COMMITTEE OF THE WHOLE Council Chambers, Townhall Wednesday, June 27, 2018 Immediately Following Council Page
1. CALL TO ORDER
2. APPROVAL OF AGENDA
a) Committee of the Whole Agenda - June 27, 2018 Recommended Action: THAT the Committee of the Whole agenda for June 27, 2018 be approved as presented.
3. DECLARATION OF PECUNIARY INTEREST
4. PRESENTATIONS & DELEGATIONS (ALL SECTIONS)
5. SECTION A - TRANSPORTATION AND ENVIRONMENTAL SERVICES
a. CONSENT AGENDA Recommended Action: THAT the following consent agenda items, having been given due consideration be received for information:
6 - 10 i) Transit Ridership Update
11 - 28 ii) Simcoe County Transit Update
29 - 31 iii) Midland Penetanguishene Transit Committee Minutes Dated March 6, 2018
b. MATTERS FOR CONSIDERATION
i) Verbal Update from the Director of Public Works re: Main Street Reconstruction
c. REFERRALS TO UPCOMING AGENDA/STAFF
i) Referrals: THAT the Transportation and Environmental Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items:
Page 1 of 94 Town of Penetanguishene Committee of the Whole Agenda Page
Item Key Council Expected Deliverables Member Date Thompsons Road Council Q4 - 2019 West Extension Options
d. QUESTION PERIOD FROM MEDIA AND PUBLIC
6. SECTION B - RECREATION AND COMMUNITY SERVICES
a. CONSENT AGENDA Recommended Action: THAT the following consent agenda items, having been given due consideration be received for information:
32 - 33 i) Heritage Committee Status
34 - 36 ii) Penetanguishene Library Board Minutes Dated May 28, 2018
37 - 39 iii) Penetanguishene Trails Committee Minutes Dated May 8, 2018
40 - 43 iv) Senior's Centre
b. MATTERS FOR CONSIDERATION
44 - 47 i) Community Emergency Response Team Fee Waiver Recommended Action: THAT the 100% fee waiver request for the use of the Lounge by the Community Emergency Response Team be approved as requested for the purposes of conducting training meetings.
c. REFERRALS TO UPCOMING AGENDA/STAFF
i) Referrals THAT the Recreation and Community Services Section endorse the following additional and existing referrals to upcoming agendas and staff: Future Agenda Items: Key Deliverables Council Expected Item Member Date Seniors Operating Cost Analysis Councillor Q2 -2018 Facility (part 1) D. Leroux (multi-stage Grant Opportunities (part report) 2)
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Potential Locations (part 3) Cycling Develop a cycling strategy Councillor Q4-2018 Strategy M. Lauder
d. QUESTION PERIOD FROM MEDIA AND PUBLIC
7. SECTION C - PLANNING AND COMMUNITY DEVELOPMENT SERVICES
a. CONSENT AGENDA
b. MATTERS FOR CONSIDERATION
48 - 68 i) Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 Temporary Structures Results of Public Meeting
Recommended Action: THAT application Z.A. 2/2018 be approved to amend the General Provisions Section 3.22 of Zoning By-law 2000-02, as amended, to permit “Temporary Structures”.
AND THAT the draft Zoning By-law Amendment as per Staff Report PD-18-57 be brought to Council for approval;
AND FURTHER THAT the Council of the Town of Penetanguishene deems the application to be consistent with and conforming to Provincial Policies, the County of Simcoe Official Plan and the Town’s Official Plan.
AND FINALLY THAT the Schedule A of the Fees and Charges By- law 2018-16 be amended to include a Temporary Structure Application fee of $25.00.
c. REFERRALS TO UPCOMING AGENDA/STAFF
i) Referrals THAT the Planning and Community Development Services Section endorse the following additional and existing referrals to upcoming agendas and staff:
Future Agenda Items: Item Key Deliverables Council Expected Member Date
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d. QUESTION PERIOD FROM MEDIA AND PUBLIC
8. SECTION D - FINANCE AND CORPORATE SERVICES
a. CONSENT AGENDA Recommended Action: THAT the following consent agenda items, having been given due consideration be received for information:
69 - 73 i) New regulations to the Fire Prevention Act
74 - 78 ii) Police Services Board Meeting Minutes - March 5, 2018
79 - 90 iii) Council Information Package - May 31 to June 22, 2018
b. MATTERS FOR CONSIDERATION
91 - 94 i) 2017 Taxation Surplus Analysis Recommended Action: THAT the allocation of the 2017 Taxation Surplus be approved as presented.
c. REFERRALS TO UPCOMING AGENDA/STAFF
i) Referrals THAT the Finance and Corporate Services Section endorse the following additional and existing referrals to upcoming agendas and staff:
Future Agenda Items: Item Key Deliverables Council Expected Member Date Guesthouse Deputy Q3 - 2018 Loan Mayor A. forgiveness Dubeau request Election 2018 Reporting on Council 2017-2018 items as required as required regarding the 2018 Municipal Election
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Finance - Insurance Joint Council Q4 - 2018 Insurance Joint RFP process RFP Review initiated for North Simcoe municipalities Code of Conduct Provide options Councillor M. Q3 - 2018 available to Mayotte having the Code of Conduct implemented before the end of this Council term.
d. QUESTION PERIOD FROM MEDIA AND PUBLIC
9. ADJOURNMENT
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The Corporation of The Town of Penetanguishene Committee of the Whole Report
COMMITTEE: Transportation & Environmental Services Section
COMMITTEE CHAIR: Councillor Doug Rawson
SUBJECT: Midland Penetanguishene Transit Ridership Monthly Update
REPORT HIGHLIGHTS • The purpose of this report is to provide council with an update on the monthly ridership of the transit system along with a Stop Performance Report and the Revenue and Cost factors. • This report will cover the month of May • There were 2327 boardings during the month of May which is an increase in ridership of 51 from the previous month. • An even ridership distribution has been observed in the month of May during the hours of 8:00 A.M. to 3:00 P.M.
RECOMMENDATION THAT the report be received for information.
BACKGROUND The Midland Penetanguishene Transit system commenced operation on February 1st, 2016. Since that time, the Town of Penetanguishene through its operator (the Town of Midland) has implemented the Transit Fare program on its bus service. Transit riders are provided the option to either purchase a reloadable transit fare card or pay cash when they enter the bus. Transit fare software reads both card and cash transactions and counts it as a boarding and reduces the number of rides left on the card. With this program we are able to review the number of riders boarding the transit system.
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The Corporation of The Town of Penetanguishene Committee of the Whole Report
ANALYSIS For the month of May 2018, the Transit Fare software identified the following boardings on the Penetanguishene Transit Route which includes the increases and decreases, as seen in the graph below.
The diagram below summarizes the distribution of boardings on an hourly basis. 2 Hours % Boardings % Boardings Time Frame April May 6:00 - 7:00 9.05% 8.21% 8:00 - 9:00 22.36% 20.89% 10:00 - 11:00 18.06% 22.35% 12:00 - 13:00 20.96% 19.17% 14:00 - 15:00 19.90% 19.60% 16:00 - 17:00 9.58% 9.80% 18:00 - 19:00 .088% .000%
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The Corporation of The Town of Penetanguishene Committee of the Whole Report
The Transit Fare software is able to collect the number of boardings per stop, which is listed below. The gray highlighted area represents the transfer locations. The transfer locations in Midland in include both transfers and paid boardings at these locations which accounts for the discrepancy in the monthly paid boardings and the cumulative transfer and boardings at each stop location summarized below. The Transit Fare software also has the ability to record which stop transit riders are departing the bus. A table summarizing the transit ridership trip destinations for the month of May is provided below:
Boardings Passenger Boardings Passenger Stop Name Apr/18 Count May/18 Count
Church/Cambridge 62 54 62 35
Georgian Village 116 40 155 69
Poyntz & Park 49 37 54 30
Broad & Church 20 4 10 6
Gignac & John 38 38 44 28
Main & Beck 11 0 0 0
Lorne & Buke 0 0 0 0
Village Square Mall 66 74 122 99
Thompsons/Maria 583 191 549 184
Fox & Broad 20 4 11 1
Beck & Fox 1 0 6 1
Robert E & Fox 169 102 215 128
Robert & Centre 12 19 17 19
Robert/Town Hall 148 125 175 127
Waypoint 75 112 104 93
Medical Centre 46 0 55 0
Huronia Mall 1921 1038 2036 941
Georgian Bay 130 0 124 0
Mountainview Mall 170 0 177 0
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The Corporation of The Town of Penetanguishene Committee of the Whole Report
The table below summarizes the operating costs and revenue for the Penetanguishene Transit System since January 2018: Penetanguishene Cost & Revenue for Penetanguishene/Midland Transit Revenue - Costs - Revenue - Renevue - Midland Revenue - Net 2018 Costs - Midland Other Total Cost Grants Fares Fares OW Total Revenue Cost/(Revenue) January $ 2,564.00 $ 2,564.00 $ - $ 633.25 $ 964.51 $ 1,597.76 $ 966.24 February $ 1,640.97 $ 1,640.97 $ - $ 540.00 $ 540.00 $ 1,100.97 Marc h $ 8,787.88 $ 8,787.88 $ - $ 866.50 $ 741.93 $ 1,608.43 $ 7,179.45 April $ 0.16 $ 0.16 $ 22,457.00 $ 797.50 $ 723.32 $ 23,977.82 $ (23,977.66) May $ 79.96 $ 79.96 $ - $ 1,070.00 $ 1,070.00 $ (990.04) June $ - $ - $ - July $ - $ - $ - August $ - $ - $ - September $ - $ - $ - October $ - $ - $ - November $ - $ - $ - December $ - $ - $ - Total $ - $ 13,072.97 $ 13,072.97 $ 22,457.00 $ 3,907.25 $ - $ 2,429.76 $ 28,794.01 $ (15,721.04)
BUDGETARY IMPLICATIONS There are no budgetary implications associated with this report.
RISK MANAGEMENT There are no risk management related impacts associated with this report.
COMMUNICATION & MARKETING There are no communication and/or marketing requirements associated with this report.
RELEVANT BACKGROUND REPORT(S) N/A
SUSTAINABILITY N/A
STRATEGIC GOALS & OBJECTIVES It is a strategic goal of the municipality to maintain and enhance its transportation system.
Prepared by: Carmen Gignac, Public Works Administration Support in conjunction with Katie Lesperance, Accounting Clerk Reviewed by: Bryan Murray, P.Eng., Director of Public Works Carrie Robillard, CPA, CGA, Director of Finance/Treasurer Stacey Cooper, Clerk / Deputy CAO (A) COW Meeting Date: June 27, 2018 Council Meeting Date: September 12, 2018
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The Corporation of The Town of Penetanguishene Committee of the Whole Report
ATTACHMENTS N/A
Electronic File Location: Q:\SERVER\Public Works\Bryan\Projects\Municipal\2018 Projects\Midland Penetanguishene Transit\Monthly Update Reports\TE Report - May 2018 Monthly Transit Riders rev bjm.docx
Transit Ridership Update Page 10 of 94
To: Committee of the Whole
Agenda Section: Corporate Services Division: Engineering, Planning and Environment Department: Planning
Item Number: CCW - 2018-387
Meeting Date: June 12, 2018
Subject: County of Simcoe Transit Implementation Project – Status Update
Recommendation
That Item CCW-2018-387, dated June 12, 2018 regarding the County of Simcoe Transit Implementation Project – Status Update, be received; and
That the Warden and Clerk enter into a Transit Fare Integration Agreement with the Towns of Penetanguishene and Midland, substantively in the form attached as Schedule 5 to Item CCW 2018-387; and
That the necessary by-law be presented to County Council to authorize the Simcoe County Transit fare system as generally described in Item CCW 2018-387.
Executive Summary
This item provides an update on the County of Simcoe transit implementation project. County Council received Item CCW 16-312, dated September 7, 2016 regarding the Transit Feasibility and Implementation Study – Interim Report 3, and approved a proposed service plan for transit in the County. The plan included five new inter-municipal hub-to-hub routes, to be implemented over a five year period and prioritized as follows:
1. Midland – Barrie 2. Collingwood – Wasaga Beach – Barrie 3. Barrie – Orillia 4. Alliston – Bradford 5. Midland – Orillia
These services are intended to provide regional connections between primary settlement areas (i.e. hubs) in the County and to the adjacent cities of Barrie and Orillia.
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A specialized transit service for persons with disabilities is also part of the service plan. This service will operate within approximately 400 metres of the above noted conventional transit fixed routes, providing a combination of door-to-door service and transfers to and from the fixed routes. The establishment of a specialized transit service at the same time as the conventional transit service is a requirement of the Accessibility for Ontarians with Disabilities Act (AODA).
The plan also established that the County would financially support the following existing intra-hub services operated by various local municipalities:
1. Collingwood – Wasaga Beach 2. Borden – Angus – Barrie 3. Penetanguishene – Barrie
The proposed short-term inter-municipal service plan is shown in Schedule 1 attached, with the first route operating from terminus points in the Towns of Penetanguishene and Midland, through the Townships of Tay, Tiny and Springwater, with an end terminus at Royal Victoria Hospital (RVH) and Georgian College in the City of Barrie.
Funding to begin the implementation of the County transit plan was included in the 2017 operating and capital budgets, and subsequently in the 2018 budget.
The County of Simcoe has obtained a public vehicle operating licence pursuant to the Public Vehicles Act from the Ontario Highway Transport Board (OHTB). Such a licence is required where passengers are being transported for compensation across local municipal boundaries.
A further update report, Item CCW 18-054, was presented to County Council at its February 13, 2018 meeting, and dealt with matters including vehicle acquisition, selection of the operations and maintenance contractor, service launch, IT projects associated with implementation and other project elements.
This Item provides additional updates on the transit implementation project and seeks authority to approve the transit fares. The report also seeks approval to enter into a fare integration agreement with the Towns of Penetanguishene and Midland to enable fare reductions for passengers transferring between the County’s public transit service and the transit services operated by the Towns of Penetanguishene and Midland.
Background/Analysis/Options
Route 1 Service
The inaugural route, named Route 1 – Penetanguishene / Midland – Barrie, for the Simcoe County transit service will run between the Towns of Penetanguishene / Midland and the City of Barrie as shown in Schedule 2 attached. The service will operate Monday through Friday, between approximately 6:00 am and 7:00 pm, at a one hour frequency. The detailed schedule for the Route 1 service is shown in Schedule 3 attached.
As noted, a specialized service for persons with disabilities will operate in the same corridor, within approximately 400 metres of the fixed route conventional service. It will, however, serve the entire settlement areas of Penetanguishene, Midland, Elmvale and Midhurst. Since Penetanguishene and Midland have their own specialized transit services, the County’s specialized service will only pick-up and drop-off passengers in those communities who are traveling to or from locations
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outside of the local service area. This will be a shared ride, demand-response service, meaning it has to be pre-booked, and will operate door-to-door. For example, someone from Elmvale could be picked up at their home and taken straight to RVH, or depending on demand that day, transferred to the accessible fixed route bus for the remainder of the trip.
The Route 1 service will use designated bus stops for the pick-up and drop-off of passengers. These are shown in Schedule 2 attached. All bus stops are located within designated settlement areas and hamlets along the route including Wyebridge, Waverley, Elmvale and Midhurst, along with the major urban centres of Penetanguishene, Midland and Barrie. Generally speaking, speed limits are lower in these locations and the built environment is more conducive to pedestrian activity. No bus stops are proposed along the high speed, rural sections of the route.
Vehicles
The Route 1 service requires three in-service buses and one spare, while the specialized service requires one in-service mini-bus and one spare.
The County has received the four conventional buses. The two specialized transit mini-buses have been ordered through the Metrolinx joint procurement initiative and are to be delivered in June. The buses are being supplied by Grande West Transportation Group (Aldergrove, BC) and Creative Carriage Ltd. (St. George, ON), respectively.
The conventional transit buses are thirty feet in length with a seating capacity of 24 and two wheelchair positions. They are low floor in design, meaning there are no steps to get in and out, and they have a ramp for wheelchair/scooter access. They have a life expectancy of at least 10 to 12 years.
The specialized transit mini-buses are 25 feet in length with a seating capacity of four, with three wheelchair positions. They are also low floor in design and have a life expectancy of at least five to seven years.
All buses will be equipped with various “smart bus” technologies, including intelligent transportation (ITS), automated vehicle location (AVL) systems, closed circuit television (CCTV) cameras, automated stop announcements, both audio and visual, and a smart card fare system. The ITS/AVL and CCTV systems are being procured through the Metrolinx joint procurement initiative. The fare system, including smart card component, is being acquired separately through the County’s normal procurement program. The chosen fare system, known as TransitFare, is the same as those operating in Collingwood, Wasaga Beach, Bradford, Midland and Penetanguishene, which will help substantially in fare integration throughout the County of Simcoe
The two types of buses are shown in Schedule 4 attached and incorporate the branding scheme developed by County’s Corporate Communications Department.
Operations and Maintenance Contractor
A Request for Proposals (RFP) document was prepared with the County’s Procurement, Fleet and Property Department to select an operations and maintenance contractor. The RFP was issued on January 12, 2018 and closed on February 16, 2018. The resulting contract is performance-based, employing 23 different performance standards that the contractor will be measured against. Failure to meet the standards will result in reduced payments to the contractor. The standards include:
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On-time performance; Kilometres between road calls; Preventive maintenance inspections; Exterior and interior vehicle cleaning; Preventable accidents; Vehicle safety inspection checks; Securement of passengers and mobility aids; Customer complaints; Customer satisfaction survey results; Ongoing bus operator, call centre and maintenance staff training; and Escorting and hand-to-hand transfer of specialized transit passengers.
In addition to operating and maintaining the County’s buses, the contractor is required to provide a maintenance facility with indoor storage of the buses during winter months.
The contract is five years in length, with a County option to extend for a further five years subject to satisfactory contractor performance and negotiation of a new hourly operating rate.
A total of three proposals were received and after an extensive technical and financial evaluation process, the contract was awarded to First Canada ULC, an experienced transit and school bus operator throughout Canada. First Canada has three storage and maintenance facilities from which the County buses will be operated. They are located in Barrie, Orillia and Midland.
Fare System
The Transit Feasibility and Implementation Study (2016) included a discussion on fare strategy. A key objective was to ensure that the adopted fare structure would be financially sustainable and encourage consistent ridership. In addition, the fare structure should adhere to the principles of simplicity, affordability and consistency, all from the perspective of the passenger, the operator and the County. A fare rate was proposed in the $7.00 range.
After careful consideration and given the evolving nature of transit fares designed to encourage ridership, it is proposed that a fare rate of $6.00 be applied for a full trip from Penetanguishene / Midland to RVH and Georgian College, with reduced fares of $4.00 and $2.00 for shorter trips, all based on a zone system. This system is considered to be the most equitable for passengers since it charges more for longer trips and less for shorter trips.
A partial fare integration option is also recommended in which a $1 discount will be provided for passengers transferring from local municipal transit services to the County service. Transfers in the other direction, from the County service to the municipal services, will be free since the municipal systems will get a new full fare in the other direction. This is based on the assumption that most new passengers to the County service would not be using the municipal services if not for the presence of the new County service. A fare integration agreement, attached as Schedule 5, is being negotiated with the Towns of Penetanguishene and Midland to facilitate these transfers and is recommended to County Council for adoption.
It is further recommended that a fare discount system be used for smart card users in which Adult passengers would receive a 10% discount when loading their cards, and Students and Seniors a
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15% discount. The intent is to encourage the use of smart cards over cash as they facilitate faster boarding times and reduce operating cost associated with managing and counting money.
Branding, Marketing and Communications
The County’s Communications Department has developed a branding, marketing and communications strategy for the new transit service. In addition to the paint and decaling scheme for the buses noted earlier, they have created a name and logo for the system, as well as a marketing and communications strategy. A transit website has also been created.
The creative and branding elements to be used in promotional materials, signage, posters, schedules and route maps, smart cards, etc., along with tag lines and slogans, are illustrated in Schedule 6, attached.
The name of the conventional transit service is Simcoe County LINX and for the specialized transit service, LINX+. In developing the name, the Corporate Communications team looked creatively at the purpose of the new County transit service with the goal of understanding what transit needed to deliver. The County of Simcoe, its Council and staff, strive to build community while serving residents and visitors. It’s done each day from multiple touchpoints, linking people to their homes, their businesses, their networks, and their communities. Transit needs to be a strong and adaptive contributor in building community, and the overwhelmingly obvious way transit will do that is by linking communities within our geography. The simple play on words comes from a chain made up of multiple links which serves to bind things together.
A marketing and communications campaign has also been developed around the launch of the new service, including a soft launch on August 7, 2018 and an official launch on September 4, 2018. The soft launch will feature free transit service on Route 1 for essentially the month of August in an effort to introduce the public to the new service. Ad placements are also planned for radio, print, TV, social media and billboards.
On-street Infrastructure
All bus stops in the new transit system will be marked by Simcoe County LINX signage, and where demand warrants, a bus shelter. Bus shelters are typically located at major terminus points. For Route 1, this would be at the Poyntz Street stop in Penetanguishene, the Midland plaza and at RVH and Georgian College in Barrie. The City of Barrie already has shelters at the latter two locations.
County staff will be also be developing a winter maintenance program in partnership with local municipal staff to ensure that all bus stops are regularly cleared of snow and ice.
Financial Support for Existing Inter-municipal Services
As noted previously, County Council directed staff to look at providing or financially supporting inter-municipal services where they currently exist. They are:
1. Collingwood – Wasaga Beach 2. Borden – Angus – Barrie 3. Penetanguishene – Barrie
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County staff are engaged in discussions with staff from the local municipalities to determine what portion of these routes are reasonably the responsibility of the County. Several of the routes perform a local transit function within their communities that should continue to be the financial responsibility of the local municipalities.
It is proposed that once agreement has been reached on this matter, the County’s financial responsibility will be effective July 1, 2018.
Other Project Elements
County staff are engaged in many other project implementation elements including the following:
Specialized Transit Eligibility Process – Transit staff are in the process of establishing an eligibility process for applications for the use of the specialized transit service for persons with disabilities; discussions have been held with the County’s Accessibility Advisory Committee; Customer Service – Customer Service and Transit staff continue to work on decision trees and information related to schedule and route information, fares and fare policies, lost and found, specialized transit eligibility criteria and application process, taking specialized transit trip requests, etc.; Policies and Standard Operating Procedures – an inventory of required policies and operating procedures is in the process of being prepared and will be developed through to service launch, etc.; Staffing – a Transit Manager and a Transit Supervisor are in the process of being hired to oversee the new transit service; in the interim, two temporary contract employees (Transit Co-ordinators) have been managing the project, along with the Director, Planning, Economic Development and Tourism; Financial Integration with County SAP System – the fare system and companion technology will be required to integrate with County financial systems.
Financial and Resource Implications
Funding to begin the implementation of the County transit plan was included in the 2017 operating and capital budgets, and subsequently in the 2018 budgets.
County staff have been particularly diligent in identifying funding sources for the implementation of the new transit system. This includes senior government funding programs such as the Public Transit Infrastructure Fund (PTIF), which is a joint federal, provincial and municipal program, and the provincial Community Transportation Grant Program (CTGP).
Over the past several months, applications were filed with both of these programs. The County ultimately did not qualify for PTIF funding since that program is based on previous years’ ridership. It was partially successful in its CTGP application, qualifying for $445,000 for a Coordinated Transportation Link Portal for social service agencies in the County.
The County did, however, receive $8.4 million in the recent provincial budget which is the amount anticipated in the funding formula for new buses, both conventional and specialized, for the four additional routes to be implemented over the next three years.
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In addition, the County will begin receiving Dedicated Gas Tax funding from the Province of Ontario. It is estimated at $1.1 million annually in the first four years of the County transit program.
Relationship to Corporate Strategic Plan
Growth Related Service Delivery: Create and strengthen partnerships with key stakeholders to support communities through the delivery of sustainable services.
Reference Documents
Item CCW 14-269 (June 3, 2014) County of Simcoe Transit Initiatives Item CCW 14-285 (June 24, 2014) County of Simcoe Transit Feasibility and Implementation Study Item CCW 15-149 (April 28, 2015) County-wide Transit Feasibility and Implementation Study Item CCW 15-320 (September 22, 2015) County Transit Feasibility and Implementation Study – Interim Report 2 Item CCW 16-132 (March 22, 2016) County Transit Feasibility and Implementation Study – Update Item CCW 16-312 (September 7, 2016) County of Simcoe Transit Feasibility and Implementation Study – Interim Report 3 and financial plan and implementation options Item CCW 17-229 (August 8, 2017) County of Simcoe Transit Feasibility and Implementation Study – Status Update and Next Steps Item CCW 17-282 (September 12, 2017) Dedicated Gas Tax Funds for Transit Item CCW 18-054 (February 13, 2018) County of Simcoe Transit Implementation Project – Status Update
Attachments
Schedule 1 – Short-term Service Plan Map
Schedule 2 – Route 1 Map
Schedule 3 – Route 1 Schedule
Schedule 4 – Conventional and Specialized Buses
Schedule 5 – Fare Integration Agreement
Schedule 6 – Branding Elements
Prepared By: Don Gordon, MCIP, RPP, Transit Co-ordinator
Approvals: Date David Parks, Director, Planning, Development & Tourism June 1, 2018 Debbie Korolnek, General Manager, Engineering, Planning & Environment June 1, 2018 Trevor Wilcox, General Manager, Corporate Performance June 4, 2018 Mark Aitken, Chief Administrative Officer June 5, 2018
Simcoe County Transit Update Page 17 of 94 Schedule 1 Committee of the Whole CCW 2018-387 µ
118 11
M U S K O K A D I S T R I C T
400 11 17 TRANSIT !D SYSTEMC I T Y O F K A W A R T H A L A K E S MAP 26 Penetanguishene " 52 Midland Port McNicoll " " " Waubaushene " 93 12 44 58 169 25 Victoria Georgian Bay "Coldwater Harbour " Wyebridge 11 23 !5 45 12
" Waverley 19 6 93 44 27 Orillia 22 " 169 12 12 29 400 "Elmvale "Hillsdale 47 92 !1 27 11 11 Nottawasaga Bay "Wasaga Beach !A Collingwood 400 " 93 22 3 ! DURHAM REGION !B 64 Midhurst 10 " Lake Simcoe 7 2 20 G R E Y C O U N T Y ! 26 26 28 " 91 Stayner 40 400 95 " Barrie 9 12 124 90 27 !C 10 "Stroud 9 "Angus 7 54 42 4 39 56 21 !68 13 27 400 Proposed Inter-Municipal Routes 10 Fennell 15 56 89 " 48 D U F F E R I N C O UN T Y Penetang / Midland-Barrie12 7 4 1 5 Cookstown 4B ! " ! 89 2 Collingwood-Wasaga Beach-Barrie 4A ! " ! Alliston 4A !3 Barrie-Orillia 89 10 ! 50 Bradford " !4 Alliston-Bradford 7A 1 " Bond Head Midland-Orillia 27 " !5 89 1 Y O R K R E G I O N 8 Newmarket 10 Intra-Hub Routes 14 48 !A Collingwood-Blue Mountains 50 9 404 !B Wasaga Beach-Collingwood P E E L R E G I O N Borden-Angus-Barrie 7 400 !C
9 !D Penetanguishene-Midland Other Routes 0 10 20 68 GO Bus Route 68 Kilometers 10 !
Simcoe County Transit Update Page 18 of 94 Schedule 2 Committee of the Whole CCW 2018-387 PENETANGUISHENE Severn Sound µ SEVERN Penetanguishene¬¬ / Midland
16 ¬¬ 17 MIDLAND 25 11 58 ¬¬ Transit Stop TAY 23 Wyebridge¬ 1 Barrie - Midland-Penetang ¬¬ 170(NB) 171(SB) TINY !1 Simcoe County Nottawasaga 6 Bay 161(SB)¬¬160(NB) Nottawasaga Waverley Bay !1 Lake 12 19 Simcoe BARRIE 93 Elmvale ¬¬ 29 22
ORO - MEDONTE 92
WASAGA Penetanguishene / Midland BEACH Georgian Bay General - Penetanguishene Penetang Main St. Harbour ÆPÆ SPRINGWATER ¬ !1 ¬ Edward St. 191 RobertPoyntz St. W. St. PENETANGUISHENE Midland Midhurst Bay ¬ ¬ ¬ ¬¬ 1 26 ! MIDLAND 28 Barrie Georgian 43 ¬¬¬ ¬¬¬¬ Bay CLEARVIEW 93 General Golf Link Rd. 40 20 PÆÆ Hugel Ave. 0 1 2 0 5 10 Kempenfelt Bay ¬¬ Yonge St. 180 Little BARRIE Kilometers !1 Kilometers Lake
0 1 2 0 1 2 0 1 2 Elmvale9 Midhurst Barrie Kilometers 90 Kilometers Kilometers 27 Little Yonge St. N. 27 10 Lake Saint Vincent St. SPRINGWATER
19
. County of Simcoe d 112 Administration !1 106 R (NB) Dr. Centre l n ¬ l ia Æ Queen St. E. i rg ÆP¬ 1 400Wattie Rd. o ¬¬ 1 M ¬ ! 26 Saint Vincent St. Cundles¬¬ Rd. e ¬ ! 118(NB) G RVH 150 y ¬ 113(SB) ¬¬ a ¬ 1 ¬ ¬¬ l ¬¬ 120(NB) ! ¬¬ B (NB) n 400 Yonge St. S. i 4 119 110 151 F 121 ¬ (SB) Georgian (SB) 128(NB) ¬¬ (SB)54 College Queen St. W. ¬Bayfield St. N. 129(SB) 53 43 27 92 1 13 21 56 !
Duckworth St. 27 3 SPRINGWATER Snow Valley Rd. 15 SPRINGWATER 26 BARRIE 89
Simcoe County Transit Update Page 19 of 94 Schedule 3 Committee of the Whole CCW 2018-387
ROUTE 1 – PENETANGUISHENE/MIDLAND TO BARRIE (ROYAL VICTORIA HOSPITAL)
FROM PENETANGUISHENE/MIDLAND TO BARRIE (RVH)
Penetanguishene Midland Elmvale Midhurst Barrie (RVH) 6:00 am 6:10 am 6:35 am 6:50 am 7:10 am 7:00 am 7:10 am 7:35 am 7:50 am 8:10 am 8:00 am 8:10 am 8:35 am 8:50 am 9:10 am 9:00 am 9:10 am 9:35 am 9:50 am 10:10 am 10:00 am 10:10 am 10:35 am 10:50 am 11:10 am 11:00 am 11:10 am 11:35 am 11:50 am 12:10 pm 12:00 pm 12:10 pm 12:35 pm 12:50 pm 1:10 pm 1:00 pm 1:10 pm 1:35 pm 1:50 pm 2:10 pm 2:00 pm 2:10 pm 2:35 pm 2:50 pm 3:10 pm 3:00 pm 3:10 pm 3:35 pm 3:50 pm 4:10 pm 4:00 pm 4:10 pm 4:35 pm 4:50 pm 5:10 pm 5:00 pm 5:10 pm 5:35 pm 5:50 pm 6:10 pm 6:00 pm 6:10 pm 6:35 pm 6:50 pm 7:10 pm
FROM BARRIE (RVH) TO PENETANGUISHENE/MIDLAND Barrie (RVH) Midhurst Elmvale Midland Penetanguishene 6:30 am 6:50 am 7:05 am 7:30 am 7:40 am 7:30 am 7:50 am 8:05 am 8:30 am 8:40 am 8:30 am 8:50 am 9:05 am 9:30 am 9:40 am 9:30 am 9:50 am 10:05 am 10:30 am 10:40 am 10:30 am 10:50 am 11:05 am 11:30 am 11:40 am 11:30 am 11:50 am 12:05 pm 12:30 pm 12:40 pm 12:30 pm 12:50 pm 1:05 pm 1:30 pm 1:40 pm 1:30 pm 1:50 pm 2:05 pm 2:30 pm 2:40 pm 2:30 pm 2:50 pm 3:05 pm 3:30 pm 3:40 pm 3:30 pm 3:50 pm 4:05 pm 4:30 pm 4:40 pm 4:30 pm 4:50 pm 5:05 pm 5:30 pm 5:40 pm 5:30 pm 5:50 pm 6:05 pm 6:30 pm 6:40 pm 6:30 pm 6:50 pm 7:05 pm 7:30 pm 7:40 pm
Revised May 15/18
Simcoe County Transit Update Page 20 of 94 Simcoe County Transit Update
Schedule 4 Committee of the Whole CCW 2018-387
slight tint of windows window skinned over Page 21 of 94 Simcoe County Transit Update
Schedule 4 Committee of the Whole CCW 2018-387
92.11
158.85 236.05
Page 22 of 94 PROPRIETARY AND CONFIDENTIAL DATE: NAME: PROJECT: PROMASTER VAN CREATIVE CARRIAGE LTD THE INFORMATION CONTAINED IN DRAWN: 2017.06.07 J SPENCER 6 RIDGEVIEW STREET, ST GEORGE, ON N0E 1N0 THIS DRAWING IS THE SOLE www.creativecarriage.com PROPERTY OF CREATIVE CHECKED: CARRIAGE LTD. ANY REPRODUCTION OR DISTRIBUTION ENG APPR: DRAWING NO: IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF MFG APPR: CREATIVE CARRIAGE LTD IS PROHIBITED QA APPR: SCALE: 1: 25 LOCATION: SHEET: 1 OF 4 ISSUED: 2017-06-07 Schedule 5 Committee of the Whole CCW 2018-387
FARE INTEGRATION AGREEMENT
Effective as of the __ day of _____, 2018
BETWEEN:
THE CORPORATION OF THE COUNTY OF SIMCOE (the “County”)
and
THE CORPORATION OF THE TOWN OF PENETANGUISHENE (“Penetanguishene”)
and
THE CORPORATION OF THE TOWN OF MIDLAND (“Midland”)
(Penetanguishene and Midland collectively referred to as the “In-Town Transit Providers”)
WHEREAS:
A. The County operates a public transit service between the towns of Midland and Penetanguishene and the City of Barrie.
B. The In-Town Transit Providers operate a public transit service within the towns of Midland and Penetanguishene.
C. Section 20 of the Municipal Act, 2001 authorizes the parties to enter into an agreement to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries.
D. The parties wish to encourage greater use of public transit services in the County of Simcoe and have agreed to facilitate transfers between their respective transit services in accordance with the terms of this agreement.
NOW THEREFORE, in consideration of the terms and conditions of this agreement and other good and valuable consideration the parties agree as follows:
1. Purpose
The purpose of this agreement is to encourage greater use of public transit services in the County by offering fee reductions for passengers transferring between the County’s public transit service and the In-Town Transit Providers’ public transit service.
2. County Fare Reduction
a. Passengers transferring from the Penetanguishene or Midland public transit service to the County public transit service will pay a County fare that is reduced by a $1.00.
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Simcoe County Transit Update Page 23 of 94 Schedule 5 Committee of the Whole CCW 2018-387
The parties agree that this discount may be revised from time to time by the County without amendment to this agreement.
Passengers will be required to present a transfer or other approved proof of payment when boarding the County transit bus.
3. In-Town Fare Reduction
Passengers transferring from the County public transit service to the In-Town public transit services will be permitted to do so free of charge.
Passengers will be required to present a transfer or other approved proof of payment when boarding an In-Town transit bus.
The parties agree that this discount may be revised from time to time by the in Town transit providers without amendment to this agreement.
4. Other Obligations
The parties will share their respective ridership data and other relevant data for auditing purposes in accordance with their obligations under the Municipal Freedom of Information and Protection of Privacy Act.
The transfer arrangements will be reviewed annually by the parties and may be amended by written agreement of the parties.
The parties agree there will be no other payment or compensation requirements between the parties.
Each party will be responsible for all costs associated with its respective public transit service.
5. Term
This agreement will commence on September 4, 2018 and continue in full force and effect until terminated by either party giving sixty (60) days prior written notice to the other parties of the cancellation of this agreement.
6. Indemnification
Each party will indemnify and save harmless the other and each of their respective councillors, officers, employees and agents against any claims, demands, costs, expenses or liabilities (including legal fees) arising out of, from or in connection with the breach or non-performance by it or its respective councillors, officers, employees and agents of their respective obligations under this agreement.
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Simcoe County Transit Update Page 24 of 94 Schedule 5 Committee of the Whole CCW 2018-387
No party will be liable to the other party for special, incidental, indirect or consequential loss or damage, lost business revenue, loss or reputation, loss of profits or failure to realize expected profits or savings for any reason whatsoever including negligence.
7. Relationship
This Agreement does not nor will it be deemed to constitute any party as a partner, joint ventures, servant, agent or employee of the other party (is).
8. General Provisions Notices All notices, consents, approvals, statements, authorizations, documents, or other communications (collectively "notices") required or permitted to be given hereunder will be in writing, and will be delivered personally, sent by fax or email, or mailed by registered mail, postage prepaid, at the addresses set forth hereunder, namely:
If to the County: 1110 Highway 26 Midland, ON L9X 1N6
Attention: Fax number: email:
if to Midland:
Attention: Fax number: email:
if to Penetanguishene:
Attention: Fax number: email:
or at any such other address or addresses as may be given by any of them to the other in writing in accordance with this subsection from time to time. If sent by registered mail, such notice will be deemed to have been given on the fifth business day following such mailing; provided that if such notice will have been mailed and if regular mail service will be interrupted by strike or other irregularity before the deemed receipt of such notice as aforesaid, then such notice will not be effective unless delivered personally or sent by fax. If delivered personally or sent by fax or email during regular business hours, such notice will be deemed to have been given on the day of delivery or transmission, if during regular business hours on a business day, or if not, on the business day next following the day of delivery or transmission.
Further Assurances
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Simcoe County Transit Update Page 25 of 94 Schedule 5 Committee of the Whole CCW 2018-387
Each of the parties will execute and deliver such further and other agreements, assurances, undertakings, acknowledgments or documents, exercise their vote and influence and do and perform and cause to be done and performed any further and other acts and things as may be necessary or desirable in order to give full effect to this Agreement and every part hereof.
Applicable Law This Agreement will be construed in accordance with and governed by the laws of Ontario.
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Simcoe County Transit Update Page 26 of 94 Schedule 5 Committee of the Whole CCW 2018-387
Counterparts This Agreement may be signed in counterparts, each of which when signed and delivered will be deemed to be an original, but all such counterparts will together constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as follows:
THE CORPORATION OF THE COUNTY OF SIMCOE
By:______Gerry Marshall, Warden
By:______John Daly, County Clerk We have authority to bind the corporation
THE CORPORATION OF THE TOWN OF MIDLAND
By:______Name: Title:
By:______Name: Title: We have authority to bind the corporation
THE CORPORATION OF THE TOWN OF PENETANGUISHENE
By:______Name: Title:
By:______Name: Title: We have authority to bind the corporation
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Simcoe County Transit Update Page 27 of 94 Schedule 6 Committee of the Whole CCW 2018-387
Simcoe County Linx Transit System • Short form for use in promotions: SCLinx
Simcoe County Linx+ Accessible Transit System • Short form for use in promotions: SCLinx+ • When referenced within documents for first time; Simcoe County Linx+ Accessible Transit Service
sclinx.simcoe.ca A New Transit Service Linking Simcoe County Advertising, posters, and billboards
CARD
TRANSIT SERVICE
1-800-263-3199 CARD sclinx.simcoe.ca Download the Transit App
BUS STOP
Linx Card Bus stop signage LINX transit cardWhen 2018_REGULAR.indd referenced 2 in promotions:5/28/2018 10:16:50 AM SCLinx Card
Simcoe County Transit Update Page 28 of 94
MIDLAND PENETANGUISHENE TRANSIT COMMITTEE PENETANGUISHENE COMMITTEE ROOM Tuesday, March 6, 2018 – 9:00 a.m.
MINUTES
PRESENT: Bryan Murray (Town of Penetanguishene) Carmen Gignac (Town of Penetanguishene) Deputy Mayor Anita Dubeau (Town of Penetanguishene) Bert Reynolds (Town of Penetanguishene) Councillor Jonathan Main (Town of Midland) Zena Pendlebury (Town of Midland) Rick Dalziel (Town of Midland)
ABSENT: Shawn Berriault (Town of Midland) Georgia Monague (Beausoleil First Nations)
1. CALL TO ORDER The meeting was called to order at 9:03 am
2. ADOPTION OF MINUTES FROM PREVIOUS MEETING The minutes were approved as printed.
3. PRESENTATIONS There were no presentations at this time.
4. ITEMS OF REFERENCE
i) Penetanguishene Transit Route Ridership Update – November & December of 2017 BM went over the report that is forwarded to Council for the above months. The decrease in those months was due to maintenance. It was indicated that there is an increase in the month of January.
Midland Penetanguishene Transit Committee Minutes Dated March 6, 2018 Page 29 of 94 MIDLAND PENETANGUISHENE TRANSIT COMMITTEE MINUTES BM elaborated on what occurred with the transit engine. It was also indicated that this repair was not under warranty.
5. MATTERS FOR CONSIDERATION i) Transit Schedule and Detours during Main Street Reconstruction BM went over the transit detour route during the Main Street Reconstruction project. It was indicated that De-watering will be starting in March. RD indicated that he would get the drivers to perform a mock trial for the detour.
Action: i) CG to get a new Transit map with detour on and forward to RD.
ii) Simcoe County Transit System Update BM updated the committee on the Simcoe County Transit system. It was indicated that the County is still considering to have the transit rolling out this year. The fare system and the locations for the pickups are still under review.
iii) Special Events Transit Route – Canada Day & Butter Tart Festival There were discussions on the upcoming summer events and what would be the best transit route. The committee concluded that for the Canada Day and the Butter Tart Festivals the Library stop will be eliminated and forward straight to the Recreational Centre.
iv) Wendat Seniors Residence – Trial Transit Route Update. BM commented on the trial for the Wendat Seniors Residence transit stop. The only concerns forwarded from committee members were that there was no assistance with walkers. RD advised that according to the policy, the drivers are not to assist with walkers or bike installations. RD indicated that presently there is approximately 4 to 5 residents per week using the transit bus.
Action: i) BM to advise Wendat Senior Residence why drivers do not assist with walkers.
6. NEW BUSINESS JM and BM briefly went over the OGRA conference and the transit presentation at the conference and Uber system that Innisfil is presently using.
Discussion on bus shelter cost and replacements, along with the maintenance such as snow removal, cleaning of sand, windows cleaning, etc.
Midland Penetanguishene Transit Committee Minutes Dated March 6, 2018 Page 30 of 94 MIDLAND PENETANGUISHENE TRANSIT COMMITTEE MINUTES
QUESTIONS & INQUIRIES There were no questions or inquiries at this time.
7. NEXT MEETING Next meeting schedule for June 5, 2018. AD indicated she will not be present at this meeting.
8. ADJOURNMENT The meeting adjourned at 10:08 am.
Midland Penetanguishene Transit Committee Minutes Dated March 6, 2018 Page 31 of 94
The Corporation of The Town of Penetanguishene Committee of the Whole Report
COMMITTEE: Recreation and Community Services
COMMITTEE CHAIR: Councillor Doug Leroux
SUBJECT: Heritage Committee Status
REPORT HIGHLIGHTS • The Ministry of Culture, Tourism and Sport advised staff that under the Ontario Heritage Act that the Town of Penetanguishene Heritage Advisory Committee is no longer duly established under the Act as it is operating with less than five members. • Council is no longer required to consult the committee on matters as they pertain to designating properties, issuing demolition permits or requests to alter Heritage properties. • Staff has actively recruited for the vacancy without success and will initiate a new recruitment effort for all advisory committees with the new term of service. • Staff is recommending that Council continue to consult the committee on matters as they arise.
RECOMMENDATION THAT this report be received for information purposes.
BACKGROUND On May 31, 2018 a Heritage Outreach Consultant with the Ministry of Tourism, Culture and Sport contacted staff to inquire about the status of the Heritage Advisory Committee. Upon reviewing minutes he noted that the committee had been operating with only four members for some time and advised that under section 28 (2) of the Ontario Heritage Act that a committee with less than five members would no longer constitute a municipal heritage committee as defined by the act. The Consultant determined that at this time the Town of Penetanguishene has no duly established municipal Heritage Committee and requested an update should that status change.
ANALYSIS The municipality is not required to have an Advisory Committee for Heritage under the Ontario Heritage Act. However, where one exists, Town Council is required to consult the committee on matters as they pertain to designating heritage properties, approving demolition permits or alterations to heritage properties. When applications are filed to demolish or alter a property, Council has 90 days to respond to the request and 30 days for designation requests.
Due to the change in status as defined by the Act, the Heritage Outreach Consultant advised that Council is no longer required to consult the Committee on these matters however may choose to do so. Staff recommends that Council continue to consult this knowledgeable group on heritage matters until such time that a five member committee is established.
Heritage Committee Status Page 32 of 94
The Corporation of The Town of Penetanguishene Committee of the Whole Report
Staff has put forth a recruitment effort to fill the void on the committee however has been unsuccessful. Due to the fast approaching end of term for committee members, staff has ceased active recruitment efforts and will initiate further activities for this vacancy as well as other advisory committee vacancies with the new term.
FINANCIAL IMPLICATIONS There are no financial implications with this report.
RISK MANAGEMENT There are no risk related matters associated with this information report.
COMMUNICATION & MARKETING Volunteer opportunities for all municipal advisory committees will be communicated through the Town’s website, social media and in the local newspaper aligning with the new term of service.
RELEVANT BACKGROUND REPORT(S) There are no relevant background reports.
SUSTAINABILITY Community Well-being C4: Recognize and protect cultural identity and local arts and heritage
STRATEGIC GOALS & OBJECTIVES Collect and preserve artifacts, stories and history to promote the appreciation of our rich culture and common heritage, illuminating our past, shaping our identity and inspiring our future.
Prepared by: Sherry Desjardins, Director of Recreation and Community Services Reviewed by: Carrie Robillard, CPA, CGA, Director of Finance/Treasurer Stacey Cooper, Clerk / Deputy CAO (A) COW Meeting Date: June 27, 2018 Council Meeting Date: September 12, 2018
ATTACHMENTS There are no attachments to this report.
Electronic File Location: S:\Administration\R01 Heritage Preservation\COW Report Heritage Committee Status June 2018.docx
Heritage Committee Status Page 33 of 94 PENETANGUISHENE PUBLIC LIBRARY 24 SIMCOE STREET PENETANGUISHENE, ON. L9M 1R6 Telephone: 705-549-7164 Fax: 705-549-3932 E-MAIL: [email protected] www.penetanguishene.library.on.ca
Minutes of the Meeting of the PENETANGUISHENE PUBLIC LIBRARY BOARD Monday, May 28th, 2018.
Present: Trish Stack (Board Chair Dennis Alexander (Board Vice-Chair) Michel Mayotte (Council Representative, Chair of Facility) Doug Leroux (Council Representative, Chair of Finance) Christine Patenaude (Tiny Township Representative) Anna Charron Carolyn Merner Cyndy Coté (CEO, Treasurer and Secretary to the Board) Absent: Dan Bouffard, Chair of Policy and Planning
1. The meeting was called to order at 6:30 pm. 2. It was moved by Michel Mayotte and seconded by Doug Leroux that the Agenda be accepted with the additions under Correspondence. Motion carried 3. There were no Declarations of Conflict. 4. It was moved by Dennis Alexander and seconded by Christine Patenaude that the Minutes of the meeting held April 30th, 2018 be accepted with corrections. Motion carried
5. BUSINESS ARISING: a) The Board was able to view the new circulation desk upon entering the Library to attend their monthly meeting. The overall consensus was very positive. The new design will incorporate the cabling and wiring required for all the technology used at the desk. It will also provide an ergonomic option for staff to either sit or stand while serving the public and the front of the desk was redesigned to allow for neat and tidy displays of both information pamphlets and Readers Advisory displays. b) The CEO updated the Board on the progress of the roof repair work. The contractor has assessed the work and ordered the materials he needs and will begin work once those materials arrive. c) The CEO informed the Board that the 2018 Capital projects are underway. The Simcoe Street meeting room entrance door is on order and will be installed once it arrives. The repairing of the eaves troughs has also been scheduled and should be addressed when the roof repair work is being done.
6. JOHN BROWN MEMORIAL LIBRARY BRANCH: The CEO reported that payment for the additional staffing for 2018 at the John Brown Memorial branch has been received. All seems to be going well at the branch.
7. TREASURER’S REPORT: a) The Board reviewed the Financial Statement from April 2018.
8. COMMITTEE REPORTS: NONE 1 6/21/2018
Penetanguishene Library Board Minutes Dated May 28, 2018 Page 34 of 94
9. NEW BUSINESS: a) The CEO reported that the Town of Penetanguishene Employee Compensation Review appears to be on track. The HR Director has kept the CEO apprised of the next steps in this review and the CEO will make herself available to meet the consultant to answer questions.
10. FOR YOUR INFORMATION: a) The Board reviewed the 2018 Penetanguishene Library Endowment Fund report from Huronia Communities Foundation. The Board felt the report was clear and concise and so didn’t require any additional explanation from the Foundation. b) The CEO informed the Board that the Library would be hosting a new series of workshops starting in June and running throughout the summer. The workshops are a result of a partnership between the Library and North Simcoe Community Futures Development. The workshops will provide information on the support available for people interested in starting a small business and will offer follow- up meetings for anyone interested. The workshops will be available in both English and French, if requested. c) The CEO informed the Board that she had written a letter of support for the Sustainable Severn Sound grant application. The support does not require a monetary commitment, but rather a promotional and facility support on the part of the Library. The letter was discussed with the Chair of the Board before it was submitted. The letter also fits nicely with the Library’s Strategic Plan.
11. CHIEF EXECUTIVE OFFICER’S REPORT: a) The Board received the Monthly Statistical Comparison document for April 2018. The CEO reported that throughout April and May the staff have been tracking the number of requests they have received from members of the Library and from the general public for access to a debit transaction. The CEO has asked the Town CAO if the Town is willing to provide this service but as yet has not had any definite response. Since the Municipality’s new process of funding the Library would greatly benefit from the availability of a debit machine at the Library the Board would like the CEO to continue to pursue this and report back to the Council Reps on its progress. b) The CEO reported that she had been asked to participate in a research study being done by Dr. Frances Morton-Chang from AdvantAge Ontario and the Institute for Health Policy Management and Evaluation, University of Toronto. The Penetanguishene Public Library CEO as well as the CEO of the Simcoe County Co-operative met with Dr. Morton-Chang to discuss the partnership between the Library and Georgian Village. Dr. Morton-Chang was very impressed with the existing alliance between the Library and the Seniors Residence and thought it showed great collaboration and an understanding of the importance of providing such service to our senior population. She was most impressed with the cooperation between the County of Simcoe, The County of Simcoe Library Cooperative and the Penetanguishene Public Library Board and how well they worked as a united entity to provide this service to seniors of the community residing at Georgian Village. c) The CEO mentioned to the Board that while attending the Chief Librarian’s meeting at the County last week she learned that the Coldwater Public Library had hired a new programmer for their library. This is a position that the Penetanguishene Public Library has tried to acquire for several years without success. In the recent Service Delivery review it was noted that the Library did require additional staff in light of the services offered at the Library. After much discussion on how to proceed on this issue it was decided that the Board as a whole and specifically the Council Representatives would highlight this issue
Penetanguishene Library Board Minutes Dated May 28, 2018 Page 35 of 94 during the 2019 Budget process. The CEO also reported that the County Libraries would be submitting their Immigration Hub program for the Ministers Public Library Service Awards.
b) Suggestion Box: There were no suggestions.
12. OTHER BUSINESS: a) The Board reviewed the proposal for the consolidation of the network cabling project provided by Advanced Voice & Data Contracting Inc. The Board discussed the cost of the project and if the budget could absorb it. It was decided that because of the burden being placed on the existing cables and networks that this work is very important and will have to be addressed at some point in the near future. After some discussion it was moved by Christine Patenaude and seconded by Anna Charron that the Penetanguishene Public Library move forward on the network cabling consolidation project and to accept the Cat6 upgrade option. Motion carried
13. CORRESPONDANCE: a) The CEO reported that the Library had received a generous donation from one of its members. This member makes a few donations each year and each donation is greatly appreciated. b) The Chair read a thank you which the Board received for the Library’s participation at the wellness fair which was held at Little Lake Park and coordinated by the Georgian Bay District Secondary School. c) The CEO pointed out the Advertisement that she had placed in the Tiny Cottager welcoming the seasonal residents back for the summer. The Ad reminds the summer residents that they have access to the Library should they want it.
14. ADJOURNMENT: There being no further business, Carolyn Merner moved that the meeting be adjourned at 7:20 pm.
NEXT MEETING: June 18th, 2018
Penetanguishene Library Board Minutes Dated May 28, 2018 Page 36 of 94
TRAILS COMMITTEE DOG PARK AREA TUESDAY, MAY 8, 2018 AT 4:30 PM
MINUTES
Present: Frieda Baldwin Carmen Duval Christine Johnston Mike Lauder, Chair
Also Present: Sherry Desjardins, Director of Recreation and Community Services
1. CALL TO ORDER The Chair called the meeting to order at 4:35 p.m.
2. ADOPTION OF AGENDA
i) Trails Committee Agenda Re: May 8th, 2018 Moved by F. Baldwin and Seconded by C. Duval
Action: THAT the agenda of May 8th, 2018, Trails Committee be adopted as presented.
CARRIED
3. DECLARATION OF PECUNIARY INTEREST None were declared.
4. MINUTES
i) Trails Committee Minutes Re: April 3rd, 2018 The Committee outlined revisions to be made to item 7ii) of the minutes of April 3rd, 2018.
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Penetanguishene Trails Committee Minutes Dated May 8, 2018 Page 37 of 94 Town of Town of Penetanguishene Trails Committee Minutes
Moved by C. Johnston and Seconded by F. Baldwin
Action: THAT staff revised the minutes of the Trails Committee meeting of April 3rd, 2018, and be adopted as presented.
CARRIED
5. NEW BUSINESS
i) Correspondence from John Hauser, Director 2018/2019 Pan American Cyclocross Championships Re: Sponsorship for the Pan American Cyclocross Championships 2018/2019 Action: S. Desjardins to bring further information forward as it becomes available.
6. SITE VISITS
i) Committee Site Visits (Checklist will be on Site) Re: Copeland Creek Trail/Copeland Creek Extension Audit A site visit and checklist was completed of the Copeland Creek Trail from Champlain bike Lane to Robert Street West well parking area.
Action: S. Desjardins will send the checklist results to the members of the Committee.
A member of the Committee will record the results of each site visit and Town staff will distribute to the members.
A map of the trail being audited will be provided for future visits.
The results of all site visits will be reviewed at a future committee meeting and a list of recommendations will be developed and shared with the Town.
7. NEXT MEETING The next meeting will be held June 5th, 2018, and the Committee will meet at the Splash Pad parking area on Water Street.
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Penetanguishene Trails Committee Minutes Dated May 8, 2018 Page 38 of 94 Town of Town of Penetanguishene Trails Committee Minutes
8. ADJOURNMENT The meeting adjourned at 6:15 p.m.
CHAIR
RECORDING SECRETARY
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Penetanguishene Trails Committee Minutes Dated May 8, 2018 Page 39 of 94
The Corporation of The Town of Penetanguishene Committee of the Whole Report
COMMITTEE: Recreation and Community Services
COMMITTEE CHAIR: Councillor Doug Leroux
SUBJECT: Seniors Centre
REPORT HIGHLIGHTS The Penetanguishene Senior’s Council made a request for the addition of a senior’s centre in Penetanguishene. Committee of the Whole directed staff to obtain more information regarding a Senior’s Centre through a referral item. Staff inquired with the Georgian Shores Swinging Seniors, the Town of Wasaga Beach, the Askennonia Seniors Centre and Blackline Consulting to gather information for Council. This information report is a brief summary of the data collected and staff’s intentions for further consideration of this item.
RECOMMENDATION THAT this report be received for information purposes.
BACKGROUND This report is being brought to Committee of the Whole in follow up to a referral item for staff to investigate the option of the Town creating a Senior’s Centre in the municipality. The recommendation was brought forth by the Senior’s Council.
ANALYSIS
Funding
SENIORS ACTIVE LIVING CENTRE PROGRAM (SALC) The Province of Ontario currently funds over 300 seniors active living centres across Ontario. The province provides annual funding to keep these centres operating. In April of this year, new funding for this program was released to create an additional 40 centres which is included in this total. The funding covers some operational expenses and requires the municipality to provide a minimum of 20% of these costs. There have been no announcements indicating that the program will further expand to assist in creating new centres.
At an Age Friendly Municipal champions meeting hosted by the County of Simcoe, it was shared that municipalities can anticipate that opportunities to fund seniors programs and initiatives will continue to be a priority as older adults are the fastest growing segment of Ontario’s population. As of 2015, Ontario has more people over the age of 65 than children under 15.
Senior's Centre Page 40 of 94
The Corporation of The Town of Penetanguishene Committee of the Whole Report
Service Delivery Review The Service Delivery Review (SDR) recommends that the municipality complete a feasibility study to outsource its recreation programs. The addition of a senior’s centre to the Recreation and Community Services portfolio is counter intuitive to this recommendation in that it would create the need for additional recreational programming and staff. The SDR also recommends that a North Simcoe approach be taken to recreation offerings in the area to ensure that there are no duplication of efforts among the four municipalities of Tay, Tiny, Midland and Penetanguishene.
Other Seniors Centres
GEORGIAN SHORES SWINGING SENIORS The Director of Recreation and Community Services (DRCS) met with the Club Manager of the Georgian Shores Swinging Seniors to gain insight into the operations of their club as well as potential partnership opportunities. Through this meeting the DRCS learned that their club: Currently has approximately 350 members, some of which are residents of Penetanguishene They receive $42,700 annually from the SALC funding. That a 2013 analysis determined that it costs them $258 to open their doors every day ($258 x 365 = $94,170).
The DRCS and Club Manager both felt that further exploration into the potential expansion of the Club into Penetanguishene with the municipality’s support, would be a viable option given the SDR recommendations as well as the threat that would be created for the Balm Beach Club’s sustainability should a Senior’s Centre be developed in Penetanguishene. The Club Manager brought the idea forward at a Board meeting on June 12, 2018 and the Board of the Club concluded that it was not willing to entertain the discussion at this time. The term of the Board for the Georgian Shores Swinging Seniors is only one year therefore with turnover, the Board may change its mind in time.
WASAGA BEACH Through the Age Friendly Municipal Champions meeting at the County, the DRCS learned that the Town of Wasaga Beach was opening a senior’s centre. The DRCS reached out to the municipality and learned: That funding was secured through the SALC program with the recent addition of the 40 centres. Funding received through the SALC initiative is $40,000 That they anticipate the center to cost them $90,000 annually to operate out of their youth centre (1,800-2,000 square feet). That Wasaga Beach removed the Special Events component from the Special Events and Recreation Coordinator portfolio allowing them to focus solely on recreation programming creating the capacity for the additional time required to oversee the seniors centre staff and operations. That a grant writer is employed 3 days a week at the municipality who has been instrumental in writing and applying for seniors grants for Wasaga Beach.
Senior's Centre Page 41 of 94
The Corporation of The Town of Penetanguishene Committee of the Whole Report
ASKENNONIA SENIORS CENTRE The DRCS had a brief conversation with Judy Contin from the centre to see if the Club would be interested in expanding their scope to include programming in Penetanguishene. Ms. Contin will be bringing the concept forward at the next Board meeting in June to determine if the Board would like to engage in further conversation regarding the idea.
Locations The CEO of the Penetanguishene Library, the President of the Penetanguishene Curling Club and the Director of Seniors Services at Georgian Village have all confirmed that their facilities would entertain the idea of hosting a senior’s centre and engage in further conversation should more details regarding operations, funding and staffing become available. Additionally, the Penetanguishene Memorial Community Centre has some capacity to expand senior’s programming at this facility.
Conclusion A brief inquiry with Blackline Consulting regarding the referral item confirmed that should the municipality wish to pursue the creation of a senior’s centre the key point would be not to compete against other centres in the area. The firm suggested that transportation options be considered to assist residents in accessing neighbouring sites, or that a hybrid model be used where some programs are offered out of our facilities and some out of theirs. Blackline Consulting confirmed staff’s inclination that a senior’s centre be included in the scope of the upcoming feasibility study regarding the outsourcing of recreation programming.
Staff will report to Council any partnership prospects that are brought forth or grant opportunities regarding seniors programming that are within staff’s capacity to implement. Staff will also include senior’s centre operations within the scope of the feasibility study.
FINANCIAL IMPLICATIONS Although this report is preliminary and a deep dive analysis has not been completed, it is anticipated that it would cost the municipality approximately $100,000 a year to operate a senior’s centre within the municipality in an existing facility. The securing of funding would assist in alleviating these costs.
RISK MANAGEMENT There are no risk related matters associated with this information report.
COMMUNICATION & MARKETING The Director of Recreation and Community Services will share any Council decision regarding a Senior’s Centre with the Seniors Council as the recommendation for a Centre originated with this advisory committee.
RELEVANT BACKGROUND REPORT(S) There are no background reports.
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SUSTAINABILITY Community Well-being C1: Promote wellness of mind, body and soul. C3: Protect and enhance a network of active living activities for all ages and abilities. C5: Retain and build diverse social networks.
STRATEGIC GOALS & OBJECTIVES Recognize the needs of seniors within our community by being a progressive provider of vibrant programs and activities.
Prepared by: Sherry Desjardins, Director of Recreation and Community Services Reviewed by: Carrie Robillard, CPA, CGA, Director of Finance/Treasurer Jeff Lees, CPA, CGA, Chief Administrative Officer COW Meeting Date: June 27, 2018 Council Meeting Date: September 12, 2018
ATTACHMENTS There are no attachments to this report.
Electronic File Location: S:\Administration\R06 Recreational Programming\Senior's Centre\COW Staff Report Senior's Centre 2018.docx
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COMMITTEE: Recreation and Community Services
COMMITTEE CHAIR: Councillor Doug Leroux
SUBJECT: Community Emergency Response Team Fee Waiver
REPORT HIGHLIGHTS • The Community Emergency Response Team (CERT) and the Town of Penetanguishene have a historical partnership where the Town waives the rental fees of the Lounge for training meetings in exchange for emergency response services provided to the Town during special events and programs. • CERT has requested that this partnership be renewed for an additional year. • The number of meetings requiring fee waivers is 30. • Staff is recommending that their request be approved and that the current partnership continue.
RECOMMENDATION THAT the 100% fee waiver request for the use of the Lounge by the Community Emergency Response Team be approved as requested for the purposes of conducting training meetings.
BACKGROUND The Town and the Community Emergency Response Team (CERT) have fostered a partnership where the Town has provided meeting and training space to CERT free of charge in exchange for their complimentary services at all Town sanctioned events. Upon request, CERT willingly and regularly attends events such as Winterama, March Mudness, Festival of Lights, Canada Day, All Things Canadian Festival etc.
CERT is requesting (attachment 1) that the Town approve 100% fee waiver for Lounge meeting space for 30 meetings beginning October 15, 2018 up to and including June 17, 2018. In exchange, CERT is offering to continue to support Town events. The meetings take place on Mondays and their duration is 2 hours (6:45pm-8:45pm)
ANALYSIS The not for profit rate for a one hour lounge rental fee is $15.00. The total value of fee waiver request is $900 as outlined under the financial implications of this report.
Once the Town has made a request to CERT to support an event, a risk assessment is performed by CERT. This allows CERT to determine the equipment needed and if advanced level personnel are required. If it is assessed to be a higher risk event, CERT contacts Simcoe County Paramedics and sets up a plan with them in case of an emergency. Some of the equipment that is provided by CERT for events includes: First Aid items, Oxygen, AED, Immobilization and Animal Resuscitation kit.
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In 2017, CERT provided assistance with 16 events in the Town of Penetanguishene which included 368 volunteer hours. The number of forecasted events for 2018 is 13 events and 250 Volunteer hours. CERT affirms the value of these contributions to be in the area of $ 2,000 - $ 3,000.
Option A Staff is recommending that the 100% fee waiver request for the use of the Lounge be approved as requested for the purposes of conducting training meetings. The current partnership between the Town and CERT is mutually beneficial. In addition, the services that are provided to other not for profit groups throughout the Town and neighbouring municipalities by this not for profit organization are vital. By waiving the rental fees, the Town is supporting the sustainability of CERT as well as other charitable or not for profit organizations.
Option B In this option Committee of the Whole would do nothing.
FINANCIAL IMPLICATIONS The Not for Profit Rate for a one hour Lounge Rental fee: $15.00 Meeting duration 2 hours Total number of meetings requested 30
2 x $15.00 x 30 = $900.00
The total requested fee waiver and potential loss of revenue is $900
The value of services provided by CERT is $2,000-$3,000.
RISK MANAGEMENT CERT would provide a Certificate of Insurance naming the Town as an additional insured for use of the Lounge.
COMMUNICATION & MARKETING Following Council approval, Director of RCS would notify CERT of the renewed partnership.
RELEVANT BACKGROUND REPORT(S) 2017 CERT Fee Waiver Request
SUSTAINABILITY By waiving the lounge rental fees for the operational meetings of CERT, the Town is helping sustain the viability of the organization. In turn CERT provides complimentary services that make the Town and third party special events more viable and safe. Under the Community Well-being pillar this is in keeping with: C1 Promote wellness of mind, body and soul C3 Protest and enhance a network of active living activities for all ages and abilities
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STRATEGIC GOALS & OBJECTIVES To coordinate and provide quality, accessible and affordable community programs and events that is reflective of the needs of our community.
Prepared by: Sherry Desjardins, Director of Recreation and Community Services Reviewed by: Carrie Robillard, CPA, CGA, Director of Finance/Treasurer Stacey Cooper, Town Clerk / Deputy CAO COW Meeting Date: June 27, 2018 Council Meeting Date: September 12, 2018
ATTACHMENTS Attachment 1 - CERT Request for fee waiver letter
Electronic File Location: S:\Administration\R05 Recreational Facilities\Arena\Reports\2018 COW Reports\COW Report CERT request 2018.docx
Community Emergency Response Team Fee Waiver Page 46 of 94 MIDLAND-PENETANG DISTRICT CERT 306 Colborne Street, Midland, Ontario L4R 2J9 Phone 705-526-2673 - Email [email protected]
Home of the 2005-2006 International Cadet Patient Care World Champions
May 29, 2018
To Whom It May Concern:
The Midland-Penetang District Community Emergency Response Team is putting forth a request for the renewal of our Partnership, which includes the usage of the Arena Lounge (Penetanguishene Arena) for our weekly training meetings. (The room usage would be from 6:45 – 8:45 p.m.)
These training meetings are a vital link in meeting both our mandate and our mission. Not only through these meetings do the Members receive lifesaving training, they also receive training from our various Partners within the Health care and Emergency Services community.
Last year our dedicated Members volunteered 10, 000 hours to area communities through training, education and public service. We are now readily going into schools to assist them on various educational topics and displays.
As always, in exchange, we will continue to support Town sponsored Events upon request.
We have greatly appreciated Penetanguishene Town Council’s support in the past, by waiving the fees for the usage of the facilities and hope that this vital partnership will continue into the future. - Our Monday meeting dates for the 2018-19 year will be as follows:
October 15, 22, 29 November 5, 12, 19, 26 December 3, 10, 17 January 7, 14, 21, 28 February 4, 11, 25 March 4, 18, 25 April 1, 8, 15, 29 May 6, 13, 27 June 3, 10, 17
Thank you again for all your support!
Yours,
Bev Steele, AMFRII, NITDPII, BEM Midland-Penetang District C.E.R.T. Coordinator [email protected] 705-526-2673
cc: Board cc: Staff Officers
“Remembering our past…looking to the future.”
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COMMITTEE: Planning and Development Services
COMMITTEE CHAIR: Councillor Debbie Levy
SUBJECT: Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 Temporary Structures Results of Public Meeting
REPORT HIGHLIGHTS • On January 24th, 2018 Council approved the initiation of a Zoning By-law Amendment with respect to Temporary Structures to provide new regulations with respect to their location, size, height and time permissions; • Staff consulted with the community through an Open House held on April 17th, 2018 and a survey was available from April 6th to April 30th 2018; • Notice of Public Meeting was given on May 24, 2018 in the Midland Mirror, to residents who have requested notice and required agencies and posted on the Town’s website, in accordance with the Planning Act and Town policies; • On June 13, 2018 a Public Meeting was held in which several members of the Public provided comments on the proposed amendment; • The purpose of this report is to review the comments submitted and make a recommendation on the amendment.
RECOMMENDATION
THAT application Z.A. 2/2018 be approved to amend the General Provisions Section 3.22 of Zoning By-law 2000-02, as amended, to permit “Temporary Structures”.
AND THAT the draft Zoning By-law Amendment as per Staff Report PD-18-57 be brought to Council for approval;
AND FURTHER THAT the Council of the Town of Penetanguishene deems the application to be consistent with and conforming to Provincial Policies, the County of Simcoe Official Plan and the Town’s Official Plan.
AND FINALLY THAT the Schedule A of the Fees and Charges By-law 2018-16 be amended to include a Temporary Structure Application fee of $25.00.
BACKGROUND Staff identified a matter of concern to Council in January of 2018 related to the Zoning By-law regulations regarding Temporary Structures and their enforcement under the By- law. As a result of these concerns, Council approved a municipally initiated amendment to consider changes to the Zoning By-law (File. Z.A. 2/2018) for Temporary Structures specifically their location, size, height and time permissions. This amendment would
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constitute a “general amendment” to the Town’s Zoning By-law and therefore may impact all zones of the municipality.
Additionally, direction was given to staff to “stay” the enforcement of the Zoning By-law as it related to “Temporary Structures” so as it consider changes through the rezoning process. Once a decision of Council, either to approve, modify or do nothing with respect to the amendment, enforcement will resume.
Staff consulted with the community through an Open House held on April 17th, 2018. At the Open House meeting nine (9) members of the community attended and discussed various matters and issues with respect to Temporary Structures. Additionally, an online survey was released on April 6th and was open to public until April 30th. The survey consisted of ten (10) questions and the Town received sixty-eight (68) responses. A summary from the comments at the Open House and the online survey are included as part of this report (see Attachment #1).
Notice of the Public Meeting was given on May 24 2017 in the Midland Mirror, to residents who have requested notice and required agencies and posted on the Town’s website, in accordance with the Planning Act and Town policies. To date the following correspondence has been received:
1) Karen Berthelot dated June 5, 2018 – no objections (Attachment #2)
In addition, a few residents spoke at the Public Meeting: 1) Lois Lipton – 303 Champlain Road 2) Paul Hodgson – 34 Anne Street 3) Tim Baker – 51 Peel Street 4) Helen Muckle – 2 McGuire Road 5) Jeremy Kurtain – 37 Anne Street 6) Peter Bottineau – 72 Poyntz Street 7) Rene Lauzon – 41 West Street 8) Ovelen Lesmesurier – 30 Sheridan Street 9) Helen Cheshire - 52 Wozniak Road 10) Ryan Merkley – 39 Anne Street
The purpose of this report is to review and analyze the comments received and make a recommendation on the application.
ANALYSIS As noted above, the use of temporary structures in all season has increased in the past number years and it is clear within the Town’s Zoning By-law that they are subject to the Accessory Building and Structure regulations. In most instances, the size and location of the temporary structure meets the regulations of the by-law; however, there are some instances where the structure does not. In those instances the public has identified concerns such as safety, unsightliness, and temporary vs. permanent nature, for example. On the contrary, the public has also noted the value and practicality of the temporary buildings.
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Staff contacted the Planning Departments of Simcoe County municipalities and found varying approaches to regulations of temporary structures. Of the six (6) responses received to date (Midland, Tiny, Tay, Innisfil, Essa and New Tecumseth), four enforce the Accessory Building performance standards of their local by-laws. It was noted that at least two (2) of the municipalities only actively enforce the Zoning By-law if a complaint is received.
Proposal Staff prepared a draft amendment to the Zoning By-law 2000-02, as amended, for the Public Meeting on June 9, 2018. The key highlights of the by-law are: • New definition that sets a time period of 6 months in one (1) calendar year. This would not permit to consecutive six (6) months terms, resulting in a Temporary Structure being in place for twelve (12) months; • Permission for Temporary Structures in the Front Yard, subject to new performance standards such as size and setbacks;
The by-law would specifically define “Temporary Structures” as those located in the Front Yard; therefore, the same “Structure” could be located in other Yards (i.e. side or rear) and be subject to the existing regulations of the Zoning By-law.
Zoning By-law 2000-02, as amended The following are the regulations of Section 3.22 of the Zoning By-law that would be impacted by the proposed amendment:
3.22 ACCESSORY BUILDINGS, USES AND STRUCTURES
3.22.1 Where a use is permitted under the provisions of this By-law, accessory uses, buildings and structures normally incidental to the main use, building or structure shall also be permitted.
3.22.2 Any accessory building may be erected as part of the main building provided that all yard and area requirements of this By-law are complied with in respect to main building requirements and not accessory building requirements. Notwithstanding this, in any Residential Zone an attached or detached private garage or other accessory structure may be erected and used in an interior side or rear yard provided that it shall be no closer than one (1) metre to the interior side or rear lot line, except where a mutual garage is erected on the common lot line between two lots, in which case no interior side yard is required. In all other Zones, the yard requirements for the main building shall apply to detached accessory buildings.
3.22.3 No accessory building or structure shall be used for human habitation, unless otherwise provided herein.
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3.22.4 Where a temporary accessory building is necessary for the storage of tools or materials for use in connection with the construction of the main building on a lot in any zone, the accessory building may be erected on the lot before the erection of the main building provided that a building permit is issued for the main building and further provided that such building shall be used only for the purpose of storage. When the main building is ready for occupancy, the temporary storage building shall be removed.
3.22.5 The total lot coverage of all accessory buildings and structures on a lot, excluding swimming pools, shall not exceed:
a) 55 square metres of ground floor area in the Residential First Density Zone (R1) Residential Second Density Zone (R2), Residential First Density Special Zone (R1S), Residential Third Density Zone, (R3) Residential Fourth Density (R4), Limited Service Residential Zone (LSR) and Residential Multiple Density (RM); or b) 10% of the Lot Area to a maximum of 100 square metres of ground floor area in the Rural Residential (RR) Zone, Rural Residential Estate Zone (RE), Shoreline Residential Zone (SR1) and Shoreline Residential Zone (SR2); or, c) 150 square metres of ground floor area in the Rural (RU) Zone; or, d) thirty-five (35) percent of the ground floor area of the main building in all other zones. e) The property zoned Residential First Density Special Exemption (R1S- 9), the following shall apply; a) Maximum Lot Coverage 158 square metres b) Height 6.4 metres
3.22.6 No accessory building or structure shall exceed a height of 4.5 metres in any Residential Zone, except in the case of a private garage constructed as an integral part of a dwelling.
3.22.7 Any detached accessory building which is not part of the main building shall comply with the minimum front yard and exterior side yard required by this By-law for the main building.
3.22.8 No accessory building or structure shall be erected within 1.2 metres of the main building or another accessory building or structure.
3.22.9 No accessory building or structure shall be considered an accessory building if attached to and structurally dependent on the main building. For the purpose of this clause, an accessory building which is connected to the main building by a breeze-way, covered walk or similar structure shall not be considered structurally dependent on the main building unless the accessory building and main building are under a common roof.
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Building Code Act Under the Building Code the following would apply to a “Temporary Structures” so as to apply the regulations for a tent: (5) A tent or group of tents is exempt from the requirement to obtain a permit under section 8 of the Act and is exempt from compliance with the Code provided that the tent or group of tents are, (a) not more than 60 m2 in aggregate ground area, (b) not attached to a building, and (c) constructed more than 3 m from other structures.
Subsequently, if any of the above apply to a “Temporary Structure” as defined by the Building Code a permit would be required.
Property Standards By-law 2011-54 Section 7.2, below, of the By-law addresses concerns with respect to the appearance or state of repair of a “Temporary Structure”:
7.2 ACCESSORY BUILDINGS (a) The foundations, walls, roofs and all parts of accessory buildings and other structures appurtenant to the main building shall be: i. Constructed with suitable materials; ii. Maintained in good repair; iii. Protected from deterioration by the application of paint or other suitable protective material.”
Results of the Public Meeting The Town received one (1) written submission and eleven (11) verbal submissions with respect to the application. The following table summarizes the comments received and provides a staff analysis on them for consideration.
Topic/Theme Public Comments Staff Comments Time Concerns regarding the In the opinion of staff a allowable time frame of the time frame is a prudent structures. The comments approach to ensure that varied on the proposed the structures and indeed time limit on “temporary” vs “temporary” in nature. a “permanent” structure. Some comments felt that a To that end, staff are time limit was not recommending that an necessary. application and fee of $25.00 be implemented in order to identify the “temporary” time frame in which a temporary structure will be installed on a property.
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Additionally, a member Staff are not supportive of spoke to the imposition of a regulation for a limit on a limit per property as to the number of repetitions a how many repetitions a temporary structure could temporary structure could be installed as this is not be installed. possible to regulate or enforce the by-law with such a regulation. Regulation requiring A member of the public Staff have updated the securing or anchoring the noted that the by-law could draft By-law to include Temporary Structure. include wording related to reference to the securing securing and anchoring the and anchoring of a “Temporary Structure”. “Temporary Structure”. Regulation prohibiting A member of the public Staff have updated the structures within the “Sight noted that the proposed regulations to prohibit Triangle” amendment would not structures from the Sight restrict the ability of a Triangle. property owner to locate a “Temporary Structure” within the “Sight Triangle”. Height Concerns regarding the A provision for a maximum allowable height and if lot Height of a Temporary size will impact size. Structure is a valid point and therefore the draft By- law has been amended to include a maximum height of 4.5 metres which is the maximum permitted height of permanent Accessory buildings. Reinforcement Concerns regarding The Chief Building Official prohibition on has reviewed the Ontario reinforcement of permit. Building Code and determined that any Some members of the structure which is public felt that reinforced by wood, or reinforcement of the other materials, is deemed temporary structures may a building and therefore be warranted given the would be required to obtain areas snow fall. Whereas a Building Permit in others felt that by accordance with the reinforcement the structure associated regulations for becomes a permanent “tents”. In doing so, the building. “temporary structure” may not be able to meet the Building Code provisions.
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Staff recognizes the public concerns regarding snow fall that may necessitate “reinforcement” of the temporary structures; however, it was also noted that some of the temporary structures are specifically designed to withstand snow loads. Staff would advise the public to carefully consider the season and the purpose of the temporary structure when purchasing. Removal and Installation Clarification on what In the opinion of staff all of aspects of the structure the structure would be would need to be removed required to be removed after the 6 month period. once the 180 time period has passed. While staff recognizes that some residents have difficulty in installing and removing the structure, the Town cannot permit the frame to remain. Examples in other cities Question regarding the As aforementioned, Staff approach taken by other contacted other cities. municipalities and found varying approaches to regulations of temporary structures. Of the six (6) responses received to date (Midland, Tiny, Tay, Innisfil, Essa and New Tecumseth), four enforce the Accessory Building performance standards of their local by-laws. It was noted that at least two (2) of the municipalities only actively enforce the Zoning By-law if a complaint is received.
Penalties and Fines A member of the Public At this time, there are no made comments regarding regulations in the Zoning the inclusion of penalties By-law for set fines. Staff
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or fines for non- are not supportive at this compliance. time of including abilities for the Town to fine properties owners for non- compliance with the Zoning By-law. The Town continues to have authority under the Planning Act, to take legal action if a property is not in compliance with the By- law. Visibility A member of the public Staff do not support a made a comment with requirement for the respect to screening or “Temporary Structure” to visibility of the structure by be screened or not visible the Public. from the street as the proposed amendment would only permit these structures for 180 days. Regulations dependent A member of the public Staff do not support a upon size of properties. made a comment that the requirement for a minimum Town should regulate Lot Area in order to permit “Temporary Structures” “Temporary Structures”. based on Lot Sizes. The comment indicated that properties that are larger should have greater permissions for these structures than those with small lot areas.
Conclusions Staff have considered the proposed amendment in terms of the comments received by the public and where appropriate have made changes to the draft Zoning By-law Amendment included as Attachment #3.
To clarify some misconceptions from the Public Meeting, the Town’s intent with respect to Temporary Structures, is only to include new regulations for structures in the Front Yard. Structures located in the Rear or Side Yards would continue to be governed under the existing regulations of 3.22 for permanent Accessory Buildings. Therefore, staff are supportive of the application and recommend its approval.
There were varying comments and opinions presented by members of the public through the consultation and statutory Public Meeting; however, it was made abundantly clear, that the concerns from the public under which new regulations for “Temporary Structures” should be considered were in regards to the structures in the Front Yard.
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The following options have been presented for Committee’s consideration:
Option 1 (staff recommendation)
THAT application Z.A. 2/2018 be approved to amend the General Provisions Section 3.22 of Zoning By-law 2000-02, as amended, to permit “Temporary Structures”.
AND THAT the draft Zoning By-law Amendment as per Staff Report PD-18-57 be brought to Council for approval;
AND FURTHER THAT the Council of the Town of Penetanguishene deems the application to be consistent with and conforming to Provincial Policies, the County of Simcoe Official Plan and the Town’s Official Plan.
AND FINALLY THAT the Schedule A of the Fees and Charges By-law 2018-16 be amended to include a Temporary Structure Application fee of $25.00.
In this Option, Council would pass a by-law on September 12, 2018 which would initiate the appeal period of twenty (20) days. If no appeals were filed, then the amendment would come into force and effect. Until that time, the Town would continue to hold off enforcing the existing regulations. Additionally, the Town would implement a fee of $25.00, which would require property owners to submit an application and obtain a permit for their “Temporary Structure”.
Option 2 THAT a Zoning By-law amendment regarding application, Z.A 2/2017, for Temporary Structures be refused.
In this option, Council would make no changes to the Zoning By-law on September 12, 2018 which would initiate the appeal period of twenty (20) days. If not appeals were filed, then the current regulations for Accessory Buildings, Uses and Structures would continue to prevail.
BUDGETARY IMPLICATIONS There are no budget implications as a result of this report.
RISK MANAGEMENT Not applicable.
COMMUNICATION & MARKETING Notice of a Public Meeting was provided in accordance with the Planning Act. Should a by-law be passed a twenty (20) day appeal period would commence and those who have requested would be notified of the passage of the amendment.
RELEVANT BACKGROUND REPORT(S) Staff Report PD-17-89 Staff Report PD-18-16
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Staff Report PD-18-50
SUSTAINABILITY Efficient and mixed use of land and increased optimization of municipal services contributes towards a more sustainable community.
STRATEGIC GOALS & OBJECTIVES It is a strategic goal of the Town to promote and encourage urban development on full municipal services (i.e. water and sanitary sewers) in accordance with the applicable legislative and regulatory requirements. The Zoning By-law is a land use mechanism under the Planning Act and any amendments to it must conform to the Town’s Official Plan as well as the Provincial and County land use policy framework.
Prepared by: Ayusha Hanif, Junior Planner and A. Betty, MCIP RPP, Director of Planning and Community Development Reviewed by: Carrie Robillard, CPA, CGA, Director of Finance/Treasurer Stacey Cooper, Clerk / Deputy CAO (A) COW Meeting Date: June 27, 2018 Council Meeting Date: September 12, 2018
Attachments #1 Survey Results #2 Letter from Karen Berthelot #3 Draft Zoning By-law
Electronic File Location: S:\Planning Department\D14 - Zoning\ZBA\2018\Z.A. 2 2018 - Temporary Structures\Staff Report\Staff Report PD-18-57 Temporary Garages Results from Public Meeting.docx
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This question permitted individuals to provide further comments and the following was received: • 2; • None at all; • None; • One maximum; • Lot size dependent; • depends on the property , and or consent from neighbour; • None should be allowed unless there temporary used to cover a car or boat for the winter. But they should have to be taken down by May 1st. • 0; • Zero; • Depending on property size; • None;
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 58 of 94 • Unlimited; • They should not be allowed, to many people have them up for years and have more then one per property; • None.
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This question permitted individuals to provide further comments and the following was received: • When is a temporary structure no longer temporary? If there is no time limit it seems then that it is a permanent structure; • So it doesn't become a permanent structure; • They only last for 3to 5 years depending on quality; • I would prefer not ever; • No time; • No restrictions; • no limit if located in rear yard meeting required distances; • No length.
This question permitted individuals to provide further comments and the following was received: • should be no more than if building a shed or shop, etc; • aligned with common manufacturers standard sizes - i.e. 12' x 24' is 288 square feet. Many people use these sizes to cover & protect Trailers & RVs;
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 60 of 94 • depends on reason for structure , for car , rv boat , consent with neighbors; • a 500 sq ft would not last with all the snow we get; • Again I prefer none; • None at all; • No restrictions; • Square footage for 2 cars; • Suitable for intended vehicle (car, boat, etc.); • No percent.
This question permitted individuals to provide further comments and the following was received: • Durable outdoor material only; • I don’t feel they should be reinforced with wood or metal and when roofing materials are applied it seems that this would make it more of a permanent structure; • Must be neat and clean; • As long as they are kept in good order; • Property installed vinyl will last up to 5+yrs with some TLC in the winter; • Again none please; • None; • No restrictions; • None.
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This question permitted individuals to provide further comments and the following was received: • Should follow the same guidelines as building a separate building, shop, etc.; • As long as they are not obstruct view 10 to 15 feet from roads and signs; • Rear property lines; • None; • No restrictions.
Q10 Do you have any other comments regarding Temporary Structures that you would like to make the Town aware of?
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 62 of 94 • It should follow the same guidelines as building a separate structure; • If these type of structures are going to be monitored then it seems like there has to be some type of formal application for the construction of them. I have noticed about town a number of these type of structures that are in states of disrepair or ones that have collapsed completely but have not been repaired or dismantled - they are an eye sore. Again if this is an issue the town is concerned with it reinforces the need to have a formal application or monitoring system in place; • Considering the amount of snow received in our area, these are a necessity for many to protect their vehicles and trailers/RVs from the elements. These also assist Seniors in not having to clean off the snow/ice from their cars. I strongly feel these structures should not require resident to pay for a permit; • If structures are allowed they should not be in front of the main residential structure I.E. beside or behind. Should only be temporary, 5 months max. Only one structure should be allowed up to a maximum square footage large enough for one vehicle; • If the town is going to allow these tents to be up they need to be regulated and not on people's front yards/driveways. Residents pay a lot of taxes to live here and should not have to look at these out their windows; • For property owners with no garage or basement, a temporary structure is an absolute necessity. With high housing costs and taxes, some simply can't afford to build a garage; • No fee should be required, unless it's minimal and used as a way of monitoring how long the structure has been up. Perhaps registration? And then if not taken down then a penalty is assessed; • Minimize regulation and expense; • as long as they are kept in good condition, people need them for a reason; • They are extremely beneficial in many regards, otherwise would not be sold in stores; • Should not be in front yard at all; • Control of these temporary structures should be strictly enforced; • If you change a fee to the property owner then you control them better. Most I see around the town are in bad places and they are ugly and there used as a permanent garage; • must be located fully behind a line through the rear wall of the dwelling; • The structures in question should be used in the back yards only and when they get damaged should be replaced or taken down so your Nabors don't need to look at any garbage left from fallen or caved in structure. As far as a fee don't you think you tax enough already; • There ugly cheap looking and seriously not necessary. People got by years without them. You want a garage, buy a permit and build a proper structure;
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 63 of 94 • The shelter logic that keeps popping up everywhere in town is an eyesore. Depreciates the value of the neighbours property when they are located in the front yard. People only do it so they don't have to get a buskin permit and build a proper garage. Every time there's a sale in them at cdn tire you see another one. Never could you do such a thing in European countries. Imagine what a street would look like if everyone out one in there lane. I say ban them from front yards. No one wants to look at one in neighbours back yards either; • They should not be in driveways if it doesn't allow for a clear view of the road. They can be unsafe; • They us be kept in good repairalll seon long ,if damaged it ust be repaired immediately or removed; • No; • I feel that the restrictions on erecting temporary structures should be flexible and reasonable but the requirements for the repair or removal of a damaged structure should have time limits and be enforced. • It's about time the town put some kind of control on these tent garages. There popping up all over the place and some places have more then one of them and once there up there never taken down until they fall down because of snow load or decay. Most are used just to store junk. The main problem is there not temporary for most people. • A temporary structure is temporary these type of shelters are great but have no longevity might last 5 yrs an the sun decays the covers of they have not collapsed from snow load from lack of maintenance so either way is the town going to collect a permit fee when they have to be replaced ???; • They reduce neighbouring property values.; • I do not think they should be allowed at all. Have you walked or driven around town lately? It's a dump; • Why does government feel the constant need to add more rules, restrictions and interference in people's lives? Next it'll be no lawns, just wild flowers. Unless the current state of temporary structures in Penetanguishene poses a crisis of epidemic proportion then surely there are far more important matters to correct. Try starting with addressing the extensive list of opportunities identified in the Service Review Study, including Penetanguishene having the highest tax rate in the entire county and the highest number of councillors with the lowest population. Arguably, your concern with temporary structures is just a diversionary tactic to take away from granting yourselves a huge salary increase when the Feds took away your 1/3rd tax-free allowance; The structure should be able to handle the snow load of the area. The structure should not have a foundation but should be secured the the ground surface with removable fasteners;
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 64 of 94 • I would like to see the town not allow tent type garages or sheds. If you do allow them it should only be one per property and a time limit put on how long they can be up. To many people have more then one per property and there up for years and in poor condition and full of junk; • Could have separate rules for structure in front of the house. They can only be seasonal; • Temporary structures should always be expected to be in good repair and required to be removed if they are not kept in good condition. They should not be erected in front of or toward the front of the home but could be allowed to be on a driveway as long as they are at least a car length away from the public sidewalk. In the case of something such as a carport, it should be allowed similar to a temporary structure but in the driveway only; • I would prefer that they be in back yard, at rear of driveway and not block neighbours' enjoyment of their yard (eg. garden sun etc.); • No; • Temporary structures absolutely need to be anchored properly. I saw one "fly" over my car as I drove up Brock St. Missed me but took out Rogers Cable. Permit or license...small fee? # Display affixed to Structure. This will show town and residents that structure is following the rules; • Specifically exclude gazebos of similar construction and temporary nature from any permitting requirements; • If owners insist on having them, they should be in the backyard, and possibly a dark blended colour that isn’t such an eyesore; • They should not block the view of traffic/driveways/neighborhoods. Cars which are backing out of such structure make it impossible for the driver to notice if someone or something is in the way and could result in a dangerous situation; • They shouldn’t be an “eye sore” or cause potential danger to those around them; • I have a daughter that rides a bike and wouldn't want a structure in someones driveway obstructing a cars view of your kid coming out of the driveway; • Temporary structures are hideous. If people are able to have them they should only be permitted in the backyard of the property and have a time limit on how long they can be up for; • They make the town look junky; • Obstructing people's views to properly see oncoming traffic. They are an eye sore.
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 65 of 94 Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 66 of 94
THE CORPORATION OF THE TOWN OF PENETANGUISHENE
BY-LAW NUMBER 2018-xx
Being a By-law to Amend Zoning By-law 2000-02 as amended of the Corporation of the Town of Penetanguishene
WHEREAS pursuant to Section 34 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, the Council of the Town of Penetanguishene passed Zoning By-law 2000-02 as amended;
AND WHEREAS the Council of The Corporation of the Town of Penetanguishene has initiated an application to amend By-law 2000-02 as amended;
AND WHEREAS the proposal is consistent with and conforms to Provincial Plans, the County of Simcoe Official Plan and the Town of Penetanguishene’s Official Plan and constitutes good planning;
AND WHEREAS the Council of The Corporation of the Town of Penetanguishene deems it appropriate to amend By-law 2000-02 as amended;
AND WHEREAS a Public Meeting has been held in accordance with the Planning Act, R.S.O. 1990, to provide information to enable the public to understand generally the purpose and effect of the amendments being proposed;
NOW THEREFORE the Council of the Town of Penetanguishene hereby enacts as follows:
1. That SECTION 2: DEFINITIONS of By-law 2000-02 as amended, is hereby amended by the addition of a new Subsection 2.182.1 which shall read as follows:
“2.182.1 TEMPORARY STRUCTURE, shall mean a structure made of vinyl, tarpaulin, or canvass and supported by an aluminum or plastic framework located in the Front Yard.”
2. That Subsection 3.22.4 (GENERAL PROVISIONS – ACCESSORY BUILDINGS, USES AND STRUCTURES) of By-law 2000-02 as amended, is hereby amended by the addition of a new Subsection 3.22.4.1 which shall read as follows:
“3.22.4.1 Temporary Structures shall be permitted in the Front Yard for a maximum of 180 consecutive days and shall not be reinstalled for another 180 days.
3.22.4.2 Only one (1) Temporary Structure is permitted per property.
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 67 of 94
3.22.4.3 The maximum size of a Temporary Structure is 20 square metres (215 square feet).
3.22.4.4 Temporary Structures shall be permitted only on a parking area and shall be secured and/or anchored to the ground.
3.22.4.5 Temporary Structures shall not be permitted within the Sight Triangle.
3.22.4.6 Temporary Structures shall have the following setbacks: a) 1.0 metres from the rear and side lot lines; b) 2.0 metres from the front property line.
3.22.4.7 Temporary Structures are exempt from the Lot Coverage regulations of the respective zone for which they are to be located.
3. All other provisions of By-law 2000-02 as amended remain in full force and effect.
4. This By-law shall take effect and come into force pursuant to the provisions and regulations made under the Planning Act, R.S.O. 1990, chapter P.13, as amended.
BY-LAW read a first, second and third time and finally passed by Council this XX day of XX, 2018.
______MAYOR Gerry Marshall
______CLERK Stacey Cooper
Zoning By-law Amendment Application Z.A. 2/2018 – Staff Report PD-18-57 ... Page 68 of 94 The Corporation of The Town of Penetanguishene Committee of the Whole Report
COMMITTEE: Finance and Corporate Services Section
COMMITTEE CHAIR: Deputy Mayor Anita Dubeau
SUBJECT: New Regulations to the Fire Protection and Prevention Act
REPORT HIGHLIGHTS Provide update to newly released Municipal Fire Department requirements under the Fire Protection and Prevention Act (FPPA) Mandatory training and certification for Firefighters Community Risk Assessment Public Reporting of Fire Department Response Times
RECOMMENDATION
That this Report be received for information. BACKGROUND In January 2017 the Ministry of Community Safety and Correctional Services (MCSCS) convened a provincial Fire Safety Technical Table to gather input on ways to modernize the Ontario Fire Service. The Technical Table was established to examine current and emerging fire safety challenges and opportunities, identify priorities for action, and support the development of evidence-based recommendations that will enhance fire safety in Ontario. Its goals are to review new and emerging challenges in fire safety, with a view to identify opportunities to enhance delivery in Ontario, such as:
Firefighter training and professionalism (e.g. identification of specialized knowledge requirements and core competencies); Public education and prevention measures, including community risk assessments; Provincial standards for fire services, such as fire dispatch; and Public reporting of fire service data.
The MCSCS has released regulations under the Fire Protection and Prevention Act, 1997 (FPPA) for public consultation. The three regulations are as follows:
1. Mandatory training and certification for firefighters; 2. Community risk assessments to inform the delivery of fire protection services; and, 3. Public reporting and fire department response times.
New regulations to the Fire Prevention Act Page 69 of 94 The Corporation of The Town of Penetanguishene Committee of the Whole Report
ANALYSIS
Firefighter Certification
National Fire Protection Association (NFPA) certification requirements for all new firefighters employed or appointed to a fire department for the following positions: suppression firefighters pump operators, technical rescue, fire officers and fire educators. These requirements are proposed to come into force July 1, 2019, with the exception of technical rescue, which would come into force January 1, 2020. An additional year for technical rescue to achieve certification is being proposed to allow for sufficient time to develop training and certification examination materials.
Creation of an intern firefighter category; allowing new firefighters hired after July 1, 2019 two years to complete NFPA 1001 “Standard for Professional Firefighter” 2013, Level l & ll.
NFPA certification requirements apply to existing firefighters currently who are employed or appointed as fire inspectors, fire investigators, fire instructors, hazardous materials personnel and fire dispatchers. Existing Firefighters will not have to be certified to the Firefighter Level I & II unless the Firefighter is promoted then the Firefighter will be required to have Firefighter Level I & II.
Currently the majority of Penetanguishene Fire Department Staff are certified as Firefighter Level I. Penetanguishene Fire Department is currently reviewing all training records to see if any additional Firefighters are able to be certified Firefighters Level II under the grandfathering provision for the NFPA standards.
The minimum certification/training requirements will only be for new hires, as of July 1, 2019 (i.e. suppression firefighters [external attack/internal attack], pump operators, fire officers and public educators). The draft regulation requires only those firefighters, in the five categories noted above, hired after July 1, 2019, to be certified. Starting with the class of 2018, recruit Firefighters will be certified Firefighter Level I & II upon completion of the recruit program well ahead of the implementation date of July 1, 2019.
The volunteer fire service, unlike full-time departments, cannot exclusively hire candidates that are already certified to NFPA 1001 “Standard for Professional Firefighter” 2013, Level l & ll. Our candidate pool is frequently a blend of applicants with and without NFPA certification.
The Penetanguishene Fire Department hires between one and two (1-2) new recruits every year. Penetanguishene Fire Department has always trained to the standard, but certification was up to each individual Firefighter. Prior to 2012, Ontario fire departments trained to the Ontario Firefighter Standard, and volunteer fire departments had seven years to achieve certification if they chose to and certification was optional.
This regulation would require Fire Departments to have new hires to achieve certification in less than two years (allowing for both training time and the certification process itself). Training for NFPA 1001 “Standard for Professional Firefighter” 2013, Level l & II will require one-hundred- and-eighty (180) hours of in-class and practical training, 180 hours of mandatory readings, and
New regulations to the Fire Prevention Act Page 70 of 94 The Corporation of The Town of Penetanguishene Committee of the Whole Report
forty (40) hours of hazardous materials training. Additionally, there will be instructors required for this training, which are available in-house; but these hours are on top regularly scheduled training, calls, meetings, and apparatus checks.
Existing firefighters who have duties as training or fire prevention personnel must become certified to be able to continue to carry out those duties. Currently all of Penetanguishene Fire Department Trainers and Officers are certified under the OFM/NFPA Grandfathering provision from the Ontario Standard to the NFPA standard.
The Office of the Fire Marshal and Emergency Management (OFMEM) is working to put systems in place to ensure that their certification processes are in place and can be fully implemented through on-line testing and a lead-evaluator system. The Province has committed that there will be no cost to municipalities to write the test or have skills evaluated. There will be a cost to have the Volunteer Firefighters attend the exam and evaluation if the municipality moves to certify current Firefighters.
The former Liberal Premier and the Ministry of Community Safety and Correctional Services had indicated there would be funding available for the certifications for municipal fire departments.
Community Risk Assessment
Conduct a standard risk assessment every five years focusing on key profiles in their communities (e.g. demographics, geography, past fire loss and event history, critical infrastructure, building stock profile within the community, etc.).
Municipalities would be responsible for reviewing their risk assessment annually to ensure any significant changes in the mandatory profiles are identified. If there are any significant changes (e.g. addition of retirement homes or care facilities), the municipality will be responsible for updating their assessment. This information will be used to inform decisions about fire protection services in their community. This requirement is proposed to come into force July 1, 2019.
Currently municipal fire departments complete a simplified Risk Assessment, but it is not mandated every five years and reporting of response times in a new requirement.
The OFMEA will provide a risk assessment guideline that includes a sample template for fire department to follow when completing the risk assessment.
Public Reports
Requires all fire departments report to the OFMEM on a number of standard response times (e.g. the amount of time between when a fire truck is on route to an emergency incident and when the fire truck arrives at the scene).
Through the regulation, the OFMEM would provide fire departments with calculated response time data, unless fire departments choose to conduct their own calculations. Every year, OFMEM would be responsible for making these response times public on its website. Fire departments would be required to submit this information to their local municipal council within
New regulations to the Fire Prevention Act Page 71 of 94 The Corporation of The Town of Penetanguishene Committee of the Whole Report
six months after receiving their calculation. Before it is submitted to the Fire Marshal, the fire department will be required to give the public report to their municipal council, or each municipality, if fire protection services are provided. This requirement is proposed to come into force January 1, 2020.
The intention of the proposed regulation, and its focus on standardizing data reporting, is to improve transparency and accountability, and to clarify definitions using the existing Ontario’s Standard Incident Reporting (SIR) framework. The Ontario fire service has been recommending the overhaul for many years. As an example, the Ontario Association of Fire Chiefs provided the OFMEM with a list of 13 proposed recommendations on SIR system modernization for their consideration on January 31, 2018.
Municipalities are responsible for setting the level of fire and emergency service, this includes the reporting standards.
The regulation is created to enhance the consistency of fire safety across the province, increase transparency and accountability and ensure that fire protection services meet the unique needs of the communities.
FINANCIAL IMPLICATIONS
There may be some financial impacts moving forward for existing firefighter certification or future officer development and the costs are currently being determined.
RISK MANAGEMENT
There is risk of the municipality is not complete with the regulations and Firefighters are not trained.
COMMUNICATION & MARKETING
N/A
RELEVANT BACKGROUND REPORT(S)
Mandatory training and certification for firefighters Community risk assessments to inform the delivery of fire protection services Public reporting on fire department response times
SUSTAINABILITY
N/A
STRATEGIC GOALS & OBJECTIVES
It is a strategic goal of the Town to provide a safe community for the residents and visitors.
New regulations to the Fire Prevention Act Page 72 of 94 The Corporation of The Town of Penetanguishene Committee of the Whole Report
Prepared by: Paul Ryan, Director of Fire and Emergency Services Reviewed by: Carrie Robillard, CPA, CGA, Director of Finance/Treasurer Jeff Lees, CPA, CGA, Chief Administrative Officer COW Meeting Date: June 27, 2018 Council Meeting Date: September 12, 2018
ATTACHMENTS N/A
Electronic File Location: S:\Administration\C03 Council Agenda\2018 Reports\11 Reports Jun 27\FCS\Matters for Consideration\New Regulations to the Fire Protection and Prevention Act 2018.06.19.docx
New regulations to the Fire Prevention Act Page 73 of 94
The Corporation of the Town of Penetanguishene Police Service Board Minutes March 5, 2018 at 8:30 AM COUNCIL CHAMBERS, TOWNHALL
PRESENT: P. Graham, Chair, B. Saunders, Vice-Chair, A. Dubeau, R. Hajdukiewicz, G. Vadeboncoeur
ALSO PRESENT: J. Lees, Chief Administrative Officer, A. Ferguson, Detachment Commander, S. Cooper, Clerk, K. Cole, Corporate Services Executive Assistant
ABSENT:
REGRETS:
1. CALL TO ORDER The Police Services Board meeting was called to order at 8:38 a.m.
2. APPOINTMENTS
i) Appointment to the Police Services Board - Richard Hajdukiewicz The Clerk appointed R. Hajdukiewicz as a board member of the Police Services Board, effective March 5, 2018.
ii) Annual Appointment of the Chair of the Police Services Board A. Dubeau nominated P. Graham for the position of Chair on the Board. B. Saunders nominated G. Vadeboncoeur for the position of Chair on the Board. G. Vadeboncoeur withdrew his nomination for the position.
Moved by A. Dubeau and Seconded by G. Vadeboncoeur
THAT the Police Services Board appoint Peter Graham, as chair of the Police Services Board. CARRIED
Page 1 of 5
Police Services Board Meeting Minutes - March 5, 2018 Page 74 of 94 iii) Annual Appointment of the Vice-Chair of the Police Services Board A. Dubeau nominates B. Saunders for the position of Vice-Chair. P. Graham nominates G. Vadeboncoeur for the position of Vice- Chair. G.Vadeboncoeur withdrew his nomination for the position.
Moved by A. Dubeau and Seconded by G. Vadeboncoeur
THAT the Police Services Board appoint B. Saunders, as Vice- Chair of the Police Services Board. CARRIED
3. DECLARATION OF PECUNIARY INTEREST None. The Clerk left the meeting at this time.
4. ADOPTION OF AGENDA
i) Police Services Board Agenda - March 5, 2018 B. Saunders requests that an item be added to the agenda to receive an update on the Penetanguishene OPP costs. The motion will be added to a future agenda.
Moved by B. Saunders and Seconded by R. Hajdukiewicz
THAT the agenda of the Police Services Board meeting of March 5, 2018, be adopted as printed. CARRIED
5. ADOPTION OF MINUTES
i) Police Services Board Minutes - December 11, 2017 Moved by R. Hajdukiewicz and Seconded by A. Dubeau
THAT the Police Services Board minutes of the meeting of December 11, 2017 be adopted as printed. CARRIED
6. BUSINESS ARISING FROM THE MINUTES
i) Main Street Reconstruction - Impact on OPP (Deputy Mayor Dubeau)
Page 2 of 5
Police Services Board Meeting Minutes - March 5, 2018 Page 75 of 94 ii) Location of Town accidents Map (Councillor Saunders) The Detachment Commander provided information on a location of Town accidents. He reported that there's no particular pattern of accident locations however, there's a pattern in terms of timing being that July and August are indicated as being more frequent.
7. CORRESPONDENCE Moved by A. Dubeau Seconded by B. Saunders THAT the following items be received for information:
i) OAPSB 2018 Spring Conference in Blue Mountain - May 23-26, 2018 ii) OAPSB's presentation to Ministry of Community Safety and Correctional Services re: Bill 175 iii) OPP Integration into the Town of Midland - Opportunities for future cost savings - Impacts to Southern Georgian Bay Detachment There was a brief discussion in regards to cost savings for the Town of Penetanguishene. The Detachment Commander spoke to the number of walk-ins to the satellite OPP office in Penetanguishene.
Moved by A. Dubeau and Seconded by G. Vadeboncoeur
THAT the Police Service Board include an "update" item under Detachment Reports for agendas moving forward. CARRIED
8. FINANCIAL
i) Police Services Board Financial Report - February 28, 2018 Moved by G. Vadeboncoeur and Seconded by A. Dubeau
THAT the Police Services Board receive the financial report for police related accounts for the period ending February 28, 2018, for information. CARRIED
ii) 2018 OPP Billing Model Moved by A. Dubeau and Seconded by G. Vadeboncoeur
Page 3 of 5
Police Services Board Meeting Minutes - March 5, 2018 Page 76 of 94 THAT the Police Services Board receive the 2018 OPP billing model for information. CARRIED
9. DETACHMENT REPORTS
i) Report from the Southern Georgian Bay OPP Detachment Commander - 2017 Annual Report The Detachment Commander provided an overview of the 2017 Annual Report. There was a discussion between the board in regards to the report.
Moved by R. Hajdukiewicz and Seconded by A. Dubeau
THAT the Police Services Board receive the 2017 Annual Report for information; AND THAT the Detachment Commander present the 2017 annual report to Council on April 11th, 2018. CARRIED
10. OTHER BUSINESS None.
11. IN-CAMERA
i) Convene in Closed Session Moved by B. Saunders and Seconded by R. Hajdukiewicz
THAT in accordance with Section 35, subsection 4 of the Police Services Act, the Penetanguishene Police Services Board move into an in-camera session. CARRIED
iii) Arise from Closed Session Moved by A. Dubeau and Seconded by B. Saunders
THAT the Police Services Board rise from the in-camera session with a report. CARRIED
12. REPORTS FROM IN-CAMERA SESSION
i) Annual Performance Evaluation
Page 4 of 5
Police Services Board Meeting Minutes - March 5, 2018 Page 77 of 94 - Detachment Commander Moved by A. Dubeau and Seconded by G. Vadeboncoeur
THAT the Police Services Board complete the annual performance evaluation for the Detachment Commander; AND THAT staff be directed to send the completed document to the appropriate contact at the OPP.
CARRIED
13. PUBLIC DISCUSSION None.
14. DATE OF NEXT MEETING
i) Monday June 4th, 2018 at 8:30am 15. ADJOURNMENT The Police Services Board was adjourned at 9:57a.m.
CHAIR
RECORDING SECRETARY
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Police Services Board Meeting Minutes - March 5, 2018 Page 78 of 94 Council Information Package - May 31 to June 22, 2018
Town of / Ville de Penetanguishene
Council Information Package May 31, 2018 - June 22, 2018
The Town of Penetanguishene does not adopt or condone anything outlined in correspondence or communications provided to the Town or Council and does not warrant the accuracy of statements made in such correspondence or communications. The Town has a duty to ensure that its proceedings and deliberations are transparent, and that it fosters public debate on issues of concern. To carry out this duty is to, wherever possible, make the material in its Council Information Packages available on the Town's website.
Date Received (dd- No. mm-yy) Media Type From Subject 1 31-May-18 Correspondence Town of Wasaga Beach Sponsorship Request "Mayors Challenge Golf Tournament" 2 11-Jun-18 Letter Municipal Policing Bureau Update on OPP Initiatives 3 18-Jun-18 Letter Ontario SPCA 2018 No Hot Pets Campaign on June 21st 4 18-Jun-18 Correspondence Township of Tiny Notice of Statutory Public Meeting for Tiny Official Plan Review 5 17-Jun-18 Letter Mr. Henry Freitag Zoning by-law - Property Set backs 6 7 8 9 10 11 12 13 14 15 16 Page 79 of 94 17 18 19 20
Page 1 Council Information Package - May 31 to June 22, 2018 Page 80 of 94 Council Information Package - May 31 to June 22, 2018 Page 81 of 94 Council Information Package - May 31 to June 22, 2018 Page 82 of 94 Council Information Package - May 31 to June 22, 2018 Page 83 of 94 Municipal Policing Bureau Ontario Police Bureau des services policiers des municipalités Provincial provinciale Police de l’Ontario 777 Memorial Ave. 777, ave Memorial Orillia ON L3V 7V3 Orillia (ON) L3V 7V3
Tel: (705) 329-6200 Fax: (705) 330-4191
File number/Référence: 612-20
June 8, 2018
Mayor/Reeve and Clerk/CAO,
As one of my primary goals is to keep you informed of the latest initiatives relevant to OPP municipal policing.
Please note that: The Safer Ontario Act, 2018, which creates, among other legislations, a new Police Services Act, 2018 (PSA 2018), received Royal Assent on March 8, 2018. Before the legislation becomes law, a collection of supporting regulations must be developed, so the Act can be ready for proclamation by the Lieutenant Governor. Until the PSA 2018 is proclaimed by the Lieutenant Governor, the existing PSA 1990 continues to apply.
As of July 1st, 2018, Motor Vehicle Accident Reports (MVAR) to third party requestors (such as Insurance Services Bureau Canada) are to be directed to the Ministry of Transportation (MTO). The traffic reports are MTO documents that MTO is responsible to provide to third party requestors; the OPP is just assisting with completing them. As such, when the OPP created our internal collision reporting system the decision was made to return the responsibility for providing the requests to third party requestors back to MTO. As a result, the OPP Detachment administrative staff will resume fulfilling their main responsibilities of assisting officers, municipalities and civilian governance structures. This change in process will result in a reduction of the total revenue collected by the detachments on behalf of municipalities as these requests will no longer be processed by the OPP. Paper MVAR unit 4 and 5 provided basic information for the driver, which is now the “driver’s “ portion of the report. It can either be printed or emailed on eCRS to drivers involved in collisions at their request. Please direct further questions on this initiative to Inspector Luis Mendoza by phone at 416-553-7601 or by email at [email protected]
The OPP continues to promote community policing model, where the focus is on community needs and public trust. Recent initiatives such as Fraud prevention month and OPP Gun Amnesty combined with our ongoing community mobilization situation tables showcase the proactive form of law enforcement based on education and community effort adopted to improve community relationships and prevent crime before it happens. Implementation of these recent projects and initiatives demonstrates once again our commitment to decreasing crime through reducing the number of calls for services and making our communities safer.
Between now and the end of this year our bureau will continue develop innovative solutions designed to further streamline our operations and enhance municipal policing services
Council Information Package - May 31 to June 22, 2018 Page 84 of 94 offered to all OPP-policed municipalities. In fact, I believe that our ongoing efforts to continuously improve our services will be a never-ending quest.
In addition to the ongoing and organic growth of our current projects, the OPP Municipal Policing Bureau recently sought your input on a quick survey which will help us assess your communication needs moving forward. We had some great input and suggestions from survey respondents. We plan on implementing some of them right away and look at others for medium-term implementation. Thank you once again for your time responding to the survey.
Please visit our website at www.OPP.ca/billingmodel Resource section to review the 2018 OPP municipal policing costs, documents on the current billing model and property counts. We update our website regularly with information that may be of assistance to you.
As usual, our Bureau will have a booth at the upcoming Association of Municipalities of Ontario (AMO) Conference, which will be held August 19-22 in Ottawa. Drop in at our booth and speak to our analysts directly or should you like to have a more formal discussion during the conference, please contact us directly at [email protected] and we will set up a time to meet you the day following the Minister’s delegation meetings.
Thanks for your and your community’s help as we continue to make steady and encouraging progress towards our community safety target.
Thank you again.
Sincerely,
M.M. (Marc) Bedard Superintendent Commander, Municipal Policing Bureau
Email [email protected] Twitter @OPP_Mun_Pol
/nv
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Council Information Package - May 31 to June 22, 2018 Page 85 of 94 Council Information Package - May 31 to June 22, 2018 Page 86 of 94 Council Information Package - May 31 to June 22, 2018 Page 87 of 94 Council Information Package - May 31 to June 22, 2018 Page 88 of 94 Council Information Package - May 31 to June 22, 2018 Page 89 of 94 Council Information Package - May 31 to June 22, 2018 Page 90 of 94
The Corporation of The Town of Penetanguishene Committee of the Whole Report
SECTION: Finance & Corporate Services
COMMITTEE CHAIR: Deputy Mayor Anita Dubeau
SUBJECT: 2017 Taxation Surplus Analysis
REPORT HIGHLIGHTS • The purpose of this report is to identify the final 2017 Taxation Surplus of $311,351 ($301,955 Operating & $9,396 Capital) and the 2017 Rate Surplus of $899,164 (Building $128,493, Water $400,855, Wastewater $313,532 and Wharf $56,283). • The Surplus analysis has been completed and the major drivers are identified in this report. General cost savings/efficiencies achieved by staff is highlighted. • The 2017 Rate Surplus has been transferred to their respective Lifecycle Reserves/Reserve Funds. • The list of recommended uses for the 2017 Taxation Surplus is presented in this report.
RECOMMENDATION
THAT the allocation of the 2017 Taxation Surplus be approved as presented.
BACKGROUND This report sets out the final 2017 Taxation Surplus and lists the recommended uses. The final 2017 Rate Surplus is also included in this report, as are the major drivers for the total 2017 Surplus.
ANALYSIS The 2017 Taxation Surplus is ($311,351), resulting from Operating ($301,955) and Capital ($9,396).
TAXATION SURPLUS MAJOR DRIVERS for Departments/Functions:
Administration: ($55,000) Corporate Contingency not utilized ($42,962) Insurance Deductible Pay-Outs were lower than budgeted ($18,587) Corporate Training expenses were lower than budgeted ($13,466) Admin Consultants expenses were lower than budgeted (Service Delivery Review RFP came in lower than anticipated.) ($12,147) General cost savings/efficiencies ($142,162)
Property Taxation: ($6,336) Supplemental and Omitted Tax collected was higher than budgeted ($50,747) Tax Refunds and Rebates issued were lower than budgeted
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$5,208 Tax Penalties and Interest collected was lower than budgeted ($2,869) General cost savings/efficiencies ($54,744)
Fire Protection: ($21,729) Volunteer Firefighters expenses were lower than budgeted $10,965 General cost increases re: Equipment and Vehicle expenses ($10,764)
Planning & Development: ($21,118) Part-time Wages & Benefits lower than budgeted – position vacant for part of the year ($12,930) Planning Fees collected were higher than budgeted ($9,734) General cost savings/efficiencies ($43,782)
Roadways: $20,466 Salt, Sand & Brine expenses were higher than budgeted $22,240 Snow removal contracts were higher than budgeted $22,846 Sidewalk Maintenance expenses were higher than budgeted ($22,102) General cost savings/efficiencies $43,450
Recreation Administration: ($30,474) Lottery Licensing Revenues were higher than budgeted ($3,745) General cost savings/efficiencies ($34,219)
Recreation Programs: ($22,703) Swimming and Recreation Programming generated net revenues higher ($22,703) than budgeted (increased revenues and cost savings/efficiencies)
Events: ($15,603) Events Programming generated net revenues higher than budgeted ($15,603) (increased revenues and cost savings/efficiencies)
Library: ($13,794) Benefits, Utilities, Equip Maint Payments, Building Maint & Insurance expenses were lower than budgeted ($17,028) General cost savings/efficiencies, higher revenues collected ($30,822) Library net surplus
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2017 SURPLUS ANALYSIS 2017 2017 2017 2017 (Surplus)/Deficit (Surplus)/Deficit DEPARTMENT/FUNCTION ACTUAL BUDGET $ % Council 228,259 227,260 999 0.4% Administration 1,086,802 1,228,964 (142,162) -13.1% Property Taxation (10,133,683) (10,078,939) (54,744) 0.5% Corporate Miscellany 1,561,670 1,560,336 1,334 0.1% Fire Protection 960,401 971,165 (10,764) -1.1% Police 1,573,576 1,573,576 (0) 0.0% FINANCE & CORPORATE SERVICES (4,722,974) (4,517,638) (205,336) 4.3% Planning and Development 231,413 275,195 (43,782) -18.9% Municipal Law Enforcement 97,658 105,785 (8,127) -8.3% PLANNING & DEVELOPMENT 329,070 380,980 (51,910) -15.8% Public Works 52,995 52,995 (0) 0.0% Roadways 2,622,943 2,579,493 43,450 1.7% TRANSPORTATION & ENVIRONMENTAL 2,675,937 2,632,488 43,449 1.6% Recreation Administration 110,560 144,779 (34,219) -31.0% Arena & Parks 611,768 601,890 9,878 1.6% Recreation Programs (1,950) 20,753 (22,703) 1164.1% Events 149,038 164,640 (15,603) -10.5% Tourism and TIC 37,626 40,563 (2,937) -7.8% Heritage 673 3,515 (2,842) -422.5% Museum 155,473 153,779 1,694 1.1% RECREATION & COMMUNITY SERVICES 1,063,186 1,129,919 (66,733) -6.3% LIBRARY 343,429 374,251 (30,822) -9.0%
TOTAL 2017 TAXATION SURPLUS (311,351) 0 (311,351) 100.0%
Building Inspection (128,493) 88,265 (216,758) 168.7% Water Distribution (400,855) (468,660) 67,805 -16.9% Waste Water Treatment (313,532) (32,398) (281,134) 89.7% Town Wharf (56,283) (52,895) (3,388) 6.0% TOTAL 2017 RATE SURPLUS (*Transferred to Lifecycle Reserves) (899,164) * (465,688) (433,476) 48.2%
It is recommended that the 2017 Surplus be allocated as follows:
1. $173,725 be transferred to the Town’s Legal Reserve for anticipated 2019 costs associated with the Queen’s Court appeal (in addition to the current legal reserve balance of $26,275 allocated for the 2018 expense, this would total $200,000 available) 2. $50,000 be transferred to the Town’s Contingency Reserve, as the 2017 Contingency budget was not utilized.
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3. $87,626 to be transferred to the Town’s Contingency Reserve, to provide resources to address potential Council decisions made related to the Town’s Compensation Review and/or any other related future funding decisions presented to Council.
If the anticipated funding required for Items 1 or 3 is more than sufficient to meet their respective funding needs, Staff can represent to Council to obtain approval to reallocate funds to Debt Reduction.
FINANCIAL IMPLICATIONS By utilizing annual surpluses to increase Reserve and Reserve Fund balances, it will help to fund budgeted and/or unexpected expenditures that may arise.
RISK MANAGEMENT There are no risk management issues.
COMMUNICATION & MARKETING None
RELEVANT BACKGROUND REPORTS None
SUSTAINABILITY Financial responsibility contributes to financial sustainability which falls within the Economic Pillar of the Sustainability Plan.
STRATEGIC GOALS & OBJECTIVES It is a strategic goal of the Town to operate in a fiscally responsible manner.
Prepared by: Carrie Robillard, CPA, CGA, Director of Finance/Treasurer Reviewed by: Stacey Cooper, Clerk/Deputy CAO (A) Jeff Lees, CPA, CGA, Chief Administrative Officer COW Meeting Date: June 27, 2018 Council Meeting Date: September 12, 2018
ATTACHMENTS None
Electronic File Location: S:\Administration\F10 Financial Statements\2017\2017 Surplus Analysis
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