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Exhibitor Manual Table of Contents

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Exhibitor Manual Table of Contents September 10–12, 2021 Tampa Convention Center EXHIBITOR MANUAL TABLE OF CONTENTS IMPORTANT DEADLINES CHECKLIST.…………………………………………………………………………..…………............... SUSTAINABILITY..................................................................................................................................Pg. 1 SHOW LOCATIONS AND SCHEDULE…………………………………………………………………………………….............Pg. 2 TICKETS AND CREDENTIALS………………………………………………………………………………………………...............Pg. 3 GENERAL INFORMATION/SUNCOAST CONVENTION SERVICES……………………………………………….....Pg. 4 • Forklift Service • Material Handling and Crate Storage • Empty Crate Return EXHIBIT/DISPLAY INFORMATION......................................................................................................Pg. 6 GENERAL CONVENTION CENTER POLICIES...…………………………………………………………………………….......Pg. 8 • Admittance to the Show • Booth Exhibits – Standard Equipment • Cash & Carry – Sale of Merchandise • Cleaning of Booth Space • Exhibitor Structures • Safety Precautions • Security Recommendations MOVE IN/MOVE OUT (Schedule posted in the Exhibitor Kit)……………………………………………………………...Pg. 9 • Staging • Security During Breakdown RULES AND REGULATIONS………………………………………………………………………………………………………….......Pg. 11 FLORIDA TAXATION OF BOAT SHOW EXHIBITORS………………………………………………………………………...Pg. 13 KEY PERSONNEL AND CONTACTS ……………………..…………………………………………………………………………….Pg. 19 IMPORTANT DEADLINES CHECKLIST The following list of important deadlines will assist you in having a smooth and organized show experience from start to finish. Please note, some of these forms are required to exhibit. For more information and to access forms, CLICK HERE. We recommend you keep a copy of all orders and take them with you to show site. ITEM ADVANCE DEADLINE ORDERED/RETURNED Insurance (Liability) (required) ASAP For assistance contact: [email protected] Boat Information Form September 1 Layout & Height Display Plan September 1 Catering (Must order through exclusive provider) July 27 Contact: [email protected] Hotel Reservations ASAP Communication Services (WIFI) August 23 Contact: [email protected] Tent Order TBD Contact: Tampa Tent Electrical Services August 17 Contact: [email protected] Convention Services & Equipment Contact: [email protected] Furniture Order Form/Booth Carpet August 20 Labor & Forklift August 20 Material Handling Order Form August 20 Shipping & Freight August 20 Overhead Sign/Banner Rigging August 20 Audio Visual Order Form August 20 Credential Registration (required) August 30 Contact: [email protected] Exhibitor Tickets No Deadline What Is Sustainability? Sustainability focuses on meeting the needs of the present without compromising the ability of future generations to meet their needs. The concept of sustainability is composed of three pillars: economic, environmental, and social—also known informally as profits, planet, and people. At Informa we aim for all our events to be run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets. We do this not only because more than 80% of our attendees tell us that they care that our events are run in a responsible manner, but because it is the right thing to do for our customers, colleagues, and the communities we serve. Here at U.S. Boat Shows we are continuously working on sustainability. Below are some examples have recent changes in the past couple of years: ➢ Replaced all temporary fuel power with efficient land power ➢ Replaced all Halogen lights with LED lighting. ➢ Eight miles of wooden decked docks converted to ABS plastic decking made of recycled material. ➢ Replaced dock exposed foam with ABS plastic sealed floats made from recycled materials. ➢ Elimination of all aisle carpet ➢ No plastic credential holders ➢ Digital tickets (no paper) ➢ Elimination of paper programs and transition to digital We utilize our vendors who are committed to sustainability programs in their realm. We would like to encourage you to join our sustainability efforts by looking at the below points. ➢ Ensure your stand design structured can be used at multiple events. ➢ For your travel and transport choose the most sustainable option possible for your journey to and from the event. Consolidate your shipments and use logistic companies that have sustainability credentials. ➢ Consider having corporate and/or annual meetings prior to the Show. ➢ Consider paper handouts by going digital and/or source recycled, sustainable certified paper options where printing is needed. ➢ When purchasing promotional items, consider the amount you order, the environmental credentials of the materials they are made from, as well as whether they are useful giveaways that will be used long after the show is over. ➢ Help to support the sustainability of the local area by using local suppliers and considering the sustainability credentials of the hotels you book. ➢ Think about what waste your stand will create and try to minimize it as much as possible. For the unavailable waste items, try to ensure it will be recycled. Key items to consider include signage, carpeting and packaging waste. ➢ Get involved with the numerous initiatives and conversations throughout the event ➢ Inspire the sustainable development of your industry by promoting your company’s and your products’ sustainability credentials. Ensure you and your contractor are aware of and compliant with all health, safety, and security requirements. 1 SHOW SET-UP Boat Move-in will begin Tuesday, September 7, 2021 ............................................................... 11:00 a.m. Booth Move-in will begin Wednesday, September 8, 2021.......................... .......... 12:00 p.m. to 5:00 p.m. Booth Move-in cont. Thursday, September 9, 2021 .................................................. 8:00 a.m. to 6:00 p.m. OPEN TO THE PUBLIC Friday, September 10, 2021............................................................................. 10:00 a.m. to 7:00 p.m. Saturday, September 11, 2021 ......................................................................... 10:00 a.m. to 7:00 p.m. Sunday, September 12, 2021 ........................................................................... 10:00 a.m. to 5:00 p.m. SHOW BREAKDOWN Sunday, September 12, 2021 ...................................................................... 5:30 p.m. to 9:00 p.m. Monday, September 13, 2021 .................................................. (Booth Breakdown) by 7:00 p.m. Staging will be available until 5 p.m. on Tuesday, September 14th ADMISSION Adult. ................................... $18.00 Children 15 & Under................ Free Friday ONLY - $5.00 after 5 PM Sunday ONLY - 2 Adult Tickets - $30.00 DIRECTIONS TO THE SHOW Take I-75 North to Exit 256 Lee Roy Selmon (Crosstown Expressway), West on Crosstown Expressway to Exit 7 Downtown West, West on Brorein Street to Tampa Street. Turn left on Tampa Street into the parking garage. 2 EXHIBITOR CREDENTIALS & TICKETS EXHIBITOR CREDENTIALS Your Tampa Boat Show credentials link & password will be sent to you by CompuSystems, please do not share this password with anyone. This link will allow you to register for Exhibitor Credentials for the Tampa Boat Show. The maximum number of credentials issued is determined by the amount of square feet or in-water space for which your company has contracted and paid in full. You will find your square footage and number of boats on your contract for exhibit space. If in doubt, please feel free to contact us at 954-463-6762 or via email at [email protected] for assistance. Credentials will not be released until all space payments have been made & insurance has been received. Exhibit Space # of Credentials Allowed: 199 sq. ft or less 8 200 – 399 or less 10 400 – 2000 sq. ft. 15 2001 – 3500 sq. ft 20 3501 – 5000 sq. ft. 25 5001 – 7500 sq. ft 30 7501+ 40 The following is a list of the different types of credentials: • Guest - For vessel owners, potential clients and guest. This credential is good for all 4 days of the show. • Booth, Land, Bulk & Open Floor Exhibitor - For company executives and employees engaged in the presentation of your exhibit. • In-Water Exhibitor - For company, executives and employees engaged in the presentation of your in-water exhibit. • Crew Members - For those captains and crew members staying aboard during the Show. • Participating Exhibitor - For dealers working a manufacturer’s exhibit or manufacturers or reps working a dealer’s exhibit. • Restricted Service Contractor - For employees and outside contractors providing cleaning or servicing of your exhibit. Access to the Show grounds is from 6:00 a.m. until Show opening each day. (Not valid during Show Hours) Exhibitor Registration will be open on-site at the Informa Markets Show Office beginning Monday, September 6, 2021 at 10:00 a.m. and will remain so during all open hours of the boat show. Your exhibitor pass allows access to the exhibit areas TWO HOURS before show opening each day. Exhibitors pre-registering may have credentials mailed to them or held at registration for pick up. Please be sure to have your exhibit space paid in full to avoid any unnecessary delays. EXHIBITOR GUEST TICKETS Exhibitor Guest Tickets are all electronic. Step-by-Step instructions on how to order your tickets are displayed on each Show’s website in the Exhibitor section. This system eliminates on site Will Call as the tickets will be sent via email to your client or guest which allows for great flexibility. You can email a ticket once you
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