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2020 Council Meeting Agenda

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2020 Council Meeting Agenda Agenda Council Meeting 23 June 2020 Dear Council member The next Ordinary Meeting of the City of Nedlands will be held online via Teams and livestreamed for the public and onsite in the Council Chambers, 71 Stirling Highway, Nedlands (Councillors Only) on Tuesday 23 June 2020 at 6 pm. The public can continue to participate by submitting questions and addresses via the required online submission forms at: http://www.nedlands.wa.gov.au/intention-address-council-or-council- committee-form http://www.nedlands.wa.gov.au/public-question-time Mark Goodlet Chief Executive Officer 19 June 2020 1 Council Agenda 23 June 2020 Table of Contents Declaration of Opening ................................................................................... 4 Present and Apologies and Leave of Absence (Previously Approved) ........... 4 1. Public Question Time ..................................................................... 5 2. Addresses by Members of the Public ............................................. 5 3. Requests for Leave of Absence ..................................................... 5 4. Petitions ......................................................................................... 5 5. Disclosures of Financial Interest .................................................... 5 6. Disclosures of Interests Affecting Impartiality ................................. 6 7. Declarations by Members That They Have Not Given Due Consideration to Papers ................................................................. 6 8. Confirmation of Minutes ................................................................. 6 8.1 Ordinary Council Meeting 26 May 2020 ......................................... 6 8.2 Special Council Meeting 16 June 2020 .......................................... 6 9. Announcements of the Presiding Member without discussion ...................................................................................... 6 10. Members announcements without discussion ................................ 7 11. Matters for Which the Meeting May Be Closed .............................. 7 12. Divisional reports and minutes of Council committees and administrative liaison working groups ............................................. 7 12.1 Minutes of Council Committees ..................................................... 7 12.2 Planning & Development Report No’s PD25.20 to PD30.20 (copy attached) .............................................................................. 8 PD25.20 No. 45 Portland Street, Nedlands – Additions to Single House and Site Works ................................................................... 8 PD26.20 No. 95 Victoria Ave, Dalkeith - Additions to Single House ........... 13 PD27.20 No. 18 Odern Crescent, Swanbourne - Two-Storey Single House with Undercroft Basement and Swimming Pool ................ 19 PD28.20 No. 64 Gallop Road, Dalkeith – 6 x Two Storey Grouped Dwellings with Basement Car Parking ......................................... 22 PD29.20 Local Planning Scheme 3 – Local Planning Policy: Smyth Road, Gordon Street and Langham Street Laneway and Built Form Requirements ............................................................. 26 PD30.20 Local Planning Scheme 3 – Local Planning Policy: Short Term Accommodation - Amendments .......................................... 27 12.3 Community & Organisational Development Report No’s CM04.20 (copy attached) ............................................................. 28 CM04.20 Public Art Budget 2021 ................................................................ 28 12.4 Corporate & Strategy Report No’s CPS11.20 (copy attached) ...................................................................................... 29 CPS11.20 List of Accounts Paid – April 2020................................................ 29 13. Reports by the Chief Executive Officer ........................................ 30 13.1 Common Seal Register Report – May 2020 ................................. 30 13.2 List of Delegated Authorities – May 2020 ..................................... 31 13.3 Monthly Financial Report – May 2020 .......................................... 38 13.4 Monthly Investment Report – May 2020 ....................................... 44 13.5 State Heritage Listing Finalisation – Nedlands Tennis Club ......... 47 13.6 Council Policy Reviews ................................................................ 50 13.7 All Abilities Play Space Reconciliation of Funds .......................... 52 13.8 Appointment of Audit & Risk Community Member ....................... 58 2 Council Agenda 23 June 2020 13.9 Consideration of JDAP Responsible Authority Reports for Complex Planning Applications .................................................... 60 13.10 Council Representation; 97-105 Stirling Highway, Nedlands ....... 65 13.11 Responsible Authority Report - 80 Stirling Highway, Nedlands ...................................................................................... 69 14. Elected Members Notices of Motions of Which Previous Notice Has Been Given ................................................................ 82 14.1 Councillor Smyth – City of Nedlands Design Review Panel ......... 82 14.2 Councillor Hodsdon – Plot Ratio .................................................. 86 14.3 Councillor Mangano – Legal Opinion – Judicial Review – 135 Broadway .............................................................................. 88 14.4 Councillor Mangano – Scheme Amendments .............................. 89 14.5 Mayor de Lacy – Potential Relocation of Broome Street Depot & Local Area Traffic Management ..................................... 93 14.6 Mayor de Lacy – Masons Gardens Review of Dog Exercise Options ....................................................................................... 100 15. Elected members notices of motion given at the meeting for consideration at the following ordinary meeting on 28 July 2020 ........................................................................................... 102 16. Urgent Business Approved By the Presiding Member or By Decision ..................................................................................... 102 17. Confidential Items ...................................................................... 102 17.1 Request for Reimbursement of Legal Fees ................................ 102 Declaration of Closure ................................................................................ 102 3 Council Agenda 23 June 2020 City of Nedlands Notice of an Ordinary Meeting of Council to be held online via Teams and livestreamed for the public and onsite in the Council Chambers, 71 Stirling Highway, Nedlands (Councillors Only) on Tuesday 23 June 2020 at 6 pm. Council Agenda Declaration of Opening The Presiding Member will declare the meeting open at 6 pm and will draw attention to the disclaimer below. Present and Apologies and Leave of Absence (Previously Approved) Leave of Absence None. (Previously Approved) Apologies None as at distribution of this agenda. Disclaimer Members of the public who attend Council meetings should not act immediately on anything they hear at the meetings, without first seeking clarification of Council’s position. For example, by reference to the confirmed Minutes of Council meeting. Members of the public are also advised to wait for written advice from the Council prior to taking action on any matter that they may have before Council. Any plans or documents in agendas and minutes may be subject to copyright. The express permission of the copyright owner must be obtained before copying any copyright material. 4 Council Agenda 23 June 2020 1. Public Question Time A member of the public wishing to ask a question should register that interest by notification in writing to the CEO in advance, setting out the text or substance of the question. The order in which the CEO receives registrations of interest shall determine the order of questions unless the Mayor determines otherwise. Questions must relate to a matter affecting the City of Nedlands. 2. Addresses by Members of the Public Addresses by members of the public who have completed Public Address Session Forms to be made at this point. 3. Requests for Leave of Absence Any requests from Councillors for leave of absence to be made at this point. 4. Petitions Petitions to be tabled at this point. 5. Disclosures of Financial Interest The Presiding Member to remind Councillors and Staff of the requirements of Section 5.65 of the Local Government Act to disclose any interest during the meeting when the matter is discussed. A declaration under this section requires that the nature of the interest must be disclosed. Consequently, a member who has made a declaration must not preside, participate in, or be present during any discussion or decision-making procedure relating to the matter the subject of the declaration. However, other members may allow participation of the declarant if the member further discloses the extent of the interest. Any such declarant who wishes to participate in the meeting on the matter, shall leave the meeting, after making their declaration and request to participate, while other members consider and decide upon whether the interest is trivial or insignificant or is common to a significant number of electors or ratepayers. 5 Council Agenda 23 June 2020 6. Disclosures of Interests Affecting Impartiality The Presiding Member to remind Councillors and Staff of the requirements of Council’s Code of Conduct in accordance with
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