KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, March 12, 2019 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of February 26, 2019 3.0 Delegations 3.1 Accurate Assessment- Troy Birtles, Sean Barrett, Ray Fortin, Kris Meadows @ 10:00 a.m. 3.2 Acme Alumni, Matt Price @ 8:30 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment 5.2.1 Churchill Water System Rehabilitation 5.3 Planning 5.3.1 Development of Undeveloped Road Allowance Policies 5.3.2 Appraisal of portion of Road Closure in Wimborne 5.4 Agricultural Service Board & Parks 5.4.1 Clubroot Policy # 1-29-3 5.4.2 Soil Conservation - ASB Rental Equipment Policy #1-30-1 5.5 Protective Services 5.5.1 Annual Appointment of Fire Guardians 5.5.2 Bylaw #1793, Enforcement Officer Bylaw 6.0 Corporate Services 6.1 Three Hills and District Seed Cleaning Plant Ltd Request 6.2 Policy #3-16, Organizational Chart 7.0 Business Arising from Previous Minutes 7.1 8.0 New Business 8.1 Rural Municipalities of Alberta Spring Conference Resolutions 8.2 Council Meeting Date 8.3 Committee of the Whole Meeting Date 9.0 Disposition of Delegation & Public Hearing Business 9.1 10.0 Council and Committee Reports 10.1 Community Futures Wildrose 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Intergovernmental Relations (Section 21) 12.2 Personnel Matter (Section 17) 13.0 Motions from Closed Session Adjournment Regular Council Meeting Agenda March 12, 2019 Page | 2 MINUTES OF THE FEBRUARY 26, 2019 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Interim Chief Administrative Officer Peter Tarnawsky Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Debra Grosfield Communications Officer Sr. Manager of Transportation and Facilities Brad Buchert Manager of Planning and Development Barb Hazelton Emergency Management Assistant Christine Anderson Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:31 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under New Business 8.1 Kneehill Minor Hockey-Bantam D Provincial Tournament 8.2 Committee of the Whole Meeting Cancellation ADOPTION OF 1.2 Adoption of Agenda AGENDA 65/19 Councillor King moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of February 12, 2019 66/19 Deputy Reeve McGhee moved approval of the February 12, 2019 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 1 ________ Initials COUNCIL MINUTES OF FEBRUARY 26, 2019 MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation 5.1.1 New Gravel Stockpile Lease Location 67/19 Deputy Reeve McGhee moved to receive as information. CARRIED UNANIMOUSLY PLANNING 5.3 Planning 5.3.1 Request to Redesignate a Portion of the SW-13-34-24-W4 from the Agriculture District to the Industrial District 68/19 Councillor Keiver moved first reading of proposed Bylaw #1786. CARRIED 69/19 Councillor Christie moved to schedule the Public Hearing for March 26, 2019 at 10:00 am for the purposes of amending Land Use Bylaw #1773 for the redesignation of a portion of the SW-13-34-24-W4 from the Agriculture District to the Industrial District. CARRIED UNANIMOUSLY PROTECTIVE SERV 5.5 Protective Services 5.5.1 Occupational Health & Safety External Audit 70/19 Deputy Reeve McGhee moved to accept the Occupational Health and Safety External Audit 2018 and report as information. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 2018 Project and Capital Budget 71/19 Councillor Christie moved to approve the 2018 capital/project expenditure report as of February 8, 2019. CARRIED UNANIMOUSLY 6.2 Financial Policy #16-20 – Utility Billing - Amendment 72/19 Deputy Reeve McGhee moved to approve the amendments to Financial Policy 16-20, Utility Billing, as recommended. CARRIED UNANIMOUSLY 6.3 Transfer of Unsold Properties from 2018 Public Auction 73/19 Councillor King moved to direct administration to transfer the tax forfeiture property, Plan 8010154, Block 2, to Kneehill County as the owner, pursuant to the guidelines set out in the Municipal Government Act and as per Policy #16-16, Sale of Properties; and direct administration to undertake further exploration regarding the property at Plan 9710935, Block A, prior to any decision to acquire. CARRIED UNANIMOUSLY 2 _________ Initials COUNCIL MINUTES OF FEBRUARY 26, 2019 The Chair called for a recess at 9:03 a.m. and called the meeting back to order at 9:20 a.m. with all previously mentioned members present. BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Kneehill County Fire Engine Replacement 74/19 Councillor Christie moved to approve Option 1, proceed with using insurance funds to purchase a replacement engine for the 2007 Freightliner Engine 61 in 2019, and the remaining funds to transfer from the Capital Equipment Reserve in the 2020 Budget. CARRIED 75/19 Deputy Reeve McGhee moved to direct administration to ensure the new fire trucks have a Kneehill County primary decal and secondary decals placed on them from the local fire station. CARRIED NEW BUSINESS 8.0 New Business 8.1 Kneehill Minor Hockey-Bantam D Provincial Tournament 76/19 Councillor King moved to approve sponsoring a full page ad worth $400 and approve the Reeve or designate attendance at the opening ceremonies on March 15, 2019 at the Trochu Arena. CARRIED UNANIMOUSLY 8.2 Committee of the Whole Meeting Cancellation 77/19 Councillor Penner moved to cancel the Committee of the Whole Meeting scheduled for Tuesday, March 5, 2019. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Minutes Jan 15, 2019- Approved minutes were provided from the January 15, 2019 Committee of the Whole meeting. 78/19 Councillor King moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 79/19 Councillor McGhee moved that Council receive the February 26, 2019 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY The Chair called for a recess at 9:48 a.m. and called the meeting back to order at 10:00 a.m. with all previously mentioned members present. 3 _________ Initials COUNCIL MINUTES OF FEBRUARY 26, 2019 DELEGATIONS 3.0 Delegations 3.1 Kevin Niemi – Industrial Activity on Kneehill County Land SE 29-32-23 W4 @ 10:00 am Mr. Niemi presented to Council his concerns with the dugout being excavated on Kneehill County land at SE 29-32-23 W4. The Chair called for a recess at 10:23 a.m. and called the meeting back to order at 10:35 a.m. with all previously mentioned members present. DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 9.1 Kevin Niemi Presentation 80/19 Deputy Reeve McGhee moved to receive Kevin Niemi’s presentation for information. CARRIED UNANIMOUSLY CLOSED SESSION 12.0 Closed Session 81/19 Councillor Christie moved that Council convene in closed session to discuss Intergovernmental Relations pursuant to Section 21 of the Freedom of Information and Protection of Privacy Act, at 10:49 a.m. CARRIED UNANIMOUSLY The following people were in attendance of the closed session to provide a report and advise Council: Peter Tarnawsky, Interim CAO Laurie Watt, Director of Municipal Services Mike Morton, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary 82/19 Councillor King moved that Council return to open meeting at 11:16 a.m. CARRIED 11:17 a.m. – meeting recessed to allow return of public. 11:17 a.m. - meeting resumed with public present. ADJOURNMENT Adjournment The meeting adjourned at 11:18 a.m. ________________________ Jerry Wittstock, Reeve _______________________ Peter Tarnawsky, Interim CAO 4 _________ Initials REQUEST FOR DECISION Agenda Item # 5.2.1 SUBJECT: Churchill Water System Rehabilitation- Existing User Connections 2019-03-12 MEETING DATE: PRESENTED BY: John McKiernan, Manager of Environmental Services The rehabilitation of the Churchill Water System will allow all current users of BACKGROUND/ the system to receive a more consistent, reliable service. The original design PROPOSAL of the Churchill water co-op had the requirement of a restricted flow and use of cisterns to maximize the efficiency of the system. This rehabilitation of the system will also require restrictions on each service although less restrictive than the original intentions. The rehabilitation has been engineered to mimic the County’s other rural systems which provide a potential maximum of 4 igpm at 40 psi. (the maximum possible, but not guaranteed, engineered flow that a residence can receive through our rural water lines) The engineer firm has proposed the following dates: March 15, 2019 - final drawings submitted to the County for review. March 28, 2019 – project tenders April 18, 2019 – project tenders closing August 31, 2019 – Waterline project completion September 30, 2019 – pumphouse/reservoir completion DISCUSSION/ The rehabilitation of the Churchill water system has brought forth the need to OPTIONS/ alter the service connections of the existing users.