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Page 1 REC Limited (Formerly Rural Electrification Corporation Limited) (A Government of India Enterprise) Regional Office: No.1

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Page 1 REC Limited (Formerly Rural Electrification Corporation Limited) (A Government of India Enterprise) Regional Office: No.1 REC Limited (Formerly Rural Electrification Corporation Limited) (A Government of India Enterprise) Regional Office: No.12 &13 TNHB Complex 180 Luz Church Road, Mylapore, Chennai 600004 Phone: 044-24672376, 24987960, Fax : 044-24670595 E-mail: [email protected] , [email protected] CIN - L40101DL1969GOI005095 GSTIN 33AAACR4512R1Z8 NOTICE INVITING E-TENDER (NIT) (OPEN TENDER ONLY FOR MSME VENDORS) E- Tenders are invited for hiring of vehicle for Chief Program Manager (CPM) on monthly basis at REC Regional office, Chennai Hiring of vehicle at REC, RO, Chennai on monthly basis for CPM's usage (Average 25 days/300 hours/2500 Kms - TITLE Monthly) (Maximum 75 days/900 hours/7500 Kms - Quarterly) NIT NO. / DATE REC/RO/CHN/Hiring of Car (Monthly)/19-20/07 dated 12.04.2019 TYPE OF BID Single Cover LAST DATE Last Date for Online Submission: 29th April 2019 by 15:00 hrs 29th April 2019 at 16:00 hrs Venue for opening of eTender: DATE OF OPENING OF REC Limited, Regional Office: No.12 & 13 TNHB Complex TENDER AND VENUE 180 Luz Church Road, Mylapore, Chennai 600004 Note: All bidders may please note that the bids completed in all aspects should be submitted online at tenderwizard.com/REC. Tender document can be downloaded from the website www.tenderwizard.com/REC or from e-tender link given in REC Website, viz., http://www.recindia.com. Page 1 REC Limited (Formerly Rural Electrification Corporation Limited) E-TENDER for Hiring of vehicle at REC, Chennai on monthly basis for the use of Chief Program Manager (25 days/12 hours/daily/2500 Kms - Monthly) Tender No. REC/RO/CHN/Hiring of Car (Monthly)/19-20/07 12.04.2019 The submission and opening of bids will be through e-tendering process at www.tenderwizard.com. Tender document can be downloaded from the website www.tenderwizard.com/REC or from e-tender link given in REC Website, viz., http://www.recindia.com/eproqure.gov.in Note: A. To participate in the E-Bid submission, the bidder has to register with REC through Tender wizard website given above. It is mandatory for the bidders to have user ID & password for E Bid Submission. Please also note that the bidder has to obtain digital signature token for applying in the tender. In this connection, vendor may also obtain the same from Tender wizard. Steps to be followed for the registration process 1. Go to website http://www.tenderwizard.com/REC 2. Click the link ' Register Me'. 3. Enter the detail about the bidder as per format. 4. Click 'Create Profile'. 5. Bidder will get confirmation with Login-id and Password. Steps for application for Digital Signatures from Tender wizard: B. Download the Application Form from the website http://www.Tender wizard.com/REC. Follow the instructions as provided. In case of assistance, please contact the person under “contact us”. The Bidders are advised to obtain digital signature (Level 3) and register themselves at www.tenderwizard.com/REC in advance C. To aid bidders, the detailed bidder manual on submission of E-Bid can be downloaded from http://www.Tender wizard.com/REC. D. Please note that REC in no way shall be responsible if the bidder fails to apply due to non-possession of Digital Signature & non-registration. E-TENDER for Hiring of vehicle at REC, Chennai on monthly basis for the use of Chief Program Manager (25 days/12 hours/daily/2500 kms – Monthly) REC Limited (formerly Rural Electrification Corporation Limited) is a Navaratna Central Public Sector Enterprise under Ministry of Power, Government of India. The Corporation having registered office in New Delhi has its presence all over the country through a network of 26 offices (19 – Regional Offices, 05 - State Offices, 01-Sub-Office, one training institute). The full details about REC can be seen from the Corporation's web site http://www.recindia.com. Page 2 REC Limited (formerly Rural Electrification Corporation Limited), which is located at Chennai intends to hire vehicle on monthly basis for the use of CPM at Regional office Chennai located at 12 & 13 TNHB Complex, 180 Luz Church Road, Mylapore, Chennai - 600004. The interested parties are required to submit their e bid for the following category along with Annexure as applicable. The documents to be submitted must be duly signed by the authorized signatory of the bidder. Interest Area of the Bid Documents to be submitted duly signed by authorized signatory of the bidder Regular Use Vehicle on 1. Bid Form-1(price Bid) (to be submitted Online) Monthly Basis 2. Annexure A & B 3. Vendor details It may be noted that in tender document, the term vendor, bidder, agency, firm is used interchangeably to refer to parties interested in participating e bid. REQUIREMENT OF VEHICLES Bid application is requested for 01 no of vehicle (Toyoto Etios/Swift Dzire VX/Equivalent) on monthly hiring basis for use of CPM, REC, RO, Chennai on regular basis for 6 days a week in Chennai depending on requirement. In this connection, e-quotations are invited for the category of vehicles as per Bid Form-1 with Agreement to Annexure-A & Annexure-B. MSME VENDORS ALONE ARE REQUIRED TO SUBMIT THEIR E-BID. The documents to be submitted must be duly signed by the authorized signatory of the bidder. Holding of Udyog Aadhaar Memorandum is mandatory before applying for Tender. E. SPECIAL TERMS AND CONDITIONS: As enclosed in Annexure - A F. GENERAL TERMS AND CONDITIONS:- As enclosed in Annexure - B Any clarification on the documents may be obtained from: K. Varadarajan, Assistant Manager (Admin.) REC Limited (Formerly Rural Electrification Corporation Limited #12 & 13, TNHB Complex, 180 Luz Church Road, Mylaplore, Chennai 600 004 Telephone No: 044-2498 7960 Page 3 Annexure-A Special Terms and Conditions for Regular Use Vehicle on Monthly basis (Note: Please sign on the page & Upload the document) I. VEHICLE – STATUTORY AND OTHER REQUIREMENTS: 1. The vehicle to be provided by the service provider should be registered as Tourist Taxi with Regional Transport Authority and appropriate Government Authorities as applicable. 2. All valid documents like RC, Pollution Certificate, Comprehensive insurance, Road tax etc related to the vehicle should be available with driver at all times. 3. It is to ensure that the vehicle should have adequate Insurance coverage for driver and third parties at all times during tenure of contract and any renewal of Insurance should be done well in time before lapse of existing Insurance coverage. 4. The age of the vehicle to be provided by the service provider on monthly hiring basis is preferably new and should be less than 2 years from the date of registration of the vehicle and within 1,00,000 KM total travelled. 5. In case of any breakdowns of the vehicle or during the servicing of hired vehicle, alternate vehicle of the equivalent or higher end model must be provided without any extra charges. 6. There should not be frequent change of vehicle and driver every now and then as this kind of change may lead to inconvenience to REC. Any change of driver / car shall be made by the successful bidder only after 2 days prior intimation except in cases of emergency. 7. The successful bidder shall ensure that the vehicle provided to REC RO CHENNAI shall be in good mechanical condition and the interior and exterior of the car should be well maintained / cleaned. Seat covers shall preferably (Not mandatorily) be in white colour. II. CHAUFFEURS: 8. (a) The driver should wear uniform during duty hours (b) The driver should be well behaved and adhere to the timings given for reporting. (c) The driver should have valid driving license at all times. (d) The driver should be able to read English/Tamil signboards III. USAGE OF VEHICLE : 9. Average Monthly usage of vehicle will be for 25 days/12 hours daily i.e. 300 hours per month. The vehicle will be used for maximum 75 days in a quarter, 900 hrs/quarterly and 7500 kms for three months. 10. If in any quarter, total running of vehicle is more than 7500 km and/or 75 days and/or 900 hours, payment will be made for extra running kilometre/extra days at the end of every quarter. Page 4 11. Normal working hours will be 12 hours and normal reporting time is 8.00 AM at CPM’s residence/office or as per the directives of CPM, from Monday to Saturday. In exigencies, the no. of hours may be before or beyond the specified timings. 12. Sunday is closed holiday. However, the vehicle can be called on Sundays also as per requirement within the quarterly limits, and will not attract any extra charges. 13. Opening and Closing kilometre and time will be calculated from the office/residence of CPM. However, dead millage of maximum up to 10 km from the office of vendor per day will be allowed subject to actuals. 14. The hired vehicle will be used within 300 kms radius from Chennai. Request for overnight travel/halt shall be admissible as per exigency. Night stay allowance shall be given @ Rs. 250/night for overnight stay i.e. beyond 12.00 midnight. 15. Charges towards toll and parking would be paid extra as per actual and the same needs to be borne by the Agency initially. Consolidated charges towards toll and parking can be claimed on monthly basis on submission of bills. IV. PENALTY: 16. The agency shall be liable for penalties on contract price in the manner indicated below: Sl. Nature of default % penalty per day Mode of deduction No. hiring charges of as Penalty vehicle 1.
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