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Regular Council Meeting January 16, 2019 10:00 Am Fort Vermilion Council Chambers

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Regular Council Meeting January 16, 2019 10:00 Am Fort Vermilion Council Chambers MACKENZIE COUNTY REGULAR COUNCIL MEETING JANUARY 16, 2019 10:00 AM FORT VERMILION COUNCIL CHAMBERS 780.927.3718 www.mackenziecounty.com 4511-46 Avenue, Fort Vermilion [email protected] MACKENZIE COUNTY REGULAR COUNCIL MEETING Wednesday, January 16, 2019 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, Alberta AGENDA Page CALL TO ORDER: 1. a) Call to Order AGENDA: 2. a) Adoption of Agenda 3 ADOPTION OF 3. a) Minutes of the December 11, 2018 Regular 7 PREVIOUS MINUTES: Council Meeting b) Minutes of the January 14, 2019 Budget Council 27 Meeting c) Business Arising out of the Minutes DELEGATIONS: 4. a) Blaine Barody, Manager of Medical First Response Program (1:00 p.m.) – Fire Department Medical Co-Response (Item. 9. c)) b) TENDERS: 5. a) None PUBLIC HEARINGS: 6. a) None GENERAL 7. a) CAO & Directors Reports for December 2018 29 REPORTS: b) Disaster Recovery Program (DRP) Updates (Standing Item) ADMINISTRATION: 8. a) Bylaw 1105-18 Council Code of Conduct and 49 Councillor Responsibilities MACKENZIE COUNTY PAGE 2 REGULAR COUNCIL MEETING AGENDA Wednesday, January 16, 2019 b) Appointment of Member at Large – Subdivision & 69 Development Appeal Board c) Tri-Council Meeting 71 d) Public Consumption of Cannabis Survey - Draft 75 e) Economic Development for Elected Officials 81 Course f) Caribou Update (Standing Item) 83 g) h) AGRICULTURE 9. a) SERVICES: b) COMMUNITY 10. a) Appointment of La Crete Fire Chief and Deputy 85 SERVICES: Fire Chief b) Appointment of Zama Fire Chief and Deputy Fire 87 Chief c) Fire Department Medical Co-Response 93 d) e) FINANCE: 11. a) Options for Property Tax Exemption – Non Profit 97 Organizations b) Tax Roll 071107 – Tax Write Off Request 101 c) Financial Reports – January 1, 2018 to December 105 31, 2018 d) e) MACKENZIE COUNTY PAGE 3 REGULAR COUNCIL MEETING AGENDA Wednesday, January 16, 2019 OPERATIONS: 12. a) Intersection Lighting – Highway 58 and Highway 111 88 b) UTILITIES: 13. a) b) PLANNING & 14. a) Inter-municipal Development Plan Exemption with 115 DEVELOPMENT: Northern Sunrise County b) Development Statistics Report – January to 119 December 2018 c) Zama Aerodrome – Lease Update 127 d) e) COUNCIL 15. a) Council Committee Reports (verbal) COMMITTEE REPORTS: b) Municipal Planning Commission Meeting Minutes 131 c) Subdivision & Development Appeal Board 143 d) INFORMATION / 16. a) Information/Correspondence 149 CORRESPONDENCE: CLOSED MEETING: Freedom of Information and Protection of Privacy Act Division 2, Part 1 Exceptions to Disclosure 17. a) Union Negotiations (Standing Item) (s. 23, 24) b) Town of Rainbow Lake – Revenue Sharing Agreement Negotiations (s. 21, 24) c) Tax Forfeiture Property at 4720–49 Avenue (s. 17) MACKENZIE COUNTY PAGE 4 REGULAR COUNCIL MEETING AGENDA Wednesday, January 16, 2019 NOTICE OF MOTION: 18. a) NEXT MEETING 19. a) Regular Council Meeting DATES: February 12, 2019 10:00 a.m. Fort Vermilion Council Chambers b) Committee of the Whole Meeting February 26, 2019 10:00 a.m. Fort Vermilion Council Chambers c) Regular Council Meeting February 27, 2019 10:00 a.m. Fort Vermilion Council Chambers ADJOURNMENT: 20. a) Adjournment Agenda Item # 3. a) REQUEST FOR DECISION Meeting: Regular Council Meeting Meeting Date: January 16, 2019 Presented By: Carol Gabriel, Director of Legislative & Support Services Title: Minutes of the December 11, 2018 Regular Council Meeting BACKGROUND / PROPOSAL: Minutes of the December 11, 2018, Regular Council Meeting are attached. OPTIONS & BENEFITS: COSTS & SOURCE OF FUNDING: SUSTAINABILITY PLAN: COMMUNICATION / PUBLIC PARTICIPATION: Approved Council Meeting minutes are posted on the County website. POLICY REFERENCES: Author: C. Gabriel Reviewed by: CG CAO: 7 RECOMMENDED ACTION: Simple Majority Requires 2/3 Requires Unanimous That the minutes of the December 11, 2018 Regular Council Meeting be adopted as presented. Author: Reviewed by: CAO: 8 MACKENZIE COUNTY REGULAR COUNCIL MEETING December 11, 2018 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, AB PRESENT: Josh Knelsen Reeve Walter Sarapuk Deputy Reeve (arrived at 10:03 a.m.) Jacquie Bateman Councillor Peter F. Braun Councillor Cameron Cardinal Councillor (left the meeting at 12:06 p.m.) David Driedger Councillor Eric Jorgensen Councillor Anthony Peters Councillor (left the meeting at 12:06 p.m.) Ernest Peters Councillor Lisa Wardley Councillor REGRETS: ADMINISTRATION: Len Racher Chief Administrative Officer Byron Peters Deputy CAO Doug Munn Director of Community Services Bill McKennan Director of Finance Carol Gabriel Director of Legislative & Support Services/Recording Secretary Grant Smith Agricultural Fieldman ALSO PRESENT: Members of the public and the media. Minutes of the Regular Council meeting for Mackenzie County held on December 11, 2018 in the Council Chambers at the Fort Vermilion County Office. CALL TO ORDER: 1. a) Call to Order Reeve Knelsen called the meeting to order at 10:00 a.m. AGENDA: 2. a) Adoption of Agenda Deputy Reeve Sarapuk arrived at 10:03 a.m. MOTION 18-12-1001 MOVED by Councillor Driedger ________ ________ 9 MACKENZIE COUNTY Page 2 of 17 REGULAR COUNCIL MEETING Tuesday, December 11, 2018 That the agenda be approved with the following additions: 3. d) Report to Council 7. c) Wood Buffalo National Park World Heritage Site Draft Action Plan Response 8. a) Managing TB and Brucellosis Disease Risk in Wood Buffalo National Park – Teleconference Update 14. c) FarmTech Conference CARRIED MINUTES FROM 3. a) Minutes of the November 28, 2018 Regular Council PREVIOUS Meeting MEETING: MOTION 18-12-1002 MOVED by Councillor Braun That the minutes of the November 28, 2018 Regular Council Meeting be adopted as presented. CARRIED 3. b) Minutes of the December 10, 2018 Budget Council Meeting MOTION 18-12-1003 MOVED by Councillor Wardley That the minutes of the December 10, 2018 Budget Council Meeting be adopted as presented. CARRIED 3. c) Business Arising out of the Minutes None. 3. d) Report to Council (ADDITION) MOTION 18-12-1004 MOVED by Councillor Jorgensen Requires Unanimous That the Report to Council by Councillor Bateman be received for information. CARRIED GENERAL 7. a) CAO & Directors Report for November 2018 REPORTS: ________ ________ 10 MACKENZIE COUNTY Page 3 of 17 REGULAR COUNCIL MEETING Tuesday, December 11, 2018 MOTION 18-12-1005 MOVED by Councillor Wardley That the CAO and Directors reports for November 2018 be received for information. CARRIED GENERAL 7. b) Disaster Recovery Program (DRP) Updates (Standing REPORTS: Item) MOTION 18-12-1006 MOVED by Councillor Driedger That the Disaster Recovery Program update be received for information. CARRIED GENERAL 7. c) Wood Buffalo National Park World Heritage Site Draft REPORTS: Action Plan Response (ADDITION) MOTION 18-12-1007 MOVED by Councillor Jorgensen Requires Unanimous That the Wood Buffalo National Park World Heritage Site Draft Action Plan Response update be received for information. CARRIED AGRICULTURE 8. a) Managing TB and Brucellosis Disease Risk in Wood SERVICES: Buffalo National Park – Teleconference Update (ADDITION) MOTION 18-12-1008 MOVED by Councillor Cardinal That the Managing TB and Brucellosis Disease Risk in Wood Buffalo National Park – Teleconference Update be received for information. CARRIED COMMUNITY 9. a) La Crete Recreation Board – Request for Operational SERVICES: Funds MOTION 18-12-1009 MOVED by Councillor Braun Requires 2/3 That the La Crete Recreation Board be reimbursed for the ________ ________ 11 MACKENZIE COUNTY Page 4 of 17 REGULAR COUNCIL MEETING Tuesday, December 11, 2018 operational items that were overspent in the amount of $14,279.37 with funding coming from the La Crete Recreation Board’s 2018 previously approved capital funds. • Review Engagement Bill ($4,371.25) • Artificial Ice Plant Start-up ($4,908.12) • VRA Natural Gas Filler ($2,000.00) • Gas Detector and Exhaust Fan ($3,000.00) CARRIED Reeve Knelsen recessed the meeting at 10:53 a.m. and reconvened the meeting at 11:09 a.m. TENDERS: 5. a) La Crete Residential Waste Pickup Contract – Request for Proposals MOTION 18-12-1010 MOVED by Councillor Braun That the La Crete Residential Waste Pickup Contract – Request for Proposals Envelope #1 be opened and that administration review the proposals for qualification prior to opening Envelope #2. CARRIED Proposals Received L & P Disposal All required documents enclosed D & E Ventures All required documents enclosed JL Waste All required documents enclosed MOTION 18-12-1011 MOVED by Councillor Braun That the La Crete Residential Waste Pickup Contract – Request for Proposals Envelope #2 be opened for the qualified bidders. CARRIED Proposals Received Option 1 (LC Waste Option 2 Transfer Station) (Regional Landfill) $10.25 per site L & P Disposal N/A $118,203.00/yr ________ ________ 12 MACKENZIE COUNTY Page 5 of 17 REGULAR COUNCIL MEETING Tuesday, December 11, 2018 $5.80 per site $9.20 per site D & E Ventures $66,885.60/yr $106,044.00/yr $7.00 per site $9.00 per site JL Waste $80.724.00/yr $103,788.00/yr MOTION 18-12-1012 MOVED by Councillor Driedger That administration reviews the La Crete Residential Waste Pickup Contract – Request for Proposals and brings back a recommendation to Council later in the meeting. CARRIED TENDERS: 5. b) Bluehills Waste Transfer Station Caretaker Contract – Request for Proposals MOTION 18-12-1013 MOVED by Councillor Bateman That the Bluehills Waste Transfer Station Contract – Request for Proposals Envelope #1 be opened and that administration review the proposals for qualification prior to opening Envelope #2. CARRIED Proposals Received Sarah Driedger All required documents enclosed MOTION 18-12-1014 MOVED by Councillor A. Peters That the Bluehills Waste Transfer Station Contract – Request for Proposals Envelope #2 be opened for the qualified bidders. CARRIED Proposals Received Sarah Driedger $1,350.00 per month $52,650.00 39 month contract period MOTION 18-12-1015 MOVED by Councillor E. Peters ________ ________ 13 MACKENZIE COUNTY Page 6 of 17 REGULAR COUNCIL MEETING Tuesday, December 11, 2018 That administration reviews the Bluehills Waste Transfer Station Contract – Request for Proposals and brings back a recommendation to Council later in the meeting.
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