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Glenelg Shire Council 1998/99

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Glenelg Shire Council 1998/99 Glenelg Shire Council Minutes of the Ordinary Council Meeting held on Tuesday, 23 August 2011, at Glenelg Shire Municipal Offices – Council Chamber 71 Cliff Street, Portland ORDINARY COUNCIL MEETING - 2 - Tuesday, 23 August 2011 Contents Page Introduction: 5 Attendees, Opening Prayer, Indigenous Acknowledgement, Apologies, Confirmation of Minutes: 5 Declarations of Interest & Conflict of Interest: 6 Question Time: 6 Questions of which due notice has been given in writing or previously taken on notice: 6 1. 55 Percy Street, Portland 6 2. Wood Pellet Mill, Heywood 7 Questions from the Gallery: 7 1. Median Strip Area of New Street between Garden Street and Henty Highway 7 2. Mutual Interest Issues Glenelg Shire Council, Mount Gambier City and Grant District Council 8 A. Notices of Motion: 9 A1. Proposed Rate Strategy 2012/2013 Financial Year 9-10 B. Deputations: 10 C. Petitions: 11 C1. Call a Halt to Development in Low Lying Coastal Areas of the Glenelg Shire 11 C2. Candidate Sites for Waste Transfer Station At Nelson 12-17 D. Committee Reports: 18 D1. Delegated Planning Committee Unsigned Minutes 19-20 E. Assembly of Councillor Records 21 E1. Assembly of Councillors Records – 15 July to 11 August 2011 (Inclusive) 22-25 F. Management Reports 26 F1. Monthly Finance Report June 2011 27-28 ORDINARY COUNCIL MEETING - 3 - Tuesday, 23 August 2011 Contents Page F2. General Purpose Financial Report; Standard Statements and Performance Statement for the Year Ending 30 June 2011 29-30 F3. Draft Public Art Policy (Stage One) 31-33 F4. Proposal for Establishing Cultural Collection Advisory Committee 34-36 F5. Application to Place Plaque on Seafarers Wall 37-38 F6. Narrawong Beach Patrol 39-42 F7. Casterton Railway Precinct – Lease Arrangements 43-46 F8. Portland and Heywood Public and Community Transport Needs Analysis 47-49 F9. Range Road/Norman Road Rural Locality – Road Network Connectivity for Heavy Vehicle Access Relating to Agricultural Production and Fire Emergencies 50-55 F10. Roads to Recovery Program Advocacy 56-58 F11. Finalisation of 2011/12 Longer Term Capital Plan - Withdrawn 59-62 F12. Council Infrastructure Assets and Control of Building Sites – Protection Permits 63-65 F13. Further Work Undertaken – Rate Strategy Review Submission: Victorian Farmers Federation 66-67 F14. Change to the Boundaries of the Municipal District: Process and Considerations 68-71 F15. Appointment of Committee of Council to Hear Submissions on the Transfer of Title: Council Owned Property, 96 Julia St, Portland 72-76 F16. Membership of the Glenelg Fire Management Planning Sub Committee 77-78 F17. Lease of Bridgewater Bay Kiosk – 1661 Bridgewater Rd, Cape Bridgewater 79-81 F18. Christmas/New Year Period Closure Dates 2011/12 82-83 F19. Constitutional Recognition of Local Government 84-86 F20. Council Submission on the Review of the Victorian Planning System 87-88 F21. Proposed Structural Changes for Regional Tourism Boards 89-95 Any Other Procedural Matter: 96 Urgent Business: 96 1. 175th Anniversary of Henty Brothers moving Inland to Henty - November 2011 96 Receipt of Items Submitted for Information: 96 Index – Separate Circulations to Reports: 96-97 Closure of Meeting to Members of the Public: 98 ORDINARY COUNCIL MEETING - 4 - Tuesday, 23 August 2011 Contents Page E. In Camera Reports: 98 E1. Contract No. 201048 – “Various Concrete Works (Annual Contract)” 99-103 E2. Requests for Leave of Absence 104 Opening of Meeting to Members of the Public 105 Closure of Council Meeting 105 ORDINARY COUNCIL MEETING - 5 - Tuesday, 23 August 2011 TIME: 7.00 pm PRESENT: Mayor, Cr Bruce Cross, Cr Gilbert Wilson, Cr Geoff Wilson, Cr Karen Stephens, Cr Robert Halliday, Cr Ken Saunders and Cr John Northcott. Also in attendance were the Chief Executive Officer (Ms Sharon Kelsey), Acting Group Manager Community Development (Mr Wayne Frost), Group Manager Planning and Economic Development (Mr Syd Deam), Acting Group Manager Assets and Infrastructure (Ms Sam Sharp), Governance Support Coordinator (Mrs Kylie Walford), Finance Coordinator (Ms Lauren Armistead) and Senior Administration Officer Corporate Services (Mrs Tanya Flockhart) OPENING PRAYER: The Mayor opened the Meeting with the Council Prayer. INDIGENOUS ACKNOWLEDGEMENT: The Mayor followed with the Indigenous Acknowledgement. RECEIPT OF APOLOGIES: Nil CONFIRMATION OF MINUTES: Crs Wilson and Stephens That the minutes of the Ordinary Council Meeting held on 26 July 2011, as circulated, be confirmed. CARRIED DECLARATIONS OF CONFLICT OF INTEREST: CONFLICT OF INTEREST „The Local Government Act contains mandatory requirements for both direct and indirect conflict of interest. The objective of the provisions is to enhance good governance in Victorian local government and to improve public confidence in the probity of decision making at Victoria‟s 79 Councils. Councillors are responsible for ensuring that they comply with the relevant provisions contained in Part 4 – Division 1A of the Act. An online copy of the Local Government Act is available at www.localgovernment.vic.gov.au select – legislation. Alternatively, a printed copy is available for Councillors upon request‟. ORDINARY COUNCIL MEETING - 6 - Tuesday, 23 August 2011 DECLARATIONS OF CONFLICT OF INTEREST: (continued) Nil QUESTION TIME: I. QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN IN WRITING OR PREVIOUSLY TAKEN ON NOTICE: 1. 55 Percy Street, Portland At the Ordinary Council Meeting held on Tuesday 26 July 2011, Mr Owen Roberts of Narrawong asked the following question: What is the total cost to Council to demolish and refurbish the site, including relocation of power lines and other sundry costs associated with same? Council officers have since provided a response, as follows: Following a public notice process, only one quotation (from a local firm) was received for the relevant works. This quotation was duly assessed and preferred Quoting Firm status was identified, such firm also holding appropriate registration with the Building Commission. A request for further information from the preferred Quoting Firm was necessary, inclusive of Council‟s role in facilitating effective access to the rear of the site for heavy equipment. This resulted in an approximately 6% adjustment to reduce the initially quoted amount. The finalised accepted quotation was $67,000 (GST exclusive). In addition the project involved an Asbestos Assessment Report, planning permit, building permit, asbestos-related air monitoring, clearance certificate and disconnection of utility services. The works commenced on approximately 27 June 2011 and were nearing practical completion as of 11 August 2011. Powercor‟s relocation of the bundled cables attached to the frontage of the building was at no cost to Council. The agreement between Powercor and relevant owners when the bundled cables were originally attached to the buildings was to the effect that in the event any alteration/removal/replacement of a building also necessitated relocation/replacement of the power cables, this would occur at no cost to the relevant owner. ORDINARY COUNCIL MEETING - 7 - Tuesday, 23 August 2011 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN IN WRITING OR PREVIOUSLY TAKEN ON NOTICE: (continued) 2. Wood Pellet Mill, Heywood At the Ordinary Council Meeting held on Tuesday 26 July 2011, the Portland Observer asked the following question: Also in regard to the major proposed developments, why was the wood pellet mill, a $30 million project for Heywood, not listed? Council officers provide a response, as follows: The Pellet Mill proposal was originally put forward by Council for inclusion in the study. It was removed from the final draft of the Major Project‟s Cumulative Impacts Study by the consultants following a newspaper article in the Portland Observer. The article stated that “management in Albany confirmed the Heywood project was unlikely to happen” and that landowner ABP have had no contact from the company to progress the project. It appears this was not refuted by the company and the project was removed by the consultants in the last draft of the study . II. QUESTIONS FROM THE GALLERY: 1. Median Strip Area of New Street between Garden Street and Henty Highway The Portland Observer asked the following question: The Council is planning to improve the median strip area of New Street between Garden Street and the Henty Highway. Is it able to provide details as to what is envisaged species of shrubs, bushes or trees will be planted there? Acting Group Manager Assets and Infrastructure Ms Sam Sharp advised at this stage there haven‟t been any detailed plans done so no details are available. ORDINARY COUNCIL MEETING - 8 - Tuesday, 23 August 2011 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN IN WRITING OR PREVIOUSLY TAKEN ON NOTICE: (continued) 2. Mutual Interest Issues Glenelg Shire Council, Mount Gambier City and Grant District Council The Portland Observer asked the following question: What issues of mutual interest are currently being pursued by the Glenelg Shire, Mount Gambier City and Grant District councils at their regular joint meetings? Mayor Cr Bruce Cross advised the meetings are at 6 monthly intervals and are an information sharing gathering. If there are items of municipal interest they are taken on board. Currently there are continuing discussions with regard to the Green Triangle Freight Action Plan, timber harvesting and road network. ORDINARY COUNCIL MEETING - 9 - Tuesday, 23 August 2011 A. NOTICES OF MOTION: A1. NOTICE OF MOTION NO. 1-2011/2012 (DWS: 1239745) Cr. Halliday has submitted the following Notice of Motion: Notice of Motion In accordance with the Council‟s Governance Local Law and associated Meeting Procedure, I give notice of my intention to move the following motion at the Council meeting to be held on Tuesday, 23 August 2011: 1. That Council adopt, for public consultation, a proposed rate strategy for the 2012/2013 financial year as follows: a) Reduce the current rebate for Primary Production Land from 30% to 25%; and b) Reduce the rate in the dollar for Commercial/Industrial Land from 120% of the General Land rate to 100% of the General Land rate.
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