NOTICE OF MEETING OF THE TOWN OF OKOTOKS FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE WEDNESDAY, SEPTEMBER 6, 2017 AT 7:00 P.M. IN THE OKOTOKS MUNICIPAL CENTRE COUNCIL CHAMBER
A AGENDA
A.1 Call to Order A.2 Additions/Deletions/Changes A.3 Adoption
Recommendation: That the agenda be adopted as presented/amended.
B MINUTES OF PREVIOUS MEETING(S)
B.1 Family and Community Support Services (FCSS) Advisory Committee Meeting Minutes held June 7, 2017 Encl. 1
Recommendation: That the minutes of the FCSS Advisory Committee Meeting held June 7, 2017 be adopted as presented.
C NEW BUSINESS
C.1 Foothills Community Immigrant Services (FCIS) Presentation – Nancy Risdon, Karen Wilke C.2 Family and Community Support Services Association of Alberta (FCSSAA) The Power of Inclusive Communities Encl. 2 C.3 Round Table
Recommendation: That items C.1 to C.3 be received as information.
D REPORTS
D.1 Councillor Update – K. Heemeryck D.2 Community Wellness Manager Report – D. Posey D.3 Foothills Composite High School/Alberta High School of Fine Arts Youth Representative – R. Carlson D.4 Holy Trinity Academy Representative – G. Gibbs
Recommendation: That items D.1 to D.4 be received as information.
Family and Community Support Services Advisory Committee Notice of Meeting – September 6, 2017 Page 2 of 2
E CORRESPONDENCE
E.1 Junior Achievement Foothills Region Report 2016-2017 Encl. 3 E.2 Highlight of June 2017 Family and Community Support Services Association of Alberta Board Meeting Encl. 4 E.3 Family and Community Support Services Regulation Review Encl. 5 E.4 Family and Community Support Services Association of Alberta June 2017 News Encl. 6
Recommendation: That items E.1 to E.4 be received as information.
F NEXT MEETING DATES October 4, 2017 November 1, 2017 December 6, 2017
G ADJOURNMENT
Recommendation: That the meeting adjourn at ______p.m.
UNADOPTED MINUTES OF THE TOWN OF OKOTOKS FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE HELD ON WEDNESDAY, JUNE 7, 2017 IN THE OKOTOKS MUNICIPAL CENTRE COUNCIL CHAMBER
COMMITTEE MEMBERS Lynnea Knight, Vice Chair PRESENT Councillor Ken Heemeryck Reilly Carlson Jean Clark Becky Fegan Jana Giger Melissa Whitney
ABSENT Lisa Argue Ashley Dreger
STAFF PRESENT Debbie Posey, Community Wellness Manager Sian Anderson, Recording Secretary
A AGENDA
A.1 Call to Order
Vice Chair Knight called the meeting to order at 7:01 p.m.
A.2 Additions/Deletions/Changes
MOTION: By R. Carlson that the June 7, 2017 agenda for the Family and Community Support Services Advisory Committee be adopted as presented. Carried Unanimously
B MINUTES OF PREVIOUS MEETING(S)
B.1 Family and Community Support Services (FCSS) Advisory Committee - April 5, 2017
MOTION: By J. Giger that the minutes of the FCSS Advisory Committee Meeting held April 5, 2017 be adopted as presented. Carried Unanimously
Family and Community Support Services Advisory Committee Unadopted Minutes – June 7, 2017 Page 2 of 3
C NEW BUSINESS
C.1 Elder Abuse Coordinated Community Response Presentation – Julie Leggett
J. Leggett, Elder Abuse Coordinated Community Response Facilitator, provided an update and overview on the progress and goals of the Elder Abuse Coordinated Community Response (CCR) project.
C.2 Community Investment Priorities
The Committee discussed community needs and the priorities for 2017/18 funding.
C.3 Family and Community Support Services Association of Alberta (FCSSAA) Annual General Meeting
The Committee discussed the Family and Community Support Services Association of Alberta (FCSSAA) Annual General Meeting (AGM) and options for putting forward resolutions. The FCSSAA AGM is held at the FCSSAA Power of Prevention Conference November 8 – 10, 2017.
C.4 Round Table
R. Carlson shared thoughts on community involvement options for youth. J. Clark and L. Knight shared highlights from the Stronger Voices Together Conference.
The Committee thanked outgoing youth member, B. Fegan for her service.
MOTION: By M. Whitney that items C.1 to C.4 be received as information. Carried Unanimously
D REPORTS
D.1 Councillor Update – K. Heemeryck
Councillor Heemeryck reported on Council activities including a feasibility study for a performing arts centre and Veterans Way construction.
D.2 Community Wellness Manager Report – D. Posey
D. Posey, Community Wellness Manager, provided written enclosures and reported on community activities including volunteer recognition, the Stronger Voices Together Conference, the 2017 Seniors Celebration.
Family and Community Support Services Advisory Committee Unadopted Minutes – June 7, 2017 Page 3 of 3
D.3 Foothills Composite High School/Alberta High School of Fine Arts Youth Representative – R. Carlson
B. Carlson reported on activities at the Foothills Composite High School/Alberta High School of Fine Arts including ongoing construction, extra-curricular school activities and the success of the girls rugby team.
MOTION: By J. Giger that items D.1 to D.3 be received as information. Carried Unanimously
E CORRESPONDENCE
E.1 Okotoks Oilers Junior A Hockey Club Thank You Letter to Big Brothers Big Sisters of Okotoks and Area E.2 Draft Minutes of April 2017 Family and Community Support Services Association of Alberta Calgary-Bow Region Meeting
MOTION: By B. Fegan that items E.1 to E.2 be received as information. Carried Unanimously
F NEXT MEETING DATES September 6, 2017 October 4, 2017 November 1, 2017
G ADJOURNMENT
MOTION: By J. Clark that the June 7, 2017 Family and Community Support Services Advisory Committee meeting adjourn at 8:40 p.m. Carried Unanimously
L. Knight, Vice Chair Sian Anderson, Recording Secretary
FANTASYLAND HOTEL SAVE NOVEMBER 8–10TH 2017 THE DATE! INTRODUCTION The FCSSAA, along with the planning committee from Yellowhead Region, is excited to highlight some of the dynamic and interesting speakers and activities that will take place during this year’s Power of Inclusive Communities Conference. Building on the theme of diversity and inclusion, the group has developed a program that will stimulate discussion and provide effective strategies that can be used by your community to make it welcoming to all.
Dave Meslin OPENING KEYNOTE SPEAKER Building a Culture of Engagement Apathy is all around us. People have become disengaged not only from politics, but also from our schools, neighbourhoods, workplaces and associations. Dave Meslin encourages us to recognize apathy as a web of barriers that reinforce disengagement – and that we can work together to dismantle the obstacles. By inverting the traditional pyramid of hierarchy we can create meaningful opportunities to engage. We’re stronger and smarter when we’re all involved.
Mary Gordon CLOSING KEYNOTE SPEAKER Examining Wellbeing in Childhood and Building Inclusive Societies through the Cultivation of Empathy Mary Gordon is recognized internationally as an award-winning social entrepreneur, educator, author, child advocate and parenting expert who has created programs informed by the power of empathy. In 1996 she created the Roots of Empathy program. The organization, Roots of Empathy, offers programs in every Province of Canada and in The USA, Scotland, England, Northern Ireland, Republic of Ireland, Wales, New Zealand, Germany, Switzerland and Costa Rica. She is the recipient of several awards recognizing her contribution to innovation in education and international social entrepreneurship, including the Manning Innovation Award for the top social entrepreneur in Canada.
Rapid Fire Theater ENTERTAINMENT Rapid Fire Theatre is Edmonton’s premiere improv comedy company. With four weekly shows at the Citadel Theatre in downtown Edmonton, they have been entertaining audiences for over 30 years. They have also performed in festivals all over the world and in exotic locations like Berlin, London, Atlanta and even Winnipeg.
HOTEL INFORMATION SILENT AUCTION Fantasyland Hotel, FCSS programs are invited to donate items for a West Edmonton Mall Silent Auction. Bidding will open on Wednesday, th 780.444.3000 November 8 and close following the evening’s events th All rooms at the Fantasyland Hotel reserved for the FCSSAA on Thursday, November 9 . Further information and Conference have been booked, but you can add your name to details will be provided at a later date. the wait list by calling the hotel. ALTERNATIVE SUGGESTIONS: West Edmonton Mall Inn Executive Royal Hotel 17504 90 Avenue West Edmonton 10010 178 Street 780.444.9378; 1.800.737.3783 780.484.6000; 1.888.388.3932 A Year in Review 2016 – 2017 with JA
Junior Achievement is the world’s largest organization dedicated to educating students about work readiness, entrepreneurship and financial literacy through experiential, hands-on programs. We are spread over 122 countries around the world and reach over 9.7 million students per year. At JA Southern Alberta, we reach nearly 30,000 students per year and we continue to grow each year. This is all possible through a partnership between the business community, educators and volunteers who work together to inspire young people to reach their dreams and tap into their potential. Our approach allows volunteers to deliver our curriculum-based programs while sharing their own experiences and knowledge. The value is in the ‘real world’ perspective.
JA IS THE LINK BETWEEN EDUCATION AND THE BUSINESS WORLD
JA IN THE REGIONS 10,604 389 130 439 Students Volunteers Schools Classes Reached Engaged Served Delivered
For more information contact Timmi Shorr, Senior Regional Coordinator for Foothills, [email protected] 403.601.5834
JA provides work readiness, financial literacy, and entrepreneurship programs for grades 5 -12 www.jasab.org
TOTAL PROGRAMS DELIVERED REGIONAL PROGRAMS DELIVERED 160 134 140 62 Our Business World Grades 5-6 120 91 100 Dollars with Sense Grades 7-8 80 55 60 35 Investment Strategies Grades 8-10 40 7 20 Economics for Success Grades 9-11 0 World of Choices Grades 10-12 Company Program Grades 10-12 Titan Grades 10-12
Total Regional Programs Delivered: 439 CLASSES
FOOTHILLS REGIONAL RESULTS The Foothills Region had another great year presenting our innovative and curriculum linked programs to students in grades 5-12.
We were pleased to present Volunteers Programs programs a new school this year: C. Ian McLaren elementary in Black 100 66 Diamond. We also modified our EFS program and presented it to a group volunteers classes of newcomer students at Holy Trinity engaged delivered Academy in Okotoks to assist them with their financial goals now that they are in Canada. Foothills Region JT Foster School in Nanton hosted an In School Company Program for RLC the first time and we were excited to 1,438 Schools pilot A Business of Our Own Program Members at both AB Daley School in Nanton students impacted 18 as well as Strathcona Tweedsmuir 4 schools School in Okotoks. supported participated Our 4th Annual World of Choices operations event gave over 180 High School students the opportunity to speak Philanthropy with 45 Career mentors about the opportunities awaiting them in their $17,050 future careers. For the first time the event was co-ed and the boys truly Local funds raised appreciated the experience.
For more information contact Timmi Shorr, Senior Regional Coordinator for Foothills, [email protected] 403.601.5834
JA provides work readiness, financial literacy, and entrepreneurship programs for grades 5 -12 www.jasab.org JA Southern Alberta’s regional presence is growing!
With your help, we achieved these goals ….
Engaged nearly 400 local volunteers to teach financial literacy, work readiness, and business education in their own communities Delivered 7 World of Choices career forums in Cochrane, Drumheller, Lethbridge, Medicine Hat, Okotoks, Red Deer and Strathmore Raised $116,000 to support regional programming Hosted 3 Economics for Success post-secondary program events in Medicine Hat, Lethbridge & Red Deer Expanded programming to new schools and communities Worked in partnership with 7 JA Regional Leadership Councils, 27 School Districts, Community Futures, local post-secondary institutions, local Chambers of Commerce and various community organizations
TESTIMONIALS
“I learned about the importance of saving money
and making smart choices in my spending”
~ DWS Student “This program is going to help my students make good choices in the future” ~ Teacher “Our volunteers were funny and at the same time informative. I became more aware of the things that I should consider to have a successful career and education” ~ EFS Student “The highlight of my volunteer experience was getting through to several of the students that they are in control of their own destiny in life; as long as they keep making good decisions they can do anything they want”
~ Volunteer “Thank you for teaching me how to run a For more information contact Timmi Shorr, Senior Regional Coordinator for Foothills, [email protected] 403.601.5834 business. Someday I’m going to run a business”
JA provides~ OBW work Student readiness, financial literacy, and entrepreneurship programs for grades 5 -12 www.jasab.org “It gets you conversing with people who have first-hand experience and makes your education/career endeavor a tangible thing”
HIGHLIGHTS
of June 2017 FCSSAA BOARD MEETING
FCSSAA June 23, 2017 BOARD MEETING HIGHLIGHTS
PROVINCIAL OFFICE UPDATE (Joyce Mellott) Stars of Alberta Volunteer Awards The Culture and Tourism minister, the Honourable Ricardo Miranda, announced that nominations are now open for Albertans to nominate and recognize amazing volunteers in their communities.
On a daily basis, volunteers help to deliver important social, cultural and recreational programs that improve life and conditions for Albertans. This is one way that volunteers can be recognized and have their stories shared. Nominations can be submitted online or download the nomination form at culturetourism.alberta.ca/stars. The deadline for nominations is September 15.
Joyce’s office will be sending the information out to all FCSS programs.
Income Support Service Standards On June 13, the ministry announced some new service standards for the Income Support Program to make access to the program more consistent and fair for all Albertans.
The ministry has made the following commitments: • You will be able to talk to us about your needs today. • You will be helped today if you are facing an emergency • You will be offered an appointment to take place within five business days if your need is not an emergency • You will receive your benefits within five business days of approval.
Delivery regions will be tracking their performance against these standards. The public accessing services will be able to provide feedback on the standards or their income support experience through an online feedback form.
FCSS 50th Anniversary Celebrations This year so far, they are aware of three FCSS Programs celebrating their 50th anniversaries. Joyce attended one for Athabasca County where their original FCSS Director was present and shared stories about his early experiences, (Jerry Archibald).
They also attended a recent celebration in Camrose. Westlock will be hosting their 50th celebration in July.
Spring Regional Meetings Regional meetings have concluded. The meetings went well with lots of good discussion happening.
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The Ministry is working on setting up some meetings with the Metis Settlements (one in the NW and one in the NE) to follow-up and build on the meeting they had with them last year regarding the FCSS Regulation. The meeting will include a session on outcome measures with one of the Outcome Measures Trainers. An invitation will be sent to Deb Teed to attend.
FCSS Regulation Review Cabinet has extended the FCSS Regulation for a five-year period to June 30, 2022. Initially the recommendation, as advised by legal services, was to eliminate the expiry date.
The Ministry believes that the five-year decision was the result of the investment of new funding and renewed focus on FCSS and preventive social services and the need for assurance that the program is meeting the needs of communities. This means the Ministry will have to revisit the Regulation prior to expiry in 2022.
Program policy opportunities identified in the course of the Regulation review will be followed up on through the Program Advisory Team and the Directors’ Network Committee.
2016 Annual Program Reports Approximately 68 % of the 2016 annual reports have been submitted to date and are in various stages of review. Connor Gaughan has been working with individual FCSS programs to help them complete their reports and provide more detailed information about their programs.
They have had some questions from the spring meetings about the additional information requested. The intent is to provide searchable information as well as to move toward a unified reporting system.
Outcome Measures A letter and highlights of the 2014 Provincial Progress and Outcomes Report was sent to FCSS programs in May to thank them for their progress on measuring and reporting on outcomes. Highlights provide a breakdown of the programs reporting as well as frequently used measures.
The 2015 outcome reports are being reviewed and the data is being rolled up. The 2016 Outcome Report template was loaded on the system and so far, 32 programs have reported. They expect the numbers will increase as we get closer to the end of July.
Discussion on Minister out visiting FCSS Programs. Joyce will let Deb know when they have information.
Action on Resolutions We are waiting on responses from the Ministries to set up meetings to discuss the resolutions brought forward in 2016. Stay tuned for more!
FCSSAA Conference We are moving along well with the fall conference planning with the help of the Yellow head Region! It will be a comprehensive and informative conference and! we are excited to bring it to you. This year’s theme is “The Power of Inclusive Communities” stay tuned; more on the way!
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FCSSAA Website The website is coming along as planned and will be hosting the online learning modules.
Early Childhood Coalitions The coalitions are in full swing with their planned activities over the busy summer months and will be preparing their mid-year reports (interim) by July 31, 2017. The FCSSAA also has the assistance of a student to develop a provincial website that will be ready for launch by the fall.
Have a Great Summer Everyone!
Next Board Meeting The next FCSSAA Board meeting will be on September 8, 2017.
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Debbie Posey
From: Arlene Wright
Sent on behalf of Ken Dropko.
Hi everyone,
Thank you for the input you recently provided on the FCSS Regulation review, which was set to expire on June 30, 2017. The review has concluded, and the expiry date has been extended until June 30, 2022.
I believe this decision signifies government’s commitment to the FCSS program, and understands the important role it plays in meeting unique and diverse preventive social services needs and priorities for Albertans throughout the province.
Here’s what we heard from your feedback:
The FCSS Regulation is working as intended. Only minor housekeeping amendments resulting from changes to the professional legislation for accountants were identified. The Regulation contains references to the Canadian Institute of Chartered Accountants and their new title under the Chartered Professional Accountant’s Act is now the Chartered Professional Accountants (CPA) of Canada. The minor amendments will update the Regulation to reference the new name. Opportunities were identified for better flexibility, capacity building and program accountability. While the opportunities identified do not affect the Regulation itself, improved communication, policy discussions and clarification of eligibility under the Regulation will help to improve understanding and administration of the program. We will work with the re-established Program Advisory Team – in collaboration with the FCSSAA – to address new and emerging trends and research in preventive social services. Current policy will be reviewed to ensure that FCSS programs can continue to build capacity in communities, do not duplicate services and remain flexible and accountable.
We look forward to continuing to work with you in strengthening communities through FCSS.
Should you have any questions or concerns, please contact me.
Thank you.
Ken Dropko Acting Executive Director 3rd Floor, 44 Capital Boulevard 10044 – 108 Street 1 Family & Community Services Branch Edmonton, AB T5J 5E6 Community Services & Supports Division Alberta Community and Social Services (780) 644-2485
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FCSSAA NEWS Family and Community Support Services Association of Alberta www.fcssaa.org Important News Update June 2017
New FCSS Logo!
A new logo was chosen by the FCSSAA Board, designed by Focus Communications, as part of the FCSSAA Communication Strategy. The logo incorporated the 50 years of FCSS and the tag line developed by Story Engine “We Build Albertans”. The link to the logo is below.
https://www.dropbox.com/sh/5pbjq5ilxfs6bsn/AABel0YLjKfc-nnJU15Vx5l1a?dl=0
FCSS Story Videos After a very long wait, the FCSS Story Videos are ready for your program. The videos cannot be emailed due to their size so you must click the link below to access your programs video. If you do not see your video and you are part of an md your video is in a folder at the bottom of the file. If for some reason you do not see the video for your program please send us an email.
https://www.dropbox.com/sh/byne1jh9v6nrfbq/AAC0Xm5h2hPgQWQfJpo8RRL6a?dl=0
FCSSAA has new Summer Students Taylor Gerard is working with the FCSSAA staff to create a new FCSSAA website. This new website will host the online training modules currently being developed by Lana Wells on behalf of Directors’ Network, and will also feature a refreshed resource bank. Taylor is a student at NAIT in the Digital Media and IT program.
Kena Shah will be working to develop the Early Childhood Coalitions of Alberta (ECCA) website in addition to working with the intranet used by the coalitions called CoLab. Kena is a third year student in Computer Engineering at the University of Alberta.
FCSSAA Conference The FCSSAA Annual Power of Prevention Conference will take place from November 8-10th, 2017 at the Fantasyland Hotel. Look for a conference flyer to be in your inbox by the first week of July with the complete program brochure and registration information available in September.
FCSSAA Storybook A reminder that the deadline for submissions to the 2017 FCSSAA Storybook is June 30. If you know that you have a story to submit, and are unable to make this deadline, please contact Colleen at [email protected].
FCSSAA Achievement Awards By now you should have received a nomination package for the 2017 FCSSAA Achievement Awards. These awards were created to recognize the best in FCSS programs and people from across the province, so don’t be shy! Nominate a program that you’re especially proud of- maybe it’s achieved some great results, or it’s addressing a previously unmet need in your community. Or, you know of such a program taking place in a different town or village, and you want everyone else to know about it too. We’ve also broken down the Outstanding Individual Achievement Awards in to two streams this year- one for FCSS staff and one for volunteers so get those nominations in to us. The deadline for submissions is September 8.
FCSSAA Membership Fees for 2017-2018 In June, 2015, the FCSSAA Board voted to increase membership fees by 5% per year over a three year period. Leading up to this decision was the fact that FCSS program fees had not been increased for several years due to the lack of any additional funds in the provincial FCSS budget; however, with the change to the provincial budget in 2015, and to offset the increasing operating costs of the Association, a new fee structure was approved.
Although a decision was made to maintain existing rates for the 2016-2017 fiscal year, a 5% increase will be implemented for 2017-2018, with the change reflected on your September membership invoice.
For questions or other information please feel free to contact us:
Deb Teed Colleen Burton Ochocki Judy Macknee Executive Director Project Coordinator Executive Assistant 780-422-0133 780-415-4791 780-415-4790 [email protected] [email protected] [email protected]