May 28, 2013 10:00 A.M

REGULAR COUNCIL MEETING

MAY 28, 2013

10:00 A.M.

COUNCIL CHAMBERS FORT VERMILION, AB

STRATEGIC PRIORITIES CHART April 2013

COUNCIL PRIORITIES (Council/CAO)

NOW ADVOCACY 1. HOUSING ENTITY: Governance Structure – Sept. Zama Road Paving Funds 2. LAND USE FRAMEWORK: Position Paper - May Road Construction Funding Request 3. REGIONAL COLLABORATION: Protocol - June Canada Postal Service - La Crete 4. HIGH LEVEL: Share Service Agreement – June Land use Framework Input 5. FIRST NATION RELATIONS: Orientation – Sept. Highway 58 West Extension to BC 6. OSB PLANT: Water Supply – August 7. NEW ROAD CONSTRUCTION FUNDING – Sept.

NEXT OIL AND GAS STRATEGY TOURISM: Strategy (REDI) ZAMA ROAD: Business Case BRANDING STRATEGY (2014) SURFACE WATER MANAGEMENT PLAN TRANSPORTATION CORRIDOR PLAN REGIONAL WATER AGREEMENT

OPERATIONAL STRATEGIES (CAO/Staff) CHIEF ADMINISTRATIVE OFFICER (Joulia) ECONOMIC DEVELOPMENT (Bill) 1. HOUSING ENTITY: Governance Structure – Sept. 1. Resource Roads: Strategy – Sept. 2. REG. COLLABORATION: Protocol - June 2. OSB PLANT: Water Supply - June 3. FIRST NATION RELATIONS: Orientation – Sept. 3. ROAD CONSTRUCTION FUNDS: Request - Sept HIGH LEVEL: Share Service Agreement ZAMA ROAD: Business Case TOURISM: Strategy (REDI) COMMUNITY SERVICES (Ron) AGRICULTURAL SERVICES (Grant) 1. Radio Communication System - May 1. SURFACE WATER MANG. PLAN - TOR - May 2. COR Certification: Update Safety Manual - July 2. Agricultural Trade Fair – Aug. 3. Rec. Board Agreement Draft Renewal – Oct. 3. ASB Business Plan - May Prepare for Municipal QMP Audit (SCC) - April Emergency Livestock Response Plan – Sept. Disaster Emergency Planning

PLANNING & DEVELOPMENT (Byron) LEGISLATIVE SERVICES (Carol) 1. LAND USE FRAMEWORK: Position Paper - May 1. Municipal Elections: Election Bylaw - May 2. Area Structure Plans - July 2. Municipal Elections: Candidate Handbook - July 3. Business License Bylaw & Implementation – July 3. Virtual City Hall Implementation - May Development Agreement: Revise Human Resource Policy Review Airport Vicinity Protection Area Communication Plan

FINANCE (Alison) PUBLIC WORKS* (John & Ron) 1. Long Term Capital Plan - Mar. 1. HAMLET ROAD PRIORITIES PROGRAM - June 2. Borrowing Bylaws - June 2. PRIVATE ROAD TRANSFER POLICY – Sept. 3. Local Imp. Bylaws - June 3. Rural Waterline Research Paper: TOR - July Master Card Policy Rural Road Plan Internal Controls Procedure Review Water Source Plan

CODES: BOLD CAPITALS = Council NOW Priorities; CAPITALS = Council NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies; * See Monthly Capital Projects Progress Report

MACKENZIE COUNTY REGULAR COUNCIL MEETING

Tuesday, May 28, 2013 10:00 a.m.

Fort Vermilion Council Chambers Fort Vermilion, Alberta

AGENDA

Page CALL TO ORDER: 1. a) Call to Order

AGENDA: 2. a) Adoption of Agenda

ADOPTION OF 3. a) Minutes of the May 7, 2013 Regular 7 PREVIOUS MINUTES: Council Meeting

DELEGATIONS: 4. a) Randy Affolder, Alliance Assessment

GENERAL 5. a) Municipal Planning Commission Meeting Minutes 21 REPORTS: – April 18 & May 2, 2013

TENDERS: 6. a) La Crete & Fort Vermilion Road Improvements - 2013 – 1:00 p.m.

PUBLIC HEARINGS: 7. a) None

COMMUNITY 8. a) SERVICES: b)

ENVIRONMENTAL 9. a) SERVICES: b)

MACKENZIE COUNTY PAGE 2 REGULAR COUNCIL MEETING AGENDA May 28, 2013

OPERATIONS: 10. a)

PLANNING & 11. a) Bylaw 890-13 Land Use Bylaw Amendment 43 DEVELOPMENT: (Original Titled Property)

b) Bylaw 905-13 Amending Bylaw 884-13 being a 49 Plan Cancellation for Consolidation Purposes Plan 922 1976, Block 1, Lot 1 (Pt. of SW 22-107- 13-W5M) (Fort Vermilion Rural)

c) 106-DP-13 Colin Wolfe (Inter-Municipal 55 Development Plan Area) (South Rural High Level)

d) Land Use Framework Position Paper 65

CORPORATE 12. a) Bylaw 903-13 Borrowing Bylaw – High Level 135 SERVICES: Rural Water Line

b) Bylaw 904-13 Local Improvement Bylaw for (A) 139 Water and Sewer Extension on 43 Avenue and a portion of 50 Street and also for (B) Water Extension on 50 Street from 43 Avenue in the Hamlet of Fort Vermilion

c) Financial Reports – January 1 to April 30, 2013 145

ADMINISTRATION: 13. a) Highway 88 Connector – Phase II and III 155

b) Zama Access Road 159

c) Organizational Success Session Follow-up 161

d) Alberta Health Services – Air Ambulance 187 MACKENZIE COUNTY PAGE 3 REGULAR COUNCIL MEETING AGENDA May 28, 2013

Services

e) REDI Business Plan Report (Tourism Study) 197

INFORMATION / 14. a) Information/Correspondence 199 CORRESPONDENCE:

IN CAMERA 15. a) Legal SESSION: • Regional Collaborative Governance • Housing Amalgamation

b) Labour • CAO Evaluation

c) Land • La Crete Airport Terminal Lease

NEXT MEETING 16. a) Regular Council Meeting DATE: Tuesday, June 11, 2013 10:00 a.m. Fort Vermilion Council Chambers

ADJOURNMENT: 17. a) Adjournment

Agenda Item # 3. a)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Joulia Whittleton, Chief Administrative Officer

Title: Minutes of the May 7, 2013 Regular Council Meeting

BACKGROUND / PROPOSAL:

Minutes of the May 7, 2013 Regular Council meeting are attached.

OPTIONS & BENEFITS:

COSTS & SOURCE OF FUNDING:

COMMUNICATION:

Approved council minutes are posted on the County website.

RECOMMENDED ACTION:

That the minutes of the May 7, 2013 Regular Council meeting be adopted as presented.

Author: C. Gabriel Review by: CAO

7 MACKENZIE COUNTY REGULAR COUNCIL MEETING

Tuesday, May 7, 2013 10:00 a.m.

Fort Vermilion Council Chambers Fort Vermilion, Alberta

PRESENT: Bill Neufeld Reeve Jacquie Bateman Councillor Peter F. Braun Councillor Elmer Derksen Councillor Dicky Driedger Councillor John W. Driedger Councillor Eric Jorgensen Councillor Lisa Wardley Councillor (via teleconference)

REGRETS: Odell Flett Councillor

ABSENT: Walter Sarapuk Deputy Reeve

ADMINISTRATION: Joulia Whittleton Chief Administrative Officer John Klassen Director of Environmental Services & Operations Ron Pelensky Director of Community Services & Operations Byron Peters Director of Planning and Development Carol Gabriel Manager of Legislative & Support Services

ALSO PRESENT: Members of the public.

Minutes of the Regular Council meeting for Mackenzie County held on May 7, 2013 in the Fort Vermilion Council Chambers.

CALL TO ORDER: 1. a) Call to Order

Reeve Neufeld called the meeting to order at 10:13 a.m.

AGENDA: 2. a) Adoption of Agenda

MOTION 13-05-302 MOVED by Councillor D. Driedger

That the agenda be approved with the following additions. 11. d) Subdivision/Development Permits 12. e) Flooding

______8 MACKENZIE COUNTY Page 2 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

CARRIED

Councillor Jorgensen joined the meeting at 10:15 a.m.

ADOPTION OF 3. a) Minutes of the April 24, 2013 Regular Council PREVIOUS MINUTES: Meeting

MOTION 13-05-303 MOVED by Councillor Wardley

That the minutes of the April 24, 2013 Regular Council meeting be adopted as presented.

CARRIED

GENERAL REPORTS: 5. a) CAO Report

MOTION 13-05-304 MOVED by Councillor Derksen

That the CAO report for April 2013 be received for information.

CARRIED

PUBLIC HEARINGS: 7. a) None

COMMUNITY 8. a) Appointment of La Crete Deputy Fire Chief SERVICES:

MOTION 13-05-305 MOVED by Councillor Braun

That Mr. Cornie Wiebe be appointed as La Crete Deputy Fire Chief for a term of two years.

CARRIED

8. b) Support for La Crete Jubilee Park Committee

MOTION 13-05-306 MOVED by Councillor Braun

That Council approve in principal the Jubilee Park Committee proposal of improving La Crete Hill park and ask the Committee to work with administration regarding development.

CARRIED

MOTION 13-05-307 MOVED by Councillor D. Driedger

______9 MACKENZIE COUNTY Page 3 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

Requires 2/3 That the 2013 Capital budget be amended by including $50,000 towards the Jubilee Park Committee with funding coming from La Crete Walking Trails ($40,000) reserve funds and 2013 operating ($10,000) Grants to Other Organizations to the Jubilee Park Committee for walking trail development.

CARRIED

MOTION 13-05-308 MOVED by Councillor Jorgensen

That Council recommend administration establish a trust fund for the Jubilee Park Committee and that charitable donation slips be issued upon donation.

CARRIED

ENVIRONMENTAL 9. a) 50th Street Water & Sewer Project (Fort Vermilion) SERVICES:

MOTION 13-05-309 MOVED by Councillor Wardley

That administration prepares a local improvement bylaw to recover 30% of the costs for the 43rd Avenue water and sewer relocation and upgrade in the Hamlet of Fort Vermilion.

CARRIED

MOTION 13-05-310 MOVED by Councillor Braun

That administration prepares a connection fee bylaw to recover 100% of the costs for the 50th street water line extension portion in the Hamlet of Fort Vermilion.

CARRIED

Reeve Neufeld recessed the meeting at 11:11 a.m. and reconvened the meeting at 11:32 a.m.

12. e) Flooding (ADDITION)

MOTION 13-05-311 MOVED by Councillor Derksen

That Mackenzie County submit an application to the Disaster Recovery Program as a result of overland flooding.

______10 MACKENZIE COUNTY Page 4 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

CARRIED

Reeve Neufeld recessed the meeting at 12:10 p.m. and reconvened the meeting at 12:55 p.m.

9. b) Raw Water Truck Fill (Fort Vermilion)

MOTION 13-05-312 MOVED by Councillor Bateman

That administration be authorized to proceed with converting the Fort Vermilion raw water truck fill station from a coin operation to a card lock system.

CARRIED

DELEGATIONS: 4. a) Jason Cathcart, Land-Use Policy Manager

Presentation by Jason Cathcart and Karen Raven from Alberta Agriculture & Rural Development, regarding the Policy Approach to Fragmentation and Conversion of Agricultural Land.

Reeve Neufeld recessed the meeting at 2:26 p.m. and reconvened the meeting at 2:39 p.m.

MOTION 13-05-313 MOVED by Councillor Derksen

That the Hamlet of Zama Sanitary Sewer Main Extensions Water and Sewer Services tender be added to the agenda.

CARRIED UNANIMOUSLY

TENDERS: 6. a) Hamlet of Zama Sanitary Sewer Main Extensions Water & Sewer Services

MOTION 13-05-314 MOVED by Councillor D. Driedger

That the tenders be opened for the Hamlet of Zama Sanitary Sewer Main Extensions Water and Sewer Services project.

CARRIED

Tenders Received:

Good Brothers Construction $106,370.00 Northern Road Builders $ 82,357.00

______11 MACKENZIE COUNTY Page 5 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

NWT Ltd. o/a Rowe’s Construction $206,299.95

MOTION 13-05-315 MOVED by Councillor J. Driedger

That the Hamlet of Zama Sanitary Sewer Main Extensions Water and Sewer Services be awarded to the lowest qualifying tender pending engineering review.

CARRIED UNANIMOUSLY

OPERATIONS: 10. a) County Applied Dust Control

MOTION 13-05-316 MOVED by Councillor Wardley

That the 2013 dust control maps be approved as amended.

CARRIED

PLANNING & 11. a) Airport Development DEVELOPMENT:

MOTION 13-05-317 MOVED by Councillor Braun

That all development within a one mile radius of the airport areas within the municipality, excluding the airports themselves under the Airport Districts, be brought to Council for a decision in order to control development in which to protect the flight paths until the AVPA is approved.

CARRIED

11. b) Development Permit Application 86-DP-13 Hanger at the La Crete Airport (Plan 122 2189, Area A, Lot 8) (La Crete Rural)

MOTION 13-05-318 MOVED by Councillor Bateman

That Development Permit 86-DP-13 on Part of SW 1-106-15- W5M in the name of 1738051 Alberta Ltd. be received for information.

CARRIED

11. c) Development Permits for Structure Removal

MOTION 13-05-319 MOVED by Councillor Wardley

______12 MACKENZIE COUNTY Page 6 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

That administration bring back a proposed Land Use Bylaw amendment for structure removals within Hamlets.

CARRIED

11. d) Subdivision/Development Permits (ADDITION)

MOTION 13-05-320 MOVED by Councillor J. Driedger

That administration research options for identifying flood areas for subdivision approvals in rural areas.

CARRIED

Reeve Neufeld recessed the meeting at 3:22 p.m. and reconvened the meeting at 3:35 p.m.

CORPORATE 12. a) Bylaw 901-13 – Local Improvement Tax for (A) SERVICES: Curb, Gutter and Sidewalk on 101 Street and 103 Avenue, and (B) Standalone Sidewalk on 101 Street from 103 Avenue to 105 Avenue in the Hamlet of La Crete

MOTION 13-05-321 MOVED by Councillor Wardley Requires 2/3 That first reading be given to Bylaw 901-13, being a bylaw authorizing imposition of a local improvement tax to the benefiting properties for (A) the installation of curb, gutter and sidewalk on 101 Street and 103 Avenue for Plan 942 0787, Lots 5 & 6, Block 6 and Plan 942 3391, Lot 5, Block 6 and Plan 5232TR, Lot 1, Block 6 and Plan 1160NY, Lot 1, Block 4 and Plan 792 1881, Lots 1, 2 & 5, Block 18 and Lots 1- 3, Block 17 and a portion of Plan 8621341, Lot 38, Lot 17; and also for (B) standalone sidewalk on 101 Street from 103 Avenue to 105 Avenue for Plan 942 0787, Lot 7, Block 6 and Plan 5232TR, Lot 3, Block 6 and Plan 902 2145, Block 21 and Plan 862 1341, Lot 38, Block 17 and Plan 982 1128, Lot 39, Block 17 in the Hamlet of La Crete.

CARRIED

12. b) Bylaw 902-13 – Local Improvement Tax for Curb, Gutter and Sidewalk on 48 Avenue–52 Street to 53 Street, and 53 Street–48 Avenue to River Road in the Hamlet of Fort Vermilion

______13 MACKENZIE COUNTY Page 7 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

MOTION 13-05-322 MOVED by Councillor Braun Requires 2/3 That first reading be given to Bylaw 902-13, being a bylaw authorizing imposition of a local improvement tax to the benefiting properties for Curb, Gutter and Sidewalk on 48 Avenue–52 Street to 53 Street, and 53 Street–48 Avenue to River Road for Plan 2938RS, Lots 2 & 3, Block 6, Lots 1, 2, 16, 17 & 18, Block 7, Lots 2, 3, 4, 5 & 6, Block 10, Lots 2, 6 & 7, Block 11, and Plan 7822018, Lots 24, 25 & 26, Block 11 in the Hamlet of Fort Vermilion.

CARRIED

12. c) Allocation to General Capital Reserve

MOTION 13-05-323 MOVED by Councillor Jorgensen Requires 2/3 That the additional 2013 municipal levy of $247,384, resulting from Council Motion 13-04-265, be allocated to the Roads Repair and Maintenance Operating Budget.

CARRIED

12. d) Land Sale by Public Auction

MOTION 13-05-324 MOVED by Councillor Wardley

That the reserve bid be set for property offered for sale at the market value as:

Roll Legal Zone Ward Outstanding Market Taxes Value 081648 9624275.4,29 HG1 10 $27,671.46 $13,370

CARRIED

MOTION 13-05-325 MOVED by Councillor Braun

That August 26, 2013 be set as the auction date for the property under Roll 081648, Legal 9624275.4,29, to be held in the Council Chambers at 4511 – 46 Ave, Fort Vermilion, Alberta at 1:00 p.m.

CARRIED

______14 MACKENZIE COUNTY Page 8 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

ADMINISTRATION: 13. a) Bylaw 891-13 Elections Bylaw

MOTION 13-05-326 MOVED by Councillor Bateman

That second reading be given to Bylaw 891-13 being an Election Bylaw for Mackenzie County.

CARRIED

MOTION 13-05-327 MOVED by Councillor Braun

That third reading be given to Bylaw 891-13 being an Election Bylaw for Mackenzie County.

CARRIED

13. b) Policy ADM052 Electronic Access and Acceptable Use Policy

MOTION 13-05-328 MOVED by Councillor Derksen

That Policy ADM052 Electronic Access and Acceptable Use Policy be approved as presented.

CARRIED

MOTION 13-05-329 MOVED by Councillor Bateman

That Policy ADM031 PC Purchase for Council Members be rescinded.

CARRIED

MOTION 13-05-330 MOVED by Councillor Wardley

That the Standard Operating Procedure for Cell Phones be rescinded.

CARRIED

13. c) Reserve Land

MOTION 13-05-331 MOVED by Councillor Wardley

That the County’s Subdivision Authority be advised that, for future farm residential subdivision applications, a Crown land

______15 MACKENZIE COUNTY Page 9 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

portion be taken into consideration as a titled parcel for the purpose of municipal reserve requirement.

CARRIED

MOTION 13-05-332 MOVED by Councillor J. Driedger

That administration develops a policy addressing dedication of reserves as per Division 7 of MGA for Council review and consideration.

CARRIED

13. d) Strategic Priorities Chart – April 2013 Update

MOTION 13-05-333 MOVED by Councillor Braun

That the April 2013 Strategic Priorities Chart be approved as presented.

CARRIED

INFORMATION/ 14. a) Information/Correspondence CORRESPONDENCE:

MOTION 13-05-334 MOVED by Councillor Braun

That the information/correspondence items be accepted for information purposes.

CARRIED

IN CAMERA SESSION:

MOTION 13-05-335 MOVED by Councillor Jorgensen

That Council move in-camera to discuss issues under the Freedom of Information and Protection of Privacy Regulations 18 (1) at 4:24 p.m. 15. a) Legal 15. b) Labour 15. c) Land

CARRIED

MOTION 13-05-336 MOVED by Councillor J. Driedger

______16 MACKENZIE COUNTY Page 10 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

That Council move out of camera at 5:17 p.m.

CARRIED

15. a) Legal – Seniors Housing

MOTION 13-05-337 MOVED by Councillor Derksen

That the seniors housing update be received for information.

CARRIED

15. a) Legal – Regional Collaborative Governance

MOTION 13-05-338 MOVED by Councillor Braun

That the regional collaborative governance be deferred to 10:00 a.m. on Wednesday, May 8, 2013.

CARRIED

15. a) Legal – Regional Service Sharing Agreement

MOTION 13-05-339 MOVED by Councillor J. Driedger

That the letter to the Town of High Level regarding the regional service sharing agreement be sent as amended.

CARRIED

15. b) Labour – CAO Evaluation

MOTION 13-05-340 MOVED by Councillor Braun

That the CAO evaluation be deferred to the next meeting.

CARRIED

15. c) Land – Treeosco Inc. (Mustus Energy)

MOTION 13-05-341 MOVED by Councillor Bateman

That the Treeosco Inc. (Mustus Energy) update be received for information.

______17 MACKENZIE COUNTY Page 11 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

CARRIED

MOTION 13-05-342 MOVED by Councillor D. Driedger

That the council meeting be recessed at 5:22 p.m. and reconvene at 10:00 a.m. on Wednesday, May 8, 2013.

CARRIED

Reeve Neufeld reconvened the meeting at 10:05 a.m. on Wednesday, May 8, 2013.

PRESENT: Bill Neufeld Reeve Jacquie Bateman Councillor Peter F. Braun Councillor Elmer Derksen Councillor Dicky Driedger Councillor John W. Driedger Councillor (arrived at 10:06 a.m.) Eric Jorgensen Councillor (arrived at 10:09 a.m.) Lisa Wardley Councillor (via teleconference)

REGRETS: Walter Sarapuk Deputy Reeve Odell Flett Councillor

ALSO PRESENT:

IN CAMERA SESSION:

MOTION 13-05-343 MOVED by Councillor Braun

That Council move in-camera to discuss issues under the Freedom of Information and Protection of Privacy Regulations 18 (1) at 10:05 a.m. 15. a) Legal

CARRIED

______18 MACKENZIE COUNTY Page 12 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

Councillor J. Driedger arrived at 10:06 a.m.

Councillor Jorgensen arrived at 10:09 a.m.

MOTION 13-05-344 MOVED by Councillor Jorgensen

That Council move out of camera at 11:48 a.m.

CARRIED

15. a) Legal – Regional Collaborative Governance

MOTION 13-05-345 MOVED by Councillor Bateman

That the Tri-Council and CAO Secretariat Governance Protocol be approved and that the proposed cosmetic amendments be communicated to all parties.

CARRIED

MOTION 13-05-346 MOVED by Councillor Bateman

That Mackenzie County Council initiate a meeting with the Town of Rainbow Lake to discuss service sharing, and that administration work with the Town of Rainbow Lake to develop an agreement pertaining to the sharing of equipment and employees for general service provision.

CARRIED UNANIMOUSLY

NEXT MEETING 16. a) Regular Council Meeting DATE: Tuesday, May 28, 2013 10:00 a.m. Fort Vermilion Council Chambers

ADJOURNMENT: 17. a) Adjournment

MOTION 13-05-347 MOVED by Councillor Bateman

That the council meeting be adjourned at 11:52 a.m.

CARRIED

These minutes will be presented to Council for approval on May 28, 2013.

______19 MACKENZIE COUNTY Page 13 of 13 REGULAR COUNCIL MEETING Tuesday, May 7, 2013

Bill Neufeld Joulia Whittleton Reeve Chief Administrative Officer

______20 Agenda Item # 5. a)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Byron Peters, Director of Planning & Development

Municipal Planning Commission Meeting Minutes – April 18 & Title: May 2, 2013

BACKGROUND / PROPOSAL:

Information Item. The adopted minutes of the April 18 & May 2, 2013 meeting are attached.

OPTIONS & BENEFITS:

COSTS & SOURCE OF FUNDING:

COMMUNICATION:

RECOMMENDED ACTION:

That the Municipal Planning Commission meeting minutes of April 18 & May 2, 2013 be received for information.

Author: Reviewed by: CAO

Mackenzie County Municipal Planning Commission Meeting

Mackenzie County Office La Crete, AB

Thursday, April 18, 2013 @ 10:00 a.m.

PRESENT Jack Eccles Chair, MPC Member Wally Schroeder Vice-Chair, MPC Member (Via Teleconferencing) Jacquie Bateman Councilor, MPC Member Elmer Derksen Councilor, MPC Member Beth Kappelar MPC Member

ADMINISTRATION Byron Peters Director of Planning & Development Liane Lambert Planner Daljit Pannu Development Officer Tamara Friesen Administrative Assistant

1. CALL TO ORDER

Jack Eccles called the meeting to order at 10:03 a.m.

2. ADOPTION OF AGENDA

MOTION 13-55 MOVED by Elmer Derksen

That the agenda be adopted as presented.

CARRIED

3. MINUTES

a) Adoption of Minutes

MOTION 13-56 MOVED by Wally Schroeder

That the minutes of the March 28, 2013 Municipal Planning Commission meeting be adopted as presented.

CARRIED

22 Municipal Planning Commission Minutes April 18, 2013 Page 2 of 9

b) Business Arising from Previous Minutes

There was no business arising from previous minutes.

4. DEVELOPMENT PERMIT

a) Development Permit Application 23-DP-13 Henry Driedger (Ancillary Building (Cold Storage) with Height Variance in “RC3) (La Crete) Plan 062 7138, Block 03, Lot 05

MOTION 13-57 MOVED by Wally Schroeder

That Development Permit 23-DP-13 on Plan 062 7138, Block 03, Lot 05 in the name of Henry Driedger be APPROVED with the following conditions:

Failure to comply with one or more of the attached conditions shall render this permit Null and Void

1. A six feet (6’) height variance for the Cold Storage is hereby granted. The maximum height of the Cold Storage building shall be 21 feet from grade to peak.

2. Minimum building setbacks: 15.2 meters (50 feet) front yard; 15.2 meters (50 feet) rear yard; 7.62 meters (25 feet) from side yards, from the property lines.

3. The maximum area of the Cold Storage shall be 223 square meters (2,400 square feet).

4. This Cold Storage building is approved for personal purposes only and no commercial activity is permitted in this building. Should you require the shop for an Owner/Operator Business then a Business License is required.

5. The architecture, construction materials and appearance of buildings and other structures shall be to accepted standards and shall compliment the natural features and character of the site and the aesthetics of the neighbouring residences to the satisfaction of the Development Authority.

6. Provide adequate off street parking as follows: The minimum parking shall be 300 square feet per vehicle owned plus an additional 500 square feet for off street parking. “One parking space, including the driveway area, shall occupy a minimum of 300 square feet.”

23 Municipal Planning Commission Minutes April 18, 2013 Page 3 of 9

7. All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

8. This permit approval is subject to the access to the property being constructed to County standards. PRIOR to installation of a new access or changing location of existing access, complete a Request for Access form by contacting the Operational Services Department for Mackenzie County at 780- 928-3983. Access to be constructed at the developers’ expense.

9. No construction or development is allowed on or in a right-of- way. It is the responsibility of the developer/owner/occupant to investigate the utility rights-of-way, if any, that exist on the property prior to commencement of any construction and to ensure that no construction or development is completed on any utility right-of-way.

10. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

11. The Developer shall at all times comply with all applicable Federal, Provincial and Municipal legislation and regulations and County Bylaws and resolutions relating to the development of the lands.

CARRIED

b) Development Permit Application 63-DP-13 John Peters; (Owner/Operator Business 1 (Shop) with Height Variance in “RC3” (La Crete) Plan 882 1687, Block 08, Lot 13

MOTION 13-58 MOVED by Jacquie Bateman

That Development Permit 63-DP-13 on Plan 042 3012, Block 01, Lot 32 in the name of John Peters be APPROVED with the following conditions:

Failure to comply with one or more of the attached conditions shall render this permit Null and Void

1. A four feet (4’) height variance for the Shop is hereby granted. The maximum height of the Shop shall be 24 feet from grade to peak.

2. Minimum shop setbacks: 15.2 meters (50 feet) front yard; 7.62 meters (25 feet) rear yard; 7.62 meters (25 feet) from side yards, from the property lines.

24 Municipal Planning Commission Minutes April 18, 2013 Page 4 of 9

3. The maximum area of the shop shall be 223 square meters (2,400 square feet).

4. This Shop is approved for personal purposes only and no commercial activity is permitted in this building. Should you require the shop for an Owner/Operator Business then a Business License is required.

7. All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

10. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

CARRIED

c) Development Permit Application 66-DP-13 Sommerfeld Mennonite Church; (Public Use (Sunday School Building in “A” (La Crete) Plan 762 0383, Block 15, Lot 03

25 Municipal Planning Commission Minutes April 18, 2013 Page 5 of 9

MOTION 13-59 MOVED by Jacquie Bateman

That Development Permit 66-DP-13 on Plan 952 5112, Block 01, Lot 01 in the name of Sommerfeld Mennonite Church be APPROVED with the following conditions:

Failure to comply with one or more of the attached conditions shall render this permit Null and Void

1. Minimum building setbacks: • 41.14 meters (135 feet), from all Road Right of Way’s, and • 15.2 meters (50 feet), from all other property lines, or setback requirements from Alberta Transportation.

2. An Approved Roadside Development Permit is required from Alberta Transportation. All conditions and requirements by Alberta Transportation shall be met to their specifications and standards prior to commencement of development. (Contact Alberta Transportation at 1-780- 624-6280).

3. The existing Sunday School Building shall be removed from the property after occupancy of the new Public Use (Sunday School) Building.

4. PRIOR to installation of a new access or changing location of existing access, contact Alberta Transportation at 780-624- 6280. Access to be constructed to Alberta Transportation standards at the expense of the developer.

5. The architecture, construction materials and appearance of buildings and other structures shall be to accepted standards.

6. The Public Use (Sunday School Building) shall meet all Alberta Safety Codes requirements and any other requirements specified by Superior Safety Codes. Failure to do so shall render this permit null and void.

7. Comply with applicable legislation under the Public Health Act and obtain the appropriate approvals prior to commencement of development. Contact the Health Inspector at 780-841-3275.

8. Comply with applicable legislation under the School Boards and obtain the appropriate approvals prior to commencement of development.

9. All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

26 Municipal Planning Commission Minutes April 18, 2013 Page 6 of 9

10. This permit approval is subject to an access to the property being constructed to County standards. PRIOR to installation of a new access or changing location of existing access, complete a Request for Access form by contacting the Operational Services Department for Mackenzie County at 780-928-3983. Access to be constructed at the developers’ expense.

11. No construction or development is allowed on or in a right-of- way. It is the responsibility of the developer/owner/occupant to investigate the utility rights-of-way, if any, that exist on the property prior to commencement of any construction and to ensure that no construction or development is completed on any utility right-of-way.

12. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

13. The Developer shall at all times comply with all applicable Federal, Provincial and Municipal legislation and regulations and County Bylaws and resolutions relating to the development of the lands.

CARRIED

d) Development Permit Application 66-DP-13 George P. Peters; (Sign in “HC2” (La Crete) Plan 022 7583, Block 15, Lot 14

MOTION 13-60 MOVED by Beth Kappelar

That 66-DP-13 be received for Information.

CARRIED

5. SUBDIVISION

a) Subdivision Application 04-SUB-13 Part of NW 13-105-15-W5M; La Crete Rural Henry & Linda Knelsen

MOTION 13-61 MOVED by Elmer Derksen

Revise Subdivision application and remove condition 2d.

CARRIED

b) Subdivision Application 08-SUB-13 SW 27-106-15-W5M; La Crete Rural John Krahn

27 Municipal Planning Commission Minutes April 18, 2013 Page 7 of 9

MOTION 13-62 MOVED by Elmer Derksen

That Subdivision Application 08-SUB-13 in the name of John Krahn on SW 27-106-15-W5M be APPROVED with the following conditions:

1. This approval is for a single lot subdivision, 12.55 acres (5.08 hectares) in size.

2. Applicant/developer shall enter into a Development Agreement with the Mackenzie County which shall contain, but is not limited to:

a) Prior to any development on the proposed subdivision, the developer shall obtain a development permit from the Municipality.

b) Provision of access to the subdivision and the balance of the quarter in accordance with Mackenzie County standards at the developer’s expense.

c) All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

d) The existing Pumpout system shall be relocated to the location indicated on the tentative plan drafted by Barlow Surveying, in order to meet the current Alberta Private Sewage Systems Standard of Practice 2009 setback regulations. Proof (Receipt of payment for work completed) of the relocation shall be shall be submitted to Mackenzie County prior to the subdivision being Resisted at Alberta Land Titles.

e) Provision of a storm water management plan. Contact Planning and Development staff at 780-928-3983 to discuss the requirements for your subdivision.

f) Provision of municipal reserve in the form of money in lieu of land. Specific amount is based on 10% of the subject land and on the current market value. The current market value for this property is $3187.25 per acre. Municipal reserve is charged at 10%, which is $318.72 per subdivided acre. 12.55 acres times $318.72 equals $3999.00.

g) Any outstanding property taxes are to be paid on the land proposed to be subdivided prior to registration.

28 Municipal Planning Commission Minutes April 18, 2013 Page 8 of 9

h) Provision of utility right-of-way as required by ATCO Electric, Telus and Northern Lights Gas and others.

i) Provision of and negotiations for utility rights-of-way and/or easements as required by utility companies. The Developer shall be responsible for any line relocation or correction costs that occur as a result of this development. Responses from utilities companies are shown in Schedule “C” hereto attached.

CARRIED

c) Subdivision Application 09-SUB-13 NE 24-107-14-W5M; Fort Vermilion Rural Corny & Sarah Martens

MOTION 13-63 MOVED by Wally Schroeder

That Subdivision Application 09-SUB-13 in the name of Corny & Sarah Martens on SW 27-106-15-W5M be APPROVED with the following conditions:

1. This approval is for a single lot subdivision, 10 acres (4.04 hectares) in size.

2. Applicant/developer shall enter into a Development Agreement with the Mackenzie County which shall contain, but is not limited to:

a) Prior to any development on the proposed subdivision, the developer shall obtain a development permit from the Municipality.

b) Provision of access to the subdivision and the balance of the quarter in accordance with Mackenzie County standards at the developer’s expense. Prior to the subdivision being registered at Alberta Land Titles.

c) All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

d) Provision of a storm water management plan. Contact Planning and Development staff at 780-928-3983 to discuss the requirements for your subdivision.

e) Any outstanding property taxes are to be paid on the land proposed to be subdivided prior to registration.

29 Municipal Planning Commission Minutes April 18, 2013 Page 9 of 9

f) Provision of utility right-of-way as required by ATCO Electric, Telus and Northern Lights Gas and others.

g) Provision of and negotiations for utility rights-of-way and/or easements as required by utility companies. The Developer shall be responsible for any line relocation or correction costs that occur as a result of this development. Responses from utilities companies are shown in Schedule “C” hereto attached.

6. MISCELLANEOUS ITEMS

a) First Quarter Council DP Statistics

The First Quarter Council DP Statistics was reviewed.

b) Action List

The Action List of April 18, 2013 was reviewed.

8. NEXT MEETING DATES

Municipal Planning Commission meeting dates are scheduled as follows:

∑ May 2, 2013 at 10:00 a.m. in La Crete ∑ May 16, 2013 at 10:00 a.m. in Fort Vermilion ∑ June 6, 2013 at 10:00 a.m. in La Crete ∑ June 20, 2013 at 10:00 a.m. in Fort Vermilion

9. ADJOURNMENT

MOTION 13-64 MOVED by Beth Kappelar

That the Municipal Planning Commission Meeting be adjourned at 10:40 a.m.

CARRIED

These minutes were adopted this 2nd day of May, 2013.

______Jack Eccles, Chair

Mackenzie County Municipal Planning Commission Meeting

Mackenzie County Office La Crete, AB

Thursday, May 02, 2013 @ 10:00 a.m.

PRESENT Jack Eccles Chair, MPC Member Wally Schroeder Vice-Chair, MPC Member Jacquie Bateman Councilor, MPC Member Elmer Derksen Councilor, MPC Member Beth Kappelar MPC Member

ADMINISTRATION Joulia Whittleton Chief Administrative Officer Byron Peters Director of Planning & Development Liane Lambert Planner Daljit Pannu Development Officer

1. CALL TO ORDER

Jack Eccles called the meeting to order at 10:03 a.m.

2. ADOPTION OF AGENDA

MOTION 13-65 MOVED by Beth Kappelar

That the agenda be adopted as presented.

CARRIED

3. MINUTES

a) Adoption of Minutes

MOTION 13-66 MOVED by Wally Schroeder

That the minutes of the April 18, 2013 Municipal Planning Commission meeting be adopted as presented.

CARRIED

31 Municipal Planning Commission Minutes May 2, 2013 Page 2 of 12

b) Business Arising from Previous Minutes

MOTION 13-67 MOVED by Elmer Derksen

That Motion 13-61 be deferred to Council before issuing a final decision to the applicant.

CARRIED

MOTION 13-68 MOVED by Wally Schroeder

That Motion 13-61 be rescinded.

CARRIED

MOTION 13-69 MOVED by Elmer Derksen

That Motion 13-67 be changed to refer the Motion 13-61 to Council for clarification.

CARRIED

4. DEVELOPMENT PERMIT

a) Development Permit Application 67-DP-13 Issac Unrau (Old Colony Church); Public Use (Church- Addition) with Setback Variance in “A”) (La Crete) Plan 862 1301, Lot 01 (SE 15-104-17-W5M)

MOTION 13-70 MOVED by Beth Kappelar

That Development Permit 67-DP-13 on Plan 862 1301, Lot 01 in the name of Issac Unrau (Old Colony Church) be APPROVED with the following conditions:

Failure to comply with one or more of the attached conditions shall render this permit Null and Void

1. A Variance for north side setback as outlined in the condition 2 is hereby granted.

2. Minimum building setbacks: a) 41.14 meters (135 feet), from all Road Right of Way’s, b) 15.2 meters (50 feet), from west and south property lines, and c) 7.62 meters (25 feet), from north side property line.

32 Municipal Planning Commission Minutes May 2, 2013 Page 3 of 12

3. The architecture, construction materials and appearance of the Church Addition and other structures shall be to accepted standards and shall compliment the natural features and character of the site to the satisfaction of the Development Authority.

4. PRIOR to installation of a new access or changing location of existing access, complete a Request for Access form by contacting the Road/Maintenance Department for Mackenzie County at 928-3983. Access to be constructed to Mackenzie County standards at the developer’s expense.

5. The Church Addition shall meet all Alberta Safety Codes requirements and any other requirements specified by Superior Safety Codes. Failure to do so shall render this permit null and void.

6. All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

7. This permit approval is subject to an access to the property being constructed to County standards. PRIOR to installation of a new access or changing location of existing access, complete a Request for Access form by contacting the Operational Services Department for Mackenzie County at 780-928-3983. Access to be constructed at the developers’ expense.

8. No construction or development is allowed on or in a right-of- way. It is the responsibility of the developer/owner/occupant to investigate the utility rights-of-way, if any, that exist on the property prior to commencement of any construction and to ensure that no construction or development is completed on any utility right-of-way.

9. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

10. The Developer shall at all times comply with all applicable Federal, Provincial and Municipal legislation and regulations and County Bylaws and resolutions relating to the development of the lands.

CARRIED

b) Development Permit Application 80-DP-13 James Wieler; (Dwelling-Single Family with Garage- Attached and Setback Variance in “A”) (La Crete) Plan 132 1278, Block 01; Lot 01 (SW 13-108-14-W5M)

MOTION 13-71 MOVED by Elmer Derksen

33 Municipal Planning Commission Minutes May 2, 2013 Page 4 of 12

That Development Permit 80-DP-13 on Plan 132 1278, Block 01, Lot 1 in the name of James Wieler be APPROVED with the following conditions:

Failure to comply with one or more of the attached conditions shall render this permit Null and Void

1. A 27 foot Variance for Dwelling setback from the west road allowance (Rge Road 140) as outlined in the condition 2 is hereby granted.

2. Minimum building setbacks are:

a) 41.14 meters (135 feet), from south Road Right of Way (Twp 1082) b) 32.92 meters (108 feet), from the West Road Right of Way (Rge Road 140) c) 15.2 meters (50 feet) from all other property lines.

3. The architecture, construction materials and appearance of buildings and other structures shall be to accepted standards and shall compliment the natural features and character of the site and the aesthetics of the neighbouring residences to the satisfaction of the Development Authority.

4. The existing Mobile Home shall be removed from the property after occupancy of the new dwelling (Dwelling - Single Family with Garage - Attached).

5. All sewage disposal systems to be in conformance with the Alberta Private Sewage Systems Standard of Practice 2009.

6. This permit approval is subject to the access to the property being constructed to County standards. PRIOR to installation of a new access or changing the location of an existing access, complete a Request for Access form by contacting the Operational Services Department for Mackenzie County at 780-928-3983. Access to be constructed at the developers’ expense.

7. No construction or development is allowed on or in a right-of- way. It is the responsibility of the developer/owner/occupant to investigate the utility rights-of-way, if any, that exist on the property prior to commencement of any construction and to ensure that no construction or development is completed on any utility right-of-way.

34 Municipal Planning Commission Minutes May 2, 2013 Page 5 of 12

8. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

9. The Developer shall at all times comply with all applicable Federal, Provincial and Municipal legislation and regulations and County Bylaws and resolutions relating to the development of the lands.

CARRIED

c) Development Permit Application 41-DP-13 Select Developments Inc.; (Dwelling-Single Family with Garage-Attached and Location Variance in “HR1A” (La Crete) Plan 102 6365, Block 38; Lot 18

MOTION 13-72 MOVED by Wally Schroeder

That Development Permit 41-DP-13 on Plan 102 6365, Block 38, Lot 18 in the name of Select Developments Inc. be APPROVED with the following conditions:

Failure to comply with one or more of the attached conditions shall render this permit Null and Void

1. A variance shall be granted; the Attached Garage on the Single Family Dwelling shall be situated on the west side of the lot facing 95th Avenue.

2. A setback variance shall be granted; up to 25%, 18.75 feet, for the Attached Garage on the Single Family Dwelling.

3. Minimum building setbacks: a. Front vestibule shall be a minimum of 25 feet (7.6 meters) in the front yard (north) facing 95th Avenue, the Dwelling may be placed a few feet back in order to meet the setback variance on the curved portion of the lot. b. A setback of 18.75 feet (25%) is allowed on the west side of the lot starting at the front property curvature. (As Shown on the attached drawing #3) c. 5 feet (1.52 meters) side yards (south & north) d. 5 feet (1.5 meters) rear yard, (west) from the property lines.

4. Where the lowest opening of the building is 25 feet from the front property line it is required to be at a minimum 4% grade above the curb level. Where the lowest opening of

35 Municipal Planning Commission Minutes May 2, 2013 Page 6 of 12

the building is 50 feet from the front property line it is required to be at a minimum 2% grade above the curb level.

6. Building to be connected to the Municipal water and sewer system and the cost of connection fees will be borne by the owner.

7. The Municipality has assigned the following address to the noted property 10725-95 Avenue. You are required to display the address (10725) to be clearly legible from the street and be on a contrasting background. The minimum size of the characters shall be four inches in height.

8. Provide adequate off street parking as follows: The minimum parking shall be 300 square feet per vehicle owned plus an additional 500 square feet for off street parking. “One parking space, including the driveway area, shall occupy 300 square feet.”

9. PRIOR to installation of a new access or changing location of existing access, complete a Request for Access form by contacting the Operational Services Department for Mackenzie County at 780-928-3983. Access to be constructed to Mackenzie County standards at the developer’s expense.

10. No construction or development is allowed on a right-of- way. It is the responsibility of the developer/owner/occupant to investigate the utility rights- of-way, if any, that exist on the property prior to commencement of any construction and to ensure that no construction or development is completed on any utility right-of-way.

11. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

12. The Developer shall at all times comply with all applicable Federal, Provincial and Municipal legislation and regulations and County Bylaws and resolutions relating to the development of the lands.

CARRIED

5. SUBDIVISION

a) Subdivision Application 10-SUB-13 NE 04-107-14-W5M; La Crete Rural

36 Municipal Planning Commission Minutes May 2, 2013 Page 7 of 12

William & Margaret Thiessen

MOTION 13-73 MOVED by Jacquie Bateman

That Subdivision Application 10-SUB-13 in the name of William & Margaret Thiessen on NE 04-107-14-W5M be APPROVED with the following conditions:

1. This approval is for a single lot subdivision, 10+ acres (4.04 hectares) (as close as possible to meet setback requirements) in size.

2. Applicant/developer shall enter into a Development Agreement with the Mackenzie County which shall contain, but is not limited to:

a) Prior to any development on the proposed subdivision, the developer shall obtain a development permit from the Municipality.

b) Provision of access to the subdivision and the balance of the lands in accordance with Mackenzie County standards at the developer’s expense.

c) The existing pumpout sewer system shall be removed and replaced with a sewage disposals system that conforms to and fits the setback requirements of the Alberta Private Sewage Systems Standard of Practice 2009.

d) Provision of a storm water management plan. Contact Planning and Development staff at 780-928-3983 to discuss the requirements for your subdivision.

e) Any outstanding property taxes are to be paid on the land proposed to be subdivided prior to registration.

f) Provision of utility right-of-way as required by ATCO Electric, Telus and Northern Lights Gas and others.

CARRIED

37 Municipal Planning Commission Minutes May 2, 2013 Page 8 of 12

b) Subdivision Application 25-SUB-11 SE 04-110-18-W5M; Time Extension, High Level Rural Bert & Val Boese

MOTION 13-74 MOVED by Beth Kappelar

That a Time Extension be GRANTED to Subdivision Application 25- SUB-11 in the name of Bert & Val Boese, on SE 4-110-18-W5M. The Time Extension will expire on May 2, 2014.

CARRIED

c) Subdivision Application 06-SUB-13 NW 08-105-14-W5M; La Crete Rural William & Christina Riemer

MOTION 13-75 MOVED by Elmer Derksen

That Subdivision Application 06-SUB-13 in the name of William & Christina Reimer on NW 08-105-14-W5M be APPROVED with the following conditions:

1. This approval is for a single lot subdivision, 11.79 acres (4.77 hectares) in size.

2. Applicant/developer shall enter into a Development Agreement with the Mackenzie County which shall contain, but is not limited to:

a) Prior to any development on the proposed subdivision, the developer shall obtain a development permit from the Municipality.

b) Provision of access to the subdivision and the balance of the quarter in accordance with Mackenzie County standards at the developer’s expense.

c) All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

38 Municipal Planning Commission Minutes May 2, 2013 Page 9 of 12

e) Provision of a storm water management plan. Contact Planning and Development staff at 780-928-3983 to discuss the requirements for your subdivision.

f) Provision of municipal reserve in the form of money in lieu of land. Specific amount is based on 10% of the subject land and on the current market value. The current market value for this property is $2,544.52 per acre. Municipal reserve is charged at 10%, which is $254.45 per subdivided acre. 11.79 acres times $245.45 equals $2,999.96.

g) The Developer has the option to provide a market value appraisal of the existing parcel of land as of a specified date occurring within the 35-day period following the date on which the application for subdivision approval is made in accordance to the Municipal Government Act Section 667 (1) (a).

h) Any outstanding property taxes are to be paid on the land proposed to be subdivided prior to registration.

i) Provision of utility right-of-way as required by ATCO Electric, Telus and Northern Lights Gas and others

j) Provision of and negotiations for utility rights-of-way and/or easements as required by utility companies. The Developer shall be responsible for any line relocation or correction costs that occur as a result of this development. Responses from utilities companies are shown in Schedule “C” hereto attached.

CARRIED

Joulia Whittleton left the meeting at 10:45 a.m.

d) Subdivision Application 07-SUB-13 SW 02-106-14-W5M; La Crete Rural Issac Dyck

MOTION 13-76 MOVED by Jacquie Bateman

That Subdivision Application 07-SUB-13 in the name of Issac Dyck on NW 2-106-15-W5M be APPROVED with the following conditions:

1. This approval is for a single lot subdivision, 5.88 acres (2.38 hectares) in size.

39 Municipal Planning Commission Minutes May 2, 2013 Page 10 of 12

2. Applicant/developer shall enter into a Development Agreement with the Mackenzie County which shall contain, but is not limited to:

a) Prior to any development on the proposed subdivision, the developer shall obtain a development permit from the Municipality.

b) Provision of access to the subdivision and the balance of the lands in accordance with Mackenzie County standards at the developer’s expense.

c) Provision of a storm water management plan. Contact Planning and Development staff at 780-928-3983 to discuss the requirements for your subdivision.

d) Provision of municipal reserve in the form of money in lieu of land. Specific amount is based on 10% of the subject land and on the current market value. The current market value for this property is $3,401.36 per acre. Municipal reserve is charged at 10%, which is $340.14 per subdivided acre. 5.88 acres times $340.14 equals $2,000.00

e) The Developer has the option to provide a market value appraisal of the existing parcel of land as of a specified date occurring within the 35-day period following the date on which the application for subdivision approval is made in accordance to the Municipal Government Act Section 667 (1) (a).

f) All sewage disposals shall conform to the Alberta Private Sewage Systems Standard of Practice 2009.

g) Any outstanding property taxes are to be paid on the land proposed to be subdivided prior to registration.

h) Provision of utility right-of-way as required by ATCO Electric, Telus and Northern Lights Gas and others.

CARRIED

e) Subdivision Application 18-SUB-12 Plan 902 9717; Block 01; Lot 01 (SE 1-106-15-W5M) Time Extension

40 Municipal Planning Commission Minutes May 2, 2013 Page 11 of 12

Wilhelm & Gertrude Schmidt

MOTION 13-77 MOVED by Jacquie Bateman

That a Time Extension be GRANTED to Subdivision Application 18- SUB-12 in the name of Wilham & Gertrude Schmidt, on Plan 902 3717, Block 1, Lot 1 (SE 1-106-15-W5M). The Time Extension will expire on May 2, 2014.

CARRIED

6. MISCELLANEOUS ITEMS

a) Land Use Framework

MOTION 13-78 MOVED by Beth Kappelar

That the Land Use Framework be received for the information.

CARRIED

b) Action List

MOTION 13-79 MOVED by Elmer Derksen

That Action List of May 2, 2013 be received for the information.

CARRIED

8. NEXT MEETING DATES

Municipal Planning Commission meeting dates are scheduled as follows:

∑ May 16, 2013 at 10:00 a.m. in Fort Vermilion ∑ June 6, 2013 at 10:00 a.m. in La Crete ∑ June 20, 2013 at 10:00 a.m. in Fort Vermilion ∑ July 11, 2013 at 10:00 a.m. in La Crete ∑ July 25, 2013 at 10:00 a.m. in Fort Vermilion

9. ADJOURNMENT

MOTION 13-80 MOVED by Wally Schroeder

That the Municipal Planning Commission Meeting be adjourned at 11:00 a.m.

41 Municipal Planning Commission Minutes May 2, 2013 Page 12 of 12

CARRIED

These minutes were adopted this 16th day of May, 2013.

______Jack Eccles, Chair

42 Agenda Item # 11. a)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Byron Peters, Director of Planning & Development

Bylaw 890-13 Land Use Bylaw Amendment (Original Titled Title: Property)

BACKGROUND / PROPOSAL:

At the March 27th Council Meeting, the following motion was made:

That administration drafts a Land Use Bylaw amendment for the Agricultural Zone as follows: • Original parcels 81-160 acres be allowed 3 titles (2 parcels out – 10 acres each with exceptions) • Original parcels of 80 acres or less be allowed 2 titles (1 parcel out – 10 acres with exceptions) • Commercial/Industrial subdivisions out of an Agricultural Zone will be required to provide an Area Structure Plan for the entire original titled parcel and will be discretionary

On April 9, 2013 first reading was given to Bylaw 890-13 with amendments. These amendments are highlighted in yellow.

Following procedures, this draft Bylaw was presented to both the Inter-Municipal Planning Commission (IMPC) and the Municipal Planning Commission (MPC) for recommendations. Recommended amendments are highlighted in red.

Bylaw 890-13 was reviewed by the IMPC on April 23, 2013 who made the following motion making additional amendments:

MOTION 23-04-006 MOVED by Walter Sarapuk

That the Inter-Municipal Planning Commission (IMPC) recommends to Council for APPROVAL of Bylaw 890-13, being a Land Use Bylaw amendment to amend the County

Author: B. Peters Reviewed by: CAO

43 Land Use Bylaw (791-10) with amendments, subject to public input.

The amendments are, to remove the definition of “Original Title” completely and only keep part 2, the “density” portion of the bylaw.

1. That the Mackenzie County Land Use Bylaw Section 3.3, Definitions be amended to add:

"ORIGINAL TITLED PROPERTY" means a parcel that has been conveyed from Crown Land to Freehold Land, which may be a quarter section, river lot, or a portion of a quarter section. Where only a portion of the quarter section has been conveyed from Crown Land to Freehold Land, and the balance of the quarter section remained property of the Crown at the time of Conveyance, creating a parcel of less than 160 acres for which a Freehold Land title was issued and registered with the Province, the portion of the quarter section for which a Freehold Land title was issued is deemed the ORIGINAL TITLED PROPERTY.

2. That the Mackenzie County Land Use Bylaw Section 8.1 C, AGRICULTURAL“A” be amended to read as follows:

(a) Density (maximum): i) RESIDENTIAL AGRICULTURAL SUBDIVISIONS: The following standards shall apply to the number of parcels per ORIGINAL TITLED PROPERTY:

ORIGINAL TITLED PROPERTIES 19.1 – 38.2 ha (81- 160 acres) or more shall be allowed 3 titles (2 parcels subdivided out)

ORIGINAL TITLED PROPERTIES of less than 19.1 ha (80.9 acres) or less shall be allowed 2 titles (1 parcel subdivided out)

ii) All other uses: At the discretion of the Development Authority, and be All other uses require rezoning and must and required to submit an Area Structure Plan for the entire ORIGINAL TITLED PROPERTY

The amended recommendations were reviewed by the MPC on May 16, 2013 and supported the motion made by the IMPC.

OPTIONS & BENEFITS:

Author: L. Lambert Reviewed by: CAO

44 To provide clarity for the public and the planning department regarding Section 8.1 C, AGRICULTURAL “A”

COSTS & SOURCE OF FUNDING:

Costs will be minimal (advertising), and will be borne by the planning department’s operating budget.

COMMUNICATION:

County Image, Planning staff to communicate all changes clearly with potential developers when they apply for subdivisions.

RECOMMENDED ACTION:

That Administration proceeds with the Public Hearing for Bylaw 890-13, being a Land Use Bylaw amendment to amend the County Land Use Bylaw (791-10) Section 8.1 C AGRICULTURAL “A” with the recommended amendments from the Inter-municipal Planning Commission and the Municipal Planning Commission.

Author: L. Lambert Reviewed by: CAO

45 BYLAW NO. 890-13

BEING A BYLAW OF MACKENZIE COUNTY IN THE PROVINCE OF ALBERTA

TO AMEND THE MACKENZIE COUNTY LAND USE BYLAW

WHEREAS, Mackenzie County has a Municipal Development Plan adopted in 2009, and

WHEREAS, Mackenzie County has adopted the Mackenzie County Land Use Bylaw in 2011, and

WHEREAS, the Council of Mackenzie County, in the Province of Alberta, has deemed it desirable to amend the Mackenzie County Land Use Bylaw by adding ORIGINAL TITLED PROPERTY to the Definitions and revising the Agricultural District to provide clarification.

NOW THEREFORE, THE COUNCIL OF THE MACKENZIE COUNTY, IN THE PROVINCE OF ALBERTA, DULY ASSEMBLED, HEREBY ENACTS AS FOLLOWS:

1. That the Mackenzie County Land Use Bylaw Section 3.3, Definitions be amended to add:

2. That the Mackenzie County Land Use Bylaw Section 8.1 C, AGRICULTURAL“A” be amended to read as follows:

(a) Density (maximum): i) RESIDENTIAL AGRICULTURAL SUBDIVISIONS: The following standards shall apply to the number of parcels per ORIGINAL TITLED PROPERTY:

ORIGINAL TITLED PROPERTIES 19.1 – 38.2 ha (81-160 acres) or more shall be allowed 3 titles (2 parcels subdivided out)

46 Mackenzie County Page 2 Bylaw 890-13 Land Use Bylaw Amendment

ORIGINAL TITLED PROPERTIES of less than 19.1 ha (80.9 acres) or less shall be allowed 2 titles (1 parcel subdivided out)

READ a first time this 9th day of April, 2013.

READ a second time this _____ day of ______, 2013.

READ a third time and finally passed this _____ day of ______, 2013.

Bill Neufeld Reeve

Joulia Whittleton Chief Administrative Officer

47 48 Agenda Item # 11. b)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Byron Peters, Director of Planning & Development

Bylaw 905-13 Amending Bylaw 884-13 being a Plan Title: Cancellation for Consolidation Purposes Plan 922 1976, Block 1, Lot 1 (Pt. of SW 22-107-13-W5M) (Fort Vermilion Rural)

BACKGROUND / PROPOSAL:

Bylaw 884-13, being a Subdivision Plan Cancellation application to cancel Plan 922 1976, Block 1, Lot 1 (Pt. of SW 22-107-13-W5M) for the purpose of consolidation back into the quarter section from which it was taken, was approved at the February 23, 2013 Council meeting.

Prior to submitting the Bylaw to Land Title for registration, it was noted that a mix up of the Plan numbering on the front page of the bylaw had been made. Two numbers were reversed. Prior to sending this Bylaw to Land Titles the Plan numbers must be corrected.

Being that this is a small typo, it does not change the intent of the Bylaw. Bylaw 884-13 was advertised with the correct legal description for the required time period, therefore it does not need to be re-advertised.

OPTIONS & BENEFITS:

Without the amendment to Bylaw 884-13, Alberta Land Titles will not accept the Plan Cancelation Bylaw.

COSTS & SOURCE OF FUNDING:

N/A

Author: L. Lambert Reviewed by: CAO J. Roy Brideau

RECOMMENDED ACTION:

MOTION 1: (requires 2/3) That first reading be given to Bylaw 905-13, being an amendment to Bylaw 884-13 Legal description.

MOTION 2: (requires 2/3) That second reading be given to Bylaw 905-13, being an amendment to Bylaw 884-13 legal description.

MOTION 3: (requires unanimous) That consideration be given to proceed to third reading of Bylaw 905-13, being an amendment to Bylaw 884-13 legal description.

MOTION 4: (requires 2/3) That third reading be given to Bylaw 905-13, being an amendment to Bylaw 884-13 legal description.

Author: L. Lambert Reviewed by: CAO J. Roy Brideau

50 BYLAW NO. 905-13

BEING A BYLAW OF MACKENZIE COUNTY IN THE PROVINCE OF ALBERTA

FOR THE PURPOSE OF CANCELLING A PLAN OF SUBDIVISION IN ACCORDANCE WITH SECTION 658 OF THE MUNICIPAL GOVERNMENT ACT, CHAPTER M-26, REVISED STATUTES OF ALBERTA 2000.

WHEREAS, Council of Mackenzie County passed all three readings of Bylaw 884-13 thereby cancelling Subdivision Plan 922 1976, Block 1, Lot 1for the purpose reverting it to quarter section status and consolidating it with Part of SE 18-110-18-W5M in accordance with the Municipal Government Act Revised Statutes of Alberta 2000, and

WHEREAS, Bylaw 884-13 requires a typo amendment to the plan description, and

NOW THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF MACKENZIE COUNTY DOES HEREBY AMEND THE DESCRIPTION IN BYLAW 884-13 TO READ AS FOLLOWS:

NOW THEREFORE, THE COUNCIL OF MACKENZIE COUNTY, IN THE PROVINCE OF ALBERTA, DULY ASSEMBLED, HEREBY ENACTS AS FOLLOWS:

1. That Subdivision Plan 922 1976, Block 1, Lot 1, as outlined in Schedule “A” hereto attached, is hereby cancelled in full and the lands shall revert back into SW 22-107-13-W5M, from which it was taken.

READ a first time this ___ day of ______, 2013.

READ a second time this ___ day of ______, 2013.

READ a third time and finally passed this ___ day of ______, 2013.

Bill Neufeld Reeve

Joulia Whittleton Chief Administrative Officer

51 BYLAW NO. 905-13

SCHEDULE “A”

1. That Subdivision Plan 922 1976, Block 1, Lot 1, located in Fort Vermilion Rural area, be cancelled in full and the lands shall revert back into SW 22-107-13-W5M from which it was taken.

52 BYLAW NO. 884-13

BEING A BYLAW OF MACKENZIE COUNTY IN THE PROVINCE OF ALBERTA

FOR THE PURPOSE OF CANCELLING A PLAN OF SUBDIVISION IN ACCORDANCE WITH SECTION 658 OF THE MUNICIPAL GOVERNMENT ACT, CHAPTER M-26, REVISED STATUTES OF ALBERTA 2000.

WHEREAS, Mackenzie County has a Municipal Development Plan adopted in 2009, and

WHEREAS, Mackenzie County has adopted the Mackenzie County Land Use Bylaw in 2004, and

WHEREAS, Council of Mackenzie County has determined that a subdivision, as outlined in Schedule “A” hereto attached, be subject to cancellation, and

WHEREAS, Gerhard Goertzen and William Goertzen, being the registered owners of Plan 922 1976, Block 1, Lot 1, have requested that the subdivision lot be cancelled and consolidated back into SW 22-107-13-W5M, from which it was taken, and

NOW THEREFORE, THE COUNCIL OF MACKENZIE COUNTY, IN THE PROVINCE OF ALBERTA, DULY ASSEMBLED, HEREBY ENACTS AS FOLLOWS:

READ a first time this 12th day of February, 2013.

READ a second time this 27th day of March, 2013.

READ a third time and finally passed this 27th day of March, 2013.

Bill Neufeld Reeve

Joulia Whittleton Chief Administrative Officer

53 BYLAW NO. 884-13

SCHEDULE “A”

1. That Subdivision Plan 922 1976, Block 1, Lot 1, located in Fort Vermilion Rural area, be cancelled in full and the lands shall revert back into SW 22-107-13-W5M from which it was taken.

54 Agenda Item # 11. c)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Byron Peters, Director of Planning and Development

106-DP-13 Colin Wolfe (Inter-Municipal Development Plan Title: Area) (South Rural High Level)

BACKGROUND / PROPOSAL:

A discretionary Development Permit application was received by the Planning Department that is within the proposed Industrial Area known as the Mackenzie Highway Area Structure Plan located along Highway 35. It is also within the Inter- municipal Planning Area. On January 15, 2013 Mackenzie County’s Council made the following motion in conjunction with the revision of the Counties Area Structure Plans.

Motion 13-01-022 That all development applications for the areas identified along Highway 88 Connector, along Highway 88 and along Highway 35, as identified in Motion 13-01-019, Motion 13-01-020, and Motion 13-01-021, be deferred to Council for decision until the Area Structure Plans are completed.

The proposed business is south of the Town of High Level, east of the Footner Forest Products. Since this area is within the Inter-municipal Planning Area which is regulated by the Inter-municipal Planning Commission. This permit application was first presented to the IMPC for a recommendation Council.

On May 23, 2013 the IMPC reviewed the application, administration recommended the following motion:

That Development Permit 106-DP-13 on Plan 012 2724, Block 1, Lot 7 (Part of SW 7- 109-19-W5M) in the name of Colin Wolf be recommended to Mackenzie County’s Council for approval with the following conditions:

Author: L. Lambert, Reviewed by: CAO

55 Failure to comply with one or more of the attached conditions shall render this permit Null and Void

1. This permit approval is subject to approval from the Alberta Motor Vehicle Industry Council (AMVIC). The developer is required to obtain written approval from the Alberta Motor Vehicle Industry Council regarding the proposed development prior to commencement of the development. Failure to do so shall render this permit Null and Void.

2. All conditions and requirements by the Alberta Motor Vehicle Industry Council “AMVIC” are to be met to their specifications and standards.

3. This permit may be revoked at any time if, in the opinion of the Development Authority, the proposed development has become detrimental or otherwise incompatible with the amenities of the neighborhood.

4. The Building/Shop used for the Automotive Equipment and Vehicle Services Business shall meet all Alberta Safety Code requirements and any other requirements specified by Superior Safety Codes. Failure to do so shall render this permit Null and Void.

5. Provide adequate off road parking as follows: The minimum parking standards are one space per each full time employee. (One parking space, including the driveway area, shall occupy 27.87 square meters (300 square feet).”

6. This permit approval is subject to the access to the property being constructed to County standards. PRIOR to installation of a new access or changing location of existing access, complete a Request for Access form by contacting the Operational Services Department for Mackenzie County at 780-928-3983. Access to be constructed at the developers’ expense.

7. The sign shall be located a minimum of: i. 200 meters (656 feet) from regulatory signs. ii. 3.1 (10 feet) from the outer edge of the road or not less than 1.5m (5 feet) from the property line. iii. 1.5 meters (5 feet) to a maximum of 2.5 meters (8 feet) in height above the shoulder of the road.

8. The site and sign shall be kept in a safe, clean, and tidy condition, or may be required to be renovated or removed.

9. The sign shall: a. Not obstruct the orderly and safe flow of vehicular and pedestrian traffic, b. Not unduly interfere with the amenities of the district, c. Not materially interfere with or affect the use, enjoyment or value of neighbouring properties, and d. Not create visual or aesthetic blight.

Author: L. Lambert Reviewed by: CAO

56 10. Illumination of the sign must not negatively affect, nor pose a safety hazard to, an adjacent site or street.

11. Wiring and conduits of the sign must be concealed from view.

12. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

13. No construction or development is allowed on a right-of-way. It is the responsibility of the developer/owner/occupant to investigate the utility rights-of-way, if any, that exist on the property prior to commencement of any construction and to ensure that no construction or development is completed on any utility right-of-way.

14. The Developer shall at all times comply with all applicable Federal, Provincial and Municipal legislation and regulations and County Bylaws and resolutions relating to the development of the lands.

This RFD’s was drafted prior to the IMPC’s meeting; therefore the actual motion made could not be listed in this RFD.

An Automotive Equipment & Vehicle Services is a discretionary use in the Agricultural “A” District. The proposed development is to turn an existing shop into a commercial building for the inspection of heavy truck trailers. A commercial business would meet the proposed requirements of this designated Rural Industrial Area and it meets the guidelines for the Inter- municipal Planning Area.

The Planning Department has no concerns or issues with this development.

OPTIONS AND BENEFITS:

The Planning Department has no issues or concerns with this development request

OPTION 1: Approve Development Permit 106-DP-13 with conditions:

OPTION 2: Refuse Development Permit 106-DP-13.

COSTS/SOURCE OF FUNDING:

All costs will be borne by the applicant.

Author: L. Lambert Reviewed by: CAO

57 RECOMMENDED ACTION:

That Development Permit 106-DP-13 on Plan 012 2724, Block 1, Lot 7 (Part of SW 7-109-19- W5M) in the name of Colin Wolfe be APPROVED with the following conditions:

Failure to comply with one or more of the attached conditions shall render this permit Null and Void

2. All conditions and requirements by the Alberta Motor Vehicle Industry Council “AMVIC” are to be met to their specifications and standards.

8. The site and sign shall be kept in a safe, clean, and tidy condition, or may be required to be renovated or removed.

Author: L. Lambert Reviewed by: CAO

58 10. Illumination of the sign must not negatively affect, nor pose a safety hazard to, an adjacent site or street.

11. Wiring and conduits of the sign must be concealed from view.

12. The total site area (lot) shall have a positive surface drainage without adversely affecting the neighbouring properties.

Author: L. Lambert Reviewed by: CAO

59 60 61 62 Development Permit Property Map

Subject Lot 1 Blk 1 012 2724 Property

RGE RD 200

File No: 106-DP-13 NOT TO SCALE

DISCLAIMER

Information on this map is provided solely for the user's information and, while thought to be accurate, is provided strictly "as is" and without warranty of any kind, either express or implied.

The County, its agents, employees or contractors will not be liable for any damages, direct or indirect, or lost profits or data arising out of use of information provided on this map.

63 Steffanson P. S. S. P. Stefanyshyn HELIPORT ROAD D.L. Renauer Dubeau Crown Crown R.S. Mosell- Griffiths Friesen Shumik Aemsk F.L.& W. F.L.& W. Blue Sky Smith Derkson Audits & Agfor C. Investments Ghostkeeper Greenway Neill M.R. Crown A.H.& S. Peters Hunter Alberta K.N.& E. F.L.& W. Steffanson Safety T.P.& Consulting Hein Ltd. P.& M. Holdings Developments J.D.& C.A. J.L. Johnson Services M.& M. Renauer Jonasson Electric Indian P. Ltd. S.D.

Smith K.N.& J. S.L.A. Inc. Ltd. R.P. D.& T. Ltd. 21 22 23 24 19 20 21 22L.M. 23 24 Welding Inc. 19 20 21 22 23 24 Layoun Smith Pedersen Hasselfield Smith Friesen Dubeau Ford Cartwright Cartwright Harder Sapp CK Greenway N.& G. L.J.& K.& T. K.& J. A.& S. Driedger D.& E. Holdings B.J. C. Forest Greenway Holdings Forestry Friesen Boire Audits & Holdings Holdings A.G. Consulting D.& G. Safety J. Inc. Inc. Products Inc. Services A.& S. Services Ltd. Groenewegen Ltd. Ltd. Hilhorst Brown Busat Morris Timinsky Friesen Morrill Bieraugle Giesbrecht Dyck Rose Coulthard Coulthard Lee Great - H.& B. H. H.& I. B.R.& G.J. G.& L. Friesen A.& S. R.C.& J.M. B.W.& C.L. W.& G. G.& A. C.N. L. C.R. Lee West Greenway - - 110 L. 20 Greenway Alberta Dev. Corp. 110 19 A.& S. 110 18 Holdings Unka Ulvick Ulvick C.R. Feeds Ltd. D. R. R. 16 15 14 13 18 17 16 15 14 13 18 17 16 15 14 13 Crown High Level Hilhorst Stubbs Chomiak Batt Stupniski Thompson Halstead Lanti Lanti Rechlo Coulthard Morgan G.D.& P. Bieraugle Giesbrecht Lee Great L.& F. Golf & C.R.& J. Hilhorst K. P.& C. D.P.& H. D.L.& J. D.A. J.L.& J.L. J.L.& J.L. J.E. L. M.W.& S.G. Lee West C.R.& J. B.W.& C.L. W.& G. C.R. F.L.& W. Country McNabb Owen Ulvick C.R. Feeds Ltd. Crown L.& L. Club (1977). C.A.&C.A. et T. al White S. R. Crown Lanti Gibb Lee Longway Weegar L.& F. Hilhorst Hilhorst J.& J. Lanti Bieraugle R.M. C.R. Lee Schempp Bieraugle J.& J. B.W.& C.L. Services D.L. C.R. S.W.& J.T. H.A.& B.I. H.A.& B.I. B.W.& C.L. Ltd. Mackenzie County 9 10 11 12 7 8 Reynolds T.L. et al 10 8 9 10 11 12 Steffanson Wolfe Doherty Griffiths Stefanyshyn L.P. Hilhorst Hilhorst P.& L. Lanti Lanti Bieraugle D.L. Weegar Lee Lee H.R. 2013 H.A. J.& J. J.& J. Weegar D.L. C.R. C.R. Klassen H.A. B.W.& C.L. N.& N. LAND OWNERSHIP MAP Gibb J.E.& D.M. P. M.Y. L. Steffanson Cardinal Bieraugle Coulthard Gibb Van Patten Scott Development Permit M.B. B.W.& C.L. Bieraugle L. J.E.& D.M. Wiebe M. G.& A.& E. Ulvick Wolfe 6 MILE ROAD B.W.& C.L. H.B.& E. Moormann H.J. H. R. Gerbrandt J. 9 MILE ROAD NORTH 7 MILE ROAD NORTH Town of 8 MILE ROAD NORTH 4 3 2 1 5 4 3 2 1 Dyck Krahn Krahn Hirt D.J.& J.E. Boese C.B.& K.H. C.& K. G. Gibb Gibb P.N. Batt 58 High Level B.& V. J.E.& D.M. J.E.& D.M. Driedger K.& A. H.J. Moormann 10 MILE ROAD NORTH 58 58 Lanti Gibb Gibb Gibb Krahn Lanti Steffen Lanti J.& J. D.J.& W. D.J. J.E.& D.M. E.& A. Farms Ltd. F.W.& J.C. Wolfe Lapointe Krahn J.& J. Bishop Lanti J.& S. D.F. J. K.G.H.& J. Farms Ltd. 33 34 35 36 33 31 32 33 34 35 36 Mihaly Martens Krahn Fehr Medynski Krahn Moormann Moormann M.T.& E. Moormann G.D.& C. J. D.& H. Lanti Lanti Gibb Gibb T.M. J. H.J. H.J. H.J. J.& J. Gibb New Town of J.& J. D.J.& W. D.J. J.E.& D.M. High Level 4 MILE ROAD Bushe 5 MILE ROAD LEGEND

Lanti Steffen Veidt Auction Land Lauridsen Martens Martens Lanti Lanti Lanti E.E.& K.M. Lanti R.& P. Veidt C.& M. Moormann Moormann Lauridsen L.S. 35 Provincial Highway - Paved L.S. G.D.& C. G.D.& C. K.L. K.L. J.& J. S.& K. C.A.& M. H.J. H.J. Moormann Private Land H.J. 28 27 26 25 29 28 30 29 28 27 26 25 Paved Road Crown Land

Bieraugle Wolfe Lanti Lambert 9 MILE ROAD SOUTH Veidt Lanti Lanti Steffen Veidt Oiled Road County Land Bieraugle B.W.& C.L. J.B.& S. Farms Ltd. Lanti Lanti T.& L. C.A.& M. Moormann Moormann 35 SOUTH ROAD MILE 7 S.& K. Kamieniecki J.& J. R.& P. 8 MILE ROAD SOUTH C.A.& M. B.W.& C.L. K.L. S.& K. H.J. H.J. All Weather Road Urban Areas CN Rail K.F.& D.L. POWERLINE ROAD 10 MILE ROAD SOUTH Field Access Road Hamlet 1021538 Lanti Lanti Rhoades Krahn Krahn Steffen Kamieniecki Alberta 1021538 Klassen S.& K. S.& K. I.F. J. Krahn J. Krahn R.& P. First Nation Reserve Crown K.F.& D.L. Ltd. Alberta H.H.& A. J. J. Ltd. Provincial Grazing Reserve High Level F.L.& W. 21 22 23 24 Construction19 Inc. 20 21 21 22 23 24 Lea Hinson 1021538 River Lanti DavisRoefaro Friesen 1021538 1021538 Lea P.M.& B.& M.& Alberta K.L. F.&J. C. Krahn Krahn Krahn Krahn A.& S. D.R. B.D. Ltd. Alberta Alberta Loria J. J. J. P.M.& Ltd. Ltd. J. D.R. 109 - 18C. Parkin - Lea M.B.& W.R. 1021538 Kelly 109 1021538 Kelly Friesen 20 P.M.& Alberta D.& J.C. D.R. Alberta D.& J.C. A.& S. Ltd. Ltd. - 16 15 14 13 109 19 18 17 16 15 Forest Jo-Dan Wilson E.E.& F. Forest 1021538 Kelly Enterprises Kelly Kelly W.C. E.E.& F. Alberta D.& J.C. Inc. D.& J.C. D.& J.C. Ltd. Bushe River Indian Reserve #207 534006 Alberta Incorporated.

Wildwoods Reforestation Inc.

HIGH Crown LEVEL Watson 1021538 1021538 Lanti Hwy 58 Environment Gerbrandt Scoular Forest S.D. Alberta Farms Ltd. R.D. Alberta FORT B. VERMILLION P.M.& D.R. E.E.& F. Kelemen Ltd. Ltd. LA CRETE Crown Lea G.C. 9 10 Environment 7 8 9 10 Melito Wolfe Forest Forest Footner Mackenzie A.& L. E.E.& F.J. E.& F. 1021538 1021538 Lanti Forest County Alberta Alberta Farms Ltd. Ltd. Ltd. Products NORTHERN SUNRISE COUNTY M.D. OF OPPORTUNITY Ltd. Benchmark Forest Friessen Environmental E.& F. W.& B. Crown (2003) Incorporated. Forest-Chorney Patterson Environment B. et al S.J.& B.A. DISCLAIMER 4 3 2 1 SUBJECT6 5 4 3 Doerksen Tomke Fehr Koester Friessen PROPERTY Information on this map is provided solely for the user's Mackenzie Penner G.E. D.& T. C.E.& R. P.& C. County F. Patterson information and, while thought to be accurate, is provided S.J.& B. strictly "as is" and without warranty of any kind, either express River or implied. Penner Penner Penner Penner F. F. F. F. Bushe The County, its agents, employees or contractors will not be liable for any damages, direct or indirect, or lost profits or data 33 34 35 36 31 32 33 34 35 36 31 32 33 34 35 36 arising out of use of information provided on this map. Thoresen Thoresen J.& L. J.& L.

Creek Penner Braun Fehr F. T.& L. D.R. Not To Scale 28 27 25 30 29 28 27 26 25 30 29 28 27 26 25

Glessing J. Fehr Fehr Braun C.A. Krahn D.R. D.R. T.J.& E.

Peters H.& H. Lea P.M.& D. Miller Klassen O.& L.

64 Agenda Item # 11. d)

MACKENZIE COUNTY

REQUEST FOR DIRECTION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Byron Peters, Director of Planning and Development

Title: Land Use Framework Position Paper

BACKGROUND / PROPOSAL:

As Council is aware, MMSA (Mackenzie Municipal Services Agency) has been facilitating the municipalities of the Lower Peace Region in creating a position paper regarding the Land Use Framework.

In December of 2012 a draft was presented to Council, where a decision was made to not endorse the position paper in its current form. The position paper has been completely overhauled since it was last presented to Council, and administration now recommends endorsing the position paper.

A copy of the position paper is attached for your critique.

OPTIONS & BENEFITS:

The benefit of Council endorsing this position paper is that it solidifies our stance concerning the potential impacts that a Provincial Land Use Framework will have on our region. The County has been very involved in shaping and creating this document, and Council’s final endorsement validates the work that has been completed.

COSTS & SOURCE OF FUNDING:

N/A

RECOMMENDED ACTION:

That Mackenzie County endorse the Municipal Perspectives on the Land Use Framework: A Position Paper for the Lower Peace Region.

Author: L. Lambert Reviewed By: CAO YW

65 Municipal Perspectives on the Land Use Framework A Position Paper for the Lower Peace Region

Draft for Municipal Review April 2013

The Mackenzie Municipal Services Agency would like to thank the municipal project partners for their time, efforts and in-kind contributions in the process of developing this position paper. We would also like to thank the Government of Alberta for their financial support in enabling us to undertake this important initiative. The result of this collective effort will reflect positively on the municipalities of the Lower Peace Region.

It is anticipated that stronger collaboration between municipalities at the local, regional and watershed level will develop as a result of this project.

Municipal Perspectives of the Land Use Framework: A Position Paper for the Lower Peace Region

This report was prepared by the Mackenzie Municipal Services Agency on behalf of the municipalities in the Lower Peace Region including:

The Village of Nampa The Town of High Level The Town of Manning The Town of Rainbow Lake County of Northern Lights Mackenzie County Municipal District of Opportunity No. 17 Northern Sunrise County

Draft for Municipal Review: April 2013

68 TABLE OF CONTENTS

Table of Contents SECTION 1: INTRODUCTION ...... 3 1.1. Purpose, Goals and Objective ...... 3 1.1.1. Purpose ...... 3 1.1.2. Goals ...... 3 1.1.3. Objective ...... 3 1.2. Synopsis ...... 4 SECTION 2: MUNICIPAL PERSPECTIVES ON STRATEGIC DIRECTIONS ...... 6 2.1. Agriculture ...... 6 2.1.1. Economic ...... 6 2.1.2. Environment ...... 6 2.1.3. Social ...... 6 2.1.4. Key Issues ...... 6 2.1.5. Strategic Directions ...... 8 2.2. Forestry ...... 9 2.2.1. Economic ...... 9 2.2.2. Environment ...... 9 2.2.3. Social ...... 9 2.2.4. Key Issues ...... 9 2.2.5. Strategic Directions ...... 10 2.3. Resources and Energy ...... 11 2.3.1. Economic ...... 11 2.3.2. Environment ...... 11 2.3.3. Social ...... 12 2.3.4. Key Issues ...... 12 2.3.5. Strategic Directions ...... 13 2.4. Trapping ...... 14 2.4.1. Economic ...... 14 2.4.2. Environment ...... 14 2.4.3. Social ...... 14 2.4.4. Key Issues ...... 14

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page i April 2013

69 TABLE OF CONTENTS

2.4.5. Strategic Directions ...... 15 2.5. Transportation and Utility Corridors...... 16 2.5.1. Economic ...... 16 2.5.2. Environment ...... 16 2.5.3. Social ...... 16 2.5.4. Key Issues ...... 16 2.5.5. Strategic Directions ...... 17 2.6. Conservation, Parks and Tourism ...... 18 2.6.1. Economic ...... 18 2.6.2. Environment ...... 18 2.6.3. Social ...... 18 2.6.4. Key Issues ...... 18 2.6.5. Strategic Directions ...... 19 2.7. Water, Drainage and Flood Management ...... 20 2.7.1. Economic ...... 20 2.7.2. Environment ...... 20 2.7.3. Social ...... 20 2.7.4. Key Issues ...... 20 2.7.5. Strategic Directions ...... 21 2.8. Cumulative Effects Management ...... 22 2.8.1. Economic ...... 22 2.8.2. Environment ...... 22 2.8.3. Social ...... 22 2.8.4. Key Issues ...... 22 2.8.5. Strategic Directions ...... 23 SECTION 3: SUMMARY ...... 25 APPENDIX A: HISTORY ...... b Biological (Natural) ...... b Land (Settlement) ...... b Current Snapshot ...... b APPENDIX B: REGIONAL CHARACTERISTICS...... c Lower Peace Region Watersheds ...... c

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page ii April 2013

70 TABLE OF CONTENTS

Peace River Watershed ...... c Hay River Watershed ...... e Athabasca River Watershed ...... f Social Characteristics: Lower Peace Region Watersheds ...... f Population ...... f Education and Research ...... h Environmental ...... i Regional Collaboration ...... i Economic Overview ...... i Agriculture ...... i Forestry ...... j Oil and Gas ...... k Alternative Energy Sources ...... n Tourism and Recreation ...... r APPENDIX C: MAPS ...... x APPENDIX D: QUESTIONNAIRE ...... hh APPENDIX E: QUESTIONNAIRE RESPONSES ...... ii APPENDIX F: COUNCIL RESOLUTIONS ...... jj APPENDIX G: DRAFT POSITION PAPER RESPONSES ...... kk REFERENCES ...... ll

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page iii April 2013

71 TABLE OF CONTENTS

List of Tables and Figures Table 1: Lower Peace Region Population ...... f Table 2: Biophysical Characteristics of Natural Sub regions ...... cc

Figure 1: Peace River Watershed Context Map ...... c Figure 2: Alberta Watersheds...... d Figure 3: Mackenzie River Basin ...... e Figure 4: Proposed Mackenzie Gas project ...... m Figure 5: Agriculture in the Lower Peace Region ...... o Figure 6: Canada Land Inventory Suitability for Agricultural Soils Classes ...... p Figure 7: Oil Deposits in the Lower Peace Region ...... q Figure 8: Bison in Wood Buffalo National Park ...... t Figure 9: Whooping Crane in Wood Buffalo National Park ...... t Figure 10: Salt Plains in Wood Buffalo National Park ...... u Figure 11: Federal, Provincial Parks and Potential Conservation Areas ...... x Figure 12: Wildlife Sensitive Areas ...... y Figure 13: Forest Management Units ...... z Figure 14: Peace River Watershed and Surrounding Watersheds ...... aa Figure 15: Peace River Sub-Watersheds ...... bb Figure 16: Peace River Natural Sub regions ...... ff Figure 17: Hay River Watershed ...... gg

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page iv April 2013

72 INTRODUCTION

SECTION 1 INTRODUCTION

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page 1 April 2013

73 INTRODUCTION

Lower Peace Region Municipalities

Contact Information: Box 69, 9810 – 100 Street, Nampa, AB T0H 2R0 The Village of Nampa 780-322-3852 [email protected]

10511 – 103 Street, High Level, AB T0H 1Z0 The Town of 780-926-2201 High Level [email protected] Box 125, 413 Main Street, Manning, AB T0H 2M0 The Town of Manning 780-836-3606 [email protected] Box 149, 65 Imperial Drive The Town of Rainbow Lake, AB T0H 2Y0 Rainbow Lake 780-956-3934 [email protected] Box 10, #600 – 7 Ave. NW, Manning, AB T0H 2M0 County of 780-836-3348 Northern Lights [email protected] Main Office: Box 640, Fort Vermilion, AB T0H 1N0 780-927-3718 Mackenzie County Toll Free: 1-877-927-0677 [email protected] Main Administrative Building: 2077 Mistassiniy Road N. Box 60, Wabasca, Alberta T0G 2K0 Municipal District of 780-891-3778 Opportunity No. 17 Toll Free: 1-888-891-3778 [email protected] Bag 1300, Peace River, AB, T8S 1Y9 Northern Sunrise 780-624-0013 County [email protected]

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page 2 April 2013

74 INTRODUCTION

SECTION 1: INTRODUCTION

1.1. PURPOSE, GOALS AND OBJECTIVE

1.1.1. Purpose The purpose of the position paper is to provide a high level identification and discussion of the issues and concerns of the municipalities within the Lower Peace Region related to the future development of the Lower Peace Region Regional Plan. The position paper is a pro-active collaboration from eight municipalities. It is anticipated the information contained in this position paper be applied in the development of the Regional Plan.

1.1.2. Goals Goals of the position paper include the identification of the key industry sectors, along with constraints and opportunities within these industries; municipalities’ issues and concerns regarding growth and development; and the need for the Provincial Government to engage with municipalities in developing regional policies that will benefit the Lower Peace Region as well as protect the environment and future sustainability of the Region.

1.1.3. Objective The objective of the position paper is to identify strategic directions in the development of the Lower Peace Region Regional Plan.

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page 3 April 2013

75 INTRODUCTION

1.2. SYNOPSIS This position paper is a compilation of the land use issues and possible strategic directions that are of prime importance to the municipalities within the Lower Peace Region regarding the formulation of the proposed Regional Plan. This information was initially gathered through responses to a questionnaire based on the components of the Land Use Framework. Also, many additional issues and strategies were identified through the engagement process with the municipal project partners. Through this process, the position paper has evolved into its present form. Although the paper does not state every issue and concern submitted, all of the municipal questionnaire and review responses are attached in the Appendices.

The structure of the position paper is divided into three sections. Section one; the introduction describes the purpose, goals and objectives of the position paper. Section two provides a summary of the areas of concern as well as the municipal perspectives and strategic directions for the various sectors to be addressed in the Regional Plan. Section three provides a brief summary of the paper. Additional information respecting the history and regional characteristics of the Lower Peace Region is included within the Appendices.

The municipalities within the Lower Peace Region look forward to continued engagement with the Government of Alberta in the development of the Lower Peace Region Regional Plan. This includes serving on the Regional Advisory Council, providing input through open houses, online, and any other means that will ensure local municipal issues and concerns are identified and incorporated into the development of the Regional Plan.

The Lower Peace Region municipalities encourage the Government of Alberta to contact them in providing local industry stakeholder contact information to help facilitate industry engagement within the Lower Peace Region.

• Municipalities to retain their local decision making authority • Municipal Engagement is vital in the development of the Regional Plan • Municipalities are a source of contact to engage with stakeholders

• Regional Advisory Council meetings to be held within the Lower Peace Region

• Regional Advisory Council to include local representatives of both municipal and

industry sectors

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page 4 April 2013

76 MUNICIPAL PERSPECTIVES ON STRATEGIC DIRECTIONS

SECTION 2: MUNICIPAL PERSPECTIVES ON STRATEGIC DIRECTIONS

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page 5 April 2013

77 MUNICIPAL PERSPECTIVES ON STRATEGIC DIRECTIONS

SECTION 2: MUNICIPAL PERSPECTIVES ON STRATEGIC DIRECTIONS

The main goal of the Lower Peace Region is to manage growth in all land uses with socio- economic impacts. To achieve this, the municipalities have identified key issues and strategic directions that need to be addressed through the development of the Regional Plan.

The following sections provide the current economic, environment and social background of each sector together with the key issues and identified strategic directions.

2.1. AGRICULTURE

2.1.1. Economic Agriculture is a significant industry within the Lower Peace Region. The largest agricultural sectors include canola, wheat, oats, barley, alfalfa, dry field peas, poultry, cattle and pigs. The Lower Peace Region is also home to numerous honey producers. Local value-added and agriculture service businesses include farm suppliers, trucking, machinery dealerships, feed mills, seed cleaning co-ops and grain terminals.

2.1.2. Environment The extraordinary quality of the Lower Peace Region crops is based on the northern location. The growing season is short, but during the summer the days are very long. Temperatures are cool, resulting in robust, hardy crops and improved crop yields. Research suggests that northern latitude crops provide a significantly higher nutritional, bio-chemical, and/or growing advantage. This advantage appears integral to all plant species grown in the north. Research has also been undertaken into essential oils derived from northern plants. It is possible that the best source of pharmaceutical/nutraceutical ingredients worldwide may not be in the rain forests, but in the agricultural regions of the boreal forest including the Lower Peace Region.

2.1.3. Social The family farm unit is still fairly strong within the Lower Peace Region, including a number of communal farms; however, this is being affected by the trend towards larger farming operations/units. Also, the family farm unit is being affected by the ability to retain youth within the Region.

2.1.4. Key Issues

Agricultural Expansion:

• The availability of additional agricultural land for expansion within the Lower Peace Region is becoming scarce. The overall land base to be targeted to meet future agricultural demand in the Lower Peace Region needs to be identified, but an educated Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page 6 April 2013

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estimate would be up to 20% of the land base over the next 50 years. The current agricultural land base is 7% of the Region. There are large tracts of land within the Lower Peace Region preserved as conservation areas with provincial plans to add additional conservation areas and/or increase the amount of land being conserved; this will affect the potential of agriculture land expansion.

• Awareness of financial implications to the municipalities when additional lands are opened up respecting infrastructure requirements.

• Competing uses of land may have a negative effect on potential expansion(s).

Agricultural Fragmentation:

• The demand for competing land uses such as country residential, resource extraction, conservation, and tourism and recreation is resulting in agricultural fragmentation.

• Fragmentation of agricultural lands to non-agricultural uses reduces the economic viability as an agricultural unit.

• Increased fragmentation of agricultural lands results in increased demand for municipal infrastructure.

Access to Markets:

• A significant constraint is the ability to economically deliver agricultural products to market, due to the distance to markets within Alberta and beyond.

• The Lower Peace Region is responding to and growing opportunities in the organic and buy local food markets. Barriers to these opportunities exist from the distance and access to market, lowering profits for northern growers.

• There are limited transportation methods available related to transporting goods to market.

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2.1.5. Strategic Directions

• A balance is required between competing land uses and supporting the continued agricultural growth of Lower Peace Region municipalities.

• More crown lands need to be set aside by the Provincial Government for agricultural uses within the Lower Peace Region to meet future agricultural expansion.

• Coordination is needed between the province and the municipalities when new lands are being considered for expansion in order to ensure that proper infrastructure planning is undertaken.

• Investigate the potential of coordinating the opening up of new agricultural land with the clearing of land through logging.

• Engagement between municipalities and the province and educating the general public about intensive agricultural industries is needed as well as exploring innovative solutions to manage and expand intensive agricultural type uses.

• Engagement between the Lower Peace Region municipalities and the Provincial Government is crucial regarding the proposed expansion of the Conservation Areas and the effect on the availability for the expansion of agricultural lands.

• A review of mitigation measures such as setback buffers are needed to protect industrial and commercial agriculture value added businesses as well as adjacent and neighbouring lands used for agriculture, country residential and natural areas.

• Policies that will allow for competing uses, while maintaining the viability of the agricultural community.

• Identification of new and improvement to existing transportation corridors (road/rail) are required to improve access to distant markets and local communities.

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2.2. FORESTRY

2.2.1. Economic Forestry is one of the Lower Peace Region’s vital industries. Forestry, as an industry includes logging, transportation of raw and finished product, sawmill operations and the production of various wood products.

The use of some local wood products within the Lower Peace Region is cost-effective due to local availability and reduced transportation costs. An emerging market that could be undertaken by the local forestry industry is in creating new wood products as construction material, providing increased opportunities for local sawmills.

2.2.2. Environment The forest industry currently practices good forest harvesting management to ensure the future sustainability and supply of the region’s forest resource. One indication of this is that some waste from logging is being utilized as biomass which assists in reducing the environmental footprint. It is important to note that wood is a renewable construction material, is carbon negative which reduces landfill waste, is biodegradable, and also absorbs carbon dioxide.

2.2.3. Social The forest industry is subject to fluctuations due to world economy and the demand for wood products. As a result, the impact directly and indirectly affects employment opportunities and other supporting industries and businesses.

2.2.4. Key Issues

• Continued access to sufficient fibre resource for sustainable growth.

• Greater co-ordination/partnership of mixed-uses required.

• Economic viability of the forestry sector.

• Transportation costs/access to markets.

• Competition from other industries related to skilled labour.

• Natural negative effects on supply such as disease, drought and forest fires.

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2.2.5. Strategic Directions

• While municipalities within the Lower Peace Region aim to enhance and diversify the forestry industry, strategic direction is needed to work collectively within the Lower Peace Region and beyond to share ideas to strengthen this local, provincial and national resource. Areas could include reviewing and sharing information in marketing, new products and transportation challenges.

• It is also important to develop policies that grow the forestry industry in a sustainable manner, as well as ensuring forests continue to be replanted to sustain a supply of wood for future generations.

• A method of managing buffers zones to protect forest lands and forestry value added businesses as well as adjacent and neighbouring country residential and natural areas.

• Policies that will allow for competing uses, while maintaining the viability of forestry.

• Identification of new and improvement to existing transportation corridors (road/rail) are required to improve access to distant markets and local communities.

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2.3. RESOURCES AND ENERGY

2.3.1. Economic

Oil and Gas

The oil and gas industry is a significant contributor to the Lower Peace Region economy and a leading factor in the sustainability of the region’s urban centres attracting people from across Alberta and Canada. A major component of the oil and gas industry is the service industry including exploration, support, production, final processing and distribution. Although the known amount of oil and gas reserves within the Lower Peace Region is continually changing it is anticipated there are reserves to continue this industry into the future. New technologies and the advancement of current technology provide the opportunity to access deposits that were previously inaccessible.

It is anticipated oil sands development within the Peace Oil Sands will grow. A CRISP (Comprehensive Regional Infrastructure Sustainability Plan) will be developed to guide future infrastructure requirements that will support growth within the Peace Oil Sands. Alberta Energy is at the beginning of the process to develop a CRISP with working groups in the Peace Oil Sands area including a couple of municipalities within the south half of the Lower Peace Region, as well as local stakeholders.

Other Energy Sources

A number of alternate energy sources are of interest in the Lower Peace Region including bio energy, hydro electric energy, and to a lesser degree solar and nuclear energy by some municipalities.

Bio energy from the forestry industry (biomass) is being produced and new opportunities are being explored. Additional alternate energy sources include the reuse of heat from oil and gas operations and agricultural industry waste.

Sand and Gravel

There are significant sand and gravel deposits within the Lower Peace Region, adding another extraction resource to the region’s economy.

2.3.2. Environment The oil and gas industry is constantly reviewing policies and guidelines to ensure environmental measures and protections are in place.

Reclamation is an essential activity undertaken by industry following the depletion of a resource. The Alberta Government has policies in place to ensure proper reclamation procedures are followed.

Carbon capture is an important provincial initiative that is being undertaken in Zama City within Mackenzie County under the “CO2 Sequestration and monitoring project”. Carbon dioxide capture and storage (CCS) in geological media has been identified as an important means for reducing greenhouse gas emissions. To encourage the development of a CO2-storage industry in Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page 11 April 2013

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Alberta, the Alberta Department of Energy (ADOE) has instituted a royalty credit program that offers a royalty reduction to companies that use CO2 in EOR and meet certain qualification criteria. (NETL - Zama Acid Gas EOR, CO2 Sequestrian and monitoring project)

2.3.3. Social Due to the nature of the oil and gas industry, a large number of the employment sector is transient creating a shadow population. Also, due to the location of the work area, specialized housing accommodation is required for the workers.

There is an increasing demand for skilled workers in the oil and gas industry, and as a result, the region attracts workers from all parts of the world.

2.3.4. Key Issues

Oil and Gas:

• Protection of the environment, including pipeline integrity, containment and capacities.

• Aging infrastructure.

• The ability to explore for new sources.

• The potential impacts of emerging technologies on the land, air, and water systems in the region.

• Impacts on human health.

• The attraction of a skilled labour force.

• The need for specialized housing for workers in remote areas.

• The shadow population impacts municipalities with respect to provision of services and associated funding.

Sand & Gravel:

• Reliable sources

• The valid exploration of source material

• Remediation

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2.3.5. Strategic Directions

• To manage the development of energy resources in a sustainable manner.

• Promote exploration for existing and potential resource development.

• To develop strategies to explore new technologies to enhance the recovery of traditional oil

and gas and the possibility of an interprovincial carbon capture system.

• Additional research is needed to determine effects of extraction methods such as fracking, steam injection.

• Managing the carbon footprint through strong environmental policies.

• Tools or support to strengthen and develop new partnerships between provincial departments, provincial agencies, municipalities and resource companies is needed.

• Addressing the effects of the resource industry on human health.

• Address the need for specialized housing.

• Recognition of the effects of the shadow population and implementation of supporting policies.

• Utilizing existing pipeline rights-of-way for new or updated pipeline infrastructure.

• Strengthening enforcement policies for remediation.

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2.4. TRAPPING

2.4.1. Economic While the harvesting of wild fur is one of the smaller economic sectors in the region, it is still a large portion of the income to a segment of the population. As with all commodities the prices of fur is very cyclic in nature. During the last thirty years, due largely to the animal rights movement the price of fur has been in a prolonged economic slump. Recently the market has shifted, with more humane harvesting practices. The traditional markets in North America and Europe are now starting to view wild fur as a viable, environmentally friendly, sustainable natural resource. Coupled with the emergence of new markets in Asia the wild fur industry is seeing unprecedented growth. The last two years have seen record attendance at fur auctions with prices at levels not seen in thirty years.

The entire green zone in the Lower Peace Region is divided into RFMAs (Registered Fur Management Areas). Although the rights to these RFMA are all subscribed to; they are being utilized in varying degrees. This renewable industry has not only opened up the region but has helped sustain it for over two hundred years.

2.4.2. Environment The boreal forest of the region provides habitat for a large number of valuable fur bearing animals. Considering the climatic conditions that exist in the Lower Peace Region, the quality of fur harvested is excellent. Commercial wild fur harvesting is a low environmental impact industry that leaves no long lasting footprint. Through the use of management plans, trapping is an important and effective tool in the management of wildlife populations. This is an industry that if managed correctly has the ability to grow in a sustainable manner while co-existing with other land uses.

2.4.3. Social Trapping is a recognized right of First Nations people of the region. It supplements the income of many area residents while providing a venue to pass on traditional life skills to future generations.

2.4.4. Key Issues

• The lack of other industries and the government to recognize trapping as a resource and industry.

• The misuse of compensation programs and policy by some RFMA managers that give a negative image to the trapping industry, along with the general public.

• The purchase of RFMAs as recreational areas with no obligation to harvest and manage the fur.

• Encroachment, fragmentation and disturbance of habitat by other industry users.

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2.4.5. Strategic Directions

• That all levels of government recognize and support trapping as not only a historic right but also as a viable environmentally sustainable industry.

• That while traditional rights of RFMA managers must be maintained, policy be implemented ensuring that RFMAs be used for their intended use and acceptable levels of fur harvest be an obligation.

• Policy be realigned that would provide fair and equitable compensation to RFMA managers for loss while not allowing them the ability to impede other Industrial Sectors.

• Consultation with and coordination of all users in the creation of partnerships to ensure the long-term viability of the trapping industry.

• Land use policies to address minimization of conflict between Industry users.

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2.5. TRANSPORTATION AND UTILITY CORRIDORS

2.5.1. Economic Transportation systems and utility networks are vital to the development of the Lower Peace Region. The region is served by four main primary highways: Highways 2, 35, 58 and 88 and a network of secondary highways and local roads. This road system is the main source of transportation of goods to markets and the delivery of product to the region. The region is only served by one railway.

2.5.2. Environment The size of the Lower Peace Region, the largest by landmass in Alberta, brings unique challenges in providing adequate transportation and utilities to its residents and the resource industries. The northern climate brings additional challenges in terms of accessing resources year round and also in the maintenance of the existing road system.

2.5.3. Social Many communities within the Lower Peace Region are in remote locations and people must travel great distances to reach the closest community. By nature, travel by air is crucial for emergencies and other urgent or timely trips. Telecommunication is limited in large areas of the region due to the lack of adequate communication towers. Many social problems can be attributed to the sense of isolation due to the lack of quick accessibility to all amenities.

2.5.4. Key Issues

• Lack of competition on rail lines.

• The lack of a coordinated approach in the development of transportation and utility corridors between the province, industry and local municipalities.

• Limited provincial and federal east/west corridors.

• The reliance on only one major means of transportation of goods to market.

• Access of medevac services to major emergency health facilities impacted by closure of Edmonton City Centre Airport.

• Coverage of current telecommunication facilities.

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2.5.5. Strategic Directions

• The Lower Peace Region municipalities strongly support the establishment of a coordinated transportation, utility and pipeline corridor strategy. • A coordinated approach is crucial in the development of all corridors, whether major or minor. This includes the province, industry, local municipalities, and affected landowners. • Ongoing maintenance and improvements to these corridors are required to keep pace with

planned and anticipated growth. • Inter and intra-regional and provincial connectivity needs improvement to facilitate the movement

of people and goods throughout the Lower Peace Region and beyond. This includes road, rail, and air transportation systems, as well as pipeline, power transmission and communication systems.

• The development and maintenance of pipelines requires open communication and engagement between industry, government and the general population.

• The improvement and/or decommissioning of rail lines needs to be discussed with all stakeholders. An equitable policy is needed in the acquisition of abandoned rail line rights of way, where rail lines are being decommissioned. • Continuing support is needed for the development of additional transmission power lines as well as maintaining current transmission power lines. Communication towers and other means of communication also require review and potential upgrading. • The continued support and expansion of aerodromes, airstrips, and heliports is needed to improve transportation and medivac services for all Albertans, especially people in remote areas of the Lower Peace Region. • Flights are encouraged from local Town aerodromes within the Lower Peace Region to the East and West, as well as the Northwest Territories to improve connectivity within the North. Connections to the north are a priority that need to be addressed. • Engagement is required between the province, municipalities, industry and other landowners to discuss the location, impacts and mitigation measures when transportation and utility corridors are being considered. More coordination and transparency is needed throughout the process of planning and developing provincial and national transportation and infrastructure plans and expansions. • Tools or support to strengthen and develop new partnerships between provincial departments, provincial agencies, municipalities and power companies is needed. • The development of transportation corridors requires communication between the province and utility providers with municipalities as far in advance as possible. • Provincial commitments regarding the development of transportation and utility corridors is required, as well as fair and timely compensation, where agreed, to permit development to move forward. • Need improved east and west provincial and federal transportation and utility corridors. • Engagement between the Lower Peace Region municipalities and the Provincial Government is crucial regarding the proposed expansion of the Conservation Areas and the effect on the availability for the expansion of transportation and utility corridors. • A review of mitigation measures such as setback buffers are needed to protect transportation and utility corridors as well as adjacent and neighbouring lands • Policies that will allow for competing uses, while maintaining transportation and utility corridor Rights-of-way. • Identification of new and improvement to existing transportation corridors (road/rail) are required to improve access to distant markets and local communities.

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2.6. CONSERVATION, PARKS AND TOURISM

2.6.1. Economic Tourism, including the use of parks and conservation areas, is a major factor in the economy of the Lower Peace Region. There are a multitude of recreational experiences available throughout the region, including, hunting, fishing, camping, skiing, and many other sporting activities. The hunting and fishing sectors bring participants from all over the world which results in many spin-off business opportunities. It is proposed up to 38% of lands in the Lower Peace Region could be included as conservation lands in the future. There is minimal operational and capital funding available for existing provincial and federal parks for the Lower Peace Region.

2.6.2. Environment The Lower Peace Region includes a number of recreation areas, provincial parks, local parks and one national park. Through provincial policies, protection of the existing ecosystems and environmentally sensitive areas is a primary consideration. In addition to the provincial policies, many of the local municipalities address environmental concerns through their planning documents such as municipal development plans and land use bylaws.

2.6.3. Social The Lower Peace Region is steeped in cultural history and provides the background for many social interactions among its residents and visitors to the area. The pioneer spirit of the region is evident through the many local museums, historic sites and trails, providing an inherent attitude of its residents to succeed and overcome any barriers that may arise.

2.6.4. Key Issues

• The equitable distribution of conservation areas throughout the province.

• Proposed conservation areas to be in balance with the need for growth in other sectors such as agriculture and resource industries.

• Any proposed expansion in conservation areas will have an impact on the Lower Peace Region. The land mass of the proposed conservation areas within the Lower Peace Region are significant, as identified on the map in Figure 11 in the Appendices. The percentage of lands being considered for conservation in the Lower Peace Region is much higher than other Regions within Alberta.

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2.6.5. Strategic Directions

• Socio-economic impact assessments, derived from federal regulations and introduced through the province, should be prepared in consultation with municipalities of the Lower Peace Region before the introduction of any additional conservation areas, as well as appropriate remediation for these impacts.

• The preservation of lands for conservation to be equitably distributed throughout the province.

• Although the Lower Peace Region’s population is small compared to other communities across the province, the Lower Peace Region municipalities have potential for growth. Engagement between the Lower Peace Region municipalities and the Provincial Government is crucial regarding the proposed expansion of the Conservation Areas and their economic effects/remedial actions on/for the Lower Peace Region.

• Engagement between the Lower Peace Region municipalities and the Provincial Government is crucial regarding the proposed expansion of the Conservation Areas.

• A review of mitigation measures such as setback buffers are needed to protect adjacent industrial and commercial sectors as well as adjacent residential and natural areas.

• Policies that will allow for competing uses.

• Identify new and improvement to existing transportation corridors (road/rail) are required to improve access to parks and tourism activities.

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2.7. WATER, DRAINAGE AND FLOOD MANAGEMENT

2.7.1. Economic Water is among the most critical component of future development. Water supply is central to all aspects of growth and development including agriculture, forestry, oil and gas, tourism and the development of communities.

2.7.2. Environment The protection of all sources of our water supply through environmental and land use guidelines is one of the most important factors when developing land use planning documents.

Inter-municipal drainage and flood management programs are an integral part of managing the region’s water supply and issues associated with it. A number of the region’s communities are located within a floodplain which requires special consideration in terms of existing and future developments.

2.7.3. Social Water is integral to life, and the protection of water for current and future generations must be safeguarded. In addition, the various uses and management of water include challenges that require informed decision making.

2.7.4. Key Issues

• Retention and protection of existing water supply in terms of quantity and quality.

• Water conservation and sustainable water use.

• Inter-basin water transfers

• Water quality has significant importance to municipalities located downstream from industrial and agricultural uses.

• Flood risk management and availability of flood hazard mapping for the whole region.

• Development within flood plain areas

• Requirement for erosion and drainage control management

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2.7.5. Strategic Directions

• Municipalities within the Lower Peace Region are against inter-basin water transfers and stress the importance of protecting all sources of water within this region to meet the

needs of our municipalities.

• It is critical to municipalities within the Lower Peace Region to monitor water usage, but municipalities’ water requirements take precedence over environmental issues.

• The allocation, quantity and quality of water conservation and sustainable use are of prime importance to the Lower Peace Region municipalities. Policies must insure that the best interests of the region are protected for future generations.

• Policy development respecting the potential for water contamination needs to be reviewed, along with mitigation measures and fines to contaminators. The potential for contamination and degradation of water includes surface and subsurface activities through agricultural practices, industrial uses and abandoned pipelines and wells.

• Water saving measures, including the use of recycled water, where appropriate needs to be considered by water intensive users.

• Engagement is needed between the province and municipalities within the Lower Peace Region in the allocation of mineral rights including oil and gas activities and potential effects on water quality.

• The completion of flood plain mapping for the whole region will assist municipalities in making decisions related to development and flood management.

• The retention of decision making related to water management and use including water quality, flood management and degradation issues must remain with the Lower Peace Region municipalities.

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2.8. CUMULATIVE EFFECTS MANAGEMENT

What are Cumulative Effects? Cumulative Effects, as defined in the Land-use Framework are “the combined effects of past, present and reasonably foreseeable land-use activities, over time, on the environment.” (Sustainable Resources Development, 2008) p. 51.

2.8.1. Economic The economic impacts of Cumulative Effects are unclear, but it is expected there would be an impact on industry and municipalities. The extent of impacts needs to be determined. It is anticipated these could include the need by industry to employ innovative approaches to reduce their environmental footprint, utilizing best practices and/or process improvements to stay below trigger limits that are to be developed, and that regional limits that are to be developed are not exceeded. It is understood triggers to be developed would guide proactive, early management intervention action to avoid land disturbance limits. Limits will be set on a regional level, but areas important to economic development (such as oil sands) will experience higher level of disturbance, and areas important to biodiversity (such as wildlife habitat) will experience lower levels of disturbance.

2.8.2. Environment Based on the definition, Cumulative Effects Management will have a major impact on environmental policies and decision making regarding development and competing land uses.

2.8.3. Social The social impacts of Cumulative Effects could include additional employment opportunities in creating innovative approaches to reduce industry environmental footprints as well as educational upgrading to understand and stay below government determined triggers and regional limits. “Alberta’s intentions and expectations around environmental and social outcomes need to be clearer, so that those who operate on the landscape can co-ordinate, innovate and succeed in creating a balanced set of economic, environmental and social outcomes for the region.” (ESRD, 1995-2013)

2.8.4. Key Issues

• Unfamiliar with CEM and how the process will work.

• Lack of information regarding the impact and long term effects of CEM.

• The effects and cost implications to municipalities.

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2.8.5. Strategic Directions

Awareness and Education

• Raise awareness about CEM, providing training on CEM to municipalities and the public, and providing clear guidelines regarding when and how CEM would be used. Initial baseline data needs to be defined.

Public Engagement

• Before the implementation of CEM, more public engagement is needed. Municipalities need to be involved in selecting indicators and setting targets for CEM.

Potential Municipal Impacts and Opportunities

• Municipalities need more information regarding how CEM works, CEM flexibility, its' effect on municipalities, and associated costs. A provincial initiative to establish baseline levels and continuing ongoing monitoring is needed.

Potential Economic Impacts and Opportunities

• Cross-jurisdictional pollutants must be considered, but this should not limit development within the Lower Peace Region. Other regional Cumulative Effects targets cannot limit growth in the Lower Peace Region. Opportunities exist for the Forestry, Oil and Gas, and Agricultural industries to coordinate operations and minimize their impacts on land, air and water, while maximizing their productivity.

Potential Environmental Impacts and Opportunities

• CEM must be managed at the water and air shed levels. CEM must include clearly defined local thresholds that contribute to regional water and air shed thresholds. CEM must include the evaluation of all large industrial developments to determine their impact on water and air sheds.

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95 SUMMARY

SECTION 3: SUMMARY

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96 SUMMARY

SECTION 3: SUMMARY

This position paper was prepared to advance the issues and concerns of the Lower Peace Region municipalities in the development of the Lower Peace Region Regional Plan.

Based on input from the region’s municipalities, key issues were identified and strategic directions were developed to be addressed by the Regional Advisory Council and the Province.

The regional plan must acknowledge the uniqueness of the region. Prior to the expansion of conservation areas, consideration must be given for the expansion of lands for other uses which will support the growth and sustainability of the economy for the region. Engagement between the Lower Peace Region municipalities and the Provincial government is crucial at this stage to ensure that recognition is given to all potential land uses.

It is important to retain the decision making authority at the local level. In order to achieve the highest level of protecting the region’s resources and allowing for expansion of all industry sectors, it is essential to have a coordinated approach by all levels of government and stakeholders in developing policies and guidelines.

The Lower Peace Region is abundant in resources and has great potential for growth in all sectors. The Regional Plan must incorporate policies that will allow for competing uses while maintaining the viability of each sector and the region as a whole.

There are many distinct challenges that face the region such as climate, distance between urban centers and adequate methods of transportation. Through the development of the regional plan, new transportation corridors must be identified and improvement to existing routes addressed to allow for improved access to local communities and distant markets.

The member municipalities have identified some of the key issues facing the region. It is anticipated that other issues may become known through the development of the regional plan and therefore, it is strongly recommended that on-going dialogue and consultation with the local municipalities and authorities be carried out throughout the process.

The municipalities of the Lower Peace Region support the Land Use Framework and the initiative of the Provincial Government to ensure the sustainability of our resources for future generations. By working together in the development of the regional plan, challenges can be met, potential realized, and resources sustained for the future.

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97 APPENDICES

APPENDICES:

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98 APPENDICES

APPENDIX A: HISTORY The Lower Peace Region is located in the “Peace Country.” The “Peace Country” is an informal term that has been given to an aspen parkland region around the Peace River in Canada. It spans from northwestern Alberta to the British Columbia border. The area has no fixed boundaries but, some of the larger communities in the Lower Peace Region of the Peace Country include Manning, La Crete, High Level and Rainbow Lake.

BIOLOGICAL (NATURAL) Approximately ten thousand years ago, the last glacial ice sheets retreated from the northern parts of the Canadian prairies. They left behind fertile soils, thick deposits of gravel, boulders of every size and shape, innumerable shallow lakes and large areas of swamp and muskeg. Slowly, grasses and trees began to cover the land again, evolving into natural parkland of mixed spruce and poplar, developed with small scattered areas of open prairie grassland. The Lower Peace Region in Alberta is separated from the southern Canadian prairies by a two hundred-mile wide band of muskeg and forest.

LAND (SETTLEMENT) The arrival of the Hudson's Bay Company in Eastern Canada in 1670 had a major impact on the Lower Peace Region.

An era of fur trading began in the Lower Peace Region with the first forts being built within a few years of Alexander Mackenzie exploring the Peace River. Posts including Fort Vermilion became centres of the northern fur trade. Both the Catholic and Anglican churches established missions in the Peace Region along with the fur traders. The building of the Mackenzie Highway began prior to World War II.

CURRENT SNAPSHOT Along with Agriculture Forestry and Oil and Gas, the Tourism economy is growing. Each summer there is a steady flow of visitors travelling up and down the Mackenzie Highway and communities sharing the highway are working to capitalize on this traffic. The Lower Peace Region is growing and has great potential for continued growth. The Lower Peace Region is years behind southern Alberta in infrastructure and growth and the same rules that apply to the south cannot be applied to us. While the Lower Peace Region needs strong development guidelines to assist in orderly and coordinated development, in some ways, the Lower Peace Region is just starting out.

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APPENDIX B: REGIONAL CHARACTERISTICS By landmass, the Lower Peace Region is the largest of the seven regional watershed areas of the Land Use Framework regions at approximately 19.2 million hectares. The Lower Peace Region is bounded by the British Columbia border to the west, includes Wood Buffalo National Park to the east, extends north to the Alberta/Northwest Territories border, and extends south of Calling Lake Provincial Park to the south boundary of the Municipal District of Opportunity No. 17.

LOWER PEACE REGION WATERSHEDS Although the Peace River Watershed is the main watershed within the Lower Peace Region, the region includes portions of other watersheds. The Peace River Watershed is also located within the larger Mackenzie River Watershed. The larger map in Figure 2 identifies the relationship between the Lower Peace Region with municipal boundaries and watershed areas. The inset map in Figure 2 identifies the watersheds within the Lower Peace Region as well as providing a context of the size of the Peace River Watershed compared to the other Watersheds within Alberta.

The Mighty Peace Watershed Alliance is one of the watershed planning agencies tasked by the province with data gathering for the Peace River Watershed area, as well as watershed planning responsibilities. Further information is available through the following link. www.mightypeacewatershedalliance.org

Peace River Watershed The Lower Peace Region is known for the Prairie, Boreal Forest and the Peace River. The Peace River is one of the longest river systems in Canada, flowing northeastward across the Boreal Plains. The Peace River is 1,923 kilometres (1,195 miles) long, from the head of Finlay River to Lake Athabasca. The Peace River drains an area of approximately 306,000 km2. (Natural Resources Canada, 2010)

Figure 1: Peace River Watershed Context Map

Source: Shannon1, Topography from USGS, stream courses' data from DEMIS Map server, (BOTH public domain) all other graphics by Shannon1 http://en.wikipedia.org/wiki/File:Longest_Rivers_of_Canada.jpg May 30, 2011.

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Figure 2: Alberta Watersheds

Source: Alberta Environment and Sustainable Resource Development, Watershed Stewardship in Alberta: A Directory of Stewardship Groups, Support Agencies, and Resources, Alberta, April 2005, p. iii Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page d April 2013

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The Peace River is part of the Mackenzie River Watershed (Dene: Deh-Cho, big river), which is the largest river system in Canada. It flows through a vast, isolated region of forest and tundra entirely within the country's Northwest Territories, although its many tributaries reach into four other Canadian provinces and territories. The Mackenzie River's main stem runs 1,738 kilometres (1,080 mi) in a northerly direction to the Arctic Ocean, draining a vast area. It is the largest river flowing into the Arctic from North America, and with its tributaries (Slave River, Peace River and Finlay River) is one of the longest rivers in the world. The entire system is 4,241 km (2,635 miles) in length, with a watershed or drainage basin of 1,805,200 square kilometres (697,000 sq. mi), the largest in Canada, encompassing nearly 20% of the country. The sub-watersheds of the Peace River are in Figure 15.

The Peace River (French: rivière de la Paix), or Unchaga or Unjaja, was named after Peace Point, Alberta near Lake Athabasca, where the Treaty of the Peace was celebrated. The Peace River is navigable from Williston Lake, B.C. to the Slave River, except for the W.A.C. Bennett Dam and a stretch of falls near Fort Vermilion. (Encyclopedia Britannica, 2012)

Figure 3: Mackenzie River Basin

Source: Environment Canada http://www.ec.gc.ca/eau-water/default.asp?lang=En&n=746FC7D7-1 Sept 7, 2009

Hay River Watershed Along with the Peace River Watershed, the Lower Peace Region also includes a portion of the Hay River Watershed Basin and a small portion of the Athabasca Watershed. The Hay River Basin is located in the northwestern area of Alberta within northwest portions of Mackenzie County and the County of Northern Lights. Sub-basins include the Chinchaga and the Little Hay. Zama Lake and Hay Lake are two lakes within the basin that are recognized for their importance to wildlife. (Government of Alberta , 1995-2012).

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Athabasca River Watershed The Athabasca Watershed is located within a small southern portion of Northern Sunrise County and a small southeast portion of Wood Buffalo National Park as well as the southeast portion of the MD of Opportunity No. 17.

Social Characteristics: Lower Peace Region Watersheds The Lower Peace Region along the Peace River in Alberta was the traditional home of the Cree First Nation people. There are a number of First Nation Indian Reserves and a Métis Settlement along the Peace River of Alberta including the Tallcree (Beaver Ranch IR 163); Little Red River Cree Nation (John D’Or Prairie IR 215) and (Fox Lake IR 162) in the Mackenzie County area and the Mikisew Cree First Nation (Peace Point IR 222) in the Wood Buffalo National Park area. Also located along the Peace River is the Paddle Prairie Métis Settlement, located in the County of Northern Lights area. The Peace River is home to the Hamlet of Fort Vermilion in Mackenzie County, the first settlement in Alberta.

The Lower Peace Region includes several hamlets, towns and rural farms that rely on the Peace River and its’ tributaries as their water source. Many provincial parks and wild land reserves are located along the river.

POPULATION The population of the Lower Peace Region includes eight municipalities, nine First Nation communities, one Métis Settlement and Wood Buffalo National Park, totaling a population of 38,893 from the 2006 Census. The total population from the 2011 Census was 36,870.

The population totals identified are derived from the Alberta Municipal Affairs, 2011 Municipal Population list, as well as the Federal Census conducted on May 10, 2011. Shadow population information is provided, where available. The First Nation Census information is provided as well as the populations do appear to fluctuate, if you compare the Indian Register from December 2010 and the Federal Census from May 2011.

Table 1: Lower Peace Region Population

Community Name Municipal Census Federal Census Population Mackenzie County 10-May-11 10,927 County of Northern Lights 10-May-11 3,555 Northern Sunrise County 09-Mar-11 (2,780) ^ 10-May-11 1,791 Municipal District of Opportunity No. 17 01-Apr-07 (3,259) 10-May-11 3,074 Town of High Level 10-May-11 3,641 Town of Manning 10-May-11 1,164 Town of Rainbow Lake 01-Jun-07 (1,082) 10-May-11 870 Village of Nampa 10-Jun-07 (373) 10-May-11 362 Paddle Prairie (Métis Settlement) 01-Jun-09 (1,089) 10-May-11 562 Beaver First Nation 10-May-11 401 Boyer 164

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Community Name Municipal Census Federal Census Population Child Lake 164A Bigstone Cree Nation 10-May-11 2,461 Jean Baptiste Gambler 183 Wabasca 166 Wabasca 166A Wabasca 166B Wabasca 166C Wabasca 166D Dene Tha' First Nation 16-May-06 1,640 Amber River 211 Bistcho Lake 213 Bushe River 207 Hay Lake 209 Jackfish Point 214 Upper Hay river 212 Zama Lake 210 Little Red River Cree Nation 01-Dec-10* (3,645) 16-May-06 2,778 Fox Lake 162 Garden Creek Indian Settlement John D’Or Prairie 215 Loon River Cree 01-Dec-10* (401) 10-May-11 511 Loon Lake 235 Loon Prairie 237 Swampy Lake 236 Little Buffalo Indian Settlement 10-May-11 387 Lubicon Lake Band 01-Dec-10* 48 Tallcree First Nation 01-Dec-10* (521) 10-May-11 365 Beaver Ranch 163 Beaver Ranch 163A Beaver Ranch 163B Fort Vermilion 173B Tall Cree 173 Tall Cree 173A Wadlin Lake 173C Whitefish Lake 16-May-06 889 Utikoomak Lake 155 Utikoomak Lake 155A Utikoomak Lake 155B Woodland Cree First Nation 01-Dec-10* (713) 10-May-11 854 Cadotte Lake Indian Settlement Woodland Cree 226 Woodland Cree 227 Woodland Cree 228 Improvement District No. 24 Wood Buffalo 10-May-11 590

Total Population 36,870 *From 2011 Municipal Affairs Population List, source: Indian register population as at December 2010 ^Includes permanent population of 2,133 and shadow population of 647 Sources: Government of Alberta Municipal Affairs: 2011 Municipal Affairs Population List (as of September 1, 2011) http://www.municipalaffairs.gov.ab.ca/documents/msb/2011_pop.pdf October 5, 2011

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Statistics Canada, Census Profile, Provincial Data, Subprovincial Geography Levels: Alberta http://www12.statcan.gc.ca/census-recensement/2011/dp-pd/prof/search- recherche/lst/page.cfm?Lang=E&GeoCode=48&TABID=1&G=1&Geo1=PR&Code1=10&Geo2=0&Code2=0 February 01, 2012 Aboriginal Affairs and Northern Development Canada, List of First Nations http://pse5-esd5.ainc-inac.gc.ca/fnp/Main/Search/FNListGrid.aspx?lang=eng Nov 12, 2008

Education and Research Two post-secondary institutions, over 29 schools, an agricultural research facility, a forestry research project and a gas monitoring project, indicate the importance of education and research in the Lower Peace Region.

Educational Facilities

Fort Vermilion School District • Average class size of 20 students (lower than Alberta Learning Commission recommendations) • 15 schools • 3 outreach programs Mennonite, First Nation, and Christian education societies also operate schools.

Peace River School Division • 4 Schools • Peace Regional Outreach Campus

Northland School Division • 9 Schools • Mistassiniy Outreach Program

Holy Family Catholic Regional Division • 1 School • Holy Family CyberHigh

Northern Lakes College Northern Lakes College is the primary post-secondary institution in the Lower Peace Region, with campus locations in 11 communities within an additional 4 Communities that are serviced.

Campuses are located in High Level, Paddle Prairie, Fort Vermilion, La Crete, Manning, Cadotte Lake, Loon River, Peerless Lake, Stony Point (Wabasca), Calling Lake and Atikameg. Additional communities served include Rainbow Lake, Meander River, John D’Or Prairie and Fox Lake.

Northern Alberta Institute of Technology Campuses / course offerings in: • High Level • La Crete • Rainbow Lake

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Tier One Research Facility The Fort Vermilion Research Site spans nearly 500 acres, and is one of the most northerly agricultural research locations in the world. Leading edge experiments are conducted here, focused on the adaptation of technologies for this promising northern agricultural area. The Fort Vermilion Research Site is part of the Lacombe Research Centre. (REDI: Education and Research Facilities)

Dixonville Research Station – U of A - Ecosystem Management Emulating Natural Disturbance (EMEND) Project The EMEND Project, located in the boreal mixed wood forest near Dixonville, is a large-scale variable retention harvest experiment designed to test effects of residual forest structure on ecosystem integrity and forest regeneration at the forest stand-level.

EMEND is a long-term project that began in 1998 and is forecast to run for one stand rotation, or approximately 80-100 years. The project, centered at the University of Alberta, is a collaboration between numerous research agencies, provincial and federal governments, and the forest companies operating in northwest Alberta.

ENVIRONMENTAL The Peace River watershed contains the most extensive vegetation zone in North America, including boreal forests or taiga. The primary tree species include spruce, pine, poplar and birch.

Over 200 species of birds are found in the Peace Country. The area is in the flyway of many migratory species including sand hill cranes, trumpeter swans and snowy owls.

Large mammals are abundant in the boreal forest. These include elk, moose, bear, beaver, coyote and mule deer. The abundant deer population attracts cougar as well.

REGIONAL COLLABORATION Regional collaboration within the Lower Peace Region is undertaken primarily at the local municipal scale. Inter-municipal cooperation is primarily through developing and implementing Inter-municipal Development Plans. Municipalities in the north collaborate by sharing municipal planning services through the Mackenzie Municipal Services Agency, and by being members of several regional economic organizations such as the Northern Alberta Development Council (NADC), the Peace Region Economic Development Alliance (PREDA), the Regional Economic Development Initiative (REDI) for northwestern Alberta, as well as several regional Community Futures offices. Regional cooperation is also undertaken through an organization concerned with Peace River watershed issues, the Mighty Peace Watershed Alliance (a non-governmental organization).

ECONOMIC OVERVIEW

Agriculture The Lower Peace Region includes Canada’s most northerly grain elevator.

A provincial organization within Alberta exists to assist agriculture and agricultural producers, the Agricultural Research and Extension Council of Alberta (ARECA). This non-profit association consists of producer groups dedicated to enhancing the sustainability and profitability of agriculture in Alberta. Within the province are local chapters, and within the Lower Peace Region are: Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page i April 2013

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North Peace Applied Research Association (NPARA): serves the County of Northern Lights.

Mackenzie Applied Research Association (MARA): serves Mackenzie County which includes Rainbow Lake, Zama City, Fort Vermilion, La Crete and High Level.

Smoky Applied Research and Demonstration Association (SARDA): serves Northern Sunrise County and several other municipalities outside the Lower Peace Region.

Peace Country Beef and Forage Association (PCBFA): works with producers in an area stretching from High Prairie to the B.C. border and from Manning to Valleyview. (Agricultural Research and Extension Council of Alberta (ARECA), 2010)

Forestry The following provides a list of large and small forestry companies.

Ainsworth Engineered: High Level OSB Plant Ainsworth operates an oriented strand board (OSB) facility in High Level, Alberta. This facility is the largest single-line continuous press in the world. (Ainsworth Engineered Ltd., 2009)

Boucher Bros. Limited Boucher Bros. Limited is a third generation family forest industry business, working in northern Alberta since 1951, and is located in Northern Sunrise County. A dimensional sawmill, added in 1978, provides wood products for the global market and supplies soft chips and hog to a local pulp facility. Boucher Bros. also sells sawdust and shavings to the local oil field where it is used as an absorbent. This business employs 50 staff at the mill, as well as working with many contractors including loggers and their associated businesses, transport companies and reforesting.

Daishowa-Marubeni International Ltd. (DMI) is located on the banks of the Peace River within the County of Northern Lights and produces Aspen hardwood and Spruce softwood Kraft pulps. This plant employs over 300 staff including technicians, engineers, operators, electricians, pulping specialists, foresters and administration. Forestry research is undertaken in partnership with industry, academic institutions, governments and research institutions. (DMI: Daishowa-Marubeni International Ltd., 2013)

La Crete Sawmills Locally-owned and established in 1989, La Crete Sawmills Ltd. specializes in lumber production, as well as producing wood pellets from waste biomass, used as a heating fuel in stoves and boilers. (La Crete Sawmills, 2003)

Manning Diversified Forest Products (MDFP) Locally owned and in operation since 1993, MDFP produces high quality dimensional lumber for global markets. MDFP also produces chips, pellets and bagged shavings from their waste biomass. MDFP was recently certified as sustainable by the largest independent third party forest certification organization in the world. (Van Oort, 2012)

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The Manning Diversified Forest Products (MDFP) Research Trust Fund This fund was established by MDFP in agreement with the Alberta Government to fund research that furthers understanding of the boreal forest and sustainability of the social, cultural and economic values in the northwest boreal region of Alberta.

The Weberville Community Model Forest is governed by the Weberville Community Forest Association (WCFA). The vision of the WCFA is to promote woodlot stewardship and sustainable landscape management of private forest land in Alberta.

Tolko lumber Mill: High Level Tolko’s High Level operation includes the production of dimensional lumber. (Tolko Industries Ltd., 2012) The Tolko Industries sawmill in High Level, is one of the largest mills in Alberta.

La Crete, Alberta is also home to two smaller sawmills, Crestview Sawmills and Evergreen Lumber Inc.

Oil and Gas The oil and gas business has been lucrative for close to 50 years within the Lower Peace Region since the discovery of a major oil field at Rainbow Lake in 1965.

Oil and gas activity in the north part of the Lower Peace Region is focused primarily in Rainbow Lake and Zama City. Oil activity within the south part of the Lower Peace Region is focused primarily in Northern Sunrise County and the M.D. of Opportunity No. 17. Oil and gas activity is within pockets in the central part of the Lower Peace Region in the County of Northern Lights. The proposed northern natural gas pipeline and exploration activities in the southern portion of the Northwest Territories and northeastern BC are expected to bring additional oil and gas development within the Lower Peace Region.

Oil and Gas companies in the Lower Peace Region

Husky Oil Husky Oil operates a large natural gas plant and co-owns/operates a co-generation facility with ATCO Power. Husky also operates the Rainbow Lake Processing Plant. (Husky Energy, 2002-2012)

Apache Canada: Zama Apache Canada operates three gas plants near Zama, as well as operating a pilot project using a novel enhanced oil recovery method to produce oil from what were once thought to be exhausted wells. Located near Trout Lake in Northern Alberta, Zama accesses the Keg River Basin. (Apache, 2012).

Chinook Energy Inc. Chinook Energy Inc. is a medium sized oil and gas company with interest in the Rainbow oil and gas area as well as the Peace Oil Sands area. (Chinook Energy Inc. - Canada)

Shell Canada is the leading company in the development of the Peace oil sands, located in the south part of the Lower Peace Region. These oil sands consist of deposits of underground bitumen; thick heavy oil within a sand reservoir. Shell Canada developed these deposits by injecting steam under pressure into the ground to separate the bitumen from the sand.

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Penn West Exploration: Penn West is continuing to appraise their positions at Red Earth, Sawn Lake, and surrounding areas (located in Northern Sunrise County and the Municipal District of Opportunity No. 17). In the Peace Oil Sands, Penn West is drilling vertical appraisal wells and operates their thermal pilot. Penn West will complete the construction of their second thermal pilot and commence steam injection in the third quarter of 2013. (Penn West Exploration, 2013)

Harvest Operations Corporation Harvest Operations Corporation is undertaking exploration activities in the Red Earth Creek area. Harvest has existing infrastructure in the area to develop this oil sands potential. Future development may include down space drilling and water injection. Light oil and condensate produced can be used for blending with heavy oil. (Harvest Operations Corporation - Exploration and Development Activities - Red Earth , 2012)

Pace Oil and Gas Pace is a medium sized oil-weighted company. Pace has oil production operations in the large Montney pool at Dixonville and its Slave Point light oil resource at Red Earth. Pace also has operations in the Rainbow and Haro sites in the Lower Peace Region. (Pace Oil & Gas Ltd., 2012)

TransCanada Corporation TransCanada has pipelines within the Lower Peace Region. TransCanada operates one of the most sophisticated pipeline systems in the world. TransCanada moves 15 billion cubic feet (Bcf) of natural gas per day, delivering to local distribution companies and businesses across Canada and the U.S. They are continually exploring new ways to help producers reach their markets. This includes transporting crude oil on both existing and new pipelines to connect Canada's growing oil sands supply with refineries in the U.S. Midwest.

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Mackenzie Gas Project The Mackenzie Gas Project proposes to build a 1,196-kilometre pipeline system along the Mackenzie Valley. It would link northern natural gas producing wells to southern markets. The main Mackenzie Valley Pipeline would connect to an existing natural gas pipeline system in northwestern Alberta.

Figure 4: Proposed Mackenzie Gas project

(TransCanada - Mackenzie Gas Project, 2012)

The proposed Project crosses four Aboriginal regions in Canada's Northwest Territories (NWT). A short segment will be in northwestern Alberta near the NWT border.

The natural gas exploration and development companies involved in the Mackenzie Gas Project have interests in three discovered natural gas fields in the Mackenzie Delta - Taglu, Parsons Lake and Niglintgak. Other companies exploring for natural gas in the North are also interested in using the pipeline.

The planning, building and operation of the proposed Mackenzie Gas Project, will take cooperation among many different companies, communities, settlement regions, regulatory agencies and governments.

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Alternative Energy Sources

The following companies are engaged in biomass energy projects.

Mustus Biomass Plant Project Mustus Energy Ltd. is working with Lockheed Martin to build a new 41.5 megawatt biomass-fueled power generation plant in La Crete, Alberta. The project, developed by Mustus Energy with Lockheed Martin’s support in procuring materials, equipment and other required services, will provide enough energy when complete to power over 30,000 Canadian homes.

The biomass facility is expected to begin commercial operations by the fall of 2013, and will provide base-load electrical power to the Alberta grid. As feedstock, Mustus Energy plans to use the tops of aspen trees that would otherwise be discarded as waste after the trunks are processed into lumber and other products at local mills.

The La Crete biomass facility will provide Alberta with a domestic, secure power source, while preserving the environment. Canada is a leader in developing and implementing biomass technologies. Six percent of Canada’s power comes from biomass, making it the second largest source of the country’s renewable energy generation. (Mustus Energy Ltd. Press Release, 2012)

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Figure 5: Agriculture in the Lower Peace Region

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Figure 6: Canada Land Inventory Suitability for Agricultural Soils Classes

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Figure 7: Oil Deposits in the Lower Peace Region

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Tourism and Recreation Tourism and Recreation are important industries within the Lower Peace Region. There are a number of activities that attract the regional population, as well as people travelling through the Lower Peace Region to destinations in the Northwest Territories, the Yukon and Alaska. There are a number of resources for Tourist information in the region including the Mackenzie Frontier Tourist Association, the Mighty Peace Tourist Association, GeoTourism Canada, Travel Alberta, as well as local tourist information centres.

The Peace River is a major tourism resource within the Lower Peace Region, providing numerous recreational opportunities. There are several campgrounds located throughout the Lower Peace Region. Opportunities are numerous for hunting, trapping, cross country skiing, snowshoeing, sledding, quadding, cycling and motorcycling. Additional opportunities include fly-in lodges, wilderness outfitting, river tours on the Peace River, ecological and agricultural tourism as well as multiple cultural, heritage and local events. There is a circle Deh-Cho route through the Peace River Watershed, travelling through Manning and High Level and north along the Mackenzie Highway. Highway 35, the main highway linking the Lower Peace Region to the Northwest Territories (NWT) sees annual traffic volumes of just over 100,000 vehicles. In the summer of 2006, 18,300 visitors drove to the NWT and spent almost $12 million on their total trip.

The following websites provide more information about tourism in the Lower Peace Region. www.mightypeace.com; www.dehchotravel.ca; www.mackenziefrontier.com; http://travelalberta.com.

German Hobbyist Movement There are an estimated 40,000 German ‘Hobbyists’ who emulate North American First Nations traditional dress, ceremonies, and songs, and have also become interested in their political causes. German fascination with First Nations culture began with the fictional stories of an Apache warrior named Winnetou and his companion and German blood-brother, Old Shatterhand. The first story was written in 1892 by Karl May. He became the best-selling German author of all time. With several First Nation bands, vast unspoiled wilderness, and German speaking communities, the High Level area of the Lower Peace Region is uniquely positioned to take advantage of this First Nation tourism niche. (REDI: Tourism and Recreation Investment Opportunities)

The paving of Highway 88 will also provide more opportunities for Tourism, providing a shorter paved route from the Edmonton and Slave Lake areas to the Lower Peace Region, as well as providing a paved loop road in northern Alberta. The extension of Highway 58 west to British Columbia from the Town of Rainbow Lake will provide additional tourism connections to the Lower Peace Region as well as providing other economic opportunities for the Region.

Provincial Natural Areas, Wildland Provincial Parks and Provincial Grazing Reserves

There are currently three Provincial Natural Areas, five Wildland Provincial Parks and five Provincial Grazing Reserves within the Lower Peace Region. Detailed information about a selection of these areas can be found below.

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Provincial Natural Areas

Caribou River Provincial Natural Area Child Lake Meadows Provincial Natural Area Harper Creek Provincial Natural Area

Wildland Provincial Parks

Caribou Mountains Wildland Provincial Park (large) This provincial park, located in the northeast part of Mackenzie County is 5910 km2, more or less. (Alberta Tourism Parks and Recreation: Caribou Mountains Wildland Provincial Park, 2001)

Grand Rapids Wildland Provincial Park (shared with Lower Athabasca Region)

Hay-Zama Lakes Wildland Provincial Park This provincial park, located in the northwest part of Mackenzie County is 486 km2, more or less. (Alberta Tourism Parks and Recreation: Hay-Zama Lakes Wildland Provincial Park, 1999)

Otter-Orloff Lakes Wildland Provincial Park (shared with Upper Athabasca Region)

Peace River Wildland Provincial Park (shared with Upper Peace Region) This provincial park is located in southwest part of Northern Sunrise County along the east side of the Smoky River within the Lower Peace Region.

Provincial Grazing Reserves

Fort Vermilion Provincial Grazing Reserve Leddy-St. James Lakes Provincial Reserve Manning Provincial Grazing Reserve Three Creeks Provincial Grazing Reserve (large) Whitemud Provincial Grazing Reserve

There are several potential conservation areas (Wildland Provincial Parks) within the Lower Peace Region as identified in Figure 11 in the light red shading.

National Park, Provincial Parks and Recreation Areas and County Parks

There is currently one National Park, three Provincial Parks, six Provincial Recreation Areas and five County parks within the Lower Peace Region, as listed below. Detailed information about a selection of these parks can be found below.

National Park

Wood Buffalo National Park Wood Buffalo National Park in located in the northeast corner of the Lower Peace Region. The park is 44.807 km2 in size, Canada’s largest national park and one of the largest in the world. It was established Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page s April 2013

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in 1922 to protect the last remaining herds of bison in northern Canada. Today, it protects an outstanding and representative example of Canada's Northern Boreal Plains.

The park supports and protects many unique natural and cultural resources, from diverse ecosystems and rare species to the traditional activities of First Nation residents. As a remote wilderness park and World Heritage Site, Wood Buffalo National Park attracts Canadian and international visitors who wish to experience and learn about the unique cultures, landscapes and wildlife of the boreal north.

Figure 8: Bison in Wood Buffalo National Park

Bison in Meadow ©Parks Canada / P. McCloskey / A-1-1

Retrieved November 24, 2012 http://www.pc.gc.ca/eng/pn- np/nt/woodbuffalo/natcul/natcul1.aspx

International Significance In 1983, Wood Buffalo National Park became the eighth site in Canada to be granted World Heritage status by UNESCO (United Nations Educational, Scientific and Cultural Organization). Being included on this list confirms the exceptional universal value of a cultural or natural site which deserves protection for the benefit of all humanity.

The outstanding characteristics of Wood Buffalo that led to its designation include:

• one of the largest free-roaming and self-regulating bison herds in the world • the last remaining natural nesting area for the endangered whooping crane • the Peace-Athabasca Delta, one of the largest inland freshwater deltas in the world • some of the finest examples of gypsum karst landforms in North America • unique salt plains • vast undisturbed expanses of boreal wilderness

Figure 9: Whooping Crane in Wood Buffalo National Park

Whooping Crane © Canadian Wildlife Service / R.D. Muir / WBWB 9465

Retrieved November 24, 2012 http://www.pc.gc.ca/eng/pn- np/nt/woodbuffalo/natcul/natcul1.aspx

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In 1982, the International Union for the Conservation of Nature (IUCN) recognized that Wood Buffalo protected two wetland areas of international significance — the Peace-Athabasca Delta and the whooping crane nesting area located in the remote north-central corner of the park. It is a fragile complex of marshes, shallow ponds and lakes, streams and bogs. These areas were designated as Ramsar sites — a designation by the Ramsar Convention which focuses on identification and protection of critical habitat for migratory birds.

The Peace-Athabasca Delta was named a Ramsar site because it is one of the largest inland freshwater deltas in the world and a major nesting and staging area for migratory waterfowl in North America. Migratory waterfowl from all four North American flyways pass through the delta in the spring and fall.

Northern Boreal Plains The Northern Boreal Plains is characterized by its flat topography. It is poorly drained, with elevations ranging from 210-300 metres above sea level. The plain is underlain by Devonian period sedimentary bedrock (gypsum, halites, dolomite and limestone) and covered by glacial deposits of varying thicknesses.

Figure 10: Salt Plains in Wood Buffalo National Park

Salt Plains © Parks Canada / P. McCloskey / J-2-a

Retrieved November 24, 2012 http://www.pc.gc.ca/eng/pn- np/nt/woodbuffalo/natcul/natcul1.aspx

The uniform relief, porosity and solubility of the bedrock have produced a drainage type that is primarily vertical and percolating rather than horizontal across the surface of the land. Water percolating through the soil and bedrock causes saturation of the plains surface. This has created karst landforms in areas of gypsum bedrock. Other phenomena include salt flats, underground streams, sinkholes and saline streams.

The boreal plains are a mosaic of muskeg, meandering streams, shallow lakes and bogs, and boreal forest. The forest is comprised of white and black spruce, jack pine, balsam fir, aspen and poplar. Fire is a natural force in the boreal plains. The most outstanding topographic features are the major rivers — Athabasca, Peace and Slave — and the biologically productive Peace-Athabasca Delta. (Wood Buffalo National Park of Canada, 2009)

Provincial Parks

Calling Lake Provincial Park This provincial park, located in the south part of the M.D. of Opportunity No. 17 is 738.32 ha in size. (Alberta Tourism, Parks and Recreation - Calling Lake Provincial Park, 2000)

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Greene Valley Provincial Park This provincial park, located east of Marie Reine, within Northern Sunrise County and stretching to the Town of Peace River is 3,131 ha in size. (Alberta Tourism Parks and Recreation - Greene Valley Provincial Park, 1999). Within the Greene Valley Provincial Park is the Twelve Foot Davis Provincial Historic Site.

Notikewin Provincial Park This provincial park, located northeast of Manning, within the County of Northern Lights is 9,967 ha (0.74 km2) in size. (Alberta Tourism, Parks and Recreation - Notikewan Provincial Park, 2002)

Recreation Areas

Buffalo Tower Provincial Recreation Area Figure Eight Lake Provincial Recreation Area Fort Vermilion Provincial Recreation Area Machesis Lake Provincial Recreation Area Rainbow Lake Provincial Recreation Area Tanasiuk Provincial Recreation Area

Figure Eight Lake Provincial Recreation Area This provincial recreation area, located about 20 km northwest of Grimshaw is 90.09 ha in size.

Twin Lakes Provincial Recreation Area This provincial recreation area, located northwest of Manning within the County of Northern Lights is 4.97 ha in size. (Alberta Tourism, Parks and Recreation - Twin Lakes Provincial Recreation Area, 2000)

County Parks

Cecil Thompson County Park Harmon Valley County Park Shady Lane District Park Tourangeau Lake District Park Wadlin Lake District Park

The history of communities is celebrated, displayed and shared through local museums. There are also a few unique points of interest as well as a historic site within the Lower Peace Region as listed below.

Museums

Battle River Museum Fort Vermilion Heritage Centre LaCrete Mennonite Heritage Village Mackenzie Crossroads Museum and Visitors Centre Nampa and District Historical Museum Old Hospital Museum and Gallery

Points of Interest Bradshaw’s Exotic Bird Farm Steen River Meteorite Impact Crater

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Tompkins Landing Ferry

Twelve Foot Davis Provincial Historic Site This site, located outside the Town of Peace River within Northern Sunrise County was recently upgraded. The site includes improvements to the Twelve Foot Davis Gravesite, the Dr. Greene Cairn site and signage connecting the gravesite to the Twelve Foot Davis statue in Riverfront Park, within the Town of Peace River. (Government of Alberta - Twelve Foot Davis and Adjacent Sites, 2010)

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page w April 2013

120 APPENDICES

APPENDIX C: MAPS Figure 11: Federal, Provincial Parks and Potential Conservation Areas

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page x April 2013

121 APPENDICES

Figure 12: Wildlife Sensitive Areas

Note: Special Access Zone is areas of natural habitat within an intensively developed landscape. Maintaining contiguous habitat parcels is important to all wildlife species that tend to cluster in these regions. (ASRD - Special Access Zone, 2011)

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page y April 2013

122 APPENDICES

Figure 13: Forest Management Units

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page z April 2013

123 APPENDICES

Peace River Watershed

Figure 14: Peace River Watershed and Surrounding Watersheds

Source: Hatfield Consultants Partnership, for Alberta Environment. Current State of Surface Water Quality and Aquatic Ecosystem Health in Alberta-Northwest Territories Trans boundary Waters, draft. March 2009, p 77.

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page aa April 2013

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Figure 15: Peace River Sub-Watersheds

Source: Alberta Environment, Northern Region, October 2010

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page bb April 2013

125 APPENDICES

Table 2: Biophysical Characteristics of Natural Sub regions

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page cc April 2013

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Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page dd April 2013

127 APPENDICES

Source: Natural Regions Committee 2006. Natural Regions and Sub regions of Alberta. Compiled by D.J. Downing and W.W. Pettapiece. Government of Alberta. Pub. No. T/852. Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page ee April 2013

128 APPENDICES

Figure 16: Peace River Natural Sub regions

Source: Alberta Environment, Northern Region, October 2010

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page ff April 2013

129 APPENDICES

Hay River Watershed

Figure 17: Hay River Watershed

Source: Alberta Environment and Water, Northern Region, March 2012

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region Page gg April 2013

130 REFERENCES

REFERENCES Alberta Tourism Parks and Recreation - Greene Valley Provincial Park. (1999, 09 29). Retrieved 11 30, 2012, from Alberta Tourism Parks and Recreation: http://albertaparks.ca/media/2795/147.pdf

Alberta Tourism Parks and Recreation: Hay-Zama Lakes Wildland Provincial Park. (1999, 03 22). Retrieved 11 24, 2012, from Alberta Tourism Parks and Recreation: http://www.albertaparks.ca/media/2954/379.PDF

Alberta Tourism, Parks and Recreation - Calling Lake Provincial Park. (2000, 02 22). Retrieved 11 30, 2012, from Alberta Tourism Parks & Recreation: http://www.albertaparks.ca/media/2883/248.PDF

Alberta Tourism, Parks and Recreation - Twin Lakes Provincial Recreation Area. (2000, 03 27). Retrieved 11 30, 2012, from Alberta Tourism, Parks and Recreation: http://www.albertaparks.ca/media/2797/149.pdf

Alberta Tourism Parks and Recreation: Caribou Mountains Wildland Provincial Park. (2001, 05 14). Retrieved 11 24, 2012, from Alberta Tourism Parks and Recreation: http://www.albertaparks.ca/media/2961/386.pdf

Alberta Tourism, Parks and Recreation - Notikewan Provincial Park. (2002, 05 05). Retrieved 11 30, 2012, from Alberta Tourism, Parks and Recreation: http://www.albertaparks.ca/media/2742/87.PDF

Wood Buffalo National Park of Canada. (2009, 06 05). Retrieved 11 24, 2012, from Parks Canada: http://www.pc.gc.ca/eng/pn-np/nt/woodbuffalo/natcul/natcul1.aspx

Government of Alberta - Twelve Foot Davis and Adjacent Sites. (2010, 01 26). Retrieved 11 30, 2012, from Government of Alberta: http://www.tpr.alberta.ca/parks/consult/12FootDavis/PresentationFinal.pdf

ASRD - Special Access Zone. (2011, 08 30). Retrieved 11 27, 2012, from Alberta Sustainable Resource Development: http://www.waterenvironmentalhub.ca/catalogue/details/07ba7e8b-4f80-46d4- ab08-21630a75c742/alberta-sustainable-resource-development--special-access-zone

Harvest Operations Corporation - Exploration and Development Activities - Red Earth . (2012). Retrieved 11 25, 2012, from Harvest Operations Corporation: http://www.harvestenergy.ca/operating- activities/upstream-oil-natural-gas/exploration-development-activities.html#Red-Earth

Mustus Energy Ltd. Press Release. (2012, 02 15). Retrieved 11 25, 2012, from Mustus Energy Ltd.: http://mustusenergy.ca/2012/02/selects-lockheed-martin-feb-16/

Pace Oil & Gas Ltd. (2012). Retrieved 11 25, 2012, from Pace Oil & Gas Ltd.: http://www.paceoil.ca/

TransCanada - Mackenzie Gas Project. (2012). Retrieved 11 25, 2012, from TransCanada: http://www.mackenziegasproject.com/theProject/overview/index.html

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region April 2013 131 REFERENCES

Agricultural Research and Extension Council of Alberta (ARECA). (2010). Our Member Associations. Retrieved 03 12, 2012, from Agricultural Research and Extension Council of Alberta (ARECA): http://www.areca.ab.ca/component/content/article/227.html

Ainsworth Engineered Ltd. (2009). Operations. Retrieved 03 12, 2012, from Ainsworth Engineered: http://www.ainsworthengineered.com/about-ainsworth/operations/

Apache. (2012). Apache: Alberta. Retrieved 03 09, 2012, from Apache: http://www.apachecorp.com/Operations/Canada/Alberta/index.aspx

Chinook Energy Inc. - Canada. (n.d.). Retrieved 11 25, 2012, from Chinook Energy Inc.: http://www.chinookenergyinc.com/index.php?page=canada

DMI: Daishowa-Marubeni International Ltd. (2013). Some Quick Facts about Peace River Pulp Division. Retrieved 04 25, 2013, from DMI (Daishowa-Marubeni International Ltd.): http://www.dmi.ca/about_dmi/dmi_in_alberta/quick_facts.html

Encyclopedia Britannica. (2012). Encyclopedia Britannica eb.com. Retrieved 01 27, 2012, from Encyclopedia Britannica: http://www.britannica.com/EBchecked/topic/447756/Peace-River

Government of Alberta . (1995-2012). Alberta's River Basins. Retrieved 01 27, 2012, from Government of Alberta - Environment and Water: http://www.environment.alberta.ca/apps/basins/default.aspx?Basin=1

Husky Energy. (2002-2012). Crude Oil and Natural Gas Development. Retrieved 03 09, 2012, from Husky Energy: http://www.huskyenergy.com/operations/foundation/crudeoil.asp

La Crete Sawmills. (2003). Our History. Retrieved 03 12, 2012, from La Crete Sawmills: http://www.lacretesawmills.com/popup.htm

Natural Resources Canada. (2010, 10 25). Rivers. Retrieved 01 27, 2012, from The Atlas of Canada: http://atlas.nrcan.gc.ca/site/english/learningresources/facts/rivers.html

NETL - Zama Acid Gas EOR, CO2 Sequestrian and monitoring project. (n.d.). Retrieved 11 25, 2012, from National Energy Technology Laboratory: http://www.netl.doe.gov/publications/proceedings/07/carbon-seq/data/papers/tue_081.pdf

Penn West Exploration. (2013). Operations: Resource Appraisal. Retrieved 03 17, 2013, from Penn West Exploration: http://www.pennwest.com/operations/resource-appraisal-exploration-eor.html

REDI: Education and Research Facilities. (n.d.). Retrieved 11 24, 2012, from Regional Economic Development Initiative for Northwest Alberta: http://www.rediregion.ca/business- invest/infrastructure/education-research.php

REDI: Tourism and Recreation Investment Opportunities. (n.d.). Retrieved 11 24, 2012, from Regional Economic Development Initiative for Northwest Alberta: http://www.rediregion.ca/business- invest/documents/TourismSnapshotFinal.pdf

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region April 2013 132 REFERENCES

Tolko Industries Ltd. (2012). Tolko. Retrieved 03 12, 2012, from Tolko Industries Ltd.: http://www.tolko.com/index.php/divisions/sectors/lumber

Van Oort, T. (2012, 09 20). About Manning Diversified Forest Products Ltd. (S. Blanton, Interviewer)

Municipal Perspectives on the Land-use Framework: A Position Paper for the Lower Peace Region April 2013 133 134 Agenda Item # 12. a)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Alison Kilpatrick, Director of Corporate Services

Title: Bylaw 903-13 Borrowing Bylaw – High Level Rural Water Line

BACKGROUND / PROPOSAL:

Council approved an $1,800,000 project in the County’s 2013 capital budget for the construction of a rural water line, to run through that region within the County, south of Town of High Level.

OPTIONS & BENEFITS:

Administration has drafted a bylaw (attached) to request authorization for capital borrowing from Alberta Capital Finance Authority.

The project is proposed to be funded by debenture. The debenture is for a ten-year period, with the interest rate not to exceed 10% per annum.

COSTS & SOURCE OF FUNDING:

Capital budget – Alberta Capital Finance Authority. Operating budget – interest expense.

COMMUNICATION:

The bylaw will be advertised for two weeks in the local papers as required by the MGA.

RECOMMENDED ACTION: (requires 2/3)

That first reading be given to Bylaw 903-13 being a borrowing bylaw to fund the construction of a rural water line, to run through that region within the County, south of Town of High Level.

Author: A. Kilpatrick Review by: CAO

135 BYLAW NO. 903-13

BEING A BYLAW OF THE MACKENZIE COUNTY (hereinafter referred to as “the County”)

IN THE PROVINCE OF ALBERTA

This bylaw authorizes the Council of the County to incur indebtedness by the issuance of debenture(s) up to a maximum of $1,800,000, for the purpose of constructing a rural water line to run through that region within the County, south of Town of High Level.

WHEREAS, the Council of the County has decided to issue a by-law pursuant to the Municipal Government Act, R.S.A. 2000 c. M-26, Section 258 to authorize the financing of the paving of Highway 88 Connector as approved by Council in capital expenditures; and

WHEREAS, plans and specifications have been prepared and the total cost of the project is estimated to be $1,800,000; and

WHEREAS, in order to complete the project it will be necessary for the County to borrow the sum of $1,800,000 for a period not to exceed 15 years, from the Alberta Capital Finance Authority or another authorized financial institution, by the issuance of debentures and on the terms and conditions referred to in this bylaw; and

WHEREAS, the estimated lifetime of the project financed under this by-law is equal to, or in excess of 25 years; and

WHEREAS, the principal amount of the outstanding debt of the County at December 31, 2012 is $11,422,673 and no part of the principal or interest is in arrears; and

WHEREAS, all required approvals for the project have been obtained and the project is in compliance with all Acts and Regulations of the Province of Alberta.

NOW, THEREFORE, THE COUNCIL OF THE COUNTY DULY ASSEMBLED, ENACTS AS FOLLOWS:

1. That for the purpose of constructing the rural water line in the region south of Town of High Level, the sum of One Million and Eight Hundred Thousand Dollars ($1,800,000) be borrowed from the Alberta Capital Finance Authority or another authorized financial institution by way of debenture on the credit and security of the County at large.

136 Bylaw 903-13 Page 2 Borrowing Bylaw for the Construction of a Rural Water Line South of Town of High Level

2. The proper officers of the County are hereby authorized to issue debenture(s) on behalf of the County for the amount and purpose as authorized by this by-law, namely the construction of a rural water line to run through that region within the County, south of Town of High Level.

3. The County shall repay the indebtedness according to the repayment structure in effect, namely annual or semi-annual equal payments of combined principal and interest instalments not to exceed FIFTEEN (15) years calculated at a rate not exceeding the interest rate fixed by the Alberta Capital Finance Authority or another authorized financial institution on the date of the borrowing, and not to exceed TEN (10%) percent.

4. The County shall levy and raise in each year municipal taxes sufficient to pay the indebtedness.

5. The indebtedness shall be contracted on the credit and security of the County.

6. The net amount borrowed under the by-law shall be applied only to the project specified by this by-law.

7. This by-law comes into force on the date it is passed.

READ a first time this _____ day of ______, 2013.

READ a second time this _____ day of ______, 2013.

READ a third time and finally passed this _____ day of ______, 2013.

Bill Neufeld Reeve

Joulia Whittleton Chief Administrative Officer

137 138 Agenda Item # 12. b)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Alison Kilpatrick, Director of Corporate Services

Bylaw 904-13 Local Improvement Bylaw for Water and Sewer Title: Extension on 43 Avenue and a portion of 50 Street in the Hamlet of Fort Vermilion

BACKGROUND / PROPOSAL:

Council approved the 43rd Avenue water and sewer line relocation and upgrade, in Fort Vermilion in the 2013 capital budget.

OPTIONS & BENEFITS:

As part of the proposed construction, a water and sewer extension will be installed.

Council approved 30% cost recovery for the 43rd Avenue water and sewer relocation and upgrade (Motion 13-05-309).

The estimated cost of construction, including engineering, is $254,455.52, with cost recovery of $76,336.66, proposed to be recovered from the benefiting owners over a ten-year period.

Administration has prepared a bylaw, which is presented here for first reading. Subsequent to receiving first reading, the bylaw will be advertised, appropriate documentation will be sent to the benefiting owners, and an open house will be held.

COSTS & SOURCE OF FUNDING:

Capital budget for County’s 30% share in the project. Operating budget for costs of advertisement, mailings, and open house.

Author: A. Kilpatrick Reviewed by: CAO

139 COMMUNICATION:

Advertisement of bylaw in local newspaper. Appropriate documentation to be sent to benefiting owners. Open house will be held.

RECOMMENDED ACTION:

That first reading be given to Bylaw 904-13, being a bylaw authorizing imposition of a local improvement tax to the benefiting properties for Water and Sewer Extension on 43 Avenue and a portion of 50 Street for Plan 762 1591, Lots 1, 2 & 4, Block A and Plan 942 3306, Lot 5 & 6, Block A and Plan 580KS, Lot N in the Hamlet of Fort Vermilion.

Author: A. Kilpatrick Reviewed by: CAO

140 BYLAW NO. 904-13

BEING A BYLAW OF MACKENZIE COUNTY IN THE PROVINCE OF ALBERTA

This bylaw authorizes the Council of MACKENZIE COUNTY to impose a local improvement tax for Water and Sewer Extension on 43 Avenue and a portion of 50 Street for Plan 762 1591, Lots 1, 2 & 4, Block A and Plan 942 3306, Lot 5 & 6, Block A and Plan 580KS, Lot N in the Hamlet of Fort Vermilion.

WHEREAS, the Council of Mackenzie County in the Province of Alberta has deemed it advisable to charge a local improvement charge for construction of Water and Sewer Extension on 43 Avenue and a portion of 50 Street for Plan 762 1591, Lots 1, 2 & 4, Block A and Plan 942 3306, Lot 5 & 6, Block A and Plan 580KS, Lot N in the Hamlet of Fort Vermilion; and

WHEREAS, the Council of Mackenzie County in the Province of Alberta, duly assembled, has decided to issue a Bylaw pursuant to Section 397 of the Municipal Government Act to authorize a local improvement tax levy to pay for the Water and Sewer Extension on 43 Avenue and a portion of 50 Street for Plan 762 1591, Lots 1, 2 & 4, Block A and Plan 942 3306, Lot 5 & 6, Block A and Plan 580KS, Lot N in the Hamlet of Fort Vermilion; and

WHEREAS, the Local Improvement Plan has been prepared and the required notice of the project given to benefiting owners in accordance with the attached Schedule “A” and Schedule “B” and no sufficient objection to the construction of Water and Sewer Extension on 43 Avenue and a portion of 50 Street for Plan 762 1591, Lots 1, 2 & 4, Block A and Plan 942 3306, Lot 5 & 6, Block A and Plan 580KS, Lot N in the Hamlet of Fort Vermilion; and

WHEREAS, plans and specifications have been prepared and the estimated sum of Two Hundred Fifty-Four Thousand Four Hundred Fifty-Five Dollars and Fifty-Two Cents ($254,455.52) is required to construct the Water and Sewer Extension on 43 Avenue and a portion of 50 Street for Plan 762 1591, Lots 1, 2 & 4, Block A and Plan 942 3306, Lot 5 & 6, Block A and Plan 580KS, Lot N in the Hamlet of Fort Vermilion. The said project is subject to the local improvement charge of which 70% will be paid by Mackenzie County and 30% will be collected by way of local improvement assessment as follows:

Mackenzie County $178,118.86 70% Benefiting Owners $76,336.66 30% Total Cost $254,455.52 100%

141 Bylaw No. 904-13 Page 2 Local Improvement Bylaw – Water and Sewer Extension on 43 Avenue and a portion of 50 Street and also for in the Hamlet of Fort Vermilion

WHEREAS, all required approvals for the project have been obtained and the project is in compliance with all Acts and Regulations of the Province of Alberta.

NOW, THEREFORE, THE COUNCIL OF MACKENZIE COUNTY DULY ASSEMBLED, ENACTS AS FOLLOWS:

1. That for the purpose of completing Water and Sewer Extension on 43 Avenue and a portion of 50 Street for Plan 762 1591, Lots 1, 2 & 4, Block A and Plan 942 3306, Lot 5 & 6, Block A and Plan 580KS, Lot N in the Hamlet of Fort Vermilion as a local improvement project, the sum of Seventy-Six Thousand Three Hundred Thirty-Six Dollars and Sixty-Six Cents ($76,336.66) be collected by way of annual, uniform local improvement tax rate assessed against the benefiting owners as provided in Schedule A attached.

2. The local improvement tax will be collected for Ten (10) years and the total amount levied annually against the benefiting owners is Eight Thousand Seven Hundred Sixty-Eight Dollars and Seventeen Cents ($8,768.17).

3. The net amount levied under the bylaw shall be applied only to the local improvement project specified by this bylaw.

4. This bylaw shall come into force and take effect upon receiving third and final reading thereof.

READ a first time this _____ day of ______, 2013.

READ a second time this _____ day of ______, 2013.

READ a third time and finally passed this _____ day of ______, 2013.

Bill Neufeld Reeve

Joulia Whittleton Chief Administrative Officer

142 Bylaw No. 904-13 Page 3 Local Improvement Bylaw – Water and Sewer Extension on 43 Avenue and a portion of 50 Street and also for in the Hamlet of Fort Vermilion

BYLAW NO. 904-13

SCHEDULE A

Water And Sewer Extension on 43 Avenue and a portion of 50 Street in the Hamlet of Fort Vermilion.

Lot Block Plan Front Rear Average 4 A 7621591 57.93 100.54 79.24 1 A 7621591 35.22 36.58 35.90 2 A 7621591 21.34 21.34 21.34 5 A 9423306 19.19 18.92 19.06 6 A 9423306 26.44 26.37 26.41 N 9423306 102.75 102.75 102.75

284.69

Total Assessable Frontage (meters) 284.69 Total Assessment per Front Meter of Frontage $268.14 Annual Unit Rate Per Front Meter of Frontage to be $30.80 payable for a period of 10 years calculated at 2.128%

Total Yearly Assessment Against All Above Properties $8,768.17

143 144 Agenda Item # 12. c)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Alison Kilpatrick, Director of Corporate Services

Title: Financial Reports – January 1 to April 30, 2013

BACKGROUND / PROPOSAL:

Corporate Services provides financial reports to Council as per policy.

OPTIONS & BENEFITS:

Please review the following financial reports for the four-month period, January 1 – April 30, 2013: • Investment Report • Operating Statement • Projects Progress Report

COSTS & SOURCE OF FUNDING:

N/A

COMMUNICATION:

N/A

RECOMMENDED ACTION:

That the financial reports for the period, January 1 – April 30, 2013, be accepted for information.

Author: A. Kilpatrick Review Date: CAO

145 Investment Report for Apr 2013

Chequing Account on Apr. 30, 2013

Bank account balance 930,564

Investment Values on Apr. 30, 2013

Short term investments (EM0-0377-A) 14,184,593 Short term T-Bill (1044265-26) 234,165 These balances include Long term investments (EM0-0374-A) 4,779,554 'market value changes'. 19,198,312

Revenues Total Short TermLong Term

Interest received97,04370,66726,376 97,04370,66726,376 Market value changes(8,949)n/a(8,949) Interest received, chequing account9,4479,447n/a Grand total revenues before investment manager fees97,54180,11417,427 Deduct: investment manager fees for investments-12,845-4,537-8,308 Grand total revenues after investment manager fees84,69775,5779,119

Balances in the Various Accounts - Last 12 Months

ChequingShort TermT-BillsLong TermTotal May . 31 2,653,232 5,766,432 232,883 4,684,900 13,337,446 Jun. 30 8,492,171 5,773,900 232,998 4,761,953 19,261,021 Jul. 31 3,735,746 25,789,539 233,116 4,764,915 34,523,317 Aug. 31 6,073,562 20,822,984 233,235 4,765,339 31,895,121 Sep. 30 5,200,615 20,847,223 233,350 4,734,742 31,015,930 Oct. 31 3,766,714 20,870,351 233,469 4,782,590 29,653,124 Nov. 30 1,338,291 19,897,422 233,584 4,731,752 26,201,049 Dec. 31 3,288,920 16,118,925 233,703 4,770,435 24,411,983 Jan. 31 3,769,369 14,133,670 233,822 4,761,401 22,898,263 Feb. 28 2,798,772 14,150,452 233,930 4,784,407 21,967,561 Mar. 31 2,109,858 14,169,292 234,049 4,781,006 21,294,206 Apr. 30 930,564 14,184,593 234,165 4,779,554 20,128,876

40,000,000

35,000,000

30,000,000

25,000,000 Long Term 20,000,000 T-Bills Short Term 15,000,000 Chequing

10,000,000

5,000,000

- May . 31Jun. 30Jul. 31Aug. 31Sep. 30Oct. 31Nov. 30Dec. 31Jan. 31Feb. 28Mar. 31Apr. 30

146 MACKENZIE COUNTY STATEMENT OF OPERATIONSApril 30, 2013

2012 Actual2013 Actual2013$ Variance% Variance TotalTotalBudget

OPERATIONAL REVENUES Property taxes 30,086,554 31,114,754 31,129,352 14,598 0% User fees and sales of goods 3,439,363 1,065,218 3,522,472 2,457,254 70% Government transfers 3,241,960 165,265 1,223,479 1,058,214 86% Investment income (operating) 454,041 52,429 326,000 273,571 84% Penalties and costs on taxes 140,171 103,671 115,000 11,329 10% Licenses, permits and fines 428,969 135,140 328,600 193,460 59% Rentals 77,847 30,566 80,128 49,562 62% Insurance proceeds 673 - - - Development levies 61,302 38,394 - (38,394) Muncipal reserve revenue 44,578 45,236 - (45,236) Sale of non-TCA equipment 3,454 - - - Other 649,993 193,317 334,625 141,308 42%

Total operating revenues 38,628,902 32,943,989 37,059,656 4,115,667 11%

OPERATIONAL EXPENSES Legislative 594,063 226,337 735,150 508,813 69% Administration 4,750,506 1,725,197 5,180,847 3,455,650 67% Protective services 2,729,063 453,458 1,566,071 1,112,613 71% Transportation 13,181,067 2,009,834 13,486,567 11,476,733 85% Water, sewer, solid waste disposal 4,211,295 879,366 4,754,579 3,875,213 82% Public health and welfare (FCSS) 728,839 374,713 693,241 318,528 46% Planning, development 785,546 193,595 1,030,661 837,066 81% Agriculture and veterinary 945,293 260,684 1,385,366 1,124,682 81% Recreation and culture 1,618,859 602,085 1,941,579 1,339,494 69% School requisitions 6,157,364 1,542,839 6,222,152 4,679,313 75% Lodge requisitions 291,715 - 392,262 392,262 100% Non-TCA projects 204,592 175,978 1,142,690 966,712 85%

Total operating expenses 36,198,203 8,444,086 38,531,165 30,087,079 78%

Excess (deficiency) before other 2,430,700 24,499,903 (1,471,509) (25,971,412) 1765%

CAPITAL REVENUES Government transfers for capital 5,103,229 2,472,769 19,891,011 17,418,242 88% Other revenue for capital 156,682 8,000 529,900 521,900 98% Proceeds from sale of TCA assets 663,234 - 7,500 7,500 100% 5,923,145 2,480,769 20,428,411 17,947,642 88%

EXCESS (DEFICIENCY) - PSAB Model 8,353,845 26,980,671 18,956,902 (8,023,769) -42%

Convert to local government model Remove non-cash transactions 8,336,955 - 6,839,758 6,839,758 100% Remove revenue for capital projects (5,923,145) (2,480,769) (20,428,411) (17,947,642) 88% Long term debt principle 2,275,059 158,012 1,928,507 1,770,495 92% Transfers to/from reserves 8,442,596 - 3,439,742 3,439,742 100%

EXCESS (DEFICIENCY) - LG Model 50,000 24,341,890 - (24,341,890)

147 Mackenzie County Summary of All Units For the Four Months Ending April 30, 2013

2012 Actual2013 Actual2013$ Variance% Variance TotalTotalBudget

OPERATING REVENUES 100-Taxation 29,859,344 30,885,033 30,880,043 (4,990) 0% 124-Frontage 255,668 229,721 272,552 42,831 16% 420-Sales of goods and services 641,482 123,066 322,405 199,339 62% 421-Sale of water - metered 2,097,610 721,917 2,397,080 1,675,163 70% 422-Sale of water - bulk 700,271 220,235 802,987 582,752 73% 424-Sale of land 63,764 12,816 - (12,816) 510-Penalties on taxes 140,171 103,671 115,000 11,329 10% 511-Penalties of AR and utilities 41,251 14,046 35,000 20,954 60% 520-Licenses and permits 19,911 8,515 15,600 7,085 45% 521-Offsite levy 61,302 38,394 - (38,394) 522-Municipal reserve revenue 44,578 45,236 - (45,236) 526-Safety code permits 330,815 104,276 250,000 145,724 58% 525-Subdivision fees 48,899 13,350 25,000 11,650 47% 530-Fines 16,270 4,553 28,000 23,447 84% 531-Safety code fees 13,074 4,446 10,000 5,554 56% 550-Interest revenue 430,269 83,798 326,000 242,202 74% 551-Market value changes 23,771 (31,369) - 31,369 560-Rental and lease revenue 77,847 30,566 80,128 49,562 62% 570-Insurance proceeds 673 - - - 592-Well drilling revenue 250,945 28,952 25,000 (3,952) -16% 597-Other revenue 184,802 115,867 206,875 91,008 44% 598-Community aggregate levy 109,231 21,636 67,750 46,114 68% 630-Sale of non-TCA equipment 3,454 - - - 830-Federal grants 1,874 - - - 840-Provincial grants 3,240,086 165,265 1,223,479 1,058,214 86% 890-Gain (Loss) Penny Rounding- 0 - (0) 990-Over/under tax collections (28,458) - (23,243) (23,243) 100%

TOTAL REVENUE 38,628,902 32,943,989 37,059,656 4,115,667 11%

OPERATING EXPENSES 110-Wages and salaries 5,140,205 1,890,629 6,323,484 4,432,855 70% 132-Benefits 880,574 373,958 1,249,650 875,692 70% 136-WCB contributions 42,059 18,110 61,391 43,281 71% 142-Recruiting 18,716 - 20,000 20,000 100% 150-Isolation cost 35,642 17,923 66,000 48,077 73% 151-Honoraria 473,231 213,211 532,500 319,289 60% 211-Travel and subsistence 412,881 110,539 335,100 224,561 67% 212-Promotional expense 34,222 5,681 72,500 66,819 92% 214-Memberships & conference fees 111,370 37,053 125,480 88,427 70% 215-Freight 97,306 33,368 113,260 79,892 71% 216-Postage 29,193 9,049 33,450 24,401 73% 217-Telephone 136,459 51,230 160,709 109,479 68% 221-Advertising 61,978 6,486 71,940 65,454 91% 223-Subscriptions and publications 4,777 338 8,222 7,884 96% 231-Audit fee 68,965 - 57,500 57,500 100% 232-Legal fee 74,488 14,595 95,000 80,405 85% 233-Engineering consulting 153,245 29,155 91,000 61,846 68% 235-Professional fee 2,660,001 401,478 1,364,204 962,726 71% 236-Enhanced policing fee 237,840 183,540 347,500 163,960 47% 239-Training and education 42,147 14,569 175,405 160,836 92% 242-Computer programming 52,746 11,466 61,119 49,653 81% 251-Repair & maintenance - bridges 59,312 - 181,100 181,100 100% 252-Repair & maintenance - buildings 181,060 29,638 172,716 143,078 83% 253-Repair & maintenance - equipment 256,390 72,669 300,300 227,631 76% 255-Repair & maintenance - vehicles 100,884 18,085 94,200 76,115 81% 258-Contract graders 93,290 7,200 150,000 142,800 95% 259-Repair & maintenance - structural 989,490 166,183 2,005,908 1,839,725 92% 261-Ice bridge construction 76,692 73,805 120,000 46,195 38% 262-Rental - building and land 15,133 1,613 17,029 15,416 91% 263-Rental - vehicle and equipment 69,940 17,617 64,228 46,611 73% 266-Communications 73,785 31,109 68,706 37,597 55% 271-Licenses and permits 10,704 2,419 12,829 10,410 81% 272-Damage claims 1,500 5,041 5,000 (41) -1% 273-Taxes 990 - 15,000 15,000 100% 274-Insurance 272,043 - 284,800 284,800 100% 342-Assessor fees 257,865 76,495 235,000 158,505 67% 290-Election cost- 2,750 8,000 5,250 66% 511-Goods and supplies 1,041,571 149,370 878,561 729,191 83% 521-Fuel and oil 821,066 274,551 732,650 458,099 63%

148 2012 Actual2013 Actual2013$ Variance% Variance TotalTotalBudget

531-Chemicals and salt 195,479 77,795 280,950 203,155 72% 532-Dust control 365,815 5,130 419,800 414,670 99% 533-Grader blades 133,451 12,862 150,000 137,138 91% 534-Gravel (apply; supply and apply) 1,017,661 - 1,490,130 1,490,130 100% 535-Gravel reclamation cost 12,109 - - - 543-Natural gas 84,170 73,865 98,464 24,599 25% 544-Electrical power 571,607 334,527 657,587 323,060 49% 710-Grants to local governments 1,371,120 800,692 1,765,786 965,094 55% 735-Grants to other organizations 1,690,701 1,013,035 1,786,655 773,620 43% 747-School requisition 6,157,364 1,542,839 6,222,152 4,679,313 75% 750-Lodge requisition 291,715 - 392,262 392,262 100% 810-Interest and service charges 39,202 5,612 36,000 30,388 84% 831-Interest - long term debt 426,418 46,552 469,490 422,938 90% 921-Bad debt expense 3,479 69 8,000 7,931 99% 922-Tax cancellation/write-off 202,181 4,210 60,000 55,790 93% 992-Cost of land sold 4,429 - - - 993-NBV value of disposed TCA 854,138 - 13,492 13,492 100% 994-Change in inventory 713,078 - (550,648) (550,648) 100% 995-Depreciation of TCA 6,769,738 - 7,376,914 7,376,914 100%

TOTAL 35,993,611 8,268,109 37,388,475 29,120,366 78%

Non-TCA projects 204,592 175,978 1,142,690 966,712 85%

TOTAL EXPENSES 36,198,203 8,444,086 38,531,165 30,087,079 78%

EXCESS (DEFICIENCY) 2,430,700 24,499,903 (1,471,509) (25,971,412) 1765%

OTHER 840-Provincial transfers for capital 5,103,229 2,472,769 19,891,011 17,418,242 88% 575-Contributed TCA- - 325,000 325,000 100% 597-Other capital revenue 156,682 8,000 204,900 196,900 96% 630-Proceeds of sold TCA asset 663,234 - 7,500 7,500 100%

5,923,145 2,480,769 20,428,411 17,947,642 88%

EXCESS (DEFICIENCY) - PS MODEL 8,353,845 26,980,671 18,956,902 (8,023,769) -42%

CONVERT TO LG INCOME STATEMENT Remove non-cash transactions associated with PSAB changes 993-NBV value of disposed TCA 854,138 - 13,492 13,492 100% 994-Change in inventory 713,078 - (550,648) (550,648) 100% 995-Amortization of TCA 6,769,738 - 7,376,914 7,376,914 100% Remove TCA revenues Total of OTHER per above (5,923,145) (2,480,769) (20,428,411) (17,947,642) 88% Add LTD principle paid 832-Principle Payments 2,275,059 158,012 1,928,507 1,770,495 92% Add/Deduct LG model TF to/from reserves 920-Contribution from Capital Reserve (2,335) - (195,800) (195,800) 100% 930-Contributions from Operating Reserve (47,181) - (646,220) (646,220) 100% 940-Contribution from Capital Reserve (19,948) - - - 762-Contribution to Capital (funding TCA projects) 857,467 - 2,746,762 2,746,762 100% 763-Contribution to Capital Reserves 4,592,174 - 1,435,000 1,435,000 100% 764-Contribution to Operating Reserves 3,062,419 - 100,000 100,000 100%

EXCESS (DEFICIENCY) - LG MODEL 50,000 24,341,890 - (24,341,890)

149 Project Progress Report for Apr 2013

Costs in 2013 Budget Percentage of Costs in current year Remaining Project Name Total costs 2013 Budget Status Update on Apr 30, 2013 Completion prior years up to Apr on Apr 30, (%) 30, 2013 2013

Administration Department

FV - Sign with flags - - - 25,000 25,000

FV - Alarm system (CF) 6,161 6,161 - 42,967 42,967

ZA - Paving Cornerstone, Library parking lot (CF) 65,568 65,568 - 234 ,433 234,433

FV - Office roof repair & building improvements (CF) 110,970 110,970 - 39,030 39,030

Virtual City Hall (CF) 15,585 15,585 - 4,415 4,415

FV - Roof extension over back door - - - 6,000 6,000

Land purchases from AB SRD (CF) 42,673 42,673 - 132 ,328 132,328

County's CAO house repairs (CF) 73,687 73,578 108 11,446 11,338

Total department 12 108 495,619 495,511

Fire Department

FV - Rescue struts 4,984 - 4,984 6,000 1,016

FV - Upgrade foam system on pump- - - 8,000 8,000

FV - Self contained breathing apparatus compressor- - - 35,000 35,000

Tompkins Fire Hall - Landscaping (CF) 22,909 17,925 4,984 2,075 (2,909)

LC - Blue Hills Fire Hall - Furniture/fixtures (CF) 31,188 31,188 - 8,812 8,812

LC - Self contained breathing apparatus compressor- - - 35,000 35,000

LC - Rescue struts- - - 6,000 6,000

LC - Upgrade foam system on pump- - - 8,000 8,000

Total department 23 9,968 108,887 98,919

Transportation Department

FV - Commercial grade turn mower- - - 18,600 18,600

FV - Pintle hitch trailer to haul loader- - - 30,000 30,000

FV - Tandem axle pup trailer- - - 35,000 35,000

FV - 550 truck with picker & auger- - - 98,500 98,500

LC - 101 St & 103 Ave reconstruction (CF) 35,653 18,582 17,071 1 ,398,000 1,380,930 Tender closes May 28th at Council Meeting5%

FV - Broom for Bobcat skid steer 8,951 - 8,951 9,400 449

FV - 48th & 53rd Ave paving (CF) 12,388 - 12,388 630 ,000 617,613

ZA - Aspen Drive paving & S-curve servicing (CF) 1,331 - 1,331 680 ,000 678,669

New infrastructure- - - 500 ,000 500,000 Has not started to date0%

LC - BF 81125 - Culverts (3) 7,877 - 7,877 380 ,904 373,027 Engineering Stage10% Page 1 of 4 150 Costs in 2013 Budget Percentage of Costs in current year Remaining Project Name Total costs 2013 Budget Status Update on Apr 30, 2013 Completion prior years up to Apr on Apr 30, (%) 30, 2013 2013

LC - BF 81120/79239 - Bridge repairs- - - 260 ,000 260,000 Engineering Stage10%

LC - BF 81336 - Engineering re: culvert- - - 50,993 50,993 Engineering Stage10%

LC - BF 75117 - Engineering re: culvert- - - 51,074 51,074 Engineering Stage10%

LC - Steamer trailer 12,115 - 12,115 12,000 (115)Complete100%

LC - Pave pathway 91st Ave & 102 St- - - 15,500 15,500 Waiting for Local Paving to begin 0%

FV - Pressure washer system upgrades (CF)- - - 5,000 5,000

LC - 105th Avenue reconstruction- - - 271 ,000 271,000

ZA - Bearspaw Crescent (CF) 511 ,261 511,261 - 15,633 15,633

LC - Salt and sand shelter- - - 202 ,000 202,000 Obtaining the required Price Quotes5%

Ground Penetrating Radar unit 36,730 - 36,730 40,000 3,270 Complete100%

ZA - Utility & Power Pole Relocations (CF) 53,513 53,513 - 8,943 8,943

LC - Intersection lighting at 99 Street & North Access Road- - - 40,925 40,925 Waiting for Atco to design.0%

ZA - Beautification Project (CF) 5,662 5,662 - 4,338 4,338

Gravel Reserve (to secure gravel sources)- - - 500 ,000 500,000

AJA Friesen Road Reconstruction (CF) 1 ,695,560 1,681,094 14,466 18,825 4,359 Minor cleanup to be completed95%

Zama Access Road - Phase III (CF) 3 ,272,396 3,268,038 4,358 2 ,731,963 2,727,605

Zama Access Rd - Phase IV- - - 6 ,563,700 6,563,700

Hwy 88 connector upgrade Phase I (CF) 2 ,986,197 2,980,540 5,657 5 ,697,196 5,691,539 In Progress30%

Hwy 88 connector upgrade Phase II 12,584 - 12,584 7 ,013,100 7,000,516 Design Stage2%

Hwy 88 connector upgrade Phase III- - - 4 ,683,800 4,683,800 Design Stage0%

Total department 32 133,529 31,966,394 31,832,865

Airport Department

LC - Airport Dev'ment (CF) 2 ,679,117 2,679,117 - 15,364 15,364

FV - Airport Dev'ment (CF) 1 ,363,667 1,363,224 443 16,382 15,940

LC - Beacon light tower- - - 7,500 7,500 Complete waiting for invoice100%

LC - Instrument Approach (CF) 36,112 36,112 - 13,889 13,889 In progress60%

Total department 33 443 53,135 52,693

Water Treatment & Distribution Department

FV - Truckfill meter upgrades- - - 25,000 25,000 In Progress10%

FV - 50th St water & sewer extension 11,753 - 11,753 581 ,000 569,247 Local Improvement Bylaw passed, In the advertisement stage.5%

Wolfe Lake Water Point Building Replacement (CF) 8,765 8,615 150 7,385 7,235 New building is on site and ready to be placed. 60%

LC - Spare well pump and motor- - - 13,000 13,000 Have not places the order to date.0%

Page 2 of 4 151 Costs in 2013 Budget Percentage of Costs in current year Remaining Project Name Total costs 2013 Budget Status Update on Apr 30, 2013 Completion prior years up to Apr on Apr 30, (%) 30, 2013 2013

FV - Replacement of chlorine gas equipment & analyzer (CF) 15,840 8,697 7,143 6,303 (840)Complete100%

ZA - Distribution pumphouse upgrades 32,513 - 32,513 897 ,075 864,563 Grant application submitted waiting for funding approval.5%

LC - Rehab well 1 3,047 - 3,047 150 ,712 147,665 On Hold0%

LC - SCADA computer- - - 7,500 7,500 Complete waiting for invoice.100%

ZA - Water treatment plant upgrades (CF) 474 - 474 50,000 49,526 Complete waiting for invoice.100%

ZA - WTP - Roof ventilation and insulation- - - 11,500 11,500 Has not started0%

Rural Water - Phases I & II (CF) 430 ,368 237,278 193 ,091 353 ,098 160,007 Minor cleanup to be done.98%

Rural Water - Pumping stn. (CF) 13,256 8,131 5,125 441 ,869 436,744 On Hold1%

High Level Rural Water Line (South)- - - 1 ,800,000 1,800,000 In design stage.0%

Total department 41 253,295 4,344,442 4,091,147

Sewer Disposal Department

LC - Lagoon upgrade (CF) 595 ,594 466,440 129 ,154 3 ,929,911 3,800,757 Clearing contract is complete, construction tender to close in June.15%

ZA - Lift station upgrade 11,372 - 11,372 1 ,144,000 1,132,628 Grant application submitted waiting for funding approval.5%

ZA - Storage shed- - - 8,000 8,000 Not started to date.0%

FV - Complete upgrade main lift station- - - 75,000 75,000 Not started to date.0%

Total department 42 140,526 5,156,911 5,016,385

Solid Waste Disposal

2 X 40-yard bins- - - 22,000 22,000

Land purchase (NW 11-104-17-W5), Tompkins Waste Transfer Station (CF) 36,000 36,000 - 3,000 3,000

Blumenort - Shack replacement- - - 11,911 11,911

Total department 43 - 36,911 36,911

Planning & Development Department

Trimble GeoExplorer 6000 XH- - - 10,150 10,150 The device has not been ordered.0%

Total department 61 - 10,150 10,150

Agricultural Services Department

HL - Rural Drainage - Phase II & Phase III (CF) 554,360 398 ,524 155 ,836 632 ,476 476,640 Completion Date- July 1, 201380%

Spruce Road drainage & road rehab- - - 330 ,000 330,000 The commencement date will be in June or July 2013.0%

Total department 63 155,836 962,476 806,640

Recreation Department

Page 3 of 4 152 Costs in 2013 Budget Percentage of Costs in current year Remaining Project Name Total costs 2013 Budget Status Update on Apr 30, 2013 Completion prior years up to Apr on Apr 30, (%) 30, 2013 2013

FV - Capital (includes CF) 186,340 181,604 4,736 94,417 89,681

LC - Capital (includes CF) 308 ,155 275,734 32,422 128 ,417 95,995

Recreation Facilities - Grounds Improvements (CF)- - - 432 ,520 432,520

LC - Jubilee Park Committee - Walking Trails- - - 50,000 50,000

ZA - Capital (includes CF) 84,378 84,378 - 71,000 71,000

LC - Splash park- - - 255 ,000 255,000

FV - Splash park- - - 305 ,000 305,000

Total department 71 37,158 1,336,354 1,299,196

Parks & Playgrounds Department

ZA - Park landscaping (CF)- - - 2,946 2,946

Machesis Lake - Concrete toilets- - - 17,000 17,000

FV - Concrete toilets- - - 34,000 34,000

LC - Arena walkway (CF) 2,462 2,462 - 12,538 12,538

Hutch Lake - Stairs (CF) 17,791 17,791 - 2,749 2,749

Total department 72 - 69,233 69,233

TOTAL 2013 Capital Projects 730,862 44 ,540,512 43 ,809,650

Page 4 of 4 153 154 Agenda Item # 13. a)

MACKENZIE COUNTY

REQUEST FOR DIRECTION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Joulia Whittleton, Chief Administrative Officer

Title: Highway 88 Connector – Phase II and III

BACKGROUND / PROPOSAL:

Council deliberated the Highway 88 Connector paving during the 2012 and 2013 budget discussions and made motions directing Administration to apply for provincial funding under the Resource Road Program, recognizing the strategic location of this project and importance of it for the County’s future economic growth. Phase I of the project is underway and expected to be completed early summer.

In addition to Phase I, Council approved the following projects in its 2013 Capital Budget: • Highway 88 Connector Phase II - $7,013,100 (pave) • Highway 88 Connector Phase III - $4,683,800 (base and pave)

Mackenzie County submitted two applications to Alberta Transportation under the Resource Road Program for both projects requesting 50% in grant funding.

Alberta Government made a decision not to fund the Resource Road Program in their three year plan, hence no funding for 2013-14.

As presented during the 2013 County’s budget review, the County’s share of the project was proposed to be financed by borrowing under the existing borrowing bylaw 820-11.

Borrowing capacity under Bylaw 820-11 $12,400,000

Less: Phase I (underway and $2M out of $3.7M borrowed in $3,744,697 2012)

Borrowing power remaining $8,655,303

Author: J. Whittleton Review Date: CAO

155

OPTIONS & BENEFITS:

Administration is looking for Council direction regarding the Phase II and III of the project. Administrative team discussed the various options that Council may wish to consider.

Option 1:

Council may consider postponing the project until new provincial or federal funding becomes available. The County will then apply for grants and proceed with Phases II and III upon confirmation of an outside source of funding.

The following options may be considered if Council chooses to proceed with the project utilizing the borrowing power remaining under Bylaw 820-11:

Option 2:

Council may consider tendering Phase II and III as two schedules and as follows: A- Tender paving of 9.6 km at the same standard as Phase I (110mm of ACP) (estimated cost $7.1M) B- Tender grading of the last 5 kilometers (estimated cost $1.6M)

In this option, Council will be required to plan and schedule the paving of the last five kilometers in future budgets (estimated cost $3.6M)

Total estimated cost for Phase I and II is $12.3M.

Pros of this option is that Phase II will be completed at the same standard as Phase I, but five kilometers will remain unpaved for the unforeseen future.

Option 3:

Tender Phase II and II as two schedules and as follows: A- Tender paving of 9.6 km at a lower standard, reducing ACP to 60mm (estimated cost $4.5M) B- Tender grading of the last 5 kilometers (estimated cost $1.6M)

In this option, if funding permits, Council may have an option to extend Schedule A to pave the remaining five kilometers at 60mm ACP (estimated cost $2.6M)

In this option, the County may require to impose road bands in the spring. Council will be required to plan and schedule the pavement overlay for 14.6 kilometers in future budgets (two to ten years and estimated at $3.6M).

Pros of this option are that the full length of this road will be paved, with road bans being the cons of this option.

Author: Review Date: CAO

156 Please note that the final costs are subject to tender results. In addition, Council may consider other options that have not been presented in this document.

COSTS & SOURCE OF FUNDING:

The current budget is approved with the County’s portion being borrowed. Subject to Council’s preferred option, Council may chose to wait until provincial or federal grants become available in future.

COMMUNICATION:

RECOMMENDED ACTION:

Administration recommends that Council considers the strategic location of this project while deliberating the options.

Author: Review Date: CAO

157 158 Agenda Item # 13. b)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Joulia Whittleton, Chief Administrative Officer

Title: Zama Access Road

BACKGROUND / PROPOSAL:

Zama Access Road paving project has been at the Council table during many budget deliberations and during strategic planning and business planning discussions. Mackenzie County was successful in securing Resource Road Program funds in the past, and while utilizing these funds, approximately 20km out of 60km are paved or in the process (Phase III) of being paved. Mackenzie County Council recognizes the strategic location of this project and importance of it for the County’s and Zama community future economic growth.

Council approved the $6M Phase IV project in its 2013 Capital Budget, requesting 50% in grant funding from Alberta Transportation under the Resource Road Program.

Alberta Government made a decision not to fund the Resource Road Program in their three year plan, hence no funding for 2013-14.

As presented during the 2013 County’s budget review, the County’s share of the project was proposed to be financed by a combination of reserve funds ($1.8M) and borrowing $1.2M under the existing borrowing bylaw 821-11 ($3M borrowing power).

OPTIONS & BENEFITS:

Mackenzie County Council past attempts to improve the Zama Access include the following (but not limited to): • Continue paving piece by piece while utilizing the Resource Road Program funds; • Proposals to Alberta Transportation to introduce special, one-time grant for a project of this nature;

Author: J. Whittleton Review by: CAO

159 Agenda Item # 13. b)

• Requests to Alberta Transportation to accept responsibility (gazette) for Zama Access with immediate paving; • Review of P3 options to pave this road.

Council identified this project as one of the top strategic priorities, requesting Administration to work on a case, looking at different approaches to improve this road. While administration is and will continue working towards this, administration is also requesting direction regarding 2013 scope of work for this project.

COSTS & SOURCE OF FUNDING:

Current and future budgets.

COMMUNICATION:

RECOMMENDED ACTION:

That the Zama Access paving be the first capital priority for paving a road outside a hamlet boundary and that administration continue reviewing options and applying for provincial and/or federal grants as these may become available with intent to complete the paving of this road.

Author: J. Whittleton Review by: CAO

160 Agenda Item # 13. c)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Joulia Whittleton, Chief Administrative Officer

Title: Organizational Success Session Follow-up

BACKGROUND / PROPOSAL:

The Organizational Success Session was held on April 22 and 23 with the purpose to improve governance and organizational effectiveness.

OPTIONS & BENEFITS:

Governance Charter

In order to enhance positive working relationships and positive organizational atmosphere, it is recommended that Council reviews and adopts the Governance Charter (attached).

Enhancing Council meetings effectiveness

It is recommended that the Council and Administration continue using the follow-up action list and strategic priorities chart.

The attached Decision Making Guidelines, Roles and Responsibilities Guidelines were reviewed and adopted by Council in January 2013 (along with the Strategic Priorities Report). It is recommended that Council and Administration continue utilizing these documents.

Committee of the Whole (COW)

With intent to improve opportunities for strategic dialog and maximize the informal aspects, a recommendation is being made to use COW to provide direction to staff versus making decisions.

Author: J. Whittleton Review by: CAO

161 Agenda Item # 13. c)

It is recommended that Council sets dates for these meetings. For example, these meetings could take place on a regular council meeting date between 10:00 am and 11:00 am every second or third council meeting.

Councillors will be free to propose topics for agenda and administration will utilize the Request for Direction form.

Strategic Focus

It is agreed that the existing strategic priority setting process is the best mechanism to address area (diverse) interests.

The priority setting workshop dates have been set post election 2013 and prior to finalizing 2014 budget.

Roles and Responsibilities

It is recommended that Council and Administration continue utilizing Council/Administration Protocol Policy (May 2012) which defines the general roles of Reeve, Councillors and CAO and the Roles and Responsibilities guidelines (adopted January 2013 along with Strategic Priorities Report).

Organizational Check-ins

It is recommended that Council continues reviewing and enhancing organizational and governance effectiveness by utilizing Organizational Success Guidelines (adopted in January 2013 along with Strategic Priorities Report).

COSTS & SOURCE OF FUNDING:

Committee of the Whole will be considered a committee meeting for purposes of councillors’ remuneration.

COMMUNICATION:

RECOMMENDED ACTION:

Motion 1:

That the Governance Charter be adopted as presented.

Author: J. Whittleton Review by: CAO

162 Agenda Item # 13. c)

Motion 2:

That the Committee of the Whole meetings be scheduled between 10:00 am and 11:00 am on June 26, 2013, August 26, 2013 and September 25, 2013.

Motion 3:

That the June 26, 2013, August 26, 2013 and September 25, 2013 Regular Council meetings start time be changed to 11:00 am.

Author: J. Whittleton Review by: CAO

163 PURPOSE

These guidelines are premised on an ‘informed agreement’ decision making model (see below). This approach acknowledges the time it takes to build consensus or ‘unanimous agreement’ while rejecting the potential conflicting nature of a ? ‘simple majority’. It provides a transparent process to achieve ‘informed agreement’ in that everyone can support implementation of the decision even if they didn’t vote for it because there was:

• Adequate information available for decision makers • Good debate to ensure views are heard and examined

Decision-Making CONSENSUS > GUIDELINES INFORMED AGREEMENT ADEQUATE INFORMATION GOOD DEBATE

SIMPLE MAJORITY AGREEMENT IMPOSED

These guidelines include the following: INFORMATION TOOLS 1. The decision- 1. Decision-making making process Flow Chart 2. Decision-making 2. Follow-up Action List information (FUAL) 3. Business meetings 3. Request for Decision of the Board (RFD) 4. Criteria for strategic 4. Council Direction decision-making Request (CDR)

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455164 or 250-881-0261 [email protected] New items and matters arising should be introduced and then referred for further analysis if there is any question as to whether the item 1THE DECISION-MAKING requires more information. PROCESS Responsibilities for agenda items are: To clarify the steps of the decision-making process • Council – approval of all agenda items (see attachment 1) – the submission, initial • CEO – review agenda with CAO and advise referrals, resolution and follow-up councillors on their submissions • CAO – review draft agenda with CEO and The Submission consult with staff

All agenda items should have sufficient information, staff advice and clarity for Council to Initial Referrals debate the matter and make a decision – yes, no or refer/defer. It is the right of any councillor to The four decision choices for Council on agenda request that more information be available before items are: a decision is made. It is the responsibility of • Accept as information – no decision is required Council to determine if there is adequate information to achieve informed agreement; and • Make a decision – yes or no (see ‘the if not, to refer the item for further information. resolution’) • Refer the item – more information is required Regular agenda items are usually brought to achieve an informed agreement forward from a previous meeting or they are • Defer the item – more time is required to standing items that reoccur frequently. These ensure a good debate items should have a verbal or written staff report as required with adequate information to make a Referrals to staff occur when more information is decision. If there is insufficient information the required regarding legislative, financial and staff item should be referred to staff for further workload implications. analysis. • The referral resolution should state what New business items that arise between meetings further information is required should be brought to Council through the • All staff referrals must go through the CAO following process: Referrals to a Committee occurs when more All new agenda items must be submitted through information is required regarding policy, public the Chief Administrative Officer (CAO) or interest and strategic direction implications. designate. Items submitted to the Chief Elected • The referral resolution should state what Official (CEO - Mayor) will be forwarded to the further information is required CAO. • The CAO assigns staff to prepare the necessary If an item is submitted by a council member, the information for the committee item goes on the agenda. The CEO and CAO may review the draft agenda with the elected official • All committee responses must be reviewed for submitting the item to maximize the success of the comment by the CAO item. It is Council that will determine whether the A Deferral or tabling motions are used when item is to remain on the agenda for discussion. discussion is moving away from the topic and All staff submissions are subject to the discretion becoming personal or when there is some of the CAO. distraction preventing ‘good debate’. Matters arising at the meeting may be introduced by the CAO or council member for inclusion on the agenda at the discretion of Council.

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455165 or 250-881-0261 [email protected] Responsibilities for referrals and deferrals are: Follow-up • Council – state expectations within the resolution All Council directions can be itemized on a Follow- up Action List (see tool #2) to ensure clear • CEO – ensure clear directions and expectations regarding action, monitoring responsibilities progress, achieving results, and seeing the volume • CAO – seek clarity regarding expectations at of Council directives. Monitoring the requests of the time of the resolution Council is useful to: • Think about the impact on strategic priorities The Resolution and day-to-day activities • Avoid expectations Council may have of staff All Council direction to staff should be given by that encroach on their personal time way of resolution or ‘by consent’ and noted in the • Give Council confidence that its directions are meeting minutes. This ensures clarity as to the being acted upon intent of the Council, documentation of the • Celebrate achievement and results direction, and accountability on the part of staff for follow-up. The key features of a Follow-up Action List (FUAL) include: The key elements of an effective resolution (or notation for minor items) include: • A cumulative list of action items from all meetings (identify source, meeting, date) • Why – the key results or outcomes that Council is looking for • Indicates What, Who and When for each item • Who – who will take the lead responsibility for • Each action item should have no more than actioning the resolution five words • When – targets for involvement of Council in • FUAL items should be the result of Council the future consent or resolution • What – the preferred response option to • Items can be ordered by the date of origin, achieve the desired outcome person responsible or target date

Responsibilities for resolution clarity are: The management of the Follow-up Action List (FUAL) requires: • Council – wording for self-initiated resolutions prior to or during the meeting • The development of the list and dates by the CAO with staff • CEO – facilitate clarity, closure or deferral of resolutions during the meeting • The distribution of the list to staff and Council within three days of the meeting • CAO – advise Council on resolutions • Updating of FUAL at each regular council meeting • Delete items or change targets only with Council’s agreement • Review of the list on a quarterly basis to assess the continued relevance of items • Review the list when the CAO thinks it is beyond staff’s capacity

Responsibilities for the FUAL are: • Council – review and disposition of FUAL items • CEO – facilitate review at each business meeting or strategy session • CAO – preparation and updating with staff

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455166 or 250-881-0261 [email protected] 2DECISION-MAKING 3MEETINGS INFORMATION To describe the key types of meetings of Council To clarify and provide the appropriate information required for decision makers to debate and decide The Business Meeting on an item The Business Meeting (including closed session or in-camera) is guided by a meeting procedures Request for Decision bylaw. Its primary purpose is to make a decision. The Request for Decision (see tool #3 RFD) is intended to serve as an executive summary of the The Strategy Session key information required for decision makers. It is a useful format to: The intent of the Strategy Session is to provide a venue for more informal discussion of matters • Ensure Council is clear and in agreement on that are not decision items. Its primary purpose to what ‘adequate information’ means develop a strategic direction so that: • Establish what is required of staff in preparing • Council reaches agreement on its expectations staff reports for a strategic topic • Provide a one page summary so there is a • Staff are clear on council expectations to guide quick reference for decision makers its work in advising Council • Ensure that CAO has oversight over all items going to Council The Strategy Session should be a regularly scheduled event with the expectation that all members of The key aspects of the issue include: Council will be present. It may also be referred to as • The key problem – how has the issue been (and is) the Committee of the Whole meeting. defined? The intent of agenda items for the Strategy • The desired outcome – if the issue was Session agenda includes: resolved, what would the result(s) be? • To enhance understanding of an issue by • The preferred option – the best alternative to meeting with relevant stakeholders achieve the desired outcome • To clarify expectations and improve the • Action Plan – key steps to implement the Council/staff working relationship preferred option • To explore options to deal with an issue and provide direction to staff The key implications for the recommendation • To undertake training to improve organization should include: and individual effectiveness • Background information – reports and data • To review and update the strategic plan and • Financial implications – current or future priority work programs budget The Council Direction Request (CDR) form can be • Organizational implications – Council and staff used help Council communicate: time • The key problem – how has the issue been • Strategic implications – consistency with defined? strategic directions and priorities • The desired outcome – if the issue was • Policy implications – legislation, previous resolved, what would the result(s) be? resolutions or policies • The possible preferred options to be pursued Responsibilities for the direction request are: Responsibilities for Strategy Sessions are: • Council – approval of standard format • Council – target dates and outcomes for • CEO – facilitate reference to the RFD strategic direction discussions • CAO – acquire complete information from staff • CEO – facilitate expectations regarding target dates • CAO – prepare necessary information and maintain schedule

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455167 or 250-881-0261 [email protected] DECISION MAKING FLOW CHART

DEBATE - DEFER

REFER or DECIDE YES/NO

MATTERS RESOLUTION ARISING COUNCIL AGENDA

FOLLOW-UP ACTION LIST

NEW AGENDA CAO ITEM Direction Request REFER SUBMIT STRATEGY SESSION IMPLEMENT & MONITOR REGULAR Request for ITEM Decision STAFF

COMMITTEE/ BOARD

RECOMMEND DISCUSS

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455168 or 250-881-0261 [email protected] FOLLOW-UP ACTION LIST (FUAL)

Date: ______

MEETING (Date)/Item/Notes WHO ACTION TARGET (Lead) (to/via) (Status)

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455169 or 250-881-0261 [email protected] REQUEST FOR DECISION (RFD)

SUBJECT: Decision-making topic title

RECOMMENDATION: Clear decision-making resolution answering What?, Who?, How?, When?.

CAO COMMENTS: Any additional comments regarding the reason for the recommendation

RECOMMENDATION Report/Document: Attached Available Nil

KEY ISSUE(S)/CONCEPTS DEFINED: Define the topic, reference background material and state question to be answered

RELEVANT POLICY: Cite existing policies, practices and/or legislation

STRATEGIC RELEVANCE: To Goals or priorities of current work program

DESIRED OUTCOME(S): Main Result along with - highlighted requisites and benefits

RESPONSE OPTIONS: Possible ways to achieve the main result with analysis highlights 1. ______2. ______3. ______

PREFERRED STRATEGY: Rationale for selected option – including pros and cons

IMPLICATIONS OF RECOMMENDATION:

GENERAL: Consequences to community, overall organization and/or other agencies ORGANIZATIONAL: Policy change or staff work load requirements FINANCIAL: Current and/or Future Budget impact FOLLOW UP ACTION: Timelines, decision-making milestones and key products COMMUNICATION: Strategy to inform, consult or involve stakeholders OTHER COMMENTS: By others reviewing this RFD

Submitted by: Writer ______Endorsed by: Other ______

Reviewed by: CAO______Reviewers ______

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455170 or 250-881-0261 [email protected] COUNCIL DIRECTION REQUEST (CDR)

SUBJECT: Discussion Topic title

SUGGESTED FOLLOW-UP ACTION: Next steps to develop the topic further discussion or decision?

CAO COMMENTS: Any additional comments regarding the suggestion.

BACKGROUND: Report/Document: Attached Available Nil

1. DEFINE THE TOPIC

KEY INFORMATION: Key summary of existing information to understand the nature of the topic.

RELEVANT OBSERVATIONS: Note issues or opportunities related to the complexity of the topic

STRATEGIC QUESTIONS: What needs to be known before recommendations can be developed?

ESSENTIAL QUESTION: The key question to guide the information and recommendation activities ______?

2. DETERMINE DESIRED OUTCOMES if the essential question is addressed

KEY RESULT: The tangible outcome the organization can achieve to address the essential question. ** ______DESIRED BENEFITS OF KEY RESULT What positive conclusions are expected? : REQUISITES: What must happen before the key result can be achieved? UNINTENDED OUTCOMES: Are there possible undesirable effects that could occur?

3. EXPLORE RESPONSE OPTIONS to achieve the key result (Pros & Cons)

1. ______

2. ______

3. ______

Submitted by: Writer ______Reviewed by: CAO ______

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455171 or 250-881-0261 [email protected] PURPOSE

These guidelines focus on enabling the Chief Administrative officer (CAO) and Council to regularly review organizational and governance effectiveness. This assessment process is guided by positive success indicators. This eliminates the tendency to avoid focusing on past events. Success indicators, effectiveness factors, questions and procedures to guide organizational discussions, are based on four core functions of a local government.

1. Strategic Direction – the overall roadmap that Organizational guides organizational activities 2. Policy Choices – decisions that allocate Success resources and organizational effort 3. Service Delivery – provision of programs and Discussion services to the public 4. System Coordination – requirements for GUIDELINES organizational effectiveness and efficiency CORE GOVERNMENT FUNCTIONS POLITICAL

Strategic DIRECTION Policy CHOICES Vision for Future Legislative Compliance Organizational Mission Budget Allocations Shared Values Policy Decisions Long Term Goals Contract Commitments STRATEGIC Specific Objectives Short Term Priorities POLICY

The PUBLIC

Systems Service DELIVERY COORDINATION Action Plans MANAGERIAL Personnel Practices Production Systems TECHNICAL Information Systems Resource Schedules Financial Accountability Delivery Strategies Resource Deployment The CLIENT

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455172 or 250-881-0261 [email protected] 1SUCCESS INDICATORS Key success indicators are intended to describe the Strategic Direction ideal state of: • Do we have a clear strategic direction? • Is the direction consistently pursued by council • Governance – political aspects that involve and administration? elected officials • How do we measure and celebrate progress • The Organization – the administrative realm and results? involving management and staff Policy Choices Success indicators provide a framework to identify • Does the decision-making process work well? ‘what is working well’. This type of positive • How do we ensure good information to make discussion encourages celebration of effort and decisions? results. It is also a reminder of the strengths and • Do we make good policy and ensure it is assets that the organization should reinforce and implemented? retain. Service Delivery Success indicators also help to identify ‘areas for • Are service expectations realistic given our attention’. Critical analysis can identify concerns organizational capacity? • Are people satisfied with the quality of services and gaps identifying where the organization is that we provide? falling short of its desired benchmarks. It is • Do we provide services in the most efficient important that an issue be discussed to clarify manner? perspectives and facts before moving forward. Systems Coordination Key questions to guide organizational and • Do we have a positive and productive work governance discussions include: environment? • What ways do we ensure a high degree of performance and fiscal accountability? • How do we maximize internal and external communication efforts? © 2010 LGL INSTITUTE ?! ?! ?!

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455173 or 250-881-0261 [email protected] 2EFFECTIVENESS FACTORS Achieving success is influenced by internal factors External influences also affect success. Societal that relate to the competence and behaviours of and community trends along with public and people involved in the organization as well as its stakeholder demands place pressures on the systems and processes. The internal human and organization. To be effective, the organization technical elements must be aligned to achieve must align its directions with the strategic internal stability. imperatives of its environment.

EXTERNAL ALIGNMENT

ENVIRONMENTAL SYSTEM Components Conditions Reliable Systems Societal Trends Clear Processes Best Practices Adequate Resources Other Agencies

EXTERNAL COMMUNITY Needs HUMAN Elements INTERNAL INFLUENCES Public Expectations Required Competencies FACTORS Stakeholder Demands Appropriate Behaviours Available Resources Focused Effort

LOCAL ALIGNMENT

EXPLORATIVE QUESTIONS Use these questions to explore the impact of the ‘effectiveness factors’ on organization or governance success: Environmental Conditions System Components • What are the significant external influences • Do our systems and processes help us to that impact our organization? achieve success? • How is our success impacted by other • Are the various sub-systems linked and agencies? integrated? • Are there some ‘best practices’ that would • Can we improve the allocation and use of enhance our success? available resources? Community Needs Human Elements • What are the prevailing public expectations of • Are there behaviours that detract from our the organization? ability to achieve success? • How do we sort out wants from needs among • Do we have the skills required to respond to stakeholders? issues and opportunities? • What resources are available in the community • Can we improve employee, council or service that can be mobilized? performance? © 2010 LGL INSTITUTE For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455174 or 250-881-0261 [email protected] 3GOVERNANCE SUCCESS DISCUSSION

Ideally, Success Indicators are adopted by Council The discussions should reflect a two-way dialogue following each election. Should there be a change about how administration is impacting the in council membership or CAO, council may wish governance functions of the political realm and to review and update its success indicators. likewise, how political activities affect staff activities in the administrative realm. The Organizational Success Discussion should be done in a closed session meeting as it involves the The CAO can also use the Success Indicators with performance of staff requiring and their privacy staff to assess how the organization is doing and should be protected. The Chief Elected Official (CEO) to improve organizational effectiveness. chairs the discussion upon consent of Council to enter into ‘closed session’ (also known as in-camera) The Success Indicators can be incorporated into in accordance with enabling legislation. The CEO is staff performance plans to entrench expectations expected to refer any discussion that is not for organization performance at all levels of the appropriate for closed session to a regular meeting organization. of council.

ORGANIZATIONAL (CAO) SUCCESS INDICATORS 1. Adherence to defined political and 7. Ensure complete information and discussion to administrative roles and responsibilities. arrive at good decisions. ______2. Efforts to develop and achieve strategic 8. Consistency of attention to internal and directions. external communication. ______3. Ability to develop a smooth transition of plans 9. Respect for diverse opinions. into action. ______10. State of organizational stability while 4. Attention to monitor and recognize addressing changing conditions and issues. organizational and staff performance. ______11. Evaluation of the satisfaction levels and 5. Facilitation of a positive and productive efficiency of service delivery. organizational environment. ______12. Maintenance of external relations and 6. Accountability for the efficient use of partnerships. organizational resources. ______13. Honour the principles of transparent processes and serving the public interest. ______© 2010 LGL INSTITUTE For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455175 or 250-881-0261 [email protected] Mackenzie County Governance Charter 1. INTEGRITY Principle - The general societal expectations that guide council and councillor efforts to reflect accepted standard of moral uprightness and sincerity. Shared Values We believe in fairness, honesty, straightforwardness, honor and incorruptibility.

Councillor Expectations – We will • Act in truth, honesty and openness with each other, staff and the public • Acknowledge that the integrity of Council relies on the diligence of each councillor • Not defame the reputation of others • Not obstruct the implementation of any council decision or by staff • Not interfere in the management

2. RESPECT Principle - Treating others as you wish to be treated. Shared Values We believe respect is not judging people who believe differently than you; taking responsibility, not laying blame; and seeking to understand opposing views.

Councillor Expectations – We will • Foster staff’s comfort to provide advice without fear • We will treat others with courtesy and not use derogatory language and behaviours • Respect the democratic decisions of Council • Observe and demand the maintenance and order of protocol at meetings • Actively listen to our colleagues and seek to understand their viewpoint • Adhere to the fact that Council only has one employee – the CAO • Not criticize individual staff in the public domain

4. STEWARDSHIP Principle - management and/or care for resources for which one has no ownership

Shared Values We believe in the management of organizational resources to pursue long-term sustainability of Strathcona County. We believe in working together and with other agencies for the benefit of our residents, businesses and stakeholders.

Councillor Expectations – We will • Ensure spending programs and tax policies are affordable and sustainable over time • Work constructively with other levels of government • Facilitate partnerships with other agencies to deliver services to the community • Nurture the capacity of local groups to respond to community services needs • Ensure a healthy work place for staff and volunteers • Provide clear performance expectations for strategic directions and services • Provide and evaluate clear performance expectations for the CAO

176 3. PUBLIC INTEREST Principle - The rights, obligations and welfare of the general public while having regard for private interests in order to determine what is in the best interest of the general public.

Shared Values We believe that effective governance is dependent on listening to all interests while considering the best interest of the community. Councillor Expectations – We will • Make decisions because they benefit the public not the decision-maker(s) • Serve the public with respect, concern, courtesy and responsiveness • Advocate vested interests but recognize we serve the public interest • Actively oversee the fiscal accountability and operational efficiency of the County • Not make promises or commitments that have not been authorized by Council • Seek and review information from administration before making a decision

5. CONFLICT OF INTEREST Ethic – decisions influenced by the official's personal interests such as a pecuniary interest is defined in the Municipal Government Act. Shared Values We believe a conflict of interest occurs when a councillor is involved in multiple interests, one of which could possibly effect their decision.

Councillor Expectations – We will • Not act as a paid agent before the County • Avoid personal activities which may be in conflict with the conduct of official duties • Disclose any pecuniary interests concerning matters before Council • Withdraw from proceedings when the conflict is validated by Council or legal counsel • Not incur any third party obligation when making governance decisions • Question any direction given that we think may be unethical or unlawful • Not use our position to secure special privileges or advantages for self or others • Not accept a fee, gift or benefit from a party doing business with the County • Not use county property for personal use not sanctioned by policy

6. CONFIDENTIALITY Ethic - The state of treating information as private and not for distribution beyond a mutually agreeable scope, or the agreement not to use such information other than for specifically identified purpose. Shared Values We believe in ensuring that information is accessible only to those authorized to have access and that privileged information should not be divulged to third parties.

Councillor Expectations – We will • Not disclose the information received or deliberations of a ‘closed session’ meeting • Consider all Councillor requests to release confidential information to the public • Not refer to confidential information during relevant public discussions • Protect the privileged information to which we have access in our duties

177

7. IMPARTIALITY Ethic - The absence of any bias toward or away from a particular person or opinion. Shared Values We believe impartiality is a principle of justice holding that decisions should be based on objective criteria, rather than on the basis of bias, prejudice, or preferring the benefit to one person over another for improper reasons. Councillor Expectations – We will • Oppose any discrimination in setting directions and making policy • Make decisions based on careful and fair analysis of the facts • Maintain an open mind to hear other views even when holding a personal viewpoint • Make decisions and policy through proper channels of the County’s structure • Seek and review information from administration before making a decision • Review material, participate in discussion and base decisions on the merits of the matter • •

178 PURPOSE

To clarify the responsibilities of elected officials and staff members and to understand success factors and tools that guide organizational and individual actions reinforcing the distinction between political and administrative roles

1ROLES The key positions for the purposes of these guidelines include:

• Council – elected decision-making body • Chief Elected Official – elected official presiding over council meetings • Chief Administrative Officer – principal staff Roles & member responsible for operations • Staff – responsible for implement policies and Responsibilities programs GUIDELINES The fundamental roles of elected officials and administration involve:

COUNCIL ADMINISTRATION Give direction Implement directions Make policy decisions Develop decision making advice Represent the public interest Provide technical knowledge

CHIEF ADMINISTRATIVE CHIEF ELECTED OFFICIAL OFFICER Coordinate Council activities Coordinate organization systems Represent the organization Manage organizational resources Facilitate Council/staff interface Facilitate Council/staff interface

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455179 or 250-881-0261 [email protected] 2REALMS The political or governance realm for Council and The administrative or operational realm for the the CEO primarily involves: CAO and staff primarily involves: • Strategic Direction – to provide the overall • Service Delivery Implementation – to allocate direction of the organization through mission, resources, schedule and deliver internal and vision, goals and priority statements external services • Policy Choices – to make decisions that guide • System Coordination to establish and maintain organizational activities in terms of the processes required for organizational budget, legislation and organizational rules effectiveness and efficiency

POLITICAL DIRECTION CHOICES Goals & Priorities Legislation & Policy Vision & Values Budget Allocation

STRATEGIC The PUBLIC DECISIONS

STAFF COORDINATION SERVICES IMPLEMENT- Systems Resource Development ATION Processes Service Production

The CLIENT

ADMINISTRATIVE

RESPONSIBILITIES 3 Key functions associated with both the political and administrative roles include: To present specific responsibilities for Council, the • Making informed decisions CEO, the CAO and staff and tools to strengthen compliance and maximize organizational • Making and implementingpolicy effectiveness • Liaising with other organizations To discuss Success Indicators as a means of • Allocating resources regularly assessing organizational and individual efforts maximizing role clarity and organizational • Setting a direction effectiveness • Effectively utilizing staff • Ensuring good systems • Dealing with media • Establishing the council structure

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455180 or 250-881-0261 [email protected] MAKING INFORMED 4 DECISIONS

To make informed choices in the public interest Staff using all available information • Proactive in providing a full range of information and implications • Ensure compliance with statutory requirements Council • All staff items submitted through the CAO • All items are to be submitted via the CEO and CAO or designate • Provide a comprehensive review of related information • Consider organizational goals, public interest and available resources, existing legislation, Tools current policies and jurisdiction when making decisions • Follow-up Action List – to ensure decisions are actioned and implemented • Provide effective referrals to staff by clarifying the problem, desired outcomes, scope of • Request For Decision – consistent format for required analysis and a response timeframe reports and recommendations from staff and committees to Council • Provide effective resolutions – clear direction with clear expectations • Agenda Preparation Schedule – timelines for submission and distribution of the agenda • Ensure all information is available to make an package informed decision • CAO/Staff Meetings – to review advice with • A councillor is expected to review material staff before the meeting and to discuss the provided and ask questions of administration implementation of decisions after the meeting both before and during the meeting • Standard Agenda Format – an established Chief Elected Official order to conduct business • Facilitate decision-making processes to seek • Annual Meeting Calendar – for all council informed agreement by ensuring good debate related meeting and adequate information is available Success Indicators • Ensure member regard for organizational values and appropriate behaviour • Timely preparation of agenda information for review by members • Monitor meeting effectiveness and encourage member input • Repeated or reversal of decisions avoided • Follow-up to meeting decisions is ensured Chief Administrative Officer • Focused discussion on issues rather than on • Coordinate the agenda preparation process personalities • Provide recommendations on all council items • Balanced meeting agendas and schedule • Review agenda with the CEO • Implications for all decisions are known • Fair and equitable opportunities for everyone to be heard • Prioritized agenda items to focus the flow of the meeting

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455181 or 250-881-0261 [email protected] MAKING & IMPLEMENTING LIAISING WITH OTHER 5 POLICY 6ORGANIZATIONS To establish legislation that is fair and consistent To maintain contact with other organizations to effectively share resources and information Council • Thoroughly investigate issues before making Council decisions • Promote cooperative relations with other • Seek staff advice prior to making policy agencies – government, not for profit and decisions private sector • Portray an open mind on matters and listen to • Approve agreements with other agencies that all views involve sharing the authority and resources of • Reflect the public interest while respecting the organization specific interest group requests • A councillor may be requested to act as a Council liaison with another agency at the Chief Elected Official request of the CEO or Council (see Councillor • Ensure staff advice is available and presented Portfolio below) • Ensure clear direction for preparing policy from council to staff Chief Elected Official • Provide timely reports on agency liaison Chief Administrative Officer activities • Ensure adherence to existing policy and • Represent Council based on existing policies, legislation budget and strategic plan • Ensure all options are presented along with • Obtain Council direction on significant issues recommendations not covered by existing policies, budget or • Ensure staff compliance to policy strategic plan before representing Council’s • Monitor and advise Council of liability position exposure on policy matters • Act as primary spokesperson for Council with Staff other agencies • Review legislation, policies and precedents • Keep Council informed on meeting with other when providing policy advice organizations • Maintain an efficient policy retrieval process Councillor Portfolio Tools • Provide timely reports on agency liaison • Resolution Index – catalogue of Council activities decisions for easy reference • Represent the interests of Council based on • Operations handbook – easy reference to existing policies, budget and the strategic plan existing approved operational or day-to-day • Obtain Council direction on significant issues practices and guidelines not covered by existing policies, budget and • Council Strategy Sessions – in depth sessions on the strategic plan before representing specific areas to learn more about the subject Council’s position material before significant debate • Liaise with the CAO or assigned staff person on portfolio matters Success Indicators • Delegation of routine matters to Chief Administrative Officer administration by way of policy • Coordinate an ongoing and targeted agency • Consistent policy approach to similar issues liaison program • Limited revisiting of policy decisions • Act as primary liaison with senior staff of other • Easy retrieval of policies in a standardized organization format • Lack of conflict between policy and legislative initiatives

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455182 or 250-881-0261 [email protected] 7ALLOCATING RESOURCES Staff To effectively allocate resources in an efficient and • Interact with staff of other agencies as accountable manner delegated by the CAO Council Tools • Establish a budget and to allocate resources • Agency Liaison Chart – to manage and monitor that are commensurate with expectations of agency liaison the organization’s work program • Liaison Update on Agenda – to regularly • Ensure a linkage between the budget process report on agency activities and the strategic plan • Councillor Portfolio List – to regularly report Chief Elected Official on portfolio matters • Ensure discussion takes place regarding human • Update Report Form – outline for providing and fiscal resource implications prior to a information on agency liaison or matters Council decision arising between or at meetings of Council • Refer emergency expenditures to Council by Success Indicators way of a special meeting or consent by telephone poll (for approval at next meeting) • Up to date information on other agencies in consultation with the CAO • Timely reporting on relevant initiatives and issues Chief Administrative Officer • Staff or elected official represent the • Advise Council on the implications of all organization – not their own views recommendations to Council • Maintain high potential for cooperation with • Control financial resources as per Council other organization direction • Improved external organization perspective by council and the organization Staff • Respected as a partner or stakeholder in • Provide complete assessment of implications interagency relationships for recommendations Tools • Service Levels – criteria to ensure resources are consistent with service delivery expectations • Budget Process Guidelines – steps and milestones for establishing annual operating and capital budgets • Long Term Fiscal Plan – long term requirements of the organization • Financial Authority Policy – designating limits of spending authorities Success Indicators • Efficient budget timeline • Adequate information to make choices among competing demands • Clear budget linkage to priorities and work programs • Balanced year end budget

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455183 or 250-881-0261 [email protected] 8 SETTING DIRECTION 9 EFFECTIVELY UTILIZING STAFF To articulate a community vision and establish a To ensure a healthy and productive work strategic organizational direction environment Council Council • Consider the organization’s capacity and public • Directs information requests to the CAO on the interest to develop short term priorities and basis that it will not impact staff work longer term directions programs and that the information provided will be made available to all councillors • Continually review the implementation of • A councillor information request that does not priorities and directions impact staff time can be referred to the CAO Chief Elected Official and/or Council by the councillor • The CEO, member of Council or committee • Ensure a process is in place to establish and chairperson is not permitted to direct a staff monitor strategic directions member at any time • Ensure Committee/Administration issues are • Concerns regarding a staff member are brought forward to Council directed to the CAO • Manage Council priorities through discussion • Concerns regarding the CAO are referred to of an item’s urgency, public sensitivity, the CEO and/or Council legislative imperative, monetary and liability consequence Chief Elected Official • Receives concerns regarding staff performance Chief Administrative Officer and refers them to the CAO • Keep Council and stakeholders informed on • Facilitates Council discussion with the CAO on progress, recommend changes and new unresolved personnel matters initiatives for the strategic plan and work Chief Administrative Officer programs on a regular basis • Coordinates the ongoing review of the • Coordinate an ongoing process to monitor organization’s effectiveness organizational priorities • Coordinates the ongoing appraisal of staff Staff performance • Advise Council of the relevance of their Staff decisions to the strategic plan • Regularly reports on operational activities • Provides regular updates on Council priorities Tools and operational strategies • Core Services List – differentiates between core and discretionary services Tools • Strategic Plan – mission, vision, longer term • Success Indicators – clear criteria to assess the directions and values organization’s effectiveness • Council Priorities Work program – to monitor • Operational Strategies Work Program – operational items for Council review the implementation of significant matters that are of a governance or political nature • Council Priorities Work Program – clarifies political items for administrative attention • Operational Strategies Work program – to • Staff Reports – regular update on significant monitor significant administrative matters operational activities • Strategic Sessions – scheduled regularly for the discussion of major issues Success Indicators • Periodic overall or targeted system reviews Success Indicators • Systems serve organizational needs and • Linkage to annual budget process priorities • Opportunities for public involvement • Organization-wide awareness of systems and • Determine needs versus wants how they work • Determine ‘what business are we in?’ • Staff understanding of Council priorities and expectations

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455184 or 250-881-0261 [email protected] 10 ENSURING GOOD SYSTEMS 11 DEALING WITH MEDIA To ensure consistent and transparent organization To effectively communicate Council decisions, processes and systems strategic directions and organizational accomplishments

Council Council • Regularly review organizational efficiency and • Communicate Council decisions and if deemed effectiveness appropriate, to express personal concerns discussed during public debate

Chief Elected Official • Receive organizational performance concerns Chief Elected Official from councillors and refer them to the CAO • Represent the views of Council to the media • Facilitate Council’s discussion with the CAO on • Review media releases based on Council’s unresolved organizational matters decision or the consent of a majority of councillors as prepared through the CAO

Chief Administrative Officer • Coordinate the ongoing review of the Chief Administrative Officer organization’s effectiveness with Council and • Provide administrative details on Council staff decisions and refer political matters to the CEO

Staff Staff • Regularly report on operational activities • Refer requests for non-routine information to the CAO • Provide readily available public information Tools • Success Indicators – clear criteria to assess the organization’s effectiveness Tools • CAO Sessions – regular sessions for Council and • Media Relations Training – how to deal with the CAO to discuss what is working well and ‘hot seat’ situations what could be improved • Media Release – standard format and process for consistent application Success Indicators • Periodic overall and targeted system reviews Success Indicators • Systems serve organizational needs and • Consistent message to the public priorities • Timely response to the media • Organization wide awareness of systems and • Ability to freely express opinions while being how they work respectful of Council decisions • Regular CAO/Council discussion on organizational performance • Regular CAO/staff discussion on organizational performance

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455185 or 250-881-0261 [email protected] 12 COMMITTEE STRUCTURE To establish governance systems to meet the strategic and political needs of Council

Council Committees • Make recommendations on policy matters referred by Council • Make recommendations concerning strategic issues referred by Council • Suggest topics for Council consideration

Councillor Portfolios • Present ‘requests for decisions’ to Council • Liaise with external interests at the request of Council or CEO • Liaise with community stakeholders at the request of Council or CEO • To be well informed on activities and issues within the assigned portfolio • Suggest topics for the consideration Council

Committee Chairperson • Chair the committee meeting • Review agenda with staff liaison • Present committee recommendations to Council • To be well informed on activities and issues within the assigned area

For information on strategic facilitation, governance development and leadership training services contact: Gordon McIntosh PhD, CLGM 250-655-7455186 or 250-881-0261 [email protected] Agenda Item # 13. d)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Joulia Whittleton, Chief Administrative Officer

Title: Alberta Health Services – Air Ambulance Services

BACKGROUND / PROPOSAL:

Provision of health services, including ambulatory care, is one of the Alberta Government responsibilities.

OPTIONS & BENEFITS:

Please review the AHS announcement regarding changes to air ambulance services in Mackenzie Region.

COSTS & SOURCE OF FUNDING:

COMMUNICATION:

RECOMMENDED ACTION:

For discussion.

Author: J. Whittleton Review by: CAO

187 Alberta Health Servkes

May 17, 2013

Reeve Bill Neufeld Sent via e-mail: [email protected] Mackenzie County P.O. Box 640 Fort Vermilion,AB TOH 1NO

Dear Mr. Neufeld;

Alberta Health Services (AHS) Emergency Medical Services (EMS) has finalized a new service delivery model for air ambulance services in Alberta. A request for proposal for fixed wing aviation and medical crew contracts was issued today.

Since December, AHS has sought input and advice from key groups as we worked to finalize the delivery model. The attached document provides details of that model, an update on the engagement we have undertaken to date, and next steps.

The new service model retains the best attributes of the current model, while enhancing coordination of services and access to a higher level of care. Plane and helicopter medevac services in the province will be changing from three critical care and 12 advanced life support aircraft, to seven critical care and seven advanced life support aircraft. Resources have also been redistributed to better meet patient demand across the province.

Albertans will see an overall improvement in air ambulance service. To achieve that, four planes — based in Fort

Vermilion, Slave Lake, Lac La Biche and Peace River — will be relocated, and one from Medicine Hat will be taken out of service.

It is our intent to have the new air ambulance contracts in place before February 1, 2014, to ensure future contracted providers have enough time to be ready to provide service. In the meantime we want to share information about the new model, listen to questions and comments from stakeholders, and receive advice on implementing the new model. You are welcome to contact Howard Snodgrass, Executive Director, Provincial Air Ambulance and Inter-facility Patient Transfer Strategy by e-mail at howard.snodgrass(äalbertahealthservices.ca or by phone at (403) 529-8009.

For more information, please visit our website at www.albertahealthservices.cafems.

Sincerely,

Sue Conroy Dr. Ian Phelps Senipr Vice President Senior Medical Director EMS & Health Link Alberta EMS & Health Link Alberta

Emergency Medical Services & Health Link Alberta Suite 600, HSBC Building, 10050—106 Street, Edmonton, As T5J 2Y2 Telephone: (780) 735-1703 • Fax: (780) 735-1740

www.a Ibertahealthservicos.ca188 II. Alberta Health INFORMATION UPDATE S Services Alberta air ambulance model improvements

Alberta Health Services (AHS) Emergency Medical Services (EMS) has finalized a new service delivery model for air ambulance services for Alberta. A request for proposal will be issued for provision of fixed-wing and medical crew services today (May 17).

Since December, AHS has engaged key stakeholders across the province — Health Advisory Councils, AHS zone medical and administrative leadership teams, Alberta Health (Emergency Health Services), AHS Provincial Patient and Family Advisory Group, STARS and current fixed

wing air ambulance contract service providers — to share data, facts and observations and seek their feedback. All feedback and expert advice was considered in the creation of the new model.

While retaining the desirable and best attributes of the current model, the new model: . Realigns resources to improve access to air ambulance for all Albertans . Enhances the level of care provided to critical patients by introducing critical care transport (CCT) teams to manage patients with more complex needs • Ensures the air ambulance service is sustainable into the future

The new model changes the overall number of medevac resources (planes and helicopters) in the province from three critical care and 12 advanced life support aircraft, to seven critical care and seven advanced life support aircraft. Resources have also been redistributed to better meet patient demand across the province. To achieve this, four medevac planes will be relocated and one taken out of service.

The new model is as follows: Base Location Current Service New Service Model Model Ft. Vermilion 24/7 ALS’ plane Plane relocated to Hiqh Level High Level 24/7 ALS plane 24/7 ALS plane 12 hour ALS plane Peace River Two 24/7 ALS planes 24/7 Critical Care Transport (CCT)’ plane Second plane relocated to Grande Prairie Grande Prairie STARS helicopter~ STARS helicopter 24/7 ALS plane 24/7 CCT plane 12 hour ALS plane Ft. McMurray 24/7 ALS plane 24/7 CCT plane 12 hour ALS plane Slave Lake 24/7 ALS plane Plane relocated to Edmonton Lac La Biche 24/7 ALS plane Plane relocated to Fort McMurray Edmonton STARS helicopter STARS’ new larger and faster helicopter 24/7 ALS plane 24/7 ALS plane 12 hour ALS plane Calgary 24/7 ALS plane 24/7 ALS plane STARS helicopter STARS’ new larger and faster helicopter Medicine Hat Two 24/7 ALS planes 24/7 CCT plane Second plane removed from service Advanced Life Support (ALS) crews provide a high level of care at a paramedic level. 2 critical Care Transport (CCT) crew are trained to a higher skill level than ALS crew and can manage patients with more complex needs. They can follow physicians’ clinical direction to use complex medication, and stabilize critical patients for safe transport.

189 II. Alberta Health INFORMATION UPDATE • Services

~ currently provides critical care from three locations. The new model takes into account the impending introduction of new AWl 39 helicopters in Edmonton and Calgary that can fly further and faster than the current SKi 17 helicopters.

Along with stakeholder feedback, AHS collected and analyzed data which suggests that resources are not currently matching patient demand: • All 12 medevac planes are available 24/7 but spend less than a third of their time responding to calls. • Each medevac plane currently averages less than two flights per 24-hour period. • 70 per cent of all fixed wing flights occur between 6 a.m. and 6 p.m., Monday to Sunday. • More than 60 per cent of air ambulance patients across the province are stable, non-urgent patients. • 86 per Cent of non-urgent flights occur Monday to Friday, with most between 6 a.m. and 6 p.m. • Currently, only STARS provides in-flight critical care in Alberta. • Of the planes AHS is relocating, most patient transfers originate in a location away from their base community. o Fort Vermilion, 57 per cent of flights originate from another community o Peace River, 80 per cent of flights originate from another community o Lac La Biche, 85 per cent of flights originate from another community o Slave Lake, 74 per cent of flights originate from another community

New contracts will be put in place before February 1, 2014, to ensure future contracted partners have enough time to prepare to be ready to provide service.

To ensure ongoing patient safety, AHS will continue to monitor and review patient care and report air ambulance data publicly; patients across Alberta can be confident they will continue to receive the same, or higher, quality of care and service, no matter where they live.

Safe, stable and controlled transport is critical for ongoing patient treatment to ensure there is

no downtime in patient care — minute to minute, patients receive the care they need when they need it.

AHS will continue to work with all stakeholders to hear their questions and concerns and receive advice on implementation of the new model.

For more information, visit www.albertahealthservices.ca/ems.

190 SIR Alberta Health FAQ — Fort Vermilion S Services Air Ambulance Model

Why are you relocating some planes? The current model is not meeting patient needs and demands as well as it could, and we are fixing that. It is important to locate bases at communities with high volumes, and will provide the greatest access to all Albertans.

Fort Vermilion is approximately a 17-minute flight from High Level, where two advanced life support planes will be based.

Some bases are predominantly providing service to areas other than where they are based. For example, many patient transfers done by the Fort Vermilion-based plane (57 per cent of all its flights) involve patients from other communities. Also, most fixed wing air ambulance patients are scheduled or stable/non-urgent transfers, which can be coordinated and completed with resources regardless of their base location.

What about air ambulance coverage for the Little Red River Cree area? Air ambulance support to the Health Canada clinics in the Little Red River Cree area is currently coordinated and provided through Health Canada arrangements. It’s important to note that AHS

air ambulance does not typically provide air ambulance services to this area — only when Health Canada’s arrangements are unavailable.

What are the facts and data you used to decide how to relocate the plane? Alberta Health Services currently uses air ambulances to transport about 9,000 patients a year using 12 fixed wing planes and three STARS helicopters spread throughout Alberta. Of those 9,000 medevac transfers for 2011/2012:

• The total number of patient transports done by the Fort Vermilion-based plane was 513.

• The total number of Fort Vermilion patients transported was 280, including 18 critical.

• Of those 280 Fort Vermilion patients, 221 were transported by the Fort Vermilion-based plane.

• 292 patients —57 per cent of all the work done by the Fort Vermilion-based plane — were flown from a community other than Fort Vermilion.

• The nearest medevac resources will be two advanced life support planes in High Level (17-minute flight away) and critical care planes based at Peace River (48-minute flight away), Fort McMurray (64-minute flight away) and Grande Prairie (74-minute flight away).

How will we have a better quality of care, when we no longer have a plane based here? A key component of the new service delivery model is the addition of four new critical care transport teams, providing the highest level of medevac care for those clinically urgent cases.

191 IIIII Alberta Health FAQ — Fort Vermilion U Services Air Ambulance Model

There will be three critical care transport planes based in the north response to this small subset of air ambulance patients.

It is important to remember while a plane is based in a particular community; it is not solely for the use of residents of that community. AHS is also assessing how to enhance access to charter helicopters to support ground ambulance response for remote areas of the province.

Can you assure the people of Fort Vermilion they will continue to receive good care? We can assure you that Albertans, including those in Fort Vermilion, will continue to have access to rapid, reliable and safe emergency medical services. Stable or scheduled patients requiring transport will receive that service in a more coordinated manner while those requiring a higher level of care may be transported a critical care transport plane.

What will happen to our local aviation and medical crews — will they still have a job? We appreciate and value the service and hard work of all of our staff and contracted providers. We will work with those affected, and their union where applicable, and do all that we can to help them in their transition.

Most aviation companies under contract with AHS have other aviation roles and business interests aside from air ambulance. AHS cannot determine the future status of employment for these companies locally; however, pilots and related aviation personnel will continue to be required for air ambulance, It is our understanding that such personnel are in high demand generally in Alberta.

From a medical crew perspective, there will continue to be demand for qualified personnel elsewhere in the air ambulance system, and there may well be opportunity for employment locally with the ground ambulance provider.

192 III Alberta Health FAQ S Services Air Ambulance Model

Why is AHS changing air ambulance services? Contracts for all fixed-wing air ambulance providers in Alberta expire on January 31, 2014. We’ve used that opportunity to assess the current way we deliver services and make improvements.

The current model is not meeting patient needs and demands as well as it could, and we are fixing that. The new model retains the best attributes of the current model, while enhancing the coordination of services and more than doubling the amount of air ambulance resources that can provide in-flight critical care.

All patients will receive the same or better quality of care and service.

What is changing? Currently, there are three aircraft (all STARS helicopters) that can provide accredited critical care from three locations, and 12 planes that can provide care at a less complex level, known as “advanced life support” (ALS) care.

The new model will change that mix to seven critical care aircraft (three STARS helicopters and four planes) from seven bases, to provide provincewide access to these critical care services.

By expanding the number of critical care teams, more Albertans will benefit from having access to the highest level of medevac care.

Why are some planes no longer providing 2417 care? Most air ambulance patients are transported for scheduled appointments or admission to hospital, and are clinically stable. The new model allows air ambulances to transport these patients in a coordinated and efficient manner. Seven advanced life support aircraft will operate during the day, when the majority of these patients are transported, and three at night.

The four new critical care-enabled aircraft will operate 24/7.

Why are critical care transport teams better than advanced life support teams? Advanced life support teams deliver a high quality of care at a paramedic level.

Critical care transport teams are trained to a higher level. They are trained to follow physicians’ clinical direction to use complex medication, and can better stabilize critical patients for safe transport.

Safe, stable and controlled transport is critical for ongoing patient treatment to ensure there is

no downtime in patient care — minute to minute, patients receive the care they need when they need it.

In addition to STARS, the four fixed-wing critical care transport teams will serve the entire province and be strategically based in Peace River, Grande Prairie, Fort McMurray and Medicine Hat.

193 SI. Alberta Health FAQ S Services Air Ambulance Model

When will these changes happen? Current contracts expire January 31, 2014. New contracts will be put in place before February 1, 2014 to ensure future contracted providers have enough time to be ready to provide service

The first critical care transport team is expected to be trained and in place in spring 2014. All four of the new teams are expected to be in place by December 2014.

You say the current model is not meeting patient needs and demands as well as it could. What does your data show? • All 12 medev?c planes are available 24/7 but spend less than a third of their time responding to calls. • Each medevac plane currently averages less than two flights per 24-hour period. • 70 per cent of all fixed wing flights occur between 6 a.m. and 6 p.m., Monday to Sunday. • More than 60 per cent of air ambulance patients across the province are stable, non-urgent patients. • 86 per cent of non-urgent flights occur Monday to Friday, with most between 6 a.m. and 6 p.m. • Currently, only STARS provides in-flight critical care in Alberta.

Why are you relocating resources away from some communities? While planes are based in particular locations, all planes are provincial resources and are used to help all Albertans that need medevac care.

Some bases are too close together, and some bases are predominantly providing service to areas other than where they are based.

Of the planes AHS is relocating, most patient transfers originate in a location away from their base community.

• Of the flights undertaken by the Fort Vermilion-based plane, 57 per cent involve patients from another community • Of the flights undertaken by the Lac La Biche-based plane, 85 per cent involve patients from another community • Of the flights undertaken by the Slave Lake-based plane, 74 per cent involve patients from another community. • Of the flights undertaken by the Peace River-based planes, 80 per cent involve patients from another community.

During 2013, STARS will be implementing their new, larger AW-139 helicopters from Calgary and Edmonton. These helicopters provide greater speed and reach for helicopter services, which makes STARS a viable response resource in more areas.

Have you considered what stakeholders have to say?

194 iii Alberta Health FAQ • Services Air Ambulance Model

Engagement with health and air ambulance providers about the air ambulance service plan has been ongoing since AHS assumed responsibility for air ambulance in April2010.

AHS has been out talking to people across Alberta since December 2012 about what a new medevac service could look like. We have shared facts and data and sought feedback and advice from: • All Health Advisory Councils • Medical and administrative leadership across the province • Alberta Health • Patients, through the AHS Provincial Patient and Family Advisory Group. • STARS helicopter clinical and medical leadership • Fixed wing air ambulance contract service providers.

Based on that, we have developed a new provincial service delivery model for air ambulance services. A Request For Proposals (RFP) for the provision of medical and aircraft provision has been issued, and we are now sharing details on the new model, listening to stakeholders and answering questions, and seeking advice on how to best implement the model.

Will Albertans continue to receive the same level of care? Yes, and in fact, many more Albertans will have better access to the highest level of in-flight care.

How can you reduce the number of planes, and the amount of time they fly, and expect patient care to remain the same or improve? We can deliver the same or higher quality of care through better coordination of existing resources and through the introduction of critical care transport teams.

In addition to STARS, the fixed wing critical care transport teams will serve the entire province and be strategically based in Peace River, Grande Prairie, Fort McMurray and Medicine Hat.

Currently, we have 12 aircraft available 24/7, but they spend less than a third of their time responding to calls. Each aircraft currently averages fewer than two flights per 24-hour period. About 70 per cent of medevac plane flights occur during daytime hours, yet our resources do not reflect this.

Will response times increase? All medevac aircraft are treated as provincial resources, so at any point in time an aircraft could be nearby, in the air with another patient, or sifting on the runway at your local airport.

It may take aircraft longer to get to some communities and a shorter time to get to others. The important thing to remember is that overall access to critical care transport is improved for everyone.

We will continue to work with our facilities and dispatch centres on earlier notification of critical cases: that will ensure aircraft are mobilized early in the patients’ care, even before they arrive at the local hospital to be operated on or stabilized for transport.

195 II. Alberta Health FAQ U Services Air Ambulance Model

The priority is safe, stable and controlled transport that allows for continuous patient treatment.

Is this a cost-savings exercise? No. The current model has been in place for over 10 years; the province and our healthcare system have changed significantly during that time. It is about creating a sustainable health care system that improves patient experience and quality of care, improves health outcomes, and improves value for money.

We’ve been very clear that refinement of the current model will see patients continue to receive the same, or higher, quality of care and service, regardless of where they live.

Does this plan just consider medevac planes, or are helicopters included too? Helicopters are a vital component of the air ambulance system in Alberta. While helicopters are not included in the RFP, STARS is currently upgrading its helicopters in Calgary and Edmonton to state-of-the-art performance and safety technology.

AHS has taken into account the expanded speed and reach of those helicopters, which enable a critical care response to a greater number of patients. A helicopter based in Grande Prairie also provides critical care.

As part of the plan, AHS is also assessing how to enhance access to charter helicopters to support ground EMS response, for remote areas of the province such as oil sand developments and Highway 63.

How will you ensure this plan is successful? AHS will continue to work with our key stakeholders to engage and solicit feedback. We are asking municipalities, physicians and others affected by the change to help us with the implementation of the new service model.

And to ensure ongoing patient safety, AHS will monitor and review patient care and report air ambulance data publicly; patients across Alberta can be confident they will continue to receive the same, or higher, quality of care and service, no matter where they live.

196 Agenda Item # 13. e)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Joulia Whittleton, Chief Administrative Officer

Title: REDI Business Plan Report (Tourism Study)

BACKGROUND / PROPOSAL:

The final draft is being presented (under separate cover) to Council for review and comment.

OPTIONS & BENEFITS:

COSTS & SOURCE OF FUNDING:

COMMUNICATION:

RECOMMENDED ACTION:

For discussion.

Author: J. Whittleton Review by: CAO

197 198 Agenda Item # 14. a)

MACKENZIE COUNTY

REQUEST FOR DECISION

Meeting: Regular Council Meeting

Meeting Date: May 28, 2013

Presented By: Joulia Whittleton, Chief Administrative Officer

Title: Information/Correspondence

BACKGROUND / PROPOSAL:

The following items are attached for your information, review, and action if required.

• La Crete Recreation Board Meeting Minutes • Wild Rose Agricultural Producers • NWR FASD Society 10th Anniversary & Supportive Housing Initiative Open House • Alberta Forest Products Association Annual General Meeting & Conference • Regional Collaboration Grant – County of Grande Prairie • Mackenzie Library Board Meeting Minutes • Alberta Agriculture & Rural Development Correspondence • Chris Warkentin – News Release • • • • • • • • • •

RECOMMENDED ACTION:

That the information/correspondence items be accepted for information purposes.

Author: C. Gabriel Review by: CAO

199 LA CRETE RECREATION SOCIETY REGULAR MEETING APRIL 11, 2013

Northern Lights Recreation Centre La Crete, Alberta

Present: Abe Fehr, President Simon Wiebe, Vice President Darlene Bergen, Secretary-Treasurer Tracey Siemens, Director John Zacharias, Director Shawn Wieler, Director Peter F. Braun, MD Rep Philip Doerksen, Arena Manager Lori Bergen, Bookkeeper/Administrative Assistant

Absent: George Fehr, Director Wendy Morris, Director George Derksen, Director

Call to Order: President Abe Fehr called the meeting to order at 6:12 p.m.

Approval of Agenda 1. Peter Braun moved to accept the Agenda as amended. 8.6 Maintenance Concerns 8.7 Swimming Pool Discussion CARRIED

Approval of Previous Meeting’s Minutes 1. Tracey Siemens moved to accept the March 14, 2013 Regular Meeting Minutes as presented. CARRIED

Business from the Minutes 1. CFEP application for tennis courts will be submitted before the June 15 deadline.

Review of Action Sheet 1. Reviewed items for information only.

Financial Report 1. Reviewed financial reports. 2. We received funds from the County for 50% of the capital project for shed and curling print liner. We can receive funds prior to the project if we send the County a letter of request. 3. Challenge Cup fundraiser did well. 4. Simon Wiebe moved to accept the Financial Report as presented. CARRIED

- 1 - 200 La Crete Recreation Society April 11, 2013 Regular Meeting Minutes

Manager’s Report – Philip Doerksen 1. Manager’s Report was reviewed for information. 2. Challenge Cup turnout was down although great hockey, Figure Skating turnout was down, Loggers & Truckers was very busy. 3. Discussion on bowling alley closing for the season and possibility of opening one or two nights a week. 4. Inspection of the arena went very well. 5. Have only received 1 application for caretaker position so far. 6. Shawn Wieler moved to accept the Manager’s Report as presented. CARRIED

New Business

8.1 School Usage Agreement – Will create more guidelines for the curling rink. Will review joint use agreement and discuss further next month.

8.2 Curling Bonspiel Report – Had 15 teams. Went well but would consider a few changes to the bonspiel. It was difficult to get donations. Need more sliders, Philip will look into getting needed supplies.

8.3 Loggers & Truckers – Discussion on rent to the Loggers and Truckers tournament. Will charge the $100/hour rate.

8.4 Bookkeeper/Admin Position – Position is currently being advertised.

8.5 Summer Capital Projects – Work on all outdoor rinks, bowling alley murals, work on baseball diamonds, and some updating in the arena.

8.6 Maintenance Concerns - Discussed concerns about grass cutting at the ball diamonds and snow blowing at the outdoor rink.

8.7 Swimming Pool Discussion – Vote was about whether to put tax money into the pool.

Peter Braun moved to go in camera at 7:40 p.m.

Abe Fehr moved to go out of camera at 7:52 p.m.

Darlene Bergen moved that the meeting be adjourned at 7:52 p.m.

Next Meeting: May 16, 2013

- 2 - 201 I ShERwood#102,PARk,115 ARPORTAgET8HClosE 2R5 w IJ.~~JE~ 1 ph: (780) 416-6~5O - FAx: (180)416-6531 AGRICULTURAL PRODUCERS

May 10, 2013 jjLJ~IN7TSJ~

MAY 162013

Mr. Bill Neufeld ______Reeve, Mackenzie County MACKENZ~E COUNTY P0 Box 640 FORT VERMQJON OFACE Fort Vermilion, AB TOH 1NO

Dear Mr. Neufeld:

Re: Indian Head Tree Nursery and Shelter Belt Program

I am writing to seek the support of your municipal district to ensure continued operation o e Indian Head Tree Nursery and Shelterbelt Program.

On April 22, 2013 a coalition of Western Canadian organizations met to discuss the importance of trees to Western Canada and the urgent need for the Indian Head Tree Nursery and Prairie Shelterbelt Program to operate into the future. Members of this coalition include Wild Rose Agricultural Producers (WRAP), the Agricultural Producers Association of Saskatchewan (APAS), the Keystone Agricultural Producers of Manitoba (KAP), the Canadian Federation of Agriculture (CFA), the Rural Municipality and Town of Indian Head, the British Columbia Grain Producers Association, and the Peace River Regional District.

The organizations decided to take collective action to pursue several priorities to allow continued operation of the Shelterbelt Program and Tree Nursery. Perhaps the most immediate and pivotal is our request to the federal government to ensure full operation of the Tree Nursery in 2013 to enable itto be transferred as a viable business in 2014. During a May 3 meeting, federal Agriculture Minister Gerry Ritz assured the coalition that the Tree Nursery will remain fully operational until the end of 2013 (copy of news release enclosed).

The coalition is committed to developing a business plan forthe continued operation of the Nursery and Shelterbelt Program on a cost-recovery basis and to form a co-operative or non profit organization as the entity that will operate the Nursery and Shelterbelt Program in the future. We are currently seeking funding to undertake the feasibility study and develop the business plan.

202 fin eyfrctin Volcø for flgrieulturg fn ffIb~rta Indian Head Tree Nursery and Shelter Belt Program May 10, 2013 Page Two

The involvement and support of Rural Municipalities, Counties and Municipal Districts across the Prairie Provinces and the Peace River area of British Columbia is another priority and is the purpose of this communication. As Alberta’s provincial representative on the coalition, WRAP is seeking the involvement and support of your municipal district through two key actions:

1. We are asking that you write to Minister Ritz with copies to your Member of Parliament and APAS (coalition representative) supporting the value of and future need for the Nursery and Shelterbelt Program and supporting the initiative of our coalition. This must be done as soon as possible as time is of the essence.., the clock is ticking on this issue. Your letter to Minister Ritz can be sent to the following address: Honourable Gerry Ritz Minister of Agriculture and Agri-Food Canada 341 Baseline Road Ottawa, ON K1A 0C5 Fax: 613-773-1081

2. We are asking that your municipal district make a financial contribution of $100 to assist the coalition with the costs of the business plan and other actions critical to our proposal. Your cheque should be payable to APAS and mailed to: APAS 140— 4th Avenue East Regina, 5K MN 4Z4

Your letter and financial contribution are very important as they will reflect support for the Shelterbelt Program, Tree Nursery and this initiative across Alberta and Western Canada.

We ask that you deal with this request as soon as possible and that we receive your response by May 31. We look forward to your support to assist us in maintaining this valuable service to rural landowners in Western Canada.

Sincerely,

(Mr.) Lynn Jacobson President

Enclosure

203 Agricultural Pnduccrs \ssocIatItu~ of SaskaLchcwan

Agriculture is Everyone’s Business

NEWS Release May 7, 2013 AAFC Minister Gerry Ritz provides key assurances on the Indian Head Tree Nursery

The “Western Canada Tree Nursery Coalition”, led by APAS President Norm Hall, is pleased with assurances received from AAFC Minister Gerry Ritz in a meeting on Friday, May 3, 2013 relative to the Coalition’s interest in ensuring that the Indian Head Tree Nursery and Shelterbelt Program continue to operate into the future.

“Minister Ritz confirmed that the Tree Nursery will be fully operational to the end of 2013 including harvest and distribution in 2013 and plantings to ensure supply for 2014 and 2015,” APAS President Hall said. “These assurances are all important as the Tree Nursery must be maintained as a viable business if it is to be successfully transitioned from the federal government.”

The Coalition appreciates the clarifications and is optimistic about working with Minister Ritz and AAFC to implement a plan that will allow this important service to continue.

The Coalition was formed on April 22, 2013 to develop a business plan for the continued operation of the Nursery and Shelterbelt Program on a cost-recovery basis and to form a co-operative or non-profit organization to operate the Nursery and Shelterbelt Program going forward. The Coalition expects that the business plan will be completed by August 31, 2013. “We look forward to completion of our business plan and the opportunity to forge an agreement with Minister Ritz and AAFC that will allow this 111 year old service to be continued into the future.” Hall said.

The Coalition has reached out to Western Canadian rural municipal governments as their ratepayers have been the beneficiaries of this service and are concerned about its continuation. In Saskatchewan, APAS has asked all Rural Municipalities to write to Minister Ritz and their Member of Parliament supporting the value of and need for the Tree Nursery and Shelterbelt Program and supporting the initiative of the Coalition. Saskatchewan Rural Municipalities have also been asked for a small financial contribution to assist in the costs of developing a viable business model. Similar requests will be made to rural governments in the other provinces.

Members of the “Western Canada Tree Nursery Coalition” include the Agricultural Producers Association of Saskatchewan (APAS), the Rural Municipality and Town of Indian Head, the British Columbia Grain Producers Association, the Peace River Regional District, the Wild Rose Agricultural Producers of Alberta (WRAP), the Keystone Agricultural Producers of Manitoba (KAP), and the Canadian Federation of Agriculture (CFA).

For further information, please contact APAS President Norm Hall at 306-530-3886

140 4th Avenue East, R ma, Saskatchewan 54N 4Z4 T’j.2fl47Q07774 C,.~..2fl,~7QO777O204 S ‘4 ‘b%. co~’ Wanda Beland

NWR FASD Society - Mackenzie Network Box 3668 High Level, AS TOH 1ZO May 15, 2013 Reeve & Council MacKenzie County Box 640 Fort Vermilion, AB TOH INC RE: NWR FASD Society 10th Anniversary & Supportive Housing Initiative Open House Dear Reeve & Council; It is with great pleasure that we extend this invitation for you and your staff to join us in the celebration of the NWR FASD Society’s 10 year Anniversary of providing services throughout the Mackenzie Region for individuals affected by Fetal Alcohol Spectrum Disorder! This is a very exciting and special occasion for us as we will not only be reflecting on our past accomplishments, but also, sharing and discussing our ambitious plans for the future. Our Society has recently embarked on an exciting journey to develop, to the best of our knowledge, the world’s first Supportive Living Facility specifically for people with FASD in the MacKenzie Region. At our Anniversary Celebration there will also be an opportunity to learn more about the Supportive Housing Initiative and provide feedback to help direct the development of the project. The Town will also be facilitating a structured Public Input Session regarding the Supportive Housing Initiative on Wednesday, May 29th to provide an opportunity for those in favour and opposed to the initiative to speak. Our Celebration will take place: The Public Input Session will take place: Monday, May 27th Wednesday, May 29th

3 - 7 pm (speeches will take place at 5 pm) 7 - 9 pm 9901 lOOAve Town of High Level, Council Chambers (parking lot outside Wally’s Barber) Please RSVP for the Anniversary Celebration by Friday, May24 to Carrie Demkiw at 780-841- 2383 or via email: carriembc~teIus.net. If you have any questions or require more information please also contact Carrie. We hope that you will be able to join us and look forward to your reply. Sincerely,

Wanda Beland Executive Director

205 NWR FASD SOCIETY INVITES YOU TO JOIN US FOR OUR

10 YEAR A NIVERSA RY & S PPI’ IVE L VING •PE •USE N -7pm

In the parking lot outside Wally’s Barber Shop

Dign$arics—4\ Speeches at 5 pm FR6 Burgers, llotdogs & Cake!!

Caine celebrate I Ii is &. e rn nzorè~ a itt tie up lying initiative

/ - c1c~c / it: /

Wednesday, May 29th - 7 pm Town of High Level Council Chambers

EVERYONE WELCOME To ASK QUESTIONS & PROVII)E FEEDBACK ABOUT TilE INITIATIVE! 206 From: Brady Whittaker To: Carol Gabriel Subject: AFPA 2013 AGM and Conference Date: Wednesday, May 22, 2013 3:47:17 PM

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Wednesday, May 22, 2013 Unsubscribe | Printable Version | Send this to a friend

AFPA 2013 AGM

I N V I T A T I O N

ALBERTA FOREST PRODUCTS ASSOCIATION ANNUAL GENERAL MEETING & CONFERENCE FAIRMONT JASPER PARK LODGE – SEPTEMBER 25-27, 2013

We are pleased to invite you to attend the Alberta Forest Products Association Annual General Meeting and Conference at the Fairmont Jasper Park Lodge from September 25-27, 2013. The conference will provide an opportunity for forest industry representatives, senior government officials, and key stakeholders to meet, network and attend information sessions.

Registration Information

Full details of our conference program including Registration, Tentative Agenda, Hotel Accommodations, Sponsorship Opportunities, and Golf Tournament can be found on the AFPA website.

Guests registering before June 30, 2013 are eligible for the early bird rate and for an early bird prize package consisting of a gift certificate redeemable at the Fairmont Jasper Park Lodge for a two night Bed & Breakfast package for two adults.

We look forward to seeing you in Jasper.

Brady Whittaker President & CEO Alberta Forest Products Association

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www.albertaforestproducts.ca Alberta Forest Products Association 900, 10707 100 Avenue NW Edmonton, Alberta T5J 3M1

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207 From: Joulia Whittleton To: Carol Gabriel Subject: Fwd: Regional Collaboration Grant Date: Thursday, May 16, 2013 5:33:08 PM

For council meeting

Joulia Whittleton Mackenzie County (via I-Phone)

Begin forwarded message:

From: Bill Rogan Date: 16 May, 2013 12:51:12 PM MDT To: "Doug Plamping ([email protected])" , "Lori Parker ([email protected])" , "Greg Scerbak ([email protected])" , "'Greg Gayton' ([email protected])" , "[email protected]" , Debbie Bobocel , "Greg Scerbak ([email protected])" , Big Lakes , Bill Rogan , Birch Hills County , County of Northern Lights , "Faye Kary ([email protected])" , Joulia Whittleton , MD of Lesser Slave Lake , MD of Opportunity , MD of Peace , MD of Smoky River , MD of Spirit River , Northern Sunrise Subject: Regional Collaboration Grant

Folks you will be receiving a letter from us into next week or the following asking for your support in forwarding a request for grant monies under the regional collaboration grant for the interior finishing’s and displays for the Dino museum. Most if not all of you provided letters supporting the project back in 2011 but this will ask explicitly to support a grant request. We are proceeding with the building project this year but had not funded the interiors etc. hoping to fund raise as much as possible before making a decision on those items. The estimated cost is 6 million. In talking to municipal affairs they say the criteria hasn’t been established yet to include Capitol but we are following the lead on the Capitol Region application for the Edmonton Arena. Thought I would get this out to you in the event you hear rumors of it. Understand Leanne may have mentioned to some attending the Atco event in Valleyview yesterday.

W.A.( Bill) Rogan

208 County Administrator

County of Grande Prairie No.1

10001-84 Avenue

Clairmont, Alberta

T0H 0W0

Bus: 780-532-9722 Ext: 157

Cell: 780-518-1460

Fax: 780-539 9880 http://www.countygp.ab.ca/

"The County of Grande Prairie No. 1 focuses on people, their quality of life and diversity of opportunity while enabling success through cooperation and progressive leadership."

This communication is intended for the use of the recipient to which it is addressed, and may contain confidential, personal, and or privileged information. Please contact us immediately if you are not the intended recipient of this communication, and do not copy, distribute, or take action relying on it. Any communication received in error, or subsequent reply, should be deleted or destroyed.

209 Mackenzie County Library Board (MCLB) February 11th, 2013 Board Meeting Minutes Fort Vermilion Library Fort Vermilion, Alberta

Present: Lisa Wardley, Wally Schroeder, La Dawn Dachuk, Beth Kappelar, John W. Driedger, Lorraine Peters, Lucille Labrecque, Susan McNeil. Regrets:: Lorna Joch 1.0 Call to Order: The meeting was called to order by Beth Kappelar at 7:05 p.m. 2.0 Approval of Agenda: MOTION #2013-02-01 Lorraine Peters moved the approval of the agenda as printed. CARRIED 3.0 Approval of the Minutes: MOTION #2013-02-02 Wally Schroeder moved the approval of the Jan. 14/13 minutes as presented. CARRIED 4.0 Review of Action Items: - The action items of the previous MCLB meeting were reviewed.

5.0 Financial: 5.1 MCLB Financial Report as of Jan. 31/2013. - Balance Brought Forward: $ 30,984.78 - Total Revenues $ 0.84 - Total Expenses $ 5,456.49 - Ending Bank Balance $ 25,529.13 MOTION #2013-02-03 John Driedger/Susan McNeil moved to accept the financial report as presented. CARRIED

5.2 MCLB 2013 Budget: - REVENUE - Mackenzie County Grant $ 186,756.00 - Alberta Community Development Grant $ 54,011.00 - Interest Income $ 22 .00 - Other Income $ 0.00 $ 241,289.00 - Beginning Bank Balance $ 30.984.78 - Total Revenues $ 272,273.78 - EXPENSES - Transfers to Other Libraries - High Level $ 15.500.00 - Fort Vermilion $ 68,000.00 - La Crete $ 89,000.00 - Zama City $ 50,000.00 - Association Membership $ 125.00 - Board Expenses $ 17,000.00 - Program Expenses $ 0.00 - Office Supplies $ 200.00 - Website $ 600.00 - Audit $ 175.00 - Licenses & Permits $ 157.50 - Miscellaneous $ 600.00 - Total Expenditures $ 241, 357.50 - ENDING BANK BALANCE $ 30,916.28 MOTION #2013-02-04 Lucille Labrecque/La Dawn Dachuk moved that the 2013 MCLB budget be approved. CARRIED 5.3 Libraries’Audited Financial Statements for 2012: - The La Crete Library Society has sent in their audited financial statement for 2012. Those from Zama and Fort Vermilion still need to be submitted.

5.4 Mackenzie County Funding: - The Mackenzie County Council has approved MCLB’s funding request of $186,756.00 for the 2013 operating year. Half of it was received Feb. 6/13. MOTION #2013-02-05 Lisa Wardlel/Lucille Labrecque moved to pay the High Level Library their entire 2013 funding of $15,500 and the following initial payments: Fort Vermilion Library $20,794.37( a $3,005.63 PLS invoice has already been paid); La Crete Library $31,150.00; Zama Library $17,500.00. CARRIED

210

6.0 Library Reports: 6.1 La Crete: - Financial as of Feb. 1/13: Income $500.00; expenses $5,500.00. Bank Balance $69K. - 64 library satisfaction surveys were returned. Overall comments were positive. - The County has written a letter of support for MCLB to acquire the ATB building. - There will be no summer reading program this year. - The Senior Tea will be held June 3/13. Lorraine Peters will be asked to donate flowers again. - Their AGM was held Feb 4/13. Martha Driedger was elected as an additional Society member. The leadership positions remained the same except for treasurer which Martha Driedger filled.

6.2 Fort Vermilion: - Will Fergeson will not be coming for an author tour. - They are sponsoring the winter carnival princess contest this year. Ticket sales are going well. - They are planning to put up a book drop for Better World Books. - Books have been dropped off at the long term care center. - Some patrons are working off their late fines.

6.3 Zama - Two membership draws have been held. - A $1000 donation has been received for their wellness room. Appropriate books will be put in to read.

6.4 High Level: - A request has been received from a High Level rural library patron to use Overdrive to access ebooks. - The head librarian is seriously ill. MOTION #2013-02-06 John Driedger/Lucille Labrecque moved to send her flowers costing up to $100. CARRIED MOTION #2013-02-07 Lisa Wardley moved to accept the libray reports. CARRIED

7.0 Old Business: 7.1 La Crete Library Building: - The County has sent a letter of support to acquire the ATB building to house the La Crete Library. - MCLB sent a letter to the ATB leadership requesting the building. - Dave Jensen, ATB Senior Manager, Leasing and Acquisitions responded informing MCLB that he would like to meet with them to discuss the ATB building in La Crete. MOTION #2013-02-08 Susan McNeil moved that 4 of the following 6 individuals (Joyce Wieler, Lorna Joch, Lisa Wardley, Beth Kappelar, John Driedger, Wally Schroeder) meet with Dave Jensen at his convenience to discuss the acquiring of the La Crete ATB building for the La Crete library. CARRIED

7.2 LibPAS Surveys: MOTION #2013-02-09 Lucille Labrecque moved that MCLB approve the completed 2013 LibPAS surveys for submission. CARRIED 7.3 MCLB Policies: - About one third of the MCLB policies were reviewed. 8.0 New Business: 8.1 Community Development Funding: - Lorraine Peters will apply for the 2013 funding. 9.0 Correspondence: - Web Access Code - Senior’s Service Awards - GOA Agriculture Information Catalog MOTION #2013-02-10 John Driedger moved to accept the correspondence for information. CARRIED 10.0 In Camera: - Not required. 11.0 Next Meeting Date and Location: Fort Vermilion Library April 8/13 at 7:00 p.m. 12.0 Adjournment: MOTION # 2013-02-11 John Driedger moved the meeting adjourned at 9:45 p.m. CARRIED

These minutes were adopted this 15th day of May, 2013:______Beth Kappelar, Chair

211 AR-41 538

ALBERTA AGRICULTURE AND RURAL DEVELOPMENT Office ofthe Minister MM, Wetaskiwin-Camrose

May 3, 2013

Mr. Bill Neufeld MACKENZIE COUNTY Reeve FORT VERMILION OFFICE Municipal District of Mackenzie No. 23 Box 640 Fort Vermillion, AB TOH 1 NO Dear Mr. Neufeld: Thank you for your March 27, 2013 letter following up on our March 20, 2013 meeting. I was pleased to have the opportunity to meet with you and discuss topics important to rural development in your region. I also appreciate the opportunity to provide further response on the topics you list in your letter 1. Soil Classification Maps Agriculture and Rural Development (ARD) appreciates your request for a review ana reassessment of existing soii classification maps. I asked Department staff to look into this issue and provide me with some additional information. I have attached a summary of soil class!fication in Mackenzie County. Based on this summary. there may still be expansion potential in the County. However, the coarseness of the Soil Landscape of Canada spatial data associated with the Land Suitability Rating System for spring seeded small grains data in the proposed expansion area suggests that caution should be exercised. Further detailed soil surveys would be required to provide a more precise estimate of the crop growing potential in Mackenzie County. 2. Alberta Chicken Producers As you know, the Alberta Chicken Producers are responsible for the regulations that permit licensing and quota exemptions for chicken farmers. The exemptions were originally designed as personal exemptions, not exemptions for commercial production. However, the regulations do permit the sale of chicken (or provincially inspected chicken meat) under certain conditions, such as from a stall at a farmers’ market.

228 Legis attire Building, 10800-9 Avenue, monton, Alberta T5K 2B6 Canada Telephone 780-427-2137 Fax 780-422-6035

l’rin,ed on212rn~dcdpaptr Mr. Bill Neufeld May 3,2013 Page Two

The 2001 Federal-ProvincialAgreement for Chicken Operating Agreement lists the personal exemptions for each province, of which Alberta has the highest in Canada. Because colonies have a large number of people on one land location, the Alberta Chicken Producers have supported an additional personal exemption for these groups. Any proposed increases or decreases to provincial exemptions would require some discussion and acknowledgement by the Chicken Farmers of Canada, as quota allocations would need to be adjusted accordingly. I encourage you to discuss this matter further with Ms. Karen Kirkwood. Executive Director of the Alberta Chicken Producers, at 780-488-2125. 3. Drainage Master Plan I understand you attended a meeting with ARD officials on April 18, 2013, at which you were informed that ARD will commit up to $50,000 to assist in conducting a study to evaluate water management planning for new land development in the County. I have also been advised that you will be discussing this project with other Government of Alberta Ministries. 4. Agricultural Research We continue to encourage agricultural research and innovation in the province, as it aligns with our Ministry objectives In this particular case, however, ARD is pleased to already partner with Mackenzie County to promote, enhance, and protect viable and sustainable agriculture through the Agricultural Service Board Act, and the related grant program. ARD also supports agriculture applied research through the Mackenzie Applied Research Association with funding from the Agriculture Opportunities Fund. This is a valuable site for agricultural research due to its location and soil quality. My officials will also be speaking to the Federal Deputy Minister on your concerns regarding the sale of the Federal Experimental Farm site. For more information on this, please feel free to contact Mr. Fred Young, Grant Manager with ARD, at 780-968-6555 orfred.young~gov.ab.ca. Thank you again for taking the time to follow-up on our recent meeting. I hope this information has been helpful, and I look forward to our continuing work with Mackenzie County to ensure th ofitability and sustainability of rural communities in the area.

Si cer!lY~

V rlyn on, Q.C. nist~r sure c: Fred Young, Grant Manager, Agriculture Grant Programs Branch

213 Enclosure — Soil Classification Maps Mackenzie County covers approximately 82,608 km2 of land, and there is detailed Soil Classification (1:100,000) in the County in the Agricultural Regions of Alberta Soil Inventory Database (AGRASID) amounting to 5,378 km2 of this area.

This area is what we currently consider the agricultural area in the county. Geographic information system (GIS) analysis in the AGRASID specifically reports: • 342 km2 of land with a Land Suitability Rating of 2 • 2,545 km2 of land with a Land Suitability Rating of 3 • 803 km2 of land with a Land Suitability Rating of 4 • 545 km2 of land with a Land Suitability Rating of 5 • 794 km2 of land with a Land Suitability Rating of 6 • 263 km2 of land with a Land Suitability Rating of 7 The remainder of the county—where expansion is proposed has digital soils information at a scale of 1:1,000,000—is known asthe Soil Landscape of Canada (SLC) layer that covers approximately 77,214 km2 of the County. The GIS analysis in this area reports: • 102 km2 of land with a Land Suitability Rating of 2 • 14,778 km2 of land with a Land Suitability Rating of 3 • 10,532 km2 of land with a Land Suitability Rating of 4 • 4,044 km2 of land with a Land Suitability Rating of 5 • 9,553 km2 of land with a Land Suitability Rating of 6 • 38, 205 km2 of land with a Land Suitability Rating of 7 In the Land Suitability Rating System for spring seeded small grains, land classed as 2 and 3 has slight to moderate limitations for growing spring seeded small grains. Further information on the severity of limitations of each land suitability rating can be found below in Table 2.1 from the “Land Suitability Rating System For Agricultural Crops: Spring-seeded small grains”.

Feb10 2,1 Relationship of suitability class to index pointL Suitability class Index points Limitations for specitie~ crop7 1 80—100 none to slight 2 60—79 slight 3 45—69 moderate 4 30—44 severe 5 20—29 vsry ssvsru C 10—IS ex~romoIy severe 7 09 unsuitable tirniiaiions ~re for prodtiolion o~ the ~pocilicd crop& This doos not imply thai the land could not he dave! opod !or other crops or tar other uses,

214

Chris Warkentin, MP Peace River News Release

For immediate release May 22, 2013

WARKENTIN CALLS ON PROPOSALS FOR OPENING DOORS PROGRAM

OTTAWA, ON –May 22, 2013- Chris Warkentin, Member of Parliament for Peace River, is calling on local organizations to submit proposals to the Opening Doors: Economic Opportunities for Women program.

The initiative was recently launched by the Government of Canada to increase economic security and promote prosperity for women in communities across Canada.

The program aims to create new economic opportunities for women in three main areas: 1) Advancing Women in Non-Traditional Occupations 2) Increasing Economic Options for Women 3) Improving Prosperity for Immigrant Women

Those seeking to submit a proposal are invited to visit the following website for more details on how to apply: http://www.swc-cfc.gc.ca/fun-fin/cfp-adp/2013-1/index-eng.html

Warkentin reminds applicants that the deadline for proposals is May 31, 2013.

-30-

For more information please contact Chris Warkentin, MP at: 613-992-5685

Ottawa Office Constituency Office Tel: (613) 992-5685 Tel: (780) 538-1677 Fax: (613) 947-4782 Fax: (780) 538-9257

215