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*Conference Proceedings 0 *Conference Proceedings V Cost of Library Operations 1984 and Beyond I0 17-19 October • .. PanamaGulfside, City Miracle Beach, Mile Florida Inn DTIC LOCT3 1985 A SI• SS ST "Hosted by: C "NavalCoastal Systems Center -J fn . , , , _•..n, ,, • '' '- ' A C IT 't- rThis document hds been approve 4for pubhie release and sale,; its distribution - unhi-:ited. ML W '84 FIRST REGISTRANT Betsy Householder & Laur a Thompson (NCSC) greet Daisy Hollingsi.4orth (Seal Beach Naval Weapons S~tation, Corona, CA) Naval Resca,, ch Laboratory Washington, DC DISCLAIMER NOTICE THIS DOCUMENT IS BEST QUALITY PRACTICABLE. THE COPY FURNISHED TO DTIC CONTAINED A SIGNIFICANT NUMBER OF PAGES WHICH DO NOT REPRODUCE LEGIBLY. UNCLASSIFIED SECuRITv CLASS'FICAIION OF THIS PAZCE REPORT DOCUMENTATION PAGE la REPORT SECURITY CLASSiFICATION 1b. RESTRICTIVE MARKIlNtGS UNCLASSIFIED 'a SECJRITY CLASSIFICATION AUTHORITY 3 DISTRIBUTION/AVAILABILITY OF REPORT 2b. DECLASSIFICATION I DOWNGRADING SCHEDULE Approved for public rel ease; di stri buti on , /, % is unlimited 4 PERCORMING ORGANIZATION REPORT NUMBER(S) S MONITOR!NG ORGANIZATION REPORT NLMBEP(S) "6a NAME OF PERFORMING ORGANIZATIONm 6b OFFICE SYMBOL 7a NAME OF MONITORING ORGANIZATION Naval Coastal Systems Center (If applicable) Commanding Officer INaval Coastal Systems Center . 6c. ADDRESS (City, State, and ZIPCode) 7b ADDRESS (City, State, and ZIP Code) Code 6120 Panama City, FL 32107-5000 Panama City, FL 32406-5000 Ba. NAME OF FUNDING JSPONSORING 8o OFFICE SYMBOL 9 PROCUREMENT INSTRUMENT IDENTIFICATION NUMBER ORGANIZATION (if applicable) Bc. ADDRESS (City, State, and ZIP Code) 10 SOUPRCE OF FUNDING NUMBERS PROGRAM PROJECT TASK WORK UNIT ELEMENT NO NO NO. ACCESSION NO II TITLE (Include Security Classification) Proceedings of the 28th Military Librarians Workshop: Cost of Library Operations 1984 and Beyond. 12.. s.•AUTOOR(S) ompi,e y_ ertha Smith; Edited by Betsy Householder 13a. TYPE OF REPORT !3b TIME COVERED 14 DATE OF REPORT (Year, Month, Day) 15 PAGE COUNT - FROM • . u lTO, nrtnhpr 1lRq 175 16 SUPPLEMENTARY NOTATION 17 COSATI CODES 18. SUBJECT TERMS (Continue on reverse if necessary and identify by block number) FIELD GROUP SUB-GROUP cost effectiveness; library operations; cost models 5 2 19 ABSTRACT (Continue on reverse if necessary and identify by block number) i-Naval Coastal Systems Center hosted the 28th Annual Military Librarians' Workshop from 17-19 October 1984, at the Miracle Mile Resort Conference Center, Panama City, ?,each, FL. The theme "Cost of Library Operations 1984 and Beyond" was implemented through group dis- cussio.is, lecture presentatior.s, and workshops. The keynote address emphasizea the impact 3f new technologies and the role of the liorary profession- in this society. RenGwn consult- ants in the area of cost modeling highlighted the workshop. 20 DISTRISUTION I AVA;LABILITY OF ABSTRACT 21. ABSTRACT SECJRITY CLASSIFICATION [MUNCLASSIFIED/UNLIMITEOD SAME AS RPT Q-DTIC USERS UNCLASSIFIED 22a NAME OF RESPONSIBLE INDIVIDUAL 22b TELEPHONE (Include Area Code) 22c. OFFICE SYMBOL jMyrtle J. Rhodes (904o21,A4321 I MAC DO FORM 1473, B4 MAR 83 APR edition may be used unti, exhausted SECURITY CLASSIFICATION OF THIS PAGE All other editions are oosolete Proceedings of the 28tý Military £i~rarians lWorhshop Cost of Library Operations 1984 and Beyond 17-19 October 1984 Compiled by Bertha Smith Edited by Betsy Householder A-VAL CoASTAL SyST, - OCTOBER 1985 EXECUTIVE BOARD Paul Klinefelter, Deferie Technical Information Center, Chairman Tony Dakan, Air Force Manpower and Personnel Center Betty L. Fox, Defense Nuclear Agency Margiret Murphey, Army Materials and M.4echanics Research Center Pearl Robinson, Naval Ship Systems Engine.ring Station CHAIRMAN ANJD CIIAIRMAN-ELECT Special Libraries Association, Military Librarians Division Ruth Seidman, AF Gecphysics Lab. Hanscom AFB, MA Norman Varieur, Chairman-Eect, Army Armament R&D Center Dover, NJ PROGRAM COMMITTE J. PATRICK MCCONNEL, Program Director Naval Research Laboratory Phil Casey - TRADOC Gerald Coble - Naval Education and Ts"tWning Command Alta Davis - National Defense Univ Adelaide Del Frate - National Aeroiiauti.-J Spice Admin- istration June Gable - Strategic Systems Project Office Louise LeTendre - Army Ballistic Research Center Andiew Poulis - Air Force Engineerintg and Services Cen ter Carlynn Thompson - Defense Technical Information Center RECORDERS Sybil Bullock Army Acromedical Res Lab Ft. Rucker, AL Anne Foreman Army Aviation Tech Lib Ft. Rucker, AL Dave Hlanna Naval Underwater Sys Ctr New London, CT Barbara Witt Defence Res Est, Pac Victoria, BC CONTENTS PAGE Introductory Comments 1 Welcome Aboard Captain Charles C. King 3 Guy C. Dilworth 5 Myrtle J. Rhodes 7 Program 8 Openingj the Workshop 11 NCSC Overview 13 Keynote Address Congressman Maior R. Owens 31 Presentation 41 Workshops 43 Library Cost Models 45 Dr. R. W. Wiederkher Artificial Intelligence/Robotics 73 Dr. Alan Meyrowitz Strategies for Distributing Costs Bruce Miller 80 Richard Kawain 83 Felix Krayeski 86 Carlos Cuadra 87 Dennis Griffin 88 Private Files 90 Charles Conaway Recovering Costs (Panel) 99 Cost Benefit Analysis 101 Phil Casey Survey on Library Cost AXIocation/Recovery Technology 103 Alta Davis June Gable Cost Efficiency, Cost Effectiveness, Cos, Elenefit 129 and other Fun and Games Dr. Herbert White Tha Joint arnd Combined Terminology Program of the Department 139 of Defense Jan.et Brooks Consultants and Facilitators 157 Attendees 159 INTRODUCTORY COMMENTS This year's workshop theme, "COST OF LIBRARY OPERATIONS 1984 AND BEYOND," served to underscore the importance of Military Librarians' solidification in formulating new str.Itegies to minimize library operating costs. Historically, individual librarians have managed cost effective operations, but this workshop is one of the few times military librarians have made a collective effort to develop and promulgate strategies to cope with spiraiing costs and continued budget cuts. The objectives of the workshop were met and were evident throughout the training sessions and discussions. Attendees gained new ideas, methods, and strategies to implement at their various commands. The keynote address by New York Congressman Major Owens provoked much discussion on topics relating to the theme and the role of librarians and the library profession. The address set a positive foundation for the workshop and lasted throughout. The workshop das a success and the attendees enjoyed the "southern hospitality". All meeting rooms and housing were accommodated by the Miracle Mile Resort with absolutely outstanding service. These proceedings were compiled from formal papers, recorded remarks, and notes taken by recorders at the various sessions. No attempt has been made to reproduce all discussions as they developed in the training sessions or general assemblies. However, the essence of the objectives, discussions and summaries are included as reported by the recorders. A special thank you to the recorders for their voluntary assistance. NCSC Management and library staff are to be commended for untiring efforts in planning and hosting the first Military Librarians' Workshop held in Florida. MYRTLE J. RHODES Host Librarian WELCOME ABOARD -CF7 CAPTAIN CHARLES C. KING Comnmanding Officer LGUY C.DLWRH R Technical Director If"OP05 L2PNK6 NAVAL COASTAL SYSTEMS CENTER TECHNICAL LIBRARY STAFF iA *1A ,,,..Welcome! -- Left to right: Deborah Hines, Ida Harmon, Angelia MVhatley, Myrtle Rhodes, Laura Thompson, Bertha Smith, CarrieSmith, andNadine Iferd. (Betsy Householderand Mary Quirk not shown) -STUDENTAIDS- Emily Harmon Claudette Henry ShariMcCoy M YRTL EJ. RHODES Host Librarian PROGRAM 16 October 18 Octoberý 1300-1600 DoD MWR Sub-Committee Meeting 0800-0945 Strategies for Distributing Costs- The 1630-2000 Registration Basics, Mark Morein, Maxima Corp. 1900 Recorders Meeting 0800-0945 Strategies for Distributing Costs - New Technologies, Artificial Intelligence and 2000 Executive Board Meeting Natural Language Systems, Dr. Alan Meyrowitz, Office of Naval Research 2000-2200 "'Welcome Aboard Ice Breaker" (Seagull Room) 0800-0945 Strategies for Distributing Costs - New Technologies - Hardware (a) Video Disks, Felix Kraye.ki, Library of Con- 17 October gress (b) Supermicros, Carlos Cuadra, Cuadra Assoc. (c) Local Cataloging 0730-0800 Re-gistration Online, Richard Kawin, U. of Calif. 0800-0930 Opeping Betsy Fox, DNA 0945-1000 BREAK Myrtle Rhodes, NCSC Welcome Aboard "Overview of Naval 1000-1145 Strategies for Distributing Costs -The Coastal Systems Center," Commanding Basics Electronic Spreadsheets, Bruce of Officer, Capt. C. C; King Miller, FLC/Fedlink, Librar -gress(a)What are electronicbspread-ý Introduction of Speaker, Mr. G. C. sheet b) Hobattr-und e and be used-to unde tani and Dilworth, Technical Director shet r••:()U.,ing project the electroniccosts of library spreadsheets- processes -to- ? - Keynote Address, Congressman, Major Maor-e ine various control models. R. Owens, Twelth District, New York 0 BRAK10145- -Stritegies for Distributing Costs- New 0930-1000 BREAK Technologies -Softwre 100-11GeeaSsio1000-1106 General Session!I -;lntr6ga) Database-ted Software Management:Systems Packages,ý Dtfrihi and oA re ack ges nis - Identifying Costs; Integrated GS Library Cost Models Griffiln, GSA Computer Stre:(b Using the Model, Dr. R. R. V. Wieder- Private Files, P-of. Cha'es :Conaway kehr, King Research, inc; Florida Sta-te- University 1() L odal 1100-1145 General Session II Autormation :Modulation for Processin•g Library Cost Model - Case Study of
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