DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP.
BOARD MEETING
Wednesday, April 19, 2017 9:00 a.m.
Board Room One Port Center Camden, NJ
John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING
Wednesday, April 19, 2017 at 9:00 a.m. One Port Center, 11th Floor, Board Room Camden, New Jersey
ORDER OF BUSINESS
1. Roll Call
2. Public Comment
3. Report of the CEO – April 2017
4. Report of the CFO
5. Approval of Fourth Quarter Financials (2016)
6. Approval of March 15, 2016 Board Meeting Minutes
7. Monthly List of Previously Approved Payments – Covering Month of March 2017
8. Monthly List of Previously Approved Purchase Orders and Contracts of March 2017
9. Approval of Operations & Maintenance Committee Meeting Minutes of April 4, 2017
10. Adopt Resolutions Approved by Operations & Maintenance Committee of April 4, 2017
DRPA-17-026 Contract No. WW-28-2016, Walt Whitman Bridge Centerline Catwalk Rehabilitation
DRPA-17-027 Capital Project Contract Modification
DRPA-17-028 Design Services for Betsy Ross Bridge NJ Route 90 Resurfacing
DRPA-17-029 Rentals of Aerial Lift Equipment
11. Approval of Labor Committee Meeting Minutes of April 4, 2017 12. Approval of Finance Committee Meeting Minutes of April 5, 2017
13. Adopt Resolutions Approved by Executive Committee of March 7, 2017
DRPA-17-021 Employee Access to DRPA/PATCO Property
DRPA-17-022 Commissioner Briefings
14. Procurement Task Force Status Update
15. Unfinished Business
16. Citizens Advisory Committee Report
17. New Business
DRPA-17-030 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000)
18. Adjournment CEO REPORT Report of the Chief Executive Officer
APRIL 19, 2017
Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949
To the Commissioners:
The following is a summary of recent DRPA activities. The appropriate reports are attached:
Stewardship /Stewardship
An appreciative customer wrote in regarding our satellite FREEDOM Card Service Center. “My wife and I stopped at the Woodcrest, NJ station today to enroll for our first Senior Freedom card. Met two employees that made it an enjoyable experience. Station Supervisor Willis Dashiell gave clear and patient instructions on completing forms and also how to use and access the system. Jeanette Bey in the Call Center office was very pleasant and helpful. Even though there was a steady line of people, Jeanette's demeanor was both professional and friendly. Am hoping both employees can be recognized and that they can be made aware that their efforts are appreciated and noted.”
A thankful customer wrote, “On Saturday evening March 11, 2017 Officer Kevin Doran was on duty at the Walt Whitman Bridge. This officer was extremely kind and helpful at my time of need. My tire blew out on the bridge and I coasted to the first exit on the NJ side. I proceeded to call AAA for assistance and was given approximately a 30 minute wait. Officer Kevin appeared shortly after and was concerned for my safety. He then guided me to a safer place, positioned his police vehicle to protect my car and changed my tire himself. He was calm, helpful and kind. With so many terrible things our police are dealing with these days, I wanted to let you know you have a wonderful officer you can be quite proud of. Thank you to Officer Kevin and to you for having this officer on duty when I needed help.” From Marion Bodanza. Charlotte and Larry Moore wrote in to commend Officer Kevin Doran for rendering service December 20, 2016 during their experience with a flat tire on the Walt Whitman Bridge. “It wasn’t the greatest day! The flat tire happened on our way home from a funeral. We were then side-swiped, and as a result of that, the flat tire. Add to that, waiting almost two hours for road service which never responded.”
“It turned out to be a good night when Officer Doran came to our rescue. Officer Doran was extremely polite, respectful, and he just couldn’t do enough to help us. Not many people would spend the time you did with us that night and then take us to Sears at the Deptford Mall for a new tire. He is a credit to your department.”
DRPA
Authority Presentation and Table at the March 20, 2017 Philadelphia Chapter of the Society of American Military Engineers (SAME) Event On Monday, March 20, 2017, the Authority was represented by Chief Administrative Officer (CAO) Toni P. Brown, Office of Business Development and Equal Opportunity (OBD&EO) EEO Specialist Erin Watterson, OBD&EO Compliance Ron Kelly, Brigitte Kordzian, Senior Engineer, and Susan Squillace, Manager, Purchasing and Stores DRPA/PATCO at the Society of American Military Engineers (SAME) Philadelphia Chapter‘s 11th Annual Small Business Conference and Industry Day. The event was held at the Double Tree by Hilton Hotel Philadelphia Airport. Chief Engineer Mike Venuto brought this event to the attention of the attending staff. The event organizers noted the program would “present forecast opportunities, networking with agencies and large business, small business exhibits, one-on-one match making, and speakers from government and industry”. It should be noted that it was DRPA’s first introduction to this group so most of the attendees had little to no familiarity about DRPA and PATCO. Before a crowd of 100 attendees over lunch, CAO Brown provided an overview of the Authority’s formation, governance structure, core areas of business, and information about our non-discrimination programs. Ms. Watterson, Ms. Squillace, Ms. Kordzian and Mr. Kelly staffed an informational table where they presented information about procurement and contracting opportunities at the DRPA and PATCO. Ms. Watterson and Ms. Kordzian participated in the matchmaking event. This was an excellent opportunity for our organization to collaborate with SAME to provide information on our mission, our commitment to diversity and DRPA and PATCO’s 5-year Capital Program opportunities.
Some Highlights of the Authority’s Print Shop 2016 Services The two-person Printing Services Department had another busy year of accomplishments in 2016, servicing the printing needs of staff at DRPA and PATCO. Below we provide a highlight “by the numbers” on some of the work that the Print Shop produced last year for the public and Authority staff. . 275,000 total impressions were completed on the offset presses in the production of nine (9) jobs (PATCO train schedules for the public); . 333 individual copy jobs were completed on the high volume digital black and white copier for various departments; . The Print Shop continues to serve as the Authority’s digital copying center. 935 individual copy jobs for various departments were completed. Centralizing copying of documents over 25 pages is an efficiency that relieves individual copy machines at Authority facilities from overuse. . 313 layout and design jobs were designed by Printing Services staff on their Desktop Publishing System; . 94 large format print jobs were produced in 2016 for Authority departments, 20 of which were mounted to foam boards. . 87 CDs with labels were duplicated/created in 2016 for Authority use; . Printing Services produced 1,276 total jobs for 2016 on its offset presses, black and white and color digital copiers. Ben Franklin Bridge Special Lighting Compliment – National Eating Disorders Association (NEDA)
I am pleased to report that we received a nice thank you from Yasemin Merwede, Conference Consultant for the National Eating Disorders Association (NEDA) for lighting the Ben Franklin Bridge blue and green during Eating Disorders Awareness Week, February 26 – March 3, 2017. Ms. Merwede writes, “This landmark lighting project was the first time many NEDA supporters were directly able to connect with NEDA and the annual NEDAwareness Week campaign. We received so many heartfelt personal stories – how thrilling and emotional it was for people to see a building (or bridge) lit up in blue/green in honor of NEDAwareness in their own home town!” She reported that volunteers traveled to certain locations to capture the lighting on camera for NEDA. The Ben Franklin Bridge volunteer was Denise Gallagher and she took the photograph of the bridge lit that is provided here. NEDA adds, “This was especially exciting since this picture came out amazing and is the first up close picture we have of the Ben Franklin Bridge in our colors! It was also one of the most favorable pictures posted on Instagram and Twitter! We proudly posted her photo, along with dozens of other lightings across the United States, on our Facebook page in the NEDAwareness Lighting Campaign 2017 album: https://www.facebook.com/National Eating Disorders Association/. This was an amazing contribution you and your team made for us, and we are grateful.”
May 4, 2017 Kick-Off Event Benefits Administration Authority-wide Wellness Initiative – “Walking Toward Wellness – The May Lunch Hour Challenge”
This spring, during the month of May, Authority employees are invited to participate in an annual wellness initiative coordinated by the Benefits Administration Department, with support from AmeriHealth of New Jersey. The wellness initiative will involve a challenge to walk over the lunch hour at our various facilities as part of teams. The initiative is called, “Walking Toward Wellness – The May Lunch Hour Challenge”. Studies and experts tell us that walking as a form of exercise can control weight, lower cholesterol, strengthen the heart, reduce stress, decrease the likelihood of serious health problems and promote an overall sense of well-being. A Kick-Off Walk is scheduled at One Port Center, PATCO and each bridge facility for the lunch hour on Thursday, May 4, 2017 with a rain date of Friday, May 5, 2017. We are hoping for strong employee participation this year. The following staff have agreed to coordinate the teams at their respective facilities: . One Port Center – Selina Thompkins . PATCO – Karen Dougherty . Ben Franklin Bridge Coordinator – Noemi Jones . Walt Whitman Bridge Coordinator – Kathy Harris . Commodore Barry Bridge Coordinator – Tina Thompson . Betsy Ross Bridge – Tyshia Ramos
We are hoping for strong participation by staff this year. We know that walking in the morning, at work during lunch or even in the evenings is a great way to stay healthy. At the Authority, we are working hard to promote health and wellness from every angle using a holistic approach focusing on an employee’s physical, mental, financial health and safety in the workplace. This May “Walking Toward Wellness May Lunch Hour Challenge” will be an affirmative step our staff can take for their health and well-being.
For a list of Bridge and Finance actions, see Attachment 1 For a list of Personnel Actions, see Attachment 2 For a list of Contracts and Purchases, see Attachment 3 For a list of Risk Management & Safety Actions, see Attachment 4 For the Affirmative Action Report, see Attachment 5 For a list of Legal Statistics, see Attachment 6 ______PATCO
For PATCO Ridership and Financial Information, See the General Manager’s Report in the PATCO section Attached are reports from the appropriate departments. ______
Respectfully Submitted,
John T. Hanson Chief Executive Officer REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 1 BRIDGE AND FINANCE Activity for the Month of March 2017
Calls for Service: 7,970 Total Arrests: 145 Adults: 145 Juv.: CDS Arrests: 20 DWI Arrests: 29
Arrests: CBB:1 BFB: 34 PATCO:73 BRB: 2 WWB:34Arrests NJ: 116Arrests PA: 27
Reportable Accidents: CBB: 1BFB: 1 PATCO:0 BRB: 0 WWB:7
Non Reportable Accidents: CBB: 3BFB: 10 PATCO:0 BRB: 0 WWB:14
Accident with Injuries: CBB: 0BFB: 1 PATCO:0 BRB: 0 WWB:0
Incident Type CBB BFB PATCO BRB WWB Total 33 MV Stop 128 535 101 197 576 1,550 26 Assist-Routine PD Backup 68 550 289 134 490 1,545 302 Security Check/Detail 24 209 209 147 98 688 25 Escort 196 35 83 263 578 86 Removal 7 524 531 35X Motorist Aid/Service To Patron 12 77 169 80 87 425 25x Insufficient Funds 3 1 356 361 88X Parking Viol./Compl. 3 324 327 47 Disabled MV 24 68 6 54 134 286 46 Construction/Trades Backup 22 50 2 22 98 194 90 Other PD Assist 11 40 93 10 26 192 50X Leaving Jurisdiction 17 67 24 22 35 167 1 Headquarters Assignment 53 18 20 38 130 91 Ped Investigation/Stop 1 7 116 1 3 128 15 MV Accident 4 27 8 4 39 83 33C CV Stop 12 18 1 8 43 82 82 Notification 1 16 46 4 7 74 79 Roadway Hazard/Station Hazard 5 12 2 7 24 50 84 Check On Subject Well-being 2 5 20 4 2 33 83X Car Wash 9 10 8 6 33 25EZ Easy Pass Redirect 1 1 30 33 12 Suspicious Person/Activity/Event 4 21 1 4 30 341F Property Found 4 23 1 28 78X Toll Evasion/TOS 6 10 5 1 2 24 59 MV Look Up 9 10 1 1 22 56 Med Emerg/Injury Report 6 14 2 22 8 911 Hang Up/Mis-Dial 7 13 20 50C Court 9 5 3 2 19 Activity for the Month of March 2017
Calls for Service: 7,970 Total Arrests: 145 Adults: 145 Juv.: CDS Arrests: 20 DWI Arrests: 29
Arrests: CBB:1 BFB: 34 PATCO:73 BRB: 2 WWB:34Arrests NJ: 116Arrests PA: 27
Reportable Accidents: CBB: 1BFB: 1 PATCO:0 BRB: 0 WWB:7
Non Reportable Accidents: CBB: 3BFB: 10 PATCO:0 BRB: 0 WWB:14
Accident with Injuries: CBB: 0BFB: 1 PATCO:0 BRB: 0 WWB:0
Incident Type CBB BFB PATCO BRB WWB Total 25T Fare Problem 18 1 19 60 Stolen Check/Wanted 1 3 12 2 18 58 Drivers License Check 16 1 17 309 Special Detail 4 9 1 2 16 71 Fight/Disturbance 1 14 15 999 Generated In Error 3 3 1 4 14 56 Medical Emerg/Injury Report 3 8 1 2 14 81 General Complaint 10 3 13 309T Training Assignment Detail 11 11 79X Debris Strike 3 2 1 4 10 29 Alarm Activation 5 4 1 10 17X Open/Secured Property 5 1 4 10 101 BOLO 1 6 2 1 10 52 Erratic Driver/Unfit Motorist 2 2 2 3 9 16 Hit & Run 1 2 3 3 9 38 Transport Courtesy 4 4 8 98 Panhandling/Soliciting 7 7 78 Toll Dispute 3 1 2 1 7 74 Suicide Attempt 1 4 1 7 341L Property Lost 6 6 34 Suspicious Vehicle 6 6 220 Criminal History Check 6 6 101S BOLO Suicidal 2 2 1 1 6 87 Trespassing 1 4 5 5 Meet 3 2 5 25R Revenue Escort 5 5 83 Counterfeit 1 1 2 4 49X Inspection Report 2 2 4 Activity for the Month of March 2017
Calls for Service: 7,970 Total Arrests: 145 Adults: 145 Juv.: CDS Arrests: 20 DWI Arrests: 29
Arrests: CBB:1 BFB: 34 PATCO:73 BRB: 2 WWB:34Arrests NJ: 116Arrests PA: 27
Reportable Accidents: CBB: 1BFB: 1 PATCO:0 BRB: 0 WWB:7
Non Reportable Accidents: CBB: 3BFB: 10 PATCO:0 BRB: 0 WWB:14
Accident with Injuries: CBB: 0BFB: 1 PATCO:0 BRB: 0 WWB:0
Incident Type CBB BFB PATCO BRB WWB Total 49 Investigate Location Conditions 1 3 4 14 Intoxicated Subject 3 1 4 97 Traffic Pattern Adjust 1 2 3 96 Slow Traffic 1 2 3 80 Break 1 2 3 70 Animal Complaint 1 1 1 3 64 Larceny/Theft 3 3 310 Bridge Damage/PATCO Damage 2 1 3 69 Juvenile Complaint 1 1 2 67 EDP (Emotionally Disturbed Person) 2 2 TRN Train Problem Equipment/Mechanical 1 1 TRK Track Problem Equipment/Mechanical 1 1 93 Property Removal 1 1 7 Pick Up 11 65 Vandalism/Criminal Mischief 1 1 53 Abandoned Vehicle 11 48 Minor Incident 1 1 313 Complaint against Police 1 1 312 Complaint against DRPA 11 306 Enforcement Detail 1 1 18 Robbery 1 1 0 ATTACHMENT 1 FINANCE
REVENUE AUDIT
Reported traffic and revenue for all four DRPA bridges for the month of February 2017:
2016 2017 Cash Revenue $7,262,534.51 $7,047,831.36 ETC Revenue $16,351,558.80 $17,402,867.49 Total Revenue $23,614,093.31 $24,450,698.85 Non ETC Traffic 1,338,867 1,298,957 ETC Traffic 2,463,883 2,558,412 Total Traffic 3,802,750 3,857,369 DELAWARE RIVER PORT AUTHORITY Attachment 1 TRAFFIC & BRIDGE TOLL FIGURES FOR THE PERIODS INDICATED
MONTH OF FEBRUARY TRAFFIC BRIDGE TOLLS -----2017------2016----- INC/(DEC) INC/(DEC) TRAFFIC TOLLS TRAFFIC TOLLS % AMOUNT % AMOUNT BEN FRANKLIN 1,371,106 $7,665,060.58 1,379,475 $7,638,662.52 -0.61 (8,369) 0.35 $26,398.06 WALT WHITMAN 1,442,155 9,194,256.93 1,466,259 9,143,872.27 -1.64 (24,104) 0.55 50,384.66 COMMODORE BARRY 514,255 4,041,252.80 489,169 3,788,384.38 5.13 25,086 6.67 252,868.42 BETSY ROSS 529,853 3,550,287.54 467,847 3,043,396.14 13.25 62,006 16.66 506,891.40 3,857,369 $24,450,857.85 3,802,750 $23,614,315.31 1.44 54,619 3.54 $836,542.54
`
YEAR TO DATE TRAFFIC BRIDGE TOLLS 2/1/17 TO 2/28/17 2/1/16 TO 2/29/16 INC/(DEC) INC/(DEC) TRAFFIC TOLLS TRAFFIC TOLLS % AMOUNT % AMOUNT BEN FRANKLIN 2,778,507 $15,540,104.43 2,696,766 $14,928,590.77 3.03 81,741 4.10 $611,513.66 WALT WHITMAN 2,947,038 $18,769,409.49 2,905,926 $18,172,376.25 1.41 41,112 3.29 597,033.24 COMMODORE BARRY 1,057,380 $8,300,905.71 967,877 $7,499,369.30 9.25 89,503 10.69 801,536.41 BETSY ROSS 1,052,400 $7,017,184.09 914,580 $5,938,289.81 15.07 137,820 18.17 1,078,894.28 TOTALS 7,835,325 $49,627,603.72 7,485,149 $46,538,626.13 4.68 350,176 6.64 $3,088,977.59
Note: New Toll Schedule Went Into Effect July 1st, 2011.
Distribution: John Hanson Jim White REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 2 PERSONNEL ACTIONS DELAWARE RIVER PORT AUTHORITY ACTIONS OF THE CHIEF EXECUTIVE OFFICER COMMISSION MEETING APRIL 19, 2017 ARTICLE XII-A ATTACHMENT 2
PERSONNEL ************************************************************************************************************************* TEMPORARY APPOINTMENTS - None APPOINTMENTS TylerJ.Hartman PoliceOfficer Eff:03/03/2017 NJ Public Safety Division Public Safety - Administration (BFB)
TylerJ.Heater PoliceOfficer Eff:03/03/2017 NJ Public Safety Division Public Safety - Administration (BFB)
BrianG.Weise PoliceOfficer Eff:03/03/2017 NJ Public Safety Division Public Safety - Administration (BFB)
Viviana L. Naranjo Contract Administration Clerk Eff: 03/13/2017 NJ Finance Division Contract Administration (OPC)
Tonyelle K. Cook-Artis Manager, Government Relations Eff: 03/27/2017 PA Executive Division Government Relations (OPC)
Dominick J. Lucente Toll Collector Eff: 03/27/2017 PA Operations Division Bridge/Toll (WWB)
Rashidah Moore-Francis Toll Collector Eff: 03/27/2017 PA Operations Division Bridge/Toll (WWB)
Victoria E. Ruggeri Toll Collector Eff: 03/27/2017 NJ Operations Division Bridge/Toll (CBB)
Actions of the Chief Executive Officer Commission Meeting of 04/19/2017 Page 1 of 4 TEMPORARY ASSIGNMENT TO HIGHER CLASSIFICATION Brian M. Bullion From: Police Officer To: Acting Corporal of Police NJ Public Safety Division Public Safety Division Public Safety (WWB, Platoon 3) Public Safety (WWB, Platoon 3) Eff: 02/11/2017 to 09/22/2017 [RETRO] Anne M. Kubiak From: Legal Secretary To: Acting Claims Administrator NJ General Counsel Division General Counsel Division Office of the General Counsel (OPC) Claims Administration (OPC) Eff: 03/04/2017 to 09/01/2017
Thomas J. Meehan From: HVAC Foreman To: Acting Electrical Foreman PA Operations Division Operations Division Controls(CBB&WWB) Electrical(WWB) Eff: 03/13/2017 to 03/31/2017 PROMOTIONS - None TITLE CHANGES
Cheryl L. Ansert From: Administrative Secretary To: Administrative Coordinator NJ Public Safety Division Public Safety Division Public Safety (Transit Unit) Public Safety (Transit Unit) Eff: 02/18/2017
Lisa M. Bialy From: Administrative Secretary To: Administrative Coordinator NJ Executive Division Executive Division IS Director’s Office (OPC) IS Director’s Office (OPC) Eff: 02/18/2017
Patricia R. Busarello From: Administrative Secretary To: Administrative Coordinator NJ Administration Division Administration Division Human Resource Services (OPC) Human Resource Services (OPC) Eff: 02/18/2017
Yolonda Dolbery From: Administrative Secretary To: Administrative Coordinator PA Engineering Division Engineering Division Engineering - Construction & Engineering - Construction & Maintenance (OPC) Maintenance (OPC) Eff: 02/18/2017
Kathleen E. Harris From: Administrative Secretary To: Administrative Coordinator PA Operations Division Operations Division Bridge Director’s Office (WWB) Bridge Director’s Office (WWB) Eff: 02/18/2017 Actions of the Chief Executive Officer Commission Meeting of 04/19/2017 Page 2 of 4 TITLE CHANGE – continued
Diane J. Hartery From: Administrative Secretary To: Administrative Coordinator PA Public Safety Division Public Safety Division PublicSafety(WWB) PublicSafety(WWB) Eff: 02/18/2017
Phoebe E. Heeney From: Administrative Secretary To: Administrative Coordinator PA Public Safety Division Public Safety Division PublicSafety(BFB) PublicSafety(BFB) Eff: 02/18/2017
Noemi C. Jones From: Administrative Secretary To: Administrative Coordinator NJ Operations Division Operations Division Bridge Director’s Office (BFB) Bridge Director’s Office (BFB) Eff: 02/18/2017
Tina L. Leuzzi From: Executive Secretary To: Administrative Coordinator PA Public Safety Division Public Safety Division PublicSafety(BFB) PublicSafety(BFB) Eff: 02/18/2017
Tonya M. Little From: Administrative Secretary To: Administrative Coordinator NJ Administration Division Administration Division Human Resource Services (OPC) Human Resource Services (OPC) Eff: 02/18/2017
Susan L. Nelson From: Administrative Secretary To: Administrative Coordinator PA Engineering Division Engineering Division Engineering - Planning & Design Engineering - Planning & Design (OPC) (OPC) Eff: 02/18/2017
Ilene M. Orem-O’Hara From: Executive Secretary To: Administrative Coordinator NJ Finance Division Finance Division OfficeoftheCFO(OPC) OfficeoftheCFO(OPC) Eff: 02/18/2017
Tyshia L. Ramos From: Administrative Secretary To: Administrative Coordinator NJ Operations Division Operations Division Bridge Director’s Office (BRB) Bridge Director’s Office (BRB) Eff: 02/18/2017
Actions of the Chief Executive Officer Commission Meeting of 04/19/2017 Page 3 of 4 TITLE CHANGE - continued
Tina M. Thomson From: Administrative Secretary To: Administrative Coordinator NJ Operations Division Operations Division Bridge Director’s Office (CBB) Bridge Director’s Office (CBB) Eff: 02/18/2017
INTERAGENCY PROMOTION to DRPA - from PATCO - None
INTERAGENCY PROMOTION to PATCO - from DRPA - None
INTERAGENCY TRANSFERS to PATCO - from DRPA - None
INTERAGENCY TRANSFERS to DRPA - from PATCO - None
TRANSFERS - DEPARTMENTAL - None
RETIREMENTS
Leila Camp From: Claims Administrator Eff: 03/03/2017 NJ General Counsel Division Claims Administration (OPC)
RESIGNATIONS - None END OF TEMPORARY ASSIGNMENT - None
DECEASED – None
Actions of the Chief Executive Officer Commission Meeting of 04/19/2017 Page 4 of 4
REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 3 CONTRACTS AND PURCHASES ATTACHMENT 3
MONTHLY REPORT GENERAL PROCUREMENT ACTIVITY
During the month of March there were 87 Purchase Orders awarded totaling $6,717,494.61.
Approximately 1.08% or $72,283.27 of the monthly dollar total was made available to MBE and WBE’s, representing 19.54% or 17 of the monthly total number of Purchase Orders.
Of the total monthly procurement available to MBE’s and WBE’s, approximately 7.64% or $5,519.00 was awarded to MBE’s and approximately 39.61% or $28,632.99 was awarded to WBE’s.
Of the total number of Purchase Orders available to MBE’s and WBE’s, approximately 52.94% or 9 Purchase Orders were awarded to MBE’s and approximately 17.65% or 3 Purchase Orders were awarded to WBE’s.
Page 1 ACTIONS OF THE CHIEF EXECUTIVE OFFICER ARTICLE XII-C ATTACHMENT 3 CONTRACTS AND PURCHASES
Re: Article XII-C, Section 1 (a)
Purchase Order 4500004094, EPlus Technology, Inc. Newtown, PA. Purchase Contract for Equipment and Tools. Contract Value: $15,295.00. (NJ State Contract).
Purchase Order 4500004146, Schneider Electric. Horsham, PA. Purchase Contract for CBB Disaster Recovery Room Support. Contract Value: $13,362.00. (PA/COSTARS Contract).
Purchase Order 4500004164, Teamscreen Solutions LLC. Overland Park, KS. Purchase Contract for Motor Vehicle Reports for NJ, PA and Delaware. Contract Value: $13,510.20. (Low Bid of 2, 5 Vendors Solicited).
Purchase Order 4500004171, Daktronics, Inc. Brookings, SD. Purchase Contract for Service/Maintenance Agreement of Traffic Control Devices. Contract Value: $14,630.00. (Sole Source).
Purchase Order 4500004184, MBI Group, Inc. Blue Bell, PA. Purchase Contract for Replacement of Forty (40) Eaton Batteries. Contract Value: $15,840.00. (Sole Source).
Purchase Order 4500004187, Aggreko LLC. New Iberia, LA. Purchase Contract for Eighty (80) Ton Chiller Rental. Contract Value: $18,300.00. (Low Bid of 3, 3 Vendors Solicited).
Purchase Order 4500004261, Trafcon Industries, Inc. Mechanicburg, PA. Purchase Contract for Trailer Mounted Dynamic Sign. Contract Value: $13,690.00. (PA State Contract).
Purchase Order 4500004262, Dell Marketing L.P. Round Rock, TX. Purchase Contract for Twenty (20) Hard Drives, Forty (40) 27” Monitors and Thirty (30) Dell USB Sound bars. Contract Value: $10,240.00 (NJ State Contract).
Purchase Order 4500004274, Lawmen Supply Co. Of New Jersey, Inc. Pennsauken, NJ. Purchase Contract for Police Equipment; Six (6) Speer Gold Dot High Performance and Thirty-Two (32) Speer Lawmen Brass Centerfire. Contract Value: $10,625.86. (NJ State Contract).
Purchase Order 4500004277, EPlus Technology, Inc. Newtown, PA. Purchase Contract for Data Process Services and Software. Contract Value: $20,655.12. (PA/COSTARS Contract).
Purchase Order 4500004309, Single Service, Inc. West Chester, PA. Purchase Contract for Electrical Equipment; Signal Strobe, Less Visor. Contract Value: $14,700.00. (Sole Source). April 19, 2017 1 Purchase Order 4500004311, Rocco’s Collision, Inc. Blackwood, NJ. Purchase Contract for Auto Body Repair. Contract Value: $18,327.60. (Low Bid of 3, 3 Vendors Solicited).
Purchase Order 4500004341, Ritter Carpets. Cherry Hill, NJ. Purchase Contract for Installation of Carpet Tiles and Removal of Old Carpet at WWB and CCB. Contract Value: $19,762.98. (Low Bid of 1, 3 Vendors Solicited).
Purchase Order 4500004349, Carrier Corporation. Chicago, IL. Purchase Contract for a Two (2) Year Carrier Commercial Service Plan for BRB Chillers, Condensers and DCC I Vue Control System, Which Includes Emergency Service. Contract Value: $23,200.00. (Sole Source).
Purchase Order 4500004380, EPlus Technology, Inc. Newtown, PA. Purchase Contract for Data Process Services and Software. Contract Value: $17,571.35. (PA/COSTARS Contract).
Purchase Order 4500004398, Carahsoft Technology Corporation. Reston, VA. Purchase Contract for Data Process Services and Software. Contract Value: $15,395.79. (GSA Contract).
Re: Article XII-C, Section 1 (b)
None
Re: Article XII-C, Section 8 (Emergency)
None
Re: Article XII-C, Section 5
Authorized payments for Contracts and Engineers for the Bridges and PATCO Systems As follows: (see accompanying Schedule 1)
Contracts and Engineers: $6,993,516
2017 CAPITAL BUDGET
2017 Capital Budget – Realignment of Funds – From Schedule T: Technology Projects & Equipment – Body Worn Cameras SCT.15007 to Schedule T: Technology Projects & Equipment –MILO Simulator SCT.17013. This Funding Will be used for Interactive Mobile Firearms Simulator for Training within the Police Department. Budget Amount: $10,000.00. April 19, 2017 2 SCHEDULE 1 ARTICLE XII-C, SECTION 5 SUMMARY OF AUTHORIZED CONTRACT AND ENGINEERING PAYMENTS BRIDGES AND PATCO SYSTEM April 19, 2017
Contract Completed Work (Billed) Retained Prior Invoice Resolution # Contract/Engineer Amount Percent Amount Amount Payments No. Amount
Modjeski & Masters, Inc. (DRPA-16-001) Commodore Barry Bridge - Structural Rehabilitation - Phase 2 - Design $ 1,409,403 44.7% $ 630,702 $ 33,475 $ 560,763 10 $ 36,464
Brinckerhoff Environmental Services, Inc. (DRPA-15-147) Remedial Investigation of Gateway Properties 1,599,883 65.9% 1,054,350 80,225 910,549 17 & 18 63,576
HNTB Corporation (DRPA-11-065) PATCO Lindenwold Yard Track Rehabilitation -Design Services 3,090,675 98.8% 3,055,006 91,938 2,938,172 33 24,896 (DRPA-16-020) Commodore Barry Bridge 2016 Biennial Inspection 654,000 100.0% 654,000 0 617,601 10 36,399 (DRPA-16-111) PATCO Lindenwold Yard & Viaduct CM Services 6,293,482 0.1% 4,590 459 0 1 4,131
HAKS Engineers, Architects & Land Surveyors, P.C. (DRPA-16-018) Ben Franklin Bridge - 2016 Biennial Inspection 584,000 97.7% 570,648 0 524,230 7 & 8 46,417
Modjeski and Masters Consulting Engineers (DRPA-16-019) 2016 Biennial Inspection - WWB 791,000 74.8% 591,997 28,340 558,161 10 5,495
Ammann & Whitney (DRPA-12-082) BFB South Walkway Bicycle & Pedestrian Ramp 987,254 90.2% 890,295 64,514 732,397 21 93,384
Jacobs Engineering Group, Inc. (DRPA-15-050) Rehabilitation of Track Structure on the Westmont Viaduct 1,969,847 47.1% 928,492 83,338 803,643 19 41,511
URS Corporation (DRPA-14-077) Emergency Authorization Contract DRPA Vehicle Permit Program 2,149,820 69.9% 1,502,576 125,923 1,277,787 9 98,866
Gannett Fleming, Inc. (CEO EMERGENCY AGREEMENT) PATCO Track Circuit Modification, Design & Construction Monitoring Services 563,114 84.0% 472,802 42,059 409,222 14 21,522
Alstom (DRPA-10-154) PATCO Transit Car Overhaul 194,197,337 56.4% 109,487,316 5,474,366 100,609,601 71 - 74 3,403,349
AECOM (DRPA-15-146) Betsy Ross Bridge Maintenance Painting & Steel Repairs 794,428 59.4% 471,511 0 433,758 7 37,753
Remington & Vernick Engineers, Inc. (DRPA-16-021) PATCO 2016 Biennial Inspection 353,000 76.6% 270,292 17,429 232,232 11 20,630
Johnson, Mirmiran & Thompson (DRPA-15-098) WWB Painting Suspension Spans & Towers 7,386,366 30.1% 2,224,930 148,167 1,705,112 15R - 17 371,650
Railroad Construction/Railroad Construction Co. of SJ, Inc. (DRPA-15-049) Rehabilitation of Track Structure on the West Viaduct 11,750,000 32.0% 3,754,724 462,424 3,185,128 15 107,172
Maser Consulting, P.A.
1 ARTICLE XII-C, SECTION 5 SUMMARY OF AUTHORIZED CONTRACT AND ENGINEERING PAYMENTS BRIDGES AND PATCO SYSTEM April 19, 2017
Contract Completed Work (Billed) Retained Prior Invoice Resolution # Contract/Engineer Amount Percent Amount Amount Payments No. Amount
(DRPA-15-083) WWB Toll Plaza Substructure and Paving Rehabilitation 1,073,084 70.0% 750,696 52,335 672,165 17 26,195
B&C Transit (PATCO-16-031) PATCO Upgrade Center Tower SCADA-CTC 1,848,680 4.7% 87,434 8,743 0 1 78,691
Corcon, Inc. (DRPA-15-081) WWB Bridge Painting Suspension Spans and Towers 56,566,740 55.6% 31,453,017 1,572,651 27,848,251 16 2,032,115
ESCO Electric Contractors & Engineers (DRPA-16-110) WWB Anchorage Emergency Generator 478,787 10.7% 51,100 5,110 9,990 2 36,000
Scalfo Electric, Inc. (PATCO-15-021) Replacement of Rectifier Transformers 2,392,640 100.0% 2,392,640 0 2,137,829 13 & 14 254,811
Transportation Resource Associates, Inc. (DRPA-16-170) DRPA/PATCO Threat & Vulnerability Assessment 419,793 50.2% 210,656 19,718 168,349 6 22,590
Thornton Tomasetti (DRPA-16-022) BFB Suspension Cable Investigation / Rehabilitation Design 3,541,700 55.1% 1,951,201 32,051 1,789,253 7 129,896
Total Contract and Engineer Payments $6,993,516
2 REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 4 RISK MANAGEMENT & SAFETY Delaware River Port Authority INTEROFFICE COMMUNICATION
To: Toni P. Brown, Chief Administrative Officer
From: Marianne Staszewski, Director Risk Management & Safety
Subject: Risk Management & Safety March Activity Report
The DRPA Risk Management & Safety Staff were in attendance for the following meetings for the month of March:
Contractor Meetings Attended By Risk Management & Safety DRPA DATE CONTRACTOR CONTRACT NO. PROJECT/WORK AREA
Safety Meetings Attended By Safety Specialists * attended by Director of Risk Management DATE NAMEOFMEETING 3/7 Monthly meeting with C&M & Fleet Managers 3/7, 3/9 3/27 * Weekly staff meetings 3/8 * CEO Outreach Meeting with the Administration Division 3/20 Monthly SOP review meeting 3/20 Meeting with outside auditor consultants regarding the Bridge Operations Management Audit 3/20 * Monthly staff meeting 3/21 Monthly BRB Work Place Safety meeting 3/22 * Monthly Central Safety & Health meeting 3/22 Monthly meeting Programs & Activities Subcommittee 3/22 * Monthly Risk Management & Safety meeting with CAO 3/30 * Division Staff meeting
Risk Management Meetings Attended By the Director of Risk Management 3/2, 3/9, Weekly conference calls on OCIP litigated claims with AIG claim representatives, TSIB and defense 3/30 counsel 3/7, 3/21, 3/28 Weekly Staff meetings with CAO 3/17 Senior Staff meeting Quarterly claims review conference call with Qual-lynx representatives and staff from Legal and Claims 3/17 Administration 3/20 Meeting with the auditor consultants regarding the Bridge Operations Management Audit 3/27 Administration Division Agenda Review Meeting 3/29 Renewal strategy meeting with the broker TSIB 3/31 Meeting with the Authority Real Estate Committee
The DRPA Risk Management & Safety Staff were involved in the following training activities for the month of March:
Training Coordinated or Conducted by DRPA Safety - * Attended By Risk Management & Safety DATE TYPEOFTRAINING 3/3 New Hire Orientation for three (3) Police Officers 3/13 New Hire Orientation for a Contract Administration Clerk 3/27 New Hire Orientation for three (3) Toll Collectors and a Manager of Government Relations
1 The DRPA Risk Management & Safety Staff were involved in the following activities for the month of March:
The Safety staff conducted day time and night time random drug & alcohol testing on both Public Safety personnel (under policy 147A) and Construction & Maintenance personnel (under policy 147B).
Safety Specialists reviewed various Health and Safety plans from contractors who were awarded construction and/or design projects during the month of March.
Safety Specialists reviewed and commented on various engineering Technical and Special Provisions documents for future DRPA projects. Safety Specialist conducted various site safety visits and inspections at DRPA Non-OCIP construction projects at the four bridges.
Risk Management reviewed and recommended the inclusion of proper insurance requirements on various Requests for Bids from the Purchasing Department, Request for Proposals from the Engineering Department, Finance Department and third party contracts for the Legal Department.
Safety Specialist updated the Risk Management & Safety e.net page with the monthly safety tip for March, “Spring Forward with Safety ”
In March, the DRPA Safety Specialists attended two (2) one-day courses; the 8-Hour Hazwoper Refresher training and the First Aid, CPR and AED training.
2 REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 5 EEO REPORT DELAWARE RIVER PORT AUTHORITY EEO SCORECARD ATTACHMENT 5 QUARTER ENDING MARCH 31, 2017
CURRENT UTILIZATION
EEO CATEGORIES TOTAL BLACK or HISPANIC AMERICAN INDIAN TWO TOTAL EMPLOYEES FEMALE AFRICAN or ASIAN or or MINORITY AMERICAN LATINO ALASKA NATIVE MORE RACES
#%#%#%#%#%#%#%
OFFICIALS & MANAGERS 71 16 23% 15 21% 0 0% 1 1% 0 0% 0 0% 16 23%
PROFESSIONALS 103 49 48% 26 25% 7 7% 1 1% 0 0% 1 1% 35 34%
TECHNICIANS 19 6 32% 1 5% 0 0% 2 11% 0 0% 0 0% 3 16%
SERVICE WORKERS 137 15 11% 12 9% 13 9% 0 0% 0 0% 0 0% 25 18%
OFFICE & CLERICAL 109 55 50% 37 34% 4 4% 0 0% 0 0% 1 1% 42 39% CRAFT WORKERS (SKILLED) 133 3 2% 6 5% 4 3% 1 1% 0 0% 0 0% 11 8%
TOTALS 572 144 25% 97 17% 28 5% 5 1% 0 0.00% 2 0.35% 132 23%
QUARTER ENDING DECEMBER 31, 2016
CURRENT UTILIZATION
EEO CATEGORIES TOTAL BLACK or HISPANIC AMERICAN INDIAN TWO TOTAL EMPLOYEES FEMALE AFRICAN or ASIAN or or MINORITY AMERICAN LATINO ALASKA NATIVE MORE RACES
#%#%#%#%#%#%#%
OFFICIALS & MANAGERS 67 13 19% 12 18% 1 1% 1 1% 0 0% 0 0% 14 21%
PROFESSIONALS 88 37 42% 21 24% 6 7% 2 2% 0 0% 1 1% 30 34%
TECHNICIANS 19 6 32% 1 5% 0 0% 2 11% 0 0% 0 0% 3 16%
SERVICE WORKERS 130 13 10% 14 11% 13 10% 0 0% 0 0% 0 0% 27 21%
OFFICE & CLERICAL 121 63 52% 42 35% 4 3% 0 0% 0 0% 1 1% 47 39% CRAFT WORKERS (SKILLED) 133 3 2% 6 5% 4 3% 1 1% 0 0% 0 0% 11 8%
TOTALS 558 135 24% 96 17% 28 5% 6 1% 0 0.00% 2 0.36% 132 24% DRPA EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
1 Chief Executive Officer 1 2 Chief Administrative Officer 1 3 Chief Operating Officer 1 4 Deputy Chief Executive Officer 1 5 Chief Financial Officer 1 6 Chief Engineer 1 7 Deputy General Counsel 1 8 General Counsel/Corporate Secretary 1
1 Director, Government Relations 1 2 Director, Information Services 1 3 Police Chief 1 4 Bridge Directors 2 5 Director, Fleet Management 1 6 Director, Human Resource Services 1 7 Director, Risk Management & Safety 1 8 Manager, Construction & Maintenance 1 9 Manager, Planning & Design 1 10 Captain of Police 1 11 Director, Strategic Initiatives 1 12 Engineering Program Manager 1 13 Director, Finance 1 14 Director, Corporate Communications & Community Relations 0
1 Construction & Maintenance Manager 1 3 2 Fleet Shop Manager - South 1 3 Manager, Budget/Financial Analysis 1 4 Manager, Capital Grants 1 5 Manager, Community Relations 1 6 Manager, Government Relations 1 7 Manager, Contract Administration 1 8 Manager, Internal Audit 1 9 Manager, Payroll 1 10 Manager, Procurement & Stores 1 11 Manager, Production Systems 1 12 Manager, Revenue Audit 1 13 Toll Manager 1 1 14 Manager, Accounting 1 15 Manager, Special Projects 1
As of MARCH 31, 2017 Page 1 of 6 Prepared: March 31, 2017 DRPA EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
1 Electrical Foreman 4 2 HVAC Foreman 2 3 Lead Programmer/Analyst 1 4 Maintenance Foreman 8 5 User Support Group Leader 1 6 Highway Foreman 1 5 1 7 Fleet Foreman 2 8 Purchasing Agent 1 9 Supervisor, Revenue Audit 1
1 Supervisor, Print Shop 1 2 Supervisor, Central Storeroom 1 3 Supervisor, Mail Room 1
OFFICIALS & MANAGERS (Total By State) 2 47 22
TOTAL OFFICIALS & MANAGERS 71
1 Lieutenant of Police 4 2
1 Plaza Supervisor 11 14
1 Graphic Design Administrator 1 2 Administrative Coordinator 1 12 10 3 C&M Technical Assistant 2 4 Grants Specialist 1 5 HRS Specialist 1 1 6 HRS Specialist, HRIS 1 7 Sr. Reproduction Technician 1 8 Purchasing Specialist 3 9 EEO Specialist 1 10 Management Analyst 1 11 Digital Communications Specialist 1
1 Project Manager, HS & EM 1 2 Administrator, Compensation/HRIS 1
As of MARCH 31, 2017 Page 2 of 6 Prepared: March 31, 2017 DRPA EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
3 Administrator, Employee Relations, Programs & Policies 1 4 Administrator, Staffing & Recruiting 1 5 Administrator, Training & Employee Development 1 6 Associate Engineer 2 1 7 Claims Administrator 1 8 Construction Contract Compliance Specialist 1 9 Payroll Administrator 0 10 Accountant 1 1 11 Auditor 1 12 Budget Analyst 1 13 Project Analyst 1 14 Contract Administrator 0 15 Financial Analyst 1 16 Revenue Analyst 1 17 Safety Specialist 1 1 18 Technical Support Administrator & Environmental Coordinator 1 19 Insurance Administrator 0 20 Records Manager 1 21 IT Auditor 1
1 Assistant General Counsel 3 2 2 Electrical Engineer 1 3 Principal Engineer 1 4 Senior Engineer 5 1
PROFESSIONALS (Total By State) 1 62 40
TOTAL PROFESSIONALS 103
1 Police Officer 2 74 24
1 Corporal of Police 10 2
1 Sergeant of Police 20 5
SERVICE WORKERS (Total By State) 2 104 31
As of MARCH 31, 2017 Page 3 of 6 Prepared: March 31, 2017 DRPA EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
TOTAL SERVICE WORKERS 137
1 HVAC Technician 7 2
1 Auto Technician 13 3
1 Electrical Technician 18 5
1 Construction & Maintenance Mechanic 3 32 13
1 Maintenance Technician 29 8
CRAFT WORKERS (SKILLED) (Total By State) 3 99 31
TOTAL CRAFT WORKERS (SKILLED) 133
1 Programmer/Analyst 1 1 2 Systems Administrator 8 1 3 Data Base Administrator 1 4 Network Technician 3 5 User Support Administrator 1 1 1 6 Business Analyst 1
TECHNICIANS (Total By State) 1 15 3
TOTAL TECHNICIANS 19
1 Executive Assistant to the CEO 2 2 Executive Legal Secretary 1 3 Legal Assistant 0 4 Customer Service Coordinator 2 5 Executive Secretary (Title Changed to Administrative Coordinator)
As of MARCH 31, 2017 Page 4 of 6 Prepared: March 31, 2017 DRPA EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
6 Legal Secretary 2 1 7 Legal Assistant, Claims 1
1 Sr. Accounting Clerk 1 2 Accounting Clerk 1 1 3 Central Stores Clerk 0 4 Data Base Clerk 2 5 Administrative Clerk (Revenue Audit) 1 6 Building Services Clerk 1 1 7 Dispatcher 10 6 8 File Clerk 1 1 9 Purchasing Clerk 1 10 Reproduction Technician 1 11 Media Specialist 1 12 Contracts Administration Clerk 1 13 Temporary With Benefits (Mailroom) 1
1 Administrative Secretary (Title Changed to Administrative Coordinator)
1 Revenue Auditor 1 4
1 Toll Collector 38 23
1 Revenue Operations Clerk 2 1
OFFICE & CLERICAL (Total By State) 1 70 38
TOTAL OFFICE & CLERICAL 109
TOTAL EMPLOYEES BY STATE 10 397 165
TOTAL DRPA EMPLOYEES - 572
As of MARCH 31, 2017 Page 5 of 6 Prepared: March 31, 2017 DRPA EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
SUMMARY (Employee Class)
NON-REP 4 128 69
201
IUOE 3 149 61
213
IBEW 1 16 4
21
FOP 2 104 31
137
As of MARCH 31, 2017 Page 6 of 6 Prepared: March 31, 2017 PATCO EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
1GeneralManager 1 2AssistantGeneralManager 1 3Director,Equipment 1 4 Director, Fare Collection Operations 1 5Director,Finance 1 6Director,TransitServices 1 7Director,Way&Power 1 8 Technical Supervisor, Administration/Projects 1 9 TechnicalSupervisor,Civil&MechanicalSystems 1 10TechnicalSupervisor,Equipment 1 11 TechnicalSupervisor,TransitServices 1 12Manager,Electrical&Electronics 1 13Manager,FareCollection 1 14Manager,Mechanical&Custodial 1 15 Manager,Power,Signals&Communications 1 16Manager,SystemSafetyPrograms 1 17Manager,Track&Signals 1 18 Manager,Track,Structures&Mechanical 1 19SupervisingDispatcher 1 1 20Dispatcher 6 21DispatcherTrainee 1 1 22ElectricalForeman 5 1 23 Fare Collection Foreman 24MechanicalForeman 2 25 Payroll Administrator 1 26SeniorAccountant 3 27TrackForeman 2 1 28PurchasingAgent 1 29MaintenanceForeman 1 30Supervisor,PassengerServices 1 31MoneyRoomSupervisor 1 32Supervisor,TransitServices 5 33Supervisor/TrafficAnalyst 4 1 34 Traffic Analyst 35 Supervisor, Stores (Storeroom) 1 36CustodialForeman 1 37StationSupervisor 8 2
OFFICIALS & MANAGERS (Total By State) 0 59 10
TOTAL OFFICIALS & MANAGERS 69
As of MARCH 31, 2017 Page 1 of 3 Prepared: March 31, 2017 PATCO EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
1 Project Manager, Technical 2 FareCollection&RevenueSystemAnalyst 1 3SafetySpecialist 2 4 Administrative Coordinator to GM 1 5 Administrative Coordinator 7 6PurchasingSpecialist 2
PROFESSIONALS (Total By State) 0 13 0
TOTAL PROFESSIONALS 13
1TrainOperator 4510
OPERATIVES (SEMI-SKILLED) (Total By State) 0 45 10
TOTAL OPERATIVES (SEMI-SKILLED) 55
1Custodian 259 2RevenueCollector 2
SERVICE WORKERS (Total By State) 0 27 9
TOTAL SERVICE WORKERS 36
1Storekeeper 5 2AccountingClerk 2 3 Payroll Clerk 1 4 Administrative Secretary (Title Changed to Administrative Coordinator) 5PurchasingClerk 1 6 Customer Service Agent (Title Changed to CSA/Traffic Checker) 7 CustomerServiceAgent/TrafficChecker 6 1 8 Data Entry Clerk 1
OFFICE & CLERICAL (Total By State) 0 15 2
TOTAL OFFICE & CLERICAL 17
As of MARCH 31, 2017 Page 2 of 3 Prepared: March 31, 2017 PATCO EEO CATEGORIES (By State)
STATE OF RESIDENCE JOB TITLE DE NJ PA
1ElectronicTechnician 1 19 2Machinist1/C 2 3Machinist1/CToolMaker 1 4MaintenanceMechanic1/C 2 5 Mechanical&StructuralTechnician 12 6Maintainer(Way&Power) 17 5 7EquipmentElectrician 3 3 8 Equipment Electrician A/C 4 9MachineOperator1/C 3 10EquipmentMechanic 18 2 11FareCollectionRepairman 2 1 12GroundsKeeper 1 13 CarMonitoring&DiagnosticSystemTechnician 1 14TrackMechanic 14 7 15 Welder 1
CRAFT WORKERS (SKILLED) (Total By State) 1 100 18
TOTAL CRAFT WORKERS (SKILLED) 119
TOTAL EMPLOYEES BY STATE 1 259 49
TOTAL PATCO EMPLOYEES 309 SUMMARY (Employee Class)
NON-REP 0 87 12
99
TEAMSTERS 1 172 37
210
As of MARCH 31, 2017 Page 3 of 3 Prepared: March 31, 2017 REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 6 LEGAL STATISTICS REPORT Matter Count Report by Matter Sub-Type
Date Range: 03/01/2017to 03/31/2017 by Open Date ; open date: from 03/01/2017 up to 03/31/2017
Total Pending Opened In Closed In Matter Sub-Type Matters Range Range Bankruptcy / Debt Collections 1 1 0 Contracts / Consulting 3 3 0 Contracts / Grants 0 1 1 Contracts / Memorandum of 1 1 0 Contracts / Project Labor Agreement 3 3 0 Contracts / Purchase 4 5 1 Contracts / Real Estate Lease 0 1 1 Contracts / Real Estate License 1 1 0 Contracts / Real Estate Right of Entry 2 2 0 Contracts / Service 9 9 0 Employment / ADA 4 5 1 Employment / Discipline 1 6 5 Employment / FMLA 16 16 0 Employment / Policies & Procedures 0 2 2 Employment / Research 0 1 1 Employment / Short Term Disability 4 4 0 Employment / Workers' Compensation 12 12 0 Environmental / Certification 2 2 0 Financial / Collections 1 1 0 Legal Research / Legal Opinion 2 2 0 Management/Plan / Audit/Reports 1 1 0 Management/Plan / Policies & 1 1 0 Personal Injury / Slip and Fall 6 6 0
CaseTrack 04/10/2017 Page: 1 p nd I l sd ITtlPending Opened In Closed InTotal Matter Sub-Type Matters Range Range Property Damage / Vehicle 3 3 0 RFP/Bid / Consulting Services 3 3 0 RFP/Bid / Service 1 1 0 Right to Know / Records Review 0 3 3 27 Items 81 96 15
CaseTrack 04/10/2017 Page: 2 CFO REPORT
Report of the Chief Financial Officer
APRIL 12, 2017 Delaware River Port Authority Of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 081011949
Commissioners: FINANCIAL SUMMARY
The April unaudited financial stat summary sheet presented to the Finance Committee on April 4, has been updated to reflect updated information on the swap valuation as of March 31. Our key financial numbers continue to reflect a positive YTD trend.
DRPA
2017 audited traffic/ and revenues: January numbers, reflect an almost 300K increase in vehicles and a $2.25 million increase in toll revenues over January 2016 numbers. (2016 traffic and revenue numbers were greatly impacted by a large snow storm, whereas there was minor impact of inclement weather in 2017.) Traffic increased by 8.0% and revenues by 9.8% in January vs. the same period in 2016.
Unaudited YTD traffic: February and March YTD unaudited traffic show a slight increase in traffic over 2016 totals, which will also be reflected in slightly higher toll revenues for these months, once the actuals are published.
Through March unaudited traffic seems to be about 3% higher than 2016, attributable in large part to the very mild winter.
DRPA traffic and revenues vs. budget: DRPA Toll revenues are $2.79 million greater than budget fueled by a 12.3% increase in traffic (436K vehicle increase). Our expectation is that actual revenue will continue to outpace the budget for the first three months, largely attributable to minor impact of inclement weather days. (We reduced the budget for toll revenues by approximately $2.6 million in anticipation of at least three snow days.)
PATCO PATCO 2017 ridership and net passenger revenues are also off to a great start, although the February ridership numbers dropped vs. 2016, probably resultant from one less calendar day in 2017 vs. 2016. Through February YTD, ridership was up 63,000 riders and $189,000 over 2016 actuals. PATCO ridership and net passenger revenues are 5.0% and 7.4% above budget, respectively. PATCO ridership is 83K higher than budget and net passenger revenues are $297K higher than plan, or 5.0% or increases of 5.0% and 7.4% respectively. PATCO passenger statistics through the month of March 2017 shows growth of 2.12% or approximately 55K increase in ridership over the same period in 2016. YTD actuals are roughly 2% over budgeted ridership figures. BUDGET VS. ACTUAL EXPENSES
DRPA and PATCO Budget vs. Actual Expenses: Per the enclosed summary operational unaudited expenses for both DRPA and PATCO for January 2017 show a positive variance of approximately $846K or 6.5% under budget.
Compact Compliance: 2016 Annual Report to the Governors and Legislatures of the State of New Jersey and the Commonwealth of Pennsylvania
The Authority filed its 2016 Annual Report to the Governors and Legislatures, in compliance with our Compact, on March 31, 2017. Key financial information included in this report include: the 2016 unaudited financial statements, summaries of budget vs. actual expenses (unaudited) for both the DRPA and PATCO operations, 2016 capital expenditures, and contracts over $100,000.
Financial Statements were also provided to our LOC and direct purchase banks in compliance with our various Reimbursement Agreements with two LOC banks and our Continuing Covenant Agreements with our three direct purchase loan banks.
Independent Audit – As required under our Bond Indentures, each year an independent audit is conducted by our external auditors, which ultimately leads to a report to the Audit Committee, and a submission to the GFOA as part of our application to receive the annual Certificate of Achievement for Excellence in financial reporting. (The Authority earlier this year was advised that we had received this award for the 24th consecutive year.)
Respectfully submitted, James M. White, Jr. CFO/Treasurer CONSULTATIVE AND DELIBERATIVE WORKPAPERS DRPA/PATCO UNAUDITED FINANCIAL SUMMARY - April 2017 Finance Committee Meeting April 3, 2017 (updated)
DRPA TRAFFIC / PATCO RIDERSHIP AND REVENUE
YEAR-TO-YEAR COMPARISON 2016 vs. 2017 YTD thru 1/31/17 2016 Actual 2017 Actual Year-to-Year Change % Change
DRPA Traffic 3,682,399 3,977,956 295,557 8.03% DRPA Toll Revenues $22,924,311 $25,176,746 $2,252,435 9.83%
Average Toll $6.2254 $6.3291 $0.1037 1.67%
2016 vs. 2017 YTD thru 2/28/17 2016 Actual 2017 Actual Year-to-Year Change % Change
PATCO Ridership 1,668,509 1,731,878 63,369 3.80% PATCO Net Passenger Revenues $4,103,767 $4,293,028 $189,261 4.61% Average Fare $2.4595 $2.4788 $0.0193 0.78%
PATCO Ridership Increase (Decrease) from prior month (14,127) PATCO Revenue Increase (Decrease) from prior month ($7,946)
BUDGET VS. ACTUAL 2017 YTD thru 1/31/17 2017 Budget (1 mo) 2017 Actual (1 mo) (Under) / Over Budget % (Under) / Over Budget
DRPA Traffic 3,541,637 3,977,956 436,319 12.32% DRPA Toll Revenues $22,389,528 $25,176,746 $2,787,218 12.45%
Frequent Bridge User Credit $125,784 $126,954 $1,170 0.93%
Delayed Transaction (Net) Revenue $179,692 $183,811 $4,119 2.29% # of Transactions Reviewed: 145,927 YTD 2017 # of Transactions Reviewed: 797,717 since 5/16
2017 YTD thru 2/28/17 2017 Budget (2 mo) 2017 YTD Actual (2 mo) (Under) / Over Budget % (Under) / Over Budget
PATCO Ridership 1,649,014 1,731,878 82,864 5.03% PATCO Net Passenger Revenues $3,996,398 $4,293,028 $296,630 7.42%
PATCO Ridership Increase (Decrease) from prior month 34,013 PATCO Revenue Increase (Decrease) from prior month $133,097
OPERATING EXPENSES - YTD January 31, 2017
BUDGET VS. ACTUAL
2017 YTD thru 1/31/17 2017 YTD Budget 2017 YTD Actual (Under) / Over Budget % (Under) / Over Budget DRPA Budget $8,265,060 $7,779,622 ($485,438) (5.87%) PATCO Budget $4,741,866 $4,381,185 ($360,681) (7.61%) Total $13,006,926 $12,160,807 ($846,119) (6.51%)
2017 YTD thru 1/31/17 2017 YTD Budget 2017 YTD Actual (Under) / Over Budget % (Under) / Over Budget PATCO Subsidy ($2,565,885) ($2,040,608) ($525,277) (20.47%)
(CAPITAL) PROJECT FUND BALANCE
Estimated Balance as of 3/31/2017 $51.1 million Change in project fund balances since last month $10.0 million
*Project fund consists of proceeds from the December 2013 revenue bond issuance. $348.8 million in net proceeds (after costs of issuance, debt reserve fund requirements and reimbursement to the General Fund (per the Board's Resolution #12-051: Reimbursement of Expenditures Resolution). $298.5 million in proceeds used to fund December 2013's through March's 2017's capital expenditures.
ESTIMATED GENERAL FUND BALANCE
Estimated Balance as of 3/31/17 $559.8 million Est. Change from previous month $4.8 million - increase since 2/28/2017 CONSULTATIVE AND DELIBERATIVE WORKPAPERS DRPA/PATCO UNAUDITED FINANCIAL SUMMARY - April 2017 Finance Committee Meeting April 3, 2017 (updated)
TOTAL DRPA BOND DEBT (in thousands of dollars)
3/31/2017 1/1/2016 1/1/2018 maturities Total Debt Outstanding $ 1,434,665 $ 1,487,535 $ (49,440)
TOTAL BOND DEBT BY TYPE As of 3/31/17 (in thousands of dollars)
Principal Outstanding % of Total Bond Ratings (Moody's/S&P)
Fixed Rate Bonds 929,855 929,855 64.8% see below Variable Rate Bonds (LOC backed) 239,025 16.7% see below Variable Rate Bonds (Direct Purchase) 265,785 18.5% Not rated Total Debt $ 1,434,665 100.0%
Revenue Bonds $ 1,289,770 89.9% A3 stable/ A stable PDP Bonds 144,895 10.1% Baa3 stable / A- stable Total Debt $ 1,434,665 100.0%
S&P upgraded DRPA Revenue and PDP Bonds in Nov. 2013 to A and BBB positive. In December 2014, S&P affirmed these ratings. In April 2016, S&P upgraded DRPA's PDP Bond ratings from "BBB" to "A-". The Revenue Bonds were affirmed at "A", stable outlook.
Moody's moved all DRPA bonds to stable outlook in Nov. 2012 and reaffirmed DRPA ratings in December 2015.
Variable Rate Bond Issues Est. LOC Principal O/S Letter of Credit Banks Bond Principal Outstanding Expiration Date
2008 Rev. Ref. Bonds Series A $0 Bank of America $0 LOC terminated 7/25/16 Series B 124,237 TD Bank 122,110 12/31/17 2010 Rev. Ref. Bonds Series A 0 Royal Bank of Canada $0 LOC terminated 7/25/16 Series B 118,952 Barclay's Bank 116,915 3/20/18 Series C 0 Bank of NY Mellon 0 LOC terminated 6/9/16 Total Letters of Credit $243,189 $239,025
Var Rate Direct Purchase Bank Loans Principal Outstanding Direct Purchase Banks Loan Principal Outstanding Expiration Date
2008 Rev. Ref. Bonds Series A* $109,905 Bank of America $109,905 7/15/2020 2010 Rev. Ref. Bonds Series A* $56,195 Bank of America $56,195 7/15/2020 2010 Rev. Ref. Bonds Series A* $60,720 TD Bank $60,720 7/15/2021 2010 Rev. Ref. Bonds Series C* $38,965 Wells Fargo $38,965 6/9/2021 Total Direct Purchase Bonds $265,785 $265,785
*LIBOR Index Rate Mode
KEY 2013/2014/2015 FINANCE PLAN ACTIONS
1. LOC restructuring for 2010 Revenue Refunding Bonds closed on March 21, 2013. Three new LOC providers. LOCs fees range from 0.45% to 0.70%. 2. 2008 Revenue Bond LOCs extensions were completed on June 28. Retaining TD Bank and Bank of America with fees at 0.655% to 0.70%, respectively. 3. New Bond issue - Ratings agency (Moody's & S&P) and investor presentations completed in November. S&P Ratings increased from A- to A. 4. S&P affirms ratings December 2014. 5. Feb. 2015 - Barclays agreed to extend the LOC to March 20, 2018, at a reduced facility rate of 7.5 basis points - expected $95k decrease in annual fees. 6. July: Swap Novation - UBS replaced as swap counterparty on both DRPA active swaps. TD Securities & Wells Fargo are the new counterparties. 7. July - Loan Guarantee with TD Bank finalized.- $796K for 10 years. 8. July : Reinstitution of E-ZPass Commuter Discount - December 1, 2015 implementation date.
2016 Action Plan Initiatives
1. BNY Mellon and RBC LOCS extended to June 16 and August 1, respectively. 2. LOC RFP responses received and under evaluation. SS&R submitted to Finance Committee for April 13th meeting. 3. In April, S&P upgraded the DRPA's PDP debt from "BBB" to A stable. S&P reaffirmed the ratings on Revenue Bonds at A, stable. 4. Reallocation of $3.5 million in unspent Ec. Development funds to help fund WWB repainting project, PATCO vulnerability study, etc. 5. Underwriter/Remarketer RFQ to establish Bond Pool in progress. Bond pool established by Board Resolution. 6. BNY Mellon LOC terminated on June 9; replaced by direct purchase variable rate loan with Wells Fargo Bank. (see above) 7. B of A and Royal Bank LOCs terminated July 25. Replaced by 2 direct purchase loans from B of A and one by TD Bank. (see above) 8. In Sept., the Board authorized staff to execute a possible advanced refunding of the 2010 and 2013 bonds, if appropriate. The authorization also permitted staff to execute prudent transaction related to DRPA swaps, including a fixed rate bond issue, if warranted.
Total Swap Valuation - 3/31/2017 (in millions)
Original Notional Current Notional Amount Amount Active Swaps* MTM Value Change from 12/31/16 Est. Change from 12/31/15 $811 $504.8 ($106.2) $6.8 $33.4 Change from 12/31/16 ($42.3)
TD Bank and Wells Fargo new swap counterparties as of July 2015 (replaced UBS) *Current Notional Amounts: 1995 Revenue Bond swap currently $232.0 million; 1999 swap $272.8 million. Total Swap Novational Value: $504.8 million
Delaware River Port Authority
Annual Report to the Governors and Legislatures of the State of New Jersey and the Commonwealth of Pennsylvania
Table of Contents
Page
I. Introduction 1
II. Reporting Entity 2
III. Compact Reporting Requirements 3
Enclosed Reports:
Report of 2016 Activities and Accomplishments Appendix A
2016 Operating Expenses - Statement of Actual versus Budget Appendix B (Unaudited)
2016 Capital Project Expenditures (Unaudited) Appendix C
Contracts Exceeding $100,000 Entered Into During 2016 Appendix D
Accompanying Reports:
2017 Capital Program (Board Approved)
Strategic Business Plan: 2017 Overview of Goals and Objectives
Combined Financial Statements and Notes to Combined Financial Statements (Unaudited) for the Year Ended December 31, 2016
2015 Comprehensive Annual Financial Report
Delaware River Port Authority 2016 Annual Report to the Governors and Legislatures of New Jersey and Pennsylvania Page 1
Introduction
In accordance with Article XII of the Compact between the State of New Jersey and the Commonwealth of Pennsylvania (NJSA 32:3 – 13; Pa. CSA §3503 et seq.), the Delaware River Port Authority hereby submits this Annual Report to the Governors and Legislatures of the State of New Jersey and the Commonwealth of Pennsylvania. This report provides the information required in subparagraphs numbered (1) through (7) of Article XII of the Compact.
The first section of this report entitled, “Reporting Entity,” provides a brief overview of the Delaware River Port Authority. The second section entitled, “Compact Reporting Requirements,” presents the information requested in Article XII of the Compact.
Certain information required to respond to Article XII is included herewith and identified as follows:
� Report of 2016 Activities and Accomplishments (Appendix A) � 2016 Operating Expenses (Unaudited) – Statement of Actual versus Budget (Appendix B) � 2016 Capital Project Expenditures (Unaudited) (Appendix C) � Contracts Exceeding $100,000 Entered into During 2016 (Appendix D)
Additional information required to respond to Article XII is provided in separately bound documents which accompany this report. Where appropriate, these documents, as listed below, are referenced in this report:
� 2017 Capital Program (Board Approved) � Strategic Business Plan: 2017 Overview of Goals and Objectives � Combined Financial Statements and Notes to Combined Financial Statements (Unaudited) – for the Year Ended December 31, 2016
Also included is the Authority’s 2015 Comprehensive Annual Financial Report which received the Government Finance Officers’ Association’s Certificate of Achievement for Excellence in Financial Reporting for the twenty-fourth consecutive year. This report provides information on the activities and operations of the Authority during 2015 and may be useful in providing an overview of the Authority’s operations.
Delaware River Port Authority 2016 Annual Report to the Governors and Legislatures of New Jersey and Pennsylvania Page 2
Reporting Entity
The Delaware River Port Authority (the Authority) is a public corporate instrumentality of the Commonwealth of Pennsylvania and the State of New Jersey created with the consent of Congress by compact legislation between the Commonwealth of Pennsylvania and the State of New Jersey. The Authority was created in 1952 as a successor to the Delaware River Joint Commission which was created in 1931. The Authority has no stockholders or equity holders.
Among its powers, the Authority is vested with the control, operation and collection of tolls and revenues of certain bridges spanning the Delaware River; namely, the Benjamin Franklin, Walt Whitman, Commodore Barry and Betsy Ross bridges. The Authority also owns a high-speed mass transit line which is run and managed by the Port Authority Transit Corporation (PATCO), operating between Philadelphia, Pennsylvania and Lindenwold, New Jersey.
The Authority is authorized to operate within the “Port District,” which includes the counties of Bucks, Chester, Delaware, Montgomery and Philadelphia in Pennsylvania and the counties of Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Ocean and Salem in New Jersey.
The Authority is governed by a 16-member Board of Commissioners. The Governor of New Jersey appoints eight commissioners with the advice and consent of the Senate of New Jersey. The Governor of Pennsylvania appoints six commissioners, in addition to the Auditor General and the State Treasurer of Pennsylvania serving as ex-officio commissioners for Pennsylvania. Commissioners serve five-year terms without compensation. The Board of Commissioners approves policy and plans for the operations of the Authority. A Chief Executive Officer is appointed by the Board of Commissioners to implement policy and manage the daily operations of the Authority.
Delaware River Port Authority 2016 Annual Report to the Governors and Legislatures of New Jersey and Pennsylvania Page 3
Compact Reporting Requirements
This section of the report provides the information requested in subparagraphs numbered (1) through (7) of Article XII of the Compact between New Jersey and Pennsylvania (NJSA 32:3 – 13; Pa. CSA §3503 et seq.). The text and subparagraph of Article XII are restated in bold face below, followed by the information to be reported or directions where the required information is presented in the accompanying documents or reports.
The commission shall, within 90 days after the end of each fiscal year, submit to the Governors and Legislatures of the Commonwealth of Pennsylvania and the State of New Jersey a complete and detailed report of the following:
(1) its operations and accomplishments during the completed fiscal year;
The operations and accomplishments of the Authority are provided in the enclosed report entitled, “Report of 2016 Activities and Accomplishments.” (See Appendix A)
(2) its receipts and disbursements or revenues and expenses during that year in accordance with the categories and classifications established by the commission for its own operating and capital outlay purposes;
The Authority’s Combined Financial Statements for the Year Ended December 31, 2016 (Unaudited), present the financial position of the Authority in all material respects. The following indicates where the information specified above is presented in the Combined Financial Statements and or in certain additional reports.
Revenues and Expenses – Operating Purposes: The “Statement of Revenues and Expenses” and the “Combined Statement of Cash Flows” of the Authority’s Combined Financial Statements, detail the Authority’s unaudited operating revenues and expenses for 2016.
In addition, the enclosed “2016 Operating Expenses – Statement of Actual versus Budget,” details unaudited operating expenses by budgeted cost element against the 2016 DRPA and PATCO operating budgets. (See Appendix B)
Revenues and Expenses – Capital Purposes: The “Combined Statement of Cash Flows” of the Authority’s Combined Financial Statements provides the amount of funds used for acquisition and construction of capital assets, net of retirements, during 2016.
In addition, the enclosed “2016 Capital Project Expenditures (Unaudited)” (Appendix C) provides a listing of the project expenditures for 2016 capital projects.
Delaware River Port Authority 2016 Annual Report to the Governors and Legislatures of New Jersey and Pennsylvania Page 4
The Authority has several PATCO transit system capital projects for which federal and state grants provided funding. During 2016, acquisition, construction, and rehabilitation of the bridges and transit system capital assets qualified for grants totaling $2.2 million. In addition, during 2016, the Authority received $1.3 million in federal and state grants to fund certain operating expenses.
(3) its assets and liabilities at the end of the fiscal year, including the status of reserve, depreciation, special or other funds including debits and credits of these funds;
Information relating to assets, liabilities, reserves and depreciation is provided in the Authority’s Combined Financial Statements and accompanying notes. Following is a summary of these items:
Assets and liabilities: The Combined Balance Sheet shows the Authority’s assets and liabilities at December 31, 2016.
Reserves / Provisions: The Authority maintains a reserve for sick and vacation leave benefits. Prior to 1993 the Authority maintained actuarially determined reserves for sick leave in accordance with its sick leave benefits policy. During 1993, the Authority changed its policy for the majority of its represented employees and all non-represented employees, eliminating future accumulations of unused sick pay for which employees may be compensated, and freezing the number of days eligible for payment at separation. As a result of this change, the remaining reserve for sick pay benefits is determined sufficient to meet the associated liability and will require no further additions for the foreseeable future. Reimbursement for accumulated sick leave at separation is charged against the sick leave reserve.
The Authority maintains reserves for the uninsured portion of workers’ compensation and general liability claims. Reserves necessary to provide for the self-insured portion of these workers’ compensation and general liability claims are periodically reviewed by staff and third parties to ensure their adequacy. Amounts are charged against operations during the year to maintain a sufficient level of reserves.
In accordance with GASB Statement 45 (Post-Employment Benefits Other than Pensions), the Authority currently estimates a non-cash revenue amount of $2.6 million for 2016 (this figure was estimated using the assumptions from the last 2015 actuarial study completed.
In accordance with the Authority’s Indentures of Trust, the Authority maintains certain funds as reserves for its outstanding long term debt.
Delaware River Port Authority 2016 Annual Report to the Governors and Legislatures of New Jersey and Pennsylvania Page 5
Depreciation: Depreciation and amortization are provided using the straight-line method over the estimated useful lives of the related assets, including those financed by federal and state contributions. Asset lives used in calculating depreciation are shown in Note 1 to the Combined Financial Statements – Summary of Significant Accounting Policies. The depreciation of Authority assets appear in the Statement of Revenues and Expenses. (See also Note 1 to the Combined Financial Statements, Investment in Facilities).
(4) a schedule of bonds and notes outstanding at the end of the fiscal year;
Note 12 to the Combined Financial Statements (Funded Debt and Long Term Debt) provides a listing of all the Authority bonds and notes outstanding at December 31, 2016, and relevant information pertaining to these obligations.
(5) a list of all contracts exceeding $100,000 entered into during the fiscal year;
This information is provided in the enclosed report entitled, “Contracts Exceeding $100,000 Entered into During 2016.” (See Appendix D)
(6) a business or strategic plan for the commission and for each of its operating divisions; and
The Delaware River Port Authority’s “Strategic Business Plan: 2017 Overview of Goals and Objectives” is enclosed. This report is the most recent update of the Delaware River Port Authority’s Strategic Plan that was prepared in 2016.
(7) a five-year capital plan.
The Delaware River Port Authority’s 2017 Capital Program, which was approved by the Authority Board of Commissioners in December 2016, is enclosed.
APPENDIX A
Delaware River Port Authority
Report of 2016 Activities and Accomplishments
Delaware River Port Authority 2016 Activities and Accomplishments
FINANCE � 2016 Budget vs. Actual: The Delaware River Port Authority and PATCO continue to maintain strong financial discipline in its operations. For the 15th consecutive year, the Authority’s unaudited operating expenses for 2016 will come in under budget. (Presently, total operating expenses are approximately 3.3% under the total combined budget of $147.5 million, although these figures are subject to change during our annual audit). � General Fund Growth: Our continued strong financial showing during 2016 resulted in an increase of approximately $52 million in the Authority’s General Fund. These additional funds were moved into our “pay-go-capital reserve,” which is available to partially fund the remainder of our 5-year Capital Program. � OPEB Funding: We continued authorized funding of our OPEB (Other Post-Employment Benefits) liability with a $5 million contribution for 2016 and received Board authorization to fund our OPEB irrevocable trust account in the amount of $5 million in 2017. � E-ZPass: In January 2016, DRPA issued the first credits to participants in the frequent bridge user credit program launched in December 2015. The program provides a credit of $18.00 for enrolled NJ E-ZPass commuters making 18 or more trips on any of the DRPA bridges in a calendar month. An estimated $1.7 million in credits were issued in 2016. Additionally, the Authority implemented E-ZPass “delayed transaction programming” and is expected to realize $1.7 million in additional revenues through revenue reclassification of misclassified vehicles in 2016. � Bond Ratings: In April 2016, Standard & Poor’s, using its new ratings criteria, reaffirmed DRPA ratings on our Revenue Bonds and upgraded the ratings for the Port District Project Bonds from “BBB” to “A-” with a stable outlook. � Debt Portfolio Restructuring. In 2016, we continued our strategy of the stabilization and restructuring of our debt portfolio. We partially extended several Letter of Credits supporting our variable rate debt, and then replaced these partially extended LOC’s with direct purchase bank loan agreements with three (3) banks, totaling $265.8 million. By doing so we have minimized future LOC risk related to our variable rate debt and costs associated with the LOC facilities, which will result in overall annual savings related to our variable debt portfolio for the next 4-5 years. In addition, our excellent financial results continue to eliminate any need for borrowings through bond issues to fund our capital program. � Bond Indenture Compliance: The Authority annually must fulfill various reporting requirements under its Bond Indentures to its bond trustees. The Authority filed these required documents, several of which must demonstrate that the Authority has sufficient “Net Revenues” to equal or exceed a “net revenue requirement calculation.”
A-1 For 2016, the Authority estimated that it would surpass this requirement by approximately $83.7 million. In its Section 5.15 certification for 2017, the Authority further certified that the DRPA expects to surpass the “net revenue requirement” test by approximately $75.2 million. � Economic Development Phase Out: The Authority continues to wind down the Authority’s legacy economic development program and have made good progress through project closeouts, loan payoffs and through the reallocation of unspent funds to capital projects. In May 2016, the Board authorized the reallocation of unspent legacy economic development funds in the amount of $3.49 million to be used to support capital projects such as the Walt Whitman Bridge Painting Project and the PATCO Threat and Vulnerability Assessment project.
SIGNIFICANT CHANGES IN MANAGEMENT AND CORPORATE GOVERNANCE PERSONNEL � In April, Pennsylvania Governor Tom Wolf appointed Joseph Martz to the DRPA Board of Commissioners/PATCO Board of Directors. He succeeded Rohan Hepkins. � In December, Pennsylvania Governor Tom Wolf appointed Gary Masino to the Board. He succeeded Elinor Haider. � Executive Staff: In July, the Board appointed Rohan Hepkins of Yeadon, PA to serve as Assistant General Manager at PATCO. In September, the Board appointed Robert Hicks of Silver Spring, MD to serve as Chief Operating Officer.
ADMINISTRATION � Collective Bargaining Agreements: In late 2016, the Authority executed agreement with three Collective Bargaining Units including IUOE, IBEW and Teamsters. The term of the agreements is through December 31, 2017. � Enterprise Resource Planning: In January, the Authority’s Enterprise Resource Planning (ERP) system went live. ERP will improve communication and efficiency within the Authority, enabling us to be more effective stewards of the public’s assets, including physical, financial and human resources. � Safety Awareness: In June, the Authority joined the National Safety Council in its initiative to raise awareness about workplace safety and hosted Safety Awareness Open Houses at each bridge facility and at PATCO. The events provided an opportunity for staff to come together and celebrate the safety achievements of the year and to renew a commitment to working safely. The employee submitted slogan for the year was “United we Stand with Safety for All.” � Vendor Outreach: On September 9, the Authority’s Office of Business Development, Engineering Division and Purchasing Department hosted an event for MBE/WBE/DBE firms to introduce themselves to a panel of engineering consultants/contractors and purchasing specialists. The event demonstrated our ongoing commitment to diversity, inclusion and equal opportunities for all vendors interested in doing business with the Authority.
A-2 � Public Opinion Survey: In October, the Authority conducted a public opinion survey of PATCO riders and bridge commuters. The survey was designed to gain insight into ways in which the Authority can better serve the needs of its customers and stakeholders, while improving organizational efficiencies. Input from the survey will be incorporated in the DRPA’s five-year strategic plan. � Citizen’s Advisory Committee (CAC): The CAC began its sixth full year of operation. Established in 2010, the CAC works in cooperation with the Authority but is an independent, advisory body. Vacancies notwithstanding, the CAC comprises 24 members – 12 each from Pennsylvania and New Jersey – who proportionately represent DRPA toll- payers and PATCO passengers.
BRIDGES � Bridge Traffic: Carried more than 103.6 million vehicles across the Benjamin Franklin, Betsy Ross, Commodore Barry and Walt Whitman bridges. � Biennial Inspections. In 2016, we completed the Biennial Inspections on our four bridges and PATCO. Our facilities were deemed to be “in good working order,” “well maintained,” and “overall satisfactory to good condition.” � Walt Whitman Bridge Painting Project: The DRPA reached the half-way mark in the $56 million project to paint the suspension span and towers of the bridge. � Commodore Barry Bridge Painting Project: The DRPA completed Phase I of the three phase $100 million de-leading and coating of the bridge. � Betsy Ross Bridge Resurfacing: The DRPA completed a two-year, $15.5 million project to resurface the bridge. Work included the milling, waterproofing and repaving, removal of unsound concrete, repairing spalls in the concrete deck, improving highway safety, improving bridge drainage and repairing headers at expansion joints. � 5th Street Vehicular Tunnel: In July, the DRPA completed the rehabilitation of the 5th Street Vehicular Tunnel between Callowhill and Race Streets in Philadelphia. The $3.3 million project included repairs to deteriorated concrete walls, new lighting and an improved bicycle lane. � Ben Franklin Bridge Bike and Pedestrian Ramp: The DRPA completed the engineering design of the bike and pedestrian access ramp on the south walkway of the bridge. � Ben Franklin Bridge Cable Rehabilitation. In 2016, the Authority initiated a project to dehumidify the main cable on the Ben Franklin Bridge to preserve its long term structural health.
A-3 PATCO � PATCO Ridership: The PATCO commuter rail transported more than 10.6 million passengers in 2016. � Transit Car Overhaul Project: Throughout 2016, PATCO continued to place refurbished train cars in service. By the end of the year, 40 refurbished cars were in service and 20 were undergoing refurbishment. Over the course of the $194 million project, all 120 of the cars in the fleet will have extensive rehabilitation of interiors and operating systems. � Ben Franklin Bridge Track Rehabilitation Project: In February, PATCO formally completed the $103 million project to rehabilitate the north and south passenger rail tracks crossing the Delaware River on the Benjamin Franklin Bridge. The project replaced wood ties, running rails, supporting steel trusses, electrical cabling and signaling systems.
LAW ENFORCEMENT � Protection and Security: The Authority’s Public Safety Department protected life, property and public assets on four Delaware River toll bridges, along the 13-station PATCO high-speed line, on other DPRA/PATCO property, on the Pennsylvania and New Jersey highways leading to the bridges, in municipalities located at the bridge landings (including Philadelphia, Chester, PA and Camden, NJ) and in the Delaware River waterway itself. � Service Awards: On October 7, the department hosted its annual service awards ceremony, in which Captain Gary Smith won the “Corporal Christopher Milito Police Officer of the Year Award” for his outstanding service. Another 10 DRPA police officers were honored with awards and commendations. � Sober Driving Campaigns: The department continued to participate in state and local driver safety and sobriety enforcement campaigns.
AWARDS AND RECOGNITIONS � Engineering: On March 16, Ben Franklin Bridge PATCO Track Rehabilitation Project was recognized with the “Honor Award” by the American Council of Engineering Companies at their 45th Engineering Excellence Awards Banquet. The competition recognizes and celebrates engineering achievements that demonstrate the highest skill and ingenuity. � Health & Wellness: In April 2016, was selected as a finalist in the NJBIZ “Workplace Wellness Hero” category in the 2016 Healthcare Heroes awards program. This award recognizes and honors a business for a company-wide wellness program, healthy work environment, ergonomics program, or other health-related activities benefitting employees.
A-4 � PATCO: In July, PATCO received the “Gold Standard” Award from the Transportation Security Administration (TSA) for its dedication to building a strong transit security program and commitment to the traveling public. PATCO is one of only 13 rail and mass transit agencies from across the nation to be recognized by the TSA for earning the highest rating on the Baseline Assessment for Security Enhancement (BASE) program. � Bridge: In August, the Ben Franklin Bridge was named “Best Urban Hike” by Philadelphia Magazine. Best of Philly® has been a recognized mark of excellence in Philadelphia for many years. According to the editors, “This is one of those Philly activities you always mean to do but never actually get around to doing. It’s worth it: Once you reach the apex of the near-two-mile span, you’ll be treated to the best view of the skyline in the entire city.” � Diversity: In September, DRPA was named as a Top 3 Finalist for the “Corporation of the Year Award” from the Women’s Business Enterprise Council (WBEC). The award is a prestigious honor for a company that not only reports high spending with WBEC members, but is also a positive example of mentorship, outreach efforts and improvement in equal opportunity in contracting and purchasing. � Finance: In December, for the 24th consecutive year, the Authority earned the "Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada (GFOA). The award recognizes the DRPA’s Comprehensive Annual Financial Report for Year Ended December 31, 2015. The certificate is the highest recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government agency and its management.
COMMUNITY STEWARDSHIP � Event Hosts: In 2016, our facilities continued to host charity events that benefit our community. These annual events include the Police Unity Tour, American Cancer Society Bike-a-thon, Tour de Shore and Run the Bridge 5K. � PATCO Cares. As part of an ongoing effort to be a strong community partner, PATCO invites one charity or non-profit group to set-up a table at one of our stations each month in hopes of giving our customers a better idea of the group’s mission. � PATCO Community Initiatives. During 2016, PATCO continued to support several annual community initiatives by allowing non-profit community organizations to collect donations or sell items at its stations. Organizations included the Boy/Cub Scouts, Girl Scouts, Lions Club and the Food Bank of South Jersey. � Bridge Lighting: At the request of civic leaders and non-profit representatives, the Authority lights the Benjamin Franklin Bridge in colors that commemorate non-profit fundraising drives, holidays, regional milestones and significant events of interest to our stakeholders in the Philadelphia metropolitan area. � Employee Donations: Throughout 2016, our employees donated money for the United Way, as well as for charities that improve the health of mothers and babies, work to find a breast cancer cure and fight heart disease. � Santa’s Silver Sleigh: On December 10, PATCO once again ran its popular “Silver Sleigh” train ride with Santa and his elves during the holiday season.
A-5 � Free PATCO Rides on New Year’s Eve: As part of its mission of stewardship and community, PATCO ended the year with free rides on New Year’s Eve. This special accommodation enabled those celebrating the holiday to travel safely on the train as an alternative to driving. Revelers boarded PATCO at no charge between 8 p.m. December 31 and 4 a.m. on New Year’s Day.
2017 Work Agenda
Finance and Administration � The Authority will continue to manage costs in ways that keep operating expenses below budget limits. � The Authority will begin implementing the Organizational Structure and Staffing Resource Analysis Study. We anticipate that the recommendations will help us address recruitment and retention issues resulting from the non-expansion of salary ranges since 2010. � The Authority will finalize and begin implementation of the 2017-2021 Strategic Plan, including the development of an accountability system to track and monitor planning outcomes and results. � The Authority will develop a comprehensive sustainability and resource efficiency program framework to enable the Authority to identify, evaluate and employ the most sustainable alternatives to operate, maintain and support its four bridges and PATCO. � The Authority’s Office of Office of Business Development & Equal Opportunity (OBD&EO) will continue to host outreach events which are a key part of our ongoing commitment to stewardship, service and community.
Bridges � The DRPA has an aggressive capital program with several capital projects that will begin in 2017. Executing this volume of work while minimizing customer disruptions and coordinating with all stakeholders is a challenge. � The DRPA will begin phase II of a three phase, $100 million project to paint the Commodore Barry Bridge. � The DRPA will continue work on a $56 million project to paint the suspension span and towers of the Walt Whitman Bridge. � The DRPA will finish the $7.7 million in improvements to the Walt Whitman Bridge’s toll plaza, roadways and ramps. � The DRPA will begin the second and final phase of a structural rehabilitation project at the Commodore Barry Bridge. The project will keep the bridge in a state of good repair.
A-6
PATCO � PATCO will continue its $194 million Transit Car Overhaul Project. All 120 rail cars are scheduled to be completed by early 2019. � PATCO will begin a $28 million project to install elevators in all currently unequipped stations- Ashland, Haddonfield, Westmont, Collingswood, City Hall and 12/13th & Locust. � PATCO will continue its $13.9 million Westmont Viaduct Project to replace both the eastbound and westbound elevated tracks at and near the Westmont station. � PATCO will initiate a project to re-open the long-closed Franklin Square Station to provide for better transportation access to the growing area. � PATCO will begin a $45 million project to rehabilitate Lindenwold Yard. The scope of work consists of track rehabilitation, turnout and switch rehabilitation, electrical improvements to the PATCO storage yard and maintenance building approach tracks.
Community Activities We will continue to encourage employees to work on outreach projects as part of their everyday functions and to volunteer personal time to their communities.
A-7
APPENDIX B
Delaware River Port Authority and Port Authority Transit Corporation
2016 Operating Expenses – Statement of Actual versus Budget (Unaudited) DELAWARE RIVER PORT AUTHORITY 2016 Operating Expenses – Actual versus Budget Figures Adjusted for PATCO Public Safety and OPC Pilot Unaudited as of December 31, 2016
2016 2016 VARIANCE BUDGET EXPENSES AMOUNT %
PAYROLL Regular 34,930,415$ 33,715,384$ 1,215,031$ 3.48 Overtime 933,595 1,559,918 (626,323) -67.09 Employee Service Expenses 31,449,026 32,082,109 (633,083) 2.01
TOTAL PAYROLL 67,313,036 67,357,410 (44,374) 0.07
OTHER EXPENSES Equipment & Tools 381,162 411,457 (30,295) 7.95 Furniture & Fixtures 16,665 12,070 4,595 27.57 Office Supplies 138,579 125,939 12,640 9.12 Vehicle Repairs & Supplies 822,600 638,299 184,301 22.40 Repairs & Maintenance 3,325,839 3,540,925 (215,086) 6.47 Insurance 3,619,685 3,244,806 374,879 10.36 Reserve - Self Insurance 175,000 175,000 0 0.00 Utilities 2,817,757 2,713,457 104,300 3.70 Rentals 3,855 6,789 (2,934) 76.10 Printing 7,650 (12,077) 19,727 257.87 Uniforms 282,280 333,292 (51,012) 18.07 Advertising & Promotion 58,550 37,828 20,722 35.39 Professional Fees & Services 2,665,961 2,962,864 (296,903) 11.14 Data Processing 992,543 874,924 117,619 11.85 Memberships & Subscriptions 91,922 54,697 37,225 40.50 Travel, Meetings & Development 87,391 50,468 36,923 42.25 Postage 60,750 58,386 2,365 3.89 Miscellaneous 97,070 113,776 (16,706) 17.21 Contractual Services 10,228,767 9,039,927 1,188,841 11.62 Training 380,000 331,435 48,565 12.78
TOTAL OTHER EXPENSES 26,254,026 24,714,259 1,539,767 5.86
TOTAL OPERATING EXPENSES 93,567,062$ 92,071,669$ 1,495,393$ 1.60
B-1 PORT AUTHORITY TRANSIT CORPORATION 2016 Operating Expenses – Actual versus Budget Unaudited as of December 31, 2016
2016 2016 VARIANCE BUDGET EXPENSES AMOUNT % PAYROLL ACTUAL Regular 22,364,025$ 20,329,424$ 2,034,601$ 9.1 Overtime 1,834,860 2,451,114 (616,254) -33.59 Employee Service Expenses 14,289,604 15,064,838 (775,234) -5.43
TOTAL PAYROLL 38,488,489 37,845,377 643,112 1.67
OTHER EXPENSES Direct Material 2,284,507 1,752,892 531,615 23.27 Equipment and Tools 389,000 183,100 205,900 52.93 Contractual Serv. 2,751,718 2,886,169 (134,451) -4.89 Office/Postage/Printing 65,858 77,134 (11,276) -17.12 Rentals - 8,485 (8,485) 100 Repairs and Maintenance 199,629 631,874 (432,245) -216.52 Employee - Travel 31,240 4,302 26,938 86.23 Membership and Subscriptions 55,552 93,415 (37,863) -68.16 Employee Exp - Training 85,000 79,177 5,823 6.85 Utilities/Telephone 916,233 556,950 359,283 39.21 Professional Serv. 1,729,242 681,355 1,047,887 60.6 Advertising & Marketing 132,405 20,277 112,128 84.69 Uniforms-Purch.& Rent. 337,600 224,705 112,895 33.44 Automotive Repairs 236,916 172,686 64,230 27.11 Data Processing 206,770 509,377 (302,607) -146.35 Purchased Power 4,839,009 3,776,120 1,062,889 21.97 Insurance 978,445 922,371 56,074 5.73 Reserve for Self Insurance 750,000 645,047 104,953 13.99
TOTAL OTHER EXPENSES 15,989,124 13,225,435 2,763,689 17.28
TOTAL OPERATING EXPENSES 54,477,613$ 51,070,811$ 3,406,802$ 6.25
B-2
APPENDIX C
Delaware River Port Authority
2016 Capital Project Expenditures (Unaudited) DELAWARE RIVER PORT AUTHORITY 2016 Capital Project Expenditures (Unaudited)
Benjamin Franklin Bridge Expenditure Sustpension Cable Inspection and Design $1,845,250 Pavement Rehabilitation 461,712 South Walkway Bike & Pedestrian Ramp Rehabilitation 110,051 Admin/Annex Building - Chiller Replacement 121,549 West Side Mitigation Signage Improvement 1,668 BFB Admin, Maint & Annex Bldg Roof Repair 1,453,436 Replace Moveable Barrier 4,396,456 BFB 3-4TH Street Row and Garage Improvements 137,694 8,527,816
Walt Whitman Bridge Toll Plaza Rehabilitation 5,931,071 Deleading & Repainting - Phase 3 26,541,749 NJ & PA Approach Substructure Rehabilitation 332,222 Priority Equipment & Structural Repairs 450,707 33,255,749
Commodore Barry Bridge Deleading & Repainting 6,329,289 Replace Administration Complex Switchgear 585,679 Resurfacing and Rehabiliation 2,557,710 9,472,679
Betsy Ross Bridge Bridge Resurfacing 710,884 PENNDOT I95 Interchange Improvement 8,031,493 8,742,377
Multi - or All Bridges General Engineering Consulting Services (GEC) (Current Year) 17,960 Program Management for Capital Projects (Current Year) 334,200 PATCO Outbound Survey 100,691 DRPA Truck Permit Program 1,323,133 Rehabilitation Work Due to Biennial Inspection 302,017 2,078,002
C-1 Facility Security Remedial Management and Environmental Services 661,728 Security Fence Improvements 361,951 1,023,679
DRPA Other Admiral Wilson Remediation & Construction 59,425 OPC Replace Carpet Floors 6-11 35,149 94,574
PATCO: DRPA Funded Interlocking and Platform Rehabilitation 259,374 Station Enhancements 324,282 PATCO Fire Alarm System Replacement 1,498,317 Track Utility Vehicle 1,661,385 Replace Transformers - Phase 2 2,595,993 Rehabilitation of Track Structure on Viaduct at Westmont & Across BFB 5,948,407 Track Circuit Modifications Design 155,553 Parking Lot Rehabilitation at Stations 1,198,892 Rebuild Transit Car Trucks - Yearly 811,971 Traction Motor & Gearbox Rebuilds - Yearly 3,163,724 Equpment Purchases and Upgrades 1,089,105 18,707,004
PATCO: FTA Funded Rehabilitation of Fleet 18,872,645 Lindenwold Yard Track Rehabilitation 32,799 Install Elevators at Remaining PATCO Stations 659,698 Center Tower/Command & Control Relocation and SCADA Software 595,282 Pedestrian Bridges & Tunnels 180,719 Transit Enhancements 45,126 Embankment Restoration, Drainage Improvements, & Retaining Wall Rehabilitation 184,278 PATCO - FTA Funded: Subtotal 20,570,546 Less: Federal Share 2,209,116 DRPA Share of Costs 18,361,430
C-2 Technology Enterprise Resource Planning System 8,962,738 Passenger Information & Messaging System (PIMS) 518,000 800MHz Replacement/Upgrade 260,778 Upgrade of CPA Payment Software 624,077 Toll System Equipment Upgrade for All 2,313,094 PATCO Wayside Communications 86,490 Software & Systems Upgrades 721,970 PATCO Camera Upgrades 500,422 E-Z Pass Transponders 968,401 Replacement BRB & CBB Fiber 178,415 Integrated Toll Lane DMS Signs 66,399 Upgrade AFC Devices to Windows 7 503,790 PA Replacement System 157,687 TVM Multi Language Conversion 76,546 15,938,806
Miscellaneous Schedules and Capital Labor Schedule A: DRPA Miscellaneous Projects 1,057,890 Schedule B: Furniture & Fixtures 598,389 Schedule D: PATCO Miscellaneous Projects 860,865 Schedule T: Technology Projects and Equipment 875,842 Schedule V: Vehicle and Vehicle Related Equipment 2,293,291 5,686,278
GRAND TOTAL 2016 CAPITAL PROGRAM EXPENDITURES (DRPA SHARE) $121,888,394
C-3
APPENDIX D
Delaware River Port Authority and Port Authority Transit Corporation
Contracts Exceeding $100,000 Entered into During 2016
Contracts Exceeding $100,000 Entered Into During 2016
Contractor Purpose of Contract Resolution # Amount Age 65 & Over Retiree Medicare Supplemental AARP/United Health Group DRPA-16-114 $2,084,539 Benefits – 2016 (DRPA & PATCO) Temporary Workers Contracts Over a Three (3) Accountants for You PATCO-16-003 $1,125,000 N-T-E Year Term: Transit Ambassador Accountants for You; Accounting Principles; Temporary Workers Contracts Over a Three (3) Perry Resources & Controls Year Term: Clerical, Administrative, Financial DRPA-16-061 $1,000,000 N-T-E & Automation Consultants, and PATCO Custodial Workers LLC Accountants for You; Accounting Principles; Modification of Temporary Workers Contracts DRPA-16-011 $150,000 N-T-E Perry Resources Aecom Technical Services, Capital Project Contract Modification – CBB DRPA-16-002 $196,145 Inc. Painting Design Services Medical & Prescription Drug Coverage Premium for Authority’s Active Benefit-Eligible AmeriHealth DRPA-16-091 $12,905,681 Employees/Under the Age of 65, and Their Respective Dependents Services for BFB South Walkway Bicycle & Ammann & Whitney, Inc. Pedestrian Ramp – Capital Project Contract DRPA-16-130 $214,571 Modifications Construction Monitoring Services for Contract No. PATCO-56-2016, Birch Street Substation AP Construction DRPA-16-118 $990,400 Transformer Room Wall and Ceiling Repair Project Consultant Services to Conduct a Bridge Azimuth Group, Inc. DRPA-16-115 $351,555 N-T-E Operations Management Audit Bank Direct Purchase Loan – 2008 A Rev. Bank of America, N.A. DRPA-16-055 Refunding Bonds $119,185,000 Bank Direct Purchase Loan – 2010 A-1 Rev. Bank of America, N.A. DRPA-16-055 $60,815,000 Refunding Bonds Extension of Expiring Letter of Credit – 2010C Bank of New York Mellon DRPA-16-055 $42,676,772 Rev. Refunding Bonds Extension of Expiring Letter of Credit – 2010B Barclays Bank PLC DRPA-16-055 $128 ,726,836 Rev. Refunding Bonds B&C Transit, Inc. PATCO SCADA-CTC Office System Upgrade PATCO-16-031 $1,848,680 Brinkerhoff Environmental Gateway Properties Emergency Authorization DRPA-16-032 $157,734 Services, Inc. Contract
Buck Co. International Purchase of Three (3) 2016 Dump Truck DRPA-16-004 $221,685
60 Month Lease Agreement for Authority-Wide Canon Business Solutions DRPA-16-083 $753,945 Multi-Function Copier Devices CH Waltz Sons, Inc. Purchase of Three (3) Kubota Tractors DRPA-16-026 $131,068 Corcon, Inc. CBB Bridge Painting Phase II PA Approach Spans DRPA-16-088 $17,830,290 PARTSWG Contract Intelligence CRA Inc. DRPA-16-024 $620,000 N-T-E Analysts Phase IV Cubic Transportation PATCO Interoperability of FREEDOM Card with PATCO-16-009 $1,740,000 N-T-E Systems, Inc. SEPTA New Payment Technology
D-1 Contracts Exceeding $100,000 Entered Into During 2016
Contractor Purpose of Contract Resolution # Amount Cubic Transportation Replacement of Ticket Vending Machine Debit PATCO-16-025 $211,127 Systems, Inc. Pin Pads Cubic Transportation FREEDOM Card Service Center Operations – 3 PATCO-16-026 $884,402 Systems, Inc. Year Term Purchase of Sixteen (16) Dynamic Message Signs Daktronics DRPA-16-060 $206,870 for Toll Lanes at the BRB & CBB ePlus Technology, Inc. Upgrade DRPA Core Network Environment DRPA-16-040 $767,976 N-T-E Cisco SMARTnet Maintenance Agreement 3 – ePlus Technology, Inc. DRPA-16-038 $633,509 N-T-E Year Term WWB Emergency Generator at the New Jersey ESCO Electrical Contractors DRPA-16-038 $478,787 Anchorage Purchase Two (2) Trane Air-Cooled Water Falasca Mechanical, Inc. DRPA-16-128 $128,700 Chillers for the Walt Whitman Bridge Procurement of New Escalator Step Chain for Fujitec PATCO-16-021 $145,000 Lindenwold Escalator Gannett Fleming Transit and Design Services for PATCO Control Center PATCO-16-011 $1,659,989 Rail Systems Relocation Capital Project Modification Enterprise Resource Grant Thornton DRPA-16-041 $500,000 Planning (ERP) Consulting Services Capital Project Modification Enterprise Resource Grant Thornton DRPA-16-075 $290,055 Planning (ERP) Consulting Services Groff Tractor & Purchase of Two (2) 2016 Case Wheel Loader in DRPA-16-005 $167,501 Equipment the Amount of $83,750 each. Engineering Services for 2016 Biennial Inspection HAKS Engineers, PC DRPA-16-017 $584,000 of BRB Engineering Services for 2016 Biennial Inspection HAKS Engineers, PC DRPA-16-018 $584,000 of BFB Engineering Services for 2016 Biennial Inspection HNTB Corporation DRPA-16-020 $654,000 of CBB Construction Monitoring Services for PATCO HNTB Corporation Lindenwold Yard and Viaduct Rehabilitation DRPA-16-111 $6,293,482 Project Age 65 & Over Retiree Medicare Part D Horizon BCBS DRPA-16-113 $812,068 Prescription Benefit – 2015 (DRPA & PATCO) Iron Mountain Records Management Consultant Services DRPA-16-012 $131,907 Johnson, Mirmiran & Construction Monitoring Services for BFB 5th DRPA-16-048 $225,384 Thompson (JMT) Street Philadelphia Tunnel Rehabilitation Johnston Communications, Passenger Information and Messaging System – PATCO-16-037 $659,013 N-T-E Inc. Phase III Contract No. BF-45-2016, JPC Group, Inc. DRPA-16-023 $3,352,998 BFB 5th Street Tunnel Priority Wall Repairs Construction Monitoring Services for CBB Bridge KS Engineers, PC DRPA-16-087 $2,406,635 Painting Phase II Lindsay Transportation Sole Source Procurement for Two (2) Barrier Solutions Sales and Service DRPA-16-035 $2,800,000 Transfer Machines LLC Purchase of One (1) 2016 120 Gallon Pressure Pot M-B Companies, Inc. DRPA-16-006 $218,577 Truck Mounted Striper
D-2 Contracts Exceeding $100,000 Entered Into During 2016
Contractor Purpose of Contract Resolution # Amount Purchase of Three (3) 2016 Ford Escape AWD McCafferty Ford Vehicles at $23,407 each and One (1) Ford 2016 DRPA-16-027 $105,221 Transit Van 250 at $35,000 Design Services for Modjeski and Masters, Inc. DRPA-16-001 $1,409,403 Structural Rehabilitation Phase Two of CBB Engineering Services for 2016 Biennial Inspection Modjeski and Masters, Inc. DRPA-16-019 $791,000 of WWB Procurement and Delivery of Highway Rock Salt Morton Salt, Inc. DRPA-16-003 $370,668 N-T-E for DRPA and PATCO Facilities National Auto Parts Auto Parts Contract for DRPA and PATCO DRPA-16-034 $165,000 N-T-E Association (NAPA) Northeast Communications Woodcrest Security Cameras Emergency Call PATCO-16-005 $941,000 N-T-E Group, Inc. Boxes and Parking Gate Hardwire Rehabilitate and Upgrade the Exhaust Ventilation Northeast Communications System and Electrical Infrastructure in the PATCO-16-016 $1,309,113 N-T-E Group, Inc. Lindenwold Shop Northeast Communications Roadway Worker Protection Strobes PATCO-16-012 $256,850 N-T-E Group, Inc. Construction of Two (2) Concrete Storage Northeast Communications Facilities, one for Bulk Materials and one for PATCO-16-028 $195,810 N-T-E Group, Inc. Track Components, in Lindenwold Yard Northeast Communications Center Tower Backup Generator PATCO-16-029 $547,314 N-T-E Group, Inc. Supplemental Remedial Investigations and Pennoni Associates DRPA-16-069 $245,424 N-T-E Environmental Services for the Victor Lofts Quintel Management Capital Project Modification Enterprise Resource DRPA-16-041 $1,500,000 Consultants, Inc. Planning System (ERP) RAM Industrial Services, LLC; Sherwood Electromotion, Inc.; Swiger Transit Car Traction Motor Repairs 3 – Year Term PATCO-16-018 $9,000,000 N-T-E Coil Systems; Walco Electric Co. RAM Industrial Services, Transit Car Traction Motor Repairs – Additional LLC; Sherwood Funding to Accommodate Necessary Traction PATCO-16-041 $1,000,000 N-T-E Electromotion, Inc.; Swiger Motor Repairs Coil Systems Remington & Vernick Engineering Services for 2016 Biennial Inspection DRPA-16-021 $353,000 Engineers of PATCO facilities Republic Service of New 2 – Year Contract to Perform Non-Hazardous DRPA-16-081 $140.681 Jersey, Inc. Solid Waste Removal for DRPA Bridge Facilities Fuel Contract for DRPA and PATCO for a 1 – Riggins Inc. DRPA-16-082 $700,000 N-T-E Year Period $173,353 Mr. Robert P. Hicks Compensation to Serve as Chief Operating Officer DRPA-16-097 (Annual) Extension of Expiring Letter of Credit – 2010A Royal Bank of Canada DRPA-16-055 $128,726,836 Rev. Refunding Bonds SAP Application Management Support and SAP Public Services, Inc. DRPA-16-085 $6,528,886 N-T-E Hosting Services 3 – Year Contract. Upgrade of Network Video Management System Schneider Electric DRPA-16-039 $485,646 N-T-E (NVMS) D-3 Contracts Exceeding $100,000 Entered Into During 2016
Contractor Purpose of Contract Resolution # Amount Schneider Electric Camera Call Box Maintenance Agreement DRPA-16-084 $181,239 Procurement and Maintenance of Enterprise Legal SHI International DRPA-16-053 $230,148 Management Solutions Software Simplex Grinnell LP PATCO Fire Alarm System Replacement PATCO-16-008 $1,945,070 N-T-E Sowinski Sullivan Install Elevators in the Six remaining PATCO DRPA-16-078 $1,910,439 Architects Stations Public Safety Radio Replacement Project (Year 4 Tactical Public Safety DRPA-16-009 $236,204 of 5) Bank Direct Purchase Loan – 2010 A-2 Rev. TD Bank, N.A. DRPA-16-055 $65,830,000 Refunding Bonds Team Clean of Custodial Services for DRPA Bridges and DRPA-16-120 $1,780,657 N-T-E Philadelphia Facilities for a 3 – Year Term Sole Source Replacement of Existing Violation TransCore Inc. DRPA-16-072 $926,582 Enforcement System (VES) Transportation Resource Consultant Services for DRPA/PATCO Threat and DRPA-16-070 $419,793 Associates, Inc. Vulnerability Assessment 1 – Year Maintenance Contract for Traffic Control The Tri-M Group DRPA-16-094 $154,912 and HVAC Systems for DRPA Bridge Facilities Renewal of the DRPA/PATCO Commercial Non- Turner Surety and Insurance Bridge Property Insurance Policy DRPA-16-099 $865,532 Brokerage, Inc. 2 – Year Term. Broker & Consultant for DRPA/PATCO Turner Surety and Insurance Commercial General Liability Policy for a 1 – DRPA-16-100 $101,000 Brokerage, Inc. Year Term. Broker & Consultant for DRPA/PATCO Turner Surety and Insurance Commercial Automobile Liability Policy 2 – Year DRPA-16-101 $963,361 Brokerage, Inc. Term. Broker & Consultant for DRPA Excess Workers’ Turner Surety and Insurance Compensation & Employers’ Liability Policy for a DRPA-16-102 $138,523 Brokerage, Inc. 1 – Year Term. Broker & Consultant for DRPA/PATCO Turner Surety and Insurance Commercial Umbrella Liability Policy for a 1 – DRPA-16-103 $148,990 Brokerage, Inc. Year Term Renewal of DRPA/PATCO Public Officials & Turner Surety and Insurance Employment Practices Liability Policy 1 – Year DRPA-16-104 $149,690 Brokerage, Inc. Term Broker/Consultant for DRPA/PATCO Property Turner Surety and Insurance Damage & Loss of Revenue and Excess Bridge DRPA-16-105 $3,519,629 Brokerage, Inc. Property Damage & Loss of Revenue Policies 2 – Year Term Broker & Consultant of DRPA Claims Made to Turner Surety and Insurance Excess Liability Insurance Policy for a 1 – Year DRPA-16-106 $947,315 Brokerage, Inc. Term Renewal of PATCO Excess Workers Turner Surety and Insurance Compensation Employers Liability Policy for a 1 – PATCO-15-022 $125,062 Brokerage, Inc. Year Term United States Municipal One (1) 2016 Johnson VT Street Sweeper DRPA-16-025 $269,758 Contract No. BF-43-2015(R), BFB Administration, Unites States Roofing Maintenance and Annex Building Roof DRPA-16-047 $1,453,000 Corporation Replacement D-4 Contracts Exceeding $100,000 Entered Into During 2016
Contractor Purpose of Contract Resolution # Amount Strategic Planning Facilitation and Advisory VantagePoint Associates DRPA-16-022 $3,541,700 Services Vegetation Management and Weed Control Weeds, Inc. DRPA-16-002 $182,100 Services for DRPA and PATCO Weidlinger Associates, Design Services for BFB Main Cable Investigation DRPA-16-030 $190,446 Inc. and Dehumidification Bank Direct Purchase Loan – 2010 C Rev. Wells Fargo Bank, N.A. DRPA-16-055 $42,205,000 Refunding Bonds
D-5
2016 Fourth Quarter Financials
Combined Financial Statements and Notes to the Combined Financial Statements
Year Ended December 31, 2016
(Unaudited)
DELAWARE RIVER PORT AUTHORITY BALANCE SHEET December 31, 2016 UNAUDITED Restricted Funds Restricted Funds Restricted Funds December 31, 2016 December 31, 2015 Capital Revenue General Maintenance BondService BondReserve Project Combined Combined Fund Fund Fund Fund Funds Funds Funds Total Total PY Assets Current Assets Cash and Cash Equivalents $ 1,827,346 $ 38,333,046 $ 40,160,392 $ 27,304,151 Investments - 528,806,819 528,806,819 487,705,932 Accounts Receivable net of Allowance 6,983,240 (103,056) 6,880,184 16,312,258 Accrued Interest Receivable - 329,596 329,596 336,558 Transit System and Storeroom Inventories 439,135 5,780,964 6,220,099 5,982,376 Prepaid Expenses 3,624,845 1,839,027 5,463,872 5,425,771 Economic Development Loans net Current Portion 540,865 540,865 575,660 Restricted Assets Cash and Cash Equivalents $ 4,356,111 536,831 $ 4,892,942 2,420,360 Investments 7,130,613 4,985,593 77,444,253 131,376,176 7,353,548 228,290,183 244,407,163 Accrued Interest Receivable 3,605 3,605 3,605 Total Current Assets -$ 24,361,291$ 575,527,260$ 4,985,593$ 77,444,253$ 131,376,176$ 7,893,983$ 821,588,556$ 790,473,834$ Non Current Assets Restricted Investments for Capital Assets $ 81,160,500 $ 81,160,500 $ 153,259,025 Capital Assets net of Accumulated Depreciation - - Land 74,050,809 25,000 74,075,809 74,100,809 Construction in Progress 531,978,693 531,978,693 441,577,313 Bridges and Related Buildings and Equipment 553,551,814 553,551,814 581,786,663 Transit Property and Equipment 329,953,548 329,953,548 326,351,417 Port Enhancements 1,684,007 1,684,007 2,001,511 Total Non current Assets $ 1,491,218,871 $ - $ 25,000 $ - $ - $ - $ 81,160,500 $ 1,572,404,371 $ 1,579,076,739 Other - Economic Development Loans net Non Current Portion 11,941,112 11,941,112 12,623,032 Debt Issuance Costs net of Amortization 912,158 182,350 1,094,508 1,194,951 Total Other Assets 912,158$ -$ 12,123,462$ -$ -$ -$ -$ 13,035,620$ 13,817,982$ $ - Total Non Current Assets $ 1,492,131,030 $ - $ 12,148,462 $ - $ - $ - $ 81,160,500 $ 1,585,439,992 $ 1,592,894,721 TotalAssets 1,492,131,030$ 24,361,291$ 587,675,722$ 4,985,593$ 77,444,253$ 131,376,176$ 89,054,483$ 2,407,028,548$ 2,383,368,555$ Deferred Outflows of Resources Accumulated Decrease in Fair Value of Hedge 81,217,277 81,217,277 103,269,406 Pension Related Amounts - 11,233,717 3,161,481 14,395,198 14,395,198 Loss on Refunding of Debt 5,450,291 0 2,719,377 8,169,667 10,154,835 Total Deferred Outflows of Resources 86,667,568$ 11,233,717$ 5,880,857$ -$ -$ -$ -$ 103,782,142$ 127,819,439$ Liabilities Current Liabilities Accounts Payable Retained Amounts on Contracts 148,566 10,783,614 10,932,180 9,458,252 Other Accounts Payable 10,041,492 16,367,323 26,408,815 28,555,659 Accrued Liabilities - ClaimsandJudgments 82,174 700,278 782,452 681,000 Self Insurance 874,258 786,629 1,660,887 2,035,000 Pension 7,792,063 2,760,161 10,552,224 3,215,401 Sick and Vacation Leave Benefits 1,237,066 314,325 1,551,391 1,982,000 Other Accrued Liabilities 2,812,930 657,900 3,470,830 1,197,531 Unearned Revenue 1,674,362 1,833,905 3,508,268 4,212,029 Liabilities Payable Restricted Assets - - Accrued Interest Payable 24,119,521 24,119,521 24,017,142 Bond Payable - Current 42,290,000 10,580,000 52,870,000 50,010,000 TotalCurrentLiabilities 42,290,000$ 24,662,911$ 44,784,136$ -$ 24,119,521$ -$ -$ 135,856,568$ 125,364,014$ Non Current Liabilities Accrued Liabilities ClaimsandJudgments 123,261 1,050,416.84 1,173,679 1,838,608 Self Insurance 1,311,387 1,179,943.44 2,491,331 2,591,581 Sick and Vacation Leave Benefits 1,855,599 471,487.75 2,327,087 1,979,355 Net Pension Liability 89,508,926 25,172,633 114,681,559 114,681,559 Other Post Employment Liabilities 14,050,597 6,384,077 20,434,674 26,352,005 Unearned Revenue 2,511,543 2,750,857.80 5,262,402 4,546,359 Premium payment payable - Derivative 21,319,736 21,319,736 25,237,083 Derivative Instrument - Interest Rate SWAP 81,217,277 30,943.23 117,581 81,365,802 103,642,562 Bonds Payable net of Amortizations 1,299,396,165 158,022,843 1,457,419,008 1,512,987,887 Total Noncurrent liabilities $ 1,401,933,178 $ 109,361,313 $ 195,032,259 $ - $ 30,943 $ 117,581 $ - $ 1,706,475,274 $ 1,793,856,998 Total Liabilities $ 1,444,223,178 $ 134,024,224 $ 239,816,395 $ - $ 24,150,465 $ 117,581 $ - $ 1,842,331,842 $ 1,919,221,013 Deferred Inflows of Resources PensionRelatedAmounts 2,638,433 959,500 3,597,933 3,597,933 Total Deferred Inflows of Resources -$ 2,638,433$ 959,500$ -$ -$ -$ -$ 3,597,933$ 3,597,933$ $ - Net Position $ 134,575,420 $ (101,067,649) $ 352,755,685 $ 4,985,593 $ 53,293,789 $ 131,258,594 $ 7,893,983 $ 583,695,415 $ 435,086,024 Net Invested in Capital Assets 25,000 $ 81,160,500 $ 81,185,500 $ 153,283,025 TotalNetPosition 134,575,420$ (101,067,649)$ 352,780,685$ 4,985,593$ 53,293,789$ 131,258,594$ 89,054,483$ 664,880,915$ 588,369,048$
Page 1 DELAWARE RIVER PORT AUTHORITY Combined Statements of Revenues, Expenses and Changes in Net Position For the Year Ended December 31, 2016 and 2015 (amounts expressed in thousands) YearEnding FourthQuarter 12/31/2016 12/31/2015 2016 2015 Operating Revenues Bridges: Tolls (Schedule 4) 319,777,722$ 307,240,499$ 76,742,485$ 77,515,057 Other Operating Revenues 6,674,821 6,435,159 2,137,068 1,735,199 Total Bridge Operating Revenues 326,452,543$ 313,675,658$ 78,879,553$ 79,250,256$ Transit System: Passenger Fares 26,072,772 24,942,566 6,439,572 6,409,597 Other Operating Revenues 1,942,553 1,661,257 569,983 579,809 Total Transit System Operating Revenues 28,015,325$ 26,603,823$ 7,009,555$ 6,989,406$ Port of Philadelphia & Camden Riverlink - 30,000 - - Total Port of Philadelphia & Camden -$ 30,000$ -$ -$ Other Miscellaneous 216,307 985,000 43,683 942,795 Total Operating Revenues $ 354,684,174 $ 341,294,481 $ 85,932,790 $ 87,182,456 Operating Expenses Operations 45,590,614 44,507,721 13,560,958 12,446,196 Transit System 51,909,421 52,773,787 15,163,610 14,029,254 Community Impact 3,790,401 3,781,132 947,591 945,283 General & Administrative 51,112,856 48,241,281 13,499,282 14,462,869 Port of Philadelphia & Camden - 48,501 (38,285) 12,071 Depreciation 58,617,584 57,614,302 14,494,426 14,579,560 Total Operating Expenses $ 211,020,876 $ 206,966,724 $ 57,627,582 $ 56,475,233- Operating Income $ 143,663,299 $ 134,327,757 $ 28,305,209 $ 30,707,223- Non Operating Revenues (Expenses) Investment Income 7,721,919 7,449,345 1,771,505 1,406,890 Change in FMV of Derivative Instruments 224,632 384,183 224,632 384,183 7,946,551$ 7,833,528$ 1,996,137$ 1,791,073$ Interest on Funded Debt Port District Project Bonds, Series 1999 (2,051,083) (2,354,750) (512,772) (513,988) Amortization Expense PDP Series 1999 (60,783) (60,783) (15,196) (15,195) Refunding Revenue Bonds, Series 2008 (1,871,053) (741,219) (669,666) (174,377) 1995 Revenue Swap Payments (Rel 2008) (11,268,355) (12,786,150) (1,593,753) (2,029,945) Refunding Revenue Bonds, Series 2010 (2,071,319) (614,806) (773,061) (137,655) 1999 Revenue Swap Payments (Rel 2010) (13,649,480) (15,466,389) (1,644,710) (2,158,820) Revenue Bonds, Series D 2010 (15,454,199) (15,454,199) (3,863,550) (3,863,550) Amortization Expense Rev Bonds Series 2010 (39,659) (39,659) (9,915) (9,915) Port District Project Refunding Bonds 2012 (4,964,344) (5,185,927) (1,241,087) (1,296,482) Revenue Bonds, Series 2013 (23,088,174) (23,088,174) (5,772,043) (5,772,043)
(74,518,449)$ (75,792,056)$ (16,095,753)$ (15,971,970)$
Economic Development Activities (3,404,240) (4,167,413) (1,440,032) (2,837,313) Other Grant Revenues 1,297,246 2,114,074 426,208 505,723 Other Non Operating Income 2,528,571 3,630,940 2,288,229 391,529 Other Non Operating Expenses (3,210,228) (2,420,888) (931,573) (907,555) Total Non Operating Revenues (Expenses) $ (69,360,548) $ (68,801,815) $ (13,756,783) $ (17,028,513) Income Before Capital Contributions 74,302,750$ 65,525,942$ 14,548,426$ 13,678,710$ Fed & State Capital Improvement Grants 2,209,116 36,757,983 367,228 3,463,162 Change in Net Position 76,511,867 $ 102,283,925 $ 14,915,654 $ 17,141,872 Net Position, January 1, October 1 588,369,048$ 486,085,123$ 649,965,260$ 571,227,176$ Net Position, December 31 $ 664,880,915 $ 588,369,048 $ 664,880,915 $ 588,369,048
Page 2 CONSOLIDATED STATEMENT OF CASH FLOWS For the Year Ended December 31 (Unaudited) (amounts expressed in thousands)
Cash Flow Statement 12 Months 12/31/2016 12/31/2015 Cash Flows From Operating Activities Receipts from Customers and Users 364,680$ 338,219$ Payment for Other Goods and Services (42,270) (59,772) Payments for Employee Services (108,510) (96,262) Net cash Provided by Operating Activities $ 213,900 $ 182,185
Cash Flows From Non Capital Financing Payments for Econ Dev Activity (3,404) (4,167) Repayment of Econ Development Loans 717 4,808 Grants Received 1,297 2,114 Proceeds from Non Operating Income 2,529 3,239 Payments for Non Operating Expenses (3,210) (1,433) Net Cash Provided by Non Capital Finance $ (2,072) $ 4,561 - Cash Flows From Capital Financing Acquisition & Construction of Capital Asset (127,961) (135,025) Proceeds from Sale of Capital Assets 23 3,548 Capital Contributions Received 2,209 32,068 Principal Paid on Bonded Debt (50,010) (47,385) Interest Paid on Debt (75,029) (80,768) Net Cash Provided by Capital Finance $ (250,769) $ (227,562) Cash Flows From Investing Activities Purchase of Investments (611,495) (670,525) Proceeds from Sale/Maturity Investments 657,970 699,551 Interest Received 7,795 7,219 Net Cash Provided by Investing Activity $ 54,269 $ 36,245
Net Increase (Decrease) in Cash and Equivalents $ 15,329 $ (4,571)
Cash, Beginning of Year $ 29,725 $ 34,296
Cash, End of Period $ 45,053 $ 29,725
Cash at December 31 45,053$ 29,725$ Unrestricted 40,160$ 27,304$ Restricted 4,893$ 2,420$
Page 3 Combined Supplemental Schedule of Changes in Fund Net Position Information by Fund For the Year Ended December 31, 2016
Restricted Restricted Funds Restricted Capital Revenue General Maintenance Bond Service Bond Reserve Combined Project December 31, 2016 December 31, 2015 Fund Fund Fund Fund Funds Funds Funds Total Total NetPosition(Deficiency),January1 25,797$ (90,089)$ 291,459$ 4,838$ 50,669$ 137,108$ 168,586$ 588,369$ 486,085$
Revenues & Expenses OperatingRevenue 326,184 28,500 354,684 341,294 OperatingExpenses (58,618) (45,580) (55,710) (159,907.98) (158,725) General&AdministrationExpense (50,805) (308) (51,113) (48,241) InvestmentIncome 379 3,692 148 2 2,980 520 7,722 7,449 InterestExpense (600) 1,214 (75,132) (74,518) (75,792) Economic Development Activities (3,404) (3,404) (4,167) OtherNonOperatingRevenues(Expenses) (2,314) 1,632 47 178 (457) 1,594 OtherGrantRevenues 1,297 1,297 2,114 Total Revenue & Expenses (59,218)$ 227,865$ (23,087)$ 148$ (75,083)$ 3,157$ 520$ 74,303$ 65,526$
Gov't Contributions for Cap Improvements 2,209 2,209 36,758
RetirementofBonds 40,035 9,975 (50,010) - FundsFreeandClearofAnyLienorPledge (139,991) 139,991 () - BondService (98,853) (19,857) 127,717 (9,007) - Capital Additions 127,961 (127,961) - Funds Permitted for Capital Expenditures 80,052 (80,052) - - TotalInterfundTransfers&Payments 167,996$ (238,844)$ 82,200$ - 77,707$ (9,007)$ (80,052)$ $
NetPosition(Deficiency)EndofYear 134,575$ (101,068)$ 352,781$ 4,986$ 53,294$ 131,259$ 89,054$ 664,881$ 588,369$
Page 4 DELAWARE RIVER PORT AUTHORITY Other Postemployment Benefits Trust Combined Statement of Trust Net Position Available for Benefits For the Period Ended December 31, 2016 (amounts expressed in thousands)
Assets 12/31/16 Investments 20,772,824$
Total current assets 20,772,824
Net Position Held in Trust for Retiree Health Benefits 20,772,824
Total net position $ 20,772,824
The accompanying notes to combined financial statements are an integral part of this statement.
Page 5 DELAWARE RIVER PORT AUTHORITY Other Postemployment Benefits Trust Combined Statement of Changes in Trust Net Position For the Year Ended December 31, 2016 (amounts expressed in thousands) Unaudited
Additions 12/31/2016 Employer Contributions 9,307$ Investment Income (Loss) 73
Total additions 9,381
Deductions Benefit Payments (4,307) Administrative Expenses (47)
Total deductions (4,355)
Increase in Net Position 5,026
Net Position, January 1 15,747
Net Position, December 31 20,773
The accompanying notes to combined financial statements are an integral part of this statement.
Page 6 DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 1. Summary of Significant Accounting Policies
Description of Operations: The Delaware River Port Authority (the “Authority”) is a public corporate instrumentality of the Commonwealth of Pennsylvania (the “Commonwealth”) and the State of New Jersey (the “State”), created with the consent of Congress by compact legislation between the Commonwealth and the State. The Authority has no stockholders or equity holders. The Authority is vested with the ownership, control, operation, and collection of tolls and revenues of certain bridges spanning the Delaware River; namely, the Benjamin Franklin, Walt Whitman, Commodore Barry, and Betsy Ross bridges. The Authority has also constructed, and owns, a high-speed transit system that is operated by the Port Authority Transit Corporation (“PATCO”). The transit system operates between Philadelphia, Pennsylvania and Lindenwold, New Jersey.
The costs of providing facilities and services to the general public on a continuing basis are recovered primarily in the form of tolls and fares. The Authority is a member of the E-ZPass Interagency Group, the largest interoperable Electronic Toll Collection System in the world, comprised of thirty-eight (38) agencies in sixteen (16) states. Through December 31, 2016, customer participation in the E-ZPass electronic toll collection process exceeded seventy two percent (72.5%) of its toll collection activity during rush hour periods. Toll revenues collected through E-ZPass now exceed seventy percent (70.0%) of total toll revenues. The Office of the Chief Operating Officer manages the RiverLink Ferry System, which runs daily between Penn’s Landing in Philadelphia and the Camden Waterfront during its operating season, as well as the Authority’s eleven-story office building in Camden, New Jersey.
Basis of Presentation: The combined financial statements of the Authority have been prepared in conformity with accounting principles generally accepted in the United States of America, as applied to governmental units. The Governmental Accounting Standards Board (“GASB”) is the accepted standard setting body for establishing governmental accounting and financial reporting principles.
As part of the Authority’s combined financial statements, two funds are maintained: a proprietary fund (enterprise fund) and a fiduciary fund (other employee benefit trust fund). The focus of enterprise funds is the measurement of economic resources, that is, the determination of operating income, changes in net position (or cost recovery), financial position, and cash flows. The focus of fiduciary funds is also the measurement of economic resources.
The enterprise fund is maintained on the accrual basis of accounting. Enterprise funds account for activities (i) that are financed with debt that is secured solely by a pledge of the net revenues from fees and charges of the activity; or (ii) that are required by law or regulations that the activity’s cost of providing services, including capital cost (such as depreciation or debt service), be recovered with fees and charges, rather than with taxes or similar revenues; or (iii) that the pricing policies of the activity establish fees and charges designed to recover its costs, including capital costs (such as depreciation or debt service). Under this method, revenues are recorded when earned and expenses are recorded when the related liability is incurred.
The fiduciary fund is also maintained on the accrual basis of accounting. The fiduciary fund accounts for the recording and accumulation of other postemployment benefit resources, which are held in trust for the exclusive benefit of the Authority’s retirees. This fund is referred to as the “Other Postemployment Benefits (“OPEB”) Trust.
Cash and Cash Equivalents: The Authority considers all highly liquid investments with a maturity of three months or less when purchased to be cash equivalents (Note 2). In addition, according to the various Indentures of Trust, which govern the flow and accounting of the Authority’s financial resources, certain accounts are required to be maintained in order to comply with the provisions of the Indentures of Trust. For the accounts that are restricted, the Authority has recorded the applicable cash and cash equivalents as restricted on the combined financial statements.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 1. Summary of Significant Accounting Policies (Continued)
Investment in Securities: Investments are stated at fair value, generally based on quoted market prices. Certain investments are maintained in connection with the Authority’s bonded debt (Notes 3 and 12) and the OPEB Trust. Likewise, as with cash and cash equivalents, the accounts that are restricted as per the various Indentures of Trust have been recorded as restricted investments on the combined financial statements.
Accounts Receivable: The Authority establishes a provision for the estimated amount of uncollectible accounts based upon periodic analysis of collection history.
Transit System Inventory: Transit system inventory, consisting principally of spare parts for maintenance of transit system facilities, is stated at the lower of cost (first-in, first-out method) or market.
Debt Insurance Costs, Bond Premiums, Bond Discounts, and Loss on Refunding: Insurance purchased as part of the issuance of debt is amortized by the straight-line method from the issue date to maturity and is recorded as a noncurrent asset on the combined statements of net position. Bond premiums and discounts are amortized by the effective interest method from the issue date to maturity, and are presented as an adjustment to the face amount of the bonds. Likewise, a loss on refunding arising from the issuance of the revenue bonds and port district project bonds are amortized by the effective interest method from the issue date to maturity. The loss on refunding of debt, however, is classified as a deferred outflow of resources on the combined statements of net position.
Investment in Facilities: Investment in facilities is stated at cost, which generally includes expenses for legal expenses incurred during the construction period. Investment in facilities also includes the cost incurred for port-related projects, and improvements, enlargements and betterments to the original facilities. Replacements of existing facilities (except for primarily police and certain other vehicles whose estimated useful life is two years or less) are also recorded at cost. The related costs and accumulated depreciation of the property replaced are removed from the respective accounts, and any gain or loss on disposition is credited or charged to non-operating revenues or expenses. Assets capitalizable generally have an original cost of five thousand dollars or more and a useful life in excess of three years. Depreciation and amortization are provided using the straight-line method over the estimated useful lives of the related assets, including those financed by federal and state contributions (Notes 7 and 14).
Asset lives used in the calculation of depreciation are generally as follows:
Bridges, freeways and tunnels 100 years Buildings, stations and certain bridge components 35 - 50 years Electrification, signals and communications system 30 - 40 years Transit cars, machinery and equipment 10 - 25 years Computer equipment, automobiles and other equipment 3 - 10 years
Maintenance and Repairs: Maintenance and repair costs considered necessary to maintain bridge facilities in good operating condition are charged to operations as incurred.
Self-insurance: The Authority provides for the uninsured portion of potential public liability and workers’ compensation claims through self-insurance programs and charges current operations for estimated claims to be paid (Note 15).
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 1. Summary of Significant Accounting Policies (Continued)
Pensions: For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the Pennsylvania State Employees’ Retirement System (“SERS”) and the State of New Jersey Public Employees' Retirement System (“PERS”), and additions to/deductions from SERS and PERS fiduciary net position have been determined on the same basis as reported by the plans. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value.
Economic Development Activities: The Authority establishes loan loss provisions for economic development loans receivable, based upon collection history and analysis of creditor’s ability to pay. The Authority has established a loss reserve in the amount of $1,345 as of December 31, 2016 for its economic development loans outstanding.
Net Position: Net position is classified in the following three components:
Net Investment in Capital Assets: This component of net position consists of capital assets, net of accumulated depreciation, reduced, by the outstanding balances of any bonds, notes or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. If there are significant unspent related debt proceeds at year-end, the portion of the debt attributable to the unspent proceeds is not included in the calculation of net investment in capital assets. Rather, that portion of the debt is included in the same net position component as the unspent proceeds.
Restricted: This component of net position consists of external constraints imposed by creditors (such as debt covenants), grantors, contributors, laws or regulations of other governments, or constraints imposed by law through constitutional provisions or enabling legislation, that restricts the use of net position.
Unrestricted: This component of net position consists of a net position that does not meet the definition of “restricted” or “net investment in capital assets.” This component includes net position that may be allocated for specific purposes by the Board. A deficiency will require future funding.
Operating and Non-Operating Revenues and Expenses: Operating revenues include all revenues derived from facility charges (i.e., toll revenues, which include E-ZPass revenues), PATCO operations (passenger fare, advertising and parking), and other revenue sources. Non-operating revenues principally consist of interest income earned on various interest-bearing accounts and on investments in debt securities.
Operating expenses include expenses associated with the operation, maintenance, and repair of the bridges, PATCO, Port of Philadelphia and Camden (“PPC”) operations, and general administrative expenses. Non-operating expenses principally include expenses attributable to the Authority’s interest on funded debt and economic development activities.
When both restricted and unrestricted resources are available for use, it is the Authority’s policy to use restricted resources first, then unrestricted resources as they are needed.
Debt Management: Total outstanding bond debt reflected on the statements of net position is net of unamortized bond discounts and premiums. The Authority presently has two active interest rate hedge (swap) agreements (derivative instruments) with The Toronto-Dominion Bank and Wells Fargo Bank, N.A., respectively, to hedge interest rates on a portion of its outstanding long-term debt (Note 4).
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 1. Summary of Significant Accounting Policies (Continued)
Derivative Instruments and the Related Companion Instruments: The Authority has entered into two interest rate swap agreements with the Bank of America, N.A. for the primary purposes of investing and for the aforementioned purpose of hedging interest rates on its outstanding long-term debt. In accordance with Governmental Accounting Standards Board Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, all activity related to the interest rate swap agreements has been recorded on the combined financial statements and is further detailed in Note 4.
Budget: In accordance with Section 5.15 of the 1998 Revenue Refunding Bonds Indenture of Trust and its Supplemental Indentures and Section 5.07 of the 1999 and 2012 Port District Project Bond Indentures of Trust, the Authority must annually adopt an Annual Budget on or before December 31 for the ensuing year. Section 5.15 of the 1998 Revenue Refunding Bond Indenture of Trust requires that the Authority, on or before December 31, in each year, adopt a final budget for the ensuing year of (i) operational expenses, (ii) the PATCO Subsidy, (iii) the amount to be deposited to the credit of the Maintenance Reserve Fund, and (iv) the estimated amounts to be deposited into the Debt Service Fund, the Debt Service Reserve Fund, and the Rebate Fund. Each Annual Budget must also contain the Authority’s projections of revenues for the ensuing year demonstrating compliance with the covenant as to facility charges as set forth in Section 5.09 of the Indentures of Trust. On or before December 31 in each year, the Authority must file a copy of the Annual Budget for the ensuing year with the Trustees.
The Port District Project Bond Indentures require the following: the adopted budget must set forth, inter alia, the PATCO Subsidiary, the amount of any operating subsidy paid or payable by the Authority to or for the account of any other subsidiary of the Authority (including, without limitation, the Port of Philadelphia and Camden) and all other material operating expenses of the Authority payable from the General Fund. (See Note 11 for description of funds established under the Trust Indentures.) The Authority must also include the debt service payable on the bonds and any additional subordinated indebtedness during the ensuing year and all amounts required to be paid by the Authority into the Debt Service Reserve Fund or the Rebate Fund or to any Reserve Fund Credit Facility issuer during the ensuing year. On or before December 31, in each year, the Authority must file a copy of the Annual Budget for the ensuing year with the Trustees and Credit Facility Issuer.
The Authority filed the appropriate budgets as described above to its bond trustees by December 31, 2016, in compliance with the bond indentures.
The Authority may at any time adopt an amended or supplemental Annual Budget for the remainder of the then-current year, which shall be treated as the Annual Budget under the provisions of the Indentures of Trust. A copy of any amended or supplemental Annual Budget must be promptly filed with the Trustee.
Interfunds: Interfund receivables/payables represent amounts that are owed, other than charges for goods and services rendered, to/from a particular fund. These receivables/payables are eliminated during the aggregation process.
Use of Estimates: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the combined financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.
Income Taxes: The Authority is a public corporate instrumentality of the State of New Jersey and the Commonwealth of Pennsylvania, and as described in its amended governing Compact, has been “deemed to be exercising an essential government function in effectuating such purposes,” and therefore is exempt from income taxes pursuant to the Internal Revenue Code (Section 115).
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 1. Summary of Significant Accounting Policies (Continued)
Impact of Recently Issued Accounting Principles: GASB Statement No. 68, Accounting and Financial Reporting for Pensions - an amendment of GASB Statement No. 27, GASB Statement No. 71, Pension Transition for Contributions Made Subsequent to the Measurement Date - an amendment of GASB Statement No. 68, and GASB Statement No. 78, Pensions Provided through Certain Multiple-Employer Defined Benefit Pension Plans, were implemented by the Authority as of January 1, 2015. The objective of these Statements is to improve the information provided in government financial reports about pension benefits provided to employees.
Adoption of these standards required the Authority to measure and recognize liabilities, deferred outflows of resources, deferred inflows of resources, and expense/expenditures related to their defined benefit pensions, those being the Pennsylvania State Employees’ Retirement System (“SERS”) and the State of New Jersey Public Employees' Retirement System (“PERS”).
For additional information related to pension plans through which pension benefits are provided to Authority employees, see note 9.
The cumulative effect of adopting GASB Statements No. 68 and the amendments described above is summarized as follows:
Cumulative effect of adopting GASB Statement No. 68 Net Position, January 1, 2015 587,845$ Increases in Net Position: Deferred outflows of resources 7,717 Decreases in Net Position: Accounts payable (66) Accrued expense (21) Deferred inflows of resources (575) Net pension liability (108,815) Cumulative effect of change in accounting principles (101,760) Net Position, January 1, 2015 (as restated) $ 486,085
Note 2. Cash and Cash Equivalents
Custodial Credit Risk Related to Deposits: Custodial credit risk is the risk that, in the event of a bank failure, the Authority’s deposits might not be recovered. As of December 31, 2016, the Authority’s bank balances of $20,053 (or total cash/cash equivalents less CDs) was exposed to custodial credit risk.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 3. Investment in Securities
Excluding the investments of the OPEB Trust, the Authority’s investments in various securities are maintained for specified funds in accordance with the provisions of the Indenture of Trust adopted as of July 1, 1998 or the Authority’s General Fund investment policy (for unrestricted investments).
Custodial Credit Risk Related to Investments: For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the Authority will not be able to recover the value of its investments or collateral securities that are in possession of an outside party. Of the Authority’s investments at December 31, 2016, $838,258, consisted of investments in asset backed securities, commercial paper, corporate bonds and notes, municipal bonds, repurchase agreements, U.S. federal agency notes and bonds, and U.S. government treasuries, are uninsured, not registered in the name of the Authority, and held by the counterparty’s trust department or agent but not in the Authority’s name.
Interest Rate Risk: The Authority’s General Fund investment policy limits investment maturities (on unrestricted investments) as a means of managing its exposure to fair value losses arising from increasing interest rates and is as follows: the average effective duration of the portfolio is not to exceed twenty-four months, and the maximum effective duration of any individual security is not to exceed five years, unless otherwise specified.
Credit Risk: Investments are purchased in accordance with the 1998 Indenture of Trust and its Supplemental Indenture and General Fund investment parameters and generally include U.S. government obligations, money market funds, obligations of U.S. agencies or instrumentalities, and obligations of public agencies or municipalities rated in either of the two highest rating categories by Standard & Poor’s Ratings or Moody’s Investors Services. In accordance with the 1998 Indenture of Trust and its Supplemental Indentures, the Authority invests in corporate bonds and commercial paper rated A-1 by Standard and Poor’s Corporation. Guaranteed income contracts are collateralized by U.S. government and agency securities, and debt obligations having a rating in the highest rating category from Moody’s Investors Service or Standard and Poor’s Rating Services.
On February 20, 2013, the Authority’s Board approved Resolution 13-034, adopting a new comprehensive General Fund investment policy, which revised and refined its original investment policy. The policy redefined the approved, and non-approved, investment vehicles, in which its existing investment management firms can invest the Authority’s funds. This policy became effective July 1, 2013.
Concentration of Credit Risk: The Authority’s investment policy on the concentration of credit risk for its General Fund investments states that no limitations exist on the purchase of investments in obligations of the U.S. government and U.S. federal agencies since they are fully guaranteed by the U.S. government.
For the purchase of investments in obligations of all other issuers, total investments held from any one issuer shall not exceed ten percent (10%) of the aggregate market value of the entire portfolio, except for repurchase agreements, which, from any one issuer, shall not exceed twenty-five percent (25%) of the aggregate market value of the portfolio.
As of December 31, 2016, the Authority had $51,559 of investments in BNP Paribas commercial paper. These investments are held under the Indentures of Trust (Debt Service Reserve Funds) and represent 6.2% of the Authority’s total investments for December 31, 2016.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 3. Investment in Securities (Continued)
OPEB Trust:
As of December 31, 2016, the Authority had the following investments in the OPEB Trust: Investment Maturities 12/31/2016
Mutual funds - money market 1.00 months average $ 20,773
Interest Rate Risk: The Authority’s investment policy for the OPEB Trust calls for highly liquid, short-term investments. As a result, the fund invests in a variety of high quality money market securities designed to allow the fund to maintain a stable net asset value of $1.00 per share. These instruments include commercial paper, U.S. government agency notes, certificates of deposit, time deposits, and other obligations issued by domestic and foreign banks. Such investments in an open-end mutual fund are not subject to custodial credit risk because their existence is not evidenced by securities that exist in physical or book entry form.
Credit Risk: As of December 31, 2016, the actual rating by Standard & Poor’s for the mutual fund was A1+. The credit rating reflects Standard & Poor’s short-term issuer debt rating.
Note 4. Derivative Instruments
In accordance with the requirements of Governmental Accounting Standards Board Statement No. 53, Accounting and Financial Reporting for Derivative Instruments (“GASBS 53”), related to derivative instruments, the Authority engaged a financial advisory firm to analyze the effectiveness of the two “cash- flow hedges” (specifically the 1995 and 1999 Revenue Bond swaptions). Both swaptions were found to be substantially effective. At December 31, 2016 and 2015, the value of the pay-fixed interest rate swap (1995 Revenue Bond Swaption) was ($36,718) and (46,732), respectively. At December 31, 2016 and 2015, the value of the pay-fixed interest rate swap (1999 Revenue Bond Swaption) was ($44,500) and (56,537) respectively. The pay-fixed interest rate swaps are classified as deferred outflows of resources on the combined statement of net position, and total $81,218 and $103,269 at December 31, 2016 and 2015, respectively.
Objective and Terms of Hedging Derivative Instruments: The following table summarizes the objective and terms of the Authority’s hedging instruments outstanding at December 31, 2016:
Notional Effective Maturity Type Objective Amount Date Date Terms Pay-fixed interest Hedge of changes Pay 5.447%; rate swap (1995 in cash flows of the receive 66% of Revenue Bonds 2008 Revenue one-month Swaption) Refunding Bonds 251,605$ 01/01/06 01/01/26 LIBOR Pay-fixed interest Hedge of changes Pay 5.738%; rate swap (1999 in cash flows of the receive 66% of Revenue Bonds 2010 Revenue one-month
Swaption) Refunding Bonds 295,495$ 01/01/10 01/01/26 LIBOR
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 4. Derivative Instruments (Continued)
1995 Revenue Bonds Swaption: On May 2, 2001, the Authority entered into the 1995 Revenue Bonds Swaption with UBS AG in the initial notional amount of $358,215. Under the 1995 Revenue Bonds Swaption, UBS AG had the option, exercisable 120 days preceding January 1, 2006, January 1, 2007, and January 1, 2008, to elect to have the 1995 Revenue Bonds Swaption commence on the January 1 next succeeding the exercise of the option. Under the 1995 Revenue Bonds Swaption, (i) UBS AG was obligated to pay to the Authority $7,144 on January 1, 2006, as an exercise premium amount; (ii) UBS AG is obligated to pay periodic payments (payable monthly) to the Authority based upon a variable rate of 66% of the USD- LIBOR-BBA index; and (iii), the Authority is obligated to pay periodic payments (payable monthly) to UBS AG based upon a fixed rate of 5.447% per annum. The periodic interest rates are applied to the notional amount of the 1995 Revenue Bonds Swaption, which amortizes annually, commencing January 1, 2007, from its initial notional amount. Effective July 1, 2015, the Authority executed a novation transaction with the 1995 Revenue Bonds Swaption which replaced UBS AG with The Toronto-Dominion Bank as the counterparty to the Swaption. The Toronto-Dominion Bank effectively assumed all of the significant terms of the original Swaption (i.e.: notional amount, terms to maturity, payment terms, reference rates, time intervals, etc.). Only the net difference in the periodic payments is to be exchanged between the Authority and The Toronto-Dominion Bank.
The periodic payment obligations of the Authority under the 1995 Revenue Bonds Swaption are secured and payable equally and ratably with Bonds issued under the 1998 Revenue Bond Indenture. In addition to other Events of Default and Termination Events (as defined in the 1995 Revenue Bond Swaption), there exists an Additional Termination Event with respect to the Authority if the credit rating of Bonds issued under the 1998 Revenue Bond Indenture (without reference to municipal bond insurance or credit enhancement) falls below “Baa2” with respect to Moody’s Investors Service (“Moody’s”) or “BBB-” with respect to Standard & Poor’s Ratings Group (“S&P”) or Fitch Ratings (“Fitch”), or the Bonds cease to be rated by one of Moody’s, S&P or Fitch (and such rating agencies are still in the business of rating obligations such as the Bonds).
In consideration for entering into the 1995 Revenue Bonds Swaption, the Authority received a net up-front, non-refundable option payment in the amount of $22,446 from UBS AG (the original counterparty), which has been recorded on the combined financial statements as a noncurrent liability (premium payment payable - derivative companion instrument). In accordance with the provisions of GASBS No. 53, this derivative companion instrument is considered a “borrowing” resulting from the intrinsic value of the swaption at inception. During the option period, interest accretes at the effective rate implied by the cash flows on the borrowing at inception. Once the swaption is exercised, and becomes an active swap, a portion of the swap interest payments are attributed to principal and interest payments on the borrowing.
On September 3, 2005, UBS AG (the original counterparty) advised the Authority that it was exercising its option on this swaption as of January 1, 2006. As a result, UBS AG paid the Authority $7,144 on January 3, 2006 as an exercise premium, which has been recorded as an unearned revenue and is being amortized as interest revenue over the life of the interest rate swap agreement. The Authority made its initial net monthly swap payment in February 2006. The Authority is current on its 2016 monthly net swap interest payments to The Toronto-Dominion Bank (the current counterparty), which totaled $12,867 through December 31, 2016.
The ratings of the current counterparty (The Toronto-Dominion Bank) to the 1995 Revenue Bonds Swap by Moody’s, S&P, and Fitch are Aa1, AA-, and AA-, respectively, as of December 31, 2016. As of December 31, 2016, the 1995 Revenue Bond Swaption had an at-the-mark value of ($49,908). As of December 31, 2016, the notional value of the swap was $251,605.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 4. Derivative Instruments (Continued)
1995 Revenue Bonds Swaption (Continued): The following schedule represents the accretion of interest and amortization of the premium payment payable - derivative companion instrument through the term of the interest rate swap agreement, at an effective interest rate of 4.62324%:
Imputed Year Ending Beginning Interest Debt Ending December 31, Balance Accrual Payment Balance 2016 10,260$ 474$ (2,072)$ 8,662$ 2017 8,662 400 (1,911) 7,151 2018 7,151 331 (1,741) 5,741 2019 5,741 265 (1,561) 4,445 2020 4,445 205 (1,372) 3,278 2021-2025 3,278 365 (3,643) -
1999 Revenue Bonds Swaption: On May 2, 2001, the Authority entered into the 1999 Revenue Bonds Swaption with UBS AG in the initial notional amount of $403,035. Under the 1999 Revenue Bonds Swaption, UBS AG had the option, exercisable 120 days preceding January 1, 2010, January 1, 2011, and January 1, 2012, to elect to have the 1999 Revenue Bonds Swaption commence on the January 1 next succeeding the exercise of the option. Under the 1999 Revenue Bonds Swaption, if exercised, (i) UBS AG is obligated to pay periodic payments (payable monthly) to the Authority based upon a variable rate of 66% of the USD-LIBOR-BBA index, and (ii), the Authority is obliged to pay periodic payments (payable monthly) to UBS AG based upon a fixed rate of 5.738% per annum. The periodic interest rates are applied to the notional amount of the 1999 Revenue Bonds Swaption, which amortizes annually, commencing January 1, 2011, from its initial notional amount. Effective July 1, 2015, the Authority executed a novation transaction with the 1999 Revenue Bonds Swaption which replaced UBS AG with Wells Fargo Bank, N.A. as the counterparty to the Swaption. Wells Fargo Bank N.A. effectively assumed all of the significant terms of the original Swaption (i.e.: notional amount, terms to maturity, payment terms, reference rates, time intervals, etc.). Only the net difference in the periodic payments is to be exchanged between the Authority and Wells Fargo Bank, N.A.
Once exercised, the 1999 Revenue Bonds Swaption continue (unless earlier terminated) through January 1, 2026. The periodic payment obligations of the Authority under the 1999 Revenue Bonds Swaption (if exercised) are secured and payable equally and ratably with Bonds issued under the 1998 Revenue Bond indenture. In addition to other Events of Default and Termination Events (as defined in the 1999 Revenue Bonds Swaption), there exists an Additional Termination Event with respect to the Authority if the credit rating of Bonds issued under the 1998 Revenue Bond Indenture (without reference to municipal bond insurance or credit enhancement), falls below “Baa2” with respect to Moody’s or “BBB-” with respect to S&P or Fitch, or the Bonds cease to be rated by one of Moody’s, S&P or Fitch (and such rating agencies are still in the business of rating obligations such as the Bonds).
In consideration for entering into the 1999 Revenue Bonds Swaption, the Authority received a net up-front, non-refundable option payment in the amount of $20,142 from UBS AG (the original counterparty), which has been recorded on the combined financial statements as a noncurrent liability (premium payment payable – derivative companion instrument). In accordance with the provisions of GASBS 53, this derivative companion instrument is considered a “borrowing” resulting from the intrinsic value of the swaption at inception.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 4. Derivative Instruments (Continued)
1999 Revenue Bonds Swaption (Continued): During the option period, interest accretes at the effective rate implied by the cash flows on the borrowing at inception. Once the swaption is exercised, and becomes an active swap, a portion of the swap interest payments are attributed to principal and interest payments on the borrowing.
On September 3, 2009, UBS AG (the original counterparty) advised the Authority that it was exercising its option on this swaption as of January 1, 2010. The Authority began making net interest payments to USB AG, commencing in February 2010, representing January’s net interest payment. The Authority is current on its 2016 monthly net swap interest payments to Wells Fargo Bank, N.A. (the current counterparty), which have totaled $15,969 as of December 31, 2016.
The ratings of the counterparty (Wells Fargo Bank, N.A.) to the 1999 Revenue Bonds Swap by Moody’s, S&P, and Fitch are Aa2, AA-, and AA, respectively, as of December 31, 2016. As of December 31, 2016, the 1999 Revenue Bond Swaption had an at-the-mark value of ($62,935). As of December 31, 2016, the notional value of the swap was $295,495.
The following schedule represents the accretion of interest and amortization of the premium payment payable - derivative companion instrument through the term of the interest rate swap agreement, at an effective interest rate of 4.71425%:
Imputed Year Ending Beginning Interest Debt Ending December 31, Balance Accrual Payment Balance 2016 14,977$ 706$ (3,024)$ 12,659$ 2017 12,659 597 (2,793) 10,463 2018 10,463 493 (2,547) 8,409 2019 8,409 396 (2,288) 6,517 2020 6,517 307 (2,013) 4,811 2021-2025 4,811 547 (5,358) -
Net Swap Payments: Using rates as of December 31, 2015 and assuming the rates are unchanged for the remaining term of the bonds, the following table shows the debt service requirements and net swap payments for the Authority’s hedged variable rate bonds:
Variable Rate Bonds Swap Interest Payments Total Year Ending Variable Net Bonds and December 31, Principal Interest Total Fixed Pay Received Pay Swaps 2016 40,035$ 58$ 40,093$ 30,660$ 1,553$ 29,108$ 69,201$ 2017 42,290 54 42,344 28,291 1,433 26,858 69,202 2018 44,645 49 44,694 25,789 1,306 24,483 69,177 2019 47,155 43 47,198 23,147 1,172 21,975 69,173 2020 49,800 38 49,838 22,599 1,031 21,569 71,407 2021-2025 294,135 109 294,244 57,071 2,777 54,294 348,538 2026 69,075 4 69,079 - - - 69,079 587,135$ 587,135$ 355$ 587,490$ 187,558$ 9,271$ 178,286$ 765,776$
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 4. Derivative Instruments (Continued)
Objective and Terms of Investment Derivative Instruments: On August 21, 2000, the Authority entered into two (2) interest rate agreements with Bank of America, N.A. in the notional amounts of $39,657 (the “2000 Swaption #1”) and $10,436 (the “2000 Swaption #2”, and together with the 2000 Swaption #1, the “2000 Swaptions”). Under the 2000 Swaptions, Bank of America, N.A. has the option on certain future dates (two business days preceding July 1, 2005 and each January 1 and July 1 thereafter through and including July 1, 2025 with respect to the 2000 Swaption #1 and two business days preceding January 2, 2006 and each July 1 and January 1 thereafter through and including July 1, 2025 with respect to the 2000 Swaption #2) to cause the 2000 Swaption #1 or the 2000 Swaption #2, as applicable, to commence on the next succeeding January 1 or July 1. If an option is exercised, the 2000 Swaption #1, or the 2000 Swaption #2, as applicable, would continue (unless earlier terminated) through January 1, 2026. The Authority’s obligations under the 2000 Swaptions are general unsecured corporate obligations.
If the options relating to the 2000 Swaption #1 or the 2000 Swaption #2 are exercised, Bank of America, N.A. is obligated to pay periodic interest payments (payable monthly) to the Authority based upon a fixed rate of 5.9229% per annum, and the Authority is obligated to pay periodic interest payments (payable monthly) to Bank of America, N.A. at a variable rate based upon the Securities Industry and Financing Markets Association (SIFMA) (formerly the BMA Municipal Swap Index) (a tax-exempt variable rate index). Only the net difference in the periodic payments owed would be exchanged between Bank of America, N.A. and the Authority. As of December 31, 2016, Bank of America, N.A. has not exercised its options on the aforementioned swaptions with a value totaling ($153).
In consideration for entering into the 2000 Swaptions, the Authority received net up-front, non-refundable option payments in the aggregate amount of $1,400 from Bank of America, N.A., which represented the time value for holding the written option. Such payments were initially recorded as unearned revenue and amortized as interest revenue. These net up-front, non-refundable option payments have been fully amortized.
Risks Related to Derivative Instruments:
Credit Risk: For the period ended December 31, 2016 the Authority was not exposed to credit risk on its hedging derivative instruments or investment derivatives as all such derivative instruments were in a liability position based on their fair values. The credit ratings of the counterparties, for the active swaps, however, are Aa1, AA-, AA- (TD Bank), and Aa2, AA-, and AA, (Wells Fargo) as rated by Moody’s, S&P, and Fitch, respectively, as of December 31, 2016.
Interest Rate Risk: The Authority is exposed to interest rate risk on its derivative instruments. On its pay-variable, received-fixed interest rate swaptions, as the Securities Industry and Financing Markets Association (SIFMA) rate increases, the Authority’s net payments on the swaptions, if exercised, increases. On its pay-fixed, receive-variable interest rate swaps, as the LIBOR rate decreases, the Authority’s net payments on the swaps increases. While the Authority’s net payments may increase, these increases are partially offset by the variable rate bonds rate.
Basis Risk: The Authority is exposed to basis risk on its pay-fixed interest rate swap hedging derivative instruments because the variable-rate payments received by the Authority on these hedging derivative instruments are based on a rate or index other than interest rates the Authority pays on its hedged variable-rate debt, which is remarketed every five (5) days.
Termination Risk: The Authority or its counterparties may terminate a derivative instrument if the other party fails to perform under the terms of the contract.
Rollover Risk: The Authority is not exposed to rollover risk on its hedging derivative instruments. The Authority’s hedging derivative instruments terminate on the same day as the hedged debt matures, unless the Authority opts for earlier termination.
Page 17
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 4. Derivative Instruments (Continued)
Risks Related to Derivative Instruments (Continued):
Market-Access Risk: If a particular option is exercised and refunding bonds are not issued, the affected series of bonds would not be refunded, and the Authority would make net swap payments as required by the terms of the applicable aforementioned contracts. If the option is exercised and the variable- rate bonds issued, the actual difference ultimately recognized by the transaction will be affected by the relationship between the interest rate terms of the to-be-issued variable-rate bonds versus the payment as stipulated in the swaption agreement.
Swap Management Policy: On December 28, 2009, the Authority’s Board approved a resolution (DRPA- 09-099, entitled “Use Debt-Related Swap Agreements”) which, among other things, declared: (i) “that it is the direction and intention of the Board that the DRPA not enter into any new debt-related swap agreements...”, and (ii) that the staff of the Authority” takes all steps necessary to immediately begin the process of recommending to the Board whether, when, and how to terminate the Authority’s current swaps, with all such terminations, if determined to be advisable, to occur in a methodical and careful manner which avoids to the fullest extent possible additional costs or risks that may be associated with termination; and that staff report to the Finance Committee of the Board on a monthly basis the status of all current swap agreements…”
At its September 2014 meeting, the Authority’s Board approved resolution DRPA 14-116 entitled “Authorization to Terminate and Replace Existing UBS Swaps with New Swap Counterparty(ies)“ which authorized the Authority to terminate its existing swaps with UBS AG “in order to reduce Authority swap exposure and to provide more favorable terms to the Authority.” In addition, the Authority adopted a written swap policy. As previously stated in this note, UBS AG was replaced, as counterparty, by The Toronto- Dominion Bank, and Wells Fargo Bank, effective July 1, 2015.
DRPA #16-055 (approved in April 2016) authorized “the amendment, replacement and termination of any or all of the Outstanding Swaps..”. DRPA #16-098 (“Authorization for Issuance of Revenue Refunding Bonds Amendment, Replacement or Termination of Interest Rate Swaps”) approved in September 2016 further authorized the Authority’s management “to the extent deemed economically advantageous and fiscally prudent for the Authority, the amendment, replacement or termination of any or all of the Authority’s outstanding Interest Rate Swap Agreements..,” and also authorizes the issuance of fixed rate Revenue Refunding Bonds to refund outstanding variable rate bonds, in a “not-to-exceed” amount of $600 million.
Note 5. Accounts Receivable
Accounts receivable for December 31, 2016 and December 31, 2015 are as follows: 12/31/2016 12/31/2015 Reimbursements from governmental agencies - capital improvements to the PATCO system due from the 680$ 8,170$ Federal Transit Administration Reimbursements from governmental agencies - FTA, DOT, FEMA, PEMA, and U.S. and NJ Homeland Security 352 400 Development projects 3,500 3,500 E-ZPass bridge tolls from other agencies 5,637 5,860 Other 212 1,882
Gross receivables 10,380$ 19,812 Less: allowance for uncollectible (3,500) (3,500)
Net total receivables 6,880$ 16,312$
Page 18
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 6. Changes in Long-Term Liabilities
Long-term liability activity for the period ending December 31, 2016 is as follows: Beginning Ending Due within Balance Increases Decreases Balance 1 Year
Bonds payable 1999 Port District Project Bonds 24,010$ (3,945)$ 20,065$ 4,245$ 2008 Revenue Refunding Bonds 270,180 (18,575) 251,605 19,590 2010 Revenue Refunding Bonds 316,955 (21,460) 295,495 22,700 2010 Revenue Bonds 308,375 308,375 2012 Port District Project Refunding Bonds 141,440 (6,030) 135,410 6,335 2013 Revenue Bonds 476,585 476,585 Issuance discounts/premiums 25,453 25$ (2,724) 22,754
Total bonds payable 1,562,998 25 (52,734) 1,510,289 52,870
Other liabilities Claims and judgments 2,520 811 (1,375) 1,956 782 Self-insurance 4,626 721 (1,195) 4,152 1,661 Sick and vacation leave 3,962 (84) 3,878 1,551 Net pension liability 114,682 114,682 Unearned revenue 8,758 10,645 (10,633) 8,771 3,508 Other postemployment benefits 26,352 3,390 (9,307) 20,434 Premium payment payable - derivative companion instrument 25,237 (3,917) 21,320 Derivative instrument - interest rate swap 103,642 (22,276) 81,366
1,852 ,777$ 1,852,777$ 15,592$ (101,521)$ 1,766,848$ 60,373$
Long-term liability activity for the year ended December 31, 2015 is as follows: Beginning Ending Due within Balance Increases Decreases Balance 1 Year Bonds payable 1999 Port District Project Bonds 27,675$ (3,665)$ 24,010$ 3,945$ 2008 Revenue Refunding Bonds 287,800 (17,620) 270,180 18,575 2010 Revenue Refunding Bonds 337,255 (20,300) 316,955 21,460 2010 Revenue Bonds 308,375 308,375 2012 Port District Project Refunding Bonds 147,240 (5,800) 141,440 6,030 2013 Revenue Bonds 476,585 476,585 Issuance discounts/premiums 28,248 25$ (2,820) 25,453 Total bonds payable 1,613,178 25 (50,205) 1,562,998 50,010
Other liabilities Claims and judgments 2,657 2,143 (2,280) 2,520 681 Self-insurance 4,583 3,518 (3,475) 4,626 2,035 Sick and vacation leave 3,898 421 (357) 3,962 1,982 Net pension liability 126,017 (11,335) 114,682 Unearned revenue 9,329 20,177 (20,748) 8,758 4,212 Other postemployment benefits 31,445 4,836 (9,929) 26,352 Premium payment payable - derivative companion instrument 29,335 (4,098) 25,237 Derivative instrument - interest rate swap 117,182 (13,540) 103,642 1 ,811,60 7$ 1,811,607$ 157,137$ (115,967)$ 1,852,777$ 58,920$
Page 19
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 7. Investment in Facilities
Capital assets for the period ended December 31, 2016 were as follows:
Beginning Ending Balance Increases Decreases Balance
Capital assets not being depreciated Land 74,100$ (25)$ 74,075$ Construction in progress 441,577 124,098$ (33,696) 531,979
Total capital assets not being depreciated 515,677 124,098 (33,721) 606,054
Capital assets being depreciated Bridges and related building and equipment 1,139,324 6,349 1,145,673 Transit property and equipment 600,962 27,319 628,281 Port enhancements 6,703 6,703
Total capital assets being depreciated 1,746,989 33,668 - 1,780,657
Less: accumulated depreciation for: Bridges and related building and equipment (557,062) (35,087) (592,149) Transit property and equipment (274,619) (23,267) (297,886) Port enhancements (5,168) (264) (5,432)
Total accumulated depreciation (836,849) (58,618) (895,467)
Total capital assets being depreciated, net 910,140 (24,950) - 885,190
Total capital assets, net 1,425,817$ 99,148$ (33,721)$ 1,491,244$
Capital assets for the year ended December 31, 2015 were as follows: Beginning Ending Balance Increases Decreases Balance Capital assets not being depreciated Land 74,225$ (125)$ 74,100$ Construction in progress 348,278 137,267$ (43,968) 441,577 Total capital assets not being depreciated 422,503 137,267 (44,093) 515,677 Capital assets being depreciated Bridges and related building and equipment 1,138,185 1,139 1,139,324 Transit property and equipment 559,866 41,096 600,962 Port enhancements 6,703 6,703 Total capital assets being depreciated 1,704,754 42,235 - 1,746,989 Less: accumulated depreciation for: Bridges and related building and equipment (521,992) (35,070) (557,062) Transit property and equipment (252,430) (22,189) (274,619) Port enhancements (4,813) (355) (5,168) Total accumulated depreciation (779,235) (57,614) (836,849) Total capital assets being depreciated, net 925,519 (15,379) - 910,140 Total capital assets, net 1,348,022$ 121,888$ (44,093)$ 1,425,817$
Total depreciation expense for the periods ended December 31, 2016 and December 31, 2015 was $58,618 and $57,614, respectively.
Page 20
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 8. Deferred Compensation Plan
The Authority offers its employees a deferred compensation plan in accordance with Internal Revenue Code Section 457. The plan, available to all full-time employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. The Authority does not make any contributions to the plan. To comply with changes in federal regulations and GASBS 32, Accounting and Financial Reporting for Internal Revenue Code 457 Deferred Compensation Plans, the Authority amended the plan in 1998 so that all amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are solely the property of the employees.
Note 9. Pension Plans
Employees of the Authority participate in the Pennsylvania State Employees’ Retirement System (“SERS”), the State of New Jersey Public Employees’ Retirement System (“PERS”), or the Teamsters Pension Plan of Philadelphia and Vicinity.
General Information about the Plans
Plan Descriptions
Pennsylvania State Employees’ Retirement System - The Pennsylvania State Employees' Retirement System is the administrator of a cost-sharing multiple-employer defined benefit pension plan established by the Commonwealth of Pennsylvania (“Commonwealth”) to provide pension benefits for employees of state government and certain independent agencies. SERS is a component unit of the Commonwealth and is included in the Commonwealth's financial report as a pension trust fund. Membership in SERS is mandatory for most state employees. Members and employees of the General Assembly, certain elected or appointed officials in the executive branch, department heads, and certain employees in the field of education are not required, but are given the option to participate.
SERS provides retirement, death, and disability benefits. Article II of the Commonwealth's constitution assigns the authority to establish and amend the benefit provision of the plan to the General Assembly. Member retirement benefits are determined by taking years of credited service, multiplied by final average salary, multiplied by 2%, multiplied by class of service multiplier. According to the State Employees' Retirement Code, all obligations of SERS will be assumed by the Commonwealth should SERS terminate.
The Pennsylvania State Employees’ Retirement System issues a publicly available annual financial report, including financial statements, which may be obtained by writing to Pennsylvania State Employees’ Retirement System, 30 North Third Street, Harrisburg, Pennsylvania 17108-1147.
State of New Jersey Public Employees' Retirement System - The Public Employees' Retirement System is a cost-sharing multiple-employer defined benefit pension plan which was established as of January 1, 1955, under the provisions of N.J.S.A. 43:15A by the State of New Jersey (“State”). The PERS’s designated purpose is to provide retirement, death, disability and medical benefits to certain qualified members. The PERS’s Board of Trustees is primarily responsible for the administration of the PERS.
The State of New Jersey Public Employees’ Retirement System issues a publicly available annual financial report, including financial statements, which may be obtained by writing to State of New Jersey, Division of Pensions and Benefits, P.O. Box 295, Trenton, New Jersey 08625-0295.
Page 21
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 9. Pension Plans (Continued)
General Information about the Plans (Continued)
Plan Descriptions (Continued)
Teamsters Pension Plan of Philadelphia and Vicinity - The Teamsters Health and Welfare Fund of Philadelphia and Vicinity (the “Fund”) covers all eligible employees working for employers who have a collective bargaining agreement with a Teamsters local union which is party to the Fund and under which the employers have agreed to make contributions to the Fund on the employees' behalf in accordance with negotiated hourly rates. The Fund is a multi-employer, defined benefit health and welfare plan that was established under the terms of collective bargaining agreements between the employers and Teamsters local unions (the local unions), located in central and northeast portions of Pennsylvania, along the eastern shore of Maryland, Maine, New York and Ohio. The Fund is generally non-contributory, but does provide for participant contributions under the Consolidated Omnibus Budget Reconciliation Act (COBRA). The Fund provides health and other benefits to eligible participants who are covered under collective bargaining agreements, or other written agreements, with the local unions. The Fund is administered by a Board of Trustees (Trustees) with equal representation by the employers and the local unions and is subject to the provisions of the Employee Retirement Income Security Act of 1974, as amended (ERISA). Benefit terms are established, and amended, by the Trustees. The Authority is not subject to any provisions regarding withdrawal from the Fund.
The Authority has elected early implementation of GASB Statement No. 78, Pensions Provided through Certain Multiple-Employer Defined Benefit Pension Plans, which amends GASB Statement No. 68, Accounting and Financial Reporting for Pensions - an amendment of GASB Statement No. 27. As a result, certain disclosures in Note 9 are not applicable to the Teamsters Health and Welfare Fund of Philadelphia and Vicinity.
The Teamsters Pension Plan of Philadelphia and Vicinity issues a publicly available annual financial report, including financial statements, which may be obtained by writing to Teamsters Pension Plan of Philadelphia and Vicinity, Fourth and Cherry Streets, Philadelphia, Pennsylvania 19106.
Vesting and Benefit Provisions
Pennsylvania State Employees’ Retirement System - A member may retire after completing three years of service and after reaching normal retirement age (the age of 60, except police officers at age 50, or the age at which 35 years of service has been completed, whichever occurs first). Benefits vest after five years of service, or after 10 years of service for those hired on or after January 1, 2011. If an employee terminates his or her employment after at least five years of service (10 years if hired on or after January 1, 2011) but before the normal retirement age, he or she may receive pension benefits immediately or defer pension benefits until reaching retirement age. Employees who retire after reaching the normal retirement age with at least three years of credited service who started on or prior to December 31, 2010 are entitled to receive pension benefits equal to 2.5% (2.0% for employees starting on or after January 1, 2011, unless they opt to pay more to be eligible for the 2.5%) of their final average compensation (average of the three highest years in earnings) times the number of years for which they were a participant in the plan. The pension benefits received by an employee who retires after five years of credited service but before normal retirement age are reduced for the number of years that person is under normal retirement age.
Pension provisions include death benefits, under which the surviving beneficiary may be entitled to receive the employee’s accumulated contributions less the amount of pension payments that the employee received, the present value of the employees’ account at retirement less the amount of pension benefits received by the employee, the same pension benefits formerly received by the employee, or one-half of the monthly pension payment formerly received by the employee. The maximum pension benefit to the employee previously described may be reduced depending on the benefits elected for the surviving beneficiary.
Page 22
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 9. Pension Plans (Continued)
General Information about the Plans (Continued)
Vesting and Benefit Provisions (Continued)
State of New Jersey Public Employees’ Retirement System - The vesting and benefit provisions are set by N.J.S.A. 43:15A and 43:3B. The PERS provides retirement, death and disability benefits. All benefits vest after ten years of service, except for medical benefits, which vest after 25 years of service or under the disability provisions of the PERS. The following represents the membership tiers for PERS:
Tier Definition
1 Members who were enrolled prior to July 1, 2007 2 Members who were eligible to enroll on or after July 1, 2007 and prior to November 2, 2008 3 Members who were eligible to enroll on or after November 2, 2008 and prior to May 21, 2010 4 Members who were eligible to enroll after May 21, 2010 and prior to June 28, 2011 5 Members who were eligible to enroll on or after June 28, 2011
Service retirement benefits of 1/55th of final average salary for each year of service credit is available to tiers 1 and 2 members upon reaching age 60 and to tier 3 members upon reaching age 62. Service retirement benefits of 1/60th of final average salary for each year of service credit is available to tier 4 members upon reaching age 62 and tier 5 members upon reaching age 65. Early retirement benefits are available to tiers 1 and 2 members before reaching age 60, tiers 3 and 4 before age 62 with 25 or more years of service credit and tier 5 with 30 or more years of service credit before age 65. Benefits are reduced by a fraction of a percent for each month that a member retires prior to the age at which a member can receive full early retirement benefits in accordance with their respective tier. Tier 1 members can receive an unreduced benefit from age 55 to age 60 if they have at least 25 years of service. Deferred retirement is available to members who have at least 10 years of service credit and have not reached the service retirement age for the respective tier.
Teamsters Pension Plan of Philadelphia and Vicinity - A member may retire at the later of (a) the date the employee reaches 65 or (b) the tenth anniversary of the employee’s commencement of participation in the plan. Additionally, employees are eligible for early retirement after 10 years of participation in the plan and (a) completion of 30 years of vested service or (b) attainment of age 50 and completion of 10 years of vested service. Benefits vest after 10 years of service. An employee who retires on or after his or her normal retirement age is entitled to receive benefits based on his or her credited years of service multiplied by a monthly benefit rate, which is determined based on the employer’s daily contributions. The benefits are subject to maximum rates that vary according to employer daily contribution rates. Members may also receive benefits after early retirement at reduced rates, depending on age at retirement.
An employee who qualifies for disability retirement benefits (total and permanent disability with 10 years of vested service and 5 years of continuous service with at least 300 covered days of contributions) is entitled to receive two hundred dollars per month until retirement age, when retirement benefits would commence.
Provisions include surviving spouse death benefits, under which the surviving spouse is entitled to a 50% survivor annuity in certain cases.
The Authority had 208 and 212 number of employees covered by the Fund for 2015 and 2014, respectively.
Page 23
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 9. Pension Plans (Continued)
General Information about the Plans (Continued)
Contributions
Pennsylvania State Employees’ Retirement System - The contribution requirements of plan members and the Authority are established and amended by the Pennsylvania State Employees’ Retirement System Board. As of January 1, 2002, employees are required to contribute 6.25% (unless opting for 9.33% deductions in order to be eligible for the 2.5% pension compensation) of their gross earnings to the plan.
Employer contribution rates are certified by the SERS Board annually, typically in April of each year to become effective the following fiscal year beginning in June. It is customary for rates to result from an independent actuarial valuation of the pension fund. The employer contribution rate is set so that it can fund all retirement benefits earned by employees working during the year and pay toward any unfunded liability that may exist. In some cases, however, the actuarially calculated employer contribution rate has been set or adjusted by Pennsylvania law. The Authority’s contractually required contribution rate for the year ended December 31, 2015 was 21.15% of the Authority’s covered-employee payroll. The Authority’s contractually required quarterly contributions to the pension plan for 2015 totaled $10,332. Employee contributions to the plan during 2015 were $3,122.
State of New Jersey Public Employees’ Retirement System - The contribution policy is set by N.J.S.A. 43:15A and requires contributions by active members and contributing employers. Members contribute at a uniform rate. Pursuant to the provisions of Chapter 78, P.L. 2011, the active member contribution rate increased from 5.5% of annual compensation to 6.5% plus an additional 1% phased-in over seven years beginning in July 2012. The member contribution rate was 6.92% in State fiscal year 2015. The phase-in of the additional incremental member contribution rate takes place in July of each subsequent State fiscal year. The rate for members who are eligible for the Prosecutors Part of PERS (Chapter 366, P.L. 2001) increased from 8.5% of base salary to 10%. Employers' contributions are based on an actuarially determined amount which includes the normal cost and unfunded accrued liability.
The Authority’s contractually required contribution rate for the year ended December 31, 2015 was 11.32% of the Authority’s covered-employee payroll. This amount was actuarially determined as the amount that, when combined with employee contributions, is expected to finance the costs of benefits earned by employees during the year, including an additional amount to finance any unfunded accrued liability.
The Authority’s contractually required contribution to the pension plan for the year ended December 31, 2015 is $42, which was due on April 1, 2016. Employee contributions to the plan during 2015 were $27.
Teamsters Pension Plan of Philadelphia and Vicinity - The employer’s contribution requirements are determined under the terms of one Collective Bargaining Agreement in force between the employer and the Teamsters, which expired on May 31, 2011 In December a “Memorandum of Agreement” was signed on December 28, 2016 and expires December 31, 2017. During 2015, the Authority was required to and did contribute twenty-four dollars and two cents ($24.02) per day, from January 1 through September 30, and twenty-five dollars and twenty-two cents ($25.22) per day, from July 1 through December 31 for each PATCO participating employee. The Authority’s contributions totaled 8.13%, 7.67%, and 8.02% of covered payroll in 2015, 2014 and 2013, respectively. The employees of the Authority make no contributions to the Plan. The Authority contributed $1,136, $1,001, and $1,066 in 2015, 2014 and 2013, respectively, which represented 100% of the required contribution for the aforementioned years.
Page 24
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 9. Pension Plans (Continued)
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions
Pennsylvania State Employees’ Retirement System - At December 31, 2015, the Authority’s proportionate share of the SERS net pension liability was $113,590. The net pension liability was measured as of December 31, 2014, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of December 31, 2014. The Authority’s proportion of the net pension liability was based on a projection of the Authority’s long-term share of contributions to the pension plan relative to the projected contributions of all participating employers, actuarially determined. For the December 31, 2014 measurement date, the Authority’s proportion was 0.76453591%, which was a decrease of 0.02086543% from its proportion measured as of December 31, 2013.
At December 31, 2015, the Authority’s proportionate share of the SERS pension expense, calculated by the Plan as of the December 31, 2014 measurement date was $12,710.
State of New Jersey Public Employees’ Retirement System - At December 31, 2015, the Authority’s proportionate share of the PERS net pension liability was $1,092. The net pension liability was measured as of September 30, 2015, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of July 1, 2014. The total pension liability was calculated through the use of updated procedures to roll forward from the actuarial valuation date to the measurement date of June 30, 2015. The Authority’s proportion of the net pension liability was based on a projection of the Authority’s long-term share of contributions to the pension plan relative to the projected contributions of all participating employers, actuarially determined. For the June 30, 2015 measurement date, the Authority’s proportion was 0.0048616324%, which was a decrease of 0.0031613124% from its proportion measured as of June 30, 2014.
At December 31, 2015, the Authority’s proportionate share of the PERS pension expense, calculated by the Plan as of the June 30, 2015 measurement date was ($124).
Deferred Outflows of Resources and Deferred Inflows of Resources
GASB Statement No. 68 requires certain changes in the net pension liability to be recognized as deferred outflows of resources or deferred inflows of resources. These deferred outflows and deferred inflows of resources are amortized as either an increase or decrease to future year’s pension expense, using a systematic and rational method over a closed period.
At December 31, 2015, the Authority reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflows of Resources Deferred Inflows of Resources
SERS PERS Total SERS PERS Total
Differences between expected and actual experience 617$ 26$ 643$ - - - Changes of assumptions - 117 117 - - -
Net difference between projected and actual earnings on pension plan investments 3,282 - 3,282 - 18$ 18$ Differences between employer contributions and proportionate share of contributions - - - 339$ - 339
Changes in proportion - - - 2,341 899 3,240 Employer contributions subsequent to the measurement date 10,332 21 10,353 - - - 14,231$ 14,231$ 164$ 14,395$ 2,680$ 917$ 3,597$
Page 25
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 9. Pension Plans (Continued)
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions (Continued)
Deferred Outflows of Resources and Deferred Inflows of Resources (Continued)
$10,332 and $21 for SERS and PERS, respectively, included in deferred outflows of resources, will be included as a reduction of the net pension liability in the year ending December 31, 2016. These contributions were made by the Authority to the respective pension plans after the measurement date to satisfy the pension plan’s net pension liability, but before the end of the financial statement period for the Authority. For SERS, this amount was based on actual contributions made during 2015, which was subsequent to the measurement date of December 31, 2014. For PERS, the amount was based on an estimated April 1, 2017 contractually required contribution, prorated from the pension plans measurement date of June 30, 2015 to the Authority’s year end of December 31, 2015.
For SERS and PERS, the components of deferred outflows of resources and deferred inflows of resources, other than the difference between the projected and actual investment earnings on investments, are amortized into pension expense over a 5.6 and 5.72 year closed period for the December 31, 2014 and June 30, 2015 measurement period, respectively, which reflects the weighted average remaining service life of all SERS and PERS members, beginning the year in which the deferred amount occurs (current year). The annual difference between the projected and actual earnings on SERS and PERS investments is amortized over a five-year closed period beginning the year in which the difference occurs (current year).
The amounts of deferred outflows of resources and deferred inflows of resources related to the respective net pension liabilities measured at December 31, 2014 for SERS and June 30, 2015 for PERS that will be recognized in pension expense in 2015 and future periods are as follows:
Year Ending Dec. 31 SERS PERS Total
2015 955$ (172)$ 783$ 2016 955 (172) 783 2017 955 (172) 783 2018 955 (172) 783 2019 80 (149) (69) 2020 (109) (109)
Totals 3,900$ (837)$ 3,063$
Actuarial Assumptions
For SERS, the net pension liability was measured as of December 31, 2014, and was determined by an actuarial valuation also as of December 31, 2014; therefore, no roll forward procedures were required for the net pension liability. For PERS, however, the net pension liability was measured as of June 30, 2015, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of July 1, 2014. The total PERS pension liability was calculated through the use of updated procedures to roll forward from the actuarial valuation date to the measurement date of June 30, 2015.
Page 26
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 9. Pension Plans (Continued)
Actuarial Assumptions (Continued)
The aforementioned actuarial valuations used the following actuarial assumptions, applied to all periods included in the measurement:
SERS PERS
Inflation 2.75% 3.04%
Projected salary increases average of 6.10% with range of 4.30% - 11.05% 2.15% - 4.40% based on age (2012-2021) including inflation 3.15% - 5.40% based on age (thereafter)
Investment rate of return 7.5% net of expenses including inflation 7.90%
Mortality rate table projected RP-2000 mortality tables adjusted for projected RP-2000 mortality tables adjusted for actual plan experience and future improvements actual plan experience and future improvements
Period of actuarial experience 2006 - 2010 July 1, 2008 - June 30, 2011 study upon which actuarial assumptions were based
The long-term expected real rate of return on pension plan investments is determined using a building- block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of arithmetic real rates of return for each major class included in the pension plan’s target asset allocation is as follows:
SERS PERS Long-term Long-term Target Expected Rate Target Expected Rate Asset Class Allocation of Return Allocation of Return
Cash 5.00% 1.04% Alternative investments 15.00% 8.50% U.S. treasuries 1.75% 1.64% Investment grade credit 10.00% 1.79% Global public equity 40.00% 5.40% Mortgages 2.10% 1.62% Diversifying assets 10.00% 5.00% High yield bonds 2.00% 4.03% Inflation-indexed bonds 1.50% 3.25% Broad U.S. equities 27.25% 8.52% Developed foreign equities 12.00% 6.88% Emerging market equities 6.40% 10.00% Private equity 9.25% 12.41% Fixed income 15.00% 1.50% Hedge funds / absolute return 12.00% 4.72% Real estate (property) 17.00% 4.95% 2.00% 6.83% Liquidity reserve 3.00% 0.00% Commodities 1.00% 5.32% Global debt ex U.S. 3.50% -0.40% REIT 4.25% 5.12% Total 100.00% 100.00%
Page 27
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 9. Pension Plans (Continued)
Actuarial Assumptions (Continued)
Discount Rate - The discount rate used to measure the total pension liability at December 31, 2014 for SERS was 7.50%. The projection of cash flows used to determine the discount rate assumed that employee contributions will be made at the rates applicable for each member and that employer contributions will be made based on rates determined by the actuary. Based on those assumptions, SERS fiduciary net position was projected to be available to make all projected future benefit payments of current active and non-active SERS members; therefore, the long-term expected rate of return on SERS investments was applied to all periods of projected benefit payments to determine the total pension liability.
The discount rate used to measure the total pension liability at June 30, 2015 for PERS was 4.90%. The single blended discount rate was based on the long-term expected rate of return on pension plan investments of 7.90%, and a municipal bond rate of 3.80% as of June 30, 2015, based on the Bond Buyer Go 20-Bond Municipal Bond Index, which includes tax-exempt general obligation municipal bonds with an average rating of AA/Aa or higher. The projection of cash flows used to determine the discount rate assumed that contributions from PERS members will be made at the current member contribution rates. Based on those assumptions, PERS fiduciary net position was projected to be available to make projected future benefit payments of current plan members through 2033 for PERS; therefore, the long-term expected rate of return on PERS investments was applied to projected benefit payments through 2033 for PERS, and the municipal bond rate was applied to projected benefit payments after that date in determining the total pension liability.
Sensitivity of Authority’s Proportionate Share of Net Pension Liability to Changes in the Discount Rate
Pennsylvania State Employees’ Retirement System - The following presents the Authority’s proportionate share of the net pension liability at December 31, 2014, the Plan’s measurement date, calculated using a discount rate of 7.50%, as well as what the Authority’s proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1% lower or 1% higher than the current rates used:
1% Decrease Current Discount 1% Increase 6.50% Rate 7.50% 8.50%
Net pension liability - measurement
date December 31, 2014 145,393$ 113,590$ 86,245$
State of New Jersey Public Employees’ Retirement System - The following presents the Authority’s proportionate share of the net pension liability at June 30, 2015, the Plan’s measurement date, calculated using a discount rate of 4.90%, as well as what the Authority’s proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1% lower or 1% higher than the current rates used:
1% Decrease Current Discount 1% Increase 3.90% Rate 4.90% 5.90%
Net pension liability - measurement
date June 30, 2015 1,356$ 1,091$ 869$
Page 28
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 10. Postemployment Healthcare Plan
Plan Description: The Authority provides certain health care and life insurance benefits for retired employees, where such benefits are established and amended by the Authority’s Board of Commissioners. The Authority’s Plan provides two agent multiple-employer post-employment healthcare plans which cover two retiree populations: eligible retirees under the age of sixty-five (65) receive benefits through Amerihealth and eligible retirees sixty-five (65) and over receive benefits through the United Health Group (in partnership with AARP) and Aetna. Life insurance benefits to qualifying retirees are provided through Prudential. The plans are administered by the Authority; therefore, premium payments are made directly by the Authority to the insurance carriers.
During 2014, and 2015 , the Authority’s Board of Commissioners passed resolutions DRPA 14-057, DRPA 14-154 and DRPA-15-156 authorizing the Authority to make OPEB contributions in the amount of $5,000 and $10,790, and $5,000, respectively, to the OPEB Trust, which was established with PNC Institutional Management in 2014. The OPEB Trust is irrevocable and is exempt from federal and state income taxes under Internal Revenue Code Section 115. The sole purpose of the OPEB Trust is to provide funds to pay postemployment benefits to qualified retirees and their dependents.
Funding Policy: Employees become eligible for retirement benefits based on hire date and years of service. For employees hired after January 1, 2007, no subsidized retiree benefits are offered. The contribution requirements of plan members and the Authority are established, and may be amended, by the Authority’s Board of Commissioners. Plan members receiving benefits contribute the following amounts: sixty-five dollars per month for retiree-only coverage for the base plan, one hundred thirty dollars per month for retiree/spouse (or retiree/child) coverage, and one hundred ninety-five dollars per month for retiree/family (or children) coverage to age sixty-five (65) for the base plan, and fifty-five dollars per month per retiree, per dependent for both the United Health Group (in partnership with AARP) and Aetna coverages. An additional amount is required for those retirees, under age sixty-five (65), who opt to participate in the “buy- up plan” for retirees and their dependents.
As previously stated, the Authority made its initial irrevocable contribution to the OPEB Trust during 2014, and has made the Board-approved annual contributions in 2015 and 2016. The Authority continues to fund its current retiree postemployment benefits cost on a “pay-as-you-go” basis, net of plan member contributions.
Future Retirees: In accordance with GASBS No. 45, the Authority is required to expense the annual required contribution (ARC) of the employer, an amount actuarially determined in accordance with the parameters of GASBS No. 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal costs each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty (30) years. The ARC includes the costs of both current and future retirees. The current ARC was determined to be $5,056, at an unfunded discount rate of 5%. As stated above, the Authority has begun funding the actuarial accrued liability for postemployment benefits.
Page 29
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 10. Postemployment Healthcare Plan (Continued)
Annual OPEB Cost: The Authority’s annual required contribution (ARC), the interest on the net OPEB obligation, the adjustment to the ARC, the increa2se or decrease in the net OPEB obligation, the net OPEB obligation, and the percentage of annual OPEB cost contributed to the plan for 2016, 2015 and 2014 are as follows:
2016 2015 2014 Annual required contribution (arc) 4,882$ 4,952$ 5,056$ Interest on the net OPEB obligation 1,054 1,258 2,075 Adjustment to the arc (1,374) (1,374) (1,588) Annual OPEB cost 4,562 4,836 5,543 Pay-as-you go cost (existing retirees) (5,478) (4,929) (4,810) Increase (decrease) in the net OPEB obligation (916) (93) 733 Net OPEB Obligation, January 1 26,352 31,445 41,502 OPEB Obligation, December 31 25,436 31,352 42,235 OPEB Trust Contributions (5,002) (5,000) (10,790)
Net OPEB Obligation, December 31 20,435$ 26,352$ 31,445$
Percentage of Annual OPEB Cost Contributed 230% 205% 281%
Funded Status and Funding Progress: Using the report from January 1, 2015, the most recent actuarial valuation date, the results were rolled forward to calculate year-end December 31, 2016. The actuarial accrued liability for benefits as of December 31, 2016 was $119,983, and the actuarial value of plan assets was $20,435, or 17.3% funded, resulting in an unfunded actuarial accrued liability (UAAL) of $99,548.
The covered payroll (annual payroll of active employees covered by the plan) was $41,183 and the ratio of the UAAL to the covered payroll was 241.7%. (For additional information, please refer to the “required supplementary information schedule of funding progress for health benefits plan” shown at the end of the footnote section). Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future.
Examples include assumptions about future employment, mortality and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the combined financial statements, presents multiyear trend information that shows whether the actuarial value of the plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits.
Actuarial Methods and Assumptions: Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations.
Page 30
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 10. Postemployment Healthcare Plan (Continued)
Actuarial Methods and Assumptions (Continued): In the January 1, 2015 actuarial valuation, the projected unit credit actuarial cost method was used. Under this method an actuarial accrued liability is determined as the actuarial present value of the portion of projected benefits which is allocated to service before the current plan year. In addition, a normal cost is determined as the actuarial present value of the portion of projected benefits which is allocated to service in the current plan year for each active participant under the assumed retirement age. The UAAL is being amortized (straight-line) for thirty (30) years on an open basis. The actuarial assumptions included the following:
Mortality: The mortality table employed in the valuation was the RP2000 Healthy Table Male and Female.
Inflation Rate: 2.5% per annum compounded annually.
Discount Rate: Future costs have been discounted at the rate of 5.00% compounded annually for GASBS No. 45 purposes.
Turnover: Assumptions for terminations of employment other than for death or retirement will vary by age and years of service with rates of turnover based on State Employees Retirement System of Pennsylvania.
Disability: No terminations of employment due to disability were assumed. Retirees resulting from a disability were factored into the determination of age at retirement.
Age of Retirement: The assumption that the active participants, on average, will receive their benefits when eligible, but no earlier than age 55.
Spousal Coverage: Married employees will remain married.
Prior Service: No prior service for active employees was assumed.
Health Care Cost Trend Rate: Year Pre-65 Post-65
Initial Trend 1/1/17 9.0% 9.0% Ultimate Trend 01/01/21 to later 5.0% 5.0% Grading Per Year 1.0% 1.0%
Projected Salary Increase: Annual salary increase is 2.5%.
Administration Expenses: The annual cost to administer the retiree claims was assumed at 2.5% which was included in the annual health care costs.
Employee Contributions: It was assumed that employees will contribute two thousand six hundred and eleven dollars ($2,611) per year for family medical coverage and eight hundred eighty four dollars ($884) for single medical coverage.
Page 31
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 11. Indentures of Trust
The Authority’s Revenue Bonds are subject to the provisions of the following indentures of Trust: Revenue Refunding Bonds of 1998, dated July 1, 1998; the Revenue Refunding Bonds of 2008, dated July 25, 2008 and the Revenue Refunding Bonds of 2010 (Series A, B and C) and the 2010 Revenue Bonds (Series D), dated May 15, 2010 and July 15, 2010 respectively; and the 2013 Revenue Bonds, dated December 1, 2013, respectively (collectively the “Bond Resolution”).
In addition, various Supplemental Indentures, issued in 2016, govern the recent replacement of LOC backed variable rate debt, with LIBOR-indexed bank purchase loans
In addition, the Port District Project Bonds of 1999, dated December 1, 1999, and the 2012 Port District Project Refunding Bonds, dated December 1, 2012, are governed by separate, individual indentures.
The Bond Resolution requires the maintenance of the following accounts:
Project Fund: This restricted account was establishe d in accordance with Section 6.02 of the Bond Resolution. The Project Fund is held by the Trustee and is applied to pay the cost of the Projects and is pledged, pending application to such payment of costs for the security of the payment of principal and interest on the Revenue, Revenue Refunding, and Project Bonds (the “Bonds”).
Debt Service Fund: This restricted account was established in accordance with Section 6.04 of the Bond Resolution for the payment of maturing interest and principal on the Bonds. The balance on deposit must be sufficient to enable the Trustee to withdraw amounts equal to interest due on the Bonds, principal amounts maturing on Bonds, accrued interest included in the purchase price of the bonds purchased for retirement, and sinking fund installments when payments are required.
Debt Service Reserve Fund: This restricted account was established in accordance with Section 6.05 of the Bond Resolution. The amount of funds on deposit must be maintained at a level equal to the Maximum Debt Service to insure funds are available for payment of Debt Service.
Bond Redemption Fund: This restricted account was established in accordance with section 6.06 of the Bond Resolution to account for amounts received from any source for the redemption of Bonds, other than mandatory sinking fund payments.
Rebate Fund: This restricted account was establishe d in accordance with Section 6.07 of the bond Resolution account for amounts deposited from time to time in order to comply with the arbitrage rebate requirements of Section 148 of the IRS Code as applicable to any Series of Tax-Exempt Bonds issued.
Revenue Fund: This unrestricted account was established in accordance with Section 6.03 of the Bond Resolution for the Authority to deposit all Revenues. On or before the 20th day of each calendar month, the Trustee shall, to the extent money is available, after deduction of cash and investment balances for the 15% working capital reserve, transfer to or credit funds needed in the following order: (1) the Debt Service Fund, (2) the Debt Service Reserve Fund, (3) any Reserve Fund Credit Facility Issuer, (4) the Trustee’s Rebate Fund, (5) the Maintenance Reserve Fund, (6) the General Fund.
Maintenance Reserve Fund: This restricted account was established in accordance with Section 6.08 of the Bond Resolution. These funds are maintained for reasonable and necessary expenses with respect to the system for major repairs, renewals, replacements, additions, betterments, enlargements, improvements and extraordinary expenses, all to the extent not provided for in the then current Annual Budget. Money in this account is pledged for the security of payment of principal and interest on the bonds. Whenever the amount in this account exceeds the “Maintenance Reserve Fund Requirement,” the excess shall be deposited in the General Fund. The “Maintenance Reserve Fund Requirement” on any date is at least $3,000.
Page 32
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 11. Indentures of Trust (Continued)
General Fund: This unrestricted account was established in accordance with Section 6.09 of the Bond Resolution. All excess funds of the Authority are recorded in the General Fund. If the Authority is not in default in the payment of bond principal or interest and all fund requirements are satisfied, the excess funds may be used by the Authority for any lawful purpose.
Note 12. Funded and Long-Term Debt
At December 31, 2016, the Authority had $1,510,289 in Revenue, Revenue Refunding, and Port District Project and Project Refunding Bonds outstanding, consisting of bonds issued in 1999, 2008, 2010 (two issues), 2012 and 2013. The 1999 Port District Project Bonds were issued pursuant to an Indenture of Trust dated December 1, 1999. The 2008 Revenue Refunding Bonds were issued pursuant to the Indenture of Trust dated July 1, 1998, as supplemented by a Fourth Supplemental Indenture dated October 1, 2007 and a Fifth Supplemental Indenture dated July 15, 2008. The 2010 Revenue Refunding Bonds were issued pursuant to an Indenture of Trust as previously supplemented by five supplemental indentures thereto and as further supplemented by a Sixth Supplemental Indenture dated as of March 15, 2010. The 2010 Revenue Bonds were issued pursuant to Indenture of Trust, dated as of July 1, 1998, a Sixth Supplemental Indenture, dated as of March 15, 2010, and a Seventh Supplemental Indenture, dated as of July 1, 2010. The 2012 Port District Project Refunding Bonds were issued pursuant to an Indenture of Trust dated December 1, 2012. The 2013 Revenue Bonds were issued pursuant to an Indenture of Trust, a Ninth Supplemental Indenture, dated as of December 1, 2013. Supplemental Indentures Ten through Twelve govern the 2016 issuance of four (4) LIBOR-indexed bank purchase loans with Wells Fargo Bank, Bank of America and TD Bank, related to the 2008 and 2010 Revenue Refunding Bonds.
1999 Port District Project Bonds: On December 22, 1999, the Authority issued $272,095 to provide funds to finance (a) all or a portion of the cost of certain port improvement and economic development projects within the Port District, (b) a deposit of cash or a Reserve Fund Credit Facility to the credit of the Debt Service Reserve Fund established under the 1999 Port District Project Bond Indenture and (c) all or a portion of the costs and expenses of the Authority relating to the issuance and sale of the 1999 Port District Project Bonds (Series A and B).
The 1999 Port District Project Bonds are general corporate obligations of the Authority. The 1999 Port District Project Bonds are not secured by a lien or charge on, or pledge of, any revenues or other assets of the Authority other than the monies, if any, on deposit from time to time in the Funds established under the 1999 Port District Project Bond Indenture. No tolls, rents, rates or other such charges are pledged for the benefit of the 1999 Port District Project Bonds. The 1999 Port District Project Bonds are equally and ratably secured by the funds on deposit in the Funds established under the 1999 Port District Project Bond Indenture, except for the Rebate Fund. The 1999 Port District Project Bonds are payable from such Funds and from other monies of the Authority legally available.
The 1999 Port District Project Bonds are subject to optional redemption and mandatory sinking fund redemption prior to maturity as more fully described herein.
The scheduled payment of principal and interest on the 1999 Port District Project Bonds when due are guaranteed under an insurance policy issued concurrently with the delivery of the 1999 Port District Project Bonds by Financial Security Assurance Inc.
On December 20, 2012, all remaining 1999 Series B Port District Project Bonds were redeemed, prior to maturity, at a redemption price of 100%, using proceeds from the issuance of the 2012 Port District Project Refunding Bonds.
Page 33
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
1999 Port District Project Bonds (Continued):
The 1999 Port District Project Bonds (Series A) outstanding at December 31, 2016 are as follows:
Maturity Date Interest Principal Maturity Date Interest Principal (January 1) Rate/Yield Amount (January 1) Rate/Yield Amount Term Bonds 2017 7.63% 4,245$ 2019 7.63% 4,920$ 2018 7.63% 4,570 2020 7.63% 5,295 2021 7.63% 1,035 Total par value of 1999 Port District Project Bonds 20,065$
Optional Redemption: The Series A Port District Project Bonds are redeemable by the Authority on any interest payment date in whole or in part, and if in part, in any order of maturity specified by the Authority and in any principal amount within a maturity as specified by the Authority. Any such redemption shall be made at a redemption price equal to accrued interest to the redemption date plus the greater of (i) the principal amount of the Series A Port District Project Bonds to be redeemed, and (ii) an amount equal to the discounted remaining fixed amount payments applicable to the Series A Port District Project Bonds to be redeemed. Allocation of the amounts of Series A Port District Project Bonds to be redeemed shall be proportionate as nearly as reasonably possible having due regard for minimum authorized denominations of the 1999 Port District Project Bonds among the respective interest of the holders of the Series A Port District Project Bonds to be redeemed at the time of selection of such Series A Port District Project Bonds for redemption regard for minimum authorized denominations of the 1999 Port District Project Bonds among the respective interest of the holders of the Series A Port District Project Bonds to be redeemed at the time of selection of such Series A Port District Project Bonds for redemption.
2008 Revenue Refunding Bonds: On July 25, 2008, the Authority issued $358,175 in Revenue Refunding Bonds (the “2008 Revenue Refunding Bonds”). The 2008 Revenue Refunding Bonds were issued to provide funds, together with other funds available: (a) to finance the current refunding of $358,175 aggregate principal amount of the Authority’s Revenue Refunding Bonds, Series of 2007, consisting of all of the outstanding bonds of such series; and (b) to pay the costs of issuance of the 2008 Revenue Refunding Bonds.
The 2008 Revenue Refunding Bonds were issued pursuant to the Compact, the New Jersey Act, the Pennsylvania Act (as such terms are defined herein) and an Indenture of Trust dated as of July 1, 1998 ("Original Indenture"), by and between the Authority and TD Bank, N.A., Cherry Hill, New Jersey, as successor to Commerce Bank, N.A. (the “Trustee”), as supplemented by a First Supplemental Indenture, dated as of July 1, 1998 ("First Supplemental Indenture"), a Second Supplemental Indenture, dated as of August 15, 1998 ("Second Supplemental Indenture"), a Third Supplemental Indenture, dated as of December 1, 1999 ("Third Supplemental Indenture"), a Fourth Supplemental Indenture, dated as of October 1, 2007 ("Fourth Supplemental Indenture"), a Fifth Supplemental Indenture, dated as of July 15, 2008 (“Fifth Supplemental Indenture”), a Sixth Supplemental Indenture, dated as of March 15, 2010 ("Sixth Supplemental Indenture"), a Seventh Supplemental Indenture, dated as of July 1, 2010 ("Seventh Supplemental Indenture"), an Eighth Supplemental Indenture, dated as of March 15, 2013 ("Eighth Supplemental Indenture"), a Ninth Supplemental Indenture, dated as of December 1, 2013 ("Ninth Supplemental Indenture"), a Tenth Supplemental Indenture, dated as of June 1, 2016 ("Tenth Supplemental Indenture"), an Eleventh Supplemental Indenture, dated as of July 1, 2016 ("Eleventh Supplemental Indenture"), and a Twelfth Supplemental Indenture, dated as of July 1, 2016 ("Twelfth Supplemental Indenture"; and together with the Original Indenture, the First Supplemental Indenture, the Second Supplemental Indenture, the Third Supplemental Indenture, the Fourth Supplemental Indenture, the Fifth Supplemental Indenture, the Sixth Supplemental Indenture, the Seventh Supplemental Indenture, the Eighth Supplemental Indenture, the Ninth Supplemental Indenture, the Tenth Supplemental Indenture, and the Eleventh Supplemental Indenture, the “1998 Revenue Bond Indenture”). Page 34
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2008 Revenue Refunding Bonds (Continued): The 2008 Revenue Refunding Bonds, together with all other indebtedness outstanding under the 1998 Revenue Bond Indenture and any parity obligations hereafter issued under the 1998 Revenue Bond Indenture, are equally and ratably payable solely from and secured by a lien on and security interest in (i) the Net Revenues described herein, (ii) all moneys, instruments and securities at any time and held by the Authority or the Trustee in any Fund created or established under the 1998 Revenue Bond Indenture and (iii) the proceeds of all the foregoing, except for the moneys, instruments and securities held in the 1998 General Fund and the 1998 Rebate Fund. The 2008 Revenue Refunding Bonds are delineated into the following two (2) subseries including the 2008A Revenue Refunding Bonds and the 2008B Revenue Refunding Bonds (hereinafter defined):
2008A Revenue Refunding Bonds: The 2008A Revenue Refunding Bonds are outstanding as Variable Rate Bonds in an Index Rate Mode (as defined under the 1998 Revenue Bond Indenture). In particular, on July 15, 2016, the 2008A Revenue Refunding Bonds were converted from a Weekly Mode (as defined in the 1998 Revenue Bond Indenture) to the LIBOR Index Rate Mode (as defined in the Twelfth Supplemental Indenture), Upon conversion, the 2008A Revenue Refunding Bonds were subject to mandatory tender for purchase and were directly purchased by Bank of America, N.A. ("B of A") pursuant to and in accordance with a Continuing Covenant Agreement, dated as of July 1, 2016, between the Authority and B of A. On the date of conversion, the letter of credit previously providing credit enhancement and liquidity for the 2008A Revenue Refunding Bonds was terminated.
While in the LIBOR Index Rate Mode, the 2008A Revenue Refunding Bonds bear interest at a LIBOR Index Rate (as defined in the Twelfth Supplemental Indenture) for which interest is reset on the first business day of each month. Such interest rate is calculated two (2) London Business Days preceding the first business day of each month as the then applicable LIBOR Index Rate (as defined in the Twelfth Supplemental Indenture).
Pursuant to the Continuing Covenant Agreement with B of A and the Twelfth Supplemental Indenture, the 2008A Revenue Refunding Bonds are subject to mandatory purchase by the Authority on July 15, 2020. If such 2008A Revenue Refunding Bonds are not purchased by the Authority on such date, the 2008A Revenue Refunding Bonds may, to the extent no event of default exists, remain held by B of A and subject to amortization payments from the Authority until the earlier of (i) three years from the mandatory purchase date, (ii) the date upon which such bonds are converted to an interest rate other than the Index rate, and (iii) the date on which such bonds are redeemed, repaid, prepaid or cancelled in accordance with the 1998 Revenue Bond Indenture. As of December 31, 2016, the 2008A Revenue Refunding Bonds were outstanding in the amount of $119,185.
Optional Redemption: While in the LIBOR Index Rate Mode, the 2008A Revenue Refunding Bonds are subject to optional redemption by the Authority, in whole or in part, in Authorized Denominations ($100,000 and any integral multiple of $5,000 in excess thereof), on any Business Day, at a redemption equal to the, principal amount thereof, plus, accrued interest, if any, to the redemption date; provided, however, that certain fees are payable to B of A (i) upon any optional redemption prior to July 1, 2017 and (ii) if B of A incurs any loss, cost or expense as a result of such redemption.
Sinking Fund Redemption: The 2008A Revenue Refunding Bonds are subject to mandatory redemption in part on January 1 of each year and in the respective principal amounts set forth below at one hundred percent (100%) of the principal amount of 2008A Revenue Refunding Bonds to be redeemed, plus interest accrued to the Redemption Date, from funds which the Authority covenants to deposit in the 2008A Bonds Sinking Fund Account created in the 1998 Debt Service Fund established pursuant to 1998 Revenue Bond Indenture, in amounts sufficient to redeem on January 1 of each year the principal amount of such 2008A Revenue Refunding Bonds for each of the years set forth as follows:
Page 35
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2008A Revenue Refunding Bonds (Continued):
Sinking Fund Redemption (Continued):
Sinking Fund Installments Series A January 1 January 1 2017 9,280 2022 12,100 2018 9,785 2023 12,755 2019 10,315 2024 13,455 2020 10,880 2025 14,185 2021 11,475 2026 14,955 119,185$ 119,185$
2008B Revenue Refunding Bonds: The 2008B Revenue Refunding Bonds are outstanding as Variable Rate Bonds in Weekly Mode as defined under the 1998 Revenue Bond Indenture. The 2008B Revenue Refunding Bonds are in the form of variable rate demand bonds (“VRDOs”) subject to purchase on the demand of the holder at a price equal to principal plus accrued interest on seven days’ notice and delivery to the Authority’s tender agent, TD Bank, N.A. The tender agent shall provide a copy of said notice to the applicable remarketing agent, who is authorized to use its best efforts to sell the repurchased bonds at a price equal to 100 percent of the principal plus accrued interest to the purchase date.
Under an irrevocable direct pay letters of credit (“DPLOC”) issued by TD Bank, N.A., the Trustee or the remarketing agent is entitled to draw an amount sufficient to pay the purchase price of the bonds delivered to it. The DPLOC with TD Bank, N.A. supporting the 2008B Revenue Refunding Bonds has a stated expiration date of December 31, 2017.
As of December 31, 2016, the 2008B Revenue Refunding Bonds were outstanding in the amount of $132,420.
Optional Redemption: While in the Weekly Mode, the 2008B Revenue Refunding Bonds are subject to optional redemption by the Authority, in whole or in part, in Authorized Denominations on any Business Day, at redemption price equal to the principal amount thereof, plus accrued interest, if any, to the Redemption Date.
Sinking Fund Redemption: The 2008B Revenue Refunding Bonds are subject to mandatory redemption in part on January 1 of each year and in the respective principal amounts set forth below at one hundred percent (100%) of the principal amount of 2008B Revenue Refunding Bonds to be redeemed, plus interest accrued to the Redemption Date, from funds which the Authority covenants to deposit in the 2008B Bonds Sinking Fund Account created in the 1998 Debt Service Fund established pursuant to 1998 Revenue Bond Indenture, in amounts sufficient to redeem on January 1 of each year the principal amount of such 2008B Revenue Refunding Bonds for each of the years set forth as follows:
Sinking Fund Installments Series B January 1 January 1 2017 10,310 2022 13,440 2018 10,870 2023 14,175 2019 11,465 2024 14,945 2020 12,090 2025 15,760 2021 12,745 2026 16,620 132,420$ 132,420$
Page 36
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2008 Revenue Refunding Bonds (Continued):
As of December 31, 2016, the 2008 Revenue Refunding Bonds were outstanding in the amount of $251,605. Series A Series B
Maturity Date Interest Principal Maturity Date Interest Principal (January 1) Rate/Yield Amount (Januar y 1) Rate/Yield Amount
2026 Variable$ 119,185 2026 Variable$ 132,420 Total par value of 2008 Revenue Refunding Bonds $ 251,605
Interest Rate Mode: Weekly Rate Determination Date: Generally each Wednesday Interest Rate Payment Dates: First Business day of each month
Rate in Effect at December 31, 2016: Series A - 1.022%; Series B - 0.700%
2010 Revenue Refunding Bonds: On March 31, 2010, the Authority issued $350,000 in Revenue Refunding Bonds (the “2010 Revenue Refunding Bonds”). The 2010 Revenue Refunding Bonds were issued to provide funds, together with other available funds, to (i) currently refund $349,360 aggregate principal amount of the Authority’s outstanding Revenue Bonds, Series of 1999, (ii) fund any required deposit to the 1998 Debt Service Reserve Fund, and (iii) pay the costs of issuance of the 2010 Revenue Refunding Bonds.
The 2010 Revenue Refunding Bonds were issued pursuant to the 1998 Revenue Bond Indenture.
The 2010 Revenue Refunding Bonds, together with all other indebtedness outstanding under the 1998 Revenue Bond Indenture and any parity obligations hereafter issued under the 1998 Revenue Bond Indenture, are equally and ratably payable solely from and secured by a lien on and security interest in (i) the Net Revenues described herein, (ii) all moneys, instruments and securities at any time and held by the Authority or the Trustee in any Fund created or established under the 1998 Revenue Bond Indenture and (iii) the proceeds of all the foregoing, except for the moneys, instruments and securities held in the 1998 General Fund and the 1998 Rebate Fund.
The 2010 Revenue Refunding Bonds are delineated into the following four (4) subseries including the 2010A-1 Revenue Refunding Bonds, the 2010A-2 Revenue Refunding Bonds, the 2010B Revenue Refunding Bonds and the 2010C Revenue Refunding Bonds (hereinafter defined):
2010A-1 Revenue Refunding Bonds: The 2010A-1 Revenue Refunding Bonds are outstanding as Variable Rate Bonds in an Index Rate Mode (as defined under the 1998 Revenue Bond Indenture). In particular, on July 15, 2016, the 2010A-1 Revenue Refunding Bonds were converted from a Weekly Mode (as defined in the 1998 Revenue Bond Indenture) to the LIBOR Index Rate Mode (as defined in the Eleventh Supplemental Indenture), Upon conversion, the 2010A-1 Revenue Refunding Bonds were subject to mandatory tender for purchase and were directly purchased by B of A pursuant to and in accordance with a Continuing Covenant Agreement, dated as of July 1, 2016, between the Authority and B of A. On the date of conversion, the letter of credit previously providing credit enhancement and liquidity for the 2010A- 1 Revenue Refunding Bonds was terminated.
While in the LIBOR Index Rate Mode, the 2010A-1 Revenue Refunding Bonds bear interest at a LIBOR Index Rate (as defined in the Eleventh Supplemental Indenture) for which interest is reset on the first business day of each month. Such interest rate is calculated two (2) London Business Days preceding the first business day of each month as the then applicable LIBOR Index Rate (as defined in the Eleventh Supplemental Indenture).
Page 37
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2010A-1 Revenue Refunding Bonds (Continued):
Pursuant to the Continuing Covenant Agreement with B of A and the Eleventh Supplemental Indenture, the 2010A-1 Revenue Refunding Bonds are subject to mandatory purchase by the Authority on July 15, 2020. If such 2010A-1 Revenue Refunding Bonds are not purchased by the Authority on such date, the 2010A-1 Revenue Refunding Bonds may, to the extent no event of default exists, remain held by B of A and subject to amortization payments from the Authority until the earlier of (i) three years from the mandatory purchase date, (ii) the date upon which such bonds are converted to an interest rate other than the Index rate, and (iii) the date on which such bonds are redeemed, repaid, prepaid or cancelled in accordance with the 1998 Revenue Bond Indenture.
As of December 31, 2016, the 2010A-1 Revenue Refunding Bonds were outstanding in the amount of $60,815.
Optional Redemption: While in the LIBOR Index Rate Mode, the 2010A-1 Revenue Refunding Bonds are subject to optional redemption by the Authority, in whole or in part, in Authorized Denominations ($100,000 and any integral multiple of $5,000 in excess thereof), on any Business Day, at a redemption equal to the, principal amount thereof, plus, accrued interest, if any, to the redemption date; provided, however, that certain fees are payable to B of A (i) upon any optional redemption prior to July 1, 2017 and (ii) if B of A incurs any loss, cost or expense as a result of such redemption.
Sinking Fund Redemption: The 2010A-1 Revenue Refunding Bonds are subject to mandatory redemption in part on January 1 of each year and in the respective principal amounts set forth below at one hundred percent (100%) of the principal amount of 2010A-1 Revenue Refunding Bonds to be redeemed, plus interest accrued to the Redemption Date, from funds which the Authority covenants to deposit in the 2010A- 1 Bonds Sinking Fund Account created in the 1998 Debt Service Fund established pursuant to 1998 Revenue Bond Indenture, in amounts sufficient to redeem on January 1 of each year the principal amount of such 2010A-1 Revenue Refunding Bonds for each of the years set forth as follows:
Sinking Fund Installments Series A-1 January 1 January 1 2017 4,620 2022 6,175 2018 4,890 2023 6,545 2019 5,185 2024 6,935 2020 5,500 2025 7,350 2021 5,830 2026 7,785 60,815$ 60,815$
2010A-2 Revenue Refunding Bonds: The 2010A-2 Revenue Refunding Bonds are outstanding as Variable Rate Bonds in an Index Rate Mode (as defined under the 1998 Revenue Bond Indenture). In particular, on July 15, 2016, the 2010A-2 Revenue Refunding Bonds were converted from a Weekly Mode (as defined in the 1998 Revenue Bond Indenture) to the LIBOR Index Rate Mode (as defined in the Eleventh Supplemental Indenture), Upon conversion, the 2010A-2 Revenue Refunding Bonds were subject to mandatory tender for purchase and were directly purchased by TD Bank, N.A. (“TD”) pursuant to and in accordance with a Continuing Covenant Agreement, dated as of July 1, 2016, between the Authority and TD. On the date of conversion, the letter of credit previously providing credit enhancement and liquidity for the 2010A-2 Revenue Refunding Bonds was terminated.
Page 38
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2010A-2 Revenue Refunding Bonds (Continued): While in the LIBOR Index Rate Mode, the 2010A-2 Revenue Refunding Bonds bear interest at a LIBOR Index Rate (as defined in the Eleventh Supplemental Indenture) for which interest is reset on the first business day of each month. Such interest rate is calculated two (2) London Business Days preceding the first business day of each month as the then applicable LIBOR Index Rate (as defined in the Eleventh Supplemental Indenture).
Pursuant to the Continuing Covenant Agreement with TD and the Eleventh Supplemental Indenture, the 2010A-2 Revenue Refunding Bonds are subject to mandatory purchase by the Authority on July 15, 2021. If such 2010A-2 Revenue Refunding Bonds are not purchased by the Authority on such date, the 2010A-2 Revenue Refunding Bonds may, to the extent no event of default exists, remain held by TD and subject to amortization payments from the Authority until the earlier of (i) three years from the mandatory purchase date, (ii) the date upon which such bonds are converted to an interest rate other than the Index rate, and (iii) the date on which such bonds are redeemed, repaid, prepaid or cancelled in accordance with the 1998 Revenue Bond Indenture.
As of December 31, 2016, the 2010A-2 Revenue Refunding Bonds were outstanding in the amount of $65,830.
Optional Redemption: While in the LIBOR Index Rate Mode, the 2010A-2 Revenue Refunding Bonds are subject to optional redemption by the Authority, in whole or in part, in Authorized Denominations ($100,000 and any integral multiple of $5,000 in excess thereof), on any Business Day, at a redemption equal to the, principal amount thereof, plus, accrued interest, if any, to the redemption date; provided, however, that certain fees are payable to TD (i) upon any optional redemption prior to July 1, 2017 and (ii) if TD incurs any loss, cost or expense as a result of such redemption.
Sinking Fund Redemption: The 2010A-2 Revenue Refunding Bonds are subject to mandatory redemption in part on January 1 of each year and in the respective principal amounts set forth below at one hundred percent (100%) of the principal amount of 2010A-2 Revenue Refunding Bonds to be redeemed, plus interest accrued to the Redemption Date, from funds which the Authority covenants to deposit in the 2010A- 2 Bonds Sinking Fund Account created in the 1998 Debt Service Fund established pursuant to 1998 Revenue Bond Indenture, in amounts sufficient to redeem on January 1 of each year the principal amount of such 2010A-2 Revenue Refunding Bonds for each of the years set forth as follows:
Sinking Fund Installments Series A-2 January 1 January 1 2017 5,110 2022 6,680 2018 5,390 2023 7,050 2019 5,690 2024 7,440 2020 6,000 2025 7,850 2021 6,330 2026 8,290 65,830$ 65,830$
Page 39
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2010B Revenue Refunding Bonds: The 2010B Revenue Refunding Bonds are outstanding as Variable Rate Bonds in Weekly Mode as defined under the 1998 Revenue Bond Indenture. The 2010B Revenue Refunding Bonds are in the form of VRDOs subject to purchase on the demand of the holder at a price equal to principal plus accrued interest on seven days’ notice and delivery to the Authority’s tender agent, TD Bank, N.A. The tender agent shall provide a copy of said notice to the applicable remarketing agent, who is authorized to use its best efforts to sell the repurchased bonds at a price equal to 100 percent of the principal plus accrued interest to the purchase date.
Under an irrevocable direct pay letters of credit (“DPLOC”) issued by Barclays, the Trustee or the remarketing agent is entitled to draw an amount sufficient to pay the purchase price of the bonds delivered to it. The DPLOC with Barclays supporting the 2010B Revenue Refunding Bonds has a stated expiration date of March 20, 2018.
As of December 31, 2016, the 2010B Revenue Refunding Bonds were outstanding in the amount of $126,645.
Optional Redemption: While in the Weekly Mode, the 2010B Revenue Refunding Bonds are subject to optional redemption by the Authority, in whole or in part, in Authorized Denominations on any Business Day, at redemption price equal to the principal amount thereof, plus accrued interest, if any, to the Redemption Date.
Sinking Fund Redemption: The 2010B Revenue Refunding Bonds are subject to mandatory redemption in part on January 1 of each year and in the respective principal amounts set forth below at one hundred percent (100%) of the principal amount of 2010B Revenue Refunding Bonds to be redeemed, plus interest accrued to the Redemption Date, from funds which the Authority covenants to deposit in the 2010B Bonds Sinking Fund Account created in the 1998 Debt Service Fund established pursuant to 1998 Revenue Bond Indenture, in amounts sufficient to redeem on January 1 of each year the principal amount of such 2010B Revenue Refunding Bonds for each of the years set forth as follows:
Sinking Fund Installments Series B January 1 January 1
2017 9,730 2022 12,860 2018 10,280 2023 13,595 2019 10,875 2024 14,375 2020 11,500 2025 15,200 2021 12,160 2026 16,070 126,645$ 126,645$
2010C Revenue Refunding Bonds: The 2010C Revenue Refunding Bonds are outstanding as Variable Rate Bonds in an Index Rate Mode (as defined under the 1998 Revenue Bond Indenture). In particular, on June 9, 2016, the 2010C Revenue Refunding Bonds were converted from a Weekly Mode (as defined in the 1998 Revenue Bond Indenture) to the LIBOR Index Rate Mode (as defined in the Tenth Supplemental Indenture), Upon conversion, the 2010C Revenue Refunding Bonds were subject to mandatory tender for purchase and were directly purchased by Wells Fargo Bank, N.A. (“Wells”) pursuant to and in accordance with a Continuing Covenant Agreement, dated as of July 1, 2016, between the Authority and Wells. On the date of conversion, the letter of credit previously providing credit enhancement and liquidity for the 2010C Revenue Refunding Bonds was terminated.
Page 40
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2010C Revenue Refunding Bonds (Continued):
While in the LIBOR Index Rate Mode, the 2010C Revenue Refunding Bonds bear interest at a LIBOR Index Rate (as defined in the Tenth Supplemental Indenture) for which interest is reset on the first business day of each month. Such interest rate is calculated two (2) London Business Days preceding the first business day of each month as the then applicable LIBOR Index Rate (as defined in the Tenth Supplemental Indenture).
Pursuant to the Continuing Covenant Agreement with Wells and the Tenth Supplemental Indenture, the 2010C Revenue Refunding Bonds are subject to mandatory purchase by the Authority on June 9, 2021. If such 2010C Revenue Refunding Bonds are not purchased by the Authority on such date, the 2010C Revenue Refunding Bonds may, to the extent no event of default exists, remain held by Wells and subject to amortization payments from the Authority until the earlier of (i) three years from the mandatory purchase date, (ii) the date upon which such bonds are converted to an interest rate other than the Index rate, and (iii) the date on which such bonds are redeemed, repaid, prepaid or cancelled in accordance with the 1998 Revenue Bond Indenture.
As of December 31, 2016, the 2010C Revenue Refunding Bonds were outstanding in the amount of $42,205.
Optional Redemption: While in the LIBOR Index Rate Mode, the 2010C Revenue Refunding Bonds are subject to optional redemption by the Authority, in whole or in part, in Authorized Denominations ($100,000 and any integral multiple of $5,000 in excess thereof), on any Business Day, at a redemption equal to the, principal amount thereof, plus, accrued interest, if any, to the redemption date; provided, however, that certain fees are payable to Wells (i) upon any optional redemption prior to July 1, 2017 and (ii) if Wells incurs any loss, cost or expense as a result of such redemption.
Sinking Fund Redemption: The 2010C Revenue Refunding Bonds are subject to mandatory redemption in part on January 1 of each year and in the respective principal amounts set forth below at one hundred percent (100%) of the principal amount of 2010C Revenue Refunding Bonds to be redeemed, plus interest accrued to the Redemption Date, from funds which the Authority covenants to deposit in the 2010C Bonds Sinking Fund Account created in the 1998 Debt Service Fund established pursuant to 1998 Revenue Bond Indenture, in amounts sufficient to redeem on January 1 of each year the principal amount of such 2010C Revenue Refunding Bonds for each of the years set forth as follows:
Sinking Fund Installments Series C January 1 January 1
2017 3,240 2022 4,285 2018 3,430 2023 4,530 2019 3,625 2024 4,790 2020 3,830 2025 5,065 2021 4,055 2026 5,355 42,205$ 42,205$
Page 41
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2010 Revenue Refunding Bonds (Continued):
The 2010 Revenue Refunding Bonds outstanding at December 31, 2016 were as follows:
Maturity Date Interest Principal
(January 1) Rate/Yield Amount
Series A 2026 Variable$ 126,645
Series B 2026 Variable 126,645
Series C 2026 Variable 42,205
Total par value of 2010 Revenue Refunding Bonds $ 295,495
Interest Rate Mode: Weekly
Rate Determination Date: Generally each Wednesday
Rate in Effect at December 31, 2016 Series A1 - 1.073%; Series A2 - 1.073%; Series B - 0.740%; Series C - 1.0817%
Sinking Fund Redemption:
Sinking Fund Installments January 1 Series A Series B Series C Total 2017 9,730$ 9,730$ 3,240$ 22,700$ 2018 10,280 10,280 3,430 23,990 2019 10,875 10,875 3,625 25,375 2020 11,500 11,500 3,830 26,830 2021 12,160 12,160 4,055 28,375 2022 12,855 12,860 4,285 30,000 2023 13,595 13,595 4,530 31,720 2024 14,375 14,375 4,790 33,540 2025 15,200 15,200 5,065 35,465 2026 16,075 16,070 5,355 37,500 126,645$ 126,645$ 126,645$ 42,205$ 295,495$
2010 Revenue Bonds: On July 15, 2010, the Authority issued $308,375 in Revenue Bonds, Series D of 010 (the “2010 Revenue Bonds”). The 2010 Revenue Bonds were issued by means of a book-entry-only system evidencing ownership and transfer of 2010 Revenue Bonds on the records of The Depository Trust Company, New York, New York (“DTC”), and its participants. Interest on the 2010 Revenue Bonds will be payable semi-annually on January 1 and July 1 of each year commencing January 1, 2011 (each an “Interest Payment Date”).
The 2010 Revenue Bonds were issued pursuant to the Compact, the New Jersey Act, the Pennsylvania Act (as such terms are defined herein) and an Indenture of Trust, dated as of July 1, 1998, by and between the Authority and TD Bank, N.A., Cherry Hill, New Jersey, as successor to Commerce Bank, N.A. (the “Trustee”), as supplemented by a First Supplemental Indenture, dated as of July 1, 1998, a Second Supplemental Indenture, dated as of August 15, 1998, a Third Supplemental Indenture, dated as of December 1, 1999, a Fourth Supplemental Indenture, dated as of October 1, 2007, a Fifth Supplemental Indenture, dated as of July 15, 2008, a Sixth Supplemental Indenture, dated as of March 15, 2010, and a Seventh Supplemental Indenture, dated as of July 1, 2010 (collectively, the “1998 Revenue Bond Indenture”).
Page 42
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2010 Revenue Bonds (Continued): The 2010 Revenue Bonds were issued for the purpose of: (i) financing a portion of the costs of the Authority’s approved Capital Improvement Program; (ii) funding the Debt Service Reserve Requirement for the 2010 Revenue Bonds; and (iii) paying the costs of issuance of the 2010 Revenue Bonds (Series D). (Note: As per its 2008 Reimbursement Resolution, upon issuance of the 2010 Revenue Bonds, the Authority reimbursed its General Fund, for approximately $100 million, for prior capital expenditures made during the period October 2008 through July 2010).
The 2010 Revenue Bonds are limited obligations of the Authority and are payable solely from the sources referred to in the 2010 Revenue Bonds and the 1998 Revenue Bond Indenture. Neither the credit nor the taxing power of the Commonwealth of Pennsylvania (the “Commonwealth”) or the State of New Jersey (the “State”) or of any county, city, borough, village, township or other municipality of the Commonwealth or the State is or shall be pledged for the payment of the principal, redemption premium, if any, or interest on the 2010 Revenue Bonds. The 2010 Revenue Bonds are not and shall not be deemed to be a debt or liability of the Commonwealth or the State or of any such county, city, borough, village, township or other municipality, and neither the Commonwealth nor the State nor any such county, city, borough, village, township or other municipality is or shall be liable for the payment of such principal or, redemption premium, or interest. The Authority has no taxing power.
Mandatory Sinking Fund Redemption: The 2010 Revenue Bonds maturing January 1, 2035 and January 1, 2040 are subject to mandatory redemption prior to maturity by the Authority, in part, on January 1 of each year in the respective principal amounts set forth below at 100% of the principal amount thereof, plus accrued interest to the Redemption Date from sinking fund installments which are required to be paid in amounts sufficient to redeem on January 1 of each year the principal amount of such 2010 Revenue Bonds specified for each of the years set forth below. Payment of principal and interest on the 2010 Revenue Bonds (the “2010 Insured Bonds”), in the principal amount of $60,000 maturing January 1, 2040 is guaranteed under an insurance policy issued by Assured Guaranty Municipal Corp. (formerly known as Financial Security Assurance, Inc.).
The 2010 Revenue Bonds outstanding at December 31, 2016 are as follows:
Maturity Date Interest Principal Maturity Date Interest Principal (January 1) Rate/Yield Amount (January 1) Rate/Yield Amount Serial Bonds 2027 5.00% 3,465$ 2028 5.00% 17,210 2029 5.00% 18,070 2030 5.00% 18,975 57,720 57,720 Term Bonds 2031* 5.00% 16,245$ 2036* 5.00% 14,575 2031* 5.05% 3,675 2036* 5.00% 10,860 2032* 5.00% 17,055 2037* 5.00% 15,310 2032* 5.05% 3,865 2037* 5.00% 11,400 2033* 5.00% 17,905 2038* 5.00% 16,075 2033* 5.05% 4,060 2038* 5.00% 11,970 2034* 5.00% 18,810 2039* 5.00% 16,875 2034* 5.05% 4,260 2039* 5.00% 12,570 2035 5.00% 19,750 2040 5.00% 17,720 2035 5.05% 4,475 2040 5.00% 13,200 250,655 250,655 Total par value of 2010 Revenue Bonds 308,375 Less: unamortized bond discount (445) Total 2010 Revenue Bonds, net 307,930$ * Mandatory sinking fund payments
Page 43
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2010 Revenue Bonds (Continued):
Optional Redemption: The 2010 Revenue Bonds are subject to redemption at the option of the Authority, prior to maturity, in whole or in part (and if in part, in such order of maturity or within a maturity as the Authority shall specify, or if the Authority shall fail to specify, by lot or by such other method as the Paying Agent determines to be fair and reasonable and in any principal amount in Authorized Denominations) at any time on or after January 1, 2020. Any such redemption shall be made at a redemption price equal to 100% of the principal amount of the 2010 Bonds to be redeemed, plus accrued interest to the Redemption Date.
2012 Port District Project Refunding Bonds: On December 20, 2012, the Authority issued $153,030 in Port District Project Refunding Bonds, Series 2012. The Port District Project Refunding Bonds, Series 2012 (the “2012 Bonds”) were issued pursuant to the Compact, the New Jersey Act, the Pennsylvania Act (as such terms are defined herein) and an Indenture of Trust (the "Indenture") dated as of December 1, 2012, between the Authority and TD Bank, N.A., Cherry Hill, New Jersey, as trustee (the "Trustee").
The 2012 Bonds were issued to (i) refund and redeem all of the outstanding principal balance of and interest accrued on the Authority's outstanding Port District Project Bonds, Series B of 1998, (the "1998 Refunded Bonds"), Port District Project Bonds, Series B of 1999 (the "1999 Refunded Bonds"), and Port District Project Bonds, Series A of 2001 (the "2001 Refunded Bonds").
The refunding resulted in a loss (difference between the reacquisition price and the net carrying amount of the old debt) of $7,000. This difference, reported in the accompanying combined financial statements as a deferred outflow of resources, is being charged to operations through the year 2025 using the effective interest method.
The 2012 Bonds are general corporate obligations of the Authority. The 2012 Bonds are not secured by a lien or charge on, or pledge of, any revenues or other assets of the Authority other than the moneys, if any, on deposit from time to time in the Funds established under the Indenture, except for the Rebate Fund. No tolls, rents, rates or other charges are pledged for the benefit of the 2012 Bonds. The 2012 Bonds are equally and ratably secured by the monies, if any, on deposit in the Funds established under Indenture, except for the Rebate Fund. The 2012 Bonds are payable from such Funds and from other monies of the Authority legally available therefore.
Redemption Provisions:
Optional Redemption: The 2012 Bonds maturing on or after January 1, 2024 are subject to redemption prior to maturity at the option of the Authority on or after January 1, 2023, in whole at any time, or in part at any time and from time to time, in any order of maturity specified by the Authority and within a maturity as selected by the Trustee as provided in the Indenture and as summarized below under the subheading “Redemption Provisions - Selection of 2012 Bonds to be Redeemed.” Any such redemption shall be made at a redemption price equal to the principal amount of the Bonds to be redeemed, plus interest accrued to the date fixed for redemption.
Payment of Redemption Price: Notice of redemption having been given in the manner provided in the Indenture, or written waivers of notice having been filed with the Trustee prior to the date set for redemption, the 2012 Bonds (or portions thereof) so called for redemption shall become due and payable on the redemption date so designated and interest on such 2012 Bonds (or portions thereof) shall cease to accrue from the redemption date whether or not such Bonds shall be presented for payment. The principal amount of all 2012 Bonds so called for redemption, together with the redemption premium, if any, payable with respect thereto and accrued and unpaid interest thereon to the date of redemption, shall be paid (upon presentation and surrender of such 2012 Bonds) by the Paying Agent out of the appropriate Fund or other funds deposited for the purpose. Page 44
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
Redemption Provisions (Continued):
Selection of 2012 Bonds to be Redeemed: If less than all of the 2012 Bonds are to be redeemed and paid prior to maturity, 2012 Bonds registered in the name of the Authority shall be redeemed before other 2012 Bonds are redeemed. Thereafter, the portion of 2012 Bonds to be redeemed shall be selected by the Authority, or if no such selection is made, by lot by the Trustee from among all outstanding 2012 Bonds eligible for redemption.
In the case of a partial redemption of 2012 Bonds when 2012 Bonds of denominations greater than the minimum Authorized Denomination are outstanding, then for all purposes in connection with such redemption, each principal amount equal to the minimum authorized denomination shall be treated as though it were a separate 2012 Bond for purposes of selecting the 2012 Bonds to be redeemed, provided that no 2012 Bonds shall be redeemed in part if the principal amount to be outstanding following such partial redemption is not an authorized denomination.
The 2012 Port District Project Refunding Bonds outstanding at December 31, 2016 are as follows:
Maturity Date Interest Principal Maturity Date Interest Principal (January 1) Rate/Yield Amount (January 1) Rate/Yield Amount 2017 5.00% 6,335 2023 5.00% 240 2018 2.00% 225 2023 3.00% 14,545 2019 5.00% 6,425 2024 5.00% 15,520 2020 5.00% 6,975 2025 5.00% 16,300 2021 5.00% 7,320 2026 5.00% 17,115 2021 5.00% 12,350 2027 5.00% 17,975 2022 5.00% 14,085$
Total par value of 2012 Port District Project Refunding Bonds 135,410 Add: unamortized bond premium 13,128
Total 2012 Port District Project Refunding Bonds, net 148,538$
2013 Revenue Bonds: On December 18, 2013, the Delaware River Port Authority issued its Revenue Bonds, Series of 2013 in the aggregate principal amount of $476,585. The 2013 Revenue Bonds were issued by means of a book-entry-only system evidencing ownership and transfer of 2013 Revenue Bonds on the records of The Depository Trust Company, New York, New York (“DTC”), and its participants. Interest on the 2013 Revenue Bonds will be payable semi-annually on January 1 and July 1 of each year commencing July 1, 2014 (each an “Interest Payment Date”).
The 2013 Revenue Bonds were issued pursuant to the Compact, the New Jersey Act, the Pennsylvania Act (as such terms are defined herein) and an Indenture of Trust, dated as of July 1, 1998, by and between the Authority and TD Bank, National Association (N.A.), Cherry Hill, New Jersey, as successor to Commerce Bank, National Association (N.A.), as trustee (the “Trustee”), as heretofore supplemented from time to time, including as supplemented by a Ninth Supplemental Indenture, dated as of December 1, 2013 (collectively, the “1998 Revenue Bond Indenture”). The 2013 Revenue Bonds are being issued for the purpose of: (i) financing a portion of the costs of the Authority’s approved capital improvement program; (ii) funding a deposit to the 1998 Debt Service Reserve Fund established under and as specifically defined in the 1998 Revenue Bond Indenture; and (iii) paying the costs of issuance of the 2013 Revenue Bonds.
Page 45
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
2013 Revenue Bonds (Continued): The 2013 Revenue Bonds are limited obligations of the Authority and are payable solely from the sources referred to in the 2013 Revenue Bonds and the 1998 Revenue Bond Indenture. Neither the credit nor the taxing power of the Commonwealth of Pennsylvania (the “Commonwealth”) or the State of New Jersey (the “State”) or of any county, city, borough, village, township or other municipality of the Commonwealth or the State is or shall be pledged for the payment of the principal, redemption premium, if any, or interest on the 2013 Revenue Bonds. The 2013 Revenue Bonds are not and shall not be deemed to be a debt or liability of the Commonwealth or the State or of any such county, city, borough, village, township or other municipality, and neither the Commonwealth nor the State nor any such county, city, borough, village, township or other municipality is or shall be liable for the payment of such principal, redemption premium, or interest. The Authority has no taxing power.
The 2013 Revenue Bonds outstanding at December 31, 2016 are as follows:
Maturity Date Interest Principal Maturity Date Interest Principal (January 1) Rate/Yield Amount (January 1) Rate/Yield Amount 2027 5.000% 23,560$ 2034 5.000% 33,355$ 2027 4.125% 845 2034 4.625% 810 2028 5.000% 25,615 2035 5.000% 35,870 2029 5.000% 26,895 2036 5.000% 37,660 2030 5.000% 28,070 2037 5.000% 36,540 2030 4.500% 170 2038 4.750% 3,000 2031 5.000% 29,650 2038 5.000% 41,515 2032 4.500% 31,135 2039 5.000% 43,590 2033 5.000% 32,535 2040 5.000% 45,770
Total par value of 2013 Revenue Bonds 476,585 Add: unamortized bond premium 10,071 Total 2013 Revenue Bonds, net 486,656$
Optional Redemption: The 2013 Revenue Bonds are subject to redemption at the option of the Authority, prior to maturity, in whole or in part (and if in part, in such order of maturity or within a maturity as the Authority shall specify, or if the Authority shall fail to specify, by lot or by such other method as the Paying Agent determines to be fair and reasonable and in any principal amount in Authorized Denominations), at any time on or after January 1, 2024. Any such redemption shall be made at a redemption price equal to 100% of the principal amount of the 2013 Revenue Bonds to be redeemed, plus accrued interest to the Redemption Date.
Maturities of Principal and Interest on Bonds: The following presents the principal and interest due on all bonds outstanding as of December 31, 2016 (assuming the letter of credit agreements and bank loan purchase agreements, with respect to the variable rate 2008 and 2010 Revenue Refunding Bonds are renewed over the term of the bonds and the bonds are remarketed):
Period Ending 12/31/2016 Principal Interest * Total 2017 52,870 47,163 100,033 2018 55,865 46,496 102,361 2019 59,050 45,787 104,837 2020-2024 348,915 217,810 566,725 2025-2029 301,535 191,583 493,118 2030-2034 260,575 135,596 396,171 2035-2039 332,035 62,284 394,319 2040 76,690 1,917 78,607 1,487,535 1,487,535 748,636$ 2,236,171$ Net unamortized bond discounts and premiums 22,754
1,510,289$ 1,510,289$ ______* does not include the net swap payments on the Authority’s hedged variable rate bonds (Note 4.)
Page 46
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
Maturities of Principal and Interest on Bonds (Continued): The interest on LOC-backed variable rate debt is computed using the interest rate effective at December 31, 2016. The interest rates on the Authority’s variable rate debt are set by the remarketing agent and are reset weekly.
LOC Renewal/Replacement History – 2008 Variable Rate Bonds: In June 2013, the letters of credit supporting the 2008 variable rate bonds were renewed and extended with Bank of America, N.A. and TD Bank, N.A. to July 2016 and December 2017, respectively. If the letter of credit agreements supporting the 2008 variable rate bonds are not renewed in 2016 and 2017 and the 2008 bonds are mandatorily redeemed, the 2017 debt service requirements will be $169,195, rather than the $52,870 shown in the table on the preceding page and the 2018 debt service requirements will be $174,980, rather than the $55,865 shown in the table on the preceding page. (Note: the 2008A LOC was terminated in July 2016)
LOC Renewal/Replacement History – 2010 Variable Rate Bonds: In March 2013, the letters of credit supporting the 2010 variable rate bonds were replaced with new letters of credit from Royal Bank of Canada (Series A), Barclay’s Bank PLC (Series B), and The Bank of New York Mellon (Series C), which expired in March 2016, March 2015, and March 2016, respectively. If the letter of credit agreements supporting the 2010 Series A and Series C variable rate bonds were not renewed in 2016 and the 2010 Series A and Series C bonds are mandatorily redeemed, the 2016 debt service requirements would have been $206,595, rather than the $50,010 shown in the table on the preceding page.
The letter of credit agreement supporting the 2010 Series B variable rate bonds was renewed in 2015. On February 18, 2015, Barclays Bank PLC delivered a “Notice of Extension” to TD Bank (trustee for the bonds), to extend the “stated expiration date” in the LOC to March 20, 2018.
The letter of credit agreements for the 2010 Series A and Series C variable rate bonds were extended to August 1, 2016 and June 16, 2016, respectively. (The 2010 Series A and C LOCs were terminated in July and June 2016, respectively.)
Interest on all of the Authority’s fixed rate debt (revenue bonds and port district project bonds issued in 1999, 2010, 2012, and 2013) is payable semi-annually on January 1 and July 1 in each year. Interest on the 2008 and 2010 Revenue Refunding Bonds is payable monthly on the first business day of each month. The Authority is current on all of its monthly debt service payments on all obligations.
Debt Authorized but not Issued: At its August 2013 meeting, the Authority’s Board authorized the issuance, sale and delivery of up to $550,000 in taxable or tax-exempt fixed rate bonds, to fund the 5-year 2013 Capital Plan (DRPA-13-094). This resolution rescinded and repealed all prior resolutions (DRPA-09-064 and DRPA-13-030) and any prior inconsistent resolutions. In December 2013, the Authority issued $476,600 in fixed rate bonds (the 2013 Revenue Bonds) based on this resolution. .
At its September 21, 2016 meeting, the Authority’s Board authorized the Authority to issue Revenue Refunding Bonds “in an aggregate principal amount not to exceed $960.0 million. “to advance refund and redeem all or a portion of the outstanding” 2010 D and 2013 Revenue Bonds, “to effect interest cost savings for the Authority, and, to the extent deemed economically advantageous and fiscally prudent, amend, replace or terminate any or all of the Authority’s outstanding Interest Rate Swap Agreements.” Resolution DRPA 16-098 also authorizes, the Authority to refund outstanding Variable Rate Revenue Bonds associated with the Inter Rate Swap Agreements, if deemed advantageous and prudent based on market and other factors. (The “Swap Refunding Bonds, if issued shall be issued as fixed rate bonds in an aggregate principal amount ..”, not to exceed $600.0 million.)
As of December 31, 2016, approximately $1,033,400 remains as authorized, but not issued. This authorization produces flexibility to the Authority to engage in the aforementioned transactions, under the right conditions, but does not obligate the Authority to execute any of the aforementioned transactions.
Page 47
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
Bond Ratings:
Moody’s Investors Service Bond Ratings (Moody’s): Concurrent with the issuance of the $153,030 in Port District Project Refunding Bonds, on November 30, 2012, Moody’s affirmed the ratings on all Authority Revenue and Port District Project Bonds; however, the outlook improved from “negative” to “stable” on all bonds. (This represented the first change in Moody’s ratings since it had assigned a “negative” outlook on all the Authority’s bonds in March of 2010).
Concurrent with the Authority’s issuance of the $476,600 in new revenue bonds, in its report dated November 22, 2013; Moody’s assigned a rating of “A3” to the 2013 Revenue Bonds, and affirmed its existing ratings on all Authority bonds (revenue bonds at “A3”, port district bonds at “Baa3”). The outlook remains at “stable” for all bonds. On December 11, 2015, Moody’s affirmed its ratings on all Authority bonds. As of December 31, 2016, these ratings and outlook remain in place.
Standard & Poor’s Ratings Services Bond Ratings (S&P): Concurrent with the issuance of $153,030 in Port District Project Refunding Bonds, on November 30, 2012, S&P affirmed the ratings on all Authority Revenue and Port District Project Bonds; however, the outlook improved from “stable” to “positive” on all bonds. (This represented the first change in S&P’s ratings outlook since it had assigned a “stable” outlook on all the Authority’s bonds since July 2009). Concurrent with the Authority’s issuance of $476,600 in new revenue bonds, in its report dated November 27, 2013, S&P assigned a rating of “A” on the new series, and upgraded the Authority’s ratings on both its revenue and refunding bonds (from “A-“ to “A”) and on its port district project bonds (from “BBB-“ to “BBB”). The outlook was “stable” for all Authority bonds.
On December 23, 2014, S&P reaffirmed the Authority’s ratings for all of its Revenue/ Revenue Refunding and Port District Project bonds, at “A” and “BBB,” respectively, with a stable outlook
On April 21, 2016, S&P issued a bond ratings report on the Authority’s debt, using its new joint ratings criteria, wherein the Authority’s PDP Bonds were upgraded from “BBB” to “A-“ (with stable outlook) and the Revenue Bonds were affirmed at “A”, with a stable outlook. S&P cited the Authority’s historical performance against budget, its strong financial stability and liquidity (including its capital “pay-go” fund), and its affordable 5-year capital plan of $728.2 million, as underlying strengths supporting its ratings actions.
As of December 31, 2016, the Authority’s ratings remain unchanged at “A” (Revenue Bonds) and “A-” (Port District Project Bonds), with a “stable outlook”.
Ratings on Jointly Supported Transactions, 2008 Revenue Refunding Bonds: Moody’s Investors Service (“Moody’s”) and Standard & Poor’s Ratings Services, a division of The McGraw-Hill Companies, Inc. (“S&P”), initially assigned their municipal bond ratings to the 2008 Revenue Refunding Bonds based upon the understanding that upon delivery of the 2008A Revenue Refunding Bonds or 2008B Revenue Refunding Bonds, the respective Letter of Credit securing the payment when due of the principal of, or purchase price of 2008A Revenue Refunding Bonds or 2008B Revenue Refunding Bonds tendered for purchase and not otherwise remarketed and interest on the 2008A Revenue Refunding Bonds or 2008B Revenue Refunding Bonds will be delivered by Bank of America, N.A. and TD Bank, N.A., respectively.
The long-term ratings assigned by Moody’s and S&P reflect each organization’s approach to rating jointly supported transactions and are based upon the Direct Pay Letters of Credit provided by Bank of America, N.A. for the 2008A Revenue Refunding Bonds and TD Bank, N.A. for the 2008B Revenue Refunding Bonds. Since a loss to a bondholder of a 2008A Revenue Refunding Bond or a 2008B Revenue Refunding Bond would occur only if both the bank providing the applicable Letter of Credit and the Authority default in payment, Moody’s and S&P have assigned a long-term rating to the 2008 Revenue Refunding Bonds based upon the joint probability of default by both applicable parties.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 12. Funded and Long-Term Debt (Continued)
Ratings on Jointly Supported Transactions, 2008 Revenue Refunding Bonds (Continued): Set forth in the following chart are the jointly supported long term and short term ratings on the 2008 Revenue Refunding Bonds as of December 31, 2016: Long-term Short-term 2008A Revenue Refunding Bonds Moody’s: Aa3 VMIG 1 S&P AA A-1
2008B Revenue Refunding Bonds Moody’s Aa1 VMIG 1 S&P AA+ A-1+ No provider of a Letter of Credit is obligated to maintain its present or any other credit rating and shall have no liability if any such credit rating is lowered, withdrawn, or suspended.
Ratings on Jointly Supported Transactions, 2010 Revenue Refunding Bonds: Moody’s and S&P, initially assigned their municipal bond ratings to the 2010 Revenue Refunding Bonds based upon the understanding that upon delivery of the 2010A Revenue Refunding Bonds, the 2010B Revenue Refunding Bonds or the 2010C Revenue Refunding Bonds, the respective Letter of Credit securing the payment when due of the principal of, or purchase price of the 2010A Revenue Refunding Bonds, the 2010B Revenue Refunding Bonds or the 2010C Revenue Refunding Bonds tendered for purchase and not otherwise remarketed and interest on the 2010A Revenue Refunding Bonds, the 2010B Revenue Refunding Bonds or the 2010C Revenue Refunding Bonds would be delivered by JPMorgan Chase Bank, N.A., Bank of America, N.A. and PNC Bank, N.A. respectively.
In 2013, the existing Direct Pay Letters of Credit provided by JPMorgan Chase Bank, N.A., Bank of America, N.A. and PNC Bank, N.A. were replaced with Direct Pay Letters of Credit provided by Royal Bank of Canada, Barclays Bank PLC and The Bank of New York Mellon, respectively.
The long-term ratings assigned by Moody’s and S&P reflect each organization’s approach to rating jointly supported transactions and are based upon the Direct Pay Letters of Credit provided by Royal Bank of Canada for the 2010A Revenue Refunding Bonds, Barclays Bank PLC for the 2010B Revenue Refunding Bonds and The Bank of New York Mellon for the 2010C Revenue Refunding Bonds. Since a loss to a bondholder of a 2010A Revenue Refunding Bond, a 2010B Revenue Refunding Bond or a 2010C Revenue Refunding Bond would occur only if both the bank providing the applicable Letter of Credit and the Authority default in payment, Moody’s and S&P have assigned a long-term rating to the 2010 Revenue Refunding Bonds based upon the joint probability of default by both applicable parties.
Set forth in the following chart are the jointly supported long term and short term ratings on the 2010 Revenue Refunding Bonds as of December 31, 2016:
Long-term Short-term 2010A-1 Revenue Refunding Bonds Not Rated Not Rated Not Rated 2010A-2 Revenue Refunding bonds Not Rated Not rated Not Rated (Bank Purchase Bonds) 2010B Revenue Refunding Bonds Moody’s Aa3 VMIG 1 S&P AA A-2 2010C Revenue Refunding Bonds Not Rated Not rated Not Rated (Bank Purchase Bonds)
No provider of a Letter of Credit is obligated to maintain its present or any other credit rating and shall have no liability if any such credit rating is lowered, withdrawn, or suspended.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 13. Conduit Debt Obligations
The Authority is authorized to plan, finance, develop, acquire, construct, purchase, lease, maintain, market, improve and operate any project within the Port District including, but not limited to, any terminal, terminal facility, transportation facility, or any other facility of commerce or economic development activity, from funds available after appropriate allocation for maintenance of bridge and other capital facilities. Utilizing this authorization, the Authority has issued certain debt bearing its name to lower the cost of borrowing for specific governmental entities. This debt is commonly referred to as conduit (or non-commitment) debt. Typically, the debt proceeds are used to finance facilities within the Authority's jurisdiction that are transferred to the third party either by lease or by sale.
Note 13. Conduit Debt Obligations (Continued)
The underlying lease or mortgage loan agreement, which serves as collateral for the promise of payments by the third party, calls for payments that are essentially the same as collateral for the promise of payments by the third party, calls for payments that are essentially the same as those required by the debt. These payments are made by the third-party directly to an independent trustee, who is appointed to service and administer the arrangement. The Authority assumes no responsibility for repayment of this debt beyond the resources provided by the underlying leases or mortgage loans.
On October 6, 2015, the remaining Charter School Project Bonds ($5,825) were fully redeemed and are no longer outstanding. As of December 31, 2016, the Authority had no conduit debt obligations related to the LEAP Academy Charter School, Inc.
Note 14. Government Contributions for Capital Improvements, Additions and Other Projects
The Authority receives contributions in aid for financing capital improvements to the rapid transit system from the Federal Transit Administration and other government agencies. Capital improvement grant funds of $2,209 and $36,758 were received during the periods December 31, 2016 and December 31, 2015, respectively. The Authority receives federal and state grants for specific construction purposes that are subject to review and audit by the grantor agencies. Although such audits could result in disallowances under terms of the grants, it is management’s opinion that any required reimbursements will not be material.
Note 15. Contingencies
Public Liability claim exposures are self-insured by the Authority within its self-insured retention limit of $5 million for each occurrence, after which, exists a Claims-made Excess Liability policy with a limit of $25 million per occurrence, and in the aggregate, to respond to any large losses exceeding the self- retention. The Authority, including PATCO, self-insures the initial $1 million self-insured retention, per accident, for Workers’ Compensation claims, after which a $25 million limit of Excess Workers’ Compensation insurance is provided by the policy to respond to significant Worker Compensation injuries. (Note: PATCO was completely self-insured for workers’ compensation claims until 2014 when DRPA-14- 020 approved the purchase of excess workers’ compensation insurance for PATCO.) PATCO self-insures the initial $1 million limit, per accident, for workers’ compensation claims, after which a $5 million limit of excess workers’ compensation insurance is retained to respond to significant claims.
Self-Insurance 12/31/2016 12/31/2015
Beginning balance 4,626$ 4,583$ Incurred claims 3,673 3,518 Payment of claims (4,147) (3,475) Other - administrative fees, recoveries - -
Ending balance 4,152$ 4,626$
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 15. Contingencies (Continued)
The Authority is involved in various actions arising in the ordinary course of business and from workers’ compensation claims. In the opinion of management, the ultimate outcome of these actions will not have a material adverse effect on the Authority’s combined net position and combined results of operations.
The Authority purchases commercial insurance for all other risks of loss, e.g. bridge and non-bridge property, crime, terrorism, etc. The Authority reviews annually, and where appropriate, adjusts policy loss limits and deductibles as recommended by its insurance consultants in response to prevailing market conditions, loss experience, and revenues. Policy loss limits are established with the professional assistance of independent insurance broker consultants to ensure that sufficient coverage exists to accommodate the maximum probable loss that may result in the ordinary course of business. In addition, the amounts of settlements for the last three years have not exceeded the insurance coverage provided in those years.
Per Article 5.11 of the 1998 Bond Indenture, the Authority must certify and submit to the bond trustee, by April 30 of each year, that it has sufficient coverage with regards to “multi-risk insurance” (on DRPA and PATCO facilities), “use and occupancy insurance” (i.e., business interruption), etc. The Authority submitted its annual certification to the bond trustee, prior to the deadline, in April 2016.
Note 16. Commitments
Development Projects: In support of previously authorized economic development projects, the DRPA’s Board of Commissioners authorized loan guarantees to various banks to complete the financing aspects of a particular project. The Authority’s Board authorized loan guarantees in an amount not to exceed $27,000, prior to 2011 when the Board stopped funding new economic development projects.
Home Port Alliance Loan Guarantee: On June 6, 2012, the Authority negotiated a three-year extension of the existing $900 loan guarantee that supports a loan from TD Bank, N.A. to the Home Port Alliance for the Battleship New Jersey. The loan guarantee expired on June 6, 2015.
In April 2015,the Authority’s Board authorized the Authority to extend the loan guaranty for a ten-year period (DRPA-15-048) in the amount of $800. As of December 31, 2016, this is the only outstanding loan guarantee. The Authority has made no cash outlays related to this guarantee.
Community Impact: The Authority has an agreement with the City of Philadelphia (City) for Community Impact regarding the PATCO high-speed transit system (“Locust Street Subway Lease”). The agreement expires on December 31, 2050. In 2016, the base amount payable to the City totaled $2,287 as adjusted for cumulative increases in the Consumer Price Index (CPI) between 1999 and 2015. Base payments remaining in 2017 shall equal the previous year’s base payment adjusted by any increase in the CPI for that year. For the years 2018 through 2050, the annual base payment shall equal one dollar.
In addition, for the duration of the lease, the Authority is required to annually create a PATCO Community Impact Fund in the amount of $500, with payment of such fund to be divided annually between communities within the Commonwealth and the State, based on PATCO track miles in the respective states.
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 16. Commitments (Continued):
Community Impact (Continued): The estimated minimum commitment, adjusted for the effect of the increase in the CPI at December 31, 2016, is as follows:
Year Amount 2017 3,827 2018 500 2019 500 Thereafter 15,500 20,327$ 20,327$
OCIP Letters of Credit: In May 2008, the Authority entered into two new separate irrevocable standby Letters of Credit (LOC) with TD Bank, N.A. (formerly Commerce Bank) and Wachovia Bank in support of the Authority’s “Owner Controlled Insurance Program (OCIP).” Under this program, the Authority purchased coverage for all contractors working on major construction projects.
The Letter of Credit with Wells Fargo Bank (formerly Wachovia Bank) was for a four-year term in the amount of $5,000 with an expiration date of May 7, 2012. The Letter of Credit with TD Bank, N.A. (formerly Commerce Bank) was in an initial amount of $3,015 and automatically increased annually each May, in the amount of $816, until it expired on May 7, 2012.
During 2012, the Authority extended its OCIP for a six-month period. As a consequence, in consultation with the insurance carrier, the Authority’s LOC requirement supporting the program was reduced by $5,000. The Letter of Credit with TD Bank, N.A. was renewed on May 7, 2012 in the amount of $5,462 to expire on December 31, 2013, and again renewed on December 11, 2013 to expire December 31, 2014. The OCIP Letter of Credit with Wells Fargo Bank, in the amount of $5,000, was not renewed.
At its April 12, 2014 meeting, the Authority’s Board passed resolution DRPA-14-052 to extend the OCIP from June 30, 2014 to December 31, 2014. In December 2014, the Authority extended the $5,462 letter of credit with TD Bank, to expire on December 31, 2015; however, prior to year-end 2015, the Authority renewed the LOC with TD Bank with an expiration date of December 31, 2016.
The LOC was subsequently renewed at a lower principal amount in December.2016. As of December 31, 2016 the unused amount of the Letter of Credit totaled $800. No drawdowns have been made against any Letter of Credit.
Direct Pay Letters of Credit (2008 Revenue Refunding Bonds): The Authority currently has one remaining LOC associated with the 2008 Revenue Refunding Bonds.
The Authority’s 2008 Revenue Refunding Bonds (Series B), are secured by an irrevocable transferable Direct Pay Letter of Credit (DPLOC) issued by TD Bank, N.A., in the initial amount of $191,800, respectively. The Authority entered into separate Reimbursement Agreements with each credit provider to facilitate the issuance of said DPLOC. Each Letter of Credit is in an original stated amount which is sufficient to pay the unpaid principal amount of and up to fifty-three (53) days of accrued interest (at a maximum interest rate of 12%) on the related 2008B Revenue Refunding Bonds, when due, and the Purchase Price of the 2008B Revenue Refunding Bonds tendered or deemed tendered for purchase and not remarketed. The Credit Provider for the 2008B Revenue Refunding Bonds is only responsible for payments with respect to the 2008B Revenue Refunding Bonds for which the 2008B Letter of Credit was issued. The 2008B Letter of Credit was renewed in July of 2010 and which expired in July of 2013.
Page 52
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 16. Commitments (Continued):
Direct Pay Letters of Credit (2008 Revenue Refunding Bonds) (Continued): As described in the Official Statement for the 2008 Revenue Refunding Bonds, “any draw under Letter of Credit for principal, interest or Purchase Price creates a reimbursement obligation on the part of the Authority that is secured by the 1998 Revenue Bond Indenture on a parity basis with the 2008 Revenue Refunding Bonds.” (Additional information related to this transaction and the accompanying Letters of Credit can be found under Note 12).
The letter of credit for TD Bank, N.A. expires on December 31, 2017.
Letter of Credit Provider Ratings: Ratings for TD Bank as of December 31, 2016 is as follows:
Long-Term Short-Term Moody's S&P Fitch Moody's S&P Fitch TD Bank, N.A. (Series B) Aa1 AA- AA P-1 A-1+ F1+ Negative Stable Stable
When originally issued, the Authority’s 2010 Revenue Refunding Bonds (Series A, B and C), were secured by irrevocable transferable Direct Pay Letters of Credit (DPLOC) issued by three credit providers, the Bank of America, N.A., JP Morgan Chase Bank, N.A. and PNC Bank, N.A. in the initial amounts of $152.6 million, $152.6 million and $50.9 million, respectively. The Authority entered into separate Reimbursement Agreements with each credit provider to facilitate the issuance of said DPLOCs. These DPLOC’s were terminated in March 2013, and replaced with new letters of credit from Royal Bank of Canada (Series A), Barclay’s Bank PLC (Series B), and Bank of New York Mellon (Series C).
The letter of credit with Barclays was to expire on March 20, 2015. However on February 18, 2015, Barclays Bank PLC (Series B) delivered a “Notice of Extension” to TD Bank (Trustee for bonds), to extend the “stated Expiration Date” for the LOC to March 20, 2018.
The letters of credit with Royal Bank and BNY Mellon were to expire on March 18, 2016 and March 18, 2016, respectively. As mentioned earlier, these two letters of credit were extended until August 1, 2016 and June 16, 2016, respectively. (Note: The LOC with BNY Mellon expired on June 16 and was replaced with a LIBOR-Indexed direct purchase with Wells Fargo Bank. Similarly, the LOC with Royal Bank was terminated and replaced by two LIBOR-Indexed direct purchase loans with the B of A and TD Bank, N.A.).
Direct Pay Letters of Credit (2010 Revenue Refunding Bonds) (Continued):Each Letter of Credit is an irrevocable transferable direct-pay obligation of the respective issuing Credit Provider to pay to the Trustee, upon request and in accordance with the terms thereof, amounts sufficient to pay the unpaid principal amount and up to fifty-three (53) days (or such greater number of days as required by the rating agencies) days’ accrued interest (at the maximum interest rate of 12%) on the related 2010 A Revenue Refunding Bonds or 2010 B Revenue Refunding Bonds when due, whether at the stated maturity thereof or upon acceleration or call for redemption, and amounts sufficient to pay the Purchase Price of the 2010 A Revenue Refunding Bonds or the 2010 B Revenue Refunding Bonds, as applicable, tendered for purchase and not remarketed. A draw under a Letter of Credit for principal and interest or Purchase Price creates a Reimbursement Obligation (as defined in the 1998 Revenue Bond Indenture) on the part of the Authority.
Letter of Credit Provider Ratings: Ratings for this banks as of December 31, 2016 are as follows:
Long-Term Short-Term
Moody's S&P Fitch Moody's S&P Fitch Barclay's Bank PLC A1 A- A P-1 A-2 F1 Negative Negative Stable
Page 53
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 16. Commitments (Continued)
Contractual Commitments: As of December 31, 2016, the Authority had board-approved contracts with remaining balances as follows: Total Benjamin Franklin Bridge: Bridge, Building and Pavement Repairs and Inspection 2,209$ Temporary Toll, Clerical, Administration and Custodial Workers 1,056 Toll, Revenue, Transportation, Processing and Systems Upgrade 3,703 ERP Consulting Services 1,557.57 Engineering Services - Program Management and Task Orders 2,111 Other 300 Walt Whitman Bridge: Deck Design, Construction, Rehabilitation and Inspection 25,872 Suspension Rope Investigation and Painting 36,376 Toll Plaza Substructure, Pavement and Other Repairs 2,749 Commodore Barry Bridge: Bridge Painting Phase I & II and Inspection 591 Other 476 PATCO System: Car Overhaul Program 84,710 Track Utility Vehicle 302 Westmont & Lindinwald Viaduct and Track Rehabilitation 6,229 Center Tower Relocation & Rehabilitation 1,407 Other 4,010 Other: One Port Center Upgrades and Gateway Remedial Investigation 45 Other Equipment and System Upgrades. Professional Services and Maintenance 810 17 4,513$ 174,513$ Note 17. Bridge and PATCO Fare Schedules
Bridge Fares: On July 1, 2011, the approved new bridge toll schedule was implemented as follows:
Class 1 - Motorcycle 5.00$ Class 2 - Automobile 5.00 Class 3 - Two Axle Trucks 15.00 Class 4 - Three Axle Trucks 22.50 Class 5 - Four Axle Trucks 30.00 Class 6 - Five Axle Trucks 37.50 Class 7 - Six Axle Trucks 45.00 Class 8 - Bus 7.50 Class 9 - Bus 11.25 Class 10 - Senior Citizen (with 2 tickets only) 2.50 Class 13 - Auto with Trailer (1 axle) 8.75
PATCO Passenger Fares: On July 1, 2011, a new fare schedule was implemented as follows:
Lindenwold/Ashland/Woodcrest 3.00$ Haddonfield/Westmont/Collingswood 2.60 Ferry Avenue 2.25 New Jersey 1.60 City Hall/Broadway/Philadelphia 1.40
Off-Peak Reduced Fare Program 0.70 Page 54
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 17. Bridge and PATCO Fare Schedules (Continued)
As noted above, PATCO has a federally mandated reduced off-peak fare program for “elderly persons and persons with disabilities.” These off-peak rates increased from $0.62/trip to $0.70/trip.
In December 2014, the Authority’s Board of Commissioners passed DRPA-14-147 (DRPA Resolution Authorizing Deferral of Biennial CPI toll increase) which deferred the CPI-indexed biennial toll increase from January 1, 2015 to January 1, 2017.
At its July 2015 meeting, the Authority’s Board approved a resolution, DRPA 15-090, to re-implement an $18 credit/18 trips per month for commuter passenger vehicles in the NJ E-ZPass system (the Authority is a member of this consortium). Programming to implement this initiative was finalized and the new frequent bridge user discount program became effective on December 1, 2015. In January 2016, frequent users received their first credit since reintroduction of the program. (Approximately, $1.7 million was credited to customer accounts based on activity thru December 2016).
Note 18. New Governmental Accounting Pronouncements
The Governmental Accounting Standards Board (GASB) has issued several statements that have effective dates that may impact future financial presentations. Management has not completed the process of evaluating the impact that the following statements will have on the financial statements but has determined that the effect of implementing GASB Statements No. 72 and No. 75 will be material to the financial statements and or note disclosures.
Statement No. 72, Fair Value Measurement and Application. This Statement addresses accounting and financial reporting issues related to fair value measurements. The definition of fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. This Statement provides guidance for determining a fair value measurement for financial reporting purposes. This Statement also provides guidance for applying fair value to certain investments and disclosures related to all fair value measurements. The Statement will become effective for the Authority for the year ending December 31, 2016.
Statement No. 73, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68, and Amendments to Certain Provisions of GASB Statements 67 and 68. The objective of this Statement is to improve the usefulness of information about pensions included in the general purpose external financial reports of state and local governments for making decisions and assessing accountability. The Statement will become effective for the Authority for the year ending December 31, 2016.
Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions. The primary objective of this Statement is to improve accounting and financial reporting by state and local governments for postemployment benefits other than pensions (other postemployment benefits or OPEB). It also improves information provided by state and local governmental employers about financial support for OPEB that is provided by other entities. The Statement will become effective for the Authority for the year ending December 31, 2018.
Statement No. 78, Pensions Provided through Certain Multiple-Employer Defined Benefit Pension Plans. The objective of this Statement is to address a practice issue regarding the scope and applicability of Statement No. 68, Accounting and Financial Reporting for Pensions. This issue is associated with pensions provided through certain multiple-employer defined benefit pension plans and to state or local governmental employers whose employees are provided with such pensions. The Authority elected to early implement this Statement during 2015 due to its involvement with the Teamsters Pension Plan of Philadelphia and Vicinity (refer to Note 9 for details).
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DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 19. Blended Component Unit
Port Authority Transit Corporation (PATCO) is a wholly-owned subsidiary of the DRPA, established to operate and maintain the rapid transit system owned and constructed by DRPA. PATCO and DRPA share the same Board of Commissioners. A financial benefit or burden relationship exists between DRPA and PATCO as DRPA subsidizes the losses of PATCO and intends to continue to do so. The financial results of PATCO have been blended with those of DRPA in the financial statements.
Rent of Transit System Facilities: All rapid transit system facilities used by PATCO are leased from the Authority, under terms of an agreement dated April 18, 1969 and amended June 3, 1974. The lease requires PATCO to operate and maintain the Locust-Lindenwold line. The terms of the amended agreement, which was made retroactive to January 1, 1974, and which is to continue from year to year, provide that PATCO pay a minimum annual rental of $6,122, which approximates the sum of the annual interest expense to the Authority for that portion of its indebtedness attributable to the construction and equipping of the leased facilities plus the provision for depreciation of the rapid transit facilities as recorded by the Authority. In addition, the lease requires PATCO to pay to the Authority any net earnings from operations for the Locust-Lindenwold line less a reasonable amount to be retained for working capital and operating reserves.
PATCO’s outstanding liability to the DRPA for period January 1, 1974 to December 31, 2016 related to this agreement totals $263,096
Net Position: The net position totaling ($714,224) and ($685,519) as of December 31, 2016 and December 31, 2015, respectively, represents the total losses for PATCO since inception.
Condensed combining financial information applicable to DRPA and PATCO as of and for the year ended December 31, 2016 is as follows:
December 31, 2016 DRPA PATCO Total Current assets 801,979$ 19,610$ 821,589$ Receivable from primary government (6,122) 6,122 Noncurrent assets 81,161 81,161 Capital assets 1,491,244 1,491,244 Other assets 13,036 13,036 Total assets 2,381,297 25,732 2,407,029
Deferred outflows of resources 101,944 1,838 103,782
Total assets and deferred outflows of resources 2,483,241 27,570 2,510,811 Current liabilities 123,473 12,384 135,857 Payables to primary government: Lease agreement (263,096) 263,096 Advances from DRPA (434,076) 434,076 Noncurrent liabilities 1,674,984 31,490 1,706,475 Total liabilities 1,101,285 741,047 1,842,332
Deferred inflows of resources 2,851 747 3,598
Total net position 1,379,105$ (714,224)$ 664,881$
Page 56
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 19. Blended Component Unit (Continued)
Condensed combining financial information applicable to DRPA and PATCO as of and for the year ended December 31, 2016 is as follows:
December 31, 2016 DRPA PATCO Total
Operating revenues Bridge revenues 326,452$ 326,452$ Transit systems 28,015$ 28,015 Other 216 216
Total operating revenues 326,668 28,015 354,684 Operating expenses Operations 100,494 51,909 152,403 Depreciation 58,618 58,618 Total operating expenses 159,111 51,909 211,021 Operating income 167,557 (23,894) 143,663 Nonoperating revenues (expenses) Interest expense/income (66,572) (66,572) Lease rental 6,122 (6,122) Other (4,100) 1,311 (2,789) Total nonoperating revenues (expenses) (64,550) (4,811) (55,604)
Capital contributions 2,209 2,209 Change in net position 105,216 (28,705) 76,511 Net position, January 1 1,273,889 (685,519) 588,370
Net position, December 31 1,379,105$ (714,224)$ 664,881$
December 31, 2016 DRPA PATCO Total Net cash provided by (used in) operating activities 230,828$ (16,928)$ 213,900$ Net cash provided by (used in) provided by noncapital financing activities (20,255) 18,183 (2,072) Net cash provided by (used in) capital and related financing activities (250,769) (250,769) Net cash provided by (used in) investing activities 54,269 54,269 Net increase in cash and cash equivalents 14,074 1,255 15,329 Cash and cash equivalents, January 1 28,709 1,016 29,725
Cash and cash equivalents, December 31 42,783$ 2,271$ 45,053
Page 57
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 19. Blended Component Unit (Continued)
Condensed combining financial information applicable to DRPA and PATCO as of and for the year ended December 31, 2015 is as follows:
December 31, 2015 DRPA PATCO Total
Current assets 779,690$ 10,785$ 790,475$ Receivable from primary government (3,422) 3,422 Noncurrent assets 153,259 153,259 Capital assets 1,425,817 1,425,817 Other assets 13,818 13,818 Total assets 2,369,162 14,207 2,383,369 Deferred outflows of resources 125,980 1,838 127,818 Total assets and deferred outflows of resources 2,495,142 16,045 2,511,187
Current liabilities 117,579 7,784 125,363 Payables to primary government: Lease agreement (256,974) 256,974 Advances from DRPA (409,878) 409,878 Noncurrent liabilities 1,767,676 26,181 1,793,857 Total liabilities 1,218,403 700,817 1,919,220 Deferred inflows of resources 2,850 747 3,597
Net investment in capital assets 203,366 203,366 Restricted 219,485 219,485 Unrestricted 851,038 (685,519) 165,519
Total net position 1,273,889$ (685,519)$ 588,370$
Page 58
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 19. Blended Component Unit (Continued)
Condensed combining financial information applicable to DRPA and PATCO as of and for the year ended December 31, 2015 is as follows (continued):
December 31, 2015 DRPA PATCO Total Operating revenues Bridge revenues 313,675$ 313,675$ Transit systems 26,604$ 26,604 Other 1,015 1,015 Total operating revenues 314,690 26,604 341,294 Operating expenses Operations 100,093 49,259 149,352 Depreciation 57,614 57,614 Total operating expenses 157,707 49,259 206,966 Operating income 156,983 (22,655) 134,328 Nonoperating revenues (expenses) Interest expense (75,792) (75,792) Economic development activities (4,167) (4,167) Lease rental 6,122 (6,122) Other 10,478 680 11,158 Total nonoperating revenues (expenses) (63,359) (5,442) (68,801)
Capital contributions 36,758 - 36,758 Change in net position 130,382 (28,097) 102,285
Net position, January 1 1,232,269 (644,424) 587,845 Cumulative effect of change in accounting principles (88,762) (12,998) (101,760) Net position, December 31 1,273,889$ (685,519)$ 588,370$
December 31, 2015 DRPA PATCO Total Net cash provided by (used in) operating activities 205,969$ (23,784)$ 182,185$ Net cash provided by (used in) provided by noncapital financing activities (19,177) 23,738 4,561 Net cash provided by (used in) capital and related financing activities (227,562) (227,562) Net cash provided by (used in) investing activities 36,245 36,245
Net increase in cash and cash equivalents (4,525) (46) (4,571) Cash and cash equivalents, January 1 33,234 1,062 34,296 Cash and cash equivalents, December 31 28,709$ 1,016$ 29,725$
Page 59
DELAWARE RIVER PORT AUTHORITY Notes to Combined Financial Statements For the Period Ended December 31, 2016 (dollars expressed in thousands)
Note 20. Subsequent Events
Deferral of Bi-ennial Toll Increase – in January 2017, the Authority approved DRPA #17-002, which authorized the deferral of the CPI –index based biennial toll increase (originally passed as DRPA#08-064) The toll increase was deferred from January 1, 2017 to January 1, 2019.
Page 60
Schedule 1 DELAWARE RIVER PORT AUTHORITY CASH & CASH EQUIVALENTS December 31, 2016
REVENUE FUND: Cash on hand: Undeposited Tolls and Ticket Sales 736$ Santander Bank, N.A. 1,005,835 TD Bank N.A. 1,709,371 Bank of America, N.A. 507,851 Bank Of New York Mellon, N.A. 1,186,915 Wells Fargo Bank, N.A. 1,772,749 6,183,457$
1998 PORT DISTRICT PROJECT FUND: Santander Bank, N.A. 4,108$
1999 PORT DISTRICT PROJECT FUND: Wells Fargo Bank, N.A. 473,158$
1999 PROJECT FUND: Santander Bank, N.A. 59,566$
GENERAL FUND: Cash on Hand - Change and Working Funds for PATCO Transit System Stations 207,330 Wells Fargo Bank, N.A. 2,526,705 Santander Bank, N.A. 8,667,144 Bank Of New York Mellon, N.A. 142,229 TD Bank N.A. 26,789,637 38,333,046
Total $45,053,334
Page 61 Schedule 2 DELAWARE RIVER PORT AUTHORITY INVESTMENTS December 31, 2016 Par Value Fair Value REVENUE FUND: AIM Money Market $ 7,130,613 7,130,613 Mellon Bank Money Market 0 0 $ 7,130,613 7,130,613 MAINTENANCE RESERVE FUND (Restricted): Goldman Sachs Money Market $ 4,985,593 4,985,593 1999 PDP DEBT SERVICE FUND (Restricted): Federated Treasury Cash Series II $ 5,010,234 5,010,234 2012 PDP DEBT SERVICE FUND (Restricted): Goldman Sachs Money Market $ 9,716,769 9,716,769 2010 DEBT SERVICE FUND (Restricted): Goldman Sachs Money Market $ 7,717,595 7,717,595 2013 DEBT SERVICE FUND (Restricted): Goldman Sachs Money Market $ 11,831,615 11,831,615 2008 DEBT SERVICE FUND (Restricted): Goldman Sachs Money Market $ 20,001,298 20,001,298 1998B BOND RESERVE FUND (Restricted): Goldman Sachs Money Market $ 72,382,899 72,382,899 BNP Paribas Paper due 01/03/2017 (includes accrued interest) 40,830,000 40,817,372 $ 113,212,899 113,200,271 2010 REVENUE REFUNDING DEBT SERVICE FUND (Restricted): Goldman Sachs Money Market $ 23,166,741 23,166,741 2012 PORT DISTRICT DEBT SERVICE RESERVE FUND (Restricted): BNP Paribas Paper due 01/03/2017 (includes accrued interest) $ 10,745,000 10,741,677 Goldman Sachs Treasury Obligation Money Market 7,434,228 7,434,228 $ 18,179,228 18,175,905 GENERAL FUND: AIM Money Market $ 96,133,291 96,133,291 PFM Cash Reserve Money Market 507,604 507,604 UBS Investments 35,671,614 32,920,326 Morgan Stanley / Dean Witter Investments 27,246,630 27,295,396 Swarthmore Group Investments 54,732,788 54,815,506 Haverford Trust Investments 11,930,814 5,494,760 Haverford Trust C/D 6,439,044 6,439,044 TD Bank Investment Account 13,687,512 13,687,512 WF Cap Res Pay-as-You-Go Money Market 291,249,763 291,249,763 US Treasury Bills due 01/03/17 2,665,000 2,665,092 Unrealized loss on investments (2,401,474) (2,401,474) $ 537,862,584 528,806,819 1998 PORT DISTRICT PROJECT FUND: PFM Cash Reserve Money Market $ 314 314 1999 PORT DISTRICT PROJECT FUND Goldman Sachs Money Market $ 6,664,934 6,664,934 2001 PORT DISTRICT PROJECT FUND: Goldman Sachs Money Market $ 688,300 688,300 2013 REVENUE BOND PROJECT FUND: Wells Fargo Money Markets $ 81,160,500 81,160,500 Total investments $ 847,329,218 838,257,501 Page 62 Schedule 3 DELAWARE RIVER PORT AUTHORITY INTEREST INCOME BY FUND
Year Ended
12/31/2016 12/31/2015 Revenue Fund $ 379,258 $ 365,031 Maintenance Reserve Fund 147,917 149,151 1998 Port Project Fund 1 0 1999 Port Project Fund 3,027 1,223 2001 Port Project Fund 54 58 1998 Port District Debt Service Fund 312 285 2010 Debt Service Fund A, B, C 713 668 2010 Debt Service Fund D 174 302 1998 Bond Reserve Fund 2,359,456 2,340,952 2012 Port Debt Service Reserve Fund 620,209 615,347 2008 Debt Service Fund 617 578 2013 Project Fund 517,348 201,998 2013 Debt Service Fund 384 347 General Fund 3,692,448 3,773,404 $ 7,721,919 $ 7,449,345
Page 63 Schedule 4
DELAWARE RIVER PORT AUTHORITY BRIDGE REVENUES AND OPERATING EXPENSES FOR THE YEARS & PERIODS INDICATED
Year Ended Fourth Quarter 12/31/2016 12/31/2015 2016 2015 BENJAMIN FRANKLIN BRIDGE Operating Revenues Bridge Tolls 101,033,079$ 97,738,720$ 23,772,553$ 24,304,642$ Other Operating Revenues 6,633,128 6,406,731 2,130,935 1,730,469 Total Operating Revenues 107,666,207 104,145,452 25,903,488 26,035,111 Operating Expenses 14,101,448 14,057,232 4,295,253 3,902,426 Net Operating Income 93,564,760 90,088,220 21,608,235 22,132,685
WALT WHITMAN BRIDGE Operating Revenues Bridge Tolls 123,340,617 122,648,990 29,177,116 30,719,528 Other Operating Revenues 41,258 28,427 6,021 4,730 Total Operating Revenues 123,381,874 122,677,417 29,183,137 30,724,258 Operating Expenses 16,503,552 15,619,673 4,803,085 4,495,455 Net Operating Income 106,878,322 107,057,744 24,380,052 26,228,803
COMMODORE BARRY BRIDGE Operating Revenues Bridge Tolls 55,289,867 52,086,568 13,316,452 13,032,163 Other Operating Revenues 194 - 56 - Total Operating Revenues 55,290,061 52,086,568 13,316,508 13,032,163 Operating Expenses 7,394,778 7,309,379 2,248,928 2,040,212 Net Operating Income 47,895,283 44,777,190 11,067,580 10,991,952
BETSY ROSS BRIDGE Operating Revenues Bridge Tolls 40,114,159 34,766,220 10,476,364 9,458,724 Other Operating Revenues 241 - 57 - Total Operating Revenues 40,114,400 34,766,220 10,476,420 9,458,724 Operating Expenses 7,590,836 7,521,438 2,213,693 2,008,104 Net Operating Income 32,523,564 27,244,782 8,262,728 7,450,620
COMBINED TOTALS Operating Revenues: Bridge Tolls 319,777,722$ 307,240,499$ 76,742,485$ 77,515,057$ Other 6,674,821 6,435,159 2,137,068 1,735,199 Total Operating Revenues 326,452,543 313,675,658 78,879,553 79,250,256 Operating Expenses 45,590,614 44,507,721 13,560,958 12,446,196 Net Operating Income $ 280,861,928 $ 269,167,937 $ 65,318,595 $ 66,804,060
Page 64 Schedule 5 DELAWARE RIVER PORT AUTHORITY ECONOMIC DEVELOPMENT ACTIVITY FOR THE YEAR ENDED DECEMBER 31, 2016
2016 YTD Activity Year Ended (New Loans and 12/31/16 12/31/15 Principal Payments) ECONOMIC DEVELOPMENT LOANS: Cooper River Boathouse 611,030$ 658,997$ (47,966)$ LEAP Academy - - - Victor Lofts - - - Camden Aquarium 13,215,498 13,715,838 (500,340) Home Line Furniture - 168,408 (168,408) Total Loans 13,826,528$ 14,543,242$ (716,714)$
Provision for loan losses (1,344,551)$ (1,344,551)$ -$
Total Loans per Balance Sheet - Net $ 12,481,977 $ 13,198,692 $ (716,714)
Page 65 DRPA BOARD MINUTES DELAWARE RIVER PORT AUTHORITY
BOARD MEETING
One Port Center 2 Riverside Drive Camden, NJ 08103 Wednesday, March 15, 2017
PRESENT
Pennsylvania Commissioners Ryan Boyer, Chairman of DRPA/PATCO Boards Marian Moskowitz (via telephone) Carl Singley, Esq. (via telephone) Gary Masino Joseph Martz Donna Powell John Dougherty (for Pennsylvania Auditor General Eugene DePasquale) Kathryn Cerulli Joyce, Esq. (for Pennsylvania Treasurer Joseph Torsella; via telephone)
New Jersey Commissioners Jeffrey Nash, Esq., Vice Chairman Albert Frattali E. Frank DiAntonio Charles Fentress Richard Sweeney Tamarisk Jones (via telephone)
DRPA/PATCO Staff John Hanson, Chief Executive Officer, DRPA / President, PATCO Maria Wing, Deputy Chief Executive Officer Raymond J. Santarelli, General Counsel and Corporate Secretary Stephen Holden, Deputy General Counsel Kathleen Vandy, Assistant General Counsel Richard Mosback, Assistant General Counsel Monica Gibbs, Assistant General Counsel James White, Chief Financial Officer Toni P. Brown, Chief Administrative Officer Robert P. Hicks, Chief Operating Officer Vijay Pandya, Manager, Construction & Maintenance, Engineering Barbara Holcomb, Manager, Capital Grants Michael Williams, Acting Director, Corporate Communications and Community Relations Christina Maroney, Director, Strategic Initiatives
Page 1 of 7 DRPA/PATCO Staff (Continued) Timothy Johnson, IS Consultant Valerie Bradford, Bridge Director, Benjamin Franklin and Betsy Ross Bridges Larry Walton, Bridge Director, Walt Whitman and Commodore Barry Bridges John Rink, General Manager, PATCO Rohan Hepkins, Assistant General Manager, PATCO John Lotierzo, Director of Finance, DRPA Orville Parker, Budget/Financial Analysis, Finance Darlene Callands, Manager, Community Relations Mark Ciechon, Director of Finance, PATCO David Aubrey, Manager, Internal Audit Susan Squillace, Manager, Procurement and Stores Amy Ash, Manager, Contract Administration Steve Reiners, Director, Fleet Management Sheila Milner, Administrative Coordinator, Corporate Secretary Elizabeth Saylor, Administrative Coordinator, Corporate Secretary Nancy Farthing, Executive Assistant to the CEO Dawn Whiton, Executive Assistant to the CEO and Deputy CEO
Others Present Thomas Huth, Associate Counsel, New Jersey Governor’s Authorities Unit Chelsea Rosebud Guzowski, Director of Economic & Strategic Initiatives, Pennsylvania Governor’s Office of the Budget David Rapuano, Esq., Archer & Greiner (New Jersey Counsel) Alan Kessler, Esq., Duane Morris LLP (Pennsylvania Counsel) Jessica Priselac, Esq., Duane Morris LLP (Pennsylvania Counsel) Jane Golden, Executive Director, Philadelphia Mural Arts Program Gabriela Raczka, Philadelphia Mural Arts Program Tony DeSantis, Citizens Advisory Committee Arnold Alston, Vice President, Wells Fargo JoEllyn Powell, Senior Vice President, Wells Fargo Pam Boyd, Thomas Boyd Communications John Stephenson Joe Quigley
OPEN SESSION
Notice The Corporate Secretary announced that pursuant to its by-laws, public notice of this meeting of the DRPA Board of Commissioners had been given by posting proper notice in the lobby at One Port Center and by issuing proper notice to the public and news media.
Page 2 of 7 Swearing In of New Commissioner Corporate Secretary Santarelli swore in Donna Powell as a new DRPA Commissioner from the Commonwealth of Pennsylvania.
Chairman Boyer welcomed Commissioner Powell. He also noted a recent complimentary article concerning DRPA Police Officer Laura Boucher in the Philadelphia Inquirer and thanked Commissioner Singley for his efforts in ensuring that the story of Officer Boucher’s bravery was reported. Finally, Chairman Boyer stated that the public comment portion of the meeting would be deferred to the end of the meeting to allow for members of the public to participate as they may have been delayed due to the inclement weather.
Roll Call Chairman Boyer called the meeting to order at 9:11 a.m. and asked that the Corporate Secretary call the roll. The following Commissioners were present, constituting a quorum: Chairman Boyer, Vice Chairman Nash, DiAntonio, Singley, Frattali, Masino, Powell, Sweeney, Fentress, Martz, Moskowitz, Jones, Dougherty and Joyce.
Report of the Chief Executive Officer CEO Hanson advised that his report stood as submitted, but he wanted to highlight several items. He noted several examples of exemplary stewardship by employees of the DRPA. He reported that the Office of Business Development & Equal Opportunity had distributed the Authority’s various EEO-related policies to all employees and had hosted a community outreach event. Lastly, Mr. Hanson stated that as a condition of receiving federal funding from the Federal Transit Administration (FTA) every three years, the Authority is required to submit to the FTA a Disadvantaged Business Enterprise Goal-Setting Methodology document for review and concurrence. Mr. Hanson reported that the FTA approved the Authority’s 2017-2019 submission.
Mr. Hanson also reported that under his emergency powers he had approved the execution of two contracts; one with Ranstad Technology Services for assistance on the SAP project on a month- to-month basis and another for the repair of two fleet vehicles. Commissioner Masino moved to approve the CEO's Report and Commissioner Martz seconded the motion. There were no questions or comments. All Commissioners in attendance voted in the affirmative, approving the CEO’s Report.
Report of the Chief Financial Officer CFO White advised that his report stood as submitted, but he highlighted several items. Mr. White stated that the 2016 audit is about to begin and they are still finalizing some of the numbers. The Governors report to the legislation of the strategic plan will be moved forward and is required from our Compact. Mr. White indicated that the 2017 unaudited numbers are positive through the month of February. Lastly, he discussed the 2017 Finance Action Plan, including the need to determine whether to renew/extend the LOC agreements with two banks in mid-2017.
Page 3 of 7 Approval of the February 15, 2017, DRPA Board Meeting Minutes Chairman Boyer announced that the minutes of the February 15, 2017, DRPA Board Meeting had been previously provided to the Governors of New Jersey and Pennsylvania and to the DRPA Commissioners. Commissioner Fentress moved to approve the Minutes and Commissioner DiAntonio seconded the motion. There were no comments or corrections. All Commissioners in attendance voted in the affirmative to approve the Minutes.
Receipt and Filing of the Monthly Lists of Payments, Purchase Orders and Contracts Covering the Month of February 2017 Chairman Boyer announced that the Monthly List of Payments and the Monthly List of Purchase Orders and Contracts covering the month of February 2017 were previously provided to all Commissioners. Commissioner Martz moved to receive and file the Lists and Commissioner Frattali seconded the motion. There were no questions or comments. All Commissioners in attendance voted in the affirmative and the motion carried.
Approval of Finance Committee Meeting Minutes of March 1, 2017 Chairman Boyer announced that the Minutes of the Finance Committee meeting of March 1, 2017, were previously provided to all Commissioners. Commissioner Fentress moved to approve the Minutes and Commissioner Sweeney seconded the motion. There were no questions or corrections. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Adoption of Resolution Approved by the Finance Committee on March 1, 2017 Chairman Boyer announced that there was one Resolution from the Finance Committee Meeting of March 1, 2017 for consideration. It is as follows:
DRPA-17-017 Third Party Administrator for the DRPA and PATCO Workers’ Compensation, General Liability/Bodily Injury and Risk Control Services
Commissioner Martz moved to adopt the Resolution and Commissioner Fentress seconded the motion. There were no questions or comments. All Commissioners in attendance voted in the affirmative to adopt the Resolutions.
Approval of Audit Committee Meeting Minutes of March 1, 2017 Chairman Boyer announced that the Minutes of the Audit Committee meeting of March 1, 2017, were previously provided to all Commissioners. Commissioner Fentress moved to approve the Minutes and Commissioner DiAntonio seconded the motion. There were no questions or corrections. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Approval of Operations & Maintenance Committee Meeting Minutes of March 7, 2017 Chairman Boyer announced that the Minutes of the Operations & Maintenance Committee meeting of March 7, 2017, were previously provided to all Commissioners. Commissioner Fentress moved to approve the Minutes and Commissioner Martz seconded the motion. There were
Page 4 of 7 no questions or corrections. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Adoption of Resolutions Approved by the Operations & Maintenance Committee on March 7, 2017 Chairman Boyer announced that there were three Resolutions from the Operations & Maintenance Committee Meeting of March 7, 2017 for consideration. The first Resolution was as follows:
DRPA-17-018 City of Philadelphia Mural Arts Program Agreement For Murals at BFB 5th Street Vehicular & Pedestrian Tunnels
Ms. Jane Golden, Executive Director of the City of Philadelphia Mural Arts Program gave a short presentation on her organization, its impact on the Philadelphia region and its plans for the BFB 5th Street Vehicular and Pedestrian Tunnels. Commissioner Fentress moved to adopt Resolution DRPA-17-018 and Commissioner Frattali seconded the motion. There were no further questions or comments. All Commissioners in attendance voted in the affirmative to adopt the Resolutions.
Chairman Boyer announced that the two other Resolutions from the Operations and Maintenance Committee Meeting of March 7, 2017 were as follows:
DRPA-17-019 2017 Church Requests for Special Event Parking Under the Ben Franklin Bridge in Philadelphia
DRPA-17-020 2017 Charity Event Bridge/Ramp Closures at Ben Franklin, Commodore Barry and Betsy Ross Bridges
Commissioner Fentress moved to adopt the two Resolutions and Commissioner Frattali seconded the motion. There were no questions or comments. All Commissioners in attendance voted in the affirmative to adopt the Resolutions. Vice Chairman Nash noted his abstention from the vote on DRPA-17-020
Approval of Labor Committee Meeting Minutes of March 7, 2017 Chairman Boyer announced that the Minutes of the Labor Committee meeting of March 7, 2017, were previously provided to all Commissioners. Commissioner Frattali moved to approve the Minutes and Commissioner Sweeney seconded the motion. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Approval of Executive Committee Meeting Minutes of March 7, 2017 Chairman Boyer announced that the Minutes of the Executive Committee meeting of March 7, 2017, were previously provided to all Commissioners. Commissioner Frattali moved to approve the Minutes and Commissioner Fentress seconded the motion. There were no questions or corrections. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Page 5 of 7 Adoption of Resolution Approved by the Executive Committee on March 7, 2017 Chairman Boyer announced that there was one Resolution from the Executive Committee Meeting of March 7, 2017, for consideration. It was as follows:
DRPA-17-023 Triennial Election of Officers
Commissioner Fentress moved to adopt the Resolution and Commissioner Frattali seconded the motion. There were no questions or comments. All Commissioners in attendance voted in the affirmative to adopt the Resolutions.
Unfinished Business There was no DRPA Unfinished Business.
Citizens Advisory Committee (CAC) Report Tony DeSantis, speaking on behalf of the CAC, asked for an update on the Ethics Committee and SAP. Mr. Aubrey, Manager of Internal Audit, gave a brief update of the recent activities related to the Ethics Committee and Deputy CEO Wing reported that the DRPA is working with Pennoni Associates on Phase 2 of the SAP Program, the GIS integration.
New Business Chairman Boyer noted that there were two items of New Business for consideration. They were as follows:
DRPA-17-024 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000)
Commissioner Fentress moved to adopt the Resolution DRPA-17-024 and Commissioner Frattali seconded the motion. There were no questions or comments. All Commissioners in attendance voted in the affirmative to adopt the Resolution.
DRPA-17-025 Amendment to License Agreement – Phillips 66 Company
Chairman Boyer asked Mr. Santarelli to discuss DRPA-17-025. Mr. Santarelli stated that the Resolution was a request that the Board authorize a four (4) year extension of the current license agreement with Phillips 66 Company to conduct environmental remediation of property owned by DRPA. The property in question formerly contained a gas station with underground storage tanks and Phillips 66 was required to assess and/or remediate the soil and groundwater prior to DRPA transferring the property to the Camden County Municipal Utilities Authority. Commissioner Sweeney moved to approve Resolution DRPA-17-025 and Commissioner DiAntonio seconded the motion. There were no questions or comments. All Commissioners in attendance voted in the affirmative to adopt the Resolution.
Public Comment There was no public comment.
Page 6 of 7 Meeting Held in Abeyance At 9:59 a.m., Chairman Boyer stated that the DRPA Board meeting would be held in abeyance and the PATCO Board Meeting would convene.
Adjournment With no further business, Commissioner Fentress moved to adjourn the meeting and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the meeting adjourned at 11:49 a.m.
Respectfully submitted,
Raymond J. Santarelli, Esquire General Counsel and Corporate Secretary
Page 7 of 7 DRPA MONTHLY LIST OF PREVIOUSLY APPROVED MONTHLY LIST OF PAYMENTS DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
REMINGTON & VERNICK ENGINEERS, INC. 4TH ST GARAGE CATHODIC PROTECTION D-15-019 $9,361.04 ** 4TH ST GARAGE CATHODIC PROTECTION TOTAL $9,361.04 AVALON FLOORING 6TH FLOOR RECONFIGURATION 25KTHRES $6,734.09 ** KITCHEN WORLD, INC. 6TH FLOOR RECONFIGURATION 25KTHRES $4,738.00 ** LOWES HOME CENTERS INC 6TH FLOOR RECONFIGURATION 25KTHRES $3,323.73 ** STEEL DOORS INC 6TH FLOOR RECONFIGURATION 25KTHRES $195.00 ** 6TH FLOOR RECONFIGURATION TOTAL $14,990.82 UNITED HEALTHCARE AARP RETIREE MEDICAL D-15-112 $119,646.11 AARP RETIREE MEDICAL TOTAL $119,646.11 REMINGTON & VERNICK ENGINEERS, INC. ADM. MAINT & ANNEX ROOF REPLACE D-11-094 $536.10 ** ADM. MAINT & ANNEX ROOF REPLACE TOTAL $536.10 CANON FINANCIAL SERVICES, INC AUTHORITY WIDE COPIERS & PRINTERS D-16-083 $11,906.84 ** AUTHORITY WIDE COPIERS & PRINTERS TOTAL $11,906.84 NAPA AUTO PARTS AUTO ACCESSORIES 25KTHRES $519.48 AUTO ACCESSORIES TOTAL $519.48 ROCCO'S COLLISION, INC. AUTO REPAIRS 25KTHRES $3,764.96 AUTO REPAIRS TOTAL $3,764.96 DALE OXYGEN, INC BFB WELDER 25KTHRES $6,000.00 ** BFB WELDER TOTAL $6,000.00 AECOM TECHNICAL SERVICES, INC. BIENNIAL INSPECTION D-15-019 $17,814.50 ** HAKS ENGINEERS BIENNIAL INSPECTION D-16-018 $46,417.19 MODJESKI AND MASTERS, INC. BIENNIAL INSPECTION D-16-019 $5,495.37 REMINGTON & VERNICK ENGINEERS, INC. BIENNIAL INSPECTION D-16-021 $20,630.43 HNTB CORPORATION BIENNIAL INSPECTION D-16-020 $36,399.34 BIENNIAL INSPECTION TOTAL $126,756.83 BANK OF NEW YORK - MELLON BOND SERVICE BOND RESOLUTIONS $481,396.84 TD BANK, N.A. BOND SERVICE BOND RESOLUTIONS $8,300,027.33 BOND SERVICE TOTAL $8,781,424.17 AECOM TECHNICAL SERVICES, INC. BRB MAINTENANCE PAINTING D-15-146 $37,753.17 ** BRB MAINTENANCE PAINTING TOTAL $37,753.17 THE AZIMUTH GROUP BRIDGE MANAGEMENT AUDIT D-16-115 $36,975.63 BRIDGE MANAGEMENT AUDIT TOTAL $36,975.63 TRI-COUNTY TERMITE & PEST CONTROL BUILDING MAINT SRVS 25KTHRES $255.00 BUILDING MAINT SRVS TOTAL $255.00 ALSTOM TRANSPORTATION, INC. CAR REHAB DESIGN D-10-154 $3,403,349.10 ** STV INCORPORATED CAR REHAB DESIGN D-15-019 $4,622.43 ** DUANE MORRIS LLP CAR REHAB DESIGN D-16-013 $26,450.00 ** RESOLUTION MANAGEMENT CONSULTANTS CAR REHAB DESIGN D-16-028 $53,158.60 ** CAR REHAB DESIGN TOTAL $3,487,580.13 TRANE U.S. INC. CBB TOLL BOOTH HEATING & A/C UNIT 25KTHRES $11,579.99 ** CBB TOLL BOOTH HEATING & A/C UNIT TOTAL $11,579.99 EDWARD C. SMITH CDL LICENSE FEES 25KTHRES $44.00 CDL LICENSE FEES TOTAL $44.00 ROBERT MELIKIAN CITIZEN ADVISORY COMMITTEE EXPENSES 25KTHRES $48.52 VITARELLI'S INC CITIZEN ADVISORY COMMITTEE EXPENSES 25KTHRES $52.50 CITIZEN ADVISORY COMMITTEE EXPENSES TOTAL $101.02 VITARELLI'S INC COMMISSIONER MEETING EXPENSE 25KTHRES $1,690.00 FREE STATE REPORTING, INC. COMMISSIONER MEETING EXPENSE D-14-046 $1,493.74 COMMISSIONER MEETING EXPENSE TOTAL $3,183.74 ELLIOTT-LEWIS COMPUTER EQUIPMENT 25KTHRES $868.00 EMERSON NETWORK POWER, LIEBERT SERV COMPUTER EQUIPMENT 25KTHRES $15,480.11 FORTRESS PROTECTION, LLC COMPUTER EQUIPMENT 25KTHRES $1,260.00 LIBERTY DOOR SYSTEMS LLC COMPUTER EQUIPMENT 25KTHRES $3,257.00 ** PROVANTAGE LLC COMPUTER EQUIPMENT 25KTHRES $4,056.00 SHI INTERNATIONAL CORP COMPUTER EQUIPMENT 25KTHRES $6,037.00 SMARTVUE CORP COMPUTER EQUIPMENT 25KTHRES $516.23 COMPUTER EQUIPMENT TOTAL $31,474.34 THOMSON REUTERS- WEST COMPUTER SOFTWARE 25KTHRES $299.60 COMPUTER SOFTWARE TOTAL $299.60 COURIER POST CONTRACT SERVICE EXPENSE D-12-082 $85.35 COURT LIAISON SERVICES, LLC CONTRACT SERVICE EXPENSE D-14-088 $2,500.00 HRSOFT CONTRACT SERVICE EXPENSE D-16-126 $42,333.00
**Capital Expenditures Page 1 of 8 DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
IRON MOUNTAIN CONTRACT SERVICE EXPENSE D-16-138 $10,379.13 CONTRACT SERVICE EXPENSE TOTAL $55,297.48 UNITED ELEVATOR COMPANY, LLC CONTRACT SERVICES D-15-057 $2,315.00 CONTRACT SERVICES TOTAL $2,315.00 LAZ PARKING CONTRACTED P/T TOLL COLLECTORS D-13-095 $60,790.72 CONTRACTED P/T TOLL COLLECTORS TOTAL $60,790.72 XEROX STATE & LOCAL SOLUTIONS, INC. CONTRACTORS - E-ZPASS VPC D-04-031 $17,203.30 CONTRACTORS - E-ZPASS VPC TOTAL $17,203.30 XEROX STATE & LOCAL SOLUTIONS, INC. CONTRACTORS - E-ZPASS WALK IN CSC D-04-031 $46,127.17 CONTRACTORS - E-ZPASS WALK IN CSC TOTAL $46,127.17 WATTS WINDOW CLEANING CUSTODIAL SERVICES D-13-091 $52,011.40 TEAM CLEAN, INC CUSTODIAL SERVICES D-16-120 $104,286.32 CUSTODIAL SERVICES TOTAL $156,297.72 BENTLEY SYSTEMS, INC. DATA PROCESSING 25KTHRES $199.25 EPLUS TECHNOLOGY, INC. DATA PROCESSING 25KTHRES $2,325.10 G.A. BLANCO & SONS INC. DATA PROCESSING 25KTHRES $8,502.00 POWERDMS, INC. DATA PROCESSING 25KTHRES $6,410.00 SERVER SUPPLY.COM, INC DATA PROCESSING 25KTHRES $3,678.99 SHI INTERNATIONAL CORP DATA PROCESSING 25KTHRES $32,397.05 NETWORKFLEET, INC. DATA PROCESSING D-16-029 $14,212.50 SCHNEIDER ELECTRIC BUILDINGS DATA PROCESSING D-16-084 $7,022.84 DATA PROCESSING TOTAL $74,747.73 PARSONS TRANSPORTATION GROUP INC. DECK CONDITION ASSESSMENT D-15-019 $10,066.35 ** DECK CONDITION ASSESSMENT TOTAL $10,066.35 CORCON, INC. DELEADING/REPAINTING D-15-081 $2,032,114.60 ** JOHNSON, MIRMIRAN & THOMPSON, INC. DELEADING/REPAINTING D-15-098 $371,650.36 ** DELEADING/REPAINTING TOTAL $2,403,764.96 RIGGINS INC. DIESEL FUEL D-16-082 $7,981.32 DIESEL FUEL TOTAL $7,981.32 EMERGI-CLEAN INC DISPOSAL FEES 25KTHRES $285.00 SAFETY-KLEEN SYSTEMS DISPOSAL FEES 25KTHRES $552.27 CLEAN VENTURE, INC. DISPOSAL FEES D-16-076 $4,020.80 DISPOSAL FEES TOTAL $4,858.07 AECOM TECHNICAL SERVICES, INC. DRPA TRUCK PERMIT PROGRAM D-14-077 $98,866.38 ** DRPA TRUCK PERMIT PROGRAM TOTAL $98,866.38 HNTB CORPORATION DRPA WOODCREST PARKING LOT D-14-048 $10,646.66 ** JOHNSON, MIRMIRAN & THOMPSON, INC. DRPA WOODCREST PARKING LOT D-15-019 $40,206.24 ** DRPA WOODCREST PARKING LOT TOTAL $50,852.90 ATLANTIC CITY ELECTRIC ELECTRICITY EXPENSE UTILITY $5,437.13 CITY OF PHILA ELECTRICITY EXPENSE UTILITY $175.03 DIRECT ENERGY MARKETING INC ELECTRICITY EXPENSE UTILITY $9,442.62 PECO - PAYMENT PROCESSING ELECTRICITY EXPENSE UTILITY $33,371.15 PSE&G CO. ELECTRICITY EXPENSE UTILITY $48,517.12 ELECTRICITY EXPENSE TOTAL $96,943.05 REMINGTON & VERNICK ENGINEERS, INC. ELEVATOR REPLACEMENT D-15-019 $3,978.58 ** ELEVATOR REPLACEMENT TOTAL $3,978.58 BURNS ENGINEERING, INC. EMERGENCY GENERATOR D-15-019 $3,240.72 ** ESCO ELECTRIC CONTRS & ENGRS LLC EMERGENCY GENERATOR D-16-110 $40,000.00 ** EMERGENCY GENERATOR TOTAL $43,240.72 NANCY C. FARTHING EMPLOYEE AWARDS 25KTHRES $24.65 EMPLOYEE AWARDS TOTAL $24.65 DELTA DENTAL OF NEW JERSEY, INC. EMPLOYEE DENTAL INSURANCE D-15-105 $27,295.17 EMPLOYEE DENTAL INSURANCE TOTAL $27,295.17 AMERIHEALTH INSURANCE COMPANY EMPLOYEE MEDICAL INSURANCE D-15-104 $661,906.64 EMPLOYEE MEDICAL INSURANCE TOTAL $661,906.64 VISION BENEFITS OF AMERICA EMPLOYEE VISION INSURANCE D-15-106 $2,859.70 EMPLOYEE VISION INSURANCE TOTAL $2,859.70 QUINTEL MANAGEMENT ENTERPRISE RESOURCE PLANNING SYSTEM D-16-041 $506,167.00 ** SAP PUBLIC SERVICES INC ENTERPRISE RESOURCE PLANNING SYSTEM D-16-085 $38,938.22 ** RANDSTAD NORTH AMERICAN INC ENTERPRISE RESOURCE PLANNING SYSTEM D-16-041 $36,000.00 ** STARPOINT SOLUTIONS, LLC ENTERPRISE RESOURCE PLANNING SYSTEM D-16-029 $19,600.00 ** ENTERPRISE RESOURCE PLANNING SYSTEM TOTAL $600,705.22
**Capital Expenditures Page 2 of 8 DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
AUTO SUPERWASH INC EQUIPMENT 25KTHRES $525.00 EPLUS TECHNOLOGY, INC. EQUIPMENT 25KTHRES $555.41 GRAYBAR ELECTRIC CO INC EQUIPMENT 25KTHRES $1,628.94 EQUIPMENT TOTAL $2,709.35 A & A GLOVE & SAFETY CO. EQUIPMENT & TOOLS 25KTHRES $2,377.00 ACE PLUMBING & ELECTRICAL SUPPLIES EQUIPMENT & TOOLS 25KTHRES $857.22 AIRGAS, INC EQUIPMENT & TOOLS 25KTHRES $213.00 ALKO DISTRIBUTORS EQUIPMENT & TOOLS 25KTHRES $100.00 ARBILL INDUSTRIES INC EQUIPMENT & TOOLS 25KTHRES $545.46 ATLANTIC TACTICAL EQUIPMENT & TOOLS 25KTHRES $1,499.10 FRANKLIN - GRIFFITH, LLC EQUIPMENT & TOOLS 25KTHRES $3,142.00 GRAYBAR ELECTRIC CO INC EQUIPMENT & TOOLS 25KTHRES $567.60 K.C. ELECTRONICS DISTRIBUTORS, INC. EQUIPMENT & TOOLS 25KTHRES $253.08 LIVY LLC EQUIPMENT & TOOLS 25KTHRES $1,517.00 PENDERGAST SAFETY EQUIPMENT CO EQUIPMENT & TOOLS 25KTHRES $430.00 PRESSTEK LLC EQUIPMENT & TOOLS 25KTHRES $6,000.00 PUBLIC SAFETY UNLIMITED EQUIPMENT & TOOLS 25KTHRES $657.00 T. FRANK MCCALL'S, INC. EQUIPMENT & TOOLS 25KTHRES $775.92 UNITED ELECTRIC EQUIPMENT & TOOLS 25KTHRES $12,475.37 FOX MACHINERY ASSOCIATES, INC. EQUIPMENT & TOOLS D-16-086 $54,265.00 ** EQUIPMENT & TOOLS TOTAL $85,674.75 ACE PLUMBING & ELECTRICAL SUPPLIES EQUIPMENT & TOOLS 25KTHRES $5.83 EQUIPMENT & TOOLS TOTAL $5.83 NJ E-ZPASS E-ZPASS CREDIT CARD FEES D-04-031 $470,040.63 AMERICAN EXPRESS E-ZPASS CREDIT CARD FEES D-04-031 $16.18 PAYMENTECH E-ZPASS CREDIT CARD FEES D-04-031 $417.56 E-ZPASS CREDIT CARD FEES TOTAL $470,474.37 XEROX STATE & LOCAL SOLUTIONS, INC. E-ZPASS OPERATIONS FEE D-04-031 $28,851.69 E-ZPASS OPERATIONS FEE TOTAL $28,851.69 CL PRESSER CO FARE COLLECTION EQUIPMENT 25KTHRES $234.00 FARE COLLECTION EQUIPMENT TOTAL $234.00 AALL AMERICAN FASTENERS FASTENERS D-15-144 $49.60 FASTENERS TOTAL $49.60 SOUTH CAMDEN IRON WORKS FENCING 25KTHRES $1,841.45 FENCING TOTAL $1,841.45 KLEINFELDER INC. FREEDOM CENTER RELOCATION AND BUILD OUT D-15-019 $5,212.36 ** FREEDOM CENTER RELOCATION AND BUILD OUT TOTAL $5,212.36 DAVID WEBER OIL FUEL/OIL/GREASE D-15-160 $2,814.90 FUEL/OIL/GREASE TOTAL $2,814.90 ANIXTER GANTRY VMS SIGN REPLACEMENT 25KTHRES $595.00 ** GANTRY VMS SIGN REPLACEMENT TOTAL $595.00 RIGGINS INC. GASOLINE - UNLEADED D-16-082 $19,705.30 GASOLINE - UNLEADED TOTAL $19,705.30 STANDARD INSURANCE COMPANY GROUP LIFE & ACCIDENT INSURANCE D-15-108 $108,062.44 GROUP LIFE & ACCIDENT INSURANCE TOTAL $108,062.44 MULTIFACET, INC. HARDWARE 25KTHRES $1,590.32 WHARTON HARDWARE & SUPPLY HARDWARE 25KTHRES $765.40 HARDWARE TOTAL $2,355.72 EPLUS TECHNOLOGY, INC. HARDWARE/SOFTWARE 25KTHRES $15,295.00 ** HARDWARE/SOFTWARE TOTAL $15,295.00 PHILADELPHIA GAS WORKS HEATING EXPENSE UTILITY $11,643.28 PSE&G CO. HEATING EXPENSE UTILITY $23,060.45 SOUTH JERSEY GAS COMPANY HEATING EXPENSE UTILITY $7,796.78 HEATING EXPENSE TOTAL $42,500.51 MOTT MACDONALD, LLC INSTALL NEW IN-FLOOR TRAIN CAR HOIST D-15-019 $6,404.58 ** INSTALL NEW IN-FLOOR TRAIN CAR HOIST TOTAL $6,404.58 AON RISK SERVICES CENTRAL INC INSURANCE - VEHICLES D-13-130 $8,017.00 INSURANCE - VEHICLES TOTAL $8,017.00 PORT AUTHORITY TRANSIT CORPORATION INTERCOMPANY TRANSFERS NONE $4,323,091.73 INTERCOMPANY TRANSFERS TOTAL $4,323,091.73 UBS GLOBAL ASSET MANAGEMENT INVESTMENT MANAGEMENT FEES D-00-079 $13,284.71 INVESTMENT MANAGEMENT FEES TOTAL $13,284.71
**Capital Expenditures Page 3 of 8 DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
IUOE 542 BENEFIT FUNDS IUOE HEALTH & WELFARE NONE $397,380.00 IUOE HEALTH & WELFARE TOTAL $397,380.00 O'NEILL CONSULTING CORP IUOE HEALTH INSURANCE D-15-130 $27,326.44 IUOE HEALTH INSURANCE TOTAL $27,326.44 CAMDEN BAG AND PAPER JANITORIAL SUPPLIES 25KTHRES $587.16 CENTRAL POLY CORP. JANITORIAL SUPPLIES 25KTHRES $2,280.00 GRAINGER JANITORIAL SUPPLIES 25KTHRES $133.39 MULTIFACET, INC. JANITORIAL SUPPLIES 25KTHRES $94.05 T. FRANK MCCALL'S, INC. JANITORIAL SUPPLIES 25KTHRES $2,376.12 Y-PERS, INC. JANITORIAL SUPPLIES 25KTHRES $2,400.00 JANITORIAL SUPPLIES TOTAL $7,870.72 AJ'S TRUCK & TRAILER CENTER LANDSCAPE TRAILER 25KTHRES $14,590.00 ** LANDSCAPE TRAILER TOTAL $14,590.00 HNTB CORPORATION LINDENWOLD YARD TRACK D-11-065 $29,027.68 ** LINDENWOLD YARD TRACK TOTAL $29,027.68 TD BANK LOC FEES - 2008 REF REV BONDS D-08-021 $201,886.30 LOC FEES - 2008 REF REV BONDS TOTAL $201,886.30 CYBERTECH INC MAIN/REPAIR-RAILROAD 25KTHRES $520.00 MAIN/REPAIR-RAILROAD TOTAL $520.00 TRANSCORE LP MAINT. FEE - TOLL COLLECTION EQUIP D-15-011 $143,554.00 MAINT. FEE - TOLL COLLECTION EQUIP TOTAL $143,554.00 MID-ATLANTIC WINDOW TINTING, INC MAINT/REPAIR-BLDG 25KTHRES $3,250.00 MAINT/REPAIR-BLDG TOTAL $3,250.00 BILLOWS ELEC SUPPLY CO INC MAINT/REPAIR-ELECT. 25KTHRES $58.23 TRI-M GROUP LLC MAINT/REPAIR-ELECT. D-16-094 $6,081.00 MAINT/REPAIR-ELECT. TOTAL $6,139.23 JOSEPH FAZZIO INC. MAINTENANCE BUILDING MEN'S LOCKER ROOM 25KTHRES $761.58 ** PLYMOUTH ENVIRONMENTAL COMPANY, INC MAINTENANCE BUILDING MEN'S LOCKER ROOM 25KTHRES $4,490.00 ** MAINTENANCE BUILDING MEN'S LOCKER ROOM TOTAL $5,251.58 ACE PLUMBING & ELECTRICAL SUPPLIES MATERIAL INVENTORY 25KTHRES $21.05 GRAYBAR ELECTRIC CO INC MATERIAL INVENTORY 25KTHRES $2.80 MATERIAL INVENTORY TOTAL $23.85 ANDREOTTI'S CATERING, LLC MEETING EXPENSES 25KTHRES $1,530.00 GREATER PHILADELPHI HISPANIC MEETING EXPENSES 25KTHRES $40.00 INTERNATIONAL BRIDGE, TUNNEL MEETING EXPENSES 25KTHRES $900.00 NJ STATE TRANSPORTATION CONF & EXPO MEETING EXPENSES 25KTHRES $315.00 SAME PHILADELPHIA POST MEETING EXPENSES 25KTHRES $275.00 VITARELLI'S INC MEETING EXPENSES 25KTHRES $2,565.00 MEETING EXPENSES TOTAL $5,625.00 AMERICAN SOCIETY OF CIVIL ENGINEERS MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $1,365.00 AREMA MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $174.00 CHRISTINA M. MARONEY MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $99.00 GOVERNMENT NEWS NETWORK MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $132.50 NATIONAL CONTRACT MANAGEMENT ASSOC MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $175.00 NATIONAL SAFETY COUNCIL MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $1,367.00 NJ STATE ASSOC OF CHIEFS OF POLICE MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $475.00 ROBERT P. HICKS JR MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $125.00 WOMEN'S TRANSPORTATION SEMINAR MEMBERSHIPS & SUBSCRIPTIONS 25KTHRES $95.00 MEMBERSHIPS & SUBSCRIPTIONS TOTAL $4,007.50 TD BANK, N.A. NET PAYROLL NONE $115,747.83 WELLS FARGO BANK, NA NET PAYROLL NONE $2,541,232.30 NET PAYROLL TOTAL $2,656,980.13 FRANKLIN - GRIFFITH, LLC NJ FEEDERS & SUBSTATION UPGRADES 25KTHRES $3,600.00 ** NJ FEEDERS & SUBSTATION UPGRADES TOTAL $3,600.00 N.J. LBR TAX NJ PAYROLL TAXES NONE $18.72 NJ PAYROLL TAXES TOTAL $18.72 NATIONAL UNION FIRE INS COM OCIP ACCRUAL D-14-052 $19,842.44 OCIP ACCRUAL TOTAL $19,842.44 TURNER SURETY & INSURANCE BROKERAGE OCIP INSURANCE D-16-109 $15,750.00 OCIP INSURANCE TOTAL $15,750.00 PITNEY BOWES OFFICE EQUIPMENT 25KTHRES $3,990.00 OFFICE EQUIPMENT TOTAL $3,990.00
**Capital Expenditures Page 4 of 8 DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
BROWN'S GRAPHIC SOLUTIONS, INC OFFICE SUPPLIES 25KTHRES $23.85 J.J. KELLER & ASSOC., INC OFFICE SUPPLIES 25KTHRES $121.96 W.B. MASON CO. INC OFFICE SUPPLIES D-16-116 $3,939.15 OFFICE SUPPLIES TOTAL $4,084.96 PENNONI ASSOCIATES INC. OIL/WATER SEPARATOR PIT REPLACEMENT D-15-019 $3,716.13 ** OIL/WATER SEPARATOR PIT REPLACEMENT TOTAL $3,716.13 PA STATE EMPLOYEES RETIREMENT PA SERS NONE $219,541.60 PA SERS TOTAL $219,541.60 PAPER MART INC PAPER D-16-116 $1,865.02 PAPER TOTAL $1,865.02 HNTB CORPORATION PATCO HALL & WAY INTERLOCKING D-15-019 $9,507.77 ** PATCO HALL & WAY INTERLOCKING TOTAL $9,507.77 TURNER SURETY & INSURANCE BROKERAGE PATCO INSURANCE 25KTHRES $8,812.50 PATCO INSURANCE TOTAL $8,812.50 MCCORMICK TAYLOR, INC. PATCO STATION ENHANCEMENTS D-15-019 $25,871.90 ** PATCO STATION ENHANCEMENTS TOTAL $25,871.90 SPRINT PATCO TELEPHONE 25KTHRES $585.81 VERIZON PATCO TELEPHONE 25KTHRES $7,267.36 VERIZON BUSINESS PATCO TELEPHONE 25KTHRES $32.83 PATCO TELEPHONE TOTAL $7,886.00 INTERNAL REVENUE SERVICE PAYROLL TAXES NONE $977,906.41 PA DEPT OF REVENUE PAYROLL TAXES NONE $32,424.94 TREASURER - STATE OF NEW JERSEY PAYROLL TAXES NONE $97,829.12 PAYROLL TAXES TOTAL $1,108,160.47 PNC BANK P-CARD PURCHASES 25KTHRES $84,673.96 P-CARD PURCHASES TOTAL $84,673.96 GANNETT FLEMING COMPANIES PEDESTRIAN BRIDGES AND TUNNELS D-15-019 $57,671.07 ** PEDESTRIAN BRIDGES AND TUNNELS TOTAL $57,671.07 UNITED PARCEL SERVICE (UPS) POSTAGE EXPENSES 25KTHRES $911.60 US POSTAL SERVICE POSTAGE EXPENSES 25KTHRES $198.00 POSTAGE EXPENSES TOTAL $1,109.60 ALLEN REPRODUCTION CO., INC. PRINTING EXPENSE 25KTHRES $269.50 PRINTING EXPENSE TOTAL $269.50 TURNER SURETY & INSURANCE BROKERAGE PROFESSIONAL FEES D-15-062 $26,437.50 PROFESSIONAL FEES TOTAL $26,437.50 AQUARIUS CAPITAL PROFESSIONAL FEES - CONSULTING 25KTHRES $1,500.00 AECOM TECHNICAL SERVICES, INC. PROFESSIONAL FEES - CONSULTING D-14-048 $4,321.06 BENEFIT HARBOR, LLP PROFESSIONAL FEES - CONSULTING D-14-104 $9,326.71 PROFESSIONAL FEES - CONSULTING TOTAL $15,147.77 ARCHER & GREINER PROFESSIONAL FEES - LEGAL COSTS D-16-028 $3,629.10 BROWN & CONNERY LLP PROFESSIONAL FEES - LEGAL COSTS D-16-028 $16,518.20 BUCHANAN INGERSOLL & ROONEY PC PROFESSIONAL FEES - LEGAL COSTS D-16-028 $1,530.00 DILWORTH PAXSON LLP PROFESSIONAL FEES - LEGAL COSTS D-16-028 $1,912.50 DUANE MORRIS LLP PROFESSIONAL FEES - LEGAL COSTS D-16-028 $5,539.80 PARKER MCCAY , P.A. PROFESSIONAL FEES - LEGAL COSTS D-16-028 $1,147.50 STEVENS & LEE PROFESSIONAL FEES - LEGAL COSTS D-16-028 $20,312.79 ZARWIN, BAUM, DEVITO, KAPLIN PROFESSIONAL FEES - LEGAL COSTS D-16-028 $11,815.90 ZELLER & WIELICZKO, LLP PROFESSIONAL FEES - LEGAL COSTS D-16-028 $69.53 PROFESSIONAL FEES - LEGAL COSTS TOTAL $62,475.32 CENTER FOR FORENSIC ECONOMIC PROFESSIONAL FEES - LEGAL EXPENSES D-16-028 $1,569.75 PROFESSIONAL FEES - LEGAL EXPENSES TOTAL $1,569.75 INTERSTATE MOBILE CARE PROFESSIONAL FEES - MEDICAL D-14-103 $4,722.00 US REGIONAL OCCUPATIONAL HEALTH II PROFESSIONAL FEES - MEDICAL D-14-103 $158.55 PROFESSIONAL FEES - MEDICAL TOTAL $4,880.55 BENEFIT HARBOR PROFESSIONAL SERVICES 25KTHRES $4,000.00 PFM SWAP ADVISORS LLC PROFESSIONAL SERVICES 25KTHRES $7,750.00 CAREER CONCEPTS, INC. PROFESSIONAL SERVICES D-13-134 $1,600.00 AECOM TECHNICAL SERVICES, INC. PROFESSIONAL SERVICES D-14-048 $3,402.89 HNTB CORPORATION PROFESSIONAL SERVICES D-14-048 $21,132.77 AON RISK SERVICES CENTRAL INC PROFESSIONAL SERVICES D-14-070 $2,004.00 PROFESSIONAL SERVICES TOTAL $39,889.66 AMERICAN CONCRETE INSTITUTE PUBLICATIONS 25KTHRES $137.46
**Capital Expenditures Page 5 of 8 DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
PUBLICATIONS TOTAL $137.46 TACTICAL PUBLIC SAFETY RADIO EQUIPMENT D-14-141 $7,579.97 RADIO EQUIPMENT TOTAL $7,579.97 RK&K ENGINEERS RAMP AC AND BC JOINT REHABILITATION D-15-019 $15,745.27 ** RAMP AC AND BC JOINT REHABILITATION TOTAL $15,745.27 BRINKERHOFF ENVIRONMENTAL SERVICES REMEDIAL MANAGEMENT SERVICES D-15-147 $63,576.18 ** REMEDIAL MANAGEMENT SERVICES TOTAL $63,576.18 PARSONS BRINCKERHOFF INC REOPENING FRANKLIN SQUARE D-14-048 $7,538.84 ** REOPENING FRANKLIN SQUARE TOTAL $7,538.84 T. SLACK ENVIRONMENTAL SERVICES REPAIR PARTS - BRIDGES D-15-144 $316.11 REPAIR PARTS - BRIDGES TOTAL $316.11 AIRCON FILTER MFG. CO., INC. REPAIR PARTS - OTHER EQUIPMENT 25KTHRES $2,804.00 FORTRESS PROTECTION, LLC REPAIR PARTS - OTHER EQUIPMENT 25KTHRES $595.00 REPAIR PARTS - OTHER EQUIPMENT TOTAL $3,399.00 GARDEN STATE HIGHWAY PRODUCTS INC REPAIRS & MAINTENANCE 25KTHRES $2,040.00 ENNIS PAINT, INC. REPAIRS & MAINTENANCE 25KTHRES $21,147.50 GRAINGER REPAIRS & MAINTENANCE 25KTHRES $150.84 SHERWIN WILLIAMS REPAIRS & MAINTENANCE 25KTHRES $253.92 T. FRANK MCCALL'S, INC. REPAIRS & MAINTENANCE 25KTHRES $722.88 REPAIRS & MAINTENANCE TOTAL $24,315.14 CANON SOLUTIONS AMERICA, INC REPAIRS AND MAINTENANCE 25KTHRES $4,126.00 CERTIFIED SPEEDOMETER SERVICE REPAIRS AND MAINTENANCE 25KTHRES $715.00 DRAEGER SAFETY DIAGNOSTICS, INC REPAIRS AND MAINTENANCE 25KTHRES $186.25 R&R RADAR, INC. REPAIRS AND MAINTENANCE 25KTHRES $134.95 REPAIRS AND MAINTENANCE TOTAL $5,162.20 JOHNSON, MIRMIRAN & THOMPSON, INC. REPLACE BRB & CBB FIBER D-15-019 $9,405.47 ** REPLACE BRB & CBB FIBER TOTAL $9,405.47 GANNETT FLEMING COMPANIES REPLACE TRANSFORMERS D-15-019 $15,482.75 ** SCALFO ELECTRIC, INC. REPLACE TRANSFORMERS P-15-021 $254,811.25 ** REPLACE TRANSFORMERS TOTAL $270,294.00 BILLOWS ELEC SUPPLY CO I NC REPLACE UNDER DECK LIGHTING 25KTHRES $2,174.25 ** REPLACE UNDER DECK LIGHTING TOTAL $2,174.25 HORIZON BLUE CROSS BLUE SHIELD RETIREE MEDICAL INSURANCE D-15-111 $45,788.85 AMERIHEALTH INSURANCE COMPANY RETIREE MEDICAL INSURANCE D-16-091 $202,936.22 HORIZON BLUE CROSS BLUE SHIELD RETIREE MEDICAL INSURANCE D-16-113 $46,043.41 RETIREE MEDICAL INSURANCE TOTAL $294,768.48 NEW JERSEY ECONOMIC DEVELOPMENT RIVERFRONT STATE PRISON D-11-111 $1,005,346.55 RIVERFRONT STATE PRISON TOTAL $1,005,346.55 R E PIERSON MATERIALS CORP ROAD/GRDS/PARK AREA D-16-086 $1,760.12 ROAD/GRDS/PARK AREA TOTAL $1,760.12 AMMANN & WHITNEY CONSULTING SOUTH WALKWAY BIKE/PEDESTRIAN RAMP D-16-130 $93,383.93 ** SOUTH WALKWAY BIKE/PEDESTRIAN RAMP TOTAL $93,383.93 LAUREL LAWNMOWER SERVICE SPREADER SPRAYER 25KTHRES $7,468.00 ** SPREADER SPRAYER TOTAL $7,468.00 VANTAGEPOINT ASSOCIATES INC STRATEGIC STUDIES - INDENTURE D-16-030 $21,896.12 STRATEGIC STUDIES - INDENTURE TOTAL $21,896.12 MODJESKI AND MASTERS, INC. STRUCTURAL REHABILITATION-PHASE II D-16-001 $36,464.17 ** STRUCTURAL REHABILITATION-PHASE II TOTAL $36,464.17 COUNTRY GAS SERVICES INC SUPPLIES 25KTHRES $31.50 ONE CALL CONCEPTS, INC. SUPPLIES 25KTHRES $56.25 SOUTH JERSEY WELDING SUPPLY CO SUPPLIES 25KTHRES $444.36 SUPPLIES TOTAL $532.11 THORNTON TOMASETTI, INC. SUSPENSION CABLE INSPECT/DESIGN D-16-022 $129,895.97 ** SUSPENSION CABLE INSPECT/DESIGN TOTAL $129,895.97 TD BANK, N.A. SWAP INTEREST PAYMENTS D-14-110 $961,528.53 WELLS FARGO BANK, NA SWAP INTEREST PAYMENTS D-14-110 $1,196,683.90 SWAP INTEREST PAYMENTS TOTAL $2,158,212.43 LEXISNEXIS TECHNOLOGY EXPENSE D-15-122 $1,159.00 TECHNOLOGY EXPENSE TOTAL $1,159.00 SPRINT TELEPHONE & TELECOM EXPENSE UTILITY $2,132.05 THE CONFERENCE GROUP, LLC TELEPHONE & TELECOM EXPENSE UTILITY $111.56 VERIZON TELEPHONE & TELECOM EXPENSE UTILITY $27,835.65
**Capital Expenditures Page 6 of 8 DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
VERIZON BUSINESS TELEPHONE & TELECOM EXPENSE UTILITY $12,066.20 VERIZON WIRELESS TELEPHONE & TELECOM EXPENSE UTILITY $22,321.05 TELEPHONE & TELECOM EXPENSE TOTAL $64,466.51 CM OPERATIONS CO TEMPORARY SERVICES 25KTHRES $3,770.00 ACCOUNTANTS FOR YOU TEMPORARY SERVICES D-16-061 $13,716.50 AJILON PROFESSIONAL STAFFING TEMPORARY SERVICES D-16-061 $3,739.53 PERRY RESOURCES TEMPORARY SERVICES D-16-061 $15,039.02 TEMPORARY SERVICES TOTAL $36,265.05 TRANSPORTATION RESOURCE ASSOCIATES THREAT ASSESSMENT STUDY D-16-070 $22,589.85 THREAT ASSESSMENT STUDY TOTAL $22,589.85 DUNBAR ARMORED INC TOLL DEPOSIT FEES D-14-093 $31,194.63 TOLL DEPOSIT FEES TOTAL $31,194.63 ONE TIME VENDOR TOLL REFUND 25KTHRES $5.00 TOLL REFUND TOTAL $5.00 PENNSYLVANIA TURNPIKE COMM. TOLL REFUNDS 25KTHRES $10.05 TOLL REFUNDS TOTAL $10.05 GANNETT FLEMING COMPANIES TRACK CIRCUIT MODIFICATIONS DESIGN D-15-001 $21,521.55 ** TRACK CIRCUIT MODIFICATIONS DESIGN TOTAL $21,521.55 AMERICAN RED CROSS TRAINING REGISTRATION FEES 25KTHRES $92.00 CAMDEN COUNTY COLLEGE TRAINING REGISTRATION FEES 25KTHRES $5,250.00 DAVID J. AUBREY TRAINING REGISTRATION FEES 25KTHRES $280.00 FBI-LEEDA INC TRAINING REGISTRATION FEES 25KTHRES $650.00 J.HARRIS ACADEMY OF POLICE TRAINING TRAINING REGISTRATION FEES 25KTHRES $90.00 PINE HILL POLICE K-9 FUND TRAINING REGISTRATION FEES 25KTHRES $200.00 POLICE LEGAL SCIENCES INC TRAINING REGISTRATION FEES 25KTHRES $2,040.00 SILKROAD TECHNOLOGY, INC TRAINING REGISTRATION FEES 25KTHRES $450.00 TRAINING REGISTRATION FEES TOTAL $9,052.00 ELISABETH L. KLAWUNN TRAINING TRAVEL COSTS 25KTHRES $693.21 NICOLE A. CAMPION TRAINING TRAVEL COSTS 25KTHRES $446.14 PARK US LESSEE HOLDINGS, INC TRAINING TRAVEL COSTS 25KTHRES $734.28 TRAINING TRAVEL COSTS TOTAL $1,873.63 WINZINGER, INC. TRASH REMOVAL 25KTHRES $338.00 REPUBLIC SERVICES TRASH REMOVAL D-16-081 $5,160.35 TRASH REMOVAL TOTAL $5,498.35 AISHA I. TOLEDO TRAVEL EXPENSES 25KTHRES $11.78 ALEXANDER W. TILSON TRAVEL EXPENSES 25KTHRES $10.70 ANGELA M. CARAMBOT TRAVEL EXPENSES 25KTHRES $23.54 ARTHUR B. MCLEAN TRAVEL EXPENSES 25KTHRES $4.82 BARBARA HOLCOMB TRAVEL EXPENSES 25KTHRES $36.56 CHARLES F. MAZZONE TRAVEL EXPENSES 25KTHRES $9.10 CHARLES M. THORP TRAVEL EXPENSES 25KTHRES $57.78 CHRISTINA M. MARONEY TRAVEL EXPENSES 25KTHRES $29.61 CURTIS H. JACKSON TRAVEL EXPENSES 25KTHRES $4.82 DARYL A. JENIFER TRAVEL EXPENSES 25KTHRES $42.82 DAWN L. WALLACE TRAVEL EXPENSES 25KTHRES $26.23 DENISE L. SANCHEZ TRAVEL EXPENSES 25KTHRES $4.82 DONALD D. DALY TRAVEL EXPENSES 25KTHRES $9.10 GERALD FABER TRAVEL EXPENSES 25KTHRES $20.00 JACQUELINE MULLEN TRAVEL EXPENSES 25KTHRES $10.70 JANEL M. AIELLO TRAVEL EXPENSES 25KTHRES $23.54 JANET D. ROMANI TRAVEL EXPENSES 25KTHRES $24.10 JEFFREY R. HARTNETT TRAVEL EXPENSES 25KTHRES $20.87 JOHANNE S. CORKER TRAVEL EXPENSES 25KTHRES $7.17 JOHN A. CUJDIK TRAVEL EXPENSES 25KTHRES $21.40 JOHN T. HANSON TRAVEL EXPENSES 25KTHRES $36.85 JOSEPH T. DESIMONE TRAVEL EXPENSES 25KTHRES $10.70 MARIANNE STASZEWSKI TRAVEL EXPENSES 25KTHRES $4.82 MECCA M. MUSE TRAVEL EXPENSES 25KTHRES $21.40 MICHAEL S. PELLEGRINO TRAVEL EXPENSES 25KTHRES $32.10 MR HAROLD W. NEIL TRAVEL EXPENSES 25KTHRES $18.19 MRS ELIZABETH M. SAYLOR TRAVEL EXPENSES 25KTHRES $32.14 NIASHA N. JORDAN TRAVEL EXPENSES 25KTHRES $29.44
**Capital Expenditures Page 7 of 8 DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 3/01/17 THRU 3/31/17 MEETING DATE 4/19/2017
RESOLUTION #/ VENDOR NAME ITEM DESCRIPTION AUTHORIZATION AMOUNT
PARIS C. COLEY TRAVEL EXPENSES 25KTHRES $5.89 PATRICIA A. FULLMER TRAVEL EXPENSES 25KTHRES $21.40 RAYMOND J. SANTARELLI TRAVEL EXPENSES 25KTHRES $36.00 RAYMOND O. BYARD TRAVEL EXPENSES 25KTHRES $9.66 RICHARD BETTS TRAVEL EXPENSES 25KTHRES $8.03 ROBIN VALENTINE TRAVEL EXPENSES 25KTHRES $10.70 SABRINA M. SPEI TRAVEL EXPENSES 25KTHRES $10.70 SUSAN M. NIXON TRAVEL EXPENSES 25KTHRES $11.78 THOMAS M. KNETZ TRAVEL EXPENSES 25KTHRES $197.76 TIMOTHY A. AHERN TRAVEL EXPENSES 25KTHRES $10.70 TINA M. THOMSON TRAVEL EXPENSES 25KTHRES $12.31 TONI CORSEY TRAVEL EXPENSES 25KTHRES $3.21 WILLIAM D. EDWARDS TRAVEL EXPENSES 25KTHRES $14.46 TRAVEL EXPENSES TOTAL $937.70 GEORGE P. BOLLENDORF TUITION REIMBURSEMENT EXPENSE 25KTHRES $960.00 TUITION REIMBURSEMENT EXPENSE TOTAL $960.00 A & A GLOVE & SAFETY CO. UNIFORM EXPENSE 25KTHRES $276.00 A-1 UNIFORM CITY INC. UNIFORM EXPENSE 25KTHRES $1,264.00 ACME UNIFORM FOR INDUSTRY UNIFORM EXPENSE 25KTHRES $459.50 BERBEN INSIGNIA CO UNIFORM EXPENSE 25KTHRES $177.00 KEYPORT ARMY NAVY UNIFORM EXPENSE 25KTHRES $647.50 PNC BANK UNIFORM EXPENSE 25KTHRES $1,099.67 UNIFORM EXPENSE TOTAL $3,923.67 PARSONS BRINCKERHOFF UNION AVENUE AND ROUTE 130 OVERPASSES D-15-019 $6,818.99 ** UNION AVENUE AND ROUTE 130 OVERPASSES TOTAL $6,818.99 EMPLOYEE PASS THROUGH PAYMENTS UNION DUES, EMPLOYEE CONTRIBUTIONS, ETC. NONE $239,518.78 UNION DUES, EMPLOYEE CONTRIBUTIONS, ETC. TOTAL $239,518.78 B&C TRANSIT, INC. UPGRADE CENTER TOWER P-16-031 $78,690.60 ** UPGRADE CENTER TOWER TOTAL $78,690.60 BURNS ENGINEERING, INC. UPGRADE DC POWER LINDENWOLD SHOP D-15-019 $6,319.09 ** UPGRADE DC POWER LINDENWOLD SHOP TOTAL $6,319.09 GENUINE PARTS COMPANY VEHICLE PARTS FOR REPAIRS D-16-034 $99.81 NAPA AUTO PARTS VEHICLE PARTS FOR REPAIRS D-16-034 $7,812.34 VEHICLE PARTS FOR REPAIRS TOTAL $7,912.15 HOLMAN FORD LINCOLN VEHICLE REPAIRS - EXTERNAL SERVICES 25KTHRES $117.30 WINNER FORD VEHICLE REPAIRS - EXTERNAL SERVICES 25KTHRES $1,395.83 VEHICLE REPAIRS - EXTERNAL SERVICES TOTAL $1,513.13 RAILROAD CONSTRUCTION CO. INC VIADUCT REHABILITATION D-15-049 $107,172.26 ** JACOBS ENGINEERING GROUP INC VIADUCT REHABILITATION D-15-050 $41,510.97 ** VIADUCT REHABILITATION TOTAL $148,683.23 PENNONI ASSOCIATES INC. VICTOR LOFTS D-13-082 $423.59 VICTOR LOFTS TOTAL $423.59 NESTLE WATERS NORTH AMERICA WATER & SEWER EXPENSE D-15-026 $1,422.48 CAMDEN COUNTY MUA WATER & SEWER EXPENSE UTILITY $1,943.69 CITY OF CAMDEN WATER & SEWER EXPENSE UTILITY $4,540.65 CITY OF PHILA WATER & SEWER EXPENSE UTILITY $11,008.43 MERCHANTVILLE-PENNSAUKEN WATER WATER & SEWER EXPENSE UTILITY $1,840.65 NEW JERSEY AMERICAN WATER WATER & SEWER EXPENSE UTILITY $423.08 WATER & SEWER EXPENSE TOTAL $21,178.98 QUAL-LYNX WORKMEN'S COMPENSATION D-12-098 $113,731.74 WORKMEN'S COMPENSATION TOTAL $113,731.74 LOU BO CORP WWB TOLL PLAZA REHABILITATION 25KTHRES $577.42 ** MASER CONSULTING, P.A. WWB TOLL PLAZA REHABILITATION D-15-083 $26,195.45 ** WWB TOLL PLAZA REHABILITATION TOTAL $26,772.87
$32,488,052.62
**Capital Expenditures Page 8 of 8 DRPA MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDERS & CONTRACTS DRPA MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDER CONTRACTS - MARCH 2017
Purchasing Document Item Resolution Document Date Vendor Name Material Group Desc. Net Order Value D=DRPA 4500003960 1 25KTHRES 3/22/2017100377 PUBLICSAFETYUNLIMITED POLICEEQPANDSUPP $198.00 4500003960 2 25KTHRES 3/22/2017100377 PUBLICSAFETYUNLIMITED POLICEEQPANDSUPP $198.00 4500003960 3 25KTHRES 3/22/2017100377 PUBLICSAFETYUNLIMITED POLICEEQPANDSUPP $165.00 4500003960 4 25KTHRES 3/22/2017100377 PUBLICSAFETYUNLIMITED POLICEEQPANDSUPP $60.00 4500003960 5 25KTHRES 3/22/2017100377 PUBLICSAFETYUNLIMITED POLICEEQPANDSUPP $36.00 4500003960 $657.00 4500004003 1 25KTHRES 3/22/2017100662 PLYMOUTHENVIRONMENTALCOMPANY,INC MAINT/REPAIR-BLDG $4,490.00 4500004003 $4,490.00 4500004036 1 25KTHRES 3/3/2017101931 POTTERSINDUSTRIESLLC PAINT-COATINGS,ETC $1,786.00 4500004036 2 25KTHRES 3/3/2017101931 POTTERSINDUSTRIESLLC PAINT-COATINGS,ETC $570.00 4500004036 3 25KTHRES 3/3/2017101931 POTTERSINDUSTRIESLLC PAINT-COATINGS,ETC $665.00 4500004036 4 25KTHRES 3/3/2017101931 POTTERSINDUSTRIESLLC PAINT-COATINGS,ETC $3,819.00 4500004036 $6,840.00 4500004094 1 25KTHRES 3/1/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $10,440.00 4500004094 2 25KTHRES 3/1/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $2,076.80 4500004094 3 25KTHRES 3/1/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $464.00 4500004094 4 25KTHRES 3/1/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $2,314.20 4500004094 $15,295.00 4500004095 1 25KTHRES 3/1/2017100530 SHIINTERNATIONALCORP DATAPROCSRVS&SW $1,513.00 4500004095 2 25KTHRES 3/1/2017100530 SHIINTERNATIONALCORP DATAPROCSRVS&SW $420.00 4500004095 $1,933.00 4500004101 1 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $625.60 4500004101 2 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $89.70 4500004101 3 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $54.40 4500004101 4 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $54.40 4500004101 5 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $788.80 4500004101 6 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $89.70 4500004101 7 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $32.65 4500004101 $1,735.25 4500004102 1 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $979.20 4500004102 2 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $233.60 4500004102 $1,212.80 4500004103 1 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $516.80 4500004103 2 25KTHRES 3/2/2017101937 WITMERPUBLICSAFETYGRPINC CLOTHINGUNIFORM $89.70 4500004103 $606.50 4500004112 1 25KTHRES 3/6/2017101930 ENNISPAINT,INC. PAINT-COATINGS,ETC $631.15 4500004112 2 25KTHRES 3/6/2017101930 ENNISPAINT,INC. PAINT-COATINGS,ETC $922.45 4500004112 3 25KTHRES 3/6/2017101930 ENNISPAINT,INC. PAINT-COATINGS,ETC $48.55 4500004112 4 25KTHRES 3/6/2017101930 ENNISPAINT,INC. PAINT-COATINGS,ETC $712.25 4500004112 5 25KTHRES 3/6/2017101930 ENNISPAINT,INC. PAINT-COATINGS,ETC $394.50 4500004112 $2,708.90 4500004113 1 25KTHRES 3/6/2017101940 SIDTOOLCO.INC. MACH/HW,INDUSTRIAL $5,294.95 4500004113 $5,294.95 4500004116 1 25KTHRES 3/7/2017100531 G.A.BLANCO&SONSINC. FURNITURE $750.00 4500004116 $750.00 4500004143 1 25KTHRES 3/7/2017100022 ACEPLUMBING&ELECTRICALSUPPLIES MAINT/REPAIR-PLUMB. $83.88 4500004143 2 25KTHRES 3/7/2017100022 ACEPLUMBING&ELECTRICALSUPPLIES MAINT/REPAIR-PLUMB. $318.54 4500004143 3 25KTHRES 3/7/2017100022 ACEPLUMBING&ELECTRICALSUPPLIES MAINT/REPAIR-PLUMB. $128.00 4500004143 4 25KTHRES 3/7/2017100022 ACEPLUMBING&ELECTRICALSUPPLIES MAINT/REPAIR-PLUMB. $256.20 4500004143 5 25KTHRES 3/7/2017100022 ACEPLUMBING&ELECTRICALSUPPLIES MAINT/REPAIR-PLUMB. $64.10 4500004143 6 25KTHRES 3/7/2017100022 ACEPLUMBING&ELECTRICALSUPPLIES MAINT/REPAIR-PLUMB. $92.16 4500004143 7 25KTHRES 3/7/2017100022 ACEPLUMBING&ELECTRICALSUPPLIES MAINT/REPAIR-PLUMB. $262.20 4500004143 $1,205.08 4500004146 1 25KTHRES 3/8/2017100411 SCHNEIDERELECTRICBUILDINGSAMERIC DATAPROCSRVS&SW $13,362.00 4500004146 $13,362.00 4500004151 1 25KTHRES 3/8/2017101874 ROCCO'SCOLLISION,INC. AUTOBODY/ACSPRTS $15,393.38 4500004151 $15,393.38 4500004152 1 25KTHRES 3/8/2017101209 UNITEDSITESERVICESNORTHEAST,INC WATERSUPPLY,SEWAGE $3,000.00 4500004152 $3,000.00 4500004164 1 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $195.00 4500004164 2 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $5,580.00 4500004164 3 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $972.40 4500004164 4 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $7.70 4500004164 5 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $195.00 4500004164 6 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $5,580.00 4500004164 7 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $972.40 4500004164 8 25KTHRES 3/9/2017101850 TEAMSCREENSOLUTIONSLLC MISCPROFSRVS $7.70 4500004164 $13,510.20 4500004171 1 25KTHRES 3/9/2017100834 DAKTRONICS,INC TRAFFICCTRLDEVICES $14,630.00 4500004171 $14,630.00 4500004173 1 25KTHRES 3/9/2017101944 HYDRAULAXPRODUCTS,INC AUTOSHOPEQUIP. $7,613.38 4500004173 $7,613.38 4500004176 1 25KTHRES 3/9/2017101463 KEYSTONEUNIFORMCAPINC POLICEEQPANDSUPP $450.00 4500004176 $450.00 4500004180 1 D-17-014 3/10/2017101569 GENUINEPARTSCOMPANY AUTO/RELATEDTRANSPO $15,000.00 4500004180 $15,000.00 4500004181 1 D-17-014 3/10/2017101571 GENUINEPARTSCOMPANY AUTO/RELATEDTRANSPO $12,000.00 4500004181 $12,000.00 4500004184 1 25KTHRES 3/10/2017100288 MBIGROUP,INC. MAINT/REPAIR-ELECT. $15,840.00 4500004184 $15,840.00 4500004187 1 25KTHRES 3/10/2017101795 AGGREKOLLC RENT/LEASE-HVYEQP $13,700.00 4500004187 2 25KTHRES 3/10/2017101795 AGGREKOLLC RENT/LEASE-HVYEQP $4,600.00 4500004187 $18,300.00 4500004239 1 D-16-083 3/15/2017100784 CANONFINANCIALSERVICESINC PRINTINGPLANTEQP $8,340.00 4500004239 $8,340.00 4500004257 1 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $15.00 4500004257 1 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $45.00 4500004257 1 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $82.50 4500004257 1 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $82.50 4500004257 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $30.00 4500004257 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $75.00 DRPA MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDER CONTRACTS - MARCH 2017
Purchasing Document Item Resolution Document Date Vendor Name Material Group Desc. Net Order Value D=DRPA 4500004257 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $67.50 4500004257 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $67.50 4500004257 3 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $37.50 4500004257 3 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $37.50 4500004257 4 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $15.00 4500004257 $555.00 4500004258 1 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $22.50 4500004258 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $52.50 4500004258 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $15.00 4500004258 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $15.00 4500004258 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $90.00 4500004258 3 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $142.50 4500004258 3 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $45.00 4500004258 3 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $30.00 4500004258 3 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $112.50 4500004258 4 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $60.00 4500004258 4 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $15.00 4500004258 $600.00 4500004260 1 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $90.00 4500004260 2 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $45.00 4500004260 3 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $135.00 4500004260 4 25KTHRES 3/17/2017100011 A&AGLOVE&SAFETYCO. CLOTHINGUNIFORM $195.00 4500004260 $465.00 4500004261 1 25KTHRES 3/17/2017101177 TRAFCONINDUSTRIES,INC AUTO/RELATEDTRANSPO $13,690.00 4500004261 $13,690.00 4500004262 1 25KTHRES 3/17/2017100837 DELLMARKETINGL.P. COMPHW/PERIPH-MICRO $1,031.80 4500004262 2 25KTHRES 3/17/2017100837 DELLMARKETINGL.P. COMPHW/PERIPH-MICRO $13,759.60 4500004262 3 25KTHRES 3/17/2017100837 DELLMARKETINGL.P. COMPHW/PERIPH-MICRO $749.70 4500004262 $15,541.10 4500004263 1 25KTHRES 3/17/2017100837 DELLMARKETINGL.P. COMPHW/PERIPH-MICRO $395.40 4500004263 $395.40 4500004274 1 25KTHRES 3/20/2017100968 LAWMENSUPPLYCOOFNEWJERSEYINC POLICEEQPANDSUPP $2,184.90 4500004274 2 25KTHRES 3/20/2017100968 LAWMENSUPPLYCOOFNEWJERSEYINC POLICEEQPANDSUPP $3,956.70 4500004274 2 25KTHRES 3/20/2017100968 LAWMENSUPPLYCOOFNEWJERSEYINC POLICEEQPANDSUPP $1,846.46 4500004274 2 25KTHRES 3/20/2017100968 LAWMENSUPPLYCOOFNEWJERSEYINC POLICEEQPANDSUPP $1,055.12 4500004274 2 25KTHRES 3/20/2017100968 LAWMENSUPPLYCOOFNEWJERSEYINC POLICEEQPANDSUPP $1,582.68 4500004274 $10,625.86 4500004277 1 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $5,460.00 4500004277 2 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $469.86 4500004277 3 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $720.00 4500004277 4 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $5,460.00 4500004277 5 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $469.86 4500004277 6 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $720.00 4500004277 7 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $990.00 4500004277 8 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $1,194.00 4500004277 9 25KTHRES 3/20/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $5,171.40 4500004277 $20,655.12 4500004300 1 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $59.76 4500004300 2 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $189.60 4500004300 3 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $14.78 4500004300 4 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $24.72 4500004300 5 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $37.20 4500004300 6 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $19.98 4500004300 7 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $15.27 4500004300 8 25KTHRES 3/21/2017101567 LOWESHOMECENTERSINC MAINT/REPAIR-BLDG $45.98 4500004300 $407.29 4500004302 1 25KTHRES 3/22/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $5,369.00 4500004302 $5,369.00 4500004303 1 25KTHRES 3/22/2017100734 ARAMSCO,INC. POLICEEQPANDSUPP $1,966.47 4500004303 1 25KTHRES 3/22/2017100734 ARAMSCO,INC. POLICEEQPANDSUPP $1,966.47 4500004303 1 25KTHRES 3/22/2017100734 ARAMSCO,INC. POLICEEQPANDSUPP $1,966.47 4500004303 1 25KTHRES 3/22/2017100734 ARAMSCO,INC. POLICEEQPANDSUPP $1,966.47 4500004303 1 25KTHRES 3/22/2017100734 ARAMSCO,INC. POLICEEQPANDSUPP $1,966.47 4500004303 $9,832.35 4500004305 1 25KTHRES 3/22/2017100530 SHIINTERNATIONALCORP DATAPROCSRVS&SW $800.00 4500004305 $800.00 4500004306 1 25KTHRES 3/22/2017100479 TRU-FITFRAME&DOOR MAINT/REPAIR-BLDG $940.74 4500004306 $940.74 4500004309 1 25KTHRES 3/22/2017100423 SIGNALSERVICE,INC. ELECEQP/SUPP-NOCBL $14,700.00 4500004309 $14,700.00 4500004311 1 25KTHRES 3/23/2017101874 ROCCO'SCOLLISION,INC. AUTOBODY/ACSPRTS $18,327.60 4500004311 $18,327.60 4500004313 1 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $294.40 4500004313 2 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $220.80 4500004313 3 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $73.60 4500004313 4 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $220.80 4500004313 5 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $147.20 4500004313 6 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $85.60 4500004313 7 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $140.40 4500004313 8 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $359.92 4500004313 9 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $404.91 4500004313 10 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $89.98 4500004313 11 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $269.94 4500004313 12 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $179.96 4500004313 13 25KTHRES 3/24/2017100059 ATLANTICTACTICAL POLICEEQPANDSUPP $107.98 4500004313 $2,595.49 4500004314 1 25KTHRES 3/24/2017100950 JOSEPHFAZZIOINC. MAINT/REPAIR-BLDG $557.22 4500004314 2 25KTHRES 3/24/2017100950 JOSEPHFAZZIOINC. MAINT/REPAIR-BLDG $135.36 4500004314 3 25KTHRES 3/24/2017100950 JOSEPHFAZZIOINC. MAINT/REPAIR-BLDG $69.00 4500004314 $761.58 4500004333 1 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $3,055.20 DRPA MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDER CONTRACTS - MARCH 2017
Purchasing Document Item Resolution Document Date Vendor Name Material Group Desc. Net Order Value D=DRPA 4500004333 2 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $3,450.00 4500004333 3 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,953.00 4500004333 4 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $303.84 4500004333 5 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $276.00 4500004333 6 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,239.00 4500004333 7 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $3,255.00 4500004333 $13,532.04 4500004334 1 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,527.60 4500004334 2 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,437.50 4500004334 3 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $840.00 4500004334 4 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,162.50 4500004334 $4,967.60 4500004335 1 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,527.60 4500004335 2 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,437.50 4500004335 3 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $840.00 4500004335 4 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,162.50 4500004335 $4,967.60 4500004336 1 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $3,055.20 4500004336 2 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $4,600.00 4500004336 3 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $2,325.00 4500004336 4 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $303.84 4500004336 5 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $276.00 4500004336 6 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $2,100.00 4500004336 7 D-17-016 3/27/2017100369 PPCLUBRICANTS,INC. FUEL/OIL/GREASE $1,860.00 4500004336 $14,520.04 4500004341 1 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $3,264.00 4500004341 2 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $3,648.00 4500004341 3 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $4,032.00 4500004341 4 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $774.00 4500004341 5 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $1,485.00 4500004341 6 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $60.00 4500004341 7 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $3,903.36 4500004341 8 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $1,703.52 4500004341 9 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $466.00 4500004341 10 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $392.00 4500004341 11 25KTHRES 3/27/2017101774 RITTERCARPETS FLOORCOV&INSTALL $35.10 4500004341 $19,762.98 4500004349 1 25KTHRES 3/28/2017101958 CARRIERCORPORATION HVAC $8,600.00 4500004349 2 25KTHRES 3/28/2017101958 CARRIERCORPORATION HVAC $3,000.00 4500004349 3 25KTHRES 3/28/2017101958 CARRIERCORPORATION HVAC $8,600.00 4500004349 4 25KTHRES 3/28/2017101958 CARRIERCORPORATION HVAC $3,000.00 4500004349 $23,200.00 4500004351 1 25KTHRES 3/28/2017101460 BERGEY'STRUCKCENTER AUTOMAINT/RPRPRTS $6,459.55 4500004351 2 25KTHRES 3/28/2017101460 BERGEY'STRUCKCENTER AUTOMAINT/RPRPRTS $27.54 4500004351 3 25KTHRES 3/28/2017101460 BERGEY'STRUCKCENTER AUTOMAINT/RPRPRTS $15.15 4500004351 4 25KTHRES 3/28/2017101460 BERGEY'STRUCKCENTER AUTOMAINT/RPRPRTS $6.89 4500004351 5 25KTHRES 3/28/2017101460 BERGEY'STRUCKCENTER AUTOMAINT/RPRPRTS $576.34 4500004351 $7,085.47 4500004380 1 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $1,147.72 4500004380 2 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $1,147.72 4500004380 3 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $1,821.10 4500004380 4 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $397.91 4500004380 5 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $817.15 4500004380 6 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $817.15 4500004380 7 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $817.15 4500004380 8 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $6,614.30 4500004380 9 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $754.32 4500004380 10 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $754.32 4500004380 11 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $624.56 4500004380 12 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $416.02 4500004380 13 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $415.83 4500004380 14 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $521.83 4500004380 15 25KTHRES 3/30/2017100169 EPLUSTECHNOLOGY,INC. DATAPROCSRVS&SW $504.27 4500004380 $17,571.35 4500004381 1 25KTHRES 3/30/2017101950 PCMG,INC. DATAPROCSRVS&SW $214.30 4500004381 2 25KTHRES 3/30/2017101950 PCMG,INC. DATAPROCSRVS&SW $2,153.73 4500004381 $2,368.03 4500004393 1 25KTHRES 3/31/2017101916 THACKRAYCRANERENTALINC RENT/LEASE-HVYEQP $1,100.00 4500004393 2 25KTHRES 3/31/2017101916 THACKRAYCRANERENTALINC RENT/LEASE-HVYEQP $1,100.00 4500004393 $2,200.00 4500004394 1 25KTHRES 3/31/2017101956 BIDDLECONSULTINGGROUP,INC DATAPROCSRVS&SW $2,200.00 4500004394 2 25KTHRES 3/31/2017101956 BIDDLECONSULTINGGROUP,INC DATAPROCSRVS&SW $1,435.00 4500004394 $3,635.00 4500004398 1 25KTHRES 3/31/2017100790 CARAHSOFTTECHNOLOGYCORPORATION DATAPROCSRVS&SW $11,944.21 4500004398 2 25KTHRES 3/31/2017100790 CARAHSOFTTECHNOLOGYCORPORATION DATAPROCSRVS&SW $3,451.58 4500004398 $15,395.79 4500004400 1 25KTHRES 3/31/2017100169 EPLUSTECHNOLOGY,INC. COMPHW/PERIPH-MICRO $480.00 4500004400 2 25KTHRES 3/31/2017100169 EPLUSTECHNOLOGY,INC. COMPHW/PERIPH-MICRO $528.00 4500004400 $1,008.00 4500004405 1 25KTHRES 3/31/2017101963 DISCOUNTFENCESUPPLY,INC FARECOLLECTIONEQP $2,009.85 4500004405 2 25KTHRES 3/31/2017101963 DISCOUNTFENCESUPPLY,INC FARECOLLECTIONEQP $203.35 4500004405 $2,213.20 OPERATIONS & MAINTENANCE COMMITTEE DELAWARE RIVER PORT AUTHORITY Operations & Maintenance Committee Meeting
One Port Center 2 Riverside Drive Camden, New Jersey Tuesday, April 4, 2017
Commissioners: Albert Frattali, Chairman of the Operations & Maintenance Committee Marian Moskowitz, Vice Chair of the Operations & Maintenance Committee Gary Masino E. Frank DiAntonio Charles Fentress
DRPA/PATCO Staff: John Hanson, Chief Executive Officer/President Maria Wing, Deputy Chief Executive Officer Raymond J. Santarelli, General Counsel and Corporate Secretary Stephen Holden, Deputy General Counsel Gerald Faber, Assistant General Counsel Richard Mosback, Assistant General Counsel Kathleen Vandy, Assistant General Counsel Robert Hicks, Chief Operating Officer David Aubrey, Manager, Internal Audit, OIG Michael Venuto, Chief Engineer Christina Maroney, Director, Strategic Initiatives John Rink, General Manager, PATCO Rohan Hepkins, Assistant General Manager, PATCO Larry Walton, Bridge Director, Walt Whitman and Commodore Barry Bridges Steve Reiners, Director, Fleet Management Matt Licata, Fleet Foreman, Fleet Amy Ash, Manager, Contract Administration Mike Williams, Acting Director, Corporate Communications and Community Relations Mike Howard, Senior Engineer, Engineering Sheila Milner, Administrative Coordinator, OGC Elizabeth Saylor, Administrative Coordinator, OGC
Page 1 of 5 Others Present: Thomas Huth, Esq., Associate Counsel, New Jersey Governor's Authorities Unit (arrived at 9:47 a.m.) Chelsea Rosebud Guzowski, Director of Economic and Strategic Initiatives, Pennsylvania Office of the Budget (via telephone) Samantha Safara, HDR Michael Conallen, Pennoni Associates
CALL TO ORDER Chairman Frattali called to order the meeting of the Operations & Maintenance Committee of the Delaware River Port Authority at 9:15 a.m. and asked the Corporate Secretary to call the roll.
ROLL CALL The following Commissioners were present, constituting a quorum: Frattali, Moskowitz, Masino, DiAntonio and Fentress.
OPEN SESSION
A. Summary Statements and Resolutions for Consideration
1) Contract No. WW-28-2016, Walt Whitman Bridge Centerline Catwalk Rehabilitation
Chief Engineer Michael Venuto presented a Summary Statement and Resolution that the Board authorize staff to negotiate a construction contract in the amount of $2,906,425 with Cornell & Company to upgrade existing catwalks of the Walt Whitman Bridge Approach Spans to meet current OSHA standards. Commissioner Fentress moved to forward the matter to the Board for consideration and Commissioner DiAntonio seconded the motion. There were no questions or comments. All Commissioners in attendance voted to approve the motion.
2) Capital Project Contract Modification Presentation
Chief Engineer Venuto presented a Summary Statement and Resolution that the Board authorize the execution of contract modifications to a certain capital project of the Authority and that the Board amend the 2017 Capital Budget in the amount of $233,785.07 to reflect these modifications. Mr. Venuto explained that the contract at issue was with Pennoni Associates for the PATCO Outbound Survey and Geographic Information System (GIS) Project. Senior Engineer Mike Howard gave a presentation on the progress of the GIS program and the reason for the requested modifications. The Committee, Mr. Venuto, Mr. Howard and Deputy Chief Executive Officer Maria Wing discussed the Project. Commissioner Fentress moved to forward the matter to the Board for consideration and Commissioner DiAntonio seconded the motion. There were no further questions or comments. All Commissioners in attendance voted to approve the motion.
Page 2 of 5 3) Construction Monitoring Services for Contract No. 12-I, Installing Elevators in Remaining PATCO Stations
Chief Engineer Venuto presented a Summary Statement and Resolution that the Board authorize staff to negotiate a contract in the amount of $3,998,501.11 with Burns Engineering, Inc. to provide full-time, on-site construction inspection and monitoring services for Contract 12-I, installing elevators in several PATCO stations. Commissioner Moskowitz moved to forward the matter to the Board for consideration and Commissioner DiAntonio seconded the motion. There were no questions or comments. All Commissioners in attendance voted to approve the motion.
4) Design Services for Betsy Ross Bridge NJ Route 90 Resurfacing
Chief Engineer Venuto presented a Summary Statement and Resolution that the Board authorize staff to negotiate a contract with Cherry, Weber and Associates, PC in the amount of $1,075,978.44 to provide design, bid and construction support services for the Betsy Ross Bridge, NJ Route 90 Resurfacing Project. Commissioner Fentress moved to forward the matter to the Board for consideration and Commissioner Masino seconded the motion. There were no questions or comments. All Commissioners in attendance voted to approve the motion.
5) Rentals of Aerial Lift Equipment
Director of Fleet Management Steve Reiners presented a Summary Statement and Resolution that the Board authorize staff to negotiate a rental contract with Interstate Aerials, LLC for arial lift equipment needed for wash downs of all DRPA bridge structures and for the emergency repairs needed at the Walt Whitman Bridge which were identified during the Biennial Inspection. Mr. Reiners stated that the equipment will be rented under the Pennsylvania State Co-Stars Contract. Commissioner DiAntonio moved to forward the matter to the Board for consideration and Commissioner Masino seconded the motion. There were no questions or comments. All Commissioners in attendance voted to approve the motion.
B. General Discussion
There were five (5) items for General Discussion.
1) Change Order for Contract No. WW-21-2014, Walt Whitman Bridge Emergency Generator at the NJ Anchorage
Chief Engineer Venuto reported on the need for a Change Order for Contract No. WW-21-2014, the Walt Whitman Bridge Emergency Generator at the New Jersey Anchorage. He explained that the Change Order to allocate $12,045 of the $35,000 set aside under the contract for site conditions was necessary in order to make the slab larger than was originally anticipated.
2) Supplement to the Program Management Agreements
Page 3 of 5 Chief Engineer Venuto discussed the Engineering Department’s use of consultants under Program Management Agreements. He explained that these are three-year agreements that are due to expire in July 2017, with a one year extension at the DRPA’s sole discretion. Mr. Venuto stated that the Engineering Department would like to use the one year extension; this would require no additional funds, as there are still funds remaining.
3) Betsy Ross Bridge & I-95 Interchange/PennDOT
Chief Engineer Venuto updated the Committee on work that PennDOT had been performing under a multiyear project to redo the entire area around the Betsy Ross Bridge and the I-95 Interchange, including modifying existing ramps and building a series of new ramps. The Committee discussed the issue of whether DRPA should take ownership of some of the new ramps and the costs involved if it did so.
4) Update on Tolling Operations
Chief Operating Officer Robert Hicks gave an update on Tolling Operations. He stated that the DRPA has created an internal task force to provide ideas and suggestions regarding mode tolling, tolling violations and ways to enhance revenue. He reported that a team of DRPA staff will meet with staff from the Port Authority of New York/New Jersey on April 11, 2017 to discuss tolling operations, safety and performance issues.
5) Walt Whitman Bridge Suspension Span and Towers Painting Project Monthly Report
Chief Engineer Venuto reviewed the Walt Whitman Bridge Suspension Span and Towers Painting Project Monthly Report, a copy of which he provided to each Committee member at the meeting.
EXECUTIVE SESSION Chairman Frattali announced the Committee would meet in Executive Session and requested Corporate Secretary Mr. Santarelli to provide a description of the matters to be discussed. Mr. Santarelli stated that the general subjects to be discussed in Executive Session included pending or anticipated contract negotiations. Commissioner Fentress moved to meet in Executive Session and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the committee meeting moved into Executive Session at 9:51 a.m.
The Committee met in Executive Session.
Commissioner Masino moved to close Executive Session and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the committee meeting moved back into Open Session at 10:10 a.m.
Page 4 of 5 ADJOURNMENT With no further business, Commissioner Fentress moved to adjourn the meeting and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the meeting adjourned at 10:10 a.m.
Page 5 of 5 SUMMARY STATEMENT
ITEM NO.: DRPA-17-026 SUBJECT: Contract No. WW-28-2016, WWB Centerline Catwalk Rehabilitation
COMMITTEE: Operations & Maintenance
COMMITTEE MEETING DATE: April 4, 2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board authorizes staff to negotiate a construction contract with the firm of Cornell & Company to perform the WWB Centerline Catwalk Rehabilitation
Amount: $2,906,425.00
Contractor: Cornell & Company P.O. Box 807 Woodbury, NJ 08096
Other Bidders: Jupiter Painting $3,891,784.00 IEW Construction $4,907,869.00 Imperial Ironworks, Inc. $4,984,975.00 RCC, Inc. $5,420,933.00 A.P. Construction $7,712,190.00
Engineers Estimate: $3,114,336
PURPOSE: To upgrade existing catwalks of the Walt Whitman Bridge Approach Spans to meet current OSHA standards.
BACKGROUND: The centerline catwalk of the Walt Whitman Bridge Pennsylvania and New Jersey Approach Truss and Girder Spans is to be upgraded to meet current OSHA standards. In addition, several other ladders and platforms need to be modified for safety standards on the same approach spans.
The project was publicly advertised and bid documents were offered to the public beginning on February 21, 2017, with a bid opening date of March 14, 2017. Nine (9) sets of documents were sold. A total of six (6) bids were received. The low responsive and responsible bid was submitted by Cornell & Company in the amount of $2,906,425.00.
Staff has completed the evaluation of bids and recommends that the contract be awarded to Cornell & Company in the amount of $2,906,425.00 as the low responsive and responsible bidder. SUMMARY STATEMENT Contract No. WW-28-2016, O&M April 4, 2017 WWB Centerline Catwalk Rehabilitation ______
SUMMARY: Amount: $2,906,425.00 Source of Funds: 2013 Revenue Bonds Capital Project #: WB2001 Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 365 Days Other Parties Involved: N/A Estimated Number of Jobs Supported: 87 DRPA-17-026 Operations & Maintenance Committee: April 4, 2017 Board Date: April 19, 2017 Contract No. WW-28-2016 WWB Centerline Catwalk Rehabilitation
RESOLUTION
RESOLVED: That the Board of Commissioners of the Delaware River Port Authority accepts the bid of $2,906,425.00 to upgrade the existing approach span catwalk handrails on the Walt Whitman Bridge to meet current OSHA standards, and that the proper officers of the Authority be and hereby are authorized to negotiate a contract with Cornell & Company for the required work in an amount not to exceed $2,906,425.00 as per the attached Summary Statement; and be it further
RESOLVED: The Chairman, Vice Chairman and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRPA.
SUMMARY: Amount: $2,906,425.00 Source of Funds: 2013 Revenue Bonds Capital Project #: WB2001 Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 365 Days Other Parties Involved: N/A Estimated Number of Jobs Supported: 87 SUMMARY STATEMENT
ITEM NO.: DRPA-17-027 SUBJECT: Capital Project Contract Modification
COMMITTEE: Operations & Maintenance
COMMITTEEMEETINGDATE: April4,2017
BOARDACTIONDATE: April19,2017
PROPOSAL: That the Board authorize the execution of contract modifications to certain contracts for Authority capital project and that the Board amend the 2017 Capital Budget to include the increase in contract amount being requested in this Resolution.
PURPOSE: To approve contract modifications in the amounts and times set forth herein for the identified Authority capital projects and to assure that the 2017 Capital Budget reflects the actual Board approved project costs.
BACKGROUND: The Authority is presently undertaking several capital projects previously approved by the Board. During the course of the project(s) identified in the Attachment (attached hereto and made a part hereof), Engineering has determined that conditions affecting each project require contract modification adjusting the scope of work/contract items, compensation, and/or the time to perform the contract work as set forth in the attachment.
Engineering staff has evaluated the contract modifications identified in the Attachment and any supporting documentation and has determined the contract adjustments as proposed are fair and reasonable and meets the needs of the Authority.
SUMMARY: Amount: See Attachment Source of Funds: See Attachment Capital Project #: See Attachment Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: See Attachment Other Parties Involved: N/A DRPA-17-027 Operations & Maintenance Committee: April 4, 2017 Board Date: April 19, 2017 Capital Project Contract Modifications
RESOLUTION
RESOLVED: That the Board authorizes the execution of contract modifications to the contracts identified in the Attachment in such amounts and/or times set forth therein; and be it further
RESOLVED: The Chair, Vice Chair and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and Chief Executive Officer and if thereafter either the Chair or Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of the DRPA along with the Chief Executive Officer. If both the Chair and Vice Chair are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of the DRPA.
RESOLVED: That the 2017 Capital Budget be and hereby is amended to increase the line item amounts allocated for DRPA Project Number as indicated in the attached chart.
SUMMARY: Amount: See Attachment Source of Funds: See Attachment Capital Project #: See Attachment Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: See Attachment Other Parties Involved: N/A ATTACHMENT
April 4, 2017
Summary of Supplemental Agreement and Change Orders
Current Adjusted Capital Contract/ Change Order/ Contract Project Contract Consultant/ Agreement Supplemental Agreement Number Number Title Contractor Amount Amount Amount Duration Funding
AB1001 PATCO Outbound Survey Pennoni, $1,738,212.24 $233,785.97 $1,971,998.21 2013 Revenue and Geographic Associates Bonds Information System SUMMARY STATEMENT
ITEM NO. DRPA-17-028 SUBJECT: Design Services for Betsy Ross Bridge NJ Route 90 Resurfacing
COMMITTEE: Operations & Maintenance
COMMITTEE MEETING DATE: April 4, 2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board authorizes staff to negotiate an agreement with Cherry, Weber and Associates, PC to provide Design, Bidding and Award, and Construction Support Services for the Betsy Ross Bridge NJ Route 90 Resurfacing.
Amount: $1,075,978.44
Consultant: Cherry, Weber and Associates, PC
Other Consultants: AECOM Technical Services, Inc. Gannett Fleming, Inc. McCormick Taylor, Inc. STV Incorporated
Engineers Estimate: $1,028,991.50
PURPOSE: The purpose of this project is to provide design services in connection with NJ Route 90 resurfacing at the Betsy Ross Bridge.
BACKGROUND: The scope of work includes field investigations, verification of existing conditions, preparation of a design services report and a final design package including plans, specifications, cost estimates and a construction schedule with which the Authority may solicit bids from construction contractors to accomplish all tasks.
The Authority publicly advertised its intent to retain a consultant and invited interested firms to submit Statements of Qualifications. Nine (9) firms responded with Statements of Qualifications on June 30, 2016. Five (5) firms were deemed qualified and were sent a formal Request for Proposal. A review committee of four (4) staff engineers evaluated the Proposals on the basis of Technical merit.
Cherry, Weber and Associates, PC was the highest technically ranked firm. The proposed Project Manager has 31 years experience and SUMMARY STATEMENT Design Services for O&M April 4, 2017 Betsy Ross Bridge NJ Route 90 Resurfacing ______
previously worked on bridge resurfacing projects for DRJTBC and PennDOT. Cherry, Weber and Associates, PC’s Team has many years experience with evaluation, testing, and repair recommendations for roadways and bridges similar to those required for this contract. Overall, the team assembled by Cherry, Weber and Associates, PC was found to possess the necessary experience and qualifications to successfully complete the project.
In accordance with the Delaware River Port Authority’s qualification based selection procedure, the Price Proposal was evaluated against the Engineer’s Estimate and that of other recommended firms. Based on this evaluation and subsequent negotiation, Cherry, Weber and Associates, PC’s price was determined to be fair and reasonable.
It is recommended that an engineering services agreement be negotiated with Cherry, Weber and Associates, PC for the costs and associated fees not to exceed $1,075,978.44 to provide engineering services in accordance with the Request for Proposal.
SUMMARY: Amount: $1,075,978.44 Source of Funds: General Fund and 2013 Revenue Bonds Capital Project #: RB1702 Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: Design Services, 7 months; Bidding and Award and Construction Support Services, approximately 2 months from issuance of Contractor Notice to Proceed Other Parties Involved: N/A Estimated Number of Jobs Supported: 4 DRPA-17-028 Operations & Maintenance Committee: April 4, 2017 Board Date: April 19, 2017 Design Services for Betsy Ross Bridge NJ Route 90 Resurfacing
RESOLUTION
RESOLVED: That the Board of Commissioners of the Delaware River Port Authority accepts the Proposal of Cherry, Weber and Associates, PC to provide Design Services for Betsy Ross Bridge NJ Route 90 Resurfacing and that the proper officers of the Authority be and hereby are authorized to negotiate an Agreement with Cherry, Weber and Associates, PC for an amount not to exceed $1,075,978.44, as per the attached Summary Statement; and be it further
RESOLVED: The Chairman, Vice Chairman and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRPA.
SUMMARY: Amount: $1,075,978.44 Source of Funds: General Fund and 2013 Revenue Bonds Capital Project #: RB1702 Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: Design Services, 7 months; Bidding and Award and Construction Support Services, approximately 2 months from issuance of Contractor Notice to Proceed Other Parties Involved: N/A Estimated Number of 4 Jobs Supported: MEMORANDUM
DELAWARE RIVER PORT AUTHORITY of Pennsylvania & New Jersey
TO: O&M Committee Members FROM: Michael P. Venuto, Chief Engineer SUBJECT: Professional Service Selection for Design Services for Betsy Ross Bridge NJ Route 90 Resurfacing Technical Proposal Evaluation, Findings and Recommendation Report DATE: March 23, 2017
The Request for Qualifications (RFQs), which was posted on the Authority’s web-site, invited consultants to submit Statements of Qualifications (SOQs). Nine (9) firms submitted SOQs on June 30, 2016.
Policy 303a outlines the procedure for Request for Proposal selection of consultants by the Engineering Department. The SOQ evaluation serves as a method for developing a “short list” of firms to receive a Request for Proposal (RFP). The Review Committee evaluated the SOQ’s and recommended soliciting Technical and sealed Price Proposals from the top ranked firms: AECOM Technical Services, Inc., Cherry, Weber and Associates, PC, Gannett Fleming, Inc., McCormick Taylor, Inc., and STV Incorporated.
The short listed firms were sent a RFP on January 3, 2017. The Technical Proposals and separate sealed Price Proposals were received on February 2, 2017 from AECOM Technical Services, Inc., Cherry, Weber and Associates, PC, Gannett Fleming, Inc., McCormick Taylor, Inc., and STV Incorporated. The Review Committee, consisting of four (4) staff engineers, reviewed and evaluated the Technical Proposals.
Cherry, Weber and Associates, PC was the highest technically ranked firm. The proposed Project Manager has 31 years experience and previously worked on bridge resurfacing projects for DRJTBC and PennDOT. Cherry, Weber and Associates, PC’s Team has many years experience with evaluation, testing, and repair recommendations for roadways and bridges similar to those required for this contract. Overall, the team assembled by Cherry, Weber and Associates, PC was found to possess the necessary experience and qualifications to successfully complete the project.
The Review Committee recommended that the Price Proposal be opened and negotiations commence using other recommended firm’s Price Proposals and the Engineer’s Estimate in the amount of $1,028,991.50, as a guide. Price Proposals were opened on February 21, 2017.
Below are the Technical Proposal rankings, proposed hours and fees of these firms, along with the Engineer’s estimate of hours. Rank Firm Hours Original Price Negotiated Proposal Hours Fee Engineer’s Estimate 7,266 $1,028,991.50
1 Cherry, Weber and 10,362 $1,241,572.37 8,915 $1,075,978.44 Associates, PC 2 McCormick Taylor, 6,934 $ 899,728.19 Inc. 3 Gannett Fleming, 7,911 $1,238,732.92 Inc. T4 AECOM Technical 10,730 $1,387,251.05 Services, Inc. T4 STV Incorporated 8,874 $1,196,371.61
The Price Proposal from the highest technically ranked firm, Cherry, Weber and Associates, PC, dated February 2, 2017 was reviewed by Engineering Department staff. It was observed to be 20.66% higher than the Engineer’s Estimate. This was a result of the estimated man-hours being greater than the Engineer’s Estimate. Discussions were held and Cherry, Weber and Associates, PC believed they had a better understanding of the scope of work needed and as a result they could lower man-hours. Negotiations commenced which resulted in a final Price Proposal in an amount of $1,075,978.44. Based on the Review Committee’s findings the Price Proposal of Cherry, Weber and Associates, PC has been determined to be fair and reasonable and therefore the committee recommends that an Engineering Services Agreement be issued to the highest technically ranked firm, Cherry, Weber and Associates, PC.
Based on a review of the Review Committee’s evaluation and supporting documentation, I concur with the recommendation to engage Cherry, Weber and Associates, PC of Freehold, NJ, in the amount of $1,075,978.44 for this Agreement.
SRD:sln SUMMARY STATEMENT
ITEM NO.: DRPA-17-029 SUBJECT: Rentals of Aerial Lift Equipment
COMMITTEE: Operations and Maintenance
COMMITTEE MEETING DATE: April 4, 2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board authorizes staff to negotiate a rental contract with Interstate Aerials, LLC, 313 Borelli Blvd., Paulsboro NJ. 08066. Rentals are for: one (1) Aspen 60 for the Walt Whitman Bridge for a period of one (1) week; one (1) Aspen 60 for the Betsy Ross Bridge for a period of one (1) month and the rental of three (3) 135 foot Aerial Lifts; one (1) for a period four (4) months; and two (2) for a period of two (2) months. The total cost for the rentals is $101,200.00.
PURPOSE: To provide equipment for wash downs of all DRPA bridge structures and for the emergency repairs needed at the Walt Whitman Bridge, which were identified during the Biennial Inspection.
BACKGROUND: Aerial Lift Equipment is being rented under PA State Co-Stars Contract #038-009. Past experience has shown that state contract pricing is the most cost effective means for rental of equipment because pricing is quantity based. The 2017 Operating Budget includes funding for the rentals of this equipment.
SUMMARY: Amount: $101,200.00 Source of Funds: Revenue Fund Capital Project #: N/A Operating Budget: BFB, BRB, CBB, WWB Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A DRPA-17-029 Operations & Maintenance Committee: April 4, 2017 Board Date: April 19, 2017 Rentals of Aerial Lift Equipment
RESOLUTION
RESOLVED: That the Board authorizes staff to negotiate a rental contract with Interstate Aerials, LLC, 313 Borelli Blvd., Paulsboro NJ. 08066. The total cost for the rentals of the Aerial Lift Equipment is $101,200.00.
RESOLVED: The Chair, Vice Chair and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and Chief Executive Officer and if thereafter either the Chair or Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chair and Vice Chair are absent or unavailable; and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRPA.
SUMMARY: Amount: $101,200.00 Source of Funds: Revenue Fund Capital Project #: N/A Operating Budget: BFB, BRB, CBB, WWB Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A LABOR COMMITTEE DELAWARE RIVER PORT AUTHORITY Labor Committee Meeting
One Port Center 2 Riverside Drive Camden, New Jersey Tuesday, April 4, 2017
Commissioners: Albert Frattali, Vice Chairman of Labor Committee (Chairing for Ryan Boyer, Chairman of the Labor Committee) E. Frank DiAntonio Charles Fentress Marian Moskowitz Victoria Madden, Esq. (for Pennsylvania Auditor General Eugene DePasquale; via telephone)
Others Present: Thomas Huth, Associate Counsel, New Jersey Governor's Authorities Unit Chelsea Rosebud Guzowski, Director of Economic and Strategic Initiatives, Pennsylvania Office of the Budget
DRPA/PATCO Staff: John Hanson, Chief Executive Officer/President Maria Wing, Deputy Chief Executive Officer Raymond Santarelli, General Counsel and Corporate Secretary Robert Hicks, Chief Operating Officer James White, Chief Financial Officer Toni Brown, Chief Administrative Officer Jack Stief, Chief of Police John Rink, General Manager, PATCO Rohan Hepkins, Assistant General Manager, PATCO Sheila Milner, Administrative Coordinator, OGC Elizabeth Saylor, Administrative Coordinator, OGC
CALL TO ORDER Vice Chairman Frattali called to order the meeting of the Labor Committee of the Delaware River Port Authority at 10:30 a.m. and asked the Corporate Secretary to call the roll.
ROLL CALL The following Commissioners were present, constituting a quorum: Frattali, Madden, Moskowitz, DiAntonio and Fentress.
Page 1 of 2 OPEN SESSION Vice Chairman Frattali announced that the Committee would be meeting in Executive Session and requested Corporate Secretary Mr. Santarelli to provide a description of the matters to be discussed. Mr. Santarelli stated that the general subjects to be discussed in Executive Session included pending or anticipated employment and personnel actions within the Authority and PATCO.
Commissioner Moskowitz moved to meet in Executive Session and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion. The Labor Committee Meeting moved into Executive Session at 10:33 a.m.
EXECUTIVE SESSION The Committee met in Executive Session.
Commissioner Fentress moved to close Executive Session and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion the committee meeting moved back into Open Session at 11:12 a.m.
ADJOURNMENT With no further business, Commissioner Fentress moved to adjourn the meeting and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the meeting adjourned at 11:12 a.m.
Page 2 of 2 FINANCE COMMITTEE DELAWARE RIVER PORT AUTHORITY Finance Committee Meeting – 9:00 a.m.
One Port Center 2 Riverside Drive Camden, New Jersey Wednesday, April 5, 2017
Commissioners: Jeffrey Nash, Esq., Finance Committee Chairman Christopher Craig, Esq. (for Pennsylvania Treasurer Joseph Torsella, Vice Chair of the Finance Committee; via telephone) Joseph Martz (via telephone) Carl Singley, Esq. (via telephone) Donna Powell E. Frank DiAntonio Charles Fentress
Others Present: Thomas Huth, Esq., Associate Counsel, New Jersey Governor's Authorities Unit (via telephone) Pam Boyd, Thomas Boyd Communications JoEllyn Powell, Senior Vice President, Wells Fargo Penny Kospiah, Vice President, Wells Fargo
DRPA/PATCO Staff: John Hanson, Chief Executive Officer/President Maria Wing, Deputy Chief Executive Officer Raymond Santarelli, General Counsel and Corporate Secretary Kathleen Vandy, Assistant General Counsel Richard Mosback, Assistant General Counsel Robert Hicks, Chief Operating Officer James White, Chief Financial Officer Jack Stief, Chief of Police, Public Safety John Lotierzo, Director of Finance, DRPA Orville Parker, Manager of Budget/Financial Analysis, Finance Patricia Griffey, Manager of Revenue Audit, Finance Mark S. Ciechon, Director, PATCO Finance Mike Williams, Acting Director, Corporate Communications and Community Relations David Aubrey, Manager, Internal Audit, OIG John Rink, General Manager, PATCO Rohan Hepkins, Assistant General Manager, PATCO Sheila Milner, Administrative Coordinator, OGC Elizabeth Saylor, Administrative Coordinator, OGC
Page 1 of 2 CALL TO ORDER Committee Chairman Nash called the meeting of the Finance Committee of the Delaware River Port Authority to order at 9:10 a.m. ROLL CALL The following Commissioners were present, constituting a quorum: Nash, Craig, Martz, Singley, Powell, DiAntonio and Fentress.
OPEN SESSION
1. Financial Update
Chief Financial Officer/Treasurer James White highlighted several areas from the DRPA/PATCO unaudited Financial Summary which had been previously provided to all Committee members. Mr. White reported that the DRPA had submitted its Annual Report to the Governors and Legislatures of the State of New Jersey and the Commonwealth of New Jersey, as required by its Compact.
2. Assessment of Tolling Systems
Chief Operating Officer Robert Hicks reported on DRPA’s Tolling Systems. He reported that the DRPA had developed a Tolling Assessment Initiative with the objective to improve existing tolling operations by identifying the best practices and technology. Mr. Hicks stated that because the DRPA’s tolling system is quite old and using its technology is near obsolescence, staff was researching a possible replacement and would meet with officials from the Port Authority of New York/New Jersey to review their tolling operations. The Committee discussed the total dollar amount of toll violations, as well as alternatives and upgrades to the DRPA’s current tolling system.
EXECUTIVE SESSION Chairman Nash announced the Committee would meet in Executive Session and requested General Counsel and Corporate Secretary Mr. Santarelli to provide a description of the matters to be discussed. Mr. Santarelli stated that the general subjects to be discussed in Executive Session related to pending claims, pending contract negotiations and potential disposition of Authority real property. Commissioner Fentress moved to go into Executive Session and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the Committee moved into Executive Session at 9:27 a.m. The Committee met in Executive Session. Commissioner Fentress moved to close Executive Session and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the committee meeting moved back into Open Session at 10:00 a.m. ADJOURNMENT There being no further business, Commissioner Fentress moved to adjourn the meeting and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the meeting adjourned at 10:00 a.m.
Page 2 of 2 Procurement Task Force Define Phase Summary April 19, 2017 What is Lean Six Sigma? . Data-driven methodology focusing on process activities that add assessable value to the service or output . A five-step problem-solving approach to: . Identify, verify and analyze problems . Generate and implement solutions for improving processes to: Eliminate errors and defects Improve quality and consistency Decrease time Reduce Costs Increase efficiency . Implement controls . Empowers team to study the whole process by involving the key participants and end users . Relentless elimination of waste 2 The DMAIC Problem-Solving Approach
. Results-focused
. Driven by
Customer expectations and requirements
Data and facts
Metrics
3 DMAIC Tollgates (Deliverables)
Define Measure Analyze Improve Control
•Validate •Measure the •Summarize •Generate •Develop a customer current and examine potential control plan requirements process or collected solutions •Conduct •Define the performance data •Select training problem and •Create a •Create a solutions •Document scope of data detailed •Implement the new work collection process map solutions process •Create a plan •Determine •Test to see if •Create a project •Implement root causes solution tracking and charter the data •Choose “vital resolves the response •Create a collection few” root problem plan high-level plan to get a causes •Project close process map baseline
4 PROJECT TEAM
Executive Sponsor: Maria Wing - Deputy CEO
Team Leader: Mark Ciechon - Director, Finance (PATCO)
Facilitator: Christina Maroney - Director, Strategic Initiatives
Team Members: Amy Ash - Manager, Contracts Administration Jen DePoder - Budget Analyst Joe McAroy - C&M Manager, BRB Rick Mosback - Assistant General Counsel Jim Beach - Manager Special Projects Adam Carmasine - Management Analyst Lennart Rustam - Program Manager, Engineering Jim Simpson - Manager, IS Sue Squillace - Manager, Procurement & Stores
5 Project Charter
Project Title: Evaluation of procurement activities across all business units at DRPA and PATCO
Problem Statement:
The current procurement process and procedures that dictates how business units obtain goods and services via Purchasing, Contracts Administration, and Engineering lacks clarity, efficiency, consistency, and standardization which results in delays, errors, higher costs, and operating concerns at the DRPA and PATCO. Opportunity Statement:
To continuously evaluate, improve, and streamline the procurement processes in a manner that ensures alignment, clarity, consistency and appropriate controls, in an effort to help the Authority operate at a maximum level of efficiency and accountability. 6 Project Charter(Continued)
Business Case:
. There are several methods of obtaining goods and services and for awarding contracts at the DRPA and PATCO. The processes and requirements vary depending on what is being acquired, the cost or estimated cost, and the nature or description of the good or service. . The current policies and procedures often lead to significant delays and inefficiencies due to confusion, process variations, errors and oversights, multiple approval levels, processing time, and limitations on staff/resource capacity. . The root of DRPA's mission is stewardship of public transportation assets and the safe and efficient operation of our bridge and transit assets. In order to accomplish our mission successfully we must ensure that employees can obtain appropriate tools and resources needed to do their work in a timely manner, while ensuring the procurement process is transparent.
7 Project Charter(Continued)
Goal Statement:
. Identify impediments in each process that negatively impact the timely and efficient procurement of goods and services as well as areas of opportunities to increase the effectiveness and efficiency of procurement, contracting and any related processes. . Identify and implement opportunities. . Develop recommendations for improvements. . Implement recommendations and establish a mechanism to continuously monitor and assess changes.
Primary Metric:
# of days from department/unit request to receipt of good/service (Procurement turnaround time) 8 Project Charter(Continued)
Project Scope:
Primary processes: Purchasing, Engineering, and Contracts Administration
Supporting Units/Processes: Risk Management, General Counsel, OBD&EO, OIG, Finance, Board, CEO.
Constraints and Assumptions: Bylaws, Reform Resolutions, Procurement Manual, Public Perception, Approval and Threshold Limits, Eligibility for GSA and State Contracts, FTA guidelines, lack of training and information, identification of Accountabilities/Responsibilities.
Excluded: Future SAP and SharePoint Implementation, Real Estate, Billboards, ROE/Land Use Issues. Internal and External Resources*: IBTTA, APTA, CTA, FTA, BART, PANYNJ, DRBA *Organizational Acronyms: FTA- Federal Transit Administration IBTTA- International Bridge, Tunnel, and Turnpike Association APTA- American Public Transportation Association CTA- Chicago Transit Authority BART- Bay Area Rapid Transit (San Francisco) 9 PANYNJ- Port Authority of New York/New Jersey DRBA- Delaware River and Bay Authority Summary of Methods of Awarding Contracts
. DRPA’s Procurement Manual provides an overview of Procurement types, methods of purchase, value thresholds and required approvals.
http://www.drpa.org/pdfs/DRPA_PATCO_ProcurementManual.pdf, page 9.
. The task force has produced process maps for each method identified on the list.
. It may be instructive to consult this descriptive Procurement grid when reviewing the high level process maps to follow.
10 Defined High Level Process Maps
11 Defined High Level Process Maps
12 Defined High Level Process Maps
13 Defined High Level Process Maps
14 Defined High Level Process Maps
15 Defined High Level Process Maps
16 Defined High Level Process Maps
17 Defined High Level Process Maps
18 Defined High Level Process Maps
19 Defined High Level Process Maps
20 Defined High Level Process Maps
21 Defined High Level Process Maps
22 Defined High Level Process Maps EMERGENCY 100K+
23 Next Step
Define phase is complete, The next step in The DMAIC Process is Measure
CURRENT PHASE
DEFINE MEASURE ANALYZE IMPROVE CONTROL
COMPLETE 16.50 Meeting Hours
24 Chapter 2 – Methods of Awarding Contracts
A. Summary of Methods of Awarding Contracts
Who Buys Procurement What to Buy When it is used Dollar Limit It/Contract Method Document Uniformed personnel Uniform Card Uniform Annual limit set by individual need. Uniforms require new uniform holder/No purchase Card Maximum $500. components. order. Low value purchase. Transaction and monthly purchase limits set Vendor accepts card & Purchasing P-Card Holder/No Supplies & Equipment based on need. Transaction maximum is uses standard terms of Card purchase order $2,400 sale. Supplies and Equipment. Low value purchase and Operational and other Purchasing/Standard vendor accepts our Services, Construction & $10,000 per transaction for construction purchase order. standard terms. Also Maintenance. No-Bid contacts. vendor doesn’t accept Engineered and Technical $5,000 for all other transactions. Contracts card or value exceeds P- Services, Construction & Admin/Standard Card limit. Maintenance. Contract Supplies and Equipment. Low value purchase and Operational and other Purchasing/Standard vendor accepts our Services, Construction & purchase order. standard terms. Also Maintenance. Informal Bid <$25,000 per transaction vendor doesn’t accept Engineered and Technical Contracts card or value exceeds P- Services, Construction & Admin/Standard Card limit. Maintenance. Contract Normal method of purchasing supplies, services and equipment. Unlimited. Supplies, Services, Competitive Purchasing/Long form Specifications are well- ≥$25,000 needs CEO and Board approval. Equipment Sealed Bid purchase order. defined. Purchase order ≥$100,000 also need committee approval. can be used to define terms. Specifications are well- Unlimited. Contracts defined. Purchase order Competitive Construction & Maintenance ≥$25,000 needs CEO and Board approval. Admin/Contract not adequate to define Sealed Bid ≥$100,000 also need committee approval. through legal legal arrangement. Competitive Unlimited. Contracts Services, Equipment, Specifications are not Sealed ≥$25,000 needs CEO and Board approval. Admin/Contract Construction & Maintenance well-defined. Proposals ≥$100,000 also need committee approval. through legal Unlimited. Contracts Services of individuals from Special skills needed on Engineering ≥$25,000 needs CEO and Board approval. Admin/Contract consulting engineering firms a temporary basis. Services ≥$100,000 also need committee approval. through legal. Services of individuals with Unlimited. Contracts Staff needed to augment Temporary specific technical skills other ≥$25,000 needs CEO and Board approval. Admin/Contract permanent work force. Employees than engineering ≥$100,000 also need committee approval. through legal. Only one supplier can >No-Bid to Unlimited. satisfactorily meet >$10,000 needs CFO, Deputy CEO or CEO Depends on nature of All authority needs in the Sole Source approval and written justification. service as indicated time allowed. Also ≥$25,000 needs CEO and Board approval. above. expert witnesses. ≥$100,000 also needs committee approval. >No-Bid to Unlimited. >$10,000 needs CFO, Deputy CEO or CEO Bona fide business pre-approval plus written justification after Depends on nature of requirements do not All Emergency purchase. service as indicated allow time for formal >$25,000 also needs Chair or Vice-Chair above. procurement process. pre-approval if available and CEO and full Board approval after purchase.
9
EXECUTIVE COMMITTEE SUMMARY STATEMENT
ITEM NO.: DRPA-17-021 SUBJECT: Employee Access to DRPA/PATCO Property
COMMITTEE: Executive
COMMITTEEMEETINGDATE: March7,2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board partially repeal DRPA 10-057, which eliminated all programs under which present and future Commissioners, Officers, employees and retirees of the Authority receive free bridge passage and free PATCO rides.
PURPOSE: To adopt an employee policy that allows DRPA and PATCO employees no cost access and use of a strictly controlled and monitored employee access lane on all DRPA-owned and operated bridges and PATCO when commuting to or from work with DRPA or PATCO.
BACKGROUND: Through the passage of DRPA 10-057 on August 18, 2010, the Board eliminated all programs that provided Commissioners, Officers, employees and retirees of the Authority free bridge passage and free PATCO rides. The unintended effect of DRPA 10-057 has been that employees who commute across a DRPA bridge or on PATCO to work at DRPA and PATCO facilities must pay on average upwards of $1300 per year back to the Authority and/or PATCO.
To ensure that DRPA and PATCO can effectively recruit and retain employees who utilize a DRPA bridge or PATCO to commute to work, the Chief Executive Officer has developed a new employee policy entitled Employee Access to DRPA/PATCO Property (the “Policy”), which provides employees of DRPA/PATCO no cost access to DRPA bridges and PATCO for the sole purpose of commuting to or from work for DRPA/PATCO. In order to prevent misuse of this program, the Chief Executive Officer has established a comprehensive procedure for disciplinary action should an employee violate the Policy. In addition, the Policy will be implemented using a controlled employee access lane that will be regularly audited.
DM2\7706380.1 SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
DM2\7706380.1 DRPA-17-021 Executive Committee: March 7, 2017 Board Date: April 19, 2017 Employee Access to DRPA/PATCO Property
RESOLUTION
RESOLVED: That the Board partially repeal DRPA 10-057 and authorize the Chief Executive Officer to implement a Policy concerning Employee Access to DRPA/PATCO Property that: (a) provides DRPA/PATCO employees no cost access and use of DRPA bridges and PATCO for the sole purpose of commuting to or from work for DRPA/PATCO using a controlled employee access lane; (b) establishes a comprehensive procedure for disciplinary action should an employee violate the Policy; and, (c) directs regular audits of the program for compliance.
SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
DM2\7706380.1 SUMMARY STATEMENT
ITEM NO.: DRPA-17-022 SUBJECT: Commissioner Briefings
COMMITTEE: Executive
COMMITTEEMEETINGDATE: March7,2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board adopt a resolution which, consistent with the Compact, the Bylaws, and the Open Meeting Policy, permits the Pennsylvania and the New Jersey Commissioners (“State Delegations”) to meet separately and independently in person or by telephone, in addition to the public meeting, for Briefings.
PURPOSE: To clarify DRPA Resolution 10-049, which imposed strict restrictions on what at the time were called “State Caucus meetings” and DRPA Resolution 10-041, which outlines the Authority’s Open Meeting Policy, in conjunction with the DRPA Bi-State Compact and the DRPA Bylaws, permitting the members of each State Delegation to participate in a Briefing attended only by members of that single state.
BACKGROUND: Meetings among Board Commissioners are governed by several authoritative sources, including the Compact, Bylaws, and DRPA Resolutions 10-041 and 10-049. Read together, these sources would appear to allow, and this Resolution would authoritatively permit Commissioners to meet in conferences without violating the policies of open meetings and transparency that are of high importance to the DRPA.
1. The Compact at Article III provides in relevant part:
The Commissioners shall have charge of the Commission’s property and affairs and shall for the purpose of doing business constitute a board, but no action of the Commissioners shall be binding unless a majority of the members of the Commission from Pennsylvania and a majority of the members of the Commission from New Jersey shall vote in favor thereof.
This baseline provision means that no action of Commissioners shall be binding unless a majority of Commissioners from each state – Pennsylvania and New Jersey – agree to such action. SUMMARY STATEMENT Commissioner Briefings Executive – 3/7/2017
2. The DRPA Bylaws at Section VI.B. provide more guidance as to the parameters of meetings among Board Commissioners. In relevant part, Section VI.B. says:
Meetings open to the public; public business.
[A]ll meetings which are open to all the Commissioners of the Delaware River Port Authority and which are held with the intent, on the part of the Commissioners in attendance, to discuss or act as a unit on the specific public business of the Authority, are meetings which shall be open to the public. Public business includes all matters which relate in any way to the performance of the Authority’s functions or the conduct of its business.
Essentially, the Bylaws mandate that meetings which fit three factors shall be open to the public: First, that the meeting is open to all Commissioners; second, that the meeting is held with the intent to discuss or act “as a unit”; and finally, that this intent to discuss or act as a unit is related to specific Authority business. The Bylaws can therefore be read to say that if these three factors are not present, the meeting does not need to be open to the public.
3. DRPA Resolution 10-041
Consistent with these Bylaw requirements, the Board adopted Resolution DRPA-10-041 on August 25, 2010, which includes its “Open Meeting Policy”. This resolution defines the parameters of meetings that are open to the public, and mirrors the language in the Bylaws at Section VI.B. DRPA-10- 041, however, goes further in specifying which kinds of meetings can be closed to the public, providing at Section 1.b.:
Conference. The Authority Board may participate in a conference which need not be open to the public. Deliberation of Authority Business may not occur at a conference.
Given this narrow exception to the public meetings requirement, it is therefore permitted for Board Commissioners to participate in closed-session conferences, as long as deliberation of Authority business does not occur. Read together with the Bylaws and Bi-State Compact, no official action or DM2\7461567.2 SUMMARY STATEMENT Commissioner Briefings Executive – 3/7/2017
deliberations can be taken at these conferences either, since those types of meetings must be open to the public and attended by a majority of Commissioners from each state.
4. DRPA Resolution DRPA-10-049
To specifically address a very pronounced and particular practice that was occurring at the time, the Board adopted Resolution DRPA-10-049 on October 17, 2012 to end that very specific practice involving types of “caucus meetings” including only smaller sub-sections of Commissioners. DRPA-10- 049 provides in relevant part:
That the Board adopt a resolution ending the practice of holding Caucus meetings or independent meetings of the Board where four or more Board members of either delegation, Pennsylvania or New Jersey, would discuss matters concerning the Authority.
DRPA-10-049 does not address meetings conducted for the purpose of education, individual development, planning, scheduling and other maters not related to implementing or approving policy or specific public business of the Authority.
5. The Onset of Individual Committee Meetings
At the time of the specific practice of “caucus meetings,” and at the time of the passage of DRPA Resolution 10-049, the Board was not holding individual Committee meetings involving and attended by designated Commissioners who are members of each such Committee. In contrast, in furtherance of DRPA-10-041, the Board now holds individual Committee meetings with Commissioners who are assigned to those individual Committees, which create issues when Committee items are presented to the entire Board for decision. Commissioners are Committee members, but not all Commissioners are on all Committees. Moreover, Commissioners are at times unable to attend even their own Committee meetings and do not regularly attend Committee meetings in which they are not members of those Committees. As a result, not all Commissioners are able to attend all Committee meetings, thus leaving Commissioners with varying levels of information about topics discussed at these Committee meetings.
DM2\7461567.2 SUMMARY STATEMENT Commissioner Briefings Executive – 3/7/2017
6. Informational Briefings
The Board wishes to clarify by Resolution that the above-referenced authoritative governing sources read together permit DRPA Commissioners to engage in conferences with all or less than all Commissioners in attendance for the limited purpose of receiving information and questioning on specific subjects discussed at the individual Committee meetings and related educational, individual development and scheduling matters. These conferences shall be called “Briefings.” These Briefings shall serve as a forum for Commissioners to review matters that were introduced, discussed, vetted and approved for full Board consideration at the various Committee Meetings which preceded the monthly Board Meeting. In accordance with the Open Meeting Policy, there will be no deliberation1 at these Briefings. Similarly, there will be no formal Board action, no discussion as a unit and no vote at these Briefings. They will be in full compliance with the By-Laws, Compact and DRPA-10-041. At these Briefings, Commissioners will simply be educated as to issues, discussion and questions regarding those issues addressed at Committee meetings, with the opportunity for individual discussion and questioning, as well as related educational, individual development and scheduling matters.
Board Member attendance at the Briefings is optional, but should be encouraged. These Briefings should be held in advance of monthly Board Meetings and scheduled so not to interfere with the prompt commencement of advertised public Board Meetings.
SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
1 “Deliberation” is defined as “the act of weighing and examining the reasons for and against a contemplated act or course of conduct or a choice of acts or means.” (Black’s Law Dictionary, 2d Ed.). DM2\7461567.2 DRPA-17-022 Executive Committee: March 7, 2017 Board: April 19, 2017 Commissioner Briefings
RESOLUTION
RESOLVED: That the Board adopt a Resolution which, consistent with the Compact, the Bylaws, and the Open Meeting Policy, permits the Pennsylvania and New Jersey Commissioners (“State Delegations”) to meet separately and independently in person or by telephone, in addition to the public meeting, for Briefings.
To the extent such Briefings are held on the day of public Board meetings, those shall be scheduled to be completed so as not to delay the scheduled and noticed Board meeting. Counsel and/or other Staff may be present for the meeting.
During the Briefings, no votes, no discussions as a unit, or other official action shall take place.
Nothing herein is meant to preempt, abridge, or override the provisions of the Open Public Meetings Policy (DRPA 10-041) or any other Board Resolution.
Nothing herein prohibits all Commissioners from attending and participating in conferences, retreats or other meetings that are otherwise closed to the public in accordance with the Compact, Bylaws and/or applicable Open Meeting Policies.
SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
DM2\7461567.2 NEW BUSINESS SUMMARY STATEMENT
ITEM NO.: DRPA-17-030 SUBJECT: Consideration of Pending DRPA Contracts (Between $25,000 and $100,000)
COMMITTEE: New Business
COMMITTEEMEETINGDATE: N/A
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board consider authorizing staff to enter into contracts as shown on the Attachment to this Resolution.
PURPOSE: To permit staff to continue and maintain DRPA operations in a safe and orderly manner.
BACKGROUND: At the Meeting held August 18, 2010 the DRPA Commission adopted Resolution 10-046 providing that all DRPA contracts must be adopted at an open meeting of the DRPA Board. The Board proposed modifications to that Resolution at its meeting of September 15, 2010; specifically that all contracts between $25,000 and $100,000 be brought to the Board for approval. The contracts are listed on the Attachment hereto with the understanding that the Board may be willing to consider all of these contracts at one time, but if any member of the Board wishes to remove any one or more items from the list for separate consideration, each member will have that privilege.
SUMMARY: Amount: N/A Source of Funds: See Attached List Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A DRPA-17-030 New Business: April 19, 2017 Board Date: April 19, 2017 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000)
RESOLUTION
RESOLVED: That the Board authorizes and directs that subject to approval by the Chair, Vice Chair, General Counsel and the Chief Executive Officer, staff proceed to negotiate and enter into the contracts listed on the Attachment hereto.
SUMMARY: Amount: N/A Source of Funds: See Attached List Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A CONSIDERATION OF PENDING DRPA CONTRACTS (VALUED BETWEEN $25,000 - $100,000) – APRIL 19, 2017 DRPA
Item # Vendor/Contractor Description Amount ProcurementMethod BidsReceived BidAmounts SourceofFunds 1 Gold Type Business Machines Dispatch Furniture for $29,231.00 In accordance with New Jersey 1. Gold Type Business Machines 1. $29,231.00 General Fund (GTBM) Public Safety State Contract #T-0109, Vendor (GTBM) East Rutherford, NJ Radio/Console Room at Award #83904. East Rutherford, NJ the Walt Whitman Bridge Facility Administration Building.
2 Bucks County International, Inc. Emergency repairs for $25,491.81 Emergency Procurement- see 1. Bucks County International, Inc. 1. $25,491.81 Revenue Fund Langhorne, PA (2) Fleet Vehicles that attached Emergency Procurement Langhorne, PA are non-operational and Memo marked as Exhibit "1". needed to carry Emergency procurement was attenuators for snow executed in accordance with DRPA removal and traffic By-Laws Article XIIC (8) CEO pattern closures among Administrative Powers. Chairman other maintenance and Vice Chairman approval was needs. secured prior to emergency purchase.
3 Dejana Truck Equipment of Purchase of one (1) $60,310.00 In accordance with Commonwealth 1. Dejana Truck Equipment of Greater 1. $60,310.00 General Fund Greater Philadelphia Heavy Duty Trailer for of Pennsylvania COSTARS Philadelphia Cinnaminson, NJ Fleet Operations. Contract #025-057. Cinnaminson, NJ
4 National Auto Fleet Group Purchase of one (1) $26,055.00 In accordance with National Joint 1. National Auto Fleet Group 1. $26,055.00 General Fund Watsonville, CA 2017 Ford Transit Powers Alliance Contract #120716- Watsonville, CA Connect Wagon for NAF. Fleet Operations.
5 Tactical Public Safety Purchase of fifty (50) $97,090.00 In accordance with New Jersey 1. Tactical Public Safety 1. $97,090.00 General Fund West Berlin, NJ portable radio systems State Contract #T-0109, Vendor West Berlin, NJ for Fleet Operations. Award #83932. CONSIDERATION OF PENDING DRPA CONTRACTS (VALUED BETWEEN $25,000 - $100,000) – APRIL 19, 2017 DRPA (CONT’D)
Item # Vendor/Contractor Description Amount ProcurementMethod BidsReceived BidAmounts SourceofFunds 6 SHI (Software House International) Purchase of LawSoft $10,310.00 In accordance with New Jersey 1. SHI (Software House International) 1. $10,310.00 General Fund Somerset, NJ Training System for State Contract #M-0003, Vendor Somerset, NJ Public Safety. Award #89851.
Purchase of one (1) year $28,891.50 In accordance with New Jersey 1. $28,891.50 Revenue Fund maintenance agreement State Contract #M-0003, Vendor for LawSoft software. Award #89851. LawSoft is the software utilized by the Authority's Public Safety department for computer- aided dispatch. This maintenance keeps up to date with the latest software upgrades as well as technical support.
7 ePlus Technology, Inc. Purchase of equipment $60,917.97 In accordance with Commonwealth 1. ePlus Technology, Inc. 1. $60,917.97 General Fund Herndon, VA for Data Center Server of Pennsylvania COSTARS Herndon, VA Replacement to replace Contract #003-078. aging servers and rebuild SQL Server database infrastructure. CONSIDERATION OF PENDING DRPA CONTRACTS (VALUED BETWEEN $25,000 - $100,000) – APRIL 19, 2017 DRPA (CONT’D)
Item # Vendor/Contractor Description Amount ProcurementMethod BidsReceived BidAmounts SourceofFunds 8 Reclamere Inc. Perform Phase I $88,480.00 On 2/13/2017, the DRPA issued a 1. Reclamere Inc. 1. $88,480.00 General Fund Tyrone, PA Security Risk Analysis Request for Quotation (RFQ) for a Tyrone, PA with Risk Management "Cyber Liability Assessment". The Technology, system Request for Quotation (RFQ) was implementation and issued to four (4) firms under the training. Phase 1 Commonwealth of PA IT Consulting includes: Cyber Liability Services ITQ pre-qualification Insurance Application contract #4400006139. Only one Support, Policy Review, (1) response was received, by Technical Controls Reclamere Inc., and it was Review, Service Level determined by the RFQ evaluation Agreement Review, team that their quotation met the Security Incident and requirements of the Cyber Liability Data Breach Assessment/Phase I Security Risk Preparedness and Staff Analysis. Training/Program Review.
9 SHI (Software House International) One (1) year $41,175.85 In accordance with Commonwealth 1. SHI (Software House International) 1. $41,175.85 Revenue Fund Somerset, NJ maintenance contract for of Pennsylvania COSTARS Somerset, NJ Websense email and Contract #006-124. web filtering services for DRPA and PATCO.
10 Equal Employment Opportunity Provide in-house 2017 $25,500.00 Sole Source Provider - see 1. Equal Employment Opportunity 1. $25,500.00 Revenue Fund Commission (EEOC) Training EEOC training to all attached Sole Source Justification Commission (EEOC) Training Institute Institute Authority Employees. Memo marked as Exhibit "2". Washington, DC Washington, DC
DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP.
BOARD MEETING
Wednesday, April 19, 2017 9:00 a.m.
Board Room One Port Center Camden, NJ
John T. Hanson, Chief Executive Officer PATCO BOARD PORT AUTHORITY TRANSIT CORPORATION BOARD MEETING
Wednesday, April 19, 2017 at 9:00 a.m. One Port Center, 11th Floor, Board Room Camden, New Jersey
ORDER OF BUSINESS
1. Roll Call
2. Public Comment
3. Report of the General Manager – April 2017
4. Approval of March 15, 2017 Board Meeting Minutes
5. Monthly List of Previously Approved Payments – Covering Month of March 2017
6. Monthly List of Previously Approved Purchase Orders and Contracts of March 2017
7. Approval of Operations & Maintenance Committee Meeting Minutes of April 4, 2017
8. Adopt Resolution Approved by Operations & Maintenance Committee of April 4, 2017
PATCO-17-011 Construction Monitoring Services for Contract No. 12-I, Installing Elevators in Remaining PATCO Stations
9. Adopt Resolutions Approved by Executive Committee of March 7, 2017
PATCO-17-008 Employee Access to DRPA/PATCO Property
PATCO-17-009 Commissioner Briefings
10. Update on Employment Recruitment and Retention Initiatives
11. Unfinished Business
12. New Business
PATCO-17-012 Consideration of Pending PATCO Contracts (Between $25,000 and $100,000)
13. Executive Session
14. Adjournment GENERAL MANAGER’S REPORT
REPORT OF THE GENERAL MANAGER
As stewards of public assets, we provide for the safe and efficient operation of transportation services and facilities in a manner that creates value for the public we serve.
April 19, 2017
To the Commissioners:
The following is a summary of recent PATCO activities, with supplemental information attached.
HIGHLIGHTS
SERVICE
Flower Show –Traditionally, PATCO’s ridership increases significantly during the Philadelphia Show, and PATCO provides extra service on the Saturdays and Sundays of the Show. PATCO also hands out walking guides to our passengers to help them find their way from 8th/Market Street Station to the Pennsylvania Convention Center. This brochure is particularly helpful in view of the construction-related closure of the convenient concourse walkway through the Gallery.
Ridership this year fell short of that during last year’s Flower Show, in part as a result of a major snow storm.
General Manager’s Report – for April 19, 2017 Meeting
Ridership – Average weekday ridership in March, 2017 was 37,725, compared to 37,098 in March of 2016, a 1.69% increase. (Ridership on the day of the snowstorm, March 14, is not included in that calculation, as the 7,933 is not at all typical of weekday ridership.) Overall ridership in March, 2017 was 937,955, a decrease of 7,948 (-0.84%) when compared to March of 2016. Year to date as of the end of March, ridership in 2017 was 2,669,833, an increase of 55,421 (+2.12%) compared to last year.
On-time Performance - The on-time performance for the 5,797 scheduled trips in March was 96.73%. With respect to service during the weekdays, trains were on time during 8 morning peaks and 10 evening peaks. On-time performance year to date is 96.21%.
On-Time Performance 99.00%
98.00%
97.00%
96.00%
95.00%
94.00%
93.00%
92.00%
2016 2017
STEWARDSHIP
Overhaul Program – As of March 31, forty-eight refurbished cars are serving our customers. Two cars are undergoing commissioning on-site. We expect another married pair to be delivered on April 6, at which time the below graphic displayed on our website and on LCD signs in our stations will be updated. General Manager’s Report – for April 19, 2017 Meeting
Escalators / Elevators - Availability – We again met our goals in March. Availability of all escalators was 97.38% for the month of March and 97.43% for the year to date. Availability of elevators was 99.84% in March and 99.32% for the year to date.
Performance of Preventive Maintenance Monthly preventive maintenance was performed on all escalators and elevators in March, as shown below. The consistent performance of this maintenance significantly contributes to the reliability of the escalators and elevators.
General Manager’s Report – for April 19, 2017 Meeting
Monthly Preventive Maintenance - 2017 100% Escalators - 14 Units
90% Elevators - 11 units
80%
70%
60%
Escalators - Preventive Maintenance Performed Elevators - Preventive Maintenance Performed
COMMUNITY
PATCO Cares – As part of our PATCO Cares program, representatives of Camden Area Health Education Center spoke with PATCO customers at our Lindenwold Station, explaining their services.
Girl Scouts say THANKS to the Board – “Because of your help, many of your customers had convenient access to cookies, and Girl Scouts had a safe spot to sell. Many of your riders expressed pleasure at seeing us, saying it was so nice of PATCO to allow us to sell there. “ General Manager’s Report – for April 19, 2017 Meeting
We had so much fun selling cookies The girls had fun at PATCO! hearing about older women’s Scout It was the best experiences! booth ever!
Your support empowers
us!
General Manager’s Report – for April 19, 2017 Meeting
FINANCE
PATCO Income year to date (through 2/28/2017) amounted to $4,546,172 compared with a Budget Anticipated Income of $4,231,445, a favorable variance of $314,727 or 7.44%.
Operating expenses during February 2017 amounted to $5,026,216, compared with a Budget Anticipated Expense of $4,716,508, an unfavorable variance of $309,708 or 6.57%. Year to date expenses totaled $9,463,328, compared with a Budget Anticipated Expense of $9,458,375, an unfavorable variance of $4,953 or 0.05%.
During the month of February, 2017, PATCO experienced a Net Operating Loss (excluding rental and non- recurring charges) of $2,821,688. Total Cumulative Loss year to date (including Lease Rental charges) equaled $4,917,156. Total Cumulative Loss year to date (including Lease Rental charges) equaled $5,937,490.
Net Transit Loss (including lease expense) for the month ending 2/28/2017 was $3,331,855.
2017 2017 Through February 28, 2017 Budget Actual Variance Income $4,231,445 $4,546,172 $314,727 F Expenses $9,458,375 $9,463,328 $4,953 U Operating Ratio .4474 .4804
Passengers 1,649,014 1,731,878 82,864 F Car Miles 794,460 763,284 31,176
Average weekday ridership in February, 2017 was 38,222, compared to 36,662 in February of 2016, a 4.25% increase. Overall ridership in February, 2017 was 839,628, a decrease of 14,127 (-1.65%) when compared to February of 2016, attributable to 2016 being a leap year with 29 days in February whereas February, 2017 had only 28. The number of Saturdays and Sundays was the same. Year to date as of the end of February, ridership in 2017 was 1,731,878, an increase of 63,369 (+3.80%) compared to last year.
PERSONNEL TRANSACTIONS
The following personnel transactions occurred in March, 2017:
NAME POSITION DEPT. DATE
APPOINTMENT(S)
Christina I. Ogunsuyi Safety Specialist Risk Mgmt & Safety 3/13/2017 NJ Catherine L. Vazac Administrative Coordinator Transit Services 3/27/2017 NJ General Manager’s Report – for April 19, 2017 Meeting
APPOINTMENT(S) – TEMPORARY - None
PROMOTION(S)
Paul E. Benyola From: Equipment Mechanic Equipment NJ To: Mechanical Foreman Equipment 3/04/2017
Keith O. McLeod From: Maintainer Way & Power NJ To: Electrical Foreman Way & Power 3/18/2017
UPGRADE – None
TITLE CHANGE - None
TEMPORARY ASSIGNMENT TO HIGHER CLASSIFICATION - None
TRANSFER(S) – PATCO / DRPA - None
TRANSFERS - None
RESIGNATION(S)
Laurence D. Tiss Maintainer Way & Power 3/17/2017 NJ
RETIREMENT(S) - None
DECEASED – None
The quarterly Affirmative Action Scorecard is attached to this report.
PURCHASING & MATERIAL MANAGEMENT
During the month of March, 400 purchase orders were issued with a total value of $1,120,274. Of the $38,689 in monthly purchases where minority vendors could have served PATCO needs, $16,513 was awarded to MBEs and $21,079 to WBEs. The $37,592 total MBE/WBE purchases in March represent 3.4% of the total spent and 97.2% of the purchases available to MBE/WBEs. Attached to this report is the Affirmative Action Report summarizing purchases during the first quarter of 2017.
TRANSIT SERVICES
As noted above, our on-time performance in March was 96.73%. A summary of the causes of delay incidents is provided below.
General Manager’s Report – for April 19, 2017 Meeting
March, 2017 Incidents
Other, 7% Weather, 2%
Transit Operations, 8% Equipment Defect, 53% Public Safety Issues, 2% Trespasser, 1% Brake/Comp 8 Windows 8 Passenger Issues, 5% Faults 5 Propulsion 4 Speed Restrictions, 1% Doors 3 W&P Track - Wayside, 1% Unusual noise 3 Misc. 7 W&P Elec - Signal - Radio, 1% Lack of Equipment, 19%
MAINTENANCE
The following significant maintenance initiatives progressed in March:
Six (6) rebuilt motors are available for installation as needed. One hundred (100) motors are in the overhaul process, including 42 at Swiger Coil, 40 at RAM, 6 at WALCO, and 1 at Sherwood. In addition, eleven (11) additional motors are pending outbound shipment to vendors. We have established a goal of 50 truck overhauls in 2017. Four trucks have been assembled so far, and four more at in progress. Fourteen (14) rebuilt gearboxes are currently available. No (0) wheelsets are assembled and ready for truck building. Ninety-seven (97) gearboxes are at vendors for repair with 49 at UTC and 48 at Penn Machine. Penn Machine is missing internal parts needed to reassemble 30 gear boxes but their attempt to procure the parts from WABTEC was not fruitful; PATCO has reached out to WABTEC to obtain the parts. Constrained by car availability, we performed scrubs (intensive interior cleaning) on 26 cars in March. With respect to exterior cleaning. The car wash OEM contractor completed the car wash structural and brush assembly replacements, and PATCO performed 142 exterior washes this month. Overhaul of the shop continues. The 100% design review for the shop 600v switch gear project is complete. The car body hoist body jack welds were inspected, and no defects were found. A General Manager’s Report – for April 19, 2017 Meeting
specification is being developed for our automatic tool control system; a formal bid process must be utilized for this system. Car overhaul – Fifty (50) overhauled cars are on-site, and forty-eight (48) have been conditionally accepted. Married Pair (MP) 25 was delivered on March 16. Alstom continues to work on warranty repairs and operational service issues. The newly designed right side sliding cab window appears to have mitigated service delays but is being further modified. Software changes are being deployed fleet-wide to address communication issues. Alstom has deployed a team to verify the integrity and tightness of all electrical connections. Alstom-provided test equipment – The communications vendor continues to look into an issue with installation of the radio software on the bench test equipment. Alstom-provided training –The S500 test station training has been postponed as a result of software and hardware glitches. Some loose wiring within the door fixture and software issues were addressed, and the vendor will return in April for validation testing before training commences. Block ties were replaced east of Market Interlocking, #2 track. Running rail was replaced west of 8th/Market Street Station, #1 track. Ties were replaced and the track was surfaced along 0-East track at Lindenwold Yard. Track was surfaced from MP10.5 to MP9.66; the track shoulder was addressed. Track bed issues were addressed east of Wood Interlocking, #1 track; new ties were installed and the track shoulder was corrected for water run-off. Rail and track hardware were installed on Track #2 east of Market Interlocking and on the Lindenwold viaduct. Snow storm related conditions were addressed. Stations were inspected and maintenance was performed. Right of Way, switch and signal inspections were performed. Rail lubricator was installed along #1 track at Camden Portal. Relay testing and repairs at interlockings and substations were performed. Substation breaker maintenance was performed. Stations, subway tunnels, and parking lots were relamped as necessary. Support services were provided as required for the following projects: o Testing of refurbished transit cars o Maintenance and new installation of subway fire-alarm systems o Maintenance of and enhancements to the 800 MHz radio system o Maintenance and repairs of escalators and elevators o VCOMM/Verizon Wireless – continued flagging support o Substation Transformer Replacement project – provided flagging and scheduling o Westmont Viaduct project – provided flagging and scheduling General Manager’s Report – for April 19, 2017 Meeting
SAFETY
The monthly report of the Safety Department is enclosed with this report.
Respectfully submitted,
John D. Rink General Manager
MEMORANDUM
PORT AUTHORITY TRANSIT CORPORATION of Pennsylvania & New Jersey
TO: John Rink
FROM: David Fullerton SUBJECT: Monthly Report: Safety Department – March, 2017
DATE: April 5, 2017
1. Staff was involved in the following activities concerning Contractor Safety: Conducted Contractor’s Safety Briefings and created the necessary follow-up reports of safety briefings as shown below (total of 31 people trained): PATCO NUMBER DATE CONTRACTOR CONTRACT PROJECT/WORK AREA IN NO. ATTENDANCE 03/06/17 Accountants for You Transit Ambassador 1
03/06/17 Consolidated Fence #28-2007 Westmont Viaduct 2
03/06/17 Dunbar Armored, Inc. #GN-0019-12 Revenue Collection 1
03/06/17 Railroad Construction Co. #28-2007 Westmont Viaduct 4
03/13/17 Buchart Horn Group 04C5 NJDOT Bridge Inspection 2
03/13/17 LTK Engineering Services Contract #18-C Transit Car Overhaul 1
03/13/17 Jacobs Engineering #28-2007 Westmont Viaduct 1
03/13/17 Railroad Construction Co. #28-2007 Westmont Viaduct 5
03/20/17 Accountants for You Transit Ambassadors 2
03/20/17 Banc 3 Engineering BF-42-2014(R) BFB R-O-W Repairs 1 Temp. Custodian W&P/ 03/27/17 Accountants for You 2 A/P Clerk Finance 03/27/17 Consolidated Fence #28-2007 Westmont Viaduct 1 PATCO Control Center & 03/27/17 Gannett Fleming 1 Track Circuit Project Administrative Asst., 03/27/17 PATCO New Hire 1 Transit Services 03/27/17 Railroad Construction Co. BF-42-2014(R) BFB R-O-W Repairs 1
03/27/17 Railroad Construction Co. #28-2007 Westmont Viaduct 3
03/27/17 ANS Consultants, Inc. #28-2007 Westmont Viaduct 2
Drug & Alcohol Tests – for March 2017
Random Drug only 10 Random Alcohol only 0 Random Drug & Alcohol 2 Reasonable Suspicion Drug only 0 Reasonable Suspicion Alcohol only 0 Post-Accident 0 TOTAL TESTS COMPLETED 10
2. Internal PATCO Safety Activities:
Attendance at Threat and Vulnerability Assessments, Ben Franklin Bridge, March 1st, 2017 Attendance and participation in NTD Troubleshooting, March 1st, 2017 Participated in NJDOT Inspection, March 2nd, 2017 Attendance at Safety Day Preparations Meeting, March 3rd, 2017 Conducted and participated in weekly PATCO Safety Briefings on March 6th, 13th, 20th, and 27th, 2017 Participated in Bi-Weekly Lunchtime Leadership Discussions, March 6th and 20th, 2017 Attended PATCO #28-2007 Westmont Viaduct Rehabilitation Project Meeting, March 7th and 21st, 2017 Attended PATCO 56-2016 Birch Street Substation Pre-Construction Meeting, March 7th, 2017 Attended 54-2014 Bi-Weekly Progress Meeting, March 8th and 29th, 2017 Attendance at Discipline Committee Meeting, March 8th, 2017 Conducted and participated in monthly SACC/Joint Workplace Committee meeting, March 9th, 2017 Attendance at NJDOT Quarterly Hazard Review, March 9th, 2017 Attendance at SSO Quarterly Meeting, March 9th, 2017 Attended PATCO Directors’ Meeting, March 9th and 21st, 2017 Attended PATCO Bi-Weekly Staff Meeting, March 14th and 28th, 2017 FTA General Directive 1701 APTA Industry Conference Call, March 14th, 2017 Conducted and participated in DRPA/PATCO TVA Site Assessments, March 14th and 15th, 2017 Attendance at PATCO Fire Alarm Progress Bi-Weekly Meeting, March 15th, 2017 Attended SMS Principles for Transit; SEPTA, March 15th, 16thand 17th, 2017 Webinar: Best Methods for Requesting SDS Documents from Manufacturers, March 16th, 2017 Attendance at 2016 Senior Staff Meeting, March 17th, 2017 Attended Labor Management Meetings, March 21st, 2017
Attended PATCO ISA No. 4-Accident/Incident Investigation Notification and Reporting, March 23rd, 2017 Attendance at Power DMS Kick-off Meeting, March 28th, 2017 RFP Drug and Alcohol Testing and Training Conference Call, March 29th, 2017 Attendance at Labor Management Meetings, March 30th, 2017 Westmont Viaduct Conference Call, March 30th, 2017 Attended CEO Outreach Meeting, March 30th, 2017
3. Involvement in Authority Activities:
Attended and participated in IAIC Committee Meeting, March 14th, 2017 Attendance at and participation in monthly Central Safety and Health Committee Meeting, March 22nd, 2017
4. Outside Agency Involvement:
None.
PATCO BOARD MINUTES PORT AUTHORITY TRANSIT CORPORATION
BOARD MEETING
One Port Center 2 Riverside Drive Camden, NJ 08103 Wednesday, March 15, 2017
PRESENT
Pennsylvania Commissioners Ryan Boyer, Chairman of DRPA/PATCO Boards Marian Moskowitz (via telephone) Joseph Martz Carl Singley, Esq. (via telephone) Gary Masino Donna Powell John Dougherty (for Pennsylvania Auditor General Eugene DePasquale Kathryn Cerulli Joyce, Esq. (for Pennsylvania Treasurer Joseph Torsella; via telephone)
New Jersey Commissioners Jeffrey Nash, Esq., Vice Chairman Albert Frattali E. Frank DiAntonio Charles Fentress Richard Sweeney Tamarisk Jones (via telephone)
DRPA/PATCO Staff John Hanson, Chief Executive Officer, DRPA / President, PATCO Maria Wing, Deputy Chief Executive Officer Raymond J. Santarelli, General Counsel and Corporate Secretary Stephen Holden, Deputy General Counsel Kathleen Vandy, Assistant General Counsel Richard Mosback, Assistant General Counsel Monica Gibbs, Assistant General Counsel James White, Chief Financial Officer Toni P. Brown, Chief Administrative Officer Robert P. Hicks, Chief Operating Officer Vijay Pandya, Manager, Construction & Maintenance, Engineering Barbara Holcomb, Manager, Capital Grants Michael Williams, Acting Director, Corporate Communications and Community Relations Christina Maroney, Director, Strategic Initiatives
Page 1 of 5 DRPA/PATCO Staff (Continued) Timothy Johnson, IS Consultant Valerie Bradford, Bridge Director, Benjamin Franklin and Betsy Ross Bridges Larry Walton, Bridge Director, Walt Whitman and Commodore Barry Bridges John Rink, General Manager, PATCO Rohan Hepkins, Assistant General Manager, PATCO John Lotierzo, Director of Finance, DRPA Orville Parker, Budget/Financial Analysis, Finance Mark Ciechon, Director of Finance, PATCO Darlene Callands, Manager, Community Relations David Aubrey, Manager, Internal Audit Susan Squillace, Manager, Procurement and Stores Amy Ash, Manager, Contract Administration Steve Reiners, Director, Fleet Management Sheila Milner, Administrative Coordinator, Corporate Secretary Elizabeth Saylor, Administrative Coordinator, Corporate Secretary Nancy Farthing, Executive Assistant to the CEO Dawn Whiton, Executive Assistant to the CEO and Deputy CEO
Others Present Thomas Huth, Associate Counsel, New Jersey Governor’s Authorities Unit Chelsea Rosebud Guzowski, Director of Economic & Strategic Initiatives, Pennsylvania Governor’s Office of the Budget Victoria Madden, Esq. (Office of Pennsylvania Auditor General Eugene DePasquale; via telephone) David Rapuano, Esq., Archer & Greiner (New Jersey Counsel) Alan Kessler, Esq., Duane Morris LLP (Pennsylvania Counsel) Jessica Priselac, Esq., Duane Morris LLP (Pennsylvania Counsel) Tony DeSantis, Citizens Advisory Committee Arnold Alston, Vice President, Wells Fargo JoEllyn Powell, Senior Vice President, Wells Fargo Pam Boyd, Thomas Boyd Communications John Stephenson Joe Quigley
OPEN SESSION
Notice The Corporate Secretary announced that pursuant to its by-laws, public notice of this meeting of the PATCO Board of Commissioners had been given by posting proper notice in the lobby at One Port Center and by issuing proper notice to the public and news media.
Page 2 of 5 Roll Call Chairman Boyer called the meeting to order at 9:59 a.m. and asked that the Corporate Secretary call the roll. The following Commissioners were present, constituting a quorum: Chairman Boyer, Vice Chairman Nash, DiAntonio, Frattali, Masino, Powell, Fentress, Martz, Moskowitz, Jones, Sweeney, Dougherty, Singley and Joyce.
Public Comment There was no public comment.
Report of the General Manager Chairman Boyer asked the General Manager to give his report. Mr. Rink advised that his report stood as submitted, but he wanted to highlight several items. Mr. Rink praised the PATCO employees who had worked around-the-clock on since the previous day’s snowstorm. Mr. Rink noted that implementing a new train schedule last month had increased on-time performance. He also stated that ridership is up 3.8 percent over last year as of the end of February. Lastly, Mr. Rink stated that 46 new cars are now in service and two additional cars will be delivered tomorrow.
Chairman Boyer led a discussion concerning various positions at PATCO. He stated that he wanted PATCO management to work with the Deputy Chief Executive Officer and Human Resource Services to develop a plan to even out the disparity of employees working in New Jersey versus Pennsylvania.
Commissioner Martz moved to approve the General Manager’s Report and Commissioner DiAntonio seconded the motion. There were no further questions or comments on the General Manager’s Report. All Commissioners in attendance voted in the affirmative to approve the General Manager’s Report.
Approval of the February 15, 2017, PATCO Board Meeting Minutes Chairman Boyer noted that the Minutes of the February 15, 2017, PATCO Board Meeting were previously provided to the Governors of New Jersey and Pennsylvania and to the PATCO Commissioners. There were no comments or corrections on the Minutes. Commissioner Frattali moved to approve the Minutes and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Receipt and Filing of the Monthly Lists of Payments, Purchase Orders and Contracts Covering the Month of February 2017 Chairman Boyer noted that the Monthly List of Payments and the Monthly List of Purchase Orders and Contracts covering the month of February 2017, were previously provided to all Commissioners. There were no questions or comments on the Lists. Commissioner Frattali moved to receive and file the Lists and Commissioner Martz seconded the motion. All Commissioners in attendance voted in the affirmative and the motion carried.
Approval of Operations & Maintenance Committee Meeting Minutes of February 7, 2017 Chairman Boyer announced that the Minutes of the Operations & Maintenance Committee meeting of February 7, 2017, were previously provided to all Commissioners. There were no comments or corrections on the Minutes. Commissioner DiAntonio moved to approve the Minutes
Page 3 of 5 and Commissioner Frattali seconded the motion. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Adoption of Resolution Approved by the Operations & Maintenance Committee on February 7, 2017 Chairman Boyer announced that there was one Resolution from the Operations & Maintenance Committee Meeting of February 7, 2017, for consideration. It is as follows:
PATCO-17-006 System Administration Support for Automated Fare Collection System
There were no questions or comments. Commissioner Fentress moved to adopt the Resolution and Commissioner Frattali seconded the motion. All Commissioners in attendance voted in the affirmative to adopt the Resolution.
Approval of Executive Committee Meeting Minutes of March 7, 2017 Chairman Boyer announced that the Minutes of the Executive Committee meeting of March 7, 2017, were previously provided to all Commissioners. There were no questions or comments. Commissioner Fentress moved to approve the Minutes and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted in the affirmative to approve the Minutes as submitted.
Adoption of Resolution Approved by the Executive Committee on March 7, 2017 Chairman Boyer announced that there was one Resolution from the Executive Committee Meeting of March 7, 2017 for consideration. It is as follows:
PATCO-17-010 Triennial Election of Officers
There were no questions or comments. Commissioner Fentress moved to adopt the Resolution and Commissioner Frattali seconded the motion. All Commissioners in attendance voted in the affirmative to adopt the Resolutions.
Unfinished Business There was no unfinished PATCO business.
New Business Chairman Boyer noted that there was one item of New Business for consideration. It is as follows:
PATCO-17-007 Consideration of Pending PATCO Contracts (Between $25,000 and $100,000)
There were no questions or comments on the Resolution. Commissioner Fentress moved to adopt the Resolution and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted in the affirmative to adopt the Resolution.
Page 4 of 5 EXECUTIVE SESSION
Chairman Boyer announced the Board would meet in Executive Session and requested the Corporate Secretary to provide a description of the matters to be discussed. Mr. Santarelli stated that the general subjects to be discussed in Executive Session included matters related to pending or anticipated litigation. Commissioner Fentress moved to go into Executive Session and Commissioner Frattali seconded the motion. All Commissioners in attendance voted in the affirmative and the Board moved into Executive Session at 10:08 a.m.
The Board met in Executive Session.
Commissioner Frattali moved to close Executive Session and Commissioner Martz seconded the motion. All Commissioners in attendance voted to approve the motion and the Board Meeting moved back into Open Session at 11:49 a.m.
OPEN SESSION
Adjournment With no further business, Commissioner Fentress moved to adjourn and Commissioner DiAntonio seconded the motion. All Commissioners in attendance voted to approve the motion and the meeting adjourned at 11:49 a.m.
Respectfully Submitted,
Raymond J. Santarelli, Esquire General Counsel and Corporate Secretary
Page 5 of 5 PATCO MONTHLY LIST OF PREVIOUSLY APPROVED MONTHLY LIST OF PAYMENTS Port Authority Transit Corporation Monthly List Of Previously Approved Payments 03/01/17 through 03/31/17 Meeting Date 04/19/17
Vendor Name Item Description Resolution # / Authorization Amount A&A SALES ASSOCIATES, LLC 1st Aid & Safety Equip 25KTHRES 130.00 AIRGAS SAFETY 1st Aid & Safety Equip 25KTHRES 829.52 ARAMSCO, INC. 1st Aid & Safety Equip 25KTHRES 112.78 ARBILL INDUSTRIES INC 1st Aid & Safety Equip D-15-144 993.52 BURLINGTON SAFETY LAB. 1st Aid & Safety Equip 25KTHRES 134.76 IRVINE FIRE & SAFETY 1st Aid & Safety Equip 25KTHRES 218.04 PENDERGAST SAFETY EQUIPMENT CO 1st Aid & Safety Equip 25KTHRES 1,297.83 STAUFFER GLOVE & SAFETY 1st Aid & Safety Equip D-15-144 3,752.42 1st Aid & Safety Equip Total 7,468.87 DEBI DETWILER ASSOCIATES LLC Advertising - Promotions 25KTHRES 1,672.76 IDVILLE Advertising - Promotions 25KTHRES 1,379.68 MARCO POLO DESIGN Advertising - Promotions D-13-108 1,200.00 Advertising - Promotions Total 4,252.44 DUNBAR ARMORED INC. Armored Car Services D-14-093 9,134.42 Armored Car Services Total 9,134.42 TREASURER - STATE OF NEW JERSEY Assessments, Fees, & Permits 25KTHRES 2,895.00 Assessments, Fees, & Permits Total 2,895.00 ALMOND GLASS WORKS, INC. Auto-materials, Oil and Repairs 25KTHRES 1,022.00 ALTEC INDUSTRIES Auto-materials, Oil and Repairs 25KTHRES 1,476.90 AUTO DOGZ RHINO LININGS Auto-materials, Oil and Repairs 25KTHRES 900.00 AUTO TRUCK GROUP LLC Auto-materials, Oil and Repairs 25KTHRES 718.46 DIVERSIFIED METAL FABRICATORS Auto-materials, Oil and Repairs 25KTHRES 708.50 EASTERN LIFT TRUCK CO INC Auto-materials, Oil and Repairs 25KTHRES 102.60 ECHELON FORD INC Auto-materials, Oil and Repairs 25KTHRES 225.79 GOLDEN EQUIPMENT CO, INC. Auto-materials, Oil and Repairs 25KTHRES 577.14 H.A. DEHART & SON, INC. Auto-materials, Oil and Repairs 25KTHRES 47.78 HOOVER TRUCK CENTERS Auto-materials, Oil and Repairs 25KTHRES 431.67 HOUGH PETROLEUM Auto-materials, Oil and Repairs 25KTHRES 2,062.4 JOSEPH FAZZIO INC. Auto-materials, Oil and Repairs 25KTHRES 1,614.78 MIT PRODUCTS Auto-materials, Oil and Repairs 25KTHRES 10,272.60 NALCO COMPANY Auto-materials, Oil and Repairs 25KTHRES 574.70 NAPA AUTO PARTS - BLACKWOOD Auto-materials, Oil and Repairs D-16-034 2,624.09 T. SLACK ENVIRONMENTAL SERVICES Auto-materials, Oil and Repairs 25KTHRES 3,010.00 W.E. TIMMERMAN CO., INC Auto-materials, Oil and Repairs 25KTHRES 1,371.68 WINNER FORD Auto-materials, Oil and Repairs 25KTHRES 1,999.09 Auto-materials, Oil and Repairs Total 29,740.18 MONARCH BOILER CONST. CO., INC. Boiler Conversion to Natural Gas P-16-017 21,450.00 Boiler Conversion to Natural Gas Total 21,450.00 ERICO INTERNATIONAL CORPORATION Builds/Grounds - Maint. P-16-039 414.19 MKG SALES ASSOCIATES, INC. Builds/Grounds - Maint. 25KTHRES 137.17 MORTON SALT INC. Builds/Grounds - Maint. D-16-095 3,479.56 VOSSLOH TRACK MATERIAL INC Builds/Grounds - Maint. 25KTHRES 10,122.68 Builds/Grounds - Maint. Total 14,153.60 ALLIED ELECTRONICS Computer Access. & Supplies 25KTHRES 437.25 Computer Access. & Supplies Total 437.25 DELL MARKETING L.P. Computer Hardware & Supplies 25KTHRES 19,192.35 Computer Hardware & Supplies Total 19,192.35 A & L SEPTIC SERVICES Contract Service Expense 25KTHRES 85.00 CUMMINS-ALLISON CORP. Contract Service Expense 25KTHRES 1,364.00 N/S Corporation Contract Service Expense P-16-023 30,941.00 ONE CALL CONCEPTS Contract Service Expense 25KTHRES 71.25 STV INCORPORATED Contract Service Expense P-15-024 19,081.33 UNIVERSITY OF PENNSYLVANIA Contract Service Expense 25KTHRES 3,060.00 Contract Service Expense Total 54,602.58 DELL MARKETING L.P. Data Proc Srvs & Sw 25KTHRES 11,050.67 IT FEDERAL SALES LLC Data Proc Srvs & Sw 25KTHRES 2,788.41 Data Proc Srvs & Sw Total 13,839.08 COLONIAL ELECTRIC SUPPLY Direct Materials 25KTHRES 374.85 EDWARD KURTH & SONS INC Direct Materials 25KTHRES 474.46 HADDON LOCKSMITH Direct Materials 25KTHRES 584.50 HOME DEPOT CREDIT SERVICES Direct Materials 25KTHRES 2,301.98 KENNEDY CULVERT & SUPPLY CO. Direct Materials 25KTHRES 150.00 MAGNOLIA GARDEN VILLAGE Direct Materials 25KTHRES 190.00 NATIONAL PAVING Direct Materials 25KTHRES 163.00 PETSMART STORE# 1225 Direct Materials 25KTHRES 377.37 TRU-FIT FRAME & DOOR Direct Materials 25KTHRES 576.40 WHARTON HARDWARE & SUPPLY Direct Materials 25KTHRES 564.20 WILLIER ELECTRIC COMPANY Direct Materials 25KTHRES 265.00 Direct Materials Total 6,021.76 WASTE MANAGEMENT OF NEW JERSEY, INC Disposal Services 25KTHRES 7,095.40 Disposal Services Total 7,095.40 SEPTA Elavators & Escalators P-14-016 61,649.99 Elavators & Escalators Total 61,649.99 DIRECT ENERGY BUSINESS Electricity Expense Utility 28,631.77 PSE&G CO. Electricity Expense Utility 6,054.88 SEPTA Electricity Expense Utility 185.74 Electricity Expense Total 34,872.39 COOPER ELECTRIC SUPPLY CO. Electronic & Signal Parts 25KTHRES 849.66 HARRY'S SUPPLY LLC. Electronic & Signal Parts 25KTHRES 147.00 POM, INC. Electronic & Signal Parts 25KTHRES 1,718.04 Electronic & Signal Parts Total 2,714.70 MCMASTER-CARR SUPPLY COMPANY Electronic Components & Parts 25KTHRES 540.72 NEWARK ELEMENT 14 Electronic Components & Parts 25KTHRES 1,705.97 PROVANTAGE LLC Electronic Components & Parts 25KTHRES 2,904.00 RUMSEY ELECTRIC COMPANY Electronic Components & Parts 25KTHRES 141.20 TACTICAL PUBLIC SAFETY Electronic Components & Parts 25KTHRES 2,979.20 TESSCO INCORPORATED Electronic Components & Parts 25KTHRES 5,429.00 Electronic Components & Parts Total 13,700.09 CANDELA CORPORATION Electronic Equipment & Supplies 25KTHRES 2,303.60 FRANKLIN - GRIFFITH, LLC Electronic Equipment & Supplies 25KTHRES 1,915.63 GRAYBAR Electronic Equipment & Supplies 25KTHRES 2,568.00 K.C. ELECTRONICS DISTRIBUTORS, INC. Electronic Equipment & Supplies 25KTHRES 572.88 PEIRCE-PHELPS, INC Electronic Equipment & Supplies 25KTHRES 3,398.93 PEMBERTON ELECTRICAL SUPPLY COMPANY Electronic Equipment & Supplies 25KTHRES 728.70 SCALFO ELECTRIC INC Electronic Equipment & Supplies 25KTHRES 4,850.00 SH TECHNICAL SERVICES, INC. Electronic Equipment & Supplies 25KTHRES 1,039.41 Electronic Equipment & Supplies Total 17,377.15 Monica Moorehead-Kopakowski Employee Awards 25KTHRES 24.04 Employee Awards Total 24.04 AFLAC Employee Payroll Deductions NONE 10,007.96 TREASURER - STATE OF NEW JERSEY Employee Payroll Deductions NONE 108,336.04 VOYA FINANCIAL Employee Payroll Deductions NONE 164,980.65 Employee Payroll Deductions Total 283,324.65 NORRIS SALES COMPANY Equipment & Tools 25KTHRES 480.00 RAILTECH BOUTET, INC. Equipment & Tools 25KTHRES 183.10 Equipment & Tools Total 663.10 TERMINIX Exterminating 25KTHRES 364.00 Exterminating Total 364.00 CUBIC TRANSPORTATION SYSTEMS Fare Collection Equipment P-16-027 46,643.88 FAST ACCESS SECURITY CORPORATION Fare Collection Equipment 25KTHRES 2,812.00 NATIONAL BATTERY CO. Fare Collection Equipment 25KTHRES 1,167.00 TEAM ONE REPAIR, INC. Fare Collection Equipment 25KTHRES 2,211.67 Fare Collection Equipment Total 52,834.55 AALL AMERICAN FASTENERS Fasteners D-15-144 28.50 BDF INDUSTRIAL FASTENERS Fasteners D-15-144 4,449.38 Fasteners Total 4,477.88 INTERNAL REVENUE SERVICE Federal/FICA Payroll Taxes NONE 1,001,356.51 Federal/FICA Payroll Taxes Total 1,001,356.51 NEW PENN MOTOR EXPRESS Freight 25KTHRES 680.32 SILK ROAD SPECIALIZED TRANSPORT Freight 25KTHRES 2,304.00 Freight Total 2,984.32 FUCHS LUBRICANTS CO Fuel/Oil/Grease 25KTHRES 1,259.23 TRI-STATE INDUSTRIAL DISTRIB. OF NJ Fuel/Oil/Grease 25KTHRES 407.17 Fuel/Oil/Grease Total 1,666.40 RIGGINS INC. Gasoline Inventory D-16-082 9,378.00 Gasoline Inventory Total 9,378.00 UTC/RAS Gearbox Rebuild P-14-015 16,312.27 Gearbox Rebuild Total 16,312.27 APPLIED MAINTENANCE SUPPLIES AND Hand Tools 25KTHRES 151.08 CAMDEN TOOL Hand Tools 25KTHRES 143.66 CL PRESSER CO Hand Tools 25KTHRES 523.85 LOWE'S Hand Tools 25KTHRES 119.66 M S C INDUSTRIAL SUPPLY CO. INC. Hand Tools 25KTHRES 296.53 SNAP-ON INDUSTRIAL Hand Tools 25KTHRES 386.05 Hand Tools Total 1,620.83 SOUTH JERSEY GAS COMPANY Heating Expense Utility 34,594.34 Heating Expense Total 34,594.34 ALL AMERICAN POLY Janitorial Supplies P-15-041 3,310.70 GENERAL CHEMICAL AND SUPPLY Janitorial Supplies 25KTHRES 549.08 HOMELAND INDUSTRIAL SUPPLY Janitorial Supplies 25KTHRES 2,488.47 INDCO INC Janitorial Supplies 25KTHRES 1,358.76 KSL SUPPLIES INC. Janitorial Supplies 25KTHRES 184.25 Janitorial Supplies Total 7,891.26 AMERIHEALTH INSURANCE COMPANY Medical Insurance D-15-104 407,295.08 DELTA DENTAL OF NEW JERSEY, INC. Medical Insurance D-15-105 14,075.92 HORIZON BLUE CROSS BLUE SHIELD OF N Medical Insurance D-16-114 34,053.50 STANDARD INSURANCE COMPANY Medical Insurance NONE 35,118.89 TEAMSTERS HEALTH & WELFARE Medical Insurance NONE 321,252.99 UNITED HEALTHCARE Medical Insurance D-15-112 85,229.70 VISION BENEFITS OF AMERICA Medical Insurance D-15-106 1,677.60 Medical Insurance Total 898,703.68 CONFERENCE OF MINORITY TRANSPORTATI Memberships & Subscriptions 25KTHRES 125.00 CROSS COUNTY CONNECTION TMA Memberships & Subscriptions 25KTHRES 10,000.00 Memberships & Subscriptions Total 10,125.00 CANON SOLUTIONS AMERICA, INC. Office Supplies D-11-027 602.42 DAY-TIMERS INC. Office Supplies 25KTHRES 55.99 DELL MARKETING L.P. Office Supplies 25KTHRES 163.50 G A BLANCO & SONS INC. Office Supplies 25KTHRES 931.50 OFFICE BASICS INC. Office Supplies 25KTHRES 69.50 PAPER MART INC Office Supplies D-15-144 701.25 ULINE, INC Office Supplies 25KTHRES 208.75 W.B. MASON CO. INC Office Supplies D-16-116 3,351.58 Office Supplies Total 6,084.49 NESTLE WATERS NORTH AMERICA INC. Other Office Expenses D-15-026 1,824.77 Other Office Expenses Total 1,824.77 TRANSPORTATION LEARNING CENTER Other Training Costs 25KTHRES 5,000.00 Other Training Costs Total 5,000.00 PA DEPT OF REVENUE PA Payroll Taxes NONE 14,602.03 PA Payroll Taxes Total 14,602.03 CONROY, INC. Paint-Coatings 25KTHRES 662.35 Paint-Coatings Total 662.35 EPLUS TECHNOLOGY, INC. PATCO Fire Alarm System Replacement 25KTHRES 1,320.55 FRANKLIN ALARM CO., INC. PATCO Fire Alarm System Replacement 25KTHRES 1,520.00 SIMPLEXGRINNELL LP PATCO Fire Alarm System Replacement P-16-008 89,242.78 PATCO Fire Alarm System Replacement Total 92,083.33 PNC BANK P-CARD P-Card Purchases 25KTHRES 7,987.57 P-Card Purchases Total 7,987.57 COMMONWEALTH OF PENNSYLVANIA Pension - PA SERS NONE 362,572.61 Pension - PA SERS Total 362,572.61 PA STATE EMPLOYEES RETIREMENT SYSTE Pension & Benefits NONE 44,165.83 Pension & Benefits Total 44,165.83 CITY OF PHILADELPHIA Philadelphia Payroll Taxes NONE 5,100.50 Philadelphia Payroll Taxes Total 5,100.50 RG INDUSTRIES INC Plumbing Equipment & Supplies 25KTHRES 73.15 Plumbing Equipment & Supplies Total 73.15 ATLANTIC TACTICAL Police Equipment & Supplies 25KTHRES 2,580.63 Police Equipment & Supplies Total 2,580.63 FEDERAL EXPRESS CORP. Postage Expenses 25KTHRES 474.88 Postage Expenses Total 474.88 UNITED STATES POSTAL SERVICE Prepaid Postage 25KTHRES 1,500.00 Prepaid Postage Total 1,500.00 BENEFIT HARBOR, LP Professional Fees - Consulting 25KTHRES 3,004.59 TRANSPORTATION RESOURCE ASSOCIATES, Professional Fees - Consulting 25KTHRES 9,713.21 Professional Fees - Consulting Total 12,717.80 TREASURER, STATE OF NEW JERSEY Professional Fees - Labor Relations 25KTHRES 200.00 Professional Fees - Labor Relations Total 200.00 DILWORTH PAXSON LLP Professional Fees - Legal Costs 25KTHRES 112.50 TREASURER, STATE OF NEW JERSEY Professional Fees - Legal Costs 25KTHRES 700.00 Professional Fees - Legal Costs Total 812.50 US REGIONAL OCCUPATIONAL HEALTH II Professional Fees - Medical D-14-103 2,472.00 Professional Fees - Medical Total 2,472.00 AMERICAN CRANE & EQUIPMENT Professional Services 25KTHRES 2,283.00 Professional Services Total 2,283.00 THE ERIC RYAN CORPORATION Professional Services - Auditing D-13-088 2,211.16 Professional Services - Auditing Total 2,211.16 PECO ENERGY Purchased Power NONE 106,837.79 PSE&G CO. Purchased Power NONE 585,408.34 Purchased Power Total 692,246.13 MONARCH BRANDS Rags, Shop Towels 25KTHRES 1,141.00 Y-PERS, INC. Rags, Shop Towels 25KTHRES 726.00 Rags, Shop Towels Total 1,867.00 CARL C. GANT Refund 25KTHRES 17.00 GREGORY HAYES Refund 25KTHRES 25.00 HERBERT GREGORY Refund 25KTHRES 10.95 JONATHAN BENITO Refund 25KTHRES 25.00 JOSEPHINE HOINKIS Refund 25KTHRES 18.00 MIKE LIBERATO Refund 25KTHRES 17.95 NAN ROSENTHAL Refund 25KTHRES 3.80 PROVIDENCE A. CHIGWENEMBE Refund 25KTHRES 21.65 REBECCA WOODWARD Refund 25KTHRES 25.00 ROBERT AMBROSE Refund 25KTHRES 10.75 TERUO SUGIHARA Refund 25KTHRES 16.00 The Estate of Henry Martin Refund 25KTHRES 90.00 Refund Total 281.10 MODSPACE Rental - Property & Other Equipment 25KTHRES 708.00 Rental - Property & Other Equipment Total 708.00 DIRECTV Rental Expenses - Other 25KTHRES 57.99 Rental Expenses - Other Total 57.99 AIRLINE HYDRAULICS CORP. Repair Parts - Rail Yard 25KTHRES 1,101.75 Repair Parts - Rail Yard Total 1,101.75 A. BROOKS ROOFING Repairs and Maintenance - Other 25KTHRES 462.00 Repairs and Maintenance - Other Total 462.00 UNITED RENTALS (N. AMERICA), INC. Replace Transformers-Phase2 25KTHRES 2,686.78 Replace Transformers-Phase2 Total 2,686.78 QUAL LYNX (ACH TRANSFERS ONLY) Reserve for Self Insurance NONE 1,954.16 Reserve for Self Insurance Total 1,954.16 EUROFINS QC, INC Sampling, Testing and Analysis 25KTHRES 214.00 Sampling, Testing and Analysis Total 214.00 SEPTA SEPTA Transfer Payable NONE 186,660.50 SEPTA Transfer Payable Total 186,660.50 George Conway and Randy P. Catalano, Esquire Settlement NONE 180,000.00 Settlement Total 180,000.00 SAFETY-KLEEN CORPORATION Shop Supplies 25KTHRES 992.09 Shop Supplies Total 992.09 COMCAST BUSINESS Software License Fees P-16-010 3,000.00 Software License Fees Total 3,000.00 TEAMSTER PENSION FUND Teamsters Pension D-14-047 105,000.93 Teamsters Pension Total 105,000.93 TEAMSTERS LOCAL UNION 676 Teamsters Union Dues NONE 13,509.00 Teamsters Union Dues Total 13,509.00 ACADACA, LLC Technology Expense P-13-018 60,505.34 CUBIC TRANSPORTATION SYSTEMS Technology Expense P-12-001 24,413.92 SUNGARD AVAILABILITY SERVICES LP. Technology Expense 25KTHRES 1,825.00 Technology Expense Total 86,744.26 PELCO INC, /CO SCHNEIDER ELECTRIC Technology Service Contracts D-16-084 11,591.83 Technology Service Contracts Total 11,591.83 VERIZON Telephone & Telecom Expense Utility 248.83 Telephone & Telecom Expense Total 248.83 ACCOUNTANTS FOR YOU Temporary Services D-16-061 32,554.50 Temporary Services Total 32,554.50 TIRE CORRAL Tires and Tubes 25KTHRES 387.99 Tires and Tubes Total 387.99 ANSALDO STS USA, INC. Track & Right of Way Maint 25KTHRES 476.90 CEMBRE INC. Track & Right of Way Maint 25KTHRES 338.00 GRAINGER Track & Right of Way Maint 25KTHRES 1,263.99 Track & Right of Way Maint Total 2,078.89 RAM INDUSTRIAL SERVICES, LLC Traction Motor Rebuilds P-16-018 62,913.00 RAM INDUSTRIAL SERVICES, LLC Traction Motor Rebuilds P-16-028 42,110.00 SWIGER COIL SYSTEMS Traction Motor Rebuilds P-16-018 72,555.00 Traction Motor Rebuilds Total 177,578.00 ACCOUNTANTS FOR YOU Transit Ambassadors P-16-003 26,601.75 Transit Ambassadors Total 26,601.75 BILLOWS ELEC SUPPLY CO I NC Transit Car Equip-Elect 25KTHRES 1,331.13 TRI-DIM FILTER CORPORATION Transit Car Equip-Elect 25KTHRES 715.72 UNITED REFRIGERATION, INC. Transit Car Equip-Elect 25KTHRES 75.06 Transit Car Equip-Elect Total 2,121.91 APPLIED INDUSTRIAL TECHNOLOGIES Transit Car Equip-Mech 25KTHRES 1,018.68 BOMBARDIER MASS TRANSIT CORPORATIOO Transit Car Equip-Mech P-15-041 10,138.90 FRANKLIN FIBRE-LAMITEX CORP. Transit Car Equip-Mech 25KTHRES 7,312.50 HELWIG CARBON PRODUCTS, INC. Transit Car Equip-Mech P-16-039 4,636.25 MID-ATLANTIC RUBBER CO Transit Car Equip-Mech 25KTHRES 19,020.79 PRECISION FLOW LLC Transit Car Equip-Mech 25KTHRES 4,237.00 THE HORNE PRODUCTS, INC. Transit Car Equip-Mech P-16-039 582.19 TRI-STATE DISTRIBUTORS OF NJ Transit Car Equip-Mech 25KTHRES 82.50 WABTEC GLOBAL SERVICES Transit Car Equip-Mech P-16-027 1,798.92 WABTEC PASSENGER TRANSIT Transit Car Equip-Mech P-16-027 3,784.85 Transit Car Equip-Mech Total 52,612.58 Gerard J. Baker Travel Expenses 25KTHRES 18.19 John G. Peterson Travel Expenses 25KTHRES 55.64 Mark S. Ciechon Travel Expenses 25KTHRES 143.91 William B. Shaw Travel Expenses 25KTHRES 424.09 Travel Expenses Total 641.83 Ronald R. Paglia Tuition Reimbursement Expense 25KTHRES 1,776.00 Tuition Reimbursement Expense Total 1,776.00 NJ DEPT. OF LABOR & WORKFORCE DEVEL Unemployment Benefits Payable NONE 16,214.62 Unemployment Benefits Payable Total 16,214.62 UNIFIRST CORPORATION Uniform Cleaning Expense P-15-015 6,519.59 Uniform Cleaning Expense Total 6,519.59 A & A GLOVE & SAFETY CO. Uniform Expense 25KTHRES 5,232.78 GALLS Uniform Expense 25KTHRES 35.00 NORTHSTAR INDUSTRIAL SUPPLY, LLC Uniform Expense 25KTHRES 12,266.40 PNC BANK P-CARD Uniform Expense 25KTHRES 2,762.76 QUIKSTITCH EMBROIDERY Uniform Expense 25KTHRES 301.00 REFLECTIVE APPAREL FACTORY, INC Uniform Expense 25KTHRES 1,043.08 SAF-GARD SAFETY SHOE COMPANY Uniform Expense 25KTHRES 349.97 Uniform Expense Total 21,990.99 CERTIFIED SPEEDOMETER SERVICE Vehicle License fees 25KTHRES 162.50 Vehicle License fees Total 162.50 NORTHEAST COMMUNICATIONS GROUP INC. W&P Bulk Storage & Track Component Storage P-16-028 44,571.00 W&P Bulk Storage & Track Component Storage Total 44,571.00 EXPERTPAY CHILD SUPPORT Wage Attachment NONE 12,090.55 NEW JERSEY FAMILY SUPPORT PAYMENT Wage Attachment NONE 1,500.00 US DEPARTMENT OF EDUCATION Wage Attachment NONE 613.30 Wage Attachment Total 14,203.85 CITY OF CAMDEN Water & Sewer Expense Utility 100.96 CITY OF PHILA Water & Sewer Expense Utility 5,359.67 NEW JERSEY AMERICAN WATER Water & Sewer Expense Utility 3,293.63 TOWNSHIP OF VOORHEES Water & Sewer Expense Utility 130.00 Water & Sewer Expense Total 8,884.26 LAWSON PRODUCTS Welding Equip & Supplies 25KTHRES 125.08 SOUTH JERSEY WELDING SUPPLY CO Welding Equip & Supplies 25KTHRES 475.60 Welding Equip & Supplies Total 600.68 QUAL LYNX (ACH TRANSFERS ONLY) Worker's Comp Reserve NONE 87,602.01 Worker's Comp Reserve Total 87,602.01 Grand Total 4,998,755.98 * D indicates a DRPA resolution * P indicates a PATCO resolution PATCO MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDERS & CONTRACTS PATCO MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDER CONTRACTS - MARCH 2017
Purchasing Document Item Resolution Document Date Vendor Name Material Group Desc. Net Order Value P=PATCO 4500004104 1 25KTHRES 3/3/2017 101172 TIRE CORRAL TIRES AND TUBES $1,983.78 4500004104 2 25KTHRES 3/3/2017 101172 TIRE CORRAL TIRES AND TUBES $150.00 4500004104 3 25KTHRES 3/3/2017 101172 TIRE CORRAL TIRES AND TUBES $47.70 4500004104 4 25KTHRES 3/3/2017 101172 TIRE CORRAL TIRES AND TUBES $60.00 4500004104 $2,241.48 4500004105 1 25KTHRES 3/3/2017 101909 AMERICAN VAN EQUIPMENT INC. AUTO BODY/ACS PRTS $164.80 4500004105 2 25KTHRES 3/3/2017 101909 AMERICAN VAN EQUIPMENT INC. AUTO BODY/ACS PRTS $37.90 4500004105 3 25KTHRES 3/3/2017 101909 AMERICAN VAN EQUIPMENT INC. AUTO BODY/ACS PRTS $37.90 4500004105 $240.60 4500004106 1 25KTHRES 3/3/2017 101746 NATIONAL RAILWAY SUPPLY, LLC. ELEC EQP/SUPP-NO CBL $4,650.00 4500004106 $4,650.00 4500004110 1 25KTHRES 3/3/2017 101936 IT FEDERAL SALES LLC DATA PROC SRVS & SW $2,788.41 4500004110 $2,788.41 4500004123 1 P-16-018 3/7/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $7,078.00 4500004123 $7,078.00 4500004124 1 P-16-018 3/7/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $5,518.00 4500004124 $5,518.00 4500004125 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $410.00 4500004125 $410.00 4500004126 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,077.00 4500004126 $4,077.00 4500004129 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $590.00 4500004129 $590.00 4500004130 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,768.00 4500004130 $4,768.00 4500004131 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $5,548.00 4500004131 $5,548.00 4500004132 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,768.00 4500004132 $4,768.00 4500004133 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,768.00 4500004133 $4,768.00 4500004134 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,768.00 4500004134 $4,768.00 4500004135 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,768.00 4500004135 $4,768.00 4500004136 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $7,968.00 4500004136 $7,968.00 4500004137 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $6,218.00 4500004137 $6,218.00 4500004138 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $17,268.00 4500004138 $17,268.00 4500004139 1 P-16-018 3/7/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $5,808.00 4500004139 $5,808.00 4500004140 1 25KTHRES 3/7/2017 100501 W.B. MASON CO. INC OFFICE EQUIPMENT $1,422.32 4500004140 $1,422.32 4500004141 1 25KTHRES 3/7/2017 100044 AMERICAN CRANE & EQUIPMENT MAT HANDLING & STORG $831.55 4500004141 $831.55 4500004147 1 P-14-015 3/8/2017 101316 UTC/RAS TRAN CAR EQUIP-MECH $5,285.29 4500004147 $5,285.29 4500004148 1 P-14-015 3/8/2017 101316 UTC/RAS TRAN CAR EQUIP-MECH $5,741.69 4500004148 $5,741.69 4500004149 1 P-14-015 3/8/2017 101316 UTC/RAS TRAN CAR EQUIP-MECH $5,285.29 4500004149 $5,285.29 4500004165 1 25KTHRES 3/9/2017 101395 PRECISION ROLLER BEARING CO. TRAN CAR EQUIP-MECH $3,500.00 4500004165 $3,500.00 4500004169 1 25KTHRES 3/9/2017 100693 NEW PENN MOTOR EXPRESS TRAN CAR EQUIP-MECH $538.68 4500004169 2 25KTHRES 3/9/2017 100693 NEW PENN MOTOR EXPRESS TRAN CAR EQUIP-MECH $643.52 4500004169 $1,182.20 4500004189 1 25KTHRES 3/13/2017 101306 KEYSTONE UNIFORM CAP INC POLICE EQP AND SUPP $300.00 4500004189 $300.00 4500004208 1 25KTHRES 3/13/2017 101007 MODSPACE RENT/LEASE-OFFICE $8,688.00 4500004208 $8,688.00 4500004210 1 P-16-018 3/13/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $8,378.00 4500004210 $8,378.00 4500004211 1 P-16-018 3/13/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,768.00 4500004211 $4,768.00 4500004212 1 P-16-018 3/13/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $5,548.00 4500004212 $5,548.00 4500004213 1 P-16-018 3/13/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $7,968.00 4500004213 $7,968.00 4500004214 1 P-16-018 3/13/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $13,918.00 4500004214 $13,918.00 4500004215 1 P-16-018 3/13/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $4,768.00 4500004215 $4,768.00 4500004216 1 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $450.00 4500004216 2 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $150.00 4500004216 3 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $50.00 4500004216 4 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $75.00 4500004216 5 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $42.00 4500004216 6 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $24.00 4500004216 7 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $24.00 4500004216 8 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $34.00 4500004216 9 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $25.00 4500004216 10 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $75.00 PATCO MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDER CONTRACTS - MARCH 2017
Purchasing Document Item Resolution Document Date Vendor Name Material Group Desc. Net Order Value P=PATCO 4500004216 11 25KTHRES 3/13/2017 100210 HEATING ALTERNATIVES INC AUTO MAINT/RPR PRTS $400.00 4500004216 $1,349.00 4500004217 1 P-16-018 3/13/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $5,178.00 4500004217 $5,178.00 4500004218 1 25KTHRES 3/13/2017 101021 NAPA AUTO PARTS - BLACKWOOD LAWN MAINT EQP $1,523.20 4500004218 $1,523.20 4500004219 1 P-14-015 3/15/2017 100345 PENN MACHINE COMPANY LLC TRANS CAR EQUIP-ELEC $3,228.52 4500004219 $3,228.52 4500004220 1 P-14-015 3/15/2017 100345 PENN MACHINE COMPANY LLC TRANS CAR EQUIP-ELEC $3,228.52 4500004220 $3,228.52 4500004221 1 P-14-015 3/15/2017 100345 PENN MACHINE COMPANY LLC TRANS CAR EQUIP-ELEC $3,228.52 4500004221 $3,228.52 4500004222 1 P-14-015 3/15/2017 100345 PENN MACHINE COMPANY LLC TRANS CAR EQUIP-ELEC $3,228.52 4500004222 $3,228.52 4500004223 1 P-14-015 3/15/2017 100345 PENN MACHINE COMPANY LLC TRANS CAR EQUIP-ELEC $4,028.52 4500004223 $4,028.52 4500004224 1 25KTHRES 3/15/2017 100667 SNAP-ON INDUSTRIAL AUTO SHOP EQUIP. $37.07 4500004224 2 25KTHRES 3/15/2017 100667 SNAP-ON INDUSTRIAL AUTO SHOP EQUIP. $37.07 4500004224 3 25KTHRES 3/15/2017 100667 SNAP-ON INDUSTRIAL AUTO SHOP EQUIP. $45.47 4500004224 4 25KTHRES 3/15/2017 100667 SNAP-ON INDUSTRIAL AUTO SHOP EQUIP. $45.47 4500004224 5 25KTHRES 3/15/2017 100667 SNAP-ON INDUSTRIAL AUTO SHOP EQUIP. $20.27 4500004224 6 25KTHRES 3/15/2017 100667 SNAP-ON INDUSTRIAL AUTO SHOP EQUIP. $34.97 4500004224 7 25KTHRES 3/15/2017 100667 SNAP-ON INDUSTRIAL AUTO SHOP EQUIP. $41.97 4500004224 $262.29 4500004225 1 25KTHRES 3/15/2017 101172 TIRE CORRAL TIRES AND TUBES $941.34 4500004225 2 25KTHRES 3/15/2017 101172 TIRE CORRAL TIRES AND TUBES $150.00 4500004225 3 25KTHRES 3/15/2017 101172 TIRE CORRAL TIRES AND TUBES $77.94 4500004225 4 25KTHRES 3/15/2017 101172 TIRE CORRAL TIRES AND TUBES $47.70 4500004225 5 25KTHRES 3/15/2017 101172 TIRE CORRAL TIRES AND TUBES $30.00 4500004225 $1,246.98 4500004226 1 25KTHRES 3/15/2017 100501 W.B. MASON CO. INC FURNITURE $224.97 4500004226 2 25KTHRES 3/15/2017 100501 W.B. MASON CO. INC FURNITURE $189.11 4500004226 3 25KTHRES 3/15/2017 100501 W.B. MASON CO. INC FURNITURE $599.94 4500004226 $1,014.02 4500004227 1 25KTHRES 3/15/2017 100900 GRAINGER ELEC&SIG PARTS/MAINT $2,185.52 4500004227 $2,185.52 4500004228 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $23,212.00 4500004228 $23,212.00 4500004230 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $10,087.00 4500004230 $10,087.00 4500004231 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $10,293.00 4500004231 $10,293.00 4500004232 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $20,021.00 4500004232 $20,021.00 4500004233 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $8,463.00 4500004233 $8,463.00 4500004234 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $5,410.00 4500004234 $5,410.00 4500004235 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $16,934.00 4500004235 $16,934.00 4500004237 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $19,626.00 4500004237 $19,626.00 4500004238 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $8,613.00 4500004238 $8,613.00 4500004240 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $8,402.00 4500004240 $8,402.00 4500004241 1 P-16-018 3/15/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $18,082.00 4500004241 $18,082.00 4500004242 1 25KTHRES 3/16/2017 100098 CHERRY VALLEY TRACTOR SALES MAIN/REPAIR-RAILROAD $195.00 4500004242 2 25KTHRES 3/16/2017 100098 CHERRY VALLEY TRACTOR SALES MAIN/REPAIR-RAILROAD $55.00 4500004242 $250.00 4500004243 1 25KTHRES 3/16/2017 100280 LIBERTY STAMP OFFICE SUPPLIES $119.85 4500004243 2 25KTHRES 3/16/2017 100280 LIBERTY STAMP OFFICE SUPPLIES $34.75 4500004243 3 25KTHRES 3/16/2017 100280 LIBERTY STAMP OFFICE SUPPLIES $12.95 4500004243 $167.55 4500004244 1 25KTHRES 3/16/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $107.60 4500004244 2 25KTHRES 3/16/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $322.80 4500004244 3 25KTHRES 3/16/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $111.60 4500004244 4 25KTHRES 3/16/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $115.60 4500004244 $657.60 4500004250 1 P-16-018 3/16/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $12,878.00 4500004250 $12,878.00 4500004252 1 P-16-018 3/16/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $16,078.00 4500004252 $16,078.00 4500004253 1 P-16-018 3/16/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $13,658.00 4500004253 $13,658.00 4500004255 1 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $53.50 4500004255 2 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $75.00 4500004255 3 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $21.50 4500004255 4 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $22.50 4500004255 5 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $24.50 4500004255 6 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $24.50 4500004255 7 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $19.25 4500004255 8 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $18.50 PATCO MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDER CONTRACTS - MARCH 2017
Purchasing Document Item Resolution Document Date Vendor Name Material Group Desc. Net Order Value P=PATCO 4500004255 9 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $15.66 4500004255 10 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $1.16 4500004255 11 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $7.60 4500004255 12 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $13.30 4500004255 13 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $23.55 4500004255 14 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $116.20 4500004255 15 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $3.75 4500004255 16 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $4.33 4500004255 17 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $27.80 4500004255 18 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $13.90 4500004255 19 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $3.71 4500004255 20 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $11.29 4500004255 21 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $13.44 4500004255 22 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $19.14 4500004255 23 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $24.44 4500004255 24 25KTHRES 3/17/2017 100969 LAWSON PRODUCTS AUTO MAINT/RPR PRTS $21.00 4500004255 $579.52 4500004271 1 25KTHRES 3/20/2017 100243 JAMAICA BEARINGS CO INC. FARE COLLECTION EQP $399.00 4500004271 $399.00 4500004272 1 25KTHRES 3/20/2017 100755 BDF INDUSTRIAL FASTENERS TRAN CAR EQUIP-MECH $396.00 4500004272 $396.00 4500004281 1 P-16-018 3/20/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $13,658.00 4500004281 $13,658.00 4500004285 1 25KTHRES 3/20/2017 100915 HILTI INC AUTO SHOP EQUIP. $2,024.11 4500004285 $2,024.11 4500004286 1 25KTHRES 3/20/2017 100379 QUIKSTITCH EMBROIDERY COMP ACCESS./SUPP. $540.00 4500004286 $540.00 4500004287 1 25KTHRES 3/20/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $1,094.00 4500004287 2 25KTHRES 3/20/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $219.00 4500004287 3 25KTHRES 3/20/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $394.00 4500004287 $1,707.00 4500004288 1 25KTHRES 3/20/2017 101952 POWERDMS, INC. COMPUTER SOFTWARE $12,908.80 4500004288 $12,908.80 4500004295 1 25KTHRES 3/21/2017 101328 EAGLE POINT GUN / T.J. MORRIS & SON POLICE EQP AND SUPP $492.18 4500004295 2 25KTHRES 3/21/2017 101328 EAGLE POINT GUN / T.J. MORRIS & SON POLICE EQP AND SUPP $603.68 4500004295 3 25KTHRES 3/21/2017 101328 EAGLE POINT GUN / T.J. MORRIS & SON POLICE EQP AND SUPP $1,291.68 4500004295 4 25KTHRES 3/21/2017 101328 EAGLE POINT GUN / T.J. MORRIS & SON POLICE EQP AND SUPP $1,359.60 4500004295 5 25KTHRES 3/21/2017 101328 EAGLE POINT GUN / T.J. MORRIS & SON POLICE EQP AND SUPP $624.00 4500004295 $4,371.14 4500004296 1 25KTHRES 3/21/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $2,110.05 4500004296 2 25KTHRES 3/21/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $2,473.23 4500004296 3 25KTHRES 3/21/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $4,140.00 4500004296 4 25KTHRES 3/21/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $2,484.00 4500004296 5 25KTHRES 3/21/2017 100530 SHI INTERNATIONAL CORP DATA PROC SRVS & SW $2,300.00 4500004296 $13,507.28 4500004297 1 25KTHRES 3/21/2017 100729 ANSALDO STS USA, INC. ELEC&SIG PARTS/MAINT $546.00 4500004297 2 25KTHRES 3/21/2017 100729 ANSALDO STS USA, INC. ELEC&SIG PARTS/MAINT $951.00 4500004297 $1,497.00 4500004298 1 25KTHRES 3/21/2017 100501 W.B. MASON CO. INC MAT HANDLING & STORG $49.68 4500004298 $49.68 4500004299 1 25KTHRES 3/21/2017 100898 GLOBAL EQUIPMENT CO. MAT HANDLING & STORG $20,447.02 4500004299 $20,447.02 4500004301 1 25KTHRES 3/21/2017 101133 SIMPLEXGRINNELL LP FIRE PROTECTION EQP $7,697.00 4500004301 $7,697.00 4500004326 1 25KTHRES 3/27/2017 100620 BILLOWS ELEC SUPPLY CO INC ELEC&SIG PARTS/MAINT $3,493.70 4500004326 $3,493.70 4500004327 1 D-17-014 3/27/2017 101954 NAPA AUTO PARTS - ARDMORE AUTO/RELATED TRANSPO $5,000.00 4500004327 $5,000.00 4500004328 1 D-17-014 3/27/2017 101021 NAPA AUTO PARTS - BLACKWOOD AUTO/RELATED TRANSPO $20,000.00 4500004328 $20,000.00 4500004329 1 25KTHRES 3/27/2017 101955 FIBROLAN, INC. ELECTRON COMPON/PRTS $2,145.00 4500004329 2 25KTHRES 3/27/2017 101955 FIBROLAN, INC. ELECTRON COMPON/PRTS $390.00 4500004329 3 25KTHRES 3/27/2017 101955 FIBROLAN, INC. ELECTRON COMPON/PRTS $117.00 4500004329 4 25KTHRES 3/27/2017 101955 FIBROLAN, INC. ELECTRON COMPON/PRTS $162.00 4500004329 5 25KTHRES 3/27/2017 101955 FIBROLAN, INC. ELECTRON COMPON/PRTS $78.00 4500004329 $2,892.00 4500004337 1 25KTHRES 3/27/2017 100145 EAST COAST EVENT RENTAL LLC FURNITURE $76.50 4500004337 2 25KTHRES 3/27/2017 100145 EAST COAST EVENT RENTAL LLC FURNITURE $71.30 4500004337 3 25KTHRES 3/27/2017 100145 EAST COAST EVENT RENTAL LLC FURNITURE $55.00 4500004337 $202.80 4500004338 1 25KTHRES 3/27/2017 101172 TIRE CORRAL TIRES AND TUBES $1,540.00 4500004338 2 25KTHRES 3/27/2017 101172 TIRE CORRAL TIRES AND TUBES $131.92 4500004338 3 25KTHRES 3/27/2017 101172 TIRE CORRAL TIRES AND TUBES $100.00 4500004338 4 25KTHRES 3/27/2017 101172 TIRE CORRAL TIRES AND TUBES $40.00 4500004338 $1,811.92 4500004339 1 25KTHRES 3/27/2017 100044 AMERICAN CRANE & EQUIPMENT MAT HANDLING & STORG $1,554.87 4500004339 $1,554.87 4500004340 1 25KTHRES 3/27/2017 101767 OAK SYSTEMS OFFICE EQUIPMENT $550.00 4500004340 $550.00 4500004342 1 25KTHRES 3/27/2017 100454 TESSCO INCORPORATED ELECTRON COMPON/PRTS $3,257.40 4500004342 $3,257.40 4500004343 1 25KTHRES 3/27/2017 100379 QUIKSTITCH EMBROIDERY CLOTHING ACCESSORIES $624.00 4500004343 $624.00 4500004346 1 25KTHRES 3/28/2017 100449 TEAM ONE REPAIR, INC. FARE COLLECTION EQP $2,243.28 PATCO MONTHLY LIST OF PREVIOUSLY APPROVED PURCHASE ORDER CONTRACTS - MARCH 2017
Purchasing Document Item Resolution Document Date Vendor Name Material Group Desc. Net Order Value P=PATCO 4500004346 2 25KTHRES 3/28/2017 100449 TEAM ONE REPAIR, INC. FARE COLLECTION EQP $503.10 4500004346 3 25KTHRES 3/28/2017 100449 TEAM ONE REPAIR, INC. FARE COLLECTION EQP $168.50 4500004346 $2,914.88 4500004347 1 25KTHRES 3/28/2017 100808 COLONIAL ELECTRIC SUPPLY CO.,INC. ELEC EQP/SUPP-NO CBL $676.89 4500004347 2 25KTHRES 3/28/2017 100808 COLONIAL ELECTRIC SUPPLY CO.,INC. ELEC EQP/SUPP-NO CBL $441.67 4500004347 $1,118.56 4500004350 1 25KTHRES 3/28/2017 100331 OPTIMA, INC. OFFICE SUPPLIES $17.25 4500004350 $17.25 4500004370 1 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $96.80 4500004370 2 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $121.00 4500004370 3 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $314.60 4500004370 4 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $100.80 4500004370 5 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $104.80 4500004370 6 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $54.40 4500004370 $792.40 4500004376 1 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $48.40 4500004376 2 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $145.20 4500004376 3 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $363.00 4500004376 4 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $201.60 4500004376 5 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $52.40 4500004376 $810.60 4500004377 1 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $96.80 4500004377 2 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $387.20 4500004377 3 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $580.80 4500004377 4 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $252.00 4500004377 5 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $52.40 4500004377 6 25KTHRES 3/29/2017 100393 REFLECTIVE APPAREL FACTORY, INC CLOTHING UNIFORM $54.40 4500004377 $1,423.60 4500004378 1 25KTHRES 3/30/2017 101942 A. BROOKS ROOFING BLDGS/GRNDS- MAINT. $1,300.00 4500004378 $1,300.00 4500004382 1 P-16-018 3/30/2017 100630 RAM INDUSTRIAL SERVICES, LLC TRANS CAR EQUIP-ELEC $8,510.00 4500004382 $8,510.00 4500004383 1 P-16-018 3/30/2017 100503 WALCO ELECTRIC COMPANY TRANS CAR EQUIP-ELEC $11,861.00 4500004383 $11,861.00 4500004384 1 P-16-018 3/30/2017 100503 WALCO ELECTRIC COMPANY TRANS CAR EQUIP-ELEC $3,140.00 4500004384 $3,140.00 4500004385 1 P-16-018 3/30/2017 100503 WALCO ELECTRIC COMPANY TRANS CAR EQUIP-ELEC $3,240.00 4500004385 $3,240.00 4500004386 1 P-16-018 3/30/2017 100503 WALCO ELECTRIC COMPANY TRANS CAR EQUIP-ELEC $3,240.00 4500004386 $3,240.00 4500004387 1 P-16-018 3/30/2017 100503 WALCO ELECTRIC COMPANY TRANS CAR EQUIP-ELEC $3,240.00 4500004387 $3,240.00 4500004401 1 P-16-018 3/31/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $0.00 4500004401 $0.00 4500004402 1 P-16-018 3/31/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $13,658.00 4500004402 $13,658.00 4500004403 1 P-16-018 3/31/2017 100443 SWIGER COIL SYSTEMS TRANS CAR EQUIP-ELEC $14,328.00 4500004403 $14,328.00 OPERATIONS & MAINTENANCE COMMITTEE Refer to Operations and Maintenance Minutes in the DRPA Board Packet SUMMARY STATEMENT
ITEM NO.: PATCO-17-011 SUBJECT: Construction Monitoring Services for Contract No. 12-I, Installing Elevators in Remaining PATCO Stations
COMMITTEE: Operations and Maintenance
COMMITTEE MEETING DATE: April 4, 2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board authorizes staff to negotiate an agreement with Burns Engineering, Inc. to provide Construction Monitoring Services for Contract No. 12-I, Installing Elevators in Remaining PATCO Stations.
Amount: $3,998,501.11
Consultant: Burns Engineering, Inc. Two Commerce Square 2001 Market Street, Suite 600 Philadelphia, PA 19103
Other Consultants: Burns Engineering, Inc. Gannett Fleming, Inc. Johnson, Mirmiran & Thompson, Inc.
Engineers Estimate: $3,358,916.19
PURPOSE: To provide full-time, on-site construction inspection and monitoring services for Contract No. 12-I, Installing Elevators in Remaining PATCO Stations. The services will include a part-time Project Manager, full-time Resident Engineer and support inspection staff for inspecting all contract field activities and monitoring the contractor’s compliance with the plans and specifications.
BACKGROUND: The work to be completed under Contract No. 12-I consists of the installation of two (2) new heavy-duty elevators and miscellaneous associated construction at both the PATCO 12th/13th and Locust Street station in Philadelphia, PA and City Hall station in Camden, NJ and the installation of one (1) new heavy-duty elevator and miscellaneous associated construction work, including station additions or reconfigurations, at Collingswood, Westmont, Haddonfield, and Ashland stations. Elevators will afford accessible travel to and from concourse level and platform level. The Scope of Work also includes selective and associated demolition, site improvements, station SUMMARY STATEMENT Construction Monitoring Services for O&M April 4, 2017 Contract 12-I, Installing Elevators in Remaining PATCO Stations ______
additions, modification of existing platforms and associated areas to facilitate construction of elevator shafts, miscellaneous equipment rooms, alterations to existing stairways and associated mechanical, electrical, plumbing and fire protection work.
The Authority publicly advertised its intent to retain a consultant and invited interested firms to submit Statements of Qualifications. Three (3) firms responded with Statements of Qualifications on November 17, 2016. Three (3) firms were deemed qualified and were sent a formal Request for Proposal. A review committee of four (4) staff engineers evaluated the Proposals on the basis of Technical merit.
Burns Engineering, Inc. was the highest technically ranked firm. The proposed Project Manager, Clay Payne, P.E., has previous experience managing construction contracts involving building additions and modifications of transit system facilities, installation of elevators and other related construction and has been very responsive on past DRPA projects. The proposed Resident Engineer, Lawrence Ebling, P.E., has over 45 years of experience in similar size facility and transit projects. Burns Engineering, Inc.’s Inspection Team has many years of experience inspecting facility and transit projects similar to those required for this contract. Overall, the team assembled by Burns Engineering, Inc. was found to possess the necessary experience and qualifications to successfully complete the project.
In accordance with the Delaware River Port Authority’s qualification based selection procedure, the Price Proposal was evaluated against the Engineer’s Estimate and that of other recommended firms. Based on this evaluation and subsequent negotiation, Burns’ price was determined to be fair and reasonable.
It is recommended that an engineering services agreement be negotiated with Burns for the costs and associated fees not to exceed $3,998,501.11 to provide engineering services in accordance with the Request for Proposal. SUMMARY STATEMENT Construction Monitoring Services for O&M April 4, 2017 Contract 12-I, Installing Elevators in Remaining PATCO Stations ______
SUMMARY: Amount: $ 3,998,501.11 Source of Funds: 2013 Revenue Bonds Capital Project #: PF1201 Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 51 Months Other Parties Involved: N/A Estimated Number of Jobs Supported: 12 PATCO-17-011 Operations and Maintenance Committee: April 4, 2017 Board Date: April 19, 2017 Construction Monitoring Services for Contract No. 12-I, Installing Elevators in Remaining PATCO Stations
RESOLUTION
RESOLVED: That the Board of Commissioners of the Delaware River Port Authority accepts the Proposal of Burns Engineering, Inc. to provide Construction Monitoring Services for Contract No. 12-I, Installing Elevators in Remaining PATCO Stations and that the proper officers of the Authority be and hereby are authorized to negotiate an Agreement with Burns Engineering, Inc. for an amount not to exceed $3,998,501.11, as per the attached Summary Statement; and be it further
RESOLVED: The Chairman, Vice Chairman and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRPA.
SUMMARY: Amount: $ 3,998,501.11 Source of Funds: 2013 Revenue Bonds Capital Project #: PF1201 Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 51 Months Other Parties Involved: N/A Estimated Number of Jobs Supported: 12 MEMORANDUM
DELAWARE RIVER PORT AUTHORITY of Pennsylvania & New Jersey
TO: O&M Committee Members FROM: Michael P. Venuto, Chief Engineer SUBJECT: Professional Service Selection for Construction Monitoring Services for DRPA Contract No. 12-I Installing Elevators in Remaining PATCO Stations Technical Proposal Evaluation, Findings and Recommendation Report DATE: 3/23/2017
The Request for Qualifications (RFQs), which was posted on the Authority’s web-site, invited consultants to submit Statements of Qualifications (SOQs). Three (3) firms submitted SOQs on 11/17/16.
Policy 303a outlines the procedure for Request for Proposal selection of consultants by the Engineering Department. The SOQ evaluation serves as a method for developing a “short list” of firms to receive a Request for Proposal (RFP). The Review Committee evaluated the SOQ’s and recommended soliciting Technical and sealed Price Proposals from the top ranked firms: Burns Engineering, Inc. Gannett Fleming, Inc. Johnson, Mirmiran & Thompson, Inc.
The short listed firms were sent a RFP on 1/11/17. The Technical Proposals and separate sealed Price Proposals were received on 2/13/17 from Burns Engineering, Inc., Gannett Fleming, Inc., and Johnson, Mirmiran & Thompson, Inc. The Review Committee, consisting of four (4) staff engineers, reviewed and evaluated the Technical Proposals.
Burns Engineering, Inc. was the highest technically ranked firm. The proposed Project Manager, Clay Payne, P.E., has previous experience managing construction contracts involving building additions and modifications of transit systems facilities, installations of elevators and other related construction and has been very responsive on past DRPA projects. The proposed Resident Engineer, Lawrence Ebling, P.E., has over 45 years’ experience in similar size facility and transit projects. Overall, the team assembled by Burns Engineering, Inc. was found to possess the necessary experience and qualifications to successfully complete the project.
The Review Committee recommended that the Price Proposal be opened and negotiations commence using other recommended firm’s Price Proposals and the Engineer’s Estimate in the amount of $3,358,916.19, as a guide. Price Proposals were opened on 2/21/2017. Below are the Technical Proposal rankings, proposed hours and fees of these firms, along with the Engineer’s estimate of hours.
Original Price Negotiated Rank Firm Hours Proposal Hours Fee Engineer’s Estimate 22488 $3,358,916.19 1 Burns Engineering, Inc. 27413 $4,179,720.77 26641 $3,998,501.11 2 Gannett Fleming, Inc. 29142 $4,527,085.51 3 Johnson, Mirmiran & 30646 $4,284,701.66 Thompson, Inc.
The Price Proposal from the highest technically ranked firm, Burns Engineering, Inc., dated February 13, 2017 was reviewed by Engineering Department staff. It was observed to be 124% higher than the Engineer’s Estimate. This is due to the estimated hours in the engineer’s estimate for the project being low, and the consultant’s hours for the Architect and for the Public Outreach portion of the project being high along with their overhead rate for field staff. Negotiations commenced which resulted in a final Price Proposal in an amount of $3,998,501.11. Based on the Review Committee’s findings, the Price Proposal of Burns Engineering, Inc. has been determined to be fair and reasonable and therefore the committee recommends that an Engineering Services Agreement be issued to the highest technically ranked firm, Burns Engineering, Inc.
Based on a review of the Review Committee’s evaluation and supporting documentation, I concur with the recommendation to engage Burns Engineering, Inc., of Philadelphia, PA, in the amount of $3,998,501.11 for this Agreement.
:elk
EXECUTIVE COMMITTEE SUMMARY STATEMENT
ITEM NO.: PATCO-17-008 SUBJECT: Employee Access to DRPA/PATCO Property
COMMITTEE: Executive
COMMITTEEMEETINGDATE: March7,2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board partially repeal DRPA 10-057, which eliminated all programs under which present and future Commissioners, Officers, employees and retirees of the Authority receive free bridge passage and free PATCO rides.
PURPOSE: To adopt an employee policy that allows DRPA and PATCO employees no cost access and use of a strictly controlled and monitored employee access lane on all DRPA-owned and operated bridges and PATCO when commuting to or from work with DRPA or PATCO.
BACKGROUND: Through the passage of DRPA 10-057 on August 18, 2010, the Board eliminated all programs that provided Commissioners, Officers, employees and retirees of the Authority free bridge passage and free PATCO rides. The unintended effect of DRPA 10-057 has been that employees who commute across a DRPA bridge or on PATCO to work at DRPA and PATCO facilities must pay on average upwards of $1300 per year back to the Authority and/or PATCO.
To ensure that DRPA and PATCO can effectively recruit and retain employees who utilize a DRPA bridge or PATCO to commute to work, the Chief Executive Officer has developed a new employee policy entitled Employee Access to DRPA/PATCO Property (the “Policy”), which provides employees of DRPA/PATCO no cost access to DRPA bridges and PATCO for the sole purpose of commuting to or from work for DRPA/PATCO. In order to prevent misuse of this program, the Chief Executive Officer has established a comprehensive procedure for disciplinary action should an employee violate the Policy. In addition, the Policy will be implemented using a controlled employee access lane that will be regularly audited.
DM2\7706380.1 SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
DM2\7706380.1 PATCO-17-008 Executive Committee: March 7, 2017 Board Date: April 19, 2017 Employee Access to DRPA/PATCO Property
RESOLUTION
RESOLVED: That the Board partially repeal DRPA 10-057 and authorize the Chief Executive Officer to implement a Policy concerning Employee Access to DRPA/PATCO Property that: (a) provides DRPA/PATCO employees no cost access and use of DRPA bridges and PATCO for the sole purpose of commuting to or from work for DRPA/PATCO using a controlled employee access lane; (b) establishes a comprehensive procedure for disciplinary action should an employee violate the Policy; and, (c) directs regular audits of the program for compliance.
SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
DM2\7706380.1 SUMMARY STATEMENT
ITEM NO.: PATCO-17-009 SUBJECT: Commissioner Briefings
COMMITTEE: Executive
COMMITTEEMEETINGDATE: March7,2017
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board adopt a resolution which, consistent with the Compact, the Bylaws, and the Open Meeting Policy, permits the Pennsylvania and the New Jersey Commissioners (“State Delegations”) to meet separately and independently in person or by telephone, in addition to the public meeting, for Briefings.
PURPOSE: To clarify DRPA Resolution 10-049, which imposed strict restrictions on what at the time were called “State Caucus meetings” and DRPA Resolution 10-041, which outlines the Authority’s Open Meeting Policy, in conjunction with the DRPA Bi-State Compact and the DRPA Bylaws, permitting the members of each State Delegation to participate in a Briefing attended only by members of that single state.
BACKGROUND: Meetings among Board Commissioners are governed by several authoritative sources, including the Compact, Bylaws, and DRPA Resolutions 10-041 and 10-049. Read together, these sources would appear to allow, and this Resolution would authoritatively permit Commissioners to meet in conferences without violating the policies of open meetings and transparency that are of high importance to the DRPA.
1. The Compact at Article III provides in relevant part:
The Commissioners shall have charge of the Commission’s property and affairs and shall for the purpose of doing business constitute a board, but no action of the Commissioners shall be binding unless a majority of the members of the Commission from Pennsylvania and a majority of the members of the Commission from New Jersey shall vote in favor thereof.
This baseline provision means that no action of Commissioners shall be binding unless a majority of Commissioners from each state – Pennsylvania and New Jersey – agree to such action. SUMMARY STATEMENT Commissioner Briefings Executive – 3/7/2017
2. The DRPA Bylaws at Section VI.B. provide more guidance as to the parameters of meetings among Board Commissioners. In relevant part, Section VI.B. says:
Meetings open to the public; public business.
[A]ll meetings which are open to all the Commissioners of the Delaware River Port Authority and which are held with the intent, on the part of the Commissioners in attendance, to discuss or act as a unit on the specific public business of the Authority, are meetings which shall be open to the public. Public business includes all matters which relate in any way to the performance of the Authority’s functions or the conduct of its business.
Essentially, the Bylaws mandate that meetings which fit three factors shall be open to the public: First, that the meeting is open to all Commissioners; second, that the meeting is held with the intent to discuss or act “as a unit”; and finally, that this intent to discuss or act as a unit is related to specific Authority business. The Bylaws can therefore be read to say that if these three factors are not present, the meeting does not need to be open to the public.
3. DRPA Resolution 10-041
Consistent with these Bylaw requirements, the Board adopted Resolution DRPA-10-041 on August 25, 2010, which includes its “Open Meeting Policy”. This resolution defines the parameters of meetings that are open to the public, and mirrors the language in the Bylaws at Section VI.B. DRPA-10- 041, however, goes further in specifying which kinds of meetings can be closed to the public, providing at Section 1.b.:
Conference. The Authority Board may participate in a conference which need not be open to the public. Deliberation of Authority Business may not occur at a conference.
Given this narrow exception to the public meetings requirement, it is therefore permitted for Board Commissioners to participate in closed-session conferences, as long as deliberation of Authority business does not occur. Read together with the Bylaws and Bi-State Compact, no official action or DM2\7461567.2 SUMMARY STATEMENT Commissioner Briefings Executive – 3/7/2017
deliberations can be taken at these conferences either, since those types of meetings must be open to the public and attended by a majority of Commissioners from each state.
4. DRPA Resolution DRPA-10-049
To specifically address a very pronounced and particular practice that was occurring at the time, the Board adopted Resolution DRPA-10-049 on October 17, 2012 to end that very specific practice involving types of “caucus meetings” including only smaller sub-sections of Commissioners. DRPA-10- 049 provides in relevant part:
That the Board adopt a resolution ending the practice of holding Caucus meetings or independent meetings of the Board where four or more Board members of either delegation, Pennsylvania or New Jersey, would discuss matters concerning the Authority.
DRPA-10-049 does not address meetings conducted for the purpose of education, individual development, planning, scheduling and other maters not related to implementing or approving policy or specific public business of the Authority.
5. The Onset of Individual Committee Meetings
At the time of the specific practice of “caucus meetings,” and at the time of the passage of DRPA Resolution 10-049, the Board was not holding individual Committee meetings involving and attended by designated Commissioners who are members of each such Committee. In contrast, in furtherance of DRPA-10-041, the Board now holds individual Committee meetings with Commissioners who are assigned to those individual Committees, which create issues when Committee items are presented to the entire Board for decision. Commissioners are Committee members, but not all Commissioners are on all Committees. Moreover, Commissioners are at times unable to attend even their own Committee meetings and do not regularly attend Committee meetings in which they are not members of those Committees. As a result, not all Commissioners are able to attend all Committee meetings, thus leaving Commissioners with varying levels of information about topics discussed at these Committee meetings.
DM2\7461567.2 SUMMARY STATEMENT Commissioner Briefings Executive – 3/7/2017
6. Informational Briefings
The Board wishes to clarify by Resolution that the above-referenced authoritative governing sources read together permit DRPA Commissioners to engage in conferences with all or less than all Commissioners in attendance for the limited purpose of receiving information and questioning on specific subjects discussed at the individual Committee meetings and related educational, individual development and scheduling matters. These conferences shall be called “Briefings.” These Briefings shall serve as a forum for Commissioners to review matters that were introduced, discussed, vetted and approved for full Board consideration at the various Committee Meetings which preceded the monthly Board Meeting. In accordance with the Open Meeting Policy, there will be no deliberation1 at these Briefings. Similarly, there will be no formal Board action, no discussion as a unit and no vote at these Briefings. They will be in full compliance with the By-Laws, Compact and DRPA-10-041. At these Briefings, Commissioners will simply be educated as to issues, discussion and questions regarding those issues addressed at Committee meetings, with the opportunity for individual discussion and questioning, as well as related educational, individual development and scheduling matters.
Board Member attendance at the Briefings is optional, but should be encouraged. These Briefings should be held in advance of monthly Board Meetings and scheduled so not to interfere with the prompt commencement of advertised public Board Meetings.
SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
1 “Deliberation” is defined as “the act of weighing and examining the reasons for and against a contemplated act or course of conduct or a choice of acts or means.” (Black’s Law Dictionary, 2d Ed.). DM2\7461567.2 PATCO-17-009 Executive Committee: March 7, 2017 Board: April 19, 2017 Commissioner Briefings
RESOLUTION
RESOLVED: That the Board adopt a Resolution which, consistent with the Compact, the Bylaws, and the Open Meeting Policy, permits the Pennsylvania and New Jersey Commissioners (“State Delegations”) to meet separately and independently in person or by telephone, in addition to the public meeting, for Briefings.
To the extent such Briefings are held on the day of public Board meetings, those shall be scheduled to be completed so as not to delay the scheduled and noticed Board meeting. Counsel and/or other Staff may be present for the meeting.
During the Briefings, no votes, no discussions as a unit, or other official action shall take place.
Nothing herein is meant to preempt, abridge, or override the provisions of the Open Public Meetings Policy (DRPA 10-041) or any other Board Resolution.
Nothing herein prohibits all Commissioners from attending and participating in conferences, retreats or other meetings that are otherwise closed to the public in accordance with the Compact, Bylaws and/or applicable Open Meeting Policies.
SUMMARY: Amount: N/A Source of Funds: N/A Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A
DM2\7461567.2 NEW BUSINESS SUMMARY STATEMENT
ITEM NO.: PATCO-17-012 SUBJECT: Consideration of Pending PATCO Contracts (Between $25,000 and $100,000)
COMMITTEE: New Business
COMMITTEEMEETINGDATE: N/A
BOARD ACTION DATE: April 19, 2017
PROPOSAL: That the Board consider authorizing staff to enter into contracts as shown on the Attachment to this Resolution.
PURPOSE: To permit staff to continue and maintain PATCO operations in a safe and orderly manner.
BACKGROUND: At the Meeting held August 18, 2010 the PATCO Commission adopted Resolution 10-046 providing that all PATCO contracts must be adopted at an open meeting of the PATCO Board. The Board proposed modifications to that Resolution at its meeting of September 15, 2010; specifically that all contracts between $25,000 and $100,000 be brought to the Board for approval. The contracts are listed on the Attachment hereto with the understanding that the Board may be willing to consider all of these contracts at one time, but if any member of the Board wishes to remove any one or more items from the list for separate consideration, each member will have that privilege.
SUMMARY: Amount: N/A Source of Funds: See Attached List Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A PATCO-17-012 New Business: April 19, 2017 Board Date: April 19, 2017 Consideration of Pending PATCO Contracts (Between $25,000 and $100,000)
RESOLUTION
RESOLVED: That the Board authorizes and directs that subject to approval by the Chair, Vice Chair, General Counsel and the Chief Executive Officer, staff proceed to negotiate and enter into the contracts listed on the Attachment hereto.
SUMMARY: Amount: N/A Source of Funds: See Attached List Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A CONSIDERATION OF PENDING PATCO CONTRACTS (VALUED BETWEEN $25,000 - $100,000) – APRIL 19, 2017
Item# Vendor/Contractor Description Amount ProcurementMethod BidsReceived BidAmounts SourceofFunds 1 Vertical Transportation Third Party Monitoring $27,930.00 Sole Source Provider, see 1. Vertical Transportation 1. $27,930.00 General Fund Excellence (VTX) Services required during attached Sole Source Justification Excellence (VTX) Philadelphia, PA PATCO's Elevator and Memo marked as Exhibit "1". Philadelphia, PA Escalator Annual Inspections. The New Jersey State Board requires a Third Party Monitor witness during the inspections in order for the inspections to be valid. The annual inspections are a requirement by the New Jersey Department of Community Affairs (NJDCA) - ANSI Code 17.1.
2 Magnum Group Provide required $85,000.00 Sole Source Provider, see 1. Magnum Group 1. $85,000.00 n-t-e General Fund Philadelphia, PA linguistic and screen n-t-e- attached Sole Source Justification Philadelphia, PA functionality testing for Memo marked as Exhibit "2". new language software enhancements on PATCO's Ticket Vending Machines (TVMs). NOTE: To comply with FTA Title VI requirements, PATCO is required to add four (4) new languages to the Ticket Vending Machines. The following languages have been added to the software: Russian, Korean, Vietnamese and traditional Chinese.