Attachment “A” Council Base Pay and Per Diem Discussion January 26, 2020

Attachment “A” Council Base Pay and Per Diem Discussion January 26, 2020 The one principle that Council established at the December 8th meeting is that that they still want to be paid Base Pay and Per Diems as opposed to a flat rate. The rates still need to be decided as does what will be included in the base pay. 1. What is included in Base Pay? Before Council sets a Base Pay fee, it is best to determine what is included in base pay. Council may want to take in consideration when making a decision that: There is a clear transparent definition of what base pay is in the policy. That mileage still gets covered for functions that Council lists as base pay. Below are a few snippets from other municipalities regarding Base Pay. Mountain View County Municipality of Crowsnest Pass Lac La Biche County Cypress County 2. Base Pay Council may want to take in consideration when making a decision that: Does Council still want to receive annual Market Adjustment? A large percentage of municipalities have the COLA adjustment in their policy. Some pay per market. A disadvantage to this is that you have to find municipalities that are comparable and figure out median rate. This may prove difficult as most municipalities pay differently and what is included in pay is different as well. Administration has created a spreadsheet (like the one finance used for tax rate) to plug in percentage of deduction and it will calculate annual savings. Morinville 3. Per Diem Amount Council may want to take in consideration when making a decision that: Council meetings be considered to be ½ days when the meeting is less than 4 hours. When should the per-diem hours start? o Include travel time to and from residence o When you arrive at meeting What should be done with multiple meetings, workshops, seminars, functions or events conducted or occurring on the same day? i. considered as one activity and shall be paid one daily rate? ii. or possibility anything over 8 hours will be compensated at a 1.5 daily rate. (should this rate apply to conferences) 4. AD Hoc Meetings without Council Prior Approval. The Reeve gets invited to spur of the moment ad hoc meetings. Either with RMA, Ministers or even local community groups. When this happens the approval for the Reeve to attend has to go to Council for approval. Would Council consider a statement written in the policy that the Reeve would be automatically approved for these meetings? Council could consider how many he can attend automatically or perhaps an email with approval from at least 4 Councillors? 5. Mileage Council may want to take in consideration when making a decision that: Mileage gets paid while on Kneehill County business. Consider a reduced rate after accumulation of 5000 kilometres. Mountain View County and Stettler County pay .5 cents less after 5000 km and Red Deer County pays .5 cents less after 2500 kilometres. All surrounding Counties pay the CRA rate. Below is a list of Kilometres that each Councillor submitted for payment. 6. Meals 7. Communication Pay Kneehill County $200.00 Mountain View County $80.00 Rocky View County $200.00 Starland County $50.00 8. Divisional Meetings Council may want to take in consideration when making a decision that: Some Councillors may want to have a divisional meeting annually. Council could consider to budget $500.00 per division for this expense. This would allow each Councillor to host one meeting per year. .

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