8F CITY COUNCIL REPORT
SUBJECT: Urban Water Management Plan Update 2020
SUBMITTED BY: Araceli Cazarez, P.E., Engineering Manager
DEPARTMENT: Public Works
DATE: October 13, 2020
STRATEGIC RELEVANCE: Necessary Administrative Action
STAFF RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to execute a Task Order through the On-Call Contract with West Yost for professional services associated with preparation of the 2020 Urban Water Management Plan Update for a total amount not to exceed $94,667.
The Urban Water Management Plan is budgeted by the engineering operating division in the amount of $95,000 for fiscal year 2020/21 from fund 710
BACKGROUND / INTRODUCTION:
The Urban Water Management Planning Act requires every urban water supplier in California that either provides over 3,000 acre-feet of water annually, or serves more than 3,000 urban connections, to prepare and adopt an Urban Water Management Plan (UWMP) that includes specified content, including an urban water shortage contingency analysis, for submission to the Department of Water Resources (DWR). Urban water suppliers are required to submit an UWMP every five years. The 2020 UWMP is due on July 1, 2021
FINDINGS / ANALYSIS:
Engineering staff release the request for proposals (RFP) to eleven consultants on the Engineering On- Call list on August 3 2020. Two proposals were received from the following consultants by the due date of 3:00 P.M. on September 3, 2020: 1. Stantec Consulting Services Inc. (Stantec)
2. West Yost & Associates, Inc. (West Yost)
The proposals were reviewed by a four person panel comprised of: Public Works Director/City Engineer, Public Works Manager, Environmental Services Manager and the Engineering Manager. The selection criterion outlined in the RFP consisted of the following: • Project Understanding & Understand of Draft 2020 Guidelines (50 points) • Experience of firm(s) and specific staff (20 points)
• References from former clients (20 points) • Completeness and compliance with RFP format (10 points)
West Yost received the highest ranking and demonstrated to be the most qualified consultant based on their experience and understanding of the Draft 2020 Guidelines.
POLICY COMPLIANCE:
This action is in accordance with Municipal Code Chapter 3.24 – CONTRACTS AND PURCHASING Article III – Consultant and Professional Services.
ENVIRONMENTAL REVIEW:
This Ordinance is not subject to the California Environmental Quality Act (“CEQA”), as codified at Public Resources Code §§ 21000, et seq., and as further governed by 14 California Code of Regulations §§ 15000, et seq., because it is not a project as contemplated by 14 C.C.R. § 15378.
CONCLUSION: This action is in the best interest of the City in order to comply with the Urban Water Management Planning Act and ensure we are complying with the most recent changes in regulations.
ALTERNATIVES:
1. City Council authorize the City Manager to execute a Task Order through the On-Call Contract with West Yost for professional services associated with preparation of the 2020 Urban Water Management Plan Update for a total amount not to exceed $94,667. 2. Decline proposed resolution. 3. Provide staff with additional direction.
FISCAL IMPACT: The UWMP is approved in the Engineering Division of the Public Works operating budget for fiscal year 2020/21.
Budgeted Urban Water Management Plan Update Fund 710 $95,000
Actual project costs Fund 710 West Yost Professional Services $94,667
Budgeted Remaining Fund 710 $333
REPORT ACCOUNTABILITY:
This Staff Report has been reviewed by the City Attorney for legal sufficiency and by the City Manager for content.
The Finance Department has reviewed this staff report and certifies budgeted funds are available, unless a budget amendment is being requested as part of this action item.
CONTRACT ACCOUNTABILITY:
Araceli Cazarez in the Public Works Department will be responsible for this contract.
ATTACHMENTS: Attachment A – Task Order - West Yost UWMP 2020 Update Attachment B – Request for Proposals 2020 UWMP Attachment C- Proposals Received a. Stantec Consulting Services Inc. b. West Yost & Associates, Inc.
RESOLUTION 2020 - 171 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUTHORIZING THE CITY MANAGER TO EXECUTE A TASK ORDER THROUGH THE ON-CALL CONTRACT WITH WEST YOST FOR PROFESSIONAL SERVICES ASSOCIATED WITH PREPARATION OF THE 2020 URBAN WATER MANAGEMENT PLAN UPDATE FOR A TOTAL AMOUNT NOT TO EXCEED $94,667
WHEREAS, the City of Lincoln as a water purveyor is required by the State to adopt prior to July 1, 2021 a 2020 Urban Water Management Plan update; and
WHEREAS, proposals were requested from eleven firms from the City’s on-call list on August 3, 2020; and
WHEREAS, two proposals were received prior to 3:00 pm on September 3, 2020; and
WHEREAS, staff reviewed the proposals submitted by the two consultants and found West Yost to be the most qualified consultant based on their experience and understanding of the draft 2020 Urban Water Management Guidelines; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lincoln authorizes the City Manager to execute a Task Order through the On-Call Contract with West Yost for professional services associated with preparation of the 2020 Urban Water Management Plan Update for a total amount not to exceed $94,667.
PASSED AND ADOPTED this 13th day of October, 2020.
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Dan Karleskint, Mayor ATTEST:
Gwen Scanlon, City Clerk Engineering Department On-Call Contract for Professional Services Consultant: West Yost Project Name2020 Urban Water Management Plan Task Order
Date Requested: September 22, 2020 Purchase Order No. ______
This Task Order, authorized through the On-Call Contract by and between the City of Lincoln (“CITY”), and West Y. (“CONSULTANT”), was approved on June 12, 2018, per Resolution No. 2018-106. This Task Order is being requested for the following services (see attachment for the full detailed scope of work).
1. Professional services for the 2020 Urban Water Management Plan This task order will provide funding to support the required project management services needed to prepare and adopt the 2020 Urban Water Management Plan.
Consultant shall perform services on the project described above. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Contract as it pertains to the project described above.
Project Budget –
Project Budget: $ 94,667.00
Account Code(s): 710-6830-50400-0000
The work described above and herein attached as the Scope of Work is hereby authorized by the following agency representatives.
Approved by: Approved by: City of Lincoln West Yost
Signature: ______Signature: ______
Name: ______Name: ______
Title: Project Manager ______Title: ______
Date: ______Date: ______
Signature: ______Signature: ______
Name: ______Name: ______
Title: Department Head______Title: City Manager ______
Date: ______Date: ______
This Task Order is executed this 13th day of October, 2020.
REQUEST FOR PROPOSALS
TO PROVIDE
ENGINEERING SERVICES FOR THE
City of Lincoln 2020 Urban Water Management Plan
FOR THE CITY OF LINCOLN PUBLIC WORKS DEPARTMENT
Release Date: August 3, 2020 Questions Due: August 20, 2020 Submittal Deadline: 3:00 P.M. September 3, 2020 Request for Proposals to provide:
ENGINEERING SERVICES FOR THE
City of Lincoln 2020 Urban Water Management Plan (UWMP)
I. DESCRIPTION OF THE PROJECT The City of Lincoln Department of Public Works is seeking written proposals for engineering services from qualified firms to prepare the 2020 Urban Water Management Plan. As required by the Urban Water Management Planning Act, UWMPs must be updated every five years with the submittal deadline for the 2020 UWMP as July 1, 2021. The 2020 UWMP will need to address any recent amendments to the Urban Water Management Planning Act and requirements outlined in yet-to-be-released UWMP Guidelines (expected in summer 2020). Additional requirements to consider may include but are not limited to: the SB X7-7 water use target for 2020, Sustainable Groundwater Management Act progress, Demand Management Measures (DMM) including drought risk assessment, Water Recycling, City’s Water Shortage Contingency Plan, State Water Board Mandatory Water Conservation Regulation, Residential Indoor Water Use Reductions, Water Loss Audit reporting, Climate Change risks, and water facility seismic risks. Also, an UWMP must be consistent with various studies and plans, including; the Water Master Plan, Groundwater Management Plans, City growth projections, and any additional related water and planning studies. A copy of the City’s 2015 UWMP is attached (Attachment A).
II. SCOPE OF SERVICES: A UWMP that presents an accurate assessment of the City’s water supplies and demands, is consistent with the City’s other key water planning documents, and meets DWR’s 2020 UWMP requirements and schedule. The Scope of Services is comprised of the following tasks: Task 1 – Kick‐Off Meeting The consultant shall attend a project kick‐off meeting with City staff to discuss project parameters, scheduling constraints, and other relevant information regarding services required by this RFQ to create the 2020 UWMP. An overall project schedule shall be reviewed, revised and updated by the consultant.
The consultant shall prepare a detailed schedule of the project for a completion date. It shall be the responsibility of the consultant to review and become familiar with all pertinent data for completion of the UWMP.
Task 2 – Data Analysis and Evaluation The consultant will provide data review and analysis, development of demand projections and analysis of demand management measures. Consultant shall develop the UWMP according to the DWR Guidebook. The UWMP should also comply with and address all relevant updated statutes and mandates including that the UWMPs be submitted to the DWR. Specific plan components can be found at www.waterca.gov. As key sections of the UWMP are developed, namely the demand projection and water shortage contingency planning components, the consultant shall be required to make presentations to the City Council and the public at scheduled Council meetings in conjunction with City staff. The purpose of these presentations will be to solicit City Council and public input well in advance of developing a final draft UWMP. The consultant shall also assist the City with making the required notifications to other local agencies and public hearing notifications as specified by the Act.
Task 3‐ Information and Data Collection The consultant shall collect information and data in order to update Water Demand Projections for a 20‐year period through 2040. As water demand projections are a core element of an UWMP, collecting data for this task will be the initial priority. Necessary data for this task includes:
• Demographic data (e.g. population, housing unit and employment projections, etc.) from General Plans for the adjacent cities and the 2010 U.S. Census, etc.; • Historical and current water production data and consumption data by user class (single‐ family residential, multifamily residential, commercial, institutional, dedicated irrigation, fire and other). Trends in water use reduction at the City since 2000 should be analyzed and factored into the demand projection update; • Data to estimate impacts of the current and future CALGreen Codes and the City’s Water Use Efficiency Standards, as well as the impact of on‐going behavioral modification/social forming programs; • Historical and current water savings estimates from on‐going City conservation programs; • Economic information including historical, current and projected rates in regards to elasticity impacts; and Any other information the Consultant feels is necessary or beneficial for this task.
Task 4‐ Water Demand Projection Using the above information, the consultant shall develop water demand projections in five‐ year increments from 2020 through 2040.
Task 5‐ City Council Presentations In conjunction with City staff, the consultant shall present the draft water demand projections to the City Council and the public at up to two (2) City Council meetings. Based on the input received, the consultant shall make any necessary adjustments to the demand projections and finalize the corresponding chapters of the UWMP. The Consultant shall provide technical expertise and answer questions posed at the City Council meetings, prepare and review draft and final agenda reports, and assist with creation of City Council presentations.
Task 6‐ First Draft Report In conjunction with staff, the consultant shall present the first draft report to the City Council and the public. Subsequent to the presentation, consultant shall make any necessary adjustments/revisions and finalize the draft report.
Task 7‐ Second Draft Report The consultant shall identify any remaining data needs and draft any remaining required chapters of the UWMP, any supporting sections (e.g., Table of Contents, List of Tables and Figures, Acronyms and Abbreviations, References, Appendices, etc.), as well as the optional section on climate change impacts to supply, and the checklist developed by DWR to assist DWR with its review. The consultant shall send electronic copies of the draft UWMP (or notify of the UWMPs availability on‐line) to 5 local water agencies and 7 other public agencies designated by City staff, and provide advance notification prior to the public hearing. Consultant must inform City staff of all requirements, time frames, and costs for obtaining permits from the required regulatory agencies (if any).
The consultant shall present a final draft of the second draft to the City Council and the public for review and make revisions to the UWMP.
Task 8 – Final Plan In conjunction with City staff, the consultant shall present the final draft to the Council and the public at a public hearing. After the close of the public hearing, the City Council will consider final adoption of the UWMP.
Task 9 – Submittals Following adoption of the UWMP, the consultant shall submit the plan electronically as required/requested by the DWR. Please note submissions are due by July 1, 2021, and the City would like to make a good faith effort to submit the Plan to the DWR as soon as possible.
Task 10‐ Deliverables The Consultant shall provide to the City the following products and services as part of this project and any others the consultant deems necessary to provide a complete UWMP.
A. Draft UWMP a. One (1) hard copy sent (or notification of plan’s availability on‐line) to stakeholders (5 local water agencies and 7 other public agencies) as designated by City staff; b. Three (3) printed copies submitted to the City; and c. One (1) electronic version of the complete document in Word 2010 file format. B. Final UWMP a. Three (3) printed copies and one (1) electronic version of the complete document in both PDF and Word 2010. b. The consultant shall provide expertise, prepare the draft and final agenda reports, assist with creation of City Council presentations, and to be available to support staff and answer questions, for up to two (2) City Council meetings. c. The consultant shall coordinate UWMP adoption, assuring notification requirements for public hearing; and submittal of draft UWMP to all appropriate State, local agencies and stakeholders, d. The consultant shall coordinate with City and County agencies to receive the Final UWMP within 30 days of adoption. e. The consultant shall coordinate the posting notice and submittal of the Final UWMP to the DWR.
III. REQUIRED CONTENTS OF PROPOSAL Submit three copies of the letter proposal. Proposals should be concise and specific to this RFP and limited to 8 single sided pages, excluding 1) the cover letter, 2) the cost proposal (in separate sealed envelope) and 3) full resumes and sample documents (specifically described below) included in appendices. Proposals must be in the following format:
1. Consultant Identification: Provide the legal name of the firm, the firm’s mailing and physical address, the names and contact information of the legally responsible principal and the primary contact person (Project Manager) for this project.
2. Project Understanding and Work Plan: Explain in detail your understanding proposed work plan, including all anticipated tasks along with any supplemental tasks (those not specifically identified in this RFP) you deem necessary for successful completion of this project. A table shall be provided that identifies the number of labor hours for each phase of the project, by staff level.
3. Quality Assurance/Quality Control (QA/QC): Describe the team’s established QA/QC program to be used throughout the Project. Provide the name, licenses and a brief bio of the person responsible for QA/QC.
4. Related Project/Client Information: Briefly describe three (3) comparable projects that best exhibit the firm’s experience in each of the required services. Include the specific project name and location, overall project size and cost, consultant’s contract value, client contact person, including title, organization, address, current telephone number and E-mail address.
5. Individual Staff Experience and Project Organization: i. Provide an organization chart showing the project manager and key staff members for the project. ii. Provide a brief bio of each key staff. iii. Provide a summary of each sub-consultant, their area of responsibility and percentage of the project cost.
iv. Provide a realistic statement of current staffing workload commitments, additional resources of the firm, and ability of the firm(s) to respond to any request for additional or contingency services in a timely manner. v. Provide a statement that the departure, reassignment or substitution for any named member of the designated project team including sub consultant(s) will not be made without the prior written approval of the City.
6. Cost Proposal: Include a cost estimate of all required services and associated fees in a separate document and sealed in an envelope entitled “ENGINEERING SERVICES COST PROPOSAL for the City of Lincoln Pavement Management Program”. The cost proposal must:
i. Be broken down by task and personnel category to indicate the level of effort and duration for each task, ii. Show one hourly rate for each personnel category necessary for each task. iii. Show all sub-consultants and costs. iv. Show all other charges. v. Show a “not to exceed” total for each task.
7. Exceptions List any exceptions to any portion of this RFP. The City will consider the exception(s) and may or may not reject the RFP as non-responsive.
8. Appendices: Appendices are not required, will not count against the stated page limit, and may include:
i. Full resumes of key staff ii. Full project descriptions.
IV. SUBMISSION OF THE PROPOSAL Submit two bound copies and a pdf digitally via email ([email protected]) or on a USB stick of the proposal in a sealed envelope complete with the project name noted on this RFP cover sheet and addressed to: City of Lincoln, Engineering 600 Sixth Street Lincoln, CA 95648 Attn: Araceli Cazarez PLEASE NOTE: ***IF THE PROPOSAL WILL BE HAND DELIVERED IT SHALL BE DROPPED OFF AT THE CITY MANAGER’S OFFICE THAT IS OPEN MONDAY-FRIDAY 9AM-12PM***
PROPOSALS MUST BE RECEIVED no later than the time and date stated on the cover sheet of this proposal and at the aforementioned location. Proposals received after this time or at any other location will be deemed unresponsive and rejected.
V. CONSULTANT SELECTION PROCESS The City will evaluate and rank the proposals using the following scoring:
Project Understanding & Understand of Draft 2020 Guidelines 50 Points Experience of firm(s) and specific staff 20 Points References from former clients 20 Points Completeness and compliance with RFP format 10 Points Total Points Possible 100 Points
Although not anticipated, at the discretion of the City, one or more of the top ranked teams may be interviewed based upon the relative ranking by total score. Interviews will be for the purpose of meeting the project team, discussion of the scope of work, and review of the factors considered in the preparation of the proposal. The teams may also be requested to provide further clarification of submitted materials and/or submit additional materials for consideration. After the interviews and review of any additional requested materials, the City will begin negotiations with the prime consultant of the top ranked team.
All proposals may become public information subsequent to the On-Call Professional Services Agreement. The Proposer may describe any sensitive or potentially proprietary information in general terms.
The Proposal should reflect the most favorable terms available to the City, as the City may make award on the Proposal alone without interviews or any further contact with the Proposer.
VI. RFP SCHEDULE The City of Lincoln has designated the following activities and dates as key to the project schedule:
RFP Schedule 1. RFP Issued August 3, 2020 2. Questions Due August 20, 2020 3. Proposal Due September 3, 2020 4. Interviews (if needed) Week of September 21st 5. City Council Award of Contract October 13, 2020 6. Notice to Proceed October 14, 2020
The City of Lincoln reserves the right to change the RFP schedule.
VII. DOCUMENTS AND QUESTIONS Direct any questions regarding this RFP to Araceli Cazarez by Email at [email protected]. All questions and requests for clarification must be received no later than 5 pm on the date noted in the schedule above. Revisions may be provided via an Addendum. Do not contact any other City staff or consultants to the City.
Addenda to this RFP will be transmitted via e-mail to the consultants on the City’s on- call list. Failure of the proposer to be aware of addenda or failure to return signed addenda with the Proposal in a timely manner as a complete responsive proposal may be cause for rejection at the sole discretion of the City. Verbal conversations with any person will not modify any term or obligation of this RFP.
VIII. SUBMITTAL INSTRUCTIONS
1. All proposals become the property of the City and will not be returned. 2. All costs for proposal preparation shall be borne by the Proposer. 3. The Proposer may withdraw the Proposal or correct a mistake in the Proposal prior to the Proposal deadline by submitting a withdrawal request or correction/addendum in writing. Oral communication will not be accepted. 4. Extra special bonus points will not be provided for high production value proposals with nifty glossy pictures and slick bindings. Please don’t fill your proposals with fluff.
IX. TASK ORDER The selected Consultant will be issued a task order through their on-call professional services agreement.
No work is authorized and no payments will be made prior to execution of a Task Order. Progress payments will be made monthly on completed work based on approved and accepted invoices that include signed time cards of special inspector(s), unit prices or as otherwise agreed. City will make payment to Consultant, less any retained amounts, within 30 days of receipt by the City of a correct and complete invoice.
X. ATTACHMENTS A. 2015 Urban Water Management Plan
Stantec Consulting Services Inc. 3875 Atherton Rd. Rocklin, CA 95765
September 3, 2020
Araceli Cazares Project Manager City of Lincoln Department of Public Works
Reference: Proposal for the City of Lincoln 2020 Urban Water Management Plan
Dear Araceli,
We are pleased to submit for your review and consideration our proposal for preparing the City of Lincoln 2020 Urban Water Management Plan (UWMP). With Lincoln specific project management experience and access to experts in a broad array of water management disciplines and support service, we can help the City plan for long-term water sustainability. Stantec Consulting Services Inc. is one of the top tier water resource firms globally and we look forward to bringing our urban water management team and resources to the City to complete this important 2020 UWMP update.
About our team: Our project team members have industry leading water resources experience, familiarity with the City’s infrastructure, and local leadership to successfully deliver this plan. We are committed to you as a long-term partner and will provide the necessary resources to meet your technical and schedule requirements.
Our proposed project manager, Gabe Aronow, PE, has years of work history with the City on various projects and will be supported by Steven Beck, PE as principal-in-charge. Gabe’s proven history of supporting water resources efforts encompasses planning and designing for potable water, recycled/non- potable water, and wastewater infrastructure projects, including several for the City of Lincoln. Most importantly, our proposed technical advisor, Jim Cathcart, PE, brings decades of experience leading integrated and compliance-driven planning and experience in writing multiple UWMPs for a variety of California clients. Gabe will work with Jim to assure appropriate resources are committed to each of the specific tasks. Our technical review and QA/QC will be provided by Yung-Hsin Sun, PE, Ph.D., who is a principal engineer with 31 years of experience leading, managing, and planning interdisciplinary water resources projects . He has comprehensive experience and knowledge on the development and operations of California water, including the Federal Central Valley Project and California’s State Water Project, and the Sacramento-San Joaquin Flood Control System. Dr. Sun participated in many strategic planning activities for water resource projects throughout California, including California’s Water Plan and the Central Valley Flood Protection Plan.
Proven experience that will directly benefit you:
Our team specializes in all facets of water resources planning. All of our proposed team members are Stantec employees, focused and prepared to deliver an UWMP that meets your needs. With Gabe at the helm as project manager, you can expect a customized approach based on our comprehensive and intimate understanding of your needs and goals.
August 17, 2020 Araceli Cazares Page 2 of 2
Reference: Proposal for the City of Lincoln 2020 Urban Water Management Plan
We are part of this community:
With 75 years of California project and planning experience and six local offices, we are well-integrated in the region. Stantec has a 22-year long history of working with the City, and while the City knows most of our current services as wastewater related, we have supported the City in the development of its potable water wells, development of the first water GIS mapping, completion of several water main projects, and we bring intimate knowledge of the City’s reclaimed water resources through development of the reclaimed water master plan. We also have experience working for PCWA and NID, the City’s potable water sources. This gives us perspective and understanding of the political, geographical, and jurisdictional aspects required to successfully complete the 2020 UWMP. We have a vested interest in the success of this project as professionals and as community members.
We want to be selected to support you on this important project. Please let us know if you have any questions about our team or proposal or require additional information.
Regards,
Stantec Consulting Services Inc.
Gabe Aronow PE Steven L. Beck PE Project Manager Principal in Charge (430) 570-0515 (916) 773-8100 [email protected] [email protected]
City of Lincoln, CA
Proposal to prepare the 2020 Urban Water Management Plan September 3, 2020
A. Consultant Identification
In 2018, two new policies were enacted, Senate Bill Company Name Stantec Consulting Services (SB) 606 and Assembly Bill (AB) 1668, which Inc. amended existing law to establish long-term (Ownership) August 27, 1929 improvements in water conservation and drought Incorporation Date planning to adapt to climate change and the Jurisdiction of New Year resulting longer and more intense droughts in Incorporation California. The 2020 Urban Water Management Plan update includes additional provisions related to Local Employees 1,300 the preparation and adoption of an UWMP by an (California) urban retail water supplier as part of updated National Employees 22,000 legislation including from 2018. The key new and/or updated requirements include drought risk assessment, seismic risk assessment, water Office Location Rocklin, CA and Nevada City, shortage contingency plan, groundwater where the majority of CA supplier coordination, system description, and the work will be demand management measures. The done implementation schedule of these items varies over Proposer’s Point of Steven L. Beck, PE the course of the next few years and will require Contact and signing Principal in Charge updates to the 2020 UWMP. Stantec will work with authority 3875 Atherton Rd. the City of Lincoln (City) to evaluate these Rocklin, CA 95765 requirements and opportunities to streamline (916) 773-8100 compliance with UWMP preparation, adoption, and [email protected] submittal requirements. Gabe Aronow, PE Stantec has developed a systematic approach to Project Manager managing projects through our Project Management 101 Providence Mine Rd Framework. Stantec’s Project Manager, Gabe Nevada City, CA 95959 Aronow, PE, will approach the 2020 UWMP update (530) 470-0515 using our tools and standards to maintain a [email protected] schedule compliant with the California Department of Water Resources (DWR) guidelines and within the agreed upon budget. Our Project Management Framework system provides a structure that incorporates work efforts, schedule, financial controls, quality control/quality assurance processes, and ultimate project delivery.
Gabe has a long history working with the City of Lincoln (City) on various 2018 Legislation (SB 606 and AB 1668) have four projects and knows the City’s infrastructure. He will work closely with our core primary goals: team utilizing past experience in the preparation of water master plans and a variety of other planning documents at the local and state level. Use Water More Wisely Eliminate Water Waste Our technical advisor, Yung-Hsin Sun supported DWR in the framework Strengthen Local development for making conservation a California way of life and current Drought Resilience implementation of the 2018 Legislation in developing data, tools, research, and Improve Agricultural guidebooks. Water Use Efficiency and Drought Planning
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B. Project Understanding and Work Plan
Project Understanding
California urban water suppliers are required to update and submit an Urban Water Management Plan (UWMP) every five years. UWMPs are meant to support the long-term resource planning for water suppliers to evaluate existing and future supplies and demands of their customers.
The UWMP is compiled in accordance with Division 6 Part 2.6 of the California Water Code §10610-10656 and §10608. The 2020 UWMP update comes with additional provisions related to the preparation and adoption of an UWMP by an urban retail water supplier. The implementation schedule of these items varies over the course of the next few years and will require updates to the 2020 UWMP. The City may want to consider these requirements to streamline compliance with UWMP preparation, adoption, and submittal requirements.
UWMP Preparation
Demand and Supply
Historical water consumption is analyzed to understand the water demand trends in a service area and these trends are used to project future demands. Historic trends in water use can be calculated based on per capita or per land use, depending on available data. Projecting for future conditions will require additional considerations and use of the appropriate forecasting methods as well as water conservation and changing use patterns.
Water Use Efficiency and Conservation
Demand projections will account for the water savings due to efficiency and implementation of demand management measures. We will include distribution system water loss for each of the five years preceding the plan update. Water loss information will be provided by the City.
In previous UWMPs, it was required to establish a baseline water use and set target water use goals for 2020, seeking a 20-percent reduction in per capita water use. In the 2020 UWMP, the City must demonstrate its actual water use, as compared to the previously established 2020 target. Based on information provided by the City, we will update the data and methods used to establish baseline, target, and actual gallons per capita per day use within the framework of the SB X7-7 Verification Form.
Water Shortage Contingency Plan
A key updated requirement of the 2020 UWMP is the Water Shortage Contingency Plan. which will be reviewed and updated to meet the 2020 UWMP requirements. The analysis generally consists of:
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Annual water supply and demand assessments, consisting of methodologies, process, and timelines for preparing assessments Six stages of action in response to water supply shortages of up to 50 percent. Shortage response actions including locally appropriate supply augmentation, local demand reductions, local operational changes, mandatory prohibitions against specific water use practices, an estimate of the extent to which the gap between supplies and demand will be reduced by implemented action, and communication protocols Actions to be taken to prepare for and implement during catastrophic water supply interruptions Monitoring and reporting requirements An analysis of revenue impacts of each action including measures to overcome those impacts.
Seismic Risk Analysis
Urban water suppliers are now required to specifically address seismic risk to various water system facilities and to have a mitigation plan. An important aspect of this provision is the intersection of water supply infrastructure planning with a regional hazard mitigation plan. This leaves a variety of ways for an urban water supplier to accomplish this requirement.
Drafting the Plan
Stantec supported DWR in the preparation of the draft Guidelines and other implementation actions under the 2018 legislation on long-term water conservation and drought planning (e.g., Senate Bill 606 and Assembly Bill 1668), led by our proposed QA/QC lead, Yung-Hsin Sun. We are familiar with the new and changing requirements and we will work closely with the City in preparing a well-structured and well-supported UWMP that is also durable for City’s long-term water supply reliability.
Scope of Work
The Urban Water Management Plan (UWMP) will be compiled in accordance with Division 6 Part 2.6 of the California Water Code §10610-10656 and §10608. The Guidelines for the 2020 UWMP have not yet been released by the California Department of Water Resources (DWR); the following scope of work represents our best estimate of effort and cost based on previous UWMP guidelines. When DWR guidelines are released, Stantec will review the scope and fees proposed herein and adjust as necessary to define a 2020 UWMP that meets DWR guidelines and requirements. Any changes to this scope and fee will be discussed with City staff and an appropriate change order will be issued dependent upon the requirements. The following table is a brief summary of the tasks expected to complete this UWMP update.
Scope of Work – Summary of Tasks and Subtasks Task/Subtask Description 1.0 Project Management 1.1 Preparation of Project Status Stantec will prepare project status reports to accompany monthly invoices. Reports 1.2 Project Administration Stantec’s project manager will coordinate communication, meetings, and deliverables with the City. He will be the primary hub for communication between project team members. 1.3 Meetings and Workshops Stantec has budgeted for the following meetings: • Project Kickoff Meeting (1 meeting, 2-hour conference call or in-person meeting) • Project Status Meetings (3 conference calls) • Public Hearings (2 meetings – one in person, one virtual via video conference) 1.4 QA/QC See Section C for details of the QA/QC plan for this project.
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Scope of Work – Summary of Tasks and Subtasks (cont’d) Task/Subtask Description 2.0 Data Analysis and Evaluation 2.1 Data Analysis and Evaluation Stantec will review background information including previous studies. The objective is to collect data to satisfy the new and/or updated requirements of the 2020 UWMP and updates from the 2015 UWMP. Stantec assumes data will be available in an electronic Excel format. The following data will be collected and reviewed at the outset of the UWMP preparation: • Historical weather data (temperature, precipitation, ETo) for the previous 10 years • Current land use maps, general plans, and specific plans • Updated timing of proposed developments • Historical metered water consumption records by customer class (monthly consumption, number of meters) for the previous 10 years of record. • Historical monthly water production by source for the previous 10 years of record. • Water supply capacity by source • Documentation of water rights and supply entitlements 3.0 2020 UWMP Update 3.1 Evaluate Existing Water Supplies Stantec will prepare the following descriptions of each existing water source: • Historical monthly and annual usage (2010-2019) • Projected supply over the next 20 years in normal, single dry and multiple dry years • Contracts, water rights, or other proof for the expected supply • Supply reliability and vulnerability to seasonal or climatic shortage • Water quality summary • Cost of purchased and produced water 3.2 Future Water Supply Water Code §10631(b) also requires the water supplier to identify and quantify planned sources of Opportunities water. This task will revisit, and update, options presented in the 2015 UWMP and identify additional supply options to be considered in meeting future demands for the next 20 years as provided by the City and will include the following sub-tasks: • Describe currently planned water supplies • Describe water transfer and exchange opportunities • Describe desalinated water opportunities • Identify preferred water supply options 3.3 Develop 20-year Demand Water Code §10631(e) requires water suppliers to quantify past, current and projected water use Projections in five-year increments for the next 20 years. Stantec will document historical usage and prepare updated water usage projections through year 2040. The following subtasks will be performed: • Document population growth projections • Document land use plans • Document historical water usage by user class • Update indoor/outdoor and seasonal demand analysis • Develop water demand factors • Prepare 20-yr water demand projections • Low income households 3.4 Document Existing Water In previous UWMPs, it was required to establish a baseline water use and set target water use Conservation Measures goals for 2020, seeking a 20-percent reduction in per capita water use. In the 2020 UWMP actual water use must be demonstrated, as compared to the previously established 2020 target. Based on information provided Stantec will update the data and methods used to establish baseline, target, and actual gallons per capita per day use within the framework of the SB X7-7 Verification Form. Water Code §10631(e) requires water suppliers to provide a description of their water demand management measures (DMMs) including: 1) a description of each DMM currently being implemented or scheduled for implementation, 2) a schedule for implementing all DMMs, 3) a description of the methods used to evaluate the effectiveness of DMMs, and 4) an estimate of existing conservation savings and the effect of the savings on the supplier’s ability to further reduce demand. `3.5 Summarize Recycled Water Plan Water Code §10633(a-g) requires water suppliers to provide information on recycled water and its potential use in the service area. Stantec will extract relevant information from previous recycled water plans and supporting planning documents and incorporate the following information in the UWMP report: • Description of the wastewater collection and treatment systems in the supplier's service area. • Amount of wastewater collected and treated and the methods of wastewater disposal.
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• Quantity of treated wastewater that meets recycled water standards, is being discharged, and is otherwise available for use in a recycled water project. • Description of the type, place, and quantity of recycled water currently being used in the supplier's service area. • Description and quantification of the potential uses of recycled water, consisting of agricultural irrigation, landscape irrigation, wildlife habitat enhancement, wetlands, industrial reuse, groundwater recharge, and other appropriate uses, and a determination with regard to the technical and economic feasibility of serving those uses. • Projected use of recycled water within the supplier's service area at the end of 5, 10, 15, 20, and 25 years, and a description of the actual use of recycled water in comparison to uses previously projected. • Description of actions, including financial incentives, which may be taken to encourage the use of recycled water, and the projected results of these actions in terms of acre-feet of recycled water used per year. • Description of any plans for optimizing the use of recycled water in the supplier's service area, including actions to facilitate the installation of dual distribution systems, to promote recirculating uses, to facilitate the increased use of treated wastewater that meets recycled water standards, and to overcome any obstacles to achieving that increased use. As the author, Stantec already has the recycled water master plan and should have the supporting data required for inclusion in the UWMP. To the extent that this information is not readily available for inclusion in the UWMP, Stantec will work with staff to identify such information that is still needed from the City. 3.6 Summarize Current and Water Code §10635 requires a water supplier to assess water supply reliability during normal, dry, Projected Water Supply Plan and multiple dry years. This assessment compares the total water supplies available to the City with the total projected demand over the next 20 years. Stantec will perform the following subtasks to prepare this assessment and develop a recommended plan. • Compare water demand projects and existing supplies • Describe water quality impacts on reliability • Describe overall water supply reliability for planning period 3.7 Review and Update Water Stantec will review and update 2016 City of Lincoln Water Shortage Contingency Plan (WSCP) to Shortage Contingency Plan comply with Water Code §10632 which requires water suppliers to provide an urban water shortage contingency analysis. Stantec will review the existing water shortage contingency plan and make appropriate revisions consistent with the UWMP updates. 3.8 Seismic Risk Assessment and Section §10632.5 requires water suppliers to provide a seismic risk assessment and mitigation Mitigation Plan plan. Stantec will review available Hazard Mitigation Plans for compliance with the 2020 UWMP update. Stantec will prepare the necessary narrative updates in the 2020 UWMP update to comply with current regulations. Stantec does not anticipate field work or quantitative seismic evaluation is required and is excluded from the scope of work. 4.0 – Prepare UWMP Report 4.1 Prepare Draft 2020 UWMP Stantec will prepare an administrative draft 2020 UWMP and WSCP and submit an electronic copy Report (MS Word) to the City for review. Stantec will schedule a teleconference to discuss any City comments on the draft plan. The draft plan will be presented to the City Council and will be subject to a 60-day public comment period. Five printed copies and one electronic (PDF) copy will be provided for the draft report. It is anticipated that the public draft report will be made available for review at the City office, on the City web site, and through e-mail to interested parties. 4.2 Prepare and Submit Second Stantec will take review comments and identify any remaining data needs or supporting Draft Report documentation required, and add the checklist developed by DWR required for their review to the draft appropriate and prepare the Final 2020 UWMP and WSCP Update addressing issues described on DWR’s UWMP “Review for Completeness” form. Stantec will also append the “Review for Completeness” to the Final 2020 UWMP report and submit to the City for final City Council approval. The approved 2020 UWMP is required to be submitted to DWR 30 days after City Council approval and prior to the deadline of July 1, 2021. Stantec will work with the City to submit the Council-approved 2020 UWMP update to DWR. Stantec will submit electronic copies of the report to five local water agencies and seven other public agencies identified by the City and provide notification of a public hearing presenting the report. 4.3 Prepare and Submit Final Report Following the public hearing on the draft 2020 UWMP, Stantec will make revisions, as necessary, and present the final plan to the City Council at a public hearing. Task 4 Deliverables: • One electronic (PDF) copy of the draft report. • Five printed copies and one electronic (PDF) copy will be provided for the final report. Stantec will also provide individual electronic files for report text, figures, tables and graphics (MS Word, Excel, or another appropriate format).
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C. QA/QC
Project Management Approach
Stantec has developed a systematic approach to managing projects through our Project Management Framework. Our Project Management Framework system provides a structure that incorporates work efforts, schedule, financial controls, document quality control/quality assurance processes, and ultimate project delivery. The cornerstones of the framework are: (1) the Project Execution Plan (PXP) serving as the communication document for the team describing tasks at hand, identifying resources required to accomplish the tasks, and planning of upcoming tasks; (2) Project schedule and maintenance identifying tasks accomplished, time allotted for each task and when resources are needed to accomplish tasks; (3) Project control tracking budget status and invoicing; and (4) Quality assurance/quality control (QA/QC) providing reviews to maintain high quality submittal documents. Stantec’s project management system is aligned with the Project Management Institute’s Project Management Body of Knowledge and has been used continuously throughout Stantec’s projects successfully. The following is a discussion of elements our Project Management Framework.
Project Execution Plan (PXP)
The PXP is a living document that is updated based on schedule progress, project-related efforts, and ultimately communicates to the project team (collectively City of Lincoln and Stantec) the key project management goals, processes, and procedures for this project. Our project manager, Gabe Aronow will develop the Work Breakdown Structure (WBS) based on the scope of work and input from the City. The WBS is the foundation for developing the project schedule and budget for progress monitoring. The PXP documents the required QA/QC procedures and facilitates coordination among team members and subconsultants, outlining who does what, when.
Quality Management/Quality Control
We have a proven procedure for establishing and maintaining the quality of our professional work products. In fact, our QA/QC protocols are integrated into our overall Project Management Framework that requires continuous reviews during the development of the project from the initial stages through approved construction documents. The QA/QC procedure is founded on selecting an experienced team using proven procedures consistently, following strict standards for engineering, checking to help ensure compliance, and adapting rapidly to unusual events. Jim Cathcart, Stantec’s technical reviewer, brings extensive and relevant experience to overall QA/QC of the planning effort. He will provide technical oversight for meeting established legal and regulatory requirements and strategic goals of the City. Jim is well versed in urban water management planning requirements and associated demand management and infrastructural planning.
Yung-Hsin, Stantec’s QA/QC Lead, supported California’s Department of Water Resources (DWR) in the framework development for making conservation a California way of life and current implementation of the 2018 Legislation in developing data, tools, research, and guidebooks. He has contributed to regional water reliability studies with a water market approach and agency capacity building considerations, basin-scale climate adaptation plans that integrate federal, state, and local resources, and considerations for addressing locally unique climate vulnerabilities.
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D. Related Project/Client Information
Our water resources professionals provide a wide variety of services throughout California, including preparation of urban water management plans, integrated water resources master planning, operations and yield modeling, climate change assessments, integrated ground and surface water modeling, hydrology and hydrogeology, aquifer recharge, storage and recovery, conjunctive use of surface water and groundwater, and database management. In California, we have been involved with planning of several of the largest water resource projects recently completed or currently under development. Please see the table below for a summary of our team experience.
Related Project Descriptions
Project Details Client Contact Info Project Description
City of Benicia Mr. Kyle Ochenduszko, PE This project included physical inspection of City water and wastewater infrastructure with discipline experts all Deputy Public Works Director Water Master accessible assets (12 mgd WWTP, 12 mgd WTP, plus 265 East L Street Plan Update and pump stations and storage tanks) and ranked them based CIP Benicia, CA 94510 on condition and risk and identified recommended improvements. The project also modeled the water (707) 746-4376 distribution system and wastewater collection system to 2019-20 identify capacity constraints and assess reliability and [email protected] sustainability improvements. Prospective water and $999,000 fees wastewater permit drivers for future improvements were also identified along with possible funding programs. The project deliverables include water and wastewater master plan update documents, each compromised of thirteen technical memorandums accessing and summarizing City’s assets with Capital Improvement Programs. Casitas Municipal Julia Aranda, Engineering Stantec was hired by Casitas Municipal Water District Water District Manager (Casitas) to prepare a Comprehensive Water Resources Plan (CWRP) to evaluate their future water supply needs.
Comprehensive The CWRP presents a strategy for addressing current and Water Resources 1055 Ventura Avenue future water supply challenges, risks, and opportunities to Plan Oak View, CA 93022 meet the needs of Casitas customers. The CWRP is based on a review of a wide range of available options and (805) 649-4485 strategies and consists of an adaptive approach to providing 2019 – Present a reliable and sustainable water supply for Casitas. [email protected] $400,000 fees Elsinore Valley Parag Kalaria Stantec worked with the Elsinore Valley Municipal Water Municipal Water District to update their 2010 UWMP to achieve on-time and Elsinore Valley Municipal Water District on-budget submittal of a compliant plan to the State of District California. Lake Elsinore, CA 31315 Chaney Street/PO Box 3000 2015 UWMP Lake Elsinore, CA 92531 2105-16 (951) 674-3146
$60,000 fees
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E. Individual Staff Experience and Project Organization
Stantec carefully builds our project teams to meet the needs of the client and project scope. We perform best when we are in a role that plays to our strengths; therefore, having the right person in the right job enables us to deliver projects to our clients successfully. Our proposed structure is illustrated in the table below. Full resumes are located in Appendix A. As demonstrated in the similar experience section of the appendix, our team has worked together on many comparable projects. Lessons learned from past projects will help us deliver high quality consulting support services that exceed your needs. Key Stantec Staff Organizational Table
Stantec Staff Role in Project Brief Bio Member Gabe Aronow, PE Project Manager Gabe’s has over 27 years of experience focused on planning, engineering design, and project management of water and wastewater projects. Work has ranged from planning, permitting, and water quality studies through design, construction, and operational support, including many projects for the City of Lincoln. Autumn Glaeser, UWMP Lead Autumn has over 15 years of engineering planning, design, and construction experience involving public PE improvement projects. Autumn recently completed the Casitas Municipal Water District Comprehensive Water Resources Plan which involved evaluating supply and demand future projections and supply portfolios development to achieve the districts future goals. Autumn will be preparing various agencies 2020 Urban Water Management Plans as one of the lead planners for Stantec.
Conan Monson, Engineering Lead Conan has over 23 years in planning, design, engineering management, and construction management of water PE infrastructure projects. His experience includes masterplan/CIP development, water treatment, wellhead design, pump station and water storage design.
Jim Cathcart, PE Technical Review Jim has more than 43 years of experience specializing in water resources supply and development in California and the Wester U.S. His technical experience includes program/project management in planning, design and construction management of water, wastewater and reclamation infrastructure.
Yung-Hsin Sun, Technical Advisor, Yung-Hsin is a principal engineer with over 32 years of experience leading, managing, and planning large-scale PE, PhD QA/QC multi-objective interdisciplinary water resources projects for flood management, water supply and ecosystem restoration. He has comprehensive experience and knowledge regarding the development, policy and operations of California water.
Steven Beck, PE Principal-in-Charge Steve Beck is a recognized leader in water and wastewater design with more than 34 years of experience. He has managed all phases of water and wastewater projects including conceptual planning, feasibility studies, design, construction management, including many projects for the City of Lincoln. Steve will serve as principal-in-charge and help ensure your project expectations are met.
Stantec | City of Lincoln | 2020 Urban Water Management Plan Update Page | 8 The departure, reassignment, or substitution of any of the named key project personnel will not be made without prior written approval from the City. F. Cost Proposal
The Cost Proposal is presented in a separate sealed envelope.
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G. Exceptions
Stantec takes no exceptions to this RFP.
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Appendix A – Personal Resumes
Stantec | City of Lincoln | 2020 Urban Water Management Plan Update Page | 11
Appendix B – Representative Project
Descriptions
Stantec | City of Lincoln | 2020 Urban Water Management Plan Update Page | 12 City of Benicia – Water and Wastewater Master Plan Update and Major Facility Condition Assessment
Client: City of Benicia, California
Client Reference: Project Description: Kyle Ochenduszko, PE Deputy The City of Benicia water infrastructure includes a raw water supply pump 250 East L Street station and 15-mile raw water main, 12-mgd water treatment plant, four Benicia, CA 94510 storage tanks, three booster pump stations and 165-miles of distribution (707) 746-4376 system. All the facilities operate acceptably, but much of the City and water [email protected] facilities were built in the 1960s and 1970s leaving some critical infrastructure nearing the end of its useful life. The City’s wastewater infrastructure Project Date: includes a 12 mgd wastewater treatment plant, 23 sewage lift stations, and December 2019 - 2020 150 miles of sewer collection system with high flow diversion facilities and an effluent outfall to the Carquinez Straight.
Key Personnel: This project physically inspected with discipline experts all accessible assets Gabe Aronow, Project Manager and ranked them based on condition and risk and identified recommended Conan Monson, Project Technical Lead improvements. The project also modeled the water distribution system and (Water) wastewater collection system to identify capacity constraints and assess reliability and sustainability improvements. Prospective water and wastewater permit drivers for future improvements were also identified along with possible funding programs. The project deliverables include water and wastewater master plan update documents, each compromised of thirteen technical memorandums accessing and summarizing City’s assets with Capital Improvement Programs.
Stantec | City of Lincoln | 2020 Urban Water Management Plan Update Page | 13 Casitas Municipal Water District Comprehensive Water Resources Plan Client: Casitas Municipal Water District
Client Reference: Project Description: Julia Aranda, Engineering Manager 1055 Ventura Avenue Stantec was hired by Casitas Municipal Water District (Casitas) to prepare a Oak View, CA 93022 Comprehensive Water Resources Plan (CWRP) to evaluate their future water (805) 649-4485 supply needs. The CWRP presents a strategy for addressing current and future [email protected] water supply challenges, risks, and opportunities to meet the needs of Casitas customers. The CWRP is based on a review of a wide range of available options Project Date: and strategies, and consists of an adaptive approach to providing a reliable and December 2019 -Present sustainable water supply for Casitas.
Lake Casitas is the primary source of supply for Casitas Municipal Water District. Key Personnel: Yield estimates for Lake Casitas were developed by Stantec using an updated Yung-Hsin Sun, Technical Advisor computer model to simulates all inflows and outflows on a monthly time step for a 74-year period (1945-2018). Stantec’s model updates included considerations for climate variability, probabilistic approach, and Casitas’ Water Efficiency and Allocation Program (WEAP).
Stantec worked closely with Casitas to perform stakeholder outreach, development of a decision support tool, project option screening process, and developed a series of portfolios that led to the ultimate recommended water supply portfolio outlined in the final CWRP. The CWRP is currently out for public review.
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Elsinore Valley Municipal Water District 2015 2015 Urban Water Management Plan Urban Water Management Plan
Client: Elsinore Valley Municipal Water District Client: Coachella Valley Water District Project Date: Project Date: 2015-2016 2015-2016
Relevance to Your Project: Relevance to Your Project: Urban water management plan Urban water management plan update update Familiarity in the District’s region- Familiarity in the District’s region-of-interest of-interest Client Reference: Client Reference: Parag Kalaria Coachella Valley Water District Elsinore Valley Municipal Water District 1918 Coachellay Valley 31315 Chaney Street/PO Box 3000 Palm Desert, CA 92236 Lake Elsinore, CA 92531 (760) 398-2651 (951) 674-3146 Project Description: Stantec, formerly as MWH, Project Description: Stantec, formerly as MWH, worked with the Coachella Valley Water District to worked with the Elsinore Valley Municipal Water update their 2010 UWMP to achieve on-time and District to update their 2010 UWMP to achieve on- on-budget submittal of a compliant plan to the State time and on-budget submittal of a compliant plan to of California. the State of California.
Stantec | City of Lincoln | 2020 Urban Water Management Plan Update Page | 15 Engineering Services for Water Master Plan Update Client: City of Anaheim Project Description: Client Reference: Julia Aranda, Engineering The primary objectives of the WMP update will provide Anaheim with a roadmap Manager for long-term capital improvement and water resource planning. 1055 Ventura Avenue Oak View, CA 93022 The WMP will reflect recent improvements and changes made to Anaheim’s water (805) 649-4485 infrastructure and prepare Anaheim for the next 20 years of capital planning and [email protected] necessary upgrades. The objectives will be accomplished by: • Developing water demand projections and water resources supplies Project Date: • December 2019 -Present Using Anaheim’s hydraulic model (Innovyze’s InfoWater) to evaluate existing and build-out conditions, water supply sources, storage, fire flow, and system specific conditions Key Personnel: • Performing various Analyses, Needs Assessments and Mini Studies (Well Jim Cathcart, Project Plan, Moving water across City, Water Age etc.) Manager • Using Anaheim’s asset management software (Innovyze’s InfoMaster) to evaluate pipeline replacement requirements and prioritization • Developing a 20-year capital improvement plan with each project identified, scope description, project costs, project initiation triggers, and anticipated construction time
Stantec is updating the City’s master plan focusing on updating water demands and use factors to reflect the impact of conservation and changing urban density patterns, calibrating the existing water distribution model, and preparing an asset management program to address aging infrastructure. The goal is to develop an updated plan that Anaheim can rely on for Capital Planning through the 2040 planning horizon.
Stantec | City of Lincoln | 2020 Urban Water Management Plan Update Page | 16 Gabriel I. Aronow P.E. Project Manager
Gabe’s has over 27 years of experience focused on planning, engineering design, and project management of water and wastewater projects. Work has ranged from planning, permitting, and water quality studies through design, construction and operational support. He has led many significant planning, pipeline, and treatment design efforts, covering water distribution pipelines, storage and booster pump systems, sewers and sewer pump stations, force mains and gravity mains, raw sewage and effluent storage facilities, and wastewater disposal and reclamation facilities, including all aspects of the civil improvements required for complete municipal services.
EDUCATION Western Placer Regional Sewer Project, Placer County, and the City of Lincoln WWTRF Phase 1 and Phase 2 Expansion BS, Civil Engineering, University of California, Projects. Berkeley, California, 1993 Other City of Lincoln Projects: MS, Environmental Engineering, University of WWTRF Influent Sewer Criteria California, Berkeley, California, 1994 WWTRF Effluent Pipe and Outfall Project Phase 1 and Phase 2 Reclamation Projects REGISTRATIONS Multiple pump station design and support services Professional Engineer #55307, State of California E Street Sewer Improvements Reclamation Master Plan PROJECT EXPERIENCE Wastewater Collection System Master Plan City of Lincoln Wastewater Treatment and Reclamation Rules and Regulations Reclamation Facility (WWTRF), Lincoln, California Reclamation Use Area permitting support Gabe was the lead project engineer for planning, WWTRF operations engineering support design, and support during construction of this Master Reclamation Permit support new green-field treatment facility for the City of NPDES permitting support Lincoln. The project included siting work, sewer Water Effects Ratio Verification study routing, effluent pipe routing, storage, and land Auburn Ravine Temperature Study disposal area identification, in addition to design of City of Benicia Water Master Plan Update and 4.2 Mgal/d ADWF of new Title 22 treatment Major Facility Condition Assessment, City of capacity, with oversizing for efficient expansions. Benicia, California Gabe was responsible for the design of the The City of Benicia water infrastructure includes a hydraulic profile of the facility and all hydraulic raw water supply pump station and 15 mile conveyance components of the project, including mainline, water treatment, storage, booster pump the influent pump station, maturation pond pump stations and distribution system. All the facilities station, filter feed pump station and effluent pump operate acceptably, but much of the City and station. Other pump stations included the high water facilities were built in the 1960s and 1970s leaving some critical infrastructure nearing the end pressure plant water pump station, filter backwash of its useful life. This project physically inspected pump station, plant drain pump station and with discipline experts all accessible assets and reclamation run-off return pump stations. All ranked them based on condition and risk and pumping facilities included redundant equipment identified recommended improvements. The and pumps ranged from low head submersible project also modeled the system to identify sewage pumps to high head vertical turbine capacity constraints and assess reliability and pumps. Subsequent expansion projects include the Mid- sustainability improvements. Prospective permit
denotes projects completed with other firms Gabriel I. Aronow P.E. Project Manager
drivers for future improvements were also siphon. Further complications included the need to identified along with possible funding programs. keep the system in service during construction of the replacement. Due to the complexities, Gabe County of Madera Maintenance District No. 19 included a contractor on the design team to Water Storage, Pressurization, and Distribution ensure that the new design was constructible and System Project, Madera County, California well value engineered to accommodate the The Madera County Maintenance District No. 19, constraints. This project is now in successful required emergency provisions to provide a operation. supplemental water supply to the District, including connection to a well, storage, a booster pump Bowman Low Level Outlet Project station and pipeline connections to the community This project replaced a defective dam outlet distribution piping. This was designed over the control valve and valve house inside the river/dam spring of 2016, and completed and operational after-bay that had failed due to water hammer and that summer to address drought concerns and age. The old facilities had to be removed and a provide a reliable water source. Piping included new 66-inch butterfly valve for system isolation new 6-inch and 8-inch distribution piping, a and a 48-inch jet valve to avoid cavitation for flow 400,000 gallon steel tank and a 300 gpm booster control over a wide range of heads and flow pump station and piping connections to the District installed. The work involved multiple layers of water system. quality control and discipline coordination and Bear River Siphon Replacement Project, Nevada changes required from DSOD and FERC. All Irrigation District, California regulatory issues were addressed and approved Gabe managed design of a 54-inch diameter and the project was successfully completed in inverted siphon replacement project for the 2015. The dam and water facilities were critical Nevada Irrigation District. This project replaced a and could only accommodate a 30-day design 45-year old 30-inch to 42-inch diameter siphon period and 30-day shutdown period to build the that traverses the Bear River Canyon. The new facilities and get them operational for summer reasons for this replacement project are threefold: irrigation flows. 1) part of the existing siphon is made of Techite, a City of Grass Valley Water Treatment Plant O&M brittle fiberglass material that fails catastrophically Manual, Grass Valley, California as it ages (and failure of this pipe material installed Gabe completed the operations and maintenance elsewhere within the District around the same time manual for the City’s water treatment plant. This period has occurred); 2) part of the siphon consist work included working with City staff, assessing of an aerial bridge at the bottom of the canyon that the existing and new treatment plant infrastructure, is not designed to support inspectors or facilities existing manuals and submittal information and needed to complete repairs, which has resulted in preparing a new, up-to-date operations manual. inattention to the siphon since it was constructed 45 years ago, and 3) limited capacity. The new Graton Casino Water Treatment Plant siphon provided additional capacity to The project included assessment and design of accommodate future needs. This project was water demands for the casino floor, hotel and fire complicated due to severe site constraints, flows. The work included hydrogeology studies, including 50% grade canyon slopes, unstable well design and development for two new 400 gpm geology in some places, unimproved access wells. The work also included facility planning and roads, narrow easements with contentious neighbors and the need for a 200-foot free-span detailed design for new well head improvements, bridge over the Bear River at the bottom of the chemical treatment for iron and manganese with
denotes projects completed with other firms Gabriel I. Aronow P.E. Project Manager
filtration and one million gallons for storage, and Assistance (DFA) and was allotted $500,000 in pumping facilities to distribution. The facilities also planning grant funding through the DFA Small included air-gap interties to the irrigation system Communities program to develop the master plan. for back-up water, primarily supplied with Stantec applied for and helped the City secure this reclaimed water. All new facilities were housed in grant. a new block building with chemical containment, storage and laboratory space.
Angels Camp Water Treatment Plant Improvements This project included improvements to existing facilities that were aged and in need of replacement and additional filter and system control infrastructure. Hydraulic improvements were made throughout the treatment plant and all new flocculation basins and equipment were installed. New pressure filters were also designed, along with new filter feed and finished water conveyance pump stations.
Water Treatment, Storage and Distribution System Master Planning, Grass Valley, California This project included development of a water treatment, storage and distribution facilities master plan for the City of Grass Valley. The plan balanced cost with the need for quality facilities that will provide reliable water service to the community. Plan development involved public meetings and negotiations with developers. The work included development of a hydraulic model to distribute peak day demands and fire flows throughout the City and develop Capital Improvement Plans to ensure that the desired level of service is provided. The system is also riddled with legacy piping systems, many of which are over 100 years old. The master plan incorporated into the CIP a plan to systematically replace older pipes, especially those of questionable materials, such as asbestos cement and those in areas of other known issues, such as low pressure. The City of Grass Valley is designated a small disadvantaged community by the State Water Board Division of Financial
denotes projects completed with other firms Résumés Steven Beck, PE Education & Registrations Principal-in-Charge MS, Civil Engineering // BS, Civil Engineering // BS, Construction Management State of California Professional Engineer #43799 Steve is a recognized leader in wastewater infrastructure and treatment with over 34 years of experience. He has provided project management services for all phases wastewater infrastructure and treatment projects including master planning, feasibility studies, and design.
Relevant Project Experience Manteca Sanitary Sewer Study, Manteca, CA (Principal-in-Charge) // Stantec was responsible for all work related to the project including management of all field activities, development and management of project deliverables, reviewing and appending the portion of the City’s GIS database related to the project, data compilation and analysis, and performing the condition assessment for the sewer lines and manholes. The project included a detailed Work Plan, Health and Safety Plan, and Traffic Control Plan. Pipe cleaning and CCTV inspections were performed on 52,150 lineal feet of gravity sanitary sewer line ranging in size from 10-inch to 60-inch and visual inspection of 187 manholes. The IBAK Panoramo® 3D Optoscanner was used for the inspection of the sewer lines and the IBAK Panoramo® Si was used for the inspection of the manholes. Sewer line inspections and manhole inspections were coded in accordance with the Pipeline Assessment Certification Program © (PACP) and Manhole Assessment Certification Program © (MACP) developed by the National Association of Sewer Service Companies (NASSCO). Wastewater Collection System Master Planning, Woodlake, CA (Principal-in-Charge) // Stantec is currently developing a wastewater collection system master plan for the City of Woodlake. Hydraulic modeling of the system to assess available capacity and identify deficiencies is underway. Steve's team is using the PC-SWMM software platform for hydraulic modeling of the system. The City’s system includes approximately 20 miles of pipelines ranging in size from 4-inch to 18-inch diameter constructed of a variety of materials. Steve and his team are also assisting the City with a condition assessment of its collection system infrastructure. The results of both the capacity and condition assessments will be used to prioritize projects in both capital improvement and repair and replacement programs. Wastewater Collection, Treatment, and Disposal Facilities Assessment and Master Planning, Grass Valley, CA (Principal-in-Charge) // Stantec is developing a wastewater collection, treatment, and disposal facilities master plan for the City of Grass Valley. Challenges included severe system inflow and infiltration into a collection system with portions dating back to the late 1800’s. The system includes approximately 65 miles of 4-inch to 30-inch diameter pipelines of various materials. Our work involves targeted wet weather flow monitoring, development of a sewer system model utilizing PC-SWMM software, itemization of system assets and addition to the system asset management, and condition and capacity assessment of the wastewater treatment plant and collection system. We will next identify and prioritize projects to address deficiencies, and develop a wastewater system Capital Improvement Program (CIP). Once the City approves the CIP, we will conduct an assessment of the wastewater enterprise fund revenues and expenses. Collection System Capacity Evaluation, Discovery Bay, CA (Principal in Charge) // The Town of Discovery Bay CSD collection system was modeled by Stantec using InfoWorks software. Collection system pipelines with a diameter of 8 inches and larger were modeled, along with 11 of the District’s 15 active lift stations. The model simulation of the existing system under 10-yr, 6-hr design storm conditions predicted a peak hour flow of 4.35 Mgal/d at the WWTP. Segments of the existing system deemed to be deficient based on the hydraulic analysis were identified and tabulated. A key recommendation was for the District to confirm manhole rim and invert data. James Cathcart PE
Technical Advisor 43 years of experience
Jim has more than 43 years of experience specializing in water Member, Reclaimed Water Standards Committee, American resources supply and development in California and throughout Water Works Association the western US. His technical experience includes program/ PROJECT EXPERIENCE project management and engineering specializing in planning; Water and Wastewater Master Plan and Data Conversion* | design; construction management of water, wastewater, and Capistrano Beach Water District | Orange County, California reclamation infrastructure; computer modeling; master planning; | Principal-in-Charge ground and surface water treatment; transmission and storage; Jim lead the planning efforts for this combined water and and pipeline design. He also has provided expert witness wastewater master plan. The project included future land use services for water system planning, modeling, and design. and population planning and demand projections. Wastewater flow projections were based on flow monitoring results from select areas of the District. Both systems were EDUCATION modeled to assess system adequacy and future improvements. Particular emphasis was placed on an aging MS, Civil Engineering, California State University at Long Beach, sewer main along the coast. This sewer had experienced Long Beach, California, 1983 sagging and infiltration problems, and improvement analysis BS, Civil Engineering, State University of New York at Buffalo, consisted of rehabilitation and replacement alternatives. In a Buffalo, New York, 1977 parallel project, he coordinated conversion of the District's AA, Liberal Arts, Niagara Community College, Niagara Falls, New paper map system to a digital database. York, 1973 Water Master Planning* | Various Cities, California | Project CERTIFICATIONS & TRAINING Engineer/Project Manager Jim prepared several water master planning studies for Fellow, American Society of Civil Engineers, Irvine, Calfornia, 2015 Torrance, Fullerton, Oxnard, Thousand Oaks, Capistrano REGISTRATIONS Beach, and Santa Monica, California; and Sunnyside, Washington; as well as for residential and commercial Professional Engineer #C31518, State of California, December 31, developments. These studies included steady-state and time- 2018 dependent computer system modeling. System improvement Professional Engineer #CE014350, State of Nevada, December 31, recommendations total more than $185 million. He also completed master plan updates for Torrance and Fullerton, 2018 California. Work for the City of Sunnyside was recognized by MEMBERSHIPS the state’s Department of Social and Health Services for the quality of the hydraulic analysis and report and was Member, Transient Analysis Task Committee, American Society of suggested as a model for other small water system master Civil Engineers plans. Member, DPR Standards Committee, American Water Works Water System Master Plan* | City of Torrance | Torrance, Association California | Principal-in-Charge/Project Manager Past Chair, Water Resources Planning and Management Committee, American Water Works Association Jim provided overall project direction for an update to the City's 1993 master plan. In addition to updating previous Member, Recycled Water Committee, American Water Works planning data, work included integrating a new hydraulic Association model with the City's GIS data and investigating various Life Member, American Water Works Association water resource availability options including groundwater treatment, desalination, and water rights acquisition. Special Fellow/Life Member, American Society of Civil Engineers emphasis was placed on improving the City's downtown Member, WateReuse Association redevelopment area, addressing groundwater quality issues, and the impact of existing and proposed water quality Member, Orange County Water Association regulations. Peer Reviewer, American Water Works Association
* denotes projects completed with other firms
Yung-Hsin Sun Ph.D, PE, D.WRE, ENV SP Technical Reviewer
32 years of experience Sacramento, California
initiatives. He was also directly involved with the coherent strategy Yung-Hsin is a principal engineer with 32 years of experience and individual implementation focus. Major work includes: (1) the leading, managing, and planning large-scale multi-objective, interdisciplinary water resources projects for flood management, RWA-led North American River Basin Regional Drought water supply and ecosystem restoration in US and other Contingency Plan (2017) in collaboration with local water agencies to identify regional mitigation actions and response countries. He has comprehensive experience and knowledge actions to improve drought resiliency; (2) the RWA-led Regional regarding the development, policy, and operations of California water, including the Federal Central Valley Project and Water Reliability Plan (2019) for modernizing the regional California’s State Water Project. Dr. Sun has participated in conjunctive use strategy with water market infusion for leveraging available water rights and contract entitlements in the region; and many strategic planning activities for the development of (3) the Water Resources Development and Management Plan integrated policies, water portfolio strategies, water infrastructures, and climate adaptation, His critical contribution (2019) for the EDWA to transform the agency’s governance, has deep roots in his knowledge of water rights and regulatory programs, and strategies for integrated water management in El framework, and his experience in water transfer and other Dorado County. In addition, agency collaboration in implementing solutions customized for and implementable in headwaters and innovative, modern integrated water management solutions. Dr. foothill environments that are predominately rural-agricultural. Sun has collaborated with leaders and decision makers to establish durable policies and implementation framework using Making Water Conservation a California Way of Life | Department combination of critical thinking and technical expertise in large- of Water Resources (DWR) | Sacramento, California | 2016 - scale system optimization, surface water and groundwater present | Senior Strategic Advisor, Contract Manager, and Subject hydrology, and decision support methodology. Dr. Sun is Matter Expert currently serving on the Board of Directors for the Water Education Foundation to promote lasting changes in water Yung-Hsin working closely with DWR and State Water Resources management through education. Control Board, led the development of the 2017 Framework document for Making Water Conservation a California Way of Life EDUCATION per Governor Brown’s Executive Order B-37-16 to provided key recommendations on four areas including using water more PhD, Civil and Environmental Engineering, UCLA, California wisely, eliminating water waste, strengthening local drought MS/MSc, Civil Engineering, National Taiwan University, Taiwan resilience, and improving agricultural water use efficiency and drought planning. The framework document satisfied the BS/BSc, Civil Engineering, National Chiao Tung University, California Water Action Plan, Action 1, and led to the passage of Taiwan Senate Bill 606 and Assembly Bill 1668 of 2018. Yung-Hsin REGISTRATIONS supported DWR in the legislation outreach process and after the legislation was enacted, he analyzed the legislation for roles and Professional Engineer #62911, State of California (PE) responsibilities by various state and local agencies, and Diplomate #00651, American Academy of Water Resources developed the Primer of 2018 Legislation on Water Conservation Engineers, Water Resources Engineer (D.WRE) and Drought Planning - Senate Bill 606 (Hertzberg) and Assembly Bill 1668 (Friedman) as a core reference for implementation that Envision™ Sustainability Professional (ENV SP), Institute for received high praise from agencies and stakeholders for Sustainable Infrastructure comprehensiveness, accuracy and clarity. He is the program PROJECT EXPERIENCE manager for continued support to DWR in implementing the 2018 legislation, including water use standard development, technical American River Basin Study (ARBS) (multiple projects) | US analyses and evaluation, guidance and guidebook revisions, and Bureau of Reclamation (Reclamation), Regional Water Authority coordination. (RWA), El Dorado Water Agency (EDWA) | 2016 – present | Sacramento, California | Principle-in-Charge, Strategic Advisor Framework for Evaluating Alternative Water Supplies: Balancing Cost with Reliability | Water Research Foundation | 2017-2018 | Yung-Hsin served as the varying roles of strategist, architect, Denver, Colorado | Senior Advisor subject matter expert, and project manager in this ongoing multi- faced, multi-project, multiagency collaboration among Yung-Hsin was the senior advisor in this research project. The Reclamation, RWA, EDWA, Cities of Sacramento, Roseville and purpose was to conduct a utility survey for their planning and Folsom, and the Sacramento Area Flood Control Agency. Yung- analytical framework for water supply planning under the deep Hsin led the funding acquisition and concept for an integrated uncertainties of climate change. Based on the survey and other approach to unify the data and tools used by federal and local literature research, the study developed a generalized framework planning, examine root causes to climate vulnerabilities, and that can be used by utilities of different sizes and geographic develop 7 basin-scale adaptation portfolios that create benefits to locations to approach climate change adaptation and strategy Reclamation’s operation of Folsom Reservoir for all authorized development. More than 20 utilities participated in the study Central Valley Project, and improve water resilience on the include wholesalers and retailers of different geographic locations regional level and on individual agency level. Yung-Hsin in the United States and abroad. choreographed the integration of several parallel key regional
* denotes projects completed with other firms Conan Monson P.E. Senior Engineer
Conan has over 20 years of water, wastewater and stormwater design, project management, and construction management experience. His experience includes extensive work in water system infrastructure projects from the planning phase through construction and start-up.
EDUCATION B.S., Environmental Engineering, Utah State City of Benicia, 2020 Capital Improvements University, Logan, Utah, 1997 Project and Master Plan Update (Water Team Lead) REGISTRATIONS Led efforts in the condition assessment and Professional Engineer #334351, State of Utah development of a 20-year capital improvements plan for the City of Benicia. The work included Professional Engineer #42433, State of Arizona mechanical, structural, civil/site/security, electrical, SCADA, and cathodic protection of the City’s raw Professional Engineer #75452, State of California water pumping, transmission, treatment, and distribution systems. The condition of City assets Professional Engineer #56485, State of was given an expected useful lifetime evaluation Washington based on year of installation, present condition, maintenance records, and estimates of expected life upon installation. Recommendations were developed for repair or replacement along with construction and soft cost estimates and a timeline for implantation and presented to the City as an amendment to their existing Water Master Plan. PROJECT EXPERIENCE
Water
City of Rio Vista, 2015 Urban Water Management Plan Plan Update (Engineer)
Worked as a team member to develop the Demand Management Measures for the City of Rio Vista’s 2015 UWMP. Stantec was a sub- consultant in the UWMP effort.
* denotes projects completed with other firms Conan Monson P.E. Senior Engineer
South Feather Water & Power Agency, Miners Zone 7 Water Agency (Alameda County) Chain Ranch Water Treatment Plant Improvements of Lakes Well Nos. 1 & 2 Facility and Sitework Project (Project Manager) (Project Manager) Design of improvements to the Agency’s Water Conan managed the project and was the lead Treatment Plant to expand treatment capacity design engineer of a groundwater chloramination from 14 MGD to 21 MGD. The improvements facility and groundwater pump discharge system. include modifications to the raw water pump Project entailed two (2) 18-in diameter municipal station, addition of a new in-line jet mixing system production wells, a centralized chloramination on the raw water pump manifold, addition of new disinfection facility, hydropneumatic surge adsorption clarifiers for pretreatment, addition of suppression tanks, and tie-ins to existing water filters with new air scour system, expansion of distribution system. Final well production ranged solids handling facilities, addition of a new from 2,500 gpm to 3,500 gpm. The project also backwash water pump station, addition of new included 2500 feet of 24- and 30-inch treated chlorine gas scrubber, improvements to treated water pipe and a connection to an existing water water clearwell and piping, and other facilities main. Conan also served as project manager and upgrades. The work also included obtaining a lead design engineer for services during new permit to operate from the Division of Drinking construction (submittal review and construction Water and updates to the Risk coordination). Management/Process Safety Management Plan for chlorine gas usage.
City of Benicia Cordelia Pump Station Placer County Water Agency Zone 1 Hydraulic Analysis, Benicia, California (Project Improvements Project, Placer County, Manager) California (Project Manager) Development of a hydraulic model to determine Design of retrofit of existing 900 gpm drinking establish the system curve from the Cordelia water well and disinfection system and new 900 Pump Station through 65,000 feet of 24- and 36- gpm drinking water well on separate site. These inch pipe to the City’s Water Treatment Plant. The wells will be used as supplements to the existing hydraulic study and design recommendations PCWA drinking water distribution system in presented in this report will be used to complete western Placer County. Conan is the Project the final design for improvements to the pump Manager from pre-design through final design and station and selection of new raw water pumps. bidding. The work for this project is still in design.
* denotes projects completed with other firms Conan Monson P.E. Senior Engineer
Federated Indians of Graton Rancheria Casino Phase I Project (Project Engineer) Zone 7 Water Agency (Alameda County) Busch Conan was the Project Engineer during the Valley Well 1 Facilities and Sitework (Project construction phase of the Graton Rancheria water Manager) treatment, storage and distribution system. Conan has served as the design engineer for designing Conan managed the project and was the lead and implementing changes to the design to meet design engineer of pipeline modifications and the the needs of the customer and packaged addition of an in-line booster pump station on the treatment system vendor during construction. The 36-inch diameter water main for the Zone 7 Water treatment system includes filtration for up to 330 Agency with a total 800-horsepower capacity. The gpm of groundwater requiring iron, manganese, project was implemented as a design-build and arsenic removal, as well as disinfection and drought relief project to distribute potable water to 900,000 gallons of storage. various pressure zones in the Zone 7 system.
Zone 7 Water Agency (Alameda County) Chain of City of Benicia, Water Treatment Plant Influent Lakes Well Nos. 1 & 2 Facility and Sitework Improvements Project, Benicia, California (Project (Project Manager) Engineer) Conan managed the project and was the lead Conan designed improvements to the City of design engineer of a groundwater chloramination Benicia’s Water Treatment Plant including facility and groundwater pump discharge system. installation of new flow measuring devices, a new Project entailed two (2) 18-in diameter municipal chemical injection header, a new monorail and production wells, a centralized chloramination flash mixer, as well as hydraulic analysis of the disinfection facility, hydropneumatic surge raw water transmission main and replacement of suppression tanks, and tie-ins to existing water sluice gates at the filter influent and effluent distribution system. Final well production ranged channels. from 2,500 gpm to 3,500 gpm. The project also included 2500 feet of 24- and 30-inch treated City of Lincoln/Nevada Irrigation District Water water pipe and a connection to an existing water Treatment Plant Siting Study, Lincoln, California main. Conan also served as project manager and (Project Engineer) lead design engineer for services during Project included development of water demands construction (submittal review and construction within potential service area, estimation of the coordination). overall water demand reduction as agricultural land converted to municipal development, identified 13 potential sites for treatment plants including raw/treated storage, treatment facilities, and distribution system alignments to the City of Lincoln.
* denotes projects completed with other firms Conan Monson P.E. Senior Engineer
Christian Valley Community Services District Gayle/Sunshine Water Pipeline Project (Project Engineer) Design of 11,500 feet of potable water pipeline and appurtenances. The water pipeline served 30- plus private residences as well as fire hydrants and isolation valves to a community that had been on well water service before the project was completed. Conan served as lead engineer for services during construction (submittal review, coordination, etc.) as well.
* denotes projects completed with other firms Autumn Glaeser PE, QSD/P Analysis Lead
15 years of experience Santa Barbara, California
preparation of a variety of technical memorandums which will be Autumn has more than 15 years of civil engineering and design summarized in a draft plan to be presented to the Casitas Board experience involving public improvement projects. She is part of a water resource team specializing in all aspects of water, and public. recycled water and sewer infrastructure projects. She is well Water System Master Plan | Casitas Municipal Water District | versed in the management and preparation of feasibility studies, Oak View, California | 2020-Present | Project Manager capacity evaluations, construction plans, specifications, Casitas Municipal Water District last water master plan was estimates, and water and sewer modeling. prepared in the 70’s. Autumn is the project manager on the Autumn oversees both technical and professional personnel, preparation of the Casitas Water System Master Plan which interfacing with key public works agencies including state and includes an updated hydraulic water model, facility condition local agencies. She has developed and maintains a working assessment, and an updated plan. knowledge of local city, county, and state engineering and CBS and CBA Report Updates| California American Water environmental regulations and has extensive experience with Company (Cal Am)| Various Locations, California | 2017-2018 | design of pipelines, pump stations, lift stations and water wells. Senior Engineer/Technical Advisor Autumn has extensive state revolving funding experience and has collaborated with the agencies applying for over $52 million Autumn worked closely with the team as a senior engineer, worth of projects that were funded. She is part of a virtual team of technical advisor, and quality reviewer to update the water supply 20+ funding experts throughout the US to provide the specific evaluations and water hydraulic models for multiple water districts knowledge required for each project. Autumn is proficient in a throughout California. Scope of work included the evaluation of variety of specialized computer applications including AutoCAD various Cal Am water distribution system including supply and Civil 3D, WaterGEMS, SewerGEMS, HydroCAD, and ArcGIS. demand evaluations, hydraulic model updates and creation including calibration, site visits, infrastructure evaluation, multiple Prior to joining Stantec, Autumn was employed as a Project workshops, draft and final technical reports. Engineer with the City of Santa Barbara on the Water Resources Design team. She was involved in all aspects of design for the Pasadena Water and Power 3-Year On-Call | Pasadena, water and wastewater treatment plants, collections system and California | 2016-2018 | Contract Administrator and Project water distribution system. She worked closely with the Water Manager Resource management team and maintenance and operation Autumn has managed this on-call since 2016. We have scoped, staff to prepare final design plans and specifications for various staffed, and performed multiple task orders under this contract capital improvement and maintenance projects. with Pasadena Water and Power (PWP) since 2016. These tasks have covered a wide range of engineering skills from planning EDUCATION studies, through design. Our tasks have included evaluation of an BS, Civil Engineering, California State University, Long Beach, existing drinking water well, an existing potable water reservoir California including coating evaluation performed with V&A Consulting, design and preparation of construction documents for REGISTRATIONS approximately 15,000 linear feet of 8-inch to 24-inch water main, Professional Engineer #76574, State of California and landscaping plan for an existing reservoir site. Santa Barbara Annual Water Main Replacement Project | City of MEMBERSHIPS Santa Barbara | Santa Barbara, California | 2016-Present | Project Past President, Past Vice President, and Past Treasurer, Santa Manager Barbara-Ventura Branch, American Society of Civil Engineers The City of Santa Barbara has had a goal of replacing one Member, American Society of Civil Engineers percent (three miles) of the water distribution system each year Past West Coast Deputy Chair of the Collegiate Leadership through their annual water main replacement program. This Coaching Committee, Society of Women Engineers program was put on hold in response to the drought in 2013 to accommodate other projects for various water sources including PROJECT EXPERIENCE groundwater wells and desalination. The changes in the operating conditions, coupled with aging infrastructure, resulted in a Comprehensive Water Resources Plan | Casitas Municipal Water significant increase in water main breaks. Stantec is providing District | Oak View, California | 2019-Present | Project Manager survey, drafting, and engineering design services to support the Casitas Municipal Water District has been impacted by the most City of Santa Barbara’s annual water main replacement projects. recent drought and hired Stantec to prepare their Since 2016, we have prepared construction documents for the Comprehensive Water Resources Plan. Autumn has led the replacement of over 17 miles of water main. project as Project Manager from the initial stakeholder outreach through the analysis of the safe yield and safe demand on Lake Casitas. The project has included stakeholder outreach, various presentations at Casitas' Water Resources Committee,
* denotes projects completed with other firms CITY OF LINCOLN 2020 Urban Water Management Plan 2020 Research Park Drive 530.756.5905 phone Suite 100 530.756.5991 fax Davis, CA 95618 westyost.com
September 3, 2020
Araceli Cazarez, PE Engineering Manager City of Lincoln, Engineering 600 Sixth Street Lincoln, CA 95648
RE: Response to Request for Proposal for 2020 Urban Water Management Plan
Dear Ms. Cazarez:
West Yost is excited to submit our proposal for the City of Lincoln’s (City’s) 2020 Urban Water Management Plan (UWMP). UWMPs have become very important in water supply planning and management for communities in California as the foundational documents that water suppliers use to develop Water Supply Assessments, demonstrate compliance towards required water use targets, support other key water supply reliability documents and land use planning activities. From our discussions with you about your UWMP objectives, we understand the importance of creating a UWMP that not only meets all California Water Code and Department of Water Resources (DWR) requirements and guidelines, but also clearly tells the City’s water supply and demand story for the City’s decision makers, development community, and general public.
A Clear Understanding We know your need to work with a consultant that is familiar with the City, will not require significant staff time to manage, and can maintain BENEFITS OF THE momentum through the project so you can continue to manage other WEST YOST TEAM pressing City priorities. Our previous work on the City’s hydraulic model update has created a deeper understanding of the City’s water system ■ Principal-in-charge and water demands and will make it easier to align the demands in the Elizabeth Drayer is on the UWMP with the model. This clearly-documented geospatial understanding DWR Guidebook Working of future retail water demand projections will facilitate the completion of Group and leads our firm’s Water Supply Assessments and Water Supply Verification Studies by City best practices on UWMP staff required by SB 610 and SB 221. preparation. ■ Our team has a proven The Right Team record of preparing Our proposed team has extensive experience preparing State-compliant UWMPs that meet DWR UWMPs and developing water demand projections that are well requirements. documented and clearly presented. Project Manager Brenda Estrada has more than 21 years of water resources and master planning expertise ■ We will tell the City’s water and has led or participated in UWMPs for two decades. Brenda was the story clearly and concisely. project manager for the City’s Hydraulic Model Update and is managing ■ Project manager Brenda ongoing model support. Principal-in-charge Elizabeth Drayer will provide Estrada knows the City QA/QC. Elizabeth will allocate West Yost’s resources to keep the project water system and the on schedule and under budget, and she will review all deliverables. existing and future water Elizabeth has more than 32 years of water resources planning experience demands and supplies. and has led West Yost’s UWMP efforts since 2015. She is on the DWR Guidebook Working Group and is an expert on UWMP requirements. Nathaniel Homan will support Brenda in managing data and in developing
i Araceli Cazarez, PE September 3, 2020 RE: 2020 Urban Water Management Plan
water demand projections and preparing the required UWMP chapters. He is currently working with Brenda on the City’s hydraulic water model. Kelye McKinney and Rhodora Biagtan will focus on water supply, supply reliability and the City’s demand management measures and update of the City’s Water Shortage Contingency Plan. Both Kelye and Rhodora have worked for public water suppliers, participating in or leading the development of agency UWMPs. They both have experience in preparing demand management measures and modifying water shortage contingency plans.
A Customized Approach This proposal outlines our clear plan and focused methodology to complete the 2020 UWMP for the City to submit to DWR before the deadline on July 1, 2021. Our approach generates accurate descriptions of the City’s existing and projected future water demands and supplies, creates consistency with the City’s other planning efforts, and meets the new 2020 UWMP requirements so that it is accepted by DWR. The West Yost team will efficiently prepare an accurate UWMP by:
■ Leveraging our knowledge and understanding of the City’s water supply and water system, ■ Using our coordinated approach to UWMP preparation to make progress before the anticipated release of the DWR Guidebook for Preparation of the 2020 UWMPs, ■ Providing for early review and input from the City Council and the general public, and ■ Maximizing the use of limited City Staff time.
As requested in your RFP, our fee proposal is provided under separate cover in a separate sealed envelope. West Yost has entered into past Standard Professional Services Agreements with the City, and we are confident we will be able to enter into an agreement with the City for this project. West Yost takes no exceptions to the City’s RFP. We look forward to the opportunity to discuss our qualifications and approach for completing your 2020 UWMP. If you have any questions or need additional information, please contact either of us.
Sincerely, WEST YOST
Elizabeth Drayer, PE Brenda Estrada, PE Principal-in-Charge and QA/QC/Vice President Project Manager/Principal Engineer
650.740.3762 cell 530.902.0015 cell [email protected] [email protected]
ii Table of Contents 1. Consultant Identification 1
2. Project Understanding and Work Plan 1
3. Quality Assurance/Quality Control 7
4. Related Project/Client Information 7
5. Individual Staff Experience 8 and Project Organization
6. Cost Proposal West Yost’s cost proposal is included separately from our bound proposal.
Appendices A. Full Resumes of Key Staff B. Full Project Descriptions C. Data Request List
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 iii Page intentionally blank
iv 1. Consultant Identification West Yost understands the City’s need for a 2020 UWMP that provides an accurate description of the City’s existing and projected future water demands and supplies, is consistent with the City’s other planning efforts, and meets the new 2020 UWMP requirements so that it is accepted by DWR. In developing our approach, we have identified four critical elements to successfully prepare the City’s 2020 UWMP to West Yost is a consulting engineering firm founded in 1990. comply with DWR regulatory and schedule requirements: Our focus is exclusively water, wastewater, recycled water, 1. We will use our knowledge and understanding of the City’s groundwater, and stormwater. We have broad experience water supply and demands to efficiently prepare the City’s in providing planning, design, construction management, 2020 UWMP. We will coordinate demands with the City’s and program management services. West Yost is General Plan and Specific Plans; with the City’s other water headquartered in Davis, California, and has over 180 staff system planning efforts, including the Hydraulic Water members in 11 offices. Model Update; and with Placer County Water Agency’s REQUIRED INFORMATION 2020 UWMP and drought year supply assumptions. 2. We will use a coordinated approach to prepare the City’s Legal Name West Yost & Associates, Inc. 2020 UWMP that complies with California Water Code Local 2020 Research Park Drive, Suite 100 requirements and DWR guidelines and the anticipated Address Davis, CA 95618 release of the DWR Guidebook for Preparation of the Legally- Elizabeth Drayer, PE 2020 UWMPs. Our understanding of what is new for 2020 Responsible Vice President/Principal-in-Charge and QA/QC UWMPs will allow our team to quickly begin work that will Principal 6800 Koll Center Parkway, Suite 150 comply with new requirements. Pleasanton, CA 94566 3. We will provide an opportunity for early review and input 650.740.3762 cell from the City Council and the general public regarding [email protected] water demands and supply. Primary Brenda Estrada, PE 4. We will maximize City staff’s limited time by identifying Contact Principal Engineer/Project Manager specific data needs and City support requirements early in the project. We will develop a comprehensive 2020 Research Park Drive, Suite 100 milestone-driven workplan and a clear path for Davis, CA 95618 document organization. We have included a data 530.902.0015 cell request list in Appendix C to assist the City in initiating [email protected] this project. We will use our knowledge and 2. Project Understanding & Work Plan understanding of the City’s water supply The Urban Water Management Planning Act requires every and demands to efficiently prepare the urban water supplier in California that either provides over 3,000 acre-feet of water annually, or serves more than 3,000 City’s 2020 UWMP. urban connections, to prepare and adopt an Urban Water We are uniquely familiar with the City’s s existing and future Management Plan (UWMP) that includes specified content, water demands and its water supply portfolio, which includes including an urban water shortage contingency analysis, for treated surface water from Placer County Water Agency submission to the Department of Water Resources (DWR). (PCWA), supplemental water from local groundwater supplies, Urban water suppliers are required to submit an UWMP recycled water supplies from the City’s regional wastewater every five years. The 2020 UWMP is due on July 1, 2021. treatment facility, and raw water from PCWA and Nevada Irrigation District (NID). The treated surface water supplies from PCWA facilities include wholesale water supplies from both PCWA and NID. In 2018, West Yost was retained by the City to update its hydraulic water model and provide on-going hydraulic modeling support on an as-needed basis and analyze potential system impacts related to new development projects and identifying system solutions. As part of the update, we
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 1 reviewed system demands and calibrated the model. We Recent legislation impacting the 2020 UWMPs have added understand the City’s plans for growth and its need to clearly new requirements that must be addressed and include the and succinctly report its water supply and demands in the following: City’s 2020 UWMP. We will use a coordinated approach 2020 New UWMP Requirements to prepare the City’s 2020 UWMP that ■ NEW — Include a simple lay description of how much complies with California Water Code water the City has on a reliable basis, how much it requirements and DWR guidelines and the needs for the foreseeable future, what the City’s strategy is for meeting its water needs, the challenges anticipated release of the DWR Guidebook facing the City, and any other information necessary to for preparation of the 2020 UWMPs. provide a general understanding of the City’s UWMP The primary goal of the City’s 2020 UWMP is to prepare (CWC §10630.5) a useful planning document that meets the applicable ■ NEW — Include a water supply and demand requirements of the California Water Code and follows the assessment which compares the total water supply guidelines for 2020 UWMPs that are being prepared by DWR. sources available to the City with the long-term total West Yost staff are members of DWR’s Guidebook Working projected water use over the next 20 years (to 2040, Group and have been closely following DWR’s progress in the preferably to 2045), in five-year increments, for a development of the Guidebook for the Preparation of 2020 normal water year, a single dry water year, and a UWMPs. West Yost understands DWR’s pending 2020 UWMP drought lasting five consecutive water years (CWC requirements and has excellent relationships with DWR staff §10635(a)) to obtain clarifications as needed. Based on our extensive ■ NEW — Provide a report on the City’s compliance with experience preparing UWMPs and SB X7-7 compliance and previously adopted 2020 per capita water use targets our review of water code changes, West Yost can quickly and in accordance with SB X7-7 (Water Conservation Act of efficiently start work on the City’s 2020 UWMP. 2009, SB X7-7) We understand the new requirements ■ NEW — Report on the City’ compliance with distribution water loss standards to be adopted by for 2020 UWMPs. the State Water Board by July 1, 2020 (SB 555) (CWC §10608.34(a)(1)). Note: adoption of this standard has UWMP requirements have changed dramatically since the been delayed and is anticipated in November 2020. Urban Water Management Planning Act was first passed ■ NEW — Provide a status update on the City’s in 1983. This is particularly true in recent years where Sustainable Groundwater Management Act (SGMA) UWMPs have become the primary document for reporting compliance activities (i.e., status of GSA formation and on water agencies’ water conservation efforts, compliance GSP preparation) (CWC §10631(b)(4)). requirements, and water shortage contingency planning in NEW — response to unprecedented water supply conditions during the ■ Include a Water Shortage Contingency Plan recent drought years and future threats due to climate change (WSCP) with six standard shortage levels corresponding and environmental concerns. to progressive ranges of up to 10, 20, 30, 40 and 50 percent shortages and greater than 50 percent shortage (or cross-reference current WSCP stages to the six standard stages) (CWC §10632). ■ NEW — Provide a seismic risk assessment of the City’s water facilities (may reference a recent adopted local hazard mitigation plan or a multi-hazard mitigation plan which addresses seismic risk) (SB 664) (CWC §10632.5).
Former Governor Jerry Brown signed water conservation measures, Senate Bill 606 and Assembly Bill 1668, into law in June 2018.
2 We will provide an opportunity for early Our standard practice for preparing UWMPs is to review and input from the City Council incorporate the required DWR UWMP tables (formatted to match the DWR Guidebook) into the body of the and the general public regarding water UWMP text, include them in an appendix, and cross- demands and supply. reference the DWR table numbers for clarity. We include We understand the City’s mission of public transparency and the required DWR UWMP tables in the body of the plan the desire for early input from its elected officials and the to promote readability and prevent the need for the public pertaining to water supply and demands. Our workplan reader to reference the appendix tables. We also develop includes working with City staff to prepare the staff report and include supplemental tables to fill gaps between the and a presentation for a City Council meeting regarding City DWR UWMP tables and provide additional information as water supply and water demand projections and how the City needed to support the data included in the DWR UWMP has done in its efforts to comply with the per capita water tables. conservation mandate (SB X7-7) as established in the City’s We will organize the 2020 UWMP in alignment with DWR’s 2010 UWMP. This early public engagement effort will help Guidebook and plan outline and use the DWR UWMP identify any potential concerns or questions that should be checklist to confirm that all plan elements are addressed addressed within the 2020 UWMP prior to release of the within the document. DWR has issued a Preliminary Review public draft. We applaud the City for requesting this early Draft of the 2020 UWMP Guidebook for discussion to the public input to minimize the need for document revisions late Guidebook Working Group. The draft includes a preliminary in the project. draft table of contents and the anticipated organization We will maximize City staff’s limited time of the 2020 UWMP. The following section outlines the expected chapters we will include in the City’s 2020 UWMP by identifying specific data needs and and describes the general information anticipated for each City support requirements early in the chapter. project. We will develop a comprehensive CHAPTER 1. UWMP INTRODUCTION AND LAY milestone-driven workplan and a clear DESCRIPTION path for document organization. ■ West Yost will provide a discussion of the fundamentals of To jump-start the UWMP process, we will provide a the UWMP and the newly required lay description. comprehensive data request list to the City early in the project. We have provided a preliminary data request CHAPTER 2. PLAN PREPARATION table in Appendix C of this proposal to help you collect the ■ West Yost will document the process for developing the necessary data to move this project forward quickly. We UWMP, including the City’s efforts in coordination with will develop each chapter of the 2020 UWMP based on DWR other water agencies and public outreach. guidelines and required DWR tables. The City will review each draft chapter to allow for quick feedback to West Yost CHAPTER 3. SYSTEM DESCRIPTION as subsequent chapters are being prepared. While the DWR ■ West Yost will provide information on the supplier’s Guidebook for 2020 UWMPs has yet to be released, we water system including maps of the service area and thoroughly understand the required UWMP components and climate, water system description, and City history and new legislation, and we anticipate the required organization organizational structure. of the 2020 UWMP will be very similar to the 2015 UWMP. ■ This section will include a seismic risk assessment of Potential delays in the release of the DWR Guidebook will water facilities (may reference a recent adopted local not prevent us from starting the preparation of your 2020 hazard mitigation plan or a multi-hazard mitigation UWMP. West Yost has prepared dozens of UWMPs, and we plan, which addresses seismic risk) as required by CWC are familiar with your water system, your water demands, §10632.5 (NEW). and your water supplies, which will allow us to quickly begin the required updates for the 2020 UWMP.
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 3 CHAPTER 4. CUSTOMER WATER USE CHAPTER 7. WATER SUPPLY RELIABILITY ■ West Yost will document current and projected water ■ West Yost will describe the City’s water system reliability demands within the City’s service area. through at least a 20-year planning horizon to include ■ The section will include historical water (surface water, normal, single dry year, and five consecutive dry years. groundwater, recycled water, and raw water) demand CHAPTER 8. WATER SHORTAGE CONTINGENCY data for the last five years (2016-2020) and water demand projections for each supply source through 2045. PLANNING ■ West Yost will document updates to the City’s water use West Yost will coordinate demand projections with ■ restrictions and prohibitions as outlined in the City’s Water the City’s Water Master Plan, as appropriate, and the Shortage Contingency Plan (WSCP). West Yost will work with City’s hydraulic model. West Yost will develop demands City staff to update the WSCP to align the stages to meet the considering normal, single dry year and five consecutive six standard shortage levels and outline shortage response dry years, and upcoming water efficiency standards. We actions as required by CWC §10632 (NEW). will share this information, with approval from the City, with the Placer County Water Agency (PCWA) for use in CHAPTER 9. DEMAND MANAGEMENT MEASURES their 2020 UWMP. ■ West Yost will document the City’s activities on demand ■ West Yost will report on the City’s compliance with yet- management measures from 2016 through 2020. West Yost to-be adopted State distribution water loss standards (SB will develop information in support of this chapter through a 555) (CWC §10608.34(a)(1)) (NEW). meeting with the City’s water conservation coordinator.
CHAPTER 5. CONSERVATION TARGET CHAPTER 10. PLAN ADOPTION, SUBMITTAL, AND COMPLIANCE IMPLEMENTATION ■ West Yost will document the City’s compliance with its ■ West Yost will document the City’s activities to make its 2020 per capita water conservation mandate (SB X7-7) as 2020 UWMP publicly available and document the steps established in the City’s 2015 UWMP. Once actual 2020 taken to adopt and submit the 2020 UWMP to DWR. water use is available in early 2021, this chapter will report West Yost will provide a description of the City’s plans to on the City’s compliance with its 2020 per capita water use implement the UWMP. target of 193 gallons per capita per day. SUPPORTING DOCUMENTS CHAPTER 6. WATER SUPPLY CHARACTERIZATION Appendices will include, but not be limited to: ■ West Yost will describe and quantify the City’s existing potable and non-potable water supplies on a monthly ■ Notification letters of UWMP update basis under various hydrologic years types. Existing water ■ Public notice of UWMP hearing sources, including purchased wholesale treated and raw ■ UWMP adoption resolution water from PCWA, groundwater, recycled water, and NID raw water supply. ■ DWR UWMP checklist ■ West Yost will document information regarding the ■ Water loss audits City’s compliance with SGMA, including formation of the ■ 2020 per capita water conservation mandate (SB X7-7) West Placer Groundwater Sustainability Agency and GSP compliance tables/forms preparation (NEW). ■ Energy Intensity Documentation (Inclusion of water energy ■ West Yost will coordinate supply projections with data is limited to information that the urban water supplier the City’s Water Master Plan Update, as appropriate. can readily obtain and calculation or estimation of energy West Yost will incorporate information on climate change intensity remains voluntary (CWC §10631.2); water energy impacts to the City’s water supply sources to the extent information related to the City’s system supplies will be information is available. We anticipate climate impacts included to the extent that information is readily available.) on the City’s surface water supply will be made available from PCWA or will be obtained through the October 2017 See the summary of the anticipated effort by chapter for North American Basin Regional Drought Contingency Plan the preparation of the 2020 UWMP in the Work Plan on the prepared by the Regional Water Authority. following page.
4 Proposed Scope of Work and Level of Effort The 2020 UWMP is due to DWR by July 1, 2021. Our proven workplan and proposed approach and project tasks will enable us to meet the deadline and DWR’s requirements. West Yost will work with City staff to adjust the schedule as needed to coordinate with other City planning efforts. We will review our progress during monthly project check-in meetings.
City of Lincoln 2020 UWMP Work Plan TASK KEY TASK ACTIVITIES ANTICIPATED SCHEDULE
TASK 1: Kick-Off ■ Conduct a project kick-off meeting with City staff to review the Kick-off meeting anticipated to occur Meeting, Project project work scope, data needs, and project schedule. in late October or early November Management, and ■ Coordinate and communicate with City staff regarding project 2020 depending on staff availability Quality Assurance/ progress and status of the scope, schedule, and budget. Monthly progress meetings Quality Control ■ Prepare project checklist that follows DWR 2020 UWMP checklist. ■ Perform QA/QC reviews. West Yost requires all work products be reviewed at the principal level prior to submittal. TASK 2: Collect and ■ Collect and review of data (e.g., City’s overall water system and Start upon notice to proceed Review Data statistics, water supply updates, 2016 to 2020 water demand data by Duration October through mid- supply type and user class, document historic supply cutbacks, water November 2020 loss data, and current and planned demand management measures) for required plan components can start immediately after notice to proceed; data on actual 2020 water use will be collected in early January 2021. ■ Coordinate with the City’s Community Development Department to obtain demographic data from the City’s General Plans and Village Specific Plans. Discuss appropriate strategy for developing growth projections and confirm growth updates since the City’s 2015 UWMP. Additional growth projection data sources may include Placer County, Sacramento Area Council of Governments, Department of Finance, and the 2010 US Census. ■ Obtain information from the Placer County Hazard Mitigation Plan (Annex C City of Lincoln) to address the new 2020 UWMP seismic requirements. ■ Communicate early with PCWA and NID to coordinate the supply and demand information to be contained in the City’s 2020 UWMP and maintain consistency with PCWA and NIDs UWMPs, as appropriate. TASK 3: Prepare and ■ Develop growth projections, based on Task 2 data, and apply Start upon completion of Task 2 Present Water Supply projections to develop future water demand estimates in five-year and continue through January Portfolio and Demand increments from 2020 to 2040. 2021 to obtain and analyze 2020 Projections ■ Confirm assumptions for single-dry year and multiple-dry year water use data (five-year) conditions for the basis of supply reliability analysis. Target Council meeting on This will include coordination with PCWA to confirm assumptions February 25, 2021 are consistent. ■ Analyze and evaluate the City’s water supply portfolio as compared to future water demand under the required hydrologic conditions. ■ Evaluate the City’s compliance with the City’s previously adopted 2020 per capita water use targets in accordance with SB X7-7. ■ Formulate data tables in alignment with DWR 2020 UWMP table requirements. ■ Prepare staff report and presentation materials regarding City supplies and water demands. ■ Attend and present at a City Council meeting in advance of releasing the public Draft 2020 UWMP. TASK 4: Prepare ■ Prepare draft chapters and tables in accordance with the DWR Start in October 2020 and continuing Administrative Draft 2020 UWMP Guidebook for City staff review and comment. through February 2021 to obtain and 2020 UWMP (First ■ Submit key chapters of the 2020 UWMP to City staff for review analyze 2020 water use data Draft) and comment as soon as they are completed to provide for early City staff review time scheduled for review and input. March 2021
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 5 City of Lincoln 2020 UWMP Work Plan TASK KEY TASK ACTIVITIES ANTICIPATED SCHEDULE
TASK 5: Prepare Draft ■ Incorporate comments on the Admin Draft and prepare the Draft Start upon receipt of staff 2020 UWMP (Second 2020 UWMP for public review and comment. comments with completion by end Draft) of April 2021 TASK 6: Support ■ Develop the staff report text and a PowerPoint presentation for Start mid-April 2021 and complete Public Hearing for Draft the required public hearing. Attend the public hearing to respond by the end of May 2021 and UWMP to questions from the public or City Council. includes time for minimum 14-day ■ Prepare electronic version of the Draft 2020 UWMP for hosting on public review period ahead of the the City’s website. required public hearing ■ Prepare notices of availability to public agency stakeholders as Target Council meeting on June 8, designated by City staff. 2021 (we will work to accelerate, ■ Provide three hard copies of the Draft 2020 UWMP Plan to the if possible, to 2nd Council meeting City. in May) TASK 7: Prepare Final ■ Incorporate comments from the draft into the Final 2020 UWMP. Public hearing anticipated to occur 2020 UWMP (Final ■ Produce and submit up to three hard copies of the Final UWMP to in early June 2021 UWMP) the City and upload the Final 2020 UWMP to the DWR WUEdata Two weeks for production/delivery Portal, including noticing of submittal of the Final UWMP to DWR. to the City and submission to DWR of the Final UWMP (ahead of the July 1, 2021, deadline) TASK 8: Respond to ■ Support the City in responding to any questions from DWR on the West Yost reserved labor hours to Questions/Comments submitted 2020 UWMP. answer questions or comments from DWR from DWR
Proposed Level of Effort West Yost has prepared the following table to document the anticipated level of effort required to complete the scope of work. Additional detail regarding level of effort is provided in our cost proposal included as a separate document.
ESTIMATED LABOR HOURS BY STAFF CLASSIFICATION
PRINCIPAL/ VICE ENGINEERING PRINCIPAL PRINCIPAL ASSOCIATE TASK PRESIDENT MANAGER I ENGINEER II ENGINEER I ENGINEER I ADMIN III TOTAL TASK 1: Kick-Off Meeting, 15 4 4 19 4 1 47 Project Management, and Quality Assurance/Quality Control TASK 2: Collect and Review 2 6 3 5 13 0 29 Data TASK 3: Prepare and Present 1 8 0 26 40 2 77 Water Supply Portfolio and Demand Projections TASK 4: Prepare Administrative 0 10 12 36 94 18 170 Draft 2020 UWMP (First Draft) TASK 5: Prepare Draft 2020 0 0 0 4 8 4 16 UWMP (Second Draft) TASK 6: Support Public Hearing 0 2 0 13 7 4 26 for Draft UWMP TASK 7: Prepare Final 2020 0 0 0 5 8 5 18 UWMP (Final UWMP) TASK 8: Respond to Questions/ 0 0 0 8 0 0 8 Comments from DWR TOTAL LABOR HOURS 18 30 19 116 174 34 391
6 3. Quality Assurance/Quality Control calculations, and checks formulas. Technical staff and word processing staff review documents, including letters, technical The West Yost quality assurance and quality control (QA/QC) memoranda, and reports to confirm technical content and policy outlines the procedures used by West Yost staff to verify compliance with our standards. The project manager works the accuracy of technical work products. The procedures are with project staff to implement processes to incorporate the reviewed and updated annually. Business sector managers and company’s expectations for work products. practice area leads implement the procedures and train staff in these methods. A dedicated technical reviewer provides quality control at the project level. This reviewer is an experienced project manager COMPANY-LEVEL QUALITY ASSURANCE AND who has led similar projects. For the City’s 2020 UWMP, QUALITY CONTROL ACTIVITIES AND POLICIES Elizabeth Drayer, PE, will be our QA/QC reviewer. Elizabeth To assure quality, our engineering resource program assigns will review all documents and deliverables prior to delivery to groups that create standards and implement best practices the City. Elizabeth is on the DWR guidebook working group and for computer-aided design, construction management, develops West Yost’s best practices for UWMP preparation. She cost estimating, geographic information systems, guide has been preparing UWMPs since 1990 and has provided QA/ specifications, modeling, project management resources and QC for many UWMPs and other related work. Her additional training, and standard details. Each group is led by a technical qualifications are included on page 8 of our proposal. leader with significant experience in the area. West Yost also uses project management and accounting software to track MEETING STATE REQUIREMENTS: UWMP work progress and expenditures and allocate resources needed CHECKLIST for staff to complete work on schedule. Project managers and West Yost has significant experience preparing UWMPs that company leadership use this software to correct problems are accepted by DWR the first time they are submitted. when they are smaller and easier to remedy. Our success is based on meeting all UWMP requirements in the plan document. We will align the City’s 2020 UWMP PROJECT-LEVEL QUALITY ASSURANCE AND with the plan outline recommended in DWR’s Guidebook QUALITY CONTROL and use the DWR UWMP checklist throughout the entire West Yost’s project managers drive quality assurance. They plan preparation process to confirm all plan elements are properly scope and schedule work so the right resources addressed. We will review progress on checklist items are available to create high-quality work products. They also during monthly progress meetings. We will demonstrate to assign senior staff in a dedicated quality assurance and quality DWR that we have met requirements by including a copy control role. This reviewer checks all figures for accuracy of the completed checklist in an appendix and identifying and conformance to standards, reviews spreadsheets and these elements in the City’s 2020 UWMP.
4. Related Project/Client Information Comparable reference projects are listed below. Full descriptions for these projects and others are included in Appendix B.
Project Name 2015 UWMP 2010 and 2015 UWMPs Hydraulic Model Update & Location City of Sacramento City of Woodland, CA City of Lincoln, CA Size & Cost The size and cost for the projects listed is equivalent to the contract value noted below. Contract Value $96,000 $68,000 (2015), $46,000 (2010) $36,000 Client Contact Brett Ewart, PE Tim Busch, PE Ray Leftwich, PE Senior Engineer Principal Utilities Civil Engineer Public Works Director/City Engineer 1395 35th Ave, Sacramento, CA 95822 300 First Street, Woodland, CA 95695 600 Sixth Street, Lincoln, CA 95648 916.808.1725 530.661.5963 916.434.3233 [email protected] [email protected] [email protected] West Yost ■ Brenda Estrada (Project Manager) ■ Brenda Estrada (Project Manager ■ Brenda Estrada (Project Manager) Team ■ Elizabeth Drayer (Project Engineer) 2010/Project Engineer 2015) ■ Elizabeth Drayer (Principal-in-Charge) ■ Elizabeth Drayer (Project Engineer) ■ Nathaniel Homan (Project Engineer) ■ Kelye McKinney (QA/QC)
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 7 5. Individual Staff Experience and Organization Team Organization and Staffing Commitment We have assembled a team highly-experienced with ELIZABETH DRAYER, PE UWMPs, shown in our organizational chart. We maintain our Elizabeth will review all draft and final work products before commitment to quality products and deliverables through they are sent to the City for review or acceptance. Elizabeth our ability to commit resources to projects at this early has more than 32 years of experience leading complex water stage. Our key staff members are committed to complete resource and master planning projects. She has contributed the City’s UWMP by DWR’s deadline of July 1, 2021. We to more than 30 UWMPs since 1990 and has led West have additional resources available and will respond to any Yost’s UWMP development teams since 2015. Elizabeth has request for additional or contingency services in a timely reviewed and interpreted UWMP requirements and tools manner. The departure, reassignment or substitution for any from the Department of Water Resources (DWR) and uses named member of the designated project team will not be her expertise to develop and share practical approaches for made without the prior written approval of the City. complying with the requirements of the California Water Code and DWR’s Guidebook for Urban Water Supplies. As the West Yost UWMP program lead, she regularly communicates CITY OF LINCOLN with DWR’s UWMP staff so that our UWMP development teams and our clients have a better understanding of State Araceli Cazarez, PE expectations and requirements. She develops best practices with multiple teams to create efficient approaches and PRINCIPAL-IN-CHARGE & QA/QC REVIEWER processes for preparing UWMPs. Elizabeth is the principal- in-charge for West Yost’s current hydraulic modeling-related PROJECT MANAGER Elizabeth Drayer, PE projects with the City. Brenda Estrada, PE KELYE MCKINNEY, PE Kelye will lead efforts to document water supply availability and reliability. She has 31 years of experience Water Use and Demand Demand Management Projections and Senate Measures and Water in environmental engineering and utilities. While the Bill X7-7 Compliance Shortage Contingency Plan environmental utilities engineering manager at the Brenda Estrada, PE Kelye McKinney, PE City of Roseville, she oversaw two updates to the City’s Nathaniel Homan, PE Rhodora Biagtan, PE UWMP and generated SB610/221 documentation for Water Supply Availability new development proposals. She was also responsible and Reliability for maintaining City water demand and water supply Kelye McKinney, PE projections. RHODORA BIAGTAN, PE Bios of Key Staff Rhodora Biagtan will work with Kelye to review the Water Shortage Contingency Plan and identify any required We have included brief bios for our key team members. changes to meet DWR UWMP requirements. She has 25 Resumes are in Appendix A. years of experience in master planning and in working for BRENDA ESTRADA, PE a public agency. As a project manager while at the Dublin Brenda Estrada will be the City’s point of contact and San Ramon Services District, she oversaw the 2005, 2010, will lead efforts to complete the UWMP. She is an and 2015 updates to the District’s UWMP. experienced hydraulic engineer who has prepared many NATHANIEL HOMAN, PE water master plans, including demand projections and Nathaniel Homan will work with Brenda Estrada to supply capacity for large and small agencies. She has develop water demand projections. He has three years of worked on Urban Water Management Plans since 2000. experience in water resources engineering and hydraulic Brenda is working with the City on hydraulic modeling- modeling. Nate is working with Brenda on several related projects, including the City’s recent hydraulic hydraulic modeling-related projects for the City, including model update and several hydraulic-related evaluations. the water system hydraulic model update and on-call engineering services.
8 Brenda Estrada, PE Project Manager and Water Use and Demand Projections and Senate Bill X7-7 Compliance
Brenda Estrada is an experienced hydraulic engineer and modeler. She has worked on a variety of hydraulic models for both existing and proposed water systems using STAFF TITLE: Principal Engineer I WaterCAD, WaterGEMS, InfoWater, H2ONET, H2OMAP, and EPANET software. She YEARS OF EXPERIENCE: 22 has prepared numerous Water Master Plans for small and large water agencies, including demand projections, supply capacity, and water quality. Brenda’s experience PROFESSIONAL REGISTRATION also includes extensive work using ArcGIS which includes geo-referencing, querying, Professional Civil Engineer, creating and editing files and database tables, integrating data tables to geographic California No. 67062 locations, converting coordinates, importing and exporting GIS into AutoCAD, and EDUCATION creating exhibit layouts. She also has experience in Urban Water Management Plans BS, Civil Engineering, University and Water Supply Assessments. of California, Davis
PROFESSIONAL AFFILIATIONS EXPERIENCE American Water Works Hydraulic Model Update, City of Lincoln, CA: Project Manager for the update and Association calibration of the City’s water system hydraulic model and on-going hydraulic model PUBLICATIONS support. Brenda oversaw West Yost staff for the SCADA verification of the City’s “Unidirectional Flushing hydraulic model. The hydraulic model was updated using the City’s detailed GIS data. Headlines Water Quality Pipeline diameters and alignments were verified and updated in the model where they Programs,” Brenda Estrada & did not match the GIS. Highly accurate LiDAR elevation datasets were obtained and Charles Duncan, AWWA Opflow, extracted to the hydraulic model nodes. West Yost worked with the City on spatially June 2016 locating meter information to allocate to the hydraulic model. West Yost deployed hydrant pressure recorders throughout the system at strategic locations to gather system pressure information and used available SCADA to perform a verification of the accuracy of the updated hydraulic model to predict results.
Master Water Study for Nader Property Specific Plan, Lewis Planned Communities, City of Lincoln, CA: Prepared a Water Study for the Lincoln Nader project located in the City of Lincoln’s sphere of influence. The water study included developing a hydraulic model using H2ONET software to analyze the proposed infrastructure. Preparation of the study consisted of developing demands for the approximate 515-acre project using City information, allocating demands in the model based on land use, and determining pipe diameters needed to satisfy design criteria. The results from the hydraulic model were used to determine recommendations for the project area water infrastructure and future connections for the overall City system.
2015 Urban Water Management Plan, City of Sacramento, CA: Project Manager for the preparation of a 2015 Urban Water Management Plan (UWMP) for the City of Sacramento. The UWMP was prepared on a fast track schedule to meet submittal deadline requirements. The City is both a retail and wholesale agency and the UWMP reflects information for both. Tasks include review of water demand projections, water supply availability and reliability from the City’s American River surface water, Sacramento River surface water, and groundwater sources, 2000 Urban Water Management Plan Update, Stockton SB x7-7 compliance, demand management measures, and East Water District, Stockton, CA: Prepared an update to the City’s water shortage contingency plan. 2015 UWMP the District’s Urban Water Management Plan by evaluating to be prepared in compliance with the requirements of the DWR requirements, reviewing existing plans, requesting California Water Code and Department of Water Resources’ needed information from the District and the District’s urban Guidebook for the Preparation of 2015 UWMPs. retailers, and compiling data from all sources. She produced a draft report for presentation to the public and the District’s 2015 Urban Water Management Plan, City of Woodland, Board of Directors for approval. Addressed questions from CA: Project Manager for the preparation of a 2015 Urban the public and Board of Directors to produce a final report for Water Management Plan (UWMP) for the City of Woodland. submittal to DWR. Tasks include review of water demand projections, water supply availability and reliability from the City’s new surface Hydraulic Model Update, Citrus Heights Water water supply source and existing groundwater supplies, SBx7- District: Project Engineer in charge of assisting District in 7 compliance, demand management measures, and the City’s troubleshooting the interface and relationship between the water shortage contingency plan. 2015 UWMP to be prepared District’s GIS geodatabase and the hydraulic model. West Yost in compliance with the requirements of the California Water is updating the water distribution system hydraulic model to Code and Department of Water Resources’ Guidebook for the a fully-validated Extended Period Simulation operational and Preparation of 2015 UWMPs. planning tool. Tasks have included working with District staff to troubleshoot GIS integration issues encountered in updating 2010 Urban Water Management Plan, City of Woodland, the model to match the District’s water system geodatabase CA: Project Manager for the preparation of a 2010 Urban and developing diurnal curves based on SCADA data to Water Management Plan for the city of Woodland. represent maximum day demand patterns and minimum Responsible for evaluating baseline per capita water day use patterns. West Yost will perform an extended period use based on historical water use and population data calibration and validation of the model and will perform and recommending interim (2015) and final (2020) per hydrant flow testing. capita water use targets for the City in accordance with the requirements of the Water conservation Act of 2009 Water Supply Master Plan, City of Sacramento, CA: (SB x7-7); making a presentation to City Council on proposed Project Engineer for the City of Sacramento’s Water Supply compliance with SB x7-7; preparing the 2010 UWMP; and Master Plan identified potential supply alternatives to meet completing the UWMP checklist developed by DWR to ensure current and projected demands. The project produced an that the completed plan meets the requirements of the Urban infrastructure plan that was economical and flexible enough Water Management Planning Act. to accommodate various water supply alternatives available to the City. The project included working with the City and 2000 Urban Water Management Plan Update, Nevada a Water Advisory Group made up of neighboring water Irrigation District, Grass Valley, CA: Prepared an update purveyors and environmental groups. Sacramento’s existing to the District’s Urban Water Management Plan by hydraulic model was updated and dynamically calibrated to evaluating DWR requirements, reviewing existing plans, and current conditions to assist in the evaluations. The hydraulic requesting needed information from the District. Prepared model was used to identify existing areas of deficiencies and presented a review of the draft plan to the public and within the system and recommended infrastructure and District’s Board of Directors. operational changes to improve services to the existing 2000 Urban Water Management Plan Update, Tuolumne system. For the future system evaluation, sixty scenarios were County Utility District, Tuolumne, CA: Prepared an update evaluated for various demand and hydrologic conditions. An to the District’s Urban Water Management Plan by evaluating economic evaluation of the supply alternatives was used to DWR requirements, reviewing existing plans, and requesting reduce the number of scenarios prior to performing detailed needed information from the District. Prepared and hydraulic model analysis. Additional tasks included review participated in a presentation of the draft plan for the public of current and future water storage requirements, recycled and the District’s Board of Directors. water feasibility, and impacts from additional conservation.
2000 Urban Water Management Plan Update, City of Stockton, CA: Prepared an update to the City’s Urban Water Management Plan by evaluating DWR requirements, reviewing existing plans, requesting needed information from the City, and compiling provided data. Assisted in production of a draft copy for presentation to the public and the City Council.
Brenda Estrada, PE | Page 2 Elizabeth Drayer, PE Principal-in-Charge and Quality Assurance/ Quality Control Reviewer
Elizabeth Drayer specializes in water resources engineering and coordinating multi- discipline projects. She has experience leading water resources planning studies and STAFF TITLE: Vice President design projects. She specializes in water supply and infrastructure master planning and YEARS OF EXPERIENCE: 32 has prepared over 20 water and utility master plans, over 15 water supply assessments, and over 20 urban water management plans. She has also prepared many other studies PROFESSIONAL REGISTRATIONS and plans for clients including groundwater studies, drought shortage contingency Professional Civil Engineer, plans, facility operations plans, emergency operations plans involving the evaluation of California No. 46872 existing facilities, evaluation of existing and future demands, identification of system EDUCATION deficiencies, evaluation of alternatives, and development of recommendations for capital MS, Structural Engineering, improvements. She has prepared preliminary and detailed designs for water supply University of California, Berkeley facilities such as pipelines, pump stations, reservoirs, and canals. Elizabeth is a West Yost BS, Civil Engineering, University Vice President and serves on West Yost’s Board of Directors. of California, Berkeley EXPERIENCE CERTIFICATIONS Underground Storage Tank 2015 and 2020 Urban Water Management Plans, Various Clients: Served as the Installation leader and coordinator of West Yost’s 2015 and 2020 Urban Water Management Plan UC Davis Extension, 32-hour (UWMP) development team, responsible for review and interpretation of Department Course, Groundwater Hydrology of Water Resources (DWR) UWMP requirements and tools (including UWMP standard UC Davis Extension, 32-hour tables, population tool and AWWA water audit software), development of practical Course, Principles of Toxicology approaches for UWMP preparation, understanding of information and data requirements, development of standardized document outlines and templates, liaison with DWR’s PROFESSIONAL AFFILIATIONS American Society of Civil UWMP staff, team coordination and communications, and quality assurance/quality Engineers control. Under Elizabeth’s leadership, the West Yost team prepared sixteen 2015 UWMPs, American Water Works all of which were determined by DWR to address the requirements of the California Association Water Code. As summarized below, 2015 UWMPs were prepared for the cities of Antioch, Association of California Water Modesto, Pleasanton, Roseville, Sacramento, San Bruno, Santa Rosa, Turlock, Ukiah, and Agencies Woodland, as well as the Coastside County Water District, Dublin San Ramon Services WateReuse Association District, Fontana Water Company, Mountain House Community Services District, Olivehurst Public Utility District, and Woodland-Davis Clean Water Agency.
2010, 2015, 2020 Urban Water Management Plans, City of Modesto and Modesto Irrigation District, CA: Project Manager for the preparation of a 2015 Urban Water Management Plan (UWMP) for the City of Modesto and Project Engineer for the preparation of a Joint 2010 UWMP for the City of Modesto and Modesto Irrigation District. Tasks include review of water demand projections, water supply availability and reliability from surface water and groundwater, SBx7-7 compliance, demand management measures, and the City’s water shortage contingency plan. The UWMPs were prepared in compliance with the retail and wholesale water supplier requirements of the California Water Code and Department of Water Resources’ Guidebook. West Yost was recently selected to prepare the City/MID Joint 2020 UWMP. 2010, 2015, and 2020 Urban Water Management Plans, contingency plan. West Yost will also assist City staff during the City of Santa Rosa, CA: Project Manager for the preparation public hearing and City Council adoption of the 2020 UWMP and of a 2015 and 2020 Urban Water Management Plan (UWMP) upload the plan to the Department of Water Resources’ Water and Project Engineer for the preparation of a 2010 UWMP for Use Efficiency data portal upon finalization. the City of Santa Rosa. Tasks included review of water demand projections, water supply availability and reliability from the 2010, 2015, and 2020 Urban Water Management Plans, Sonoma County Water Agency and City groundwater wells, SBx7- Coastside County Water District, Half Moon Bay, CA: Project 7 compliance, demand management measures, and the City’s Manager for the preparation of 2010, 2015, and 2020 Urban water shortage contingency plan. The UWMPs were prepared in Water Management Plans (UWMPs) for the Coastside County compliance with the requirements of the California Water Code Water District. Tasks include review of water demand projections, and Department of Water Resources’ Guidebook. water supply availability and reliability from the San Francisco Public Utilities Commission (SFPUC), SBx7-7 compliance, 2015 Urban Water Management Plan, City of San Bruno, demand management measures, and Coastside’s water shortage CA: Project Manager for the preparation of a 2015 Urban Water contingency plan. The UWMPs were prepared in compliance with Management Plan (UWMP) for the City of San Bruno. Tasks the requirements of the California Water Code and Department included review of water demand projections, water supply of Water Resources’ Guidebook for the Preparation of UWMPs. availability and reliability from the San Francisco Public Utilities Commission (SFPUC) and the City’s local groundwater supplies, 2015 Urban Water Management Plan, City of Pleasanton, SBx7-7 compliance, demand management measures, and the CA: Project Manager for the preparation of a 2015 Urban City’s water shortage contingency plan. Prepared and presented Water Management Plan (UWMP) for the City of Pleasanton. an overview of the UWMP to City Council and the public at a Tasks included review of water demand projections, water public hearing. The 2015 UWMP was prepared in compliance supply availability and reliability from the Zone 7 Water Agency with the requirements of the California Water Code and and the City’s local groundwater supply, SBx7-7 compliance, Department of Water Resources’ Guidebook for the Preparation demand management measures, and the City’s water shortage of 2015 UWMPs. contingency plan. The 2015 UWMP was prepared in compliance with the requirements of the California Water Code and 2010 and 2015 Urban Water Management Plans, Dublin San Department of Water Resources’ Guidebook for the Preparation Ramon Services District, Dublin, CA: Project Manager for the of 2015 UWMPs. preparation of a 2015 Urban Water Management Plan (UWMP) and Project Engineer for the preparation of a 2010 UWMP for 2020 Water Master Plan, City of Sacramento, CA: Project the Dublin San Ramon Services District. Tasks include review Manager for the preparation of the City’s 2019 Water Master of water demand projections, water supply availability and Plan. Tasks include evaluation of existing and future demands, reliability from the Zone 7 Water Agency, SBx7-7 compliance, including the impacts of the passages of SB 606 and AB 1668, demand management measures, and DSRSD’s water shortage which will establish urban water use efficiency standards for contingency plan. As part of the 2015 UWMP. worked with other residential indoor water use, residential outdoor water use, Tri-Valley water agencies (City of Pleasanton, City of Livermore, commercial, industrial and institutional outdoor irrigation use, and the Zone 7 Water Agency) to coordinate the update of and water losses. The City’s existing water supplies will be the agencies’ water shortage contingency plans to ensure that reviewed, and future potential supplies will be evaluated. A plan stages and measures were consistent among the agencies prioritized capital improvement program will be developed to to promote more consistent water conservation messaging in meet the City’s needs through buildout of the City’s General Plan. the region. The UWMPs were prepared in compliance with the 2015 Urban Water Management Plan, Fontana Water requirements of the California Water Code and Department of Company, Fontana, CA: Project Manager for the preparation Water Resources’ Guidebook. of a 2015 Urban Water Management Plan (UWMP) for the 2020 Urban Water Management Plan, City of Stockton, CA: Fontana Water Company, a retail water supplier that serves the Project Manager for the preparation of the 2020 Urban Water City of Fontana, and portions of the City of Rialto, City of Rancho Management Plan (UWMP). Project tasks include review of the Cucamonga, and unincorporated areas of San Bernardino City’s water demands and water supplies for the last five years, County. Tasks include review of water demand projections, projection of future water demands and water supplies through water supply availability and reliability from groundwater, local 2045, a report on the City’s compliance with its SBX7-7 per surface water and imported State Water Project supplies, SBx7-7 capita water use target for 2020, consideration of the impacts of compliance, demand management measures, and Fontana’s Senate Bill 606 and Assembly Bill 1668 on the City’s future water water shortage contingency plan. 2015 UWMP to be prepared demands, an update of the City’s on-going and planned water in compliance with the requirements of the California Water demand measures, and an update of the City’s water shortage Code and Department of Water Resources’ Guidebook for the Preparation of 2015 UWMPs.
Elizabeth Drayer, PE | Page 2 Kelye McKinney, PE Water Supply Availability and Reliability and Demand Management Measures and Water Shortage Contingency Plan STAFF TITLE: Engineering Manager I Kelye McKinney is a civil engineer with a focus in the environmental engineering and utilities industry. She is an experienced manager who specializes in operation and YEARS OF EXPERIENCE: 31 resource planning, contracts, budgeting, personnel, rate setting, and capacity fee development. She has experience making presentations to government bodies, the PROFESSIONAL REGISTRATIONS general public, and at professional conferences. She previously worked for the City of Professional Civil Engineer, California No. 49414 Roseville in the Environmental Utilities Department, where she was most recently the Assistant Director. EDUCATION BS, Civil Engineering, University EXPERIENCE of Nevada, Reno
West Placer County Groundwater Sustainability Agency, CA: Led the formation PROFESSIONAL AFFILIATIONS of the West Placer Groundwater Sustainability Agency consisting of six west Placer Groundwater Resources water supply and land use agencies. Formation was created through development of a Association Memorandum of Agreement established between the five agencies and a participation agreement with one investor owned utility.
Western Placer County Groundwater Management Plan, CA: Served as coordinating agency staff for the plan, which included a review of governance structure options and coordination with the Sacramento Groundwater Authority on the review, use, and long-term maintenance of the city’s Sacramento Regional Model.
Sustainable Agricultural Groundwater Recharge Program Framework Report, Placer County, CA: Project Manager for developing the Sustainable Agricultural Groundwater Recharge Program Framework Report. The report outlines a methodology for identifying and supporting groundwater recharge projects to meet the County’s sustainable groundwater management objectives including a fee program aligned with Development Agreement obligations. The program seeks to enhance groundwater supplies by identifying and implementing feasible recharge projects that directly benefit agricultural users.
Engineering Manager, Environmental Utilities Department, City of Roseville, CA: Responsible for land development, mapping, CIPs and stormwater quality. Highlights include acting as the representative for Environmental Utilities on over 10 Specific Plan projects. Developed and managed the City’s hydraulic water model and significant contributor to the City’s Urban Water Management Plans. Led the Stormwater Quality Division, which was tasked with compliance with the City’s National Pollutant Discharge Elimination System Permit for the Discharge of Storm Water from Phase II Small Municipal Separate Storm Sewer Systems. Areas of responsibility included permit renewals, state and regional coordination, annual reporting, industrial permit compliance, public outreach and education, municipal operations, illicit discharge detection and elimination and coordination with other City Departments involved in stormwater quality. Assistant Director, Environmental Utilities Department, City Formed the Material Evaluation and Technical Advisory of Roseville, CA: As Assistant Director, Kelye was responsible Committee within the city’s Environmental Utilities for the Technical Services Division, including land development Department. engineering, capital improvement program implementation, Completed and implemented a cost recovery program asset management and department safety. She supervised 24 including development of staff billing rates and billing employees and managed an annual budget of over $2.7 million. system to recover revenue associated with development Additionally, she: services work.
Led land development engineering (entitlement, Operations Department Evaluation, Citrus Heights Water planning, plan review and inspection). District, Water Resources Division, CA: Project Manager for Oversaw over $60 million in capital improvement projects, West Yost to develop a baseline understanding of the business 75% of which were under budget. Projects included utility practices of the Water Resources Division of the District, with master plans, water storage reservoirs, booster pump focus on the Groundwater Production, Water Quality, Backflow stations, large diameter collection and distribution lines, and Cross Connection Programs and perform an evaluation of groundwater wells and facilities, and site security. each program pertaining to staffing levels, staff utilization and Developed and managed the rehabilitation program with succession planning, staff credentialing and training, assessment annual contributions of nearly $9 million for water and of technology and a work program inventory and assessment. wastewater rehabilitation. Tasks included data gathering via questionnaire development and in-person interviews, data synthesis, preparation of findings Developed and managed automated mapping and GIS. and recommendations report, board presentation and project Managed department-wide safety program. management. Led the City’s multi-department Drought Management Team; which was formed to address significant drought Asset Management Program Audit San Francisco Public related issues experienced during 2013 – 2016 including Utilities Commission Operation and Maintenance updating city ordinances pertaining to water shortage and Programs, Bay Area Water Supply & Conservation use restrictions. Agency, CA: Provided QA/QC for audit of the processes, Served as the City’s representative to the Sacramento systems, and tools used to support asset management efforts Water Forum and ensured compliance with the City’s at the San Francisco Public Utilities Commission (SFPUC) for Purveyor Specific Water Forum Agreement. two of its divisions. The divisions are the Hetch Hetchy Water and Power (HHWP) Division, responsible for operating the Advised the Director on state, regional, and local water Hetch Hetchy system; and the Water Supply and Treatment supply and water reliability initiatives and projects. (WST) Division, responsible for operating the Regional Water Acted as technical representative in defining alternative System. The audit report documented West Yost’s audit operating rules for Folsom Reservoir to protect regional criteria, assessment scoring methodology, data reviewed, water supplies and the lower American River fisheries. staff interviews, and evaluation performed to form an opinion Guided development of the City’s Stormwater Quality regarding the current state of the SFPUC asset management Program from inception which included the input from a program. Council-appointed citizen’s advisory committee. Led the development of the Placer Regional Stormwater Coordinating Group. This group includes representatives from other local stormwater programs coordinating on program implementation and sharing resources. Managed the City’s sustainable Groundwater Management Act compliance activities including leading development of the West Placer Groundwater Sustainability Agency (GSA) and led the formation of the North American Subbasin group consisting of five GSAs with the goal of developing a single Groundwater Sustainability Plan. Oversaw compliance of the City’s stormwater permit and annual reporting to the Central Valley Regional Water Quality Control Board.
Kelye McKinney, PE | Page 2 Rhodora N. Biagtan, PE Demand Management Measures and Water Shortage Contingency Plan
Rhodora N. Biagtan specializes in master planning, development permitting, recycled water and water conservation, and project management. She has almost 25 years of STAFF TITLE: Principal Engineer II experience working in a public utilities district that provided potable water, recycled YEARS OF EXPERIENCE: 25 water, and wastewater services. Almost three of those years were as the interim engineering services manager and district engineer, where she managed the agency’s PROFESSIONAL REGISTRATIONS capital improvement program, utility planning, development services, permitting, Professional Civil Engineer, asset management, GIS/mapping, environmental compliance, and water conservation. California No. 59371 She has experience working in collaborative relationships with other agencies and EDUCATION organizations and has served in leadership roles in water-focused organizations. MS, Civil & Environmental Engineering, University of EXPERIENCE California, Davis 2005, 2010, and 2015 Urban Water Management Plan, Dublin San Ramon MBA, Natural Resource Services District, Dublin, CA: As the District’s project manager, Rhodora was Management, Graduate School of Management, University of responsible for including the project in the agency’s operation budget, monitoring California, Davis and updating the project budget and schedule, procuring a consultant through a BS, Civil Engineering and Request for Proposal Process, and negotiating and administering consultant contracts. Materials Science & Engineering, Rhodora coordinated with internal staff to provide water demand and projections to University of California, Davis the selected consultant. Rhodora reviewed and commented on the plan throughout its progress. She collaborated with the regional water agencies to develop a regionally PROFESSIONAL AFFILIATIONS consistent water shortage contingency plan for incorporation their respective Urban WateReuse California – Northern Water Management Plans. California Chapter Board of Trustee Representative 2005 and 2016 Water Master Plan Update, Dublin San Ramon Services District, California Water Environment Dublin, CA: As the District’s project manager, Rhodora prepared the capital Association improvement project budget, monitored and updated the project budget and schedule, Bay Area Water Works procured a consultant through a Request for Proposal Process, and negotiated and Association administered consultant contracts. Rhodora coordinated with internal staff to provide GIS, asset management data, SCADA data, and other field operational information to the selected consultant. Rhodora reviewed the hydraulic modeling results and the master plan report, provided input on service delivery criteria, and provided comments for inclusion in the final document. She coordinated training of hydraulic modeling for key District staff. This project was completed in time for the preparation of the agency’s two-year Capital Improvement Program Budget and Operating Budget, Rate Study and Capacity Reserve Fee Study. Rhodora collaborated with the District Finance Officer to in the preparation of the rate study and fee study, allowing projects to be included for consideration in funding and implementation.
Grandview Potable Water Master Plan, City of West Sacramento, CA: As project manager, Rhodora managed the preparation of a potable water master plan for a proposed 21,000-home master planned community in West Sacramento. She worked with staff hydraulic modelers to develop and size a potable water distribution system, including tanks, pump stations, and pipelines, that would 2015 Long-Term Alternative Water Supply Study, Dublin provide adequate fire flow and service demand. She reviewed San Ramon Services District, Dublin, CA: As the District’s potential surface water and groundwater sources and sited a project manager, Rhodora was responsible for preparing centralized surface water treatment plant and groundwater capital improvement project budget, monitoring and updating wells. The report has been finalized to the satisfaction of the the project budget and schedule, procuring a consultant property owner and is ready for submittal to the County of through a Request for Proposal Process, and negotiating and Sacramento as part of the project’s specific plan submission. administering consultant contracts. The 2014-2015 Drought allowed the agency to recognize its vulnerability from having Recycled Water Program, Dublin San Ramon Services one water supplier for potable water. The project studied District, Dublin, CA: As a principal engineer, Rhodora alternative water supply sources for the agency. Rhodora was responsible for the implementation of the District’s provided direction to the selected consultant and represented recycled water program. She updated the District’s standard the District in discussions with other agencies to seek specifications to incorporate recycled water requirements alternative water supply sources. The project was completed in and developed the District’s recycled water use guidelines. September 2015. She led the development of a new recycled water distribution system and was a technical resource for updates to its Title Central Dublin Recycled Water Distribution Expansion Project, 22 Engineering Report. She managed the permitting of new Dublin San Ramon Services District, Dublin, CA: As a project connections and monitoring of recycled water users for manager and then as technical advisor, Rhodora managed the conformance to regulatory requirements. She managed the preparation of the feasibility study used to obtain federal and connection and monitoring of over 300 customers into newly state funding for the expansion project. She represented the installed recycled water lines. The agency was able to obtain District as part of the Western Recycled Water Coalition to state approval to implement the first residential fill station obtain federal funding and went to Washington, DC, to advocate in the state during the 2014 drought. More than 3,500 users for funding for recycled water projects. She represented the obtained water during the drought, and the fill station received District while seeking a Bay Area Integrated Regional Water regional and national attention, promoted water conservation, Management Plan Proposition 84 Implementation Grant. She and was replicated by more than 20 communities throughout obtained $253,000 in grants from the US Bureau of Reclamation California. The fill station received numerous awards including and $1.13M in Proposition 84 Implementation Grant funds for WateReuse’s Water Recycling Outreach/Education Program the project. of the Year, California Association of Sanitary Agencies’ Recycled Water Customer Efficiency Study, South Bay Technological Innovation and Achievement Award, and Water Recycling, City of San Jose, CA: Association of California Water Agencies’ Huell Howser Best in As project manager, Blue Award. Rhodora managed the preparation of the Study. She worked with City staff and the program’s retailers to develop criteria 2018 Joint Tri-Valley Potable Reuse Technical Feasibility and strategically select potential pilot study participants. She Study, Dublin San Ramon Services District, Dublin, CA: worked with project engineers and with City staff to reach out Rhodora was the District’s representative to a project to potential pilot study participants, explain the purpose and management committee that had representation from each benefits of the study, and request participation. She worked member agency. The goal of the regional potable reuse with a water efficiency service provider to monitor customer feasibility study was to improve water supply reliability and water use and direct pilot study implementation. She organized local control. The project management committee monitored and prepared the study with project engineers and provided the project budget and schedule, procured the consultant, recommendations for improving the efficiency of customers and provided direction for the consultant. The study required connected to the distribution system. collaboration and consensus from the agencies and their representatives, who had varying priorities and criteria. Rhodora provided comments that represented the interest of the District while maintaining a cooperative and collaborative relationship with other committee members.
Rhodora N. Biagtan, PE | Page 2 Nathaniel Homan, PE Water Use and Demand Projections and Senate Bill X7-7 Compliance
Nathaniel Homan is an engineer with a focus in water resources engineering and hydraulic modeling. He has worked on a variety of projects, including water system STAFF TITLE: Associate Engineer I master plans, storm water resource plans, hydraulic studies for private developments, YEARS OF EXPERIENCE: 3 and water supply assessments. He is proficient with a number of software applications, including ArcGIS, InfoWater, InfoMaster Water, and Microsoft Excel. PROFESSIONAL REGISTRATIONS Professional Civil Engineer, EXPERIENCE California No. 89903 WATER SYSTEM PLANNING AND MODELING EDUCATION Water System Hydraulic Model Update, City of Lincoln, CA: Staff Engineer for the MS, Civil and Environmental update of the City of Lincoln’s hydraulic model. The hydraulic model was updated Engineering, University of California, Davis using the City’s detailed GIS data. Pipeline diameters and alignments were verified and BS, Environmental Engineering, updated in the model where they did not match the GIS. Highly accurate LiDAR elevation California Polytechnic State datasets were obtained and extracted to the hydraulic model nodes. West Yost worked University, San Luis Obispo with the City on spatially locating meter information to allocate to the hydraulic model. West Yost deployed hydrant pressure recorders throughout the system at strategic PROFESSIONAL AFFILIATIONS locations to gather system pressure information and used available SCADA to perform a Bay Area Water Works verification of the accuracy of the updated hydraulic model to predict results. Association
Fire Flow Evaluations, City of Lincoln, CA: Staff Engineer for the hydraulic evaluation of available fire flow in proposed new developments for the City of Lincoln, including Twelve Bridges Village 2, Twelve Bridges Village 10, and Lincoln Crossing Village 11. Updated the City’s hydraulic model with proposed infrastructure for developments. Using the City’s updated hydraulic model, determined the available fire flow during a maximum day demand condition while meeting the City’s water system performance criteria.
2020 Water Master Plan Update, City of Tracy, CA: Staff Engineer for the comprehensive update of the City of Tracy’s hydraulic model. Reviewed record drawings and GIS databases to update and refine the existing potable water distribution system in the hydraulic model. Refined the City’s water use factors by linking water meter data to existing land uses. Updated the simulated operation of storage tanks, pump stations, and pressure reducing valves to match current operations. Simulated a range of demand conditions, including maximum day demand plus fire flow conditions, for the existing and future water system and identified capital improvement projects to mitigate existing deficiencies and meet the needs of future developments.
2020 Potable Water System Master Plan Update, Mountain House Community Service District, CA: Staff Engineer for the update of the MHCSD hydraulic model. Reviewed record drawings and GIS databases to update the existing potable water distribution system in the hydraulic model. Verified the ability of the hydraulic model to match data from the SCADA system and hydrant pressure recorders. Projected buildout water use based on updated land use. Simulated a Hydraulic Evaluation of Skyline Development, City of San range of demand conditions, including maximum day demand Bruno, CA: Staff Engineer for the hydraulic evaluation of a plus fire flow conditions, for the existing and future water multi-family residential development. Updated the City’s system and identified water system upgrades needed to meet hydraulic model with the proposed pipelines associated with the needs of future developments. the project and the existing improvements to the nearby pump station which will supply the development. Calculated Lammers Road and Hood Way Design Recommendations, demands for the project using adopted water use factors City of Tracy, CA: Staff Engineer for the development of and proposed land use. Simulated peak hour demand and preliminary design recommendations for new pipelines maximum day plus fire flow conditions for the proposed necessary for the re-zoning of a major water transmission system using the City’s hydraulic model. Based on the model main in the City of Tracy. Reviewed record drawings and results, recommended improvements to the proposed previous studies to determine the preliminary alignments pipeline layout necessary to meet the City’s distribution and connection points for the required pipelines. Created system performance criteria. schematics showing the new connections and fittings for the recommended pipelines. Used the City’s hydraulic model to Priority Area 1 Water Supply Assessment, City of simulate maximum day demand plus fire flow conditions to Brentwood, CA/De Novo Planning Group: Staff Engineer determine which of several constructible alternatives could for the preparation of a water supply assessment for a 290- meet the City’s distribution system performance criteria. acre development in Brentwood. The development was a Presented schematics, hydraulic modeling results, and public transit-oriented community for a variety of housing recommendations in a technical memorandum. densities and commercial and industrial land use. Calculated potable and recycled water demands for the project based on Hydraulic Evaluation of Mission Seniors Development, City the City’s adopted water use factors, the City’s Model Water of Hayward, CA: Staff Engineer for the hydraulic evaluation Efficient Landscape Ordinance (MWELO), and the proposed of a 200-unit, multi-family residential development. project land use. Compiled data from the City’s Urban Water Responsible for updating the City’s hydraulic model with the Management Plan and compared it with the project water proposed pipelines associated with the project. Calculated demand to determine if the project could be served from the demands for the project using adopted water use factors City’s current and projected portfolio of water supplies. and proposed land use. Simulated peak hour demand and maximum day plus fire flow conditions for the proposed Water Supply Assessment for The Ranch Project, City of system using the City’s hydraulic model. Based on the model Antioch, CA: Staff Engineer for the preparation of a Water results, recommended improvements to the proposed Supply Assessment for a 550-acre development. Calculated pipeline layout necessary to meet the City’s distribution water demands for the project based on the City’s adopted system performance criteria. water use factors, the City’s Model Water Efficient Landscape Ordinance (MWELO), and the proposed project land use. Hydraulic Evaluation of Proposed Developments, City Compiled data from the City’s Urban Water Management Plan of Tracy, CA: Staff Engineer for the hydraulic evaluation of and compared it with the project water demand to determine various residential and industrial developments in the City of if the project could be served from the City’s current and Tracy, including Avenues Specific Plan, Tracy Lakes, Prologis projected portfolio of water supplies. International Park of Commerce, Ellis Specific Plan, Tracy Hills, and Northeast Industrial Area. Responsible for updating the City’s Model Verification and Hydraulic Evaluation of La Rue hydraulic model with the proposed pipelines, valves, pressure and Orchard Park Developments, University of California, reducing stations, pump stations, and other infrastructure Davis: Staff Engineer for the verification of the hydraulic associated with each project. Calculated demands for each model for UC Davis and subsequent hydraulic evaluation of project using adopted water use factors and proposed land use. the La Rue and Orchard Park student housing developments. Simulated peak hour demand and maximum day plus fire flow Used the University’s hydraulic model to simulate hydrant conditions for each proposed project using the City’s hydraulic testing performed by the University and confirmed that the model and determined if the proposed facilities met the City’s model could accurately predict system pressures and flows distribution system performance criteria. Where deficiencies under steady state conditions. Used the verified hydraulic were identified, recommended improvements such as upsizing model to evaluate several extended period water supply proposed pipelines, installing additional pipelines, and rezoning outages and how they would affect peak hour pressure and proposed developments. available fire flow for the proposed developments, both with and without the proposed pipelines in service.
Nathaniel Homan, PE | Page 2 Appendix B. Project Descriptions West Yost’s experience includes the successful completion of many UWMPs spanning nearly two decades. In addition, we have provided other water engineering services, including large regional integrated water resources plans, distribution system models and master plans, supply reliability, and water transfer evaluations. The following table summarizes these clients and projects.
Summary of West Yost’s Urban Water Management Plan and Water Master Plan Experience
CLIENT, PROJECT UWMP* PLAN MASTER WATER ANALYSIS SUPPLY ANALYSIS DEMAND CONSERVATION/CLIMATE WATER GROUND WATER SURFACE CONJUNCTIVE USE City of Ceres, 2010 UWMP, Water Master Plan
City of Fresno, 2005 and 2010 UWMPs, Water System Master Plan, Metropolitan Water Resources Management Plan Update City of Lathrop, 2010 UWMP, Comprehensive Water Master Plan Update
City of Modesto, 2010, 2015, and 2020 UWMPs, South Modesto Interim Water Supply Study, Engineer’s Report, Water Master Plan
City of Sacramento, 2005, 2015, and 2020 UWMPs, 2013 Water Supply Master Plan (2020 Update in progress) City of San Bruno, 2015 UWMP, 2012 Water Master Plan (2020 Update in progress)
City of Santa Rosa, 2010, 2015, and 2020 UWMPs, Water Master Plan, Groundwater Master Plan City of Tracy, 2012 City-wide Water System Master Plan (2020 Update in progress) City of Woodland, 2010, 2015, and 2020 UWMPs, Water Focus Study
City of Stockton, 2008 Water Master Plan, 2020 Water Master Plan Update, 2016 General Plan Update, SBx7-7 Assistance for 2010 UWMP, 2020 UWMP Coastside County Water District, 2010, 2015, and 2020 UWMPs
Dublin San Ramon Services District, 2005, 2010, and 2015 UWMPs, Potable Water and Recycled Water Master Plan Update San Gabriel Water Valley Company (Fontana Water Company), 2015 UWMP Town of Windsor, 2010 UWMP, Recycled Water Feasibility Study * All 2010 and 2015 UWMPs prepared by West Yost were deemed complete by the DWR, with no required revisions or questions from DWR staff.
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 B-1 Reference Projects Urban Water Management Plans The following projects highlight our team’s recent (2010, 2015, and 2020) experience and demonstrate our ability to perform the CITY OF WOODLAND, CA work required for the City’s 2020 UWMP. Urban Water Management Plans (2005, 2015, and 2020) and Water Supply Master Plan CITY OF SACRAMENTO, CA
West Yost prepared the City of Woodland’s 2010 and 2015 Urban Water Management Plans. West Yost completed a review of water demand projections, water supply availability and reliability from new surface water supply source and existing groundwater supplies, SBx7-7 compliance, demand management West Yost prepared the 2005 and 2015 updates to measures, and the City’s Water Shortage Contingency the City of Sacramento’s UWMP. The UWMP provided Plan. West Yost prepared both UWMPs in compliance information about the City’s water service area with the requirements of the California Water Code and and population; available water supply sources and Department of Water Resources’ Guidebook for the associated reliability; past, present, and projected Preparation of UWMPs and used the UWMP checklist water demands; the City’s water demand management developed by DWR to meet the requirements of the measures; a City water shortage contingency plan; and Urban Water Management Planning Act. West Yost was potential for use of recycled water within the City’s water recently selected to prepare the City’s 2020 UWMP. service area. West Yost was recently selected to prepare Hydraulic Model Update the City’s 2020 UWMP. CITY OF LINCOLN, CA West Yost team members also prepared the City of Sacramento’s 2013 Water Supply Master Plan. This project included determining demand allocations by land use and identifying demand offsets with a focus on conservation. Supply management planning focused on reliability and sustainability, including water supply portfolio planning that optimizes surface water, groundwater, and recycled water. The project included close coordination with West Yost updated and calibrated of the City’s water stakeholders, including a 20-member Advisory Board that system hydraulic model and on-going hydraulic model represented a variety of interests in the region - from support. The hydraulic model was updated using the other water purveyors and suppliers to environmental City’s detailed GIS data and verified using the City’s groups. West Yost is currently preparing an update to the SCADA data. Pipeline diameters and alignments were City’s 2013 Water Master Plan. verified and updated in the model where they did not match the GIS. Highly accurate LiDAR elevation datasets were obtained and extracted to the hydraulic model nodes. West Yost worked with the City on spatially locating meter information to allocate to the hydraulic model. West Yost deployed hydrant pressure recorders throughout the system at strategic locations to gather system pressure information and used available SCADA to perform a verification of the accuracy of the updated hydraulic model to predict results.
B-2 Additional Experience documents that authenticate the City’s implementation of Demand Management Measures and documents that URBAN WATER MANAGEMENT PLANS (2010, describe the City’s Water Shortage Contingency Plan. 2015, AND 2020), CITY OF MODESTO, CA West Yost described the City’s water recycling facilities West Yost prepared the City of Modesto’s (City’s) 2010 and programs. West Yost developed technical data to and 2015 UWMPs. West Yost’s approach to preparing establish the City’s “baseline” gallons per capita per day the City’s UWMPs included addressing the critical issues in compliance with SBx7-7 methodologies and a Water regarding future service area population, complying Shortage Allocation Methodology, which considered both with the requirements of SB X7-7, and identifying water demand hardening and other conservation investments. supply needs. West Yost is also preparing the City’s 2020 UWMP and West Yost carefully assessed the service area population will work with the City to address recent legislation for relative to both the contiguous and outlying service areas, additional water use efficiency as well as other updates projected population at buildout of the General Plan, and to the UWMP requirements. potential expansion of the northern Sphere of Influence boundary. These issues were incorporated into the URBAN WATER MANAGEMENT PLAN (2015), engineering analysis to identify impacts on the quantity CITY OF SAN BRUNO, CA and timing of potable and non-potable water supplies that West Yost prepared the City of San Bruno’s 2015 UWMP. will ultimately be required to meet these new customer Tasks included the review of water demand projections, demands, and impact infrastructure sizing and placement. water supply availability and reliability from the San Francisco Public Utilities Commission and the City’s local This project also included analysis and planning for water groundwater supplies, SB X7-7 compliance, demand conservation and other demand management measures, management measures, and the City’s water shortage as well as the potential for additional supply options, such contingency plan. West Yost prepared and presented an as groundwater pumping, a seasonal and/or long-term overview of the UWMP to City Council and the public at a local groundwater ASR banking program, groundwater public hearing. West Yost also prepared the City of San and/or recycled water offset of existing potable demands, Bruno’s 2012 Water System Master Plan and is currently and/or new treated surface water supplies. preparing a 2020 update.
To coordinate efforts and address common components URBAN WATER MANAGEMENT PLANS (2005, for the City’s overall water system, the City’s 2010 UWMP 2010, AND 2015) AND WATER AND SEWER was prepared as a joint plan with the Modesto Irrigation MASTER PLANS, DUBLIN SAN RAMON SERVICES District (MID), the wholesale water agency from which DISTRICT, DUBLIN, CA the City purchases treated surface water supplies. Thus, the plan was developed to meet all wholesale and retail West Yost has been providing water planning and design requirements. Although the City’s 2015 UWMP was not services to the DSRSD for over 20 years. This includes prepared jointly, the 2020 UWMP is proposed to be a jointly preparation of the District’s 2005, 2010 and 2015 UWMPs prepared plan by the City and MID. West Yost was recently and recent Water and Sewer Master Plan updates. The selected to prepare the City/MID Joint 2020 UWMP. Water Master Plan included a comprehensive hydraulic model update that was used to size transmission and URBAN WATER MANAGEMENT PLANS (2005, distribution pipelines, pump stations and reservoirs. It 2010, 2015, AND 2020), CITY OF SANTA ROSA, CA provided analysis of the system’s ability to meet minimum West Yost helped the City of Santa Rosa prepare 2005, pressure and flows during a maximum day plus fire flow 2010, and 2015 UWMP updates. West Yost identified and peak hour demand periods. West Yost also developed the City’s existing water supply sources, including an an interactive spreadsheet tool to allow the District to track evaluation of reliability and vulnerability to drought and update new development projects within their water conditions, and evaluated current and projected water service area and their projected water demands and link demands. West Yost also assessed water supply reliability that directly to the demand allocation used in the hydraulic in normal years, single dry years, and multiple dry years model. West Yost trained District staff on the use of the tool, for 25 years. West Yost reviewed previously prepared which will allow the District staff to efficiently update its hydraulic model as proposed development projects evolve.
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 B-3 City of Lincoln 2020 Urban Water Management Plan Appendix C. Preliminary DataPreliminary RequestData Request StatusStatus Table Table
Date Chapter Description Source Received Comments 0 General a Electronic Copy (in Word) of 2015 UWMP City b Service Area Boundaries (in electronic GIS shape file format) City Already in WY Files. 1 UWMP Introduction and Lay Description Discussion of the fundamentals of the UWMP and the newly‐required lay description. Public Water System Number, Name, Number of Services, and Volume of a City Water Supplied in 2020 b Is City participating in Regional Planning or Compliance? City c Fiscal Year or Calendar Year for Data? City 2 Plan Preparation Discussion on the process for developing the UWMP, including the City’s efforts in coordination with other water agencies and public outreach.
d List of Agencies for coordination and outreach ‐ start with 2015 UWMP City Any changes from 2015 list? e Retailer/Supplier Information Exchange City Any changes from 2015 list? f Coordination with Agencies City Any changes from 2015 list? g Notification to Cities and Counties City Any changes from 2015 list? 3 System Description Provide information on the supplier’s watery system including maps of the service area and climate, water system description, and a City agency history and organizational structure. a Service Area and Climate WY Data available and on file b Electronic copy (GIS or AutoCAD) of Service Area Map WY Already in WY Files Possible Data Sources: •http://www.dof.ca.gov/Forecasting/Demographics/Proje ctions/ Historical and Existing Service Area Population and Demographics (SF/MF, c City •https://water.ca.gov/Library/Modeling‐and‐ People per connection SF/MF) Analysis/Statewide‐models‐and‐tools/Economic‐Modeling‐ and‐Analysis‐Tools
Potential Sources: •City of Lincoln General Plan and most recent Village Plan and related CEQA document d Projected Service Area Population through 2045 City & WY •Placer County •Sacramento Area County of Governments (SACOG) •State Department of Finance
e Documentation of Seismic risk assessment of water facilities WY Placer County Hazard Mitigation Plan ‐ Annex C ‐ Lincoln
f Placer County Local Hazard Mitigation Plan WY ` Placer County Hazard Mitigation Plan ‐ Annex C ‐ Lincoln Climate Change Vulnerability Assessment or other statement of climate October 2017 North American Basin Regional Drought g WY change impacts Contingency Plan preapred by the RWA 4 Customer Water Use Documentation of current and projected water demands within the City’s service area, and compliance with distribution water loss standards to be adopted by the State. Historical water use and number of connections by water use sector (2015‐ a City 2020) 2020 actual retail demands for potable, recycled and raw water by water use b City Request after January 1, 2021 sector
c Projected water use by water use sector (2020 through 2045) WY Coordinated with Water Master Plan and hydraulic model d Estimate of passive water savings (building codes, etc.) WY Included in projections e Estimate of water savings from water conservation program WY Included in projections f Distribution System Losses City Retail Water System Historical and projected water demand (2016‐2020, g City & WY 2025, 2030, 2035, 2040, 2045) h AWWA Water Loss Audit for 2020 City To be completed by 10/30/2020 i Disadvantaged Communities Map WY https://gis.water.ca.gov/app/dacs/ Dwelling units and water use estimates 2020 and projections to 2045 for j City & WY Projections are expected to include lower income housing lower income households October 2017 North American Basin Regional Drought k Discussion regarding impacts of climate change on demands WY Contingency Plan prepared by the RWA 5 Conservation Target Compliance Documentation of the City’s compliance with its 2020 per‐capita water conservation mandate (SB X7‐7) as established in the City’s 2015 UWMP. a 2020 service area population City See 3c b Total water production 2020 City 2020 water production will be requested in Jan 2021
City of Lincoln | 2020 Urban Water Management Plan | September 3, 2020 C-1 City of Lincoln 2020 Urban Water Management Plan Appendix C. Preliminary Data Request StatusPreliminary Table (2Data of 2)Request Status Table
Date Chapter Description Source Received Comments 6 Water Supply Characterization Describes and quantifies the City’s potable and non‐potable water supplies on a monthly basis under various hydrologic year types. a Changes in water supply sources or agreements since 2015 UWMP City Status update on Sustainable Groundwater Management Act (SGMA) b WY https://westplacergroundwater.com/ compliance activities c Annual water supply production by source (2016‐2020) City Changes to projected water supply sources through 2040, new projection for d City 2045 e Stormwater detention and use? City Wastewater flows, treatment, disposal, and recycled water use (inside f City services area and outside service area) 2020 g Recycled water use by type, place, and quantity 2020 City Projected beneficial use of recycled water 2020 (actual) through 2045 by h City type Changes to proposed actions to encourage recycled water use since 2015 i City UWMP j Changes to Transfers/exchanges/interties since 2015 UWMP City k Changes to Future Water Projects from 2015 UWMP City l Long term water alternative water supplies considered by City City 7 Water Supply Reliability Assessment Description of the City’s water system reliability through at least a 20‐year planning horizon including to include normal, single dry year, and five consecutive dry years. Changes in factors affecting supply reliability (e.g., water quality) since 2015 a City UWMP Changes in water supply reliability since 2015 UWMP (e.g., contract b City changes) 8 Water Shortage Contingency Planning Documentation of updates to the City’s water use restrictions and prohibitions as outlined in the City’s Water Shortage Contingency Plan. a Electronic copy (in Word) of current WSCP City b Changes to the WSCP since 2015 UWMP City
Information on requested changes to adjust WSCP to align with six (6) Discuss shortage response actions (demand reduction standard shortage levels corresponding to progressive ranges of up to 10, c WY & City actions, operational actions, supply augmentation actions) 20, 30, 40 and 50 percent shortages and greater than 50 percent shortage to address stages. (or cross reference current WSCP stages to the six (6) standard stages)
9 Demand- Management Measures Documentation of the City’s activities on demand management measures from 2016 through 2020.
Water waste prevention ordinance and other available information on City's DMMs (e.g., metering, conservation pricing, public education and outreach, Need updates on City's DMM activities from 2016‐2020. a programs to assess and manage distribution system real loss, water WY & City Discuss other DMM's the City may potentially implement. conservation program coordination and staffing support, other DMMS that significantly impact water demand)
10 Plan Adoption, Submittal, and Implementation Documentation of the City’s activities to make its 2020 UWMP publicly available and documentation of the steps taken to adopt and submit the 2020 UWMP to DWR.
See a See Appendices for public hearing notices, etc. Appendices
A Supporting Documents (based on 2015 UWMP) a Documentation of City/County Notification WY b Notice of Public Hearing WY & City c Adoption Resolution City d DWR UWMP Checklist WY e Distribution System Water Loss Audit City f SB X7‐7 GPCD Compliance Verification Form WY g Water Supply Agreements City WY can copy from Municipal Code from website ‐ but City h City of Lincoln's Municipal Code Section regarding ‐ Water Conservation WY may have a nice formatted copy WY can copy from Municipal Code from website ‐ but City i Water Fee Schedule WY may have a nice formatted copy
j Sample Water Conservation Public Information and Outreach Materials City k Groundwater Management Plan/Groundwater Sustainability Plan City https://westplacergroundwater.com/
l Energy Intensity Documentation City Shall include information that City can readily obtain.
C-2 WE SUPPORT OUR COMMUNITIES WE ARE WATER FOCUSED WE TAKE PRIDE IN WHAT WE DO WE STRIVE TO BECOME OUR BEST WE DO WHAT’S RIGHT WE BELIEVE IN QUALITY WE LISTEN WE SOLVE CHALLENGING PROBLEMS WE SEE THE BIGGER PICTURE WE TAKE OWNERSHIP WE COLLABORATE WE HAVE FUN WE ARE WEST YOST