DOCSLIB.ORG

Introduction to Word Processing

Total Page：16

File Type：pdf, Size：1020Kb

Download full-text PDF Read full-text
Introduction to Word Processing © Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION chapter 5 Introduction to Word Processing Objectives 1. Describe the basic functions of a word processing program and the types of projects that are best managed by using it. 2. Define common terms related to word processing. 3. Use appropriate keyboard shortcuts to speed up document creation and editing. 4. Describe the basic MS Word window and related navigational functions. 5. Create, format, edit, save, spell check, and print Microsoft Word documents. 6. Use the appropriate features when creating Word documents. Introduction A word processing program permits us to manipulate text and related objects such as pictures. If the need is to use mathematical processes to manipulate numbers or to manage data, then a word processing program is not the correct application to use. The main purpose of a word processing program is to permit the user to create text documents, edit (insert, delete, and replace) text and objects, format the document to increase readability and appearance, print a copy of the document, and save the document for future use or reference. This chapter provides the basics of word processing using Microsoft Word 2010. © Inga Ivanova/ShutterStock, Inc. 215 ch05.indd 215 5/28/2013 6:14:47 PM © Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION 216 CHAPTER 5: Introduction to Word Processing Definitions Understanding some of the common concepts related to text manipulation makes using the help system easier and increases your problem-solving skills when things go wrong. Block A block is a selected (highlighted) section of text that the program treats as a unit. You can apply most indi- vidual formatting functions, such as bold and under- line, to blocks of text, thereby making formatting and editing functions much more efficient. Clipboard A clipboard is a holding area or buffer for copied or cut data for later use. You can place data onto a clipboard and can then paste it into another document, another application, or another location within the original document. In Office 2010, the Office Clipboard can hold as many as 24 items at a time (see Chapter 4 for details). Format Formatting is the process of editing the appearance of a document by altering the look of fonts and using inden- tations, margins, tabs, justification, and pagination; format conditions affect the document appearance. In Word, format features vary depending on whether you are formatting characters (font, size, emphasis, and spe- cial effects such as highlight or superscript/subs cript), paragraphs (tabs, alignment, indentation, line spacing, and line breaks), or pages (headers, footers, margins, paper size, and orientation). Hard Return The hard return is a code that you insert in the docu- ment by pressing the Enter key. A hard return usually marks the end of a paragraph. In Word, the paragraph mark is . Users may toggle the paragraph markers on to show marks in the document when typing or toggle them off by clicking the Show/Hide button in the Paragraph group of the Home tab. To always show the Show/Hide feature click the File Tab, Options, Display, and place a check in Paragraph marks. Insert To “insert” means to add characters in the text at the point of the cursor, thereby moving all other text to the ch05.indd 216 5/28/2013 6:14:48 PM © Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION Definitions 217 right. Insert mode is the opposite of overtype mode and is the default in most word processing programs. In Office 2010, the Insert tab is next to the Home tab on the ribbon; use it to insert pages, tables, illustra- tions, links, and so forth. Move Move is a function in word processing programs that permits the user to relocate text or graphics to another place in the document or to another document. Outliner Outliner is a feature of many word processing pro- grams that enables the user to plan and rea rrange large documents in an outline form. Overtype Overtype means to replace the character under the cursor by the character typed. To turn it off, click the File Tab, click Options, click Advanced, and clear the Use the Insert Key and Use Overtype Mode check boxes. ScreenTips ScreenTips are small windows that display descriptive text when you rest the pointer on a command or icon. Office 2010 offers enhanced ScreenTips with larger windows and more text. Scrolling Scrolling is the process of moving around a docu- ment to view a specific portion of a page of text when the entire document does not fit on the screen. This navigation process does not change the location of the insertion point until the user clicks elsewhere in the document. SmartArt SmartArt is a feature in Office 2010 that permits you to easily create a visual representation of your informa- tion. A common use of it is to display organizational structure in an organization. Soft Return A soft return is the code that the prog ram inserts in the document automatically when the typed line reaches the right margin. Template A template contains predesigned formats and structure. It creates a copy of itself when you open it. When you select File, New you will see a list of templates with more available online at Office.com. Some commons ones are budgets, calendars, memos, and resumes. ch05.indd 217 5/28/2013 6:14:48 PM © Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION 218 CHAPTER 5: Introduction to Word Processing Toggle Toggling switches from one mode of operation to another mode: on or off. For example, a user might toggle from insert mode to replace/overtype mode. Word Wrap This feature automatically carries words over to the next line if they extend beyond the margin. Data Exchange Word processing software saves documents in file formats that are unique to that software program. Office 2010 documents, worksheets, and presentations are saved in XML with extensions that end in “x” or “m.” The x indicates an XML file that has no macros. An m indicates the file contains a macro. Many word pro- cessing programs allow the option of saving documents under another file format by using the Save As feature. For example, you can save a Microsoft Word 2010 document in several ways, such as a Word 2010 document (docx), Word tem- plate (dotx), rich text (rtf), Word 97–2003 (doc), PDF (pdf), or Word XML (xml). This feature permits you to exchange a file with others who are working with dif- ferent word processing programs, versions, or systems. It also permits you to save a word processing file as a Web page (htm or html). Other file formats are also available. By default, Word 2010 uses the docx format. Saving Work Every person probably has at least one horror story that he or she can tell about lost data or documents. To avoid accidental loss of data, follow these tips: 1. Periodically save your work. When typing a document, the computer holds that document temporarily in random access memory (RAM). Once you instruct the program to save the document on a storage device, the document exists both in RAM and on the storage device. If power goes off (even temporarily), you lose all the data in RAM. While you can set your Office programs to use the AutoRecover feature, this is not a substitute for regularly saving your work through the Save command. AutoRecover does not replace the Save command; it is only effective for unplanned disrup- tions, such as a power outage or a crash. AutoRecover files are not designed to be saved when you close the program in an orderly fashion. Conversely, you do not lose data stored on secondary storage devices unless that medium gets corrupted. 2. Pay attention to software warnings. These warnings are hints to remind you that doing certain things will have a predetermined result. For example, saving a document with the same name as another one results in a message ch05.indd 218 5/28/2013 6:14:49 PM © Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION Saving Work 219 Figure 5-1 Warnings that a File Exists with the Same Name asking whether the file is to be replaced (Figure 5-1). Do not respond with “Replace existing file” unless you have no need for the original document. 3. Always keep a backup or duplicate copy of a document. That backup could consist of a CD, USB storage device, or another hard drive. Store the backup in a different place. If something happens to the original document or the computer, the backup copy will then be available for restoring the data. A particularly valuable document, such as a thesis or research paper, should have a backup that you keep in a different location from the prim ary document. Many options for automatic backup are available today from places like MozyHome, MediaFire, or SkyDrive. If you select an online backup service, do your homework first. Some people will also send a copy of the document to themselves as an email attachment thereby having it in another place, the mail server. 4. Word 2010 AutoSaves a document as a draft for 4 days when you choose “Don’t Save” or exit without saving. To find it click File, Recent, and click the box at the bottom of the page. Again, these files may not be perfect when retrieved or as you remembered them. ch05.indd 219 5/28/2013 6:14:49 PM © Jones & Bartlett Learning, LLC. NOT FOR SALE OR DISTRIBUTION 220 CHAPTER 5: Introduction to Word Processing Introduction to Microsoft Word 2010 Examples in this text use Microsoft Office Word 2010 for Windows 7.
Load more

Recommended publications
  • Word Processing Tool
    WORD PROCESSING 3 TOOL Objectives I like the computer because it keeps giving you After completing this Chapter, the options. What if I do this? You try it, and if you student will be able to: don't like it you undo it. The original can always be resurrected. It raises the idea of working on • work with any word processing program, one painting your whole life, saving it and working on it again and again. • create, save and open a Elliott Green document using a word Research Associate and Tutorial Fellow, Oxford University processor, • format a document inserting bullets/numbering, tables, pictures, etc., Introduction • set custom tabs and apply styles, We have to submit a project as part of our course • prepare a document for printing, evaluation. We will perhaps take a chart paper • enhance the features of the and design the project, write a report and submit document inserting graphics, it to our teacher. That’s the way we have done it tables, pictures, charts, etc., and all along? Have we ever thought of typing the entire using different formatting styles, project report using a computer and submitting it • modify document using various in a nicely designed printed form? Ever reflected editing and formatting features on getting information from the Internet and within or across documents, presenting it neatly for the project? Now that’s • produce documents for various the way things are being done! And if we are already purposes and thinking of it, it’s time to discover some document creation software, i.e., word processing tool to get • apply mail merge facility to send a document to different the job done.
    [Show full text]
  • Microsoft Word 1 Microsoft Word
    Microsoft Word 1 Microsoft Word Microsoft Office Word 2007 in Windows Vista Developer(s) Microsoft Stable release 12.0.6425.1000 (2007 SP2) / April 28, 2009 Operating system Microsoft Windows Type Word processor License Proprietary EULA [1] Website Microsoft Word Windows Microsoft Word 2008 in Mac OS X 10.5. Developer(s) Microsoft Stable release 12.2.1 Build 090605 (2008) / August 6, 2009 Operating system Mac OS X Type Word processor License Proprietary EULA [2] Website Microsoft Word Mac Microsoft Word is Microsoft's word processing software. It was first released in 1983 under the name Multi-Tool Word for Xenix systems.[3] [4] [5] Versions were later written for several other platforms including IBM PCs running DOS (1983), the Apple Macintosh (1984), SCO UNIX, OS/2 and Microsoft Windows (1989). It is a component of the Microsoft Office system; however, it is also sold as a standalone product and included in Microsoft Microsoft Word 2 Works Suite. Beginning with the 2003 version, the branding was revised to emphasize Word's identity as a component within the Office suite; Microsoft began calling it Microsoft Office Word instead of merely Microsoft Word. The latest releases are Word 2007 for Windows and Word 2008 for Mac OS X, while Word 2007 can also be run emulated on Linux[6] . There are commercially available add-ins that expand the functionality of Microsoft Word. History Word 1981 to 1989 Concepts and ideas of Word were brought from Bravo, the original GUI writing word processor developed at Xerox PARC.[7] [8] On February 1, 1983, development on what was originally named Multi-Tool Word began.
    [Show full text]
  • The Origins of Word Processing and Office Automation
    Remembering the Office of the Future: The Origins of Word Processing and Office Automation Thomas Haigh University of Wisconsin Word processing entered the American office in 1970 as an idea about reorganizing typists, but its meaning soon shifted to describe computerized text editing. The designers of word processing systems combined existing technologies to exploit the falling costs of interactive computing, creating a new business quite separate from the emerging world of the personal computer. Most people first experienced word processing using a word processor, we think of a software as an application of the personal computer. package, such as Microsoft Word. However, in During the 1980s, word processing rivaled and the early 1970s, when the idea of word process- eventually overtook spreadsheet creation as the ing first gained prominence, it referred to a new most widespread business application for per- way of organizing work: an ideal of centralizing sonal computers.1 By the end of that decade, the typing and transcription in the hands of spe- typewriter had been banished to the corner of cialists equipped with technologies such as auto- most offices, used only to fill out forms and matic typewriters. The word processing concept address envelopes. By the early 1990s, high-qual- was promoted by IBM to present its typewriter ity printers and powerful personal computers and dictating machine division as a comple- were a fixture in middle-class American house- ment to its “data processing” business. Within holds. Email, which emerged as another key the word processing center, automatic typewriters application for personal computers with the and dictating machines were rechristened word spread of the Internet in the mid-1990s, essen- processing machines, to be operated by word tially extended word processing technology to processing operators rather than secretaries or electronic message transmission.
    [Show full text]
  • Unit 3: Microsoft Word and Basics of Word Processing
    Microsoft Word and Basics of Word Processing Unit 3: Microsoft Word and Basics of Word processing Introduction A word processor is a software package that turns your personal computer into a machine that will "process words". MS Word, Word perfect, Wordstar are the examples of word processor packages. In this A word processor is a unit you will know word processing using MS Word. You will also learn software pa ckage that turns different topics on file management. You will learn the details of your personal computer into creating, opening, saving, closing documents and starting or quitting a machine that will "process Word. You will also learn the use of “Find” file command on the File words." MS Word, menu to locate document or preview documents before printing and to WordPerfect, Word Star are the examples of word open, delete, copy, print or move several documents simultaneously in processor packages. lesson 2. You will use the print preview command to preview document before printing and use print command to print your active document. You will familiar to various powerful commands and learn how to use some of their more advanced features in the last two lessons. Lesson 1: Basic File Operations Learning Objectives On completion of this lesson you will be able to learn : • how to start Microsoft Word • how to create a new document • how to open a file • how to save a file document • how to close a document • how to exit or quit MS Word. Starting MS Word MS Word works under MS Windows and you can quickly start Word from the MS-DOS command prompt if you are working in MS-DOS.
    [Show full text]
  • Best Word Processor to Handle Large Documents
    Best Word Processor To Handle Large Documents herSingle-handed crackdown Anthonycontrives always technically. indulged Handworked his father and if Garcon ne'er-do-well is low-cut Wyn or isogamy,unloose isochronally. but Friedrich Jadish iniquitously Marchall parenthesized biff somewhile her andschedules. dewily, she reconcile Microsoft's various Office 365 subscriptions and probably offer better. Top 6 Document Collaboration Tools In 2021 Bit Blog Bitai. Even betterthere are collaboration tools built right left the software. I personally find more best to tackle a weird bit different each section and offer bulk it community with. Allows you easy to perish with different tasks at the last time. Whether or more difficult even a reply as in a number of using the order to be able to blue button for useful for conversion to use. No matter how do bold, editing is not supported in both. The obvious choices are the early best known Microsoft Word and Google Docs. Download it but the office also do not able to generate draft is best word processor to handle large documents into a computer sold me because it superior to. How to concede Advantage of Microsoft Word enter Your Galaxy. How well Manage Large Documents in Word. We'll also tap in some tips and tricks that perhaps make exchange process. You can now to create archival PDFs in PDFA format for i long-term preservation of your documents SoftMaker. Home Mellel. 11 Word Processor Essentials That Every Student Needs to. You can in large document information quickly It offers live. Notebooks lets you organize and structure documents manage task lists import.
    [Show full text]
  • Chapter 4 Using a Word Processor
    Chapter 4 Using a Word Processor Word is the Microsoft Office word processor application. This chapter introduces Word for creating letters and simple documents. Modifying a document and collaborating on a document are explained. What is a Word Processor? A word processor is a computer application for creating, modifying, printing, and e-mailing documents. It is used to produce easy-to-read, professional-looking documents such as letters, résumés, and reports. The Microsoft Word 2003 window looks similar to: ��������� �������� ������� ������ ��������������������� ��������������� ���������� The Word window displays information about a document and includes tools for working with documents: • The file name of the current document is displayed in the title bar. The name Document1 is used temporarily until the document is saved with a descriptive name. • Select commands from menus in the menu bar. Using a Word Processor 87 • Click a button on the toolbar to perform an action. Click the New Blank Document button ( ) to create a new document. • The rulers show the paper size. Markers on the rulers are used for formatting text. • The vertical line is the insertion point that indicates where the next character typed will be placed. In a new document the insertion Overtype Mode point is in the upper-left corner. It blinks to draw attention to its Overtype mode means that as location. text is typed it replaces exist- ing text, instead of inserting • View information about the current document in the status bar. characters. Overtype mode is • Links for opening a document or creating a new document are in on if the OVR indicator on the the Getting Started task pane.
    [Show full text]
  • COMPUTER Class – III Chapter-3 Part 1 WORD PROCESSOR
    COMPUTER Class – III Note– Write this exercise in Chapter-2 GUI Operating System Write ‘True’ or ’False’ - a. Windows 10 is an operating system. True b. There are different types of operating systems, such as Microsoft Word, Paint, etc. False c. An operating system enables the user to use the mouse only. True d. The first screen that appears after loading the Windows Operating System is called the icon. False e. Windows 10 Active Taskbar allows you to quickly launch software, with only one click of the left mouse button. True Chapter-3 Part 1 WORD PROCESSOR- AN INTRODUCTION Word processor is a computer software application that performs the task of composing, editing, formatting and printing of documents. Microsoft Word is a Word Processing Software. It is also called MS Word in short. The main purpose of MS Word is to allow the users to type, edit, format, save, print and compose documents. MS Word is considered as the most widely used word processing software in the world. OPEN MS WORD To open the MS Word follow the steps : ❖ Click on Start button. ❖ Click on All apps. ❖ Click on Microsoft Office. ❖ Choose Microsoft Word 2010 from the Microsoft Office menu. MS WORD SCREEN The following graphic illustrates very clearly the elements of Word 2010. COMPONENTS OF WORD PROCESSOR WINDOW Quick Access Toolbar Contains button that perform common actions, such as saving a document, undoing your last action, or repeating your last action. Title Bar Shows the program and document titles. Ribbon Contains commands organised in three components: tabs, groups, and commands.
    [Show full text]
  • Corel® Wordperfect® Office 2020 Handbook
    Handbook Part One: Introduction 3 getting started Part Two: WordPerfect 15 creating professional-looking documents Part Three: Quattro Pro 133 managing data with spreadsheets Part Four: Presentations 183 making visual impact with slide shows Part Five: Utilities 241 using WordPerfect Lightning, Address Book, and more Part Six: Writing Tools 259 checking your spelling, grammar, and vocabulary Part Seven: Macros 273 streamlining and automating tasks Part Eight: Web Resources 283 finding even more information on the Internet Handbook highlights What’s included? . 3 What’s new in WordPerfect Office 2020 . 11 Installation . 11 Help resources. 5 Documentation conventions . 6 WordPerfect basics . 17 Quattro Pro basics. 135 Presentations basics . 185 WordPerfect Lightning . 243 Index. 285 Part One: Introduction Welcome to the Corel® WordPerfect® Office 2020 Handbook! More than just a reference manual, this handbook is filled with valuable tips and insights on a wide variety of tasks and projects. The following chapters in this introductory section are key to getting started with the software: • What’s new in WordPerfect Office 2020 on page 11 • Installation on page 11 • Using the Help files on page 6 If you’re ready to explore specific components of the software in greater detail, see the subsequent sections in this handbook. For an A-to-Z look at the topics covered in this manual, see the index on page 285. What’s included? WordPerfect Office includes the following programs: • Corel® WordPerfect® — for creating professional-looking documents. See Part Two: WordPerfect on page 15. • Corel® Quattro Pro® — for managing, analyzing, reporting, and sharing data. See Part Three: Quattro Pro on page 133.
    [Show full text]
  • TII - File Types and Word Processor Compatibility to Submit a Paper to Turnitin, the Paper Must Meet Their Requirements
    TII - File Types and Word Processor Compatibility To submit a paper to Turnitin, the paper must meet their requirements. Turnitin currently accepts the following file types: 1. Microsoft Word® (.doc / .docx)* 2. OpenOffice (.odt)** 3. WordPerfect® (.wpd) 4. PostScript (.ps/.eps) 5. Adobe® PDF 6. HTML 7. Rich text format (.rtf) 8. Plain text (.txt) 9. Hangul Word Processor file (.hwp) The paper being submitted must contain more than 20 words, must be under 20MB (or approximately two million characters), must not exceed 400 pages in length, and must not contain spaces in between every letter (l i k e t h i s). Please note that TII does not support: 1. Microsoft Works (.wps) file types. 2. Apple Pages file types. 3. Spreadsheets (ex. Excel files) or PowerPoint files. 4. PDF files of images, or PDF files which do not contain highlightable text (ex. a "scanned" file, which is often simply a picture of text, is unacceptable). Therefore, if an unsupported word processor is being used, you may need to save the file as a TXT or RTF file in order to upload to Turnitin. *Note: TII does not accept Microsoft Word 2007 macros-enabled (.docm) files (they do accept the standard .docx files). Whatever macro is encoded in the file is stripped away when submitted to Turnitin. For example, when using a "letter replacement macro," TII strips the macro from the Wordfile, and whatever characters the student originally had in the file will appear (ex. "a~"). Also, TII does NOT accept password-protected files. **Note: Turnitin will not accept .odt files created and downloaded from Google Docs online.
    [Show full text]
  • Microsoft Works
    Word Processing Microsoft Works Windows 95 The intention of this section is to instruct basic word processing skills such as creating, editing, formatting, saving and closing a new document. Microsoft Works is the program that will be utilized. However, once these skills are learned, they can easily be transferred to other word processing programs such as ClarisWorks or Microsoft Word. For more information about using ClarisWorks and Microsoft Word see the information at the end of this tutorial. Hands-On This section contains step-by-step instructions for using the word processing program of Microsoft Works. When you are asked to tap, or lightly strike, a certain key on the keyboard it will appear in ALL CAPS and in boldface. In addition, if you are asked to use the keyboard to type or key-in text, the designated text will appear in “quotations” and in a typewriter font. Opening Microsoft Works - Word Processing 1a. To open Microsoft Works, use the left-hand portion of the trackball pad and click the Start button, positioned at the lower left-hand corner of your screen, once. 2a. Place the pointer on Programs. Move the pointer horizontally to the right into the next window. 3a. A pop-up menu appears, move the pointer to select Microsoft Works 4.0. Another pop-up window appears; move the pointer to the right again and select and click on Microsoft Works 4.0. 4a. When the Works Task Launcher appears, click on the Works Tool tab at the upper right portion of the window. 5a. In the next window, click on the W ord Processor button.
    [Show full text]
  • Wrap Text Around Image Css
    Wrap Text Around Image Css Ebeneser is aliped and overglazing breadthways as showy Ferguson perpetuates heliographically and bargains how. Uliginous and aglimmer Tyson beseem while ramiform Baxter democratise her pennons powerlessly and sharpen sixthly. Seasick and purse-proud Ezechiel subtitles some trihedrons so congenitally! Smt creator can float property in to the red line at any text next to image text wrap around Stay in the know with our latest news, instead I write my custom rules for the RTE in order the get what will be seen on the frontend. With your settings that more easily wrap widths and, it would have at. Let us know in the comments below. Then send an image module to four row with the image move your choosing. Tenderly and writer at large. Here is not work in this page will i want a canvas wrap around image? Make them as you grow sales, not add a caption or blog was looking for others who are one another way through how often sit amet. Flowing Text Around Images Caleb Hearth. This site is code of text around images laid out a little wrap around an html editor but strongarm module. What side did right is alas the CSS float property knock will pull the schedule from normal document flow the way satellite image would normally. Was talking about our css pros out this you for members are actual scrolling before actual smart media tokens in css wrap text around image and customer satisfaction by setting an image with of wrapping content. Test your JavaScript CSS HTML or CoffeeScript online with JSFiddle code.
    [Show full text]
  • Typesetting Skills in the Use of Word
    Typesetting skills in the use of word 中国科学技术大学 图书馆 赵培 信息咨询部 Catalog 1. Summaries of paper writing and submission 2. Using word to format the paper 3. Long document editing 4. Advanced application of word Chapter 1. Summaries of paper writing and submission 1.1 The concept of paper and dissertation 1.2 The format and arrangement of paper submission 1.3 Writing standard of dissertation 1.1 The concept of paper and graduation thesis • Paper： Scientific papers published in scientific journals and conference papers mainly refer to academic papers. • Graduation thesis： A thesis written by the person who wants to obtain a degree. Also known as "dissertation". The requirements for the number of words in a thesis of University of Science and Technology of China are: no less than 10,000 words for a bachelor's degree, no less than 30,000 words for a master's degree and no less than 50,000 words for a doctoral degree. 1.2 The format and arrangement of paper submission • Go to the homepage of the journal to find the instructions for submission 1、Search journal names by Google, Baidu etc. to enter the journal homepage 2、Take the Journal of Alloys and Compounds included in SCI as an example, enter the homepage: journal-of-alloys-and-compounds 3、Click Guide for Authors, and you can see the submission requirements. • Manuscript template in Endnote provides template of journals The template provided by manuscript template contains various formats and typesetting of the papers' content. 1.3 Writing standard of dissertation front cover front cover title page Pre-part Originality and authorization instructions Pre-part gratitude undergraduate abstract and keywords abstract graduate catalog catalog introduction Main body introduction text Main body text reference reference Rear part appendix Rear part appendix gratitude Academic papers and other research results published during XX degree Taking the writing criterion of Dissertations of USTC as an example: Chapter 2.
    [Show full text]