Exhibitor Manual Table of Contents

September 10–12, 2021 Tampa Convention Center

EXHIBITOR MANUAL TABLE OF CONTENTS

IMPORTANT DEADLINES CHECKLIST.…………………………………………………………………………..…………......

SUSTAINABILITY...... Pg. 1

SHOW LOCATIONS AND SCHEDULE……………………………………………………………………………………...... Pg. 2

TICKETS AND CREDENTIALS………………………………………………………………………………………………...... Pg. 3

GENERAL INFORMATION/SUNCOAST CONVENTION SERVICES……………………………………………….....Pg. 4 • Forklift Service • Material Handling and Crate Storage • Empty Crate Return

EXHIBIT/DISPLAY INFORMATION...... Pg. 6

GENERAL CONVENTION CENTER POLICIES...……………………………………………………………………………...... Pg. 8

• Admittance to the Show • Booth Exhibits – Standard Equipment • Cash & Carry – Sale of Merchandise • Cleaning of Booth Space • Exhibitor Structures • Safety Precautions • Security Recommendations

MOVE IN/MOVE OUT (Schedule posted in the Exhibitor Kit)……………………………………………………………...Pg. 9 • Staging • Security During Breakdown

RULES AND REGULATIONS…………………………………………………………………………………………………………...... Pg. 11 FLORIDA TAXATION OF BOAT SHOW EXHIBITORS………………………………………………………………………...Pg. 13 KEY PERSONNEL AND CONTACTS ……………………..…………………………………………………………………………….Pg. 19 IMPORTANT DEADLINES CHECKLIST The following list of important deadlines will assist you in having a smooth and organized show experience from start to finish. Please note, some of these forms are required to exhibit.

For more information and to access forms, CLICK HERE. We recommend you keep a copy of all orders and take them with you to show site.

ITEM ADVANCE DEADLINE ORDERED/RETURNED

Insurance (Liability) (required) ASAP For assistance contact: [email protected]

Boat Information Form September 1

Layout & Height Display Plan September 1

Catering (Must order through exclusive provider) July 27 Contact: [email protected] Hotel Reservations ASAP

Communication Services (WIFI) August 23 Contact: [email protected] Tent Order TBD Contact: Tampa Tent Electrical Services August 17 Contact: [email protected] Convention Services & Equipment Contact: [email protected]

Furniture Order Form/Booth Carpet August 20

Labor & Forklift August 20

Material Handling Order Form August 20

Shipping & Freight August 20

Overhead Sign/Banner Rigging August 20

Audio Visual Order Form August 20

Credential Registration (required) August 30 Contact: [email protected]

Exhibitor Tickets No Deadline What Is Sustainability? Sustainability focuses on meeting the needs of the present without compromising the ability of future generations to meet their needs. The concept of sustainability is composed of three pillars: economic, environmental, and social—also known informally as profits, planet, and people.

At Informa we aim for all our events to be run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.

We do this not only because more than 80% of our attendees tell us that they care that our events are run in a responsible manner, but because it is the right thing to do for our customers, colleagues, and the communities we serve.

Here at U.S. Boat Shows we are continuously working on sustainability. Below are some examples have recent changes in the past couple of years: ➢ Replaced all temporary fuel power with efficient land power ➢ Replaced all Halogen lights with LED lighting. ➢ Eight miles of wooden decked docks converted to ABS plastic decking made of recycled material. ➢ Replaced dock exposed foam with ABS plastic sealed floats made from recycled materials. ➢ Elimination of all aisle carpet ➢ No plastic credential holders ➢ Digital tickets (no paper) ➢ Elimination of paper programs and transition to digital

We utilize our vendors who are committed to sustainability programs in their realm.

We would like to encourage you to join our sustainability efforts by looking at the below points. ➢ Ensure your stand design structured can be used at multiple events. ➢ For your travel and transport choose the most sustainable option possible for your journey to and from the event. Consolidate your shipments and use logistic companies that have sustainability credentials. ➢ Consider having corporate and/or annual meetings prior to the Show. ➢ Consider paper handouts by going digital and/or source recycled, sustainable certified paper options where printing is needed. ➢ When purchasing promotional items, consider the amount you order, the environmental credentials of the materials they are made from, as well as whether they are useful giveaways that will be used long after the show is over. ➢ Help to support the sustainability of the local area by using local suppliers and considering the sustainability credentials of the hotels you book. ➢ Think about what waste your stand will create and try to minimize it as much as possible. For the unavailable waste items, try to ensure it will be recycled. Key items to consider include signage, carpeting and packaging waste. ➢ Get involved with the numerous initiatives and conversations throughout the event ➢ Inspire the sustainable development of your industry by promoting your company’s and your products’ sustainability credentials. Ensure you and your contractor are aware of and compliant with all health, safety, and security requirements. 1 SHOW SET-UP Boat Move-in will begin Tuesday, September 7, 2021 ...... 11:00 a.m. Booth Move-in will begin Wednesday, September 8, 2021...... 12:00 p.m. to 5:00 p.m. Booth Move-in cont. Thursday, September 9, 2021 ...... 8:00 a.m. to 6:00 p.m.

OPEN TO THE PUBLIC Friday, September 10, 2021...... 10:00 a.m. to 7:00 p.m. Saturday, September 11, 2021 ...... 10:00 a.m. to 7:00 p.m. Sunday, September 12, 2021 ...... 10:00 a.m. to 5:00 p.m.

SHOW BREAKDOWN Sunday, September 12, 2021 ...... 5:30 p.m. to 9:00 p.m. Monday, September 13, 2021 ...... (Booth Breakdown) by 7:00 p.m. Staging will be available until 5 p.m. on Tuesday, September 14th

ADMISSION Adult...... $18.00 Children 15 & Under...... Free Friday ONLY - $5.00 after 5 PM Sunday ONLY - 2 Adult Tickets - $30.00

DIRECTIONS TO THE SHOW Take I-75 North to Exit 256 Lee Roy Selmon (Crosstown Expressway), West on Crosstown Expressway to Exit 7 Downtown West, West on Brorein Street to Tampa Street. Turn left on Tampa Street into the parking garage.

2 EXHIBITOR CREDENTIALS & TICKETS

EXHIBITOR CREDENTIALS Your Tampa Boat Show credentials link & password will be sent to you by CompuSystems, please do not share this password with anyone. This link will allow you to register for Exhibitor Credentials for the Tampa Boat Show. The maximum number of credentials issued is determined by the amount of square feet or in-water space for which your company has contracted and paid in full. You will find your square footage and number of boats on your contract for exhibit space. If in doubt, please feel free to contact us at 954-463-6762 or via email at [email protected] for assistance. Credentials will not be released until all space payments have been made & insurance has been received.

Exhibit Space # of Credentials Allowed: 199 sq. ft or less 8 200 – 399 or less 10 400 – 2000 sq. ft. 15 2001 – 3500 sq. ft 20 3501 – 5000 sq. ft. 25 5001 – 7500 sq. ft 30 7501+ 40

The following is a list of the different types of credentials:

• Guest - For vessel owners, potential clients and guest. This credential is good for all 4 days of the show. • Booth, Land, Bulk & Open Floor Exhibitor - For company executives and employees engaged in the presentation of your exhibit. • In-Water Exhibitor - For company, executives and employees engaged in the presentation of your in-water exhibit. • Crew Members - For those captains and crew members staying aboard during the Show. • Participating Exhibitor - For dealers working a manufacturer’s exhibit or manufacturers or reps working a dealer’s exhibit. • Restricted Service Contractor - For employees and outside contractors providing cleaning or servicing of your exhibit. Access to the Show grounds is from 6:00 a.m. until Show opening each day. (Not valid during Show Hours)

Exhibitor Registration will be open on-site at the Informa Markets Show Office beginning Monday, September 6, 2021 at 10:00 a.m. and will remain so during all open hours of the boat show. Your exhibitor pass allows access to the exhibit areas TWO HOURS before show opening each day. Exhibitors pre-registering may have credentials mailed to them or held at registration for pick up. Please be sure to have your exhibit space paid in full to avoid any unnecessary delays.

EXHIBITOR GUEST TICKETS Exhibitor Guest Tickets are all electronic. Step-by-Step instructions on how to order your tickets are displayed on each Show’s website in the Exhibitor section. This system eliminates on site Will Call as the tickets will be sent via email to your client or guest which allows for great flexibility. You can email a ticket once you have confirmation that your client is coming to the show. To set up accounts for your brokers please provide us with an excel spreadsheet First Name, Last Name, Email Address in individual columns we will have them added to the site.

EXHIBITOR COMPLIMENTARY TICKETS INCLUDED WITH SPACE The number of tickets given to each Exhibitor is based on booth size, land space and/or number of boats displayed. Once an exhibitor has met their allotted number of tickets, additional tickets may be purchased at a discounted rate. Both type of tickets will show up on your account please make sure to use the $0.00 tickets first, once you have used all complimentary tickets that ticket will no longer be available and you will have to order discounted tickets. The price for discounted tickets is $8.50

EXHIBITOR SERVICE CENTERS The Informa Markets Show Office (Meeting Room # 1)d is locate next to the entrance of the Riverwalk and outdoor displays. It will be open at 10 a.m. on Monday, September 6, 2021 and will remain so during all open hours of the boat show.

Suncoast Convention Services and the Tampa Convention Center service desks will be located in the main hall of the convention center beginning Tuesday, September 7, 2021 at 1 PM. Please be sure to place your booth service orders prior to the discount deadline date(s) identified in this kit to maximize the savings to your company and minimize delays to your set-up with last minute service needs you may encounter. Order forms are located in the exhibitor link portion of the exhibitor kit.

3 General Information 2021

AISLE SPACE Aisle space may not be used for exhibit purposes or for general solicitation of business. Distribution of any literature or other exhibit material is forbidden outside your immediate exhibit area.

BOAT CLEANERS Informa Markets must be notified of any boat cleaning company hired to clean your boats. You should use the EXHIBITOR APPOINTED CONTRACTOR form in the exhibitor link portion of the exhibitor kit. Contractors must file a CERTIFICATE of LIABILITY Insurance with Informa Markets no later than August 26, 2021. All boat cleaning companies must abide by the rules regarding early and late building access, have appropriate credentials, and meet all security, insurance and convention center requirements.

EXHIBITOR APPOINTED CONTRACTORS Any exhibitor using a contractor other than the official service contractor must notify Informa Markets and Suncoast Convention Services, Inc. no later than August 26, 2021. Please complete and return the Exhibitor Appointed Contractor form located in the exhibitor link portion of the exhibitor kit. Additionally, a Certificate of Liability Insurance from your appointed contractor must be forwarded to the Suncoast Convention Services office fax at 813-626-6510. This is in addition to the Certificate of Insurance required for your company.

BOOTH CLEANING You are responsible for ordering cleaning service to empty wastebaskets and vacuum carpet. This is a special-order service not included in your exhibit space cost. An order form is included in the exhibitor link portion of the exhibitor kit. Informa Markets is responsible for aisle cleaning, restrooms and public trash bins.

BOOTH EQUIPMENT PROVIDED Indoor Booth Space Each indoor booth space will be set with 8’ high white & blue back drape, 3’ high side drape divider (same colors) and one (1) 7” X 44” identification sign at no additional charge to you (additional signage can be ordered directly with the official show decorator: Suncoast Convention Services). All exhibits in the main hall must be carpeted by the exhibitor (be sure to order your electrical service requirements from the convention center electrical contractor prior to your carpet installation). Forms are located in the exhibitor link portion of the exhibitor kit.

Boat/Bulk Space (Indoor & Outdoor) Boat and bulk exhibitor space are not provided with drape or identification signs. If your exhibit space requires pipe and drape or signage, it can be ordered directly with the official show decorator: Suncoast Convention Services. All indoor space must be carpeted by the exhibitor. We suggest you also carpet your outdoor exhibit for a better overall appearance for your company, but it is not required for outdoor displays (please be sure to order your electrical service requirements from the convention center electrical contractor prior to your carpet installation). All order forms are located in the exhibitor link portion of the exhibitor kit.

In-Water Displays All in-water displays include either one-30amp($100) or one-50amp($200) electrical service for each boat displayed if you advise us by September 1, 2021 on your In-water Boat Exhibitor Information Form included in the Order Forms section of these instructions. If you do not advise us in advance you will not receive electrical. Additional electrical requirements can be ordered from the Tampa Convention Center. You must bring your own molded electrical "Y" connector (s). Floating Docks are available directly from Informa Markets; please contact Keving Murphy at 401.651.3220 or [email protected] for more information.

Riverwalk Displays Riverwalk exhibitors do not receive booth equipment – Pipe and drape are available on request from Suncoast Convention Services (order forms available in the “Decorator Order Forms” section). Utilities are available from the Tampa Convention Center. Please contact Informa if you have any questions.

4 FOOD & BEVERAGE SERVICE All food and beverage utilized during the show must be ordered through the Tampa Convention Center catering services. Any exhibitor planning to conduct food or beverage sampling in their exhibit space must fill out the order form provided in the exhibitor link portion of the exhibitor kit. LOST CHILDREN & RELATIVES All lost children and relatives should be brought to the Informa Markets show office immediately. The Tampa Boat Show Office is located in Meeting Room #1, next to the entrance to the Riverwalk and outdoor exhibits. No one under 16 is permitted in the hall or on the dock during the move-in or move-out. PARKING Informa Markets controls the show exhibit hall and the designated staging area, not the areas around the Tampa Convention Center. Parking is allowed only in areas designated by the facility. https://www.tampagov.net/parking/programs/garages-and- lots - during move-in /out ONLY! Informa Markets issues an “Exhibitor Access Pass” that will facilitate your vehicle activity while moving in/out of the exhibit hall. Although this access pass is used to identify your vehicle for safety and security reasons, for the period of time indicated on the pass, it does not allow parking in the lots around the Tampa Convention Center, handicap spaces or in dock areas. Any ticketing and/or towing will be at the vehicle owner’s expense. Please note thatf City o Tampa Police are now on site as part of new security measures. TELECOMMUNICATIONS The order form is located in the exhibitor link portion of the exhibitor kit . Phone lines are not availablee on th floating dock areas outside the convention center. Please plan your cell phone requirements accordingly.

5 EXHIBIT/DISPLAY INFORMATION DISPLAY GUIDELINES

ALL DISPLAYS Use of nails, screws, or any material which would mark floors or walls of the exhibit hall is strictly prohibited. To ensure safety, Fire Department regulations require that nothing is to be fastened to the sprinkler system anywhere in the building.

BOATS ON DISPLAY 1. Boats or vehicles on display that have an interior space of over 100 square feet of space that can be occupied shall have a battery operated smoke detector installed in that space. 2. All fuel tank openings shall be locked and sealed in an approved manner to prevent the escape of vapors. 3. Fuel and water tanks shall not contain any fuel or water due to possibility of unbalanced load shifts. 4. At least one battery cable shall be removed from the batteries used to start the vehicle engine. The disconnected battery cable shall then be taped and secured. Removal of the wire to the starter will be allowed. 5. Batteries used to power auxiliary equipment shall be permitted to be kept in service. 6. Boat or vehicle projections that are lower than 6’8” shall be protected as to prevent injury. Example: Bow pulpits, boat props, trailer tongues. 7. No propellers may be exposed in open traffic areas.

Platforms 1. Platforms that exceed 30 inches above the floor shall be provided with guardrails as to prevent guests from falling off. 2. There shall be a means to prevent guests from falling off of the platforms from the space between the platform, boat and vehicle that is on display. 3. There shall be no storage under the platforms. 4. Platforms that are over 300 square feet shall be provided with at least two means of egress. 5. Platforms shall be provided with stairs or ramps. 6. Platforms shall be constructed with sturdy materials with adequate cross bracing to prevent collapse.

Stairs 1. Changes in level means of egress shall be achieved by either a ramp or stairs where the elevation difference exceeds 12 inches. 2. Stairs shall be provided with guardrails when they are more than 30 inches above the floor. 3. Tread depth shall be at least 11 inches. 4. Tread height shall be between 4 inches to 7 inches. 5. Stair edges must be marked and visible. 6. Treads shall be slip resistant. 7. Stairs shall be uniform in dimensions.

Guardrails / Handrails 1. Guardrails shall be provided for stairs and platforms when they are more than 30 inches above the floor. 2. Guardrails shall not be less than 42 inches in height and shall be provided with intermediate rails or netting to prevent guests from falling through the guardrail. The space between the intermediate rails and netting shall not be more that 4 inches in diameter. 3. Handrails shall be provided for all guardrails on stairs. 4. Handrails shall be between 34 to 38 inches above the tread.  These requirements have been taken from NFPA 101 and NFPA 1 which the State of Florida has adopted as their life safety code and fire prevention code. Tampa Fire Rescue is required by state law to enforce these codes.  Initial fire and safety code inspection will commence 48 hours prior to show opening and all exhibits must be in compliance 24 hours prior to show opening.  All displays must adhere to Informa Markets, Tampa Convention Center & The City of Tampa Fire Marshal guidelines. The Tampa Fire Marshal has final say in all safety requirements when it comes to displays including platforms, stairs, guardrails & handrails.

6 Display Guidelines: ENCLOSED EXHIBIT AREAS & MULTI-LEVEL EXHIBITS All special booth or display construction must meet local, state, federal and convention center building codes. If you plan to have a booth constructed with an enclosed area (walls or ceilings), or an exhibit with multiple levels, please be sure to consult with all applicable City of Tampa code requirements and Tampa Convention Center building requirements.

IN-WATER DISPLAYS All boats displayed in-water must have an 8 ½ x 11 place card in a prominent location and visible to the operator that reads: Warning – Manatee Area. (We have provided ay cop to print in the “Resource Forms” section). This is to alert boaters and protects the manatee in its sanctuaries and is mandato ry by law.

ELECTRICAL SERVICE All electrical service at the TAMPA BOAT SHOW must be exclusively provided by Edlen Electrical, whether it is inside or outside the Tampa Convention Center including the in-water boat dock. No installations are provided by Informa Markets or the Tampa Boat Show. In-Water Boats -The Tampa Boat Show will cover $134 of your 30AMP, leaving exhibitors responsible for $100 or $313 of your 50AMP, leaving exhibitors responsible for $200. You must inform us of YOUR NEEDS NO LATER than September 1, 2021 with your In-Water Boat Information Form. You must supply your own adapters. An In-Water Boat Information Form with electrical requirements form is located in the exhibitor link portion of the exhibitor kit. Requirements for electrical services are to be arranged with Edlen Electrical.

Indoor and Outdoor Space Electrical service is turned off every night unless otherwise specifically ordered by the exhibitor. Please take precautions and notify the official electrical services contractor for your overnight electrical needs to protect any safety systems or items that are perishables in your exhibit, and any other support equipment requiring overnight electrical power. An electrical order form is located in the exhibitor link portion of the exhibitor kit.

YOU MUST BRING YOUR OWN MOLDED ELECTRICAL “Y CONNECTOR(s)”.

7 FIRE MARSHAL The City of Tampa Fire Department is an integral part of safety at the Tampa Convention Center and during the Tampa Boat Show. Fire Marshals strive to maintain the safety standards established for local and state fire regulations while considering national fire safety trends. Fire Marshals will be on-site at the Tampa Boat Show to inspect for compliance with stairway and railing regulations, smoke detectors, inspect for empty fuel tanks confirming they are free of vapors, and ensuring that you have met the local safety standards.

All exits, hallways, and aisles must be kept clear and unobstructed at all times. Materials used in exhibits must be flamed retardant and are subject to inspection. Flame retardant certification may be requested. Prohibited items include: All straw, hay or live evergreen trees, compressed flammable gases, flammable or combustible liquids, and hazardous chemicals and materials (acetylene, hydrogen, propane, butane, pesticides, herbicides, poisons, gasoline, kerosene, cleaning solvents, and other petroleum- based materials).

FIRST AID The First Aid Center is located in the main hall of the convention center, inside ramp #1. For the safety of all exhibitors and attendees, an emergency medical person is on duty during show hours. For assistance, please contact an Informa Markets staff on the show floor wearing blue shirts during set-up and tear-down or contact the Show Office.

FLOATING DOCKS (IN-WATER DISPLAYS) The Tampa Boat Show can provide 10’x20’ and 10’x40’ floating docks on a rental basis. Please reach out to the show team for inventory and pricing by September 1, 2021.

FLORIDA SALES TAX REQUIREMENTS Exhibitors must register with the Florida Department of Revenue prior to bringing product into the State of Florida for sale at the show. The Department of Revenue will be on site checking for your compliance with Florida Law. We urge your cooperation. Additional information may be found in the Exhibitor Kit or call 1-800-352-3671 (website: www.myflorida.com/dor).

FOOD & BEVERAGE SERVICE All food and beverage utilized during the show must be ordered through the Tampa Convention Center catering services. Any exhibitor planning to conduct food or beverage sampling in their exhibit space must first notify and receive written approval from Tampa Boat Show Management.

GRATUITIES Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Any attempt to solicit any type of gratuity by any service employee for any service(s) should be reported to the Tampa Boat Show office immediately.

HANGING SIGNS Hanging signs are only permitted over bulk space or booths along the perimeter of the main hall and are under the jurisdiction of the Tampa Convention Center. Plans for hanging signs must be approved by Tampa Boat Show Management. If you do not pre-ship your hanging sign to the Suncoast Convention Services warehouse, your sign must be present in your booth on site for your assigned scheduled hanging date and time, or your installation costs will increase due to overall schedule changes necessary, and location accessibility problems. Remember, only orders received prior to the cut-off date will receive discounted rates.

On-site orders will only be accepted at the full installation rate and only if equipment availability permits. Please be sure to schedule your sign removals for no later than your scheduled move-out time. CONDUCT OF EXHIBITORS All booths must be set and operational by 9:00am, Friday, September 10, 2021. All exhibits must be staffed during all show hours every day. Only those companies that have contracted for exhibit space are permitted to demonstrate product, solicit orders or distribute advertising at the show. Sales, signage, models, and distribution of literature and/or promotional items must be confined to your exhibit space.

8 INSURANCE Each Exhibitor is required by contract to carry $1,000,000.00 of Liability Insurance to cover the exhibit space(s) occupied in the Show. Complete information can be found on the Insurance Order form. For further information, please call 954/764-7642 or 800/940-7642.

LABOR Labor for exhibit installation and dismantling can be ordered through SUNCOAST CONVENTION SERVICES, Inc. The labor order form is located in the exhibitor link portion of the exhibitor kit. Under no circumstances is labor to be brought in from “off the street” services. New security regulations in place at the Tampa Convention Center require that all exhibitor personnel have identification at all times.

Craftsman at all levels must be instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed only to Informa Markets personnel wearing blue shirts, or to show office staff.

MATERIAL HANDLING Please be sure to review freight and material handling rates, secure the appropriate insurances needed, and review the Material Handling Services-Rules & Regulations prior to shipping boat display products and materials. These regulations can be found in the Exhibitor Kit.

SECURITY Informa Markets and Tampa Boat Show management provide basic security for the duration of the show, including move-in and move-out. All exhibitors are required by contract to have insurance for any loss or damage that may occur before, during or after the show. Informa Markets, the Tampa Boat Show, the Tampa Convention Center, nor the show contractors will be responsible for the loss or damage of product before, during or after the show, including theft.

FOLLOWING ARE SOME SUGGESTIONS FOR SECURITY PRECAUTIONS:

• Do not indicate the contents on the outside of your cartons or crates. The cartons should be marked by company name & booth number and marked numerically, to deter theft. • Ship locked or bolted crates only. Avoid using small cartons or cardboard boxes for products. • Furnish complete & accurate bill of lading(s) to your shipping company. • Do not store un-displayed product in empty crates, under tables or displays. • Securely cover or close off your display every night. • Do not display small, easy to conceal products during move-in & move-out. • Do not leave brief cases, calculators, cameras, cellular phones, etc. in your display. Prototype materials and one of-a-kind items should always be secured. • You should cover your display with cloth, tarpaulin, sheets, etc. at the close of the show nightly and remove them at morning show opening. This acts as a psychological deterrent and avoids curiosity seekers. • Pack securely and label all materials quickly at the show break. • Have an employee remain with your exhibit at all times, including move-in and move-out. • Report any damage or lost cartons/crates to the show office immediately. • Issue receipts for products sold at the show. • If you are conducting retail sales, make change from a belt or waist pack. • Do not leave your exhibit unattended.

9 SERVICE ORDER FORMS Forms to order various services are located online in the exhibitor link portion of the exhibitor kit. This includes order forms for the Tampa Boat Show, Suncoast Convention Services and the Tampa Convention Center. We urge you to complete and return the service order forms for your exhibit before the stated deadline, in order to take advantage of advance order discounts. Be sure to review each of these forms to maximize the savings to your company, and to improve the return on your boat show investment.

SMOKE DETECTORS Boats over 100 sq. ft. of interior space must have a smoke detector (temporary battery operated smoke detectors are acceptable). City of Tampa Fire Marshals will be on-site to conduct inspections.

SMOKING NO SMOKING IS ALLOWED IN THE TAMPA CONVENTION FACILITY AT ANY TIME as required by the FLORIDA “CLEAN INDOOR AIR ACT”.

STAGING YARD The Tampa Boat Show Staging Yard is to be used for exhibitors needing to stage boats prior to their scheduled move in time and for storage of empty trailers through the duration of the show. 1331 McKay St. Tampa, FL 33602.

*Exhibitors are not required to check in at this yard. You may proceed directly to the Tampa Convention Center at time scheduled by Informa. All of your trailers must be marked with exhibiting company information.

SPEED ZONES All in-water boat exhibitors are reminded to abide by the rules governing the local waterways to and from the floating dock exhibit areas. The in-water display area is a NO-WAKE ZONE!

TELECOMMUNICATIONS An order form is located in the exhibitor link portion of the exhibitor kit. Phone lines are not available in the floating dock areas outside the convention center. Please plan your cell phone requirements accordingly.

TENT RENTAL Tents are available through U.S. Tent Rental. An order form is available in the exhibitor link portion of the exhibitor kit. You may contact Curtis Day from U.S. Tent at (941)727-3311 or [email protected]

10 RULES AND REGULATIONS

SHOW MANAGEMENT The "TAMPA BOAT SHOW” is produced and managed by Informa Markets. All decisions regarding space assignments, nature and style of exhibit, floor management before, during and after the Show hours shall be made by Informa Markets. Informa Markets shall have full power in the interpretation and enforcement of these rules and regulations and the power to make amendments thereto and such further rules and regulations as they shall consider necessary for the proper conduct of the Show.

CHARACTER OF EXHIBITS Only those products or services directly related to the design, construction and use on recreational boating and the marine industry will be eligible for display and only with the written approval of Informa Markets. Exhibitors shall display their products and conduct their business only within their assigned space. No placard, stickers or other signs relating to non-exhibiting firms will be allowed in individual exhibits or anywhere else in the Show. Lotteries, drawings, guessing games, or prize contests of any kind sponsored by individual Exhibitors are subject to Informa Markets prior written approval. No horns or alarms, whether part of the equipment of boats or separate exhibits, will be permitted to be operated. Flashing signs or lights and revolving flasher lights are prohibited. No amplifiers or loudspeakers may be operated in individual exhibits. Self–contained, automatic motion picture equipment, slide projectors or other audio/visual equipment may be operated in individual exhibits only with the understanding and signed approval of Informa Markets. No television receivers will be permitted except those designed for marine use and exhibited by the manufacturer. No advertising or printed matter, which, in the opinion of Informa Markets, is undignified or otherwise objectionable, shall be distributed. Exhibitors have the right to distribute catalogs and other printed matter, approved by Informa Markets, from the space occupied by them, but in no other way. Informa Markets reserves the right to decline or prohibit any exhibit or proposed exhibit or to prohibit any activity at an exhibit which, in its opinion, is not suitable for the TAMPA BOAT SHOW. This reservation concerns persons, things, decorations, conduct, printed matter, souvenirs, catalogs and all other things which affect the character of the Show.

PAYMENT FOR SPACE Application for space must be submitted on the official contract application form and must be accompanied by the deposit specified the rein. After allocation of space, each applicant must execute a signed contract for space with Yachting Promotions, Inc. and make additional payments as provided in said contract. NO GOODS WILL BE PERMITTED TO BE PLACED IN THE EXHIBITION SPACE UNTIL ALL PAYMENTS FOR SPACE RENTAL HAVE BEEN MADE.

SUBLEASING Exhibitors may not sublease, assign or apportion their space. No more than one firm may exhibit in a single space without the written permission of Informa Markets. No goods or products other than those manufactured or sold in the regular course of business shall be displayed by Exhibitor.

SALE OF MERCHANDISE The sale of certain goods for delivery during the Show under a special "Cash and Carry" program will be permitted. This program will be controlled with strict rules including minimum inventory and periodic inspections of exhibits by Informa Markets. Boats and other large items will not be included in this program. Exhibitors wishing to participate must present complete information regarding their proposed exhibit.

BOOTH EXHIBITS Booth areas will contain an 8 ft. high cloth backwall drape and 3 ft. high cloth side dividers. All Booth exhibits shall be limited to an 8 ft. backwall with no portion of the display extending out from the backwall more than 1/3 of the total space depth at a height exceeding 8 ft. All exhibits shall be erected so as not to obstruct the view of neighboring exhibits. Carpet is not included in your booth price, however, it is available.

LAND & BULK EXHIBITS Boats and trailers must be within the boundaries of their space. Boats or engines that are unloaded must be placed with the proper equipment to assure the safety of the public and your company. Informa Markets shall have no liability regarding this procedure. Individual Electric service is not provided in the Land exhibit area however, service is available at the Exhibitor's expense.

11 RULES & REGULATIONS (CONTINUED)

HOURS OF EXHIBITION ABSOLUTELY NO DISMANTLING OF ANY PORTION OF ANY EXHIBIT WILL BE ALLOWED PRIOR TO 30 MINUTES AFTER SHOW CLOSING. Informa Markets reserves the right to alter the Show hours without advance notice to Exhibitors and to require immediate evacuation of the Show site including people and/or exhibits in the event of a hurricane, tornado, storm or other "Acts of God" or government interference, without liability to Exhibitors.

INDEMNITY INSURANCE Neither Yachting Promotions, Inc., nor Informa Markets, nor the Tampa Boat Show, nor their representatives or agents (“indemnified parties”) shall be liable or responsible for any injury to Exhibitors, or their employees, or guests, or visitors while within the confines of the Exhibit Space or while on any boat (or boarding device thereto) which the Exhibitor has in the water at the Boat Show; nor shall they be liable for the loss or damage to any goods from any cause whatsoever while the same are in transit to or from the Show, or while they are located in the Exhibit Space. Exhibitor hereby indemnifies and holds the Indemnified Parties harmless from any and all such claims, liabilities, damages and expenses (including attorneys’ fees arising from the foregoing injuries, losses or damages. The indemnity provisions contained herein shall survive the expiration or earlier termination of this Agreement. Exhibitor shall be responsible at its expense for obtaining commercial general liability insurance with minimum limits of $1,000,000.00 per occurrence and shall provide a certificate of insurance not less than 45 days prior to show opening naming Yachting Promotions, Inc. as an additional insured

12 FLORIDA TAXATION of BOAT SHOW EXHIBITORS 2021 SALES and USE TAX

GENERAL RULES A 7.5% sales tax is imposed on every “retail sale” of tangible personal property within Tampa, Florida. Some counties impose additional local optional or discretionary surtaxes: 7.5% etc. ”Retail sales” include sales that take place in Florida and “mail order sales” by companies who are required to register as dealers under Florida’s sales tax law. A “dealer” is any person who, among other activities, does the following:

1. sells tangible personal property; 2. solicits sales of tangible personal property; 3. leases tangible personal property; 4. sells, provides, or performs a taxable service; or 5. imports tangible personal property for use, consumption, distribution, or storage.

Sales tax is not imposed on “sales for resale,” that is, sales to persons or companies who themselves are registered as Florida sales tax dealers and purchase the item for resale. A dealer who makes a “sale for resale” to another dealer must obtain and keep on file a Florida resale certificate from the purchaser to document the exempt status of the sale. If a company makes sales in Florida, including sales at a boat show, it must register as a dealer with the Florida Department of Revenue (DOR) and must collect sales tax on its sales or obtain and keep on file Florida resale certificates. As long as it is required to be registered as a dealer with the DOR, a company must collect sales tax on Florida sales and must submit monthly sales tax returns and remittances to DOR. If an article of tangible personal property is brought into Florida and is subject to use tax, the DOR will allow credit for sales or use taxes paid to another state, U.S. territory or the District of Columbia. Credit cannot be given for taxes paid to another country. Purchasers who cannot show that Florida’s or another state’s sales tax has been paid (at a rate equal to or greater than Florida’s rate) upon the purchase of tangible personal property must pay use tax on the cost of the item.

13 EXAMPLES Please Note: The Following examples are based upon the premise that an out-of-state exhibitor’s only presence in Florida is attendance at no more than a few Florida boat shows. Any additional presence or activities conducted by out-of-state exhibitor within Florida may result in different answers to some of the examples.

Sales at Boat Show for Immediate Delivery

Example 1: Exhibitor Who Makes Only Retail Sales at Boat Show An out-of-state exhibitor attends a Florida boat show. Boats or accessories are sold or delivered at the show only to retail customers. This exhibitor must register with the DOR as a dealer, collect the sales tax on all retail sales made at the show, and file monthly sales tax returns.

Example 2: Exhibitor Who Makes Only Wholesale Sales at Boat Show An out-of-state exhibitor attends a Florida boat show. Boat or accessories are sold or delivered at the show only at wholesale to persons who are registered as sales tax dealers. If the exhibitor has signed an Exhibitor’s Agreement, which prohibits it from making retail sales but allows it to make wholesale sales, the exhibitor is not required to register with the DOR as a dealer, or collect tax on the sales, because only sales for resale are made. If the exhibitor has not signed an Exhibitor’s Agreement, the exhibitor must register with the DOR as a dealer. In either case, the exhibitor must obtain and keep on file Florida resale certificates from the purchaser to document the exempt status of the sales.

Example 3: Exhibitor Who Makes Both Retail and Wholesale Sales at Boat Show An out-of-state exhibitor attends a Florida boat show. Boats or accessories are sold or delivered at the show both on a retail and wholesale basis. This exhibitor must register with the DOR as a dealer, collect the sales tax on all retail sales made at the show, and file monthly sales tax returns remitting the tax on such sales. Florida resale certificates must be obtained and kept on file from all wholesale purchasers, to document the exempt status of those sales.

Sales at Boat Show for Future Delivery Outside Florida

Example 4: Exhibitor Who Takes Order at Show for Future Delivery Outside Florida An out-of-state exhibitor attends a Florida boat show. Orders are taken for boats or accessories at the show for future delivery to an address outside of Florida. These orders are subject to acceptance or rejection at the exhibitor’s home office following an appropriate credit check, etc. The exhibitor is not required to collect the sales tax on these transactions, whether or not the exhibitor is registered as a Florida dealer.

Sales at Boat Show for Future Delivery In Florida

Example 5: Exhibitor Who Takes Orders at Show for Future Delivery in Florida But Does Not Receive Full Payment at the Show An out-of-state exhibitor attends a Florida boat show. Orders are taken for boats and accessories at the show for future delivery to a Florida address.

14 Case A: The Purchaser makes a deposit or partial payment at the boat show. The balance of the purchase is paid to the exhibitor after the exhibitor returns to the home office, for example, by wire transfer or by check mailed to that office. The exhibitor is not required to collect the sales tax. This transaction is completed outside Florida and is not treated as a Florida sale. The purchaser is required to pay a use tax upon receipt of the boat or accessories.

Case B: The purchaser pays for the goods by credit card. The credit card transaction is processed for authorization at the exhibitor’s home office after the conclusion of the show. The exhibitor is not required to collect the sales tax. This transaction is completed outside Florida and is not treated as a Florida sale. The purchaser is required to pay a use tax upon receipt of the boat or accessories.

Example 6: Exhibitor Who Takes Orders for Future Delivery in Florida But Does Receive Full Payment at the Show An out-of-state exhibitor attends a Florida boat show. Orders are taken for boats or accessories at the show for future delivery to a Florida address. The purchaser completes payment for the goods in Florida, either by cash, a check for the full purchase price, or a credit card for which authorization is obtained during the show. This exhibitor is not required to collect the sales tax on these transactions, even if the exhibitor is registered as a dealer. The purchaser is required to pay a use tax upon receipt of the boat or accessories.

Sales After the Show to Florida Residents

Example 7: Exhibitor Receives Post-Show Telephone or Mail Orders from Florida An out-of-state exhibitor attends a Florida boat show. After the exhibitor returns home, orders are received by telephone and mail for boats or accessories to be shipped to Florida. This exhibitor is not required to collect the sales tax on these transactions, even if the exhibitor registered as a dealer. The purchaser is required to pay a use tax upon receipt of the boats or accessories.

Example 8: A Florida Resident Visits the Manufacturer’s Plant after a Show And Places an Order for Delivery into Florida An out-of-state exhibitor attends a Florida boat show. After the exhibitor returns home, a Florida resident visits the plant and places an order for delivery into Florida. The exhibitor is not required to collect the sales tax on this transaction, even if the exhibitor has been required to register as a Florida dealer because of the boat show activities. The seller must document that the purchaser was physically present at the plant when the sale was made to avoid any question about the tax status of the transaction. The purchaser is required to pay a use tax upon receipt of the boat or accessories.

15 Related Issues In addition to liability for Florida sales tax, exhibiting at a Florida boat show may trigger liability for one or more of the following:

• payment of Florida corporate income tax • payment of Florida intangible property tax • qualification as a foreign corporation with the Florida Secretary of State

The following is a general summary of these requirements:

Florida Corporate Income Tax (Chapter 220, Florida Statutes) An out-of-state corporation whose only activities in Florida during its taxable year consists of attending boat shows and soliciting orders that are approved or rejected outside Florida (e.g., are approved at the exhibitor’s home office after a credit check) and are filled by shipment or delivery from outside Florida is not subject to the Florida corporate income tax. If an out-of-state corporation sells and delivers boats or boating accessories at a Florida boat show, or solicits and approves orders at a Florida boat show for future delivery into Florida, may be subject to the Florida corporate income tax. Except in limited circumstances, an S- Corporation is not subject to the Florida corporate income tax, regardless of the extent of its activities in the state.

Florida Intangible Property Tax (Chapter 199, Florida Statutes) A person who transacts business in Florida and on January 1 has receivables derived from business in the state, is liable for Florida intangible tax on the value of those receivables. An out-of-state person whose boat show activities are considered to be business regularly conducted with customers in Florida will be subject to this intangible tax. The tax return is due by June 30th. Qualification With Secretary of State as Foreign Corporation (Section 607.1501, Florida Statutes) An out-of-state corporation whose only activities in Florida consist of soliciting boat show orders that are approved or rejected outside Florida before they become contracts (e.g., are approved at the exhibitor’s home office after a credit check) is not required to register with the Florida Department of State as a foreign corporation. If an out-of-state corporation sells and delivers boats or boating accessories at a Florida boat show, or solicits and approves orders at a Florida boat show for future delivery, then it may be required to register as a foreign corporation.

HOW TO CONTACT THE DEPARTMENT OF REVENUE The DOR will provide more detailed information on tax matters upon request. For forms and general information, call Monday - Friday, 8 a.m. to 5 p.m. ET, at 1-800-352-3671. For specific questions regarding boats, contact the Boat Enforcement Unit, 5050 W. Tennessee Street, Building H-1, Tallahassee, Florida 32399-0100; (850) 488-3821.To obtain detailed written responses to your questions, write the DOR at Technical Assistance and Dispute Resolution, P.O. Box 7443, Tallahassee, Florida 32314-7443. The Miami service center to contact for additional information or forms is Suite 119, 8175 N.W. 12th Street, (305) 470-5001.

16 ENVIRONMENTAL RULES AND REGULATIONS CAPTAINS AND CREWS The Department of Environmental Regulation provides the following information. Please follow all regulations so that we may continue to produce this show every year. These regulations will be enforced. Please enter the show area at idle speed.

PLEASE PAY ATTENTION TO THE FOLLOWING:

• NO WAKE ZONE • MANATEE AREA • NO FUELING OF VESSELS • NO SEWAGE DUMPING • VESSEL SEWAGE PUMP OUT IS PROHIBITED • NO CHEMICAL PRODUCTS FOR CLEANING VESSELS • NO CONTAMINATED BILGE PUMPING • NO PROPULSION ENGINE OPERATION • NO REPAIR OR MAINTENANCE OF ENGINES ON SITE • NO HULL CLEANING INVOLVING SCRAPING OR JET WASHING

BEST MANAGEMENT PRACTICES

Discharge of Sewage from Vessels (excludes "Gray water"): Marine facility operators shall advise all tenants of the following: It is illegal to discharge sewage from vessels into the waters. Illegal discharge of sewage from vessels is subject to stiff fines and repercussions.

Waste Oil: This includes waste engine oil, transmission fluid, hydraulic oil, and gear oil. Waste oil must be stored in non- leaking container clearly marked "waste oil" on an impermeable surface, and covered in a manner that will prevent rainwater from entering the container. Oil spills must be removed from the site by a permitted waste oil transporter and receipts retained for inspection.

New Oil: This includes new engine oil, transmission fluid, hydraulic oil, and gear oil. These petroleum products must be kept in non-leaking containers on an impervious surface and covered in a manner that will prevent rainwater from entering the container. Leaking containers must be emptied promptly upon detection, either by transferring the product to a non-leaking container or by disposing of it in the "waste oil" container.

Anti-Freeze Engine Coolant: Anti-freeze is considered a hazardous product and when drained from an engine, it must be stored in a clearly marked container on an impervious surface, under cover. It cannot be disposed of down a storm drain or sanitary sewer. It must be removed from the site by a permitted liquid waste transporter, and receipts must be retained for inspection. Care must be taken in handling these products and spills cleaned up promptly at the time detected.

17 Bilge Waste Water: Bilge wastewater and "gray" water that is not contaminated by oil, fuel or other regulated containment's may be discharged onto surface waters or on land. Federal, state and local regulations prohibit the discharge of bilge wastewater and "gray" water that is contaminated by oil, fuel or other regulated containment's. Boat owners shall be liable for complying with these regulations. "Gray" water shall mean wastewater from galley operations (dishwashing) and from hand basins and showers.

Used Lead-Acid Batteries: These must be stored on an impervious surface, under cover, and sent to or picked up by an approved recycler. Receipts must be retained for inspection.

Pressure Cleaning: The use of high or low-pressure water cleaning equipment for the initial rinse-off of a vessel hauled from the water is acceptable. However, any accumulated algae, oyster or barnacle build-up must be properly collected and disposed of in the regular trash. The use of this equipment to remove bottom paint from hulls shall be restricted to an area with an impervious surface, where the wastewater shall be contained, collected and treated to remove paint solids to meet the sanitary sewer standards. If standards are not met, further treatment will be required prior to discharging to the sanitary sewers.

Washing by Hand Above Waterline: Detergents and cleaning compounds used in washing boats shall be biodegradable. The waste water generated by washing boats by hand shall not be considered an "industrial waste" or "other waste" as defined in chapter 24.

Sanding Hull or Topsides with Power Tools: Permitted facilities shall set and enforce their own rules in regard to the use of power sanding tools. However, the sanding dust generated by this activity must be swept up and disposed of with the regular trash and may not be intentionally discharged into a storm drain or onto surface waters.

Waste Gasoline: Must be stored in a non-leaking container or impervious surface and covered to prevent rain water from entering the container. The container must be clearly labeled "waste gasoline" and the storage location must conform to local Fire Codes. Whenever, possible waste gasoline shall be filtered and used as fuel. Waste gasoline shall not be discharged to the ground, storm sewers, or to surface waters. Waste gasoline must be removed from the site by a waste transporter permitted to handle this waste product and receipts must be retained for inspection.

Waste Diesel, Kerosene, and Mineral Spirits: These must be stored in non-leaking containers on a impervious surface, and covered to prevent rain water from entering the container. Each container must be clearly labeled with its contents. The storage locations shall conform to local Fire Codes. The disposal of these waste products must be by a waste transporter permitted to handle such wastes, and receipts must be retained for inspection. Waste petroleum products shall not be discharge to the ground, storm sewers or to the surface waters.

Grease: Spilled or waste grease shall be collected and put into the waste oil container. Residues remaining on the ground may be absorbed with "spill-dry" or a similar product and disposed of with the regular trash.

18 INFORMA MARKETS TAMPA BOAT SHOW KEY PERSONNEL ALPHA BY FIRST NAME NAME FUNCTION EMAIL DIRECT NUMBER Accounting Dept Accounting [email protected] - Terri Kennedy Credentials & Tickets [email protected] 954-847-1574 Tiffany Fascher Credentials & Tickets [email protected] 954-676-1809

Laura Pequignot Customer Experience [email protected] 305-510-9437 Venus Berryman Customer Experience [email protected] 786-330-2158 Randy Field Marketing/Social/PR [email protected] 203-856-2408 Ekita Shaw Operations [email protected] 786-330-2156 Mary Ericson Operations Director [email protected] 786-385-6992 Leo Gallardo Sales [email protected] 786-330-2161 Kevin Murphy Show Manager/Sales [email protected] 401-651-3220

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