Public Document Pack SOUTH LAKELAND DISTRICT COUNCIL South Lakeland House Kendal, Cumbria LA9 4UQ www.southlakeland.gov.uk You are requested to attend a meeting of the Council on Tuesday, 26 March 2013, at 6.30 pm in the District Council Chamber, South Lakeland House, Kendal Note – As previously notified, there will be a presentation for Members in the Georgian Room at 3.30 p.m. on the topic ‘Are Cultural Organisations Beneficial to South Lakeland?’. A light buffet tea will be served at 5.00 p.m. in the Assembly Room for those Members who attend the presentation. For those who wish to attend, Prayers will be said in the District Council Chamber at 6.20 p.m. Membership Councillors Caroline Airey David Evans Mary Orr James Airey Clare Feeney-Johnson Bharath Rajan Giles Archibald David Fletcher Vivienne Rees Ben Berry Andrew Gardiner Amanda Rigg Roger Bingham Gill Gardner David Ryder Rob Boden Clive Graham Sue Sanderson Jonathan Brook Brenda Gray Andy Shine John Clough Anne Hall Hilary Stephenson Stephen Coleman Heidi Halliday Jo Stephenson (Chairman) Stan Collins Tom Harvey Ian Stewart Brian Cooper Chris Holland Peter Thornton Nick Cotton John Holmes Graham Vincent Joss Curwen Helen Irving Evelyn Westwood (Vice- Julie Dawson Janette Jenkinson Chairman) Philip Dixon Pru Jupe David Williams Sheila Eccles Sonia Lawson Janet Willis Sylvia Emmott Ian McPherson Mark Wilson Mary Wilson Friday, 15 March 2013 Debbie Storr, Director of Policy and Resources (Monitoring Officer) For all enquiries, please contact:- Committee Administrator: Chris Woods Telephone: 01539 793186 e-mail: [email protected] Roll Call : Apologies AGENDA Page Nos. PART I 1 MINUTES 1 - 24 To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Council held on 28 February 2013 (copy attached). 2 PUBLIC PARTICIPATION Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting. Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Democratic and Electoral Services Manager on 01539 717440. (1) Questions and Representations To receive any questions or representations which have been received from members of the public. (2) Deputations and Petitions To receive any deputations or petitions which have been received from members of the public. 3 DECLARATIONS OF INTEREST To receive declarations by Members of interests in respect of items on this Agenda. Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.) Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests. If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting. 4 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public. 5 CHAIRMAN'S ANNOUNCEMENTS To receive announcements by the Chairman. 6 SOUTH LAKELAND LOCAL PLAN (FORMERLY LOCAL 25 - 128 DEVELOPMENT FRAMEWORK) To consider how the Land Allocations Local Plan will be taken forward. 7 COUNCIL TAX PREMIUM - POLICY GUIDELINES FOR DETERMINING 129 - 144 LOCAL EXCEPTIONS To approve the guidelines for locally determined exceptions to the Council Tax Premium rules. 8 FUTURE SCR UTINY ARRANGEMENTS 145 - 174 To consider the proposed changes to the Scrutiny arrangements, to take effect from the start of the new municipal year in May 2013. 9 ANNUAL REVIEW OF THE CONSTITUTION 175 - 204 To consider the recommendations from the Constitution Working Group. 10 PAY POLICY STATEMENT 205 - 234 To consider the proposed Pay Policy Statement for South Lakeland District Council. 11 ANNUAL REVIEW OF THE CALL -IN AND URGENCY PROVISIONS 235 - 238 To consider the operation of the call-in and urgency provisions over the course of the last twelve months. 12 MINUTES OF MEETINGS To receive Chairmen’s comments (if any notified) in respect of the minutes of Committee meetings held between 4 February and 5 March 2013. If Members wish to raise questions with regard to any minutes of the Regulatory or Overview and Scrutiny Committee meetings held since the Agenda was issued for the last Council meeting, then notice should be provided in line with Rule 10 of the Council Procedural Rules. 13 EXECUTIVE REPORTS, DECISIONS AND CABINET QUESTION TIME To receive the Executive Report from the Leader and to deal with any questions to the Leader and/or Portfolio Holders on any topic which is within the jurisdiction or influence of the Council, and is relevant to their Portfolio. Any Member who poses a question will be entitled to one supplementary question on the same topic. Members are encouraged to give Portfolio Holders 24 hours’ notice of questions. If no notice is received, then the Portfolio Holder can reserve the right to give a written answer. Where notice of questions has been given, these will be taken first. Where a Member wishes to ask more than one question, please submit questions in order of priority. If more than one Member sends in a question, these will be taken in alphabetical order of Members’ names. The question time will be limited to 30 minutes. a Leader and Promoting South Lakeland P ortfolio 239 - 240 b Deputy Leader and Environment and Sustainability Portfolio 241 - 246 c Economy and Enterprise Portfolio 247 - 248 d Communities and Wellbeing Portfolio 249 - 250 e Housing and Development Portfolio 251 - 252 f Policy, Performance and Resources Portfolio 253 - 254 g Central Services Portfolio 255 - 256 14 URGENT DECISIONS To inform Council of any urgent decisions taken since the last scheduled meeting of Council on 28 February 2013. 15 QUESTIONS To deal with any questions under Rule 10 of the Council’s Procedural Rules, of which due notice has been given and/or the Chairman allows as a matter of urgent business. PART II Private Section (exempt reasons under Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, specified by way of paragraph number) There are no items on this Part of the Agenda. 57 Item No.1 28.02.2013 Council SOUTH LAKELAND DISTRICT COUNCIL Minutes of the proceedings at a meeting of the Council held in the District Council Chamber, South Lakeland House, Kendal, on Thursday, 28 February 2013, at 6.30 pm. Present Councillors Jo Stephenson (Chairman) Evelyn Westwood (Vice-Chairman) Caroline Airey David Evans Mary Orr James Airey Clare Feeney-Johnson Bharath Rajan Giles Archibald David Fletcher Vivienne Rees Ben Berry Andrew Gardiner Amanda Rigg Roger Bingham Gill Gardner David Ryder Jonathan Brook Brenda Gray Sue Sanderson John Clough Anne Hall Andy Shine Stephen Coleman Heidi Halliday Ian Stewart Stan Collins Chris Holland Peter Thornton Brian Cooper John Holmes Graham Vincent Nick Cotton Helen Irving Janet Willis Philip Dixon Janette Jenkinson Mark Wilson Sheila Eccles Sonia Lawson Mary Wilson Sylvia Emmott Ian McPherson Apologies for absence were received from Councillors Rob Boden, Joss Curwen, Julie Dawson, Clive Graham, Tom Harvey, Pru Jupe, Hilary Stephenson and David Williams. Officers Inge Booth Senior Democratic Services Officer Lawrence Conway Chief Executive Claire Gould Policy and Partnership Manager Michael Keane Assistant Director Strategic Planning Mark McAdam Communications Manager Shelagh McGregor Assistant Director Resources (Section 151 Officer) Simon McVey Assistant Director Policy and Performance Matthew Neal Solicitor to the Council Peter Notley Chief Accountant Alan Raven Revenues and Benefits Manager Simon Rowley Assistant Director Neighbourhood Services Helen Smith Financial Services Manager Debbie Storr Director of Policy and Resources (Monitoring Officer) David Sykes Director of People and Places Page 1 58 28.02.2013 Council C/83 MINUTES RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting held on 18 December 2012. C/84 PUBLIC PARTICIPATION RESOLVED – That it be noted that there have been no questions, representations, deputations or petitions received in respect of this meeting. C/85 DECLARATIONS OF INTEREST RESOLVED – That it be noted that Councillor Andy Shine declared an interest in Minute C/95 below. C/86 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS RESOLVED – That, should discussion be necessary, the item in Part II of the Agenda be dealt with following the exclusion of the press and public. C/87 CHAIRMAN'S ANNOUNCEMENTS A list of engagements which had been undertaken by the Chairman since the last meeting had been circulated prior to the commencement of the meeting. In addition, the Chairman referred to the Environment and Sustainability Portfolio Holder, Councillor Clare Feeney-Johnson, and her recent success in winning the Sustainability Champion of the Year Award at the Local Government Information Units Achievement Awards in London. This had been a tremendous achievement, with strong competition from high profile authorities, and was a great credit to both Councillor Feeney-Johnson, the Authority and the people of South Lakeland in protecting the South Lakeland’s environment. The Chairman advised Members that Councillor Joss Curwen was now recuperating following his recent illness and wished him well for a speedy recovery.