ILLINOIS STATE POLICE Office ofthe Statewide 9-1-1 Administrator
Rock Island County, Illinois Emergency Telephone System Board
Application for 9-1-1 Consolidation or Modified Plan
ISP 7-302 (3/16) 911 GENERAL INFORMATION
DATE: 06/29/2016 Type of Change: |X) Consolidation within an ETSB Q Joint ETSB |_|Unserved consolidation
Current System Name: Population Served Land Area in Sq Miles
Rock Island County Emergency Telephone System Board 147546 423
147546 423 System Name after Consolidation: Rock Island County Emergency Telephone System Board
PSAP EFFECTED: Consolidation/ Decommission/ Primary Secondary (Consolidation Plans Only) Remain Open Close
Rock Island Federal Arsenal PSAP (exempt) Remain Open X
Rock Island County Sheriffs Office PSAP Remain Open X Rock Island Police Department PSAP Remain Open X Milan Police Department PSAP Consolidate X Centre 9-1-1 PSAP Consolidate Close X Silvis Police Department PSAP Consolidate Close X
Trinity EMS (AMTContract) X Medic EMS X
911 System Contact: StevenW. Seiver Street Address: 405 E 1st Street City, State and Zip Code: Milan, Illinois 61264 Office Telephone: (309) 787-8507 CellularTelephone: (309)236-8406 Email: [email protected]
Wireless Coverage for Consolidated System: Please check if applicable: 100 % Phase II compliant X NG9-1-1 capable 100 % Phase I compliant Receive 9-1 -1 Text Receive 9-1-1 Video VERIFICATION
Steven W. Seiver _, first being duly sworn upon oath, depose and say that
am Chairman ., of Rock island County etsb ; that I have read the foregoing plan by me subscribed and know the contents thereof; that said contents are true in substance and in fact, except as to those matters stated upon information and belief, and as to those, I believe same to be true.
(^Z^t^a^c^ ficd. 5-ffcNrev^ UJ* •Sen>/eS' Subscribed and sworn to before me this Ity^ day of O* ft .ttV.ft. .,20_ik. NOTARY PUBLIC, ILLINOIS OFFICIAL SEAL Notary PuWlc-«ataol IWnote > MyConvnteskm Expires > &ii«M»9ft.2017| v ^ %l i VF W PLAN NARRATIVE Please answer the questions below, and provide a detailed narrative to assist the Statewide 9-1 -1 Advisory Board and the Statewide 9-1-1 Administrator with an understanding of the plan as it applies to this application. Please use additional sheets if necessary. 1. Do all of your PSAPs meet all of the requirements defined in 1325.415 and 1325.515 |X|Yes • No 2. Type of Radio/Telecommunications systems compatible with STARCOMM21 participating and adjacent agencies. STARCOMM21 ITTFchannels only X Other, explain below Rock Island Co has a Harris EDACS 800 MHz System, which is provided by RACOM of Marshalltown, IA. Public safety agencies throughout the Quad Cities (IL & IA) are part of a joint public safety solution and currently engaging a consultant to plan for migration to P25. Will all PSAPs remaining after consolidation direct dispatch all emergency calls pursuant X Yes to section 1324.200b)3)? No 4. Have you included maps to show the territory Yes covered by the system? X No No Changes. Plans submitted without this documentation will be rejected. 5. Have you included a listingof all telephone Yes companies? X No No Changes. Planssubmitted without this documentation willbe rejected. Have you included a copy of the X Yes Minutes Attached. intergovernmental agreement, ordinance, No resolution and/or contracts? Plans submitted without this documentation will be rejected. 7. Have you included a list of participatingand Yes adjacent agencies? X No No Changes. Plans submitted without this documentation will be rejected. 8. Have you included financial information? X Yes No Planssubmitted without this documentation willbe rejected. Public education. This is an unserved county that will require publiceducation. (See attachment.) X This is an existing 9-1-1 system(s) and does not require public education. 10. Training. This is an unserved county that will require training. (See attachment.) X This is an existing 9-1-1 system(s) and does not require internal training/similar/ongoing training for any GIS annexation or change of policyfrom agencies served. 11. Use ofTTY's and Training This is a unserved county that will require training. (See attachment.) X This is an existing9-1-1 system(s) and does not require internal training/similar/ ongoing trainingfor any GIS annexation or change of policyfrom agencies served. 12. Have you included call handling and aid outside Yes jurisdictional boundary agreements? X No No Changes. Plans submitted without this documentation will be rejected. 13. Have you included a new system diagram? X Yes Diagram Attached. No Planssubmitted without this documentation willbe rejected. 13a. Does the new system diagram include all PSAP(s) X Yes and backup PSAP location(s)? No Plans submitted without this documentation will be rejected. 14. Have or will all areas within the 9-1-1 system be addressed for the database? X Yes If no, please explain. No 14a. Explain all aspects of the database, i.e., how often is it updated, where is it located, etc. No Changes. 15. Who is the 9-1-1 system providerfor your 911 system? Please explainwhether the system will be legacy based, next generation based or a combination. In August, 2016, INdigital will complete Rock Island County's installation of Solacom's Next Generation 9-1-1 System. (Please include additional pages if needed.) 8 NARRATIVE STATEMENT: (Provide a detailed summary of system operations for either a consolidation or modified plan. If incorporating an NG9-1-1 solution, please include the additional items listed below pursuant to 1325.205b)12). 1) Indicate the name of the certified 9-1-1 system provider being utilized. 2) Explain the national standards, protocols and/or operating measures that will be followed. 3) Explain what measures have been taken to create a robust, reliable and diverse/redundantnetworkand whether other 9-1-1 Authorities will be sharing the equipment. 4) Explain how the existing 9-1 -1 traditional legacy wireline, wireless and VoIP network, along withthe databases, will interface and/or be transitioned into the NG9-1-1 system. 5) Explain how split exchanges will be handled. 6) Explain how the databases will be maintained and how address errors will be corrected and updated on a continuing basis. 7) Explain who will be responsible for updating and maintaining the data, at a minimum on a daily basis Monday through Friday. 8) Explain what security measures will be placed on the IP 9-1-1 network and equipment to safeguard it from malicious attacks or threats to the system operation and what level of confidentiality will be placed on the system in orderto keep unauthorized individuals from accessing it. Plan Narrative: The Rock Island County Emergency Telephone System Board, in accordance with Public Act 99-006 (50 ILCS 750/15.4(a) (4), voted on May 3, 2016 to close three of their PSAPs: Centre 9-1-1 (Cities of Moline and East Moline), City of Silvis and Village of Milan. Rock Island County and City of Rock Island PSAPs will remain open. Two of the closing PSAPs (Centre and Milan) will be moved to a new consolidated PSAP to be located in Milan. An evaluation of the Rock Island County, City of Rock Island (RICOMM) and the proposed new Consolidated PSAP in Milan will determine which of those PSAPs will handle 9-1-1 calls originating from Silvis. The Rock Island Federal Arsenal PSAP will remain open. City of Rock Island PSAP willcontinue to provide back-up for the remaining PSAPs. The new Consolidated PSAP located in Milan will back up the City of Rock Island. The Solacom 9-1-1 switch will become operational in August, 2016 and upgrade Rock Island County to Next Generation services. It will support all aspects of consolidation. FINANCIAL INFORMATION Name of ETSB(s) that are being dissolved Total Reserves to be transferred to the Joint ETSB N/A $ $ Dispatch Staff and Positions 19 Number of answering positions prior to the consolidation (total for all entities) 19 Number of answering positions in the consolidated system 56 Number of full time dispatchers/call takers prior to the consolidation (total for all entities) 56 Number of full time dispatchers/call takers inthe consolidated system 4 Number of part time dispatchers/call takers prior to the consolidation (total for all entities) Q Number of part time dispatchers/call takers in the consolidated system Total amount (and percentage) of salaries paid for by 9-1-1 authority prior to consolidation: $ °% Total amount (and percentage) of salaries to be paid for by 9-1-1 authorityafter consolidation: $ °% 9-1-1 Network Cost (per year) a) Total network cost for each entity prior to the consolidation $ $123,519.00 b) Total network cost of consolidated system $ $123,519.00 c) Net change in network costs: $ $00° If no cost savings in network please explain: Network costs are projected to remain the same. AT&TCAMAtrunking charges will remain the same as current charges. Fees from landline (AT&T, Frontier and Orion) will not change. 11 FINANCIAL INFORMATION Identify Network Costs that the ETSB believes the State will pay for the Consolidated System: Network Cost Estimated Amount (per year) AT&T $ 97,866.00 $ Frontier $ 20,352.00 $ Frontier (Orion) $2,301.00 $ Reynolds $ 3,000.00 $ $ Other Consolidation Cost $ 164,000.00 PSAP, CPE, CAD Equipment, logging recorders $ $0.00 MSAG and Mapping Development or changes $ $291,225.00 Radio Consoles $ $ 550,000.00 Construction or Remodel of PSAP s $0.00 Personnel $ Other (Please place total amount in the blank at the right and explain below). $ Radio Console Costs include Gateway Components which will allow for radio communications interoperability. Recurring and Nonrecurring Cost (per year) Estimated nonrecurring cost for consolidation a) Recurring costs prior to consolidations (all entities) $ b) Proposed recurring cost for consolidated system $ c) Net change in recurring costs: a - b = c $ $0.00 Revenue (per year) $1,800,000.00 Projected surcharge revenue $ Projected revenue from local governments $ Projected revenue from other sources (grants) $ $ 600,000.00 Revenue in reserves $ $ 2,400,000.00 Total Revenue $ 12 COMMUNITIES SERVED Provide a list of all communities to be served by the proposed 9-1-1 System. Please include the name of the community and the official mailing address including street address, city and zip code. USE ADDITIONAL SHEETS AS NECESSARY City, Town orVillage Street Address, City, Zip Code No changes 14 PARTICIPATING AGENCIES Provide a list of public safety agencies (Police, Fire, EMS etc.) that are to be dispatched by the 9-1-1 System. Each Agencies land area(s) in square miles and estimated population which will have access to the proposed 9-1-1 System. Do not forget to includeCounty Sheriff's jurisdiction and Illinois State Police Districts. Each agency that appears on this list should also have signed a call handling agreement. Administrative Direct Call 9-1-1 Participant Agencies Street Address, City, Zip Code Telephone No. Dispatch Transfer Relay No Changes 16 ADJACENT AGENCIES LIST Provide a listof public safety agencies and existing 9-1-1 Systems that are adjacent to the proposed system's boundaries. Each agency that appears on this list should also have signed a call handling agreement and/or aid outside jurisdictional boundaries. AGENCY STREET ADDRESS, CITY, ZIP CODE TELEPHONE NUMBER No changes 18 CARRIER LISTING (Wireline, Wireless, VoIP) Provide a listof each carrier that will be involved in the proposed system. (USE ADDITIONAL SHEETSAS NECESSARY) CARRIERS STREET ADDRESS, CITY, ZIP CODE TELEPHONE NUMBER No Changes 20 ROCK ISLAND COUNTY 1504 3B0 AVE. ROCKISLAND.IL 61201 at&t CUTOVER DATE : 01-31-90 RATE CENTER END OFFICE CONTROL OFFICE 9-1-1 TRUNKS DATABASE PSAP BACK-UP PSAP TO SELECTIVE ROUTER SELECTIVE ROUTER ACCESS LOCATIONS LOCATIONS TOPSAP/CML •»*• -♦♦• (4) WIRELINE CIRCUITS FOR CML (CENTRE) •^ EAST MOLINE - HOST (0) CITY CENTRE In =• CITY CENTRE GREEN ROCK HOST (4) (MOLINE IE. BACK-UP PSAP EAST MOLINE -REMOTE (4) CITY CENTRE1 MOLINE) FOR CITY MOLINE-REMOTE (0) NORTHBROOK 1200 RIVER DR CENTRE - COAL VALLEY - REMOTE (3) (9600 SPEED) • MOLINE. IL 61265 ROCK ISLAND MILAN-HOST (4) CITY MOLINE - HOST (5) MAKE BUSY- SOUTHFIELD ROCK ISLAND - HOST <6) (9600 SPEED) Private^ •+•»" COAL VALLEY-REMOTE (3) (5) WIRELINE CIRCUITS FOR WAN 3n EDGINGTON-REMOTE (3) ROCK ISLAND CITY LO. EMXS ROCK ISLAND FRONTIER EMXS CITY (RICOMM) BACK-UP PSAP ALEDO-HOST (0) EMXS 1212 5™ AVE FOR ROCK I ROCK ISLAND, ISLAND CITY - ELIZA-REMOTE (2) ROCK ISLAND IL 61201 CITY CENTRE HAMPTON - HOST (2) DMS 100 AT&T ALl DATABASE PORT BYRON - HOST (2) MAKE BUSY -NEW UGXR private ALBANY-REMOTE (2) CORDOVA-REMOTE (2) (4) WIRELINE CIRCUITS FOR WAN • ' !£3 HILLSDALE-REMOTE (2) ROCK ISLAND COUNTY !_!' \L± EMXS ROCK ISLAND Z • EMXS COUNTY ORION TELEPHONE CO.— BACK-UP PSAP 1317 3RU AVE. ORION MAIN HOST (4) 3 • [ EMXS FOR ROCK ROCK ISLAND, ORION NORTH - REMOTE (0) ISLAND COUNTY MAKE BUSY - IL 61201 D CD - CITY CENTRE REYNOLDS TELEPHONE CO- CPE 3 • REYNOLDS - HOST (2) (3) WIRELINE CIRCUITS FOR Private-» 'I ea n g n SHERRARD•HOST (2) 3 CD SILVIS POLICE DEPT. PREMPTION-REMOTE (2) EMXS " WAN l a' — a j • I EMXS RICOMM SILVIS PD BACK-UP PSAP CLEC/WIRELESS PROVIDERS— COUNTY 1040 1ST AVE. _J~l FOR SILVIS - MCLEOD (8) MAKE BUSY - NORTHBROOK SILVIS, IL FRONTIER CITY CENTRE SPRINT (6) (9600 SPEED) 61282 MACOMB SBC IS (8) (3) MILAN POLICE DEPT. R/R TO ROCK VONAGE (8) EMXS SOUTHFIELD ISLD DMS100 TELECORP (5) EMXS (9600 SPEED) 2 IN Private_J ILLINOIS PCS <4) T 'l-l IOWA WIRELESS (4) MAKE BUSY- " WAN MILAN PD BACK-UP PSAP AT&T WRLS (4) 405 1MST. US CELLULAR (12) FOR MILAN - MILAN, IL CITY CENTRE 61264 AT&T ALlzDATABASE ROCK ISLAND COUNTY 1504 3rd AVE. ROCKISLAND.IL 61201 at&t CUTOVER DATE : 01-31-90 RATE CENTER END OFFICE CONTROL OFFICE 9-1-1 TRUNKS DATABASE PSAP BACK-UP PSAP TO SELECTIVE ROUTER SELECTIVE ROUTER ACCESS LOCATIONS LOCATIONS TO PSAP SEE PAGE 1 FOR DETAILS II II I l_J 1 1 t_l t 1 ■♦PRIVATE WAN*- ROCK ISLAND ARSENAL CPE ,—, ,— = ^ZJ II II rr =>n EMXS DEMARC AT 350 _J L_J L_ EMXS RODMAN BACK-UP PSAP FOR ROCK II II ISLAND ARSENAL -ROCK ISLAND zinr CITY ii ii ROCK ISLAND CITY NORTHBROOK ROCK ISLAND * (9600 SPEED) DMS 100 SOUTHFIELD (9600 SPEED) CZ jn Da a ROCK ISLAND ARSENAL • DC BLDG 225 -2NO FLR ZZ CZJ (ZZ (3) POSITION FIRE DEPT C3CDCZ ZD ZZ L_Z pz zz cz ZZ CD CZ 0 _n__ AT&T ALl DATABASE FRONTIER MACOMB R/R TO ROCK ISLD DMS100 2 IN MINUTES EMERGENCY TELEPHONE SYSTEM BOARD OF ROCK ISLAND COUNTY, ILLINOIS Tuesday, May 3, 2016,10:00 A.M. Rock Island Police Department First Floor Community Room 1212 Fifth Avenue Rock Island, Illinois BOARD MEMBERS PRESENT: Anderson, Beswick, Hankins, Hart, Medina, Nielsen, Reynolds, Seiver, Sharer BOARD MEMBERS ABSENT: OTHERS PRESENT: Curt Champion &Tracy Czekalski, Rock Island County Sheriffs Office; Shawn Johnson &Tammy Bedford, Milan Police Department; Doris Moreno, Centre Communications; Nate Scott, City of Moline; Jason Foy & Julie Sullivan, Rock Island Police Department; Thomas Thomas, City of Rock Island; Janis Green &Angelo Anderson, Rock Island Arsenal; Mark VanKlaveren, Silvis Police Department; Jim Grafton &Tom Conrad, City of Silvis; Sam Fleege, RACOM; Miguel Morga, AFSME; Jim Uskavitch; Brian Nelson, Rich Schipper &Stacy DePorter, Bi-State Regional Commission 1. Approval of the April 5. 2016 Minutes. Anderson moved that the minutes of the April meeting be approved as presented. Nielsen seconded and the motionwas approved. 2. Financial Reports. DePorter distributed an Accounts Payable totaling $76,527.39, which includes $69,480.03 in current accounts payable and $7,047.36 for mid-April payments. Nielsen moved that the May accounts payable be approved for payment. Hartseconded and the motion was approved unanimously by roll callvote. DePorteradvised that the pool balance as of April 30, 2016 was $588,000.00 and the checkbook balance was $86,082.61. 3. PSAP Reports. a. County - Hart advised that they had no issues at the County PSAP. b. Rock Island - Sharer responded that everything at the Rock Island PSAP was stable. c. Centre - Moreno advised that the Centre PSAP was good. d. Silvis - Medina reported that things were good in Silvis. e. Milan - Bedford noted that Milan had no problems to report. f. Arsenal - Green advised that she had no updates, but she was working on getting a handle on everything at the Arsenal. 4. Secondary PSAP Reports. a. AMT EMS - No report. b. Medic EMS - No report. 5. Technical Report. a. Network Migration - Nelson reported that Milan had been added to the ring. Currently Milan, Silvis, East Moline, Moline and the Arsenal are on the ring; Centre, County, Rock Island and the old Rock Island still need to be added. Nelson stressed that they were requesting INdigital's assistance on-site for the more difficult migrations. He also noted that Geneseo Communications continues to work on any physical fiber issues. b. INdiqital - Nelson noted that the next full meeting with INdigital will occur this Thursday (05/05) at 10:00 a.m. The MEVOservers have been installed and they are making progress to integrate the admin phone lines. Workstations are gettingset up - 4 are currently at Rl for training. They do not have a date scheduled as of yet to begin training. EmergencyTelephone System Board- Minutes May 3, 2016 Page 2 Other Business. a. Rock Island County Consolidated PSAP Plan- Secretary Hart stressed to the Board that they are posed with the task of PSAP consolidation in Rock Island County. Hart also noted that the Board would jeopardize future funding by continuing to ignore or postpone theCounty's consolidation plan. With thatsaid, Hart moved thatthe Rock Island County ETSB submita Consolidation Plan to the Illinois State Police to include the following four locations: 1) Rock Island Police Department, 2) Rock Island County Sheriffs Office, 3) Consolidated Effort atthe Milan Municipal Building (Moline, East Moline, Silvis &Milan), and 4) Rock Island Arsenal. Anderson seconded. There was further discussion onthe location of the Silvis PSAP. Medina explained that Silvis has notmade a decision on which of the three PSAP locations theywill join. Grafton felt it was unfair to be put in a position to decide until they know all the facts; they needtime to evaluate all available options. Morga also stressed that there will be an impact on labor agreements; we need to reach out and keep the lines ofcommunications open. Seiver informed the Board thatwe need to identify the PSAP closures and those are Milan, Silvis and Centre. Eventually wewill need to identify the call handling agreements. Following the discussion, Hart moved to amend his original motion to exclude the actual call handling and notstatewhich PSAPs will be located at the four sites. Anderson seconded the amended motion and the motion was approved by majority by roll call vote (8 ayes: Anderson, Beswick, Hankins, Hart, Nielsen, Reynolds, Seiver, Sharer /1 nay: Medina.) Based on the approved previous motion, Sharer moved that the Board submit the Consolidation Plan for call-taking and continue to work with agencieson the call-handling &dispatch arrangements. Beswick seconded and the motion wasapproved unanimously by roll call vote. b. Silvis PSAP Equipment Funding Reguest - Medina advised that Silvis had received budget numbers from their Project Engineer: $325,000 for the generator / UPS / HVAC and $45,000 for the two workstations. She stated thatthey were requesting 33% of the cost. The Board then discussed the options for the Silvis PSAP. Schipper stressed that we need to outfit the 9-1-1 workstations. If the current location is sold, Silvis will need to dispatch from eithertheir new location ora different location. Following discussion, Medina moved that the ETSB fund 33% ofthe approximate $45,000 cost tooutfit the new Silvis PSAP. Beswick seconded and the motion was approved by majority roll call vote (5 ayes: Anderson, Beswick, Medina, Seiver, Sharer /4 nayes: Hankins, Hart, Nielsen, Reynolds.) Medina then moved that the ETSB fund 33% of the $325,000 project. The motiondied due to the lack of a second. c. Reappointmentsto the QCIC Governance Board - Chairman Seiver advised that the Board needs to reappoint those members whose terms expire in 2016: John Reynolds and Steve Seiver. The reappointment is for a one year term, expiring in April 2017. Nielsen moved that the reappointments be approved. Hart seconded and the motion was approved unanimously by roll call vote. d. Consideration of New Fiber OpticConstruction - Chairman Seiver noted that there were still fiber issues, particularly from downtown Rock Island totheArsenal. The ring isrock solid, but missing a link from the jail/courthouse to 15th Street. Geneseo Communications can complete the build for a notto exceed bid of $10,000. Reynolds moved that the Board approve a new fiber (600 ft) build from the Rock Island County jail/courthouse to 15th Street. Sharer seconded and the motion wasapproved unanimously by roll call vote. 7. Public Comment. No public comment. 8. Adjournment. The meeting adjourned at 12:00 p.m. The next monthly meeting is scheduled for Tuesday, June 7, 2016, at 10:00 a.m. at the Rock Island Police Department. rcespeuiiuiiyRespectfully ouuiuiueu,Submitted, q Darren Hart, Secretary Emergency Telephone System Board DH/SAD/sv P:\Users\Word\ETSBAETSB Minutes.docx City of Moline 619 16th Street Moline, Illinois 61265 Committee-of-the-Whole Minutes Tuesday, March 8, 2016 PRESENT: Mayor Scott Raes (Chair) Alderman David Parker, Jr. (Ward 2) Alderman Mike Wendt (Ward 3) Alderman John Zelnio (Ward 4) Alderman Lori Turner (Ward 5) Alderman Kevin Schoonmaker (Ward 6) Alderman Sean Liddell (Ward 7) Alderman Stephanie Acri (Alderman At-Large) ABSENT: Alderman Quentin Rodriguez (Ward I) STAFF: Lew Steinbrecher, City Administrator Maureen Riggs, City Attorney Tracy Koranda. City Clerk Ray Forsythe, Planning & Development Director Alison Fleming. Human Resources Manager Lori Wilson, Parks Recreation Director Nate Scott, Information Technology Manager Bryon Lear, Library Director Kim Hankins. Public Safety Director Scott Hinton, City Engineer Kathy Carr, Finance Director Jeff Anderson, City Planner Mike Waldron, Public Works Director Greg Swanson, Utilities General Manager JD Schulte, Fleet Services Manager Margo Blaser, Dispatcher Arnie McCollum. Laborer OTHERS: Sandy O'Neill, Resident Melissa Rangen, Resident Adam Rangen, Moline Boy Scouts Paul Rumler, QC Chamber ofCommerce Henry Marquard. QC Chamber of Commerce Cheryl Schulte, Guest Anthony Watt, The Dispatch Mayor Raes called the meeting to order at 6:30 p.m. in Council Chambers. Proclamation A Proclamation from WVIK to declare March 20-26, 2016, as "Public Radio Week." Presentation Quad Cities Chamber of Commerce. Ray Forsythe, Planning and Development Director and Paul Rumler, Chief Economic Development Officer & Executive Vice President of QC Chamber of Commerce, gave an overview ofthe attached detail concerning the QC Chamber of Commerce.