Agenda Monday October

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Agenda St Clair Shores City Council Meeting Monday October pm City Hall Jefferson Circle Drive St Clair Shores MI wwwscsminet

Call to Order Roll Call and Pledge of Allegiance Proclamations Presentations a Activities Committee Halloween in the Park b AquaFreeze Committee Audience Participation on agenda items minute time limit Submit form to City Clerk prior to start of meeting Request For Site Plan Approval Construction of proposed gazebo at Harbor Nine Marina Jefferson PPC Request For Site Plan Approval Proposed renovation to the existing building for a Subway Restaurant at Harper PPC BidsContractsPurchase Orders a Request approval of sale of Bayside Tax Foreclosure Property b St Clair Shores Golf Club Bridge Deck Replacement Bids opened Consent Agenda Items shall be considered without debate by motion and vote of Council unless a member of Council specifically requests action taken separately on said item a Bills b Fees c Progress Payments d Approval of Minutes e Receive File Boards Commissions Committee Minutes f Request approval of the Council Meeting Schedule Updates and followups from Council Meeting Comments by Individual Councilpersons City Managers Report Audience Participation minute time limit Mayors Comments

Clerksoffice at or Individuals with disabilities or impairments who plan to attend this meeting need to contact the City via Michigan Relay Center at from TTY if auxiliary aides or services are needed A request for service form is available at all City departments Ten business days advance notice is required

Clerk to the Anyone requesting items to be placed on the agenda must submit the request in writing to the City days prior matters will be meeting Please note that only items requiring official Council action will be placed on the Council agenda Other considered under the audience participation portion of the meeting Note At the end of each Audience Participation time the cameras are returned to the Council

Broadcasts of regular Council meetings are shown via Comcast Cable Channel WideOpenWest Cable Channel and ATT Channel Sunday Saturday at am Monday Tuesday Thursday at pm COUNCIL COMMUNICATION CC

From Phillip A Ludos City Manager Subiect Request for Site Plan Approval Construction of proposed gazebo at Harbor Nine Marina Jefferson PPC

Prepared bv Caryl Phillips for Liz Koto City Planner

CDI

ManagersRecommendation

I recommend the approval of site plan for construction of proposed gazebo at Harbor Nine Marina Jefferson PPC

Justification

The Planning Commission recommended site plan approval subject to the conditions of the city plannersreport including To confirm the proposed users of the gazebo to determine whether additional parking would be required No outdoor musicentertainment will be allowed at this location A trash receptacle will be installed at this location Each statement of intent promise andor pledge made by you the petitioner or agent either orally or in writing if permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said site plan approval

Building Elevation Floor Plan and Cross Section Harbor Nine Storage LLC Certificate of Resolution of Meeting of Members Draft Planning Commission Meeting Minutes of September

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

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Prepared by Proec ne sheet no i sued Proec Blake Elderwn AlA F August l C wnerResew fJ Harbor Marina Lr derma n Warren MI W p Pawlon Proposed W Jefferson Ave i St Clair Shores Michigan W HARBOR NINE STORAGE LLCS CERTIFICATE OF RESOLUTION OF MEETING OF MEMBERS

The undersigned being a majority of the members of HARBOR NINE STORAGE

LLC a Michigan Limited Liability Company Company hereby certify that the following resolution was adopted by HARBOR NINE STORAGE LLCat a duly called meeting on September

Present MICHAEL PARENTEAU Member RICHARD PARENTEAU Member

Absent DEBORAH PARENTEAU Member

Upon Motion duly made and carried

IT WAS RESOLVED that this Company consents to the construction of the expansion

of the gazebo located by the boat wells at Jefferson St Clair Shores Michigan

No further business was conducted

DEBORAH PARENTEAU Member as to the location of the proposed menu board Mr Zingas stated it is at the t between the alleys on the back of the building with an arrow pointing there Mr Hison noted drivethroughs can be noisy

Commissioner Hison made a motion supported by Commissioner Schelosky to recommend site plan approval subject to the conditions ofthe City Plannersreport including The petitioner is to seek a variance from the Zoning Board of Appeals for the drivethru Business hours that deviate from am to midnight should be discussed with council Existing parking lot to be repaired All lighting including that associated with the menu board is to be shielded from adjacent residents All mechanical equipment at grade or on the roof of the structure is to be properly screened Sign permits must be obtained for all signage on the building and property prior to installation signage is prohibited within any required setback or along the north side of the building EIFS complements the Dollar General in concept in type and color There will be no left turn permitted on to Hoffman

AYES All

Chairman Doppke thanked the petitioner for improving this property and for bringing another business into the city

PPC REQUEST FOR SITE PLAN APPROVAL Jefferson request for construction of a gazebo represented by Brian Hefferan

The request is reviewed as follows

The applicant is requesting Site Plan Approval in the Central Lakefront Development District to construct a gazebo The petitioner had started demolition on the existing structure and had begun to build the gazebo without permission from the Planning Commission or approved permits from the Community Development Department This plan is being reviewed under the new CLDD ordinance This case is considered a site plan approval because the petitioner is proposing a use customarily incidental to an approved use within this district Marina

Staff was made aware of the fact that this marina is owned jointly by siblings When staff contacted of the siblings to confirm the proposal the sibling was not aware of the proposal of new construction on the property Also the second sibling did not have prior knowledge of the proposal Because of the joint ownership and lack of communication staff has requested that the siblings draft a letter approving the proposal Staff has not received the letter to date and if the letter has not been received by the Planning Commission meeting staff would respectfully request that this matter be postponed to another meeting in the future

The request is reviewed as follows

ZoningThe zoning of the parcel is Central Lakefront District

Adeguacy of Information Section a The information provided is adequate for review

PLANNING COMMISSION MEETING OF SEPTEMBER Z Page Site Design Characteristics Section b The site plan indicates that the petitioner is proposing to add a gazebo totaling square feet The plans also indicate that the gazebo will be feet tall constructed of X posts and dimensional shingles The gazebo is proposed to be located between boat slips on a portion of the access road that widens to the south

Preservation of Natural Areas Section c There are no natural areas to preserve

Privacy Section d The site plan does not indicate the proposed use of the gazebo

Staff recommends confirming with the petitioner the intended us of the gazebo Outdoor music andor entertainment would not be allowed atthis location

Emergency Vehicle Access Section e Emergency vehicle access will not be affected

Ingress and Egress Section f Ingress and egress to the site willnot change

Pedestrian Circulation Section g Pedestrian circulation will not change

Vehicular and Pedestrian Circulation Layout Section h The circulation layout is adequate for this review

Drainage Section i No changes to the access raad are proposed

Exterior Lighting Section j Exterior lighting has not been indicated on the site plan

Public Services Section k Public services will not be affected by the proposed use

Landscaping Fences and Walls Section I No changes are proposed

Exterior Building Treatment Section m The site plan indicates that the gazebo will be constructed of X wood posts with a wood sided trim near the fascia The site plan also indicates the roof will be made of dimensional shingles

Waste Storage Section n No changes have been proposed

Staff recommends the installation of a garbage can at this location

Mechanical Equipment Section o No changes are proposed

Parking Section a No changes are proposed to the parking area

Staff recommends confirming with the petitioner the intended users of the gazebo to ascertain if additional parking would be needed

PLANNING COMMISSION MEETING OF SEPTEMBER Page Setbacks Section The site plan indicates that the new gazebo will be located feet from the existing seawall on the west feet on the east and feet from the seawall to the south

Building Height Section The total height of the gazebo is proposed to be feet

Transformer Pad No new transformers are proposed

Screening Wall No additional screenwalls are required

Signs No new signage has been indicated on the plans

Loading Section No changes are proposed on the plans

Other

ITEMS OF CONCERN Staff recommends approval of this proposal based on attention to the items listed above

Brian Hefferan Franziska Ct Macomb was present representing the petitioners Chairman Doppke read the following The Planning Commission and City Council understand that your presence here tonight constitutes that you are a legal representative of the petitioner for Planning Case PPC Each statement of intent promise andor pledge made by you the petitioner or agent either orally or in writing if permitted by Ordinance shall be binding upon the petitioner andshall be a condition of said site plan approval Mr Hefferan indicated he agreed to same

Note Also present were Robert Nilliamson resident whose boat is at this marina Terry Hefferan with Alpine Construction

Mr Hefferan advised the petitioners wanted to put a building up for boaters

Commissioner Hanson inquired as to whether they were planning on entertainment or music and stated that that would not be allowed Mr Hefferan said no

Commissioner Hison noted this project began without a permit Mr Heffernan indicated footings were already there and the petitioner was told it was therefore a temporary structure

When questioned regarding property management Mr Hefferan advised Rick Parenteau has full control of the marina in back

Commissioner Hanson inquired as to the intent of the proposed gazebo Mr Hefferan stated there is nothing out there by the boats for boaters

Chairman Doppke read into the record the Harbor Nine Storage LLC Certificate of Resolution of Meeting of Members advising Harbor Nine members Michael Parenteau and Richard Parenteau resolve that the company consents to this construction

PLANNING COMMISSION MEETING OF SEPTEMBER Page Commissioner Schelosky inquired as to how the petitioners know how deep the footings are and whether the footings were inspected He stated he wouldntconsider this a temporary structure Ms Koto advised the gazebo is not a temporary structure

Commissioner Descamps stated he is concerned seeing that only two partners have signed the resolution and can foresee problems down the road

Commissioner Hanson made a motion supported by Commissioner Hison to recommend site plan approval for the proposed gazebo subject to the conditions of the City Planners report including To confirm the proposedusers of the gazebo to determine whether additional parking would be required No outdoor musicentertainment will be allowed at this location A trash receptacle will be installed at this location

AYES All

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF AUGUST

Commissioner Hanson made a motion supported by Commissioner Swanquist to approve the Planning Commission meeting minutes of August as corrected

AYES All

REPRESENTATIVESREPORT OF CITY COUNCIL MEETING OF SEPTEMBER

Commissioner Hanson noted there were no Planning Commission issues on this agenda She stated that Commissioner Mazzenga receiveda beautifiryatfonawardorpXOpertyonlffer

Commissioner Hanson noted that the gas station work stopped and the owners have met with the planning department and architect and made changes on their own

CITY PLANNER LIZ KOTOS STAFF REPORT

Ms Koto stated she has no report

Commissioner Hison inquired as to the year master plan He noted that as of September it has been the th year and asked what the status and procedure is on that Ms Koto advised staff is currently writing a RFP now that the CDBG Annual Plan is completed She indicated that proposals are left relatively open Ms Koto stated the consultant may make which will not be a huge undertaking that amount of money will get us about months meetings and review Commissioner Hison inquired as to a time frame for coming before the Planning Commission and to the possibility of staff providing the Planning Commission with a listing of all vacant properties within the city Ms Koto advised that that sort of information is not held A report could be run if properties have registered as vacant for more than a year but that relates mostly to residential properties Commissioner Hison inquired as to annual certificates of occupancy and Ms Koto explained that would note new businesses Ms Koto

PLANNING COMMISSION MEETING OF SEPTEMBER Page COUNCIL COMMUNICATION CC

From Phillip A Ludos City Manager Subject Request for Site Plan Approval Proposed renovation to the existing

building for a Subway Restaurant at Harper PPC Prepared bv Caryl Phillips for Liz Koto City Planner CDI

Manaters Recommendation

I recommend the approval of site plan for proposed renovation to the existing building for a Subway Restaurant at Harper PPC

Justification

The Planning Commission recommended site plan approval subject to the conditions of the city plannersreport including The petitioner is to seek a variance from the Zoning Board of Appeals for the drivethru Business hours that deviate from am to midnight should be discussed with council Existing parking lot to be repaired All lighting including that associated with the menu board is to be shielded from adjacent residents All mechanical equipment at grade or on the roof of the structure is to be properly screened Sign permits must be obtained for all signage on the building and property prior to installation Signage is prohibited within any required setback or along the north side of the building EIFS complements the Dollar General in concept in type and color There will be no left turn permitted on to Hoffman Each statement of intent promise andor pledge made by you the petitioner or agent either orally or in writing if permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said site plan approval

Site Plan Building Elevations Floor Plan Access Easement Draft Planning Commission Meeting Minutes of September

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

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r m O N The topics within this plan review are intended to reveal whether a proposal meets the intent of the citys Zoning Ordinance Master Plan and relevant state statutes Any additional subjects or topics will be reviewed and studied by other applicable departments once the petitioner has applied for a building permit

PPC REQUEST FOR SITE PLAN APPROVAL Proposed renovation to the existing building for a Subway Restaurant at Harper represented by Peter Zingas

The applicant is requesting site plan approval to renovate an existing building for a restaurant with adrivethru east side of Harper south of Mile

The petitioner is proposing to renovate one of the existing buildings on site to accommodate a Subway restaurant with a drive thru The portion of the building proposed for Subway is square feet The other building to the south has no changes proposed A total of parking spaces are available on the site The proposed plan for the exterior finish material of Subway is to leave the existing brick and replace the existing mansard roof with an EIFS cap

The request is reviewed as follows

Zoning The current zoning of the site is B Community Business District After much research and historical confusion regarding the zoning of this property the city planner has determined that the parcel is zoned B and has been such since seemingly the mid s

Adequacy of Information Section a The plans provided are adequate for review

Site Design Characteristics Section b The petitioner is proposing to renovate Harper while leaving Harper as is The site plan also indicates that the existing building at Harper will be renovated to accommodate a Subway restaurant with adrive thru Drivethrus are not an allowable use within the B district A variance from the Zoning Board of Appeals will be required for final approval of this site plan

Preservation of Natural Areas Section c There are no natural areas to preserve

Privacy Section d There is an existing residential neighborhood east of the overall development A six foot high screen wall on the east side of the property currently exists

Staff recommends limiting the volume and hours of the drivethru to preserve the character and peace of the adjacent residential neighborhood

PLANNING COMMISSION MEETING OF SEPTEMBER Page Staff also recommends limiting the hours of the drivethru in the evening Currently the default hours of operation are Gam to Midnight

Emergency Vehicle Access Section e Emergency vehicle access to the site is adequate

Ingress and Egress Section f Ingress and egress to the site will be from existing curb cuts on Harper and Hoffman The site plan also indicates that the privately held alley to the east of the site will be maintained as a means of egress for the drivethru

Pedestrian Circulation Section g There are existing public concrete sidewalks running parallel to Harper and Hoffman Circulation is adequate for this review

Vehicular and Pedestrian Circulation Layout Section h The site plan proposes to maintain the existing private alley as is and locate the drivethru window along the north side of the building

Staff recommends installing a curb at the menu board within the alley that directs cars to make a wide left turn to access the drivethru window on the north side of the building

Paving and Drainage Section i The site plan does not propose any changes to the existing parking lot

The existing parking lot has some significant damage in spots and the private alley has some heavingdamaged concrete slabs Staff recommends that the petitioner repair the asphalt and concrete areas of the property

Exterior Lighting Section j No new lighting has been proposed on the site plan

Staff recommends adding decorative fixtures to the EIFS to add character to the site The menu board and any lighting associated with it shall not shine or infiltrate into adjacent residential properties

Public Services Section k Public services will not be significantly impacted

Landscaping Fences and Walls Section I No landscaping fences or walls have been proposed

According to the Harper Avenue Overlay Zone a inch brick knee wall is required along the perimeter of the parking areas on Hoffman and along Harper Avenue

Exterior Building Treatment Section m The site plan indicates that the exterior is proposed to be the existing brick with a new EIFS cap

The Harper Avenue Overlay Zone indicates that a building cannot have more than EIFS The proposed renovations would result in a building with nearly of the building to be EIFS Staff recommends significantly reducing or eliminating the EIFS cap in favor of continuing brick to the top of the building

PLANNING COMMISSION MEETING OF SEPTEMBER Page Waste Storage Section n The site plan indicates the placement of screened dumpsters on the south east side of the property

Mechanical Equipment Section o No mechanical equipment is indicated on the site plan

All mechanical equipment whether placed at grade or on the roof of the structure must be properly screened on all visible sides

Parking Section a Based on the ordinance requirement of space per square feet of building plus stacking spaces for each drive through the calculation is as follows

Parking required for Harper general retail square feet square feet spaces

Parking required for Subway Harper service over a counter square feet sgaure feet Stacking Spaces Required for Drive Thru

Total Parking Required plus stacking spaces Total Parking Provided spaces on site and stacking spaces

Additional parking is available to the north of the site as the ownership of the Dollar General and the Automotive Center is the same as this development

Setbacks Section No changes are proposed to the existing building and the site plan meets the overlay requirement of proposing the drive thru window on the interior side yard of the building

Building Height Section The site plan indicates a total height of feet A total height of feet is allowable in this district

Transformer Pad Please see number

Screening Wall A six foot high screen wall exists on the east side of the property

Signs Signage is proposed on the west and north sides of the building

The review ofsigns is separate from this review Sign permits must be obtained for any proposed signage on the building and property prior to installation Signage will not be permitted in any required setback

Signage is prohibited along the north side ofthe building as it does not abut a road

Loading Section A loading area has been provided within the alley

Other

ITEMS OF CONCERN

PLANNING COMMISSION MEETING OF SEPTEMBER Page Staff recommends approval of the proposed site plan based on attention to the items listed above

Mr Peter Zingas property owner Edmunton St Clair Shores was present Chairman Doppke read the following The Planning Commission and City Council understand that your presence here tonight constitutes that you are a legal representative of the petitioner for Planning Case PPC Each statement of intent promise andor pledge made by you the petitioner or agent either orally or in writing if permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said site plan approval Mr Zingas indicated he agreed to same

Mr Zingas advised his family owns the property in question and the subject site is part of a building property package including Shores Auto Care the old bakery and Dollar General Mr Zingas advised a beauty salon occupies one half of the building and he has negotiated a lease for Subway to occupy approximately sq ft with adrivethrough He indicated that as requested by the city they propose to try to match the fagade of this property with the Dollar General which has a shingle overhang with white brick Mr Zingas advised their intention is to put a stone base on the bottom He indicated the Subway restaurant recently submitted a floor plan with their seating and showing the drive through and menu board Mr Zingas noted this plan requires extensive renovations and they will request the utility pole at the corner of the building be relocated

Commissioner Einkorn inquired as to where the dumpster is going to be Mr Zingas advised right off of Hoffman at the southeast corner of the site

Commissioner Einkorn noted a wall currently exists Mr Zingas advised that they have approached that neighbor to see if the property is available He indicated that this was formerly residential but the owner tore the home down and left the garage There is basically nothing there to screen it is a vacant lot

Commissioner Einkorn advised there is an unprotected gas meter behind the building Mr Zingas advised the fire marshal visited the site He indicated it is a fire lane and they will have bollards which satisfied the fire department

Commissioner Einkorn advised the alley is a mess Mr Zingas advised they are aware of that

Commissioner Einkorn stated he personally questions the necessity of a knee wall He stated he feels people will be running into it like at Walgreens Mr Zingas advised they put a wall up before the sidewalk at another location and it got knocked down so many times they didnt put it back

Chairman Doppke asked if the knee wall issue is something the Planning Commission can make a motion to approve or leave out if they choose Ms Koto said yes

Commissioner Hanson questioned the number of Subways Mr Zingas stated he doesnt really know about that but stated the Subway at Harper and Share will be relocated

Chairman Doppke stated the Planning Commission is here to review the proposed site plan As aside note he noted that with most restaurants that serve fast food is drive through Commissioner Hanson indicated that she didnt know if they need to be a certain distance apart

PLANNING COMMISSION MEETING OF SEPTEMBER Page Mr Zingas noted that before anyone enters a lease as Subway their corporate office has to approve it Value and density issues go through the corporate office

Commissioner Hanson inquired as to the hours for the drive through Mr Zingas advised the normal business hours am pm Chairman Doppke advised Subway is now open for breakfast and suggested the petitioner check on business hours before he commits Commissioner Hanson noted the Harper Overlay prohibits hours over amto midnight Mr Zingas stated they will not be open past midnight

Commissioner Hanson noted that regarding the knee wall requirement Dollar General did not come before the Planning Commission and Magic Touch is on Hoffman She stated she feels to put up a knee wall at this location is an added expense that is not necessary Mr Zingas stated he would appreciate that and Commissioner Hanson informed him the Planning Commission is only a recommending body

Commissioner Hanson advised signs are a separate issue

Commissioner Hison stated his concern with Subway is that in April the Planning Commission approved a new location at Mile and Harper and that hasnttaken place He noted that the petitioner clarified that the Subway north of Mile is closing Commissioner Hison stated that that is not relative to this commissions approval but is to the city how many Subways there will be and how Mr Zingas stated their lease is a longterm lease and Subway is still proceeding He with the Eleven Mile location and they own the real estate so that will be long term noted the one at Martin may be relocating to Mile so they can have adrivethrough

Commissioner Hison stated there are no residential areas here and he is not in favor of requiring a knee wall

Commissioner Hison noted the petitipnersproposal to make this building look like the Dollar General results in the amount of EIFS exceeding the maximum allowed Mr Zingas stated he spoke to the City Planner and it was determined that if they left the building all brick it down they are well under and wouldnthave to worry about it Mr Zingas stated that if comes to having to comply it will be brick

Commissioner Hison advised the alley needs to be repaved Mr Zingas stated he is aware the cement is in bad shape

Commissioner Hison stated any concerns about the business hours should be addressed by council

Commissioner Hison said that if this site plan is approved he would like to recommend there is no left turn on to Hoffman so cars dontgo down Hoffman to come back around to Harper

Commissioner Hison stated the petitioner will have to seek a variance through the ZBA because within a B zoning a drive through is not allowed

Commissioner Hanson inquired about lights as she did not see nautical lights on the plans She noted that if new lights are installed they should be the nautical lights Commissioner Ugorowski noted all lights must be shielded from residences and traffic

Commissioner Hison advised all mechanical equipment must be properly screened and inquired

PLANNING COMMISSION MEETING OF SEPTEMBER Page as to the location of the proposed menu board Mr Zingas stated it is at the t between the alleys on the back of the building with an arrow pointing there Mr Hison noted drivethroughs can be noisy

Commissioner Hison made a motion supported by Commissioner Schelosky to recommend site plan approval subject to the conditions of the City Planners report including The petitioner is to seek a variance from the Zoning Board of Appeals for the drivethru Business hours that deviate from am to midnight should be discussed with council Existing parking lot to be repaired All lighting including that associated with the menu board is to be shielded from adjacent residents All mechanical equipment at grade or on the roof of the structure is to be properly screened Sign permits must be obtained for all signage on the building and property prior to installation signage is prohibited within any required setback or along the north side of the building EIFS complements the Dollar General in concept in type and color There will be no left turn permitted on to Hoffman

AYES All

Chairman Doppke thanked the petitioner for improving this property and for bringing another business into the city

PPC REQUEST FOR SITE PLAN APPROVAL Jefferson request for construction of a gazebo represented by Brian Hefferan

The request is reviewed as follows

ZoningThe zoning of the parcel is Central Lakefront District

Adequacy of Information Section a The information provided is adequate for review

PLANNING COMMISSION MEETING OF SEPTEMBER Page COUNCIL COMMUNICATION CCa

From Phillip A Ludos City Manager Subject Request approval of sale of Bayside Tax Foreclosure Property Prepared bv Caryl Phillips for Christopher R Rayes Community Services Director

CDI

Managers Recommendation

I recommend the approval of sale of Bayside Tax Foreclosure Property

Justification

This home was acquired in July from the Macomb County Treasurers Office as part of the tax foreclosure program The renovations to this property were recently completed It was listed by Realty One and three offers were submitted The offer presented to council represents the highest and best offer for the parcel in the amount of

Purchase Agreement

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

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PURCHASE AGREEMENT MLS

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PROPERTY DESCRIPTION The undersigned Buyer hereby offers and agrees to purchase property located in Michigan St Clair Shores MaCOmb cityTownshipVillage of county of Tax ID Subdivision W ft of Lot Liber Legal description Bayview Page

Also commonly known as BaySfde Zip Slreet Atltlress Property described above shall include all available sub surtace and mineral rights all fixtures improvements and appurtenances now in or on property including all builtin applianceslequipment shelving cabinets all fighting fixtures ceiring fans attached carpeting all window treatments and hardware attached mirrors telephone system and instruments designed for system television antennae satellite dishes if owned and complete rotor equipment storm doors storm windows screens awnings garage door openers and transmitters water softeners and security systems if owned mailboxes fences fireplace inserts doors screens gas logs grates gas attachments and equipment attached humidifiers all landscaping fuel in tanks central vacuum and attachments and Seller shall provide a bill of safe for all including personal property at closing Exclusions specified in listing contract that areNOT specificafiy excluded herein shall be included in this sale

PRICE to the of One HUndred and TWO ThOUSand OOi Buyer agrees pay sum Fifty Dollars

inconsideration for which Seller will provide a warranty deed subject to existing building and use restrictions and Easements and rights of way of record

METHOD OF PAYMENT All money must be paid in US funds by cashiers or a licensed title company check acceptable to closing agent Saie shall be completed by the following method Mark only the box that applies

O A CASH SALE Conv d B CASH SALE WITH NEW MORTGAGE Agreement contin ent upon Bu er securing a mortgage not contingent

upon sale or closing of other assets in the amount of and paying down plus mortgage costs prepaid items adjustments and flood insurance if required by lender Buyer agrees to apply for such mortgage within catehdar days from final acceptance of this Agreement at Buyersown expense If a mortgage commitment conditioned only upon marketable title and satisfactory survey if required is not delivered to Listing Broker

within calendar days from date of Agreement Listing Broker shall be notified immediately and Seller may declare Agreement void Buyer further agrees that in connection with said application to lender Buyer will promptly comply with lenders request for true and accurate information required to process loan application O C SALE TO EXISTING FINANCING LAND CONTRACT OR PURCHASE MONEY MORTGAGE See appropriate finance addendum attached and made a part hereof

na EARNEST MONEY Buyer is tendering with offer in the form of a check An additional na shalt be deposited within calendar days of final acceptance making total eamest monies on deposit of and to All monies shall be deposited by Brokerlescrow agent in accordance with rules and regulations of the State Michigan applied purchase price at closing Earnest monies shall be disbursed ONLY in accordance with either a the terms hereof b a fully earnest monies be executed mutual release or c upon order of appropriate authority If offer made is not accepted by Seller shall returned to Buyer

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B ersInflials Sellers Initials K Ier WIIIIa Lakeside ACKNOWLEDGMENT OF EARNEST MONEY DEPOSIT Received ealty mpany Name Buster Tisdelle

Agent Si wr

CLOSING Subject to all conditions herein closing shall take place on on or before at Listing Office or otherwise mutually agreed location

to if choice is made POSSESSION Seller shall deliver possession to BuyerR at closing orwithin na days after closing closing apply no If possession is not delivered at closing from and including day of closing through date of vacating property SELLER SHALL PAY the sum na times total of per day Designated escrow agent shalt retain from amount due Seller the sum of times daily fee days written from for said occupancy Designated escrow agent shall disburse occupancy fee due Buyer every days upon request Buyer to Seller shall be entitled to any unused portion of occupancy fee as determined by date property is vacated and keys surrendered Buyer Listing Broker Selling Broker Seller is legally obligated to deliver possession as specified herein If Setter FAILS to deliver possession as specified herein Seller shall pay TWICE the daily occupancy fee per day and may be liable for cost of eviction actual attorney fees damages no otherwise and other costs incurred by Buyer in obtaining possession and collecting any amount due Brokers have obligation implied or as to condition of premises or for seeing that premises are vacated on date specifietl

AVAILABILITY OF HOME PROTECTION PLANS Buyer and Seller acknowledge having been advised of availability of home protection plans

of CLOSING POSSESSION SEWER AND WATER CHARGES Seller agrees to pay for all sewer and water charges to date Seller possession will apply if no choice has been made Designated escrow agent shall retain from amount due at closing unused or more if needed for final water and sewer charges After water and sewer bills are verified paid any portion shall be returned to Seller Title Insurance in the TITLE EVIDENCE AND SURVEY Seller shall provide at their expenses to the Purchaser an Owners Policy amount of the purchase price bearing a date later than the acceptance of this Agreement Purchaser to obtain and pay for a survey by issued with a registered land surveyor If for any reason Purchaser does not obtain a survey the Policy of Title Insurance will be standard exceptions and Purchaser agrees to hold Broker harmless Per the Real Estate Settlement Procedures Act RESPA Seller intends cannot contractually bind the Purchaser to use a particular Title Company for placement of mortgage title insurance Purchaser settlement on using First Premier Title Agency to secure the mortgage title insurance Purchaser retains the right to change the provider and all to at their discretion If different title agencies are issuing the owners and mortgage title policies Seller Agrees to pay any fees the agency issuing the owners policy except for the actual cast of recording the deed and up to for recording handling Purchaser agrees to pay any and all fees to the title agency issuing the mortgage policy

marketable condition TITLE OBJECTIONS If objection to title is made based upon written notice that title is not in required for performance hereunder Seller shall have calendar days from date notified in writing of particular defects claimed to either aremedy title or b obtain title insurance satisfactory to Buyer Buyer agrees to complete sale within calendar days of written notification or by date specified if later IfSeller is unable or unwilling to remedy title within time specified Buyer will waive requirement in writing within calendar days of written notification thereof or Agreement may become null and void at Buyersoption

be taxes shall PROPERTY TAXES All property taxes due and payable on or before date of closing shall paid by Seller Current is located be prorated and adjusted as of date of closing in accordance with due date of municipality or taxing unitsin which property made hereof Buyer acknowledges that property taxes are subject to change If taxes are not paid in advance see addendum a part

ASSESSMENTS Seller shall discharge in full all public authority charges confirmed by said municipality or taxing unitsspecial is for assessments water sewer paving charges etc which are currently due and payable Buyer responsible other which assessments including but not limited to capital and lateral charges assessed but value not yet determined are confirmed and become due and payable after closing

CONDOMINIUMHOMEOWNERS ASSOCIATION ASSESSMENTS Current dues shall be prorated to date of closing Any delinquent condominiumhomeowher association duesassessmentslliens shall be paid by Seller at closing Any and all duesassessmentsliens confirmed and becoming due and payable after closing will be paid by Buyer See Condominium Addendum made a part hereof if applicable

MAINTENANCE OF PROPERTY Seller is responsible to keep property in substantially the same condition as of date of Agreement Seller is responsible to maintain grounds and keep all systems in working order until property is vacated and keys are surrendered by In the Seller except for conditions disclosed in Sellers Disclosure Statement or conditions discovered by Buyer as part df inspections event property has been winterized it shall be the obligation and expense of Seller to dewinterize property prior to closing Seller agrees to leave property broomclean and free of debris and personal property

RISK OF LOSS If loss or damage to property occurs before closing for any reason including but not limited to fire vandalism is before at option this or acts of God risk of loss shall be on Seller If property destroyed or substantially damaged closing Buyers of insurance as available Agreement may become null and void or Buyer may accept property and take assignment proceeds

DISCLAIMER OF BROKERS Brokers and Salespersonsspecifically disclaim responsibility for condition of property andor warranties for performance of Agreement by the parties Parties acknowledge that they are not relying on any representation or that may have been made other than those in writing Page of

nrtcs B ris niiids riifrls FINAL WALKTHROUGH PRIOR TO CLOSING Buyer reserves right to walk through property within hours prior to closing to determine whether terms of Agreement have been met

ENTIRE AGREEMENT This Agreement constitutes the entire agreement between Buyer and Seller No agreement shall be binding except those in writing and signed by all parties involved Prior negotiations and verbal agreements will not be binding

SUCCESSORS AND ASSIGNS This Agreement shall bind executors administrators successors and assigns of the parties

FACSIMILEELECTRONIC AUTHORITY Parties agree that this offer any counteroffer or acceptance may be delivered by use of facsimileelectronic authority with signatures and that initials and modifications shall be deemed valid and binding upon the partes as if original signatures

TIME OF THE ESSENCE Buyer and Seller understand that no extensions of time limits contained herein are expected or agreed to unless specified in writing and signed by both Buyer and Seller Time is of the essence

SELLERSDI OSURE STATEMENT Initial only one

u r itials A With Disclosure Buyer has prior to writing this offer received Sellers Disclosure Statement

Without Disclosure All Parties understand that SellersDisclosure Statement was not available at time this offer was written Seller shall provide Buyer with a Sellers Disclosure Statement with Sellers acceptance of this offer pursuant to Public Act of

DEFAULT

A BUYER fn the event Buyer fails to fulfill obligations set forth herein or fails to close this transaction by time and manner provided Seller may elect to enforce terms herein declare sale void retain deposit per Paragraph andor seek available legal or equitable remedies

B SELLER In the event Seller fails to fulfill obligations set forth herein or fails to close this transaction by time and manner provided Buyer may elect to enforce terms herein declare sale void be entitled to refund of deposit per Paragraph andor seek available Legal or equitable remedies

FEES to fees Buyer agrees pay closing charged by lender andor title company and acompliancetransaction fee of payable to Selling Broker at closing Seller shall pay transfer fees and other costs required to convey title

TIME LIMIT Buyer is making this offer valid until AM PM on or until withdrawn in writing

COUNTEROFFER In the event Seller makes any written changes to terms and conditions herein such changes if initialed and

Seller Acceptance executed shall constitute a counteroffer by Seller to Buyer which shall remain valid until AMCI PM on Acceptance of counteroffer by Buyer occurs when Buyer initials each change signs Buyer Acknowledgement of Acceptance bottom line and delivers notice to Seller by time stipulated above

ADDITIONAL DOCUMENTS ATTACHED The Sellers Disclosure Statement Lead Based Paint Disclosure Agency Relationship Disclosure plus the following checked items are also attached hereto and made a part hereof

D FHAVAAddendum For YourProledion Get An Inspection Well Septic Addendum Unplatted Land Addendum

Private Road Addendum Financing Addendum Contingency Sales Agreement Condominium Addendum

Vacant Land Addendum Swimming Pool Addendum Additional General Conditions

WELL AND SEPTIC SYSTEM INSPECTION See attached addendum made a part hereof if applicable

Page of

UuesiInitials Seiiegsi niifs INSPECTION CONTINGENCY Brokersrecommend that Buyer conduct independent private inspections df property at research deemed Buyersexpense Due diligence may include but is not limited to any inspectionsor necessary by Buyer including structural integrity condition of mechanical systems environmental status health or safety conditions surveys or infestation To ensure intended use of premises it is recommended that Buyer research square footage building and use restrictions easements ordinances regulations school district andor property tax status If Buyer DOES NOT notify Seller in writing within calendar days from date of final acceptance of Agreement that Buyer is dissatisfied with results of due diligence Agreement shall be binding without regard to said inspectionsIf Buyer notifies Seller in writing and within specified of time that in Buyerssole judgment Buyer is dissatisfied with results of due diligence Buyer shall do one or a combination the following within the contingency period stated above

conditions be A Present to Seller an amendment for mutual agreement that cites a list of repairs andlor to remedied andlor a B Present to Seller an amendment for mutual agreement with a credit to be applied against the purchase price price reduction in full satisfaction of inspection contingency

C Present to Seller a Notice of Dissatisfaction with due diligence which shall render Agreement null and void in which case Seller agrees to authorize Broker to return aft earnest monies to Buyer either D In the event Seller and Buyer are unable to reach an Agreement to Buyersproposals made under A or B Buyer shall elect to proceed with transaction by waiving this contingency in writing or declare Agreement void by election of C within calendar days of receipt of Sellerswritten response to A or B above

Buyer Does Does Not desire to have property Inspection

MUNICIPAL INSPECTIONS Unoccupied rental and vacant properties are among those that may require local code inspections prior be to a sale Each municipality has its own rules requiring presale code compliance inspection The Seller and Buyer agree to jointly of their responsible for determining the exact rules in effect that are relevant to this property The assistance separate legal counsel may be required If a municipal inspection andlor certification of premises are required by local ordinancestate or federal law or Buyerslending institution Seller agrees to pay for said inspections Seller agrees to complete any and all repairs required by the governing municipality to obtain code compliance prior to closing not exceed Buyer agrees to be responsible for the balance If no amount is indicated in the space above Buyer has the option to declare this Agreement void at any time prior to closing

A ASED PAINT DISGLOSURElINSPECTION For residential housing built prior to A Buyer acknowledges that prior to signing this Agreement Buyer has received and reviewed a copy of the Lead Based Paint Sellers Form completed by the Seller on the terms of which are incorporated herein by reference

for of B Buyer shall have a day opportunity after date of Agreement to conduct an inspection of property presence leadbased paint andlor leadbased hazards Federal regulations require a day or other mutually agreed upon period of time If Buyer is not satisfied with results of this inspection upon notice of Buyer to Seller within this period Agreement shall be terminated and deposit shall be refunded to Buyer

C Buyer hereby waives an opportunity to conduct a risk assessment or inspection for presence of leadbased paint andlor leadbased paint hazards

LIABILITY OF BUYER FOR DAMAGE Buyer shall be solely responsible for any and all damage to property as a result of any and all inspectionsof property authorized by or conducted by Buyer Buyer shall pay for any and all necessary repairs to restore property to its condition prior to inspectionsor shall reimburse Seller for actual cost of such restoration

BUYER ACCEPTANCE OF CONDITION If Buyer elects to close regardless of conditions disclosed in due diligence period Buyer and shall be deemed to have accepted property in its AS IS condition Buyer hereby knowingly waives releases relinquishes any for condition and all claims or causes of action against Brokers their officers directors employees andlor their agents of property

SHOWINGS Seller agrees not to allow property to be shown after inspection contingency is removed or has expired

FOREIGN INVESTMENT IN REAL PROPERTY TAX ACT FIRPTA If sale price of residence exceeds parties to Agreement will be bound by FIRPTA requirements and must complete addendum for FIRPTA

LEGAL COUNSEL RECOMMENDATION BROKERSRECOMMENDSTHAT ALL PARTIES TOTHIS AGREEMENT RETAIN AN ATTORNEY TO PROTECT THEIR INTERESTS

Page of

BWers t lioiz eyierisinnois OTHER TERMS AND CONDlTlONS

BUYER SIGNATURE AND KNO LEDGMENT OF RECEIPT Buyer here makes this offer wi arms and conditions contained herein

WITNE BUYER stet Ti e

DATE Z BUYE

of of SELLER SIGNATURE Seller hereby agrees to terms and conditions contained herein Seller acknowledges receipt a copy Agreement

WITNE Eric Goosen

DATE SELLER

BUYER ACKNOWLEDGMENT OF ACCEPTANCE Buyer by signing below acknowledges receipt of Sellers signed acceptance of Agreement or shall constitute a final acceptance of Sellers counteroffer

WETNESS BUYER Buster Tisdelle

DATE BUYER

Page of

NIrIS ierisi VUS SIICr Y

Erakeside Market Center

GENERAL ADDENDUM TO SUY SELL AGREEMENT

This Addendum is attached to and made part of a certain Buy Seli Agreement between the undersigned parties dated St Clair Shores covering property located in the itY of COUnty Of Macomb State of Michigan described as Bavview Subdivis also being commonly known as

As follows Buyer to have a home inspection within davs at buyers costs

B Seller to close on St Clair Shores MI on or before

r wC a Camf r fi g C

SIGNURES PUR HASERS SGN RE In the Presence of

Buster

DATE

SELLERS SIGNATURE The above terms and conditions accepte i

WITNESS Eric Goosen SELLER

DATE SELLER

a osu ovvoeruuirr COUNCIL COMMUNICATION CCb

From Phillip A Ludos City Manager Subject St Clair Shores Golf Club Bridge Deck Repairs

Prepared bv Tim Domer Golf

ManagersRecommendation

I recommend the approval of awarding the contract for repairing seven bridges at SCSGC to GrunwellCashero in the amount of The project will be done over the next months and will cover two fiscal years

Justification This is a necessary project and was placed as one of our top priorities when the capital fund was established in January of The wood decking is failing and is starting to become hazardous for both carts and walkers The steel beams have significant rust There is also serious erosion starting to develop along the banks that if not addressed will cause potential damage to the abutmens In addition during high water two of the bridges can go underwater for two to three days at a time This project and construction plan will address these issues and provide longevity thus limiting uture replacements and maintenance Sealed proposals were received on October for rehabilitating the bridges Six proposals were received The low was and the high was The low proposal was in line with the expected cost for the project based on the engineering estimates The low bidder is qualified to do the proposed work Bid price is valid through the end of

This vendor meets all requirements of Purchasing Policies of the City of St Clair Shores City Ordinance

Funds for this project will be transferred from the Golf Course Capital Fund to the Golf Course Capital account for Fiscal Year

I have approved the as to substance and the City Attorney as to form

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

October Page of Memo

Ta Phil Ludos City Manager

FnonK Tim Domer Golf Course Superintendent

CC Greg Esler Director of Parks Recreation

Dabe

Rey GOLF COURSE BRIDGE DECK REPLACEMENT PROJECT

On October sealed proposals were received for rehabilitating seven bridges on the golf course This item has been placed on the October Council Agenda for approval The following is some background information on this project

The bridges are constructed with steel I beams sitting on cement abutments and oak planking for a deck The bridges were originally constructed in the sThe wood decking was replaced once sometime in the mid sNo other work has been done since then When looking at repair options we considered

Replacing the existing bridges with a pre manufactured bridge Do atotal rehabilitation of the existing structures with new wood decking Do a total rehabilitation of the existing structures but add a concrete deck instead ofwood

We contracted with AEW to do structural analysis and cost estimates for each option We also had to address the issue of high water with two of the bridges After much discussion with the engineers we decided that doing a total rehab with a concrete deck was the best option for us To address the high water issue we decided to raise the elevation of the abutments on two of the bridges Specifications and plans were prepared for the concrete deck option with the abutment changes

In July we placed a RFQ on MITN to get additional information and pricing for the project We also wanted to see if we could save money by acting as the General Contractor and hire the individual contractors needed for each part of the project The RFQ was sent to companies however we only had three give us a quote The three received were in line with the engineering estimates for the project After considering the scope of the project we determined that it would be in our best interest to bid the entire project out and hire one contractor to be responsible

On September a RFP request was placed on MITN along with the required advertisement in the kxal paper companies were notified via MITN of those companies accessed the documents We received six proposals I have attached a summary ofthe proposals for your review

My recommendation is to award the contract for this project to the low bidder GrunwellCashero We will be doing this project over the course of the next to months Our intent is to rehab two bridges this fall and do the remaining five over the calendar year Pricing for this project is good through the end of Funds are available in the Golf Course Capital acxount for this project t o j

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V m W O A c E io h C a OC L r m o t a ac ro ci d ai oo COUNCIL COMMUNICATION CC

From Phillip A Ludos City Manager

Subject Consent Agenda

Prepared by Mary A Kotowski MMC City Clerk

ManagersRecommendation

I recommend the approval of the consent agenda items as presented

Items Presented

a Bills b Fees c Progress Payments d Approval of Minutes Minutes e Receive File Boards Commissions Committee f Request approval of the Council Meeting Schedule

of Council Items shall be considered without debate by motion and vote of Council unless a member specifically requests action taken separately on said item

COUNCIL ACTION

Moved by seconded by that the Consent Agenda items

be approved as presented and recommended by the City Manager with the exception

of the following item numbers that

were removed and considered separately

October Page of COUNCIL COMMUNICATION CC

From Phillip A Ludos City Manager

Subject Item a

Check Approval List

Prepared bv Natalie Turner City ManagersOffice

ManagersRecommendation

I recommend the approval of the release of checks in the amount of for services rendered of the report that is pages in length and of the grand total amount of went to other taxing authorities

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

October o L ICI

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From Phillip A Ludos City Manager Subject Item b

Fees

Prepared bv Natalie Turner City ManagersOffice

Managers Recommendation

recommend the approval of the following Attorney Payments subject to audit

Ihrie OBrien

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

October COUNCIL COMMUNICATION CC

i Phillip A Ludos City Manager Subject Item c Progress Payments Preuared bv Natalie Turner City ManagersOffice

ManagersRecommendation

I recommend the approval of the following bills

R S Contracting Inc

CL Enterprizes Inc

L DAgostini Sons Inc

CP Construction Company Inc

TR Pieprzak

Florence Cement Company

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

October Owner City of St Clair Shores Jeftersflrr Circle Drive Name Permanent Pavement St Clair M Marking Shores Program t Date Contractor RS Contracting Inc Marire City Hwy sPayment No Casce MI Twp Completed Through

Contract Amount O Ordinal Quantity Quantity item Of Work Unit Unit Ftimated Last Cpry Amount No nmar po Price

Pavt Accesibie Mrkg Waterborne Symbol Bice Fro O P avt Mr W at b kg er orne lktch Stop Bar F O Pavt Mrkg Watertwme inch Crosswalk FT O Pav tMri Waterk Left rg wme Arrow Sym EA O Pavt Mrkg Waterborne Onty Fro ppp Pav t Mrkg Water borne RhtArravSym EA Pav t Mrkg Waterborne School Fro O X Pav t Mrkg Water b orne Thru and Rt Tum Arrow Sym Fro Pavt MrISg Wa terborne Th ru Arrow Sym Fro Pavt Mrkg Waterborne inch White FT Pavt Mrl Waterborne inch Yellow FT Pav t Mrkg Waterborne Parking Lots inch Blue FT P av t Mrkg Waterborne Parking Lots inch Yelkwv FT R em SpecMrkg SF p ppp Pavt MNca Lormit inch or Less Width Ran cr aav S kcation

Pavt Mrkg Waterborne inch Whe LF Pavt Waterborne inch Yellow LF Fall Aaalkartion FaVrMnrg waterpome AWesible Symbol Blue EA Pavt Mrkg Waterborne inch Stop Bar FT Pavt Mrkg Waterborne inch Crosswalk FT Pavt Mrk Waterborne Lett Arrow Sym Fro P avt Mrkg Waterborne Only EA Pant Mrig Waterborne RightArrvSym Fro Pavt Mriq Waterborne Sctwoi Fro Pavt Mrkg Waterborne Thru and Rt Tum Arrovv Sym Fro Pavt Mrkg Waterborne Ttxu Arrow Sym EA Pavt MrlWaterborne inch White FT Pavt Mrkg Waterbornw inch Yellow FT Pavt MrlWaterborne Parking Lots inch Blue FT Pavt Mrkg Waterborne Parking Lots inch Yellow FT Rem Spec Mrkg SF p ppp Pavt Mrkg Longit inch or Less Width Rem Fr raan n

Pavt Mrkg Waterborne inch Pavt Mri Waterborne inch

Pavt Mritg Waterborne Axestble Symbol Blue Pavt Mrkg Waterbome inch Stop Bar FT Pavt Mrkg Waterborne inch Crosswalk FT Pavt Mrkg Waterborne Left Arrow Sym Fro Pavt Mricg Waterborne Only EA Pavt Mrkg Waterborne Right Arrow Sym Fro Pavt Mrkg Waterborne School Fro p p Pavt Mrkg Waterborne Thru and Rt Tum Arrow Sym Fro Pavt Mrkg Waterborne Thru Arrow Sym Fro Pavt Mtkg Waterborne hWhite FT Pavt Mrl Waterborne inch Yelow FT n enmn Pavt Mrkg Waterborne Parking Lots inch Blue Pavt Mricg Waterborne Parking Lots inch Yelbw

Pant Mrk Prg Pymnt ads Rem Spec Mrkg SF Or Pavt M T tnd or Less Rem Lon Width FT OOD S icaion

Pavt MrrqWaterborne inch White LF Pavt M Waterborne inch Yellow LF Remarks Total Amocarrt Earned Less Rained Net Amount Earned

Less Prrious Estimates Amount Dtae

Reviewed By City of St Clair Shores Vendor Number y

We Hereby Certify That Sufficient Funds Are In The Following Account Numbers and that the Amount Due BY DateQf Is udgetted forSuch Pub Bryan PE Director of Public Works Water t FY S

f g l By Date Phillop A Ludos M City Manager

B Date Lany Claeson ControllerDeputy Treasurer

Pavt MriqPrg Pymnt x ANDERSON ECKSTEIN AND WESTRICK INC j Schcenhen Road Shelby Township Vlichigan Civil Engineers Surveyors Architects

October

Christopher Rayes RA Community Services Director City of St Clair Shores Jefferson Circle Drive St Clair Shores MI

Reference Concrete Pavement Replacement Program Divisions A and D AEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced project For work performed through October we recommend issuing payment for the Net Earnings this Period see Page in the amount of to C L Enterprizes Inc Lisa Lane Shelby Township Michigan

If you have any questions or require additional information please contact ouroffice

Sincerely

Frank D Varicalli Project Manager

cc C L Enterprizes Inc

OettersEstdoc

Fax Engineering Strong Communities c Construction Pay Estimate Report

tunoaaAM Anderson Eckstein and Westddc Inc FieldtJlanager a

Contract Concrete Pavement Repair Program Divisions A and D

Estimate Estimate Entered Estimate Electronic All Contract Construction Date No By Type File Created Work Completed Started Date Carly J Lenz SemiMonthly No Prime Contractor Managing Office C L Enterprizes Inc Anderson Eckstein and Westrick Inc

Item Usage Summary Prop Project Item Mod Item Description Item Code Line Project Category Line No Type No Quantity DoNarAmount

Dr Structure Cover Catch Basin D

Driveway Conc Rem A

Driveway Conc Rem D

Extemai Structure Wrap inch A

Extemai Structure Wrap inch D

External Structure Wrap inch D

Full Depth Sawcutting through A Existing P avement Driveway or Curb

Full Depth Sawcutting through D Existing P avement Driveway or Curb

Traffic Maintenance and Control A

Traffic Maintenance and Cornro D

Underdrain Subgrade inch A Modified

Underdrain Subgrade inch D Modified

Conc Pavt w int CurbNonreinf A inch

Conc Pavt w Int CurbNonreinf D inch

Dr Structure Cover Adj Case A

Dr Structure Cover Adj Case D W

Dr Structure Adj Add Depth D

Dr Structure Tap inch D

Driveway Nonreinf Conc inch A

Driveway Nonreinf Conc inch D

Joint Expansion Erg A

Joint Expansion Erg D

Lane Tie Epoxy Anchored A

Contract ID Estimate Page of Construction Pay Estimate Report

Anderson Eckstein and Wesiridc inc FieldManager a

Item Usage Summary Prop Project tern Mod Item Description Item Code Line Project Category Line No Type No Quantity DodarAmount

Lane Tie Epoxy Anchored D

Pavt Repr Rem A

Pavt Repr Rem D

Sidewalk Conc inch A

Sidewalk Rem A

Subgrade Undercutting Type I A

Total Estimated Item Payment Zti

Time Charges

Site Site Description Site Method Oays Charged Liq Damages SITE NUMBERS SHOULD BE CODED Completion Date

Total Liquidated Damages

PreVoucher Summary stockpile Project Voucher No Item Payment Adjustment DollarAmouM

A Concrete Pavement Repair Program Divisions A

D Concrete Pavement Repair Program Division D

Voucher Total

Summary

Current WucherTotal Earnings to date

Current Retainage Retainage to date Og Current Uquidated Damages Liquidated Damages to date CurrentAdjustments Adjustments to date

Total Estimated Payment Net Earnings to date Payments to date

Net Earnings this period

Contract ID Estimate Page ot Construction Pay Estimate Report

tontnoa Anders Eckste and WesLidc inc szsami FieldfUlanager a

Estimate Certification

items included this I certify the on report constitute my estimate of work completed and due the contractor as of the date of this document

repared by ANDERSO ECKSTEIN AND WESTRICK INC

G GG ior Date

teviewed byTY OF ST CLAIR SHORES Vendor Number

We t suffi ent l hereby certify funds are in Date AccountNumber PC Services Director yes ity and that the amount due is budgeted for such purpose

Date Date Ludos ana er dy g Larry Claeson Acting Finahce Director

IxDOO l os D gaoo f Xoro x

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C C M d C l UU w C C c W c VV d st v m m p m a ai m c c c c E E v v i v d c c CI fie j j o o m m m p UCU U lY lQ W Z i y N G U Y N N C U Y Y Y Y Y i i i i R C l Qf C m C o m m m w o v la m m m m a a a a o o o a a a cn o o M in o o rn w o m w f l V ANDERSON ECKSTEIN AND VIiESTRICK INC j Schoenherr Road Shelby Township Michigan Civil Engineers Surveyors Architects

October

Christopher Rayes RA Community Services Director City of St Clair Shores Jefferson Circle Drive St Clair Shores MI

Reference Concrete Pavement Replacement Program Divisions B C and E AEW Project No

Dear Mr Rayes

If you have any questions or require additional information please contact our office

Sincerely

Frank D Varicalli Project Manager

cc C L Enterprizes Inc

VetterslEstdoc

neoc f fo Crnenrinn Ctrnnn nmmmitioc Construction Pay Estimate Report

oilnoasaaANi Anderson Eckstein and Westridc FieldManagera

Contract Concrete Pavement Repair Program Divisions C and E

Estimate Estimate Entered Estimate Electronic All Conrtract Construction Date No By Type File Created Work Completed Started Date Carly J Leitz SemiMonthly No Prime Contractor Managing office C L Enterprizes Inc Anderson Ecksteih and Westrick Inc

Item Usage Summary Prop Project Item Mod Item Description Item Code Line Project Category Lme No Type No Quantity DollarAmount

Dr Structure Cover Catch Basin B

Driveway Conc Rem B

External Structure Wrap inch B

Full Depth Sawcutting through B p Existing P avement Driveway or Curb

Full Depth Sawcutting through C ExisttgP avement Driveway or Curb

Fuil Depth Sawcutting through E Existing P avement Driveway or Curb

Traffic Maintenance and Control B

Traffic Maintenance and Control C

Traffic Maintenance and Control E

Underdrain Subgrade inch Modified

Conc Pavt w Int CurbNonreinf inch

Conc Pavt w Int CurbNonreinf C irxh

Conc Pavt w Int CurbNonreinf E inch

Dr Structure Cover Adj Case B p

Dr Structure Adj Add Depth B

Dr Structure Tap inch B OOp

Driveway Nonreinf Conc inch B

Joint Expansion Erg C

Lane Tie Epoxy Anchored B

Lane Tie Epoxy Anchored C

Lane Tie Epoxy Anchored E

Pavt Repr Rem B

Contract ID Estimate page of a Construction Pay Estimate Report

AM Anderson Eckstein and Wesiriok FieldiWanager a

Item Usage Summary Prop Project Item Mod Item Item Descriion Code Line Project Category Line No Type No Qrrtity DolarAmount

Pavt Repr Rem C

Pavt Rem Repr E zg

Subgrade Undercutting Type I B

Subgrade Undercutting Type I C

Total Estimated tern payment

Time Charges

Site Site Description Site Method DaysCharged Liq Damages SITE NUMBERS SHOULD BE CODED Completion Date

Total Liquidated Damages SO

PreVoucher Summary Stockpile Project Voucher No Item Payment Adjusmmntd DollarAmount

B Concrete Pavement Repair Program DNision B

C Concrete Pavement Repair Program Division C

E Concrete Pavement Repair Program DNision E

Voucher Total

Summary

Current WucherTotal Eamings to date

Current Retainage Retainage to date gg Current Liquidated Damages Liquidated Damages to date OOp CurrentAdjustments Adjustments to date

Total Estimated Payment Net Eamings to date Payments to date

Net Eamings this period OpS

Contract ID Estimate Page of Construction Pay Estimate Report

AM Anderson Eckstein and Wesiridc FieldManager a

Estimate Certification

I certify the items included on this report constitute my estimate of work completed and due the contractor as ofthe date of this document

Prepared by ECKSTEIN AND WESTRICK INC

ANDERSO o Date

Reviewed byCITY OF ST CLAIR SHORES Vendor Number

We t s hereby certify are in DabarrFa Account Number eLUs es AI P Com unity Services Director and that the amount due is budgeted for purpose t such Date V aaa r c Date oJdt Ludos C Manager Lany Claeson Acting Fihance Director

to I E a Doo x X IG I I D Xoa Sq SIQ So oas sq qo gogooo

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W m y C w o o o o w m C O Q y H H H V ANDERSON ECKSTEIN AND ESTRICK INC j Schoenherr Road Shelby Township Michigan Civil Engineers Surveyors Architects

October

Chris Rayes RA AICP Community Services Director City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan

Reference Pleasant Ave Pump Station Improvements City of St Clair Shores AEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the project referenced above For work performed through October we recommend issuing payment for the Net Earnings this Period see Page in the amount of to L DAgostini Sons Inc at Mile Rd Macomb MI

If you have any questions or require additional information please contact our ofFce

Sincerely

Lyle E Winn PE

cc Thomas R Stockel Macomb Office of Public Works L DAgostini Sons Inc

VetterslEstdoc

Fax Engineering Strong Communities wwwaewinccom Construcgon Pay Estimate Report

J AM Anderson Eckstein and Westridc Inc FieldManagera

Contract Pleasant Avenue Pump Station Improvements

Estimate Estimate Entered Estimate Managing No Date By Type Office Carly J Leitz SemiMonthly Anderson Eckstein and Westrick All Contract Construction Prime Contractor Work Completed Started Date L DAgostini Sons Inc Mile Rd

Macomb MI

Comments crew days planned crew days worked

Item Usage Summary Project Pump Station Improvements Category Prop Project Item Mod Line No Type No Item Description Unit Item Code Qay hem Price DollarAmourn

Gate Valve LS SA

G Bore LS SA

Watemlain Relocate LS SA Electrical

Abandon Pump Station LS

Aggregate Base inch Modifiecyd

Crew Days Wday

Dr Structure Cover Modified Ea

Forcemain Removal LS SA

Pump Station foot dia Ea Complete RR Old Bar Gratlng LS SA

Site Electrical LS

Sluice Gate LS SA

Surface Restoration Seeding Syd

Traffic Control and Marrtenance LS

Trash Pump and Generator LS SA Rental

Driveway Nonreinf Conc inch Syd

Structures Rem Portions LS

Subtotal for Category

Subtotal far Project b

Total Estimated Item Payment

Contract ID Estimate Page of Construction Pay Estimate Report

AM Anderson Eckstein and Westridc Inc FieklManager a

Time Charges

Site Site Description Site Method Days Charged Liq Damages SITE NUMBERS SHOULD BE CODED Completion Date

ToW Liquidated Damages

PreVoucher Summary Stockpile Project Voucher No Item Payment Adjustment DoaarAmount

Pump Station Improvements

Voucher Total

Summary

Current WucherTotal Earnings to date Current Retainage Retainage to date

Current Liquidated Damages Liquidated Damages to date OOp CurrentAdjustments Adjustments to date

Total Estimated Payment Net Earnings to date Payments to date

Net Earnings this period

Estimate Certification

and I certify the items included on this report constitute my estimate of work completed due the contractor as of the date of this document

AND WESTRICK INC Prepared by RSON ESTEIN

Date

Reviewed by fetiY OF ST CLAIR SHORES Vendor Number

We hereby certify that sufficient funds are in Datp Account Number ODtI f that the amount due s R s Commu Services Director and is budgeted for such purpose

Date Date ai Phillip udos C Manager Larry Claeson Treasurer

Contract ID Estimate Page ot Q m N N m m r d r fD C r M CO C O p OOO r p O ro O M N OJ CO n M d n OC lMU N O OOO N O O CD O E O M N c o d m co ei ro o of o of m o ri o o r c o o ai o r Q CO RO t t O M In N O r r W M O r v CO O M r NN l O r N t O h m OWO O F NMR O V CO O r M O N n R M rM r r N r N O LL r tR Mf N W NN M N p MK r M N C C IA W M M Of r Q W d Ml d a

o g o o o o g o o g o S o o S g rro n o o rri erooro o oNi orrn o ocgooM gg ga o C p M pp n M p pp p O D ip Q COO N O m n N O OOpo b O n N t D r N O V tT M M M NONNN N N r d M r i C

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C O p C O b o o o S o o o o v o o g N S n r r r r OO v d d F E E W E y

w r W d WW d NNN M y y y Ham A y T OJ W h N W y JM N IL WW N T j JJJJJJJ J W L W W WN JJJ W J LU o o o d o o o g o g o oO o o o o o o o o o o o o O O OOOOO OON Y r r r r r NM r O tV r r O r VMN A r ii N

r b NN NN A IA O N ID O O N OOOOOOOO O n n r r r r r o g onn r r nrorrnn Q U S M pp rn NNNNNNNOVON NN N y MM M r NOM Ip O lp r r r r r NNNNM Q a Y W CD a d a mcn Er

O d W O G O a r o CD m m N w M o v c d V lQ w r d W a c s c v a W y c H c W a w m o c c o n IW Ern d y c m E Lj o m N m U j ae v I r S h a d c d o E m E x E E d c m E m vc c E o o ai E W m a E d e m N W fl ap z d c E E o n o io id F y Z o m a o m p r K d W U c m o o cm o ggg p d W Q o a ii E c W Owl s m Y o c o O a H M a u vi H o m Q y h a H i i i i i i i D i C i i i i i y i I i i i I i o w

WO W O N O m O W O YI O NI g C lO O d MWO W WON O W o o g o o gO J r O m C p m a o o c a S g o C V Q v N N O W d pp M GC A A N O G A Q Of A N LL M O C q p a A a

r r o O Os O O O O C N N ao M u of C n No

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s m v o a E z m O U A w a E O p V r N a a a d m z a as a t a T O V z V W H o c o m d W O R m o Q y d V N IQ o W rC O o a d V r N d d P V OS d C O L a a a D ANDERSON ECKSTEIN AND WESTRICK INC Schoenherr Road Shelby Township Michigan i Civil Engineers Surveyors Architects

October

Chris Rayes RA AICP Community Development and Inspection Director City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan

Reference Mile Rd Water Main Ito Little Mack Ave City of St Clair Shores AEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the project referenced above For work completed through October we recommend issuing payment for the Net Earnings this Period on Page in the amount of be made to C P Construction Company Inc West Star Drive Shelby Twp Michigan

If you require additional information please feel free to contact our office

Sincer I

L E Winn PE

cc C P Construction Co Inc

LettersEstdoc

Fax Engineering Strong Communities wwwaewinccom Construction Pay Estimate Report

anos AM Anderson Eckstein and Westridc Inc FieldManager a

Contract inch Water Main and Appurtenances

Estimate Estimate Entered Estimate Managing No Date By Type Office Carly J Leitz SemiMonthty Anderson Eckstein and Westrick Inc All Contract Construction Prime Contractor Started Work Completed Date CP Construction Company Inc W Star Dr Shelby Township MI

Comments

Item Usage Summary Project inch IMter Main andAppurtenances Category Prop Project Item Mod Ln Line No No Item Description Unit Item Code Type Qu Item Price DollarAmount

Additional Landscaping LS SA

Additional New Sidewalk LS SA

Additional Site Work LS SA

Maintenance Agg to Maintain LS SA Og Driveways

Norway Spruce Trees Ea SA

Observation of Material and WorpWday to be P erformed Crew Days

Water SoddingSeeding Unit

Subtotal for Category

Subtotal for Project

Total Estimated Item payment

Time Charges

Site Site Description Site Method DaysCharged Liq Damages SITE NUMBERS SHOULD BE CODED Completion Date Total Liquidated Damages SO

PreVoucher Summary Stoclqile Project Voucher No Item Payment Adustmerit DollarAmount

inch Water Main and Appurtenances

Voucher Total

Contract fD Estimate Pace Construction Pay Estimate Report

AM Anderson Eckstein and Westridc Inc FieklManager a

Summary

Current WucherTotal Earnings to date gg Current Retainage Retainage to date Current Liquidated Damages Liquidated Damages to date p CurrentAdjustments Adjustments to date

Total Estimated Payment Net Earnings to date Payments to date

Net Earnings this period x

Estimate Certification

I certify the items included on this report constitute my estimate of work completed and due the contractor as of the date of this document

Prepared by DERSON E STEIN AND NESTRICK INC

C iS O Date

Reviewed by SYYjbF ST CLAIR SHORES Vendor NumberL We fiereby certify that sufficientfunds are in Date Acxount Number Vo g s murdty Services Director and that the amount due is budgeted C for such purpose

Date Date

Phil P Ludos Mana er aRy Claeson Finance Director

Contract D Estimate Page Z of m W M c W o o o o a o o rli o o o n a o N a M O C M CD C h NO N O o Q N N O pO I rI OD Q V R N O r m r OD fD CD O R N f F N Iff O LL O M H K K r C M W W a

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o E ON N M N O N O o r rn m N r

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d pp O OO O O W OO N O O Op oOOp pO fO N N OO p O V OOO Ep OONOO OO N I O V O O O NO h OOO OO O O OMOM O O O N N CD N CnD W N O N O N n ul Q P M W

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V Z v L i Q vl p m n Ifl oo o v o a m o m o o NO m o NH O O O OO O W O CO N O O O OOO C Q n n O O o n o o n obV o o O nn n n MM it NNNM MM ppM Mp pp N NNNNNNM OV QQ V C m fD E p OOD OOD COO Oro Oro OD ODD U c a q io o

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co N p o v m v v v r a N N gO g o rn o n m v a N NQ N M N O Q R N n R O Q V eT R p O VJ f RR r Vf ry f V O V to N NK N r r p O s yy N u R q Vf nw

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L W O W b C Z w S U b p N N p N C r C CE Q N LN pC W O t O O O C f F C p C C N N Z W N t E E O O t p M r w O C C IL ro to A C p V V N V Q p E N f c c m o c v o Q u N N C W r r E O C C Y to m m O C O O w p

r m m m E m c c c N o m m a v p m N t a c aS w c c m Ta w w N o o v w p m m c is Wu Ta g m E U to v m W g W Spe Spe g c p p w w a q o m m of m o wp cc pp C a Z y N y O Q l I I d V Cl I I I I I I l I l II O O W

p pp pp O O C aC NN d p t P r yy NN dl P O O O O O O C

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ti M C g o o E a o o o g o a N Oi g o M a N m O K N p D d O W W O a

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a v o w o v O wg v m d J S o o a c v ANDERSON ECKSTEIN AND wESTRICK INC Schoenherr Road Shelby Township Michigan Ip Civil Engineers Surveyors Architects

October

Chris Rayes RA AICP Community Development and Inspection Director City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan

Reference EdgewaterPort Water Main City of St Clair Shores AEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the project referenced above For work performed through October we recommend issuing payment for Net Earnings this Period on Page in the amount of be made to C P Construction Company Inc West Star Drive Shelby Twp MI

tf you have any questions or need additional information please contact our ofFce

Sinter ly

L E Winn PE

cc C P Construction Co Inc

OLetterslEstdoc

uQ SRhfRR Fnninrina Strona Communities wwwaewinccxim Construction Pay Estimate Report

z AM Anderson Eckstein and Westridr Inc FieldManager a

Contract Edgewater and Port Water Main Replacement

Comments of inch drive sidewalk Sidewalk Conc inch and Sidewalk Rem pay items reflect quantities replacement behind inch drive replacement due to drive approach grade changes

Item Usage Summary Project Category Prop Project Item Mod Ln Une No Type No Item Description Unit Item Code Quantity Item Price DollarAmount

Sidewalk Ramp Conc inch Sft

Surface Restoration Sodding LS

Conc Pavt w Int CurbNonreinf Syd gp inch

Detectable VPaming Surface Ft

Driveway Nonreinf Conc inch Syd

Lane Tie Epoxy Anchored Ea

Pavt Rem Syd

SidewaRc Conc inch Sft

Sidewalk Conc inch Sft

Sidewalk Rem Syd

SuMotal for Category

Subtotal for Project sS

Project Category Prop Project Item Mod Ln Line No Type No Item Desuitrtion Unit Item Code Quantrtyy Item Price DolarAmount Observation of Material and WorMWday FA to be Performed Crew Days

Conc Pavt w Int CurbNonreinf Syd inch

Lane Tie Epoxy Anchored Ea

Sidewalk Conc inch Sft

Contract ID Estimate Page of t Construction Pay Estimate Report

AnderonEcicsten and Westrick Inc FieldManager a

Item Usage Summary Project Category Prop Project Item Mod Ln Line No No Item Descriesion Unit Item Code Type Qy Item Price DolarAmouM

Sidewalk Rem Syd

Subtotal for Category

Subtotal for Project

Total Estimated Item Paymrt

Time Charges

Site Site Description Site Method DaysCharged Liq Damages SITE NUMBERS SHOULD BE CODED Completion Date p Total Liquidated Damages

PreVoucher Summary Stockpile Project Voucher No Item Paymerrt Adjustment DollarAmount

Voudier Total

Summary

Cunent WucherTotal Earnings to date

Current Retainage Retainage to date Current Liquidated Damages Liquidated Damages to date CunentAdjtments Adjustments to date Total Estimated Payment Net Eamingsto date Payments to date gggp

Net Earnings this period c

Contract ID Estimate Page of Construction Pay Estimate Report

AM Anderson Eckstein and Wesfiick Inc FiklManager a

Estimate Certification

I certify the items included on this report constitute my estimate of work completed and due the contractor as of the date of this document

AND WESTRICK INC Prepared by ERSONCTEIN

Date

Number Reviewed byyITY OF ST CIAIR SHORES Vendor

We hereby certify that suffiktient funds in f aAre Date r Account Number Jr QlIg

Director and hat the amount due is h a Commu enrices budgeted for such purpose o aaaas L Date w Date J Treasurer Phillip dos City anager Larry Claeson a e r N O O r O M p uo o o o o ooSroaNO o o coo N O go m E o o cd o o ui ai o r on v Lei o p N Q OO S MMO m O Q m m N N m o a w c N o N o v o IA iR rai NN N F M r N Q LL M O r M K M M f A w K yi w W a

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aa aa O O w m m aaa pp ON O w Q N w x O r m O N f r u O S O r M S x e N M r

S o o o o o o o r uo o o r O m w M Ol m m O m h O N m r l N L r N a as d

as OOoooo V oo o ooo o o o go gi S SSoo oo oo oN m O m r m m w M O Q O N l OO OO O t N IC r M r r N A N r r n w d q M W

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do oopo goo mopopppaepoo i V n O r OOO O S f oos ONN OV t aD N pN N f llpoll l N N b N W Oro NNN i NN N N N M O m aD E W E pp QO QO aD ED OD OD OD EO

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m v v m rL m c M h h p z tm V c c m o g m m m m c E Q sSemm o c p o a c aO ro S C C G C m W N W S Q Q Q O v i i i i i i i ir i i i is is io o c w

c n E m i o y J pEeg pnp a o a O C d Q U V a m N a r M W o o o m o o m o m o o W O m e OD f O lO O CO GN O Q O OO N IA n MN N N N o f N n N N O aD h N A f r y M N LL R W p V O p W M M H K M K C b D S W a

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d pp pp p pp pop V O O O OOO N ON N OA p O Q OOQ C r C O G N C C itl COOC O CC Ih r C y N B N N d p rN m

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p o m o o m o o m m Q gym n u r n QQ i opi pppOp A N N rppi ppO pJ O O O O O O O OOO O p impp jjQQpp V a n m N O C M m S S So S g O N OO ON O Q O O OO N O N OM O Q p N N ID r r O LL O r r a O M Q Qf W N N G a M r r r t O o p p opp pg p p p N O O N N O O S p O SS M S e V M N N O O Cl a O V O

t o o O m a a O m E W y O p pp i O S O O O N O n t M IM N a O y u N a A d d p W F CI

d V SS O SS S Q W OO O O O N O c O GCCO O S C O C NG M N p r a W r O a N M V W F Q

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r l W E y w w a W LL H IL IL WWWWW WWW W J J W O o o A pppp t p C OD M N NN M M N M a d N N c s

d o N o p N O o YI N NNN N N C N O D o n r r n n nn n r r n MM p M M M MMM M MMO M M M O O a N N MNN V OND ENO END CNO ENO END END ONO CNO W E D CD CDCDDO N a s V c p a C O c N m v f c n W p c C a w Q O

o J N F I C m Z Es ZS W O O a w O m c a a U

z a V Y O i J G W N Lm Z Z O O v W C O L W W m L C r m m e w vJ ovg v a c m Y O Z c o g m W V is c c m m m m o a o w m Q m a H i ioL o m c a a y tt O m a y R a o m o R a d m i i i i i i u i i i i i i is is v o w

n v Q a a m m oa a o a d Np Cwp pop js yep Onop V dJ O O OO OO O O mo m d V a t a d i ANDERSON ECKSTEIN AND INC v VVESTRICK v Schoenherr C Road Shelby Township Michigan D Civil Engineers Surveyors Architects

October

Chris Rayes RA AICP Community Development and Inspection Director City of St Clair Shores Jefferson Circle Drive St Clair Shores Michigan

Reference Talbot and Detour Water Main Replacements City of St Clair Shores AEW Project No

Dear Mr Rayes

If you have any questions or need additional information please contact our office

Sincer ly

G L E Winn PE

cc TR Pieprzak Co

LetterslEstdoc

Fax Engineering Strong Communities wwwaewinccom Construction Pay Estimate Report I AM Anderson Eckstein and Westrick Inc FreldManager a

Contract Talbot and Detour Water Main Replacements

Estimate Estimate Entered Estimate Managing No Date By Type Office Carty J Lenz SemiMonthly Anderson Eckstein and Westrick All Contract Construction Prime Contractor Work Started Date Completed T R Pieprzak Ca St Clair Hwy China MI

Comments

Item Usage Summary Project Category Prop Project Item Mod Ln Line No No Item Description Unit Item Code Type Qy Item price DollarAmount Irrigation System Fum and Ft Install

Sidewalk Brick Pavers Rem Sft Saly Repla ce

Sprinkler Head Fum and Install Ea

Surface Restoration Sodding LS

Traffic Maintenance and Control LS

Water Service Long inch Ea

Aggregate Base inch Syd

Lane Tie Epoxy Anchored Ea

Pavt Rem Syd g Water Serv Connection Ea

Subtotal for Category

Subtotal for Project A Project Category Prop Project Item Mod Ln Line No Type No Item Description Unit Item Code Qy bem price DolarAmount Irrigation System Fum and Ft Install

Sidewalk Ramp Conc inch Sft Op

Sprinkler Head Fum and Install Ea

Surface Restoration Sodding LS

Traffic Maintenance and Control LS

Water Serv Transfer Long Ea inch to inch

Aggregate Base inch Syd

Contract ID Estimate Page ot Construction Pay Estimate Report

c tanoAM Anderson Eckstein and Westridc Inc FieldManagera

Item Usage Summary Project Category Prop Project Item Mod No Item Description Unit Item Code Ln Line No Type Quantity Item Price DolarAmount

Detectable VlPaming Surface Ft

Sidewalk Ramp Conc inch Sft

Subtotal for Category

Subtotal for Project

Total Estimated Item Payment

Time Charges

Site Site Description Site Method DaysCharged Liq Damages SITE NUMBERS SHOULD BE CODED Completion Date

Total Liquidated Damages

PreVoucher Summary Stockpile Project Voucher No Item Payment Adjustment DoBarAmount

Voucher Total

Summary

Current WucherTotal Earnings to date

Current Retainage Retainage to date

Current Liquidated Damages Liquidated Damages to date CurrentAdjustments Adjustments to date Total Estimated Payment Net Earnings to date Payments to date

Net Earnings this period

Contract ID Estimate Page Construction Pay Estimate Report

AM AndersEwedtstein and Westridc Inc FieldAAanager ga

Estimate Certification

and I certify the items included on this report constitute my estimate of work completed due the contractor as ofthe date of this document

Prepared by AN R N ECKSTEI AND WESTRICK INC

Date

Number Reviewed by OF ST CLAIR SHORES Vendor y

We hereby mortify tsufficient funds are in Dat Accourrt Number

mu and that the amount due is C a es CC Services Director budgeted for such purpose Cd v Date Date L Claeson Treasurer Phillip Ludos C Manager any rQo foD qQ qo G g q Df f

Contract ID Estimate Page d a v N m

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a v u o o a oa o oo pad p OOO O O OO O OO O y d A a a n O U ANDERSON ECKSTEIN AND VvESTRICK INC Schoenherr Road Shelby Township Michigan Civil Engineers Surveyors Architects

October

Christopher Rayes RA Community Services Director City of St Clair Shores Jefferson Circle Drive St Clair Shores MI

Reference Concrete Pavement Reconstruction AEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the project referenced above For work completed through October we recommend issuing payment for the Net Earnings this Period see Page in the amount of to Florence Cement Company Mile Road Shelby Twp Michigan

If you require additional information please feel free to contact our office

Very truly yours e R Chown PE

cc Florence Cement Company

OVettersEstdoc

Fu Engineering Strong Communities wwweewinccom S

Construction Pay Estimate Report

onnosaPNI Andersonfckstein and Weatridc Inc FieldManager a

Contract Concrete Pavement Reconstruction

Estimate Estimate Entered Estimate Managing No Date By Type Office Carly J Leitz SemiMonthty AEW All Contract Construction Prime Contractor Started Date Work Completed Florence Cement Company Mile Road Shelby Twp MI

Comments

Time Charges

SRe Site Description Site Method Days Charged Liq Damages

SITE NUMBERS SHOULD BE CODED Completion Date

Total Liquidated Damages

PreVoucher Summary Stoclgrrile Project Voucher No Item Payment Adjustment DollarAmount

TaylorAve Concrete Pavement Repair

Brys Dr Water Main and Concrete Pavement Repair

Cubbemess Ave Concrete Pavement Repair CDBG Funding

Wood Ave Concrete Pavement Repair

Voucher Total

Summary

Current WucerTotal Earnings to date

Current Retainage Retainage to date date Current Liquidated Damages Liquidated Damages to pOp CurrentAdjustments Adjustments to date Total Estimated Payment Net Earnings to date Payments to date

Net Earnings tltis period

Contract ID Estimate Paso ot Construction Pay Estimate Report rI oitnoazs PM Anderson Eckstein and Westridk Inc FieldManagera

Estimate Certification

I certify the items included on this report constitute my estimate of work completed and due the contractor as of the date of this document

AND WESTRICK INC d S

CITY OF ST CLAiR SHORES Vendor Number

We hereby certify t suffiqent funds are in Dat G Account Number C Wily Services Director and that the amount due is budgeted for such purpose

e Date ear Date f J Phillip Ludos Ana er Larry Claeson Treasurer

lzafsgaaov ors zosrqag si D Xqgq o

Contract ID Estimate Page of L rn a N N to

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From Phillip A Ludos City Manager Subiect City Council Minutes

Prepared bv Mary A Kotowski MMC City Clerk

ManagersRecommendation

I recommend the approval of the following City Council Minutes as presented

Meeting Date Date EMailed City Council September October

Justification

These proposed minutes were submitted to the City Council for action

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

October Page of PROPOSED MINUTES ST. CLAIR SHORES CITY COUNCIL MEETING September 3, 2013

Regular Meeting of the City Council, held in the Council Chambers, located at 27600 Jefferson Circle Dr., St. Clair Shores, Michigan.

Present: Mayor Walby, Council Members Caron, Frederick, Rubino, Rusie, Tiseo and Vitale

Also Present: City Manager Ludos, City Clerk Kotowski, Director Babcock and City Attorney Ihrie

1. CALL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE

Mayor Walby called the meeting to order at 7:00 p.m. Ms. Kotowski, City Clerk, called roll with a quorum present. The Pledge of Allegiance was recited by those in attendance.

Mayor Walby introduced Phillip Ludos the new City Manager. Mr. Ludos said this position in St. Clair Shores is the pinnacle of his career, and he is looking forward to working here.

2. PROCLAMATIONS & PRESENTATIONS - Rain Barrel Project

Mr. Joe St. John, Waterfront Environmental Committee Chair, said the Rain Barrel Project is not a fundraiser. It is a way for residents to help improve the water quality of the lake. The City is helping with this project.

Mr. Steve Kiluk, Waterfront Environmental Committee member, explained that these rain barrels are made out of repurposed food barrels. They are easy to assemble, and they cost $50 which is a considerable savings compared to if you were to buy one elsewhere. He did a demonstration on how a rain barrel works and explained the advantages of using one. Some benefits include that it will help lower your water bill, it is better water for your plants because there are no chemicals and it helps preserve the water quality of the lake. You pay for the rain barrel at City Hall and then pick it up at the Department of Public Works. The order forms are available online and at the cashier. These are not available to purchase online.

3. AUDIENCE PARTICIPATION ON AGENDA ITEMS - None

4. BIDS/CONTRACTS/PURCHASE ORDERS - 2014-2016 PAVEMENT MARKING PROGRAM (BIDS OPENED 08/20/13)

The work they will be doing consists of applying waterborne longitudinal lines twice per year (yellow and white); and waterborne symbols, cross walks, and stop bars once per year on all streets under the jurisdiction of the City. We have budgeted $95,000 in the Streets Department Account #120-451-930.000.

Mr. Babcock explained how the project was bid through the MITN system. There are only two firms in this area that do this type of work. We have been working with the low bidder.

Motion by Frederick, seconded by Rubino to award the 2014-2016 Permanent Pavement Marking Project (3 year award) to R.S. Contracting Inc., the low bidder, in the amount of $58,629.40 (2013/2014) + $58,629.40 (2014/2015) + $64,852.30 (2015/2016) = $182,111.10.

Ayes: All - 7

5. CONSENT AGENDA Items shall be considered without debate by motion and vote of Council, unless a member of Council specifically requests action taken separately on said item

Motion by Caron, seconded by Tiseo to approve the Consent Agenda items a – e which include the following:

a. Bills

Check Approval List: $9,570,520.71

To approve the release of checks in the amount of $9,570,520.71, of the report that is 24 pages in length and of the grand total amount of $9,570,520.71; $3,621,175.27 went to other taxing authorities.

City Council Meeting September 3, 2013 Page 1 of 8

Item contd

b Fees None

c Progress Payments None

d Approval of Minutes

City Council Meeting Date

City Council May City Council June

e Receive File Boards Commissions Committee Minutes

Minutes Meeting Date

Cool City Committee August Cultural Committee July General Employees Pension Board June General Employee Retiree Health Care Board January General Employee Retiree Health Care Board Special February Library Board July Planning Commission June Sign Arbitration Committee May Sign Arbitration Committee June

Ayes All

UPDATES AND FOLLOWUPS FROM COUNCIL MEETING

TrashRecycle Carts Mr Babcock said that this program has been very successful Rizzo is supplying the free recycle carts through our contract We have had well over requested Rizzo is expecting an order of recycle carts on September h and another October h The trash carts have also been popular We have of the gallon carts coming Residents can pay for these at City Hall and the DPW will deliver them within a couple weeks The gallon carts are currently available If we run out we will be getting more in November Part of the delay is because we have ordered specialized carts

Water Meter Program Mr Babcock gave a quarterly update This program began in December We started at the south end of the City and we are working our way north Ve are currently working between Mile and Frazho Residents will be mailed a brochure with details two to three weeks before we get to their neighborhood We ask that residents call to make an appointment after they receive the brochure If we do not get an appointment scheduled a red reminder tag will be put on the door of the home If we do not get a response to the red door tag we will send a letter to the property owner Some installers do knock on doors and ask about doing the meter replacement at that time Most meters are in the basement so we ask that the area is clear so the installer can get to the meter

We have water meter accounts targeted for replacement We had replaced just over prior to last December Since then we have replaced over The program is moving quicker than anticipated

Mayor Walby reminded residents to make sure the person they let into their home has a City logo shirt an identification tag hanging around their neck and they are driving a white van with the City logo on it Someone at least years old must be home to let the installer in

Ms Rusie asked when a resident will receive notice if there is a mismatch between the readers Mr Babcock said the installer will explain any mismatch before they leave the house that same day Approximately of the homes have had no difference and have had less than a mismatch

We have had accounts who have signed up for the optout radio read meter program which is explained in the brochure being mailed to residents In these cases we still need to change the meter but there will be a charge per year to manually read the meter

City Council Meeting September Page of Item contd

Mr Caron pointed out that it is important to check your valves before the meter replacement is done He would like to know where we stand costwise with the program at this point

AEWTalbot Mayor Walby explained that this is a follow up on the Talbot issue that was raised at the last City Council meeting The Fresard and Detour issues will be addressed as well

Mr John Chown AEW representative explained that they picked nine random areas on Talbot just west of Jefferson and removed to inch slices of the sidewalk slabs to check the thickness of the sidewalks These were measured and they all averaged between to inches in thickness They did check an exact location that a resident had concerns with and it was inches in the middle g inches on the street side and inches on the outside There were only a few areas they saw that were a little less than the inches He feels that the majority of the sidewalk on Talbot is at least inches thick

They did see graffiti on Talbot and the contractor will be required to fix it

Regarding the curb issue on Edgewater there is a preconstruction video which did show some water standing but there is more water standing now They will have to determine how much patching needs to be done on Edgewater They can see if the contractor caused the damage to the curb

The contractor is required to replace the sidewalk with dog prints on Fresard which they are working on right now

It was reported that a drive approach on Detour was offset but it was actually on Talbot west of Jefferson There was a large tree at this approach that was knocked down by a storm but it had already been formed so it was poured It will be fixed

They worked with the water department to get the meter well on Detour fixed It now has the correct cover

The ADA standards on sidewalks detailed what a handicap sidewalk ramp should look like We have various angled and various rightofway widths which affect what is done There are other configurations acceptable to meet ADA requirements

Mayor Walby asked if they will use sod or if they will hydroseed in the areas where it is required

Mr Chown said they will put top soil and sod on Port The seed is coming in on Detour and Talbot Regarding Fresard the contractor was told they need to address the weeds first We would like to get this all done as soon as possible

Mr Tiseo asked if the ADA specifies the smallest angle the ramps couldshould be where the grass is Mr Chown said that it does not really say that

Mr Tiseo asked if the streets have been cleaned yet Mr Chown stated that they have been cleaning them

Mr Vitale brought up the issue that the sidewalk goes up and down on Port Street

Mr Chown stated that the reason the sidewalks are up and down is because they had to accommodate the ADA compliance and the pitch on approaches as well as to get the proper drainage There does have to be a cross slope of percent at the approach We have had complaints from residents in the past that their cars scraped after we replaced their approach

Mr Vitale asked if there is a standard for curbs that we can go with in the future so we do not have a sloped sidewalk Can we lower the curb and end up with a straight sidewalk Mr Chown said we could address this if we redo the whole street He indicated that the inch vertical curb is the St Clair Shores standard

Mr Roy Rose AEW representative stated that we would still have the same problem even if we had replaced the curb The slope across the sidewalk was previously to percent now we have to go to percent If we replace the whole street we could bring the street up to avoid that problem

Mr Caron stated that he objected to how they checked the thickness of the sidewalks Mr Chown said they will take a look at them again City Council Meeting September Page of Item contd

Mr Caron asked what the expected variance is for the thickness of concrete that will last in Michigan winters Mr Chown stated that they are looking at the MDOT standards and he will provide that information when it is available

Mr Caron said that Detour and Talbot both should have been done by July Edgewood and Port should be done by September Fresard should have been done in August and Maxine should have been done by June Why didntwe have different deadlines for these streets Mr Chown said that Maxine is part of the local pavement project The other streets were not part of a future project that had anything to tie into The timing was changed after being bid on Maxine

Mr Caron asked if we received all of the schedules that were supposed to be turned in by the contractor Mr Chown said that we did get the timeline provided by the contractor which was discussed at the preconstruction meeting He does not have that information available at this time but he will provide it as soon as possible

Mr Caron asked about the water truck that has been sitting on Talbot for the last z weeks Mr Chown explained it is being used twice a day to water

Mr Caron had a question about the sidewalk replacement program that residents were charged for Mayor Walby said that will be addressed at the next City Council meeting

Ms Rusie asked if they had taken all of their measurements on Talbot they should check Port Mr Chown said all of the measurements were taken on Talbot They did look at a specific location on Port and that area will be replaced

Ms Rusie asked how the sliced sidewalks will be repaired Mr Chown said the whole slab will be removed and replaced as a typical sidewalk slab would be replaced This will probably be done some time in October

Mr Rubino said he does not feel that a sampling of feet total for feet of cement is adequate Port looks horrible and unsafe Why didntthey have this issue before the replacement was done

Mr Rose explained that this has been caused by ADA requirements that they have started enforcing in the last few years In the past they were able to replace with inkind but they can no longer do that The sidewalk coming through the driveway has to be percent We have done this in other areas of the City they just were not as dramatic There are communities that did not abide by these requirements and they were forced to redo their work We will provide the City Manager with the ADA rules and regulations

Mr Vitale said he does understand the issue on Port now that it has been explained He suggested AEW create a drawing that would help make it easier to understand In the future AEW should come to Council to discuss how to get around this happening again We are trying to do the right thing but it has caused unintended consequences

Someone on Port posted on Facebook that there was dirt with debris put on their lawn and it was being covered with sod This needs to be looked at Also there was cement spattered on a residents paver bricks which needs to be cleaned up Mr Rose said that is the contractors responsibility to not damage peoples property The contractor will have to replace the slab with dog prints because it is their responsibility to stay until the concrete is dry enough not to put prints into it

Mr Frederick asked if all of the broken curbs on Talbot and Detour are going to be replaced Mr Rose said they will fix what was broken during construction They will watch the preconstruction video to determine if some of the curbs were broken before the construction

Mr Tiseo said that a Port resident complained about a cracked sidewalk that was not cracked before the construction Mr Rose said AEW provides the City with a copy of the preconstruction video which would show if the sidewalk was cracked before construction and they can also provide a still shot if necessary

Mayor Walby asked Mr Ludos to compile a list of the streets that are scheduled for so that we can evaluate the projects We may not always be able to afford to redo a whole road to avoid having these issues in the future

Detour This house is owned by PNC Bank Mr Ihrie said that on August h two proposed consent The agreements were submitted The first option is an extensive list of repairs which need to be done within days second proposed option is to remove the current house keep the garage and rebuild a house within months The PNC attorney has not yet notified us which option they are willing to agree to City Council Meeting September Page of Item contd

Broadway This property west of Harper consists of a house and a shed The property owner lives in Australia and they have been in negotiations with a business on Harper to use this for parking We drafted a consent agreement for demotion which has been sent to their attorney for consideration This allows the City to demolish the house and shed If the owner fails to authorize this we will continue to seek an order for demolition from Circuit Court They have put up plywood for protection purposes and we may not have an ordinance that prohibits that

AlexanderLaVon There is a meeting scheduled for September h at pmin the Jefferson Conference Room Residents on those streets will be notified

Elmdale Mr Ludos spoke to the Police Chief who explained that the traffic study they have is from There was not such heavy drop off traffic volume back then The Chief said that they have sent traffic personnel to look at the easements and current signage He proposed that the existing signage be taken down and replaced with no stopping or standing signs This information would be put in the school newsletter and they would begin enforcement two weeks later

COMMENTS BY INDIVIDUAL COUNCILPERSONS

Council Member Vitale asked about the type and placement of the new court building time capsule for the Historical Commission Mayor Walby said it is still tentatively to be placed in an exterior pole

Mr Vitale said that a home on Grossedale has been demolished because the neighbors made their voices heard

The Veterans h Annual Car Show is Sunday September at Blossom Heath

The freeway cleanup is September h

He was told by a resident on the AlexanderLaVon canal that there are syringes and trash floating in the canal

He welcomed Mr Ludos as the new City Manager

Council Member Caron welcomed Mr Ludos to the City He asked who will get the newsletter regarding the parking issues at the elementary school Mr Ludos said it will be sent home with the children to their families

Mr Caron thanked everyone who spoke up about the home on Grossedale

He announced that the Beautification Award Winners will be on the cable channel this month

Council Member Rusie announced the vacancies on the Citys boards committees and commissions The application is available online for anyone interested in applying

The Made in Michigan Senior Center fundraiser is September from am to pm There will be unique items available that are made in Michigan This is an important fundraiser for the senior meal program Volunteers are needed to help make apple pies Contact Sue at the Senior Center at

St The SCOTS Board has put together a DTJ Senior Hockey Program to raise funds for the senior program It is September at pm Thank you to everyone who has volunteered their time to help keep this meal program going

There are residents who want to have a garage sale but do not have any place to put signs because some corners do not have private property Can we look into issuing a permit to put garage sale signs in the rightofway just during the hours of the sale

She welcomed Phil Ludos as the new City Manager

Council Member Rubino welcomed Mr Ludos

He asked if accessory buildings are supposed to have rat walls Is there ever a time where they do not need them Mr Ludos will get an answer for him

City Council Meeting September Page of Item contd

Mr Rubino asked who AEW reports to Mayor Walby said that CDI works with AEW This was just discussed and the reporting level has been raised to Mr Ludos Mr Ludos said he met with CDI and discussed some of Councils concerns and he has made recommendations as to his expectations He has a new approach for accountability for all department heads for all projects

Mr Rubino asked if that includes punch lists Mr Ludos stated that he is always concerned about it when a city has responsibilities following up on contracts These punch lists do exist but who is watching them He thinks the City should be following that

Council Member Tiseo welcomed Mr Ludos He thanked Mike Smith for filling the City Managers seat until Mr Ludos joined us He really stepped up and worked very hard doing that job as well as all of his other work

He said that someone who owns multiple properties in the City has a shed issue with a rental home The shed was on the ground and the neighbors complained He then put it on the driveway but he had to remove it He was told that as long as there is feet of cement from the house in all directions there does not need to be a rat wall Is that correct Mr Ihrie stated that he is not aware of any waivers for rat walls

Mr Tiseo asked if the City has a list of commercial properties for lease Mr Ludos said that this is something they are currently working on as part of our overall marketing strategy to market our City properties We will move forward with this once the City calendar project is complete

Mayor Walby stated that we hope to do this in the fourth quarter

Mr Tiseo announced that the St Isaac Jogues Summertest is this weekend This is a great community event

Council Member Frederick announced the following events

Our Lady of Hope is having their annual festival at the St Germaine Campus September

The Art Fair is September at the Veterans Memorial Park from am to pm This is a fundraiser for the Miss St Clair Shores pageant

September th is the St Clair Shores Cops for Kids Infinity Yacht cruise They are expecting approximately people

Mr Frederick pointed out that there are two flag poles on the Nautical Mile by the BP gas station that are bent

He asked if we are looking at any of the other elementary schools to see if they are having drop off issues Mr Ludos has already asked the police chief to look at the other schools

Mr Frederick welcomed Mr Ludos as our new City Manager

He announced that apple pies will be sold at the Senior Center Police and fire personnel help with these pies

He asked what happened to the old time capsule Mayor Walby said that issue will be addressed on the Mayors Corner on the cable channel

Mr Frederick reminded everyone to order a rain barrel These help with the quality of our lake water We need to look at different ways of catching this trash that is going out to the lake

The Mile and Harper flower beds are getting high We may need to change these plants to something lower

September is National Library Card Sign Up month Every resident is entitled to a free card The Library and The Friends of the Library thank the Shorewood Kiwanis for the donation which is to be used toward early childhood literacy The new cafe is now open

The Wigs for Kids h Annual Gala is Friday September h at Barrister Gardens from pm to pm This is their biggest fundraiser

CITY MANAGERS REPORT None

of City Council Meeting September Page AUDIENCE PARTICIPATION minute time limit

Daniel Krynicki St Clair Shores resident spoke regarding the dropoff area at the school A police officer offered some different solutions to the issue and he would like to discuss these further

Mayor Walby suggested he give Ms Kotowski his phone number so that Mr Ludos can call him to discuss this issue in detail

Michael Zainea St Clair Shores resident said a permit was issued to Gelle Construction to replace concrete at Kramer This work began at pm and continued until pm when a neighbor complained and the police where dispatched The subcontractor doing this work caused damage at Kramer How can we find out who holds the insurance for this

Mayor Walby asked him to give his phone number to Ms Kotowski so that Mr Ludos can get in touch with him

Dennis Marentette St Clair Shores resident sent an email requesting information on the electric service for new court house and he received a reply Aug from Mr Rayes He has sent another email requesting information on how and why incoming electrical service was not included in the original bid

Loretta Williams St Clair Shores resident has concerns about the residents needing to maintain the sidewalk Who is responsible if someone gets hurt Mr Ihrie said that it is the City Under most circumstances the resident is not responsible

Judith Cylkowski St Clair Shores resident said that the berm on Fresard is a solid block of weeds and it is that way all up and down the street She received a letter from Mr Rayes stating the City was going to take care of this They did come and reseed some areas but there are still many weeds

Mayor Walby stated the whole thing should probably be killed and replaced with sod We will take a look at it

Jamie Victory St Clair Shores resident welcomed Mr Ludos to the City He said the Harper Cruise was outstanding

Angela McKee St Clair Shores resident said she gets a notice from the City inspector every week because she needs to put cement in her back yard She cannot put cement in a backyard that floods as much as hers does The citations are because she has a trailer in her backyard

Mayor Walby said that Mr Ludos has taken her address and will get with CDI Someone will get back with her on this

Rosemary Monsour St Clair Shores resident wanted to address the water meter exchange program She is one of the of the with a high discrepancy which was She was given the flier outlining the mismatch but it did not tell her that she could go on a payment plan There is no explanation as to how there could be such a high discrepancy This could have been addressed in the information sent to the house

Cheryl Cornett St Clair Shores resident thanked Council for addressing the Port Street sidewalk issue She has never had a problem with a vehicle scraping when pulling into her driveway There is not one single part of the sidewalk that is inches in front of her house The sod is sitting there waiting to be put down

Donald Kowalski St Clair Shores resident said the Port Street sidewalk is a roller coaster and is not up to code for thickness

of cement in some areas Someone should come and look at it

Michael Odinez St Clair Shores resident said he received a construction update The letter encourages residents to contact CDI if they have complaints or issues with the water main replacement project There are still issues with the construction project on Detour and damage that has resulted because of it

Greg Pieprzak Vice President of TR Pieprzak Co the company doing the work on Talbot Several of the complaints brought up about this project are misunderstandings They had progress meetings the first Wednesday of each month The proper fix amount of concrete was poured Some of this was brought up in July but he wasntnotified until August They are trying to the areas holding water Regarding the driveway that was offset that driveway was poured when that tree was still there They were asked to remove the trunk after the tree fell and the drive had already been poured He will talk with John Chown to discuss more issues

City Council Meeting September Page of Item contd

Jim Pieprzak President of T R Pieprzak Co said he is surprised there are so many complaints about this job The sidewalk is built to specification It did nothing but rain the whole month that cement was done The water truck is used twice a day to water A lot of these problems should have been brought to them so they could look into them The ramps and sidewalks are done to ADA specifications communities have gotten sued for millions of dollars because of this They will make the residents happy If it is something they did wrong they will pay for it If it is not they expect to be reimbursed They had a subcontractor pour the sidewalks and they are a very good company

who had the Ceclia Giles St Clair Shores resident came to this meeting on behalf of her mother who is the resident on Kramer about problem with Gelle Construction working on the home behind and damaged their garage They did call the police this information for this and they talked to the City They were told they would have to get a lawyer She would like to get insurance company

Mayor Walby said that Mr Ludos will look into this

MAYORS COMMENTS None

ADJOURNMENT

Motion by Caron seconded by Rusie to adjourn at pm

Ayes All

KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK

REPRESENT A THE PRECEEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT VERBATIM RECORD

of City Council Meeting September Page BOARDS COMMISSIONS COMMITTEES BC e

From Phillip A Ludos City Manager Subject Boards Commissions and Committee Minutes

Prepared bv Mary A Kotowski MMC City Clerk

ManagersRecommendation

To Receive and File Boards Commissions and Committees Minutes

Meeting Date Date EMailed Cool City Committee September October Election Commission July October General Employees Pension Board September October Parks and Recreation Commission May October Parks and Recreation Commission June October Parks and Recreation Commission August October Planning Commission August October Water Resources Advisory Board September October Waterfront Environmental Committee September October Zoning Board of Appeals September October

Justification

These minutes are submitted to the City Council for information review of actions by these City Boards Commissions and Committees

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

October Page of Cool City Committee Meeting Minutes September

I Attendance Chris Present Margi Armstrong Bob Fetter Chris Koehler Joe Fresard Vitale Goran Misic Tim Devine Absent Justin Kiritsis

Tim Bob Motion was made to excuse Justin Kiritsis absences by Devine second Fetter Motion passed

months II Approval of the Minutes Motion was made to approve last August meeting minutes by Chris Koehler second Bob Fetter Motion passed

III Public Participation J McAdams participated in the meeting

Bob IV Approval of Agenda Motion was made to approve the agenda by Fetter second Tim Devine Motion passed

have been V Updates A Light Houses Bob Fetter reports that lighthouses more soon to be delivered and displayed across the city with an additional created and to the CCC delivered A map with the sponsors listed has been posted is for November to be held Facebook page The charity auction scheduled dinner will be served budget at the SCS golf course from PM PM Spaghetti of each of plate The lighthouses will not be displayed however photos as local of the lighthouse will be posted The money raised will go to charity will handle bidderschoice Need to publicize communications committee promotions

that is still B Dragon Boat Races Chris Koehler gave an update planning would need docks a rudder progressing people per boat team Event will be held minutes A crane must man and timing equipment A race every to be provided to launch boats Appx would be required Chris develop to detailed project plan and timeline and present at future meeting Margie said he is in a develop list of potential companies to target as sponsors putting event one of two request to the companies for quotes for a potential Targeting Toronto or in Tennessee sources for boats and management GWN in Dynamic Fetter made a motion to Quotes have been received by both and evaluated Bob travel food and select GWNs proposal of appx K K mileage lodging boat steering rental second by Goran Misic motion passed Cool City Committee Meeting Minutes September

C Pub Crawl To be held September t Tickets will be available at City Hall and the Civic Arena Committee members will also sell tickets Particpating restaurantbars include Mikes on the Water Waves Pat OBriens Pegasus Steves Backroom and Rojo Shuttle buses will run starting at PM cost Committee members will be at each site throughout the event Chris Vitale and will promote the event at the next City Council Meeting and advertising posters developed and will be distributed Goal of tickets sold

VI TreasurersReport None this month

VII New Business Tim Devine resigned as Treasurer Elections held for Treasurers position Goran Misic nominated by Tim Devine second by Bob Fetter Motion passed Elections held for Secretary Tim Devine nominated by Bob Fetter Chris Koehler seconded Motion passed

Team VIII Old Business Movie night attendance appx of previous nights evaluating reasons for drop

IX Public Participation None

X Adjournment A motion was made to adjourn the meeting by Goran Misic second Bob Fetter Meeting adjourned at pm Approved MINUTES ELECTION COMMISSION MEETING TUESDAY JULY

PRESENT Chairwoman City Clerk Mary A Kotowski Commissioners Richard Albright Denise Carpenter Grace Descamps

ABSENT EXCUSED Metta Slater

ALSO PRESENT Recording Secretary Linda Fredal Election Assistants Deniece Daniels Barbara Turner Becky Wilde

Call to Order

Ms Kotowski called the meeting to order at amand a quorum was present

Motion by Albright seconded by Descamps to excuse Ms Slater from the meeting

Ayes All Absent Slater

Approval of Minutes of Election Commission Meeting of July

as Motion by Kotowski seconded by Carpenter to approve the minutes ofJuly presented

Ayes All Absent Slater

Conduct Public Accuracy Test

Tabulators AV AV and AV AV were selected for the public test

test materials as Ms Descamps and Ms Wilde examined and verified the seal on the preliminary follows test deck ballot box seal the seal was cut The test decks for precincts AV and AV were removed from the test deck ballot box

verified as follows The memory card seals for precincts AV and AV were

Tabulator Pct Seal Tabulator Pct Seal Tabulator AV AV Seal Tabulator AV AV Seal

The public tests were run by

Precinct test deck was run on M City property no by Ms Descamps Precinct test deck was run on M City property no by Ms Carpenter AV test deck was run on M AV City Property no by Ms Daniels

ELECTION COMMISSION MEETING July Page Approved AV test deck was run on MAV City property no by Mr Albright Agenda Item contd

not have Ms Kotowski noted that the AutoMark Test Ballots were run through the public tests They should AutoMark Test been included in todays public tests The public tests were run a second time without the Ballots Ms Kotowski stated that there should be a total of ballots cast in each precinct during the tests

cards were loaded into the The results tapes were compared to the test deck information The memory with the accumulation software and compared against the predetermined results They agreed pre determined test results

in and new seal numbers After the Public Test the precinct memory card seal was cut to run ERM The old for Tabulator Pct and Tabulator Pct were verified as follows

Old Seal New Seal Tabulator Pct Seal Seal Tabulator Pct Seal Seal

Commission and all test The Public Accuracy Test results were approved and signed by the Election sealed in one box with seal materials along with the spoiled ballots and the AutoMark test ballots were

The AV memory cards are sealed and stored with seal

Public test Motion by Carpenter seconded by Albright to accept as tested and reported the Accuracy results

Ayes All Absent Slater

Public Comment None

Adjournment

Motion by Carpenter seconded by Albright to adjourn the meeting at am

Ayes All Absent Slater

Prepared by Reviewed by Becky Wilde Mary A Kotowski Clerk Recording Secretary Chairwoman City

ELECTION COMMISSION MEETING July Page Approved

MINUTES OF THE CITY OF ST CLAIR SHORES GENERAL EMPLOYEES PENSION BOARD MEETING SEPTEMBER

Regular Meeting of the General Employees Pension Board held in the Jefferson Conference Room located at Jefferson Circle Dr St Clair Shores Michigan

Present Rubino Shipman and Walby

Absent and Kotowski Excused

Also Present Attorney Michaud Consultant Green Mr Claeson Finance and Ms Fredal Recording Secretary

CALL TO ORDER

Chair Walby called the meeting to order at pmand a quorum was present

Motion by Rubino seconded by Shipman to excuse Ms Kotowski from this meeting who was out on City business

Ayes All Absent Kotowski

APPROVAL OF CONSENT AGENDA ITEMS

Motion by Rubino seconded by Shipman to approve the Consent Agenda items a I as follows

a Minutes of August b Invoices as of Se tember VANOVERBEKE MICHAUD TIMMONY PC TOTAL

c Correspondence from Comerica Bank New Tax Recovery Service pay Annual Cost of d Employer Contribution Summary Grand Total of Employer Pension Contributions Medicare Reimbursement and Retiree Health Insurance for fiscal year ending is e Request for approval of Gabriel Roeder Smith Company Actuarial Fees for the City of St Clair Shores Employees Retirement System in the amount of Active Member Data Sheet and Application for Service Retirement for Mary R Woodford Final Retirement Calculations for Diana Deyonker h Final Retirement Calculations for Nancy Kinsella i Final Retirement Calculations for Christine Fabian J Final Retirement Calculations for Barbara H Jenken k Robbins Geller Rudman Dowd LLP Monitoring and Settlement Report dated July I Robbins Geller Rudman Dowd LLP Litigation Update as of June

Ayes All Absent Kotowski

INTERVIEWS

Mr Green said they need to focus on what makes the managers they will interview today different and what the reasons are to hire them He said the things to understand from the interviews are who manages the portfolio how stable their team is how stable their organization is and what are the key points of differentiation

He said WHV Investment Management based out of San Francisco looks at top down while Earnest Partners based out of Atlanta looks at bottom up Top down tries to figure out what is happening with the economy to pick a stock and bottom up isntconcerned about the economy They evaluate stock by stock and determine on an individual stock basis whether it should be part of their portfolio

General Employees Pension Board Meeting September Page of Agenda Item Icontd

He said the goal is to make a decision at the October meeting He mentioned that one key item to remember is that if we are not comfortable with a manager the answer is no to hiring them He said they usually send a Sales Manager and a Portfolio Manager to the interview and will never tell you about their mistakes

Mr Green said we need to have a good understanding if we are comfortable with the team and with their process He said that from his standpoint they are all strong candidates and have no issues with any of them but it comes down to personality and if you are not comfortable with them it is a reasonable reaction to something they said and if you are comfortable is a reasonable reaction of an indicative of someone you may want to hire

a EARNEST PARTNERS INTERNATIONAL EQUITY MANAGER TREY GREER AND GREG BOREK

Trey Greer introduced himself as a member of the Investment Team and Greg Borek as a member of the Product Management Team

Mr Greer stated that they manage about billion in total assets Their performance is very strong and have been very consistent over time They have an ownership structure where if is employee owned This brings advantages and they attract and retain very talented people from the industry and they control their own resources where they donthave to pay a dividend to a parent company or worry about cutting costs They dontpay out distributions to the partners and all profits of the firm are rechanneled into the products they manage or reinvested in resources of hiring research etc

Mr Greer said they have a client list all over the world and manage for corporate accounts unions endowments public funds municipalities cities and state pension funds where they manage international equity

He stated that their personnel is the most distinguishing aspect of their organization and how they consistently outperform He said that a few attributes of their team are they are an established team If you look at the people managing the strategy today even though people have been added they still have the same core team in place He stated there is a real advantage if you get a consistent process and a consistent team they have an experienced team The experience that is most important is real liferndustry experience Everyone in their firm has a functional industry background which gives them advantage since they can ask questions others cannot they have an eclectic group Within the international framework they speak many languages This is important since you need a local sensibility To supplement the research they do they hire investigative firms and they have two research offices one in China and one in Brazil

Mr Greer said with the Investment Process they need to do three things well These are screen the universe manage risk and do good fundamental research

The universe they cover is broader than most international managers and they are one of the few managers that have direct access to the local market in China which is about companies They have to go through a very exhaustive process with the China government to invest locally in the Shanghai market which gives an opportunity of about companies The universe is bigger and provides more opportunities than most managers have access to To whittle the screen down they use a process called Return Pattern Recognition Managers come up with a checklist with what they think is important They take the master checklist and apply it to every company whether it is a utility company a software company or a pharmaceutical company They all have the same characteristics From experience they know that what drives a software company is very different than what drives an industrial company They have gone over years of history and have determined the two or three individual characteristics that most drive companies in each of the industrial groups This is known as a Return Pattern and they then ask what companies in each of those industries today are exhibiting these characteristics that have historically preceded outperformance They can go from names to names

Mr Greer referred to a page in the manual regarding Risk Management He said youll see a distribution of returns around the benchmark and to the right is outperformance and to the left is underperformance Managers use a tracking error to measure risk which minimizes volatility but it doesntdistinguish between upside volatility and downside volatility He said there are flaws with this so they dontuse it Instead they use downside deviation which is a smarter way to construct the portfolio

Mr Borek said conducing fundamental research is a team approach where members bring their insights back to the group and after a vigorous debate and reaching a consensus a stock can make it into their portfolio The work they do depends on the company and industry but at a minimum will consist of four points assess competitive framework They ask how attractive is the industry They are looking for companies whose products and services are in demand today and in the future They also ask how is the company positioned within the industry They look for companies who

General Employees Pension Board Meeting September Page of Agenda Item a contd have distinct and sustainable competitive advantages scrutinize the financials They want to understand how they are appreciating assets recognizing revenue and arriving at the number in their statements This allows them to compare companies on an equal footing gives an idea of quality and sustainability of earnings and how those companies will fund growth analyze the business environment This helps to find out what real time events are impacting the company right now and what can impede management from executing their business plan and evaluate management They interact with every management team for every investment made They want to see a more objectable approach and will go back and see what the management team has promised compared to what they have delivered They want to see managements track record during an adverse situation as good times can make management team look good but during tough times a good management team will shine

Mr Rubino asked what they are looking at fundamentally value or growth Mr Greer said they are managing risk in the core benchmark and they will always be somewhere in the core area Having people in the industry knows what it takes to succeed over time and they leave it up to people in the industry to bring in the best companies

Mr Rubino asked about size Mr Greer said it is an all cap strategy all the way from small cap to large cap

Mr Rubino asked how often the portfolio will turnover Mr Greer indicated turnover is low

Ms Shipman asked about diversification for certain types of businesses in one business or industry versus another Mr Greer said they minimize downside risk and always measure their portfolio benchmark against sixteen different risk factors such as valuation market capital data etc and look at industry and country overweights and underweights They look at all factors together to see risk

Mr Greer said an industry should not be more than or times industrycountry weight Emerging markets are the same way They get there because they have a Risk Model and do a Monte Carlo simulation They go back over years of data and say if you have a portfolio that look like ours compared to the benchmark with all these differences in country weights and industry rates market cap etc they then randomly pick twelve months in sequence and measure it They ask are we taking too much risk and are there too many observations on the downside This keeps them from taking excessive risk

Mr Rubino asked if they do not hedge currencies Mr Greer said no since it is very expensive currencies are hard to forecast and currency diversification is part of the reason they believe people invest internationally which diversifies the exposure of what you have

Mr Green reiterated that Earnest Partners are bottom up and they take the team approach It is a disservice to say they dontcare what goes on at an economic standpoint its just not a part of their input It is based on the underlining quality of a specific stock and how individual pieces compete asking is this stock attractive and is it more attractive than what we already have in the portfolio and if it isntmore attractive why buy it

b WHV INVESTMENT MANAGEMENT INTERNATIONAL EQUITY MANAGER BRIAN FORTH AND STEVE FORD

Steve Ford works for Northern Lights and is a strategic partner with WHV Investment Management He said his firm works with WHV to partner with the right types of clients He indicated there are three primary things they focus on this is a true top down investment process the portfolio is noncorrelated to other managers and performance standpoint in the near term may not be as good as you like but longterm is very good They have a wide opportunity going forward

Brian Forth has been with WHV Investment Management for over years and he will give highlights on Richard Hirayama and the team Mr Forth said Mr Hirayama developed the strategy in and has been the sole portfolio manager ever since and they have recently added Allison Goodson to the team Mr Hirayama is a great resource for the firm and sole decision maker They believe the best way to add value is to focus on selecting sectors and industries with long term growth The last twelve years have been focused on the growth occurring in emerging markets

Their process is a five step process beginning with identification which Mr Hirayama calls Grand Investment Supercycle Trends Once Mr Hirayama and the team identified the Supercycle they drilled into sectors and industries that benefit from the supply and demand balances The country selection process is a fallout for the research they do on industries and sectors Finally they do fundamental analysis to find securities within those industries that they feel are large capital oriented best in class and have strong growth characteristics

of General Employees Pension Board Meeting September Page Actenda Item b contd

Mr Forth said this portfolio has a very low turnover He stated Mr Hirayama doesntbelieve in trading in and out of themes or names and that the true value of equity securities is recognized over time To highlight this prior to Mr Hirayama had strong overweights in materials and not in technology and telecommunications He had the foresight to sell out all positions of the portfolio and rotate old brick and mortar stocks that were favored overtwo decades Since that time he had zero allocation to technology and telecommunications He said they are focused on growth and emerging markets Mr Hirayama strongly believes that the best way to play a merging market growth company is buying what they buy

Over the past plus years Mr Hirayamas performing structure has been advantageous Energy and material sectors have been the two top performing groups over the time period

The current Supercycle has an emphasis on China Prior to the fall of the Berlin Wall one half of the world was not trading After the wall came down there is capitalism from Russia China Eastern Europe etc The developed world has benefitted from this and these markets are low cost centers Companies in Michigan have been able to grow by reducing costs and shipping operations overseas Emerging markets have lower cost land labor and capital The path China and other emerging market countries had to take towards this growth was industrialization in manufacturing Their per capita income is per year versus per year in the United States

The Industrial Revolution had millions of individuals move from the countryside into the city seeking better jobs and more opportunities but one drawback from emerging markets is they tend to be resource poor They require massive amounts of iron ore steel coal etc to build railroads housing clean water etc That is the demand side On the supply side sources for these natural resources are long term supply constrained It now it takes years to find new iron ore mines cooper mines or oil fields

Mr Green stated the portfolio started in and from there has been minimal change In the last twelve months they made two trades one was a stock market and the other they didntlike the merger He asked what has to happen to see a significant shift in process

Mr Forth said Mr Hirayama has very long term investments to realize full potential value He said they feel the economic crisis put a severe shock to the global economy which came to a standstill Since there have been four commodity upcycles and four commodity downcycles with an average upcycle lasting years If we are or years into it we have at least five more years to run

Mr Forth said Mr Hirayama said there are three things he looks at to get on the current Supercycle They are over evaluation over investment and size of total benchmark unities

Mr Green said he didnttalk about ADRs American Depository Receipts from ordinary shares Ordinary shares are stocks traded in local countries ADRs are American Depository Receipts which for example Nestle will take shares of their stock trade it out of Swiss exchange and will deposit in a US bank account with a big institution and that account will get some shares Now you have the opportunity to buy a Swiss company as an ADR which trades on the New York Stock Exchange The problem is if you are an ADR only manager you are limited to those companies that want to participate in that process and there are fees and costs associated with it and you have to meet all registration requirements in the US with SEC Security and Exchange Commission and other institutions

Mr Rubino stated that some of the best decisions are made when one man makes them He said he is a Supercycle guy and liked both managers

Chair Walby stated he liked the first manager

Mr Green stated Earnest Partners and WHV Investment Management are very different firm types

OLD BUSINESS none

NEW BUSINESS none

AUDIENCE PARTICIPATION none

General Employees Pension Board Meeting September Page of ADJOURNMENT

Motion by Shipman seconded by Rubino to adjourn the meeting at pm

Ayes All Absent Kotowski

THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY OCTOBER

Prepared by Reviewed by Linda Fredal Mary A Kotowski Recording Secretary City Clerk Secretary to GEPB

General Employees Pension Board Meeting September Page of MINUTES OF THE CITY OF ST CLAIR SHORES PARKS AND RECREATION COMMISSION MAY

PRESENT John Jonassen Chairman Lillian Bate John Cory Gerrit Ketelhut James Miller Dana Paladino Robert Pylar

ABSENT Matt Crippen Doug Damm Shawn Nicholson Anthony Tiseo Councilman

ALSO PRESENT Greg Esler

RECORDING SECRETARY Ayla Klein

CALL TO ORDER

The meeting was called to order by Chairman Jonassen at pm A quorum was present

APPROVAL OF MINUTES OF MEETING APRIL

Motion by Cory seconded by Paladino to approve the minutes of April

AYES All NAYES None ABSENT Crippen Damm Nicholson Tiseo

DIRECTORSREPORT

Mr Esler informed the committee that next month City Attorney Bob Ihrie will attend the meeting to discuss the parksordinances and rules There are people who want to use the parks for religious will services and also people who have licenses to carry concealed weapons Next month the meeting be focused on the park rules with input from committee members

Mr Esler thanked Ms Bate for attending the budget meeting He listed some of the things that Council be in the next few had approved at the budget meeting such as the dasher boards which will put up months utility truck vehicles a bunker machine for the Golf Course club house improvements etc

Mr Esler informed the committee that Coney Island will be leaving the golf course this year We are going out for RFP next month and will select a new tenant It is a tough place to have a business because the golf course is seasonal and there isnta heavy flow of traffic on Masonic He has talked with the owner of Big Boy Mike Curtis Subway and others as potential tenants because there will be a new vendor in We are reinstating a union position at the golf course from when an employee retired but it doesnttake effect until June

Mr Ester discussed the Monster Quest Bass Tournament There were will be a lot of out of state people at the Nine Mile boat ramp for the bass tournament We have thirteen out of state registrations already St Clair Shores was picked as the number one fishing spot for bass fishing We are expecting a lot of to to for the pros participate in this tournament Mr Ester will go before the TIFA Board request money banner We want to have the event catered when it is finished

Mr Ester said they tested VeteransMemorial Beach and the ecoli bacteria counts are down Last year the counts were higher at this time and they closed the beach in June last year

Mr Ester mentioned the Coney for Kids fundraiser was not as successful as he had hoped They are considering changing the venue of the event to increase attendance

can Discussion was held regarding the parks and the programs Mr Ester stated that the board members to select from the parks and programs that have not been selected yet This is similar what was being Damm have selected some done before except now it is being divided up Mr Crippen and Mr already athletic programs that are on the list

Mr Jonassen said to put his name on the list for the adult softball

Mr Pylar asked when he selects the Special Needs Playground Program if he would go out there to talk He is to us to the participants and learn more about the program Mr Ester replied yes said this get more involved in the parks and programs

asked Mr Pylar asked if the board members should sign up for the programs that are closely related He if he would call Mr Ester or Mr Mehl directly when there is an issue

Mr Ester said the committee members would call himself or Mr Mehl that way it wouldntneed to be discussed at the meetings Everything at KyteMonroe is already covered

There was conversation held regarding foul language on the basketball court and the bathroomsbeing used to clean up It was a concern that the bathrooms are for guests that come to our facilities and they should be kept clean

Mr Ester said he would visit the basketball courts to speak with the basketball players

Mr Ester suggested that Mr Cory select the Senior Activities Center Mr Paladino stated that he would also like to select the Senior Activities Center

Mr Ester collected all the signup sheets from the committee members and had his staff compile the list

Mr Mr Ester said Mr Nicholson hasntselected any parks or programs yet Mr Ketelhut recommended Nicholson for the hockey related programs

NEW BUSINESS

Mr Pylar asked how Oak Management is doing at Blossom Heath Mr Esler said Oak Management is doing well and they have banquets lined up for the next two years

Mr Jonassen stated that he was invited to attend an event by Detroit ASA He met with many parks and recreation professionals and learned about the strategic plan to help softball programs grow in southeast Michigan They talked about adult softball and he got some ideas from people that run adult softball in the surrounding area The numbers are down but it is not dead He is doing a study about how much other communities are charging Most of the recreation directors complimented KyteMonroe and said it is a real nice facility

Mr Esler said we got some equipment that will help out there and the numbers are good

Mr Ketelhut said that even Total Sports is not as busy as they have been in the past

He feels that he Mr Jonassen said its all about the money and we have to look at how to be competitive has his foot in the door with ASA which will help out

is there Ms Bate asked how we know will what the baseball standings are now that the board no longer

Mr Esler said the baseball standings will be posted on the website

out Mr Jonassen said Councilman Tiseo suggested having a board in the garage that we bring and lock back up in the garage at the end of the day

OLD BUSINESS

Mr Cory asked about the Coney for Kids Fundraiser

Mr Esler said this Coney for Kids Fundraiser was one of the worst onesweve had We had sports groups donate in the past that didntdonate this time

Mr Pylar said his wife made a comment that we did much better with the spaghetti and salad

Mr Esler disagreed and said there is talk about having a concert and an inflatable for the kids next year We want there to be some entertainment We are thinking about having it at VeteransMemorial Park We would have our own special concert We are still talking about it

Mr Cory asked about the lockers and when they will be done

Mr Esler said we will have new lockers and they will be on the other side of the wall right behind his office

COMMITTEE REPORTS

Mr Paladino stated that opening day baseball ceremonies will be Sunday May th at am

OPEN DISCUSSION None ADJOURNMENT

Motion by Paladino seconded by Miller to adjourn the meeting at pm

AYES All NAYES None ABSENT Crippen Damm Nicholson Tiseo

THE PRECEDING MINUTES ARE A SYNOPSIS OF A PARKS AND RECREATION COMMISSION MEETING AND DO NOT REPRESENT A VERBATIM RECORD MINUTES OF THE CITY OF ST CLAIR SHORES PARKS AND RECREATION COMMISSION JUNE

PRESENT John Jonassen Chairman Lillian Bate John Cory Matt Crippen Doug Damm Shawn Nicholson Robert Pylar Anthony Tiseo Councilman

ABSENT Gerrit Ketelhut James Miller Dana Paladino

ALSO PRESENT Greg Esler City Attorney Mr Ihrie

RECORDING SECRETARY Ayla Klein

CALL TO ORDER

The meeting was called to order by Chairman Jonassen at pm A quorum was present

DIRECTORSREPORT

a Introduction of Dr Guevara Shores Urgent Care

Dr Guevara Mr Patel and Ms Harrison were present to discuss the Beaumont Medical Center St Clair Shores Urgent Care

Dr Guevara wanted to formally introduce himself and the Beaumont Medical Urgent Care Center They have been getting familiar with the different organizations in St Clair Shores They donthave here in Shores much money for advertising but they wanted to invest money in advertising right the He said to let them know if they can help with anything and they will be happy to help partner

Mr Esler said they have a beautiful office on Little Mack and they have been very supportive of the groups in the Shores

Mr Damm said they have been great and have provided first aid kits for the AYSO group

Mr Jonassen asked about having first aid classes for the coaches

will recommend the Mr Nicholson said that every now and then when there is a sprain or pull they person to the Beaumont Urgent Care Center It in Dr Guevara said the Beaumont Urgent Care Center has been open for a year and a half is still the early stages

Mr Patel said that they have trained nurses that can teach first aid and CPR He said basic training and CPR training can be explored

Dr Guevara discussed the type of care that the Beaumont Urgent Care Center offers such as sports physicals for

Ms Harrison said she can email a flyer with information about the facility that can be sent to the parents and coaches

Mr Jonassen mentioned that representatives of the Beaumont Urgent Care Center were at opening day and he believes it is a good relationship to have because there are injuries He said the first aid on field classes will help expose the facility and it will help us address minor issues the

b Bob Ihrie City Attorney

is to Mr Ester said there have been some issues in the parks and City Attorney Mr Ihrie present talk about the ordinances and some of the concerns about things that have been going on in the parks

Mr Ihrie said Mr Ester told him that there have been some questions and concerns about certain what ordinances groups wanting to use the parks Mr Ihrie said he is here to discuss presently exist whether or not we want to address the ordinance and if we want to amend the ordinance

our Mr Ihrie explained that an ordinance is a law of a city We have ordinances which govern parks The committee If an ordinance is violated it is punishable by a fine of days in jail or both will have to decide if the ordinances state what the committee wants it to state We have a number of are issued for resident only parks We have parks that do not have a gate guard Park permits referred to ordinance residents or a resident can obtain a group permit for a gathering He Permits Required Park permits are required for entry into any city park and shall be issued by the be Department to individual residents who are seven years or older Five guests may permitted entry season In per resident holding a park permit for a total of six guest occasions per such resident per issuance of addition to any other provision of this ordinance article requiring or regulating park or permits a group park permit shall be obtained prior to conducting operating managing taking part engaging in any of the following activities or more Any picnic outing or gathering sponsored by any person or composed of persons television Any contest exhibit dramatic performance play motion picture radio or broadcast fair circus musical event or any similar event Any public meeting assembly or parade including but not limited to drills maneuvers ceremonies addresses speeches or political meetings to the exclusion of Any use of any park facility by a certain person or group of persons others

Mr Ihrie said that the word or should be deleted from the sentence Any picnic outing or gathering sponsored by any person or composed of or more persons Mr Esler explained that if a resident wishes to have a gathering of people they need to get a can group park permit unless there are residents in the group that have park passes because they have guests per resident park pass

to The committee discussed how a resident wants to get a group permit for a gathering of people In the have a prayer service A resident can acquire a park pass if they are years of age but it a resident ordinance there is no established age for a person to enter the park is stated that be seven years or older can obtain a park pass The committee agreed that the ordinance should changed from Park permits are required for entry into any city park and shall be issued by the Department to individual residents who are seven years or older to Park permits are required for are entry into any city park and shall be issued by the Department to individual residents who when to obtain eighteen years or older It was discussed how to handle the situation a resident tries how a in the a group permit to have a work party for a company that is not in the city and company in the city can obtain a group permit to have a work party in the park because the company originates city

Mr Ihrie referred to ordinance Permit application procedure A person seeking the the Director An issuance of a permit to carry on an activity in a park shall file an application with date for application for a group park permit shall be filed at least seven days before the proposed park use The application shall include for the a The name address and telephone number of the person applying permit than b If the use or activity is to be conducted for on behalf of or by any person other the applicant the name address and telephone number of that person c The exact nature of the use or activity for which the permit is being sought d The day and hours for which the permit is desired use or e The park and the portion of the park desired to be used to carry out the proposed activity f An estimate of the anticipated attendance in to determine g Any other information that the Director finds to be reasonably necessary order whether to issue a permit including whether alcoholic beverages will be served in the park of the h A declaration that the group originates within the city and fifty percent persons to attending the event are city residents Roster of membership to be attached application the date the Applications shall be filed not less than days nor more than year before of proposed use or activity

finds of Mr Ihrie stated that a request of a permit must be issued to a group unless the director any in and the listed items in the ordinance see above Item h says that the group originates the city fifty He real to these percent of the persons attending the event are city residents said the key enforcing ordinances is consistency We have rules and we live by the rules Problems could arise if we enforce the rules inconsistently According to the ordinance religious groups are welcome in the park the ordinance must if they meet the requirements If the committee wishes to change the ordinance We must be consistent apply to all groups and cannot be differentiated between the groups

cannot have a The committee discussed that with the way the ordinance is now a resident gathering the the birthday party reunion graduation in the park unless or more of guests attending party are also residents of the city We would have to deny their request for group permits even if they the were a long time resident and their children have since moved out of the city and will be attending gathering The roster is important but has not been strictly enforced due to there not being enough staff to check each name on the roster Mr Ihrie gave an example using a Zoning Board of Appeals situation where a business is approved by the board to sell merchandise outside of a business and there are no objections Everything is business good until there is a business that goes before the board to sell merchandise outside of their and the board is in a position of really not wanting this particular business to sell merchandise outside When the business is denied they ask why the other business was approved for the same request and they are denied We get into trouble if we dontenforce the rules consistently

The committee discussed changing the ordinance to not require a roster for a group permit since there isntenough staff to check the roster Questions were asked if a roster is needed for insurance reasons if something was to happen

Mr Ihrie explained that the city would be covered in a situation where there wasnta roster and something happened

revenue and Discussion was held about the group permits bringing in a large amount of annually there being a concern about not having the ability to check and enforce the group permit having or more residents Changing and strictly enforcing the ordinance could hurt us financially since the of group permits bring in a large amount of revenue Sometimes there are requests for large groups people to people and it would take staff a long time to be able to check each name on the roster Questions were asked if the committee should change the ordinance to make sure the city parks are being protected and also to make it manageable for the staff to enforce the rules

to Mr Ihrie stated to keep in mind that this is our park and recommendations can be made Council and Council would most likely be in agreement and in favor of protecting the city parks He referred to the ordinance Standards for issuance of permit The Director shall issue a permit unless he finds any of the following

detract a That the proposed activity or use of the park will unreasonably interfere with or from the general public use and enjoyment of the park or b That the proposed activity or use of the park will unreasonably interfere with or detract from the public health safety or welfare or in to c That the conduct of the proposed activity or use is reasonably likely to result violence persons or property resulting in serious harm to the public or d That the proposed activity or use will entail an extraordinary expense or operation by the City

or e That the facilities desired have been reserved for another activity or use at the day and hour requested in application f That the group originates outside the City of St Clair Shores the g Less than fifty percent attending a group function are residents of city

The committee discussed that most family functions are people or less but some are more The Maloof Pavilion will hold over people The committee talked about charging more for larger discussed how groups right now it is for the group permit and can be up to The committee have roster surrounding communities such as Grosse Pointe handle their parks and how they a that the names are checked off as guests enter the park Mr Esler said we get between and names on the group permits that need to be checked at the gate but the gate guards have to maintain the gate the garbage the pavilion the bathrooms etc

Councilman Tiseo said that maybe we should charge more money for the large groups to cover the overtime costs

Mr Esler said after we reach a certain number of group permits we stop issuing group permits This ensures that the residents can enjoy the park There could be over people in the parks every week if we allowed it but we want to make sure the residents are able to enjoy the parks There have not been a lot of problems but it was time to discuss some concerns A few times there have after the fact that did not been individuals that have applied for a group permit and we found out they follow all the rules In these situations we give them a warning that it should never happen again We have a beautiful site with a lot of amenities and more people want to use the park The rules are listed on the application

There was discussion about having certain rules for certain types of picnics or events It was It was mentioned that a resident that wishes to obtain a group permit cannot bump another group discussed that if people come to a gathering when there was a permit for only people they a small should be turned away It would be okay if they went over the amount of people by percentage These rules will have to be initiated next year since we are already in the season There wouldntbe financial damages if someone was to sue because we didntallow them to have their event It was mentioned by a committee member to eliminate item g

to to the fact that at Mr Ihrie said that the group permit application should require the applicant attest least of the guests are residents

to not There was discussion about how the ordinance could possibly be worded differently so as There affect the revenue in the future such as having different rules for groups over people are a residents lot of group permit requests every year but we haventheard any complaints about being turned away Have a more detailed roster list that would be checked thoroughly which would require are more staff or eliminate the roster completely and have the applicant attest to the fact that there to residents Have a detailed roster that includes addresses or that only has a check box next to and we name for them to check if they are a resident or not Our parks are not open the public is an area where the has have to keep revenue up On the group permit application there applicant was mentioned that it would to sign after they have read and agree to all the rules and regulations It be nice to put cameras in the park in case there is ever an issue

Mr Cory asked about the paragraph in the ordinance that states the park guard is authorized to enforce the rules

Mr Ihrie said the park guard has the authority to call the police or make someone leave the park

oftheir The committee thanked Mr Ihrie for taking the time to attend this meeting to discuss some concerns

Mr Esler said there was an incident at the Senior Center where a guy had a gun and residents the refused to come because this guy intimidated them The guy would sit on the chair and show gun to others He talked to Police Chief Walleman about this concern and Police Chief Walleman

investigated everything and said that the guy had a license to carry a weapon

Mr Ihrie said the more people complain about people intimidating them with a weapon the more likely the State will change the law

NEW BUSINESS None

OLD BUSINESS None

COMMITTEE REPORTS None

OPEN DISCUSSION

Mr Ester mentioned the upcoming Fishing Tournament He said he is looking for volunteers He mentioned that the DNR will catch and release the geese tomorrow at Blossom Heath Park and Veterans Memorial Park

Mr Crippen said that he has information regarding the Hall of Fame and he will bring it to the next meeting

Councilman Tiseo said that he was informed that they canthave barbecue grills at their marina He asked if we can have winter storage outside the pool

Mr Ester confirmed that they canthave barbecue grills at their marina He said he is working with a gentleman right now about coming up with some ideas and they will come up with a proposal

ADJOURNMENT

Motion by Cory seconded by Bate to adjourn the meeting at pm

AYES All NAYES None ABSENT Ketelhut Miller Paladino

THE PRECEDING MINUTES ARE A SYNOPSIS OF A PARKS AND RECREATION COMMISSION MEETING AND DO NOT REPRESENT A VERBATIM RECORD MINUTES OF THE CITY OF ST CLAIR SHORES PARKS AND RECREATION COMMISSION AUGUST

PRESENT John Jonassen Chairman Lillian Bate John Cory Matt Crippen Doug Damm Gerrit Ketelhut Robert Pylar Anthony Tiseo Councilman

ABSENT Shawn Nicholson James Miller Dana Paladino

ALSO PRESENT Gina Rheaume

RECORDING SECRETARY Ayla Klein

CALL TO ORDER

The meeting was called to order by Chairman Jonassen at pm A quorum was present

APPROVAL OF MINUTES OF MEETINGS JUNE JULY

Motion by Bate seconded by Cory to approve the minutes of June July

AYES All NAYES None ABSENT Miller Nicholson Paladino

DIRECTORSREPORT

Ms Rheaume discussed the Special Needs Golf Outing that was on August h There were golfers Shaun Burr was the celebrity guest for the golf outing for many years He was a great contributor a great guy and he will be missed There are campers that need one on one care

Ms Rheaume said there was rain on Friday for the Country Music Fest but Saturday was well license The on the attended A special thanks goes to Bryan Mazey for the beer and wine final report numbers is not in yet to determine if there was a profit or not Councilman Tiseo said it was difficult to judge the amount of people because people seemed to be constantly coming in and going out Mr Pylar stated that he heard a couple comments of people saying that the beer tent was too far away from the stage

we Ms Rheaume discussed the budget numbers The group park permits budget was and exceeded that by over The Blossom Heath boat wells budget was and actual was Lac Ste Claire budget for boat wells was and actual was The money from annual passes for boat ramps was

NEW BUSINESS

Ms Bate said that the boat wells are being sold for half price now Ms Rheaume confirmed that they are

Ms Bate asked why the people that keep their boats at the Blossom Heath wells are not able to use the park facilities

Discussion was held about Lac Ste Clair boat wells and the use of the facilities Nonresidents dontget park passes but they do get a pool pass

Mr Pylar asked if money was made on the fishing tournament and if so who gets the profits from the event

Ms Rheaume said she will ask Mr Esler and get back to him

OLD BUSINESS

Councilman Tiseo asked who is running the pool now

Ms Rheaume said Mr Jacobson resigned last Wednesday and Mr Mehl is currently running the pool

OPEN DISCUSSION

Ms Rheaume said the activity at Brys Park has been high and the park is being kept in good shape a weeks There have not been any problems The expansion on the small dog park was completed couple ago

Mr Cory mentioned that there is a request for volunteers in the senior newsletter on the back of the cover page for the apple pie fundraiser

Ms Rheaume mentioned that the Made in Michigan event has been combined with the apple pie to fundraiser on September tand S There will be vendors at the event and a band is scheduled perform on Friday night There is a charity hockey game scheduled on Saturday

Mr Cory asked Councilman Tiseo if the ordinance was amended regarding the group park passes

how of a Mr Jonassen said the board was discussing the group park permit rules and group park permit attendees must be residents but there isntenough staff to check each guest on the list He said the board only discussed this and never voted on it

to if Councilman Tiseo said it was not brought before Council yet He will doublecheck with Mr Ihrie see he is working on the verbiage

Mr Pylar mentioned the upcoming picnic for the Playground Program This is a great program He got the chance to talk to a few of the Playground Program attendees and they really enjoy it Mr Damm mentioned that next weekend is the Waterfront Tournament He heard that registration is increased for this year

He also mentioned that he heard that the classes have been packed for every session at the pool The swim team did well this year

Ms Bate asked if Mr Jonassensleague and Mr Crippensleague could get an all star team together

Mr Crippen stated that would require special insurance He also mentioned that the timing is a problem because the SCS Baseball league starts later than his league

ADJOURNMENT

Motion by Bate seconded by Cory to adjourn the meeting at pm

AYES All NAYES None ABSENT Miller Nicholson Paladino

THE PRECEDING MINUTES ARE A SYNOPSIS OF A PARKS AND RECREATION COMMISSION MEETING AND DO NOT REPRESENT A VERBATIM RECORD PLANNING COMMISSION MEETING

A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSION HELD ON TUESDAY AUGUST AT PM IN CITY HALL in the COUNCIL CHAMBERS JEFFERSON AVENUE ST CLAIR SHORES MICHIGAN

PRESENT Michael Descamps Chairman Paul Doppke Vice Chairman David Einkorn Kathryn Hanson Robert Hison Alternate Edward Jones Jeff Mazzenga Alternate David Schelosky Richard Swanquist Mary Ugorowski Secretary

Liz Koto City Planner Caryl Phillips Recording Secretary

ABSENT Robert Splane Excused Mary Ugorowski Excused

ELECTION OF OFFICERS

Commissioner Hanson made a motion supported by Commissioner Hison to elect Paul Doppke Chairman and Michael Descamps Vice Chairman

AYES All

CALL TO ORDER

roll Chairman Doppke caled the meeting to order at pm Commissioner Hanson called to Nine Commissioners were present Chairman Doppke advised it would take a vote of five approve or deny any requests before the Commission this evening

Commissioner Hanson made a motion supported by Commissioner Schelosky to excuse Robert Splane and Mary Ugorowski

AYES All

PLANNING COMMISSION MEETING OFAUGUST Page PPC REQUEST FOR VACATION OF PUBLIC ROAD Request to vacate public road east right of way adjacent to Avon and Couchez except for the feet retaining all public and private easements by the City of St Clair Shores

The city is requesting vacation of a portion of Couchez Street that was planned to terminate at Socia but ultimately was only paved to Avon

Legal Description All of Couchez Avenue adjacent to lot of Avondale Gardens Subdivision except the East

Background The city was approached by the property owner of Avon to inquire about buying the road of the right of way After researching the parcel staff has determined that only the portion right ofway where the sidewalk is located should be held by the city

The procedure for vacating cityowned property is dictated by the state of Michigan Subdivision between two Control Act The act states that any land that is vacated must be split evenly the adjacent properties

The city contacted the property owner east of the Couchez rightofway New Life Church and the Church is not interested in acquiring the eastern half of the property

The city has worked with both property owners to come up with a solution The city intends to will vacate the road rightofway to the east and west property owners then the church quit claim deed their portion over to the owner of Avon

There will be no costs to the home owner for acquiring the parcel only the increase in taxes from the additional property acquired

The city intends to maintain ownership of the east feet of the road rightofwayfor maintenance of the sidewalk and overhead utilities

The city also intends to maintain an easement over the entire vacation in the event that additional utilities or underground work is necessary

Staff recommends the vacation of the road right of way except the east feet with all private and public easements maintained

The Ms Koto City Planner was present Chairman Doppke read the following Planning that Commission and City Council understand that your presence here tonight constitutes you are a legal representative of the petitioner for Planning Case PPC Each statement of or in if intent promise andor pledge made by you the petitioner or agent either orally writing of permitted by Ordinance shall be binding upon the petitioner and shall be a condition said referenced approval Ms Koto indicated she agreed to same

Ms Koto advised the city was approached by the neighbor at Avon She explained that Ms Koto state law requires that of the vacated land goes to each adjacent property owner explained that this property would be split between the church and the property owner but the church does not want the land and will quit claim their half to the other property owner of

PLANNING COMMISSION MEETING OFAUGUST Page Avon Ms Koto advised that the city will maintain ownership of the east s ft for maintenance of overhead and underground utilities and sidewalk

Hison inquired whether the city will take care of the sidewalk Ms Koto noted that it is city sidewalk and will be maintained as such

Commissioner Hison made a motion supported by Commissioner Hanson to the recommend approval of the vacation of the road right of way as presented noting churchs intent to quit claim their portion to the property owner at Avon

AYES All

PPC REQUEST FOR VACATION OF PUBLIC ROAD Request to vacate the road to at right of way of Couchez from Masonic Avenue north its terminus Kyte Monroe retaining all public and private easements by the City of St Clair Shores

The city is requesting the vacation of a portion of Couchez Street that was planned but never paved

Legal Description That portion of Couchez Avenue adjacent to Lot and its previously vacated alley to the north also Lots of Walkers Harper Avenue Subdivision

Background The portion of Couchez from Masonic north approximately feet is currently road rightofway owned by the city The land has been used by the adjacent businesses for many years however the city has only minimally maintained the land

shall be There is no use for the city to maintain ownership of the land however easements maintained for utilities and egress to Kyte Monroe

The east half of the road rightofway would be deeded to the property owners of Harper Colleens Pub and Harper Colleens Pub The west half of the road rightofway would be deeded to Harper Colleens Pub and Masonic Marinos LiquorMasonic Party Store The property owners are supportive of this proposal

Staff recommends the vacation of the road right of way with all private and public easements maintained

Liz Koto City Planner was present Chairman Doppke read the following The Planning that Commission and City Council understand that your presence here tonight constitutes you are a legal representative of the petitioner for Planning Case PPC Each statement of or in if intent promise andor pledge made by you the petitioner or agent either orally writing permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said referenced approval Ms Koto indicated she agreed to same

PLANNING COMMISSION MEETING OFAUGUST Page Ms Koto advised this portion of Couchez Street was planned but never paved Marinos LiquorMasonic Party Store The Cabinet Shop and Colleens all own property that abuts this right of way and all are amenable to the vacation Ms Koto noted that the liquor store may quit claim their portion to the cabinet shop for egress She indicated that that would be a private agreement between the two parties

Commissioner Hison inquired as to access to the horse shoes at Kyte Monroe He stated years ago the city did some paving and sewer repairs there Ms Koto advised that an easement will be maintained both public and private for access to Kyte Monroe and the sewer would be the citys to maintain

Commissioner Hanson made a motion supported by Commissioner Descamps to recommend vacation of the public road as presented

AYES All

PPC REQUEST FOR VACATION OF PUBLIC ROAD Request to vacate the road the of right of way of Masonic east of Jefferson retaining all easements by City St Clair Shores

The city is requesting the vacation of Masonic east of Jefferson as it terminates within Veterans Memorial Park

Legal Description

That portion of Masonic Avenue adjacent to lots and of Assessors Plat number Liber Page

Background feet owned The portion of Masonic that runs east of Jefferson approximately is rightofway by the city The land has been part of Veterans Memorial Park for decades

shall be There is no use for the city to maintain the land as rightofway however easements maintained for utilities as needed

Staff recommends the vacation of the road right of way with all easements maintained

Ms Koto City Planner was present Chairman Doppke read the following The Planning that Commission and City Council understand that your presence here tonight constitutes you are a legal representative of the petitioner for Planning Case PPC Each statement of either in if intent promise andor pledge made by you the petitioner or agent orally or writing of said permitted by Ordinance shall be binding upon the petitioner and shall be a condition referenced approval Ms Koto indicated she agreed to same

Veterans Memorial Ms Koto advised this is a portion of Masonic that runs through the gates of Park

Commissioner Hison made a motion supported by Commissioner Hanson to approve the vacation of this public road as presented

PLANNING COMMISSION MEETING OFAUGUST Page AYES All

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF JUNE

Commissioner Hanson made a motion supported by Commissioner Swanquist to as approve the Planning Commission meeting minutes of June presented

AYES All

REPRESENTATIVESREPORT OF CITY COUNCIL MEETING OF AUGUST

Commissioner Hanson stated there was nothing on the August council agenda

Commissioner Hanson noted that at the council meeting the site plan for the gas station at Harper passed unanimously and the new cafe at the library is opening up soon

CITY PLANNER LIZ KOTOSSTAFF REPORT

Ms Koto advised it has been pretty quiet She noted she has not seen construction documents was from Biggby In response to Commissioner Hisonsinquiry she indicated approval granted in April and Planning Commission approval expires after one year She stated the commission to has the ability to grant an additional year Commission Hison suggested staff inquire as status of the project

AUDIENCE PARTICIPATION

There was no audience participation

ADJOURNMENT

to Commissioner Hanson made a motion supported by Commissioner Jones adjourn the meeting

AYES All

Meeting adjourned at pm

PLANNING COMMISSION MEETING OFAUGUST Page MINUTES WATER RESOURCES ADVISORY BOARD

A meeting of the Water Resources Advisory Board held on Tuesday September at pm in the Geer Conference Room at City Hall Jefferson Circle Drive St Clair Shores Michigan

PRESENT

Chairman Joe Claycomb

Vice Chairman Kevin Stripling

Commissioners Warren Danford Ronald Dest Michael Monaghan Alternate Joe St John arrived at pm ABSENT

AI Fincham Excused Robert Krompatic Jr Excused

ALSO PRESENT

Glenn Sexton Building Official Ayla Klein Recording Secretary

MarkCheryl Auk Jefferson KBE Hoist Representative

CALL TO ORDER

Claycomb called the meeting to order at pm

ROLL CALL

Roll call was taken and a quorum was present

and St John from the Stripling made a motion supported by Danford to excuse Fincham Krompatic meeting

AYES All ABSENT Fincham Krompatic St John

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited by those in attendance

APPROVAL OF AUGUST MEETING MINUTES

Claycomb stated that the word Minutes needs to added to the top of the first page

WATER RESOURCES AND ADVISORY BOARD MEETING OF SEPTEMBER Page Water Monaghan made a motion supported by Danford to approve the Resources and Advisory Board meeting minutes of August as corrected

AYES All ABSENT Fincham Krompatic St John

Lake Case MarkCheryl Auk Jefferson Build x dock inside the ramp area or close off boat ramp wide using steel seawall

At time Claycomb mentioned that a request for this property came before the board in May that the created board approved the request to change the land area and to put in the seawall at an angle which is back before the board to that boat ramp that is there That was years ago and now he coming asking have make some changes Mr Auk said he would like to accept any ideas that the board would

St John arrived

water to in Mr Auk Jefferson said he has a little boat and he and his wife have to get into the get into water He and out of the boat He would like to create a little dock to eliminate them having to get the was going to take two ft sections and put them together Mr Auk showed the board members a brochure of the type of dock he would like to have put in

Claycomb asked if this would be a floating dock or permanent

he to do it either Mr Auk said he can do it any way the board would want him to do it because is willing way

submitted Monaghan stated that it is the responsibility of the board to approve or deny a proposal that is He is not sure what the board is being asked to do here

Dest said there are two things noted in the application

Mr Auk said he would like to test out the boat dock and would prefer that if it works out He said the DEQ a dock and Army Corps of Engineers permits dontexpire until He said he is asking for floating approval and to close off the seawall

is three Mr Auk Claycomb said the reason why there is some discussion at this point because years ago had an approval to put in a ft dock

is Sexton mentioned that if the approved proposal is not acted upon with the first year the city approval void

Mr Auk stated that this would be a seasonal dock

it to come before the board Sexton said if you haventput it in yet within the first year would need again for approval

dock It was mentioned that it would still need to come before the board for approval even if it is a floating

Claycomb said that the board requested pictures that way we have it on file

Mr Auk said he will submit pictures to the board

to Case Jefferson to Dest made a motion supported by Monaghan approve Lake

WATER RESOURCES AND ADVISORY BOARD MEETING OF SEPTEMBER Page build x dock inside the ramp area

AYES All ABSENT Fincham Krompatic

a Ib davit Canal Case KBE Hoist on behalf of G Dino Tolias Wildwood Installing in customers backyard

to be used for a Dest asked what they plan to use the davit for If it is used for a boat it would only be able boat that is ft or smaller

be to The representative from KBE Hoist said they were told by the property owner that it would used pick up a jet ski

the Discussion was held about the property lines and how there has to be an ft clearance from property line on a canal and ft clearance from the property line on the lake

Dest said he noticed a couple of pipes lying in the area where it is excavated

that this davit will not The representative from KBE Hoist said that it was the irrigation pipes He explained on which is have a concrete base It attaches to the seawall and land We have a mounting plate top the boards attached to the seawall They stopped action when they discovered they needed approval

Danford made a motion supported by Monaghan to approve Canal Case Wildwood Installing a Ib davit in the backyard of property

AYES All ABSENT Fincham Krompatic

None ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD

AUDIENCE PARTICIPATION None

ADJOURNMENT

Monaghan made a motion supported by Stripling to adjourn the meeting

AYES All ABSENT Fincham Krompatic

Meeting adjourned at pm

RESOURCES ADVISORY BOARD THE PRECEDING MINUTES ARE A SYNOPSIS OF A WATER MEETING AND DO NOT REPRESENT A VERBATIM RECORD

WATER RESOURCES AND ADVISORY BOARD MEETING OF SEPTEMBER Page St Clair Shores Waterfront Environmental Committee

SEPTEMBER MONTHLY MEETING MINUTES

TUESDAY SEPTEMBER PM AT THE SCS LIBRARY

Members present Joe St John Mark Hodorek Christian deRon Erich Eggert Peter Rubino Dave Rubello and Erin Stahl Members absent Mark Balon Steve Kiluk Kevin Hertel Ben DAngelo Kathy Nixon and Peter McInnes Alter Sr Guests present Greg Alter Jr Eagle Scout candidate from Troop and his father Greg

Alter was recited Joe called the meeting to order at pm The pledge of allegiance led by Greg Jr by mission statement those in attendance a silent prayer was observed and Joe read the Committees

The minutes from the monthly meeting of August were approved by email with no changes a Eagle Project update Wood Duck Habitat Restoration Greg Alter Sr and Greg Alter Jr gave the their can and bottle drive committee an update on where his project stands was raised during project shells found in The existing nest box sites were visited and cleaned out There was a dead rat in one and egg next ofthe will other nest boxes Site visits were going to be conducted on Sept th and St The steps project with Brent to include building new boxes and repairing old ones There will also be a meeting Avery put up to boxes nest boxes in the Chapaton retention basin area Greg will contact new sites put up additional

volunteers that came out and I EntranceExit Ramp CleanUp was held on September th There were mile roads they collected bags of trash and recyclables The cleanup sites that were done were and There were no high school students that participated in this months cleanup

and looks and is now Rain Barrel Project The project was featured on the Council Connection great running State TV went on d to the on the citys cable Steve and Joe in front ofcouncil September promote project transitioned the distribution ofthe Representative Sarah Roberts bought two rain barrels The committee has Cashiers Office barrels from Steve to the CitysDepartment ofPublic Works Also payments are made at the

Student Scholarship Program update The application has been finalized There has been phone been sent call to date The scholarship is running in the Sentinel and the Connection The application has also on Facebook to the high schools Lake Shore Lakeview South Lake Regina and DeLaSalle and is posted

Ben followed with the schools to IBM Grant The Kayaks are at all high schools Joe Christian and up photograph the kayak displays We also distributed copies ofthe Lake St Clair Coastal Water Trail paddling routes to all three high schools We can get more copies if needed

Storm Drain Decal Program No Update

with Annual Meeting Draft agenda was reviewed New projects will be presented along ongoing projects a Topics to be discussed at Annual Meeting should be water levelswater quality The committee should have Peter R will sheet with time limits for our use Representative Forlini and Steve Steward were added to agenda for a water level contact Forlini for a short update on the ecoli problem and Joe will contact Steve report cover ofthe Annual Christian suggested a picture of the Nautical Coast Cleanup crew on the Report

Other Comments Updates New Items or Ideas rain barrels a The Committee will have a rep at the Lac Ste Claire Funfest to distribute fliers and promote debris b Committee joined the CRWC weekly clean at Chapaton Retention Basin volunteers picked up bags info about ecoli in the lake c Peter M and Joe attended the NOAA meeting at MacRays basically no new

Next Monthly Meeting Tuesday October at pm at St Clair Shores Library

Meeting was adjourned around pm MINUTES OF THE CITY OF ST CLAIR SHORES

ZONING BOARD OF APPEALS Thursday September

Present Absent Peter Stellas Chairman Mark Foster Thomas McKenney William Lince Duane Michno Randy Pullin Secretary Steve Scavone Dominic Calcaterra Alternate Lee Bertolo Alternate Also Present Chris Rayes Community Services Director Calvin Brown City Attorney Kathy Peck Recording Secretary

Call to Order

was The Chairman Stellas called the meeting to order at pmroll was called and a quorum present cases since the Board Pledge of Allegiance was said by all Petitioners were given the choice to postpone their was two members short and four votes would be needed Neither petitioner asked for a postponement their Chairman Stellas instructed the petitioners that it is understood by the Zoning Board of Appeals that of the and that each statement presence here tonight constitutes that they are a legal representative petitioner in shall be a of intent promise andor pledge made by the petitioner or agent either orally or writing condition of approval

Commissioners It was moved by Commissioner Bertolo supported by Commissioner Scavone to excuse Foster Lince Pullin and Calcaterra from tonightsmeeting September

Ayes All Absent Foster Lince Pullin Calcaterra Motion carried

Case No Mark E Rozycki efferson Ave LIBER PAGE Re KOPPIN TSCHAECHE SUBDIVISION LOT S FT LOT Location East side of Jefferson and North of Masonic REQUEST Petition to request a variance fora foot front yard setback for an accessory structure Zoning Ordinance Sec Schedule of regulations limiting height bulk density and area by zoning districts he did Mr Rozycki Jefferson appeared before the Board in June and was granted a variance however not understand setback requirements and since that meeting he realized that he asked for the variance backwards Consumers Power is charging by the foot to move the gas line and if the garage is built as originally Consumers requested it would cost Mr Rozycki If the garage was built as he originally requested is for it would cost him Power is charging him by the foot to move the gas line Where it presently approved shrubs Mr compared to where it should be and he would also have to rip out the rest of his Rozycki to The thought he was asking for the garage to be from the curb which is similar nearby garages original his for a practical difficulty remains which is that Mr Rozycki does not have the ability to access yard garage Mr Brown since he lives on the lake Chairman Stellas asked if the original practical difficulty can still be used offer replied that the Board can take judicial notice and could consider that again or the petitioner could new evidence It was noted that this is just a placement issue

Audience Participation None

Zoning Board of Appeals September Page of June Correspondence Commissioner Scavone read a letter from Diane Colombo Jefferson and dated that stated she has no objections to Mr Rozyckisrequest

from Ms Commissioner Michno asked if it would be necessary for the petitioner to obtain a new letter Mr Brown Colombo since the letter was dated June and was used for Mr Rozyckisoriginal request replied that the letter is part of the record and that Ms Colombo would have gotten notice of tonights meeting There is no reason to strike the letter the Board may give it whatever weight it wants Commissioner McKenney stated his only problem is that he would prefer if the rear of the garage which faces Jefferson would intends on and there be spruced up instead ofjust having plain siding Mr Rozycki stated he landscaping will be glass block windows as well Commissioner Scavone added that he would like something added to the of the if a motion were motion that would prohibit any type of storage shed on the rear Jefferson side garage to be made

for a It was moved by Commissioner Michno supported by Commissioner McKenney to approve the request of variance fora foot front yard setback for an accessory structure subject to the addition landscaping shed along the Jefferson side glass block windows facing west towards Jefferson and no permanent storage allowed between the garage and Jefferson at Jefferson Ayes All Motion carried

Case No Glenn and Linda Busch Wildwood Re SCHULTESSHORES SUBDIVISION LOT LIBER PAGE

Location East side of Jefferson and South of Eleven Mile Rd variance for a REQUEST Request for rear yard and a square foot total coverage porch and sun room constructed without a permit bulk Zoning Ordinance Sec Schedule of regulations limiting height density and area by zoning districts

because Paul Korzetz former coworker and neighbor of Mr Busch was representing Mr Busch this evening Mr Busch he was called out of town Mr Korzetz noted that the deck was at the house originally however to the replaced the bottom and did so without a permit There is no one behind his property and he spoke Mr Korzetz to neighbor to the west which is a rental There were no complaints from other neighbors agreed the statement read by Chairman Stellar

Audience Participation None

received that were in favor Correspondence Commissioner Scavone noted there were three identical letters Wildwood Haack of Mr Buschsrequest The letters were signed by Dennis Sarah DeDonatis Gary Wildwood and David Gladue Wildwood

that were former Commissioner Michno asked what Mr Korzetz relationship was and he replied they Commissioner Michno neighbors and he used to work with Glenn at Chrysler and they drove to work together Mr that it questioned the rain barrel at the bottom of the downspout and unfinished gutters Rayes replied Mr Michno also noticed there was can be checked if this variance passes which will then require an inspection fire on a wooden a barbecue grill on the porch Mr Rayes replied that you cannot have a burning appliance porch and that it should be located on the grass

himself He Commissioner McKenney asked who did the job and Mr Korzetz replied Mr Busch did the work with lot asked if Mr Busch had been before the ZBA in the past Mr Rayes replied that he did appear in across the whole front of the coverage issues for which he was approved He added a front porch addition

Zoning Board of Appeals September Page of Mr Busch had house and walkway which put him at lot coverage Commissioner Michno noted that if been before the Board previously that he should have known that he needed a permit Mr Rayes added that someone turned Mr Busch in Commissioner McKenney added the he would like to see the case tabled and to have Mr Busch come in personally

It was moved by Commissioner Bertolo supported by Commissioner Michno to TABLE the request for constructed without a rear yard and a square foot total coverage variance for a porch and sunroom permit at Wildwood Ayes All Motion carried

Other Business It was moved by Commissioner McKenney supported by Commissioner Bertolo to approve the Minutes of the August meeting as presented Ayes All Motion carried

Commissioner Scavone asked for an update on the house on Martin Road and the garage variance on Jefferson south of Mile Mr Rayes will check into it and get back with the Board

Audience Participation None

Adjournment It was moved by Commissioner Scavone supported by Commissioner McKenney to adjourn the meeting at

pm Ayes All Motion carried

Zoning Board of Appeals September Page of COUNCIL COMMUNICATION CCf

From Phillip A Ludos City Manager Subiect Council Meeting Schedule

Prepared by Mary A Kotowski MMC City Clerk

ManagersRecommendation

I recommend the approval of the Council Meeting Schedule as presented

Justification

The recommendation is to not hold a meeting the First Monday in November election eve In Mayor and City Council agreed to not hold a meeting prior to the Presidential General Election to allow the City Clerk last minute preparation time on Monday evening and to have the precinct located in Council Chambers setup on Monday

The Organizational meeting is scheduled to be held in conjunction with the regular meeting of November tH

This request is done at this time to meet publication deadlines for the City Calendar

Council Action

Moved by Council Member seconded by Council Member that the recommendation of the City Manager be approved

October Page of COUNCIL COMMUNICATION CCf

ST CLAIR SHORES CITY COUNCIL SCHEDULE OF MEETINGS FOR

wwwscsminet

The St Clair Shores City Council will hold their regular meetings the first and third Mondays of each month at pm in the City Council Chambers Jefferson Circle Drive St Clair Shores Michigan

January July January July

February August February Tues August

March September Tues March September

April October April October

May May November

June December June December

EXCEPTIONS When City Offices are closed on Monday due to a legal holiday Council meetings are held on the Tuesday of that week

February Presidents Day September Labor Day November to include Council Organizational Meeting

Election Dates State Primary Tuesday August Governor State General Tuesday November

October Page of City Calendar Ja nua Febru a March Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

April Ma J une Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

Jul A u ust Septem ber Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

October Novem ber December Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

Council Meetings Election Day Holiday Offices closed