(Public Pack)Agenda Document for Cabinet, 25/02/2015 17:00
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Public Document Pack Agenda Meeting: Cabinet Date: 25 February 2015 Time: 5.00 pm Place: Council Chamber - Civic Centre Folkestone To: All members of the Cabinet All Councillors for information The cabinet will consider the matters listed below on the date and at the time and place shown above. The meeting will be open to the press and public. 1. Apologies for absence 2. Declarations of interest Members of the Council should declare any interests which fall under the following categories. Please see the end of the agenda for definitions*: a) disclosable pecuniary interests (DPI); b) other significant interests (OSI); c) voluntary announcements of other interests. 3. Minutes To consider and approve as a correct record the minutes of the meeting held on 19 February 2015. These minutes will be circulated in advance of the meeting. 4. Folkestone Indoor Bowls Club (Pages 1 - 10) Report C/14/83 considers proposals to grant a new lease to the Folkestone Bowls Association Ltd. The proposed commercial terms of the lease are set out in the report and include a significant reduction in the rent Queries about the agenda? Need a different format? Contact Sue Lewis – Tel: 01303 853495265 Email: [email protected] or download from our website www.shepway.gov.uk Date of Publication: Tuesday, 17 February 2015 Cabinet - 25 February 2015 payable by the Bowls Association. In addition, the report considers a request from the Bowls Association for a further reduction in rent to a level below the assessed commercial rent. In response to this, the report proposes that the Council provide grant funding to the Bowls Association to support their running costs. 5. Folkestone Invicta Football Club (Pages 11 - 22) Report C/14/81 considers a request from Folkestone Invicta Football Club for a longer lease period, in order to access grant funding for essential maintenance work. 6. Policy Guidance on assessing and prioritising requests for controlled parking schemes (Pages 23 - 34) Report C/14/85 The council has previously confirmed its commitment to the introduction new resident permit parking schemes where these are strongly supported by local residents. The Council receives many requests for the introduction of new resident permit parking schemes from residents across the district. Due to the demand, schemes have to be prioritised as only a few can be introduced annually. In order to ensure requests are considered in a fair and consistent way, a points system has been designed for members to consider and agree. 7. Discretionary Business Rate Relief (Localism Act 2011) - Key Decision (Pages 35 - 40) Report C/14/79: This is a proposed extension of an innovative scheme which will deliver the Economic Development Strategy via locally designated enterprise areas and it will complement other economic development initiatives. The financing of this proposed scheme was included in the 2015/16 Budget Strategy Report approved by Cabinet on 5 th November 2014. The £250,000 allocation towards this new Discretionary Business Rate Relief (DBRR) scheme forms part of the overall 2015/16 budget. 8. Shepway Economic Development Strategy - Key Decision (Pages 41 - 112) Report C/14/78: The Cabinet considered the Draft Shepway Economic Development Strategy and the accompanying Draft ‘Shepway in Context’ report at the meeting on 17 th December 2014. It was agreed that this should go out for a six week public consultation from 15 th January 2015. Feedback received during the consultation has now been taken on board in the Draft Final Shepway Economic Development Strategy and evidence base in the Draft Final ‘Shepway in Context’ report, which is recommended for adoption by Cabinet. Cabinet - 25 February 2015 9. 2015 Member Working Group - Role of Members Workstream - Key Decision (Pages 113 - 148) The 2015 Member Working Group is an advisory non-decision making body that has been formed to make recommendations on how the council and councillors should work with a membership of thirty. Report C/14/77 makes recommendations to Cabinet with regard to the Council’s Constitution, the development of the council’s Community Participation and Empowerment Strategy which promotes the role of ward councillors, Ward Budgets and Ward Plans. Following consideration by Cabinet, the report will be considered by Constitutional Advisory Committee and Council, as there are elements in the recommendations which require approval by all three committees 10. District, Parish and Town Council Elections - Election Fees and Charges (Pages 149 - 156) Report C/14/82 sets out a proposed scale of fees and expenses of Shepway’s Returning Officer to undertake the arrangements for managing and conducting district, parish and town council elections. 11. Members 2015 project - Accommodation and Technical Report - Non- Key Decision (Pages 157 - 164) Report C/14/80 sets out a number of proposals for minor changes to the council chamber and adjoining accommodation areas; the creation of a new disabled toilet facility in the store adjacent to the public entrance to the council chamber; and the installation of a web casting facility which would allow members of the public to view council meetings via the Internet. *Explanations as to different levels of interest (a) A member with a disclosable pecuniary interest (DPI) must declare the nature as well as the existence of any such interest and the agenda item(s) to which it relates must be stated. A member who declares a DPI in relation to any item must leave the meeting for that item (unless a relevant dispensation has been granted). (b) A member with an other significant interest (OSI) under the local code of conduct relating to items on this agenda must declare the nature as well as the existence of any such interest and the agenda item(s) to which it relates must be stated. A member who declares an OSI in relation to any item will need to remove him/herself to the public gallery before the debate and not vote on that item (unless a relevant dispensation has been granted). However, prior to leaving, the member may address the meeting in the same way that a member of the public may do so. (c) Members may make voluntary announcements of other interests which are not required to be disclosed under (a) and (b). These are announcements made for transparency reasons alone, such as: • membership of outside bodies that have made representations on agenda items, or • where a member knows a person involved, but does not have a close association with that person, or • where an item would affect the well-being of a member, relative, close associate, employer, etc. but not his/her financial position. Voluntary announcements do not prevent the member from participating or voting on the relevant item This page is intentionally left blank Agenda Item 4 This Report will be made public on 13 February 2015 Report Number C/14/83 To: Cabinet Date: 25 February 2015 Status: Non-Key Decision Head of Service: Bob Porter; Housing, Land and Property Portfolio Holder: Councillor John Collier; Properties Management SUBJECT: Folkestone Indoor Bowls Club SUMMARY: This report considers proposals to grant a new lease to the Folkestone Bowls Association Ltd. The proposed commercial terms of the lease are set out in the report and include a significant reduction in the rent payable by the Bowls Association. In addition, the report considers a request from the Bowls Association for a further reduction in rent to a level below the assessed commercial rent. In response to this, the report proposes that the Council provide grant funding to the Bowls Association to support their running costs. REASONS FOR RECOMMENDATIONS: Cabinet is asked to agree the recommendations set out below because: a) The proposal to offer a lease on commercial terms will maximise the contribution to the Council’s revenue budgets from this property asset. b) The Bowls Club provides leisure and sports facilities for local people, and the grant will help to ensure that this provision is sustainable throughout the proposed lease period. RECOMMENDATIONS: 1. To receive and note report number C/14/83. 2. To approve the proposed approach to the offer of a new lease to the Folkestone Bowls Association Ltd, as set out in paragraph 1.4 of this report. 3. To authorise the Head of Housing, Land and Property, in consultation with the Solicitor to the Council to finalise the details of the proposed lease with the Folkestone Bowls Association Ltd. 4. To agree to the payment of a grant of £10,000 per year to the Folkestone Bowls Association Ltd for each of the 5 years of the proposed lease, with the first annual payment made in the financial year 2014/15. A condition of the grant will be the completion of essential maintenance at the Folkestone Indoor Bowls Club. Page1 1 1. Background 1.1 Folkestone Bowls Association Limited (FBAL) currently lease the premises know as Folkestone Indoor Bowls Club, Cheriton Road, Folkestone from the Council. The lease was originally granted on 25 March 1991 for a 21 year period and therefore expired on 24 March 2012. The FBAL are currently holding over on the same terms as the original lease. 1.2 The terms of the lease include the following: • A secure lease with full repairing and insuring liabilities resting with the tenant. • Subject to upward only rent reviews every third year. • The Council is able to terminate the lease in the event of the site being redeveloped. • The commencing rent was £16,000 per annum and in subsequent reviews it eventually rose to £24,500 in 2004 and has remained at that level since. 1.3 The Council obtained a valuation for the premises from an independent chartered surveyor on 13 February 2014.