City of Moline 619 16 Street, Moline – 2nd Floor Council Chambers Committee-of-the-Whole Agenda 6:30 p.m.
Tuesday, March 28, 2017
Mayor’s Board Appointments Mayor’s reappointment of Sue Ratkiewicz and Lori Turner to the Keep Moline Beautiful Commission for full three-year terms, retroactive from December 1, 2016, to expire November 30, 2019.
Mayor’s reappointment of Robert Schwieder to the Board of Fire and Police Commissioners for a full three- year term, retroactive from June 1, 2016, to expire May 31, 2019.
Presentation Façade Program (Chris Mathias, Property Management Coordinator)
Multi-Modal Station (Ray Forsythe, Planning & Development Director)
Questions on the Agenda
Agenda Items
1. 2017 Home Rule Volume Gap (Kathy Carr, Finance Director)
2. Public Safety Dispatch Center Funding (Kim Hankins, Chief of Police/Public Safety Director)
3. Permanent Easement for Elevated Skywalk Pedestrian Bridge (Scott Hinton, City Engineer)
4. Underground Electric Easement at North Slope Plant (Scott Hinton, City Engineer)
5. Payment of Slope Repairs for John Deere Road Utility Project (Scott Hinton, City Engineer)
6. Environmental Cleanup Payments (Scott Hinton, City Engineer)
7. Purchase of Four Trailer Mounted Leaf Vacuums (Dave Mallum, Fleet Manager)
8. Private Septic Tank Request (Tony Loete, Utilities General Manager)
9. Amendment to the South Slope Study Agreement (Tony Loete, Utilities General Manager)
10. Drinking Water Intergovernmental Agreement (Tony Loete, Utilities General Manager)
11. Development and Economic Incentive Agreement (Ray Forsythe, Planning & Development Director)
12. Other
Informational North Slope Improvement Project sludge line replacement that will be incorporated into Change Order #6 at a later date. (Tony Loete, Utilities General Manager)
Committees, Boards, and Commissions Overview. (Mayor Scott Raes and Alderman Mike Waldron)
Public Comment Members of the Public are permitted to speak after coming to the podium and stating their name.
Explanation
1. A Resolution authorizing the ceding of 2017 Home Rule Volume Cap. (Kathy Carr, Finance Director)
Explanation: As a home rule municipality, the City of Moline has received a direct allocation in 2017 in an amount equal to $100 multiplied by its population. The 2017 State of Illinois Allocation Guidelines identified Moline’s population at 42,681, therefore, the 2017 Home Rule Volume Cap allocation to the City is $4,268,100. By utilizing the authority, a manufacturer can obtain tax-exempt funds (lower interest rate and exempt from federal income taxation) for a new plant or plant expansion. Tax exempt private activity bonds may also be issued under certain conditions for residential rental property, first time home buyers programs, airports, docks, wharves, mass commuting facilities, high- speed intercity rail facilities, sewage, solid waste or hazardous waste disposal facilities, environmental enhancements of electric energy or gas, facilities for furnishing of water, or local district heating or cooling facilities. In 1996, the City Council adopted a policy with respect to how the City’s authority should be utilized. A copy of this policy and the history of Moline’s allocations are included in the attachment. If the City does not obligate this allocation by May 1, it is automatically turned over to the State of Illinois for reallocation to other entities statewide. Additional documentation attached.
Staff Recommendation: Approval Fiscal Impact: Increased property values Public Notice/Recording: Finance Department to file with Governor’s Office Goals Impacted: Financially Strong City; Strong Local Economy
2. A Resolution authorizing the Chief of Police to expend up to $101,671 from the 2017 contingency fund to pay for the projected City of Moline share of expenses to be incurred during the year for the Illinois Quad Cities Communications Center (QComm911) consolidated dispatch center project. (Kim Hankins, Chief of Police/Public Safety Director)
Explanation: The City of Moline, City of East Moline, City of Silvis, and Village of Milan are collaborating to establish a consolidated public safety dispatch center to be housed in the Milan Municipal Building. The center will be entitled Illinois Quad Cities Communications Center and known as QComm911. Certain expenses will be incurred during this fiscal year for equipment, personnel and services, for which there are no funds budgeted. The projected City of Moline share of these costs is $101,671. There is sufficient funding in the General Fund contingency account to pay the costs. Additional documentation attached.
Staff Recommendation: Approval Fiscal Impact: General Fund Contingency 010-9955 (TBD): Up to $101,671 Public Notice/Recording: N/A Goal Impacted: None Identified
3. A Resolution authorizing the Mayor and City Clerk to accept a Permanent Easement for the Elevated Skywalk Pedestrian Bridge from the Iowa Interstate Railroad, LTD. (Scott Hinton, City Engineer)
Explanation: The MultiModal Station project includes a pedestrian bridge over the railroad tracks and into the second floor of the Centre Station parking Ramp. A permanent easement is required from the Iowa Interstate Railroad (IAIS) to allow the pedestrian bridge to be constructed. The cost of the easement is $15,000. Additional documentation attached. This item will also appear on the City Council Agenda on March 28, 2017 under “Items Not on Consent.”
Staff Recommendation: Approval Fiscal Impact: $15,000 to the IAIS and Rock Island County Recording Costs from Account # 260-0775-496.08-03, TIF #11 Public Notice/Recording: Engineering Division will record Goals Impacted: Upgrade City Infrastructure & Facilities
4. A Resolution authorizing the Mayor and City Clerk to grant an Underground Electric Easement at the North Slope Wastewater Treatment Plant. (Scott Hinton, City Engineer)
Explanation: The North Slope reconstruction project includes a new electrical power feed from MidAmerican Energy (MEC). An Underground Electric Easement is necessary to allow MEC to install the electrical feed on property owned fee simple by the City of Moline. Additional documentation attached.
Staff Recommendation: Approval Fiscal Impact: N/A Public Notice/Recording: MEC will record Goals Impacted: Upgrade City Infrastructure & Facilities
5. A Resolution authorizing the Mayor and City Clerk to execute a Payment to McCarthy Improvement Company in the amount of $37,168.83 related to slope repairs in Project #1214, John Deere Road Utility Relocation Project. (Scott Hinton, City Engineer)
Explanation: Staff previously advised Council of a pending change order with McCarthy Improvement Company to provide slope repair and stabilization at the Endeca Condos north of Coal Town Road and east of 53rd Street. McCarthy Improvement Company relocated a water main to the slope south of the Endeca Condos as part of Project #1214. The backfill material specified by the City was found to be unsuitable for use on the hillside and, as such, repairs were necessary. Additional slope repair may be necessary after completion of the Illinois Department of Transportation (IDOT) work on Coal Town Road in 2018. City staff and Endeca Condos residents have met onsite several times and agreed to work together at the completion of IDOT’s project to ensure the long term stability of the hillside. Additional documentation attached.
Staff Recommendation: Approval Fiscal Impact: Funds are available in Account #510-9957-438.08-10, CIP Reserves Public Notice/Recording: N/A Goals Impacted: Upgrade City Infrastructure & Facilities
6. A Resolution authorizing the Mayor and City Clerk to execute payments to Terracon and the Waste Commission of Scott County in the amount of $11,830.64 related to Environmental Cleanup at the 12th Street Parking Lot Construction Site. (Scott Hinton, City Engineer)
Explanation: Staff previously advised Council that an underground storage tank was found during construction of the 12th Street Parking Lot for the Multi Modal Station. Terracon was engaged for $950.00 to determine if the tank resulted in any environmental contamination, to identify the type and limits of any contamination, and to advise of proper environmental cleanup requirements. Approximately 300 cubic yards of contaminated material was found and Terracon determined the material could be disposed of at the Scott County Landfill. Thirty nine (39) tandem truck loads of material were disposed of for the cost of $10,880.64.
Staff Recommendation: Approval Fiscal Impact: Account # 260-0775-496.04-27, TIF #11 Public Notice/Recording: N/A Goals Impacted: Upgrade City Infrastructure & Facilities
7. A Resolution authorizing the purchase of four (4) trailer mounted leaf vacuums from Bonnell Industries, Inc. for the total amount of $143,848.00. (Dave Mallum, Fleet Manager)
Explanation: Funds are budgeted to replace four (4) trailer mounted leaf vacuums that have exceeded their reliable and useful life. Fleet Services is seeking approval for a sole source purchase from Bonnell Industries. Bonnell Industries in Dixon, Illinois has worked with the City of Moline allowing custom changes to be made to meet the City’s requirements. A quote was received from Bonnell Industries for $35,962.00 each for a total of $143,848.00 and includes a trade offer on the current Tarrant leaf vacuums. Staff is also seeking approval to dispose of the old leaf vacuums by the method that recaptures the most capital for the City. Additional documentation is attached.
Staff Recommendation: Approval Fiscal Impact: $151,000.00 is budgeted in Account #448-0867-437.07-03 Public Notice/Recording: N/A Goals Impacted: Financially Strong City, Upgrade City Infrastructure & Facilities, A Great Place to Live
8. A Special Ordinance granting a variance to Chapter 34, “WATER AND SEWERS,” of the Moline Code of Ordinances, Section 34-3300, to permit Don and Rebecca Ziegler to replace a private septic tank in lieu of extending the public sanitary sewer main. (Tony Loete, Utilities General Manager)
Explanation: Don and Rebecca Ziegler own the property located at 934 41st Street, which is situated in the corporate limits of the City. This property is currently served by a septic tank. Rock Island County Health Department has determined that the septic tank is failing. Because of the property’s proximity to an existing publicly owned sewer main, City Ordinance does not permit replacement of the septic tank; however, a conventional gravity sewer is not possible at this location either. Instead, connection to Moline’s public sewer would require a grinder pump and bored piping installation through a neighboring property. Moline and Rock Island County Health Department have worked together in the past to minimize the use of septic tanks in favor of connection to publicly owned treatment systems for environmental and health reasons. The Ziegler’s are seeking a variance from Section 34-3300 which requires connection.
Staff Recommendation: Denial Fiscal Impact: N/A Public Notice/Recording: N/A Goals Impacted: N/A
9. A Resolution authorizing the Utilities General Manager to execute Amendment No. 1 to the January 9, 2015, Agreement for General Services South Slope Collection System Study with Strand Associates, Inc. (Tony Loete, Utilities General Manager)
Explanation: The Illinois Environmental Protection Agency (IEPA) is requiring the City to conduct a detailed assessment of the South Slope collection system in conjunction with the renewal of the National Pollution Discharge Elimination System (NPDES) permit for the South Slope Wastewater Treatment Plant. The City entered into an Agreement with Strand Associates, Inc. for professional engineering services required to complete the South Collection System Study Project. Said agreement is being amended to reflect additional time allowing for the John Deere Road bypass to be modeled and the additional cost associated allowing additional work to model additional flow from Silvis. Amendment No. 1 increases the current agreement amount of $250,000 to $256,300.
Staff Recommendation: Approval Fiscal Impact: Funds are budgeted in account #320-1840-433.03-22 Public Notice/Recording: N/A Goals Impacted: Upgrade City Infrastructure & Facilities
10. A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement with the Village of Coal Valley to allow for the cooperative operation and maintenance of their drinking water system. (Tony Loete, Utilities General Manager)
Explanation: Coal Valley has been unsuccessful in its recruitment to fill its vacant water operator position and is seeking assistance from the City of Moline. This agreement authorizes the City to become the responsible operator of Coal Valley’s public water supply. City staff will complete certain operations and maintenance tasks in this regard. These tasks include collection and analysis of water samples, regulatory reporting, and emergency response, maintenance of chemical feeds and well maintenance and record keeping. The term of the agreement is six months, but may be extended or terminated by agreement of either party. Coal Valley will pay the City monthly based on the anticipated operation and maintenance needs. Emergency response and repairs performed by the City will be billed based on actual costs incurred.
Staff Recommendation: Approval Fiscal Impact: N/A Public Notice/Recording: N/A Goals Impacted: Financially Strong City, Strong Local Economy, A Great Place to Live
11. A Special Ordinance authorizing the Mayor and City Clerk to execute a Development and Economic Incentive Agreement between the City of Moline and Midwest Palms, LLC for the development project and to execute any necessary agreements referenced therein, and authorizing all appropriate City officers and staff to do all things necessary to complete each of the City’s responsibilities pursuant to said agreement. (Ray Forsythe, Planning & Development Director)
Explanation: Midwest Palms, LLC seeks to enter into a Development and Economic Incentive Agreement with the City to facilitate the development of the property consisting of the following properties: 1320 and 1322 49th Street. The Project will consist of Developer purchasing the property and constructing 16 market rate condominium/townhouses. Developer is seeking assistance from the City for the additional cost of utility infrastructure as an extension is required with individual connections for each unit.
Staff Recommendation: Approval Fiscal Impact: N/A Public Notice/Recording: N/A Goals Impacted: Financially Strong City; A Great Place to Live
QUAD CITIES REGIONAL ECONOMIC DEVELOPMENT AUTHORITY 622 Nineteenth Street Moline Illinois 61265 Tel: 866-325-7525 Web: www.qcreda.com
March 7, 2017
The Honorable Scott Raes, Mayor City of Moline 619 16th Street Moline, IL 61265-2121
Dear Mayor Raes:
The Quad Cities Regional Economic Development Authority (QCREDA) respectfully requests consideration for the transfer of your 2017 Home Rule Volume Cap to QCREDA for economic development and housing projects. We have mutually benefited from working with other communities that have allowed QCREDA to successfully issue over $188,000,000 in bonds that have created over 2,300 jobs.
QCREDA has developed relationships with home rule communities and other regional development authorities in working together to accommodate the Volume Cap needs of their projects. Some years, we have more projects than Volume Cap and other years we have more Volume Cap than projects. At the end of the calendar year, Volume Cap can be carried forward for three years, but once carried forward, it can no longer be transferred. We have developed a mutually beneficial relationship between communities, counties and other regional development authorities to graciously share this valuable resource for the benefit of the region. We feel it is fair to help a neighbor that has helped us in the past. The rising tide raises all of the boats.
As you may be aware, home rule communities receive a direct allocation in 2017 equal to their population times $100. The 2017 State of Illinois Allocation guidelines identify Moline's population at 42,681, so your 2017 Volume Cap Allocation is $4,268,100. You are required to obligate this allocation by May 1st of each calendar year or it automatically goes back to the State of Illinois for reallocation to other entities in June of each calendar year. If the City of Moline would consider passing an ordinance transferring their 2017 allocation to QCREDA prior to May 1st, then QCREDA would be able to keep this cap until December 31st. This action would allow the City to maintain control of their Volume Cap past May 1st.
QCREDA is interested in serving in this capacity in order to develop a relationship with home rule communities to be able to trade cap in up and down years. We respectfully request if you have no need for the cap by September 1st that you allow us to use it to benefit the residents of QCREDA. If the City is interested, I have taken the liberty of enclosing a draft ordinance for you to review as well as a draft letter to the Governor’s Office. I am available to meet with any City official you wish regarding this matter. Please call me at 866-325- 7525 if you have any questions. Please send a copy of the Ordinance/Resolution and notification letter to the Governor’s Office of Management and Budget, as well as a copy to QCREDA Chicago at 1032 S. Vine Ave, Park Ridge, IL 60068.
Sincerely,
Andrew Hamilton Executive Director CITY OF MOLINE
POLICY ON CEDING OF HOME RULE VOLUME CAP
1. Home Rule Volume cap will first be used to support any eligible economic development project within the City of Moline. Private activity bonds allow a business to access below market rate financing for an eligible activity. Current IRS rules restrict the types of uses for private activity bonds to manufacturing projects. These bonds may be issued under certain conditions for residential rental property, airports, docks, wharves, mass communing facilities, high-speed rail facilities, sewage, solid waste or hazardous waste disposal facilities, environmental enhancements of hydroelectric generating facilities, facilities for the local furnishing of electric energy or gas, facilities for the furnishing of water, or local district heating or cooling facilities. As there is a value to the City to be able of offer this type of financing for appropriate projects, it therefore shall be retained as long as possible prior to the May 1st deadline for ceding of authority.
2. If no economic development projects are identified prior, the City of Moline will consider ceding its authority to another area community for a pending economic development project. A neighboring Illinois community may request volume cap to undertake an economic development project. It would be possible that the project could have some benefit to Moline residents (i.e. job creation). Therefore, if the City has no use for its authority and a neighboring community does, the cap would be ceded to the neighboring community.
3. If volume cap is not used to support an economic development project within the City of Moline or is not ceded to another area community for a pending economic development project, the City’s volume cap will be ceded to the Quad City Regional Economic Development Authority. Ceding the authority to QCREDA has several advantages. First, it allows the City to control its use until September of each year thereby extending the opportunity to use the volume cap as an economic development tool. Second, it avoids the volume cap allocation reverting to the State and its use completely out of the City’s control. Finally, if the volume cap is not used by the City and can be used by QCREDA, it ensures that the project will be used within QCREDA’s area of coverage (Rock Island, Henry, and Mercer Counties) with the potential to provide some area-wide or indirect benefit to the City of Moline.
Approved March 26, 1996 by Council Resolution 54-90
CITY OF MOLINE PRIVATE ACTIVITY BOND AUTHORITY HISTORY
1993 Single Family Mortgage Program 1994 City of East Moline Water Service Extension Project 1995 QCREDA Whitey’s Ice Cream Mfg 1996 QCREDA Radisson Hotel 1997 QCREDA Plastic Products Company 1998 QCREDA 1999 QCREDA 2000 Single Family Mortgage Program 2001 QCREDA/IHDA (50/50) 2002 QCREDA/IHDA (50/50) Heritage Woods Housing Project 2003 QCREDA Pheasant Ridge Housing Project 2004 QCREDA/IHDA (48/52) One Moline Place 2005 QCREDA/IHDA (50/50) 2006 QCREDA/IHDA (33/67) 2007 QCREDA/IHDA (30/70) 2008 QCREDA/IHDA (41/59) 2009 QCREDA/IHDA (74/26) 2010 QCREDA 2011 QCREDA 2012 QCREDA 2013 QCREDA 2014 QCREDA 2015 QCREDA 2016 QCREDA
March 22, 2017
TO: J. D. Schulte, Interim City Administrator Mayor and City Council Members
SUBJECT: Illinois Quad Cities Communications Center (QComm911)
Council Liaison Waldron and I serve on a steering committee of the four cities Police Department planning the consolidation of our 911 dispatch centers. In December 2016, an Intergovernmental Agreement (IGA) was passed by the councils in Moline, East Kim R. Hankins Chief of Police/ Moline, Milan and Silvis agreeing to work cooperatively toward that goal. A Public Safety Director second IGA is being drafted to formally establish and provide guidelines for the 1640 6th Avenue Illinois Quad Cities Communications Center, which will be branded as Moline, Illinois QComm911. QComm911 will be housed in the Milan Municipal Building. The 61265 following is an overview and update on the process: (309) 524-2230 FAX: 524-2238 In June 2016, the Emergency Telephone System Board of Rock Island County (ETSB) filed a plan to meet the State's required reduction from six dispatch 24 hr. non-emergency centers to four: Rock Island Arsenal, Rock Island County, City of Rock (309) 797-0401 Island, and the new consolidated center.
Investigations The state mandate, passed in June 2015, required consolidation to be 524-2140 completed by the end of June 2017; however, also provided a process for
extension of that deadline. The QComm911 steering committee has asked the Juvenile ETSB to file a deadline extension request through December 2018. This 524-2155 should allow sufficient time for the QComm911 center to be operational.
Records The centers that will join at Milan currently have authorized staffing levels 524-2200 totaling 30 full-time telecommunicators (dispatchers), several part-time
dispatchers, and one manager. A staffing study is currently underway, looking Traffic at projected manpower needs and shift assignments based on the three most 524-2210 recent years of 911 calls and CAD records. The steering committee
anticipates that once QComm9ll is established and the center is operational, it will become the employer for dispatchers serving all four communities.
The current centers have nine seats, two each at Milan and Silvis, and five at 911 Centre Communications (Moline & East Moline). Radio and dispatch services are also provided under contract for a few other public safety agencies. It is estimated that the QComm911 will be outfitted with seven to nine console positions, pending the results of the staffing study now underway.
Milan will need to upgrade their current dispatch radio equipment. This update is necessary regardless of the joint communications project, although the project drives the timing of the upgrade. RACOM has quoted the upgrade, providing Harris Symphony consoles and radio equipment. This will outfit the
first two of the estimated seven to nine positions using this radio equipment.
QComm911 Page 2
Studio 483, an architectural and design firm in Rock Island, has begun design work for the renovations to the third floor of the Milan Municipal Building to accommodate QComm911. The current contract is limited to schematic design, and will be the basis for a general layout and project budget. A separate contract will cover the preparation of bid plans and documents.
The steering committee favors a funding formula based on a three-year rolling window of calls for service. This would proportionately divide QComm911 funding on an average of actual call activity. For certain start-up costs, the allocation is based on 52% Moline, 22% East Moline, 16% Milan and 10% Silvis.
Recruitment for the position of QComm9ll Director has already begun and is being facilitated by the HR Manager from Moline. The Director will oversee staffing, scheduling, agency guidelines, and also be involved in managing construction of the combined center. The director will report to a Management Committee and Board of Directors representing all four cities. Until the Illinois Quad Cities Communications Center formally qualifies as an employer, the director will be brought in as an employee of the Village of Milan, and will be funded based on the 52% / 22% / 16% / 10% outlined above.
The Village of Milan will serve as landlord for QComm911, providing the initial build-out and a long-term lease. The lease will be set to recover capital, operating and administrative costs incurred by Milan.
PSAP Budget - 2017
Director's Salary & Benefits Salary $85,000 FICA $5,270 Medicare $1,233 IMRF (11.3% in Milan) $9,605 Health Insurance-Family $16,284 Total Salary & Benefits $117,392 7 months $68,478
Equipment (RACOM-Consoles upgrade) $118,000
Engineering for 3rd Floor - Milan $7,500
Advertising to fill Director's position $2,000
Pre-employment checks (physical, drug screen, psych eval) $480
Total Expenses $196,458 Moline's Share (52%) $102,158
Less Estimated Income from HR Labor Chargebacks (48% from other cities) $487
Total 2017 Budget for Moline $101,671
Subject to change based on when QCOMM 911 is established
Prepared by and return to: Dawn M. Carlson 563.333.8150 MIDAMERICAN ENERGY ATTN: RIGHT-OF-WAY SERVICES PO Box 4350-DAV4, Davenport, Iowa 52808
MIDAMERICAN ENERGY COMPANY UNDERGROUND ELECTRIC EASEMENT
State of Illinois Folder No. 082-16 County of Rock Island Work Req. No. DR2472542 Section 31 Project No. A1105 Township 18 North Range 1 West of the 4th P.M.
1. For and in consideration of the sum of One and no/100---Dollar ($1.00), and other valuable consideration, in hand paid by MIDAMERICAN ENERGY COMPANY, an Iowa corporation, receipt of which is hereby acknowledged, the undersigned owner(s) City of Moline, Illinois, its successors and assigns (“Grantor”), does hereby grant to MIDAMERICAN ENERGY COMPANY, its successors and assigns (“Grantee”), a perpetual, non-exclusive easement to construct, reconstruct, operate, maintain, replace or remove underground conduits, wires and cables for the transmission and distribution of electric energy and for communication and electrical controls, including other reasonably necessary equipment incident thereto (collectively “Facilities”) under and on the surface of the ground, through and across certain property described below, together with the right of ingress and egress to and from the same, and all the rights and privileges incident and necessary to the enjoyment of this easement (“Easement Area”).
DESCRIPTION OF PROPERTY CONTAINING EASEMENT AREA: Block One (1), Two (2) and Three (3) in Sinnett’s Second Addition, located in the City of Rock Island, County of Rock Island and State of Illinois.
EASEMENT AREA: An underground electric easement described as follows:
Part of Lots 1, 2, 3 & 4 in Block 2 of Sinnets 2nd Addition to the City of Rock Island, Rock Island County, Illinois being a 10.00' wide strip of land, the centerline of which follows an electric line as installed and is described as follows: Commencing at the southeast corner of Block 1 in said Sinnets 2nd Addition, thence north 89 degrees 55 minutes 32 seconds west, 204.56 feet on the south line of Blocks 1 & 2 in said Addition to the Point of Beginning; thence north 06 degrees 18 minutes 19 seconds west, 39.47 feet; thence north 10 degrees 35 minutes 44 seconds west, 57.15 feet to the beginning of a curve, concave southwesterly, having a radius of 8 feet and a long chord bearing north 35 degrees 19 minutes 30 seconds west, 6.69 feet; thence northwesterly 6.91 feet on the arc of said curve; thence north 60 degrees 03 minutes 16 seconds west, 92.59 feet to the point of termination, containing 1961 square feet, more or less. For the purpose of this description, the south line of Blocks 1 & 2 in Sinnets 2nd Addition has an assumed bearing of north 89 degrees 55 minutes 32 seconds west. Page 1 Ver UGEE 10-6-15
As shown on Exhibit A – attached as shown hereto and made a part hereof.
2. Additionally, Grantee shall have the right to remove from the Easement Area described above, any obstructions, including but not limited to, trees, plants, undergrowth, buildings, fences and structures that interfere with the proper operation and maintenance of said Facilities and equipment.
3. Grantor agrees that it will not construct or place any permanent or temporary buildings, structures, fences, trees, plants or other objects on the Easement Area described above or make any changes in ground elevation without written permission from Grantee indicating that said construction or ground elevation changes will not result in inadequate or excessive ground cover, or otherwise interfere with the Grantee’s rights to operate and maintain its Facilities.
4. In consideration of such grant, Grantee agrees that it will repair or pay for any damage which may be caused to crops, fences, or other property, real or personal of the Grantor by the construction, reconstruction, maintenance, operation, replacement or removal of the Facilities (except for damage to property placed subsequent to the granting of this easement) that Grantee determines interferes with the operation and maintenance of the Facilities and associated equipment. The cutting, recutting, trimming and removal of trees, branches, saplings, brush or other vegetation on or adjacent to the Easement Area is expected and not considered damage to the Grantor.
5. Additionally, when Grantor provides or installs duct/conduit for said Facilities, this grant shall cover and include all Facilities installed as a part of the Easement Area.
6. Grantor certifies that it is not acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by any Executive Order or the United States Treasury Department as a terrorist, “Specially Designated National and Blocked Person” or any other banned or blocked person, entity, nation or transaction pursuant to any law, order, rule or regulation that is enforced or administered by the Office of Foreign Assets Control; and are not engaged in this transaction, directly or indirectly, on behalf of, any such person, group, entity or nation. Grantor hereby agrees to defend, indemnify and hold harmless the Grantee from and against any and all claims, damages, losses, risks, liabilities and expenses (including attorney’s fees and costs) arising from or related to any breach of the foregoing certification.
7. Each of the provisions of this easement shall be enforceable independently of any other provision of this easement and independent of any other claim or cause of action. In the event of any matter of dispute arising out of or related to this easement, it is agreed between the parties that the law of the jurisdiction and location where this easement is recorded (including statute of limitation provisions) will govern the interpretation, validity and effect of this easement without regard to the place of execution or place of performance thereof, or any conflicts or law provisions. TO THE FULLEST EXTENT PERMITTED BY LAW, EACH OF THE PARTIES HERETO WAIVES ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN RESPECT OF LITIGATION DIRECTLY OR INDIRECTLY ARISING OUT OF, UNDER OR IN CONNECTION WITH THIS EASEMENT. EACH PARTY FURTHER WAIVES ANY RIGHT TO CONSOLIDATE ANY ACTION IN WHICH A JURY TRIAL HAS BEEN WAIVED WITH ANY OTHER ACTION IN WHICH A JURY TRIAL CANNOT BE OR HAS NOT BEEN WAIVED.
8. Grantor hereby relinquishes all rights of dower, homestead and distributive share in and to the property and waives all rights of exemption as to any of the property. Grantor understands that homestead property is in many cases protected from the claims of creditors and exempt from judicial sale; and that by signing this easement, voluntarily gives up any right to this protection for this property with respect to claims based upon this easement.
9. Grantor warrants to Grantee that Grantor holds title to the Easement Area in fee simple and Grantor has good and lawful authority to grant the rights provided in this easement.
(Acknowledgments on following page) Page 2 Ver UGEE 10-6-15
Dated this day of , 2017.
City of Moline, Illinois
By:
Name Printed:
Title:
ACKNOWLEDGMENT
STATE OF ) ) ss COUNTY OF )
This record was acknowledged before me on , 2017, by as of City of Moline, Illinois.
Signature of Notary Public Signature of Notary Public
Page 3 Ver UGEE 10-6-15
Dear :
Enclosed please find two copies of a MidAmerican Energy Company underground electric easement located in your property at .
Your timely action is needed in order to expedite the process of providing service to your property. Therefore, please have these easements signed and notarized and return one original to our office for recording. If there is a question about where to get the easement notarized, contact your bank as they should provide notary services. You may keep the copy stamped "Customer Copy" for your records.
If you have any questions concerning this matter, please feel free to contact me at XXX- XXX-XXXX.
Sincerely yours,
Right-of-Way Services MidAmerican Energy Company
Enclosures
To: J. D. Schulte, Public Works Director
From: Dave Mallum, Fleet Manager
Subject: Sole Source Procurement-Leaf Vacuums
Date: March 20, 2017
DEPARTMENT OF Chapter 27, Section 27-3105 of the Moline Code of Ordinances provides that the PUBLIC WORKS appropriate purchasing official may determine, after a good faith review, that there is FLEET DIVISION only one source for the required item and the contract may be awarded without David Mallum competition. Fleet Manager
3435 4TH AVENUE Chapter 27, Section 27-4101 (4) provides the use of a brand name or equal Moline, IL 61265 specification when it is in the City’s best interest. P (309) 524-2380 F (309) 524-2389 [email protected]
The Fleet Services Division has budgeted to replace four (4) trailer mounted leaf WEB SITE vacuum units in the 2017 fiscal year. The City of Moline has been using trailer http://www.moline.il.us mounted leaf vacuums since the curbside leaf collection program started in 1994 and has purchased various styles and brands of vacuum units. During this 22 year period, our staff has become very intimate with the model features that have proven to be reliable and certain features that cause added maintenance, repairs and downtime. Most manufacturers have a standard design and will allow for some limited options for ordered machines such as hydraulic tongue jacks or LED lighting, but offer no variations to their standard machine design.
Our staff has developed a list of design features and specifications through the 22 years of leaf collection that would create a very reliable trailer mounted leaf vacuum machine. Bonnell Industries in Dixon, Illinois can manufacturer a customized clutch- less leaf vacuum incorporating our ideas and specifications. They have agreed to build a machine to our requirements and submitted a quote. A few of the custom features are:
John Deere 4045T engine for increased parts availability Intake air pre-cleaning for reduced engine wear Hydraulic Fluid Coupler that slips by design without breakage
82” Discharge tube height for versatility with entire truck fleet 16” smooth interior discharge tubing-same diameter as intake Obstruction-free cleanout door at bottom of impellor housing Hydraulic overhead boom with two-button monarch controls
The leaf collection season is a very short period of time. Reliability of the equipment is paramount to a successful season. Fleet Services is recommending that the custom built leaf vacuum units be provided by Bonnell Industries Inc., Dixon Illinois as a Sole Source Procurement in accordance with Chapter 27, Section 27-3105 and Section 27-4101 of the Moline Code of Ordinances.
Additional documentation is attached.
Page 1 of 2 1385 Franklin Grove Rd Dixon, IL 61021 Quote 815-284-3819 * 815-284-8815 Fax 800-851-9664 Order Number: 0115061 www.bonnell.com * [email protected] Order Date: 1/31/2017 Delivery Ticket only do not remit from the Sales Order. Invoice will arrive in the mail.
Bill To: 0005753 Ship To: CITY OF MOLINE CITY OF MOLINE 3635 4TH AVE 3635 4TH AVE MOLINE, IL 61265 MOLINE, IL 61265
Phone: Phone: (309) 524-2400 Fax: (309) 524-2389 [email protected] Fax: Confirm To: Dave Mallum Comment:
Customer P.O. Ship VIA F.O.B. Terms Credit Card
Ordered Unit Item Number Shipped Back Order Price Amount
4.0000 EACH LEAF VACUUM 37,162.0000 148,648.00 Location: SEE BELOW FOR DETAILS PRICE COMPLETE WITH OPTIONS TYPE- TITAN (NO CONTAINMENT) REAR PICKUP ENGINE- 99 HORSEPOWER JOHN DEERE FUEL TANK- 35 GALLON ALUMINUM COUPLER- 13KFBD FLUID KRAFT FAN- 30" DIAMETER X 12.5" WIDE DISCHARGE NOZZLE- FIXED WITH 4' RUBBER HOSE PICKUP NOZZLE- OVERHEAD BOOM ARM CONTROL- MANUAL (POWER UP/DOWN ONLY) TYPE OF CONTROLS- 12V POWER UNIT (UP/DOWN ONLY) TRAILER JACK- MANUAL WITH SWIVEL CASTER DISCHARGE ELBOW LINER OF 1/4" STEEL PLATE 10 LB FIRE EXTINGUISHER INSTALLED ON LEAF VAC STOBE LIGHT INSTALLED WHEEL CHOCKS AND BRACKET INSTALLED RAKE RACK INSTALLED YELLOW FLASHERS INSTALLED CLEAN OUT DOOR INSTALLED INSTALLED ON BLOWER HOUSING FENDER MARKERS INSTALLED
MODEL: TITAN LEAF PRO RCH
***99 HP JOHN DEERE ENGINE IS A $3072 UP CHARGE IN LEU OF 99 HP KUBOTA***
***CUSTOM DISCHARGE HEIGHT OF 82" TO BOTTOM OF HOSE***
-1.0000 EACH /PART 4,800.0000 -4,800.00
TRADE IN VALUE FOR (4) TARCO LEAF VACUUMS Page 2 of 2 1385 Franklin Grove Rd Dixon, IL 61021 Quote 815-284-3819 * 815-284-8815 Fax 800-851-9664 Order Number: 0115061 www.bonnell.com * [email protected] Order Date: 1/31/2017 Delivery Ticket only do not remit from the Sales Order. Invoice will arrive in the mail.
Bill To: 0005753 Ship To: CITY OF MOLINE CITY OF MOLINE 3635 4TH AVE 3635 4TH AVE MOLINE, IL 61265 MOLINE, IL 61265
Phone: Phone: (309) 524-2400 Fax: (309) 524-2389 [email protected] Fax: Confirm To: Dave Mallum Comment:
Customer P.O. Ship VIA F.O.B. Terms Credit Card
Ordered Unit Item Number Shipped Back Order Price Amount
15% RESTOCKING FEE ON RETURNED ITEMS Net Order: 143,848.00 NO RETURNS ON ELECTRICAL ITEMS KB Less Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Please Pay From Invoice Order Total: 143,848.00 1-1/2% Per Month (18% Annual Rate) Finance Charge Will Be Added to Past Due Accounts Less Deposit: 0.00 Order Balance: 143,848.00 Salesperson: 0005 Kendall Blumeyer
INTERGOVERNMENTAL AGREEMENT TO PROVIDE WATER SYSTEM OPERATION AND MAINTENANCE SERVICES BETWEEN THE CITY OF MOLINE AND VILLAGE OF COAL VALLEY
WHEREAS, the City of Moline (hereinafter “Moline”) is a home rule unit pursuant to Article VII, Section 6, of the Illinois Constitution of 1970; and
WHEREAS, the Village of Coal Valley (hereinafter “Coal Valley”) is a non-home rule unit; and
WHEREAS, Moline and Coal Valley each operate separate public water systems; and
WHEREAS, the Village Board of Trustees for Coal Valley and the City Council for Moline have determined that it would be the most economical, cost effective, and in the best interest of both, for Moline to provide certain municipal water services relating to operation and maintenance to Coal Valley; and
WHEREAS, intergovernmental cooperation between units of local government to contract, further combine, or transfer a lawful power or function in any manner not prohibited by law or ordinance is authorized by Article VII, Section 10, of the Illinois Constitution of 1970; and
WHEREAS, the Illinois General Assembly, in order to implement Article VI, Section 10, of the Illinois Constitution of 1970, adopted the Intergovernmental Cooperation Act (501 ILCS 605/1 et seq.); and
WHEREAS, Moline and Coal Valley wish to participate in this Intergovernmental Agreement for public purposes, which purposes shall include, without limitation, the cooperation in the efficient operation and maintenance of certain municipal water services; and
WHEREAS, all aspects of this Agreement are designed and intended to enhance the public health, safety, and welfare, and to provide efficiencies to the parties and their residents.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, Moline, by and through its Mayor; and Coal Valley, by and through its Village President, hereby agree as follows:
1. The City of Moline shall perform the following water system operation and maintenance services for the Village of Coal Valley:
a. Monthly routine and compliance sampling;
b. Analysis of routine samples, including shipping of compliance samples as necessary;
c. Emergency response for both operational and customer concerns;
d. Daily well checks to maintain chemical fees and associated documentation;
e. Monthly regulatory submittal;
f. Consumer Confidence Report (CCR) submittal; and
g. Other distribution system maintenance as needed, including but not limited to hydrant flushing and valve exercising.
2. The City of Moline will complete the work listed above and provide an invoice to Coal Valley each month for all work completed. The invoice shall be mailed to the address indicated herein below, unless Moline is otherwise notified in writing by Coal Valley. The monthly fixed charge rate will be $43.26 an hour multiplied by 2 hours per day, which is $86.52 a day. That amount, $86.52 a day, will then be multiplied by the monthly workday total to determine the total charge to Coal Valley. For illustrative purposes only, if there are 23 workdays in a month, 23 days is multiplied by $86.52 for a total invoiced amount of $1,989.96. Any extraordinary events, above and beyond those listed above, shall be billed at the actual rate of service provided.
3. The term of this agreement shall commence on May 1, 2017, and continue in full force until October 31, 2017, unless terminated by either of the parties hereto by giving at least thirty (30) days notice, in writing, to the other party of its intent to terminate this Agreement.
4. Coal Valley is and shall remain the owner of the water service system and appurtenances thereto and shall continue collecting the revenue from the usage thereof, and shall have the responsibility to operate and maintain the same in accordance with all applicable Federal, State, and local laws.
5. Moline employees shall be allowed to perform the services described above and work in Coal Valley right-of-way, with such work being performed in accordance with Coal Valley’s standards.
6. Moline employees shall be allowed to enter onto Coal Valley property, including but not limited to, well houses, tanks and pumping locations, to do work necessary to perform the services described above and shall have the same rights and authorizations as any Coal Valley employee.
7. Moline shall have the authority to perform emergency repairs as needed, in accordance with industry standards.
8. Employees of Moline, while engaged in the performance of the above services within the Village of Coal Valley, shall continue to be employees of Moline, and Moline shall be responsible for all pay and other forms of compensation provided such employees and shall be responsible under the Worker’s Compensation Act of the State of Illinois or similar laws for any compensable injury to such employees under said Act, and hereby agrees to hold Coal Valley harmless from any claim of liability made by an employee of Moline under said law.
9. Coal Valley agrees to hold Moline harmless for any claim, cause of action, suit at law or equity, or other reason for liability howsoever named arising out of Coal Valley’s negligence or that of its officers, employees, agents, or contractors. Moline agrees to hold Coal Valley harmless for any claim, cause of action, suit at law or equity, or other reason for liability howsoever named arising out of Moline’s negligence or that of its officers, employees, agents, or contractors. As to both parties, these provisions to hold harmless for certain activities shall include the cost of investigation of, preparation for, and defense against any or all claims of liability howsoever named and shall include reasonable attorney’s fee.
10. The parties agree that this Agreement shall relate solely each to the other, and shall not be in benefit of any third party.
11. This Agreement shall be governed by the laws of the State of Illinois, and the sole and exclusive venue for any disputes arising out of this Agreement shall be in any state court located within Rock Island County, Illinois, or federal court located within the appropriate venue.
12. Each section of this Agreement and each sentence, clause or phrase contained in such section shall be considered severable and, if for any reason, any section or sentence, clause or phrase contained in such section is determined to be invalid or contrary to any existing or future laws, such invalidity shall not impair the operation of or affect that portion of this Agreement which is valid.
13. This instrument contains the sole agreement of the parties hereto and all prior negotiations or correspondence shall be deemed merged into this Agreement; and the terms of this Agreement shall govern the rights of the parties exclusively.
14. Notice: All written notices provided for by this agreement shall be mailed postage prepaid to the following address:
MOLINE COAL VALLEY Utilities General Manager Village Administrator Water Treatment Plant Village Hall 30 18th Street 900 1st Street Moline, IL 61265 Coal Valley, IL 61240
In addition, a copy of such notice shall be provided to the Village Attorney of Coal Valley, the City Administrator of Moline, and the City Engineer of Moline; however, proof of receipt of those listed by address is sufficient proof of service.
TO EVIDENCE THIS AGREEMENT, the parties have executed this agreement on the dates set opposite their respective signatures below.
CITY OF MOLINE, ILLINOIS VILLAGE OF COAL VALLEY, ILLINOIS A Municipal Corporation A Municipal Corporation
______Mayor President
Attest: ______Attest: ______City Clerk Village Clerk
Date: ______Date: ______
Approved as to form: Approved as to form:
______City Attorney Village Attorney
City of Moline - Façade Program
Committee-of-the-Whole March 28, 2017 Façade Improvement Program Goals
• Assist property owners with refurbishing the exterior of buildings. • Provide an Economic Development tool for small businesses • Reinvigorate commercial areas • Rehab historic buildings Façade Improvement Program How it works • Interested parties fill out application: – Two bids for all work, rendering of proposed project • Application is presented to Design Committee which must approve for applicant to receive funding. • Applicants can be awarded a forgivable loan for anywhere from 33% to 50% of the project (up to $15,000). – 50% on the first $20,000 of a project – 20% on the $20,001 - $45,000 of a project • The City places a mortgage on the property to ensure that the improvements are kept up for 5 years. Façade Improvement Program The Design Committee • Who is on the Design Committee reviewing these applications? – Chris Ericksen (City of Moline) – Adam Holland (Moline Centre) – Craig Mack (Historic Preservation/Architect) – Michael E. McNeil (Architect) – Barb Sandberg (Historic Preservation) – Carm Senatra (Former Plan Commissioner/Architect) – Kalyssa Worden (Architect)
• What type of projects do they prefer? – Full remodels of the façade. – Creating lasting change, improvements that will last long term. – Historic Rehabs – Bringing dilapidated buildings back to life. Façade Improvement Program Funding • $60,000 budgeted for Façade projects in 2017 budget. • We allocated more than $17,000 for two projects in December 2016. – These funds were taken out of 2017 instead. • We started 2017 with less than $43,000 due to the changes in plans. • All the 2017 money has now been allocated. • We are requesting more money for this year.
Façade Improvement Projects Brix – 1441 5th Avenue Before After Façade Improvement Projects Bent River Brewing – 1413 5th Avenue Before After Façade Improvement Projects Le Mekong – 1600 5th Avenue Before After Façade Improvement Projects Birdsell– 1201 5th Avenue Façade Improvement Projects Jimmy John’s– 1401 5th Avenue Façade Improvement Projects- 2016 Chris Schram – 1611 5th Avenue Façade Improvement Projects- 2016 Steve Anthony– 1721 5th Avenue Before After Façade Improvement Projects- 2016 Rob Bermes– 1729 5th Avenue
Before After Façade Improvement Projects- 2017 Floorcrafters– 1305 5th Avenue Façade Improvement Projects- 2017 Armando Calderon – 161 4th Avenue
Before Façade Improvement Projects- 2017 Armando Calderon – 161 4th Avenue After Façade Improvement Projects- 2017 O’Keefes – 161 4th Avenue After Before Façade Improvement Projects- 2017 Source1 Graphics– 1411 16th Avenue Before
After