMSS are different with respect to participant fees in that service facilities do not pay a fixed annual fee into the overall IDSP for participation (see Table 2). A $250 application fee per sign is charged to the requesting facility. Upon verification that the facility meets the requirements, a written estimate is provided to the facility by the Contractor. Upon payment of the estimated costs for production, construction, and installation of the signs, the Contractor will order the signs and install them. VDOT is responsible for all costs associated with maintaining the signs and, as necessary, provides replacements signs for life.
3.4 Roadway Construction or Maintenance VDOT, or the Contractor operating on VDOT’s behalf, reserves the right to remove or cover an participating facility’s sign(s) for roadway construction or for routine maintenance of the sign structure, traffic research studies, or whenever deemed in the best interest of VDOT or the public. Participating facilities shall not be entitled to any refunds of fees paid for any time period in which their logo is covered or removed, unless the time the logo is covered or removed exceeds a period of 14 days, in which case they are reimbursed for the entire period that the sign is covered (e.g. if a sign is covered for 20 days, the customer will be reimbursed for all 20 days).
3.5 Bumping Policy “Bumping” is the removal of a participating facility from the Logo sign or TODS for another participating facility of the same service type. Bumping can occur at the conclusion of a participating facility’s agreement period at which time a new participating facility will take the place of the bumped participating facility in lieu of the bumped participating facility being given the option to renew their agreement. The practice of bumping is permitted under specific, limited circumstances described in detail in the IDSP Operating Procedures Manual. Within the Logo program, bumping is permitted within the gas, food, lodging, and attractions categories only. Camping service facilities cannot be bumped.
[ 11 ]
IDSP Management Manual June 2013
The Contractor shall provide written notice of the termination of the facility’s participation in the IDSP to the participating facility being bumped at least 30 days prior to the end of its current contract period. The new participating facility that wishes to “bump” another participating facility must submit to the Contractor an application at least 60 days prior to the end of the participating facility’s contract. The bumping process shall not start until the Contractor receives the application of the fully qualified “bumping” participating facility. Full details of the Bumping Policy can be found in the IDSP Operating Procedures Manual. 4 IDSP OPERATING PROCEDURES
The IDSP operating procedures to be followed by the Contractor and by VDOT are described in this section.
4.1 Contractor Procedures
4.1.1 IDSP Inventory Maintenance The IDSP inventory is kept in a database maintained by the Contractor. This tool keeps a record of all signs, sign locations, sign content, and other key attributes related to the participant.
The accuracy of the IDSP inventory is examined during the annual and systematic inspection process. Logo signs, TODS, and SGS and GMSS on interstates are inspected once per year by the Contractor. SGS and GMSS on primary and secondary routes are inspected once every five years. The schedule for inspections is contained within the IDSP contract. When the inspections are performed, the field inventory is compared to the Access database, and the database is updated as needed. The Contractor will provide the database to the VDOT Program Manager upon request.
4.1.2 Collection of Participant Fees The following sections represent the procedures followed for collecting participant fees. The Contractor is responsible for invoicing participants and collecting the required fees (see Section 3.2).
4.1.2.1 Logo Signs Fees for the Logo sign program are typically billed to participants annually 45 to 60 days in advance of renewal with payment due to the Contractor by the February 1 renewal date. For new participants in the Logo program, the first invoice shall be prorated for the proportion of the year between the participant’s start date and the standard contract renewal date of February 1, with all subsequent invoices due on the standard February 1 renewal date.
4.1.2.2 Other IDSP Signs For TODS and commercial SGS, the renewal date is October 1, with invoices sent to participants approximately 45 to 60 days prior to the renewal date (during the month of August). GMSS participants do not pay annual fees, and thus there is no renewal date associated with this program.
4.1.3 Annual Invoicing for Participants The participant revenues from the invoices are collected by the Contractor (see Section 3.2 for the amounts invoiced annually to IDSP participants), and once per quarter VDOT’s portion of the fees are remitted to the VDOT IDSP fund by the Contractor. Since the most substantial portion of the IDSP’s revenue is from the Logo sign
[ 12 ]
IDSP Management Manual June 2013 program with a February 1 renewal date, the bulk of the total fund transfer from the Contractor to VDOT occurs during the third quarter of the VDOT fiscal year.
Sample invoices are included in Appendix F. The invoice includes a breakdown of fees, and customer service checklist questions where the applicant can rate the Contractor.
4.1.4 Contractor Compensation for Sign Programs The IDSP Contractor is compensated through several methods. The primary source of compensation is through participant fee splits between VDOT and the Contractor. In addition to fee splits, the Contractor receives per sign administrative fees, and hourly rate reimbursement for sight clearing and other maintenance items not directly related to the sign structures, as well as other items requested of the Contractor. The participant fees with VDOT/Contractor fee splits are shown in Table 4.
Table 4: VDOT/Contractor Fee Splits (as of 2011)
Base Annual* Fee Splits IDSP Sign Type Participant Fee VDOT Contractor LOGO SIGNS
High Volume (AADT ≥ 40,000)
Mainline $1,000 $375 $625 Trailblazer $150 $50 $100 Switchout of Logo panel (per occurrence) $90 $0 $90 Regular Volume (AADT < 40,000)
Mainline $800 $265 $535 Trailblazer $150 $50 $100 Switchout of Logo panel (per occurrence) $90 $0 $90 TODS
Main Panel $450 $0 $450 Trailblazer $100 $0 $100 Switchout of TODS panel (per occurrence) $90 $0 $90 Application (one time) $100 $0 $100 Close of contract/removal of TODS panel $50 $0 $50 SGS
Major Sign (12 sq. ft. or larger) $700** $700 $0 Minor Sign (smaller than 12 sq. ft.) $250** $250 $0 Application (one time) $250 $0 $250 Sign Maintenance (for faded sign) $100 $0 $100 *Fees charged annually unless otherwise specified **Annual fees are charged to commercial service facilities only (defined as non-tax-exempt)
4.1.4.1 Logo and TODS The Logo and TODS programs are funded entirely through participant contributions. The participants pay an annual fee to participate in their respective programs. The Contractor’s portion of the annual fee is used for sign fabrication (excluding the Logo panels), maintenance, and removal costs. No administrative
[ 13 ]
IDSP Management Manual June 2013
fee is paid to the Contractor by VDOT for the Logo and TODS programs. The fabrications of individual Logo panels that appear on Logo signs are not funded by the Contractor’s portion of the annual fees, and are instead funded by the participant.
4.1.4.2 SGS A SGS administrative fee is to be paid to the Contractor by VDOT at a rate of $75 per sign per year. The maximum total of the administrative fees paid to the Contractor by VDOT is $300,000 per year. An inventory of SGS is maintained by the Contractor in a database. The scope of work for the SGS administrative fee is specified in the contract and shall include:
. Conduct general inspections; . Conduct systematic inspections of each SGS in accordance with the schedule set forth in the contract; . Verify eligibility and coordinate construction for any new participating facility requesting a SGS; . Coordinate all maintenance activities for the SGS Program; . Contract with, invoice, and collect fees from those commercial service facilities (non-tax exempt, non- government service facilities) not exempted from such fees; . Develop and collect contracts for all existing and new SGS Program participants; and . Maintain SGS inventory in a database.
4.1.4.3 GMSS For each GMSS, the Contractor will be compensated by VDOT $75 per sign per year. The maximum total of the compensation paid to the Contractor by VDOT is $75,000 per year. A GMSS inventory is maintained by the Contractor in a database.
4.1.4.4 Additional Services The Contractor is responsible for sight clearing of all IDSP signs in accordance with Line of Sight Clearance Guidelines in Attachment B of the Contract. The Contractor is responsible for determining if sight clearing is necessary, and may not proceed with the work without prior notification to VDOT. Compensation made by VDOT for sight clearing at SGS and GMSS sign sites shall occur at a rate of $40 per hour per person involved with the clearing. The Contractor shall provide an estimate to VDOT prior to providing the service. The Contractor does not receive any additional compensation for sight clearing for Logo and TODS.
4.1.5 New Sign Installations The Contractor shall provide site plans for all cases where a new structure is proposed. Site plans for the installation of new IDSP signs shall be submitted by the Contractor to the appropriate VDOT personnel, including but not limited to the Regional Traffic Engineer, Regional Operations and Maintenance Manager, and others as identified by the Regional Traffic Engineering/Operations Divisions. The site plan should meet all current applicable standards and specifications.
The sign location should be chosen and field verified to ensure that:
. Sign is located within VDOT Right-of-Way (determined by VDOT personnel); . Sight distance for the location meets VDOT standards; . Sign is not in conflict with existing underground utilities (including state-maintained utilities that would not be identified when the site is marked in accordance with a Miss Utility ticket);
[ 14 ]
IDSP Management Manual June 2013
. Proposed signage location adequately meets the minimum spacing required by the MUTCD for the type of signage, and any other MUTCD requirements that pertain to a specific signage application; . The location of the proposed sign does not interfere with any planned future road work known to the regional VDOT personnel; and . The proposed location fits into the overall traffic signing and marking plan for the area.
The Contractor shall provide proposed sign layout drawings for each new SGS request. Examples of site plans and sign drawings can be found in Appendix G.
All structural and sign fabrication work conducted under the IDSP shall be subject to approval by the appropriate VDOT representative as identified by the VDOT Central Office or Regional Traffic Engineering Division.
4.1.6 Sign Maintenance The Contractor shall perform maintenance to include, but not limited to the following: remove, refurbish or replace signs, structures, panels and other elements as necessary or directed due to normal deterioration, damage, or otherwise providing insufficient service.
Responsibility for the costs associated with maintenance shall be based on the policy for the specific program (see the IDSP Operating Procedures and the Contract).
When maintenance on a particular SGS sign or structure is required, such as a broken, non-reflective, damaged, or missing sign, the Contractor will send notification to either VDOT or the participating facility responsible for the maintenance costs of that sign, depending on which party is financially responsible for sign maintenance. Participating facility owners are responsible for maintenance of SGS, Logo panels, and TODS panels. The Contractor is responsible for Logo background signs and TODS structures. VDOT is responsible for GMSS signs and structures. The letter will include a description of the maintenance needed, the expected cost, and a photograph of the sign in need of maintenance.
A notification of need for repairs is sent to participants when sign maintenance is needed and the participant is responsible for funding maintenance. The letter informs the participating facility of VDOT’s use of the Contractor to administer the IDSP, how the IDSP was created, and that the participant is responsible for funding sign maintenance. The letter attaches a cost estimate, photos of the damaged sign (which are to be enclosed with the letter), and asks the participant to contact the Contractor if the participant expects difficulty in funding the maintenance. A sample letter is included in Appendix H.
For SGS, the VDOT Commissioner or the Virginia Secretary of Transportation reserves the right to remove a sign if a participant does not respond to requests to pay for maintenance. If the participating facility owner disagrees with the finding of the Contractor regarding the need for maintenance, the invoice can be appealed to the VDOT Program Manager, who shall make a final determination regarding the matter.
A two-week schedule of activities is provided to VDOT by the Contractor every Friday morning. This list is sent via e-mail, and includes all construction activities related to sign structures. This e-mail communication is sent to the VDOT Program Manager, the inspectors, contractors, field crews, District Administrators, and other District contacts who have specifically requested inclusion. At this point, VDOT may communicate back with the Contractor if there are any concerns or questions regarding the schedule. Two or more days prior to initiating specific field work, the Contractor will then coordinate directly with the inspectors to arrange for the inspectors to be on-site during any construction activity. The Contractor typically has communications with field staff on a
[ 15 ]
IDSP Management Manual June 2013 weekly and daily basis. Non-construction activity (such as inspections or switching out Logo panels on an existing sign) can occur without prior notification from the Contractor to VDOT.
4.1.7 Removal of IDSP Signs
4.1.7.1 Signs in Conflict with other Signs The Contractor shall remove and dispose of all IDSP signs that conflict with higher priority traffic control devices (such as regulatory and warning signs) upon notification by the VDOT Program Manager. The Contractor will be compensated for all work associated with removal and disposal of signs. The compensation will come from either VDOT or the requesting participating facility, depending upon who has financial responsibility for maintenance of the sign in question. The Contractor must provide VDOT with a written estimate for the removal of the signs under the SGS and GMSS programs, including supporting documentation and a photo of the sign to be removed. The estimate is to be agreed upon between the VDOT Program Manager and the Contractor prior to the commencement of the work. The Contractor is required to submit photos of the completed work to VDOT in order to be compensated.
4.1.7.2 Signs for Service Facilities no Longer in Compliance with Participation Criteria The Contractor shall remove and dispose of all IDSP signs that are no longer in compliance with minimum participation criteria described in Section 3.1. The compensation will come from either VDOT or the requesting participating facility, depending upon who has financial responsibility for maintenance of the sign in question. The Contractor must provide VDOT with a written estimate for the removal of the signs under the SGS and GMSS programs, including supporting documentation and a photo of the sign to be removed. The estimate is to be agreed upon between the VDOT Program Manager and the Contractor prior to the commencement of the work. The Contractor is required to submit photos of the completed work to VDOT in order to be compensated.
4.1.8 Sign Inspections
4.1.8.1 Sign Inspection and Night Ride The Contractor must perform a visual inspection of SGS, GMSS, TODS, and Logo sign structures at the frequency agreed upon in the Contract. This inspection shall ensure that the signs are intact, sight lines are clear, and that the sign structures appear to meet VDOT standards and specifications.
In the same month as the annual inspection, a night ride shall be performed to assess the retro-reflectivity condition of the Logo panels in the Logo sign program. Specific roadway segments, identified in the Contract will have annual sign inspections and night rides done during a particular calendar month of the year, such that every roadway segment with Logo signs is inspected once per year. The schedule stipulating which roadway segments are evaluated in which calendar month is included in the Contract. Checklist forms for inspections and night rides are in Appendix I.
4.1.8.2 Systematic Inspections Systematic inspections of signs and sign structures are completed following the approved schedule. The formal inspections performed by the Contractor shall utilize the Inspection forms in Appendix J, and shall include, but are not limited to, the following activities:
[ 16 ]
IDSP Management Manual June 2013
. Complete Inspection of Logo structures as set forth in Table A-1 of Attachment A of the contract; . Complete Inspection of TODS structures as set forth in Table A-2 of Attachment A of the contract; . Complete Inspection of Supplemental Guide Sign and GMSS structures on primary and secondary routes as set forth in Table A-3 of Attachment A of the contract; . Check for clear sight lines to the signs in accordance with the Line of Sight Clearance Guidelines set forth in Attachment B of the contract, and clear if necessary (compensation will be provided to the Contractor for the Supplemental Guide Sign and GMSS programs); . Remove dirt or obstruction from sign base; . Re-torque all bolts in the structure and breakaway mechanism, if determined necessary by on-site inspection; . Remove dirt, road film, graffiti, and other materials from sign panels and Logo panels; . Repair letters, border, copy, background, rivets, bolts, panels, posts and other structural members as- needed for the Logo and TODS Programs; and, . Document the work.
4.1.8.3 Inspection Forms Inspection forms shall be completed for each sign during the IDSP inspection process, regardless of whether defects or corrective work is identified. By the 20th of each month, a spreadsheet of all completed inspections will be provided to the VDOT Program Manager detailing the inspections that were due in the previous month. Additional information can be recorded in the form at the request of the VDOT Program Manager. Sample inspection forms are in Appendix J.
4.1.9 Participation Certification The Contractor shall complete participation certification checks for service facilities participating in the IDSP. This shall occur upon receipt of the initial application for new participants. Certification for Logos, TODS and GMSS follows the sign inspection schedule for existing participants. The schedules for the certifications are set forth in the Contract.
Two certification forms are used internally by the contractor. The first is the certification form for annual certification checks for each participating facility. The form lists the business name, address, interchange, contract number, and contract status. The form includes a location for a new certification check date and comments. The second form is for night rides. It contains the interchange name and sign structure name, the direction, and a checklist of items to be examined, such as retro-reflectivity of the legend, sign background, and Logo panels, and a space for notes. These forms are provided in Appendix I.
When a participant is responsible for financing repairs to a sign, the Contractor shall send the participant a “Notification of Need for Repairs” letter. The letter shall notify the participant of the need to repair the sign, describe the nature of the repairs, and explain why the participant is financially responsible for the cost of the repairs. Included with the notification letter shall be a photograph(s) of the damaged sign and an estimated cost for completing the repairs. Upon receipt of full payment of the estimated costs from the participant, the Contractor may commence repairs to the sign structure. If the participant does not respond, a letter is sent notifying the participant that their participation in the IDSP may be cancelled if a response is not received. Participants may appeal the findings of the Contractor to the VDOT Program Manager.
[ 17 ]
IDSP Management Manual June 2013
4.1.10 Contractor Reporting Some reports are prepared by the Contractor, and other reports are prepared by VDOT for internal use and record- keeping purposes. The following sections describe the various reports prepared for the IDSP.
Monthly Report
Each month the Contractor prepares a report to VDOT showing general statistics for the IDSP. The report shows activity for the period of performance, for each month, and for the year-to-date (defined as a VDOT fiscal year). The Contractor must provide the report to VDOT by the 5th day of each month. The report includes the following data:
. Logo sign and TODS panels/structures installed, summarized by mainline, ramp, and trailblazer. . Number of Supplemental Guide Signs and GMSS Messages displayed. . For the Logo and TODS program, the number of new installs, maintenance completed, switch-outs performed, applications received, and removals completed. . For Supplemental Guide Signs and GMSS, the number of new installs, maintenance completed, applications received/maintenance requests, pending applications, estimates pending customer approval, and removals completed.
A sample monthly report is provided in Appendix K.
Year End Report
At the end of every fiscal year, the Contractor prepares a Year End Activity Report detailing all of the activity in the IDSP. This report is used by VDOT for internal reporting and record keeping. The report is submitted to VDOT on July 20th of each year.
The report includes information regarding the number of contracts and renewal information (number of signs up for renewal, cancelled, renewed, and signs that have yet to be renewed). Trailblazer information is provided as well. A breakdown of all the Logo signs and TODS by service category is provided. Statistics showing the percent change in participation and new interchanges constructed are included as well.
The GMSS and SGS sections of the report include the number of signs in each category, the number of intersections with signs, and the number of signs installed/removed.
The last section of the year-end activity report is the number of saturated exits in each category of the Logo program and SGS program, and the number of saturated intersections in the TODS program.
A sample year-end report is provided in Appendix L.
Quarterly Revenue Report
The Contractor prepares and submits Quarterly Revenue Reports. The Quarterly Revenue Report is to be submitted to VDOT by the 20th day of January, April, July, and October of every year. The report details the payments received by the Contractor under each sign category for the previous quarter and the associated payment to be made to the department.
[ 18 ]
IDSP Management Manual June 2013
Biannual SDSAC IDSP Update Reports
The Contractor prepares and submits the Biannual SDSAC IDSP Update Report. The Biannual SDSAC IDSP Update Report is to be submitted prior to the SDSAC meetings in May and November.
4.1.11 Enforcement of Participant Rules and Regulations The Contractor shall be responsible for the enforcement of all participant rules and regulations of the IDSP. Interpretation of the rules requires concurrence from the Program Manager. Any questions or disputes concerning the rules and regulations of the IDSP that cannot be satisfactorily resolved by the Contractor through the normal process shall be referred, in writing by the Contractor, to the Program Manager for further review and action.
4.1.12 Computer Programs, Files, and Data Storage The files for the IDSP are contained within a VDOT compatible database. The database is currently housed on an internal server by the Contractor. The database is backed up nightly by the Contractor and is stored in at least three offsite locations.
4.2 VDOT Operating Procedures
4.2.1 IDSP Field Support Staff In addition to central office staff, each VDOT region has staff assigned to assist with the IDSP. The assigned staff coordinates with the IDSP Program Manager, central office staff, and the IDSP Contractor(s) as needed to support the assigned tasks and responsibilities. VDOT central office staff sends information and instructions annually to the region staff assigned to support the IDSP for that year. The region staff is provided a charge code to record hours (5 hours per week per staff member) associated with a minimum level of service for the program tasks so that the IDSP budget is accurately planned and maintained. Additional hours are charged on an as-needed basis to cover field requests. The Program Manager and Financial Manager are responsible for questions and approvals related to the region staff’s IDSP time charging.
4.2.1.1 Region Staff Responsibilities Provide site plan reviews:
After central office’s initial review and approval of SGS and other IDSP shop drawings, region staff will: . Review site plans and field conditions to assure there are no conflicts with: a) other VDOT structures and equipment b) current or planned projects c) sight distance or other safety related issues . Ensure that the sign message is appropriate for field conditions, does not encroach on adjacent property, and the size of the sign is within VDOT’s right-of-way. . Verify that sign construction meets current Specifications and Standards and the intent of the design plans.
[ 19 ]
IDSP Management Manual June 2013
Provide customer service to sign participants:
. Serve as a point of contact for inquiries from potential signing participants, current participants, or the general public and refer the candidate to the IDSP Contractor or Program Manager when necessary.
Provide emergency response for signs:
. Assess downed or damaged sign(s) and dispatch field crew if IDSP Contractor is not available in the area. . Coordinate with IDSP Contractor and Program Manager as needed to provide emergency assistance.
Assist with quality control and asset management tasks:
. Participate in the quality control and asset management responsibilities as described below in section 4.2.4.
4.2.2 IDSP Finance The IDSP is not designed to create a profit, the Code of Virginia § 33.1-12.01 specifies that the reserve cannot exceed 10 percent of total IDSP revenue. The reserve is VDOT’s portion of the net revenue from the IDSP. This revenue is be used to fund VDOT’s future IDSP-related expenses, including program expenditures, special studies and IDSP related safety improvement projects. The Financial Manager is responsible for the administration of the program budget and fiscal planning.
4.2.2.1 Reserve Calculation Process If the reserve exceeds 10 percent during a fiscal year (the VDOT fiscal year is from July 1 to June 30) steps must be taken to reduce the reserve amount in the next year, such that the reserve does not exceed 10 percent for two years in a row.
To calculate the reserve, an accounting of all revenues and expenses for the Logo, TODS, SGS, and GMSS programs must be completed. In addition to program-related expenses, VDOT must take into account any other expenses incurred under the IDSP including any special studies, applications and other administration expenses. The reserve is calculated by taking the total revenues less total expenses. The reserve should be less than or equal to 10 percent of the total IDSP revenue. See Appendix M for summary of revenue and expenses.
4.2.2.2 Procedure for when Calculated Reserve Is Too Large In the event that the calculated reserve exceeds the 10 percent threshold, VDOT will reduce the reserve amount either through the implementation of participant credits applied to the upcoming year’s fees or refunds of fees already paid.
In the past, VDOT has provided one-time refunds when necessary but the preferred method to reduce the reserves balances is through the issuance of credits to participants (a one-time reduction in the fees charged to participants for the following year). Reducing the fees or providing credits to participants will require action from the CTB and modifications to the Contract.
[ 20 ]
IDSP Management Manual June 2013
For example, if the reserve is greater than 10 percent for a fiscal year, then the amount of the fees collected by VDOT would be reduced by an amount to allow the anticipated reserve to drop below 10 percent for the next fiscal year.
When an annual fee reduction or one-time credit is calculated, the percentage of an annual fee decrease should be comparable for different IDSP price classifications (such as Logo signs on high-volume and low- volume roadways).
4.2.3 VDOT Reporting Financial Activity Report
A Financial Activity Report is prepared by VDOT and details the finances of the IDSP. It is prepared and available upon request to the SDSAC and General Assembly. The report is necessary to document compliance with the provisions of the Code of Virginia that require the establishment of reasonable fees and a reserve fund of not more than 10 percent. This report is prepared utilizing data provided by the Contractor and is shown in Appendix N.
4.2.4 Quality Assurance/Quality Control Processes VDOT provides quality assurance and quality control (QA/QC) for the IDSP through two major efforts:
. Sign Inventory and Condition Assessments . Construction Inspections
For a full description of the QA/QC processes, reference the IDSP QA/QC Manual.
4.3 Special Signing Programs Special Signing Programs include:
. Civil War Trails . Virginia Department of Game and Inland Fisheries Birding and Wildlife Trails . Wayfinding Signage Program . Virginia Waterway/Watershed Signage Program . State Scenic River Program
This signing may be installed on a limited access, primary or secondary facility the authority of VDOT and according to Table 5 below. VDOT may issue a land use permit to others to have the signs installed after the approval of the State Traffic Engineer that the sign is included in the Special Signing Program. Limited access facility permits shall need the approval of the Regional Traffic Engineer. Prior approval from the FHWA shall be required for installation of any special signing programs on the Interstate System. While these Special Signing Programs are conducted alongside the IDSP, they are not within the scope of work of the Contractor and will be administered directly by VDOT unless a contract modification is made.
Details for each specific special signing program, including the applicability of IDSP requirements to those programs, are in the IDSP Operating Procedures Document.
[ 21 ]
IDSP Management Manual June 2013
Table 5 : Permitted Locations of Special Signage Programs by Road Type
Permitted on Limited Permitted on Primary Permitted on Program Access Facilities Secondary Facilities
Civil War Trails X X X
DGIF Birding and Wildlife Trails X X
Wayfinding Signage Program X X
Virginia Waterway/Watershed X X X Signage Program
State Scenic River Program X X
[ 22 ]
IDSP Management Manual June 2013
APPENDIX
Attachments provided in the Appendices to this document are not to be considered a part of this document. Therefore, a change in an attachment or in the Appendices of this document shall not be considered as a reason to re-issue this document. The reader is responsible for assuring that the latest Appendices and attachments are referenced. Electronic versions of this document will contain the latest Appendices and attachments.
[ 23 ]
Appendix A: Code of Virginia § 33.1-12
LIS > Code of Virginia > 33.1-12 Page 1 of 4
prev | next
§ 33.1-12. General powers and duties of Board, etc.; definitions.
The Commonwealth Transportation Board shall be vested with the following powers and shall have the following duties:
(1) Location of routes. To locate and establish the routes to be followed by the roads comprising systems of state highways between the points designated in the establishment of such systems, except that such routes shall not include roads located within any local system of roads, within the urban system of highways, or those local roads in any county that has resumed full responsibility for all of the secondary system of highways within such county's boundaries pursuant to § 33.1-84.1. Such routes shall include corridors of statewide significance pursuant to § 33.1- 23.03.
(2) Construction and maintenance contracts and activities related to passenger and freight rail and public transportation.
(a) To let all contracts to be administered by the Virginia Department of Transportation or the Department of Rail and Public Transportation for the construction, maintenance, and improvement of the roads comprising systems of state highways and for all activities related to passenger and freight rail and public transportation in excess of $5 million. The Commissioner of Highways shall have authority to let all Virginia Department of Transportation- administered contracts for highway construction, maintenance, and improvements up to $5 million in value. The Director of the Department of Rail and Public Transportation shall have the authority to let contracts for passenger and freight rail and public transportation improvements up to $5 million in value. The Commissioner of Highways is authorized to enter into agreements with localities, authorities, and transportation districts to administer projects and to allow those localities, authorities, and transportation districts to let contracts with no limit on contract value, and without prior concurrence of the Commissioner of Highways or the Board for highway construction, maintenance, and improvements within their jurisdictions, in accordance with those provisions of the Code of Virginia providing those localities, authorities, and transportation districts the ability to let such contracts. The Director of the Department of Rail and Public Transportation is authorized to enter into agreements with localities, authorities, and transportation districts to administer projects and to allow those localities, authorities, and transportation districts to let contracts with no limit on contract value, and without prior concurrence of the Director of the Department of Rail and Public Transportation or the Board for passenger and freight rail and public transportation activities within their jurisdictions, in accordance with those provisions of the Code of Virginia providing those localities, authorities, and transportation districts the ability to let such contracts. The Commissioner of Highways and the Director of the Department of Rail and Public Transportation shall report on their respective transportation contracting activities at least quarterly to the Board.
(b) The Commonwealth Transportation Board may award contracts for the construction of transportation projects on a design-build basis. These contracts may be awarded after a written determination is made by the Commissioner of Highways or the Director of the Department of Rail and Public Transportation, pursuant to objective criteria previously adopted by the Board regarding the use of design-build, that delivery of the projects must be expedited and that it is not in the public interest to comply with the design and construction contracting procedures normally followed. Such objective criteria will include requirements for prequalification of contractors and competitive bidding processes. These contracts shall be of such size and scope to encourage maximum competition and participation by agency prequalified and otherwise qualified contractors. Such determination shall be retained for public inspection in the official records of the Department of Transportation or the Department of Rail and Public Transportation, as the case may be, and shall include a description of the nature and scope of the project and the reasons for the Commissioner's or Director's determination that awarding a design-build contract will best serve the public interest. The provisions of this section shall supersede contrary provisions of subsection D of § 2.2-4303 and § 2.2-4306.
(c) For transportation construction projects valued in excess of $100 million, the Commonwealth Transportation Board shall require that a financial plan be prepared. This plan shall include, but not be limited to, the following: (i) a complete cost estimate for all major project elements; (ii) an implementation plan with the project schedule and cost-to-complete information presented for each year; (iii) identified revenues by funding source available each year to meet project costs; (iv) a detailed cash-flow analysis for each year of the proposed project; and (v) efforts to be
http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+33.1-12 11/14/2012 LIS > Code of Virginia > 33.1-12 Page 2 of 4
made to ensure maximum involvement of private enterprise and private capital.
(d) The Commonwealth Transportation Board may award contracts for the provision of equipment, materials, and supplies to be used in construction of transportation projects on a fixed-price basis. Any such contract may provide that the price to be paid for the provision of equipment, materials, and supplies to be furnished in connection with the projects shall not be increased but shall remain fixed until completion of the projects specified in the contracts. Material components of any such contract for annual and multi-year programs, including but not limited to maintenance, may be fixed at the outset of the projects and until completion based on best achievable prices.
(3) Traffic regulations. To make rules and regulations, from time to time, not in conflict with the laws of the Commonwealth, for the protection of and covering traffic on and the use of systems of state highways and to add to, amend or repeal the same.
(4) Naming highways, bridges, interchanges, and other transportation facilities. To give suitable names to state highways, bridges, interchanges, and other transportation facilities, and change the names of any highways, bridges, interchanges, or other transportation facilities forming a part of the systems of state highways. The name of private entities, as defined in § 56-557, located within the Commonwealth shall not be used for such purposes unless such private entity pays to the Department of Transportation an annual naming rights fee as determined by the Board. The Department of Transportation shall place and maintain appropriate signs indicating the names of highways, bridges, interchanges, and other transportation facilities named by the Board or by the General Assembly. The costs of producing, placing, and maintaining these signs shall be paid by the counties, cities, and towns in which they are located or by the private entity whose name is attached to the highway, bridge, interchange, or other transportation facility. No name shall be given to any state highway, bridge, interchange, or other transportation facility by the Commonwealth Transportation Board unless and until the Commonwealth Transportation Board shall have received from the local governing body of the locality within which a portion of the facility to be named is located a resolution of that governing body requesting such naming, except in such cases where a private entity has requested such naming. No highway, bridge, interchange, or other transportation facility previously named by the Board or the General Assembly shall be eligible for renaming by a private entity, unless such naming incorporates the previous name. The Board shall develop and approve guidelines governing the naming of highways, bridges, interchanges, and other transportation facilities by private entities and the applicable fees for such naming rights. Such fees shall be deposited in the Highway Maintenance and Operating Fund.
No name shall be eligible for the naming rights under this subdivision if it in any way reasonably connotes anything that (i) is profane, obscene, or vulgar; (ii) is sexually explicit or graphic; (iii) is excretory related; (iv) is descriptive of intimate body parts or genitals; (v) is descriptive of illegal activities or substances; (vi) condones or encourages violence; or (vii) is socially, racially, or ethnically offensive or disparaging.
(5) Compliance with federal acts. To comply fully with the provisions of the present or future federal aid acts. The Board may enter into all contracts or agreements with the United States government and may do all other things necessary to carry out fully the cooperation contemplated and provided for by present or future acts of Congress in the area of transportation.
(6) Information and statistics. To gather and tabulate information and statistics relating to transportation and disseminate the same throughout the Commonwealth. In addition, the Commissioner shall provide a report to the Governor, the General Assembly, the Commonwealth Transportation Board, and the public concerning the current status of all highway construction projects in the Commonwealth. This report shall be posted at least four times each fiscal year, but may be updated more often as circumstances allow. The report shall contain, at a minimum, the following information for every project in the Six-Year Improvement Program: (i) project description; (ii) total cost estimate; (iii) funds expended to date; (iv) project timeline and completion date; (v) statement of whether project is ahead of, on, or behind schedule; (vi) the name of the prime contractor; (vii) total expenditures of federal transportation funds in each county and city; (viii) total expenditures of state transportation funds in each county and city; (ix) statewide totals for federal, state, and local funds expended for highways; (x) statewide totals for federal, state, and local funds expended for transit; (xi) total funds expended on intercity passenger and freight rail line and trains; and (xii) total funds expended in each federal and state programmatic category. Use of one or more Internet websites may be used to satisfy this requirement. Project specific information posted on the Internet shall be updated daily as information is available.
http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+33.1-12 11/14/2012 LIS > Code of Virginia > 33.1-12 Page 3 of 4
(7) Policies and operation of Departments. To review and approve policies and transportation objectives of the Department of Transportation and the Department of Rail and Public Transportation, to assist in establishing such policies and objectives, to oversee the execution thereof, and to report thereon to the Commissioner of Highways and the Director of the Department of Rail and Public Transportation, respectively.
(8) Cooperation with other agencies and local governments.
(a) To cooperate with the federal government, the American Association of State Highway and Transportation Officials and any other organization in the numbering, signing and marking of highways, in the taking of measures for the promotion of highway safety, in research activities, in the preparation of standard specifications, in the testing of highway materials and otherwise with respect to transportation projects.
(b) To offer technical assistance and coordinate state resources to work with local governments, upon their request, in developing sound transportation components for their local comprehensive plans.
(9) Transportation.
(a) To monitor and, where necessary, approve actions taken by the Department of Rail and Public Transportation pursuant to Chapter 10.1 (§ 33.1-391.1 et seq.) in order to ensure the efficient and economical development of public transportation, the enhancement of rail transportation, and the coordination of such rail and public transportation plans with highway programs.
(b) To coordinate the planning for financing of transportation needs, including needs for highways, railways, seaports, airports, and public transportation and to set aside funds as provided in § 33.1-23.03:1. To allocate funds for these needs pursuant to §§ 33.1-23.1 and 58.1-638, the Board shall adopt a Six-Year Improvement Program of anticipated projects and programs by July 1 of each year. This program shall be based on the most recent official Transportation Trust Fund revenue forecast and shall be consistent with a debt management policy adopted by the Board in consultation with the Debt Capacity Advisory Committee and the Department of the Treasury.
(c) To recommend to the General Assembly for their consideration at the next session of the General Assembly, objective criteria to be used by the Board in selecting those transportation projects to be advanced from the feasibility to the construction stage. If such criteria are enacted into law, such objectives shall apply to the interstate, primary, and urban systems of highways.
(d) To enter into contracts with local districts, commissions, agencies, or other entities created for transportation purposes.
(e) To promote increasing private investment in Virginia's transportation infrastructure, including but not limited to acquisition of causeways, bridges, tunnels, highways, and other transportation facilities.
(f) To integrate land use with transportation planning and programming, consistent with the efficient and economical use of public funds. If the Board determines that a local transportation plan described in § 15.2-2223 or any amendment as described in § 15.2-2229 or a metropolitan regional long-range transportation plan or regional Transportation Improvement Program as described in § 33.1-223.2:25 is not consistent with the Commonwealth Transportation Board's Statewide Transportation Plan developed pursuant to § 33.1-23.03, the Six-Year Improvement Program adopted pursuant to subdivision (9)(b), and the location of routes to be followed by roads comprising systems of state highways pursuant to subdivision (1), the Board shall notify the locality of such inconsistency and request that the applicable plan or program be amended accordingly. If, after a reasonable time, the Board determines that there is a refusal to amend the plan or program, then the Board may reallocate funds that were allocated to the nonconforming project as permitted by state or federal law. If a locality or metropolitan planning organization requests the termination of a project or does not advance a project to the next phase of construction when requested by the Board and the Department of Transportation has expended state or federal funds, the locality or the localities within the metropolitan planning organization may be required to reimburse the Department of Transportation for all funds expended on the project. If a locality or metropolitan planning organization requests alterations to a project that, in the aggregate, exceeds 10 percent of the total project costs, the locality or the localities within the metropolitan planning organization may be required to reimburse the Department
http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+33.1-12 11/14/2012 LIS > Code of Virginia > 33.1-12 Page 4 of 4
of Transportation for the additional project costs above the original estimates for making such alterations.
(10) Contracts with other states. To enter into all contracts with other states necessary for the proper coordination of the location, construction, maintenance, improvement, and operation of transportation systems, including the systems of state highways with the highways of such other states and, where necessary, to seek the approval of such contracts by the Congress of the United States.
(11) Use of funds. To administer, distribute, and allocate funds in the Transportation Trust Fund as provided by law. The Commonwealth Transportation Board shall ensure that the total funds allocated to any highway construction project are equal to total expenditures within 12 months following completion of the project. However, this requirement shall not apply to debt service apportionments pursuant to § 33.1-23.3 or 33.1-23.4.
(12) Financial and investment advisors. With the advice of the Secretary of Finance and the State Treasurer, to engage a financial advisor and investment advisor who may be anyone within or without the government of the Commonwealth, to assist in planning and making decisions concerning the investment of funds and the use of bonds for transportation purposes. The work of these advisors shall be coordinated with the Secretary of Finance and the State Treasurer.
(13) The powers of the Virginia Aviation Board set out in Chapter 1 (§ 5.1-1 et seq.) of Title 5.1 and the Virginia Port Authority set out in Chapter 10 (§ 62.1-128 et seq.) of Title 62.1 are in no way diminished by the provisions of this title.
(14) To enter into payment agreements with the Treasury Board related to payments on bonds issued by the Commonwealth Transportation Board.
(15) Establishment of highway user fees for the systems of state highways. When the traffic-carrying capacity of any system of state highways or a portion thereof is increased by construction or improvement, the Commonwealth Transportation Board may enter into agreements with localities, authorities, and transportation districts to establish highway user fees for such system of state highways or portion thereof that the localities, authorities, and transportation districts maintain.
(16) Subject to compliance with applicable federal regulations, the Commonwealth Transportation Board shall establish a plan for identification and acquisition of rights-of-way that may be needed within the corridors designated on the Statewide Transportation Plan.
The term "public transportation" or "mass transit" as used in this title means passenger transportation by rubber- tired, rail, or other surface conveyance which provides shared ride services open to the general public on a regular and continuing basis. The term does not include school buses; charter or sight-seeing service; vehicular ferry service that serves as a link in the highway network; or human service agency or other client-restricted transportation.
(Code 1950, § 33-12; 1956, c. 92; 1964, c. 265; 1970, c. 322; 1974, c. 462; 1977, c. 150; 1978, c. 650; 1986, Sp. Sess., c. 13; 1988, cc. 844, 903; 1989, c. 727; 1992, c. 167; 1995, c. 94; 2001, c. 349; 2003, cc. 281, 533, 560; 2004, c. 110; 2005, cc. 839, 919; 2006, cc. 197, 417, 833, 924; 2006, Sp. Sess. I, c. 8; 2007, c. 337; 2008, Sp. Sess. II, c. 5; 2009, cc. 670, 690; 2011, cc. 104, 164; 2012, cc. 729, 733.)
prev | next | new search | table of contents | home
http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+33.1-12 11/14/2012
Appendix B: Code of Virginia § 33.1-12.01, Chapter 491
LIS > Code of Virginia > 33.1-12.01 Page 1 of 1
prev | next
§ 33.1-12.01. Fees for participating in the Integrated Directional Sign Program.
In addition to the duties set forth in § 33.1-12 of the Code of Virginia, the Commonwealth Transportation Board shall establish reasonable fees to be collected by the Commissioner of Highways from any qualified entity for the purpose of participating in the Integrated Directional Sign Program (IDSP) administered by the Department of Transportation or its agents that is designed to provide information to the motoring public relating to gasoline and motor vehicle services, food, lodging, attractions or other categories as defined by the IDSP. Such fees shall be deposited into a special fund specifically accounted for and used by the Commissioner solely to defray the actual costs of supervising and administering the signage programs. Included in these costs shall be a reasonable margin, not to exceed ten percent, in the nature of a reserve Fund.
(2005, c. 491.)
prev | next | new search | table of contents | home
http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+33.1-12.01 11/14/2012
Appendix C: Participation Criteria Document
Appendix D: Business Participation Applications
Virginia Logos Travel Services (Logo) Signing Program Food Category II Participation Application/Compliance Certification Date Sent: 12/2/2011 Contract #: 815118 Virginia Pizza Co., Inc. Pizza Hut 316-681-1081 Ms. Christopherson NAME OF CUSTOMER NAME OF BUSINESS PHONE CONTACT 150 Oakville Road Appomattox, VA 24522 BUSINESS ADDRESS EMAIL ______WEBSITE ______P.O. Box 798850 Wichita, KS 67278-9950 CUSTOMER MAILING ADDRESS IF DIFFERENT
INTERCHANGE US 460 and BS 460 Appomatto DIRECTION E MINIMUM REQUIRED SERVICES
CATEGORY I FOOD CATEGORY II FOOD • Located within 3 miles of the exit. • Located within 3 miles of the exit. • Display valid permit from the State Health • Display valid permit from the State Health Commissioner in accordance with Section 35.1-18 Commissioner in accordance with Section 35.1-18 of the Code of Virginia. of the Code of Virginia. • Shall have & keep in place easily accessible • Shall have & keep in place easily accessible indoor seating at tables or counters to comfortably indoor seating at tables or counters to comfortably seat a minimum of 20 adult persons. seat a minimum of 20 adult persons. • Open 12 consecutive hours, 6 days a week • Open 6 consecutive hours, 6 days a week (Not starting by 7:00 a.m. required to open by 7:00 am). • Shall appropriately & conspicuously display • Shall appropriately & conspicuously display and/or provide a menu and serve regular menu and/or provide a menu and serve regular menu items during the hours open. items during the hours open. • Shall appropriately & conspicuously display the • Shall appropriately & conspicuously display the hours of operation in an area that is visible to the hours of operation in an area that is visible to the customer prior to entering the business. customer prior to entering the business.
PLEASE PROVIDE THE FOLLOWING INFORMATION: • Approximate distance from interchange (Accurate measurement will be done by VL):______• Hours of Operation: Monday______Tuesday______Wednesday______Thursday______Friday______Saturday______Sunday______• Do you hold a current permit from the State Board of Health? Yes No • Number of adult indoor seating ______• Are your hours of operation displayed? Yes No
NOTE: At all times material hereto, Applicant hereby certifies that it will remain in compliance with all applicable laws and regulations for providing for accessibility by the physically handicapped to the premises and further agrees to provide the premises to the general public without regard to race, creed, color, religion, age, sex, or national origin. Unless otherwise noted, all requirements of the State Criteria shall be satisfied entirely on the premises of the business establishment and any facilities required by the State Criteria shall be located entirely on the premises on the business establishment.
I hereby certify that the above statements are true and correct and agree to promptly inform Virginia Logos, in writing, by certified mail, within 10 days, of any changes to these statements. I understand that either the Virginia Department of Transportation or Virginia Logos may make inquiries or inspections to insure that the minimum requirements of the State Criteria are being met. I further certify that all required licenses and/or permits required to operate the business establishment have been obtained and are current and/or active. Customer Signature:______Title:______
FALSIFICATION OF THE ABOVE STATEMENTS WILL RESULT IN THE DENIAL OF THE APPLICATION OR REVOCATION OF THE PRIVILIEGE OF PARTICIPATION IN THE PROGRAM Virginia Logos Supplemental Guide Signs Application/Compiance Certification Date Sent: 12/2/2011 Contract # 190-800028 Abingdon County Visitor Center (276) 676-2282 Aaron NAME OF BUSINESS PHONE CONTACT 335 Cummings Street Abingdon, VA 24210 BUSINESS ADDRESS 335 Cummings Street Abingdon, VA 24210 MAILING ADDRES IF DIFFERENT INTERCHANGE US 017 and US 017 MINIMUM REQUIRED SERVICES FOR SUPPLEMENTAL GUIDE SIGNS · Located within 15 miles of the initial location of signage and will be initiated at the nearest intersection with a primary or interstate highway, as appropriate, along the route of travel. · Meet the appropriate criteria for the type of facility (See www.virginialogos.com for specific criteria). · Be open to the public, on a continuous basis, either year-round or during the normal operating season for the type of facility. Closings for observances of official state holidays are allowed. · Agree to abide by all rules, regulations, policies, procedures and criteria associated with the program · Be one or more of the following “Acceptable Sites”:
Cultural: Historic Building (1,2); Historic Site (1,2); Historic District (1,2) Governmental: Correctional Facility; Courthouses ; Dept. of Game & Inland Fisheries Facilities; Dept. of Motor Vehicles Facilities; Government Offices; Landfills/Transfer Stations; Police/Sheriff Offices or Facilities (1); Prisons; Regional Jails; Recycling Facilities; Recreational: Boat Landings (Public); Natural Attractions (1); National Park (1); Municipal Park (1); Regional Park (1); State Park (1) Schools: High Schools; Middle Schools; Elementary Schools; Junior High Schools; Colleges & Universities (1); Virginia Educational Institutions (1) Military (1): Military Facilities Miscellaneous (1): Arlington National Cemetery; Virginia Veterans Cemetery; Tourist Information Centers; Welcome Centers
(1) Permitted on Interstate & Limited Access Highways If Supplemental Guide Signs are installed for a historic district, separate signs for individual historic sites within the historic district shall not be allowed PLEASE PROVIDE THE FOLLOWING INFORMATION: 1. Approximate distance from interchange (Accurate measurement will be done by VL):______
2. Does your establishment have a license or approval from the State of Virginia (if required)? Yes No
3. Are restroom facilities provided for public use? Yes No
4. Hours of Operation: Monday______Tuesday______Wednesday______Thursday______Friday______Saturday______Sunday______
5. Under which of the above list of “Acceptable Sites” does your facility/establishment qualify? ______
6. Can your facility/establishment be described as nonprofit or governmental? Yes No If nonprofit, please provide your tax ID number: ______
7. If applicable, please provide your seasonal opening and closing dates: Opening Date: ______Closing Date: ______
8. Do you currently have Supplemental Guide Signs for your establishment? Yes No If YES, please provide the location(s) of your current signs: ______NOTE: At all times material hereto, Applicant hereby certifies that it will remain in compliance with all applicable laws and regulations for providing for accessibility by the physically handicapped to the premises and further agrees to provide the premises to the general public without regard to race, creed, color, religion, age, sex, or national origin. Unless otherwise noted, all requirements of the State Criteria shall be satisfied entirely on the premises of the business establishment and any facilities required by the State Criteria shall be located entirely on the premises on the business establishment. I hereby certify that the above statements are true and correct and agree to promptly inform Virginia Logos, in writing, by certified mail, within 10 days, of any changes to these statements. I understand that either the Virginia Department of Transportation or Virginia Logos may make inquiries or inspections to insure that the minimum requirements of the State Criteria are being met. I further certify that all required licenses and/or permits required to operate the business establishment have been obtained and are current and/or active.
Customer Signature: ______Title: ______
FALSIFICATION OF THE ABOVE STATEMENTS WILL RESULT IN THE DENIAL OF THE APPLICATION OR REVOCATION OF THE PRIVILEGE OF PARTICIPATION IN THE PROGRAM THIS APPLICATION MUST BE RETURNED WITH A $250 NON-REFUNDABLE APPLICATION FEE PER SIGN Virginia Logos - Tourist Oriented Directional Sign (TODS) Program Category I Participation Application/Compliance Certification Date Sent: 12/2/2011 Contract # 190-800115 Custis Farms, INC (757) 442-9071 Ms. Barbara Custis NAME OF BUSINESS PHONE CONTACT 6118 Seaside Rd Nassawdox, VA 23413 BUSINESS ADDRESS Po Box 94 Nassawdox, VA 23413 MAILING ADDRES IF DIFFERENT INTERSECTION US 013 and Maplewood Gardens Entrance MINIMUM REQUIRED SERVICES FOR CATEGORY I TODS PARTICIPATION REQUIREMENTS LIST OF ACCEPTABLE SITES · Located within 15 miles of the intersection. (see www.virginialogos.com for additional criteria) Cultural Recreational (continued) Retail Tourism · Have the name of the business prominently displayed on the -Art/Craft Center -Amphitheater -Agribusinesses premises in such a manner that it is readily visible to -Gallery -Amusement Park -Antique Businesses motorists from the public highway on which the business is -Museum -Aquarium -Auction Houses located. · -Historic Building -Arboretum -Bed & Breakfast Opens the minimum required hours and days during at least -Historic Cemetery -Arena -Brewery a 12 weeks consecutive period each year. -Historic Site -Auditorium -Distillery · Continuous operation at least 6 hours a day, 5 days a week -Historic District -Boat Landings/Marinas -Farm Market during its normal season or the normal operating season for -Power Plant -Botanical Garden -Farmers Market the type of business. -Research Facility -Campgrounds -Flea Market · Be licensed and approved by the appropriate state and/or -Camps -Nurseries/Greenhouses local agencies regulating the particular type of business or Trails -Civic Center -Regional Retail Facilities activity. -VDGIF Birding & Wildlife -Concert Hall · Have a restroom facility available for public use. -Civil War -Equestrian Center Recreational (continued) · -Virginia Wine -Fairground -Golf Course CAMPING businesses must have at least 10 camping units -Others as approved by VDOT -Natural Attraction -Pavilion for rent or hire, have off-street parking for each unit, and have -Natural Resource Agencies -Race Track continuous operation 7 days a week, 24 hours a day, with a Recreational -National Park -Municipal Park seasonal closing option. -Regional Park -Theme Park -Ski Resort · Facility or location must be on the list of “Acceptable Sites” in -Stadium -Water Oriented Business -Zoo the next column. *Shall not be a franchise or part of a national chain PLEASE PROVIDE THE FOLLOWING INFORMATION: • Approximate distance from the nearest primary intersection along the intended route of signage (Accurate measurement will be done by VL): ______• Does your location have a license or approval from the State of Virginia (if required)? Yes No • Are restroom facilities provided for public use? Yes No • Hours of Operation: Monday______Tuesday______Wednesday______Thursday______Friday______Saturday______Sunday______• Do you provide adequate parking to accommodate normal traffic volumes for your facility? Yes No • Under which of the above list of acceptable sites does your facility/location qualify? ______• Does your location meet all of the minimum requirements for the category you listed above? Yes No • If applicable, please provide your seasonal opening and closing dates: Opening Date: ______Closing Date: ______• Do you currently have any State directional signs for your facility? Yes No If YES, please provide the location of those signs: ______NOTE: At all times material hereto, Applicant hereby certifies that it will remain in compliance with all applicable laws and regulations for providing for accessibility by the physically handicapped to the premises and further agrees to provide the premises to the general public without regard to race, creed, color, religion, age, sex, or national origin. Unless otherwise noted, all requirements of the State Criteria shall be satisfied entirely on the premises of the establishment and any facilities required by the State Criteria shall be located on the premises of the location. I hereby certify that the above statements are true and correct and agree to promptly inform Virginia Logos, in writing, by certified mail, within 10 days, of any changes to these statements. I understand that either the Virginia Department of Transportation or Virginia Logos may make inquiries or inspections to insure that the minimum requirements of the State Criteria are being met. I further certify that all required licenses and/or permits required to operate the business establishment have been obtained and are current and/or active. Customer Signature:______Title:______
FALSIFICATION OF THE ABOVE STATEMENTS WILL RESULT IN THE DENIAL OF THE APPLICATION OR REVOCATION OF THE PRIVILIEGE OF PARTICIPATION IN THE PROGRAM
APPLICATION MUST BE SUBMITTED TO VIRGINIA LOGOS WITH A $100 APPLICATION FEE PER PANEL (fee may be refunded under certain circumstances)
Appendix E: Business Participation Agreements
VIRGINIA LOGOS Date 12/2/2011
PARTICIPATION AGREEMENT TRAVEL SERVICES (LOGO) SIGNING PROGRAM Contract # 041-815118
Customer Name: Virginia Pizza Co., Inc. Trade Name: Pizza Hut Store #:
Customer Location Address: 150 Oakville Road Appomattox, VA 24522 Phone 434-352-5096
Customer Contact:
Customer Billing Address: P.O. Box 798850 Wichita, KS 67278-9950 Phone 316-681-1081
Contact Person: Ms. JoAnn Christopherson Customer hereby authorizes and instructs Virginia Logos (VL) to install and maintain Business Signs ("Logos") as described below, or as per list attached. Term of this Agreement (Contract) is subject to the VDOT Participation Criteria, and Rules and Regulations. The annual fee for this Contract and all renewal contracts are based on the highest leg volume of the Annual Average Daily Traffic (AADT) in both directions of an interchange, as determined by the latest published VDOT AADT. In consideration of the terms and conditions contained herein, Customer hereby promises and agrees to pay VL all fees associated with the Logo program approved by the Commonwealth Transportation Board (CTB), as set forth in the invoices sent to Customer by VL. The fee at the commencement of this Contract will be based upon the rates set forth in the “Price Sheet” attached hereto and made a part hereof.
Please select contract expiration date: ______January 31, 2012* _____ January 31, 2013 ______January 31, 2014 *Not available for contracts installed after July 31,2011. If January 31, 2012 is selected, but the contract is installed after July 31, 2011, January 31, 2013 will be the expiration date. Attraction businesses may only select a one year contract, subject to preceding sentence.
If no contract expiration date is selected, the contract length will be between seven (7) months and eighteen (18) months, ending the last January 31st that falls within that term. Contracts can be no shorter than seven (7) months and no longer than thirty-six (36) months. To ensure that all contracts will have a January 31st expiration date, contracts will be phased in with the appropriate number of months depending on Customer’s installation date. Interchange Traffic Count Traffic Type Route Interchange Route Type Direction Service Mainline Ramp Trailblazer US 460BS 460 Appomattox East Regular Volume E Food Category II 1 1 0 US 460BS 460 Appomattox East Regular Volume Food Category II Rollover Participant: No Totals 1 1 0 Customer shall supply its logo panels to VL within sixty (60) days of receipt of this Contract. VL shall install Customer's logo panels on the Travel Services (Logo) Signing background sign(s) within fifteen (15) business days of their receipt. If logo background signs must be erected, VL shall install the logo panels within a reasonable time period once they are received and the logo background signs are erected. The specifications of Customer's logo panels are attached hereto as Exhibit "A" and made a part hereof. Customer understands that VL will install and maintain both the logo background signs and the Customer’s logo panels in accordance with VL's contract with VDOT under the Travel Services (Logo) Signing Program. Customer hereby acknowledges that they have reviewed and understand the Participation Criteria (the “Participation Criteria”), and the Rules and Regulations (the "Rules and Regulations"), pertaining to the Travel Services (Logo) Signing Program. Customer further hereby agrees, notwithstanding anything contained herein to the contrary, that in the event that VL’s contract with VDOT is terminated for any reason, then this Contract shall immediately terminate upon written notice to the Customer. Upon such termination, all unpaid amounts due Customer to VL shall be immediately due and payable.
Customer represents and warrants that it is, and will continue to be during the term of this Contract and any renewal contracts, a motorist service establishment open to the general public that provides gas, food, lodging, camping services, or a qualifying attraction, with all facilities and operations for the applicable service required for eligibility to participate in the Travel Services (Logo) Signing Program, in accordance with the Participation Criteria, and the Rules and Regulations, pertaining to the Travel Services (Logo) Signing Program. Customer must have completed the qualification application to participate in the Travel Services (Logo) Signing Program, be eligible to participate in said Program, and is subject to all Rules and Regulations pertaining to said Program. This includes the right of VDOT to increase the participation fee. In the event that VDOT exercises its right to increase the participation fee, VL shall have the right to increase the payments due hereunder by providing thirty (30) days prior written notice to Customer. Billing for new customers will be rendered following the date of installation and will be paid within thirty (30) days of receipt. The annual fees for renewing customers will be due on January 31st of the applicable year. During the term of this Contract and any renewal contract, Customer agrees that VL or VDOT personnel may inspect the Customer’s business for compliance with the Participation Criteria, and the Rules and Regulations.
Customer may be “bumped” only at the end of the term of this Contract, or any renewal contract, in accordance with the current VDOT “bumping” policy in the Rules and Regulations. Customer shall provide VL written notice, as provided herein, at least sixty (60) days prior to the end of the term of this Contract of Customer’s intention to cancel or renew this Contract for a one (1), two (2) or three (3) year term, ending on January 31st of the applicable year. If no notice is given by Customer, this Contract shall automatically renew for a one (1) year term, unless the Customer is notified by VL of a “bump” in accordance with the Rules and Regulations. The one (1) year automatic renewal term shall end on January 31st of each calendar year. Nothing herein shall prohibit Customer from giving written notice to terminate this Agreement prior to the expiration of a one (1), two (2) or three (3) year term, however, in such event, Customer will have accelerated the end of the applicable term and may be “bumped” or otherwise lose its right to participate in the Travel Services (Logo) Signing Program in accordance with the Rules and Regulations. No refunds will be given to Customers who choose to cancel their Contract. If Customer is removed for non-payment of fees, or for non-compliance with the Rules and Regulations, they are ineligible to participate for one (1) year from the date of removal at saturated interchanges, however, may be eligible to participate where space is available if they fulfill their previous financial obligations. Any written notice required under this Contract shall be given to the other party by regular mail, postage prepaid, with sufficient proof of mailing which may be either a United States postal certificate of mailing or a certificate of service confirming such mailing prepared by the sender.
The parties agree that this Contract may be delivered and executed electronically, in accordance with the provisions of the Uniform Electronic Transactions Act, as set forth in Section 59.1-479, et seq., of the Code of Virginia. VL Initial ______Customer Initial ______
This Contract is signed and accepted subject to the following documents pertaining to the Virginia Travel Services (Logo) Signing Program: (i) the Addendum attached hereto; (ii) the Standard Conditions attached hereto; (iii) the Participation Criteria; and (iv) the Rules and Regulations, all of which by this reference are deemed incorporated in their entirety into the Contract. Accepted this ______day of ______20_____. CUSTOMER:______VIRGINIA LOGOS BY:______BY:______Print:______(Virginia Logos General Manager) Title:______STANDARD CONDITIONS 1. CLARIFICATION OF TERMS OF THE CONTRACT. The terms Virginia Logos (VL) and "Customer" when used herein shall include either singular or plural, masculine or feminine as the case may be; and the provisions of this Contract shall bind the parties mutually and their heirs, executors, administrators, successors, and assigns. Whenever "VL" is used in this contract it shall refer to Virginia Logos, a subsidiary of Interstate Logos, LLC. "Business sign" or “logo panel” means separately attached sign mounted on a rectangular Specific Service (logo background) Sign to show the name, brand, symbol, logo, trademark, or combination of these for the Customer's motorist service available on a crossroad at or near an interchange or intersection maintained by VL in accordance with its contract with VDOT. Contract includes the Participation Agreement, the Standard Conditions attached thereto, and any addenda as may be applicable as in the case of a Category II Business. A reference to days in this Contract means calendar days unless the reference to business days is expressly stated. Business days for purposes of this Contract mean any calendar day excluding weekends and national holidays. 2. SIGNS FURNISHED. It is the Customer's responsibility, at its expense, to provide logo panel(s) for this Contract in accordance with the specifications of VL and VDOT. If VL is to furnish logo panels for Customer, Customer will be charged a fee for manufacturing. Customer is not required to obtain its logo panels from VL and upon request, VL will furnish Customer with a list of fabricators of logo panels. The business sign may consist of brand name, trademark or business name or symbol providing it does not resemble any traffic sign, symbol, or device. The business sign may not include secondary names. The Customer will retain ownership of the individual logo panels in the event that the Travel Services (Logo) Signing Program is terminated. 3. ART WORK. If VL is requested by Customer to submit art work, then art work submitted by VL shall be approved or substitute art work shall be furnished by Customer within ten (10) days after submission. In case of default in furnishing or approval of art work by Customer, then commencement of service shall be deemed to occur on the dates on which the various spaces are available for service. Customer warrants that approved art work does not infringe upon any trademark or copyright, state or federal. Customer agrees to defend, indemnify, and hold VL and VDOT free and harmless from any and all loss, liability, claims, and demands, including attorney's fees, arising out of the character, contents, or subject matter of any design displayed pursuant to this Contract. VL reserves the right to reject any design or logo not acceptable to VDOT. 4. MAINTENANCE AND REPAIRS. VL will inspect the background signs and the logo panel(s) annually, or as otherwise appropriate. Customer shall promptly notify VL of any damage to or disrepair of the logo panel or logo background sign and VL shall promptly notify Customer of any damage to or disrepair of Customer's logo panels. 5. CANCELLATION AND REFUND. In the event of termination of the Contract between VL and VDOT, Customer will receive a refund from VL for any unearned portion of the payment made by Customer in accordance with this Contract. 6. CUSTOMER represents and warrants that it is, and will continue at all times during this Contract, to be in conformance with all applicable laws and regulations concerning the provisions of public accommodations in its business and shall not discriminate in any way with respect to race, creed, color, sex, religion, age, national origin, or accessibility by the handicapped. 7. COMMENCEMENT OF CONTRACT. The commencement date for service is the actual date of completion of installation, or in the event of a renewal contract, on the stated renewal date which shall be the expiration date of the existing contract. 8. ACCEPTANCE OF CONTRACT. This Contract shall become binding upon execution of a duly authorized officer or agent of Customer and acceptance by an officer of VL. VL may take reasonable time to check credit and retains the right not to accept this Contract. If VL has executed this Contract prior to acceptance by Customer, such execution shall be deemed null and void by VL without notice, if not accepted by Customer and delivered to VL within fifteen (15) days after execution by VL. The agent, officer or employee of Customer who has executed this Contract hereby represents that he is duly authorized to make this Contract on behalf of the Customer. Customer affirmatively agrees to advise VL whenever there is a change in ownership or change of address. If Customer fails to notify VL of a change in ownership or change of address, Customer is fully liable for any contractual obligations that arise from the failure to give VL such notice. This Contract may be assigned by Customer, upon prior written consent by VL, which shall not be unreasonably withheld, provided that the assignee can fulfill the terms and conditions of this Contract, the Participation Criteria, and the Rules and Regulations, pertaining to the Virginia Travel Services (Logo) Program and further provided that the assignee will use the Customer’s existing logo panel. 9. SEVERABILITY. This Contract is to be governed by and construed according to the laws of the Commonwealth of Virginia. Any provision of this Contract which is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or un-enforceability without invalidating the remaining provisions hereof, and any such prohibition or un-enforceability in any jurisdiction shall not invalidate or render unenforceable such provisions in any other jurisdiction. To the extent permitted by applicable law, Customer hereby waives any provision of law which renders any provision hereof prohibitive or unenforceable in any respect. 10. VL AND VDOT NOT LIABLE FOR DAMAGES ARISING OUT OF THIS CONTRACT. VL and VDOT shall not be liable for loss or damage of any kind whatsoever, arising out of the Customer’s participation in the Virginia Travel Services (Logo) Program in accordance with the terms of this Contract, or the Participation Criteria, and the Rules and Regulations, including any loss or damage which may arise from being “bumped” from participation in the Program. 11. THIS CONTRACT, front and back, as well as the Participation Application, the Standards Conditions attached thereto, and any addenda as may be applicable, as in the case of a Category II Business, constitutes the entire agreement between Customer and VL. VL shall not be bound by any stipulation, condition, or agreement, not set forth herein. Waiver by VL of any breach of any provision of this Contract shall not constitute a waiver of any other breach of that provision or any other provision. Notwithstanding the foregoing, this Contract is subject to the Participation Criteria, and the Rules and Regulations, pertaining to the Virginia Travel Services (Logo) Program in effect and as modified during the term of this Contract and any renewal contracts. 12. TERMINATION FOR DEFAULT. The Contract will be terminated and Customer's logo panel(s) will be removed for default if: the business establishment ceases to exist; Customer fails to make payment of the participation fee; or Customer is found in non-compliance with the provisions of this Contract, the Participation Criteria, or Rules and Regulations, provided that such non-compliances are not corrected within thirty (30) calendar days of written notice, given to the other party by regular mail, postage prepaid, with sufficient proof of mailing which may be either a United States postal certificate of mailing or a certificate of service confirming such mailing prepared by the sender. 13. VDOT MAINTENANCE OR RECONSTRUCTION. Both parties acknowledge that it may be necessary for VDOT to temporarily close various portions and interchanges of an interstate highway for purposes of maintenance or reconstruction. Customer has no claim whatsoever against VL, VDOT or the Contractor for disruption of signing and/or access resulting from such highway closures, or any damages claimed to have arisen there from. If at any time, a logo background sign or logo panel is not in service for a period exceeding seven (7) days, VL shall reimburse the affected business on a prorated basis. Such reimbursement shall include the initial seven (7) day period. If permanent removal of a logo panel is required for any reason, this Contract shall become null and void and a prorated amount will be reimbursed to the Customer. 14. SEASONAL CLOSING. The logo panels for any attractions facility shall be covered, removed, or have an appropriate message added for any period in which the business is closed to the public. No reduction of fees paid or time extension shall be granted for the period the facility is closed. Customer agrees to provide VL with at least 30 days written notice of any change in seasonal closing or reopening schedule. Customer will close on ______, 20__, and will reopen on ______, 20__.
FOR OFFICE USE ONLY Market Code- Account # -
Virginia Logos Date Sent: 12/2/2011 Participation Agreement Contract # 191-800028 Supplemental Guide Sign
Abingdon County Visitor Center Tourist Info Center Abingdon Exit 17 9 AM to 5 PM Customer Name Trade Name Store 335 Cummings Street Abingdon, VA 24210 (276) 676-2282 Customer Location Address Phone 335 Cummings Street Abingdon, VA 24210 (276) 676-2282 Customer Billing Address Phone
Contact Person Customer hereby authorizes and instructsVirginia Logos (VL) to install and maintain Supplemental Guide Signs ("SGS") as described below, or as per list attached. Terms of this Agreement (Contract) are subject to the Virginia Department of Transportation (VDOT) Participation Criteria, policies, procedures, rules, and regulations. In consideration of the terms and conditions contained herein, Customer hereby promises and agrees to pay VL the following: Customer will pay for any agreed upon maintenance and/or construction costs including associated administrative cost. Annual Fee*, Major Sign (12 sq' and over): $700 per sign (prorated at $58.33 per month) Annual Fee*, Minor Sign (under 12'sq): $250 per sign (prorated at $20.83 per month) *For Commercial Entities Only, except Wineries. Wineries are charged $450 per year for each set of up to five (5) signs. Cost associated with the maintenance fee for Wineries shall be paid by VDOT. Annual Fees are due on September 30th of each year. New Customers will be billed a prorated amount to ensure that all contracts have a billing date of September 30th. This prorated amount will be based on the customer's installation date and will be no shorter than seven (7) months. County Washington Route Crossroad Sign Message Traffic Direction Major or Minor Annual Fee US 017 US 017 Tourist Info Center Abingdon Exit 17 9 AM to South Major $0.00 *See additional list of signs (where applicable) VL will fabricate the actual signs and/or erect the signs for each location within six (6) weeks of the receipt of all materials. Customer understands that VL will charge the Customer an agreed fee to fabricate, install, and maintain the signs and structures in accordance with VL's contract with VDOT under the State's Integrated Directional Sign Program (IDSP). Customer represents and warrants that it is, and will continue to be during the term of this contract and any extensions thereof, a facility or establishment listed under VDOT's "Acceptable Sites" for Supplemental Guide Signs, with all facilities and operations for such service required for participation as a Supplemental Guide Sign, as outlined in VDOT participation criteria, policies, procedures, rules, and regulations pertaining to Supplemental Guide Signs. This includes the right of VDOT to increase the participation fee, as of October 1st of any year. In the event that VDOT exercises its right to increase the participation fee, VL shall have the right to increase the payments due hereunder by providing thirty (30) days prior written notice to Customer. Billing for new customers will be rendered following the date of installation and will be paid within thirty (30) days of receipt. The annual fees, if applicable, will be due on September 30th of each year. The Customer agrees that it fully understands the eligibility requirements and has completed the participation application. The Customer also agrees to allow VL or VDOT personnel to inspect the location for compliance with the State Criteria. Customer further hereby agrees, notwithstanding anything contained herein to the contrary, that in the event that VL's contract with VDOT is terminated for any reason, then this Contract shall immediately terminate upon written notice to the Customer. Upon such termination, all unpaid amounts due from Customer to VL shall be immediately due and payable. Nothing herein shall prohibit Customer from giving written notice to terminate this Agreement at any time, however, in such event, Customer will have accelerated the end of the applicable terms and may lose its right to participate in the Supplemental Guide Sign Program in accordance with the participation criteria, policies, procedures, rules and/or regulations. No refunds will be given to Customers who choose to cancel their Contract. Any written notice required under this Contract shall be given to the other party by regular mail, postage prepaid, with sufficient proof of mailing which may be either a United States postal certificate of service confirming such mailing prepared by the sender.
The parties agree that this Contract may be delivered and executed electronically, in accordance with the provisions of the Uniform Electronic Transactions Act, as set forth in Section 59.1-479, et seq., of the Code of Virginia. VL Initial ______Customer Initial ______. This Contract is signed and accepted subject to the standard conditions attached and all rules and regulations set for by VDOT pertaining to the State's Integrated Directional Sign Program and the Virginia Supplemental Guide Sign Program.
Accepted this ______day of ______20______CUSTOMER: ______VIRGINIA LOGOS By: ______By: ______(Virginia Logos General Manager) Print: ______
Date of Installation: ______Title: ______STANDARD CONDITIONS 1. CLARIFICATION OF TERMS OF THE CONTRACT. The terms Virginia Logos (VL) and "Customer" when used herein shall include either singular or plural, masculine or feminine as the case may be; and the provisions of this Contract shall bind the parties mutually and their heirs, executors, administrators, successors, and assigns. Whenever "VL" is used in this contract it shall refer to Virginia Logos, a subsidiary of Interstate Logos, LLC. Supplemental Guide Signs means separately attached sign mounted on a Supplemental Guide Sign structure to direct motorists to a customer’s qualified establishment or facility, on a crossroad at or near an intersection maintained by VL in accordance with its contract with the Virginia Department of Transportation (VDOT). Contract includes the Participation Agreement, the Standard Conditions attached thereto, and any addenda as may be applicable such as in the case of a Winery Business. A reference to days in this Contract means calendar days unless the reference to business days is expressly stated. Business days for purposes of this Contract mean any calendar day excluding weekends and official holidays of the Commonwealth of Virginia (New Year’s Day; Lee- Jackson Day; Martin Luther King, Jr, Day; George Washington’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day and Yorktown Victory Day; Veterans Day; Thanksgiving Day; Day After Thanksgiving; and Christmas Day).
2. MAINTENANCE AND REPAIRS. VL will inspect the sign and sign structure upon receipt of a $100 non-refundable maintenance inspection fee. Customer shall notify VL of any damage to or disrepair of the sign or the sign structure and within 15 business days of discovery, VL shall notify Customer of any damage to or disrepair of the sign. All maintenance and construction cost will be the responsibility of the Customer.
3. CANCELLATION AND REFUND. In the event of termination of the Contract between VL and VDOT, Customer will receive a refund from VL for any unearned portion of any payments made by Customer in accordance with this Contract.
4. CUSTOMER represents and warrants that it is, and will continue at all times during this Contract, to be in conformance with all applicable laws and regulations concerning the provisions of public accommodations in its business and shall not discriminate in any way with respect to race, creed, color, sex, religion, age, national origin, or accessibility by the handicapped.
5. COMMENCEMENT OF CONTRACT. The commencement date for service is the actual date of completion of installation.
6. ART WORK OR SIGN DESIGN. If VL is requested by Customer to submit art work/sign design, then said art work/sign design submitted by VL shall be approved or substitute art work/sign design shall be furnished by Customer within ten (10) days after submission. In case of default in furnishing or approval of art work by Customer, then commencement of service shall be deemed to occur on the dates on which the various spaces are available for service. Customer warrants that approved art work does not infringe upon any trademark or copyright, state or federal. Customer agrees to defend, indemnify, and hold VL and VDOT free and harmless from any and all loss, liability, claims, and demands, including attorney's fees, arising out of the character, contents, or subject matter of any design displayed pursuant to this Contract. VL reserves the right to reject any design not acceptable to VDOT.
7. ACCEPTANCE OF CONTRACT. This Contract shall become binding upon execution of a duly authorized officer or agent of Customer and acceptance by an officer of VL. VL retains the rights to check credit and to not accept this Contract. If VL has executed this Contract prior to acceptance by Customer, such execution shall be deemed null and void by VL without notice, if not accepted by Customer and delivered to VL within fifteen (15) days after execution by VL. The agent, officer or employee of Customer who has executed this Contract hereby represents that he is duly authorized to make this Contract on behalf of the Customer. Customer affirmatively agrees to advise VL whenever there is a change in ownership or change of address. If Customer fails to notify VL of a change in ownership or change of address, Customer is fully liable for any contractual obligations that arise from the failure to give VL such notice. This Contract may be assigned by Customer, upon prior written consent by VL, which shall not be unreasonably withheld, provided that the assignee can fulfill the terms and conditions of this Contract, the Participation Criteria, policies, procedures, rules and regulations, pertaining to the Virginia Supplemental Guide Sign Program and further provided that the assignee will use the Customer’s existing Supplemental Guide Signs.
8. SEVERABILITY. This Contract is to be governed by and construed according to the laws of the Commonwealth of Virginia. Any provision of this Contract which is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or un-enforceability without invalidating the remaining provisions hereof, and any such prohibition or un-enforceability in any jurisdiction shall not invalidate or render unenforceable such provisions in any other jurisdiction. To the extent permitted by applicable law, Customer hereby waives any provision of law which renders any provision hereof prohibitive or unenforceable in any respect.
9. VL AND VDOT NOT LIABLE FOR DAMAGES ARISING OUT OF THIS CONTRACT. VL and VDOT shall not be liable for loss or damage of any kind whatsoever, arising out of the Customer’s participation in the Virginia Supplemental Guide Sign Program in accordance with the terms of this Contract, or the Participation Criteria, policies, procedures, rules, and regulations.
10. THIS CONTRACT, front and back, as well as the Participation Application, the Standard Conditions attached thereto, and any addenda as may be applicable, constitutes the entire agreement between Customer and VL. VL shall not be bound by any stipulation, condition, or agreement, not set forth herein. Waiver by VL of any breach of any provision of this Contract shall not constitute a waiver of any other breach of that provision or any other provision. Notwithstanding the foregoing, this Contract is subject to the Participation Criteria, policies, procedures, rules, and regulations, pertaining to the Virginia Supplemental Guide Sign Program in effect and as modified during the term of this Contract and any renewal contracts.
11. TERMINATION FOR DEFAULT. The Contract will be terminated and Customer's signs will be removed for default if the location or facility ceases to exist; Customer fails to make payment of any associated fee, is found in non-compliance with the provisions of this Contract, the Participation Criteria, policies, procedures, rules, or regulations pertaining to said Program, provided that such non-compliances are not corrected within thirty (30) calendar days of written notice, given to the other party by regular mail, postage prepaid, with sufficient proof of mailing which may be either a United States postal certificate of mailing or a certificate of service confirming such mailing prepared by the sender.
12. VDOT MAINTENANCE OR RECONSTRUCTION. Both parties acknowledge that it may be necessary for VDOT to temporarily close various portions and interchanges of a roadway for purposes of maintenance or reconstruction. Customer has no claim whatsoever against VL, VDOT or the Contractor for disruption of signing and/or access resulting from such highway closures or any damages claimed to have arisen there from. If at any time, a Supplemental Guide Sign or its structure is not in service for a period exceeding seven (7) days, VL may reimburse the annual fee of the affected business on a prorated basis. Such reimbursement may include the initial seven (7) day period. If permanent removal of a Supplemental Guide Sign or structure is required for any reason, this Contract shall become null and void and a prorated amount of any payments made by Customer will be reimbursed to the Customer.
FOR OFFICE USE ONLY
Market Code-
Account # - Virginia Logos Participation Agreement Tourist Oriented Directional Sign (TODS) Program Date Sent: 12/2/2011 Contract # 190-800115 Custis Farms, INC Maplewood Gardens Maplewood Gar Customer Name Trade Name Store 6118 Seaside Rd Nassawdox, VA 23413 (757) 442-9071 Customer Location Address Phone (757) 442-9071 Po Box 94 Nassawdox, VA 23413 Customer Billing Address Phone Ms. Custis Contact Person
Customer hereby authorizes and instructs Virginia Logos (VL) to install and maintain Business Panels ("TODS") as described below, or as per list attached. Term of this Agreement (Contract) is subject to the Virginia Department of Transportation (VDOT) participation criteria, policies, procedures, rules and regulations pertaining to the Tourist Oriented Directional Sign (TODS) Program.
In consideration of the terms and conditions contained herein, Customer hereby promises and agrees to pay VL the following:
Application Fee: $100 per panel Base Annual Fee: $450 per direction (prorated at $37.50 per month) Base Annual Fee per Trailblazer: $100 (prorated at $8.33 per month) Application of a “Closed” plaque: $50 per occurrence, per panel
Please select contract expiration date: ______September 30, 2012* _____ September 30, 2013 _____ September 30, 2014 *Not available for contracts installed after March 31, 2012. If this date is selected, but the contract is installed after March 31, 2012, September 30, 2013 will be the expiration date.
If no contract expiration date is selected, the contract length will be between seven (7) months and eighteen (18) months, ending the last September 30th that falls within that term. Contracts can be no shorter than seven (7) months and no longer than thirty-six (36) months. To ensure that all contracts will have a September 30th expiration date, contracts will be phased in with the appropriate number of months depending on Customer’s installation date. County Accomack Route Crossroad Traffic Direction Type Service Mainline Sign Trailblazer Signs US 013 Maplewood Gardens Entrance North Agribusinesses 1 US 013 Maplewood Gardens Entrance South Agribusinesses 1 VL will fabricate the TODS panel(s) for each business. VL will install the TODS panel(s) for each business within fifteen (15) business days of receipt of all materials. If TODS structure(s) must be erected, VL shall install the TODS panel(s) once the TODS structure(s) are erected and the TODS panel(s) are received. Construction of the TODS structure(s) will be completed within six (6) weeks of the receipt of all construction materials.
Customer understands that VL will install and maintain TODS panels in accordance with VL' s contract with VDOT under the State’s Tourist Oriented Directional Sign (TODS) Program. Customer represents and warrants that it is, and will continue to be during the term of this contract and any extensions thereof, a “tourist oriented” location or facility, meeting all criteria and having all operations for such facility as required for participation in the VDOT' s Tourist Oriented Directional Sign (TODS) Program, as outlined in VDOT participation criteria, procedures, policies, rules, and regulations pertaining to the Tourist Oriented Directional Signing (TODS) Program. Customer hereby acknowledges that they have reviewed and understand the participation criteria, procedures, policies, rules, and regulations, pertaining to the Tourist Oriented Directional Sign (TODS) Program, and is subject to all participation criteria, procedures, policies, rules, and regulations pertaining to said Program. This includes the right of VDOT to increase the participation fee as of October 1st of any year. In the event that VDOT exercises its right to increase the participation fee, VL shall have the right to increase the payments due hereunder by providing thirty (30) days prior written notice to Customer. Initial billing will be rendered following the date of installation and will be paid within thirty (30) days of receipt. The annual fees each year thereafter will be due on September 30th of the applicable year. The customer agrees that it fully understands the eligibility requirements and has completed the participation application. The customer also agrees to allow VL or VDOT personnel to inspect the business for compliance with the State Criteria. Customer further hereby agrees, notwithstanding anything contained herein to the contrary, that in the event that VL’s contract with VDOT is terminated for any reason, then this Contract shall immediately terminate upon written notice to the Customer. Upon such termination, all unpaid amounts due Customer to VL shall be immediately due and payable.
Category II Customers may be “bumped” only at the end of the term of this Contract, or any renewal contract, in accordance with the current VDOT “bumping” policy contained in the IDSP Operating Procedures. Customer shall provide VL written notice, as provided herein, at least sixty (60) days prior to the end of the term of this Contract of Customer’s intention to cancel or renew this Contract for a one (1), two (2) or three (3) year term, ending on September 30th of the applicable year. If no notice is given by Customer, this Contract shall automatically renew for a one (1) year term, unless the Customer is a Category II participant that is notified by VL of a “bump” in accordance with the IDSP Operating Procedures. The one (1) year automatic renewal term shall end on September 30th of each calendar year. Nothing herein shall prohibit Customer from giving written notice to terminate this Agreement prior to the expiration of a one (1), two (2) or three (3) year term, however, in such event, Customer will have accelerated the end of the applicable term and may lose its right to participate in the Tourist Oriented Directional Sign (TODS) Program in accordance with the participation criteria, procedures, policies, rules, and regulations pertaining to said Program. No refunds will be given to Customers who choose to cancel their Contract. Any written notice required under this Contract shall be given to the other party by regular mail, postage prepaid, with sufficient proof of mailing which may be either a United States postal certificate of mailing or a certificate of service confirming such mailing prepared by the sender.
The parties agree that this Contract may be delivered and executed electronically, in accordance with the provisions of the Uniform Electronic Transactions Act, as set forth in Section 59.1-479, et seq., of the Code of Virginia. VL Initial ______Customer Initial ______
This Contract is signed and accepted subject to the standard conditions attached and all participation criteria, procedures, policies, rules, and regulations set forth by VDOT pertaining to the Virginia Tourist Oriented Directional Sign (TODS) Program.
Accepted this ______day of ______20____. VIRGINIA LOGOS CUSTOMER:______By:______By:______(Virginia Logos General Manager) Print:______Title:______STANDARD CONDITIONS 1. CLARIFICATION OF TERMS OF THE CONTRACT. The terms Virginia Logos (VL) and "Customer" when used herein shall include either singular or plural, masculine or feminine as the case may be; and the provisions of this Contract shall bind the parties mutually and their heirs, executors, administrators, successors, and assigns. Whenever "VL" is used in this contract it shall refer to Virginia Logos, a subsidiary of Interstate Logos, LLC. "Business sign" or “TODS panel” means separately attached sign mounted on a Tourist Oriented Directional Sign (TODS) structure to show the name, brand, type of business, months of operation, or combination of these for the Customer's tourist oriented business available on a crossroad at or near an intersection maintained by VL in accordance with its contract with the Virginia Department of Transportation (VDOT). Contract includes the Participation Agreement, the Standard Conditions attached thereto, and any addenda as may be applicable. A reference to days in this Contract means calendar days unless the reference to business days is expressly stated. Business days for purposes of this Contract mean any calendar day excluding weekends and official holidays of the Commonwealth of Virginia (New Year’s Day; Lee-Jackson Day; Martin Luther King, Jr, Day; George Washington’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day and Yorktown Victory Day; Veterans Day; Thanksgiving Day; Day After Thanksgiving; and Christmas Day). 2. MAINTENANCE AND REPAIRS. VL will inspect the TODS structure and TODS panels annually. Customer shall promptly notify VL of any damage to or disrepair of the TODS panels or the TODS structure and VL shall promptly notify Customer of any damage to or disrepair of Customer's TODS panels within fifteen (15) days of discovery. 3. CANCELLATION AND REFUND. In the event of termination of the Contract between VL and VDOT, Customer will receive a refund from VL for any unearned portion of the payment made by Customer in accordance with this Contract. 4. CUSTOMER represents and warrants that it is, and will continue at all times during this Contract, to be in conformance with all applicable laws and regulations concerning the provisions of public accommodations in its business and shall not discriminate in any way with respect to race, creed, color, sex, religion, age, national origin, or accessibility by the handicapped.. 5. COMMENCEMENT OF CONTRACT. The commencement date for service is the actual date of completion of installation. 6. ART WORK. If VL is requested by Customer to submit art work, then art work submitted by VL shall be approved or substitute art work shall be furnished by Customer within ten (10) days after submission. In case of default in furnishing or approval of art work by Customer, then commencement of service shall be deemed to occur on the dates on which the various spaces are available for service. Customer warrants that approved art work does not infringe upon any trademark or copyright, state or federal. Customer agrees to defend, indemnify, and hold VL and VDOT free and harmless from any and all loss, liability, claims, and demands, including attorney's fees, arising out of the character, contents, or subject matter of any design displayed pursuant to this Contract. VL reserves the right to reject any design not acceptable to VDOT. 7. ACCEPTANCE OF CONTRACT. This Contract shall become binding upon execution of a duly authorized officer or agent of Customer and acceptance by an officer of VL. VL retains the rights to check credit and to not accept this Contract. If VL has executed this Contract prior to acceptance by Customer, such execution shall be deemed null and void by VL without notice, if not accepted by Customer and delivered to VL within fifteen (15) days after execution by VL. The agent, officer or employee of Customer who has executed this Contract hereby represents that he is duly authorized to make this Contract on behalf of the Customer. Customer affirmatively agrees to advise VL whenever there is a change in ownership or change of address. If Customer fails to notify VL of a change in ownership or change of address, Customer is fully liable for any contractual obligations that arise from the failure to give VL such notice. This Contract may be assigned by Customer, upon prior written consent by VL, which shall not be unreasonably withheld, provided that the assignee can fulfill the terms and conditions of this Contract, the Participation Criteria, procedures, policies, rules and regulations, pertaining to the Virginia Tourist Oriented Directional Sign (TODS) Program and further provided that the assignee will use the Customer’s existing TODS panel. 8. SEVERABILITY. This Contract is to be governed by and construed according to the laws of the Commonwealth of Virginia. Any provision of this Contract which is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or un-enforceability without invalidating the remaining provisions hereof, and any such prohibition or un-enforceability in any jurisdiction shall not invalidate or render unenforceable such provisions in any other jurisdiction. To the extent permitted by applicable law, Customer hereby waives any provision of law which renders any provision hereof prohibitive or unenforceable in any respect. 9. VL AND VDOT NOT LIABLE FOR DAMAGES ARISING OUT OF THIS CONTRACT. VL and VDOT shall not be liable for loss or damage of any kind whatsoever, arising out of the Customer’s participation in the Virginia Tourist Oriented Directional Sign (TODS) Program in accordance with the terms of this Contract, or the Participation Criteria, procedures, policies, rules and regulations pertaining to said Program, including any loss or damage which may arise from being “bumped” from participation in the Program. 10. THIS CONTRACT, front and back, as well as the Participation Application, the Standard Conditions attached thereto, and any addenda as may be applicable, constitutes the entire agreement between Customer and VL. VL shall not be bound by any stipulation, condition, or agreement, not set forth herein. Waiver by VL of any breach of any provision of this Contract shall not constitute a waiver of any other breach of that provision or any other provision. Notwithstanding the foregoing, this Contract is subject to the Participation Criteria, and the procedures, policies, rules and regulations, pertaining to the Virginia Tourist Oriented Directional Sign (TODS) Program in effect and as modified during the term of this Contract and any renewal contracts. 11. TERMINATION FOR DEFAULT. The Contract will be terminated and Customer's TODS panel(s) will be removed for default if the location or facility ceases to exist; Customer fails to make payment of the participation fee, is found in non-compliance with the provisions of this Contract, the Participation Criteria, or the procedures, policies, rules and regulations pertaining to said Program, provided that such non-compliances are not corrected within thirty (30) calendar days of written notice, given to the other party by regular mail, postage prepaid, with sufficient proof of mailing which may be either a United States postal certificate of mailing or a certificate of service confirming such mailing prepared by the sender. 12. VDOT MAINTENANCE OR RECONSTRUCTION. Both parties acknowledge that it may be necessary for VDOT to temporarily close various portions and interchanges of a roadway for purposes of maintenance or reconstruction. Customer has no claim whatsoever against VL, VDOT or the Contractor for disruption of signing and/or access resulting from such highway closures, or any damages claimed to have arisen there from. If at any time, a TODS panel or structure is not in service for a period exceeding seven (7) days, VL may reimburse the affected business on a prorated basis. Such reimbursement may include the initial seven (7) day period. If permanent removal of a TODS panel or structure is required for any reason, this Contract shall become null and void and a prorated amount will be reimbursed to the Customer. 13. Any seasonal business, or business closing must notify VL, and have their TODS panels removed or covered. TODS panels shall be replaced or uncovered during open season or upon reopening of a business which temporarily closed. A $50 fee per panel, per occurrence shall be charged for the installation or removal of the panel or associated covering device.
FOR OFFICE USE ONLY
Market Code-
Account # -
Appendix F: Sample IDSP Invoices
Invoice Date: 12/10/2012 Virginia Logos Print Date: 3/21/2013 10001 Patterson Avenue, Suite 201 Invoice Number: 2/1/2013/815450 Richmond, VA 23238 (800) 229-2809 Invoice Travel Services (Logo) Signing Program Service Attractions Salesperson John Ran Smith Location Address Interchange Traffic Designation Regular Volume Sew Many Quilts Ms. Pamela Mann Contract # 815450 431 W. Main Street Store# Covington, VA 24426 Sign Location: Billing From: 2/1/2013 I 064 014 Billing To: 1/31/2014
I 064 014 Base Annual Fee # of Months Invoice Amount Direction E Mainlines 1 $800.00 12 $800.00 Ramps 1 Trailblazers 0 $0.00 12 $0.00 I 064 014 Base Annual Fee # of Months Invoice Amount Direction W Mainlines 1 $800.00 12 $800.00 Ramps 1 Trailblazers 2 $300.00 12 $300.00 MAKE CHECKS PAYABLE TO: Total Invoice Amount: $1,900.00 Virginia Logos 10001 Patterson Avenue, Suite 201 Richmond, VA 23238 Balance Due: $1,900.00 (804) 754-0970 (800) 229-2809 Terms: Due Upon Receipt Please return this stub with payment and write contract number on check In order for our company to better assess the service you receive, mark this check list and return with your payment and invoice remittance stub. Submitted by______(Please print your name) CUSTOMER SERVICE CHECKLIST
Excellent Very Good, Good Fair Poor ACCOUNT EXECUTIVE PERFORMANCE COMMENTS 1. Service 2. Courtesy ______3. Expertise 4. Professionalism ______
SERVICE PERFORMANCE ______5. Logos Installed 6. Accurate Invoicing ______7. Appearance 8. Effectiveness ______9. Overall Service Sew Many Quilts, LLC. Contract# 815450 Check Policy: If your check is dishonored or returned for any reason, we will Ms. Pamela Mann electronically debit your account for the 431 W. Main Street amount of the check plus a processing fee Covinigton, VA 24426 of $35.00. Invoice Date: 8/15/2012 Virginia Logos Print Date: 3/21/2013 10001 Patterson Avenue, Suite 201 Richmond, VA 23238 (800) 229-2809 Invoice TODS Sign Program
Location Address: County Albermarle Trump Winery Contract # 800634 Mr. William Moses 3550 Blenheim Road TODS Salesperson: John Rand Smith Charlottesville, VA 22902 Sign Location: Billing From: 10/1/2012 SR 053 SR 020 Billing To: 9/30/2013
SR 053 SR 020 Base Annual Fee # of Months Invoice Amount Direction East Mainlines 1 $450.00 12 $450.00
SR 053 SR 020 Base Annual Fee # of Months Invoice Amount Direction Mainlines
Trailblazers MAKE CHECKS PAYABLE TO: Total Invoice Amount: $450.00 Virginia Logos 10001 Patterson Avenue, Suite 201 Richmond, VA 23238 Balance Due: $450.00 (804) 754-0970 (800) 229-2809 Terms: Due Upon Receipt Please return this stub with payment and write contract number on check In order for our company to better assess the service you receive, mark this check list and return with your payment and invoice remittance stub. Submitted by______CUSTOMER SERVICE CHECKLIST - TODS (Please print your name) Excellent Very Good, Good Fair Poor ACCOUNT EXECUTIVE PERFORMANCE 1. Service COMMENTS 2. Courtesy 3. Expertise ______4. Professionalism ______SERVICE PERFORMANCE 5. Panels Installed ______6. Accurate Invoicing 7. Appearance ______8. Effectiveness 9. Overall Service ______
Eric Trump Wine Manufacturing LLC Check Policy: If your check is dishonored or returned for any reason, Mr. William Moses we will electronically debit your account 100 Grand Cru Drive Contract # 800634 for the amount of the check plus a Charlottesville, VA 22902 processing fee of $35.00. Virginia Logos Invoice Date: 3/21/2013 10001 Patterson Avenue, Suite 201 Richmond, VA 23233 (800) 229-2809 Invoice Supplemental Guide Sign Program County Amherst Billing Address: Contract # 809228 Rebec Vineyards Mr. Svetlozar Kanev 2229 North Amherst Highway Number of Signs : 2 Amherst, VA 24521
Contract # Advertiser Interchange Service Period Invoice Amount Amount Paid Balance Due 809228 Rebec Vineyards US 029 North CR 61 10/1/2008 to 10/1/2009 $175.00$175.00 $0.00 809228 Rebec Vineyards US 029 North CR 61 10/1/2009 to 10/1/2010 $175.00 $175.00 $0.00 809228 Rebec Vineyards US 029 North CR 61 10/1/2010 to 10/1/2011 $450.00 $450.00 $0.00 809228 Rebec Vineyards US 029 North CR 61 10/1/2011 to 9/30/2012 $450.00 $450.00 $0.00 809228 Rebec Vineyards US 029 North CR 61 10/1/2012 to 10/1/2013 $450.00 $0.00 $450.00
MAKE CHECKS PAYABLE TO: Totals for all Periods: $1,700.00 Virginia Logos 10001 Patterson Avenue, Suite 201 Total Paid: $1,250.00 Richmond, VA 23233 (800) 229-2809 Total Balance Due: $450.00 Terms: Due Upon Receipt
Please return this stub with payment and write contract number on check In order for our company to better assess the service you receive, mark this check list and return with your payment and invoice remittance stub. Phone (434) 946-5168 Submitted by______(Please print your name)
CUSTOMER SERVICE CHECKLIST
Excellent Very Good, Good Fair Poor ACCOUNT EXECUTIVE PERFORMANCE COMMENTS 1. Service 2. Courtesy ______3. Expertise 4. Professionalism ______
SERVICE PERFORMANCE ______5. Panels Installed ______6. Accurate Invoicing 7. Appearance 8. Effectiveness ______9. Overall Service
Rebec Vineyards Check Policy: If your check is dishonored Mr. Svetlozar Kanev or returned for any reason, we will electronically debit your account for the 2229 North Amherst Highway amount of the check plus a processing fee Amherst, VA 24521 of $35.00. Virginia Logos Invoice Date: 3/21/2013 10001 Patterson Avenue, Suite 201 Richmond, VA 23233 (800) 229-2809 Invoice Supplemental Guide Sign Program Billing Address: County Hanover Kings Dominion Contract # 802770 Mr. Owen Matthews PO Box 2000 Doswell, VA 23047
Contract # Advertiser Interchange Service Period Invoice Amount Amount Paid Balance Due 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2004 to 9/30/2005 $700.00$700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2005 to 9/30/2006 $700.00 $700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2006 to 9/30/2007 $700.00 $700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2007 to 9/30/2008 $700.00 $700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2008 to 9/30/2009 $700.00 $700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2009 to 9/30/2010 $700.00 $700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2010 to 9/30/2011 $700.00 $700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2011 to 9/29/2012 $700.00 $700.00 $0.00 802770 Kings Dominion Exit 98 I 095 North 098 10/1/2012 to 9/30/2013 $700.00 $0.00 $700.00
MAKE CHECKS PAYABLE TO: Totals for all Periods: $6,300.00 Virginia Logos 10001 Patterson Avenue, Suite 201 Total Paid: $5,600.00 Richmond, VA 23233 (800) 229-2809 Total Balance Due: $700.00 Terms: Due Upon Receipt
Please return this stub with payment and write contract number on check In order for our company to better assess the service you receive, mark this check list and return with your payment and invoice remittance stub. Phone (804) 876-5225 Submitted by______(Please print your name)
CUSTOMER SERVICE CHECKLIST
Excellent Very Good, Good Fair Poor ACCOUNT EXECUTIVE PERFORMANCE COMMENTS 1. Service 2. Courtesy ______3. Expertise 4. Professionalism ______
SERVICE PERFORMANCE ______5. Panels Installed 6. Accurate Invoicing ______7. Appearance 8. Effectiveness ______9. Overall Service
Kings Dominion Check Policy: If your check is dishonored Mr. Owen Matthews or returned for any reason, we will electronically debit your account for the PO Box 2000 amount of the check plus a processing fee Doswell, VA 23047 of $35.00.
Appendix G: Sample Site Plan and Sign Layout
SGS SITE PLANS Menokin US 17/US 360 US 17/360 Historic Sites Route- Virginia Logos Category: Exit- US 360 Contact: Jason Newcomb Phone: (800) 229-2809 Direction- NB Email: [email protected] Date: 2/19/2013 County- Town-Tapp. E
NS 17
W Menokin Rd
Menokin. Located about 9 miles from ß Menokin 1' Tappahannock 3.5'
37.92915 Main St 76.86163
Existing structure with Rapp. CC and Camping on it. 360 Warsaw Prince St
Tappahannock Existing structure with Rapp. CC, Camping, and Wine Tours on it.
Menokin à 1'
3.5'
37.92865 76.86107
Room on Shoulder: 6 ft # of posts: 1 Structure Type: 2.5" Square Tube Approximate Distance from EOP: 6 ft Font Info: Clearview 5w (4") Speed Limit at Location: 25 mph 2.0" Radius, 0.8" Border, White on Brown; Brown; on White Border, 0.8" Radius, 2.0" Table of letter and object lefts. object and letter of Table “M enokin” ClearviewHwy-5-W; Standard Arrow Custom 6.0" X 4.0" 0°; 0°; 4.0" X 6.0" Custom Arrow Standard ClearviewHwy-5-W; enokin” “M M 4.6 e 9.4 4.6 n 13.0 M 16.4 o 3.6 k 20.1
1.2 i 23.2 e n 25.1 31.4 n o 18 k 42 i n 4 6 4.6
4 4 4 4 3.3 4.7 4 4 4 12 Standard Arrow Custom 6.0" X 4.0" 180°; “M enokin” ClearviewHwy-5-W; ClearviewHwy-5-W; enokin” “M 180°; 4.0" X 6.0" Custom Arrow Standard 2.0" Radius, 0.8" Border, White on Brown; Brown; on White Border, 0.8" Radius, 2.0" Table of letter and object lefts. object and letter of Table 4.6 M 14.6 4.6 19.4 e n 23.0 o 26.4 6 k 30.1 i 33.2 4 n 35.1 M 3.6
1.2 e 42 n o 18 k i n 4.6
4 4 4 4 3.3 4.7 12
Appendix H: Sample Notification of Need for Repairs Letter
[Date]
[Customer] [Address and Contact Person]
Re: Virginia’s Supplemental Guide Sign Program Maintenance Request
Dear [Customer Contact]:
This correspondence is being sent to you by Virginia Logos, the private contractor that is under contract through the Virginia Department of Transportation (VDOT), to administer Virginia’s Supplemental Guide Sign program. This program is part of Virginia’s Integrated Directional Sign Program (IDSP).
On September 16, 2004, the Commonwealth Transportation Board (CTB) approved the inclusion of the Supplemental Guide Sign Program in the newly created IDSP. You may visit VDOT’s web site http://www.virginiadot.org/infoservice/sign-default.asp to learn more about Supplemental Guide Signs and the IDSP.
One of the changes made to the Supplemental Guide Sign program at that time is the manner in which the maintenance of a customer’s signs will occur. For general information regarding maintenance of signs, please visit our Virginia Logos’ website at www.virginialogos.com.
The purpose of this letter is to notify [Customer] that as a result of a routine inspection of [Customer’s] Supplemental Guide Sign directing motorists to its facilities along [Route ___] (Sign), the Sign is in need of maintenance in accordance with the IDSP. I have enclosed a picture showing the current condition of the Sign for your easy reference.
Please find the enclosed cost estimate for the maintenance costs associated with the above mentioned sign. The amount of the cost estimate must be paid prior to the ordering of materials and/or the maintenance of the sign being completed. This cost is just an estimated amount. Any additional amount due after the completion of the required maintenance will be billed to you, or any overpayment amount will be refunded to you, once the maintenance has been completed.
In addition, Virginia Logos is in the process of converting all of its existing customers into updated Participation Agreements. Accordingly, enclosed please also find a new Participation Agreement, together with the Standard Conditions. Please sign the Participation Agreement where indicated, and return it to Virginia Logos at the address noted on the previous page. Please keep in mind the Participation Agreement will not be enclosed if one has already been received by Virginia Logos.
Please be certain to fully comply with the requirements of this letter, to ensure the continued participation of [Customer] in the Supplemental Guide Sign Program. Virginia
1 Logos and VDOT understand the costs associated with the maintenance of the Supplemental Guide Signs can be an unexpected and unbudgeted. Arrangements can be made to help ease the process. Please feel free to contact me at (800) 229-2809 if I can assist you in this process in any way.
We look forward to your prompt attention to these matters, and to continuing to work with [Customer] as part of the Supplemental Guide Sign program.
Sincerely,
Jason Newcomb General Manager
Enclosures: 1. Supplemental Sign Maintenance Request Form; 2. Participation Agreement and Standard Conditions (if Applicable).
2
Appendix I: Participant Certification Checklist and Night Ride Checklist Forms
Compliance Pending for the Month of December Beth Shaulis
Interchange Business Service Compliance Date Business Name # of MLs, RPs TBs: Contract # Status
US 019 BS 019 North Vincent's Vineyards Attractions Vincent's Vineyards 2 814655 Canceled N 2313 Main Street 2 Lebanon Lebanon, VA 24266 S 1 New Date Checked Mr. Vincent Gilmer 276-889-2505
US 019 BS 019 North Hardees Food1/13/2010 Hardees 2 807443 Renewal N 672 US Rt 19 Bus Unit 1503255 2 Lebanon, VA 24266- S 1 New Date Checked Mr. Steve Cherry
US 019 BS 019 North McDonalds Food1/13/2010 McDonalds 2 803216 Renewal N 1158 East Main Street 2 Lebanon, VA 24266- S 1 New Date Checked Mr. Jeffrey Atwell 276-889-3726
US 019 BS 019 North Wendys Food1/13/2010 Wendys 2 803270 Renewal N 21 Highway Drive 2 Lebanon, VA 24266- S 1 New Date Checked Mr. Larry Haas 276-889-4492
US 019 BS 019 North Bonanza Steakhouse Food Category II1/13/2010 Bonanza Steakhouse 2 813088 Renewal N 2243 East Main Street 2 Lebanon, VA 24266 S 1 New Date Checked Mr. Tim Fields 276-889-3621
Friday, December 02, 2011 Page 1 of 18 Night Rides for the Month of December Beth Shaulis
Interchange Service Last Night Ride Date: Structure Type: Structure Checklist:
US 019 BS 019 F 1/13/2010 ML Legend, Border, Mileage Reflective? Yes ____ No ____ North Background Panel Reflective? Yes ____ No ____ Direction: N Logo Plates Reflective? Yes ____ No ____ Lebanon NOTES: New Date Checked ______
US 019 BS 019 GA 1/13/2010 ML Legend, Border, Mileage Reflective? Yes ____ No ____ North Background Panel Reflective? Yes ____ No ____ Direction: N Logo Plates Reflective? Yes ____ No ____ NOTES: New Date Checked ______
US 019 BS 019 L 1/13/2010 ML Legend, Border, Mileage Reflective? Yes ____ No ____ North Background Panel Reflective? Yes ____ No ____ Direction: N Logo Plates Reflective? Yes ____ No ____ NOTES: New Date Checked ______
Friday, December 02, 2011 Page 1 of 31
Appendix J: Inspection Forms
Virginia Logos SGS and GMSS Survey Sheet
Surveyed By: ______Date Surveyed: ______Date Last Surveyed: 1/3/2000
Category: Sub Category: Bryant & Stratton College 9851 Schools Public Colleges or Universities
Route Traffic Direction Symbol/Text: Shared/Stand Alone/Combined: Alicia Drive South Interchange Baxter Road Baxter Road Sheeting Type: Sheet Condition:Good County: City of Virginia Beach Overlayed: City: Virginia Beach Size: 5 X 3 Mile Marker: Color of Sign:
Sign Condition Good GPS North: 36.83165 Repairs Needed (Detailed Description): GPS West: 76.13965
Disk #: Photo #:
Sticker Date: If no sticker date, write NONE in blank. Sign Dirty: Yes No Notes/Drawing Erosion: Yes No
Site Clearing: Yes No
Structure Type: SupportType: Beam Size: Beam Count: 0 Gore Measurement: Double Sided
Maintenance Check List
Date Beam Size Bolt Torque In Ft-lbs. Completed Size w10X12 1/2 16.7 Compliance or Non Complianc w12X14, w12X16, w12X19 5/8 50 w12X19, w12X22, w14X22 3/4 75 e NC Reason ______w14X26, w16X31 7/8 83.3 w16X31, w18X40, w18X35 1 125 w18X40 1 1/8 211.7 Arrow? Y N
Arrow Direction: L R S Is this business eligible for TODS or LOGOS at this location? Panel size if separate: LOGOS _____Yes _____N ______TODS _____Yes _____N Date:______TODS INSPECTION Name:______Structure Number: 331 Location Info Existing Picture Date: ______BS 029 NB US 029 New Pic Info GPS North 38.38723 GPS West 78.25072 Disk: ______#:______Advertiser: Prince Michel Winery Comments:______County: Madison Sign Info Compliance Check ML 1 Panel Business______Category______
Width 6 Business______Category______Height 1.5 Business______Category______Arrows and mileage plaques are secure and in place Y N Business______Category______Sign fix is secure and in place Y N Site Info Both Categories Site Clearing Y N Within 15 miles (3 miles for Cat 2) of intersection Y N Sign Dirty Y N Business name properly displayed Y N Erosion Y N Appropriate hours viewable Y N Other Y N Restrooms available Y N Structure Info Category 2 Beam Size 2 Inch Lodging: At least 4 rooms with appropriate parking? Y N If 2.5", date torque (47) completed: ______Food: Displaying a menu? Y N Rust Y N Food: Seats for 20 adults? Y N Bolts Okay Y N Gas: Provide air, free water, fuel, oil, tire repair service (or Other Damage Y N info)? Y N I 295 N 003AB
F ML Beams
Rust No Yes If rust, please Explain: GPS North GPS West ______Bolts Okay No Yes or Explain: 37.17678 77.33947 ______Fuse Plate Bolts No Yes or Explain: ______Base Plate Bolts No Yes or Explain: Width Height ______19 10 Other damage Mower damage or Explain: ______Background All rivets are secure and in place Yes No Beam Size # of Panels All logo plates are secure and in place Yes No W16 X 31 6 Arrows and mileage plaques are secure and in place Yes No Clips are secure and in place Yes No Sign Fix or Z Bar is secure and in place Yes No Sheeting HI HIP DG EG Sheeting Condition Excellent Good Fair Poor Foundation Checked Yes No Structure Number Participants on sign correct (see Compliance List) Yes No 2114 Comments: If any “No’s” circled above, please explain: ______Site Erosion No Yes or Explain: Picture ID ______Site Clearing No Yes If Yes, was structure cleared during inspection?/Explain: 41-I295-N-003AB-5.jpg ______Sign Dirty No Yes If Yes, was structure cleaned during inspection?/Explain: ______Additional Comments: ______Maintenance Check List
Date Completed Beam Size Bolt Size Torque In Ft- Lbs. w10X12 1/2 16.7 w12X14, w12X16, w12X19 5/8 50.0 w12X19, w12X22, w14X22 3/4 75.0 w14X26, w16X31 7/8 83.3
Revised 1/25/2011 w16X31, w18X40, w18X35 1 125.0 w18X40 1 1/8 211.7
Appendix K: Sample Monthly Report from the Contractor
Integrated Directional Signing Program Monthly Report to VDOT April 2013
Program Status Logo Program TODS Program SGS GMSS Mainlines Ramps Trailblazers Mainlines Trailblazers Program Program
Structures 1,649 1,691 445 395 62 5,085 1,166 Panels/Messages Displayed 5,005 4,736 1,052 603 77 6,157 1,281
Program Activity Logo Program TODS Program Apr 2013 FY13 Apr 2013 FY13 Applications Received* 148 688 22 245 New Installations* 101 533 18 100 Removals* 157 365 0 54 Canceled Accounts Reinstalled* 0 3 3 3 Maintenance Completed** 468 4,377 41 447 *Numbers shown represent Mainlines, Ramps, and Trailblazers for the Logo Program and Mainline and Trailblazer panels for the TODS Program. **Maintenance completed includes any work performed on a sign or sign structure except New Installations or Removals.
SGS Program* GMSS Program* Apr 2013 FY13 Apr 2013 FY13 Applications Received 11 113 0 50 New Installations 10 119 0 29 Removals 7 7 0 1 Maintenance Completed** 278 3,768 47 714 Signs Added to Inventory*** 17 139 8 52 Signs Removed from Inventory**** 8 405 1 104
*All numbers for the SGS and GMSS Programs are for messages displayed. **Maintenance completed includes any work performed on a sign or sign structure except New Installations or Removals. ***Includes additional signs identified in the field and signs built by VDOT or other contractors. ****Includes signs no longer installed, signs no longer classified as IDSP, and signs not on VDOT right of way.
Applications Pending
Pending VL Pending VDOT Pending Requesting Entity Signs on Order Total Pending
SGS/GMSS 3 21 84 111 219
All numbers shown as of the last day of the month. FY13 refers to July 1, 2012 – June 30, 2013.
Appendix L: Sample Annual Report from VDOT
Logo Program 2010 Year End Activity Report
# ML'S INSTLD MAINLINES 4895 RAMPS 4602 TRAILBLAZERS 1044
Contract Information* JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
# of 1 DIR CONTRACTS 822 826 833 848 855 858 857 862 863 866 868 875
# of 2 DIR CONTRACTS 1889 1897 1910 1934 1951 1966 1971 1977 1985 1989 1998 2010
TOTAL CONTRACTS 2711 2723 2743 2782 2806 2824 2828 2839 2848 2855 2866 2885
Renewal Information* JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Total # of ML's up for Renewal 0000000000000 # of ML that Cancelled 0000000000000 # of ML's that have Renewed 0000000000000 # of ML's yet to be renewed 0000000000000
Trailblazer Information*
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC
# CUSTOMERS W/1 TB 579 581 590 602 605 609 608 612 618 619 623 625
# CUSTOMERS W/2 TB'S 139 139 142 139 142 145 147 147 147 143 143 143 # CUSTOMERS W/3+ TB'S 27 28 28 29 29 30 29 30 30 37 37 37 TOTAL CUSTOMERS
W/TRAILBLAZERS 745 748 760 770 776 784 784 789 795 799 803 805 TOTAL # OF TRAILBLAZERS 953 958 973 983 992 1005 1005 1012 1018 1038 1042 1044
Service Catagories in #ML's Installed* As of 1/1/10 JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC YTD % Change GAS ML's Installed 1285 1285 1289 1290 1303 1313 1327 1336 1332 1336 1343 1345 1346 4.75% Up for Renewal 0 0 0 0 0 0 0 0 0 0 0 0 Renewed 0 0 0 0 0 0 0 0 0 0 0 0 Cancelled 0 1 2 2 2 4 4 0 0 0 6 1 New 4 2 15 12 16 13 0 4 7 2 7 6 FOOD ML's Installed 1857 1857 1859 1862 1867 1884 1897 1909 1921 1925 1929 1932 1946 4.79% Up for Renewal 0 0 0 0 0 0 0 0 0 0 0 0 Renewed 0 0 0 0 0 0 0 0 0 0 0 0 Cancelled 6 6 2 0 0 2 2 2 0 5 5 0 New 8 9 7 17 13 14 14 6 4 8 19 26 LODGING ML's Installed 1129 1129 1130 1132 1138 1147 1160 1162 1161 1166 1168 1170 1172 3.81% Up for Renewal 0 0 0 0 0 0 0 0 0 0 0 0 Renewed 0 0 0 0 0 0 0 0 0 0 0 0 Cancelled 0 0 4 2 0 0 1 0 0 0 2 9 New 1 2 10 11 13 2 0 5 2 2 4 0 CAMPING ML's Installed 94 94 94 94 94 96 96 96 96 96 96 96 96 2.13% Up for Renewal 0 0 0 0 0 0 0 0 0 0 0 0 Renewed 0 0 0 0 0 0 0 0 0 0 0 0 Cancelled 0 0 0 0 0 0 0 0 0 0 0 0 New 0 0 0 2 0 0 0 0 0 0 0 0 ATTRACTIONS ML's Installed 235 235 243 245 252 260 261 269 271 274 276 280 281 19.57% Up for Renewal 0 0 0 0 0 0 0 0 0 0 0 0 Renewed 0 0 0 0 0 0 0 0 0 0 0 0 Cancelled 0 0 0 0 2 0 0 2 2 0 1 0 New 8 2 7 8 3 8 2 5 4 4 2 0 TOTALS 4600 4615 4623 4654 4700 4741 4772 4781 4797 4812 4823 4841 4863 5.72%
End of New in % 2009 2010 New Total Change # INTERSECTIONS BUILT 365 5 370 1.37%
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD ML's Cancelled 000000000000 0 TOTAL NEW ML'S IN BILLING 21 15 39 50 45 37 16 20 17 16 32 32 340 NET GAIN/LOSS 21 15 39 50 45 37 16 20 17 16 32 32 340
*Status as of the end of each month TODS Program 2010 Year End Activity Report
# PANELS INSTLD PANELS 439 TRAILBLAZERS 51
Contract Information* JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC
#1 DIR CONTRACTS 136 135 135 139 140 140 147 153 163 162 163 161
#2 DIR CONTRACTS 127 127 127 127 130 132 134 135 140 138 139 139
TOTAL CONTRACTS 263 262 262 266 270 272 281 288 303 300 302 300 TOTAL NUMBER OF PANEL'S
INSTALLED 390 389 389 393 400 404 415 423 443 438 441 439
Renewal Information* JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC
# of Panels up for Renewal 0 0 0 0 0 0 0 0 0 389 0 0
# of Panels that Cancelled 0 0 0 0 0 0 0 0 0 11 4 2
# of Panels that have Renewed 0 0 0 0 0 0 0 0 0 347 0 0
# of Panels yet to be Renewed 0 0 0 0 0 0 0 0 0 31 0 0
Trailblazer Information*
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC Total Number of Trailblazers 47 47 47 48 48 48 49 49 50 50 51 51
Service Catagories in # of Panels Installed*
As of 1/1/10 JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC YTD % Change
CATEGORY I 280 280 279 281 285 290 293 302 306 319 315 316 314 12.14%
Renewed 0 0 0 0 0 0 0 0 0 243 0 0
Cancelled 0 1 0 0 0 0 0 0 0 10 4 2
New 12 0 0 4 5 3 9 4 13 6 5 0
CATEGORY II 110 110 110 108 108 110 111 113 117 124 123 125 125 13.64%
Renewed 0 0 0 0 0 0 0 0 0 104 0 0
Cancelled 0 0 2 0 0 1 0 0 0 1 0 0 New 3 0 0 0 2 2 2 4 7 0 2 0 TOTALS 390 390 389 389 393 400 404 415 423 443 438 441 439 12.56%
End of New in New 2009 2010 Total % Change
# INTERSECTIONS BUILT 191 27 218 14.14%
Structures*
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC YTD % Change
# of Structures 330 329 329 326 364 335 343 348 351 349 354 354 7.27%
# of Trailblazer Structures 47 47 47 48 40 48 49 49 46 47 48 43 48.00% TOTALS 377 376 376 374 404 383 392 397 397 396 402 397 5.31%
Changes to Panels Installed*
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC YTD
Panels Removed 18 0 0 2 0 0 0 0 0 11 0 5 36
New Panels 19 0 0 5 7 5 12 8 21 6 8 0 91
NET GAIN/LOSS 1 0 0 3 7 5 12 8 21 -5 8 -5 55
*Status as of the end of each month GMSS Program 2010 Year End Activity Report
Category # of Signs
Food 34
Gas 41
Lodging 37
Camping 138
Hospital 781
Multiple Services 111
Phone 78
Total 1220
Installed as of 1/1/2010 1140
# of Signs Per Month*
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC
# of Signs 1140 1162 1177 1186 1187 1172 1211 1217 1217 1219 1219 1220
End of Added in New % 2009 2010 Total Change
INTERSECTIONS W/GMSS 453 31 484 6.8%
Changes to Panels Installed* JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Total Panels Removed 4 0 0 0 0 18 3 0 0 0 0 0 25
New Panels Built 4 22 15 9 1 3 42 6 0 2 0 1 105 NET GAIN/LOSS 0 22 15 9 1 -15 39 6 0 2 0 1 80
*Status as of the end of each month SGS Program 2010 Year End Activity Report
# PANELS INSTLD INTERSTATE 1360 PRIMARIES 4502 TOTAL 5862
# of Panels*
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC
Exempt 5274 5332 5404 5411 5437 5357 5338 5437 5421 5386 5401 5396
Commercial 216 216 218 223 223 218 225 221 234 225 230 230
Winery 247 247 247 247 247 246 246 239 239 236 236 236 TOTALS 5737 5795 5869 5881 5907 5821 5809 5897 5894 5847 5867 5862
Service Catagories in # of Panels Installed*
As of 1/1/10 JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC YTD % Change
Agriculture 260 260 260 260 260 260 258 258 251 251 248 248 248 -5%
Removed 000020703000
New 000000000000
Business 2 222222222222 0%
Removed 000000000000
New 000000000000
Cultural 399 399 397 397 396 397 393 390 400 397 397 392 392 -2%
Removed 201043030500
New 0 0 0 1 0 0 10 0 0 0 0 0
Government 669 669 669 669 669 675 661 661 657 657 664 662 661 -1%
Removed 0 0 0 0 14 0 4 0 0 2 1 0
New 000600007000
Historic 777 777 777 777 777 776 767 762 787 783 772 774 779 0%
Removed 0 0 0 1 9 5 0 4 11 0 0 0
New 0 0 0 0 0 0 25 0 0 2 5 0
Medical 116 116 116 116 115 114 110 110 111 111 94 94 94 -19%
Removed 0 0 1 1 4 0 0 0 17 0 0 0
New 000000100000
Recreational 1472 1472 1526 1606 1609 1616 1604 1598 1625 1630 1614 1632 1621 10%
Removed 0 0 0 0 12 6 0 0 16 0 11 0
New 54 80 3 7 0 0 27 5 0 18 0 0
Schools 1057 1057 1060 1058 1059 1068 1044 1046 1054 1054 1051 1054 1054 0%
Removed 0 2 0 0 24 0 0 0 3 0 0 0
New 301902800300
Tourist Information 406 406 406 402 402 405 396 396 399 398 396 400 402 -1%
Removed 040090012000
New 000300300420
Trails 471 471 472 472 472 472 464 464 469 469 468 469 469 0%
Removed 000080001000
New 100000500100
Watershed 108 108 110 110 120 122 122 122 142 142 140 140 140 30%
Removed 000000002000
New 2 0 10 2 0 0 20 0 0 0 0 0 TOTALS 5737 5737 5795 5869 5881 5907 5821 5809 5897 5894 5846 5867 5862 2%
End of Added New % 2009 in 2010 Total Change
INTERSECTIONS W/SGS 1,371 72 1,443 5.3%
Changes to Panels Installed*
JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC YTD
Total Panels Removed 0 5 8 7 3 135 14 36 6 47 0 12 273
New Panels Built 9 63 82 19 29 49 2 124 3 0 20 7 407
NET GAIN/LOSS 9 58 74 12 26 -86 -12 88 -3 -47 20 -5 134
*Status as of the end of each month 2010 Logo Compliants
No Longer Phone Call Contract Interchange Phone Call Pending as of Date # Route Interchange Type Service Customer Name Business Name Type Nature of Phone Call Phone Call Comments Date Complaint Karen with BK called to say that the entire SB F ML structure is missing, I looked in workorders to see if there was an issue and I did not see one other than the stucture is loose, it may have blown over or was removed by us to be put back up and secured. Told her once I was able to speak to Chuck to find out what was going on, I would call her back and let her know. Her 1/7/10 806271 I 081 98 Food NST Inc. Burger King Made Call Other See Notes number is 540 357 0274. 1/8/10 YES
Mr. Williams wanted to know why he had to pay for the replacement of his logo plates. I explained his company signed off on the art prior to us making the sign, but we were willing to make the new plates for him at cost. He was not happy about it and wanted to think about it. I offered him three options: 1) Replace the signs at the reduced costs we offered; 2) Keep his current signs and I would honor the reduced cost for 1 year; or 3) if he no longer wants to participate, we take down his plates but not charge him for the time he was installed. Option #3 WMS Enterprises Received expires at the end of February, 2010. He asked me to fax him 2/8/10 814619 I 064 205 Food LLC Willies BBQ Call LOA Billing Question the three options and I agreed. 3/9/10 YES
Mr. Todd Balance emailed me saying he wanted to know about participating in the Logo program. Mr. Patel had already been given the estimate of $18K. Matt let Mr. Balance know the amount for roll over and he emailed me again, saying he felt Matt jacked up the price because of Mr. Balance contacting me. I called Mr. Balance and let him know that price was the same we released to Mr. Patel last year. I went over the pricing, including the annual fees and plate costs. He asked for Matt to provide the estimate and the additional costs to him in writing. I Country Inn & Suites told Mr. Balance he could always contact me as well and I would 5/27/10 813670 I 064 258 B Lodging Newport News Country Inn & Suites Made Call Other See Notes be happy to help in any way. 5/28/10 YES
The customer spoke to the Sec of Transportation and asked why it was taking so long to get their signs installed. Ray Khoury of VDOT sent me an email asking me to look into it. Chuck called Interstate Signways and got them to ship the sign no later than the 21st. We are trying to get them installed by the 25th of June. This is 4 1/2 months after the application was Received E Updated Timeframe for submitted. I sent an email to Ray detailing the job and letting 6/18/10 814837 I 095 158 Attractions Potomac Nationals Potomac Nationals Mail Installation him know we'd get them installed ASAP. 6/18/10 YES
Received Complaint of Incorrect Mileage Mr. Patel called to say that his mileage should be like Shell's 6/28/10 814824 I 095 67 B Gas HSR, Inc. BP Call for Caller and should be .3 not 1.6, I sent an email to Matt to let him know. 6/25/10 YES BS 023 Big Stone Gap GPM Investments 10/8/10 815051 US 023 North Gas LLC Valero Internal Other See Notes no LOA needed plates in storage 11/3/10 YES
Date Interchange Salesperso Professiona Logos Accurate Apprearanc Effectivenes Overall Date Given Date Contract # Received Route Interchange Type Service Customer Name Business Name n Comments Remittance Survey Service Courtesy Expertise lism Installed Invoicing e s Service to AE Resolved Resolved Comments Called many times last year. Matt did not call back. I have him 800600 1/3/10 I 095 126 A Gas C & J Citgo Citgo C & J Tim Walsh phone calls need to be returned Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent Good 1/3/10 1/10/11 my cell so that he can call direct. He is fine with this. WMS Enterprises I am very unhappy with quality of Spoke with customer, he is still unhappy, but sent in his money 814619 3/8/10 I 064 205 Food LLC Willies BBQ Matt Mertz service you provided. 3/8/10 3/9/10 for the annual fee. We opened location 11/2/09, Spoke to Rhonda Rook to confirm everything was satisfactory Melvin L Davis Oil plates went up 3/16/09 took too with signage. Also apologized for delay and told her to let us 814634 3/30/10 I 085 39 Food Co. Dunkin Donuts Matt Mertz long. 3/30/10 4/14/10 know if she needed anything else. You are charging too much without direction sign, other hotels have it. We need direction Mr. Patel was upset there was no TB. I explained there was a signs, what good is it without TB and reviewed where it was located. He said he would review 814415 4/13/10 I 095 54 Lodging Bhupi Sleep Inn & Suites Matt Mertz them? Poor Poor Poor Poor Poor Poor Poor Poor Poor 4/13/10 4/13/10 and thanked me for clarification. Treasure Potts Antique & Garden Patrick 814594 4/20/10 I 077 8 Attractions Treasure Potts, LLC Sho Bodsford Thank you! Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent 4/20/10 4/20/10 Patrick 801366 4/22/10 I 081 35 Lodging Mahavir, LLC Knights Inn Bodsford address change 4/22/10 4/30/10 Emailed Tina Billing Incorrect. I changed the invoice b/c all of the signs are not up yet. We are missing a trailblazer. Please send a new West Wind Farm, West Wind Farm Patrick invoice when it is up and I will Spoke with David and advised completion date. He is happy and 814628 5/11/10 I 077 24 Attractions Inc. Vineyard & Winery Bodsford pay the rest then. Excellent Excellent Very Good Very Good Poor Poor 5/11/10 5/17/10 is considering going up in the SB direction. Battle of Cedar After leaving a couple vm's, sent email to customer regarding Creek Campground Battle of Cedar remittance notes. Advised customer of new AE and to let VL 814658 5/12/10 I 081 298 Camping Schetrom Creek Campground Tim Walsh Fair Good Good Good Fair Very Good Very Good Very Good Good 5/12/10 8/11/10 know if they need anything else. Food Pioneer Sandwiches Patrick Spoke with David. He is happy with the signs and he is looking 813929 6/14/10 US 460 3 Category II III, LLC Jimmy Johns Bodsford Very Good Very Good Very Good Very Good Very Good Very Good Very Good Good Very Good 6/14/10 6/14/10 forward to gaining additional business from the signs. BS 460 Logo business signs should be Appomattox Patrick placed on 460W and 24/131 not 814842 8/2/10 US 460 East Gas Natours Grocery BP Bodsford on Hwy 26 exit 8/2/10 7/30/10 Talked to rep and told him he was up at the proper closest exit was disapointed and did not understand why it took 8 months to have this sign completed and 800496 10/1/10 I 064 136 Gas Virginia Oil Co., Inc. BP Zion X Roads Tim Walsh installed! Fair Very Good Very Good Excellent Excellent Excellent Very Good Good 10/1/10 1/5/10 Customer is happy witht ht sign now that it is installed. Martin's Food little slow getting signs in up on 800530 11/22/10 SR 288 SR 010 Food Martin's Food Market Market Matt Mertz road. Thanks Good Very Good Good Very Good Good Good Good Good Good 11/22/10 1/10/11 She is happy with the signs, just frustrated at how long it took. Sleep Inn Spoke with Mr. Patel frustrated by how long it took to install 814855 12/8/10 SR 288 US 360 Lodging Midlothian Sleep Inn Matt Mertz Excellent Excellent Excellent Excellent Poor Excellent Excellent Excellent Good 12/8/10 1/10/11 signs. He is happy with everything at present.
I called several times this summer because the bushes Dumfries Donuts, Dunkin Donuts 24 were covering the signs. No one The bushes have been cust. She is very happy now and loves 800892 12/28/10 I 095 161 Food Inc. Hours Tim Walsh ever came to trim the bushes. Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent 12/29/10 1/10/11 everything else we do. need to be contacted about Patrick several issues have called and 813201 12/29/10 I 081 168 Attractions Blue Ridge Vineyard Blue Ridge Vineyard Bodsford left several messages. Fair Very Good Excellent Good Very Good Good 12/29/10 Please trim the over growth of 805458 12/29/10 I 095 64 Food Subway Richmond Subway Matt Mertz trees around the sign. Good Good Good Very Good Fair Very Good Very Good Very Good Very Good 12/29/10 sometimes bushes get high on 807315 12/29/10 I 095 86 Food WW Inc. McDonalds Matt Mertz southbound signs. Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent 12/29/10 2010 Logo Compliants
I do not feel the placement of the north bound sign is very good. We do customer surveys in here all the time and very few ever mention seeing that sign. I think because its on the other side of Feels that the board is too close to exit 245. the people look at Rolling Hills Antique Rolling Hills Antique the ramp most people don’t look on coming cars and not the signs. Wasnts to keep because 812717 12/29/10 I 081 247 B Attractions Mall Mall Tim Walsh that far over. Excellent Excellent Excellent Excellent Excellent Excellent Excellent Fair Very Good 12/29/10 1/10/11 ramp is working. 2010 TODS Complaints
Customer Advertiser No Longer Pending Call Date Contract # Route Intersection Name Name Call Type Nature of Call Call Comments as of Date Complaint No complaints
Customer Current Professionali Logos Accurate Effectivenes Overall Date Given Resolved Contract # Route Intersection Sub Category Name Advertiser Status Date Received Comments Service Courtesy Expertise sm Installed Invoicing Apprearance s Service to AE Date Resolved Comments Kings Victorian Kings Victorian I am very sorry we are unable to afford this 800100 SR 039 US 220 Bed & Breakfast Inn Inn Canceled 9/1/10 advertising this year. 9/1/10 9/1/10 Tucker's Tucker's Customer Recreation Recreation Wrong location, didn't put at intersection of would not Water Oriented Park and Park and 605, rejected application first time, never return phone 800504 US 033 CR 605 Business Marine Marine New 9/1/10 contacted me. Poor Poor Poor Fair Poor Poor Poor Poor Poor 9/1/10 1/14/11 calls We have moved to Washington DC, and will Antique Flint Hill Vintage no longer need the signs. Any way we could 800451 US 211 US 522 Businesses Flint Hill Vintage Antique Canceled 9/10/10 have the signs? 9/10/10 9/10/10 Told Customer Romano's Romano's sign size is 800185 US 033 CR 646 Food Bistro Italian Bistro Renewal 9/10/10 I need a bigger sign 9/10/10 9/10/10 regulated Reported vandalism on TB still no repair or Blue Ridge Blue Ridge replacement. Inquired about additional TB - Sign on 800409 US 220 CR 870 Virginia Wine Vineyard Vineyard New 9/10/10 no response Fair Very Good Very Good Poor Excellent Fair Very Good Good 9/10/10 order
Sal's Ristorante 800411 US 060 SR 132 Food DCZ Inc Italiano New 9/10/10 It was great working with Matt! Excellent Excellent Excellent Excellent Excellent Excellent ee Excellent Excellent 9/10/10 9/10/10
Sal's Ristorante 800410 SR 132 SR 143 Food DCZ Inc Italiano New 9/10/10 It was great working with Matt! Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent Excellent 9/10/10 9/10/10
We applied for signs & it took almost a yaer Explained Blue Mountain Blue Mountain to get them. Horrible wait, once they were up the delays to 800436 US 250 SR 151 Brewery Brewery, Inc. Brewery New 9/10/10 we loved them though. Poor Poor Poor Poor Excellent Excellent Excellent Good 9/10/10 11/8/10 the customer Fauquier Fauquier Used Springs Springs TB sign not installed well. Leaning badly, concrete to 800387 US 029 CR 687 Golf Course Country Club Country Club New 9/10/10 can't straighten out Good Good Good Good Good Good Good Good Good 9/10/10 11/1/10 fix sign 2010 SGS Complaints
No Longer Customer Pending as Name First Name Last Name Phone # Call Date Call Type Turned in By Nature of Call Call Comments Pending For of Date Action Taken Complaint
Received call from Ed Hill. He left Jason a voicemail about his signs being removed. Sara verified w/ Chuck that VL did not remove these signs. I sent a maintenance agreement to Brittney via email but have Birthplace of not received it back. Left Ed Hill a vm telling him he could call for me or Country Music Received Other See Sara. Ed wants signs moved from I 81 Exit 1 to Exit 3 but Jason doesn't Jason Alliance James Hill (276) 645 0111 17 Dec 10 Call Tracey Ward Notes feel like signs can be reinstalled under SGS. Newcomb Sent Maintenance Form YES for signage since they submitted the request at the end of 2009 & he wanted to know why it has taken so long. I returned his call at which time is was very upset. He said that he does not understand why it has taken so long to simply replace a few signs which is not rocket science. I tried explaining to him that there were several issues that caused the delay in the installation of his signs which started with the City getting involved w/ the placement of several signs for Nissan Pavilion. The city wanted to meet with Live Nation, VDOT, & VL. It took some time getting the meeting set up & all parties coming to an agreement on which signs should be removed, replaced, or new installations. The second issue was with the proposed drawings. During the approval process of the proposed drawings, VDOT required several changes to the signs specifications which had to be agreed upon b/t the District & the Central Received Other See Office. This required several request to our sign vendor for revised Check on approval status of Live Nation Matt Rogers (703)754 6414 23 Aug 10 Call Sara Beck Notes proposed drawings. Sara Beck 08 Nov 11 proposed drawings YES Each time the revisions were requested, they had to be resubmitted to VDOT for approval. Matt said he didn't really care what the issue where but it just sounded like both VDOT & VL were passing the buck off on each other because when he spoke to VDOT, he was told that VL had everything we needed & it was in our hands. I told him that we were not passing the buck off on VDOT, I was trying to explain to him why the process has taken so long. He said he felt like neither VDOT nor VL really cared about their signage for the fact that they had already missed the concert series for the year. I told him that both VDOT & VL cared about all of our customers, but there is a process that has to be followed before signs can be installed. I told him I would do everything in my power to expedite the process. I would get an update on the approval of the drwgs from VDOT & as soon as I had the approval, I would get him Received Other See the Cost Est ASAP. I told him as soon as he reviewed it & could get me Check on approval status of Live Nation Matt Rogers (703)754 6414 23 Aug 10 Call Sara Beck Notes a PO # I would order the materials & request a rush on materials Sara Beck 08 Nov 11 proposed drawings YES Sent Cost Estimate Other See Sent Cost estimate package to Matt Rogers. Customer returned Live Nation Matt Rogers (703)754 6414 06 Oct 10 Package Sara Beck Notes package on 10/27/10. Sara Beck 08 Nov 11 Sent Cost Estimate Package
I sent an email to DJ Campell to see if they have had a change to get a Signs being PO or Check # so I could get the materials ordered. 11/4/10 Rcvd installed Other See email back w/ Check #. I asked Chuck to order the materials ASAP & week of Live Nation Matt Rogers (703)754 6414 04 Nov 10 Sent Email Sara Beck Notes put a rush on the fabrication. Signs ordered 11/8/10. Sara Beck 1/17/11 Ordered Signs
I have called Northampton and they have called me. They feel VDOT put the signs up and therefore VDOT is responsible for all signage. They Northampton Received Other See requested something showing they are responsible so her Jason we sent County Katherine Nunez (757) 678 0440 16 Jul 10 Call Tracey Ward Notes out contracts for their signs. Tracey Ward YES 2010 SGS Complaints
After trying to reach Pamunkey Indian Reservation about several faded/damaged signs, I received call from Chief Gray. He feel that since the property for the reservations is state owned and they just happen to live on the property that they should not have to pay for signage. They Pamunkey do not operate a business off of the property, they just live there and he Indian Received Other See feels that the state should pay for any signage pointing to an indian Reservation Robert Gray (804) 843 4792 15 Sep 10 Call Tracey Ward Notes reservation. He said he would get back to me. Tracey Ward Made Phone Call YES Piney Grove at Per JN, customer has requested that we remove the signs because they Submitted W/O for removal of Southalls Received Request to feel it is unfair they are being charged an annual fee. I turned in a WO to signs. Signs were removed and Plantation Brian Gordineer (804) 829 2480 17 Sep 10 Mail Sara Beck Cancel CR to remove. Per JN, wait 2 weeks to remove Sara Beck 08 Nov 10 dropped of to customer. YES I left a message for Brian to see when we could drop off his sign. This was after five years of VDOT, VL, and the plantation discussing if they will be required to pay. He asked for the signs to be removed in a letter to Make sure all Piney Grove at the Sec of Transportation. We responded they will be removed and of the Southalls Jason Other See dropped off to his location. Chuck removed them and tried to drop them conversaton Plantation Brian Gordineer (804) 829 2480 21 Oct 10 Made Call Newcomb Notes off, but nobody answered the door. is on here 21 Oct 10 YES
I rcvd a call today from Emma Randall w/ Shenandoah Vineyards. Ms. Randall said that one of the neighboring Winery's (Wolf Gap Vineyards) has been illegally installing over a dozen of their own signs on VDOT right of ways for over a year & nothing has been done to stop this. She said that not only has she addressed this issue with the owner of Wolf Gap, but Cave Ridge Winery has as well because they both have paid to have their Winery's signage & it is unfair that Wolf Gap is getting "free" advertisement illegally. I asked Ms. Randall if she had contacted her Complaint of local VDOT office. She said she had but was told there was nothing Non VDOT could do because they did not work on the weekends, therefore Compliance they had no one that could verify/remove any illegal signs. She said she Shenandoah Received by had also contacted her Sheriff since she knew what Wolf Gap was doing Emailed Rick Burgess & Robert Vineyards Emma Randel (540) 984 8699 13 Sep 10 Call Sara Beck Competition was illegal, but the Sheriff also said there was nothing he could do. Sara Beck Johnson YES
Ms. Randall & the neighboring Winery's are very discoraged that Wolf Gap continues to put out their own signs, getting free advertisement, while the rest of the Winery's have paid to have their signs. She said during the Winery season, the owner of Wolf Gap installs his signs every Friday night (very late) then removes them late Sunday night before VDOT would have the chance to see them. I told Ms. Randall that I Complaint of completely understood her frustration & I would do everything I could to Non get this matter taken care of. I told her that I would contact the Program Compliance Manager at the Central office at VDOT who manages the IDSP as well as Shenandoah Received by the Head of the Staunton District at VDOT & that I would get back with Emailed Rick Burgess & Robert Vineyards Emma Randel (540) 984 8699 13 Sep 10 Call Sara Beck Competition her as soon as I had a response from VDOT regarding her complaint. Sara Beck Johnson YES
I sent an email to Rick Burgess & Robert Johnson informing them of the complaint by Emma Randel w/ Shenandoah Vineyards. Ms. Randel has Complaint of complained that the owner of Wolf Gap Vineyards has been illegally Non installing over a dozen of his own signs on VDOT right of ways & nothing Compliance is being done to stop this. She has contacted her local VDOT office & Shenandoah by Sheriff in which both have replied there is nothing they can do to stop Emailed Rick Burgess & Robert Vineyards Emma Randel (540) 984 8699 13 Sep 10 Sent E Mail Sara Beck Competition this. I am waiting on a response from Rick & Robert. Sara Beck Johnson YES 2010 SGS Complaints
I received an email from Rick Burgess. VDOT has approved the use of overtime if needed to resolve the matter of Wolf Gap Vineyard illegally installing their own signs. Rick has asked Robert Johnson to contact the owner of Wolf Gap Vineyard to discuss the claim made by Emma Randel Complaint of w/ Shenandoah Vineyards. If the owner of Wolf Gap continues to illegally Non install his own signs after VDOT has addressed the issue, then Wolf VDOT will be contacting the Compliance Gap will be charged for the cost to have Robert Johnson with the owner of Wolf Gap Vineyards to Shenandoah Received E by Staunton District to go out & remove the illegal signs at an overtime rate discuss the issue of illegal Vineyards Ema Randel (540) 984 8699 16 Sep 10 Mail Sara Beck Competition as it would be outside of the normal operating hours for VDOT. Sara Beck installation of signs. YES I rcvd an email from Robert stating he had met w/ owner of Wolf Gap Vineyards, Mr. Elledge. Mr. Elledge has agreed to take steps to obtain signage through VL. Per the agreement b/t VDOT & Wolf Gap Vineyards, Mr. Elledge will start the application process & be allowed to have temporary signs on VDOT righ of ways until permanent signs are installed. After permanent signs are installed any temporary signs will not be allowed on VDOT righ of ways & will be removed by VDOT at the expense of Wolf Gap Vineyard. Robert said that Mr. Elledge has 30 days to contact me to start the application process. If I have not heard from him within 30 days, Robert asked that I let him know so he can contact Wolf Gap again. Robert also met w/ Emma Randel at Shenandoah Complaint of Vineyards & notified her our the agreement b/t VDOT & Wolf Gap Non Vineyards. Robert sent letter to both winery's stating the agreement Issue w/ 'wolf Gap Vineyards Compliance made. Mr. Elledge did contact me at which time I forwarded his illegally installing signs has Shenandoah Received E by information to the Logo/TODS rep as no new Winery signs can be been resolved by Robert Vineyards Erma Randel (540) 984 8699 27 Sep 10 Mail Sara Beck Competition installed under the SGS Program. Sara Beck 27 Sep 10 Johnson at VDOT YES
Called customer about closed and for sale sign, Was told they have Stonewall closed due to health reasons. Likes having the signs up because it is Vineyards & Patrick Other See drawing people to the property. They will not be opening back up. If Winery Larry Davis (434) 993 9218 25 Oct 10 Made Call Bodsford Notes property is not sold by end of year it will probably go up for auction. contracts prior to Patrick finding out that the Winery had closed. Upon receiving the Cancellation letter we sent to Mr. Larry Davis, he called several times in one day wanting to know when we were going to refund the $450.00 he paid for his annual fees since we were going to be taking his signs down. Mr. Davis told Patrick the reason he sent back the contracts & annual fee payment was to basically let potential buyers know that the winery was for sale in hopes that someone would buy the winery. I told Mr. Davis that we were not authorized to refund the annual fee payment as 100 % of the annual fees are paid to VDOT which helps cover the administrative costs associated w/ the program for Winerys to have signage but I would forward his request to VDOT for a refund. Mr. Stonewall Davis then became quite rude & said well we pay you the money why Vineyards & Received Other See can't you refund it. I told him that we have to pay it back to VDOT & he Winery Larry Davis (434) 993 9218 11 Nov 10 Call Sara Beck Notes responds "Yeah & I bet you keep a portion of it" 12 Nov 11 YES 2010 SGS Complaints
I told him that 100% of the annual fees are paid to VDOT. He said I need to get VDOT to hurry up & make a decision. I told him I would do my best to get a response as quickly as possible. I did tell him that I did not think VDOT would refund the money though. This made him very upset. I responded by saying, well Sir, you did send your contracts & payments back knowing your business was closed & in non compliance & were basically using the signs as "For Sale" signs. He quickly changed his attitude & said that he didn't know they had to be open & that he had recently been diagnosed with Cancer & his wife can no longer see which has forced them to close their winery & that would appreciate anything I could do to get the money refunded. I told him I was very sorry for what they were going through & I would let him know Stonewall as soon as I had a response back from VDOT. He did call back later that Vineyards & Received Other See day & leave me a voicemail apologizing for acting the way he did earlier & Winery Larry Davis (434) 993 9218 11 Nov 10 Call Sara Beck Notes appreciates me asking VDOT for a refund 12 Nov 10 Stonewall I emailed Rick regarding Stonewall Vineyards refund request for the 2010 Vineyards & Received Other See annual fees since their Winery was closed. I included the phone Email Rick with refund request Winery Larry Davis (434) 993 9218 11 Nov 10 Call Sara Beck Notes conversation between Mr. Larry Davis & myself. Sara Beck 12 Nov 10 by Stonewall Vineyards YES
Per Rick, VDOT will not refund the 2010 annual fees to Stonewall Vineyards, but will not invoice them for the removal of the winery signs. This would be a "wash" & actually works in favor of the winery as it would Stonewall cost a lot more than $450 to remove all 3 of their signs. The Vineyards & Received Other See maintenance fee alone to remove the signs would be $300 which does Notified Stonewall Vineyard of Winery Larry Davis (434) 993 9218 12 Nov 10 Call Sara Beck Notes not include the labor cost. Sara Beck 12 Nov 10 VDOT's decision YES
Received complaint from Mr. Lewis Parker that VL is not keeping road signs clear of brush which causes safety concerns. When stop signs are covered w/ brush, accidents occur. Also have been missing a sign for 3 years that was knocked down & never put back up, instead a bus stop sign installed in its place. SB spoke to Mr. Parker regarding his concerns & told him that VL did not handle any road signs except for IDSP but would pass his concerns to the VDOT District & Central Office. He said he apologized, he thought VL handled all road signs. He said that it was Complaint of his fault for not contacting us about his missing sign. It was a grape Willowcroft Received Damaged cluster sign. He is going to email me the specifics so I can get a work Farm Vineyard Lewis Parker (703) 777 8161 10 Sep 10 Mail Sara Beck sign ordered turned in. Nothing has been submitted to me to date. Sara Beck 10 Nov 10 Responded to Mail YES Saturated Exits
Program Category # of Saturated Interchanges
Logo
Gas 15
Food 140
Lodging 38
Camping 1
Attraction 11
Supplemental Guide
Interstate 119
Primary 112
TODS 0
General Motorist N/A Appendix M: Summary of Revenue and Expenditures
J IDSIDIDSPSPSP
Integrated Directional Signing Program
QualityQuality ControlControl ManualManual
:ĂŶƵĂƌLJϮϬϭϲ This page is intentionally left blank. VDOT IDSP Quality Control Manual January 2016
PREFACE
The Integrated Directional Signing Program (IDSP) consists of four sign programs that guide drivers to motorist services, attractions, tourist destinations, and other points of interest. Refer to the Integrated Directional Signing Program (IDSP) Operating Procedures for more information on the four sign programs, the organization of the ISDP, participation criteria and relevant sections of the Code of Virginia.
This IDSP Quality Control Manual describes the quality control practices and procedures that are currently being performed for the signs included in the IDSP. This manual was prepared to provide VDOT personnel responsible for the operation of the IDSP a resource describing the quality control processes being undertaken. The processes outlined in this manual were created with the goal of improving the overall quality of the ISDP by reviewing newly constructed and existing signs for conformity with the latest VDOT and Federal Highway Administration (FHWA) standards and specifications.
ACRONYMS
AASHTO – American Association of State Highway and Transportation Officials FHWA – Federal Highway Administration GIS – Geographic Information System GMSS – General Motorist Services Signs GPS – Global Positioning System IDSP – Integrated Directional Signing Program Logo – Specific Travel Service Signs MUTCD – Manual on Uniform Traffic Control Devices SGS – Supplemental Guide Signs TODS – Tourist-Oriented Directional Signs VDOT – Virginia Department of Transportation VWAPM – Virginia Work Area Protection Manual
[ i ] VDOT IDSP Quality Control Manual January 2016
TABLE OF CONTENTS
1 IDSP OVERVIEW AND MANAGEMENT ...... 1 1.1 Program Organization ...... 1 1.2 Quality Control Processes ...... 2 2 INVENTORY AND CONDITION ASSESSMENTS ...... 5 2.1 Inventory and Condition Assessment Requirements ...... 5 2.2 Data Collection Process ...... 6 2.3 Data Output, Retrieval and Use ...... 13 2.4 Deficiency Criteria and Reporting ...... 13 2.5 Sign Maintenance and Repair ...... 14 3 CONSTRUCTION INSPECTIONS ...... 15 3.1 Personnel Requirements ...... 15 3.2 Construction Inspection Process ...... 15 APPENDIX ...... 19
TABLE OF TABLES
Table 1 –Sign Sight Distance Requirements ...... 9 Table 2 – IDSP Sampling Goals ...... 15
TABLE OF FIGURES
Figure 1 – Approximate Photo Locations ...... 10 Figure 2 – Verify Sign Location ...... 11 Figure 3 – Retroreflectivity Guide ...... 13
APPENDIX
Appendix A – IDSP Data Collection Device Requirements Appendix B – IDSP Assessment Training Manual Appendix C – IDSP Assessment Summary Sheet Appendix D – IDSP Assessment Attributes Appendix E – IDSP Construction Inspection Report
[ ii ] VDOT IDSP Quality Control Manual January 2016
1 IDSP OVERVIEW AND MANAGEMENT
1.1 Program Organization The Integrated Directional Signing Program (IDSP) was created by the Virginia Department of Transportation (VDOT). The IDSP is administered by VDOT through its Traffic Engineering Division (TED) and consists of over 12,000 signs throughout the Commonwealth. Within TED, at its Central Office location, a Program Manager is designated. The Program Manager is ultimately responsible for the execution of the IDSP and may utilize VDOT staff and/or a contractor to conduct day-to-day operations of the IDSP. The program serves as an umbrella for four sign programs identified in the Federal Highway Administration’s (FHWA’s) Manual on Uniform Traffic Control Devices (MUTCD), as well as a few specific Special Signing Programs. The signs in the IDSP are used to guide drivers to motorist services, attractions, tourist destinations, and other points of interest.
The sign programs within the IDSP include:
x Specific Travel Service Signs (Logo) – offer directional guidance to specific brands or service providers of gas, food, lodging, camping, and attractions at interchanges along the interstate system and other controlled-access roadways x Tourist-Oriented Directional Signs (TODS) – provide directional guidance to tourist-oriented business, service, and activity facilities along primary and secondary roadways x Supplemental Guide Signs (SGS) – guide motorists to specific cultural, recreational, historical, governmental, educational, military, and other facilities that are of significance to travelers x General Motorist Services Signs (GMSS) – inform motorists through the use of standard symbols of the availability of services such as Gas, Food, Lodging, Camping, or Hospitals x Special Signing Programs - include the following sign programs not in the MUTCD: Civil War Trails, Virginia Department of Game and Inland Fisheries Birding and Wildlife Trails, Virginia Waterway/Watershed Signage Program, and the State Scenic River Program (for assessment purposes, these sign programs are categorized with the Supplemental Guide Signs)
The IDSP does not include general guide signs directing motorists to cities, towns, villages, or communities; named roads, streets, and highways; or community wayfinding signs.
An independent contractor, herein referred to as the IDSP contractor, is responsible for maintaining existing signs and constructing new signs in accordance with the latest VDOT and FHWA requirements. It is the IDSP contractor’s responsibility to work closely with the VDOT personnel responsible for the operation of the IDSP, herein referred to as VDOT staff, to make sure that new IDSP signs are installed per contract requirements and that existing signs are also maintained per contract requirements.
The IDSP contractor is also required to maintain and update a database of all signs in the IDSP. As new signs are installed and existing signs are maintained, the location and key characteristics of the signs are tracked in the database. VDOT, or a representative of the program designated by the IDSP Program Manager, herein referred to as the designee, is responsible for the quality control of the database. The
[ 1 ] VDOT IDSP Quality Control Manual January 2016 designee is hired by VDOT for program support services. On a quarterly basis, the designee performs quality control on the database and then the IDSP contractor provides the updated database to VDOT.
Specific participation criteria, sign design, sign location, and other regulations for signs in the IDSP program can be found in the Integrated Directional Signing Program (IDSP) Operations Procedures Manual.
As a response to increasing demand and need for the program, this IDSP Quality Control Manual was developed to document the current quality control and assessment practices performed by VDOT regarding the IDSP.
1.2 Quality Control Processes The following two quality control practices are currently performed for the signs included in the IDSP:
1.2.1 Inventory and Condition Assessments
Inventory and condition assessments are performed on existing IDSP signs throughout the Commonwealth. On a regular basis throughout each year, VDOT and/or its designee conduct sign condition assessments to document the condition of key aspects of sign panels and structures (e.g., sheeting, foundation, retroreflectivity). These assessments document whether sign panels and structures are in good, fair, or poor condition. If deficiencies are identified during the assessment process, VDOT notifies the IDSP contractor to perform repairs within a reasonable timeframe. The number of quality control reviews conducted each year is contingent upon the available budget. This inventory and condition assessment process is described in detail in Chapter Ϯ.
1.2.2 Construction Inspections
Construction inspections are performed during both the construction of new IDSP signs and the repair of existing IDSP signs. VDOT or its designee conducts construction inspections of new sign installations and sign repairs performed by the IDSP contractor to document that construction is performed in accordance with the most recent versions of the applicable standards, specifications, and approved construction plans. The construction inspection process is described in detail in Chapter ϯ.
The IDSP follows VDOT and FHWA regulations and guidelines for the design, construction and placement of signs. The IDSP Management Manual provides guidelines for the operation of the program with regard to participation criteria, fees, approval processes, and enforcement of rules and regulations. All work associated with IDSP shall conform to the most recent versions of applicable codes and standards. Applicable codes and standards include, but are not limited to, the following:
[ 2 ] VDOT IDSP Quality Control Manual January 2016
x VDOT Road and Bridge Standards x VDOT Road and Bridge Specifications x American Association of State Highway and Transportation (AASHTO) Roadside Design Guide x MUTCD x Virginia Supplement to the MUTCD x FHWA Methods for Maintaining Traffic Sign Retroreflectivity x Virginia Work Area Protection Manual (VWAPM) x VDOT Tree and Bush Trimming Policy and Arbor Specifications x FHWA Vegetation Control for Safety
[ 3 ] VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
[ 4 ] VDOT IDSP Quality Control Manual January 2016
2 INVENTORY AND CONDITION ASSESSMENTS
IDSP signs are recorded and categorized by sign type in a database accessible through ArcGIS, Microsoft® Access, and Microsoft® Excel. The IDSP contractor is responsible for maintaining the database. Each sign is given a structure number, which is associated with one or more unique contract numbers representing each customer on the structure.
A goal of the IDSP condition assessments is to conduct assessments of each sign once every five years depending on the availability of funds. VDOT IDSP staff, or a designee, conducts assessments every year on a portion of the IDSP signs and provides the IDSP Program Manager with the following information:
x Deficiency report x Geodatabase of the assessment data x Digital photos documenting the assessment results
The condition assessments are conducted to identify signs that need immediate repair (see Section 2.4 for criteria). The primary assessment goal of the IDSP is to keep the amount of signs flagged with deficiencies during the condition assessments at or below 10% for each year.
2.1 Inventory and Condition Assessment Requirements This section describes the minimum requirements for the IDSP condition assessment and inventory program.
2.1.1 Data Collection Hardware and Software A web based inventory data collection application was developed for the IDSP Program that uses the platform developed and maintained by Fulcrum Mobile Solutions, LLC. The Fulcrum application contains a project application to collect the sign attributes required for the inventory and condition assessments. The project application is password protected, with access granted by the IDSP Program Manager or designee. Edits to the project application may only be made by the IDSP Program Manager or the designee, while edits to the inventory and condition assessments can be made by all who have been granted access by the IDSP Program Manager or the designee.
Prior to any inventory and condition assessments being performed, an up-to-date inventory for the IDSP Program is uploaded to the project application. Once an inventory and condition assessment has begun, the fields within the project application may be populated for the given sign structure. It is the intent of the IDSP to use accurate equipment to perform inventory and condition assessments. An Android or iOS device equipped with cellular data, a Bluetooth enabled GPS device (to boost location accuracy), and with flash photography capabilities is required to perform inventory and condition assessments. Refer to Appendix A for the latest device (hardware and software) specifications and procedures.
[ 5 ] VDOT IDSP Quality Control Manual January 2016
2.1.2 Post-Processing Software A post-processing macro created in Microsoft® Excel is used to produce a summary of overall deficiency results for each structure and each individual panel. Refer to Appendix A for the latest post-processing software specifications and procedures.
2.1.3 Field Personnel Consistent and accurate assessments are critical to the success of the IDSP quality control program; therefore, all personnel associated with this project shall be trained in IDSP sign condition assessments prior to conducting assessments. See Appendix B for the current IDSP Assessment Training Manual.
Field personnel must adhere to all current VWAPM procedures and have an active certification for Basic Work Zone Traffic Control when working in VDOT right-of-way.
2.1.4 Field Work Equipment Field work equipment, where applicable, must meet current VDOT Work Zone Safety requirements. The following list of equipment is required for condition assessment work: Equipment Checklist • Torque wrench (1/2" drive) • Deep sockets: 7/8", 1-1/16", 1-1/8", 1-1/4", 1-5/16", 1-1/2", 1-7/16", 1-5/8" • 30' tape measure • Hard hats •Safety vests • Vehicle-mounted flashing lightbar • Android or iOS device (See Appendix A) • IDSP Assessment Training Manual (See Appendix B) • IDSP Assessment Summary Sheet (See Appendix C)
2.1.5 Assessment Attributes When conducting inventory and condition assessments, it is important to collect information on various characteristics of signs including sheeting, foundation, and retroreflectivity. As VDOT and FHWA requirements change and as the inspection process is refined, the specific attributes collected for each sign may change. For the latest sign attributes to be collected during an inventory and condition assessment refer to Appendix D.
2.2 Data Collection Process
2.2.1 Field Work and Data Collection Process (Daytime Assessment) Step 1: Locate Sign and Determine Inventory Type
x Follow guidelines in the VWAPM to safely park vehicle to access the sign location.
[ 6 ] VDOT IDSP Quality Control Manual January 2016
Step 2: Edit Existing Sign Database or Create New Sign Entry
x If the structure is present in the Fulcrum application, edit the attributes within the Fulcrum application. The structure number and all contract numbers associated with the sign are prepopulated in the application. x If the structure is not present in the Fulcrum application, create a new entry and assign the structure number 99,999. For each panel, assign a contract number equal to the panel number (i.e., Panel 2 on a new structure should be given the contract number 2). x Each entry in the Fulcrum application is limited to four panels on one structure. If a structure has more than four panels (not including supplemental plaques), create a new entry for the fifth and any additional panels. Assign the same structure number plus “.2” (i.e., if structure 4502 has 5 panels, the fifth panel should be inventoried under structure number 4502.2). x If only one contract number is provided for structures with multiple Logo TB panels, assign the contract number plus “(panel number)” to each panel (i.e., if contract 263 applies to two panels, 263.1 and 263.2 should be assigned to panels 1 and 2, respectively). Step 4: Perform Daytime Sign Assessment The following steps for the sign assessment may be performed in any order: x Collect Data o In the Fulcrum application, enter information for both structure attributes, sign panel attributes, and supplemental plaque attributes. x Update Structure Status Determine the status of the inventory. The structure status is not critical to the inventory results, but should be used to help the field personnel keep track of which signs have been completed during both the daytime and nighttime assessments. The mapped pins in the Fulcrum application are colored based on the structure status. o Not Yet Inventoried - The sign has not yet been visited by field personnel. This is the default status for all signs. o Day Inventory Complete - The day inventory is complete and the sign is safe to inventory at night. o Night Inventory Complete - If the sign is not safe to inventory at night (e.g., curb and gutter, unsafe shoulder), the sign may be marked as “Night Inventory Complete” after the daytime assessment. o Not Found - No sign is present in the general location provided by the IDSP contractor. o Canceled - All contracts associated with this structure have been canceled. No inventory is necessary.
[ 7 ] VDOT IDSP Quality Control Manual January 2016
x Determine Inventory Type Determine the type of inventory (listed below) to be completed and record the inventory type in the Fulcrum application. o Full Inventory (FI) Sign is present and in the general location provided by the IDSP Contractor. The entire inventory may be completed. Proceed to Step 4. o Partial Inventory (PI) Sign is present and in the general location provided by the IDSP Contractor. The entire inventory may not be completed. Coordinates, certain photos, and attributes may not be collected. One example where a partial inventory may be collected is for an overhead sign on the interstate. Proceed to Step 4and collect the information that is available. o Not Found (NF) No sign is present in the general location provided by the IDSP Contractor. Report the status to the IDSP Contractor to determine if the structure has been removed from IDSP Program. o Wrong Location (WL) No sign is present in the general location provided by the IDSP Contractor. The message provided indicates that the sign should not be located in this general location. One example is a sign directing motorists to the University of Richmond, but the coordinates provided show that it is mapped in Lynchburg. This does not apply to signs that are located within the general area correctly but have incorrect coordinates (the process to update these coordinates is described in Step 4 under “Verify GPS Coordinates”). Report the status to the IDSP Contractor so that an accurate location can be provided for future inventory. o Construction Zone (C) Sign is present and in the general location provided by the IDSP Contractor. Sign is located in a construction zone. Do not inventory. Report the status to the IDSP Contractor so structure can be inventoried at a later date. o No Attempt (NA) Sign is present and in the general location provided by the IDSP Contractor. Sign not safe to inventory or other issues present that restrict accessibility. Provide a brief description in the Fulcrum application (in the attribute prompt “Notes – Structure”) and report the issue to the IDSP Contractor. The structure may be inventoried at a later date depending on the issue that is restricting accessibility.
[ 8 ] VDOT IDSP Quality Control Manual January 2016
x Sign Sight Distance Requirements o Check the line of sight clearance for the sign structure using guidelines in the FHWA Vegetation Control for Safety document. A daylight picture should be taken from the right shoulder at the approximate required sight distance listed in Error! Reference source not found.. The daylight visibility should also be recorded in the structure attribute section of the Fulcrum application. Table 1 –Sign Sight Distance Requirements Posted Speed (mph) Distance (ft) 25 125 30 150 35 175 40 200 45 225 50 250 55 275 60 300 65 325 70 350 Note: Interpolated from FHWA Vegetation Control for Safety, 2008, Table 1: Clear Distance to See Sign x Collect Sign Daytime Photos o Collect the following typical sign photos in portrait format: Front Day, Front Panel Day (one per panel), Back Day, Foundation Left (if one post use only Left), Foundation Right, and Daylight. Reference Figure 1 for the approximate location for each photo type. Additionally, damage photos should be taken of the structure or of the individual panel(s) for any features that are observed to be poor or deficient according to the guidelines in Appendix B. o For signs with only one foundation, the foundation photo should be taken under the “Foundation (Left)” photo location. For signs with two foundations, use the “Foundation (Left)” and “Foundation Right” photo. For signs with more than two foundations, take additional foundation photos under “Damage – Structure”.
[ 9 ] VDOT IDSP Quality Control Manual January 2016
Figure 1 – Approximate Photo Locations
x Retroreflectivity Assessment o Determine if the sign can safely be accessed at night to capture the nighttime photo. A night assessment may be performed at a sign if it has a full width shoulder or level terrain adjacent to it. A night assessment should not be performed at a sign adjacent to curb and gutter. If the sign is not accessible at night, assess the retroreflectivity during the day. The retroreflectivity should be assessed for each panel and supplemental plaque individually, as well as for all logo plates associated with an individual panel. If the sign is accessible at night, the retroreflectivity should be assessed during the nighttime assessment (see Step 2 in Section 2.2.2). Additionally, indicate (in the attribute prompt “Retroreflectivity Assessment” in the pictures section of the Fulcrum application) if the retroreflectivity assessment took place during the daytime or nighttime assessment.
[ 10 ] VDOT IDSP Quality Control Manual January 2016
x Verify GPS Coordinates o To view and edit the structure location, press the location button on the Fulcrum application to access the “Set Location” page shown in Figure 2. Use engineering judgment to determine if the pin location requires updating. If the sign is in the correct location, nothing needs to be completed for this step. T If the structure’s location needs to be updated, drag the pin identifying the structure to the correct location. Use the aerial imagery and the location indicator as references. Additionally, indicate (in the attribute prompt “Location Changed”) that the structure’s location has been updated in the structure attributes section of the Fulcrum application. Figure 2 – Verify Sign Location
Step 5: Exit Location x Follow guidelines in the VWAPM to safely exit the sign location.
[ 11 ] VDOT IDSP Quality Control Manual January 2016
2.2.2 Field Work and Data Collection Process (Nighttime Assessment) Step 1: Locate Sign
x Follow guidelines in the VWAPM to safely park vehicle to access the sign location.
Step 2: Photo Assessment
x Perform a visual assessment of sign panel, logo plate, and supplemental plaque retroreflectivity in accordance with the latest FHWA Sign Retroreflectivity Guidebook and the latest version of the MUTCD. Without exiting the vehicle, take a photo of the sign(s) with the tablet camera flash on for documentation of nighttime sign condition. One picture is sufficient for all panels on a single structure.
o Verify that the nighttime photo is clear. o Verify that the photo is not oversaturated by the camera flash in combination with the safety light bar flash.
Step 3: Evaluate Retroreflectivity x Evaluate the sign panel, logo plate, and supplemental plaque retroreflectivity using Figure 3 as a guideline. Record the retroreflectivity for all panels, plates, and supplemental plaques in the panel attribute sections within the Fulcrum application.
Step 4: Exit Location x Follow guidelines in the VWAPM to safely exit the sign location.
[ 12 ] VDOT IDSP Quality Control Manual January 2016
Figure 3 – Retroreflectivity Guide
2.3 Data Output, Retrieval and Use Once the sign inventory information is collected in the data collection device, it should be downloaded as soon as reasonably possible to back up the collected data. Refer to Appendix A for the latest post- processing software requirements and procedures.
2.4 Deficiency Criteria and Reporting Deficiency criteria were developed to categorize each sign structure and panel surveyed as “Good”, “Fair”, or “Poor”. Sign structures and panels are considered to be in “Good” condition unless they meet the “Poor” or “Fair” criteria. A Microsoft® Excel-based macro was created to query the results and assign a deficiency rating to each structure and panel. Once the results have been queried, deficiency reports may be created using the Mail Merge feature in Microsoft® Publisher.
[ 13 ] VDOT IDSP Quality Control Manual January 2016
Poor Structure Criteria - structure meets any of the following: Base Plate Bolts = Missing Minimum Torque = Deficient Secure in Ground = No Structure Condition = Poor Supplemental Plaque Condition = Poor Fair Structure Criteria - structure meets any of the following: Base Plate Washers = Missing Foundation Erosion = Yes Rust Present = Yes Sign Leaning = Yes Structure Condition = Fair Supplemental Plaque Condition = Fair Supplemental Plaque Secure = No Poor Sign Panel Criteria - structure meets any of the following: Logo Plates Condition = Poor Sign Panel Condition = Poor Sign Panel Secure = No Fair Sign Panel Criteria - structure meets any of the following: Clips Secure = No Lateral Bracing Secure = No Logo Plates Condition = Fair Panel Needs Cleaning = Yes Sign Panel Condition = Fair
2.5 Sign Maintenance and Repair Once a deficiency report is generated, it is the responsibility of VDOT and/or its designee to provide this information to the IDSP contractor. The IDSP Contractor shall repair deficient signs in accordance with the latest VDOT and FHWA requirements and in a timely manner.
Once the IDSP contractor has completed the repairs, VDOT, or its designee, may conduct construction inspections for the repaired signs. This construction inspection process is described in Chapter ϯ.
[ 14 ] VDOT IDSP Quality Control Manual January 2016
3 CONSTRUCTION INSPECTIONS
VDOT, or its designee, conducts on-site construction inspections of the installation of new IDSP signs and repairs to existing IDSP signs. The frequency of these reviews is dependent on the location of the sign, the type of sign, and type of work being performed. Construction inspections shall be conducted for all signs supported by VDOT Type V-A and Type VI-A structures (I-beam supports) and all sign installations or repairs that require lane closures. The target inspection sampling rate for the installation and repair of other signs is 25%. In addition, overlays should be spot checked. The construction inspection sampling rate goals are summarized below in Table 2.
Table 2 – IDSP Sampling Goals Inspections Sampling Goal Major Structures (VDOT Type V-A 100% and Type VI-A) Work Requiring Lane Closures 100% Minor Structures 25% Overlays Spot Check
3.1 Personnel Requirements It is critical to the success of the IDSP quality control program that construction reviews be conducted in a consistent and accurate manner; therefore, all personnel associated with this project shall be trained in IDSP sign construction reviews prior to carrying out assignments. All personnel shall also adhere to all current VWAPM procedures, and shall have the required work zone safety certifications and shall comply with the most recent version of the MUTCD when exposed to traffic on VDOT right-of-way. At a minimum, the individuals conducting the reviews of sign installations must possess the following VDOT certifications:
x VDOT Basic Work Zone Traffic Control x VDOT Materials Certification: Concrete Field
3.2 Construction Inspection Process All sign inspections shall conform to the most recent versions of applicable codes, standards, and specifications. All inspections shall be documented daily by the inspector (VDOT or its designee) on the VDOT form titled Integrated Directional Signing Program Construction Inspection Report. Completed IDSP Construction Inspection Report forms are to be submitted on a monthly basis to VDOT staff. The IDSP Construction Inspection Report form consist of the following sections:
[ 15 ] VDOT IDSP Quality Control Manual January 2016
x General information x Daily log report x Sign structure, tree trimming, work area protection, and sign foundation checklists x Photo log x Materials testing records, if applicable x Pay quantities, if applicable A copy of the Integrated Directional Signing Program Construction Inspection Report form can be found in Appendix E and the information required on the form is summarized in the following sections.
3.2.1 General Information Record the general identifying information about the inspection and structure using the list below.
x Inspector name x Date of inspection x Weather conditions (clear, rainy, cloudy, snowy, sunny) x Brief description of sign location x Inspection visit number (1st, 2nd, 3rd, etc.) x Jurisdiction and VDOT construction district where sign is located x Design plans for the sign structure (if provided) x GPS coordinates of sign location x Contractor on site during the inspection (if applicable) x Sign type (Logo, GMSS, TODS, SGS, Specific Special Programs) x Sign structure number (if applicable) x Work type (new construction, repair, overlay) x Follow-up inspection necessary (if applicable)
3.2.2 Daily Log Report The inspector must provide a summary of work performed during the inspection and the time the inspector was on site. For re-inspections of signs with previously observed deficiencies, the report should state the previous deficiency and if the deficiency was corrected. Any deficiencies or deviation from specifications and standards should be indicated.
[ 16 ] VDOT IDSP Quality Control Manual January 2016
3.2.3 Sign Structure Perform a construction inspection of the sign structure to verify the following items are in accordance with the most recent versions of the VDOT Road and Bridge Specifications and VDOT Road and Bridge Standards:
x Verify that the sign structure is plumb after installation x Verify that the VDOT identification tags are installed correctly x Verify that the sign was fabricated to specifications x Verify that breakaway holes are present and properly located for wood posts exceeding 4 inches x Verify sign patching, repair techniques and materials x Verify that sign panels are installed correctly (angle, spacing, and secure) x Verify sign retroreflectivity meets specifications x Note specific areas where signs are not meeting specifications and standards in Daily Log Report section x Note any sign panel damage in Daily Log Report section x Note any deficiencies in the Daily Log Report section.
3.2.4 Work Area Protection Verify that traffic control measures performed on–site are in accordance with the latest version of the VWAPM.
x Perform worker safety checks x Review Work Zone Safety Checklist
Note any deficiencies in the Daily Log Report section.
3.2.5 Tree Trimming Verify that vegetation was removed according to the VDOT Policy for Tree and Brush Trimming, and Arbor Specifications. Note any deficiencies in the Daily Log Report section.
3.2.6 Sign Foundation Perform an inspection of the sign foundation to verify the following items are in accordance with the most recent versions of the VDOT Road and Bridge Specifications and VDOT Road and Bridge Standards:
x Verify that breakaway support systems are installed appropriately x Verify that the foundation meets the installation detail standards for that sign type x Verify that a non-standard foundation meets design plans and specifications x Verify that excavation is completed to the required depth and width When applicable, the IDSP contractor may be required to collect concrete cylinders and provide to VDOT and/or its designee lab for testing. The IDSP contractor shall provide VDOT and/or its designee with materials testing results for any concrete used in the installation and repair of signs. It is the
[ 17 ] VDOT IDSP Quality Control Manual January 2016 responsibility of VDOT and/or its designee to review the materials testing results for conformity to the latest VDOT Road and Bridge Specifications.
3.2.7 Photo Log Digital photographs, with data stamp, should be taken during the inspection. Photos should capture, at a minimum, the completed sign and any deficiencies that are present at the completion of construction. Other photos may include the work zone setup, excavation, and foundation.
[ 18 ] VDOT IDSP Quality Control Manual January 2016
APPENDIX
Attachments provided in the Appendices to this document are not to be considered a part of this document. Therefore, a change in an attachment or in the Appendices of this document shall not be considered a reason to re-issue this document. The reader is responsible for ensuring that the latest Appendices are referenced.
[ 19 ] VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank. VDOT IDSP Quality Control Manual January 2016
Appendix A: IDSP Data Collection Device Requirements VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
VDOT IDSP Quality Control Manual January 2016
Appendix A – IDSP Data Collection Device Requirements
This Appendix describes the minimum data collection device requirements for the IDSP inventory and condition assessments. Prior to beginning any work associated with the IDSP inventory, the following equipment and software should be made available.
Data Collection Device
Hardware Requirements An Android or iOS device is required to perform inventory and condition assessments. The data collection device shall have flash photography capabilities and shall be equipped with a Bluetooth enabled GPS device to boost location accuracy to a preferred 5 meter range.
The following items are not required, but are recommended to accompany the data collection device:
x Waterproof, shockproof case for the data collection device x Digital camera – in case of camera malfunction on the data collection device
Software Requirements Each data collection device shall have access to the Fulcrum application. Fulcrum is a platform for building and deploying mobile data collection applications that is created by Spatial Networks, Inc. The application may be downloaded for free from Google Play Store or iTunes. To access the project application for the IDSP inventory and condition assessments, log in to the Fulcrum application using the IDSP contractor generated username and password. If the project application does not appear, use the refresh button within the Fulcrum application to update all accessible project applications.
Within the Fulcrum application settings, turn on the “Auto-Sync Record Edits” setting, and set photos to synchronize using “Cellular or WiFi”. Screenshots of the described functions on an iOS device are provided in Figure A-1 and Figure A-2.
[ A-1 ]
VDOT IDSP Quality Control Manual January 2016
Figure A-1: Fulcrum Application Settings
Figure A-2: Fulcrum Application Settings, continued
[ A-2 ]
VDOT IDSP Quality Control Manual January 2016
Geographic Information Systems (GIS) The GPS data used for the IDSP inventory and conditions assessment may be viewed, compiled, and edited using the following software: x The GPS data can be viewed in the Fulcrum application: http://www.fulcrumapp.com x The GPS data can be viewed in ArcGIS Explorer: http://www.esri.com/software/arcgis/explorer/index.html x The GPS data can be compiled and edited in versions of ArcGIS: http://www.esri.com/products/index.html x Processed files collected for the database can be opened and edited in Microsoft Access and Microsoft® Excel
Importing IDSP Database for Assessments A macro was created in Microsoft® Excel to convert the IDSP database into a format compatible with the project application. Once logged in to the Fulcrum application, select the IDSP Inventory and Condition Assessment application from the drop down menu to load the IDSP database and begin data collection.
Conducting Inventory and Condition Assessments Refer to the IDSP Assessment Training Manual in Appendix B for the data collections procedures.
Data Download and Post-Processing To export data, follow the steps outlined in Figure A-3 through Figure A-5. The data may be exported in any of the provided file format types within the Fulcrum application, but “Excel XLSX (.xlsx)” is the preferred file format type. All photos should be included in the export (Figure A-5). A post-processing macro has been created in Microsoft® Excel to produce a summary of overall deficiency results for each structure and each individual panel. Once the results have been processed, deficiency reports may be created using the Mail Merge feature in Microsoft® Publisher.
Figure A-3: Fulcrum Application Data Export – Step 1
[ A-3 ]
VDOT IDSP Quality Control Manual January 2016
Figure A-4: Fulcrum Application Data Export – Step 2
Figure A-5: Fulcrum Application Data Export – Step 3
[ A-4 ]
VDOT IDSP Quality Control Manual January 2016
Appendix B: IDSP Assessment Training Manual
VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
B-1
IDSP Assessment Training Manual
Data Collection Procedures
Last Updated: January 2016 B-2 Training Manual Outline • IDSP Assessment Overview • General • Panel Information • Structure Attributes • Panel Attributes • Supplemental Plaque Attributes • Photos B-3
IDSP Assessment Overview B-4 IDSP Assessment Overview The training materials contained within this document are intended to provide guidance for the inventory and condition assessments performed on signs for the VDOT Integrated Directional Signing Program (IDSP) as described in the IDSP Quality Control Manual.
The following sign programs fall within the IDSP: • Specific Travel Service Signs (Logo) • Tourist-Oriented Directional Signs (TODS) • Supplemental Guide Signs (SGS) • General Motorist Service Signs (GMSS) • Special Signing Programs (included with SGS) B-5 IDSP Assessment Overview Prior to beginning any work associated with the IDSP inventory, the following equipment and software should be made available. Equipment Requirements • Torque wrench (1/2” drive) • Deep sockets: 7/8”, 1-1/16”, 1-1/8”, 1-1/4”, 1-5/16”, 1- 1/2”, 1-7/16”, 1-5/8” • 30’ tape measure • Hard hats • Safety vests • Vehicle-mounted flashing lightbar • Data collection device (see next slide) B-6 IDSP Assessment Overview Prior to beginning any work associated with the IDSP inventory, the following equipment and software should be made available. Hardware Requirements • Android or iOS device • Flash photography capabilities • Bluetooth enabled GPS device (5 meter range) • Waterproof, shockproof case (recommended) • Digital camera (recommended) B-7 IDSP Assessment Overview Prior to beginning any work associated with the IDSP inventory, the following equipment and software should be made available. Software Requirements • Fulcrum application • Downloadable for free from Google Play Store or iTunes • Access to IDSP inventory project application • Turn on “Auto-Sync Record Edits” setting • Turn on setting to sync photos using “Cellular or WiFi”
NOTE: The Fulcrum application is password protected, with access granted by the IDSP Program Manager or the designee. B-8 IDSP Assessment Overview Once the inventory and condition assessments have been completed, the data may be exported from the Fulcrum application for post-processing. Post-Processing Steps • Use Microsoft Excel macro to summarize: • Structure deficiency results • Panel deficiency results • Use Microsoft Publisher to produce deficiency reports B-9
General B-10 Terminology - Front of Sign B-11 Terminology - Back of Sign B-12 General Status Update Select the status of the inventory upon each visit to the structure. The status will update the color of the structure’s pin. • Not Yet Inventoried • Day Inventory Complete • Night Inventory Complete • Not Found • Canceled
NOTE: If the sign is not safe to inventory at night (e.g., curb and gutter, unsafe shoulder), the sign may be marked as “Night Inventory Complete” after the daytime assessment. B-13 General Surveyor Enter the initials of the surveyor(s) completing the inventory. B-14 General Inventory Type Determine the type of inventory to be completed. • Full Inventory • The entire inventory may be completed. • Partial Inventory • The entire inventory may not be completed. Certain photos and attributes may not be collected. • Not Found • No sign is present in the general location provided by the IDSP contractor.
(Continued on Next Slide) B-15 General Inventory Type Determine the type of inventory to be completed. • Wrong Location • Sign is mapped with coordinates that do not match the intersection provided (e.g., sign for University of Richmond is mapped in Lynchburg). • Does not apply to signs that are located within the correct general area but have coordinates that are updated using the Fulcrum app. • Construction Zone • Do not inventory if the sign is located in a construction zone. • No Attempt • Sign is not safe to inventory or other issues restrict accessibility. B-16 General Structure Number and Structure Code The structure number and structure code will be populated in the Fulcrum app before the field inventory occurs. This information will appear once a structure is selected in the Fulcrum app to help identify the structure. • GMSS – Only GMSS contracts • Logo – Only LOGO contracts • SGS – Only SGS contracts • TODS – Only TODS contracts • Multiple – More than one type of contract • Canceled – All contracts are canceled
NOTE: If a structure is not present in the inventory, create a new entry and assign the structure number 99,999. B-17
Panel Information B-18 Panel Information Number of Panels Indicate the number of panels located on the structure. If multiple panels exist, assign ‘Panel 1’ to the topmost panel on the structure and work downward. • 1 Panel 1 • 2 • 3 Panel 2 • 4 Panel 1
Panel 3 Panel 2 Panel 4
NOTE: Do not include any supplemental plaques or non-IDSP panels. A Logo sign with multiple plates is considered to be one panel. If a structure has more than four panels, create a new entry for the fifth and any additional panels. Assign the same structure number plus “.2” to the new entry. B-19 Sign Type General Motorist Service Signs (GMSS) Inform the motorist of the availability of services that fulfill the needs of the road user such as Gas, Food, Lodging, Camping, or Hospital. B-20 Sign Type Specific Travel Service Signs (Logo) Offer directional guidance to the providers of gas, food, lodging, camping, and attraction destinations at interchanges along the interstate system and other controlled access roadways. Logo ML Logo RP Logo TB B-21 Sign Type Tourist-Oriented Directional Signs (TODS) Provide directional guidance to business, service, and activity facilities available during travels along primary and secondary roadways. B-22 Sign Type Supplemental Guide Signs (SGS) Display information about other destinations and specific facilities that are of significance to travelers. These sign types include but are not limited to governmental facilities, parks and other recreational sites, colleges, universities, military facilities, tourist information centers, and welcome centers. B-23 Sign Type Non-IDSP Signs The following are examples of signs that are not part of the IDSP program and should not be inventoried. B-24 Panel Information Contract Number Assign the contract numbers associated with the structure to a panel. Copy the contract number only. • For structures that are not IfIf nnewew structure: IfIf oonene contract: present in the inventory, assign Contract 1 ContractContracCContr t a contract number equal to the 263.1 panel number (Panel 2 on a ContractContrac Contract 2 new structure should be given 263.2 the contract number 2). ContractContrac • If only one contract number is Contract 3 provided for structures with 263.3 multiple Logo TB panels, assign ContractContrac the contract number plus Contract 4 263.4 “.(panel number)” to each panel. B-25 Panel Information Sign Text Update For GMSS and SGS signs, if the sign text (from all associated contract numbers) does not match the message provided, record the correct message. For Logo signs, if the message does not match the type of Logo sign provided, record the correct type. • A – Attraction • F – Food • G – Gas • L – Lodging B-26 Panel Information Width (inches) & Height (inches) Measure the height and width in inches of each individual panel.
Height 1
Width 1 Height 2
Width 2 B-27 Panel Information Sheet Type Determine the sheet type for each panel. Refer to the next two slides for pictures of the different sheet types. • HI – High Intensity • HIP – High Intensity Prismatic • DG – Diamond GradeTM (includes LDP, VIP, DG3) • EG – Engineer Grade • EGP – Engineer Grade Prismatic • RS – Reflective Sheeting • MVP – Maximum Visual Performance • OV – OmniViewTM • OC – OmniCubeTM B-28 Panel Information Sheet Type
Source: FHWA 2014 Traffic Sign Retroreflective Sheeting Identification Guide http://safety.fhwa.dot.gov/roadway_dept/night_visib/sign_visib/sheetguide/ B-29 Panel Information Sheet Type Determine the sheet type for each panel. HIP HI EG
NOTE: HIP may be differentiated from HI by parallel lines B-30
Structure Attributes B-31 Structure Attributes Co-Location? A sign is co-located if the structure has multiple panels or if the panel(s) is located on a non-IDSP structure. • Stand Alone • Co-Located (IDSP Structure) • Co-Located (non-IDSP Structure)
Stand Alone Co-Located (IDSP Structure) Co-Located (non-IDSP Structure)
NOTE: A single sign panel with a supplemental plaque(s) is considered to be a Stand Alone sign. B-32 Structure Attributes Sign Post Spacing (in) If the sign has two posts, measure the distance in inches from the center of one post to the center of the other post. If the sign has three posts, measure the distance in inches between the two outer posts. B-33 Structure Attributes Structure Condition Assess the overall condition of the structure (this does not include any damages associated with a sign panel). • Good • Fair (Minor Damage) • Needs Repair
Good Fair (Minor Damage) Needs Repair B-34
Structure Attributes Posted Speed Distance (mph) (ft) Daylighting 25 125 30 150 Assess the daylight visibility of the structure from 35 175 40 200 the approximate required sight distance from the 45 225 table provided. 50 250 55 275 • Good 60 300 65 325 • Additional Clearing 70 350 Interpolated from FHWA Vegetation Control for Safety, • Needs Clearing 2008, Table 1: Clear Distance to See Sign Good Additional Clearing Needs Clearing
NOTE: Distance must be paced off or determined by number of lane line skips (40 feet from front of skip to front of skip) B-35 Structure Attributes IDSP Sticker If no IDSP sticker is present, place a sticker on the structure or one of the sign panels and select “Present”. Multiple stickers are not needed for structures with more than one panel. • Present • Not Present B-36 Structure Attributes Mounting Type • Ground • Overhead
Ground Overhead
NOTE: It may not be safe to take all photos for overhead signs. If this is the case, the inventory type should be recorded as Partial Inventory (PI). B-37 Structure Attributes Material/Post Type • I-Beam Steel Post • U-Channel Steel Post • Square Tube Steel Post • Wood Post
I-Beam Steel Post U-Channel Steel Post Square Tube Steel Post Wood Post B-38 Structure Attributes Rust Present Identify if rust is present on steel posts (I-Beam, U-Channel, or Square Tube). • Yes • No
Yes No B-39 Structure Attributes Fuse Plate Spacing Identify if the bottom of the sign panel is at least ¼” above the top of the fuse plate. • Yes • No
Bottom of sign panel shall be at least ¼” above top of fuse plate.
Fuse plate B-40 Structure Attributes Fuse Plate Bolts Identify if four bolts are present on all fuse plates. If fewer than four bolts are present, enter "Missing". • Present • Missing B-41 Structure Attributes Base Plate Bolts Identify if four base plate bolts are present for each support. If fewer than four bolts are present, enter "Missing". • Present • Missing
Base Plate Bolts B-42 Structure Attributes Base Plate Washers Identify if three base plate washers are present for each base plate bolt. If fewer than three washers are present, enter "Missing". • Present • Missing
Present Missing
Base Plate Washers B-43 Structure Attributes Bolt Size Identify the size of the base plate bolts. The set of sockets may be used to identify the size of the bolt using the chart below.
Bolt Size (in) Socket Size (in) 1/2 7/8 5/8 1-1/16 3/4 1-1/4 7/8 1-7/16 11-5/8 1-1/8 1-3/4 B-44 Structure Attributes Minimum Torque Test to see if the minimum torque requirements are met on all bolts. • Met • Deficient • Minimum Torque Unknown • Unable to Test Torque
Minimum Torque Bolt Size (in) Socket Size (in) (ft-lbs) 1/2 7/8 17 5/8 1-1/16 50 3/4 1-1/4 75 7/8 1-7/16 84 1 1-5/8 125 1-1/8 1-3/4 212 B-45 Structure Attributes Breakaway Type Determine if a breakaway structure is or should be present. • Type A Anchor Sleeve • Breakaway Holes Missing • Type B Slip Base (Wood) • Breakaway Holes Present • No Breakaway Present (Wood)
Type A Anchor Sleeve Type B Slip Base Breakaway Holes
NOTE: Breakaway holes should be present on any wooden post greater than 4” x 4”. If no breakaway poles are present for a post of this size, enter “Breakaway Holes Missing (Wood)”. For a post of this size or for steel posts without breakaway, enter “No Breakaway Present”. B-46 Structure Attributes Type A Anchor Sleeve Determine if the breakaway structure is located at the correct height. • 4” above foundation • Over 4” above foundation • Less 4” above foundation
4”
NOTE: Measure from the foundation (or ground if the foundation is not visible) to the top of the anchor sleeve. B-47 Structure Attributes Type B Slip Base Determine if the breakaway structure is located at the correct height. • 4” above foundation • Over 4” above foundation • Less 4” above foundation
4”
NOTE: Measure from the foundation (or ground if the foundation is not visible) to the top of the bolt. B-48 Structure Attributes Breakaway Holes Determine if the breakaway structure is located at the correct height. • 4” above ground • Over 4” above ground • Less 4” above ground
4”
NOTE: Measure from the ground to the center of the lower breakaway hole. B-49 Structure Attributes Concrete Foundation • Yes • No • Unknown
NOTE: Do not dig to try and determine if a concrete foundation is present. B-50 Structure Attributes Foundation Erosion Use judgment to determine if the foundation has eroded and is in need of repair. • Yes • No B-51 Structure Attributes Sign Leaning Use judgment to determine if sign is leaning and in need of repair. • Yes • No B-52 Structure Attributes Secure in Ground Use judgment to determine if structure is not secure and is in need of repair. • Yes • No No
NOTE: Posts with a Type A or Type B breakaway structure will move slightly if shaken back and forth. This movement does not indicate a sign that is not secure in the ground. B-53 Structure Attributes Location Changed Use the “Set Location” feature within Fulcrum and judgment to determine if the location of the site needs to be updated. If so, drag the cursor to the correct location and select “Yes”. • Yes • No
Set Location
NOTE: The “Set Location” button may appear in a different location based on the operating system of the data collection device. B-54
Sign Panel Attributes B-55 Sign Panel Attributes For each of the sign panel attributes, identify which (if any) panels fit the criteria listed. Multiple panels may be identified for each criteria. Four panels will always be selectable for these attributes, even if the number of panels was identified as three or fewer.
This section will be left blank if all panels are in good condition. B-56 Sign Panel Attributes Panel Needs Cleaning Use judgment to identify which panel(s), if any, is dirty and needs to be cleaned. B-57 Sign Panel Attributes Overlay Sheeting Present Identify which panel(s), if any, has overlay sheeting. B-58 Sign Panel Attributes Sign Panel Condition Identify which panel(s), if any, is in poor or fair condition.
• Poor Fair Poor • Fair B-59 Sign Panel Attributes Panel Retroreflectivity If the sign can be accessed at night, identify which panel(s), if any, have poor or fair retroreflectivity based on the night photo taken with the tablet flash turned on. If the sign cannot be accessed at night, use judgment to determine the retroreflectivity during the day. • Poor • Fair Good Fair Poor B-60 Sign Panel Attributes Sign Panel Not Secure Identify which panel(s), if any, is not secure. B-61 Sign Panel Attributes Clips Not Secure Identify which panel(s), if any, has clips that are not secure.
Clips B-62 Sign Panel Attributes Lateral Bracing Not Secure Identify which panel(s), if any, has lateral bracing that is not secure. B-63 Sign Panel Attributes Logo Plates Condition Identify which panel(s), if any, has a logo plate(s) that is in poor or fair condition. The panel should be assessed for the worst logo plate associated with a certain panel. A logo plate that is not secure should be considered to be in poor condition. • Poor • Fair Poor Fair
NOTE: A panel on a Logo TB structure is not considered a logo plate. B-64 Sign Panel Attributes Logo Plate Retroreflectivity If the sign can be accessed at night, identify which panel(s), if any, has logo plates with poor or fair retroreflectivity based on the night photo taken with the tablet flash turned on. If the sign cannot be accessed at night, use judgment to determine the retroreflectivity during the day. The retroreflectivity should be assessed for the worst logo plate associated with a certain panel.
Good Fair Poor
NOTE: A panel on a Logo TB structure is not considered a logo plate. B-65
Supplemental Plaque Attributes B-66 Supplemental Plaque Attributes Number of Supplemental Plaques Indicate the number of supplemental plaques located on the structure. If multiple supplemental plaques exist, assign ‘Panel 1’ to the topmost supplemental plaque on the structure and work downward.
Arrow Exit Mile Marker Category
• Arrow • Exit Mile Marker • Category
NOTE: For any supplemental plaque identified as a category, the category should be identified as “Lodging”, “Food”, “Gas”, etc. under the “Supplemental Plaque Categories” attribute. B-67 Supplemental Plaque Attributes Supplemental Plaque Type Determine if one or more supplemental plaques are associated with each sign panel. • Arrow • Exit Mile Marker • Category Arrow Exit Mile Marker Category
NOTE: For any supplemental plaque identified as a category, the category should be identified as “Lodging”, “Food”, “Gas”, etc. under the “Supplemental Plaque Categories” attribute. B-68 Supplemental Plaque Attributes Supplemental Plaque Not Secure Identify which supplemental plaque(s), if any, that are not secure. • Yes • No
No Example Pictures Available B-69 Supplemental Plaque Attributes Supplemental Plaque Condition Identify which supplemental plaque(s), if any, is in poor or fair condition. • Poor Fair Poor • Fair B-70 Supplemental Plaque Attributes Supplemental Plaque Retroreflectivity If the sign can be accessed at night, identify which supplemental plaque(s), if any, has poor or fair retroreflectivity based on the night photo taken with the tablet flash turned on. If the sign cannot be accessed at night, use judgment to determine the retroreflectivity during the day.
Good Fair Poor B-71
Photos B-72 Assessment Photos - Locations B-73 Assessment Photos
• Front Day (2) • Damage – Panel 1 • Front Panel Day – Panel 1 (3) • Damage – Panel 2 • Front Panel Day – Panel 2 (3) • Damage – Panel 3 • Front Panel Day – Panel 3 (3) • Damage – Panel 4 • Front Panel Day – Panel 4 (3) • Damage – Supplemental • Back of Sign (6) Plaque 1 • Night Photo • Damage – Supplemental Plaque 2 • Foundation (Left) (4) • Damage – Supplemental • Foundation Right (5) Plaque 3 • Daylight (1) • Damage – Structure
NOTE: The numbers in parentheses represent the approximate photo locations from the previous slide. VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
VDOT IDSP Quality Control Manual January 2016
Appendix C: IDSP Assessment Summary Sheet
VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
This page is intentionally left blank. VDOT IDSP Quality Control Manual January 2016
Appendix D: IDSP Assessment Attributes
VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
VDOT IDSP Quality Control Manual January 2016
Appendix D – IDSP Assessment Attributes
For the purposes of performing sign assessments, sign attributes and features follow a consistent naming convention as shown in Figure D - 1 and Figure D - 2.
Field assessments are performed based on a visual and/or manual evaluation of specific sign attributes. Table D - 1 contains the list of attributes included in the Fulcrum application to document the field assessment results.
Figure D - 1 – Front of Sign
Figure D - 2 – Back of Sign
[ D-1 ]
VDOT IDSP Quality Control Manual January 2016
Table D - 1 – Inventory Attributes Attribute Name Menu Options Description/Notes General Surveyor Enter the initials of data collector or team Full Inventory (FI) The entire inventory may be completed. The entire inventory may not be completed. Partial Inventory (PI) Certain attributes may not be collected. No sign is present in the general location provided Not Found (NF) by the IDSP Contractor. No sign is present in the general location provided Inventory Type by the IDSP Contractor. The message provided Wrong Location (WL) indicates a sign that should not be located in that general location. Sign is located in a construction zone. Do not Construction Zone (C) inventory. Sign not safe to inventory or other issues restrict No Attempt (NA) accessibility. The structure number will be provided for all signs currently in the IDSP Structure Number database. For any new structures, enter 99,999. SGS GMSS The structure code will be provided for all signs Logo currently in the IDSP database to help the data Structure Code TODS collector identify the correct sign. Disregard for Multiple any new structures. Canceled Not Yet Inventoried The structure has not yet been inventoried. Day Inventory Complete The day inventory has been completed. The night inventory has been completed or the Night Inventory day inventory has been completed and the Complete Status structure is not safe to inventory at night. The structure was not found in the location Not Found specified by the IDSP contractor. All contracts associated with the structure have Canceled been canceled. Panel Information 1 The number of panels does not include the 2 Number of Panels number of supplemental plaques or the number 3 of logo plates. 4 GMSS General Motorist Services Signs Logo ML Specific Travel Service Signs (Logo) – Mainline Logo Ramp Specific Travel Service Signs (Logo) – Ramp Sign Type Logo TB Specific Travel Service Signs (Logo) – Trailblazer SGS Supplemental Guide Signs TODS ML Tourist-Oriented Directional Signs – Mainline TODS TB Tourist-Oriented Directional Signs – Trailblazer Contract Number Assign available contract numbers to a panel Sign Text Update Enter the correct sign text if it does not match the description provided Width (in) Measure width of sign panel Height (in) Measure height of sign panel
[ D-2 ]
VDOT IDSP Quality Control Manual January 2016
HI High Intensity HIP High Intensity Prismatic DG Diamond GradeTM EG Engineer Grade Sheet Type EGP Engineer Grade Prismatic RS Reflective Sheeting MVP MVP Prismatic OV OmniViewTM OC OmniCubeTM Structure Attributes Stand Alone Individual panel located on an IDSP structure Co-Located Multiple panels (not including supplemental Co-Location (IDSP Structure) plaques) located on an IDSP structure Co-Located Panel(s) located on a non-IDSP structure (e.g., (non-IDSP Structure) light pole) Measure the distance between the two outermost sign posts. Measure from Sign Post Spacing (in) the center of one post to the center of the other. Good Assess the condition of the structure only (does Structure Condition Fair (Minor Damage) not include damages to panels and supplemental Needs Repair plaques). Good Assess the line of sight clearance using guidelines Daylighting Additional Clearing in the FHWA Vegetation Control for Safety Needs Clearing document. Present If no sticker is present, place a sticker on the IDSP Sticker structure or on one of the panels and select Not Present “Present”. Ground Mounting Type Overhead I-Beam Steel Post U-Channel Steel Post Material/Post Type Square Tube Steel Post Wood Post Yes Identify if a significant amount of rust is present Rust Present No on steel posts. The bottom of the sign panel is at least ¼” above Yes the top of the fuse plate. Fuse Plate Spacing The bottom of the sign panel is not at least ¼” No above the top of the fuse plate. Present Four bolts are present on all fuse plates. Fuse Plate Bolts Fewer than four bolts are present on any fuse Missing plate. Present Four bolts are present on all supports. Base Plate Bolts Missing Fewer than four bolts are present on any support. Three washers are present for each base plate Present bolt. Base Plate Washers Fewer than three washers are present for any Missing bolt.
[ D-3 ]
VDOT IDSP Quality Control Manual January 2016
1/2 in Socket size: 7/8”; Required Torque: 17 ft-lbs 5/8 in Socket size: 1-1/16”; Required Torque: 50 ft-lbs 3/4 in Socket size: 1-1/4”; Required Torque: 75 ft-lbs Bolt Size 7/8 in Socket size: 1-7/16”; Required Torque: 84 ft-lbs 1 in Socket size: 1-5/8”; Required Torque: 125 ft-lbs 1 -1/8 in Socket size: 1-3/4”; Required Torque: 212 ft-lbs Met Minimum torque was met on all bolts. Deficient Minimum torque was not met on any bolt. Minimum Torque Minimum Torque Bolt size was not one of the provided options. Unknown Unable to Test Torque Conditions of sign make it unable to test torque. Type A Anchor Sleeve May be present on U-channel steel posts Type B Slip Base Breakaway Holes Present Wooden posts greater than 4”x4” should have Breakaway Type Breakaway Holes Missing breakaway holes. No breakaway structure is present on steel posts No Breakaway Present or wooden posts 4”x4” or smaller. 4” above foundation Over 4” above Measure from the foundation to the top of the Type A Anchor Sleeve foundation anchor sleeve. Less 4” above foundation 4” above foundation Over 4” above Measure from the foundation to the top of the Type B Anchor Sleeve foundation base plate bolt. Less 4” above foundation 4” above ground Measure from the ground to the center of the Breakaway Holes Over 4” above ground lower breakaway hole. Less 4” above ground Yes Identify if a concrete foundation is present. Do not Concrete Foundation No dig to determine if a foundation is present. Unknown Yes Sign Leaning Use judgment to determine if sign is leaning. No Yes Posts with Type A or Type B breakaway structure will move slightly if shaken back and forth. This Secure in Ground No does not indicate a sign that is not secure in the ground. Yes Use the “Set Location” feature within Fulcrum and Location Changed judgment to determine if the location needs No updating.
[ D-4 ]
VDOT IDSP Quality Control Manual January 2016
Panel Attributes Panel Needs Cleaning Overlay Sheeting Present Sign Panel Condition – Poor Sign Panel Condition – Fair Panel Retroreflectivity – Poor Panel Retroreflectivity – Select all panels that meet the criteria listed or that have logo plates that meet Fair the criteria listed. Retroreflectivity assessments should be made at night if the Sign Panel Not Secure structure is safe to inventory at night.
Clips Not Secure Each attribute will provide the option to select among Panels 1-4 even if the Lateral Bracing Not Secure structure contains fewer than four panels. Logo Plates Condition – Poor An attribute will be left blank if no sign panel meets the criteria listed. Logo Plates Condition – Fair Logo Plate Retroreflectivity – Poor Logo Plate Retroreflectivity - Fair Supplemental Plaque Attributes 0 Number of Supplemental 1 Plaques 2 3 Arrow Supplemental Plaque Type Exit Mile Marker Category Supplemental Plaque For any supplemental plaque identified as a category, describe the category Categories using the format “Supplemental Plaque #. Category”. Supplemental Plaques Not Secure Select all supplemental plaques that meet the criteria listed. Retroreflectivity Supplemental Plaque assessments should be made at night if the structure is safe to inventory at Condition – Poor night. Supplemental Plaque Each attribute will provide the option to select among supplemental plaques Condition – Fair 1-3 even if the structure contains fewer than three supplemental plaques. Supplemental Plaque Retroreflectivity – Poor An attribute will be left blank if no supplemental plaque meets the criteria Supplemental Plaque listed. Retroreflectivity – Fair
[ D-5 ]
VDOT IDSP Quality Control Manual January 2016
In addition to the sign attributes described in Table D - 1, photos should be taken for each sign to document the condition. The following list of photos should be taken during the assessment process. The numbers in parentheses correspond to the references in Figure 1 of the manual. Separate damage photos should be taken separately for each sign panel, each supplemental plaque, and for the structure, if applicable. If a structure has only one foundation, take the foundation photo under “Foundation (Left)”.
x Front Day (2) x Daylight (1) x Front Panel Day – Panel 1 (3) x Damage – Structure x Front Panel Day – Panel 2 (3) x Damage – Panel 1 x Front Panel Day – Panel 3 (3) x Damage – Panel 2 x Front Panel Day – Panel 4 (3) x Damage – Panel 3 x Back of Sign (6) x Damage – Panel 4 x Night Photo x Damage – Supplemental Plaque 1 x Foundation (Left) (4) x Damage – Supplemental Plaque 2 x Foundation Right (5) x Damage – Supplemental Plaque 3
[ D-6 ]
VDOT IDSP Quality Control Manual January 2016
Appendix E: IDSP Construction Inspection Report
VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
Integrated Directional Signing Program CONSTRUCTION INSPECTION REPORT Inspector: Date: Enter a date Weather: Choose Location: Inspection Visit: Choose Jurisdiction (VDOT District): Choose Plans Provided: Y/N GPS Coordinates: Northing: Easting: Contractor On-Site: Y/N Sign Type: Choose Structure #: Work Type: Choose Follow-up Necessary: Y/N
Daily Log Report
Sign Structure Work Area Protection ܆ Sign Structure plumb after installation ܆ Worker safety checks ܆ Metal VDOT identification tags installed correctly ܆ In accordance with the Virginia Work Area ܆ Sign fabrication review Protection Manual ܆ Breakaway holes for wood posts ܆ Sign patching, repair techniques and materials Sign Foundation ܆ Sign panels installed correctly (angle, spacing, ܆ Non-standard foundation meets design plans and secure) specifications ܆ Sign reflectivity ܆ Breakaway support system ܆ Transporting and storing the signs ܆ Excavation ܆ Standard foundation meets installation detail Tree Trimming standards for sign type ܆ Arbor Specs (Maintenance Division)
Signs shall be inspected using the latest versions of the VDOT Road and Bridge Standards, VDOT Specifications, Virginia Work Area Protection Manual, and VDOT Policy for Tree and Brush Trimming, and Arbor Specifications.
Page 1 of 3
Integrated Directional Signing Program PHOTOS AND DESCRIPTIONS
Page 2 of 3
Page 3 of 3 VDOT IDSP Quality Control Manual January 2016
This page is intentionally left blank.
/ŶƚĞŐƌĂƚĞĚŝƌĞĐƚŝŽŶĂů^ŝŐŶŝŶŐWƌŽŐƌĂŵ KE^dZhd/KE/E^W d/KEZ WKZd /ŶƐƉĞĐƚŽƌ͗<ĞŶ^ŵŝƚŚ ĂƚĞ͗ϵͬϰͬϮϬϭϱ tĞĂƚŚĞƌ͗ůĞĂƌ >ŽĐĂƚŝŽŶ͗/Ͳϵϱ^ZWĂƚ džŝƚϵϴ;DĞĂĚŽǁ ǀĞŶƚWĂƌŬͿ /ŶƐƉĞĐƚŝŽŶsŝƐŝƚ͗ϭƐƚ :ƵƌŝƐĚŝĐƚŝŽŶ;sKdŝƐƚƌŝĐƚͿ͗,ĂŶŽǀĞƌŽƵŶƚLJ;ZŝĐŚŵŽŶĚŝƐƚƌŝĐƚͿ WůĂŶƐWƌŽǀŝĚĞĚ͗EK
'W^ŽŽƌĚŝŶĂƚĞƐ͗EŽƌƚŚŝŶŐ͗37.845947 ĂƐƚŝŶŐ͗Ͳ77.455116 ŽŶƚƌĂĐƚŽƌKŶͲ^ŝƚĞ͗z ^ ^ŝŐŶdLJƉĞ͗^'^ ^ƚƌƵĐƚƵƌĞη͗hE< tŽƌŬdLJƉĞ͗ZĞƉĂŝƌ &ŽůůŽǁͲƵƉEĞĐĞƐƐĂƌLJ͗EK ĂŝůLJ>ŽŐZĞƉŽƌƚ /ŶƐƉĞĐƚŝŽŶƚŝŵĞ͗ϱŚŽƵƌƐ͘ ŽŶƚƌĂĐƚŽƌ͗s>ŽŐŽ KŶĞŽĨƚǁŽƐŝŐŶƉŽƐƚƐĨŽƵŶĚŐŽŶĞ͕ŝƚƐĐŽŶĐƌĞƚĞĨŽƵŶĚĂƚŝŽŶďƌŽŬĞŶ͕ĂŶĚŝƚƐĂƚƚĂĐŚŵĞŶƚƐƚƵďŶŽƚƵƐĂďůĞ͖ƌĞƋƵŝƌŝŶŐĂ ŶĞǁĐŽŶĐƌĞƚĞĨŽƵŶĚĂƚŝŽŶĂŶĚƉŽƐƚƐƚƵď͘KďƐĞƌǀĞĚDKdƐĞƚƵƉ͕ƐƵŐŐĞƐƚĞĚŵŽĚŝĨŝĐĂƚŝŽŶƐƚŽŵĂŬĞŐŽƌĞǁŽƌŬƐŝƚĞƐĂĨĞƌ͕ ŽďƐĞƌǀĞĚĞdžĐĂǀĂƚŝŽŶĂŶĚƉůĂĐĞŵĞŶƚŽĨŶĞǁĐŽŶĐƌĞƚĞĨŽŽƚŝŶŐ͕ƉůĂĐĞŵĞŶƚŽĨŶĞǁƉŽƐƚƐƚƵď͕ĞƌĞĐƚŝŽŶŽĨƉŽƐƚĂŶĚĨŝƚƵƉ ŽĨŶĞǁƐŝŐŶĨŽƌŵŽƵŶƚŝŶŐ͕ĂŶĚƚŚĞŵŽƵŶƚŝŶŐŽĨƚŚĞƐŝŐŶ͘ůůƐƚƌĂƉĨĂƐƚĞŶĞƌƐĂƉƉĞĂƌĞĚƚŽďĞƐƚĂŝŶůĞƐƐƐƚĞĞů͘ dŚĞƐŝŐŶƌĞƉĂŝƌĂƉƉĞĂƌĞĚƚŽďĞĐŽŵƉůĞƚĞĚŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚsKd͛ƐZŽĂĚĂŶĚƌŝĚŐĞ^ƚĂŶĚĂƌĚƐ͕sKd ^ƉĞĐŝĨŝĐĂƚŝŽŶƐ͘
^ŝŐŶ^ƚƌƵĐƚƵƌĞ tŽƌŬƌĞĂWƌŽƚĞĐƚŝŽŶ œ ^ŝŐŶ^ƚƌƵĐƚƵƌĞƉůƵŵďĂĨƚĞƌŝŶƐƚĂůůĂƚŝŽŶ œ tŽƌŬĞƌƐĂĨĞƚLJĐŚĞĐŬƐ ̞ DĞƚĂůsKdŝĚĞŶƚŝĨŝĐĂƚŝŽŶƚĂŐƐŝŶƐƚĂůůĞĚĐŽƌƌĞĐƚůLJ œ /ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞsŝƌŐŝŶŝĂtŽƌŬƌĞĂ ̞ ^ŝŐŶĨĂďƌŝĐĂƚŝŽŶƌĞǀŝĞǁ WƌŽƚĞĐƚŝŽŶDĂŶƵĂů ̞ ƌĞĂŬĂǁĂLJŚŽůĞƐĨŽƌǁŽŽĚƉŽƐƚƐ œ ^ŝŐŶƉĂƚĐŚŝŶŐ͕ƌĞƉĂŝƌƚĞĐŚŶŝƋƵĞƐĂŶĚŵĂƚĞƌŝĂůƐ ^ŝŐŶ&ŽƵŶĚĂƚŝŽŶ ̞ œ ^ŝŐŶƉĂŶĞůƐŝŶƐƚĂůůĞĚĐŽƌƌĞĐƚůLJ;ĂŶŐůĞ͕ƐƉĂĐŝŶŐ͕ EŽŶͲƐƚĂŶĚĂƌĚĨŽƵŶĚĂƚŝŽŶŵĞĞƚƐĚĞƐŝŐŶƉůĂŶƐĂŶĚ ƐĞĐƵƌĞͿ ƐƉĞĐŝĨŝĐĂƚŝŽŶƐ œ ^ŝŐŶƌĞĨůĞĐƚŝǀŝƚLJ œ ƌĞĂŬĂǁĂLJƐƵƉƉŽƌƚƐLJƐƚĞŵ ̞ dƌĂŶƐƉŽƌƚŝŶŐĂŶĚƐƚŽƌŝŶŐƚŚĞƐŝŐŶƐ œ džĐĂǀĂƚŝŽŶ
œ ^ƚĂŶĚĂƌĚĨŽƵŶĚĂƚŝŽŶŵĞĞƚƐŝŶƐƚĂůůĂƚŝŽŶĚĞƚĂŝů dƌĞĞdƌŝŵŵŝŶŐ ƐƚĂŶĚĂƌĚƐĨŽƌƐŝŐŶƚLJƉĞ ̞ ƌďŽƌ^ƉĞĐƐ;DĂŝŶƚĞŶĂŶĐĞŝǀŝƐŝŽŶͿ ^ŝŐŶƐƐŚĂůůďĞŝŶƐƉĞĐƚĞĚƵƐŝŶŐƚŚĞůĂƚĞƐƚǀĞƌƐŝŽŶƐŽĨƚŚĞsKdZŽĂĚĂŶĚƌŝĚŐĞ^ƚĂŶĚĂƌĚƐ͕sKd^ƉĞĐŝĨŝĐĂƚŝŽŶƐ͕sŝƌŐŝŶŝĂ tŽƌŬƌĞĂWƌŽƚĞĐƚŝŽŶDĂŶƵĂů͕ĂŶĚsKdWŽůŝĐLJĨŽƌdƌĞĞĂŶĚƌƵƐŚdƌŝŵŵŝŶŐ͕ĂŶĚƌďŽƌ^ƉĞĐŝĨŝĐĂƚŝŽŶƐ͘
WĂŐĞϭŽĨϯ /ŶƚĞŐƌĂƚĞĚŝƌĞĐƚŝŽŶĂů^ŝŐŶŝŶŐWƌŽŐƌĂŵ W,KdK^E ^Z/Wd/KE^
DKd͗ĚǀĂŶĐĞtĂƌŶŝŶŐŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘ ^ĞĐŽŶĚĂƌLJtĂƌŶŝŶŐǁŝƚŚŽŶĞĚ^ŚŽƵůĚĞƌƌĞĂŝŶ ĂĐŬŐƌŽƵŶĚŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘
ĐƚƵĂůǁŽƌŬƐŝƚĞǁĂƐƚŚĞŐŽƌĞďĞƚǁĞĞŶƚŚĞƌĂŵƉƌŽĂĚƐ ŽŶĞƐĂĚĚĞĚĂƚƚŚĞďĞŐŝŶŶŝŶŐŽĨƚŚĞŐŽƌĞƚŽŵĂŬĞǁŽƌŬ ŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘ ŵŽƌĞǀŝƐŝďůĞƚŽƚƌĂĨĨŝĐ͘hƐĞŽĨĂƚƌƵĐŬĂƐĂƐŚŝĞůĚǁĂƐ ĚŝƐĐƵƐƐĞĚĨŽƌĨƵƚƵƌĞǁŽƌŬŝŶƐŝŵŝůĂƌƐŝƚƵĂƚŝŽŶƐŽŶ/Ͳϵϱ^ ZWĂƚ džŝƚϵϴ͘
ƌŽŬĞŶ&ŽƵŶĚĂƚŝŽŶŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘ EĞǁ&ŽƵŶĚĂƚŝŽŶ;>ĞĨƚͿŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘
WĂŐĞϮŽĨϯ
WŽƐƚWůƵŵďʹĐƌŽƐƐZŽĂĚǁĂLJŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘ WŽƐƚWůƵŵďʹůŽŶŐZŽĂĚǁĂLJŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘
^ŝŐŶĞŝŶŐ,ƵŶŐŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘ &ĂƐƚĞŶĞƌĞŝŶŐWůĂĐĞĚŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘
&ĂƐƚĞŶĞƌƐĞŝŶŐdŝŐŚƚĞŶĞĚŽŶ/Ͳϵϱ^ZWĂƚ džŝƚϵϴ͘
WĂŐĞϯŽĨϯ