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University of Wisconsin- Madison University of Wisconsin- Madison Division of Intercollegiate Athletics Athletic Board Meeting Minutes October 5, 2018 (1:00 p.m.) Heritage Hall – Camp Randall Stadium PRESENT: Chair: Pete Miller Committee Alexandra Hader, Andrea Mason, Ann Sheehy, Bruce Klein, Dan Lisowski, Members: Gretchen Viney, Jackie Hank, Jacqueline Beaulieu, Jeanette Roberts, John Schaefer, Karl Shoemaker, Matt Aronson, Suzanne Gilreath (on behalf of Melissa Pick), Patrick Finley, Paul McCann, Regina Murphy, Seth Pollak, Tammie Hodgson, Tricia Droes Athletics Barry Alvarez, Chris McIntosh, Doug Tiedt, Jason King, Jeff Schmidt, Justin Staff: Doherty, Katie Smith, Marija Pientka, Mario Morris,Terry Gawlik, Bridget Woodruff, Michael Moll, Sheridan Blanford, Brandon Spiegel, Emma Rickelman Other: Andrew Norman (UW-Madison Office of Administrative Legal Services); Claire Dalle Molle (UW-Madison Office of Administrative Legal Services); Todd Milewski (Wisconsin State Journal) ABSENT: Doug McLeod, Jeanan Yasiri Moe, John Horn, Kenneth Mayer, Susan Lederer I. Meeting called into open session at 1:15pm II. Introductions III. Approval of agenda A. Motion was made to approve agenda. Motion was passed unanimously IV. Review and approval of minutes from September 7, 2018 meeting A. Motion was made to approve minutes. Motion passed unanimously. V. Athletics safety review report – Claire Dalle Molle, Andrew Norman, Peter Miller A. Miller provided background on how safety review originated and was generated 1. In response to national news, Coach Alvarez charged Walter Dickey to lead process. 2. Two groups i. Advisory group of experts: Ann Sheehy, Chief Kristen Roman, Regina Milner, Alando Tucker, Pete Miller ii. Working group: Pete Miller, Andrew Norman, Claire Dalle Molle, Katherine Wodajo, Brady Minter, Dan Rohrer, Alando Tucker 3. Miller thanked Walter Dickey for his leadership and guidance as well as Coach Alvarez and Chris McIntosh. 4. Presented at Board of Regents yesterday. i. Regina Milner mentioned how much she appreciated being a part of the process B. Wanted to give everyone a voice; early conversations revolved around how to do this. 1. Sent survey to all staff members and all student-athletes. Served as a guide for face to face interviews. More than 50% response rate. 2. Interviewed over 150 people (some group, some individual). Spoke with a student- athletes and coaches from each team and staff member from each department. C. To Big Ten’s knowledge, Wisconsin is the only Big Ten school to do this kind of report. D. Secure Environments - Norman Athletic Board Page 1 of 4 1. Put this first in the report since it’s the area the two working groups learned the most and came up with more concrete solutions 2. Very open conversations about ways to increase safety with coaches having some very specific concerns. 3. Recommendations i. The welcome desks are great, but looking at ways to make them more of a security check ii. Traveling a. Smaller teams/numbers: not uncommon for coaches to drive a lot of hours (not a complaint, but concern). i. Looking at ways to limit van driving iii. Department is very willing to listen to ideas for improvement. E. Student health 1. 12 physicians (interviewed 11; emailed with 12th) that work with teams; one of the most gender balanced group of physicians 2. Interviews provided in depth look at each sport’s health concerns 3. Key concern: illness (due to constant proximity among teams) 4. Communication around student-athlete wellness i. At the center: athletic trainer a. No student-athletes said they were forced to compete when they felt like they couldn’t b. Doctors mentioned student-athletes may try to hide injuries or illness 5. Treatment rooms i. At least two service providers present when treatment is occurring (usually trainer and doctor) a. Student-athletes have right to say who they want in room b. On the road: what are the rules for hotel, away venues c. Recommendation: develop principles for offsite treatment 6. Mental health i. There’s increase interest among student-athletes ii. Recommendation: continuing to develop more mental health services iii. Communication loop more challenging regarding mental health a. Recommendation – looking at this communication loop F. Communication and Reporting – Dalle Molle 1. Tried to determine what kind of system, confidence, etc there is. i. By in large, people felt confidence in system and reporting 2. Did not audit a process, but let staff and student-athletes be guide 3. Student-athletes reported they knew who to report to but also they felt comfort with who they’d report to (coach and trainer). 4. Department Heads expressed by in large confidence in process 5. NCAA mandates renewed and rigorous annual training requirements i. No mention of toxic atmosphere around reporting 6. Some concern expressed yesterday about comment regarding some members believe some student-athletes don’t know consent. i. Recommendation: update knowledge and definition of consent ii. All students on campus have training; student-athletes have annual training iii. UHS (University Health Services) is a good resource 7. Recommendations i. Make it a goal every person knows where and how to report and be aware of confidential and anonymous resources ii. Student-athletes and coaches have access to Title IX campus coordinator. Athletic Board Page 2 of 4 iii. Continue to work closely with UHS a. GetWise program has four different modules G. What’s next 1. Some changes have already happened 2. Several groups will meet going forward i. Internal discussions 3. Presented to Board of Regents, Athletic Board, University Committee on Monday and Big Ten in two weeks. i. Presentations include not only what we did and but what we will do 4. Miller thanked all those who participated in interviews. VI. Chair’s Report – Miller A. Miller provided litigation updated 1. Alston case has been heard – waiting on what’s next 2. Men’s Basketball case happening right now B. Paper on future of intercollegiate athletics 1. Happy to share again; aiming for symposium VII. Faculty Athletics Representatives Report A. Lead 1 (Division 1 FARS) 1. Recently attended meetings in DC and hashed out national issues 2. Focus has mainly been on team doctors and trainers, but also now includes strength and conditioning staffs (after Maryland incident). i. Condition of employment for UW strength coaches is to be certified a. NCAA has requirements but are a bit more liberal VIII. Director’s report – Alvarez A. The annual Endowment Donor Luncheon was today at Union South. Great event pairs student-athletes with the people who have endowed their scholarships. Speakers (James Patterson and Beta Nelson from swimming) were terrific. B. The newly re-designed uwbadgers.com recently launched. It’s been re-done to be more mobile-friendly and feature much more of our video content along with several other changes. C. Our cross country programs will host the Wisconsin Pre-Nationals next Saturday, where more than 150 men’s and/or women’s teams will be competing. We will also host the NCAA Championship meets on November 17. 1. Currently our men’s team is ranked No. 3 nationally, while our women are ranked 8th. D. Our other nationally ranked teams include Football (16th), Volleyball (6th), Women’s hockey (2nd), Women’s soccer (receiving votes) E. Looking forward to welcoming back our 1993 Big Ten and Rose Bowl championship team for their 25th anniversary reunion this weekend. There will be a reception this evening and they’ll be recognized on the field at halftime tomorrow. IX. Committee reports A. Academics and Compliance 1. Reviewed and approved missed class day schedules for fall and winter sports i. Fall sports approved: Men’s Golf (10); Women’s Golf (8.66); Women’s Tennis (8); Volleyball (7) a. Exempted one student-athlete from 2.5 GPA rule that is part of the missed class day policy ii. All winter sports under 6 missed class days 2. Compliance gave an update on how the new time management legislation has been going since instituted. 3. Mark Shook gave an overview of the office of academic services and gave an update on the academic success from last year. B. Finance, Facilities and Operations Athletic Board Page 3 of 4 1. No report C. Equity, Diversity, and Student Welfare 1. Met in late September with presentations from Bridget Woodruff (Career and Leadership department overview) and Michael Moll (Medical Model and Emergency Action Plans). D. Personnel 1. No report E. SAAC/SAESO 1. SAAC i. Voted on theme: Badgers be the change a. October: focused on breast cancer awareness b. November: mental health awareness initiatives 2. SAESO: last meeting focused on student-athletes using their platform; next meeting will focus on the LGBTQ community. X. Announcements A. Headshot opportunity at next full board meeting (December 15) prior to meeting. XI. Adjournment A. Motion to adjourn at 2:12pm. Motion passed. Athletic Board Page 4 of 4 .
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