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May 28, 2013 10:00 A.M MACKENZIE COUNTY REGULAR COUNCIL MEETING MAY 28, 2013 10:00 A.M. COUNCIL CHAMBERS FORT VERMILION, AB STRATEGIC PRIORITIES CHART April 2013 COUNCIL PRIORITIES (Council/CAO) NOW ADVOCACY 1. HOUSING ENTITY: Governance Structure – Sept. Zama Road Paving Funds 2. LAND USE FRAMEWORK: Position Paper - May Road Construction Funding Request 3. REGIONAL COLLABORATION: Protocol - June Canada Postal Service - La Crete 4. HIGH LEVEL: Share Service Agreement – June Land use Framework Input 5. FIRST NATION RELATIONS: Orientation – Sept. Highway 58 West Extension to BC 6. OSB PLANT: Water Supply – August 7. NEW ROAD CONSTRUCTION FUNDING – Sept. NEXT OIL AND GAS STRATEGY TOURISM: Strategy (REDI) ZAMA ROAD: Business Case BRANDING STRATEGY (2014) SURFACE WATER MANAGEMENT PLAN TRANSPORTATION CORRIDOR PLAN REGIONAL WATER AGREEMENT OPERATIONAL STRATEGIES (CAO/Staff) CHIEF ADMINISTRATIVE OFFICER (Joulia) ECONOMIC DEVELOPMENT (Bill) 1. HOUSING ENTITY: Governance Structure – Sept. 1. Resource Roads: Strategy – Sept. 2. REG. COLLABORATION: Protocol - June 2. OSB PLANT: Water Supply - June 3. FIRST NATION RELATIONS: Orientation – Sept. 3. ROAD CONSTRUCTION FUNDS: Request - Sept HIGH LEVEL: Share Service Agreement ZAMA ROAD: Business Case TOURISM: Strategy (REDI) COMMUNITY SERVICES (Ron) AGRICULTURAL SERVICES (Grant) 1. Radio Communication System - May 1. SURFACE WATER MANG. PLAN - TOR - May 2. COR Certification: Update Safety Manual - July 2. Agricultural Trade Fair – Aug. 3. Rec. Board Agreement Draft Renewal – Oct. 3. ASB Business Plan - May Prepare for Municipal QMP Audit (SCC) - April Emergency Livestock Response Plan – Sept. Disaster Emergency Planning PLANNING & DEVELOPMENT (Byron) LEGISLATIVE SERVICES (Carol) 1. LAND USE FRAMEWORK: Position Paper - May 1. Municipal Elections: Election Bylaw - May 2. Area Structure Plans - July 2. Municipal Elections: Candidate Handbook - July 3. Business License Bylaw & Implementation – July 3. Virtual City Hall Implementation - May Development Agreement: Revise Human Resource Policy Review Airport Vicinity Protection Area Communication Plan FINANCE (Alison) PUBLIC WORKS* (John & Ron) 1. Long Term Capital Plan - Mar. 1. HAMLET ROAD PRIORITIES PROGRAM - June 2. Borrowing Bylaws - June 2. PRIVATE ROAD TRANSFER POLICY – Sept. 3. Local Imp. Bylaws - June 3. Rural Waterline Research Paper: TOR - July Master Card Policy Rural Road Plan Internal Controls Procedure Review Water Source Plan CODES: BOLD CAPITALS = Council NOW Priorities; CAPITALS = Council NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies; * See Monthly Capital Projects Progress Report MACKENZIE COUNTY REGULAR COUNCIL MEETING Tuesday, May 28, 2013 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, Alberta AGENDA Page CALL TO ORDER: 1. a) Call to Order AGENDA: 2. a) Adoption of Agenda ADOPTION OF 3. a) Minutes of the May 7, 2013 Regular 7 PREVIOUS MINUTES: Council Meeting DELEGATIONS: 4. a) Randy Affolder, Alliance Assessment b) GENERAL 5. a) Municipal Planning Commission Meeting Minutes 21 REPORTS: – April 18 & May 2, 2013 b) TENDERS: 6. a) La Crete & Fort Vermilion Road Improvements - 2013 – 1:00 p.m. PUBLIC HEARINGS: 7. a) None COMMUNITY 8. a) SERVICES: b) ENVIRONMENTAL 9. a) SERVICES: b) MACKENZIE COUNTY PAGE 2 REGULAR COUNCIL MEETING AGENDA May 28, 2013 OPERATIONS: 10. a) b) PLANNING & 11. a) Bylaw 890-13 Land Use Bylaw Amendment 43 DEVELOPMENT: (Original Titled Property) b) Bylaw 905-13 Amending Bylaw 884-13 being a 49 Plan Cancellation for Consolidation Purposes Plan 922 1976, Block 1, Lot 1 (Pt. of SW 22-107- 13-W5M) (Fort Vermilion Rural) c) 106-DP-13 Colin Wolfe (Inter-Municipal 55 Development Plan Area) (South Rural High Level) d) Land Use Framework Position Paper 65 e) f) CORPORATE 12. a) Bylaw 903-13 Borrowing Bylaw – High Level 135 SERVICES: Rural Water Line b) Bylaw 904-13 Local Improvement Bylaw for (A) 139 Water and Sewer Extension on 43 Avenue and a portion of 50 Street and also for (B) Water Extension on 50 Street from 43 Avenue in the Hamlet of Fort Vermilion c) Financial Reports – January 1 to April 30, 2013 145 d) e) ADMINISTRATION: 13. a) Highway 88 Connector – Phase II and III 155 b) Zama Access Road 159 c) Organizational Success Session Follow-up 161 d) Alberta Health Services – Air Ambulance 187 MACKENZIE COUNTY PAGE 3 REGULAR COUNCIL MEETING AGENDA May 28, 2013 Services e) REDI Business Plan Report (Tourism Study) 197 f) g) INFORMATION / 14. a) Information/Correspondence 199 CORRESPONDENCE: IN CAMERA 15. a) Legal SESSION: • Regional Collaborative Governance • Housing Amalgamation b) Labour • CAO Evaluation c) Land • La Crete Airport Terminal Lease NEXT MEETING 16. a) Regular Council Meeting DATE: Tuesday, June 11, 2013 10:00 a.m. Fort Vermilion Council Chambers ADJOURNMENT: 17. a) Adjournment Agenda Item # 3. a) MACKENZIE COUNTY REQUEST FOR DECISION Meeting: Regular Council Meeting Meeting Date: May 28, 2013 Presented By: Joulia Whittleton, Chief Administrative Officer Title: Minutes of the May 7, 2013 Regular Council Meeting BACKGROUND / PROPOSAL: Minutes of the May 7, 2013 Regular Council meeting are attached. OPTIONS & BENEFITS: COSTS & SOURCE OF FUNDING: COMMUNICATION: Approved council minutes are posted on the County website. RECOMMENDED ACTION: That the minutes of the May 7, 2013 Regular Council meeting be adopted as presented. Author: C. Gabriel Review by: CAO 7 MACKENZIE COUNTY REGULAR COUNCIL MEETING Tuesday, May 7, 2013 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, Alberta PRESENT: Bill Neufeld Reeve Jacquie Bateman Councillor Peter F. Braun Councillor Elmer Derksen Councillor Dicky Driedger Councillor John W. Driedger Councillor Eric Jorgensen Councillor Lisa Wardley Councillor (via teleconference) REGRETS: Odell Flett Councillor ABSENT: Walter Sarapuk Deputy Reeve ADMINISTRATION: Joulia Whittleton Chief Administrative Officer John Klassen Director of Environmental Services & Operations Ron Pelensky Director of Community Services & Operations Byron Peters Director of Planning and Development Carol Gabriel Manager of Legislative & Support Services ALSO PRESENT: Members of the public. Minutes of the Regular Council meeting for Mackenzie County held on May 7, 2013 in the Fort Vermilion Council Chambers. CALL TO ORDER: 1. a) Call to Order Reeve Neufeld called the meeting to order at 10:13 a.m. AGENDA: 2. a) Adoption of Agenda MOTION 13-05-302 MOVED by Councillor D. Driedger That the agenda be approved with the following additions. 11. d) Subdivision/Development Permits 12. e) Flooding ________ ________ 8 MACKENZIE COUNTY Page 2 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013 CARRIED Councillor Jorgensen joined the meeting at 10:15 a.m. ADOPTION OF 3. a) Minutes of the April 24, 2013 Regular Council PREVIOUS MINUTES: Meeting MOTION 13-05-303 MOVED by Councillor Wardley That the minutes of the April 24, 2013 Regular Council meeting be adopted as presented. CARRIED GENERAL REPORTS: 5. a) CAO Report MOTION 13-05-304 MOVED by Councillor Derksen That the CAO report for April 2013 be received for information. CARRIED PUBLIC HEARINGS: 7. a) None COMMUNITY 8. a) Appointment of La Crete Deputy Fire Chief SERVICES: MOTION 13-05-305 MOVED by Councillor Braun That Mr. Cornie Wiebe be appointed as La Crete Deputy Fire Chief for a term of two years. CARRIED 8. b) Support for La Crete Jubilee Park Committee MOTION 13-05-306 MOVED by Councillor Braun That Council approve in principal the Jubilee Park Committee proposal of improving La Crete Hill park and ask the Committee to work with administration regarding development. CARRIED MOTION 13-05-307 MOVED by Councillor D. Driedger ________ ________ 9 MACKENZIE COUNTY Page 3 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013 Requires 2/3 That the 2013 Capital budget be amended by including $50,000 towards the Jubilee Park Committee with funding coming from La Crete Walking Trails ($40,000) reserve funds and 2013 operating ($10,000) Grants to Other Organizations to the Jubilee Park Committee for walking trail development. CARRIED MOTION 13-05-308 MOVED by Councillor Jorgensen That Council recommend administration establish a trust fund for the Jubilee Park Committee and that charitable donation slips be issued upon donation. CARRIED ENVIRONMENTAL 9. a) 50th Street Water & Sewer Project (Fort Vermilion) SERVICES: MOTION 13-05-309 MOVED by Councillor Wardley That administration prepares a local improvement bylaw to recover 30% of the costs for the 43rd Avenue water and sewer relocation and upgrade in the Hamlet of Fort Vermilion. CARRIED MOTION 13-05-310 MOVED by Councillor Braun That administration prepares a connection fee bylaw to recover 100% of the costs for the 50th street water line extension portion in the Hamlet of Fort Vermilion. CARRIED Reeve Neufeld recessed the meeting at 11:11 a.m. and reconvened the meeting at 11:32 a.m. 12. e) Flooding (ADDITION) MOTION 13-05-311 MOVED by Councillor Derksen That Mackenzie County submit an application to the Disaster Recovery Program as a result of overland flooding. ________ ________ 10 MACKENZIE COUNTY Page 4 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013 CARRIED Reeve Neufeld recessed the meeting at 12:10 p.m. and reconvened the meeting at 12:55 p.m. 9. b) Raw Water Truck Fill (Fort Vermilion) MOTION 13-05-312 MOVED by Councillor Bateman That administration be authorized to proceed with converting the Fort Vermilion raw water truck fill station from a coin operation to a card lock system. CARRIED DELEGATIONS: 4. a) Jason Cathcart, Land-Use Policy Manager Presentation by Jason Cathcart and Karen Raven from Alberta Agriculture & Rural Development, regarding the Policy Approach to Fragmentation and Conversion of Agricultural Land. Reeve Neufeld recessed the meeting at 2:26 p.m. and reconvened the meeting at 2:39 p.m. MOTION 13-05-313 MOVED by Councillor Derksen That the Hamlet of Zama Sanitary Sewer Main Extensions Water and Sewer Services tender be added to the agenda. CARRIED UNANIMOUSLY TENDERS: 6. a) Hamlet of Zama Sanitary Sewer Main Extensions Water & Sewer Services MOTION 13-05-314 MOVED by Councillor D. Driedger That the tenders be opened for the Hamlet of Zama Sanitary Sewer Main Extensions Water and Sewer Services project.
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