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Komatsu Mining Corp. Group JOY GLOBAL UK LIMITED PRIVACY

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Komatsu Mining Corp. Group Joy Global (UK) Ltd Bromyard Road, Worcester, WR2 5EG, United Kingdom Phone: +44 (0)370 252-1000 JOY GLOBAL UK LIMITED PRIVACY NOTICE – EMPLOYEES We are committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with data protection law. It applies to all employees, workers and contractors. WHO ARE WE? "We", "our" or "us" means Joy Global UK Limited (part of the Komatsu Mining Corp. group). Our company no. is 02546087. Our registered office is at Bromyard Road, Worcester, WR2 5EG. We are the controller of your personal information. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection law to notify you of the information contained in this privacy notice. We have a Local Privacy Officer that can be contacted at [email protected]. More details of the Local Privacy Officer are available on Komatsu Konnect. If you have any questions about this privacy notice or the ways in which we use your personal information, please contact our Local Privacy Officer at [email protected] or our HR Manager. WHAT DOES THIS PRIVACY NOTICE APPLY TO? • This privacy notice sets out how we use your personal information as your employer during and after the employment relationship with us. It is important that you read this notice so that you are aware of how and why we are using the personal information that we are collecting, storing and using about you. Your rights over your personal information and how to exercise those rights is also set out in this privacy notice. • We have a separate privacy notice that sets out how we use your personal information during the recruitment and selection process. This is available on our intranet site, Komatsu Konnect. A hard copy is available from our Local Privacy Officer or HR Manager (see above for contact details). • We carry out new starter medicals on all employees when you begin working with us and then occupational health assessments on certain employees on an ongoing basis. Please note that we have a separate privacy notice about the use of personal information from an occupational health perspective. A copy of the occupational health privacy notice is available on Komatsu Konnect or when visiting the occupational health practitioner. • This privacy notice applies to current and former employees, workers and contractors. It does not form part of any contract of employment or other contract to provide services. We may update this notice at any time. NAVIGATION This privacy notice answers the following – please click on the links below to take you directly to the relevant section: • What personal information do we collect about you? o Personal information you give us o Personal information we put together o Personal information we receive from other sources Joy Global (UK) Ltd Reg. Office: Bromyard Road, Worcester, WR2 5EG: Reg. in England & Wales No. 02546087 2 • How do we use your personal information and what is our legal basis for using your personal information? • How do we use your sensitive personal information? • Will we change the way we use your personal information? • What happens if I don’t provide the personal information you have asked for? • Do we use your personal information to make automated decisions? • How long will we keep your personal information? • Who do we share your personal information with? • Will you transfer my personal information outside the UK/EEA? • How do we ensure that your personal information is secure? • Keep your personal information up to date • What rights do I have over my personal information? • How will you tell me about changes to this privacy notice? • How you can contact us WHAT PERSONAL INFORMATION DO WE COLLECT ABOUT YOU? Personal Information you give us: When you start your employment: We will collect personal information from you when you are a new starter and become an employee of the company. This will include your name, contact details, date of birth, NI number, start date, next of kin name and their contact details, bank details, gender, pension details, information about criminal convictions and offences, family details (only when applicable for emigration purposes), details of CV, previous employment, certifications/qualifications, and passport details. During your employment: In addition to the personal information you give us when you start your employment with us, we will also collect personal information from you during the course of the employment relationship. This will include, a copy of your driving licence, absence details (including sickness absence), return to work notifications, parental leave request forms, maternity/paternity/adoption information, a photograph, trade union membership, and medical information. Personal Information we put together When you start your employment: In addition to the personal information you give to us we will put together other personal information relating to your employment and store it on our internal files. This will include: details of your role, department, salary, job description, new starter medical information, location of employment or workplace. During your employment: In addition to the personal information you give to us we will put together other personal information relating to your employment and store it on our internal files. This will include: disciplinary details, grievance details, accidents and injuries at work, working time information, utilisation information (e.g. how long certain jobs take), annual leave records, payroll and tax records, CCTV footage and other information obtained through electronic means such as access card records, information about your use of our information and communications systems, flexible working information, exit interviews, appraisal/performance, training and qualifications. Personal Information we receive from other sources: We will carry out verification checks when you start and through the course of your employment. This will include employment history and taking references from previous employers; DVLA records to confirm your right to drive and whether you have penalty points on your licence (if applicable to your role), training records, professional memberships, and qualifications. HOW DO WE USE YOUR PERSONAL INFORMATION AND WHAT IS OUR LEGAL BASIS FOR USING YOUR PERSONAL INFORMATION? We have set out below how we use your personal information. In addition, we have set out our legal basis to use your personal information as we need to tell you this under data protection law. Information used for contract purposes: We will collect, store and use your personal information in order to administer the employment contract with you. We will use your personal information to: • arrange for our employment contract and new starter documents to be sent out to you and administer them 3 • set the terms on which you work for us (including any flexible working arrangements) • set you up as an employee on our systems • pay you (including expenses) • administer the contract we have entered into with you • administer and provide your contractual benefits • liaise with your pension provider • process your holiday requests • keep a record of any maternity/paternity/adoption/parental leave • deal with any notice to leave and to make arrangements relating to your leaving • review hours worked • assist with emigration matters • make payment of trade union subscriptions • arrange for and administer education, training and development requirements • arrange for and administer internal recruitment, promotion and changes of roles • carry out performance reviews and manage performance • set up and administer apprenticeship schemes • carry out disciplinary and grievance proceedings • set up and administer company car arrangements • keep a record of absence We collect, store, and use your personal information for the purposes set out above on the legal basis that it is necessary for performance of your employment contract with us. Information we use to run the business: We will collect, store and use your personal information for the purpose of running the business. We will use your personal information to: • create internal records e.g. meeting notes, records of training, time spent on projects, attendance at meetings or training, tool or machine usage, pool car usage, company car records, staff movements, leavers and new starters • set up a global employee directory • create photographic security passes • set up photographic internal marketing campaigns and email communications • set up and administer pool car arrangements • issue global safety alerts • arrange insurance • carry out business management and planning, including accounting and auditing • carry out utilisation reporting (e.g. reviewing the profitability of a project by looking at how long jobs take as part of that project) • deal with legal disputes involving you, or other employees, workers and contractors, including accidents at work • keep our network and systems secure • investigate, pursue or defend a legal claim • analyse our data analytics studies to review and better understand employee retention and attrition rates • provide references • investigate and deal with whistleblowing issues or compliance matters The legal basis for this use is that it is in our legitimate interests as a business to be able to use your personal information in this way to run our business and to enable you to carry out your role. As you will see from how we use your personal information the uses are those which any well run business would ordinarily use personal information and we only use personal information which is needed for each purpose (please see our General Personal Data Protection Policy about obligations to only use relevant personal information in the business.) We believe that this is a proportionate use of your personal information. Information used for job performance evaluations: We will collect, store and use your personal information for the purpose of evaluating your job performance.
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