TOWN OF HIGH LEVEL
REGULAR COUNCIL MEETING
Monday, January 13, 2020 7:00 p.m. Council Chambers
"We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally."
REGULAR COUNCIL MEETING Council Chambers January 13, 2020 at 7:00 p.m.
AGENDA
Page 1. CALL TO ORDER
2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda for 2-4 January 13, 2020.
3. PUBLIC HEARING None.
4. PRESENTATION None.
5. DELEGATIONS 5.1 S/Sgt Denis Delaronde RCMP Report
5.2 Carrie Demkiw Consideration of Early Childhood Development 6-18 Mackenzie Coalition for Childhood Development impacts in municipal decision-making.
6. APPROVAL OF MINUTES 6.1 Regular Council Meeting minutes of 20-27 December 9, 2019
7. DELEGATION BUSINESS 7.1 RCMP Report
7.2 Mackenzie Coalition for Childhood Development - Consideration of Early Childhood Development impacts in municipal decision-making report.
8. MAYOR’S REPORT 8.1 Review of the Mayors Report
9. COUNCIL COMMITTEE REPORTS 9.1 Committees on which Councillors are 31-32 appointed:
2 Deputy Mayor Langford Reports from various committees on which Councillor Anderson Councillors are appointed. Councillor Forest Councillor Jessiman Councillor Morgan Councillor Welke
10. ADMINISTRATION REPORTS 10.1 Actions Resulting from Council/Committee Action List review. 34 Meetings
10.2 Capital Project Status Report Capital Project Status Report review 35
10.3 Report - November 2019 Financial Summary Nov 2019 Financial Summary review. 38-39
11. ADMINISTRATIVE INQUIRIES None.
12. OLD BUSINESS None.
13. NEW BUSINESS 13.1 AUMA President’s Summit on Municipal Council discussion re attending. 41-43 Finances, Jan 22-23, 2020, Edmonton
13.2 Assessment Review Board – 2020 Training Council discussion. 44-45 Dates
13.3 Kraft Hockeyville 2020 Council discussion re Kraft Hockeyville 2020 46-59 Application.
13.4 Northern Alberta Elected Leaders meeting, Council discussion re Deputy Mayor Langford’s 60 Jan 28, 2020, Sexsmith attendance.
13.5 Tolko Community Presentation Council discussion. 61-66
13.6 RFD: FireSmart Revenue and Expense Council discussion. 67-70 Budget Numbers
14. CORRESPONDENCE FOR ACTION None.
15. CORRESPONDENCE FOR INFORMATION 15.1 High Level Forests Public Advisory Committee meeting minutes, Oct 1/2019 72-75 15.2 High Level Mackenzie House – WSP Monthly Status Report – Dec 2019 76-81 15.3 Municipal Affairs, 2019-2020 Fire Services Training Program Grant 82 15.4 Municipal Affairs – Additional Municipal Sustainability Initiative, Dec 4/2019 83 15.5 Peace Library System’s 2020 Budget 85-98 15.6 AB Transportation – re Hwy 35 and 58 smoke, and partnering re waterline. 99-100 15.7 Regional Economic Development Initiative Board meeting draft minutes, Oct 29/2019 101-103 15.8 Municipal Affairs – Municipal Census Data changes, provincially developed population estimates 104 15.9 Municipal Affairs – Grans in Place of Taxes re GOA Ag and Forestry 105
3 16. NOTICE OF MOTIONS None.
17. QUESTION PERIOD None.
18. IN CAMERA 18.1 Citizen concern - Property Valuation for the 2020 Tax Year Personal Privacy - Per FOIP, Part 1, Division 2, Section 17(1)
18.2 Northwest Fire Intergovernmental Relations - Per FOIP, Part 1, Division 2, section 21(1)(a)
18.3 RFD: Extraordinary Circumstances – Salaried Staff Compensation Economic and other interest of a public body - Per FOIP Part 1, Div 2, section 25(1)(c)(iii)
19. ADJOURNMENT
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DELEGATIONS
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Council Meeting Presentation/Delegation
Completed requests to make a public presentation must be received by 12:00 noon on the Wednesday immediately prior to the scheduled meeting. Presentations are a maximum of 5 minutes in duration.
Presentation Information
Preferred Date January 13, 2020 Name of Presenter(s) Carrie Demkiw Organization Represented Mackenzie Coalition for Childhood Development Topic Early Childhood Development Specific Points/Concerns Region’s Early Development Instrument results Action Requested of Council Consideration of Early Childhood Development impacts in municipal decision making. Are you providing any supporting documentation? If yes, the documentation must accompany this request. Supporting documents may be e-mailed to: [email protected] or [email protected]
Contact Information
Contact Person: Carrie Demkiw Mailing Address: 10802 Rainbow Blvd Daytime Telephone Number: 780-841-5657 Alternate Telephone Number: 780-841-5669 E-mail Address: [email protected] NOTE: All presentations are heard at a public meeting. The personal information on this form is collected under the authority of Section 33 (c) of the Alberta Freedom of Information and Protection of Privacy Act. The personal information will be used to contact you regarding your request and may be included in the Agenda, as part of your presentation, which is also posted to the Town’s website. If you have any questions regarding the collection or use of this information contact the Municipal Secretary, 10511-103 Street, High Level, AB T0Z 1H0 - or call (780) 841-4008. Completed forms should be submitted to the following: Municipal Clerk Town of High Level 10511-103 Street High Level, AB T0H 1Z0 Fax: 780-926-2899 E-mail: [email protected]
6 From: Carrie Demkiw
Dear Mayor and Council,
On behalf of the Mackenzie Coalition for Childhood Development, I would like to request to be a delegation at your November 25th Council meeting to present our region's Early Development Instrument results to the Town of High Level Council. The EDi results highlight areas where we do well in supporting early childhood development and where growth is needed in our region.
This presentation will both share our regional results in comparison to Alberta's and highlight ways that the Town of High Level currently supports and can continue to support Early Childhood Development in our community. We are hoping we could have 20 minutes for the presentation and questions and answers. Coalition members Val Crosby (Executive Director of The Village, previously known as the Parent Link Center) and myself, Carrie Demkiw (Regional Manager of Regional Collaborative Service Delivery), will be delivering the presentation on the Coalition's behalf.
I have attached the Powerpoint Presentation and Handouts for Council members. Please confirm if you can accommodate us on November 25th and if you require any further information.
Thank you so much, take care,
Carrie
Carrie Demkiw Regional Manager Northern Lights Regional Collaborative Service Delivery 780-841-5657 (T) [email protected] (E)
7 8 9 10 11 12 13 14 15 MACKENZIE EARLY CHILDHOOD COALITION TRUMENT ELOPMENT INS 16 EARLY DEV 20 RESULTS MACKENZIE ALBERTA REGION
Vulnerable Vulnerable PHYSICAL HEALTH & 13% WELLBEING 15.1% At Risk Gross and fine motor skills (e.g. 10% At Risk holding a pencil, running, motor 10.9% coordination), energy levels for activities, independence in looking after own needs, and daily living On Track On Track skills. 77% 74%
9.9% 15.1% SOCIAL COMPETENCE Curiosity, eagerness to try new 14.9% experiences, ability to control own behaviour, respect, cooperation, 19.8% following rules, and ability to play and work with other children. 65.1% 75.2%
10.9% 17.2%
EMOTIONAL MATURITY The ability to think before acting, 14.9% impulse control, ability to deal with feelings at an age-appropriate level, 19.3% and empathy for other people's feelings. 63.5%
74.3%
11% 14.6% LANGUAGE & COGNITIVE
DEVELOPMENT 15% Early writing skills, reading awareness, 14.1% age-appropriate literacy and numeracy skills, ability to understand similarities and differences, and memory 74% 71.3%
15.2% COMMUNICATION & 21.9% GENERAL KNOWLEDGE Skills to communicate needs and wants 16.2% in socially appropriate way, symbolic use of language, storytelling, and age- 56.7% 16 appropriate knowledge about life and 21.4% the world around. 68.7% ALBERTA EARLY DEVELOPMENT INSTRUMENT
ABOUT THE EARLY DEVELOPMENT INSTRUMENT
"The Early Development Instruments (EDI) was developed at the Offord Centre of Child Studies at McMaster University to measure children's ability to meet age-appropriate developmental expectations at school entry" (EDI, 2017). The instrument is completed by kindergarten teachers and measures children's development in five areas: physical health and wellbeing; social competence; emotional maturity; language and cognitive development; and communication skills and general knowledge.
"The EDI is designed to be a tool to increase the mobilization of communities and policy makers in order to have a positive impact on children's development in their local areas. Understanding the state of children's development at the population level, that is for all children, is foundational to mobilizing stakeholders toward change" (EDI, 2017).
CONTACT INFORMATION MACKENZIE COALITION FOR CHILDHOOD DEVELOPMENT PARTNERS Fort Vermilion Irene van der Kloet AHS, Addictions & Mental Health [email protected] Chinchaga Adult Learning Council 780-927-3327 Fort Vermilion Support Services FVSD, Community Literacy Engagement High Level High Level FCSS Sandra Friesen-Peters La Crete Adult Learning Council [email protected] 780-841-4032 La Crete Support Services Brighter Futures Society La Crete Parent Link Centre Mary Driedger Northern Lights Regional Collaborative Support Services [email protected] Supports for Early Learning 780-928-3967
Rainbow Lake Val Crosby [email protected] 780-926-4668
17 For More Information: http://ecdcoalitions.org MACKENZIE EARLY CHILDHOOD COALITION LEARNING & T AND EARLY L GOVERNMEN MUNICIPA CARE BENEFITS OF MUNICIPAL INVESTMENT IN EARLY LEARNING & CARE Decreased disparities with universal access to programs and activities; Increased educational success; Increased employment when parents can access quality, reliable and affordable childcare; Lower crime rates.
EXAMPLES OF HOW MUNICIPALITIES CONTRIBUTE THESE INITIATIVES TO HEALTHY CHILD DEVELOPMENT
MUST BE Physical Health Social Emotional Language & Communication & AFFORDABLE TO & Wellbeing Competence Maturity Cognitive Skills General Knowledge
ENSURE UNIVERSAL Childcare ACCESS Children's STAFF MUST BE Programs Family QUALIFIED & Programs
SKILLFUL TO Playgrounds FACILITATE GROWTH IN TARGETED Preschools DOMAINS Recreation Programs PROGRAMMING Splash Parks MUST BE RELIABLE & CONSISTENT Trails
OUR ASK Does our decision strengthen the physical health & wellbeing of our children? Please use a healthy child Does our decision cultivate our children's interest development lens when making in learning? decisions, by asking these Does our decision promote positive coping skills questions: in our children? Does our decision provide social interaction for our children? Does our decision nurture our children's communication skills? 18 For More Information: http://ecdcoalitions.org
MINUTES
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TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING MINUTES Council Chambers at 7:00 p.m. December 9, 2019
UNAPPROVED MINUTES
IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Brent Anderson Councillor Mike Morgan Councillor Jan Welke Councillor
STAFF Clark McAskile Chief Administrative Officer Keith Straub Director of Operations Carolyn Zenko Director of Finance Bill Schnarr Communications Coordinator Charles Carstens HR/Benefits & Payroll Sandra Beaton Municipal Clerk/Recording Secretary
REGRETS Ellis Forest Councillor Terry Jessiman Councillor Rodney Schmidt Director of Protective Services Jena Clarke A/Director of Community Services
1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:00 p.m.
2. ADOPTION OF AGENDA Regular Meeting Agenda, Request for any additions or deletions to the agenda. December 9, 2019 Remove Item 18.3 Add In camera item, MOU with Fort Vermilion School Division re Communications Officer Position to become item 18.3 to and move Fire Department Review to 18.4
Resolution# 436-19 Moved by Councillor Anderson THAT Council adopt the December 9, 2019 Regular Meeting Agenda as amended. Unapproved CARRIED
3. PUBLIC HEARING 3.1 Streets and Sidewalks Mayor McAteer opened the public hearing for the Streets and Sidewalks Bylaw 996-19. Bylaw 996-19 at 7:02pm.
Mr. Keith Straub, Director of Operations, presented an overview of Bylaw 996-19.
20 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 9, 2019
In Favour: Mayor McAteer called for presentations from those in favour of Bylaw 996-19. No one came forward.
Mayor McAteer called a second time for presentations from those in favour of the bylaw No one came forward.
Mayor McAteer called a third time for presentations from those in favour of the bylaw. No one came forward.
Opposed: Mayor McAteer called for presentations from those opposed to Bylaw 996-19. No one came forward.
Mayor McAteer called a second time for presentations from those opposed to the bylaw.
Mayor McAteer called a third time for presentations from those opposed to the bylaw.
Mayor McAteer closed the public hearing for Bylaw 996-19 at 7:08pm.
4. PRESENTATIONS None.
5. DELEGATIONS 5.1 Darlene Anderson of the High The High Level Transportation Society presented their Yearly Report to Level Transportation Society and Council. Shirley Rechlo
6. APPROVAL OF THE MINUTES 6.1 Regular Council Meeting minutes Resolution# 437-19 of November 25, 2019. Moved by Councillor Morgan THAT Council approves the Regular Council meeting minutes of November 25, 2019 as circulated.
CARRIED Unapproved 7. DELEGATION BUSINESS 7.1 High Level Transportation Resolution# 438-19 Society – Yearly Report Moved by Councillor Morgan THAT Council accept the High Level Transportation Society – Yearly Report for information.
CARRIED
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21 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 9, 2019
8. MAYOR’S REPORT Mayor’s Report, November 25 – December 9, 2019
Nov 26 – Regional Economic Development Initiative (REDI) ‘Lion’s Tooth Energy’ project Letters to ministers Nixon, Savage and Fir re wells in Zama Aboriginal Tourism Roundtable to be completed in March 2020 Board member for “Plant Protein Alliance” will attend a Fractionation Workshop in GP Regional Economic Development Alliances (REDA) funding ends May 31, 2020. No commitment re further funding. Wait until April to decide any funding for ‘Organics for Success’.
Nov 30 – Christmas Party Dec 02 – Lobby the Government Effectively Seminar Dec 03 – Tri-Council meeting Dec 04 – Golden Range Society Mayor did not attend the societies meeting, but sent a report on the Progress of Mackenzie House to the group. To note: The updated schedule shows an April 15, 2020 interim acceptance and a move-in date of residents for June 15, 2020. Dec 07 – Mackenzie Crossroads Open House Congratulations to staff on another successful Open House. The children had fun making maple syrup candy and the sleigh rides. Dec 07 – Judging Floats Twenty-two floats entered. Dec 07 – Santa Claus Parade / Fireworks
Resolution# 439-19 Moved by Councillor Anderson THAT Council receive the Mayor’s report for information.
CARRIED
9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports on which Deputy Mayor Langford: Councillors are appointed: Nov 26 – REDI Meeting Deputy Mayor Langford Nov 30 – Town Christmas Party Councillor Anderson Dec 02 – Lobby Government effectively seminar Councillor Forest Dec 03 – Tri Council meeting Councillor JessimanUnapproved Dec 06 – Christmas Open House/Museum Councillor Morgan Dec 09 – Community Economic Development Initiative (Dene Tha’/High Level)
Councillor Anderson: Nov 28 – Transportation Society meeting Nov 30 – Town Christmas Party
Councillor Morgan: Dec 03 – Tri Council meeting
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22 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 9, 2019
Councillor Welke: Dec 03 – Tri Council meeting
Resolution# 440-19 Moved by Deputy Mayor Langford THAT Council accept the Councillor Committee reports as presented.
CARRIED
9.2 Councillor Welke / Council Resolution# 441-19 Committees Moved by Councillor Morgan THAT Council move for information.
CARRIED
10. ADMINISTRATION REPORTS 10.1 Council Meeting Action List Resolution# 442-19 Moved by Councillor Morgan THAT Council accepts the Council Meeting Action List for information.
CARRIED
10.2 Capital Project Status Report Resolution# 443-19 Moved by Deputy Mayor Langford THAT Council accepts the Capital Project Status Report for information.
CARRIED
10.3 Report – Financial Services, Resolution# 444-19 October 2019 Moved by Councillor Welke THAT Council accepts the October 2019 Financial Services Report for information.
CARRIED
11. ADMINISTRATIVE INQUIRIES None.
12. OLD BUSINESS 12.1 RFD: Third Reading for Streets Resolution# 445-19 and Sidewalks Bylaw 996-19. Moved by Councillor Morgan THAT Council give third and final reading to Streets and Sidewalks UnapprovedBylaw 996-19 as amended.
CARRIED
12.2 RFD: Request to Council to Resolution# 446-19 revisit Res# 394-19 from the Nov 12, Moved by Deputy Mayor Langford 2019 Regular Meeting. THAT Council instruct Administration to amend Resolution# 394-19 to include, ‘as the Land Use Framework proceeds, that the majority of individuals for the Regional Advisory Committee be residents of the Lower Peace Region’.
CARRIED
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23 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 9, 2019
12.3 RFD: 2020 Fees Bylaw 998-19, Resolution# 447-19 Consideration of second and third Moved by Councillor Morgan reading. THAT Council give second reading to 2020 Fees Bylaw 998-19.
CARRIED
Resolution# 448-19 Moved by Councillor Anderson THAT Council give third and final reading to 2020 Fees Bylaw 998-19.
CARRIED
12.4 Crime Reduction Funding Resolution# 449-19 - deferred from the Nov 18, 2019 Moved by Councillor Anderson CoW meeting THAT Council rescind Resolution# 359-19 due to information received;
AND THAT Council accept the Police Cost Model Review as Information;
AND, FURTHER THAT, Council write to the RCMP informing them of the Town of High Level’s intention to continue the funding for the Crime Reduction Unit through to December 31, 2020, with a review of the program in Autumn of 2020.
CARRIED
12.5 Banner of Remembrance Task Resolution# 450-19 Force, Council Representation Moved by Councillor Morgan THAT Council appoint Mayor McAteer and Councillor Welke to the Banner of Remembrance Task Force.
CARRIED
13. NEW BUSINESS 13.1 RFD: Street sweeper trade-in Resolution# 451-19 options Moved by Deputy Mayor Langford THAT Council approve the retention of the current sweeper; AND THAT Council approves the revised MSI allocation to $376,100.00 for the purchase of new sweeper as quoted.
CARRIED
13.2 RFD: Travel Benefit Allowance Resolution# 452-19 Policy Moved by Councillor Morgan UnapprovedTHAT Council approve the amendments to the Travel Benefit Allowance Policy 184-01.
CARRIED
13.3 RFD: 2020 Wage and Salary Resolution# 453-19 Grid Moved by Councillor Morgan THAT Council approve the Proposed 2020 Wage Grid as presented.
CARRIED
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24 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 9, 2019
13.4 RFD: 2020 Capital Budget and Resolution# 454-19 Interim Operating Budget Moved by Councillor Welke THAT Council approve the 2020 Capital Budget and Interim Operating Budget as presented.
CARRIED
13.5 RFD: Three-Year Operating Resolution# 455-19 Plan (2021-2023) Moved by Councillor Morgan THAT Council approve the Three-Year Operating Plan (2021-2023) as presented.
CARRIED
13.6 RFD: Five-Year Capital Plan Resolution# 456-19 (2021-2025) Moved by Councillor Morgan THAT Council approve the Five-Year Capital Plan (2021-2026) as presented.
CARRIED
13.7 RFD: Zama Fire Services Resolution# 457-19 Moved by Councillor Welke THAT Council direct Administration to draft a Memorandum of Understanding with Mackenzie County to assume fire and rescue services on the Zama Access Road based on per call fees as outlined in the Regional Service Sharing Agreement.
CARRIED
13.8 RFD: MOU, Mackenzie County, Resolution# 458-19 Town of High Level and Town of Moved by Deputy Mayor Langford Rainbow Lake re common pools of THAT Council enter into the Memorandum of Understanding between trained Subdivision and Development Mackenzie County, Town of High Level and Town of Rainbow Lake to Appeal Board Members and Clerks – Share a common pool of trained Subdivision and Development Appeal and – Assessment Review Board Board Members and Clerks; and a common pool of Assessment Review Members and Clerks. Board Members and Clerks.
CARRIED
13.9 Airport Beautification Resolution# 459-19 Moved by Councillor Morgan THAT Council form an Airport Beautification Task Force; AND UnapprovedTHAT Administration bring back a Terms of Reference to the January 20, 2020 Committee of the Whole meeting.
CARRIED
14. CORRESPONDENCE FOR ACTION 14.1 Town of High Level Resolution# 460-19 2020 Capital Projects Request Moved by Deputy Mayor Langford THAT Council instruct Administration inquire into the County’s reason for turning down the Town’s capital funding request for the fire training
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25 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 9, 2019
centre.
CARRIED
15. CORRESPONDENCE FOR INFORMATION 15.1 High Level Extended Hour Child Care Feasibility Study, produced for Tolko Industries Ltd. 15.2 Rural Municipalities of Alberta - Contact Newsletter, Dec 6/19 Vol 2019 Issue 47
Resolution# 461-19 Moved by Councillor Morgan THAT Council accept items 15.1 and 15.2 for information.
CARRIED
16. NOTICE OF MOTIONS None.
17. QUESTION PERIOD None.
18. IN CAMERA Resolution# 462-19 Moved by Councillor Morgan THAT Council move in camera at 9:00 p.m.
CARRIED
Staff members K. Straub and C. Zenko left the meeting at 9:00 p.m. Staff members S. Beaton and Bill Schnarr left the meeting at 9:45 p.m.
Resolution# 463-19 Moved by Councillor Anderson THAT Council move out of in camera at 10:45 p.m.
CARRIED
18.1 MLA Wildfire Roundtables, Discussion for the MLA 2019 fire season discussion on December 14, Intergovernmental Relations 2019: Per FOIP, Part 1, Division 2, section 1. Wildfire Detection and Response 21(1)(a) 2. Interagency Incident Response and Management 3. Fire Smart and Forest Management Unapproved 18.2 Boreal Housing Foundation, Resolution# 464-19 Public member appointment. Moved by Councillor Morgan Personal Privacy - Per FOIP, Part 1, THAT Council reappoint Clark McAskile to the Boreal Housing Division 2, sections 17(1) Foundation with the term to end October 2020.
CARRIED
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26 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 9, 2019
18.3 MOU with Fort Vermilion School Resolution# 465-19 Division re Communications Officer Moved by Deputy Mayor Langford Position. THAT Council enter into a Memorandum of Understanding (MOU) with the Fort Vermilion School Division for a Communications Officer position. The MOU will be for a 3-year term, 2020-2022.
CARRIED
18.4 Fire Department Review – Interim Report, Personal Privacy and Confidential Evaluations Per FOIP, Part 1, Division 2, sections 17(1) and 19(1) and (2), respectively.
19. ADJOURNMENT Resolution# 466-19 Moved by Councillor Morgan THAT Council adjourn the December 9, 2019 Regular meeting at 10:50 p.m.
CARRIED
Mayor
Municipal Clerk
Unapproved
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BUSINESS
DELEGATION
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MAYOR’S REPORT MAYOR’S
29
REPORTS COUNCIL COMMITTEE COMMITTEE COUNCIL
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COMMITTEES ON WHICH COUNCILLORS ARE APPOINTED NOV 2019 - OCT 2020
COMMITTEE MEMBERS MEETINGS OWNER
Ad Hoc Land Use Framework Councillor Morgan and Councillor Anderson As Needed COUNTY
Mayor McAteer Assessment Review Board (ARB) Alternate: Deputy Mayor Langford (cert. to Apr/21) As Needed TOHL Public Member: Jerry Chomiak Mayor McAteer and Councillor Welke HL Chamber of Commerce Rep: Cheryl Welke Banner of Remembrance As needed TOHL Veterans: Scott Chandler, Robyn Dwyer and Randy Hume Mayor McAteer Boreal Housing Foundation As arranged OTHER Public Member: Clark McAskile
First Nations – Municipal Mayor McAteer 1st Monday Community, Economic OTHER Deputy Mayor Langford q/month Development Initiative (CEDI)
Councillor Anderson 2nd Wed Chamber of Commerce OTHER Alternate: Councillor Morgan q/month
Northern Lakes College, Northern Deputy Mayor Langford Community Education Committee As arranged Lakes Alternate: Councillor Morgan - High Level Campus College
Community Futures of Councillor Forest Monthly OTHER Northwestern Alberta Councillor Welke
Downtown Vitalization Committee All of Council As Needed TOHL
Mayor McAteer 1st Wed Golden Range Society OTHER Alternate: Councillor Anderson q/month
High Level Community 3rd Tuesday Councillor Forest and Councillor Anderson OTHER Transportation Society q/month
High Level Forestry Public Deputy Mayor Langford and Councillor Morgan As arranged OTHER Advisory Group
Councillor Jessiman High Level Policing Society Monthly OTHER Alternate: Councillor Forest
Mayor McAteer, Councillor Forest and High School Bursary Committee Annually TOHL Councillor Morgan
JOINT Inter-Municipal Planning Councillor Morgan and Councillor Anderson Monthly TOHL & Commission (IMPC) Public Member: vacant COUNTY Councillor Jessiman (cert. to Mar/22), JOINT Inter-Municipal Subdivision and Deputy Mayor Langford (cert to Oct/21) As Needed TOHL & Development Appeal Board Public Members: Jerry Chomiak and COUNTY Karen Holditch (both cert. to Oct/21)
31
Inter-Governmental Negotiation Mayor McAteer, Deputy Mayor Langford and Committee & Regional As needed TOHL Councillor Morgan Sustainability Working Committee
Mackenzie Frontier Tourism Councillor Morgan 3rd Wed. OTHER Association (MFTA) Interim: Mayor McAteer q/month
Mackenzie Regional Charity Golf Deputy Mayor Langford As arranged COUNTY Committee Interim: Councillor Morgan
Mackenzie Regional Waste 3rd Saturday Councillor Forest and Councillor Morgan OTHER Management Commission q/month
Northern Alberta Elected Leaders Mayor McAteer and Deputy Mayor Langford As a rranged OTHER (NAEL)
Northwest Alberta Regional Councillor Jessiman and Councillor Anderson As arranged TOHL Emergency Advisory Committee
Northwest Regional Fetal Alcohol Mayor McAteer Monthly OTHER Spectrum Disorder Society Alternate: Deputy Mayor Langford
Northern Transportation Advocacy Mayor McAteer Monthly OTHER Bureau (NTAB) Alternate: Deputy Mayor Langford
Northwest Species at Risk Mayor McAteer and Councillor Morgan As needed OTHER Committee (NWSAR)
Northwest Sub-regional Task Appt. by Force for the Bistcho Lake Mayor McAteer As needed AUMA Planning Area
Interim: Councillor Anderson Peace Library System (PLS) Quarterly OTHER Alternate: Councillor Morgan
Regional Economic Development Mayor McAteer and Deputy Mayor Langford 4th Tues. OTHER Initiative (REDI) Alternate: Councillor Jessiman q/month
Deputy Mayor Langford (cert. to Oct/21) Councillor Jessiman (cert. to Mar/22) Subdivision & Development Public Members: Jerry Chomiak and Karen As needed TOHL Appeal Board (SDAB) Holditch (both cert. to Oct/21) Public member (vacant)
Tourism Enhancement Grant Councillor Morgan and Councillor Forest As needed TOHL Committee
Councillor Morgan / Interim: Councillor Anderson Sylvia Kennedy (expires Nov 2022) Last ShawnaLee Jessiman (expires Dec 2020) Town of High Level Library Board Wednesday OTHER Richard Donaldson (expires Jul 2021) q/month Kathi Barrow (expires Dec 2021) Zaiell Robichaud (expires Dec 2021)
Town of High Level Municipal Mayor McAteer, Councillor Jessiman and Annually TOHL Emergency Advisory Committee Councillor Anderson
Mayor McAteer Water North Coalition (WNC) As arranged OTHER Alternate: Councillor Forest
Approved October 15, 2019 Organizational Meeting, Res# 335-19 32
REPORTS ADMINISTRATION ADMINISTRATION
33 ACTIONS RESULTING FROM COUNCIL AND COMMITTEE OF THE WHOLE MEETINGS
TARGET STATUS - AS MEETING / ITEM DESCRIPTION LEAD COMPLETION DIRECTED BY DATE DATE LEAD STAFF Resolution# 459-19 THAT Council form an Airport Beautification Task Force; AND Jan 20, 2020 1 Airport Beautification Dec 9, 2019 Admin. OPEN THAT Administration bring back a Terms of Reference to the January 20, 2020 Committee of the CoW Whole meeting.
Nov 18, 2019 Recommendation 065-19 May 21, 2020 2 IT Briefing Note, Cellular Broadband IT OPEN CoW Mtg THAT Council table the IT Briefing Note, Cellular Broadband for 6 months. CoW
Recommendation 066-19 Nov 18, 2019 3 Crime Reduction Unit funding THAT Council defer the Crime Reduction Unit funding item to December 9th Regular Council CAO Dec 9, 2019 CLOSED CoW Mtg meeting.
Nov 18, 2019 Recommendation 068-19 4 2020 Budget Dir. Finance Dec 9, 2019 CLOSED CoW Mtg THAT Council rise and report the 2020 Budget to the December 9th Regular Council meeting.
Resolution# 405-19 Streets and Sidewalks Bylaw 5 Nov 12, 2019 THAT Council hold a Public Hearing for Streets and Sidewalks Bylaw 996-19 on Admin. Dec 9, 209 CLOSED 996-19 December 9, 2019.
Resolution# 338-19 Council/Administration planning Org. Mtg. 6 THAT Council defer the Council/Administration planning session item to another Council meeting in CAO early 2020 OPEN sessions 15 Oct 2019 early 2020.
Municipal Offences Procedures Regular Mtg. Resolution# 349-19 7 Bylaw 997-19 CAO OPEN 15 Oct 2019 THAT Council defer second reading of the proposed Municipal Offences Procedures Bylaw 997-19.
Resolution# 232-19 RFD: Reporting format for CoW Mtg 8 Jun 24, 2019 THAT Council instruct Administration to bring an example of the suggested report format to the Admin. OPEN administration to Council Sep 16, 2019 Committee of the Whole meeting in September for review.
Resolution# 127-18 RFD: Parking Concerns in Bison THAT Council instruct Administration to install sufficient new “No Parking” signs, a “No U-Turn” sign, Development CoW Mtg 9 Mar 26, 2018 new directional signs indicating where U-turns are allowed; AND Administration OPEN - a rise and report from the Mar 19th Nov 18, 2019 THAT Administration contact Bison Developments to discuss large truck parking within the Bison CoW meeting Development area and bring back information back to Council. Water and Sewer Water Services at Recommendation 045-17 the Footner Lake Forestry Site and THAT Administration discuss with the province their intentions for the water and sewer infrastructure CoW Mtg 10 High Level Airport Jun 19, 2017 Administration OPEN at the Footner Lake Forestry Site and High Level Airport and bring back to the Feb 10, 2020 - From the April 24, 2017 Regular August 14th, 2017 Regular Council meeting. Meeting per Res#165-17.
34 TOWN OF HIGH LEVEL CAPITAL BUDGET 2020 PROJECT STATUS REPORT (INCLUDES CARRYFORWARD PROJECTS)
2020 PROJECTS ADMINISTRATION Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By
West Exterior Door - Accessibility Upgrades 8-Jan-20 $ 20,000.00 General Reserves (100%) Sent out for Quotation Keith
Building Fire Alarm 8-Jan-20 $ 35,000.00 General Reserves (100%) Sent out for Quotation Keith
Town Hall Server Upgrade $ 45,000.00 General Reserves (100%)
COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By
County Funding (20%); Aquatic Hot Tub Boiler Replacement $ 15,000.00 General Reserves (80%)
Underwater Vacuum $ 5,000.00 Transfer from Operating Budget
Museum Front Entrance $ 100,000.00 Tourism Reserves (100%)
General Reserves (50%); RV Sanitary Dump $ 70,000.00 Utilities Reserve (50%)
County Funding (20%); Community Park Upgrade - Design and Site Preparation $ 60,000.00 MSI Funds (80%)
Recreation User meeting held Dec 18/19 County Funding (20%); Multiuse Facilities - Design and Concept $ 650,000.00 Emergency User meeting planned for late Clark MSI Funds (80%) January 2020.
Community Event Inflatables $ 20,000.00 General Reserves (100%)
PROTECTIVE SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By
County Funding (50%); Fire Service Engine 2 Replacemnet $ 480,000.00 Agreements ($40,000); MSI Funds
HLFDA Donation ($15,000); Fire Training Area Classroom $ 45,000.00 Fire Equipment Reserves ($15,000)
County Funding (50%); Washer/Extractor Replacement $ 20,000.00 Fire Equipment Reserves (50%) OPERATIONS Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By
Utilities Reserve (80%); HydroExcavator $ 700,000.00 MSI Funds (20%)
Sidewalk Tractor Replacement $ 170,000.00 MSI Funds (100%)
Unit 110 Vehicle Replacement 8-Jan-20 $ 45,000.00 MSI Funds (100%) On Order 8 Weeks Delivery Tendered and Awarded Keith
Unit 113 Vehicle Replacement 8-Jan-20 $ 45,000.00 MSI Funds (100%) On Order 8 Weeks Delivery Tendered and Awarded Keith
Sidewalk Rehabilitation $ 350,000.00 Gas Tax Funds (100%) 35 T:\BUDGETS - MULTI YEAR\2020\2020 CAPITAL PROJECT STATUS.xlsx 2020 Capital Project Status Walking Trail Extensions Design $ 30,000.00 MSI Funds (100%)
Highway 35 Access Reserve ($418,456); Consultant Developing Scope of Work and Gateway Boulevard Accesses 8-Jan-20 $ 550,000.00 Future Development Reserves ($55,044); Keith Engineering Estimate Subdivision Developer General Reserves (50%); Project is dependent on receipt of AB Highway 35 and Resource Road Remediation Design $ 100,000.00 AB Government Grant (50%) Government grant
Consultant Developing Scope of Work and Water and Sewer CAD Mapping 8-Jan-20 $ 60,000.00 Utilities Reserve (100%) Keith Engineering Estimate
Consultant Developing Scope of Work and Lift Station 1 Replacement - Phase 3 8-Jan-20 $ 800,000.00 Debenture Keith Engineering Estimate
Consultant Developing Scope of Work and Donwtown Water and Sewer Upgrades - Engineering 8-Jan-20 $ 150,000.00 Utilities Reserve (100%) Keith Engineering Estimate
County Funding (30%); Plow Truck/Sander $ 350,000.00 Tentative ACAP Funding General Reserves (70%)
County Funding (30%); Airport Truck 8-Jan-20 $ 50,000.00 On Order 8 Weeks Delivery Tendered and Awarded Keith Airport Reserves (70%)
Airport Ground Verification Survey $ 25,000.00 Airport Reserves (100%)
TOTAL $ 4,990,000.00
36 T:\BUDGETS - MULTI YEAR\2020\2020 CAPITAL PROJECT STATUS.xlsx 2020 Capital Project Status CARRYFORWARD PROJECTS COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By
2009 GMC Street Sweeper Replacement 7-Jan-20 $ 375,000.00 MSI Capital Funding (100%) On Order On order delivery for March 2020 Keith
Project will carry over to 2020 spring for Raw Water Pump Replacement 5-Nov-19 $ 200,000.00 Utility Reserves (100%) 40% Keith building. Started investigation into removal of GAC Drinking Water Management and Capital Planning 5-Nov-19 $ 400,000.00 Utility Reserves (100%) Ongoing and using powered carbon at the beginning Keith of the process. Tender package is 90% Waiting for Indigenous Services Canada to Bushe River Waterline 5-Nov-19 $ 2,100,000.00 Alberta Government Funding (100%) Keith complete . approve project with and Indian Relations
MSI Funding (59%); System is running and testing underway. Chlorine Dioxide System 4-Dec-19 $ 165,000.00 Ongoing Keith Utility Reserves (41%) Project testing will run 6 months.
Carried over to 2020 when the building will Legion Building Assessment 4-Dec-19 $ 50,000.00 General Reserves (100%) Ongoing Keith be re-evaluated for potential demolition
37 T:\BUDGETS - MULTI YEAR\2020\2020 CAPITAL PROJECT STATUS.xlsx 2020 Capital Project Status
TOWN OF HIGH LEVEL DEPARTMENTAL REPORT FINANCIAL SERVICES November 2019
Accounts Receivable Outstanding balance as at November 30, 2019: $348,224.50 Greater than 91 days outstanding (included in total): $171,453.05 Outstanding receivable balances are expected to be paid as they are the same customers that have been known to pay late in prior periods. The bulk of the total balance ($228,849.18) is due to one customer. Of that balance, $153,692.30 has been outstanding for greater than 91 days.
Taxation Outstanding balance as at November 30, 2019: $524,223.34 Arrears as at November 30, 2019: $230,529.16 In January, the Alberta Government notified the Town that they will be sending the GIPOT amount for the properties previously deemed ineligible. The 2019 total is $16,492.56 and the 2020 total is $16,124.61. These amounts are included in the above outstanding balance.
Disaster Recovery Funding (DRP) To date, Finance has submitted four DRP projects to the provincial government for review totalling $3,298,027.86. Finance will continue to submit the remaining projects as reconciliations are completed, but will be unable to submit the Emergency Operations for Fire Response and Mutual Aid projects until the Town receives all firefighting invoices. The year-to-date total expenses for the event as at November 30, 2019 are $8,439,247.53. Finance received a few large invoices from municipalities in December 2019 and expects that the total cost for the Chuckegg Creek Wildfire will exceed $9 million.
1 | P a g e
38 Town of High Level
For the Eleven Months Ending November 30, 2019
Revenue Approved Working Percentage of Expense Approved Working Percentage Net Cost Actual Budget Budget Budget Received Variance Actual Budget Budget of Budget Used Variance Actual Budget A (B) (A/B) (B-A) (C) (D) (C/D) (D-C) (A-C) (B-D)
Council & Other Legislative $333,584.01 $396,606.00 $396,606.00 84.11% 63,021.99 ($333,584.01) ($396,606.00) General Administration 563,561.41 635,288.00 635,288.00 88.71% 71,726.59 1,260,157.08 1,517,758.00 1,517,758.00 83.03% 257,600.92 ($696,595.67) (882,470.00) Health and Safety 89,353.84 117,382.00 117,382.00 76.12% 28,028.16 ($89,353.84) (117,382.00) RCMP Services 88,053.00 165,000.00 165,000.00 53.37% 76,947.00 ($88,053.00) (165,000.00) Fire Fighting & Preventive Services 140,678.08 207,500.00 207,500.00 67.80% 66,821.92 584,231.08 714,865.00 714,865.00 81.73% 130,633.92 ($443,553.00) (507,365.00) Wildland Urban Interface (Note 1) 205,520.00 205,520.00 104,409.14 205,520.00 205,520.00 50.80% 101,110.86 (104,409.14) 0.00 Disaster Services & Emergency Measures 60,000.00 60,000.00 60,000.00 65,137.87 153,856.00 153,856.00 42.34% 88,718.13 ($65,137.87) (93,856.00) Chuckegg Creek Wildfire (Note 2) 8,449,386.86 (8,449,386.86) (8,413,771.55) 0.00 Ambulance Service 7,930.98 14,000.00 14,000.00 56.65% 6,069.02 ($7,930.98) (14,000.00) Bylaw 35,615.31 47,000.00 47,000.00 75.78% 47,000.00 290,556.44 337,064.00 337,064.00 86.20% 46,507.56 ($254,941.13) (290,064.00) Building Inspections 32,651.53 68,120.00 68,120.00 47.93% 36,370.00 35,726.09 56,220.00 56,220.00 63.55% 20,493.91 ($3,074.56) 11,900.00 Common Services 17,926.00 17,926.00 (657,465.28) 542,922.15 728,918.00 728,918.00 74.48% 185,995.85 ($542,922.15) (710,992.00) Roads, Streets, Walk & Lighting 31,750.00 1,500.00 1,500.00 2116.67% (1,409,089.48) 877,360.28 1,271,840.00 1,271,840.00 68.98% 394,479.72 ($845,610.28) (1,270,340.00) Note 5 Airport 675,391.28 580,000.00 580,000.00 116.45% 241,837.17 609,699.10 782,728.00 782,728.00 77.89% 173,028.90 $65,692.18 (202,728.00) Water Supply & Distribution 1,410,589.48 1,505,000.00 1,505,000.00 93.73% 1,302,068.90 1,330,808.79 1,505,000.00 1,505,000.00 88.43% 174,191.21 $79,780.69 Sanitary Sewage Services 338,162.83 470,500.00 470,500.00 71.87% 354,483.72 193,013.29 470,499.00 470,499.00 41.02% 277,485.71 $145,149.54 1.00 Garbage Collection 202,931.10 223,000.00 223,000.00 91.00% 217,555.00 153,977.14 223,001.00 223,001.00 69.05% 69,023.86 $48,953.96 (1.00) Family & Community Support Services 116,016.28 135,032.00 135,032.00 85.92% 131,999.22 154,653.31 174,607.00 174,607.00 88.57% 19,953.69 ($38,637.03) (39,575.00) Cemetaries 5,445.00 3,000.00 3,000.00 181.50% 3,000.00 11,906.11 23,162.00 23,162.00 51.40% 11,255.89 ($6,461.11) (20,162.00) Planning, Zoning, Development 3,032.78 7,700.00 7,700.00 39.39% 7,700.00 541,988.32 163,436.00 163,436.00 331.62% (378,552.32) ($538,955.54) (155,736.00) Note 4 Economic Development 40,000.00 40,000.00 0.00% (1,101.22) 247,583.21 72,000.00 72,000.00 343.87% (175,583.21) ($247,583.21) (32,000.00) Subdivision Land & Developments 12,673.50 25,000.00 25,000.00 50.69% 12,326.50 ($12,673.50) (25,000.00) Land, Housing and Building Rentals 41,101.22 39,500.00 39,500.00 104.05% 1,229.75 6,067.07 15,271.00 15,271.00 39.73% 9,203.93 $35,034.15 24,229.00 Recreation Admin 58,285.27 69,643.00 69,643.00 83.69% 11,357.73 ($58,285.27) (69,643.00) Special Programs 38,270.25 44,500.00 44,500.00 86.00% 44,500.00 131,119.79 154,161.00 154,161.00 85.05% 23,041.21 ($92,849.54) (109,661.00) Pool 92,599.25 207,500.00 207,500.00 44.63% 202,780.00 389,679.45 483,347.00 483,347.00 80.62% 93,667.55 ($297,080.20) (275,847.00) Pool Building 107,766.71 111,900.00 111,900.00 96.31% 4,133.29 ($107,766.71) (111,900.00) Parks 4,720.00 5,500.00 5,500.00 85.82% 5,500.00 84,663.32 136,308.00 136,308.00 62.11% 51,644.68 ($79,943.32) (130,808.00) Arena 83,126.14 161,200.00 161,200.00 51.57% 144,929.01 284,494.15 348,869.00 348,869.00 81.55% 64,374.85 ($201,368.01) (187,669.00) Arena Building 85,000 85,000 0.00% 72,932.63 141,320.22 270,764 270,764 52.19% 129,443.78 ($141,320.22) (185,763.00) Library 16,270.99 17,875.00 17,875.00 91.03% #REF! 154,180.81 192,117.00 192,117.00 80.25% 37,936.19 ($137,909.82) (174,242.00) Museum 12,067.37 138,300.00 138,300.00 8.73% 138,300.00 172,677.10 268,350.00 268,350.00 64.35% 95,672.90 ($160,609.73) (130,050.00) Museum Building 50,000 50,000 0.00% #REF! 16,251.51 92,814 92,814 17.51% 76,562.49 ($16,251.51) (42,813.00) Requisitions 1,012,433 1,310,857 1,310,857 77.23% 298,424.38 ($1,012,432.62) (1,305,074.00) ------Sub-Total 3,843,980 4,956,461 4,956,461 77.55% 1,112,481 18,544,050 12,572,863 12,572,863 147.49% ($6,311,706.52) ( 14,664,454 ) ( 7,610,617 ) ------General Municipal Revenues Taxes and Grants-in-Place of Taxes $5,868,314.43 5,932,616 5,932,616 98.92% 64,302 $5,868,314.43 $5,926,831.00 Other Revenue from own Sources 1,348,251.71 1,673,786.00 1,673,786.00 80.57% 325,255.72 $1,348,251.71 1,673,786.00 Recovered Revenue 507,987.88 10,000.00 10,000.00 5079.88% (497,987.88) - - $507,987.88 10,000.00 ------Total General Revenue 7,724,554 7,616,402 7,616,402 98.60% ($108,151.93) - - $7,719,047.50 $7,610,617.00 ------Total 11,568,534 12,572,863 12,572,863 92.01% 1,004,329 18,544,050 12,572,863 12,572,863 147.49% ($6,317,491.61) ( 6,945,407 ) ======
Unbudgeted Operating Expenses Approved via Council Resolution: Resolution #213-19/#242-19 - Hourly Staff Wildfire Compensation - Funded from General Reserves $ 23,323.00 Resolution #233-19 - Aquatic Centre Fire Alarm System - Funded from General Reserves 35,000.00 Note 3 Resolution #240-19 - Communications Coordinator - Funded from General Reserves 30,000.00 Resolution #258-19 - Relocation of Agricultural Society - Funded from General Reserves 500,000.00 Resolution #287-19 - "Welcome Home" Signs - Funded from General Reserves 14,864.00 Resolution #288-19 - Relocation of Agricultural Society - Funded from General Reserves 462,000.00 Resolution #269-19 - Lease of Engine 2 Replacement - Funded from Fire Equipment Reserves 15,000.00 Resolution #329-19 - Human Resources Issue 2019-001 - Funded from General Reserves 53,604.11 Resolution #350-19 - WUI Team Budget Shortfall - Funded from Equipment Reserves 6,689.16 Resolution #354-19 - Capital Project Concept Plan - Funded from General Reserves 12,000.00 Resolution #378-19 - Deputy Fire Chief and Community Peace Officer less Manager of Protective Services ( 4,049.00 ) 1,133,791.11 Resolution #288-19 - Sale of Land - Transferred to General and Future Development Reserves ( 505,000.00 ) $ 628,791.11 Unbudgeted Capital Expenses Approved via Council Resolution: Resolution #321-19 - Amber Heights Lift Station Capital Project - Funded from Utilities Reserves $ 86,556.00 $ 86,556.00
Notes 1 - The Wildland Urban Interface Team Budget (23-02) has been added to this line ($205,520.27 to revenues and expenses) 2 - As at November 30, the Town of High Level has received a $4,150,044.50 advance from the Disaster Recovery Program Funding - this amount is currently in Deferred Revenue and all funding received or receivable will be recorded in revenue during year end journal entries 3 - Actual expense was $22,230 and $17,230 was recovered from insurance ($5,000 deductible not recovered). 4 - Resolution #288-19 has been paid. 5 - The remainder of the prepaid maintenance contract has been returned from the subcontractor as the contract has been terminated. 6 - Land sale of $505,000 (Resolution #288-19). 7 - Overlevy in 2018 of $62,813 - amount will be recognized as revenue from liability account as a year end entry.
39
BUSINESS
NEW
40 From: Crystal McAteer
Good Morning:
Please add this to the agenda on January 12th. Thank you!
Cheers, Crystal
Sent from my iPhone
From: President
Dear municipal colleagues:
As you know, municipalities are experiencing ongoing fiscal challenges from the recent provincial budget. Municipalities have an important role to play in supporting the province on its path to balance. We must also speak with a united voice and advocate together to demonstrate to both voters and our provincial partners that strong communities build Alberta, and our strong communities act as responsible financial stewards of municipal resources.
That’s why I encourage you to register for AUMA’s upcoming President’s Summit on Municipal Finances: Transparent and Effective. This event will take place on January 22-23 at the Chateau Lacombe in Edmonton. A high-level agenda is attached for your information.
Registration is restricted to two registrants per municipality (one elected official, and one administrator), so please register soon. Space is limited.
To further inform our discussions at the President’s Summit, we are asking members to complete a survey on how Budget 2019 has impacted their community. Please have your CAO coordinate the response (one per municipality). The survey is available here and closes on January 8, 2020.
I look forward to your feedback at this important advocacy event.
Sincerely,
Barry Morishita | President Mayor, City of Brooks
C: 403.363.9224 | [email protected] Alberta Municipal Place | 300 8616-51 Ave Edmonton, AB T6E 6E6 Toll Free: 310-AUMA | www.auma.ca
41 President’s Summit on Municipal Finances: Transparent & Effective
Agenda for AUMA Members
When: January 22 and 23 Where: Chateau Lacombe (10111 Bellamy Hill Road) in Edmonton Why: Contribute to objectives of Provincial Budget Strategy
Members Only Pre-Summit Dinner Wednesday, January 22, 2020 5:30 Cocktails and Networking pm 6:00 Dinner pm 7:00 Welcome and Opening Comments pm • President Morishita will share the results of AUMA’s survey on the impact of Alberta’s 2019-20 Budget on municipalities and how AUMA plans to engage members in responding to the new fiscal reality we collectively face. 7:20 Municipal Impact Panel pm • Representatives of cities, towns, villages and summer villages will share the financial challenges they face and how they are responding. 8:00 Impact Discussion pm • AUMA’s Executive Committee will take questions and seek input from members on how AUMA can lead a collective response towards improving municipal finances. 8:30 Setting the Statge pm • President Morishita set the context for the following day’s events and what we hope to achieve. 8:45 Networking
President’s Summit Thursday, January 23, 2020 8:00 am Registration and Breakfast 9:00 am Opening Remarks by AUMA President 9:15 am Stewarding taxpayer dollars: Municipal efficiency and transparency
42 • Senior municipal administrative and financial officials share how their municipalities engage citizens in making the tough decisions around reducing expenses and/or raising revenue required to balance their books.
10:05 am Table Discussion 10:25 am Report Back 10:30 am Break 10:45 am The Trickle Down: the economic and social impact of reduced investments in municipalities. • Representatives of the insurance and construction industries and social service organizations will share how they are impacted by the changing financial fortunes of municipalities. 11:35 am Table Discussion 11:55 am Report Back Noon Lunch 1:00 pm Restoring the Alberta Advantage: How municipalities and industry can build Alberta • Representatives of Alberta’s business and economic development community share how the revenue pressures on municipalities impact private investments and how the province, municipalities and the private sector can get Alberta back to work. 1:50 pm Table Discussion 2:10 pm Report Back 2:15 pm Closing and Next Steps 2:45 pm Media Event 2:45 pm Reception
43 From: MGB Training
To: All CAOs, Municipal Heads, ARB Members and ARB Clerks
The Municipal Government Board (MGB) is responsible for delivering Assessment Review Board (ARB) Member and Clerk training. Please visit the MGB website for information regarding the training at http://www.municipalaffairs.gov.ab.ca/assessment-review-board-member-and-clerk-training.
Registration for 2020 ARB training courses is now open. Courses will run from February – May 2019 at various locations across Alberta.
Frequently Asked Questions
1. How do Members and Clerks register for a course? Please refer to the MGB website at, http://www.municipalaffairs.gov.ab.ca/assessment-review- board-member-and-clerk-training.
2. Do ARB Members and Clerks need to recertify? Yes. In order to have an ‘active’ status, the certification must be refreshed every 3 years. Please ask those individuals to contact the MGB office at 780-427-4864 to confirm that we have their current contact information, and sponsoring municipality/municipal organization.
3. Is there a cost to register in the course? No. At this time there is no cost to register for the course. MGB does require a sponsoring municipality/municipal organization to confirm that the participant is authorized (i.e. appointed to the role of ARB Member or Clerk for that municipality/municipal organization).
4. How do I know if my Members’ or Clerks’ certifications are current? Certification status for all current ARB Members and Clerks is maintained by the Municipal Government Board. Please email us with the names of the individuals you would like us to verify certification status for, at [email protected].
Any questions with respect to the certification process should be directed to the Municipal Government Board at 780-427-4864, or by email to [email protected].
Sincerely,
Susan McRory Chair Municipal Government Board
44
Assessment Review Board Training Dates 2020
Registration is required. Please visit our website for registration information or call 780-427-4864.
http://www.municipalaffairs.gov.ab.ca/assessment-review-board-member-and-clerk-training
Course Date Course City
January
28 New Clerk/Clerk Refresher Calgary
February
4-6 New Member Calgary
20 New Clerk/Clerk Refresher Edmonton
26-27 Member Refresher Edmonton
March
5 New Clerk/Clerk Refresher Red Deer
10-12 New Member Edmonton
19-20 Member Refresher Edmonton
31 New Clerk/Clerk Refresher Grande Prairie
April
7-8 Member Refresher Red Deer
15 New Clerk/Clerk Refresher Edmonton
21-23 New Member Lethbridge
28 New Clerk/Clerk Refresher Calgary
29-30 Member Refresher Calgary
May
5-7 New Member Edmonton
20-21 Member Refresher Edmonton
21 New Clerk/Clerk Refresher Red Deer
26-28 New Member Red Deer
November 29th, 2019 45 From: Kraft Hockeyville Team
Dear Mayor McAteer, I am reaching out on behalf of Kraft Hockeyville to help get your community excited about our country’s favourite sport – hockey! Now in its 14th year, Kraft Hockeyville is a program that enables the spirit and passion of hockey communities.
Kraft Hockeyville helps protect the future of hockey in Canada by providing a platform for people to come together: because communities build hockey and hockey builds communities.
We’re challenging Mayors across the country to rally their communities and encourage their constituents to share their stories of why their community is Canada’s #1 hockey community.
The 2020 grand prize winner will have an opportunity to host an NHL® Pre-season Game, receive $250,000 towards arena upgrades along with the coveted title of Kraft Hockeyville 2020. Three additional community finalists will also be awarded with $25,000 for arena upgrades. This is a great opportunity to put a national spotlight on your community and drive economic investment and local tourism.
If you have a local community arena that is in need of upgrades or improvements, we urge you to encourage your constituents to put forward a nomination at www.krafthockeyville.ca.
Nominations opened up on January 1, 2020 and will close on February 9 at 11:59 p.m. ET. You can also view the full rules and regulations here.
To make things easier, we’ve taken the liberty of creating three pre-populated posts, that you can share on Facebook or Twitter to encourage local engagement.
If you’re interested in additional information about the program and the benefits it can bring your community, please feel free to reach out to me directly via phone or email.
Thank you,
Brittany
Brittany Wong Account Coordinator - Kraft Hockeyville Proof Inc.
46
KRAFT HOCKEYVILLE 2020 (the "Competition") OFFICIAL RULES (the “Official Rules”)
NO PURCHASE NECESSARY. OPEN TO LEGAL RESIDENTS OF CANADA, 13 YEARS OF AGE AND OLDER
1. WHAT IS THE KRAFT HOCKEYVILLE COMPETITION? A Competition designed to find which Canadian hockey community stands above all the others. The Competition aims to rally people together and help protect the future of hockey in Canada, because communities build hockey and hockey builds communities.
2. COMPETITION PERIOD AND PHASES: COMPETITION BEGINS 12:00 A.M. EASTERN TIME (“ET”) ON JANUARY 1, 2020 AND CONTINUES THROUGH 08:30 P.M. ET ON MARCH 28, 2020.The Competition consists of four (4) phases (each, a "Phase") as set forth in the table below.
Phase Start Date End Date Nomination January 1, 2020 February 9, 2020 12:00 a.m. ET 11:59 p.m. ET Judging February 10, 2020 March 13, 2020 Top 4 Announcement & March 14, 2020 March 26, 2020 Rally Period Voting March 27, 2020 March 28, 2020 12:00 p.m. ET 8:30 p.m. ET
3. TO ENTER AND/OR PARTICIPATE: There are a few ways to participate in the Competition, as outlined below. a. Find your Arena: During the Nomination Phase, first go to www.krafthockeyville.ca (the "Website") and follow the onscreen instructions to find the community page for your local ice hockey arena (“Arena”). If your Arena does not have a community page, follow the links and instructions to create one. Each Arena must be in Canada, normally used by a local community, and may not be an NHL arena.
IMPORTANT NOTE: AN ARENA THAT HAS WON THE KRAFT HOCKEYVILLE GRAND PRIZE OR THE KRAFT HEINZ PROJECT PLAY GRAND PRIZE (AS A RECREATIONAL FACILITY) WITHIN THE LAST TEN (10) YEARS IS NOT ELIGIBLE TO WIN A PRIZE IN THIS COMPETITION.
Once on the community page for your Arena, follow the onscreen instructions to register (on first visit only). Then, follow the links and instructions to either submit a story or take other Rally Action, as outlined below. b. Submit a Story to Enter the Competition: In order for your community to be eligible to compete in the Competition, there must be a minimum of one (1) story submitted for the
47
nominated Arena. Share your story by providing an answer to each of the following three (3) questions (collectively, your "Story Submission"):
1. Tell us about your community’s spirit as well as its passion for hockey. Can you describe examples of how this came to life? 2. Tell us about your Arena. Why is it important to your community and how would the $250,000 be best used to upgrade the Arena? 3. Why should your community be the next Kraft Hockeyville?
Story Submissions must comply with the submission guidelines set out in Section 5 (the “Submission Guidelines”). Each Story Submission will be scored based on the judging criteria in Section 7. By adding a Story Submission to the community page, your Arena will receive ten (10) rally points (details outlined below). Limit: One (1) approved Story Submission per person, per Arena, however an Arena can have multiple approved Story Submissions from separate unique entrants. c. Provide Optional Content, Share, or React for Additional Rally Points: You can participate in supporting your Arena and earn additional rally points by sharing via Twitter, adding optional content (photographs, videos, or notes), or reacting to content or a Story Submission (the aforementioned actions, and Story Submission as described in Section 3b, collectively, “Rally Action”) as further described below. d. Summary of Rally Points: The following summarizes the ways in which you can earn rally points (as outlined below) on behalf of your Arena:
Rally Action How # of Limit of Rally Rally Actions earning Points points Story As described above under Submit a Story. 10 1 approved Story Submission Submission per person, per Arena
Optional Content Share via Twitter Click on the Twitter icon to tweet a pre- 5 1 share via Twitter populated message about the Competition. per person, per Arena Add a Add a photograph or video by uploading a 3 5 total Photograph or photograph or video or adding a link to your photographs Video YouTube video. Videos posted to YouTube and/or videos per must comply with YouTube’s Community person, per Arena Guidelines: https://www.youtube.com/about/policies/#com munity-guidelines.
48
“React” to a “React” to a photograph, video, or story 1 15 reactions per Photograph, submission by selecting a “reaction” emoji. person, per Arena Video, or Story Submission Add a Note Add a note to the community note board. 1 1 note per person, per Arena
Rally Actions must comply with Submission Guidelines. The rally point tallies for an Arena will be used to determine the rally score for that Arena (the “Rally Score”). Arena community pages that receive a higher number of rally points will receive a higher Rally Score, accounting for up to 20% of the overall score for the judging criteria. For the breakdown of the judging criteria scoring, see Section 7 below. Sponsor reserves the right to revise tallies or not consider the score generated for the Rally Score criterion for purposes of determining the winners should the rally points appear to have been tampered with or manipulated in any way. e. Entry: By submitting a Story Submission and therefore entering this Competition, you are entering for a chance for your nominated Arena to win either one (1) Grand Prize or one (1) Second Prize, as defined in Section 8. Only a Story Submission constitutes an entry in the Competition. Optional content, shares, or reactions contribute to rally points only, as described above. You may choose to submit a Story Submission, or participate in other Rally Action, or all. An Arena requires a minimum of one (1) Story Submission to be completed in order to be considered for the Judging Phase.
4. ENTRY AND RALLY ACTION VERIFICATION AND CONDITIONS: All Story Submissions and other Rally Actions are subject to verification. Proof of submission does not constitute proof of receipt. In the event a dispute arises as to the identity of an entrant, Story Submissions and Rally Actions will be declared by the name on the entry form. An individual may be required to provide proof that he/she is the individual associated with the Story Submission and/or Rally Action.
If any individuals other than yourself are named or appear in the Story Submission or in Rally Action, you must have the permission of the individuals (or of parent/legal guardian if a minor) to use their name and/or photograph/likeness. Proof of such permission may be required at Sponsor’s discretion. Submitting any Story Submission and/or any optional Rally Action constitutes your (and, if an eligible minor, your parent’s or legal guardian’s) acceptance to these Official Rules and consent to grant the Licensed Parties (as defined below) certain rights in and to the Story Submission and/or Rally Action, as described in Section 14 below. Story Submission and/or Rally Action must be made in your name only, regardless of whether others contributed to or appear in the Story Submission and/or Rally Action. Any attempt by an individual to obtain more than the stated maximum number of Story Submissions and/or Rally Actions by using multiple/different names, email addresses, accounts, identities, registrations and logins, or any other methods, or has entered or participated in any fashion not sanctioned by these Official Rules will void that individual’s submission and will be disqualified from the Competition and, at the sole discretion of the Sponsor, any of the Sponsor’s other promotions.
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Story Submissions and/or Rally Actions that are lost, late, incomplete, illegible or corrupted are void and will not be accepted. Story Submissions and/or Rally Actions that are found to be copies of other Story Submissions and/or Rally Actions (excluding pre-populated tweets and reaction emojis) previously entered in the Competition or to contain content plagiarized from other websites and/or publications will be void and will result in the entrant’s disqualification.
5. STORY SUBMISSION AND RALLY ACTION GUIDELINES: Each Story Submission and/or Rally Action submitted must meet the following criteria, as applicable:
Story Submission:
• Be original; • The answer to each of the essay questions for the Story Submission must have a minimum of one hundred fifty (150) characters (including spaces) and must not exceed one thousand (1,000) characters (including spaces); and • The answer to each essay question for the Story Submission must be in English or French.
Rally Action:
• Be original; • The optional video must be in avi, dv, mov, qt, mpg, mpg2, mpg4, 3gp, 3g2, asf, or wmv format or a format accepted by YouTube; • The optional video must not exceed one hundred (100) MB in size; • The optional video must not exceed two (2) minutes in length; • The optional photograph must be in, .jpeg, .gif, or .png format; • The optional photograph must not exceed one hundred (100) MB in size; and • The optional community note must not exceed one hundred forty (140) characters (including spaces).
Story Submission and any optional Rally Action must not: (a) be sexually explicit or suggestive, violent or derogatory of any ethnic, racial, gender, religious, sexual orientation, professional or age group, profane or pornographic, contain or reference nudity or any materially-dangerous activity; (b) promote alcohol, drugs, tobacco, firearms/weapons (or the use of any of the foregoing), any activities that may appear unsafe or dangerous, or any particular political or religious agenda or message; (c) be obscene or offensive, or endorse any form of hate or hate group; (d) contain or reference trademarks, logos (except those of Sponsor or the NHL) or trade dress owned by others, or advertise or promote any brand or product of any kind, without permission, to the extent permission is necessary, or contain any personal identification, such as license plate numbers, personal names, email addresses or street addresses; (e) contain copyrighted materials owned by others, without permission, to the extent permission is necessary; (f) contain materials embodying the names, likenesses, or other indicia identifying any person, living or dead, without permission; and (g) be false or misleading. Notwithstanding the foregoing, Sponsor reserves the right to permit, in its sole discretion, Story Submissions and any optional Rally Action containing non-infringing and incidental use of trademarks owned by others.
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By entering a Story Submission and/or Rally Action, you (and, if an eligible minor, your parent or legal guardian) warrant and represent that: (a) it has not been previously published; (b) it has not received previous awards; (c) it does not infringe upon the copyrights, trademarks, rights of privacy, publicity or other intellectual property or other rights of any person or entity; (d) other participants depicted in the Story Submission and/or Rally Action, if any, have given written consent to its entry into the Competition and use as contemplated by these Official Rules; (e) publication via various media including Web posting and posting in social media, will not infringe on the rights of any third party; (f) it is appropriate for the Competition and all ages, in “good taste”, in keeping with Sponsor’s, the NHL’s and the NHLPA’s image and suitable for publication (e.g. must not be obscene or indecent), as determined by Sponsor in its sole and absolute discretion; (g) it does not contain any commercial content that promotes any product or service other than those offered by Sponsor; and (h) you have waived all moral rights in and to the Story Submission and/or Rally Action in favour of the Sponsor. Without limiting any of the foregoing, Story Submissions and any Rally Action cannot be a parody or derogatory. Entrant (and, if an eligible minor, his/her parent or legal guardian) will indemnify and hold harmless Released Parties (as defined below) from any claims to the contrary. Any Story Submission and/or Rally Action that, in the sole opinion of Sponsor, is deemed to be inappropriate for publication or inclusion in the Competition for any reason will be disqualified from the Competition.
6. ELIGIBILITY TO ENTER, SUBMIT RALLY ACTION AND/OR VOTE: Competition is open only to legal residents of Canada, 13 years old or older as of the time of entry, participation in Rally Actions or vote (collectively an “entrant” in the Competition). If you are a minor in your place of residence, you must seek the permission of your parent or legal guardian to submit any entry, Rally Action or to vote. Sponsor reserves the right to request proof of such consent at any period during the Competition. Prizes will be awarded to the nominated Arena, not the individual who enters the Competition on behalf of the Arena.
Employees of Kraft Heinz Canada ULC (“Sponsor”), Rogers Media Inc. (“Broadcast Party”), the National Hockey League (“NHL”) and its member clubs, NHL Enterprises, L.P., NHL Enterprises Canada, L.P., NHL Enterprises B.V., NHL Interactive CyberEnterprises, LLC, Second Dimension International Limited (“SDI Marketing”), National Hockey League Players’ Association (“NHLPA”), Hockey Ventures (Canada) Inc., HelloWorld, Inc. (“Administrator”), and their respective parents, affiliates, subsidiaries and advertising and promotion agencies (collectively “Competition Parties”), and all respective employees, shareholders, affiliates, officers, directors, agents, representatives, members, licensees, promotional parties, successors and assigns of the foregoing (collectively, the “Released Parties”) and members of their immediate family (spouse and parent, children, siblings and their respective spouses, regardless of where they reside) or persons living in the same household (whether related or not), are not eligible to participate in this Competition. Void where prohibited. It is a condition of entry in the Competition that each entrant (and his/her parent or legal guardian, as applicable in the case of a minor entrant) make himself/herself/themselves available to participate, free of charge, in all stages of and all activities related to the
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Competition (including without limitation recordings and participation in interviews, appearances, and promotional and publicity activities); and agree to sign and abide by all applicable release forms and these Official Rules, including, without limitation any revisions. Entrants agree to execute all documents necessary to assign any and all prizes to the appropriate Arena. Each minor entrant’s parent or legal guardian must authorize his/her participation and execute all release form(s) on behalf of such minor entrant. 7. JUDGING, VOTING AND COMPETITION WINNER DETERMINATION:
Phase Start Date End Date Judging February 10, 2020 March 13, 2020 Voting March 27, 2020 March 28, 2020 at 12:00 p.m. ET at 8:30 p.m. ET
Divisions: Arenas are divided into two (2) divisions by location (either west or east), as outlined below (each, “Division”). a. East Division: Ontario, Quebec, Newfoundland and Labrador, Prince Edward Island, Nova Scotia and New Brunswick b. West Division: British Columbia, Yukon, Manitoba, Saskatchewan, Alberta, Northwest Territories and Nunavut
Judging Phase: Administrator will manage, monitor and prepare materials for the Judging Panel (as defined below). During the Judging Phase, all eligible Story Submissions for each Division will be judged by a panel of Sponsor, NHL and NHLPA representatives (the “Judging Panel”) based on the following judging criteria:
• Depiction of the nominated community’s spirit and passion for hockey (40%); • Description of the Arena’s importance within the community and how the prize money would be used (40%); and • Description of why your community should be the next Kraft Hockeyville (20%).
The above Story Submission score will account for 80% of the overall score. The Rally Score will account for the remaining 20% of the overall score. The four (4) Arenas (a minimum of one (1) per Division) with the highest overall scores will be deemed the finalists ("Finalists") (subject to verification of eligibility and compliance with the terms of these Official Rules, as outlined in Section 10). In the event of a tie, the entrant whose Story Submission received the highest combined score for (i) Depiction of the nominated community’s spirit and passion for hockey; and (ii) Description of the Arena’s importance within the community and how the prize money would be used (the first two criteria) will be deemed a Finalist. In the event there is still a tie, tied entries will be re-judged by the Judging Panel against the above judging criteria to select the Finalist. Sponsor reserves the right, in its sole discretion, to select less than the stated number of Finalists in the event that Sponsor does not receive a sufficient number of eligible Story Submissions. Decisions of the Sponsor and Judging Panel are final and binding in all matters. Sponsor will not disclose judging scores. Each of the four (4) Finalists must correspond to a different Arena, so that no one Arena will occupy more than one Finalist position.
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Voting Phase: Once announced, the four (4) Finalists will be posted on the Website and then open for public vote during the Voting Phase. During the Voting Phase, individuals who meet the eligibility criteria outlined in Section 6 can vote for their favourite Finalist that they feel best embodies the spirit of the Competition by visiting the Website and following the links and instructions to vote. The Finalist that receives the highest number of votes will be deemed the “Grand Prize Winner”, subject to final determination of Sponsor, the NHL and the NHLPA. The remaining three (3) Finalists will each be deemed a “Second Prize Winner”. In the event of a tie in voting results during the Voting Phase, the Finalist that received the highest overall score during the Judging Phase will be deemed the Grand Prize Winner. In the event there is still a tie, tied entries will be re- judged by the Judging Panel against the above judging criteria to select the Finalists. Voting is unlimited and subject to verification at any time. Only votes casts through the Website are valid. Any attempt by any individual to vote by using multiple/different email addresses, identities, registrations and logins, or any other methods will void those votes and that individual may be banned from voting. No person may vote by proxy for any other person. Use of any automated system to vote or subvert the voting process is prohibited and will result in disqualification and all associated votes will be void. Votes generated by script, macro or other automated means or any other means intended to impact the integrity of the voting process, as determined by the Sponsor in its sole discretion, may be void. Votes obtained by any fraudulent or inappropriate means, including, without limitation, offering prizes or other inducements to members of the public, payment for votes or offering to trade votes, as determined by Sponsor, in its sole discretion, may result in those votes being void and the respective Finalist being disqualified. Sponsor will not disclose final vote numbers.
8. PRIZES AND APPROXIMATE RETAIL VALUE (“ARV”): The following prizes are available to be won:
One (1) Grand Prize: Grand Prize package includes: • $250,000 towards upgrades to the Grand Prize winning Arena as nominated in the Story Submission; • The opportunity to host an NHL® Pre-Season hockey game (the “Game”) that will be played in the Grand Prize winning Arena (or an Alternative Arena, as defined below, if necessary) on a date between September 1, 2020 and October 1, 2020, to be chosen by Sponsor, the NHL, and NHLPA in their sole and absolute discretion (See Arena Requirements, as defined below); and • The “Kraft Hockeyville Canada 2020” title and trophy for one (1) year.
Total ARV of Grand Prize: $650,000 (CAD).
The Game and any or all related components may be suspended, cancelled or postponed. If the Game is played at an Alternative Arena, the $250,000 in Arena upgrades will still be awarded to the Grand Prize winning Arena and not to the Alternative Arena. As between the parties, the Sponsor, the NHL and the NHLPA will determine in their sole discretion if the entrant / winning Arena satisfies the requirements hereunder, if the Game can be played at the Grand Prize winning Arena, and if the appropriate authorizations and Arena information can be obtained from the owners of the Grand Prize winning Arena and/or the Alternative Arena, if applicable. If the Arena is privately owned, it must be open to the
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public for the Game. If the appropriate authorizations and Arena information cannot be obtained from the owners of the Grand Prize winning Arena and/or the Alternative Arena within a reasonable period of time (as determined solely by Sponsor, the NHL and the NHLPA), Sponsor reserves the right to award the Grand Prize to another Arena.
The Grand Prize winning Arena, the Alternative Arena, and all third parties, including any local community organizing committees, are prohibited from using, selling, bartering, trading and/or auctioning tickets to the Game (and any related event) for any promotional, prizing or commercial purposes. Sponsor, the NHL and the NHLPA shall have the right, in their sole and absolute discretion, to determine whether any use of such tickets is noncompliant with these Official Rules.
Three (3) Second Prizes: Each Second Prize includes $25,000 toward Arena upgrades for each Second Prize winning Arena. ARV: $25,000.
Total ARV of all prizes including Grand Prize: $725,000 (CAD).
Prize Substitution and Conditions: All prize awards are subject to verification of eligibility and compliance with the terms of these Official Rules. Prizes must be accepted as awarded and are non-transferable and no substitution will be made except as provided herein at the Sponsor’s sole discretion. Sponsor reserves the right to modify and/or substitute a prize, or component of a prize, for one of comparable or greater value. Winner is not entitled to the monetary difference between actual prize value stated and approximate prize value, if any. Winning Arenas are responsible for all costs, taxes and other fees associated with prize receipt and/or use. Limit: one (1) prize per Arena. All prize details are at Sponsor’s sole discretion. Currency is in Canadian dollars unless otherwise stipulated. Additional terms, conditions and restrictions may apply to a prize or component of a prize. The Released Parties will have no liability to an entrant who is unable to attend or take part in any part of the Competition or participate in a prize for any reason whatsoever. There is no obligation on the part of Sponsor to record or broadcast the appearance or participation of any particular entrant in connection with the Competition.
Arena Requirements: In order for the Grand Prize winning Arena to be used for the Game, it must meet the following criteria (“Arena Requirements”):
• Be outfitted with artificial ice; • Meet the NHL® and NHLPA's standards; • Be available and able to be used five (5) days prior to, one (1) day after and on the date of the Game that will take place on a date to be chosen by the Sponsor, in consultation with the NHL and the NHLPA between September 1, 2020 and October 1, 2020; and • Be located within a radius of two hundred (200) km from an airport that meets the requirements of the usual air carrier of the NHL teams.
If a Grand Prize winning Arena does not meet all Arena Requirements (as determined by Sponsor, the NHL and NHLPA in their sole discretion), the Game portion of the Grand Prize will be held at the nearest alternative arena that meets the Arena Requirements, to
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be selected by the Sponsor, the NHL and the NHLPA in their sole and absolute discretion (the “Alternative Arena”). The Alternative Arena may not be an NHL arena.
9. ODDS: Odds of winning depend on number of eligible Story Submission entries received, judging criteria and number of votes received.
10. NOTIFICATION AND REQUIREMENTS: The four (4) Finalists will be announced on or around March 14, 2020 and will be required to provide the contact information of the owner(s) of the selected Arena. Appropriate authorizations must be obtained from the entrant (including from parent/legal guardians, as applicable), the owner(s) of the Arena and others as required by Sponsor, which may include: (i) confirmation to participate as a Finalist (ii) execution of a Declaration of Compliance, Liability and Publicity Release, and (iii) other required documentation that may be required by Sponsor. This information must be provided within a reasonable period of time as determined by Sponsor.
The entrant and authorized individuals of the winning Arena will be notified on or around March 28, 2020 and may be required to provide certain information and appropriate authorizations in order to collect and accept the prize. Failure by the winning Arena to provide the necessary information or authorizations may result in the prize being forfeited and another Arena may be awarded the prize. If Arena is a private Arena, the applicable prize will go to a trust or corporate holding entity. If the prize/prize notification is undeliverable, or if the potential winner or winning Arena fails to comply with any of these requirements or with the Official Rules in any way, the prize will be forfeited and another winner and/or winning Arena may be determined. Each of the Competition Parties reserves the right, in their sole and absolute discretion, to phone, email and/or visit any entrant and/or any of the nominated Arena communities and record interviews, appearances, and promotional and publicity activities. Contact from any of the Competition Parties in this regard does not in any way guarantee any entrant as a potential prize winner.
11. COMPETITION AND PRIZE RELEASE: By participating in the Competition and accepting prizes (if applicable), entrants (and, if minors, their parents/legal guardians) and winning Arenas agree to release and hold Released Parties harmless against any and all claims, injuries, damages, loss and/or liability to person or property, due in whole or in part, whether directly or indirectly, by (a) arising out of participation in the Competition, including any Competition-related activity, (b) acceptance, use, misuse, possession or redemption of a prize (if applicable), and (c) claims based on personality, privacy rights or defamation and infringement of intellectual property rights. If an entrant and selected Arena win a prize and accept the prize, such acceptance shall mean full satisfaction of the entitlement as an entrant and winner in the Competition and the entrant and selected Arena fully discharges and forever releases the Released Parties, of and from any and all claims, demands, losses, damages, actions or causes of action whatsoever, whether known or unknown, whether at law or in equity which they or their heirs, executors, administrators, successors or assigns may now or hereafter have against any of the Released Parties in connection with the prize. All entrants also acknowledge, without limiting the generality of the foregoing, that the Released Parties will not be responsible for any injury, accident, death or dismemberment,
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or any other loss, damage or expense in connection with participation in the Competition and/or the prize. The entrant also acknowledges that none of the Released Parties has offered any warranty or guarantee respecting the prizes. Further, the authorized Arena representative assumes all responsibility and liability for any loss, injury or damage to any persons or property, which results from the Arena representatives’ actions or omissions, whether negligent or otherwise, in connection with the prizes.
12. LIMITATION OF LIABILITY: Released Parties are not responsible for lost, late, incomplete, damaged, inaccurate, stolen, delayed, misdirected, undelivered, or garbled Story Submissions, Rally Actions, votes, email or mail; or for lost, interrupted or unavailable network, server, Internet Service Provider (ISP), Website, or other connections, availability or accessibility or miscommunications or failed computer, satellite, telephone or cable transmissions, lines, or technical failure or jumbled, scrambled, delayed, or misdirected transmissions or computer hardware or software malfunctions, failures or difficulties, or other errors or difficulties of any kind whether human, mechanical, electronic, computer, network, typographical, printing or otherwise relating to or in connection with the Competition, including, without limitation, errors or difficulties which may occur in connection with the administration of the Competition, the processing or judging of Story Submissions and/or Rally Actions, the tabulation of votes, the announcement of the prizes or in any Competition-related materials.
Released Parties are also not responsible for any incorrect or inaccurate information, whether caused by site users, tampering, hacking, or by any equipment or programming associated with or utilized in the Competition. Released Parties are not responsible for injury or damage to any person's computer related to or resulting from participating in this Competition or downloading materials from or use of any website.
13. RIGHT TO MODIFY, TERMINATE, SUSPEND: Persons (including, but not limited to, any Competition entrant) who tamper with or abuse any aspect of the Competition or Website, who act in an unsportsmanlike or disruptive manner, who act contrary to law or the spirit of the Competition or in a manner that might reflect unfavorably upon the reputation of the Competition Parties or who are in violation of these Official Rules, as solely determined by the Competition Parties, will be disqualified and all associated Story Submissions, Rally Actions and/or votes (as applicable) will be void. If an Arena and/or any authorized representative(s) of an Arena, act contrary to law or the spirit of the Competition, in a manner that might reflect unfavorably upon the reputation of the Competition Parties, or are in violation of these Official Rules, as solely determined by the Competition Parties, such Arena may be disqualified from the Competition. If, in the Sponsor's opinion, there is any suspected evidence of tampering with any portion of the Competition, or if technical difficulties compromise the integrity of the Competition, the Sponsor, reserves the right to modify, suspect or terminate the Competition in a manner deemed appropriate by the Sponsor, at the Sponsor’s sole discretion.
CAUTION: ANY ATTEMPT TO DELIBERATELY DAMAGE THE WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE COMPETITION MAY BE IN VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES AND OTHER
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REMEDIES (INCLUDING LEGAL FEES) FROM ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT OF THE LAW, INCLUDING CRIMINAL PROSECUTION.
The Released Parties shall assume no liability whatsoever for any situation in which their inability to act results from an event or situation unforeseeable or beyond their control, including but not limited to force majeure, a strike, lockout, or any other labour dispute at their location or the locations of the businesses whose services are used. Refusal by potentially winning Arena(s) to accept a prize releases the Released Parties from all responsibility and obligations toward that potentially winning Arena of such prize. In no event shall Sponsor be held to award more prizes than what is mentioned in these Official Rules or to award prizes otherwise than in compliance with these Official Rules.
All information requested by and supplied by each entrant must be truthful, accurate, and in no way misleading. Sponsor reserves the right to disqualify any Story Submission from the Competition in its sole and absolute discretion, should the entrant at any stage supply untruthful, inaccurate, or misleading details and/or information or should the entrant be ineligible for the Competition pursuant to these Official Rules.
14. RIGHTS IN STORY SUBMISSIONS AND RALLY ACTION: If an entrant’s Story Submission and/or Rally Action is determined by the Sponsor, in its sole and absolute discretion, to have violated the Official Rules in a non-material and de minimus way and the Story Submission and/or Rally Action can be edited to remove the violation, the Sponsor may request the entrant to amend the submission, or amend the submission on the entrant’s behalf, instead of disqualifying the entrant.
In consideration of entrant's Story Submission and/or any Rally Action being reviewed and evaluated for this Competition, each entrant (or if an eligible minor, his/her parent or legal guardian) hereby grants to the Sponsor, NHLPA, participating member clubs, NHL Enterprises Canada, L.P. and the related NHL entities, Rogers Media Inc. and their respective successors, assigns, licensees and designees (collectively, “Licensed Parties”) a non-exclusive, irrevocable, fully paid, universal license to use, copy, sublicense, transmit, distribute, publicly perform, publish, edit, delete or display such Story Submission and/or Rally Action, or any portion thereof, including any names, likenesses or information embodied therein, in any and all media now known or hereafter devised including, but not limited to, all forms of television and all forms of internet and wireless protocol without limitation and without any further right of approval, notification or compensation. Each entrant authorizes Licensed Parties to utilize, for eternity and in any manner they see fit, the Story Submission and/or Rally Action submitted to Sponsor and to make derivative works from such material. Each entrant (and, if an eligible minor, his/her parent or legal guardian) agrees that the results and proceeds of such use shall become the property of the Licensed Parties, and shall be freely assignable by Licensed Parties and that the Released Parties shall have no obligations whatsoever to entrant. Licensed Parties are not obligated to use any of the above-mentioned information or materials, but may do so and may edit such information or materials, at a Licensed Party’s sole discretion, without further obligation or compensation.
15. PUBLICITY: In addition, by participating in the Competition, each entrant (and, if an eligible minor, his/her parent or legal guardian) hereby grants permission for the
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Competition Parties and their respective designees to use entrant’s name, likeness, voice, quotes, comments, biographical information, and/or image for the purpose of advertising, trade, or promotion without further notice, permission, compensation or consideration in any and all media now known or hereafter developed, in any manner, throughout the universe, unless prohibited by law.
16. LAWS/JURISDICTION: All applicable federal, provincial, municipal, territorial and local laws and regulations apply.
SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE FOLLOWING MAY NOT APPLY TO YOU. By participating in this Competition, participants (and their parents/legal guardians) waive all rights to claim punitive, incidental and consequential damages, legal fees or any damages other than actual out-of-pocket costs incurred to enter.
All issues and questions concerning the construction, validity, interpretation, and enforceability of these Official Rules, or the rights and obligations of the entrant and Sponsor in connection with the Competition, shall be governed by, and construed in accordance with, the laws of the Province of Ontario, as applicable, without giving effect to any choice of law or conflict of law rules.
17. WINNERS' LIST: For a winners' list, visit http://bit.ly/35GZ6Qf. The winners' list will be posted after winners’ confirmation is complete. 18. COMPETITION EMAILS: By participating in the Competition, you agree to receive emails related to the Competition including, but not limited to, a registration confirmation email. 19. LANGUAGE DISCREPANCY: In the event of any discrepancy or inconsistency between the English language version and the French language version of these Official Rules, as applicable, the English version shall prevail, govern and control. 20. SPONSOR / ADMINISTRATOR: SPONSOR: Kraft Heinz Canada ULC, 95 Moatfield Drive, Toronto, ON M3B 3L6, and ADMINISTRATOR: HelloWorld, Inc., 3000 Town Center, Suite 2100, Southfield, MI 48075, U.S.A. 21. PRIVACY: Sponsor respects your right to privacy. Personal information collected from entrants (including but not limited to names, age, mailing addresses, telephone numbers, and email addresses and content of Story Submissions and Rally Action) will only be used for the purpose of administering this Competition and conducting publicity about this Competition. By entering this Competition, you consent to Sponsors’ collection, use, and disclosure of your personal information for these purposes. For a copy of Kraft Heinz’s Privacy Promise, please call 1-800-567-KRAFT or visit www.kraftcanada.com/privacypromise. 22. YOUTUBE / TWITTER / FACEBOOK / INSTAGRAM: The Competition is in no way sponsored, endorsed or administered by YouTube, LLC, Twitter, Inc., Facebook, Inc., and/or Instagram LLC. The owners and operators of YouTube, Twitter, Facebook and Instagram are completely released from all liability by each entrant in this Competition.
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Any questions, comments or complaints regarding the Competition must be directed to the Sponsor and not to YouTube, Twitter, Facebook, or Instagram. ROGERS, ROGERS & Mobius Design, and all related marks and designs are trademarks and/or copyright of Rogers Communications Inc. or its affiliates, used under license.
NHL and the NHL Shield are registered trademarks of the National Hockey League.
© NHL 2019. All Rights Reserved.
NHLPA and the NHLPA logo are registered trademarks of the National Hockey League Players’ Association. © NHLPA. All Rights Reserved.
59 Subject: NAEL Meeting Jan 28 Confirmed
Good Morning NAEL Members:
Based on NAEL member feedback, confirmed attendances, and the host community, Chair and Vice Chair have confirmed the next NAEL meeting date for January 28, 2020 in Sexsmith. An agenda and meeting package will be sent in January.
If you have any agenda items you would like to see discussed at the meeting, please forward them to me by Tuesday January 7, 2020. This includes any items you think warrant more discussion than the time allotted during the roundtable allows.
If you have any special dietary needs (i.e. vegetarian, gluten-free) please let me know by reply.
Happy Holidays!
Megan
Megan Ciurysek | Research Officer Northern Alberta Development Council | Economic Development, Trade and Tourism Office: (780) 624-6342 | Cell: (587) 984-0146 | [email protected]
60 From: Laureen Wouters
Happy New Year!
For the past four years Tolko has committed to being more visible within our communities. We determined that the biggest reward would be focusing on our “At Risk Youth”. This aligns strongly with the Tolko family heritage and values plus it is inspiring for our communities where we live and work. Over the past few years, we have donated to the Play Association, FCSS after school programming, adopted the Skate Park and made significant donations to the breakfast program for each of our schools in the area. 7 in total.
For 2019 we again had the pleasure of investing $10,000 with our Community Investment Program. With many ideas to consider, the committee determined with the number of young children in hockey and other ice activities at the arena a Rink Dividing System would be a perfect solution for increasing ice time. The system would provide opportunities for cross-ice events and increase ice availability while providing opportunities to run two events at the same time. The system is quick and easy to setup, divides the rink in two and will increase the effectiveness of practices for younger players and is safe for everyone. The system is not limited to hockey but will allow for two events of any kind to run at the same time. We could have public skating with hockey or figure skating on the other side.
We are excited to donate the Rink Dividing System to the Town and expect about 70 people or so to be in attendance for our presentation on Tuesday January 14th. We will have the rink dividing system set up with two teams taking the opportunity to practice. The Echo will be on site to capture the first event and we will have some Timbits and hot chocolate for a little celebration. We are hoping you will both be able to join us for the presentation on Tuesday January 14th at 5:00 pm. We will also have some of our executive in from Vernon so it should be a great event. Please let me know if you are able to join us. Laureen
Laureen Wouters Receptionist | Tolko Industries Ltd. T (780) 926-3781 | F (780) 926-4773 [email protected] | www.tolko.com 11401 - 92nd Street | High Level, AB | T0H 1Z0
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66 TOWN OF HIGH LEVEL
Request for Decision
Issue: FRIAA FireSmart Program
Recommendation:
THAT Council amend the 2020 Operating Budget to add $39,600 to Disaster Service & Emergency Measures Grant Revenue and $39,600 to Disaster Service & Emergency Measures Contracted Services Expense
CAO Comments:
Target Decision Date: January 13, 2020
Submitted By: Rodney Schmidt, Director of Protective Services; Carolyn Zenko,
Director of Finance
Reviewed By: Clark McAskile, CAO
67 BACKGROUND
Overview:
In September 2019, Council authorized Administration to apply for the Forest Resource Improvement Association of Alberta (FRIAA) FireSmart Grant Program for a vegetation management project inside the Town’s Fire Guard area.
The Town was successful in its application and is now requesting Council to add the project to the 2020 budget.
Legislation and Policy: From the September 9th, 2019 Council Meeting:
Resolution 300-19
THAT Council support the Request for Expression of Interest to the FRIAA FireSmart Program for Vegetation Management in the area surrounding the west recreation area in the amount of $39,600. CARRIED
Financial:
This has no net impact on the operational or capital budget. The project is fully funded by the FRIAA Program.
The total cost of the program is $39,600.
The Town will direct the interim operating budget’s FireSmart expense to other FireSmart activities in the Town as identified in the Vegetation Management Plan.
Organizational:
This project will be managed by the Protective Services Department. A prescription will be completed for the blocks of work, a work plan developed, and a contractor hired to complete the work.
In partnership with the Dene Tha First Nation, FRIAA was notified of its intention to use the DTFN Wildland Crews to complete the work.
Comments:
The project will involve removing dead and down trees in the area around the community park to reduce fire hazard and spread ability towards homes in that area should a fire ever cross the Fire Guard. During the process it was also suggested to the Town by FRIAA that
68 we add another area. This area is adjacent to the Canfor Park along the walking path. This project will involve thinning and trimming of coniferous fuels in the area to reduce hazard.
The following map shows the area:
The total area is approximately 4.3 hectares.
This will provide additional protection for homes in those areas as these fuel spots are inside the borders of the Fire Guard.
Further applications will concentrate on the Fireguard itself and then extend a FireSmart Zone on the outside of the Fireguard.
Alternatives: 1. THAT Council amend the 2020 Operating Budget to add $39,600 to Disaster Service & Emergency Measures Grant Revenue and $39,600 to Disaster Service & Emergency Measures Contracted Services Expense
2. THAT Council accept as information.
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Recommended Alternative: Alternative 1
Reports/Documents:
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INFORMATION FOR CORRESPONDENCE
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BOREAL HOUSING MACKENZIE HOUSE HIGH LEVEL, ALBERTA
ACTIVITY FOR DECEMBER 2019
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1 EXECUTIVE SUMMARY
In December, scope of work was concentrated on the inside of the building. Smoke remediation work was completed and WSP is awaiting final report. Elevator install scope has commenced. Drywalling, mudding and taping is ongoing at various locations and preparation for painting is ongoing. Mechanical and Electrical scope continued throughout the building. Floor leveling was completed at various locations.
Some minor exterior envelope work and landscaping has been deferred to next year when weather is more favorable.
A site walkthrough was completed in early December, Boreal Housing, WSP, ASHC and Krawford were in attendance.
Boreal Housing provided WSP with final appliance selection. WSP has provided the appliance list to Krawford for reference.
HIGH LEVEL – MACKENZIE HOUSE SENIORS COMPLEX – DECEMBER 2019
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2 KEY PROJECT ACTIVITIES IN DECEMBER 2019
• Foundations and Basement o M&E ongoing o Basement drywall completed o Taping commenced o Plumbing & HVAC Equipment & Distribution continued • Main and Second Floor o Taping completed in south wing o Prime painting south wing commenced o Drywall and taping ongoing on north o Flooring gypcrete completed • Exterior Cladding & Roofing o Site lighting complete o Miscellaneous railings remain and will be concluded in spring 2020 • Site works o Miscellaneous fencing, furnishing to be completed in spring 2020 o Some landscaping deferred to spring 2020. • Owner Activities o Appliances selection complete • General Activities o Otis commenced with elevator install o Fire remediation completed and no further remediation required.
HIGH LEVEL – MACKENZIE HOUSE SENIORS COMPLEX OCTOBER 2019
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3 FORECASTED PROJECT ACTIVITIES FOR JANUARY 2020
• Foundations and Basement. o Plumbing & HVAC equipment insulation o Miscellaneous finishes o Fixtures and finishes • Exterior o No scope planned • Interior o South prime and first coat painting to start o South doors frame and millwork o South M&E finishes to conclude o Flooring to start in the south o Finishing carpentry to start in the south o North prime painting to start o North kitchen rough-in to start o North doors frame and millwork o Elevator scope to continue • Site works o No scope planned until end of winter season
HIGH LEVEL – MACKENZIE HOUSE SENIORS COMPLEX OCTOBER 2019
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4 SITE PROGRESS PHOTOS
Floor Leveling View of South Side of Building
Millwork Install Commenced Elevator Work Ongoing
View of Corridor View of Second Floor Lounge
HIGH LEVEL – MACKENZIE HOUSE SENIORS COMPLEX OCTOBER 2019
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oors On Site View of Crawl Space
Basement Mechanical & Electrical Scope Ongoing Insulation Ongoing in Some Suits
HIGH LEVEL – MACKENZIE HOUSE SENIORS COMPLEX OCTOBER 2019
81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 From: [email protected] [mailto:[email protected]] Sent: Tuesday, November 12, 2019 2:46 PM Subject: Municipal Census Data
Attention: Chief Administrative Officers, Municipal Clerks and Census Coordinators, Metis Settlements
CC: Associations (incl. Municipal Clerks)
Re: Municipal Census Data
As you may have heard or read with respect to the 2019 Alberta Budget, one of the changes the province is making to streamline decisions and ensure greater consistency province-wide is to move away from municipal census numbers to a system of provincially developed population estimates.
Municipal authority to conduct a census will remain in the Municipal Government Act, however in future these censuses will only be used at the local level for municipal purposes. Municipal Affairs will be reviewing the existing census manual, and looking to convert it into a best practice guide to assist municipalities who may wish to use it.
Treasury Board and Finance (TBF) will lead in the development of municipal population estimates, for provincial purposes, going forward. Municipal Affairs is supporting TBF in this transition, which will come into effect in 2021 and be based on a widely accepted methodology used in other provinces. The methodology will be produced by the Government of Alberta in collaboration with Statistics Canada.
You can expect further details regarding the methodology shortly, as the Government of Alberta intends to solicit feedback from municipalities about the methodology in the coming weeks. TBF will also put appropriate feedback mechanisms in place to ensure the estimates are reflective of Alberta’s growing population.
Thank you,
Gary Sandberg, Assistant Deputy Minister Mark Parsons, Assistant Deputy Minister
Municipal Services and Legislation Economics and Fiscal Policy Division
Municipal Affairs Treasury Board and Finance
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